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CLOSED CAPTIONING PROVIDED BY BEAVER COUNTY.
[4:30 p.m. Call to Order]
GOOD EVENING.WE WILL NOW CALL THE BUFORD COUNTY BOARD OF EDUCATION BUSINESS MEETING OF SEPTEMBER 15, 2020.
TO ORDER THE MEETING IS BEING CONDUCTED BY A REMOTE VIDEO CONFERENCING AND ALSO BEING LIVE STREAMED BY THE COUNTY CHANNEL.
IN THE EVENT, THE BOARD HAS NOT FINISHED ADDRESSING ALL ITEMS LISTED IN THE SEPTEMBER, 1520 20 AGENDA.
THE BOARD WILL RECONVENE AT 6:00 PM ON WEDNESDAY, SEPTEMBER 16, 2020, THE NEXT BUSINESS DAY TO FINISH THE AGENDA ITEMS REQUEST FOR THE FIRST PUBLIC COMMENTS.
PARTICIPATION WILL BE ACCEPTED TONIGHT BETWEEN FIVE AND 5:30 PM.
BY SENDING AN EMAIL WITH YOUR NAME, PHONE NUMBER AND TOPIC TO ROBIN DOT CUSHINGBARRY@BUFORDDOTK12.SC.US.
YOU'LL RECEIVE A PHONE CALL DURING PUBLIC COMMENTS WHERE YOU'LL BE ABLE TO SPEAK AND ADDRESS THE BOARD FOR A MAXIMUM OF THREE MINUTES ON ISSUES WITHIN THE BOARD'S DOMAIN.
THE FORUM WILL BE LIMITED TO 30 MINUTES REQUEST FOR THE SECOND PUBLIC COMMENTS WILL BE ACCEPTED BETWEEN SEVEN AND SEVEN 30 TONIGHT IN THE SAME MANNER AS ABOVE THE SECOND PUBLIC COMMENTS WILL TAKE PLACE PRIOR TO A GERMAN NO LATER THAN 9:00 PM.
THE SECOND FORUM WILL BE LIMITED TO 15 MINUTES.
WE NOW HAVE THE NEED TO GO INTO EXECUTIVE SESSION AND WE NEED A MOTION AND I'LL ASK THE PERSON THAT MAKES THE MOTION TO READ THE FIVE ITEMS THAT ARE LISTED.
I WILL MAKE A MOTION TO MOVE INTO EXECUTIVE SESSION FOR PURPOSES OF DISCUSSION OF RECOMMENDATION OF VENDOR SELECTION FOR A CUSTODIAL SERVICES CONTRACT RFP NUMBER 21 DASH ZERO ZERO FIVE.
PURSUANT TO SE CODE SECTION 30 DASH FOUR DASH SEVEN D A TWO ALSO FOR DISCUSSION AND RECOMMENDATION OF CONSTRUCTION MANAGER AT RISK FIRMS FOR THE CONSTRUCTION ASSOCIATED WITH ROBERT SMELLS, INTERNATIONAL ACADEMY AND BATTERY CREEK HIGH SCHOOL REFERENDUM FUNDED PROJECTS, RFP NUMBER 21 DASH ZERO ZERO TWO PURSUANT TO SE CODE SECTION 30 DASH FOUR DASH 78 TWO.
IN ADDITION, DISCUSSION, A PROPOSED AMENDMENT AND RECEIPT OF LEGAL ADVICE REGARDING THE FUEL EDUCATION CONTRACT WITH BCSD TO PROVIDE LEARNING MANAGEMENT SYSTEM SERVICES PURSUANT TO SC CODE AND I'M SECTION 30 DASH FOUR DASH SEVEN EIGHT EIGHT TWO RECEIPT OF LEGAL ADVICE RELATING TO A RESOLVE LEGAL CLAIM FOR SIR PURSUANT TO SE CODE ANNUAL SECTION THREE 30 DASH FOUR DASH 70 A TWO AND DISCUSSION OF A PERSONNEL MATTER PURSUANT TO S C CODE 30 DASH FOUR DASH 78.
DO WE HAVE A SECOND? I SECOND.
COULD YOU ELABORATE A LITTLE BIT ON SECTION F WHAT IS IT? UM, I'VE NEVER SEEN A SH GOING TO LEGAL ADVICE REGARDING A RESOLVED LEGAL CLAIM.
AND COULD YOU, UH, IN THE SPIRIT SPECIFIC IN CHANGE, COULD YOU ELABORATE A LITTLE BIT ON WHAT THAT IS? I KNOW I, I DON'T HAVE PERSONAL KNOWLEDGE.
MRS. CARTON, MAY I ASK YOU IT'S JUST CURRENTLY.
I HAVE TO, UM, GIVE YOU NOTICE OF DISMISSAL OF THE CLAIM, BUT I HAVE SOME OTHER INFORMATION TO PROVIDE TO YOU AND YOU'LL, YOU'LL UNDERSTAND WHEN WE'RE IN THE EXECUTIVE SESSION, SIR.
YEAH, IT'S, I'M JUST CONCERNED THAT WE'RE GIVING THE NECESSARY AMOUNT OF INFORMATION TO THE PUBLIC AS TO WHAT WE MIGHT BE DISCUSSING.
AS YOU IN QUALITY VERSUS MYRTLE BEACH.
UM, IT IS NOT IN REGARD TO ANY CONTRACT MATTER.
NO ONE ELSE HAS ANY QUESTIONS.
I HAVE TO HAVING A DIFFICULTY WITH BOARD
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DOCS FOR A MINUTE.I'M STRUGGLING WITH POOR DOCS AS WELL.
UM, NO ONLY BECAUSE OF THE, UM, THE UNUSUAL ITEM ON THE, UM, UH, THE TOPIC FOR RESOLVED, UH, LEGAL MATTER.
I'M GOING TO PUT HIM IN A CAST.
THE MOTION TO MOVE INTO EXECUTIVE SESSION CARRIES SEVEN THREE ZERO NOSE DOWLING OR SHACK.
AND CAN YOU SCROLL UP SMITH SMITH? THANK YOU.
AND ONE VOTE, NOT CAST MR. EARL CAMPBELL.
WE WILL NOW MOVE INTO EXECUTIVE SESSION AND ROBIN AND MOLLY.
COULD YOU PLEASE TELL US WHEN YOU'RE READY? GOOD EVENING AND WELCOME TO THE BUFORD COUNTY BOARD OF EDUCATION BUSINESS MEETING OF SEPTEMBER 15, 2020.
THE MEETING IS BEING CONDUCTED BY REMOTE VIDEO CONFERENCING AND IT IS ALSO BEING LIVE STREAMED BY THE COUNTY CHANNEL.
WE HAVE COME OUT OF EXECUTIVE SESSION AND NOW ARE BACK IN PUBLIC SESSION.
HOWEVER, WE HAVE NOT FINISHED ALL OF OUR BUSINESS IN EXECUTIVE SESSION, SO WE WILL CONTINUE EXECUTIVE SESSION AT THE END OF THE MEETING.
AND THAT MAY BE ACTUALLY, UH, TOMORROW GIVEN, UH, THE FULL AGENDA.
SO DO WE HAVE ANY ACTION IS NECESSARY OR APPROPRIATE REGARDING MATTERS? DISCUSSED SO FAR IN EXECUTIVE SESSION? YES.
THE BOARD OF EDUCATION AUTHORIZED THE SUPERINTENDENT UPON SUCCESSFUL NEGOTIATIONS TO EXECUTE CONSTRUCTION MANAGER RISK CONTRACTS WITH J E DUNN FOR ROBERT SMALLS, INTERNATIONAL ACADEMY AND AMBI CON FOR THE BATTERY CREEK HIGH SCHOOL PROJECTS AS DESCRIBED AN RFP NUMBER 21 DASH ZERO ZERO TWO.
UM, I CAN'T VOTE FOR THIS BECAUSE THE WAY THE
THE CONTRACT HAS TO COME BACK TO THE BOARD FOR APPROVAL.
SO WOULD YOU LIKE TO AMEND THE, UH, NO.
THE MOTION THAT WE, UM, THAT WE SEND THE CONTRACT BACK TO LEGAL FOR THAT IN, AND THEN THE ADMINISTRATION CAN RETURN TO THE BOARD WITH A COMPLETE CONTRACT FOR OUR EVALUATION.
THEN THEY CAN, THEN WE CAN DECIDE WHO CHILLED, LET THEM GO INTO NEGOTIATIONS.
WELL, HOW DO YOU WANT TO S YOU GOT A STRIKE HERE, AN AD, OR WHAT WOULD YOU LIKE TO DO? UM, OKAY.
I MOVED AT THE BOARD OF EDUCATION, AUTHORIZED THE SUPERINTENDENT TO ENTER INTO NEGOTIATIONS WITH JE DUNN FOR ROBERT SMALLS INTERNATIONAL ACADEMY, AND RETURNED TO THE BOARD WITH THE RESULT OF THOSE NEGOTIATIONS FOR BOARD APPROVAL OF A CONTRACT.
AND DO YOU WANT TO INCLUDE THE MD CON ONE? UH, YES.
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THIRD, WELL APPROVAL FOR APPROVAL.I'M STRIKING OUT TO EXECUTE CONSTRUCTION MANAGER RISK CONTRACTS.
CAN I READ WHAT I HAVE PLEASE? YEAH, GO AHEAD.
THE BOARD OF EDUCATION AUTHORIZED THE SUPERINTENDENT TO ENTER INTO NEGOTIATIONS UPON SUCCESSFUL, UM, NOPE.
FOR PROJECTS AS DESCRIBED AN IRF P 21 DASH ZERO TWO COMMA AND RETURN WITH THE RESULTS OF THOSE NEGOTIATIONS TO THE BOARD FOR BOARD APPROVAL APPROVALS, APPROVALS, PERIOD.
I MOVE THAT THE BOARD OF EDUCATION AUTHOR SUPERINTENDENT ENTERED TO NEGOTIATIONS WITH JE DUNN FOR ROBERT SMALLS, INTERNATIONAL K ACADEMY AND MB KAHN FOR THE BETTER CREEK HIGH SCHOOL PROJECTS AS DESCRIBED AN RFP 21 ZERO ZERO TWO, AND RETURN TO THE BOARD FOR APPROVAL.
SO YOU'RE GONNA, YOU'RE GONNA, YOU WANT TO GO AHEAD AND POST? WELL, WE NEED A SECOND.
OKAY, MR.
DO YOU, ARE YOU SATISFIED WITH THAT, MR. DALLIN? UM,
THE REASON I MADE THAT AMENDMENT, WHEREAS I'VE COME TO THE CONCLUSION THAT THE CONTRACTS OR PROPOSALS THAT ARE GIVEN TO THE BOARD FOR APPROVAL ARE JOHN ON THE EQUIVALENT OF A FALL FORMAL LETTER, MISSING VITAL INFORMATION, MISSING SIGNIFICANT VETTING BY THE VA BY THE LEGAL DEPARTMENT, FOR EXAMPLE.
AND THEN A WORD IS TO ONCE WE APPROVE TO GO INTO NEGOTIATIONS, THAT THE SUPERINTENDENT IS ENTITLED TO EXECUTE THE CONTRACT THAT, UH, THAT WOULD BE GOOGLED BY WITHOUT HAVING SHANE WHAT IT WAS IMPROVING.
SO I THINK THAT WE HAVE TO ENTER SOME DISCIPLINE INTO THE PROCESS NOW AND MAKE SURE THAT NOTHING GETS TO US WITHOUT PROPER BEDDING FROM EACH DEPARTMENT THAT'S AFFECTED AND HAVE ANY INFORMATION THAT THE BOARD NEEDS TO MAKE THE DECISION AVAILABLE TO IT, NOT SEND US OFF ON A RESEARCH PROJECT TO LOOK UP OUR FTES, THAT WE SHOULDN'T HAVE DECLINED TRACK.
DESCRIBE WHAT THEY'RE GOING TO DO.
SO I, I THINK THIS IS ALLOWS THEM TO MOVE FORWARD WITH NEGOTIATIONS WITHOUT PUTTING ANY FULL ON THE FIRMS BY THE BOARD.
MY, MY CONCERN JOHN, IS I YOU'RE OKAY WITH TAKING OUT THE PURPOSE OF THE, THE POSITION THAT WE'RE APPROVING IS FOR CONSTRUCTION RISK MANAGEMENT CONTRACTS.
I THINK THAT'S PRETTY IMPORTANT.
YEAH, BUT IT'S THE CONSTRUCTION RISK MANAGEMENT CONTRACTS WHERE WE'RE HIRING CONSTRUCTION MANAGERS IS WHAT I DESCRIBED AN RSP 21 DAY.
I STUMBLED ON TO THAT RIGHT THERE.
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I THOUGHT YOU DIDN'T LIKE THAT PART.ANY FURTHER DISCUSSION? ALL RIGHT.
THE MOTION CARRIES NINE ZERO TWO TWO ABSTENTIONS, DR.
DO WE HAVE ANY FURTHER ACTION AS NECESSARY OR APPROPRIATE REGARDING MATTERS DISCUSSED IN EXECUTIVE SESSION? UH, YES.
MADAM CHAIR, I MOVE THAT THE BOARD OF EDUCATION AUTHORIZED THE SUPERINTENDENT TO ISSUE AN INTENT TO AWARD AND NEGOTIATE THE CUSTODIAL SERVICES CONTRACT WITH H E S FACILITIES AS DESCRIBED AN RFP NUMBER 21 DASH ZERO ZERO FIVE.
FINAL APPROVAL IS CONTINGENT UPON LEGAL REVIEW.
DO YOU WANT TO ADD AT THE END THERE, CATHY, UM, UPON LEGAL REVIEW AND BOARD APPROVAL, DO YOU JUST WANT TO ADD THOSE? OKAY.
FINAL APPROVAL IS CONTINGENT CONTINGENT UPON BOTH LEAK LEGAL REVIEW AND BOARD APPROVAL.
ARE YOU OKAY WITH THAT, MR. NELL CAMPBELL? YES.
SO WE'LL LET ROBIN PUT THAT UP.
DO YOU WANT TO EXPOUND UPON THAT MR. ROBOT OR NO, I THINK IT, IT, YOU KNOW, ALLOWS THE, UH, UH, SUPERINTENDENT TO START TALKING TO THE SELECTED COMPANY, UM, AND, UM, STILL REQUIRES IT TO BE UNDER LEGAL REVIEW AND FINAL BOARD APPROVAL.
BUT THE PROCESS CAN BEGIN MR. WILLIAMS SMITH.
UM, UNDER THIS COVID 19 PANDEMIC, IT REALLY CONCERNS ME TO GO OUT NOW AND TO GET A CONTRACT OF SERVICES.
AND I MAY HAVE TO LET THE RECORD REFLECT.
I'VE BEEN ADVOCATING FOR THE DISTRICT TO GET CUSTODIAL SERVICES BACK IN BY A BACKUP ON THE DISTRICT STAFF AS IS THE SAME AS THEY HAVE GOTTEN BUS DRIVERS UNDER THE STAFF RIGHT NOW, WITH WHAT WE ARE GOING THROUGH AND CLEANING OUT THE BUILDINGS AND UNDERSTANDING PEOPLE IN THE COMMUNITY MEMBERS AND THINGS OF THAT MAGNITUDE.
IT REALLY CONCERNS ME FOR US TO DO THIS AND ALSO, AND ALSO TO BE BRINGING THIS FOR THE BOARD TO BEGIN AND BEGIN TO BEGIN AT THIS TIME.
I JUST KEEP IT NICE AND JUST SAY THAT THIS, THIS, I THINK IT'S NOT ABOUT SAYING IT'S, IT'S NOT ABOUT SAVING THE DISTRICT MONEY RIGHT NOW.
I THINK IT'S ABOUT, UH, SHOWING THE PEOPLE THAT WE, THAT WE HAVE PEOPLE IN OUR BUILDINGS WHO CARE ABOUT THE COMMUNITY AND WHO CARE ABOUT THE PEOPLE WHO LIVE IN THE COMMUNITY, AND THAT WILL MAKE SURE THAT THE BILLS ARE CLEAN CORRECTLY AND THAT THEY ARE FAMILY ORIENTED AND THAT THEY UNDERSTAND THE PEOPLE THAT THEY SERVE, UH, AND CUSTODIAL STAFF.
SO THIS RIGHT HERE HAS, I REALLY WON'T BE ABLE TO SUPPORT IT IN NO WAY, SHAPE OR FORM, AND ALSO THE WAY IT WAS BROUGHT TO THE BOARD AS WELL.
I THINK WE'RE READY TO VOTE MR. EARL CAMPBELL.
I CAN SUPPORT THOSE LAST MONTH.
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THE MOTION CARRIES NINE ONE ONE, NO.WILLIAM SMITH ABSTENTION DOCTOR WAS NEVSKY.
THE MOTION CARRIES AND IT WAS APPROVED.
DO WE HAVE ANY FURTHER ACTION IS NECESSARY OR APPROPRIATE REGARDING MATTERS.
DISCUSSED IN EXECUTIVE SESSION.
UM, I BELIEVE THAT THE WRITING IS ON FOR THE CONTRACT THAT FUEL, AND I BELIEVE THAT WE CAN CONTINUE TO DO CPR ON THE COMPANY, BUT THE SENIOR STAFF HAS WASHED ANY CONTINENTAL AT ALL.
I BELIEVE THAT MOST OF OUR QUESTIONS ARE TECHNICAL ONES THAT HAVE TO BE ASKED AND ANSWERED ALMOST AFTER THE FACT.
I THINK FROM THE BOARD LEVEL, THE EVIDENCE IS CLEAR THAT WE SHOULD NOT CONTINUE THIS CONTRACT.
AND I THEREFORE MOVE THAT THE BOARD EXCEPT THE SUPERINTENDENT'S RECOMMENDATION AND AUTHORIZE THE TERMINATION OF CONTRACT WAS FUEL FOR DISCUSSION.
WELL, MADAM CHAIR, AS I, AS I SAID, THE SUPERINTENDENT AND HIS LIEUTENANTS HAVE LOST CONFIDENCE IN THE COMPANY.
ALL THERE'S ABSOLUTELY NO, NO ONE IS VOLUNTEERING ANY CONFIDENTIAL OR, OR EVIDENCE.
THEY, AS THE COMPANY WILL BE ABLE TO CONTINUE.
UH, THESE STUDENTS NEED TO GET STABILIZED.
OUR FACULTY NEEDS TO BE STABILIZED WITH WHAT'S GOING TO HAPPEN.
AND THE ONLY THING THAT I CAN SEE IS THERE, THE WRITING IS ON THE WALL.
AND I THINK THAT ONE OR TWO HOURS OR FURTHER DISCUSSION IS GOING TO END UP WITH THE SAME CONCLUSION THAT YOU'RE GOING TO LACK OF CLIENTS AND INTEREST THAT THE ADMINISTRATION HAS, THAT WE SHOULD NOT BE DOING BUSINESS WITH THEM.
AND THAT THE PLATFORM SHOULD, THEY CAN JUST RIGHT NOW ARE PERFECTLY VALID.
SO THAT'S WHY I MADE THE MOTION.
I THINK THAT WE COULD HAVE CUT BAIT ISRAEL.
UM, I'M IN A LITTLE BIT OF A QUANDARY ABOUT THIS MOTION AND WHICH WAY TO VOTE, BECAUSE IT WAS STATED AND EXECUTIVE SESSION THAT SEVERAL OF US STILL HAVE MORE QUESTIONS.
UM, AND SO, UH, QUESTIONS THAT WERE IMPORTANT TO HAVE ANSWERED PRIOR TO MAKING THIS DECISION.
UH, SO AT THIS TIME I, UM, I, I'M PROBABLY GOING TO HAVE TO ABSTAIN FROM THIS BECAUSE I DO BELIEVE THERE'S MORE INFORMATION THAT SHOULD BE BROUGHT FORWARD.
MAY I RESPOND MANNER TO, YEAH.
UM, MS. FIDRYCH YOU COULD MAKE A MOTION TO POST THIS UNTIL TOMORROW NIGHT.
I WOULD VERY MUCH LIKE TO MAKE A MOTION TO POSTPONE THIS UNTIL TOMORROW NIGHT UNTIL ALL THE QUESTIONS BY ALL THE BOARD MEMBERS HAVE BEEN ANSWERED.
COULD YOU PLEASE, MR. DOWLING, LIKE YOU NEED TO RAISE YOUR HAND INSTEAD OF JUST VERBALLY CALLING MY HAND, MY HANDS UP.
ONLY QUESTION BEFORE THE BOARD AT THE EXECUTIVE LEVEL IS, SHOULD WE CONTINUE THIS CONTRACT? THE ADMINISTRATION HAS ADMINISTRATION HAS EXPRESSED NO CONFIDENCE THAT THE AMENDMENT CAN BE MET.
THE TECHNICAL QUESTIONS THAT ARE BEING ASKED ARE VALID.
THEY ARE THREE OR FOUR LEVELS DOWN INTO THE WEEDS FROM WHAT OUR DECISION NEEDS TO CONSIDER.
THE ONLY QUESTION AGAIN, THE ONLY QUESTION TO CONSIDER IS CAN WE CLOWN ON THIS COMPANY TO COME THROUGH WITH US, FOR US? THE EVIDENCE THAT'S BEEN PRESENTED TO ME SAYS, YOU KNOW, ALL THE OTHER QUESTIONS ABOUT THIS OR THAT THIS PLATFORM THAT HAVE NOTHING REALLY TO DO WITH THE QUESTION OF, DO WE CONTINUE WITH FUEL NOTHING SO WE CAN TERMINATE THE CONTRACT AND THEN CONTINUE TO ASK THE QUESTIONS
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THAT INTEREST THE EDUCATORS IN WHAT PLATFORM ARE WE GOING TO USE? YADA, YADA, YADA.BUT THE QUESTION, THE ONE QUESTION THAT WE HAVE IS DO WE STAY WITH FUEL OR NOT? AND SO THAT'S WHY I MADE THE MOTION THAT I DID.
I'M GOING TO SUPPORT THE POSTPONEMENT BECAUSE I DON'T THINK THERE'S A BIG DIFFERENCE BETWEEN THE RIGHT DECISION TONIGHT OR MAKING THIS DECISION TOMORROW.
IT ARE THINGS EVERYONE NEEDS TO BE COMFORTABLE AND HAVE THEIR QUESTIONS ANSWERED.
UM, I THINK IT MIGHT BE A LITTLE MORE COMPLICATED THAN MR. DOWLING THINKS IT IS, BUT THAT'S JUST MY OPINION.
SO I DON'T SEE ANY REASON NOT TO POSTPONE THIS TILL TOMORROW NIGHT.
A LOT OF VARIABLES GO INTO ME MAKING A DECISION LIKE THIS.
UM, AND ONE OF THEM IS THE FEEDBACK FROM CONSTITUENTS, INCLUDING PARENTS AND TEACHERS.
