[00:00:02]
[1. Call to Order]
DAUGHTER, UH, CHRISTIAN,[2. FOIA Compliance: Public notification of this meeting has been published, posted, and distributed in compliance with the South Carolina Freedom of Information Act and the requirements of the Town of Hilton Head Island.]
WHEN YOU COMPLIANCE OR FREE INFORMATION ACT.[4. Invocation – Senior Pastor Neil M. Yongue, Jr. from St. Andrew By-The-Sea ]
VOCATION TODAY WILL BE GIVEN BY PASSING A DEAL YOUNG PASTOR, PASTOR ON, UM, LET'S PRAY TOGETHER.WE THANK YOU LORD, FOR THE WONDER OF THE SEASON, THE BLESSING OF LOW COUNTRY, THE BEAUTY OF THIS DAY, AS WE ARE SURROUNDED BY THESE GLORIOUS IMAGES, REMIND US AS LEADERS OF THE FACES OF THE INDIVIDUALS THAT WE REPRESENT THE LIVES OF THE MOST VULNERABLE IN OUR DECISION-MAKING HELP US TO ACT EFFECTIVELY AND EFFICIENTLY ON DECISIONS WHERE THERE'S CONSENSUS AND WHERE THERE'S NO ACCORD, TEACH US TO CLAIM THE OPPORTUNITY TO KINDLY AND RESPECTFULLY DISAGREE.
I PRAY FOR EVERY ELECTED LEADER AND PROFESSIONAL ADMINISTRATOR THIS DAY IN AN OFFICIAL AND UNOFFICIAL CAPACITIES.
THE RESPONSIBILITY OF REPRESENTING FOLKS IN A DIVIDED WORLD IS NOT AN EASY ONE, HELP US OUR GOD, SO THAT AS WE FUNCTION APPROPRIATELY, WE MIGHT INFLUENCE DYSFUNCTION AROUND US AND DEFINE FOR THE GREATER COMMUNITY.
WHAT WE ARE CALLED TO BE IN THAT IS TO BE LEADERS SEEKING THE COMMON, GOOD TO DO THESE THINGS, PEOPLE OF FAITH, BELIEVE THAT WE NEED YOUR PRESENCE.
AND SO WE INVOKE YOUR HOLY NAME.
WE WERE GOING TO TRY TO DO THAT FULLY GO TO THE APPROVAL OF THE MINUTES.
I WANT TO CONGRATULATE DAVID AMES ON HIS REELECTION, UH, GLENN STANFORD ON HIS REELECTION.
AND I THANK ALL I CONGRATULATE ALEX BROWN WOULD BE IN THE NOVEMBER, DECEMBER.
ALEX DID AN OUTSTANDING JOB IN THIS CAMPAIGN, AND I'D LIKE TO THANK ALEX AND GRADUALLY ALEX, AND, UH, WELCOME.
AND THANK YOU FOR EVERYTHING YOU GUYS DO A GREAT JOB.
[6. Approval of Minutes]
OF MINUTES HERE, I'D LIKE TO APPROVE MORE AS A PACKAGE FROM OCTOBER 13TH, OCTOBER 19TH, OCTOBER 20TH, OCTOBER 20TH.I HAVE A MOTION TO APPROVE THE MINUTES BILL.
NOW I'M GOING TO MAKE THE ROLL CALL, MR. GRANT.
[5. Approval of Agenda]
APPROVE THE AGENDA MOTION TO APPROVE THE AGENDA? BILL TAMMY, YOU WANT TO VOTE ON MOTION TO APPROVE THE AGENDA?THANK YOU VERY MUCH FOR THE AGENDA.
[7.a. Senator Tom Davis – U.S. 278 Gateway Corridor Project]
LET'S GO RIGHT INTO THE BACK.THE FIRST, UH, PERSONNEL, WHAT I WANT TO DO IS, IS, UM, IS SENATOR TOM DAVIS, WHO HAS AN UPDATE ON THE GATEWAY CORRIDOR PROJECT.
OF COURSE WE WILL EXTEND OUR CONGRATULATIONS TO HIM ON HIS REELECTION LIFE.
UM, CAN Y'ALL HEAR ME SEE ME? OKAY.
UM, AND I APPRECIATE THE CHANCE I'LL BE BRIEF.
UM, I WENT AHEAD AND SUBMITTED TO, UH, JOSH, UM, SOME COMMENTS OR SOME SUGGESTIONS THAT HAD BEEN MADE RELATIVE TO THE REVIEW PROCESS.
UM, IN ADDITION TO, UH, JOINING WITH THE COUNTY, UH, TO BE A PARTNER IN THAT REVIEW PROCESS.
AND I THINK, UH, MR. AMES WAS RIGHT AT THE LAST MEETING AND SAYING THAT THE TOWN OF HILTON HAD REALLY IS THE, THE PRIMARY FIDUCIARY HERE AND, AND, AND, AND SHOULD BE INVOLVED.
AND I, AND I AGREE THAT, BUT THEN IN ADDITION TO DOING THAT INDEPENDENT REVIEW, UH, AND IT'S MY UNDERSTANDING, YOU MAY ALREADY BE DOING THIS, BUT IN A PARALLEL WAY, UM, LOOKING AT THE LANDSCAPING, MAYBE EMPLOYING A LANDSCAPE ARCHITECT OR A LAND USE PLANNER.
UM, SO THAT PARALLEL TO THE REVIEW PROCESS OF THE PLANS, THERE CAN BE MITIGATION EFFORTS MADE IN REGARD TO THE NEIGHBORHOOD AND THAT OF NECESSITY IS GOING TO PROBABLY INVOLVE SOME COUNTER LAND.
SO I SUBMITTED THOSE COMMENTS TO MR. GROOVER, UM, IN REGARD TO THAT PARALLEL PROCESS.
AND I THINK THAT'S A GOOD IDEA.
UM, SO I GUESS I WOULD SAY TWO THINGS.
ONE, I HOPE THAT THE TOWN WILL
[00:05:01]
JOIN IN WITH THE COUNTY IN REGARD TO RETAINING AS INDEPENDENT ENGINEER PURSUANT TO THE SCOPE OF WORK.AND SECONDLY, I THINK IT WOULD ALSO BE A GOOD IDEA IN A PARALLEL WAY TO ENGAGE A LANDSCAPE ARCHITECT OR A LAND USE PLANNER.
SO THE PUBLIC CAN SEE THE MITIGATION EFFORTS THAT ARE TAKING PLACE IN REGARD TO, UM, THE IMPACT OF STONING.
UH, ONE OF THE THING THAT I WOULD, I WOULD, I WOULD SAY IS THAT THERE HAD BEEN A FLURRY OF EMAILS IN RECENT DAYS, UM, FROM OTHER MEMBERS OF THE ALLEN COMMUNITY IN REGARD TO THE SCOPE OF WORK AND THE LANGUAGE AND THE SCOPE OF WORK.
AND, AND THE CONCERN SEEMS TO BE, AND I UNDERSTAND THE CONCERN THAT, THAT SOMEHOW THIS REVIEW PROCESS MAY DEVOLVE INTO SIMPLY BEING A PEER REVIEW OF WHAT THE SED OT HAS ALREADY DONE.
AND THERE'S AN UNDERSTANDABLE ANXIETY IN THAT REGARD BECAUSE THE PLANS THAT ARE CURRENTLY BEFORE US, UH, INDIVIDUALS BELIEVE, DO NOT REFLECT COMMUNITY CONCERNS.
I UNDERSTAND THIS DESIRE TO MAKE SURE THAT THIS PROCESS DOESN'T SIMPLY DUPLICATE A RUBBER STAMP, WHAT HAS HAPPENED IN PREVIOUS.
UM, THERE'S ALWAYS SO MUCH THAT CAN BE DONE THOUGH, IN TERMS OF A SCOPE OF WORK AND WHAT THE LANGUAGE IS AND WHAT THE WORDING IS.
AT SOME POINT IN TIME, THERE JUST HAS TO BE A GENERAL UNDERSTANDING OF, OF WHAT IT IS WE WANT.
AND, AND I THINK THAT WE'RE ALL SAYING THE SAME THING.
WE DO WANT THIS TO BE AN INDEPENDENT REVIEW.
WE DO WANT ALTERNATIVES TO BE LOOKED AT OTHER THAN WHAT THE DOD HAS PROPOSED, AND WE, AND WE DO WANT THAT PROCESS TO TAKE PLACE WITH COMMUNITY INVOLVEMENT.
SO WITH THAT BY WAY OF BACKGROUND, YOU KNOW, I WOULD JUST SIMPLY REFER BACK TO THE COMMENTS I SUBMITTED TO JOSH AND ASK YOU GUYS TO JOIN IN WITH THIS RETAINING OF THE CONSULTANT INDEPENDENT ENGINEER.
AND ALSO TO GO AHEAD AND, AND TO THE EXTENT YOU'RE ALREADY DOING IT MORE PUBLICLY, UM, HAVE THIS PARALLEL LAND USE PLANNING PROCESS TAKE PLACE AS WELL.
DAVID, MAY I ASK THE SENATOR A QUESTION? SURE, TOM, UH, THERE IS A DESIRE TO GO OUT WITH AN RFP FOR AN INDEPENDENT ENGINEERING FIRM.
THIS WOULD PROBABLY POSTPONE THE CONSULTANT'S WORK BY ANOTHER 90 DAYS.
IN ADDITION TO THE 90 DAYS TO COMPLETE THE CONTRACT IS A SIX MONTH TIME PERIOD ACCEPTABLE TO S S C D O T SCHEDULES AND FUNDING.
WELL, I THINK IF THERE WERE AN EXTENSION OF THAT NATURE, UH, DAVID, UM, IT PROBABLY WOULD MOVE THINGS BEYOND THE MARCH, 2021, UM, RECORD OF DECISION THAT THE SED OT WANTS TO HAVE.
NOW THAT ISN'T TO SAY THAT WE CAN'T ASK THE STD OT TO ATTENUATE OR TO EXTEND THE PROCESS SO THAT THE RECORD OF DECISION HAPPENED SOMEWHAT LATER.
UM, SO IT IS, IT IS A DOABLE THING.
I DON'T THINK IT'S, I DON'T THINK YOU CAN JUST SIMPLY ROLL IT OUT OF HAND, SLIP IT BECAUSE YOU KNOW, IT DOESN'T COMPLY WITH WHAT THE DEITIES EXISTING SCHEDULE IS.
HOWEVER, HAVING SAID THAT, I GUESS MY QUESTION WOULD BE WHAT DEGREE OF CONFIDENCE DO WE HAVE THAT, THAT THIS ENGINEER, THAT THE COUNTY PROPOSES, UM, YOU KNOW, WHAT CONFIDENCE DO WE HAVE IN ITS ABILITY TO DO THE JOB AND ITS ABILITY TO COMMUNICATE WITH THE PUBLIC AND ITS ABILITY TO TAKE THOSE SUGGESTIONS AND INCORPORATE THEM INTO RECOMMENDATIONS? I DON'T, I DON'T KNOW ENOUGH ABOUT THE COMPANY, UM, TO SAY, UM, AND I UNDERSTAND THAT IN A PERFECT WORLD, UM, YOU MAY WANT TO HAVE AN INDEPENDENT BIDDING PROCESS ISSUE RFQ, THEN DO RFPS, YOU KNOW, THEN, YOU KNOW, HAVE FURTHER MEETINGS.
UM, AT SOME POINT IN TIME, I THINK YOU NEED TO MAKE A DETERMINATION AS TO WHETHER OR NOT, UM, THE EXTRA TIME IS REQUIRED.
AND I CAN'T ANSWER THAT BECAUSE I DON'T KNOW ENOUGH ABOUT THIS ENGINEERING COMPANY.
UM, YOU KNOW, I, I, I, I TAKE IT THAT THEY'RE, THEY'RE PROFESSIONAL.
I TAKE IT THAT HAVE THE EXPERTISE.
I TAKE IT, THAT THEY HAVE THE ABILITY TO DO SOMETHING ALONG THE LINES OF WHAT'S CONTEMPLATED IN THE SCOPE OF WORK.
BUT IF THERE'S ANY QUESTION AFTER THEIR ABILITY TO DO IT, OR IF THERE IS A FEELING THAT SOMEHOW THEY'RE NOT GOING TO BE TRULY INDEPENDENT, THAT THEY'RE, THAT THEY'RE NOT GOING TO BE DOING WHAT I THINK EVERYBODY WANTS THEM TO DO.
UM, THEN MAYBE YOU WANT TO LOOK AT A PROCESS OF, OF OTHER ENGINEERING FIRMS, BUT, BUT I CAN'T ANSWER IT.
SO I WOULD JUST FOLLOW UP ON THAT, UM, AND ASK THAT AT MINIMUM, THAT WE'RE ABLE TO GET THE BACKGROUND OF THIS FIRM AND SOME BASIC INFORMATION SO THAT WE HAD AT LEAST THAT TO GO ON, TO SEE WHETHER OR NOT, UM, THAT'S WHERE WE WANT TO STAY, OR IF THERE'S SOMETHING ELSE THAT WE OUGHT TO BE CONSIDERING.
AND I HAVEN'T SEEN THAT YET, PERHAPS IT'S OUT THERE, BUT I HAVEN'T RECEIVED IT.
YOU CERTAINLY CAN FOLLOW THE LINK TO THERE, TO THERE FROM THAT PAGE.
[00:10:01]
OUT THERE.WE WILL SHARE THAT LINK TODAY, TOMORROW.
ANY OTHER QUESTIONS FOR SENATOR DAVIS? BILL, BILL, MIKE DETECTABLE GROUP, TOM, I STILL, NOW I'M GLAD I'M NOT THE ONLY ONE.
WELL, GLENN GLENN, THANK YOU, TOM.
THANK YOU VERY MUCH FOR ALL OF YOUR INPUT AND LEADERSHIP, UH, IN GOING INTO THIS PROCESS.
I THINK IT DRAWS ALL OF US TOGETHER AND IT'S VERY HEALTHY.
UM, CLEARLY WE CAN'T AGREE TO ACCEPT THIS FROM, WITHOUT BEING ABLE TO STUDY AS QUALIFICATIONS.
I HAVE NO REASON TO BELIEVE THAT IT'S NOT QUALIFIED, BUT EQUALLY I DON'T HAVE ANY REASON TO ASSUME THAT IT IS QUALIFIED.
OTHER THAN THAT, THE COUNTY HAS SELECTED IT.
UH, SO I THINK WE NEED TO GO THROUGH THIS PROCESS.
I THINK WE CAN DO IT QUICKLY WITHOUT DELAYING THANKS.
AND FRANKLY, I HOPE THAT IN FACT, THIS FIRM PROVES TO BE COMPETENT.
GLENN THAT YOU, YOU STATED YOU STATED IT BETTER THAN I DID.
UM, YOU KNOW THAT TO THE EXTENT THAT THE FIRM IS QUALIFIED AND IT'S GOT A GOOD TRACK RECORD AND THERE'S A COMPETENCE LEVEL, UM, THEN, OKAY.
BUT TO THE EXTENT THAT THERE'S ANY QUESTION OR IF THERE'S ANY CONCERNS, UM, THIS PROJECT IS TOO IMPORTANT TO SIMPLY JUST SETTLE.
UM, AND, AND AGAIN, I THINK THAT WOULD DEPEND UPON YOUR REVIEW OF ITS QUALIFICATIONS AND IN YOUR JUDGMENT AS TO ITS ABILITY TO DO THE SCOPE OF WORK.
CAN YOU HEAR ME NOW? IT'S OKAY.
I AGREE WITH EVERYTHING YOU SAID.
I HAVE, UH, A COUPLE OF COMMENTS I'D LIKE TO ADD, UH, THE QUARTER THAT WE'RE TALKING ABOUT, UM, UH, UNFORTUNATELY REPRESENTS EVERY YEAR, AT LEAST AT LEAST 10% OF OUR, OUR AUTOMOBILE ACCIDENTS.
SO I WOULD ENCOURAGE US TO, UH, MAKE SURE THAT WITHIN THE SCOPE, UH, THAT, UH, WE DO HAVE A, A ROAD SAFETY ANALYSIS, UH, UNDERTAKEN, UH, I THINK THAT THAT'S PROBABLY ONE OF THE MOST IMPORTANT THINGS WE'LL BE DOING.
UH, SO THAT'S ONE SUGGESTION AND THE OTHER, AND, UH, I'M GOING TO LET MARK GRANT FOLLOW UP, FOLLOW UP FURTHER.
THE LANDSCAPING, UH, ACTIVITY IS IMPORTANT, UH, SEQUENCING THAT IS EQUALLY IMPORTANT.
UM, I THINK THERE THERE'S AN OPPORTUNITY THAT'S BEING LED BY THE STONEY COMMUNITY THAT MARK GRANT WOULD SPEAK TO IN TERMS OF, UH, THEIR, THEIR HISTORY AND CULTURE.
AND, UH, I THINK THAT SHOULD BE DONE CONCURRENT, UH, WITH THE, UH, ENGINEERING ON TWO 78 AND THEN FOLLOWING THAT, UH, INSERTING THE, THE LANDSCAPE PLAN THAT, THAT KIND OF SEQUENCE MAKES SENSE FOR ME.
THE GRAND WEDDING, THE OFFICE BACK.
OH, DID THEY BRING UP AT THIS TIME? IS I JUST THINK THAT, YOU KNOW, I THANK YOU FOR YOUR LEADERSHIP AND TRYING TO BRING THE TIME TOGETHER TO LOOK IN TERMS OF THIS INITIATIVE AND MOVE IT FORWARD.
AND, UM, WHEN WE TALK ABOUT IT IN, THROUGHOUT THE COUNCIL MEETING, I WILL DEFINITELY ENCOURAGE US TO DO THE STAFF.
YOU'VE COME UP WITH SOME TYPE OF FORMAL PLAN OF HOW WE CAN WORK TOGETHER WITH THE COUNTY.
SO WE CAN MAKE SURE THAT WE'RE TRANSPARENT ALONG WITH BUFORD COUNTY TO ADDRESS THE ISSUES THAT NEED TO BE ADDRESSED IN THE STORY.
BUT I'M LOOKING FORWARD AS A, AS EVERYONE ELSE TO WORK WITH YOU IN THE FUTURE TO ADDRESS ANY ISSUES THAT GOES ALONG WITH IT.
HEY, THERE, WHAT'S A, I MEAN TO ASK YOU WHAT HAPPENED TO YOUR YANKEES ALL WEEK, WE COULD GET THE MVP WOULD THOUGH.
[7.b. Items of Interest]
OF INTEREST, UM, OCTOBER 21ST FIRE RESCUE CONDUCTED THE FIRST FIRE IN THE STREETS AT 2020.THIS WAS HELL OF USING THE APPOINTMENTS BECAUSE OF COVID-19 HANG TAGS WERE PLACED ON AREAS, LONG SQUIRE POPE, THE WILD HORSE, PUTTING COBIA
[00:15:01]
COURT MURRAY AVENUE, GLYCOGEN LANE, SUNDAY FORD ROAD, ABOUT TWO WEEKS PRIOR, AND THEN FOLKS WERE ABLE TO SIGN UP.WE WERE ABLE TO INSTALL A 27 SMOKE ALARMS AND CHANGE BATTERIES ON, ON EIGHT ALARMS PROVIDING AND PROVIDING INFORMATION ON HOME SAFETY.
SO ANOTHER WAY THAT WE'RE TRYING TO CONTINUE TO REACH OUT TO THE COMMUNITY IN THESE STRANGE TIMES, VETERAN'S DAY IS NEXT WEDNESDAY, NOVEMBER 11TH AND TOWN HALL WILL BE CLOSED ON THAT DAY.
UPCOMING MEETINGS TO ACCOMMODATE TAX ADVISORY COMMITTEE ON NOVEMBER 5TH DESIGN REVIEW BOARD ON THE 10TH PARKS AND REC ON THE 12TH.
AND NEXT TOWN COUNCIL MEETING IS TUESDAY, NOVEMBER 17TH.
ALSO WANNA REMIND EVERYONE THAT THE, UH, THE COVID VERSION OF THE LANTERN PARADE, THE LANTERN PARADE AND REVERSES THURSDAY, NOVEMBER 5TH, FRIDAY, NOVEMBER 6TH AND SATURDAY, NOVEMBER 7TH.
UM, THE CREWS WILL BE OUT WITH, UM, WITH LANTERNS FOR DRIVE-BYS VIEWING, UM, ON THE FIFTH AT COASTAL DISCOVERY MUSEUM ON THE SIXTH THAT HILTON HAD FIRE STATION.
NUMBER THREE, THIS IS THE ONE NEAR FIRST PRESBYTERIAN CHURCH AND, UH, ON THE SEVENTH AT HISTORIC MITCHELLVILLE, FREEDOM PARK, THERE'S OTHER INFORMATION AT CULTURE, HHI.ORG ABOUT WORK.
OTHER INDIVIDUALS AND NEIGHBORHOODS WILL BE HAVING DISPLAYS OF LANTERNS.
UM, WE'VE BEEN ASKED AND I WANT TO ASSURE THAT, UM, ONCE WE ARE DONE WITH THE WHOLE ARBOR NATURE ACTIVITIES THAT WE AS STAFF IS ALWAYS AFTER MAJOR PROJECTS, LOOKING AT POSSIBLE LESSONS LEARNED AND CHANGES IN OUR CODES, AND WE WILL BE DOING THAT AGAIN.
I'D WANT TO KNOW THAT WE ARE CONTINUING TO MOVE FORWARD WITH THE MERIT RAISES, ALTHOUGH WE HAVEN'T PICKED THE IMPLEMENTATION DATES AS OF THE MAYOR, THAT'S ALL THAT I HAVE.
AND THE LIST IS LEARNING WILL BE SHARED WITH THE COUNCIL AND THE MEMBERS OF THE COMMUNITY THAT WERE APPROPRIATE.
OKAY, TAMMY? YEAH, I WOULD JUST WANT IT TO FOLLOW UP ON THAT POINT AS WE'RE LOOKING.
AND I APPRECIATE THE FACT THAT, UM, A DOCUMENT WITH REGARD TO THE LESSONS LEARNED AND, UM, OUR REGULATIONS AND HOW WE, UM, LOOK AT THINGS FOR THE FUTURE.
I WOULD, UM, ASK THOUGH, IS THERE ANYTHING THAT SHOULD THIS PERMIT BE APPROVED, UM, THAT WE CAN ANTICIPATE, UM, AND LEAVE MOVING FORWARD IN TERMS OF ASSURING SAFETY FROM THE VERY FIRST DAY, RATHER THAN BEING REACTIVE DOWN THE ROAD, WHAT CAN WE DO PROACTIVELY TO LOOK, TO SAY, THINK THROUGH WHAT THE CONSEQUENCES MIGHT BE AND HOW WE RESOLVE THOSE OR MITIGATE THEM AT THE BEST? CERTAINLY WE'LL LOOK AT THAT.
I THINK AMBASSADOR'S MUFFLING A LOT OF IT.
WE'LL FIGURE OUT HOW TO GO FORWARD.
[8.a. General Reports from Council]
ALL RIGHT.MOVING ON TO WHERE REPORTS BY COUNCILS, UH, JUST GOING TO GENERAL REPORTS HERE.
UH, I BELIEVE THAT WE SHOULD NOT OPEN MEETING, BRING BACK MEETINGS TO TOWN HALL, UH, UNTIL THE APPROPRIATE TIME.
I BELIEVE THAT IF YOU WATCH THE NUMBERS OVER THE LAST THREE OR FOUR WEEKS, THE NUMBERS ON THAT ARE INCREASING EVERY DAY.
EVERY DAY I LOVE IS WITH THE VIRUS GETS GREATER.
UH, WHEN YOU GET INTO NOVEMBER, DECEMBER, IT WILL BE PEOPLE IN THE TOWN VISITING THEIR FAMILY AND RELATIVES ALL OVER THE COUNTRY, AS WELL AS FAMILY RELATIVES, VISITING EVERYBODY ON THE HILL.
AND HERE THERE'LL BE OPPORTUNITY TO BRING IN SPREAD THE DISEASE BACK AND FORTH.
I THINK THAT WE SHOULD NOT PLAY ALL CAUGHT IN HELPING SPREAD THE DISEASE.
AND I BELIEVE THERE'S NOTHING THAT CAN'T WAIT UNTIL JANUARY FOR PUBLIC PERSONAL EYE-TO-EYE CONTACT.
AND I'M GOING TO RECOMMEND THAT WE DON'T BRING THAT WE STAY VIRTUAL UNTIL JANUARY.
IF THERE'S ANY DISCUSSION, WE WANT TO HAPPEN AT A BIG WAY TO HAVE IT, BUT I'M WORRIED ABOUT THE SAFETY PART OF IT.
AND GLEN HAS TALKED TO AN EXPERT FOR US, AND HE CONFIRMS THAT THE SAME THING THAT UNLESS THERE'S SOMETHING THAT CRITICALLY INVOLVES, UH, CITIZEN INPUT, AS SOON AS THE CONCERN.
AND THEN WE CAN'T MOVE THAT TO JANUARY THAT WE LET IT GO VIRTUAL, AT LEAST TILL THE FIRST OF THE YEAR, DANNY.
UM, I LISTENED IN THIS MORNING ON THE CHAMBER'S CALL AND, UM, LISTENED TO, UH, JEREMY CLARK AND THE REPRESENTATIVE FROM D HACK.
AND THEY CONFIRM JUST WHAT YOU'RE SAYING, THAT IT REALLY IS, UM, IN EVERYONE'S BEST INTEREST TO CONTINUE WITH AS MANY SAFETY PRECAUTIONS AS WE CAN.
IS THERE ANY OTHER GENERAL COMMENTS MACH? UM, I'VE GOT TWO REPORTS, ONE.
UM, I WAS, UM, I WAS INVITED TO VISIT SANDALWOOD LAST THURSDAY WHERE ATTENDANTS DESCRIBED THE LIVING CONDITIONS AND THE POOR COMMUNICATION AND SCARE TACTICS BEING USED ABOUT A PROPERTY MANAGER.
SO FUTURE COUNSELOR, ALEX BROWN WILL BE SHARING HIS CONCERNS AND INITIATIVES TO ADDRESS THIS AREA AND HOW THE STATUS OF QUALITY
[00:20:01]
LIFE IS UNACCEPTABLE.I WOULD ASK THAT THE TELL STAFF BE PREPARED TO DISCUSS THE COALITION WITH THE COUNTY AND THE STATE TO IMPROVE THE LIVING CONDITIONS AND THE QUALITY OF LIFE FOR THE CITIZENS WHO LIVE IN HILTON GARDENS AND SAID, THE SECOND CONCERN IS THE TWO 78 CORRIDOR AND STONY COMMUNITY.
UM, I SPOKE WITH FUTURE COUNCIL, MALIK BROWN AND THE NATIVE ISLAND LEADERSHIP.
AND THEY'RE TALKING ABOUT STORAGE REVERENCE AND FUTURE INITIATIVE TO PRESENT TO THE TOWN AT A FUTURE MEETING.
SO I WOULD ENCOURAGE THE STAFF AND COUNCIL PERSONS TO DISCUSS THE EPIC TOWN COUNCIL RETREAT AND REVIEW THE BUDGET FOR POSSIBLE FUNDS TO ADDRESS THE POSSIBLE INITIATIVES FOR THE FUTURE.
I JUST, THAT'S A CLARIFICATION OF EVERYBODY.
AND FOR THE RECORD, THE MEETING, WE'RE HAVING A JANUARY, A PLANNING SESSION AS OPPOSED TO A RETREAT.
WE'RE NOT GOING ANYWHERE FOR A RETREAT WAS STAYING LOCAL FOR A PLANNING SESSION.
SO IT, IT'S NOT ON RETREAT AS PEOPLE'S MINDS HABIT.
IT'S A PLANNING SESSION ALONG THE WAY.
ANY OTHER GENERAL REPORTS? I HAVE A QUESTION.
IS, IS THERE SOMEWHERE ON THE AGENDA, CAUSE I'M NOT SAYING WELL, WE'LL DISCUSS A LITTLE BIT FARTHER THE TWO 78 OR IS THAT JUST WHEN WE GET TO, UM, CONSIDERATION OF THE OTHER NEW BUSINESS, NEW BUSINESS, YOU WANT TO HAVE ALL THAT? OKAY.
[8.b. Report of the Intergovernmental Committee – Bill Harkins]
COMMITTEE AT THE GOVERNMENTAL MR. HAWKINS.UH, UH, YES, UH, I'D FIRST LIKE TO BEGIN IF I MAKE TO TAG ALONG TO, UH, ON MARK'S, UH, COMMENTS ABOUT THE, UH, STONY AREA.
UH, IF, IF WE ASSUME THERE'S THE POSSIBILITY THAT THE CULTURAL SLASH HISTORICAL REVIEW OF THE STONEY AREA MAY SUGGEST, UH, DOING SOMETHING IN A VERY TANGIBLE WAY, IN TERMS OF ROADS, PARKS, BUILDINGS, HOUSES, ET CETERA.
UH, I THINK IT WOULD BE IMPORTANT FOR THAT WORK TO BE A HUNDRED TAKE IN CONCURRENT WITH THE TWO 78, UH, ENGINEERING REVIEW, SO THAT, UH, ABSENT THAT THE TWO 78 REVIEW, UM, COULD BE, UH, DICTATING UNWITTINGLY, WHAT STONEY MIGHT BE ABLE TO DO OR MIGHT NOT BE ABLE TO DO, WHICH OF COURSE IS NOT THEIR INTENT, BUT MOVING ALONG CONCURRENTLY, UH, WOULD CREATE THE OPPORTUNITY FOR EXCHANGE OF INFORMATION INTO WORK, TO THE EXTENT POSSIBLE KIND OF COMPLIMENTARY FASHION.
SO I WOULD ENCOURAGE THAT, UH, NEXT IS THE, UH, UH, PETE RD AND HIS, HIS, UH, COUNTERPARTS, UH, IN THE PSDS.
UH, WE'LL BE MEETING, UH, UH, VIRTUALLY, UH, MONDAY AT 10:00 AM.