UM, SO THAT IS SOMETHING THAT I WOULD LIKE TO HEAR MORE ON, UM, PRIOR TO MAKING A DECISION AND I SUPPORT, UM, THE POSTPONEMENT OF THIS.
I THINK WE'RE READY TO VOTE ON THIS.
THE MOTION, THE MOTION IS TO POSTPONE THIS ACTION, THE ACTION REGARDING FUEL UNTIL TOMORROW NIGHT UNTIL ALL QUESTIONS ARE ANSWERED.
THE MOTION CARRIES NINE ONE ONE.
NO IS, UM, MR. DOWLING AND ABSTENTION, MR. SMITH.
SO THIS WILL GO TO TOMORROW NIGHT.
UM, ARE THERE ANY, IS THERE ANY FURTHER ACTION COMING OUT OF EXECUTIVE SESSION THUS FAR? ALL RIGHT.
WE CAN MOVE TO A MOTION FOR APPROVAL OF THE AGENDA, MADAM CHAIR ON AND MAKE A MOTION THAT WE APPROVE TONIGHT.
I'LL SECOND THAT PATRICIA FIDRYCH ANY DISCUSSION.
MR. WILLIAMS SMITH, HOW ARE YOU VOTING? THE MOTION CARRIES EIGHT THREE ZERO.
THE THREE NOS ARE DOWLING OR A SHACK AND SMITH.
WE'RE NOW DOWN TO THE PLEDGE OF ALLEGIANCE.
SO, UH, PLEASE, UH, STAND FOR THE PLEDGE OF ALLEGIANCE.
I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD, PLEASE BE SEATED.
WE WILL HAVE A MOMENT OF SILENCE.
UH, MADAM CHAIR, POINT OF WAR.
WE WERE IN THE MIDDLE OF A MOMENT OF SILENCE.
CAN IT WAIT A MINUTE, WAIT A FEW SECONDS.
UH, ACTUALLY IT WAS RETAINING TO THAT.
IT WAS PERTAINING TO A MOMENT OF SILENCE.
UH, ACTUALLY I WOULD LIKE TO SAY IN THE, IN TONIGHT AS WE GO NOW, A MOMENT OF SILENCE LET'S PLEASE, UH, KEEP THE RICHLAND TWO DISTRICT WHO HAVE LOST SEVERAL TEACHERS AS ONE AS A BUS DRIVER, UH, AND, AND OUR THOUGHTS AND PRAYERS AS WE GO INTO A MOMENT OF SILENCE AND THIS IN SOUTH CAROLINA IN THE COLUMBIA AREA.
THE MEDIA HAS BEEN PROPERLY NOTIFIED.
WE NOW NEED A MOTION TO APPROVE THE VERY GENEROUS DONATION FROM PARKERS.
AND IF THE PERSON WHO MAKES THAT MOTION COULD PLEASE READ THE, THE LINE ITEM HERE.
THE BOARD OF EDUCATION APPROVES THE
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PARKER'S DONATION IN THE AMOUNT OF $30,000 FUELING THE COMMUNITY.DO WE HAVE A SECOND? WE'LL DO MAIL IS DEEP VOICE RANG OUT.
ANY DISCUSSION ON THE, ON THE DONATION MISORDERED SHACK.
ACTUALLY, MY HAND WAS UP FROM THE APPROVAL OF THE AGENDA AND I LEFT IT UP.
I WASN'T CALLED UPON, BUT I DO HAVE A QUESTION.
DO WE HAVE THIS, UH, THIS DONATION, THIS GENEROUS DONATION OR ANYTHING IN PARTICULAR? NO, NOT, NOT, UH, NOT AT THE MOMENT.
UH, UH, MS. CROSBY, DID, DID YOU RECEIVE THAT WITH A PARTICULAR, UH, WELL, IT SAYS ON HERE THAT IT IS ALLOCATED IN CERTAIN WAYS.
SORRY FOR SPECIFIC SCHOOLS, RIGHT? YEP.
AND THERE WAS A LISTING OF HOW MUCH EACH SCHOOL WOULD GET DETACHED.
CAN WE SHARE THAT PUBLIC WHO IS WATCHING? AND I APPRECIATE THAT.
I JUST WANTED TO READ, UH, SOMETHING, UH, FOR, FOR ALL OF YOU.
IF I MAY, IT SAYS EACH YEAR WE RECEIVE A SIGNIFICANT DONATION FROM PARKER'S CONVENIENCE STORES, AS PART OF THE COMPANY'S, UH, FUELING THE COMMUNITY PROMOTION.
THE PROMOTION GIVES 1 CENT OF EVERY GALLON OF GAS SOLD ON THE FIRST WEDNESDAY OF EACH MONTH TO LOCAL SCHOOLS.
SOME OF THE DONATION COMES TO THE DISTRICT OFFICE TO SUPPORT THE SCHOOL DISTRICTS, UH, ANNUAL SUPPORT PERSON OF THE YEAR RECOGNITION PROGRAM, WHICH HONORS SCHOOL NURSES, SOCIAL WORKERS, A BOOKKEEPER'S OFFICE MANAGERS, TEACHER ASSISTANTS, SCHOOL SECRETARIES, AND TECHNOLOGY AND DATA SPECIALIST MONEY IS ALSO DISTRIBUTED TO THE SPECIFIC SCHOOLS.
AS YOU SEE THERE, UH, DESIGNATED BY PARKER'S CUSTOMERS WHEN THEY PURCHASE THEIR GASOLINE.
AND TONIGHT WE'D LIKE TO RECOGNIZE PARKERS FOR THEIR ONGOING SUPPORT OF OUR STAFF AND STUDENTS.
UM, AND I BELIEVE THE PARKERS, UH, FOUNDER AND CEO, GREG PARKER MAY BE WITH US THIS EVENING, MR. HARPER, COULDN'T BE HERE.
THE SAME THING THAT I'M KATE SMITH, I'M THE CHIEF OF STAFF.
AND AS A MANAGER ARE FEELING THE COMMUNITY INITIATIVE.
SO I AM HERE TONIGHT TO PRESENT THIS $30,000 DONATION TO THE SCHOOL DISTRICT.
AND I DO HAVE JUST A COUPLE OF REMARKS, IF THAT MAY PLEASE GO AHEAD.
WELL, UM, LIKE YOU JUST HEARD, WE DID GET THAT ONE STEP FOR EVERY GALLON OF GAS SOLD AT ALL OF OUR STORES ACROSS OUR COMPANY.
ON THE FIRST WEDNESDAY OF EACH MONTH, WE'RE COMMITTED TO SUPPORTING OUR LOCAL SCHOOLS.
WE THINK EDUCATION IS REALLY IMPORTANT AND IT'S SOMETHING THAT WE'RE COMMITTED TO GETTING BACK TO AS YOU CAN SEE TONIGHT.
AND WHAT I ALSO LIKE TO POINT OUT IS THAT SUPER COUNTY HAS THE HIGHEST NUMBER OF POWER USERS.
AND THOSE ARE THE HARPER'S CUSTOMERS THAT CAN DESIGNATE THEIR 1 CENTS PER GALLON TO THE SCHOOL OF THEIR CHOICE.
AND AS YOU CAN SEE THIS, THOSE PENNIES REALLY ADD UP THE SCHOOLS THAT HAVE THE HIGHEST NUMBER OF POWER USERS IN THE COUNTY.
I'D BE WILLING TO POINT THOSE OUT.
AS YOU CAN SEE THE SCHOOLS WITH THE HIGHEST DONATIONS THAT'S BLOCKED IN HIGH SCHOOL BEFORE HIGH SCHOOL BATTERY CREEK, HIGH SCHOOL AND BLUFF AND ELEMENTARY SCHOOL.
BUT THAT'S WHAT THESE PUMPS, HOW USERS AND OTHERS OVER THE PAST FIVE YEARS WE'VE BEEN IN OVER A HUNDRED THOUSAND DOLLARS WOULD BE FOR COUNTY SCHOOLS.
UM, WE'RE ALL REALLY GRATEFUL FOR THE WORK THAT THE BEAVER COUNTY SCHOOL DISTRICT TEACHERS, ADMINISTRATORS, AND STAFF, UH, DO.
AND THEN WE'RE, WE APPRECIATE THEM AS A HARD WORK EVERY DAY TO SUPPORT STUDENT SUCCESS.
AND THIS IS REALLY PARTICULARLY AS YOU ALL NAVIGATE THIS REALLY UNPRECEDENTED SCHOOL YEAR.
SO WE'RE REALLY APPRECIATING WHAT THEY WERE PUTTING IN.
WE THINK THAT EDUCATION AND IT HAS THE POWER TO TRANSFORM LIVES.
SO, UH, ON BEHALF OF PARKERS AND FEELING THE COMMUNITY, I'M REALLY PLEASED THAT YOU, WITH THE RESULTS OF THE STUDENTS.
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UNANIMOUS.THE MOTION CARRIES UNANIMOUSLY AND THANK YOU AGAIN, BARKERS.
NOW ROBIN, WE'RE DOWN TO THE FIRST PUBLIC COMMENTS.
UM, YOU'RE ON FOR PUBLIC COMMENTS.
CAN YOU SAY HELLO? SO WE CAN TEST TO SEE IF THEY CAN HEAR YOU.
HELLO? WE CAN HEAR NOT SUPER WELL, BUT WE NEED A NAME.
CAN YOU SAY YOUR NAME AGAIN? SORRY.
AND ROBIN, CAN YOU PUT UP THE TIMER FOR US? UM, I NEED MOLLY TO PUT UP THE TIMER, PLEASE.
MY NAME IS LET'S SEE IF I CAN GET MOLLY.
CAN YOU PUT UP THE MOLLY? CAN YOU PUT UP THE TIMER PLEASE? AND WE DON'T HEAR HER WELL AT ALL.
I TURNED HER DOWN UNTIL NOBODY ELSE WOULD HAVE TO KEEP TIME SO SHE CAN GO AHEAD AND SPEAK.
YOU HAD TO TURN YOUR TV, YOUR TV DOWN.
CAUSE YOU'RE GETTING FEEDBACK.
I HAVE TWO CHILDREN AND BUFORD COUNTY SCHOOLS.
AND ONE IS THAT KUSA AS THE SCHOOL YEAR BEGAN, WE, AS FAMILIES WERE LED TO BELIEVE THAT THIS FALL WOULD LOOK NOTHING LIKE LAST SPRING, WHETHER YOU CHOSE VIRTUAL OR FACE-TO-FACE LEARNING.
ALTHOUGH I CHOSE FACE-TO-FACE LEARNING, MY THIRD GRADER HAS STRUGGLED.
THIRD GRADE IS AN IMPERATIVE LEARNING YEAR.
I FEEL AS THOUGH MY SON'S VOICE IS NOT HEARD AND HIS NEEDS ARE NOT BEING MET BY THE CURRENT SYSTEM IN PLACE, THE CONSISTENCIES AND LACK OF COLLABORATIVE LEARNING AND DAILY DISTRACTIONS.
ALL WITHIN ASSUME INTERFACE PLATFORM ARE BOTH OVERWHELMING AND FRUSTRATING FOR AN EIGHT YEAR OLD BECAUSE OF THIS IMPORTING IMPORTANT LEARNING IS LOST.
WE WERE TOLD THE K-12 SOLUTIONS WHERE TO START IN THE SECOND WEEK.
WHY IS THERE A PROBLEM WITH THE PLATFORM? IS THIS AN INDICATION OF RETURNING TO SCHOOL? IS THIS BECAUSE I CHOSE FOR IN-PERSON LEARNING AND IF SO, IS THIS B WHY IS MY CHILD NOT ENTITLED TO VIRTUAL LEARNING? I FEEL AS THOUGH MY CHILD IS POSSIBLY, YOU KNOW, NOT GETTING THE EDUCATION THEY NEED BECAUSE I CHOSE IN-PERSON LEARNING AND THEY'RE BEING PUNISHED FOR THAT.
THEIR NEEDS ARE NOT BEING MET.
AND THAT'S UNFAIR BECAUSE I CHOSE FOR MY CHILD TO BE, TO LEARN IN THE CLASSROOM.
CHILDREN NEED TO BE IN THE CLASSROOM.
WHEN DO THEY GO BACK? MY SON CRIES AND MELTS DOWN EVERY DAY AND I'M WATCHING HIM NOT GET THE EDUCATION HE NEEDS BECAUSE OF THAT.
I KNOW HE'S NOT THE ONLY ONE I WATCH IT HAPPEN.
I SEE IT PLAY OUT WITH FRIENDS AND HIS FRIENDS.
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TO BE HERE.AND THANKFULLY I'M ABLE TO FLEX MY TIME AND THEN GO INTO WORK ON OTHER DAYS AND OTHER TIMES AND WORK FROM HOME.
BUT I KNOW I'M NOT THAT OTHER FAMILIES ARE NOT ABLE TO DO THAT.
AND OTHER CHILDREN ARE SUFFERING BECAUSE OF IT.
WE NEED TO HAVE OUR CHILDREN BACK IN SCHOOL.
AND IF WE'RE NOT ABLE TO GET OUR CHILDREN BACK IN SCHOOL SOON, MY NEXT STEP WILL BE TO PUT MY SON IN PRIVATE SCHOOL BECAUSE HE IS SUFFERING BECAUSE HE CANNOT GET THE EDUCATION AND THE RESOURCES AND THE INTERACTIVE LEARNING AND SUPPORT OF HIS TEACHER.
I HOPE THAT YOU GUYS CAN GET MY SON BACK IN SCHOOL.
WE WANT HIM TO BE IN THE PUBLIC SCHOOL SYSTEM.
WE ARE BIG PROPONENTS OF THAT, BUT IF HE, HIS NEEDS, CAN'T BE MET THROUGH THAT.
WE WILL SEEK OTHER RESOURCES FOR THAT.
UM, THIS PERSON'S NOT ANSWERING I'M GOING ON TO THE NEXT ONE.
HELLO? HELLO, JABARI JABARI, GO AHEAD AND SAY YOUR NAME.
MY NAME IS JABARI
AND I WOULD LIKE TO SPEAK ON THESE SO-CALLED AND I WOULD LIKE READ THEM AGAIN.
I WOULD LIKE TO SPEAK ON THESE SO-CALLED HOTSPOTS ON THESE SO-CALLED HOTSPOTS IN TERMS ABOUT WIFI CONNECTIONS FOR THESE STUDENTS WHO ARE DOING VIRTUAL SCHOOL SCHOOLWORK AT HOME.
NOW, I DON'T HAVE TIME TO GO INTO THE DETAILS OF WHAT I'VE BEEN HEARING.
I WOULD LIKE TO KNOW WHAT, AND IF INDEED, ALL MEDIA METHODS BEING USED TO GET THE WORD OUT TO THE COMMUNITY IN TERMS OF HOW TO ACCESS THESE HOTSPOTS.
NOW, AS I SPEAK, I'M LIVE HERE ON WK RADIO STATION, FACEBOOK LIVE, WHICH NEEDS TO BE CONDUITS IN ORDER TO GET THE WORD OUT TO THE COMMUNITY IN GENERAL.
AND THE BLACK COMMUNITY IN PARTICULAR WOULD HAVE THE ACCESS TO THESE HOTSPOTS TO UNDERSTAND, BUT THEY ARE SOME KIND OF A APPLICATION PROCESS AND GETTING THIS WI-FI RESOURCE SET UP IN GIVEN COMMUNITIES.
HOWEVER, BASED ON THE CALLS THAT I HAVE BEEN RECEIVING THE STUDENTS THAT ARE MOST DISENFRANCHISED, WHICH AGAIN, ALL THE BLACK STUDENTS OF THIS COUNTY, HE ENDED UP PARENTS ARE HAVING CHALLENGES, NAVIGATING THE APPLICATION PROCESS.
NOW THESE, UH, STUDENTS BASED ON THE ACADEMIC SUCCESS DATA IN THIS DISTRICT HAS HISTORICALLY BEEN ONE WITH ABJECT FAILURE.
SO THEREFORE THIS BOARD MUST USE ALL OF ITS MUSCLES TO COMPEL THE FRONT OFFICE METHOD, DATA DISPOSAL, TO GET THE WORD OUT ON ANY AND EVERYTHING THAT IN A SHORT, THIS PARTICULAR, FOR LACK OF A BETTER WORD, CLASS OF BLACK STUDENTS ARE NOT LEFT FURTHER BEHIND AS A RESULT OF NOT BEING FACE-TO-FACE IN THE CLASSROOM.
AND LASTLY, THE AFFLUENT COMMUNITIES OF THIS COUNTY, I'M SURE I'M BEING TAXED WITH SOME OF THE SAME CHALLENGES THAT THEY MIGHT BE ABLE TO WITHSTAND IT A BIT LONGER.
I'LL COMMUNITY WITH COMPRISE I'LL BE LOVED.
BLACK CHILDREN CANNOT AFFORD TO MISS ONE THING OF ACADEMIC INSTRUCTION.
AND WE AT WK WQ 100.7 FM STAND READY TO ASSIST THE DISTRICTS AND GETTING WHATEVER RESOURCES THAT ARE DOABLE FOR ALL BLACK STUDENTS SUCCESS.
DURING THESE TRYING TIMES AND THE BALLISTIC AS STUDENTS DO HAVE BEEN DOING IN THE PAST.
NO, IT WAS NOT MY INTENTION TO MAKE ANYONE FEEL AND WHAT WAS SAID.
AND THEN AGAIN, IT COULD HAVE BEEN, I THANK YOU FOR YOUR TIME.
[00:45:04]
ARE WE READY, ROBIN? OKAY.TALKED ABOUT REGUS, HUMONGOUS, KUDOS TO DISTRICT LEADERSHIP FOR THE BOLD DECISION PROVIDING FACE TO FACE LEARNING FOR 200 PLUS STUDENTS, PLEASE CONSIDER EXPANDING THE PROGRAM TO ENSURE ALL SPECIAL NEEDS.
STUDENTS ARE PROVIDED A MANDATED SERVICES AS SOON AS POSSIBLE.
IF IT'S DECEMBER 1ST MEETING DURING THE DISTRICT ATTENDANCE REPORT, SEVERAL OF YOU RAISED QUESTIONS OVER THE RECENTLY APPROVED K-12 LEARNING CONTRACT.
THERE APPEARED TO BE CONCERNS ABOUT CONTRACT LANGUAGE DELIVERY OF SERVICES, ANY TIMELINE COMPLIANCES, SOME INCLUDING THE CHAIR REMAIN CONSPICUOUSLY SILENT, PERHAPS APPROVAL OF MILLION DOLLAR CONTRACT HAS BECOME MUNDANE AND ORDINARY FOR SOME, UNFORTUNATELY NOT FOR ALL.
PLEASE CONSIDER THE FOLLOWING POINTS.
WHY IS ANYONE ACCEPTING OF THE MINIMAL ACCESS AND LIMITED TIME TO MILLION DOLLAR CONTRACTS? THIS IS A PRACTICE THAT DR.
GWAS HEAVILY REBELLED AGAINST AND STRONGLY CRITICIZED WHEN SHE WAS NOT THE CHAIR.
WHY CONTINUE TO PROPENSITY FOR EXPEDIENCY AT THE EXPENSE OF VERIFICATION AND ACCURACY? THE CHAIRS FLOOR THEORY THAT WITHOUT A LAW DEGREE IS NOT NECESSARY FOR A BOARD MEMBER TO VIEW LEGAL CONTRACTS OR DOCUMENTS PRIOR TO THE APPROVAL OR VOTE IS LUNACY IT'S GOVERNANCE MALPRACTICE TO IGNORE FISCAL OVERSIGHT.
IT WAS A NOTE THAT YOU ALL TOOK FOR THOSE WHO ARE PAYING ATTENTION.
IT'S DIFFICULT TO UNDERSTAND WHY THE MAJORITY OF THIS KNOWLEDGEABLE EXPERIENCED, COMPETENT AND COMMITTED BOARD CONTINUES TO ACCEPT THE FALSE NARRATIVE THAT YOU DO NOT POSSESS THE APTITUDE OR THE INTEGRITY OF PERFORMING DUE DILIGENCE.
HOW COULD A $2.7 MILLION CONTRACT LACK A TOLL CLAUSE? THE CLAUSE THAT GUARANTEES PROTECTION FOR THE DISTRICT WHO IS GUARDING THE TAXPAYER'S DOLLARS, IF NOT YOU THAT EVENING, SEVERAL OF YOU WERE UPSET, FRUSTRATED, DISAPPOINTED, PERHAPS, AND THEN REFLEX YOU TARGETED YOUR FEELINGS AT THE VENDOR, PERHAPS TARGET YOU.
HELLO, SAMANTHA SPEAKING, CAN YOU GO AHEAD AND STATE YOUR NAME FOR THE PUBLIC COMMENTS? SAMANTHA, YOU I'M HEAR HER.
UM, AS I HAVE CHOSEN TO DO THE VIRTUAL SCHOOLING BECAUSE OF MY CHILD'S HEALTH CONCERNS AND EDUCATION, I DON'T UNDERSTAND ONE OF MY TWO CHILDREN ARE IN TWO DIFFERENT SCHOOLS OR COMPLETELY DAY AND NIGHT.
MY FATHER TENDS TO RELIGIOUS ACADEMY.
THUS THUS FAR HAS HAD NO ISSUES.
AS ALL OF HIS CLASSES HAVE BEEN ADDED TO GOOGLE CLASSROOM.
HE JUST CLICKS AND GOES TO HIS CLASSES.
UM, MY OTHER CHILD THAT ATTENDS MICHAEL C. RILEY HAS NOTHING ADDED IN HER COMPUTER THAT I FEEL IS A NON-WORKING COMPUTER THAT HAS FALSE.
I AM NOT A PARENT THAT CAN PROGRAM A COMPUTER.
IT IS A HASSLE EVERY MORNING TO FIND OUT WHERE SHE IS WANTING TO BE.
HURRICANE THEATER WAS NOT PRE-PROGRAMMED FOR HER.
AS HER TEACHER IS TELLING ME WHERE TO PUT THE LINKS.
I HAVE HAD MANY, I HAVE HEARD MANY A TIMES THAT THE COMPUTERS WERE TO BE PRE-PROGRAMMED BY THE SCHOOL BEFORE THEY WERE DISPERSED TO THE CHILDREN.
IT IS A SHAME THAT THE TEACHER HAS HAD TO SPEND SO MUCH TIME TRYING TO FIGURE OUT THE COMPUTERS AND HOW TO USE THE PROGRAM SO SHE CAN HELP US PARENTS AT HOME SO WE CAN HELP OUR CHILDREN SO THEY CAN GET THEIR EDUCATION.
AS LASTLY, MY CHILD CAN'T COMPLETE HER WORK.