UH, THEY WILL BE SHARING, UH, THEIR ORGANIZATIONAL STRUCTURE, THEIR, UH, DIRECTIONS FOR THE FUTURE OF THE EXISTING INFRASTRUCTURE, UH, THAT THEY HAVE TODAY, UH, POTENTIAL DEMANDS ON IT FOR THE, FOR THE FUTURE AND, UH, THE, THE NEED TO MOVE IN CERTAIN DIRECTIONS AT CERTAIN TIMES, SO THAT THEY'RE ALWAYS PREPARED TO, UH, HAVE A GOOD WATER SUPPLY FOR THE TOWN.
SO, UH, UH, I LOOK FORWARD TO THAT AND I BELIEVE THEY'LL BE COMING FORWARD TO, WITH SOME SUGGESTIONS THAT WE, AS A TOWN, UH, TRAIT A, A, A VERY, UH, DEFINED AVENUE OF COMMUNICATION, BECAUSE EVEN THOUGH THEY'RE INDEPENDENT OF US, WE'RE ALL JOINED TOGETHER ON THE, AT THE, AT THE HIP.
AND AS WE PLAN FOR A NEW EXPANSION OR A NEW DENSITY HERE OR THERE, UH, THAT HAS A DIRECT IMPACT ON THEIR PLANNING AND THEIR INFRASTRUCTURE.
SO I WOULD ANTICIPATE WE'LL BE IN A, AN, A CONVERSATION LIKE THAT WITH THEM.
AND THEN, UH, I THINK WE ALL READ ABOUT THE SANDALWOOD SITUATION AND, UH, THAT'S CERTAINLY, UH, NOTHING THAT, UH, IF YOU READ THE ARTICLE LITERALLY THAT WE'RE, UH, WE'RE PROUD OF, UH, SANDALWOOD IS A, UH, IS IF YOU'VE HEARD COUNTY HOUSING AUTHORITY, UM, PROJECT, IF YOU WILL, UH, IT'S, UH, INTEGRALLY INVOLVED WITH HUD AND I HAVE SPOKEN TO THE, UM, UH, ADMINISTRATIVE DIRECTOR, UH, ANGELA, UH, UH, CHILDER UH, AND I'VE ASKED HER IF SHE WOULD COME TO OUR NEXT MEETING AGAIN MONDAY AT KIND OF CLOCK FOLLOWING THE PSD PRESENTATION,
[00:25:02]
UH, AND SHARE WITH US, UH, IN DETAIL WHO THEY ARE, HOW THEY OPERATE, UH, WHAT THE RULES OF PLAY ARE FOR THEM.UM, VIS-A-VIS THEIR, UM, UH, THEIR RESIDENTS, UH, WHAT ISSUES THEY HAVE, UH, HOW WE MAY OR MAY NOT BE ABLE TO BE HELPFUL, UH, W IT'S GOING TO BE AN OPEN DISCUSSION, UH, PURSUING A RANGE OF, UH, OF, UH, ITEMS, UH, WITH A GOAL TO SEE IF EITHER INDIVIDUALLY THEIR ORGANIZATION OR COLLECTIVELY WITH ACCOUNT, HOW WE COULD, UM, UH, HAVE A POSITIVE IMPACT ON A RESIDENTIAL SITUATION THAT IS, UH, UH, LESS THAN DESIRE OR LESS THAN DESIRABLE.
SO, UH, ENCOURAGE THOSE THAT CAN TO A TUNE IN MONDAY AT 10 O'CLOCK.
[8.c. Report of the Community Services & Public Safety Committee – Marc Grant]
SERVICES, MR. GRANT, JUST A QUICK NOTE BILL, IN TERMS OF, UM, WITH SANDRA WOULD, MY OPINION IS THERE'S A LOT OF WORK THAT NEEDS TO GO ON WITH THAT.SO IT ISN'T, EVEN THOUGH WE'RE GETTING INFORMATION, BUT THE REALITY IS WE NEED TO LOOK AT SANDALWOOD HILTON GARDENS, THAT AREA, AND HAVE A REAL DISCUSSION.
AND WHAT I MEAN BY A REAL DISCUSSION, TALK ABOUT THE ECONOMICS, TALK ABOUT THE PEOPLE THAT WE'RE TRYING TO DRESS TO HELP THE MYTHS ABOUT PEOPLE WHO LIVE IN PRE PROJECT GOVERNANCE PROJECT, AND BASICALLY THE TOWN'S.
AND I KNOW THE STAFF IS AWARE OF WHAT'S GOING ON BECAUSE THIS PLACE HAS BEEN HERE FOR A LONG TIME.
SO THE IDEA THAT MY THAT'S, WHY I SAID IN TERMS OF THE LONG-TERM GOAL, WHAT IS THE LONG-TERM VISION OF WHERE WE WANT TO BE IN TERMS OF HILTON, HEAD SERVING ALL PEOPLE IN HILTON HEAD, BECAUSE WHEN YOU GO OVER THERE AND YOU SEE THE PLAYGROUND, IT DOESN'T MEET THE STANDARDS OF THAT.
ANY CHILD SHOULD BE PLAYING WELL COMPARED TO WHERE WE HAVE HERE ON HILTON HEAD, RIGHT? AND THE QUESTION IS, ARE WE WILLING TO INVEST IN OUR COMMUNITIES REGARDLESS WHERE THEY ARE, OR HOLD THEM TO A STANDARD OR A CERTAIN STANDARD OF LIFE FOR ALL OUR RESIDENTS? AND THAT'S SOMETHING THAT IS GOING TO TAKE TIME TO DEPRESS, YOU KNOW, AND THEN THE QUESTION WILL BE, YOU KNOW, BASED ON OUR WORKFORCE HOUSING ISSUE TOO, YOU KNOW, ARE WE WILLING TO GO THE NEXT STEP? SO MY POINT IS THIS, THERE'S NO QUICK FIX TO THIS.
IT'S GOING TO BE A LOT OF WORK IF WE REALLY WANT TO ADDRESS THAT ISSUE.
WELL, LET ME GO AHEAD TO PUBLIC SAFETY.
UM, ON OCTOBER 26 AT 9:00 AM, WE HELD OUR MONTHLY COMMUNITY SERVICE AND PUBLIC SAFETY MEETING TO DISCUSS AND INFORM AND APPROVE ON THE FOLLOWING TOPICS.
ONE WAS ASSESSABLE COVERING OVERLOOKING ALLERGISTS BEACH, WHICH IS A POSSIBLE, UM, HANDICAP OR DISABLED AREA FOR OUR RESIDENTS TO USE, TO GO TO THE BEACH.
UM, AND I'M SCOTT LIGGETT PRESENTED DIVE INTO CONCEPT TO US SO THAT WE ARE ABLE TO, UM, TO PROVE THAT IN FUTURE MEETING, SECOND ONE, WE, WE APPROVED WAS THE PUBLIC SAFETY COMMUNITY MEETINGS FOR THE 2021 CALENDAR YEAR.
WE TALKED ABOUT THE SPECIAL EVENTS ORDINANCE AMENDMENT, WHICH IS BASICALLY REDUCING AMOUNT OF PEOPLE DURING THE COVID-19.
AND WE GOT INPUT FROM THE FIRE DEPARTMENT AND VARIOUS OTHER FISH, STATE OFFICIALS OR LOCAL OFFICIALS, UM, FOR DEBRIS MANAGEMENT SITE SUBLEASE, UM, DEALING WITH THE HONEY HORN.
AND IF THERE'S EVER ANOTHER HURRICANE AND WE, UM, WE HAVE TO USE THAT SITE AGAIN, WE'LL BE ABLE TO, UM, GET OUR MONEY BACK THROUGH FEMA.
AND THAT'S THE WHOLE PURPOSE OF THIS SUBLEASE CONTRACT.
FIFTH IS TO REALIGN THE HILTON HAD OLLIE CONVENIENCE CENTER OPERATION.
I MEAN, THE FUTURE COMING REAL SOON, EVERYBODY'S GOING TO HAVE TO HAVE A DECAF TO GO TO THE GARBAGE DUMP.
AND THE TOWN IS PRESENTED IN CONJUNCTION WITH THE COUNTY, AN OPPORTUNITY TO PUT UP A GATE.
SO BEFORE YOU CAN GO DUMP YOUR TRASH, YOU WILL BE ABLE TO SHOW YOUR DECAL AND THEN PROVIDE A WAY FOR THEM TO EXIT OUT.
AND THAT WILL BE PRESENTED IN A FUTURE, UM, COUNCIL MEETING.
[8.d. Report of the Public Planning Committee – David Ames]
JUST THANK YOU, MAYOR.I DO HAVE A QUESTION ABOUT THE PLANNING SESSION AT THE END OF JANUARY, NOT BEING A RETREAT.
ARE WE GOING TO ORGANIZE IT IN THE SAME WAY? WE NORMALLY HAVE A RETREAT? IT'S JUST NOT GOING TO BE SOMEWHERE ELSE.
SO IT WILL, WE DON'T KNOW IF IT WILL BE VIRTUAL AT THIS POINT,
[00:30:01]
SO, OKAY.ON OCTOBER 23RD, THE PUBLIC PLANNING COMMITTEE REVIEWED AND FORWARDED RECOMMENDATIONS ON THE DIRT ROAD, PAVING, LMO AMENDMENTS TO COUNCIL, AND THEY'RE COMING BEFORE THE COUNCIL TODAY.
AND ON OCTOBER 29TH, THE PUBLIC PLANNING COMMITTEE DISCUSSED THE SEA TURTLE PROTECTION ORDINANCE AND IS MOVING THAT FORWARD.
[8.e. Report of the Finance & Administrative Committee – Tom Lennox]
JUST THE LENNOX.UH, NO REPORT MR. MAYOR, THE NEXT SCHEDULED FINANCE AND ADMINISTRATIVE COMMITTEE MEETING IS TUESDAY, NOVEMBER 17TH.
AT WHICH TIME WE WILL REVIEW THE OCTOBER 31ST, 20, 24 MONTHS IN OUR OWN FINANCIAL STATEMENTS
[10. Appearance by Citizens]
BY CITIZENS.WE HAVE, UH, FOUR PEOPLE SIGNED UP FOR IT TODAY.
UM, FIRST OF ALL, ONE WOULD BE MR. ALEX BROWN.
CAN YOU HEAR ME NOW? GREAT AFTERNOON, EVERYONE.
THANK YOU FOR THE OPPORTUNITY TO BE HERE TODAY.
UH, WANTING TO, UH, JUST BRIEFLY MAKE SOME COMMENTS ON THE TWO 70 CORRIDOR, UH, PROJECT, UM, ENCOURAGE THAT THE TOWN IS WORKING ALONGSIDE YOU, THE COUNTY, BUT THE, UH, THIRD PARTY, UH, CONSULTANT GIVEN US AN INDEPENDENT REVIEW OF WHAT'S BEFORE US.
UM, JUST WANT TO REMIND US THAT, UM, THERE ARE TWO ITEMS WITHIN OUR GUIDING PRINCIPLES THAT WE'LL OFFER TO THE COUNCIL BY UFC SEVEN, EIGHT CORE COMMITTEE THAT, UH, YOU ALL APPOINTED.
UM, THERE'S TWO PIECES WITHIN THAT, UM, IN GUIDING PRINCIPLE, NUMBER ONE, W WITH SAYING THAT WE WANT TO CONSIDER FUTURE TRANSPORTATION OR CURRENT EVENTS.
AND SO THIS MOMENT, AT LEAST NOT TO MY KNOWLEDGE, FEB DLT HAS NOT PROVIDED US WITH SUCH A, I THINK THAT THAT'S VERY IMPORTANT THAT WE LOOK OUT INTO THE FUTURE AS TO HOW WE SOLVE THIS ISSUE IN THAT PIECE IS DEFINITELY EMBEDDED IN THE SCOPE OF WORK BEFORE YOU, NUMBER TWO IS IMPROVING, AND I'LL SAY THE WORD IMPROVING TWICE, THE SAFETY AND COST FOR RESIDENTS AND BUSINESSES DIRECTLY IMPACTED IN THAT AREA.
THIS IS A GRAVE OPPORTUNITY FOR US TO, UH, TAKE THE ASSETS THAT THE TOWN HAS.
IT HAD AN AREA OF THE LAND AND IN PARTICULAR TO REVITALIZE STONEY, WHO WOULD AGREE VERSUS COMING THROUGH WITH PAYMENTS JUST TO CONTINUE TO TEAR IT APART.
UH, SO MY, MY ENCOURAGEMENT AT THIS POINT IS THAT AS WE LOOK AT THIS SCOPE OF WORK, WE LOOK AT THE THIRD PARTY CONSULTANT, UH, THE LAND PLANNING PIECE, THE OWNED BY THE TOWN, BECAUSE IT'S OUR RESIDENTS AND IT'S OUR PROPERTY.
I DO ENCOURAGE THAT STRONGLY THAT WE GO IN THAT DIRECTION.
I'VE LEARNED AS CBLT IS WORKING ON A SCOPE OF WORK WITH, I'M ASSUMING THE TOWN STAFF ON A, ON A LAND ARCHITECT.
UH, I THINK THAT A PREMATURE, I THINK THAT NEEDS TO BE A PART OF THIS PROCESS IS COUNCILMAN HAWKIN, UH, NOTED EARLIER.
SO I ENCOURAGE YOU ALL TO STAND UP ON THAT PIECE.
AND THE LAST THING I'LL SAY IN CLOSING IS, UH, I NOTICED IN THE COVER LETTER TO HBR FROM, UH, MR. FREELUX A LITTLE BIT THE COUNTY, UM, THE WORD CAPACITY IS USED THERE.
YEAH, THAT'S I DON'T HAVE, YOU HAVE TWO 78 QUARTER COMMITTEE.
WE STRONGLY ENCOURAGE THE SE DLT TO REMOVE CAPACITY FROM A HIS LANGUAGE.
WE NEED TO BE CAREFUL WITH THAT, BUT OF CAPACITY COMING ACROSS THE BRIDGE IN EQUAL CAPACITY OR FIVE BOATS, LIKE SWAPO GUMTREE, SPANISH WELLS, AND EVEN THE, AT A COUPON CIRCLE.
SO LET'S BE MINDFUL OF CAPACITY, UH, MOVING FORWARD.
NOT QUITE SURE WHAT THE BEST THE INCIDENCE, UM, OF THIS PROJECT, AT LEAST FROM THE RESIDENT'S STANDPOINT.
AND I'LL PAUSE THERE AND THANK YOU FOR YOUR TIME.
UM, SO THE NEXT ONE IS MR. DOUG WINTERS, MR. WINTERS, CAN YOU HEAR ME? YES, SIR.
UH, I LIVE IN MITCHELLVILLE AND, UM, YOU KNOW, MY WIFE AND I MOVED TO HILTON HEAD THREE YEARS AGO, AND I WILL NEVER FORGET
[00:35:01]
THE DAY.WE LOOKED AT HOMES AND WALKED INTO FREEDOM PARK.
AND MY WIFE SAID TO ME, CAN WE MOVE HERE? I AM.
WE, WE FELL IN LOVE WITH HILTON THEN FOR A NUMBER OF REASONS.
ONE OF THEM IS, YOU KNOW, WE, WE REALLY, AS, AS A COMMUNITY, WE, WE PROTECT OPEN SPACE.
UH, WE DON'T HAVE OVERPOPULATED OR OVER, UH, REALLY DENSE, UH, PORTIONS OF THE COMMUNITY, UH, THROUGHOUT.
AND I'M SPEAKING IN REFERENCE TO WHAT WE'RE LOOKING AT DOING FOR WORKFORCE HOUSING.