FURTHERMORE, I HAVE SERIOUS RESERVATIONS ABOUT WHAT'S GOING ON IN CLASS DURING MY CHILD'S ZOOM CLASSES, SINCE THEY HAVE STARTED THE HYBRID PROGRAM, IT IS A SHAME THAT THE TEACHERS DON'T HAVE OUR HAD VERY LITTLE TRAINING TO HELP US AT HOME
[00:50:01]
WITHIN OUR ZOOM CLASSES.I JUST WISH THAT THE ZOOM CLASSES COULD BE MORE ADEQUATELY FRIENDLY FROM MICHAEL C. RILEY AS THEY ARE AT RIVER RANCH.
MY SON HAS NO ISSUES AT RIVER RIDGE, JUST MICHAEL C. RILEY.
I GOT, NO, I DIDN'T GET AN ANSWER.
SO NOW DOWN TO THE SUPERINTENDENT'S REPORT WITH THE CLOCK UPDATE, DR.
WATTS, I WANT TO BEGIN THE CLOCK UPDATE.
IT WAS, UH, UH, RM 10 TO PRESENT THE MEMBERS OF THE FLOCK COMMITTEE, UH, TO THE BOARD AND TO THE COMMUNITY EARLIER ON IN, UM, IN, IN THE YEAR.
BUT, UH, WITH, WITH THE, UH, MOVEMENT AWAY FROM FACE-TO-FACE, UM, UH, BOARD MEETINGS, UH, DUE TO COVID, WE HADN'T GOTTEN A CHANCE TO DO THAT.
I WAS ASKED, UH, BY THE CHAIR OF THE CLOCK COMMITTEE, IF THIS WOULD BE A POSSIBLE TIME TO DO IT JUST BECAUSE THEY'VE BEEN WORKING REALLY SO HARD AND DOING SUCH GREAT WORK THAT, UH, THAT, YOU KNOW, WE WANT TO MAKE SURE WE, WE IDENTIFY THEM AND GET THEM RECOGNIZED AS WELL FOR, UH, FOR ALL OF THE WORK THAT, UH, THAT THEY'VE BEEN DOING.
I'M GOING TO BEGIN WITH THE VICE CHAIR AND THEN, AND WITH THE CHAIR, I KNOW IT SOUNDS A LITTLE UNORTHODOX, BUT THAT WAY THE CHAIR CAN ROLL RIGHT INTO HIS REPORT, UH, AT THAT JUNCTURE.
SO, UH, THE VICE CHAIR OF, UH, OF THE, UH, CLOCK COMMITTEE IS MR. MIKE MCNALLY, UH, AND, UH, MR. MCNALLY IS, IS HERE.
UH, NEXT ON, ON THERE IS MR. DAVID AMES, UH, WHO IS HERE WITH US, UH, MR. DERRICK COPAXUM MR. CARLTON, DALLAS, MR. MRS. KIM FLEMING, MR. RON REVOLUTION, MR. RICHARD TRISH MILLER, MR. RAY WORKER, AND OUR CHAIR OF THE CLOCK COMMITTEE IS MR. TED BARBARA.
UH, THIS GROUP IS, UH, AS WE'VE MENTIONED BEFORE, UH, HAS EXTENSIVE BACKGROUNDS THAT ARE ESSENTIAL AND, AND COMING FROM, UH, FROM DIFFERENT ANGLES AT THIS, UH, TO REVIEW, UH, THE WORK THAT THE DISTRICT IS DOING IN RESPECT TO THE BOND REFERENDUM.
AND SO, UH, CHAIRMAN BARBARA, I'LL TURN IT OVER TO YOU FOR YOUR CLOCK.
UM, AND THANK YOU BOARD MEMBERS FOR ALLOWING US TO BE HERE, TO SEE ME ALSO, I WANT TO WELCOME ALL ENOUGH FELLOW CLOCK MEMBERS ON BLAB, RAKE IT TO BE FOR Y'ALL HERE TONIGHT WITH ME, UH, TO REPRESENT THIS REPORT OF OUR COMMITTEE.
I WANT TO JUST GO THROUGH THE ROLE OF OUR COMMITTEE, UH, AS A REMINDER THAT WE ARE TO ARTIST, MAKE SURE THAT WE HAVE THE ASSURANCE THAT THE SCHOOL DISTRICT, AS THE PROCESSES AND PROCEDURES AND THE PEOPLE IN PLACE TO ADEQUATELY AND PROPERLY ADMINISTER AND OVERSEE THE SCHOOL BOND REFERENDUM PROJECT.
WE ALSO REVIEWED PROGRESS OF ALL PROJECTS IN REGARDS TO COST AND SCHEDULE.
WE ALSO COMMUNICATE OUR FINDINGS TO THIS BOARD QUARTERLY, AND WE PROVIDE WRITTEN UPDATES QUARTERLY TO THE GENERAL PUBLIC, WHICH ARE POSTED VIA OUR CLOCK WEB AREA ON THE BEAVER COUNTY SCHOOL'S WEBSITE.
WE ALSO PROVIDE PRESS RELEASES OF THESE QUARTERLY UPDATES.
SO THIS IS OUR THIRD QUARTER REPORT.
SO THE COMMITTEE HAS REVIEWED THE PROCESSES, PROCEDURES, ADMINISTRATION, THE BOND REFERENDUM TO DATE, AND WE'D LIKE TO REPORT OUR FINDINGS FOR THE MONTH OF SEPTEMBER THE MAY RIVER AND THE RIVER RAGE PROJECT, WHICH WAS A MAJOR PROJECT
[00:55:01]
THIS TIME OR ON TIME.AND THEY'RE ACTUALLY UNDER BUDGET, A TRAFFIC LIGHT MONITORING SYSTEM THAT WE ESTABLISHED WOULD CODE THESE PROJECT.
AS GREEN, BOTH SIDES WERE VISITED BY OUR PROJECT SUBCOMMITTEE AND THE SITES REPRESENT THE PROJECT STATUS AS WE REPORT IT.
SO WE HAVE VISITED THESE SITES.
CONSTRUCTION QUALITY AT THE SITE IS EXCELLENT.
WHEREVER RATES IN MAY RIVER PROJECT, WHEN THEY ARE COMPLETED, WE'LL BE OVER $1 MILLION OF THE PROPOSED BUDGET.
THIS DEMONSTRATES THE EFFECTIVENESS OF CONSTRUCTION MANAGEMENT AT RISK MODEL USED FOR PROJECTS.
AND THIS IS A SOUND APPROACH UNDER DELIVERING THE PROPOSED FUTURE REFERENCE THE PROJECT.
WE ALSO HAVE REVIEWED THE SUMMER WORK PROJECT, WHICH INCLUDES THE BUFORD HIGH HIGH SCHOOL STATUS, HOW THE PROGRESS OF THEIR ATHLETIC FACILITIES.
WE VISITED THAT FACILITY AND WE CAN STATE THAT THE UPGRADES TO THE FOOTBALL STADIUM HAVE PROGRESSED NICELY.
AND THE PROJECT IS FIRST-CLASS ALL ASPECTS.
ONE AREA OF THE SUMMER WORK THOUGH, THAT HAS SHOWN IMPROVEMENT SINCE THE LAST BOARD MEETING AND AS OUR TECHNOLOGY AND INFRASTRUCTURE PROJECTS, THERE ARE STILL BEHIND SCHEDULE.
ALTHOUGH IMPROVED A SKUTT SCHEDULE, A RECOVERY IS EXPECTED BY THE END OF SEPTEMBER, AND WE'RE WORKING CLOSELY WITH THE OPERATIONS DEPARTMENT ON THAT RECOVERY SCHEDULE, THE PROCESSES IN PLACE REGARDING BUDGETING CONTRACTS, SECUREMENT, AND PAY APPLICATIONS FOR ALL PROJECTS HAVE BEEN REVIEWED AND ARE SOUND.
THEY CONTINUE, AND THEY CONTINUE TO PROVIDE ADEQUATE INDEPENDENCE AND PROPER CHART OF AUTHORITY.
REVIEW OUR FINANCE SEARCH COMMITTEE CONDUCT REVIEWS TO VALIDATE THESE PROCESSES ONGOING.
NOW THE CASH FLOW VERSUS OUR ACTUAL EXPENDITURES WHERE WE ARE WITH, WITH THE PROJECT, THE CASHFLOW PROJECTIONS VERSUS ACTUAL EXPENDITURES FOR ALL THE REFERENCE PROJECTS IS STILL BY LANDSCAPING.
I EVER AN IMPROVEMENT IN KETCHUP HAS BEEN INSANE.
THIS QUARTER, THIS CAN BE EXPECTED AS FINAL PROJECT PLANNING IS IMPLEMENTED IN THE CONSTRUCTION CONTRACTS AGREED DURING THE INITIAL PHASE WITH SUCH A LARGE SCOPE REFERENDUM.
GREG, THE BACKENDS ARE IN PLACE FOR RAMPANT STAINING TO ENSURE ABLATION OF THE PROPOSED PROJECTS WITHIN THE FOUR YEAR TIMEFRAME.
OUR FINANCE SUBCOMMITTEE HAS VERIFIED THE CURRENT SPENDING STATUS AT 15.92 MILLION SPENT TODAY WITH 66 MILLION COVERED, BUT NOT SPENT THE TOTAL REFERENDUM OF 344.6 MILLION 262.6 MILLION REMAINS TO BE SPENT FOR AUGUST APPROXIMATELY 9.5% OF THE REFEREE.
AND THE WORK IS BEING COMPLETED.
AND 4.6 AS A TOTAL REFERENCE FUNDING, SAT FUNDS HAVE BEEN PAID TO DATE.
NOW LET'S TALK ABOUT DESIGN PROJECTS, WHICH YOU HAVE DISCUSSED IN YOUR EARLIER EXECUTIVE SESSION.
THE NEXT LARGE PROJECT AND DESIGN PROCESS OF COURSE IS THE ROCK SMALLS INTERNATIONAL ACADEMY REPLACEMENTS SCHOOL AND THE BATTER CREEK HIGH SCHOOL, EXTENSIVE RENOVATION AGREEMENTS WITHIN THE DISTRICT.
AND THE ARCHITECTS HAD BEEN FULLY EXECUTED.
AND THE CONSTRUCTION MANAGEMENT AT RISK PROPOSALS FOR EACH SCHOOL HAS BEEN RECEIVED WITH THE REWARD OF A CONTRACT EXPECTED TODAY WITH BOARD APPROVAL OF THE FINAL PROPOSALS EXECUTIVE SESSION.
THESE TWO EXTENSIVE PROJECTS CAN MOVE FORWARD FROM THE CURRENT DESIGN PHASE, IMPLEMENTATION OUR COMMUNITY OUTREACH, THAT COMMUNICATION SUBCOMMITTEE, WORKING WITH THE DISTRICTS COMMUNICATION OFFICE UPDATES O'CLOCK WEBSITE MONTHLY WITH OUR MEETING PRESENTATIONS REPORTS AND MINUTES SEVEN.
THE MEDIA IS WORKING WITH THE DISTRICT IS AS, AS PLAN FOR THE PLAN FOR THE RIBBON CUTTING ON SEPTEMBER THE 23RD FOR THE RIVER RIDGE ACADEMY, AS WELL AS COMMUNITY INPUT MEETINGS FOR THE DESIGN ROBERT SMALLS, INTERNATIONAL ACADEMY AND BATTERY CREEK HIGH SCHOOL.
THIS COMMUNITY IS HONORED TO SERVE THE PUBLIC, AND WE WILL NOW STAND DOWN FOR ANY QUESTIONS FROM THE BOARD YOU'RE MUTED.
UM, BEFORE I ASK ANY QUESTIONS, I JUST WANT TO THANK EACH AND EVERY ONE OF THE CLOCK MEMBERS FOR THEIR SERVICE TO OUR ENTIRE COMMUNITY.
UM, YOU ALL HAVE PUT IN SO MUCH TIME AND WE ARE VERY GRATEFUL FOR YOUR OVERSIGHT.
UM, SO MR. BARBARA, COULD YOU JUST SPEAK A LITTLE BIT MORE ABOUT THAT? UM, THE CASH FLOW FROM ALL THE NUMBERS YOU, YOU WERE SPEAKING OF, RIGHT THERE, ARE WE JUST A LITTLE BEHIND IN OUR SPENDING AND WHAT DOES THAT, UH, THAT'S A GREAT QUESTION.
[01:00:01]
AT LARGE PROJECTS AND, AND, AND ESPECIALLY WITH THE AMOUNT THAT YOU HAVE FOR REFERENCE YOU'RE IN THE, WHAT WE CALL THE SCALE-UP PROCESS.SO MOVING QUICKLY IN AND DOING DESIGN WORK, AS WELL AS APPROVING CONTRACTS, IMPORTANT TO MAKE SURE THAT YOU CAN IMPLEMENT PROJECTS AND THEN MAY BEGIN TO PAY FOR THOSE PROJECTS BECAUSE YOU WANT TO COMPLETE THEM WITHIN A FOUR-YEAR PERIOD.
SO YOU WOULD SEE THIS EARLY ON, BUT MAKING SURE THAT YOU, UH, APPROVED CONTRACTS WITH X, WITH AN EXPEDITE NAME AS QUICKLY AS POSSIBLE ONCE THEY'VE BEEN FULLY VETTED TO MAKE SURE THAT WE CAN KEEP ALL THE PROJECTS ON SCHEDULE.
UM, GO BACK UNTIL, SEE THE HAND.
I ALSO WANTED TO PERSONALLY THANK THE ENTIRE CLOCK COMMITTEE.
YOU'RE DOING GREAT WORK FOR THE, FOR THE DISTRICT AND THE BOARD AND THE COMMUNITY.
AND I REALLY THINK, UH, IT'S VERY IMPORTANT, UH, TO HAVE YOU INVOLVED, ESPECIALLY TO, UH, TRY TO CONTINUE TO IMPROVE THE TRUST OF THE DISTRICT AND BOARD WITH THE COMMUNITY.
AND SO MY HATS OFF TO YOU ALL, MR.
UH, AND I ALSO APPRECIATE ALL THE EFFORT THAT EVERY ONE OF YOU HAS PUT IN.
UH, I JUST WANT TO HIT ONE ON MY, ONE OF MY PET EMPHASIS POINTS.
WILL YOU ALL, MR. BARR WILL BE JOINING A LESSONS LEARNED, UM, TO, TO SEE WHAT, WHAT, WHAT WE CAN GAIN FROM SOCKS.
WE HAD A COUPLE OF MISSES, I THINK, ON, ON OUR COST ESTIMATES.
I'M JUST WONDERING IF YOU ALL ARE GOING TO DO THAT, UH, UH, OR THAT'S A GREAT QUESTION AND YES, WE CAN DO THAT.
WE CAN PROVIDE YOU WITH, UM, UH, LESSONS LEARNED.
I WOULD ENCOURAGE THAT TO BE DONE, UH, AT THE OPERATIONS DEPARTMENT LEVEL WITH, UH, EACH ONE OF THE CONTRACTORS AS WELL, UH, TO MAKE SURE WHAT ARE WE LEARNING FROM THE INDIVIDUAL CONTRACTORS THAT WE'RE UTILIZING PROJECTS? UH, THAT'S WHAT WE WILL CALL A PROJECT POST-MORTEM TO MAKE SURE THAT IT'S DONE SO THAT WE CAN CAPTURE THOSE LESSONS LEARNED, UH, THE THINGS THAT WE NOT ONLY MISS, BUT ALSO WHAT WERE THE THINGS THAT WE DID WELL THAT WE WANT TO REPEAT AS WELL.
I JUST, I TRY TO AVOID POST-MORTEM BECAUSE IT CARRIES KIND OF A NEGATIVE CONNOTATION.
YES, WE, UH, AND THE LESSON CAN BE POSITIVE AS WELL AS THE THINGS WE DID WELL, AS WELL AS THOSE THINGS THAT WE MISSED AND WHATEVER WE LEARNED FROM IT.
WELL, COLONEL GEIER MR. BARBER, CAN YOU TELL THE BOARD, HAVE YOU HAD A CHANCE TO LOOK AT THE SUBS THAT THE PRIME CONTRACTORS HAVE, UH, ENGAGED AND ENSURED THAT WE ARE GIVING AT LEAST SUBCONTRACTS TO LOCAL FIRMS AND ESPECIALLY WOMEN AND MINORITY FIRMS? HAVE YOU LOOKED AT THAT? YES, WE HAVE OUR COLONEL DIRE.
WE'RE MAKING SURE THAT WE LOOKED AT MINORITY ON BUSINESSES AND MAKING SURE THAT'S BEING TRACKED.
WE KNOW THAT'S BEING TRACKED WITHIN THE CONTRACTS, UH, AND THAT'S PART OF WHAT THE GENERAL CONTRACTORS ARE TRACKING AS WELL.
UH, THAT'S ALSO POSTED FOR WHEN, UH, THE RF PAYS A REQUEST TO GO OUT.
UM, THEY ALSO ARE LOOKING FOR MINORITY CONTRACTORS.
SO WE DO REVIEW THAT DURING EACH ONE OF THE REVIEW PROCESSES, MR. SMITH, I DON'T MR. BOB, I WOULD DEFINITELY LIKE TO THANK YOU AND THANK YOU AND THE WHOLE PLOT COMMITTEE FOR PUTTING IN THE TIME THAT YOU'VE PUT IN FOR THE COMMUNITY, WE WOULD DEFINITELY VALUE.
UM, THAT BEING SAID, MR. BABA, ALWAYS LIKE TO ASK YOU, UM, CAN YOU TELL ME HOW DEEP IN DEPTH DO YOU GUYS LOOK AT YOU AND YOU'LL YOU AND THIS BOARD LOOK INTO, UH, INDIVIDUAL CONTRACTS, UH, DO Y'ALL LOOK AT, UM, BY, BY, BY CONTRACT, BY CONTRACT OR BY, BY, UM, THEN YOU, BY BEING YOU, CAN YOU, CAN YOU EXPLAIN TO US, HOW DO YOU PERCEIVE THAT MS. SCHMIDT? THAT'S A GREAT QUESTION.
UH, WE DID NOT REVIEW THE INDIVIDUAL CONTRACTS.
WE, WE ARE NOT, WE FEEL THAT THAT IS A LEGAL OBLIGATION TO MAKE SURE CONTRACTS WERE LEGAL.
UM, YOUR LEGAL DEPARTMENT OF THE CAP OF THE SCHOOL DISTRICT SHOULD REVIEW THOSE.
WE JUST MAKE SURE WE UNDERSTAND WHAT IS THE SCOPE OF WORK? WHAT IS THE COST OF THAT SCOPE OF WORK AND IS THAT SCOPE OF WORK DELIVERED
[01:05:01]
ACCORDING TO THAT? SO THE CONTRACTUAL ARRANGEMENTS SHOULD BE HAND HANDLED BY THOSE IN THE LEGAL DEPARTMENT.UM, I DON'T BELIEVE I KNOW MOST OF OUR MEMBERS AND I DON'T BELIEVE EMA MEMBERS OR ATTORNEYS, SO WE WOULD LIKE TO MAKE SURE THAT'S HANDLED AT THE DISTRICT LEVEL ALSO.
UM, W WE WERE TOLD THAT CHAD GO OUT THERE, Y'ALL ACTUALLY VISITED THE SITES IN OUR VIEW, THE WORK FROM TIME TO TIME.
UM, HOW DO YOU, HOW, HOW DOES THAT, HOW DOES THAT WORK WITHIN THE SCOPE OF, OF, OF THE, OF Y'ALL ACTUALLY, UM, LOOKING INTO WHAT IS BEING DONE? WELL, WE, WE KNOW WHAT THE DESIGNS ARE, A WATER SUPPOSED TO BE DELIVERED FOR THE PROJECTS.
ONE OF THOSE IS THE PROJECTS I'VE MADE IN MYSELF, MIKE MCNALLY, UM, AND, UM, MR. CARLTON, DALLAS ARE ON THAT MAYBE CHROME DALLAS REPRESENTS THE FINANCE COMMITTEE AS WELL.
WE VIEW THE SITES, WE KNOW WHAT THE PLANS ARE.
WE VIEW THE ACTUAL ARCHITECTURAL PLAN TO KNOW WHAT'S SUPPOSED TO BE DELIVERED.
AND THEN WE CHECK THE QUALITY OF THE CONSTRUCTION.
UM, WE ACTUALLY JUST RECENTLY DID THAT FOR MAY RIVER OR THE REGION.
WE ALSO DID THAT AT BUFORD HIGH SCHOOL AS WELL.
UM, MR. MCNALLY AND I HAVE BOTH EXTENSIVE BACKGROUNDS IN CONSTRUCTION AND KREBS CONSTRUCTION MANAGEMENT.
UH, WE CAN LOOK AT A SITE VERY QUICKLY AND DETERMINE WHETHER OR NOT, UH, THE QUALITY OF INSTRUCTION IS WHAT IT SHOULD BE AND WHAT'S BEING PAID FOR.
AND WE ALSO CAN, UH, DO ASK QUESTIONS WITH THE PROJECT MANAGERS WE'RE ONSITE AS WELL, TO MAKE SURE WE UNDERSTAND WHERE THE PROJECT HE IS, ACCORDING TO COST AND SCHEDULE VERSUS WHAT WE, UH, HAVE BEEN TRACKED.
SO WE, UH, WE SPEND THAT TIME AT THE SITE.
WE ALSO INTERACT WITH SOME OF THE SUBCONTRACTORS AS WELL TO UNDERSTAND THE WORK THAT'S GOING ON.
AND AS I SAID EARLIER IN MY REPORT, WHAT WE HAVE REPORTED IS THE WORK TO DATE IS, IS EXCELLENT.
UM, THE COUNTY IS RECEIVING WHAT THEY ARE PAYING FOR, UH, AND ACTUALLY IN THE CASE OF THESE TWO PROJECTS, BASED UPON THE AMOUNT THAT WAS BUDGETED, BOTH OF THOSE PROJECTS YOU'VE COME SIGNIFICANTLY UNDERWATER.
UH, I STILL HAVE TO BE ABOUT TWO MORE QUESTIONS ABOUT I'M CHAIR.
HOW, HOW SHOULD I PROCEED? WE'LL COME BACK TO YOU, MS. ORISHA, THANK YOU.
DO YOU GET TO THAT LEVEL OR, OR NOW YES, WE DO.
THERE IS A CONTEMPORARY MOB THAT GOES, UH, THAT IT'S USED BY THE DEPARTMENT FOR ANY CHANGES.
AND WE REVIEW THAT EVERY MONTH.
WE LOOK AT WHAT THE CHANGES ARE AND HOW WE'RE TRACKING AGAINST THE ACTUAL OWNER'S CONTINGENCY.
UM, I NOTICED THAT YOU SAID THAT YOU WERE ADDED BEFORE HIGH SCHOOL.
WERE THERE ANY PARTS, UH, THE HIGH SCHOOL THAT STOOD OUT TO YOU THAT YOU LOOKED AT OR ANY AREAS? UH, YEAH.