UM, ALTHOUGH I, I UNDERSTAND THE NEED FOR, UH, AFFORDABLE HOUSING.
UH, I THINK WE'RE ACTUALLY LOOKING AT THIS IN A WAY THAT'S NOT GOING TO BE SUCCESSFUL.
UM, OUR, OUR MISSION REALLY SHOULD BE LOOKING AT THE BUSINESSES THAT, UM, NEED TO BE CREATED TO HAVE SUSTAINABILITY.
UM, WHAT WE'RE DOING RIGHT NOW IS REZONING A GOOD PORTION OF THE TOWN, UH, TO CREATE LOW PAYING, UH, TO, TO HAVE SUSTAINABLE LOW PAYING JOBS FOR PEOPLE WHEN WE COULD HAVE THE MISSION OF ACTUALLY CREATING SUSTAINABILITY.
UM, YOU KNOW, NAMELY, I THINK THAT, YOU KNOW, THE HOSPITALITY BUSINESS HAS BEEN, UH, YOU KNOW, THE BIG DRIVER FOR, FOR THIS, UM, WORKFORCE HOUSING.
AND I SIT HERE AND I LOOK AT THIS AND SAY, WELL, YOU KNOW, THE HOSPITALITY BUSINESS CAN, CAN DO A LOT OF THINGS TO HAVE SUSTAINABILITY AND TO SIT HERE AND ARTIFICIALLY, UH, KEEP LOW WAGES AND THEN FORCE THE TOWN TO REZONE THINGS WITH HIGHER DENSITY.
UH, I, I THINK IS ACTUALLY PUTTING THE CART BEFORE THE HORSE.
UM, I THINK IT'S INTERESTING THAT, YOU KNOW, WE'RE, WE'RE ACTUALLY IN THE SAME MEETING TALKING ABOUT WHAT'S HAPPENING AT SANDALWOOD.
UM, WHEN I THINK SOME OF THESE THINGS ARE ACTUALLY GOING TO COME UP IN THE FUTURE AND WE'RE CREATING A BUREAUCRATIC NIGHTMARE TO, UH, BASICALLY BE ABLE TO HAVE THE HOSPITALITY BUSINESS PAY LOW WAGES.
UM, THE OTHER COMMENT I HAVE IS, UH, ON THE PARKING, UM, YOU KNOW, PAID PARKING AT THE BEACHES FOR A PUBLIC RESOURCE.
UM, YOU KNOW, WHEN WE SIT THERE AND MAKE, MAKE PEOPLE WHO COME HERE FOR THE DAY AS THESE, UM, THESE PEOPLE WHO DON'T BELONG HERE, UH, AND I'VE HEARD A COUPLE OF COUNCIL PEOPLE SPEAK NEGATIVELY OF DAY TRIPPERS.
UM, I THINK IT CREATES A DIVIDE AMONGST OUR COMMUNITIES.
UM, YOU KNOW, THESE, THE FOLKS THAT COME FROM BOSTON AND RIDGELAND AND THE AREAS FROM ON THE OTHER SIDE OF THE BRIDGE, UH, THEY, THEY DESERVE A CHANCE TO USE THE RESOURCES OF THE STATE AND THEY ALSO DESERVE A CHANCE.
UH, THE BUSINESSES HERE DESERVE A CHANCE TO HAVE THEIR INCOME AND, YOU KNOW, FOLKS WHO COME HERE FOR THE DAY, UM, SHOULDN'T BE FORCED TO PAY FOR PARKING.
I HEAR MANY TIMES AROUND TOWN HALL THAT WE DON'T WANT TO BE LIKE MYRTLE BEACH.
WELL, I FEEL LIKE THESE TWO THINGS WE'RE ACTUALLY TAKING STEPS IN THAT DIRECTION TO OVER DEVELOP AND THEN HAVE PAID PARKING.
UM, I THINK IT ACTUALLY IS, IS DIRECTLY IN CONTRAST WITH WHAT HILTON HAS ALL BEEN ABOUT FOR A REALLY LONG TIME.
AND I SUGGEST THAT SURE, I, I SUGGEST THAT WE, WE STILL REVISIT THESE THINGS AND ALLOW THESE THINGS CAUSE THEY'RE MAJOR CHANGES TO THE TOWN TO BE, UM, TO BE, UH, CONSIDERED IN LIVE MEETING INSTEAD OF ONLINE.
THANK YOU, MR. PHILLIPS SMITH, MR. SMITH.
SO PHIL SMITH, PRESIDENT OMAR'S PROPERTY, OUR ASSOCIATION, CONGRATULATIONS AND MEMBERS OF TOWN COUNCIL THAT WON THE REELECTION, EVEN THOUGH THE COMMUNITY, SOME OF THEM LIVE IN SPECIFICALLY LONG COVE AND WEXFORD VIOLATED THE LAW AND BLOCKING OPPOSING CANDIDATES FROM CANVASSING IN THEIR NEIGHBORHOODS.
THE SUPREME COURT FACED WATCH OVER BIBLE AND TRACK SOCIETY OF NEW YORK VS VILLAGE OF SCRANTON IN 2002.
THIS RULING BY THE UNITED STATES, SUPREME COURT SUPERSEDES ANY STATE OR LOCAL LAW OR ANY RULES OF ANY COMMUNITY GATED OR NOT, OR HOA AS WORKFORCE HOUSING SCRAP IT FOR MANY YEARS, MANY OF US LIVED HERE 40 YEARS.
PLUS IT WAS TOUGH BACK THEN TO AFFORD TO LIVE HERE.
WAGES WERE NOT AS COMPETITIVE AND THERE WERE A FEW PLACES TO CHOOSE TO LIVE FROM.
AND THERE WAS NOTHING IN BLUFFTON, MANY PEOPLE COMMUTE FROM OFF THE ISLAND AND THEY DO NOT EVEN WANT TO LIVE HERE.
LET LARGE EMPLOYERS DO WHAT THEY ARE ALREADY DOING, INCLUDING MY EMPLOYER, FIVE CONDOS AND LEASING THEM TO THEIR EMPLOYEES.
THE TOWN DOES NOT HAVE TO BE A FIX ALL FOR EVERYBODY, ESPECIALLY THE BUSINESSES.
HERE'S A PLAN REBUILD AND REFINISH.
SOME OF THE LOCAL BLIGHTED BUILDINGS THEN EMPOWER EMPLOYEES TO PURCHASE THOSE UNITS AND SELL THEM TO OTHER EMPLOYEES WHEN THEY CAN AFFORD TO BUY SOMETHING ELSE, YOU'RE CREATING A GREAT WORLD AND DOING THAT.
IT WOULD TAKE MORE PLANNING, BUT IT WOULD MAKE PEOPLE RESPECT THE AREAS OF PROPERTY, MORE, GIVING HIM AN OWNERSHIP.
NO ONE IN THE AREAS YOU WERE LOOKING TO DO THIS WORKFORCE HOUSING AND ARE IN FAVOR OF IT.
[00:40:01]
IMPACTS THE EXISTING OWNERS AND THEIR PROPERTY VALUE DIRECTLY AS THE STORM WATER DO NOT ISSUE THE BONDS UNTIL YOU FIX THE PROBLEMS. THE TOWN NEEDS TO TAKE THE LEAD IN GETTING COORDINATION BETWEEN THE STATE STORMWATER AND COUNTY STORMWATER.FOR EXAMPLE, SPANISH WELD ROAD IS MAINTAINED BY THE STATE.
ALONG WITH ITS DRAINAGE DRAINAGE TO THE NORTH THROUGH NEIGHBORHOODS IS MAINTAINED BY THE COUNTY AND THE TOWN IN DIFFERENT AREAS.
THIS ALL NEEDS TO BE IDENTIFIED AND COORDINATED TO BE CLEANED PRIOR TO STORM SEASON.
THIS PROBLEM EXISTS THROUGHOUT OUR ISLAND.
THAT WAS THE CAUSE OF MUCH OF THE RESIDENTIAL FLOODING DURING THE LAST TWO HURRICANES, IF YOU CLEAN ONE AREA AND ANOTHER IS PLUGGED, IT'S LIKE DOING HALF A BYPASS SURGERY, YOU'LL BE WASTING THE BOND FUNDS AGAIN.
IF YOU DO NOT FIX THE PROBLEM, MAYBE ISSUE THE BONDS AFTERWARDS AND LET THE NEXT TOWN MANAGER WORK ON THAT.
NOT AN INTERIM TOWN MANAGER AT TO OUR UNACCOUNTABLE CHAMBER OF COMMERCE, NO MONEY.
AND WE MEAN NO MONEY OR CONTRACT SHOULD BE GIVEN TO THE CHAMBER UNTIL THEY AGREE TO A FULL FORENSIC AUDIT OF WHERE THE MILLIONS HAVE BEEN GOING.
THE CHAMBER SEEMS MORE LIKE A SOCIAL WELFARE SHARING SITE THAT IS FUNDED BY THE TAX DOLLARS IN BUSINESSES AND THE MONEY DISAPPEARS IN SALARIES.
CHARLES FRAZIER'S ORIGINAL MILLION OF MARKETING STILL SENDS MANY PEOPLE FROM OHIO FOR GENERATIONS.
DO WE REALLY NEED THE CHAMBER AND SHOULD TAX DOLLARS BE FUNDING IT? I THINK THE ANSWER IS NO.
INSTEAD USE THAT TAX MONEY TO INCREASE MAINTENANCE TO EXISTING FACILITIES AND GIVE BETTER PAY FOR TOWN EMPLOYEES, BE A MUCH BETTER WAY TO USE THE MONEY.
FINALLY, AS TO GOING INTO EXECUTIVE SESSION AT THE END OF THIS MEETING TO DISCUSS AN ECONOMIC DEVELOPMENT PROCESS, WHY WE SHOULD ALL BE ALLOWED TO HEAR AND KNOW WHAT DOES ECONOMIC DEVELOPMENT PROCESS PROSPECT IS WHAT POSSIBLE REASON, BECAUSE YOU HAVE TO HIDE IT IN EXECUTIVE SESSION.
THIS IS SOMETHING THAT WILL EVENTUALLY IMPACT ALL OF US AND OUR ISLAND.
PLEASE LET US IN CHECK US OUT OF EXECUTIVE SESSION.
UM, AND MR. HOAGLAND, MR HELPLINE, SIR, I DON'T SEE MR. HOGAN ON THE LINE, MR. HALDEMAN.
[11.a. Second Reading of Proposed Ordinance 2020-25 – Workforce Housing Zoning Amendments]
BUSINESS, SENDING READING A PROPOSAL AND IT'S 20 DAYS, 20 YEARS, 25 WORKFORCE HOUSING ZONING AMENDMENTS, UH, MOVE FOR APPROVAL OF A SECOND.WALK ME A SECOND TO DISCUSS WITH MY MEMBERS DISCUSSION BY MEMBERS OF THE COUNCIL, THIS NAMES.
UM, AS MS. GROUP WINTER'S COMMENTS SUGGEST THERE IS CONFUSION ABOUT WHAT IS BEFORE THE COUNCIL TODAY.
AND I JUST WANTED TO MAKE CLEAR FOR OUR BENEFIT AND THE PUBLIC'S BENEFIT THAT THE ONLY THING WE ARE DEALING WITH TODAY IS THE COMMERCIAL CONVERSION RE-PURPOSING OF COMMERCIAL SPACE AND NOT THE BONUS DENSITY AMENDMENT, WHICH WILL BE STUDIED FURTHER AND DEALT WITH AT A LATER DATE.
IS THAT CORRECT? YES, IT IS THIS DAY.
ANY DISCUSSION ON THIS? YOU HAD YOUR HAND UP MR. MR. GLENN, BUT DAVID CLARIFIED IT.
SO UNDER, ON PAGE SEVEN, FENDER B UM, STANDARDS FOR WORKFORCE HOUSING UNITS, I'M ASSUMING THAT THAT HAS TO DO WITH THE COMMERCIAL CONVERSION AS WELL.
CORRECT? IT'S IT'S HARD WHEN YOU LOOK AT THE AMENDMENTS RIGHT NOW THAT IF THE, UM, BONUS DENSITY PIECE HAS BEEN PULLED OUT TOO, TO REALLY ZERO IN ON JUST THOSE THAT ARE SPECIFIC TO THE COMMERCIAL CONVERSION.
AND SO WHILE I UNDERSTAND THAT WE'RE JUST ADDRESSING THAT ASPECT OF IT BY ADOPTING THE ENTIRE PACKET OF AMENDED AMENDMENTS.
WE'RE DOING MORE THAN THAT, UNLESS THERE'S A DIFFERENT DOCUMENT THAN THAT.
I THOUGHT DAD WAS GOING TO SAY SOMETHING I HAVE TO SAY, I HAVE THE SAME REACTION.
I'M SORRY, WHAT PAGE ARE YOU ON? WELL, I MEAN, IT'S MULTIPLE PAGES.
I COULD START PULLING OUT, BUT GENERALLY THE QUESTION, UM, FALLS TO THE AMENDMENT PACKAGE THAT WE HAVE ADDRESSES BOTH THE COMMERCIAL CONVERSION AND THE DENSITY ASPECT AND THE BROADER REZONING, UM, AREAS.
AND SO IT DOES NOT REFLECT WHAT IT IS THAT HAS BEEN RECOMMENDED THAT WE'RE VOTING TERRY LEWIS AVAILABLE THERE TO ANSWER THIS QUESTION.
[00:45:06]
UM, YOU'RE STILL MUTED.SO THESE AMENDMENTS ARE ONLY FOR THE COMMERCIAL CONVERSION.
THEY'RE NOT MEANT TO DO COVER ANYTHING ELSE.
THEY'RE ONLY FOR THE COMMERCIAL CONVERSION, BUT THE UNITS THAT ARE CREATED AS PART OF THE COMMERCIAL CONVERSION, DO YOU HAVE TO MEET CERTAIN STANDARDS? SO WHEN WE TALK ABOUT THE COMMERCIAL CONVERSION, RIGHT IN HERE UNDERNEATH THE WORKFORCE HOUSING POLICY, IT TALKS ABOUT, OKAY, IT TALKS ABOUT ZONING DISTRICTS THAT ARE NOT PART OF THE TALKS ABOUT ARE IMPORTANT.
IS RM FOUR ON A, THOSE ARE ALL INCLUDED AND I'M ASSUMING, RIGHT.
I'M PRETTY SURE THAT THERE ARE NO COMMERCIAL BUILDINGS IN THOSE DISTRICTS, CORRECT? THAT'S CORRECT.
I DON'T HAVE THE WORKFORCE HOUSING AMENDMENTS IN FRONT OF ME.
UM, I WOULD ASK IF JENNIFER OR SHAWN, UM, MIGHT BE ABLE TO ANSWER IF YOU'RE ASKING ABOUT SPECIFIC AMENDMENTS, SEAN AND JENNIFER.
JENNIFER, CAN YOU HEAR ME? YES, WE CAN.
AND THE USE STANDARDS IN THE AMENDMENTS THAT ARE BEFORE YOU NOW IT'S REMOVED THE SECTIONS THAT, UM, INCLUDE RESIDENTIAL, ONLY ALL THE RM DISTRICTS WERE TAKEN OUT.
SO IF YOU LOOK ON PAGE FIVE IN THE EU STANDARDS, YOU CAN SEE WHERE WORKFORCE HOUSING WILL BE PERMITTED AS CONDITION IN CERTAIN ONLY THE MIXED USE AND BUSINESS DISTRICTS WHERE JUST LIKE MS. BECKER INDICATED THE COMMERCIAL WOULD BE LOCATED SINCE IT'S ONLY THE COMMERCIAL CONVERSION PORTION OF THE AMENDMENTS.
IT SEEMS TO ME POSSIBLY THIS COULD BE CLARIFIED SOMEWHAT BY THE RESOLUTION THAT WE HAVE BEFORE US TO ADOPT IT.
SO WE CAN ADD A PROVISION IN THERE, UH, THAT NOT WITHSTANDING ANY OTHER PROVISION OF THE ATTACHED ORDINANCE.
UH, IT APPLIES ONLY TO COMMERCIAL CONVERSIONS AS DEFINED.
UM, IF, IF DAVID ALLISON WAS OKAY WITH THAT AND I, I DO HAVE ONE OTHER QUESTION THAT'S, THAT'S MORE SPECIFIC THAN ON PAGE ONE WITH REGARD TO DEVELOPMENT PLAN, REVIEW THESE GO UNDER A MINOR, UM, PLAN REVIEW, CORRECT? MINOR DEVELOPMENT PLAN REVIEW.
IF, UH, IF IT'S A NON-RESIDENTIAL STRUCTURE THAT'S BEING CONVERTED TO MIXED USE OR MULTIFAMILY, THEN IT'S A MINOR, UH, BECAUSE THEY'RE NOT TEARING DOWN.
AND IN THAT CASE, THE BUILDING IS STAYING AND THEY'RE JUST CONVERTING THE INSIDE.
SO IT'S ONLY FOR EXISTING COMMERCIAL BUILDINGS.
THIS ISN'T A SITUATION WHERE SOMEONE THERE'S A COMMERCIAL BUILDING, BUT IT DOESN'T NECESSARILY FIT WITH WHAT THEY WOULD LIKE TO SEE WITH REGARD TO DEVELOPING MAYBE WORKFORCE HOUSING.
SO THEY WOULD TEAR IT DOWN AND REBUILD.
IT'S ONLY FOR SOMETHING THAT'S CURRENTLY IN EXISTENCE, IT'S COMMERCIAL CONVERSION, BUT IT DOESN'T SPECIFY THAT YOU COULDN'T TEAR THE BUILDING DOWN JUST WHAT YOU BUILT BACK HAD TO BE THE SAME SIZE AS WHAT YOU ALREADY HAD THERE.
SO IF IT'S MORE COST-EFFECTIVE TO TEAR IT DOWN AND REBUILD IT, UM, SPECIFICALLY FOR WORKFORCE HOUSING, THIS IS NOT PRECLUDING THAT, BUT THEN YOU WOULDN'T BE IN THE MINOR DEVELOPMENT PLAN REVIEW ANYMORE BECAUSE IT'S NOT CONVERTING, IT'S BUILDING THE NEW STRUCTURE.
BUT THE MAIN POINT WAS THAT IT WOULD BE STILL BE LIMITED TO THE SAME SQUARE FOOT, SAME FOOTPRINT THAT YOU HAD BEFORE.
IT JUST MIGHT BE EASIER TO RECONFIGURE THE INSIDE.
AND THEN WITH UNDER A MAJOR, UM, DEVELOPMENT PLAN TO REBUILD THAT, OR IF IT WAS A LOT IN A COMMERCIAL AREA THAT WAS BEING BUILT, THEY WOULD HAVE TO FALL UNDER ALL OF THE GUIDELINES WITH DRB AND REVIEW AND ALL OF THOSE SORTS OF REGS THAT WE HAVE.
[00:50:01]
BUT THIS ISN'T SAYING THAT YOU COULD TAKE AN EMPTY LOT, A VACANT LOT AND BUILD A WORKFORCE HOUSING UNIT ON IT.THIS IS SAYING TO CONVERT, UM, A COMMERCIAL STRUCTURE.
I JUST WANT TO CLARIFICATION ON ALL OF THAT BECAUSE IT, BUT YOU COULD TAKE AN EXISTING BUILDING, TAKE IT DOWN AND REBUILD IT WITHIN THE SAME FOOTPRINT, NOT EXPANDING IT OR MAKING IT ANY DIFFERENT IN TERMS OF HEIGHTS, ET CETERA, THAT THEN IT WAS, I BELIEVE THIS, UM, AMENDMENTS AS DRAFTED WOULD ALLOW YOU TO DO THAT WITHIN, WITHIN THE PARAMETERS OF EXACTLY WHAT WAS TAKEN DOWN BEFORE, RIGHT.
IF IT'S SET UP TO BE, IF IT'S EASIER TO TAKE IT DOWN AND BUILD IN THE UNITS, YOU KNOW, WHERE YOU HAVE PLUMBING AND DIFFERENT PLACES AND YOUR BEDROOMS, YOU KNOW, SET IT UP DIFFERENTLY THAN THE WAY THE COMMERCIAL STRUCTURE WAS DONE.
I THINK THE INTENT IS THAT THE MAJORITY OF PEOPLE WOULD USE THE BUILDING THAT'S ALREADY THERE AND NOT TEAR IT DOWN, BUT JUST RECONFIGURE THE INSIDE.
THAT WOULD BE IN MOST CASES, PROBABLY THE MOST ECONOMICAL THING.
BUT IF BUILDING CODES, YOU KNOW, MAKE IT BETTER TO TEAR IT DOWN, THEN THIS WOULDN'T PRECLUDE THAT AS DRAFTED.
I JUST WANTED TO MAKE SURE I UNDERSTOOD THAT BECAUSE SOMETIMES WE THINK WHAT MAKES MOST SENSE TODAY, UM, AS WE'VE THOUGHT ABOUT IT MIGHT NOT BE WHAT OTHERS THEME TO THINK ABOUT IT.
AND IT JUST, AGAIN, I WONDER IF THAT WAS THE SCENARIO WHERE IT WAS UNDERNEATH THE DRB GUIDELINES MAY OR MAY I ASK A QUESTION PLEASE? YES.
I THINK PART OF THE, PART OF THE CONFUSION IS THAT WHEN THIS HAS BEEN PUBLICIZED, THERE'S BEEN THE OVERALL TOWN MAP THAT SHOWED THE BONUS DENSITY AREAS ON IT.
UM, AND NOT JUST THE COMMERCIAL AREAS THAT WE'RE TALKING ABOUT THE DOUBLE CHECK AND MAKE SURE THAT WE'RE NOT SENDING OUT MAPS THAT GIVE PEOPLE THE IMPRESSION WE'RE DOING SOMETHING THAT WE'RE NOT PLANNING TO DO AT THIS MOMENT.
SO WE HAVE A MOTION NOW ACCEPTED WITH THIS.
GLENN'S IF I COULD OFFER SOME LANGUAGE, IF I COULD OFFER SOME LANGUAGE, I THINK I HEARD CORRECTLY THAT WE HAVE A, WHEREAS CURRENTLY FOLLOWS THE LAST, WHERE OZ ON THE FIRST PAGE, THAT WOULD SAY, WHEREAS IT IS THE INTENT OF COUNCIL THAT ANY LANGUAGE EXISTING TO THE COMPANY, ANY LANGUAGE TO THE CONTRARY, AND THAT WAS SCANNING THESE DESIGN AMENDMENTS APPLY ONLY TO THE CONVERSION OF EXISTING COMMERCIAL SPACE.
I NEED A MOTION TO AMEND AND THEN BE THE MOTION TO AMEND BILL GLENN.
THIS IS THE FIRST ON THE AMENDMENT.
A ROLL CALL ON THE AMENDMENTS.
NOW I WANT TO VOTE ON THE MOTION, RIGHT? YES, SIR.
MS. AMES, HE HAS RESPECTED MR. LENNOX.
THE STANFORD AND MYSELF SEVEN, NOTHING.
[12.a. Discussion of the Independent Engineering Review of the U.S. 278 Gateway Corridor Project]
A NEW BUSINESS DISCUSSION OF THE INDEPENDENT ENGINEER REVIEW ON TWO 78 CURRENT PROJECT.WHO'S GOING TO LEAD THAT DISCUSSION.
I'M GOING TO START OFF WITH JOSH, I BELIEVE MR. JOSH.
JOSH, ARE YOU THERE? YES, SIR.
UM, SO TO KIND OF TEE THIS UP, I KNOW THERE'S ALREADY BEEN A NUMBER OF DISCUSSIONS EARLIER IN THIS MEETING, SO I WILL KEEP THE COMMENTS BRIEF.
UH, BUT I HAD CIRCULATED KIND OF A S A SYNOPSIS OF A CHRONOLOGICAL HISTORY OF KIND OF WHERE WE'VE BEEN WITH THIS PARTICULAR ITEM.
UH, STARTING BACK EARLIER THIS SUMMER TOWN STAFF BEGAN WORKING ON A DRAFT SCOPE OF WORK TO ENGAGE AN INDEPENDENT ENGINEERING FIRM, UH, TO PERFORM A REVIEW OF VARIOUS, UH, ASPECTS OF THE TWO 78 CORRIDOR PROJECT.
UM, BASED UPON OUR INTENT TO ENTER INTO AN AGREEMENT WITH THE COUNTY TO JOINTLY PURSUE THIS PROJECT.
WE SHARED THAT DOCUMENT WITH THEM.
UH, AS I KNOW, MOST OF COUNCIL'S AWARE THEY MADE A NUMBER OF CHANGES TO IT OVER THE COURSE OF TIME, UM, LEANING ON SENATOR DAVIS FOR A LOT OF THAT GUIDANCE IN TERMS OF LANGUAGE THAT SHOULD BE INCLUDED WITHIN THE SCOPE OF WORK.
[00:55:01]
THEY PASSED, UH, A DOCUMENT THIS PAST OR THE WEEK PREVIOUSLY, UH, THAT INCLUDED A DRAFT SCOPE OF WORK AND A DRAFT, A MEMORANDUM OF AGREEMENT.BOTH OF THOSE DOCUMENTS ARE INCLUDED AS BACKUP TONIGHT.
UH, FOR COUNCIL'S CONSIDERATION.
I WOULD NOTE THAT WE DID MAKE A COUPLE OF AMENDMENTS TO THE MEMORANDUM OF AGREEMENT, UH, FROM WHAT CAME OVER TO US FROM THE COUNTY.
SO THE DOCUMENT THAT YOU HAVE TONIGHT DOES HAVE A CHANGE WITH REGARDS TO SPLITTING THE COST OF THE PROJECT.
WE HAVE CLEARLY STATED THAT THE COST WOULD BE BORN 50% EACH BY BOTH THE COUNTY AND THE TOWN, UH, BUT THAT BOTH PARTIES WOULD FUND THIS CONTRIBUTION FROM THEIR RESPECTIVE GENERAL FUNDS.
UH, THAT WAY THERE IS NO CONNECTION TO THE PROJECT ITSELF.
UM, AND THEN ULTIMATELY WE INCLUDED LANGUAGE IN THERE TO ENSURE THAT THE COUNTY IS AN EQUAL PARTNER, UH, WITH THE, I'M SORRY, THE TOWN INSERTED LANGUAGE IN THE MEMORANDUM OF AGREEMENT, THAT WE WOULD BE AN EQUAL PARTNER WITH THE COUNTY ON THIS PROCESS.
UM, THE COUNTY IS THE POINT OF CONTACT WITH THE CONTRACTOR BECAUSE IT IS THEIR CONTRACTOR THAT WE ARE LOOKING TO ENTER INTO AN AGREEMENT WITH.
HOWEVER, UH, WE EXPLICITLY PUT IN THE LANGUAGE OF THE MEMORANDUM THAT WE WOULD HAVE EQUAL SAY IN TERMS OF ALL ASPECTS OF THE PERFORMANCE OF THAT SCOPE OF WORK.
AND THEN LASTLY, WILLIE INCLUDED IN THERE A PROVISION THAT TALKS ABOUT HOW THE APPOINTEES TO THE OVERSIGHT COMMITTEE WOULD BE MADE, UH, WITH, UH, UH, SOME OF THEM BEING MADE BY THE COUNTY AND SOME OF THEM BEING MADE BY THE TOWN.
UH, AND WITH THAT, I'LL BE HAPPY TO ANSWER ANY QUESTIONS THAT ANYONE MAY HAVE.
THERE'LL BE FOUR REPRESENTATIVES FROM THE TOWN, WHICH I WILL NOMINATE AND MAKE THE COUNCIL AT OUR NEXT MEETING.
WHAT I WOULD SAY TO THAT IS WHAT WE WOULD DO IS INCLUDE THAT IF, IF THAT IS THE WILL OF COUNCIL, WE WOULD INCLUDE THAT LANGUAGE IN THE MEMORANDUM OF AGREEMENT AND SEND IT BACK TO THE COUNTY, UH, FOR THEIR, UH, UH, APPROVAL AND ACCEPTANCE.
UH, JOSH IS THE FORM OF THE MEMORANDUM, THE DOCUMENT THAT IS ATTACHED TO THIS AGENDA.
I DON'T SEE ALL OF THE LANGUAGE ABOUT JOINT PARTICIPATION IN THE SAME WAY THAT YOU DO IN THE FIRST, WHEREAS, UM, I THINK THAT IT SHOULD READ, WHEREAS IN CONSULTANT, IN CONSULTATION WITH THE TOWN, THE COUNTY HAS IT IN ACCORDANCE WITH THIS PROCUREMENT PROVISIONS SELECTED HDR.
WHEREAS THIS WE'RE NOT SECOND FIDDLE TO THIS AT ALL.
WE ARE MAKING A JOINT, UH, UNDERTAKING HERE, AND I THINK IT'S IMPORTANT THAT THAT BE THERE.
UM, AND THEN WHERE THEY TALK ABOUT ADMINISTRATION OF THE AGREEMENT, IT SAYS, WHEREAS THE COUNTY SHALL ADMINISTER THE CONTRACT.
NO, SIR, THIS IS A JOINT AGREEMENT WITH US.
AND I THINK THAT THAT SHOULD ALSO PROVIDE THAT THE TOWN AND COUNTY SHALL JOINTLY ADMINISTER THIS AGREEMENT.
AND THEN, UH, LATER ON IN THAT REFERRING TO THE TOWN AND COUNTY JAIL HAVE PARTICIPATION IN DECISION-MAKING, UM, AND THEN FINALLY, UH, WHERE IT RELATES TO, UH, TOWARDS THE END PROJECT RELATED MEETINGS, CHANGE THAT TO READ EQUAL PARTICIPATION AND ALL PRESENTATIONS TO, UH, ELECTED OFFICIALS, NOT JUST TO TOWN OFFICIALS, BUT TO ALL OFFICIALS.
MY OBJECTIVE HERE IS TO TRY TO MAKE THIS A TRULY A JOINT UNDERTAKING BETWEEN THE TOWN AND COUNTY, UH, BECAUSE THE TOWN IS GOING TO BE MUCH MORE EFFECTED BY THIS THAN THE BROADER COUNTY.
AND WE SHOULD BE AT LEAST EQUAL PARTNERS IF NOT IN A LEAD ON THIS.