UH, WHEN NOW WE DID REVIEW THAT THOSE ARE ATHLETICS, SYLLABI IMPROVEMENTS, UH, THE ACTUAL FIELD, THE NEW FIELD.
I KNOW THERE ARE STILL SOME, THE TRACK IS SUPPOSED TO HAVE A NEW SURFACE PLACED ON THAT.
THERE'S SOME DUGOUT WORK THAT IS OCCURRING, UH, RAILS, PRESS, FUCK WORK AT THE BASEBALL FIELD.
UM, I CAN SAY THAT, UH, THE ACTUAL SURF SURFACE, THE TERP ITSELF THAT WAS INSTALLED IS EXCELLENT.
IT'S A MUCH BETTER IMPROVEMENT OF WHAT THE STUDENTS HAD.
WE ALSO INTERACTED WITH THE, UM, WITH SOME OF THE COACHING STAFF AND TALK TO THEM ABOUT WHAT WAS PLANNED AND THEY WERE VERY EXCITED ABOUT THE QUALITY OF WORK AND WHAT WAS PLANNED AT THE SCHOOL.
UM, SO IT'S A MUCH NEEDED IMPROVEMENT TO THOSE FACILITIES.
AND I KNOW WE'RE UPGRADING A LOT OF THOSE ACROSS THE COUNTY.
AND IF THOSE REFLECT WHAT THE OTHER SCHOOLS WILL HAVE, THAT IT'S VERY HIGH QUALITY UPGRADES, AND IT'S LONG OVERDUE.
I WAS VERY PLEASED WITH THE QUALITY OF THE CONSTRUCTION AND THE ACTUAL LOOK AND FEEL OF THE NEW FIELD AS WELL AS ALL THE NEW TRACK FACILITIES.
UH, DID, DID YOU, DID Y'ALL GET A CHANCE TO GO INSIDE THE BUILDING? NO, WE DID NOT GO INSIDE THE BUILDING AT ALL THAT DAY.
IT WAS ONLY, UH, LOOKING AT THOSE, UH, ATHLETIC FIELD IMPROVEMENTS.
THAT, THAT, UH, UH, WELL, LET ME ASK YOU THIS, LET THIS LAST QUESTION, IF THERE ARE ANY REDUCTIONS WITHIN, IN THE BUILDINGS OR SOMETHING THAT WAS DONE INCORRECTLY, DO THEY BRING THAT, DO THEY BRING IT BEFORE YOU'RE OUT THERE? IF THEY MISSED IT, FOR INSTANCE, THAT THEY MISSED IT, KNOCKED OUT A WALL ON A PROJECT, AND THAT WANTS TO REPLACE ALL THE OTHER, WE PUT THAT WALL BACK UP AND IT'S GOING TO COST US.
WILL THEY BRING THAT TO YOUR ATTENTION OR NO? NO.
THEY WOULD NOT BRING THAT TO OUR ATTENTION.
PLEASE REMEMBER THE CONTRACTS THAT
[01:10:01]
WE HAVE, OUR CONSTRUCTION MANAGEMENT AT RISK.SO THAT IS AT THE RISK OF THE ACTUAL COMPANY DOING THE WORK.
SO IF THEY MAKE A MISTAKE, THAT'S ON THEM.
UH, SO IT'S, IT'S, UH, IT'S WHAT YOU CALL A GUARANTEED MAXIMUM PRICE.
SO WHAT THEY BEEN AND WHAT THEY PRICE IS WHAT THEY DO IF THEY MESS UP IN THE CONTRACT OR MESSED UP.
BUT JUST TO, JUST TO ASK YOU THEN ANOTHER AND ANOTHER FORM, BUT IF SOMEONE MESS UP, I AT LEAST ACKNOWLEDGE THAT TO Y'ALL THAT THERE WAS, THERE WAS SOMEONE WHO MESSED SOMETHING UP AND IT WAS CORRECTED, UH, THAT IT WAS CORRECTED.
SO THAT THERE'S A CLEAR UNDERSTANDING THAT THERE WAS SOMETHING THAT TOOK PLACE TO THE MAT HAS BEEN CORRECTED.
NO, UNLESS IT WAS MAYBE RISHI, WE WOULDN'T BE UPDATED ON THAT.
UM, WE JUST FOLLOW THE GENERAL CONSTRUCTION AND WE, AGAIN, WE WANT TO MAKE SURE IT'S ON TIME AND ON SCHEDULE, SO WE DON'T GET INTO THAT DETAIL.
THANK YOU, MR. BARBIE, THAT CONCLUDES YOUR REPORT.
THANK ALL THE CLOCK, MAYBE FOR BEING HERE TO SEE EVENING AGAIN, TO THE BOARD TO LET YOU KNOW, WE DID MEET THE WEDNESDAY OF EVERY MONTH.
WE DO PLAN TO RESENT FACE-TO-FACE MEETINGS.
NEXT MONTH, WE WILL BE MEETING, UH, AT MAY RIVER HIGH SCHOOL WITH PROPER SOCIAL DISTANCING, UH, CAUSE WE WANT TO START MEETING IN PERSON BECAUSE OF THE WORK THAT WE DO.
AGAIN, I EXTEND THE INVITATION, ANY BOARD MEMBER, IF YOU WOULD LIKE TO MEET WITH ME, YOU'RE WELCOME TO DO SO.
RAY RODRIGUEZ CAN CHAIR A NEW OUR AGENDA AS WELL AS OUR MEETING TIMES.
WE DON'T WANT TO MEET AT 6:00 PM.
UH, YOU'RE WELCOME TO JOIN US AT ANY TIME.
WHO ALSO, IF YOU HAVE ANY QUESTIONS IN INTERIM BEFORE WE GIVE THE BOARD UPDATES, UH, YOU'RE WELCOME TO EMAIL MYSELF.
UH, I'LL BE GLAD TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE ON THE WENT.
WE'LL CONTINUE TO PRESS FORWARD.
WE'RE VERY PLEASED WHERE WE ARE, WHERE THE CURRENT STATUS OF OUR OVERALL PROJECT.
WE'RE NOW DOWN TO THE CHAIRMAN'S REPORT AND I WANT TO GIVE AN UPDATE ON THE FORENSIC AUDIT, THE BOARD OF EDUCATION, UH, CHOSEN AUDIT FIRM EARLIER THIS MONTH, PENDING SUCCESSFUL CONTRACT NEGOTIATIONS AND THE BOARD CHOSE HAYNESWORTH SINKLER BOYD.
AS THE LAW FIRM TO NEGOTIATE THE CONTRACT WITH THE AUDIT FIRM, THE BOARD OF EDUCATION HAS SIGNED A LETTER OF ENGAGEMENT WITH THE LAW FIRM AND THE LAW FIRM IS WORKING ON THE, UM, CONTRACT WITH THE AUDIT FIRM.
AND IT LOOKS LIKE THEY'RE PROBABLY VERY CLOSE TO FINISHING IT.
I WOULD SUSPECT THAT IN LITERALLY THE NEXT FEW DAYS THAT IT WILL BE, WILL BE COMPLETED.
AND THEN THE TIMEFRAME FOR THE AUDIT IS 30 DAYS NOW DOWN TO THE APPROVAL OF THE MINUTES.
DO WE HAVE A MOTION FOR THE SEPTEMBER? ONE MEETING MINUTES? I MOVE THAT WE APPROVE THE SEPTEMBER ONE BOARD MEETING MINUTES.
IT'S NOT A THING YET, BUT HERE IT GOES.
JOANNE, HOW DO YOU WANT TO VOTE? I JUST GOT AT YOU.
THE MOTION CARRIES UNANIMOUSLY INTO THE SEPTEMBER 2ND MEETING.
WE APPROVE THE SEPTEMBER 2ND, UM, SPECIAL CALLED EXECUTIVE SESSION MEETING MINUTES.
THE MOTION CARRIES 10 ZERO ONE.
[01:15:01]
SET OF MINUTES FOR A MOTION TO APPROVE SEPTEMBER.JUST ADD THE WORD MINUTES THERE MINUTES.
THAT'S TRISHA FIDRYCH ANY DISCUSSION? ALL RIGHT.
WE'RE NOW TO THE COMMITTEE REPORTS.
UM, WE FIRST HAVE ACADEMIC COMMITTEE WITH A CHAIR, TRISHA FIDRYCH.
WE BRING BACK TO YOU ONCE AGAIN, THE ACADEMIC COMMITTEE'S REVISED SCOPE OF WORK.
UM, WHEN WE WERE WITH YOU LAST MEETING, THERE WAS A REQUEST FOR SOME SUPPORTING DOCUMENTS.
SO WE'RE GOING TO GO THROUGH THOSE SUPPORTING DOCUMENTS.
IF YOU WILL BEAR WITH ME, I'M GOING TO START WITH THE REVISED COMMITTEE SCOPE OF WORK FOR YOUR CONSIDERATION.
AND IT SAYS I'M MOVED AT THE ACADEMIC COMMITTEE'S CURRENT SCOPE OF WORK.
BE REVISED TO THE SCOPE OF WORK THAT FOCUSES ON PERFORMANCE EXPECTATION, PE
SO WE'RE GOING TO GO THROUGH THOSE PES ROBIN, WOULD YOU PLEASE CALL UP?
AS ROBIN'S DOING THAT, I WANTED TO REMIND BOARD MEMBERS WHAT PE ONE IS PE ONE IS PERFORMANCE EXPECTATIONS INSTRUCTIONAL PROGRAM, E ONE INCLUDES AREAS OF EXPECTATION FOR ACHIEVEMENT E ONE ONE, AND PLEASE STOP ME AT ANY TIME, PROVIDE EQUITABLE AND CHALLENGING LEARNING EXPERIENCES.
TEACHERS WILL PARTICIPATE IN COLLABORATIVE LEARNING.
THESE ARE ALL PERFORMANCE EXPECTATIONS THAT WOULD BE, UM, PRESENTED TO THE ACADEMIC COMMITTEE, DEVELOP AND IMPLEMENT A COMPREHENSIVE ASSESSMENT SYSTEM, ENSURE THAT ALL STUDENTS AND STAFF MEMBERS HAVE REGULAR AND READY ACCESS TO INSTRUCTIONAL TECHNOLOGY.
AS YOU CAN SEE, I'M NOT READING IT AND IT'S ENTIRETY AND THE AREA OF LEARNING ENVIRONMENT MONITOR AND ADJUST CURRICULUM, ENGAGE FAMILIES IN MEANINGFUL WAYS IN THEIR CHILDREN'S EDUCATION, GATHER, ANALYZE, AND USE DATA AND RESEARCH, ASSIGN SUFFICIENT STAFF TO MEET THE VISION AND PURPOSE OF EACH SCHOOL AND ADMINISTRATIVE PROGRAMS ENSURE THAT EACH STUDENT HAS ACCESS TO GUIDANCE SERVICES, OKAY.
TO PROTECT INSTRUCTIONAL TIME, TO SUPPORT STUDENT LEARNING AND PROMOTE ACTIVE ENGAGEMENT OF STUDENTS AND THE LEARNING PROCESS.
SO PE ONE IS ALREADY IN OUR SCOPE OF WORK.
WE ARE ASKING THE BOARD TO APPROVE AND A CONTINUE TO BE IN THE ACADEMIC COMMITTEE SCOPE OF WORK.
THE SECOND AREA SUPPORTING DOCUMENT WAS PE SIX THAT YOU ASKED THAT BE INCLUDED IN BOARD DOCS.
IE SIX HAS TO DO WITH TREATMENT OF STUDENTS AND DISCIPLINE.
THE SUPERINTENDENT WILL PROVIDE EQUAL EDUCATIONAL OPPORTUNITY IN A SAFE, HELPFUL NON-DISCRIMINATORY AND SECURE ENVIRONMENT.
STUDENTS MAINTAIN A CLIMATE CHARACTERIZED BY SUPPORT AND ENCOURAGEMENT BY ALL ADULTS FOR HIGH STUDENT ACHIEVEMENT IMPLEMENT PROGRAMS THAT PROMOTE HEALTH, MENTAL WELLNESS, MENTAL HEALTH, WELLNESS, AND NUTRITION, INTERVENTION STRATEGIES, APPROPRIATELY INVOLVED TEACHERS, ADMIN STUDENTS, PARENTS IN DEVELOPING STUDENT DISCIPLINE POLICIES.
I'M SURE THAT AS I'M READING THIS, MANY OF YOU WILL REMEMBER, THESE ARE THE PES WE'VE ALREADY BROUGHT FORWARD.
SOME OF THESE TO THE BOARD, I SHARE THAT TEACHERS, STUDENTS, PARENTS ARE INFORMED, ENSURE THAT ALL POLICIES AND ADMINISTRATIVE RULES REGARDING STUDENT DISCIPLINE ARE ENFORCED AND FOR HABIT STUDENT BEHAVIOR THAT DISRUPTS LEARNING.
SO ONCE AGAIN, IT IS ALREADY A PE THAT'S THAT'S INCLUDED IN THE ACADEMIC
[01:20:01]
COMMITTEE SCOPE OF WORK.WE ARE MERELY ASKING THAT YOU SUPPORT IT TO CONTINUE TO BE IN THE ACADEMIC COMMITTEES SCOPE OF WORK.
AND LASTLY, ROBIN, WOULD YOU PLEASE CALL UP THE ANNUAL WORK PLAN? YOU ALL WILL NOTICE.
AND THE ANNUAL WORK PLAN THAT SOME OF THE WORK THAT THE ACADEMIC COMMITTEE HAS DONE INCLUDES PRESENTATIONS BY THE CHIEF INSTRUCTIONAL SERVICES OFFICER AND THE AREAS OF PE 1.1 PE 1.2 ALL THE WAY DOWN THROUGH SIX.
AND THEN IT JUMPS TO 1.91 TEN ONE 11.
THE ACADEMIC COMMITTEE IS REQUESTING THAT THE BOARD UNDERSTANDS THAT WE WERE NOT LIMITED JUST TO THESE.
WE'RE ALSO INTERESTED IN LOOKING AT ALL THE OTHER AREAS THAT ARE INCLUDED IN PE ONE.
YOU CAN JUMP DOWN TO PE SIX, THAT TWO WAS UNDER THE UMBRELLA OF THE ACADEMIC COMMITTEE.
WE ARE ASKING YOU TO RECOMMIT TO THESE PES BEING IN THE ACADEMIC COMMITTEE SCOPE OF WORK.
SO GOING BACK TO THE ORIGINAL MOTION, THERE WAS ANOTHER CONSIDERATION OR CONCERN WITH THE P UH, ACADEMIC COMMITTEE SCOPE OF WORK THAT IT INCLUDED TOPICS ASSIGNED BY THE CHAIR AND REVIEW OF OUR CURRENT POLICIES POLICY 3.2, SECTION NINE, ROMAN NUMERAL NINE, B AS IN BOY, IT STATES THAT ITEMS MAY BE ASSIGNED TO THE COMMITTEE BY THE BOARD CHAIR.
WE FELT THAT IT WAS IMPORTANT TO COMPLY WITH OUR CURRENT POLICIES, EVEN THOUGH THE POLICIES MAY CHANGE IN THE FUTURE.
SO ONCE AGAIN, WE ARE BRINGING THIS FORWARD AS THE ACADEMIC COMMITTEES, REVISED SCOPE OF WORK, ANY QUESTIONS OR SHAQ, QUICK QUESTION WE DISCUSSED AT OUR POLICY, A MEETING RECENTLY WHERE THAT THE BOARD MEETING DEDICATED TO REVIEWING POLICY.
THERE WAS SOME CONFUSION ABOUT WHETHER THERE, THERE IS A POLICY, UM, WHETHER THE CHAIR ASSIGNS TOPICS TO COMMITTEES OR WHETHER THE FULL COURT DOES IT AS BODY.
DID WE GET TO THE BOTTOM OF THAT? BECAUSE I THINK THE LAST EXCHANGE THAT, UM, AND, AND MR.
UM, AND IT, IT SOUNDED LIKE THE POLICY COMMITTEE HAD REMOVED THAT ONE.
I KNOW WE MAY HAVE A COUPLE OF DIFFERENT VERSIONS OF OUR POLICY MANUAL, PERHAPS CONTRIBUTING TO THAT CONFUSION AS WE'RE GOING THROUGH THE PROCESS OF FIRMING THAT UP.
SO DID WE GET TO THE BOTTOM OF THAT? IT'S DEFINITELY IN THERE.
AS, AS I SAW ON THE ONLINE ONLINE VERSION POLICY 3.2 ROMAN NUMERAL NINE LETTER B ITEMS MAY BE ASSIGNED TO THE COMMITTEE BY THE BOARD CHAIR, AS LONG AS IT'S IN THERE.
THAT'S THE ONLY THING I, I NEED TO KNOW.
UM, LET ME, OR ACTUALLY, I SHOULD HAVE, I SHOULD COMMAND YOU ON HOW YOU DOING THIS CAUSE PRESENTING AND, UH, CHECKING THOSE HANDS AT THE SAME TIME IS DIFFICULT.
THANK YOU, MR. DALLY CLARIFIES.
SO THEREFORE, UH, CAB, UM, ACADEMIC COMMITTEE MEMBERS, IF SOMEONE LIKED TO REITERATE THIS MOTION, I WILL, UM, I MOVED AT THE ACADEMIC COMMITTEE'S CURRENT SCOPE OF WORK.
BE REVISED TO THE SCOPE OF WORK THAT FOCUSES ON PERFORMANCE EXPECTATIONS, E ONE E SIX AND OTHER TOPICS AS ASSIGNED BY THE CHAIR OR BOARD.
I'M SORRY, I MISSED TWO SECOND, MEL.
ANY FURTHER DISCUSSION? UM, MR. SMITH, I KNOW THAT MRS. OR SHACK JUST ASKED THE QUESTION, BUT AS SHE SAID, THE LAST TIME WE HAD THIS CONVERSATION, I REMEMBER I WAS, I ALMOST REMEMBER THAT
[01:25:02]
WE WERE SAYING THAT WE WERE GOING TO HOLD THE HOLD OFF ON THAT UNTIL, UH, WE GOT THERE, WE GOT CLARIFICATION FROM THE, UH, THE, THE COMMITTEE COMMITTEE OF, UM, THE, UM, COMMITTEE.UH, AND I WAS JUST KIND OF CONCERNED THAT THIS WAS BOUGHT THE, THE LAST PART OF IT WAS BOUGHT AND W AND IT WAS SUPPOSED TO GO GET CLARIFICATION FROM THE COMMITTEE.
I DO RESPECT, UM, MRS. FREDRIKSEN UNDERSTANDING, BUT I WAS JUST THOUGHT THAT WE WERE WAITING ON THAT CLARIFICATION FROM THAT COMMITTEE, DR.
WE OPERATE UNDER OUR CURRENT POLICIES, OUR CURRENT POLICIES SAY AGAIN, 3.2 ROMAN NUMERAL NINE, LETTER B, AS I STATED BEFORE, THE PROPOSED POLICIES THAT HAVE NOT MADE IT THROUGH A FIRST READING YET, I BELIEVE R D IS DIFFERENT WHERE A D DOES NOT SAY BY THE BOARD CHAIR, BUT WE'RE NOT THERE YET.
AND SO THEREFORE WE WERE PROPOSING THIS REVISED SCOPE OF WORK TO COMPLY WITH WHAT OUR CURRENT POLICIES ARE.
DOES THAT, DID I ANSWER YOUR QUESTION? YOU DIDN'T ANSWER MY QUESTION.
AND YOU BARKED CONCERNING THAT.
UM, CAN I JUST ADD THAT TRICIA, YOU FOUND IT IN THE, UM, THE MINUTES OR THE POLICIES THAT ARE ONLINE.
IT'S ALSO THE SAME NUMBER, SAME ROMAN NUMERAL IN OUR BOOK, IN THE WRITTEN POLICIES THAT WE HAVE.
AND OUR SHACK, TRICIA, THAT YOU JUST RAISED AN INTERESTING POINT.
SO IF OUR NEW MANUAL IS APPROVED, WILL THAT STILL BE IN THERE THAT THE CHAIR HAS THE MONEY TO ASSIGN TOPICS TO, UM, COMMITTEES? AND IT WAS MY FULL INTENT THAT ONCE WE GET THROUGH THE REQUIRED NUMBER OF READINGS OF OUR NEW POLICY AND IF IT CHANGES AND IT CHANGES.
SO THAT IS NO LONGER BY THE BOARD CHAIR THAT THE ACADEMIC COMMITTEE WOULD COME BACK TO THE BOARD AND REVISED THAT PARTICULAR SECTION.
MR. DISTRIBUTOR HAD HIS HAND UP.
DOES THAT CONCLUDE YOUR REPORT? YES, IT DOES.
WE'RE NOW DOWN TO THE FINANCE COMMITTEE CHAIR.
FINANCE COMMITTEE MET LAST THURSDAY AND WE HAD A RATHER FULL AGENDA.
UM, WE HAVE THREE RECOMMENDATIONS FOR THE BOARD THIS EVENING.
UM, BEFORE WE BEGIN THE REPORT, I JUST WANT TO GIVE AN OVERVIEW THAT THE LONG PICTURE, UM, WE HAVE TO, UH, THE COMMITTEE AGREED THAT WE HAVE TWO MEETINGS LEFT ONE IN OCTOBER, ONE IN NOVEMBER, AND WE WERE GOING TO RESERVE DECEMBER FOR ANY UNFINISHED BUSINESS, UH, BUTTONING UP ANY LOOSE ENDS, UM, HEADED INTO THE NEW YEAR, BECAUSE OF COURSE IN JANUARY, THE FINANCE COMMITTEE WILL BE RECONSTITUTED.
SO WE, WE'VE ALSO TAKEN A, A LOOK AHEAD AT OUR, UM, OCTOBER AND NOVEMBER AGENDAS.
AND, UM, WE'VE ALREADY PLACED SOME ADDITIONAL TOPICS ON THERE ALREADY, AND, AND PERHAPS THEY MAY ALSO BE EXPANDED.
UM, WE HAVE ONE REQUEST COMING OUT OF COMMITTEE FOR THE OFFICERS, FOR THE BOARD OFFICERS.
UM, ONE OF THE TOPICS THAT, UH, COMMITTEE MEMBER, UH, DICK GUYER, UH, PRESENTED WAS TAKING A MOVIE AT 8% FUNDING, UM, AND HOW THAT APPLIES TOWARD ANY EMERGENCY, UM, SCENARIOS AS WE HAD, YOU KNOW, UM, HEADLONG INTO, UM, HURRICANE SEASON, FOR EXAMPLE, AND THE COMMITTEE THOUGHT IT BEST TO FIRST HAVE THE BOARD BE PRESENTED
[01:30:01]
WITH THEM, WHAT OUR EMERGENCY PLAN IS THAT'S ALREADY IN PLACE.SO OFFICERS, WE ARE FORMALLY SUBMITTING TO YOU TONIGHT FOR A, UM, AN UPCOMING AGENDA, HOPEFULLY SOONER, RATHER THAN LATER, UM, A REVIEW OF THE DISTRICT'S EMERGENCY PLAN, UH, SO THAT THE FINANCE COMMITTEE CAN THEN FOLLOW UP IN EITHER OCTOBER OR NOVEMBER OR PERHAPS EVEN, EVEN BEYOND THE NEW YEAR, UM, WITH, WITH WHAT 8% FUNDING, UM, LOOKS LIKE AS APPLIED TO THAT.