THANKS AND GLENN, IF I COULD RESPOND TO THAT, THAT'S CERTAINLY OUR INTENT TO HAVE IT AS A JOINT UNDERTAKING.
THE ONLY CAVEAT THAT I WOULD PROVIDE IS THAT THE REASON WHY THE COUNTY IS IDENTIFIED AS THE MAIN POINT OF CONTRACT, UH, MAIN POINT OF CONTACT WITH THE CONTRACTOR IS BECAUSE THEY ARE CURRENTLY ALREADY UNDER CONTRACT WITH THIS FIRM.
AND THAT'S WHAT ALLOWS US NOT TO HAVE TO GO THROUGH A COMPETITIVE PURCHASING PROCESS.
WE, THE TOWN DON'T HAVE THAT EXISTING CONTRACTUAL RELATIONSHIP.
SO WE WANT TO DO EVERYTHING TO MAKE SURE THAT WE ARE ON EQUAL FOOTING AND THAT THIS IS CLEARLY A JOINT UNDERTAKING BY BOTH PARTIES WITHOUT NECESSARILY BEING THE CONTRACTING PARTY BECAUSE OF THOSE CONCERNS.
IT MEANS THAT THE COUNTY ACTED BEFORE WE DID, UH, IN SECURING THIS ENGINEERING FIRM, UH, WAS THE TOWN INVOLVED IN THE DECISION MAKING THERE.
UH, IF YOU GO BACK TO THAT CHRONOLOGICALLY OR THAT CHRONOLOGY THAT I PROVIDED, WE HAD ACTUALLY
[01:00:01]
PROPOSED TO USE ONE OF THE TOWNS ON-CALL ENGINEERING FIRMS. HOWEVER, HOWEVER, THEY'RE CURRENTLY ENGAGED IN SOME LITIGATION, WHICH MADE IT DIFFICULT FOR THE COUNTY TO PARTICIPATE WITH AS JOINT PROJECT.AND SO WHEN THAT INFORMATION WAS BROUGHT FORWARD, THAT'S WHEN THE DECISION WAS MADE TO LOOK AT USING THE COUNTIES CONTRACTOR AS COMPARED TO THE TOWN'S CONTRACTOR.
SO THIS WAS A JOINT DECISION AND THIS AGREEMENT WHO DRAFTED THIS AGREEMENT, THERE'S BEEN A WORK PRODUCT THAT HAS GONE BACK AND FORTH BETWEEN BOTH THE COUNTY STAFF AND THE TOWN STAFF, AND THEN HAS BEEN BEFORE COUNTY COUNCIL FOR THEIR APPROVAL.
WELL, AGAIN, WE'RE COMING IN SECOND HAND AND I'M NOT HAPPY ABOUT THAT AT ALL, BUT I WOULD LIKE TO SEE SOME OF THIS LANGUAGE THAT I SUGGESTED ABOUT JOINT PARTICIPATION, UH, THE ADDED TO THE AGREEMENT.
AND THIS IS STEVE, AND WE CAN, WE CAN CLARIFY IN THIS, THE, THE, THE ARRANGEMENTS RELATIVE TO THE COUNTY AND HOW WE'RE USING THEIR PROCUREMENT PROCESS, BUT THEN WE CAN THEN ACKNOWLEDGE THAT THIS IS A PROJECT GOING FORWARD.
WE CAN PLAY WITH THAT LANGUAGE.
UH, ONE IS, IF ANY OF US ON COUNCIL HAVE SUGGESTIONS FOR YOUR CONSIDERATION AS YOU APPOINT PEOPLE TO THIS COMMITTEE, ARE YOU OPEN TO THAT INHERIT? OKAY, GO AHEAD.
AND THEN A SECOND IS I KNOW SAFETY, UH, IS AN INHERENT PART OF THE DESIGN PROCESS.
AND, UH, I WOULD JUST LIKE TO MAKE SURE THAT, THAT, UH, A SAFETY REVIEW ON THE TOP ALTERNATIVES LEADING TO THE ALTERNATIVE CHOICE IS ALWAYS FRONT AND CENTER BECAUSE WE'RE, WE'RE DEALING WITH A VERY HIGH VOLUME HIGH ACCIDENT RATE AREA.
THANK YOU, MR. GRANT, I JUST HAVE TWO QUESTIONS.
UM, IN TERMS OF THE COUNTY, DID THEY USE ANY PEOPLE FOR, YEAH.
PARTICULARLY ON PEOPLE FROM THE STONEY COMMUNITY, IF NOT, ARE WE LOOKING TO BRING THEM IN ON THIS BECAUSE IT IS AFFECTING THEIR, THEIR LIVELIHOODS.
WHAT, WHAT THE COUNCIL VOTED ON WAS IDENTIFYING VERY GENERALLY THE BACKGROUND OF THE PEOPLE WHO SHOULD BE ON THE COMMITTEE, BUT THEY DID NOT SPECIFICALLY IDENTIFY INDIVIDUALS THEMSELVES IN THE DRAFT THAT THEY SENT OVER TO US.
IT'S OUR UNDERSTANDING THAT THE COUNTY COUNCIL CHAIRMAN WOULD ULTIMATELY MAKE THOSE APPOINTMENTS ALONG THOSE GUIDELINES TO FILL THOSE SPECIFIC BACKGROUNDS.
BOB DESERVES THAT BECAUSE YOU KNOW, IT IS GOING THROUGH STORY AND WE NEED TO BE PROACTIVE AND ENCOURAGED SOMEBODY FROM THAT COMMUNITY TO BE ENGAGED ON THAT LEVEL FOR THE SIMPLE FACT THAT IT DOESN'T NEED TO BE A SURPRISE, DON'T NEED TO HAVE DIFFERENT NEWSPAPERS COMING THROUGH AND DISTRACTING THE WORK THAT NEEDS TO GET DONE AND SHOULD BE MORE GRANT HE KNOWS THE MOST ABOUT, WELL, WE'LL TALK TONIGHT.
SO, UM, WELL, A COUPLE THINGS IN TERMS OF, UM, BEING ABLE TO MOVE FORWARD WITH THE MEMORANDUM.
I THINK THAT EARLIER, JUST A BIT AGO, WE WERE TALKING ABOUT THE IDEA, UM, AT THIS PARTICULAR CONSULTANT, AND I'VE HEARD THE DISCUSSION HERE NOW, BUT THAT DOESN'T REALLY SOLVE THE, UM, ANSWER THE QUESTION AS TO NONE OF US HAVE SEEN THE, THIS HDR ENGINEERING'S, UM, BACKGROUND OR INFORMATION.
AND I THINK THAT WE OUGHT TO HAVE AT MINIMUM AN OPPORTUNITY TO DO THAT, TO SEE IF IT IS, UM, THE FIRM THAT THIS GROUP, THIS COUNCIL IS INTERESTED IN MOVING FORWARD WITH, OR IF WE FEEL THAT WE OUGHT TO BE, UM, LOOKING AT OTHER FIRMS. SO I REALIZE IT'S CONVENIENT THAT THIS FIRM IS, UM, PART OF THE COUNTY'S CONTRACT AND THAT'S, THAT'S ONE ISSUE.
UM, I'D LIKE IT TO ALSO BE A CONSIDERATION THAT WE TAKE SERIOUSLY AND LOOK AT WHOLEHEARTEDLY BEFORE WE, UM, APPROVE THAT.
AND THEN, UM, I THINK I'M FURTHER BOTHERED BY IT, UM, AS IT STANDS, BECAUSE I UNDERSTAND JOSH WHAT YOU WERE SAYING WITH REGARD TO THE CONTRACT AND OUR, UM, CONTACT BEING A LITTLE BIT DIFFERENT.
BUT I THINK OUR CONTACT, UH, AS, AS GLENN SAID, HAS TO BE ABSOLUTELY AS EQUAL, UM, TO THAT
[01:05:01]
AS THE COUNTY IS.AND THAT'S NOT EXHIBITED HERE IN THIS DOCUMENT.
AND ALSO, UM, QUESTION ABOUT EXHIBIT A, WHEREAS THE COUNTY SHALL ENTER A CONTRACT AMENDMENT, BLAH, BLAH, BLAH, ATTACHED AS EXHIBIT A.
I DON'T HAVE A, I'M NOT SURE IF IT'S JUST MISSING FROM MY PACKET, BUT I WENT ON THE ONLINE, UM, AND TO SEE IF IT WAS THERE AND I DIDN'T SEE IT THERE, I'M JUST MISSING IT, I'M OVERLOOKING IT.
SO I'D LIKE TO SEE THAT BECAUSE I DON'T THINK I'M OVERLOOKING IT.
UM, I'M GLAD THAT, UM, MAYOR IS GOING TO MAKE THOSE SELECTIONS AND IN CONSULTATION WITH COUNSEL, UM, BEFORE BEING APPROVED, I DO.
AND SO THAT'S MY CONCERNS WITH THAT, BUT I ALSO HAVE SOME CONCERNS WITH REGARD TO, UM, THE SCOPE OF SERVICES AND HOW WE'RE MOVING FORWARD WITH, WITH THAT.
UM, I THINK THAT WE NEED TO, I THINK BILL MENTIONED SAFETY.
WE ABSOLUTELY HAVE TO HAVE A SAFETY MATRIX IN THERE.
AND I THINK THAT WE NEED TO BE CERTAIN THAT EVERY ONE OF THE ALTERNATIVES THAT IS CHOSEN FOR REVIEW OR ARE LOOKED OVER AND ANALYZED WITH THE SAME MATRIX, THAT THEY'RE ALL BEING JUDGED WITH THE SAME, UM, YARDSTICK.
AND SO THERE'S A TERM FLOATING OUT THERE THAT I THINK IS GOOD AND I'M GOING TO STEAL IT AND USE IT, BUT THERE'S A FAIR YARD STICK THAT'S USED.
AND SO THAT EVERYONE, ALL OF THE, UM, DIFFERENT PROPOSALS ARE MEASURED IN THE SAME WAY.
AND WHICH BRINGS ME TO THE QUESTION AS TO HOW MANY, IT'S MY UNDERSTANDING THAT THERE WERE FIVE, A MAXIMUM OF FIVE, UM, ALTERNATIVES THAT ARE ANALYZED UNDER THIS, UM, CONTRACT IN THIS PRICE.
IS THAT CORRECT? DOES ANYONE HAVE AN ANSWER? SO TAMMY, IN TERMS OF ANSWERING THE QUESTION ABOUT HOW MANY ALTERNATIVES, THIS WAS SUPPOSED TO BE A COMPREHENSIVE REVIEW OF ALL OF THE ALTERNATIVES THAT HAVE BEEN DISCUSSED AT ANY POINT IN TIME, AS WELL AS ANY OF THOSE THAT MAY HAVE NOT BEEN PART OF THE
SO, SO WHAT DOES THAT MEAN? DOES THAT MEAN THE SIX ALTERNATIVES PLUS THOSE THAT WERE DISCARDED? DOES THAT MEAN THE SIX ALTERNATIVES THAT ARE CURRENTLY, UM, WAS NARROWED DOWN TO PLUS THOSE THAT HAVE SURFACED, UM, THROUGH OTHER, UM, GROUPS THAT HAVE BEEN SUBMITTED? I THINK IT WOULD BE THOSE THAT HAVE ALREADY BEEN, YOU KNOW, PREVIOUSLY IDENTIFIED AS PART OF THE STUDY AND THEN ANY OF THOSE THAT MAY BE A RESULT OF LOOKING AT THE INFORMATION AND THE DATA THAT IS UNDERLYING THIS EXAMINATION ITSELF.
AND SO IF THAT INFORMATION IN DATA PROPOSES A, AN ALTERNATIVE AND IT'S WITHIN THE THIRD BULLET POINT WITHIN THE SCOPE OF SERVICES, UH, IF IT, IF THERE'S AN ALTERNATIVE THAT'S ALREADY BEEN IDENTIFIED OR WAS NOT PREMATURELY DISCARDED OR EXPLORE OTHER POSSIBLE ALTERNATIVES THAT HAVE NOT ALREADY BEEN EXAMINED IT, AND THEN IT GOES ON TO LIST A NUMBER OF OTHER POSSIBLE ALTERNATIVES.
AND SO IS IN, IS A PART OF THAT OTHER ALTERNATIVES OR IS IT INCLUDING THOSE THAT ARE BEING SUGGESTED BY OTHER GROUPS THAT HAVE BEEN WORKING ON THIS, UM, TO FIND ALTERNATIVES? HOW DID, HOW DID THOSE ALTERNATIVES REACH THE DESK OF THE CONSULTANT TO BE REVIEWED? SURE.
I GUESS MY RESPONSE TO THAT WOULD BE THE LANGUAGE THAT'S IN THE SCOPE OF WORK WAS SPECIFICALLY WORKED ON BETWEEN THE COUNTY, UH, THE TOWN AND SENATOR DAVIS.
AND I KNOW SENATOR DAVIS HAS BEEN, YOU KNOW, VERY AT THE FOREFRONT OF ENSURING THAT ANY CONCERNS FROM THE COMMUNITY HAVE BEEN FULLY INCORPORATED INTO THIS DOCUMENT.
WELL, I THINK THAT THERE ARE SOME ADDITIONAL THINGS THAT NEED TO BE LOOKED AT AND, UM, THE MED, THE MATRIX, THE YARDSTICK, THE MEASUREMENT, UM, IS IMPORTANT AND CRITICAL.
I THINK THAT WE NEED TO MAKE SURE THERE'S, UM, AGREEMENT ON HOW THAT'S BEING DONE.
UM, I THINK IT'S ALSO IMPORTANT FOR US TO KNOW WHICH WHAT ALTERNATIVES ARE BEING LOOKED AT IN, IN TOTAL AND, UM, AND NOT JUST LEAVE THAT TO, UM, HAPPENSTANCE.
I SEE UNDER THE THIRD BULLET POINT, THERE WAS A LOT OF SPECIFICS WITH REGARD TO DIFFERENT, UM, IDEAS, BUT I WANNA MAKE SURE THAT WE HAVE FULLY COVERED THOSE THAT HAVE BEEN BEING BROUGHT FOOT FORWARD.
UM, AND THAT THOSE THAT MAY RISE OUT OF THE, UM, REVIEW THAT'S BEING DONE.
AND THEN I HAVE A QUESTION ALSO WITH REGARD TO TIMING THE SCHEDULE AND THE DELIVERABLES PROVIDE A DETAILED ENGINEERING REPORT WITH ANALYSIS AND RECOMMENDATIONS WITHIN 60 DAYS FROM THE
[01:10:01]
ESTABLISH NOTICE TO PROCEED.IS THAT REALISTIC? IT SOUNDS IS, IS THAT REALISTIC IN ANY INSTANCES? SO THE SCOPE OF WORK THAT IS BEFORE YOU TONIGHT HAS BEEN REVIEWED BY HDR AND THAT EXHIBIT A, THAT YOU WERE SPEAKING TO THAT IS, THAT IS SPECIFICALLY THEIR RESPONSE TO THAT OUTLINING THAT THEY CAN COMPLETE THE SCOPE OF WORK, UH, FOR THE PRICE THAT'S IDENTIFIED AND WITHIN THE TIMEFRAME THAT'S BEEN IDENTIFIED OF 60 DAYS.
I WOULD REALLY LIKE TO SAY THAT ATTACHMENT, IF SOMEONE CAN SEND IT, I HIT IT.