NOW, LET ME GET TO OUR BOARD BUSINESS THIS EVENING.
UM, THE FINANCE COMMITTEE RECOMMENDS TO THE FULL BOARD, UH, THAT YOU ACCEPT P E 4.5, UH, MINORITY AND WOMEN'S BUSINESS.
I ALWAYS FORGET THAT ENTERPRISE AND ENTERPRISE YOU REPORT YOU JUNE 30TH, 2020, THAT WAS DOCTOR WAS NATZKE WARMTH.
WHAT I WANT TO POINT OUT TO EVERYONE IS THIS IS THE REPORT THAT LOOKS BACK THE YEAR BEHIND US.
AND LET ME OPEN THE REPORT HERE.
IT'S IMPORTANT FOR EVERYONE TO UNDERSTAND THAT, UM, ALL WE ARE AGREEING TO THIS EVENING IS, UH, NOT WHETHER WE HAVE MET OUR 20% GOAL, BUT ACCORDING TO HOW THIS IS PRESENTED, THAT, UM, WE'VE ALL WE HAVE SIMPLY DONE IS NOT SIMPLY, BUT TAKING GREAT CARE TO, UM, PRETTY MUCH JUDGMENT SOUND, FINANCIAL PRACTICES, UH, INCLUDING COMPARATIVE PRICING WHILE TAKING INTO ACCOUNT LONG-TERM QUALITY AND COST.
UM, THIS IS WHAT WE ARE AGREEING TO IT.
COMMITTEE, UM, HAS PLACED AN ADDITIONAL LOOK, SEE IT OR MINORITY AND WOMEN'S, UH, REPORT ON OCTOBER AGENDA.
UH, WE WANT TO PERHAPS REVISIT, UM, WHAT OUR GOALS ARE.
WE WANT TO UNDERSTAND IF ANY OTHER SOUTH CAROLINA DISTRICTS ARE MEETING THOSE GOALS.
SO WE ARE GOING TO BE LOOKING AT THIS, UH, PERFORMANCE EXPECTATION, A LITTLE MORE IN DEPTH IN OCTOBER, BUT THIS IS WHAT'S IN FRONT OF YOU THIS EVENING FOR APPROVAL.
UM, MADAM CHAIR, I, WHEN THEY HAD THE MEETING LAST WEEK, I WAS THE SON THAT MAYBE WHAT WE NEED TO DO IS TO GET BACK WITH THE DELEGATION AND, UM, SEE IF THEY CAN CHANGE SOME OF THAT LANGUAGE, LOOK AT COLLIN COUNTY, HOW THEY, HOW DID THE ALLEGATION DID WITH THEM.
AND PERHAPS, YOU KNOW, UM, YOU KNOW, AS THE NEW YEAR ROLLS AROUND AND WE DEVELOP, UH, A BRAND NEW, UM, UH, LEGISLATIVE PRIORITIES LISTS THAT MIGHT EVENTUALLY MAKE ITS WAY ON ONE OF THOSE.
I CAN'T REMEMBER IT ACTUALLY MAKING THE LIST IN RECENT YEARS, BUT, UH, I, I WOULD CERTAINLY, I WOULD SUPPORT IT IF I WOULD BE HERE THAT'S FOR CERTAIN AS TO CAMPBELL.
ANY OTHER QUESTIONS ABOUT, THANK YOU, DR.
QUADS, MR. PORTIA, COULD YOU EXPLAIN THE, UM, CHART THAT'S INCLUDED DOWN, UM, A LITTLE BIT FURTHER BELOW, AND I'M SPECIFICALLY INTERESTED IN THE, UH, CERTIFIED COLUMN.
SO WHEN YOU LOOK AT THE CERTIFIED, THE FIRST FOUR ENTRIES, RED IRON CVRE, AND BECOME ELLIS THREE P THEY HAVE CERTIFIED AND CERTIFICATION NUMBERS, THEN THE ENTIRE REST OF THE LIST IS NON-CERTIFIED.
SO HOW WERE THEY ADDED, INCLUDED IN THIS LIST IF THEY'RE NOT CERTIFIED? WELL, THAT'S A QUESTION I THINK THAT HAS TO GO TO, UM, MS. CROSBY.
THAT WAS NOT A QUESTION THAT WAS ACTUALLY RAISED AT THAT, UH, COMMITTEE MEETING.
RACHEL DICK, I DON'T THINK WE TOUCHED ON THAT.
UM, SHE DID GIVE SOME INFORMATION THE Y YEAH, I CAN GET MY REMEMBRANCE OF IT.
[01:35:02]
TIME IS ON, SHE SAYS, OKAY.I CAN'T SEE EVERYBODY MS. CROSBY.
UM, MY, UM, THE GOAL IS PER THE PROCUREMENT CODE, THAT IT IS A GOAL FOR CERTIFIED MINORITY AND WOMEN BUSINESS ENTERPRISES.
UM, IT IS EXTREMELY RARE, PARTICULARLY IN OUR AREA FOR US TO HAVE, UM, THERE ARE VERY FEW CERTIFIED WOMEN IN MINORITY BUSINESS ENTERPRISE IS THAT OUR SERVICE, OUR AREA.
AND SO, AS A RESULT OF THAT, WE CAPTURE BOTH CERTIFIED AND NON-CERTIFIED, UH, VENDORS AS WELL.
SO THAT WHAT YOU SEE BEFORE YOU IS THE VERY, UM, THOSE WITH THE CERTIFICATE NUMBER ARE THOSE THAT ARE CERTIFIED.
AND WE CAPTURE THOSE TOTALS OF $50,000 IN OUR, IN OUR NUMBERS.
AND THEY REPRESENT, UM, 0.07% OF OUR CONTROLLABLE BUDGET.
BUT YET WHEN WE CAPTURE ALL, UM, ALL WOMEN AND MINORITY ENTERPRISE VENDORS, WE HAVE, UH, ACHIEVED AN 8.1%, UM, OF OUR CONTROLLABLE BUDGET.
SO WE, WE CONTINUE TO, UM, CAPTURE INFORMATION ON OTHER VENDORS.
IT IS A CERTIFICATION PROCESS IS AN INVASIVE AND SOMETIMES, UM, UH, I, IT'S A DIFFICULT PROCESS TO NAVIGATE AND SO MANY, UM, VENDORS CHOOSE NOT TO, UM, PARTICIPATE IN THE CERTIFICATION PROCESS.
SO, AND, UH, BUT WE CONTINUE TO CAPTURE THEIR INFORMATION ON THIS REPORT AS, AS INFORMATION TO THE BOARD.
UM, SO TANYA, THERE IS, THERE IS A BENEFIT TO BE CERTIFIED BECAUSE CAN YOU JUST, I MEAN, IS THERE AN OUTREACH THAT WE CAN DO TO HELP WITH THE CERTIFICATION PROCESS SO WE CAN CAPTURE THEM AND WE CAN TRY TO, UH, YOU KNOW, USE MORE MINORITY WOMEN BUSINESS ENTERPRISE, UM, UM, OR ARE YOU SAYING THAT IT'S NOT REALLY AN ADVANTAGE FOR THEM, UH, AS OWNERS OF THOSE ENTERPRISES TO HAVE THAT CERTIFICATION? UM, WELL, THE, I BELIEVE IT'S THE SMALL BUSINESS ASSOCIATION THAT ACTUALLY ASSISTS WITH THE, UM, WITH THE CERTIFICATION.
AND SO WE CAN'T, WE DO, I BELIEVE IN, WE DIRECT OUR VENDORS TO THAT RESOURCE TO RECEIVE ASSISTANCE.
UM, I DON'T HAVE ANYONE DEDICATED SPECIFICALLY FOR THAT OUTREACH.
UM, BUT WE, UH, WE DO OUR VENDORS ARE, UM, SOME OF OUR VENDORS, PARTICULARLY OUR CONSTRUCTION COMPANIES HAVE FOLKS THAT ARE SPECIALIZED IN THAT SORT OF THING.
SO THEY ARE PREPARED TO DO SOME OF THAT OUTREACH ON OUR BEHALF.
UM, BUT WE DO NOT CURRENTLY HAVE ANYONE DEDICATED TO PROVIDE A, UM, A SPECIFIC ASSISTANCE WITH THAT.
WE CAN, UH, SEND THEM OVER, UH, GET THEM IN TOUCH WITH THE APPROPRIATE, UH, AGENCIES TO ASSIST WITH THAT.
UM, I'M JUST, I'M LOOKING AT THE GRAPH AND FIVE YEARS AGO WE EXCEEDED, UM, THE, UH, THE 20%.
SO I CAN UNDERSTAND, I GUESS, WHY IT'S GONE UP IN 20, 20 A BIT, BECAUSE WE'RE CERTAINLY INVOLVED IN MORE BUILDING, BUT WHY DO YOU THINK THAT WE WERE ABLE TO EXCEED IT? WHAT WAS GOING ON IN 2015 THAT, UM, THE CONSTRUCTION OF MAY RIVER HIGH SCHOOL AND THE COMPLETION OF RIVER RIDGE FOUR AROUND THAT TIMEFRAME? OKAY.
SO WHEN WE DID RIVER RIDGE NOW, AND THE MAY RIVER, WE DID INCREASE, BUT WE DIDN'T GET BACK GENERALLY THE TIMES IN WHICH WE WERE ABLE TO MEET THE GOAL OR EXCEED THE GOAL WERE TIMES OF HEAVY CONSTRUCTION.
SO WE DO EXPECT FOR THAT 8% DECLINE IN OUR NEXT QUARTER, THIS IS ACTUALLY A REPORT FOR ONLY SIX MONTHS PERIOD.
SO WE DO, UH, THIS IS JUST FROM JANUARY THROUGH JUNE.
SO WE WERE JUST RAMPING UP ON OUR CONSTRUCTION PROGRAM IN JANUARY.
UM, SO REALLY THERE WASN'T A, IT WAS BASICALLY ARCHITECTURAL SERVICES GOING ON AND THEN, UM, AND THEN SOME CONSTRUCTION BEGINNING AFTER THAT.
SO, UM, I THINK WE'RE GOING TO SEE EVEN HIGHER RESULTS IN THE NEXT, UH, SEMESTER OF THE, OF THIS YEAR, THIS FIRST FALL QUARTER OR SEMESTER MADAM CHAIR, IF I MAY INTERJECT.
[01:40:01]
THAT IT IS NOT OUR POSITION OR PLACE TO GENERATE IDEAS, UM, OR SUGGEST WAYS TO INCREASE PARTICIPATION.IF THE COMMITTEE REVISITS THIS IN OCTOBER, IT'S TO UNDERSTAND WHAT'S BEING DONE AROUND THE STATE, IT'S TO MY HOPS, LOOK AT OUR GOALS.
ARE THEY TOO LOFTY? ARE THEY NOT HIGH ENOUGH AND SUBMIT THAT TO THE BOARD FOR REVIEW AND APPROVAL.
AND THEN IT WOULD BE UP TO OBVIOUSLY DISTRICT STAFF AND ADMINISTRATION TO IMPLEMENT OR FIND APPROPRIATE WAYS, OBVIOUSLY COMPLYING OUR PITCH CODE ON THAT.
BUT AGAIN, WHAT THE BOARD IS APPROVING TO MY SITE IS JUST THAT VERY SIMPLY ON THAT FIRST PAGE THAT WE HAVE FOLLOWED UNDER SUPERINTENDENTS INTERPRETATION, WE HAVE FOLLOWED OUR PROCUREMENT CODE, VERY, VERY GENERAL TERMS. THE BOARD AGREEING TO THIS PERFORMANCE EXPECTATION HAS VERY LITTLE TO DO THIS EVENING, UM, WITH, UM, MEETING THE GOALS AND, AND THAT, AND THAT SORT OF THING.
IT REALLY DOESN'T, BUT PERHAPS IN THE FUTURE, IF THE COMMITTEE PRESENTED A REVISED PERFORMANCE OR OPERATIONAL EXPECTATION TO THE BOARD, IT MAY MR. GUYER, THANK YOU, MADAM CHAIR, TO QUESTION, THE FEDERAL GOVERNMENT DOES ALLOW WOMEN AND MINORITY FIRMS TO GET A COMPETITIVE ADVANTAGE IN THE BIDDING PROCESS.
AS I UNDERSTAND IT, THE STATE OF SOUTH CAROLINA AND THE PROCUREMENT CODE DOES NOT ALLOW THAT COMPETITIVE ADVANTAGE.
SO IT IS REALLY NOT IN THEIR INTEREST TO GO THROUGH A VERY INVASIVE PROCESS, TO BECOME CERTIFIED.
AS THAT YOU HAVE TO SHOW BANK STATEMENTS, YOU'VE GOT TO SHOW DEEDS AND ALL KINDS OF OTHER THINGS TO GET THAT CERTIFICATION.
SO AGAIN, WHAT WE MENTIONED BEFORE IS WE'RE GOING TO HAVE TO GO TO OUR DELEGATION AND TALK TO THEM ABOUT, UH, ADAPTING, ADOPTING PROGRAMS THAT MAKE IT AN ADVANTAGE FOR MINORITY AND WOMEN TO GET MORE BIDS IN A COMPETITIVE BASIS.
YEAH, I'M CONCERNED WITH, UH, WHAT'S BEING REPORTED IN TERMS OF CERTIFI CERTIFIED CONTRACTORS VERSUS NON AND, AND TO JOANNE'S POINT OUR GOALS TOO LOFTY FOR OUR CONDITIONS, UH, OR, OR SHOULD WE CHANGE, YOU KNOW, WHAT WE'RE LOOKING FOR TERMS OF PORTION OF THAT CONTRACT, BECAUSE, UH, IN MY MIND, THAT'S AN, THEY'RE GETTING AN EXAGGERATED REPORT AND COMPARE THE WORDS PLUS REALITY.
SO, UH, YEAH, I THINK WE NEED TO, TO EITHER RELOOK AT WHAT WE'RE ASKING FOR FROM THE DISTRICT IN TERMS OF MINORITY CONTRACTS, UH, AND DOING DUE DILIGENCE IN FINDING OUT HOW MANY MINORITY CONTRACTORS ARE OUT THERE, THAT WE CAN, YOU KNOW, ENGAGE REALISTICALLY, IF YOU KNOW, IF THEY'RE OUT THERE, THEN WE WANT TO, WE WANT TO GET THEM.
IF THEY'RE NOT OUT THERE, THEN WE CAN'T GET THEM.
THAT'S BASICALLY WHAT I WANT TO SAY, MR. EARL CAMPBELL.
UM, HOW WOULD YOU SAY THAT? I AGREE WITH, UM, THE FEDERAL GOVERNMENT DOES NOT REQUIRE A LOT OF STUFF THAT THE STATE DOES, RIGHT? YOU CAN GO IN, GO IN AND PUT IN FILE CONTRACT.
AND IF YOU'RE A BIG AS LOAN, YOU WILL PROBABLY GET IT, BUT THE STATE, IT DOES, IT DOESN'T WORK THAT WAY.
THE ONLY THING IS, IS THAT I THINK, BECAUSE I THINK WE SAW YOU LAST YEAR OR YEAR BEFORE, IT WAS BECAUSE HANBY KHAN HAD A PERSON THAT WAS WORKING WITH THESE, THESE CONTRACTS, THESE MINORITY CONTRACTORS TO HELP THEM TO GET SOME, GET SOME EMPLOYMENT.
UM, AND, UH, LIKE I SAID BEFORE, WE NEED TO SIT DOWN WITH OUR NAVIGATION AND, AND WE NEED TO TAKE A LOOK AT WHAT COLLEGE CARLTON COUNTY DELEGATION DID TO HELP THEM.
AND I THINK WE CAN MOVE FORWARD WITH THAT.
UM, BEFORE WE MOVE ON BOB, AND DO YOU HAVE A MOTION UP THERE SO WE CAN SEE THAT, BUT WE STILL HAVE QUESTIONS MR. WILLIAMS. I UNDERSTAND THAT, BUT I WOULD LIKE TO SEE THE MOTION.
[01:45:01]
IT, MR. SMITH, GO AHEAD.UM, I DO AGREE WITH, UM, WITH WHAT MR. CAMPBELL, UM, MR. UH, EARL GEIER SETTLED GUYS GUYS SAID, ESPECIALLY WITH THE, UM, THE REACHING OUT TO OUR LEGISLATIVE DELEGATION, UM, TO SEE HOW CARLTON COUNTY HAD MOVED THEIR NUMBERS, BUT AS WELL, I, I STILL THINK THAT, UM, THIS IS STILL SOMETHING THAT SHOULD BE LOOKED AT.
AND, UM, I, I BELIEVE WITH, WITHIN, I BELIEVE WITHIN, I BELIEVE THAT THE DISTRICT CAN GET THIS DONE.
I MEAN, I'M SURE THERE ARE CONTRACTORS EVERYWHERE THAT, THAT I, THAT ARE WILLING TO COME IN THAT WOULD LIKE TO BUILD, BUILD THEIR RESUME AND ALSO LIKE TO DO WORK FOR THE DISTRICT.
BUT IT'S ALSO, I THINK, UH, I THINK IT'S ALSO CONCERNING WHEN MRS. CROSBY SAID THAT, THAT THERE WAS ALL A LITHIUM AMOUNT OF PAPERWORK AS WELL WITH IT THAT GOES ALONG WITH IT.
AND MY QUESTION IS, MY QUESTION IS TO MRS. CROSBY IS, IS D LIMPY PAPERWORK.
IS THAT ON THE, THAT DOES THAT OR SOMETHING FOR COMING FROM THE DISTRICT PARK OR THAT COMING FROM THE FEDERAL GOVERNMENT PART WHERE'S THAT IT'S COMING FROM IN THE CERTIFICATION PROCESS.
IT'S NOT A DISTRICT PROCESS, IT'S A CERTIFICATION, UH, TO BECOME CERTIFIED IN MINORITY BUSINESS AS A MINORITY BUSINESS ENTERPRISE.
IT'S NOT A DISTRICT PROCESS, RIGHT.
SO W W W W AND IN THAT CERTIFICATION, WHAT DOES THAT CERTIFICATION BRINGS? CAN YOU TELL ME, SORRY, I DON'T UNDERSTAND YOUR QUESTION.
MY QUESTION AGAIN IS WHAT DOES THAT SORT OF OCCASION ALLOWS YOU TO DO? IT ALLOWS YOU TO BE IDENTIFIED AS A CERTIFIED MINORITY BUSINESS ENTERPRISE IN OUR DISTRICT, WE DO, UH, OUR PROCUREMENT CODE AND STATE LAW DOES NOT ALLOW US TO PRO UH, PROVIDE A PREFERENCE TO CERTIFIED MINORITY BUSINESS ENTERPRISES OR ANY OTHER OR LOCAL VENDORS OR ANY OTHER VENDOR.
SO IN OUR DISTRICT, IT ALLOWS US TO IDENTIFY IT TOWARD THE GOAL, BUT IT DOESN'T GIVE ANY SPECIFIC ADVANTAGE FOR, UM, A VENDOR OVER ANOTHER IN ORDER TO ALLOW A COMPETITIVE PROCESS.
SO THEN MY QUESTION WILL BECOME, IS THIS SOMETHING EVEN WORTH HAVING, UM, WELL, THAT WOULD BE UP TO THE DISCRETION OF THE INDIVIDUAL VENDOR TO DECIDE THERE MAY BE BENEFITS AT A FEDERAL GOVERNMENT CONTRACT LEVEL AS, UM, MR. GUYER AND MR. CAMPBELL SPOKE OF, UM, BUT FOR THE SCHOOL DISTRICT, UH, I'M, I'M NOT CERTAIN IF THERE IS AN ADVANTAGE FOR THEM.
UM, CERTAINLY IT ALLOWS US TO HELP MEET OUR GOAL, BUT, UM, UM, THAT WOULD BE UP TO THE INDIVIDUAL VENDOR TO DECIDE ALSO WITH THAT BE IN SAID SO THAT THE DISTRICT DOES NOT HAVE TO HAVE THE DISTRICT IS NOT THERE TO MAKE THAT REQUIREMENT FOR THEM TO HAVE THAT CERTIFICATION.
IS THAT CORRECT? THAT'S CORRECT.
WE DO NOT REQUIRE THE CERTIFICATION, SO WE DON'T REQUIRE A CERTIFICATION.
THEN, THEN, THEN WE, WE POSSIBLY, IF WE, WE DON'T READ THEM, NOT REQUIRE CERTIFICATION, WE POSSIBLY CAN BE ABLE TO GET MORE ON NUMBER 90 CONTRACTORS.
UH, IS THERE, IS THAT CORRECT? I'M SORRY.
I DIDN'T HEAR ALL OF Y'ALL, EXCUSE ME.
IF WE DO NOT REQUIRE THAT, THAT PARTICULAR CERTIFICATION, THEN WE POSSIBLY WILL BE ABLE TO GET MORE MINORITY CONTRACTORS.
IS THAT CORRECT TO SAY YES, WE CURRENTLY DO NOT REQUIRE THE CERTIFICATION.
SO WE DO SEEK OTHER CONTRACTORS TO, TO SEEK INTEREST IN OUR, OUR BIDDING PROCESS.
SO THAT'S WHY WE INDICATE THOSE THAT ARE CERTIFIED AND ARE NOT ON OUR, UM, ON THE PAGE.
THE LAST PAGE OF THIS REPORT, ARE YOU YOU'VE YOU'VE UH, MRS. CROSBY, YOU'VE KIND OF LOST ME A LITTLE BIT IN YOUR ANSWER.
I'M NOT ASSUMING YOU ANSWERED HALF OF THE QUESTION AND NOT THE WHOLE QUESTION.
SO WHAT, LET ME, LET ME PUT IT TO YOU ANOTHER, ANOTHER WAY.
IF THEY DON'T HAVE THE CERTIFICATION, WILL THAT REQUIRE LESS, WOULD THAT REQUIRE, BUT LESS FINANCIAL COST TO THEM, AS WELL AS NOT HAVING THE CERTIFICATION AND THE WORLD NOT HAVING THE CERTIFICATION, WILL THAT ALLOW THEM TO BE WILLING? WILL IT BE EASIER FOR THEM TO COME IN AND WORK FOR THE DISTRICT TO GET A CONTRACT? IS MY POINT,
[01:50:01]
MAKE IT EASIER BECAUSE WE DON'T PROVIDE A PREFERENCE IN OUR PROCUREMENT CODE.UM, I DON'T KNOW IF THERE'S A FINANCIAL IMPACT.
UH, THERE'S CERTAINLY A TIME ELEMENT TO MAKING IT AN APPLICATION BECAUSE IT DOES REQUIRE I BELIEVE TAX RETURNS AND FINANCIAL INFORMATION.
SO IN, IN, I, I'M NOT SURE THERE'S A FINANCIAL, IF THERE'S A COST TO IT, BUT THERE'S CERTAINLY, UH, RESOURCES THAT HAVE TO BE, UM, EXHAUSTED TO ATTAIN THE, THE CERTIFICATION PROCESS.
BUT THERE IS NO PARTICULAR ADVANTAGE FOR THEM WITH BEAVER COUNTY SCHOOL DISTRICT, SINCE WE'RE UNABLE TO GIVE PREFERENCE TO SPECIFIC VENDORS BASED UPON THE STATE.
ONE MORE FOR THE QUESTIONS MR. MEL CAMPBELL.
SO THAT BEING THE CASE, THEN THIS P 4.5 IS, IS ABSOLUTELY USELESS, RIGHT? I MEAN, IF YOU'RE, IF YOU'RE NOT SHOOTING FOR, LET'S GO AND LET'S GO WITH ME AND YOU'D HAVE TO HIRE PEOPLE WHO ARE PROBABLY NOT CERTIFIED CONTRACTORS, BUT ARE UNCERTIFIED.
AND YOU'RE SAYING THAT YOU'RE NOT GIVING PREFERENCE TO THE FACT THAT THEY ARE UNCERTIFIED AND THE FACT THAT THEY'RE MINORITIES AND WE ARE SHOOTING TO GET THIS MINORITY, YOU KNOW, 20% GOAL.
AND, UH, I MEAN, THERE'S NOTHING WE'RE DOING TOWARDS GETTING THAT.
SO SHOOTING FORWARD IS, YOU KNOW, SHOWING DOGS, SHOULDN'T DOGS AND A DOG.
ALTHOUGH WE ARE NOT REQUIRED, UH, NOT ALLOWED TO PROVIDE, UH, UH, UH, PREFERENCE TO CERTAIN VENDORS.
IT IS CLEARLY STATED AS A GOAL OF THE BOARD IN THE PROCUREMENT CODE, AND THAT WE MUST MEASURE IT ON A REGULAR BASIS.
WE HAVE VENDORS THAT PROVIDE OUTREACH PROGRAMS FOR, UM, THEIR SUBCONTRACTORS.
AND SO YOU'LL SEE MANY OF THE CONSTRUCTION VENDORS HAVE SEVERAL, UM, SUBCONTRACTORS THAT, UM, THEY ARE ENCOURAGED AND, AND SOME OF WHICH ARE CERTIFIED.
AND SO THEY DO HAVE, UH, AS MR. CAMPBELL, EARL CAMPBELL SAID EARLIER, AND B CON HAS A DEDICATED EMPLOYEE TO MINORITY AND BUSINESS OUTREACH, UH, WOMEN ON BUSINESS OUTREACH.
SO THEY DO HAVE SOME CERTIFIED ON THAT AND THEY DO WORK WITH THEM.
SO WE DO, UM, AND THEN WE OFFER THE VENDOR FAIRS TO, TO PROVIDE OTHER OUTREACH AND CONNECT OUR SUBCONTRACTORS WITH THE, WITH THE GENERAL CONTRACTORS TO ENCOURAGE THAT PARTICIPATION AS WELL.
SO I DO BELIEVE THERE IS OUTREACH AND IT IS AN EFFORT THERE ARE EFFORTS TO MEET THAT GOAL.
UM, IT IS NOT EASY TO EAT, UH, MEET THAT GOAL, BUT I BELIEVE THAT WE'RE GOING TO SEE SIGNIFICANT PROGRESS IN THE NEXT, UH, HALF YEAR, NEXT SIX MONTHS, FOR EXAMPLE, PARTICULARLY SINCE OUR CONSTRUCTION IS RAMPING UP.
AND, UM, AND WE WILL HAVE, I BELIEVE THAT YOU'RE GOING TO BE, UH, ENCOURAGED THAT THE NUMBERS WILL BE ENCOURAGING AS, AS WE, AS I REPORT TO YOU THE NEXT SIX MONTHS.
I CAN'T ASK FOR ANYTHING OTHER THAN ENCOURAGING NUMBERS.
AND THOSE NUMBERS ARE NOT ENCOURAGING.
I DON'T KNOW WHO TO LAY THE BLAME, BUT IT'S NOT ENCOURAGING.
I'D LIKE TO RESPOND TO YOUR EMAIL.
UM, I GO AND VISIT AND LISTEN TO THE CLOCK MEETINGS, AND I MAKE SURE THAT AT EVERY CLOCK MEETING, THIS TOPIC IS BROUGHT UP.
THIS IS TO, WE CAN'T DO IT BY LAW.
WE CAN'T GIVE THEM AN, A COMPETITIVE ADVANTAGE, BUT WE CAN STRESS TO OUR CONTRACTORS.
THAT THAT'S A GOOD THING TO DO.
IF YOU WANT TO GET FURTHER WORK FROM THIS DISTRICT, YOU WILL ACTIVELY SEEK LOCAL MINORITY AND WOMEN BUSINESSES.
AND THAT'S WHAT IT'S, THAT'S THE VALUE.
AND UNFORTUNATELY, WITHOUT CHANGING THE LAW IN A SOUTH CAROLINA, THAT'S ALL WE CAN DO.
BUT I THINK THAT WE TRACK IT SO THAT WE CONTINUE TO PUT THE PRESSURE ON OUR CONTRACTORS TO SEEK OUT THESE BUSINESSES.
THAT'S BEEN A LONG BEFORE WE CAME UP WITH THIS, YOU KNOW, SPEED.
SO OBVIOUSLY WE HAD OTHER THINGS
[01:55:01]
INTENDED TO GET IT DONE.AND I THINK YOU, YOU HIT THE, YOU HIT THE NAIL ON THE HEAD.
WE HAVE TO MAKE SURE OUR CONTRACTORS ARE IN TUNE WITH OUR PHILOSOPHY, MR. SMITH, UM, AS I'M SITTING HERE AND JUST LISTENING TO THIS CONVERSATION.
AND, UM, ONE THING CONCERNS ME IS THAT I QUESTION, EVEN IF WE MOVE UP, UH, FIRST PROCESS QUESTION, MRS. CROSBY, CAN, CAN I, LET ME ASK YOU THIS BASICALLY.
SO THE, THE PRODUCT, WHEN, WHEN WE HAVE PROGRAMS, THEY WERE THESE CONTRACTORS, THEY SUBCONTRACT OUT TO MINORITIES, CORRECT? UM, WE CAN REPORT EITHER CONTRACTORS OR SUBCONTRACTORS.
SO WHEN MR. CAMPBELL SAID EARLIER, THAT IN THAT DAY, THAT MB CONNOR WITH THE COMPANY WAS THAT THEY HAD PEOPLE WHO POOP WAS SPECIFICALLY HELP THEM GET CONTRACTS.
BASICALLY THEY HELPING THEM BECAUSE BASICALLY, AND BECOME, WILL BE THE INSURANCE, THE COMPANY THAT HAVE THE HIGHER AMOUNT OF INSURANCE, CORRECT.
THAT WHO ACTUALLY WOULD QUALIFY TO GET THROUGH, TO GET THE CONTRACT.
DOES THAT MAKE SENSE? THAT IS, THAT IS CORRECT.
I MEAN, WE HIRE A GENERAL CONTRACTOR.
THAT GENERAL CONTRACTOR IS FREE TO HIRE SUBS AND THEY WILL, SUBS ARE UNDER HIS GENERAL CONTRACT FOR BONDING AND INSURANCE AND ALL OF THAT.
BUT IT'S UP TO THAT CONTRACTOR TO PUT THE DEMANDS ON THE SUBCONTRACTOR.
WE CAN'T CONTROL WHO HE GOES OUT AND SUBCONTRACTS ONLY THING I ENCOURAGE YOU TO HIRE THESE FIRMS. AND IF YOU WANT TO HAVE OUR BUSINESS IN THE FUTURE, YOU WILL CONTINUE TO HIRE FOLKS LIKE THAT.
BUT THAT'S THE ONLY THING WE CAN REALLY DO.
AND THANK YOU FOR ACTUALLY IN ANSWERING THAT QUESTION.
MY POINT IS THIS I'M REALLY CONCERNED.
I ALREADY REALLY MAKING OUR, OUR GOALS.
IF WE'RE, IF WE'RE HIRING, IF WE'RE, IF THE ACTUAL CONTRACT STILL HAS A MIDDLE MAN WHO IS THE ACTUAL, UH, SUBCONTRACTOR, I MEAN THE ACTUAL CONTRACTOR, AND HE'S ACTUALLY SUBCONTRACTED OUT TO A MINORITY, ARE WE REALLY HITTING OUR TARGETS? BECAUSE THE MINORITY BUSINESSES STILL NOT GETTING THE FULL FINANCIAL, A FULL FINANCIAL BENEFIT AS THOUGH A REGULAR CONTRACTOR WHO CAN CONTRACT IT OUT HIMSELF, THAT HE'S GETTING.
SO, SO THAT KINDS OF THAT'S SOMETHING THAT'S CONCERNING, BECAUSE IF WE SAID THAT WE WANT MINORITIES TO GET THE 20%, THE QUESTION LASTS TO ME LAST IN MY HEAD.
IF THERE ARE, IF THE CONTRACT IS SUBCONTRACT OUT AND HE, AND HE'S GETTING HERE, HE SEES, HE DON'T HAVE THE WHOLE CONTRACT.
IS HE REALLY GETTING 20% OF THE CONTRACTS? SO THAT'S JUST, I MEAN, I'M, I'M, I, I WRESTLE WITH THAT.
ARE WE MEETING OUR GOALS? IF WE HIRED OUT TO MV CON AND BECOME SUBTRACTS IT UP AND BE KIND OF STILL GETTING PAID OFF THAT CONTRACT VERSUS A MINORITY, TAKING THE CONTRACT FROM BEGINNING TO END AND HE NOT HAVING TO SUBCONTRACT THAT OUT.
UM, YEAH, I WAS JUST GOING TO SAY A LOT OF THESE SUBCONTRACTORS.
UM, DON'T WANT TO GIVE YOU INFORMATION THAT THEY ASKED FOR, UM, MANY TIMES.
UM, AND THAT'S THE REASON WHY THEY DON'T, THEY DON'T GET B COULD BE CERTIFIED.
AND THE STATE STATE OF SOUTH CAROLINA IS NOT GOING TO CHANGE THE CRIMINAL CODE.
THIS PART IS BECOMING CALLED, CAME INTO EXISTENCE.
UH, MAYBE ABOUT 10, 10, 15 YEARS AGO.
IT WAS MUCH SLACKER BEFORE, UH, YOU KNOW, BUT THAT'S THE REASON WHY I SAY WE NEED TO SIT DOWN AND TALK WITH THE DELEGATION, UH, GET A COPY OF, UH, CAUSED IN COUNTY, UM, PROPOSE THAT, THAT THEY PAY PEOPLE DID FOR THEM AND, AND GO FROM THERE.
THAT'S THE ONLY WAY WE WERE GOING TO SOLVE THIS BECAUSE THE STATE OF SOUTH KOREANS IS NOT GOING TO CHANGE THE CRIMINAL COURT PERIOD.
UM, I WANT TO POINT OUT THAT THE COMMITTEE BRIEFLY TOUCHED ON THE FACT THAT THIS PARTICULAR PERFORMANCE EXPECTATION LOOKS LIKE IT COULD EASILY FIT INTO THE OPERATIONS COMMITTEE OR THE FINANCE COMMITTEE.
UM, YEARS AGO WE HAD A CONJOINED FINANCE AND
[02:00:01]
OPERATIONS.UM, BUT THIS PE IT COMES OUT OF FINANCE.
WHY? BECAUSE THIS IS STRICTLY AND SOLELY FOCUSED ON PROCUREMENT, WHICH IS UNDER FINANCES UMBRELLA.
SO THAT'S WHY THIS COMMITTEE DEALS WITH THAT.
AND MANY OF THE TOPICS THAT YOU ALL HAVE BEEN DISCUSSING TONIGHT, SORT OF REGION EXTEND INTO OPERATIONS.
UM, WE ARE STRICTLY LOOKING AT THIS FROM A PROCUREMENT PERSPECTIVE.
THAT'S THAT'S THAT TRISHA, DID WE ANSWER YOUR QUESTION? I SUSPECT THAT MAYBE THE PIE CHARTS, UM, IN THE PRESENTATION SHOW YOU HOW THE NON-CERTIFIED FOLKS WORK THEIR WAY IN TO HOW WE CALCULATE THE PERCENTAGES.
IS THAT WHAT YOU WERE ASKING OR NOW TRICIA? YEAH.
EVERYBODY, ALL THIS CONVERSATION HELPS.
SO I HOPE THAT WE CAN, UM, HAVE A, HAVE A VOTE ON THIS NOW.
THE MOTION CARRIES TEN ONE, THE NO IS MELVIN CAMPBELL OR USUAL.
THAT'S ONE OF OUR MOST EVOCATIVE, UH, PERFORMANCE EXPECTATIONS.
AND IT ELICITS THE MOST RESPONSES AND INPUT MOVING ON, UH, PE 4.7, TANYA PRESENTED OUR FOURTH QUARTER FINANCIAL REPORT, UM, TO THE COMMITTEE AND THE COMMITTEE RECOMMENDS TO THE FULL BOARD, UM, THAT YOU ACCEPT A PERFORMANCE EXPECTATION, 4.7 MONITORING THE FISCAL YEAR, 2020 FOURTH QUARTER FINANCIAL STATEMENTS FOR PERIOD ENDING JUNE 30TH, 20, 22ND.
UM, MS. ORISHA, CAN YOU JUST SUMMARIZE SOME OF THE MORE SALIENT POINTS THAT WERE BROUGHT UP, UH, REGARDING THIS, UH, IN THE, UH, COMMITTEE, THERE WAS A WHOLE ATTACHMENT, UM, THAT TANYA PRESENTED REGARDING, UM, SOME OF OUR SAVINGS THROUGH COVID.
UM, IT IS NOT INCLUDED IN HERE.
UM, IF I MAY ADD, LIKE, I WOULD PREFER TO DEFER TO MS. CROSBY TO, UM, HIGHLIGHT THE MOST SIGNIFICANT AREAS BROUGHT FORWARD HERE.
UM, SO A COUPLE OF THE MAJOR AREAS, UH, FIRST OF ALL, THIS IS AN UNAUDITED FINANCIAL STATEMENT.
UM, THIS AS OF THE FOURTH QUARTER, THERE ARE SOME FINAL, UH, ENTRIES THAT HAVE TO BE MADE.
WE'RE IN THE PROCESS OF DOING OUR FINAL YEAR-END CLOSINGS AUDITORS HAVE, UM, BEGUN THEIR WORK THIS WEEK.
SO, UH, WE'LL BE WORKING THROUGH THE NEXT SEVERAL MONTHS TO PREPARE FOR THE DECEMBER ONE DEADLINE, UM, PUT OUT BY THE STATE, THE STATE DEPARTMENT OF EDUCATION.
SO JUST SOME COUPLE OF HIGHLIGHTS.
UH, IF YOU WOULD, ROBIN, IF YOU WOULD GO TO THE FIRST PAGE WITH NUMBERS, THAT WOULD BE GREAT.
UM, SO, WELL, THE NEXT ONE, SORRY.
SO I WANT TO HIGHLIGHT THIS PAGE.
UH, FIRST OF ALL, LOCAL PROPERTY TAXES ARE THE FIRST LINE, UM, AND THEY SHOW A, UH, A BUDGET OF 149.7 MILLION.
UH, WE ACTUALLY HAVE RECEIVED AS OF THIS DATE, 147.6.
SO AT THIS TIME WE ARE $2 MILLION SHORT ON THE BUDGETED AD VALOREM TAXES IN THE GENERAL FUND.
UM, SO OVERALL, UH, WE DO HAVE, UM, A SHORTFALL IN THOSE REVENUES IN
[02:05:01]
THE TOTAL REVENUES.UM, SO IF YOU SCROLL DOWN A BIT, IF YOU WOULD, UH, TOTAL REVENUES ARE SHORT BY ABOUT $746,000.
UH, THE NEXT PAGE PROVIDES A LITTLE MORE DETAIL AND, UH, THE EXPENDITURES ARE WHAT I'M GOING TO HIGHLIGHT HERE, WHICH IS THE MOST SIGNIFICANT, UH, WE HAD A BUDGET OF 240 $54,000,000.3 MILLION AND DUE TO SOME, UH, INTENTIONAL SAVINGS, UH, DUE TO COVID AND, UM, DEFERRALS OF CERTAIN ITEMS, UH, FREEZING VACANCIES, UM, AND, UH, NON, UH, FREEZING SPENDING.
WE HAVE A SAVINGS, UM, IN OUR EXPENDITURES OF 11.7 MILLION.
SO THERE IS AN ADDITION TO FUND BALANCE OF 10, UM, POINT, EXCUSE ME.
UM, NET CHANGE IN FUND BALANCE IS $9.8 MILLION.
SO, UM, LET ME MAKE SURE THAT NUMBER IS CORRECT.
SO 9.8 MILLION IS THE ADDITION TO FUND BALANCE IN THAT THIS YEAR, UM, AS AN UNEDITED NUMBER, WHICH BRINGS OUR, UM, OUR BUDGETED EXPENDITURES, OUR PERCENTAGE OF FUND BALANCE TO 17, RIGHT OVER 17%.
UM, AS IT, AS YOU MAY RECALL, OUR FUND BALANCE RANGE THAT HAS BEEN ADOPTED BY THE BOARD IS A 15 TO 17% RANGE.
SO WE'RE NOW AT THE TOP OF OUR RANGE.
SO THAT IS A POSITIVE OUTLOOK, UH, TO ENTER INTO THIS NEW YEAR, WHICH IN THE NEXT FEW YEARS, ACTUALLY, WHICH HAS SOME FINANCIAL UNCERTAINTIES, UM, AS YOU KNOW, THE STATE, UH, IS GOING ALREADY DISCUSSING, UM, BUDGETARY ITEMS. AND, UH, WE'LL BEGIN, WE'LL END THAT THEIR SESSION, I BELIEVE LATE SEPTEMBER OR MID OCTOBER.
SO WE'LL BE ABLE TO AMEND OUR BUDGET AND MAKE ANY ADJUSTMENTS AT THAT TIME.
UM, BUT THAT IS, UH, PUTS THE DISTRICT IN A POSITION THAT WE COULD OFFSET ANY POTENTIAL CUTS THAT MAY OCCUR OR COVER ANY POTENTIAL INCREASES THAT MAY NEED TO OCCUR IN SPENDING SUCH AS CUSTODIAL SANITATION EFFORTS AND SO ON.
UM, BUT THAT, THAT'S THE BEST, THE GENERAL HIGHLIGHTS OF THAT REPORT.
AND TRICIA, I JUST WANT TO ADD THAT IF YOU GO INTO BOARD DOCS AND, UM, I DON'T THINK IT'S INCLUDED IN AT TONIGHT'S MEETING, BUT IF YOU GO IN FROM OUR LAST FINANCE COMMITTEE MEETING, YOU WILL SEE A SHEET THAT TANYA PREPARED, UM, WITH ALL OF THE SAVINGS DETAILED, UM, THAT WE, UM, REALIZED YOUR COVID THUS FAR, AND IT'LL PROVIDE A LITTLE MORE BACKGROUND.
I WANT TO EMPHASIZE A COUPLE OF THINGS ON THIS REPORT.
NUMBER ONE, THERE WAS NOT A EXCESS OF FUNDING AVAILABLE FROM LOCAL PROPERTY TAXES.
WE HAD A, A VIEW FROM SOME AT, UH, AT THE COUNTY THAT THE MILLAGE RATE WAS SET TOO HIGH.
AND WE WOULD HAVE A SURPLUS OF, I THINK AS MUCH AS $14 MILLION, THE MILLAGE RATE WAS NOT TOO HIGH.
THE MILLAGE RATE THAT WAS ADOPTED BY THE COUNTY COUNCIL FOR LOCAL PROPERTY TAXES WAS RIGHT ON TARGET UNTIL MARCH STARTING IN MARCH, REVENUE DROPPED OFF THE CHARGE, FRANKLY.
AND THAT'S WHY WE CAME IN SHORT ON TAX REVENUE.
THE MILLAGE DIDN'T CHANGE, BUT THEY DIDN'T COLLECT THIS AMOUNT THAT THEY ANTICIPATED.
AND WHAT ELSE HAPPENED IN MARCH? WELL, THAT'S WHEN THE COVID IMPACT HIT US.
SO ONE OF THE THINGS I WANT TO MAKE SURE THAT PEOPLE UNDERSTAND AS WE GO FORWARD WITH OUR BUDGET FOR THIS YEAR, IS THAT JUST BECAUSE WE HAD A SURPLUS THIS YEAR DOES NOT MEAN WE CAN REDUCE THE MILLAGE
[02:10:01]
FOR THE CURRENT FISCAL YEAR.AND THAT'S VERY IMPORTANT BECAUSE WE DON'T KNOW WHAT KIND OF TAX REVENUE WE'RE GOING TO GET WITH A FULL YEAR OF IMPACT OF COVID.
HOPEFULLY IT WON'T BE TOO BAD, BUT, UH, WE NEVER, WE DON'T KNOW.
WE ALSO HAD NOT ONLY THE SAVINGS FROM COVID, BUT WE ALSO GOT FUNDINGS FROM HURRICANE MATTHEW THAT CAME IN, BUT THERE WAS ONE TIME PLUSES.
IT WON'T COME IN THIS YEAR AS WELL.
SO, UM, WE JUST HAVE TO MAKE SURE THAT WHEN, AS WE GET OUR ADJUSTMENT TO OUR BUDGET, WHEN THE STATE MAKES ITS, UH, REVENUE KNOWN TO US, AND WE GO BACK TO COUNTY COUNCIL AGAIN, I DON'T SEE ANY WAY WE ARE GOING TO ASK FOR A REDUCTION IN THE MILLAGE RATE.
IN FACT, IF I WAS, IF I WAS IN CHARGE AND I'M NOT, BUT IF I WAS IN CHARGE, I WOULD INCREASE JUST TO ANTICIPATE A FURTHER DROP.
UH, MRS. CROSBY, I WANT TO START, I'D LIKE TO START OFF BY SAYING THANK YOU, UH, FOR THIS REPORT, AS WELL AS, UH, ONE THING THAT I, I REALLY DO LIKE IS THAT WE HAVE A DATE IN THE YEAR, ON THE BOTTOM OF THE REPORT.