IT'S A LOT OF OTHER ISSUES HERE.
IF EVERYBODY TODAY OR TOMORROW BY TOMORROW NIGHT SENT JOSH ALL THEIR QUESTIONS OR COMMENTS.
WE WILL, THEN WE WILL THEN REDO THE RESPONSE AND HAVE ABOUT ME AGAIN FOR THE NEXT MEETING.
UM, I WOULD LIKE TO MAKE A COUPLE OF COMMENTS IN THE CONTEXT OF THIS MEETING.
UH, THERE, THERE HAS BEEN AN EX UH, A FAIRLY STRONG OPINION EXPRESSED THAT HDR IS TAINTED, UH, BECAUSE THEY HAVE DEALT WITH THE COUNTY AND PRESUMABLY S C D O T.
I WOULD JUST LIKE TO MAKE THE OBSERVATION THAT HDR OR ANY CONSULTANT, UH, EFFORT OR FIDELITY TO A SCOPE OF WORK DEPENDS ON, ON THE LEAD PROJECT MANAGER.
SO I THINK THAT WE COULD RECEIVE COMFORT IF WE GO IN THE DIRECTION OF HDR IS MAKING SURE THAT THE PERSON WHO IS DEALING WITH HDR ON A DAILY BASIS IS BEING ABSOLUTELY TRUE TO THE SCOPE OF WORK AND REPORTING TO THE OVERSIGHT COMMITTEE ON AN ABSOLUTELY REGULAR BASIS.
UH, WITHOUT THAT, I THINK THAT WE'RE JUST GOING DOWN A PATH OF SUSPICION AND SO ON.
AND SO I'M REALLY STRONGLY RECOMMENDING THAT, UH, SOMEBODY ON THE OVERSIGHT COMMITTEE WORKING DIRECTLY WITH THE DESIGNATED PROJECT LEADS, I MEAN, THERE MAY BE A COUNTY LEAD AND A, A TOWN LEAD, BUT, UM, I THINK THAT CONNECTION HAS TO BE PRETTY TIGHT.
UH, SECONDLY, I DIDN'T SEE ANYTHING IN THE LANGUAGE ABOUT THE EXTENT OF THE SIMULATION, HOW FAR OUT DO THEY GO GEOGRAPHICALLY? AND I'M JUST VERY CONCERNED ABOUT THE SORT OF DOWNSTREAM INTERSECTIONS AND CONSEQUENCES OF TRAFFIC PATTERN CHANGES, UH, WITH A SIMULATION.
SO I'M JUST INTERESTED IN, IN KNOWING HOW FAR THEY GO AND THEN, UH, WHERE THERE'S A S A PARAGRAPH SUGGESTING THAT HDR IS GOING TO BE RESPONSIBLE FOR LANDSCAPING.
I HAVE A HIGH DEGREE OF, UM, HESITANCY OR SUSPICION THAT, THAT, THAT WE'RE GOING IN THE WRONG DIRECTION.
THERE, WE HAVE LANDSCAPE ARCHITECTS AND PLANNERS WITHIN THIS REGION WHO DEAL WITH THESE MATTERS ON A DAILY BASIS, UNDERSTANDING THERE'S PROBABLY BETTER THAN HDR AND SO ON.
SO I THINK THAT THAT SECTION LANDSCAPE BEAUTIFICATION LAND USE OPTIONS, A LONG CORRIDOR IN THE STONY AREA, UM, HAS TO BE OWNED BY THE TOWN.
UH, IT'S A MATTER OF PRESERVE.
I MEAN, THEY, TO ME, THE GOALS SHOULD BE PRESERVED FAMILY LANDS HOMES, AND A SENSE OF PLACE AS A PRIORITY TO CONCEPTUALIZE ECONOMIC OPPORTUNITIES FOR STONY LAND OWNERS, MITIGATE IMPACTS ON RESIDENTS, REINFORCED THE ISLAND BRAND AND LIMIT CURB CUTS.
SO I THINK THAT THAT WHOLE AREA DESERVES ITS OWN SCOPE OF WORK.
IT OUGHT TO BE OWNED BY THE TOWN.
AND I WOULD STRONGLY RECOMMEND THAT WE UTILIZE THE, THE, UH, PROFESSIONAL CAPABILITIES AND EXPERIENCE OF PEOPLE WITHIN THIS GENERAL GEOGRAPHIC AREA.
SO, UM, IF WE DO THAT, WE PULL IT OUT AND WE DON'T NEED TO DO IT, UH, IN THAT, UH, AGREEMENT WITH A COUNTY.
OR WE CAN REFERENCE THAT AS A, AS A CONNECTING POINT THAT IT'S STILL REFERENCED IN HDR, BUT IT'S GOING TO BE THE RESPONSIBILITY OF THE TOWN TO WORK THROUGH THAT AND THE RESIDENTS OF OUR COMMUNITY.
ONCE AGAIN, I WOULD ASK YOU TO SEND THOSE COMMENTS TO, TO ADJUST TOMORROW.
WE'LL JUST TABLE THIS TILL THE NEXT MEETING, THEN LET'S GO ON TO
[12.b. First Reading of Proposed Ordinance 2020-29 – Dirt Road Paving Zoning Amendments]
NEW BUSINESS.UH, ITEM NUMBER TWO, HERE IS THE FIRST MEETING PROPOSAL WITNESS FOR DIRT ROAD, ZONING AMENDMENT MOTION TO ACCEPT IT.
[01:15:01]
DISCUSSION ON THIS ONE, MR. GRANT, MR. GRANT.I JUST WANT TO THANK THE STAFF, UM, THE COMMUNITY FOR ALLOWING THIS ORDINANCE TO COME THROUGH DURING MY TERM.
YOU KNOW, WE'VE BEEN TALKING ABOUT THIS FOR A LONG TIME, AND I APPRECIATE, YOU KNOW, TOM, I APPRECIATE, UM, THE COMMITTEE FOR THEIR HARD WORK AND MOVING THIS FORWARD BECAUSE, UM, WITH THE ROUTE AND THIS SEASON, W WE'RE WORKING ON OVER A COUPLE OF YEARS, THIS HAS BEEN A CHALLENGE FOR THOSE PEOPLE WHO WANT THEIR RULES PAID, BUT NOW THEY CAN GET A GUN.
I APPRECIATE IT, MR. GLENN, THANK YOU.
IT'S MY UNDERSTANDING THAT, UH, ONE OF THE MAJOR OBSTACLES TO THEY, UH, PAVING OF THE DIRT ROADS HAS BEEN THE LOSS OF DENSITY BY THE ADJACENT PROPERTY OWNERS AND THIS AGREEMENT SOLVES THAT PROBLEM AND THAT SOMEONE WHO DONATES TO THE RIGHT OF WAY, UH, WELL RETAIN THEIR DENSITY THAT THEY WOULD HAVE HAD BEFOREHAND.
I THINK THAT'S A VERY REASONABLE COMPROMISE, AND I SALUTE THE STAFF FOR PUTTING THAT INTO THIS AGREEMENT.
YOU, SO I UNDERSTAND THE PURPOSE AND THE NEED FOR, UH, FOR THIS.
I STILL HAVE STRONG RESERVATIONS ABOUT THE IDEA THAT THE ADJACENT STREETS SETBACKS WILL BE A MINIMUM OF FIVE FEET ALONG ANY PARCELS, ABIDING A TOWN RIGHT AWAY, FIVE FEET.
UM, WE ALL KNOW FROM EXPERIENCE NEXT TO A ROADWAY OR RIGHT AWAY OF SORTS, ISN'T ISN'T ENOUGH ROOM, AND THEN YOU HAVE NO BUFFERS REQUIRED AS WELL.
SO, UM, I'M JUST GONNA REITERATE MY CONCERNS ABOUT THAT.
ANY OTHER COMMENTS, ANY OTHER COMMENTS JUST FOR CLARIFICATION, UH, IS THAT FIVE FOOT SETBACK ALSO ON EXISTING TOWN ROADS? IT'S MY UNDERSTANDING THAT IT'S NOT, IT'S ONLY APPLIES TO A NEW DIRT ROAD PAVING PROJECT, UH, TERRY LEWIS, KERRY LEWIS.
CAN YOU ANSWER THAT PLACE? YES, I CAN.
THESE, THESE AMENDMENTS ONLY APPLY TO THE, UH, THE NEW NEWLY PAVED DIRT ROADS, UH, UNDER THIS EXISTING PROGRAM.
THANK YOU WITH ALL MY QUESTIONS.
MS. BECKY, IS THAT A NO, OR YES, I'M JUST, I'M GOING TO ABSTAIN FROM A VOTE.
I HAVE RESERVATIONS, MR. LENNOX.
MR. STANFORD AND MYSELF IS SIX, SIX, SIX, EIGHT.
[12.c. First Reading of Proposed Ordinance 2020-31 - Stormwater System Refunding Revenue Bonds]
I'M FULL OF WATER, SEWER REFUNDING BONDS, MOTION TO ACCEPT THE MOBILE MOVER, GLENN SANFORD.HEY, I THINK THIS HAS ANY DISCUSSION ON THIS.
THIS TO STANFORD, MR. MCCANN SEVEN ZERO.
[12.d. Consideration of a Recommendation – Revised Standard POA/PUD Drainage Agreement]
DISCUSSION DISCUSSION, MR. GLENN.
UM, TWO WEEKS AGO, UH, WHEN THIS FIRST CAME UP, I HEARD FROM TWO POA MANAGERS WHO WERE VERY CONCERNED ABOUT SOME OF THE PROVISIONS OF THE AGREEMENT.
IT'S MY UNDERSTANDING THAT, UH, THEIR CONCERNS HAVE BEEN MET.
I WOULD LIKE TO KNOW FROM THE TOWN ENGINEER THAT THAT MEETING HAS OCCURRED AND THAT THEY HAVE ACCEPTED THESE FORMS OF AGREEMENT.
I THINK IS AVAILABLE FOR THAT.
[01:20:01]
THANK YOU, JEFF.UM, STORMWATER MANAGER, JEFF METZINGER, UH, HAVE CONSULTATIONS WITH PORT ROYAL POA MANAGER AND HILTON HEAD PLANTATION.
AND IT IS MY UNDERSTANDING THAT, UH, THE CONCERNS HAVE BEEN ADDRESSED.
WE DID INCORPORATE, UH, SOME FINAL MINOR EDITS, UH, TO, TO APPEASE THEM.
BUT YES, THAT IS MY UNDERSTANDING.
ANY OTHER QUESTIONS ON THIS, DANNY? HI, I'M HERE.
WHAT LED TO THE QUESTION? I JUST, UM, HAD HAD A BRIEF CONVERSATION WITH MR. CHRISTIAN AND HE HAD SAID THAT HE DIDN'T FEEL THAT THEY WERE COMPLETELY RESOLVED, BUT IF JEFF SAYS THEY WERE, UM, THAT'S JUST, OKAY.
[12.e. Consideration of a Recommendation – Parking Master Plan]
CONSIDERATION OF THE PUBLIC MASTER PLAN.JUST THE CONSIDERATION OF ACCEPTING THE PLAN.
THERE'S STILL A LOT OF THINGS ON RESOLVED.
IT'S KIND OF A MOTION ON THAT.
MR. GLENN IS SECOND AND THEN DISCUSSION ON THIS.
MR. LINAC, MR. GRANT, MR. SANFORD.
UM, AGAIN, I WANT TO MAKE SURE THAT WE ARE NOT AGREEING, AGREEING THE NUTS AND BOLTS, THE DOLLAR AMOUNTS, THE TYPE OF SYSTEMS AND SO FORTH.
WE'RE JUST ACCEPTING THE CONCEPTS YOU HAVE TO BE IMPLEMENTED.
I NEED CONFIRMATION ON THAT, PLEASE.
ANY OTHER QUESTIONS? WHAT EXACTLY? WHAT EXACTLY IS THE MOTION AGAIN? I DIDN'T HEAR IT TO ACCEPT THE REPORT FROM THE CONSULTANTS ON THE PARKING STUDY.
ANY OTHER QUESTIONS ON THAT? OKAY.
LET'S COME BACK TO MOCK MR. HAWKINS.
THAT'S THE GRANTEE TO DISAGREE WITH YOU THERE.
YOU SAID YOU HAVE SOME
[12.f. Consideration of the Proposed Designated Marketing Organization Agreement with the Hilton Head Island-Bluffton Chamber of Commerce]
CONSIDERATION OF PROPOSE, DESIGNATED MARKETING ORGANIZATION AGREEMENT WITH THE TOWN OF HILL AND BLUFFTON CHAMBER OF COMMERCE.MR. GLENN SECONDS, WOULD YOU LIKE TO LEAD THE CONVERSATION? SURE.
MR. MAYOR, BY WAY OF BACKGROUND ON SEPTEMBER 11TH, 2019, THE TOWN PUBLICLY ISSUED A REQUEST FOR PROPOSALS.
REQUEST FOR QUALIFICATIONS FOR DESIGNATED MARKETING ORGANIZATION SERVICES.
UH, IN RESPONSE TO THAT PUBLIC REQUESTS, WE RECEIVED SEVERAL SUBMISSIONS.
THOSE WERE REVIEWED BY THE TOWN.
ULTIMATELY A RECOMMENDATION WAS MADE FROM THE FINANCE AND ADMINISTRATIVE COMMITTEE TO TOWN COUNCIL, UH, TO DECLARE THAT THE HILTON HEAD BLUFFTON CHAMBER OF COMMERCE WAS THE MOST QUALIFIED FROM, UH, UPON RECEIVING THAT APPROVAL.
WE PROCEEDED FORWARD WITH DEVELOPING A PROPOSED, UH, CONTRACTUAL AGREEMENT, THE TERMS OF WHICH YOU HAVE IN YOUR PACKETS BEFORE YOU TONIGHT, THOSE TERMS WERE PRESENTED TO THE FINANCE AND ADMINISTRATION COMMITTEE, UH, AND ARE NOW PENDING BEFORE TOWN COUNCIL.
I WOULD NOTE THAT THERE WAS ONE AMENDMENT THAT WAS REQUESTED BY THE CHAMBER AND THE VERSION THAT YOU HAVE BEFORE YOU IT'S UNDER SECTION 4.6, UH, AND IT ADDED THE SENTENCE REGARDING, UH, IDENTIFYING THE AUDIT PROCEDURES AS A SEPARATE AGREED UPON PROCEDURES AS PART OF THE EXAMINATION.
MR. LENNOX, YOU'LL HAVE SOMETHING TO SAY, SIR.
[01:25:08]
YES.UH, I LIKE TO THANK THE CHAMBER LEADERSHIP FOR WORKING WITH THE TOWN AND REALLY HELPING US IN OUR PROCESS TO BETTER UNDERSTAND THE CHANGING AND EVOLVING DEMANDS, EXPECTATIONS AND CHALLENGES IN THE HOSPITALITY AND TOURISM INDUSTRY AND IN A PROCESS THAT RECOGNIZES AND REALLY EMPHASIZES THE IMPORTANCE OF THE COMMUNITY AND THE DMO AND THE PUBLIC AND THE PRIVATE SECTORS, ALL WORKING TOGETHER.