SO WE CAN IDENTIFY WHEN THE, WHEN THE, WHEN THE REPORT WAS GIVEN AND WHAT MUST IT JUST BE ONE THING I WOULD ASK THAT YOU TO ADD TO THAT, AND THIS PORT REPORT IS OUTSTANDING IS THE EIGHT, IF YOU WILL NUMBER THE PAGES, BECAUSE AS YOU WERE GOING ALONG, HOW WAS TRYING TO FIGURE OUT WHICH WAS, WHICH PAYS YOU ON A COUPLE OF TIMES, IF YOU WOULD PUT NUMBERS ON, ON THOSE PAGES, IT WOULD BE, THIS WOULD BE A GREAT WAY TO HIS OR HER REPORT, BUT I WOULD JUST ASK IF YOU WOULD ADD NUMBERS TO IT.
UH, BUT THAT'S PRETTY MUCH ALL I GOT.
THANKS FOR PUTTING THE DATE AND TIME ON IT.
I MEAN, THE, UH, THE MONTH ON IT SO THAT WE CAN KNOW WHAT YEAR, WHAT MONTH IT WAS DONE, IF I, YOU TO PAY YOU ON THIS, IT'D BE GREAT.
WHICHEVER YOU WANT TO FOLLOW SUIT.
WHEN, WHERE, WHERE, WHAT LINE WOULD, WOULD THE CARES MONEY SHOW UP ON? WOULD THAT BE, WOULD THAT BE A SEPARATE LINE ITEM IN, IN REVENUES OR I'M TRYING TO FIGURE OUT WHERE THAT WOULD SHOW UP.
UH, ROBIN, IF YOU WOULD SCROLL DOWN TO THE PAGE THAT HAS MULTIPLE COLUMNS RIGHT THERE.
SO YEAH, IF WE HAD SPENT MONEY IN CARES ACT IN THE PREVIOUS FISCAL YEAR, THEY WOULD SHOW ON THIS REPORT.
HOWEVER, WE DID NOT SPEND FUNDS UNTIL BEGINNING JULY ONE.
SO THEY WOULD BE IN YOUR STATE REVENUES IN THESE SPECIAL PROJECT FUNDS COLUMN, THE SECOND COLUMN FROM THE LEFT UNDERSTATE, THE $15 MILLION THERE.
UM, SO WE CURRENTLY RECEIVE A VARIETY OF STATE REVENUE.
UM, $5 MILLION HAS BEEN ALLOCATED TO US, BUT THE SPENDING, UM, IS CLAIMED.
SO WE SPEND FIRST USE OUR OWN CASH TO SPEND, AND THEN WE CLAIM THE FUNDS AND ARE REIMBURSED FOR THEM.
SO WHATEVER PORTION OF SPENDING OCCURS DURING THE NEXT FISCAL YEAR WE'LL SHOW IN THAT COLUMN.
I WASN'T SURE IF WE HAD SPENT ANY PART OF 32, SO WHERE ARE WE? IT'LL BE EASILY IDENTIFIABLE IN THE NEXT QUARTERLY REPORT.
AND I CAN, UM, WELL THIS, THIS IS A MORE SUMMARIZED REPORT, BUT I BELIEVE THAT OUR NORMAL QUARTERLY REPORTS ARE A LITTLE MORE SPECIFIC, A LITTLE MORE DETAILED, BUT I CAN CERTAINLY HIGHLIGHT THAT SPECIFIC LINE ITEM AND, UM, MAKE SURE THAT I'M UPDATING THE BOARD ON THAT.
UM, TANYA, I'M SORRY IF YOU ALREADY SAID THIS, BUT IT WAS SOMETHING THAT WAS MENTIONED IN THE FINANCE COMMITTEE AS WELL THAT I WANTED TO TOUCH ON.
AND THAT'S IT, THE DELINQUENT TAXES THAT ARE RECEIVED IN JULY AND AUGUST ARE APPLIED TO THE PRIOR YEAR, CORRECT? YES.
AND ANYTHING THAT'S RECEIVED THEREAFTER IS APPLIED.
WHERE WOULD I FIND IT ON THIS CHART? IF I WAS SO ARE YOU REFERRING, UM, ROBIN, IF YOU CAN SCROLL SO WE CAN SEE THE TOP IN LOCAL REVENUES.
[02:15:02]
SO, UM, THE PROPERTY TAX LINE UNDER LOCAL REVENUES THAT $147 MILLION WEEK INCLUDE CURRENT AUTO AND DELINQUENT TAX IN THAT, UM, THAT, THAT LINE.SO ANY, THAT WOULD BE TAXES DELINQUENT.
SO IF YOU'RE REFERRING TO SPECIFICALLY DO DELINQUENT, UH, TAX REVENUE, WE WOULD INCLUDE ANYTHING FROM BASICALLY SEPTEMBER 1ST OF THE FISCAL YEAR THROUGH AUGUST 30, FIRST OF THE NEXT FISCAL YEAR.
THOSE WOULD ALL BE INCLUDED IN THAT NUMBER.
I GUESS WE'RE NO, THERE'D BE NO FURTHER QUESTIONS.
IN MOTION CARRIES UNANIMOUSLY.
UM, MOVING ON TO OUR FINAL ITEM THIS EVENING, AND THIS WILL COMPLETE OUR REPORT.
UH, THE FINANCE COMMITTEE PRESENTS TO THE FULL BOARD, UM, OUR FULLY REVISED, UM, UM, OPERATIONAL EXPECTATIONS OUT OF THE FINANCE COMMITTEE.
I MOVED THE BOARD EXCEPT THE FINANCE COMMITTEE'S RECOMMENDATION, UM, TO, UM, APPROVE OPERATIONAL EXPECTATIONS, FIVE, SIX, SEVEN, UH, ALONG WITH, WAIT A MINUTE, LET ME GET THE FORMAL TITLES, ROBYN BEAR WITH ME HERE FROM MY MOTION.
NUMBER FIVE, FINANCIAL PLANNING, OPERATIONAL EXPECTATION.
NUMBER SIX, FINANCIAL ADMINISTRATION, OPERATIONAL EXPECTATION.
NUMBER SEVEN ASSET SAID PROTECTION NOT FINISHED IT OPERATIONAL EXPECTATION.
UM, I GUESS WE'LL CALL IT NUMBER EIGHT, ADMINISTRATIVE TECHNOLOGY AND OPERATIONAL EXPECTATION.
NUMBER NINE, FOOD AND NUTRITION SERVICES.
UM, YEAH, JUST A QUICK QUESTION.
DID WE GET A SECOND, SECOND, SECOND THEN I CAN TALK.
SO HOW SECOND I WAS JUST WONDERING ARE THESE CHANGES TO THE, TO THE POLICIES THAT ARE GOING THROUGH THE FIRST READING OR THESE CHANGES TO THE EXISTING POLICY? GOING BACK TO THE, TO THE ISSUE WE HAVE WITH THE TRISH FIDRYCH THAT TRICIA BROUGHT UP ABOUT WHICH ONE WE WERE DEALING WITH.
SO THE USE OF POLICY HERE CONFUSES ME IN MY MIND, A SEPARATE DISTINCTION BETWEEN BOARD POLICIES.
THAT'S ONE CATEGORY AND OPERATIONAL EXPECTATIONS BEING A WHOLE SEPARATE CATEGORY, NOT UTILIZING THE WORD POLICY AT ALL, BUT MORE REFERENCING THE BOARD'S EXPECTATIONS FOR OUR EMPLOYEE, UM, THE SUPERINTENDENT.
SO THIS IS WHAT OUR COMMUNITY WAS WORKING ON.
WE TALK, WE WORKED VERY COLLABORATIVELY WITH, WITH TANYA, UM, TO REVISE AND EDIT OUR EXISTING
[02:20:01]
PERFORMANCE EXPECTATIONS AND ADDED TWO MORE ONES BASED UPON A NEED, UM, THAT WE WERE MISSING A COUPLE, THE, UM, FOR EXAMPLE, THE FOOD SERVICE AND THE ADMINISTRATIVE TECHNOLOGY.I DON'T KNOW IF THAT ANSWERS YOUR QUESTION, DAVID DOES IT? UM, NO, I, I, I HAVE NO PROBLEMS. I THINK THEY'RE, THEY'RE GOOD EXPECTATIONS, BUT THEY'RE CALLED OES AND ALWAYS ARE OUR NEW POLICIES.
SO THAT'S WHAT I, SO I'M TRYING TO FIGURE OUT WHETHER WE SHOULD DO THIS TONIGHT OR SHOULD IT BE DURING THE READING? THAT'S ALL.
WELL, I DO KNOW THAT THE COMMITTEE RECOGNIZES ALL OF OUR COMMITTEES WERE TASKED WITH MONTHS AGO.
UM, REALLY DIGGING IN AND REVIEWING THE, UM, PERFORMANCE EXPECTATIONS, UM, THAT PERTAIN AND ARE RELEVANT TO OUR COMMITTEES.
I, I REALIZE WE ARE, ARE THE FIRST COMMITTEE TO SUBMIT ALL OF OURS, UM, TO THE FULL BOARD.
I DON'T KNOW, IT MAY NOT BE THE APPROPRIATE SETTING THIS EVENING, BUT I DO KNOW THAT WE HAVE COMPLETED OUR TASK AND WE HAVE THEM FOR THE BOARDS, UH, REVIEW AND APPROVAL THIS EVENING.
UM, WE WERE NOT GIVEN ANY GUIDELINES AS TO WHAT MIGHT BE THE APPROPRIATE FORUM TO BRING THEM FORWARD.
WE JUST WERE TASKED WITH AS WERE ALL OUR COMMITTEES, BRING THE LIST FORWARD TO THE FULL BOARD FOR APPROVAL.
SO I DON'T KNOW, I GUESS I DON'T KNOW HOW TO ANSWER THAT QUESTION.
UM, I'M PROUD OF OUR COMMITTEE.
IT WAS A LOT OF WORK TO GET THROUGH THESE AND, BUT WE ARE FINISHED UNLESS THE FULL BOARD DETERMINES THAT THERE SHOULD BE ADDITIONAL REVISIONS.
I WAS JUST GOING TO ADD SOME ADDITIONAL COMMENTS.
UM, SO WITH THE EXCEPTION OF THE LAST TWO THAT WERE MENTIONED, THE ADMINISTRATIVE TECHNOLOGY AND THE NEW FOOD AND NUTRITION ONE, UM, WE USED THE DRAFT VERSIONS OF THE CURRENT POLICY COMMITTEE, UM, THE OES.
SO WE USE THE DRAFT VERSIONS OF THOSE, WENT THROUGH THOSE AND MADE OUR MODIFICATIONS, THE OTHER TWO ADMINISTRATIVE TECHNOLOGY AND FOOD AND NUTRITION ARE COMPLETELY BRAND NEW.
AND THOSE WERE, WE GOT SOME GREAT ASSISTANCE FROM, UM, TANYA AND DISTRICT ADMINISTRATION ON, YOU KNOW, WHAT THAT SHOULD LOOK LIKE.
UM, TIM, THERE ARE DIFFERENT NEEDS AND POLICIES AND THINGS LIKE THAT.
SO I ALSO DO THINK THOUGH, UM, AT THIS JUNCTURE, BECAUSE WE ARE IN THE READING PHASE OF OUR POLICIES THAT ARE IN DRAFT, THAT THESE, UM, MAY NEED TO BE INCORPORATED INTO THAT READING.
UM, BUT I LEAVE THAT UP TO THE BOARDS WILL HAVE HOW THEY SEE THAT MOVING FORWARD THIS ROBOT.
UH, YES, I WAS JUST GOING TO SAY WHAT RACHEL SAID.
UM, THESE ARE TAKEN FROM OUR POLICIES.
IF YOU EVEN LOOK AT THE TITLES ON THE PAGES AND THE PAGE NUMBERS.
SO, UM, I THINK THEY'VE DONE THIS WORK WHEN WE GET TO THESE STEP POINT THROUGH THE READING.
WHEN, YOU KNOW, THEY, WE LOOK AT THIS AGAIN AND, AND MAYBE IT'LL JUST TAKE US TWO MINUTES TO GO THROUGH AN E INSTEAD OF, YOU KNOW, AN HOUR AND A HALF.
SO I THINK THAT, UM, I'M RECOGNIZING THE WORK THEY DONE, BUT I THINK THAT THEY'VE DONE, BUT I THINK THAT THE VENUE FOR IT IS WHEN WE GO THROUGH OUR POLICY READING.
I AGREE WITH AGREE WITH THAT WITH DR.
UM, SO I HAVE A PROCESS QUESTION.
IF I MAY GO AHEAD, THE COMMITTEE TOOK ACTION THAT WE BRING THIS COMPILATION FORWARD TO THE FULL BOARD FOR APPROVAL OR INCLUSION INTO OUR, OUR MANUAL.
UM, AND I JUST MADE A MOTION, THEN IT WAS SECONDED.
SO HOW MADAM CHAIR WILL YOU PROCEED? WELL, WE CAN HAVE A, WE CAN HAVE A POSTPONE UNTIL WE GET TO THE, TO THE, TO THAT SECTION OF THE POLICY MANUAL DURING THE FIRST READING.
AND ANOTHER QUESTION I HAD, THANK YOU THAT, THAT PROVIDES CLARITY.
UM, THE OTHER CONCERN I HAVE IS THAT WE'RE CONFUSING THE LANGUAGE.
WE HAVE A SEPARATE SECTION OF OUR MANUAL THAT ARE POLICIES.
THESE ARE OPERATIONAL EXPECTATIONS,
[02:25:02]
REALLY TITLED PERFORMANCE EXPECTATIONS, BASICALLY WHERE THE ONE IN THE SAME PERFORMANCE EXPECTATIONS, OPERATIONAL EXPECTATIONS WE DID TAKE AS DOCTOR WAS NEVSKY SAID THE BASE, UH, PES.SOME OF THEM, I THINK RATHER CONSIDERABLY AND CREATED TWO NEW ONES IN ADDITION TO THAT.
I'M CONFUSED BY THIS INTERMINGLING OF THE WORD POLICY AND USING IT INTERCHANGEABLY WITH OPERATIONAL EXPECTATION.
I, I UNDERSTAND THEM TO BE TWO COMPLETELY SEPARATE CATEGORIES.
UM, BUT I PERHAPS WE NEED FURTHER CLARIFICATION ON THAT AT OUR POLICY MEETING NEXT GO ROUND.
UM, THERE'S SOME CONFUSING VERBIAGE THROUGHOUT THE MANUAL THAT MAY NEED TO BE, YOU KNOW, JUST CLARIFY GOING FORWARD.
KATHY, DO YOU WANT TO MAKE A MOTION? I HAD UP REAL QUICK.
UM, HOW I WAS GOING TO AGREE WITH, UH, MS. ASHA THAT THESE ARE
I DON'T SEE WHY, WHAT, WHAT WOULD BE THE, THE PROBLEM WITH HINDERING THE WORK OF THIS COMMITTEE? THIS COMMITTEE HAS ALREADY DONE THEIR WORK? UM, I JUST, I MEAN, I JUST, I WOULD LIKE SOMEONE TO ELABORATE ON WHY SHOULD WE HOLD IT UP? BECAUSE THERE ARE TIMES WHEN, IF I'M CORY, YOU CAN CORRECT ME IF I'M WRONG.
WHEN IF WE SEE SOMETHING AND WE DISAGREE WITH IT, THAT WE CAN MAKE THAT WE CAN MAKE THAT CHANGE, OR WE CAN, SOMEBODY CAN MAKE A MOTION AND MAKE THAT CHANGE RIGHT THERE.
AND THEN IT DOES NOT HAVE TO GO TO THREE READINGS.
DOES I HAVE TO GO TO THE POLICY COMMITTEE? SO MY QUESTION WOULD BE WHAT DIFFERENT WOULD THAT BE VERSUS DISRUPT VERSUS MOVING FORWARD WITH THESE ALWAYS TONIGHT? I'M CHAIR.
IN FACT, IF YOU COULD TAKE THAT QUESTION.
WELL, THE WERE THE POLICY MANUAL, THE GOVERNANCE MANUAL THAT WE'VE BEEN WORKING ON AND I'VE FORGOTTEN WHAT PAGE WE ARE TO 2021 OR WHATEVER THAT WE'RE APPROVING.
THAT IS ALL THE FIRST READING AND THESE, UM, RECOMMENDATIONS ON THE OES FROM THE FINANCE COMMITTEE WOULD BE PART OF THAT.
SO THAT'S WHY, TO ME, IT SEEMS LOGICAL TO DO IT AS PART OF THAT, BECAUSE WE'RE GOING TO END UP HAVING TO DO THREE READINGS OF THAT.
WELL, MY UNDERSTANDING THAT WE GO AHEAD AND DO THIS TONIGHT, THEN THIS WOULD BE SOMETHING THAT WE CAN, THAT WE CAN MOVE FORWARD, OR WE COULD, WE WOULD NOT HAVE TO GO OVER BECAUSE WHY DO THEY WANT TO LAY OFF TWO FOR TOMORROW? WE COULD DO WE GET DONE TODAY? I MEAN, BECAUSE THE COMMITTEE'S ALREADY DONE IT.
AND IF EVERYONE IN THE COMMITTEE HAS STRONGLY BELIEVE IN WHAT THEY WORK US, THEN WHY NOT GO AHEAD AND GET THIS WORK OUT THE WAY.
SO THAT WOULD PUT AS MUCH IN OUR HEAD WHEN WE JUST STARTED DOING, DOING, DOING WORK ON THESE, ON THESE, ON THE OES, AS WELL AS THE POLICIES.
I'M JUST, I'M, I'M JUST, I'M JUST, I'M I'M JUST ASKING FOR CLAIRE FOR CLARIFICATION OBJECT.
I'M JUST TRYING TO UNDERSTAND ANSWER, SIR.
I APPRECIATE THAT, MR. DARWIN, SORRY.
I KEEP HEARING ABOUT DEALING WITH THE OLD E A K A P E.
WHEN WE CONTINUE THE READINGS ON THE POLICY AND THEY HAVE NOTHING TO DO WITH EACH OTHER.
I THOUGHT THAT WHEN THE FINANCE COMMITTEE COMES IN AND GIVES US ONE OF THE MOST
THIS IS AN INTERMEDIATE STEP ON THE PART OF THE BOARD, MR. EARL CAMPBELL, UM, NEED TO MAKE A MOTION TO IT'S RIGHT NOW IT'S ABOUT SIX MINUTES OF, OF NINE, BUT WE'RE NOW WORKING.
UM, OBVIOUSLY WE'RE NOT GOING TO GET THROUGH THE AGENDA.
I MEAN, I DON'T THINK EXTENDING IT BY 15 MINUTES IS KIND OF THE, LET US FINISH.
AND WE HAVE, I KNOW WE HAVE AT LEAST ONE PUBLIC COMMENT AT NINE O'CLOCK.
SO, UM, MADAM CHAIR, LOOK, LET'S, LET'S SIMPLIFY THIS.
WE WILL, YOU KNOW, AGREED TO THE WILL OF THE BOARD HERE, THAT THE COMMITTEE JUST WANTS TO LET THE BOARD KNOW WE WORKED IN NESTLE.
WE COMPLETED THE TASK THAT WAS ASSIGNED TO US IN REVIEWING ALL OF THE PERFORMANCE
[02:30:01]
EXPECTATIONS, AND WE ARE FINISHED AT THIS TIME.I DON'T THINK YOU CAN PUT YOUR HAND BACK DOWN MR. SMITH, AFTER WE VOTE ON THIS, I DO HAVE A QUESTION FOR THE FINANCE COMMITTEE.
WAS THERE A MOTION TO AMEND THIS OR THIS IS THE ONLY MOTION ON THE FLOOR.
WE POSTPONE THIS UNTIL THE FIRST READING OF THE POLICY MANUAL.
DO WE HAVE ANY FURTHER DISCUSSION MR. SMITH, MR.
I JUST WANT TO SAY I'LL ABSTAIN SIMPLY BECAUSE I WANT TO JUST GIVE IT OVER TO THE WILL OF THE BOARD.
SQUADS HAVING PROBLEMS WITH, UM, BOARD DOCS TO OPEN.
I'M SORRY, IF THAT'S YOU WITH NASTY.
NO, MS.
SO THE MOTION CARRIES AND WELL, CAN YOU TOTAL IT OR NO? YES.
CAN YOU SEE THAT? I SEE AT THE BOTTOM THERE.
THE TWO NO'S ARE DOWLING AND SMITH AND THE ABSTENTION IS OR SHACK.
DOES THAT CONCLUDE YOUR, UM, COMMITTEE REPORT SHACK?
AND YOU SAY THAT Y'ALL WOULD HAVE A QUESTION.
I MEAN, I WOULD LIKE FOR US TO, UM, PUT SOMETHING ON THE AGENDA.
AND WOULD YOU SAY WHAT THAT IS AGAIN? I DID, I DID MENTION IT AT THE BEGINNING OF MY REPORT THIS EVENING, MR. SMITH.
AND IT WAS A REQUEST TO THE OFFICERS TO ADD, UM, A PRESENTATION TO THE BOARD ABOUT AN EMERGENCY PLAN THAT WE HAVE IN PLACE, UM, SHOULD, UM, A CATASTROPHE, A CAR SUCH AS, UH, UH, A HURRICANE.
AND WE NEED THAT PRIOR TO FURTHER, UM, RESEARCH WE WERE GOING TO DO AS THE FINANCE COMMITTEE, UM, LOOKING INTO 8% FUNDING AND HOW THAT WORKS WITH OUR EMERGENCY PLAN.
SO YES, I BROUGHT THAT UP EARLIER.
UM, IT WASN'T ACKNOWLEDGED, BUT I DID BRING IT UP WELL, WELL, I WAS GOING TO ASK YOU THAT YOU WANT TO MAKE THAT YOU WANT TO MAKE A MOTION FROM A MOTION THAT YOU WANT TO MAKE A MOTION ON THAT SO THAT WE COULD, THAT WE COULD GO AHEAD AND PUT THAT ON THE AGENDA TONIGHT AND SEE WHAT THE WORD WITH THE BOARD IS.
I WOULD JUST HOPE THAT IN GOOD FAITH, OUR OFFICERS WOULD, EXCEPT THAT THE MEMBERS OF THE FINANCE COMMITTEE WITHOUT THE FORMALITY OF EMOTION.
THAT'S WHAT, THAT'S WHAT ACTUALLY THAT YOU WANT TO MAKE THAT MAKE THAT MOTION.
UM, ROBINSON'S, IT'S ALMOST NINE O'CLOCK.
WHY DON'T WE TAKE OUR PUBLIC COMMENT NOW, OR MAYBE THERE'S MORE THAN WE GIVE HER A CALL.