THE RESULT OF THIS, UH, OVER SIX COVID AND RELATED STRESSFUL MONTHS, UH, REALLY AS AN AGREEMENT THAT CLEARLY SAYS THAT THE PROMOTION OF A DESTINATION IS FOR THE BENEFIT AND WELLBEING OF EVERY PERSON IN OUR COMMUNITY.
ISN'T IT AGREEMENT THAT ACKNOWLEDGES THE PROMOTION OF A DESTINATION.
HE HAS AN INVESTMENT TO DEVELOP OPPORTUNITIES AND THEY'LL QUALITY OF LIFE TO BENEFIT THE COMMUNITY BY CREATING JOBS, BY INCREASING LOCAL SPENDING, BY INCREASING LOCAL TAX REVENUE AND BY INCREASING LOCAL ECONOMIC ACTIVITY, WHAT WAY THEY ALL HAVE LEARNED FROM THIS PROCESS IS CLAIRE.
THE DEEMOS CUSTOMER IS THE RESIDENTS OF THE COMMUNITY.
AND AS SUCH, THEY SHOULD BE THE CORNERSTONE OF A DESTINATION'S MARKETING PLAN.
THIS EMPHASIS ON COMMUNITY WILL BE THERE DEVELOPED INTO A CORNERSTONE PLAN THAT WILL BUILD QUALITY OF LIFE TO BENEFIT RESIDENTS BY DEVELOPING, BY ARTICULATING.
AND I'M MANAGING OUR COMMUNITIES BRAND THROUGH PROMOTING MARKETING AND ENGAGING POTENTIAL VISITORS.
AS YOU MIGHT SUSPECT AMONG OTHER THINGS, THIS AGREEMENT WELL REQUIRED, THE TOWN AND THE CHAMBER TO COMPLY WITH ALL LAWS GOVERNING THEIR RESPECTIVE ENTITIES, INCLUDING GOVERNING THE ALLOCATION AND THE USE OF A TAX DOLLAR.
HOWEVER, IT GOES FAR BEYOND THAT.
YEAH, AND THAT IT REQUIRES THE DMO TO ADOPT POLICIES AND PROCEDURES AND OPERATE IN A MANNER WHICH SATISFIES STANDARDS SET FORTH BY DESTINY INTERNATIONAL.
THE 100 YEAR OLD INTERNATIONAL TRADE ASSOCIATION, WHICH SERVES AS THE GOLD STANDARD, THIRD OF THEIR INDUSTRY, THE DEEMOS SAL SUBMIT A BUDGET AND MARKETING PLAN SHOWING HOW A TASK FUNDS ARE TO BE SPENT IN THE UPCOMING YEAR, WHICH WILL BE REVIEWED IN DETAIL BY THE ACCOUNT I'M AT NATION'S TAX ADVISORY COMMITTEE, AND THEN BY TOWN COUNCIL, OKAY.
WHO WILL ACQUIRE AN INDEPENDENT AUDITOR'S REPORT TO THE TOWN ON AN ANNUAL BASIS TO INCLUDE A PEER REVIEW AS APPROVED BY THE AI CPA AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS.
HOWEVER, IN ADDITION TO THE AUDIT AND PEER REVIEW, AND IN AN EFFORT TO PROMOTE AN ONGOING COMMITMENT TO TRANSPARENCY, THE DMO HAS AGREED TO A LEVEL OF TESTING OF DMO PAYMENTS AND INVOICES, ASSURING COMPLIANCE WITH A SOUTH SOUTH CAROLINA CODE AS FOLLOWS 100% OF ALL PAYMENTS AND PAY INVOICES OF $10,000.
AND ABOVE WILL BE REVIEWED 55% OF ALL PAYMENTS AND PAID INVOICES OF $5,000 OR MORE WILL BE.
AND 5% OF ALL PAYMENTS AND PAID INVOICES, LESS THAN $5,000 WILL ALSO BE TESTED AND REVIEWED.
THIS TESTING WILL GIVE THE TOWN 73% COVERAGE OF ALL A TAX FUNDING TO THE DMO.
THE TOWN WILL AGAIN REQUIRE THE DMO TO ROTATE THEIR INDEPENDENT AUDITOR NO MORE THAN EVERY
[01:30:01]
FIVE YEARS.AND THE TOWN WILL PARTICIPATE IN THE SELECTION PROCESS, THE DMO PERFORMANCE AND MEASUREMENT STANDARDS.
IN ADDITION TO THE 14 METRICS PER, PER PRESCRIBED BY DESTINATIONS INTERNATIONAL, OR NOW INCLUDES SURVEYS TO SHOW VISITOR AND RESIDENT SATISFACTION SET AGAIN, THE DEEMOS CUSTOMER IS THE RESIDENCE IN THE COMMUNITY THAT SERVES.
AND FINALLY THE TOWN WILL HAVE THE RIGHT TO INSPECT DMO FINANCIAL RECORDS, INCLUDING, BUT NOT LIMITED TO THIRD PARTY INVOICES TO VERIFY COMPLIANCE AND ALL MATERIAL RESPECTS.
IF WE FELT UNNECESSARY TO HER REVIEW THAT REMAINING 27% OF THE FUNDING NOT REVIEWED AND TESTED BY THE AUDITOR, WE HAVE THE ABILITY AND THE RIGHT TO DO JUST THAT MR. MARROW CONCLUDE MY REMARKS ON THE DMO AGREEMENT BY SAYING THAT THE CHAMBER IT'S BOARD LEADERSHIP AND REPRESENTATION HAVE BEEN EXCELLENT PARTNERS WITH THE TOWN IN PROMOTING OUR PRIMARY INDUSTRY.
AND THEY HAVE SHOWN A WILLINGNESS AND DESIRE TO INCLUDE AND COMMUNICATE WITH THEIR PRIMARY CUSTOMER, THE RESIDENTS OF THE COMMUNITY THEY SERVE.
BEFORE WE GO TO DISCUSSION, THEY NEED TO HAVE AN AMENDMENT.
WELL, ACTUALLY WHAT I'D LIKE TO DO MAYOR.
SO THE, THE CHANGE FROM TWO, FOR 5% OF THOSE, UM, OVER 5,000 OR LESS THAN $5,000, THAT IS THE CHANGE IN THE MUST BE FOR YOU.
UM, THAT IS SECTION 4.6 OF III, BOTTOM OF PAGE SIX, IF THE MAYOR OF THE MOTION OR IN THE SECONDARY WOULD AGREE TO CHANGE FROM TWO TO FIVE, UM, THAT WOULD REFLECT MR. LENNOX'S COMMENTS.
AND I THINK ONGOING DISCUSSIONS BETWEEN COUNCIL MEMBERS AND THE CHAMBER BILL, UH, AGREED TO THE CHANGE AS A SECONDARY NEED A SECOND.
NOW WE HAVE, NOW WE CAN HAVE DISCUSSION JUST TO GLEN.
UM, WE HEARD FROM A CITIZEN EARLIER THIS EVENING, WHO WAS SAYING THAT WE SHOULDN'T DIVERT THESE EIGHT TAX FUNDS TO THE DMO THAT SHOWS THAT THE FULL IMPORT OF THE LAW IS NOT WELL KNOWN TO OUR CITIZENS.
AS A MATTER OF FACT, STATE LAW REQUIRES THAT THIS COMMUNITY AND OTHER COMMUNITIES WHERE THE ACCOMMODATIONS TAXES APPLY 30% OF THOSE FIRMS TO A DMO, THE DAM, THERE'S A ORGANIZATION THAT IS WELL IDENTIFIED AND LICENSED AND A NONPROFIT ORGANIZATION.
AND SO WE HAVE PUT OUT, PUT OUT A SEARCH FOR OTHER POTENTIAL BMO'S AND FRANKLY, NO ONE ELSE FIT THE BILL.
UH, WE'VE HAD THIS SERVICES FROM THE CHAMBER FOR A LONG TIME.
WE ARE OBLIGATED BY STATE LAW TO ALLOCATE THESE FUNDS TO A DMO, TO PROMOTE TOURISM MARKETING.
AND THAT'S EXACTLY WHAT WE'RE DOING BY THIS AGREEMENT.
YEAH, I PUT IT, YOU'RE SAYING THE, UH, UH, OPPORTUNITY MAYOR.
UH, MY OBJECTIVES, UH, IN BEING INVOLVED WITH THE DRAFTING OF THE NEW CONTRACT WERE TWO FOLD.
ONE TO BRING EFFORTS OF THE CHAMBER DMO CLOSER TO THE EXPECTATIONS OF RESIDENTS.
AND SECONDLY, TO BUILD RESIDENT TRUST IN THE PROCESS, I BELIEVE THIS CONTRACT MOVES US TOWARDS THAT GOAL OR THOSE GOALS.
MY HOPE IS THAT RESIDENTS WILL SEE AND EXPERIENCE THE PROGRESS AND THE CHAMBER WILL REACH OUT TO RESIDENTS FOR THEIR INPUT.
ONE EXAMPLE OF THE CHANGE IN THE CONTRACT THAT I THINK IS POSITIVE.
IT SAYS THE TOWN BELIEVES THAT THE COMMUNITY TRUST AND GOODWILL ESSENTIAL TO COMMUNITY ENGAGEMENT WILL BE DERIVED THROUGH A CONTRACT THAT ASSURES REGULATORY COMPLIANCE, FINANCIAL ACCOUNTABILITY, TRANSPARENCY, AND ALIGNMENT WITH BROADER COMMUNITY GOALS AND ASPIRATIONS AS LUCK WOULD HAVE IT SERENDIPITOUSLY THE DESTINATIONS INTERNATIONAL, WHICH IS THE ASSOCIATIONS OF DEEMOS RECENTLY HAD A SIGNIFICANT PARADIGM IN ITS PHILOSOPHY THAT MAY THAT'S
[01:35:01]
AS MR. LENNOX SAID, THE DEEMOS CORE CUSTOMER IS THE RESIDENCE.THIS HAS BEEN SOMETHING THAT WE HAVE BEEN DEBATING IN THE, UH, AT THE COUNCIL FOR A FEW YEARS, THE ALIGNMENT OF WHAT THE RESIDENTS SEEM OR THE FUTURE OF THE ISLAND AND THE DMO SLASH MARKETING EFFORTS.
SECONDLY, AT THE BEGINNING OF 2020, THE CHAMBER ENGAGED THE CONSULTANT, UM, NEXT FACTOR AND INTERIM INTO VISTA TO PREPARE A DESTINATION MANAGEMENT PLAN IN IT.
IT SAID OUR INDUSTRY NEEDS TO LEARN HOW TO INTERACT WITH OUR RESIDENTS IN A LANGUAGE BASED ON SHARED VALUES.
THE CONTRACT ALSO SPEAKS TO THE CORNERSTONE PLAN THAT ENGAGES COMMUNITY.
UH, MR. LENNOX MENTIONED THE ENHANCED SAMPLING, UH, EXPENSES, THE RESIDENT SATISFACTION SURVEY.
I THINK THOSE ARE IMPORTANT TO BUILDING TRUST WITHIN THE COMMUNITY.
AND THEN FINALLY, THE INSPECTION OF FINAL FINANCIAL RECORDS COULD BE CONDUCTED BY A QUALIFIED CITIZEN AS DESIGNATED BY THE TOWN, BUT NOT EVERYTHING IN THE CONTRACT IS WHAT I WANTED, NOR IS EVERYTHING.
THERE ARE OTHER THINGS WITHIN THE CONTRACT THAT I WISHED HAD BEEN THERE.
AND YET IT DOES STRENGTHEN, AUDIT MEASURES AND ULTIMATE VALUE TO AND ALIGNMENT WITH THE COMMUNITY.
FINALLY, I DO BELIEVE THE TOWN MUST BE A MORE ACTIVE PARTNER IN ORDER TO MEET OUR RESIDENTS EXPECTATIONS, BUT I SUPPORT THE CONTRACT AS IT HAS BEEN PRESENTED.
I THINK WE'VE MADE MAJOR ADVANCEMENTS IN TERMS OF TRANSPARENCY.
UH, WE'VE IDENTIFIED THAT THERE, THE KEY CLIENT, WHICH IS OUR NEXT DOOR, NEIGHBORS ARE CITIZENS THROUGHOUT THE ISLAND AND THAT'S OF CRITICAL IMPORTANCE.
AND SO AS WE MOVE FORWARD, I THINK WE'RE MOVING FORWARD WITH A, UH, EXCELLENT, UH, CHAMBER OF COMMERCE WITH GOOD LEADERSHIP JOINED WITH OURS.
AND, UH, I THINK IT'S A MAJOR STEP FORWARD AND A MAJOR IMPROVEMENT.
THE SPEAKER FROM THE BEGINNING, UM, I WAS SKEPTICAL ABOUT THIS WHOLE PROCESS, UM, AND I'VE WATCHED IT OVER THE COURSE OF MANY MONTHS NOW, AS WE WENT OUT AND LOOKED TO SEE IF THERE WERE OTHER ORGANIZATIONS THAT WOULD BE COMPETITIVE, IT MIGHT SERVE OUR NEEDS.
ONLY DEFINE THAT WE HAVE A PRETTY GOOD, UM, DMO RIGHT HERE IN OUR OWN BACKYARD.
AND AS THE CONTRACT DEVELOPED, I WAS CONCERNED ABOUT MAKING SURE THAT OUR RESIDENTS HEARD AND UNDERSTOOD, AND I BELIEVE THAT WHAT IS NOW IN THE CONTRACT, THAT'S JUST THAT I'D LOVE TO SEE MORE, BUT I THINK THIS IS A GREAT START AND, UM, I SUPPORT THE CONTRACT AS IT'S GOING FORWARD.
I THINK, YOU KNOW, TOM, YOU DID AN EXCELLENT JOB.
THANK YOU FOR LEADING ON THIS OVER THE YEARS, YOU RIGHT.
TAMAR YOU KNOW, BASED ON CONVERSATIONS FROM THE PAST, WE'VE, WE'VE IMPROVED AND CREATED, UH, A GOOD COMMUNICATION WITH A GOOD RELATIONSHIP WITH THE CHAMBER IN TERMS OF WHAT WE'RE LOOKING FOR.
AND IT'S THE BEGINNING, YOU KNOW, HOPEFULLY IT WILL BE A BEGINNING TO MORE TRANSPARENCY, BUT TOM AND YOUR COMMITTEE HAS DONE AN EXCELLENT JOB IN LEADING THIS AND COMING UP WITH A REASONABLE COMPROMISE BETWEEN THE TWO.
AND I THANK YOU FOR YOUR HARD WORK.
NOW, THE GLOBAL MR. GRANT SUPPORT.
THE SAME IN FAVOR, MS. BECKER.
[13. Executive Session]
RILEY, DO WE NEED AN EXECUTIVE SESSION? YES, WE ARE ON AN EXECUTIVE SESSION FOR DISCUSSIONS REGARDING AN ECONOMIC DEVELOPMENT PROSPECT.I HAVE A MOTION TO GO INTO EXECUTIVE SESSION.
SO MOVE FOR REASONS STATED BY THE TOWN MANAGER AND A SECOND BY MR. GLENN.
WE'LL TAKE A TWO MINUTE BREAK NOW WITH THE EXECUTIVE SESSION.
[14. Possible Actions by Town Council Concerning Matters Discussed in Executive Session]
UM, CAN I HAVE A MOTION NOW TO JOIN THE MEETING? MOVE FIRST HOLD DAVID SAY HI.