[02:35:05]
HELLO, SAMANTHA SPEAKING, ONLY FOR PUBLIC COMMENTS.UM, UM, CAN YOU HEAR HER? YES.
CAN YOU STATE YOUR NAME, PLEASE, PLEASE STATE YOUR NAME AND YOU CAN GO AHEAD AND START.
SO I'M ANTHONY AND I JUST WANTED TO ADD IN ANOTHER ADDITIONAL COMMENT TO MY EARLIER COMMENT.
UM, I HAVE CONCERNS ABOUT MY CHILD'S PERSONAL ADA AND HOW SHE IS THERE TO SUPPORT MY CHILD DURING SCHOOL.
WHEN SHE IS CARING FOR ANOTHER CHILD, WE NEED TO FIND A BETTER WAY FOR MY CHILD AND HER AEA TO GET TOGETHER SO SHE CAN HELP MY CHILD TO SUCCEED WITH HER EDUCATION.
DURING THIS PANDEMIC, WE ARE ALL IN EITHER THE AA NEEDS TO COME TO US, OR WE NEED TO FIND ANOTHER WAY FOR MY CHILD TO GET HER FREE AND ADEQUATE EDUCATION.
UM, AT THIS TIME IN, I APPRECIATE YOUR TIME FOR LISTENING TO ME AND I HOPE YOU HAVE A GOOD EVENING.
THAT WAS THE LAST ONE, ONLY ONE ONLY ONE.
SO WE STILL HAVE ABOUT 14 MINUTES.
SO WHY DON'T WE GO AHEAD WITH, UH, OPERATIONS COMMITTEE CHAIR, DAVID, THANK YOU.
MADAM CHAIR, HOW I'M LOOKING AT THE ITEMS WE HAVE.
I DON'T THINK ANY OF THEM WILL FIT INTO A 14 MINUTE WINDOW OTHER THAN P E ELEVEN.ZERO, BECAUSE WE REVIEWED THESE IN THE OPERATIONS COMMITTEE.
SO WE HAVE A GOOD FEEL FOR ABOUT HOW LONG THEY TAKE.
I THINK THAT
I KNOW I'M A POLLYANNA ABOUT THAT, BUT I WOULD, I WOULD ASK YOU IF WE COULD ALTER THE ALTER THE ORDER AND JUST TRY TO DO PE 11 SAFETY.
SINCE WE'RE TRYING TO KEEP WITHIN THE TIME LIMIT.
B PLM, THE SAFETY AND SECURITY, SEPTEMBER 20 MONITORING FOR THE COMMITTEE REVIEWED THIS COMMITTEE RECOMMENDS THAT THE BOARD EXCEPT THIS REPORT.
SO I MOVE THAT THE BOARD ACCEPT PERFORMANCE EXPECTATION, OR 10.0 SAFETY AND SECURITY.
SECOND, IS IT 10.0 OR 11.0? UH, WELL THE DOCUMENT IS 10.01.
SO I THINK THE MISTAKE IS ON THE AGENDA, THE AGENDA, BUT THE DOCUMENT IS 10.
I WAS TOGGLING BETWEEN, UM, MY BOARD DOCS.
UM, MY QUESTION IS IN REGARD TO THE PLANNED STATEWIDE EARTHQUAKE DRILL, THAT'S SCHEDULED FOR OCTOBER 15TH.
UM, CAN SOMEONE SPEAK TO THAT? UM, AND IS THAT JUST GOING TO BE WHOEVER'S IN THE BUILDING AT THAT TIME, OR I CAN'T SPEAK TO THAT.
I SAW MR. GRISSOM'S ON, PERHAPS HE CAN SPEAK TO IT.
I KNOW A LOT OF THOSE, A LOT OF THE FUTURE PLANS ARE DEPENDENT ON IF ANYBODY'S GOING TO BE IN THE BUILDING OR IF WE'RE GOING TO HAVE TO DO A VIRTUAL OR SAY, IF YOU WERE IN THE BUILDING, THIS IS WHAT YOU WOULD DO AND THEN ASK MOM TO MAKE SURE THEY DO IT.
UM, MS. CARLA, AND I DON'T SEE MR. GRISSOM ON.
UM, SO MY, SO MY UNDERSTANDING IS THAT YES, IT WOULD BE, UH, THOSE THAT WOULD BE IN THE BUILDING AT THAT TIME, THAT WOULD PARTICIPATE IN ANY PARTICULAR DRILL.
IT WOULD BE, UH, IN ESSENCE, NO DIFFERENT THAN IF YOU HAVE A FIRE DRILL ON A PARTICULAR DAY AND A STUDENT IS ABSENT FROM SCHOOL ON THAT DAY.
HOWEVER, UM, YOU KNOW, GIVEN THE CIRCUMSTANCE, WHEN WE HAVE STUDENTS BACK IN THE BUILDING, WE WOULD WANT TO, UH, TO BE ABLE TO REVIEW THOSE, THOSE DRILLS WITH THEM.
SO EVEN IF, UH, YOU HAVE A DRILL THAT IS A DRILL SUCH AS THIS, UM, THERE'S NOTHING TO PRECLUDE US FROM, FROM HAVING A FOLLOW-UP
[02:40:01]
DRILL ON ANOTHER TIME.THAT WAS GOING TO BE MY, MY SUBSEQUENT QUESTION, WHICH IS IF WE ARE NOT BACK IN FACILITIES, UM, OBVIOUSLY THAT WOULD BE ALL STUDENTS ARE NOT, THEY'RE NOT JUST ONE THAT'S ABSENT FROM.
SO, UM, I WOULD LIKE TO SEE SOME TYPE OF PLAN THAT SAYS WHAT'S, HOW ARE WE GOING TO RECOUP THOSE DRILLS? UM, WHAT'S THE SCHEDULE GOING TO LOOK LIKE AS SOON AS WE DO KNOW WHAT, WHAT THE FACE-TO-FACE OPTION IS GOING TO LOOK LIKE? I ALSO WOULD LIKE TO KNOW WHAT'S THE EMERGENCY PLAN GOING TO BE FOR MAKING SURE THAT OUR NEW KIDS TO THOSE FACILITIES, AS WELL AS OUR EXISTING KIDS THERE BEFORE ARE REFRESHED ON THESE DIFFERENT DRILLS.
UM, I KNOW I STILL REMEMBER THEM FROM WHEN I WAS A KID, SO I GOTTA MAKE SURE WE PREPARE THEM.
I'LL FOLLOW UP ON THAT TOO, WITH MR. GRISSOM.
SO WHAT PERIOD OF TIME DOES THIS PARTICULAR PERFORMANCE EXPECTATION COVER? FROM WHAT DATE TO WALK DATE? THE LAST ONE WAS DONE IN MAY OF FUNNY, SO FOUR, AND FROM THEN IT WAS THE DATE WAS MADE THE 12TH, UM, THAT THAT REPORT WAS PREPARED.
AND YOU'LL NOTICE THAT THERE IS A DIFFERENCE FROM, UH, THE PRIOR REPORT AND THIS REPORT, BECAUSE DUE TO COVID, THERE ARE COVID COMPLIANT GRILL REQUIREMENTS.
SO WE HAVE INCLUDED THE GENERAL GUIDANCE WORKSHOP FOR FACULTY AND STAFF TO LET YOU ALL BE AWARE OF THAT.
CAUSE CHANGES HAD BEEN MADE DUE TO COVID AND THAT INFORMATION'S INCLUDED.
SO YOU ALL ACTUALLY HAVE NEVER SEEN THAT BEFORE.
SO I THINK THE SHORT ANSWER IS UP THROUGH AUGUST JOIN THE END OF AUGUST BECAUSE WE SIGNED IT ON SEPTEMBER 8TH.
SO MAY THROUGH AUGUST, RIGHT DAVID? YES.
MA'AM I THINK THAT'S, IT'S A QUARTERLY TWICE A YEAR OR TWICE A YEAR.
YEAH, BECAUSE I KNOW WE ASKED THE SAME QUESTION.
I JUST WANT TO MAKE SURE I, I REMEMBERED THE ANSWER THAT THE COMMITTEE ASKED THE EXACT SAME QUESTION.
UM, I WISH, UH, I WISH SHE WAS HERE THAT, BUT ANYWAY, UM, UH, MAYBE ONE MORE, MAYBE MRS. MAYBE MRS. CARLOS CAN WALK ME THROUGH, LET'S CALL THIS.
CAN YOU TELL ME WHAT'S THE, WHAT'S THE STEPS, UH, WHEN, WHEN THE DISTRICT ISSUES OUT A TRUANCY ORDER OR TRUANCY TRUANCY, OR A NO TRESPASSING ORDER, WHAT ARE THE STEPS? HOW, HOW WOULD, HOW WOULD, HOW WOULD SOMEONE GET, GET ONE OF THOSE? WELL, IT DEPENDS UPON THE SITUATION.
I CAN TELL YOU WHEN THE ONE THAT WAS RECENTLY DONE, IT WAS ACTUALLY DONE THROUGH LAW ENFORCEMENT.
IT WAS OVER IN THE BLUFFTON AREA.
IT WAS DUE TO THE, UM, CRIMINAL ACTION.
BUT I HOPE THAT ANSWERED YOUR, I DON'T KNOW IF YOU HAVE A QUESTION ABOUT A SPECIFIC CASE AND YOU'LL NEED TO TALK TO ME ABOUT THAT, THE BOARD MEETING, AND I'D BE GLAD TO, I'LL BE GLAD TO GET IT.
I DON'T HAVE A QUESTION ABOUT A SPECIFIC CASE.
UM, MY QUESTION IS ONCE AGAIN, WHAT IS THE PROCESS OF THE DISTRICT? THE DISTRICT ISSUING IT TRUANCY OR, OKAY, THIS IS FOR NO TRUST.
THIS, THIS ADDRESSES NO TRESPASS ORDERS, NO TRESPASS ORDER.
SO FOR EXAMPLE, IF THERE HAS BEEN A CRIME COMMITTED AND THERE'S A THREAT TO HOW SAFETY WELL TO THE SAFETY AND WELFARE OF STUDENTS AND STAFF, AND THERE WOULD BE A NO TRESPASS ORDER ISSUED IN ORDER TO KEEP OUR STAFF AND OUR STUDENTS SAFE ON THE CAMPUS.
UM, THAT'S NOT REALLY THE QUESTION.
MY QUESTION IS AT WHAT LEVEL IN WHO AT THE DISTRICT LEVEL ISSUE OUT TRESPASS NOTICES TO P TO COMMUNITY MEMBERS OR WHOEVER THEY MAY SEE IT FIT TO THAT.
THAT'S, THAT'S, THAT'S MY QUESTION IS HOW WHAT'S THE, WHAT'S THE PROCESS? MY QUESTION IS WHAT IS THE PROCESS OF ISSUING IT? TRESPASSING NOTICE? OKAY.
SO THE PROCESS WOULD BE, LET ME TRY TO EXPLAIN IT BETTER SO I CAN, YOU KNOW, UNDERSTAND MY EXPLANATION.
SO FOR EXAMPLE, THERE IS A CRIME COMMITTED AT A SCHOOL,
[02:45:01]
UM, THAT AFFECTS THE HEALTH OR SAFETY, THE SAFETY AND WELFARE OF STUDENTS OR STAFF.SO THEN THE PRINCIPAL WOULD GET IN TOUCH WITH MR. GRISSOM AND MR. GRISSOM WOULD TALK WITH ME, HOWEVER, DEPENDING UPON THE SEVERITY OF THIS CONDUCT, UM, WE HAVE, UM, WE WILL CONSULT ALSO, YOU KNOW, WE HAVE TO CONSULT WITH LAW ENFORCEMENT SOMETIMES.
SO, BUT MR. GRISSOM WILL ISSUE THOSE AFTER, YOU KNOW, THERE'S A DETERMINATION THAT THERE'S A REASON THERE HAS TO BE A VALID REASON.
I MEAN, IT CAMP, IT CAN'T BE ISSUED FOR ANYTHING OTHER THAN IT HAS TO BE FOR SAFETY ISSUE.
OR IF SOMEBODY IS, I MEAN, IF SOMEBODY HAS COME INTO A SCHOOL AND HAS THREATENED HARM, THEN THERE'S GOING TO BE AN ISSUE THAT THAT PERSON CANNOT BE ON THE CAMPUS.
NOW, SOMETIMES WE HAVE SEEN WHERE THESE, UM, NO TRESPASS HAVE BEEN ISSUED ACTUALLY BY THE SOLICITOR'S OFFICE AND SOME OF THE CRIMINAL CASES THAT WE'VE BEEN INVOLVED IN, SO THAT DETERMINATION IS MADE, UM, ON THAT LEVEL AS WELL.
BUT IF YOU'RE TALKING ABOUT HOW WE DO IT IN THE DISTRICT, THE MOST, THE PROCESS WOULD BE THAT THE PRINCIPAL OR THE ASSISTANT PRINCIPAL WOULD GET IN TOUCH, UM, WITH, YOU KNOW, THE SRO AND THEN WITH MR. GRISSOM AS WELL.
AND THEN TALK WITH ME BECAUSE I WANT TO MAKE SURE THAT WE DO THINGS PROPERLY, THAT WE PROTECT EVERY, WE PROTECT SAFETY OF OUR STUDENTS AND OUR STAFF.
IS THAT HELP YOU, MR.
I JUST WANT TO GET CLARIFICATION THAT I JUST WANT TO GET A CLARIFICATION ON HOW THEIR PROCESS WORKS AND WHO HAVE THE AUTHORITY TO ISSUE OUT TRESPASS NOTICES THAT, THAT, THAT THAT'S THAT'S MY, UH, THIS AFTERNOON, I JUST WANT TO REFER, BUT RUBBER, RUBBER, OUR PRINCIPAL CAN SAY, HEY, I'M GIVING YOU A TRESPASS NOTICE FOR EXAMPLE, OR WHEREVER HAS TO COME TO THE SUPERINTENDENT OR WHEREVER IT COMES TO YOUR OFFICE AS, UH, AS WELL AS MR. GRISSOM, THE I GET TOGETHER.
I JUST WANT TO UNDERSTAND THE PROCESS OF HOW TRESPASSING ISSUES OUR ISSUES ARE.
THERE HAS TO BE, UH, YOU KNOW, ADJUST CAUSE TO DO THAT.
IT HAS TO BE AN ISSUE OF SAFETY, BUT SO IS IT FAIR TO SAY THAT EVERY TRESPASS NOTICE THAT COMES FROM BEAVER COUNTY SCHOOL DISTRICT ACTUALLY COME FROM THE DISTRICT, NOT THE SOLICITORS TO THE OFFICE, NOT THE POLICE DEPARTMENT, BUT FROM THE DISTRICT, IT COMES TO NEW YORK.
CAN I REPHRASE THE QUESTION? THE QUESTION YOU ASKED ME, YOU SAID, IS IT FAIR TO SAY THAT EVERY INSTANCE AND I, YOU KNOW, THAT'S BUT ANYWAY, YOU GO AHEAD.
I JUST WANNA MAKE SURE I WANT TO MAKE SURE I UNDERSTAND YOUR QUESTION.
IF YOU, LET ME GIVE ME A SECOND, LET ME ASK YOU, MY QUESTION WAS HIS NAME IS COLLEGE.
I'M SURE YOU'LL BE ABLE TO UNDERSTAND IT.
MY QUESTION IS IN EVERY, IN ANY INSTANCE, IF A TRESPASS NOTICE COMES FROM, IF IT COMES FROM THE DISTRICT SPECIFICALLY, NOT THE POLICE DEPARTMENT, NOT SOLICITOR'S OFFICE, BUT IT COMES FROM THE DISTRICT THAT DID JUST A DISTRICT OFFICE, THE CENTRAL OFFICE ITSELF, IT COMES TO, IT COMES TO YOU.
IS THAT, IS THAT FAIR TO SAY IS WHAT I WAS.
I WOULD, I WOULD HOPE THAT I WOULD BE CONSULTED MR. SMITH.
I WOULD HOPE THAT THAT WOULD BE THE CASE.
AND IF I CAN, IF I CAN GIVE YOU FURTHER CLARIFICATION AND MR. GRISSOM AND I WORK CLOSELY TOGETHER, BUT WE COMMUNICATE WITH WHERE THE INCIDENT HAS OCCURRED, IF IT HAS WHERE IT HAPPENS IN BLUFFTON OR IF IT HAPPENS AND WHEN HILTON HAD RIGHT.
I MEAN, BUT I JUST WANT YOU TO UNDERSTAND THAT IT MEANS SOMETIMES LAW ENFORCEMENT ISSUES, THESE THINGS, IN SOME WAYS A SOLICITOR'S OFFICE DOES I'M WELL AWARE THAT MY, MY, MY, MY, MY QUESTION WAS A PROCESS QUESTION.
AND IT'S SIMPLY THAT I UNDERSTAND MY ONLY QUESTION WAS ABOUT THIS BEAVER COUNTY SCHOOL DISTRICT.
HOW THEY, WHAT IS THEIR PROCESS OF, OF ISSUING NO TRESPASSING NOTICES? THAT WAS MY POINT.
DID I, DID I ANSWER YOUR QUESTION, SIR? THANK YOU.
I'D BE GLAD TO MEET WITH YOU, MR. SMITH.
IF, IF YOU NEED TO TALK TO ME ABOUT SOMETHING ELSE OR IF YOU NEED MORE CLARITY, IF THERE'S, IF I CAN BE OF FURTHER ASSISTANCE TO YOU.
MR. DALLY, HOPE THAT YOU'D BE INVOLVED MR. CHRISTIAN REPORTS.
IF YOU ALL WANT TO ASK HIM DIRECTLY.
AT THIS TIME, MR. DOLAN, I HAVE NO PROBLEM WITH ASKING
[02:50:01]
HIM DIRECTLY IF AT THIS TIME, IF HE COULD TELL US THE PROCESS THAT HE GOT, WHERE HE UNDERSTANDS IT THAT'D BE FINE TOO.IS HE GOING TO RESPOND? I CAN HEAR THE QUESTION.
MY QUESTION WAS, WHAT IS THE PROCESS OF ISSUING A NO TRESPASSING NOTICE FROM THE DISTRICT? WE HAVE NOT, NOT THE LAW, NOT THE LAW ENFORCEMENT, NOT THE SOLICITOR'S OFFICE, BUT FROM BUFORD COUNTY SCHOOL DISTRICT.
WHAT'S THE PROCESS OF ISSUING A NO TRESPASSING NOTICE.
NORMALLY I GET A COMPLAINT FROM THE, UH, THE PRINCIPAL AT THE SCHOOL.
IT REPRESENTS SOMEBODY CAUSING AN ISSUE WITH THE SCHOOL, WHETHER IT BE, UM, CONTINUED HARASSMENT OF A TEACHER OR, UM, JUST BAD BEHAVIOR, CONSTANT BAD BEHAVIOR OVER AND OVER AGAIN.
OR, UM, SIMPLE SPREAD OF SOME SORT WHERE LAW ENFORCEMENT DIDN'T FILE CHARGES.
UM, FROM THERE I GO TO WENDY AND GET HER APPROVAL.
THEN I LET, THEN I SEND A COPY TO DR. RODRIGUEZ AND THE PRINCIPAL OF THE SCHOOL, AND THEN I DELIVER IT TO THE PERSON.
SOMETIMES I'M A NO TRESPASS ORDERS NOT NEEDED.
FOR EXAMPLE, I THINK I NEED TO MAKE CONTACT WITH SOMEBODY TOMORROW AND JUST SPEAK WITH THEM.
SO I TRY NOT TO DO THAT IF I DON'T HAVE TO, I ALWAYS TRY TO GO THE, THE LESSER ROUTE AND SPEAK TO THEM FIRST.
UM, AND I SAW MOST OF MOST OF THESE ISSUES THAT WAY, INSTEAD OF ISSUING A NO TRESPASS ORDER.
WE NEED A MOTION TO ADJOURN NOW AND RECONVENE TOMORROW AT 6:00 PM.
DID WE VOTE ON THIS OR YOU NEED TO VOTE ON THAT.
WELL, IF WE'RE GOING TO VOTE AND HAVE ONE MORE QUESTION, WHAT MADAM CHAIR, WE VOTED TO ADD ONE MORE QUESTION.
UM, SO IS IT FAIR TO SAY THAT DR.
RODRIGUEZ DOES NOT SEE WHEN THERE'S A TRESPASSING, THOSE ISSUES? HE MAY NOT KNOW INDIRECTLY.
AFTER THAT, I SENT HER A COPY AND REUSING THE PRINCIPAL OF COPY.
UM, AND THEN I MAKE THE NOTIFICATION TO THE PERSON THAT NEEDS TO BE KNOWN AS BEST FAST.
HE'S VERY BUSY, BUT WE KEEP HIM INFORMED.
AND I THINK THE FEW THAT I'VE DONE WHEN HE'S BEEN HERE, I'VE COME TO HIS OFFICE DIRECTLY AND SPOKEN WITH HIM ABOUT THE ISSUE.
UM, THE ONE I GOT TODAY, FOR EXAMPLE, HE'S ALREADY AWARE OF THE ISSUE, THE SCHOOL, A LOT OF TIMES, CONTACT DR.
RODRIGUEZ BEFORE THEY CONTACT ME.
THE ONE THAT I'M TALKING ABOUT TODAY DAY, THEY ACTUALLY CONTACTED DR.
UM, AND THEN THEY CONTACTED ME.
SO, UM, I DON'T KNOW IF I'LL NEED A NO TRESPASS ORDER ON THAT PERSON UNTIL I TALKED TO THAT PERSON TOMORROW BY A PHONE.
UM, THEN I'LL BE ABLE TO GAUGE WHAT HAPPENS FROM THERE, FROM TALKING TO THAT, THAT, UM, THAT INDIVIDUAL, HOPEFULLY I CAN, UM, NOT HAVE TO ISSUE ONE.
WELL, MY FINAL QUESTION IS TO DR.
RODRIGUEZ, UH, JU UM, I JUST WOULD LIKE TO KNOW BEFORE THE NO TRESPASSING ORDERS ARE, ARE, ARE, ARE DISPUTED.
ARE YOU AWARE OF ALL OF THEM IS MY QUESTION TO DR.
SO WE, WE COMMUNICATE AND WE DISCUSS, YOU KNOW, AND, AND I THINK WHAT'S IMPORTANT TO NOTE IS THAT WE MAKE EVERY EFFORT TO NOT ISSUE A TRESPASS ORDER IF IT'S NOT NECESSARY.
AND SO, SO, SO YES, WE TALK ABOUT, UH,
I WAS, I'M JUST TRYING TO FIGURE OUT, YOU KNOW, AS THE SUPERINTENDENT OF BEAVER COUNTY SCHOOL DISTRICT OF EVERY TIME, THERE'S A TRESPASSING NOTICE ISSUED OUT TO SOMEONE, A CITIZEN, ARE YOU FULLY AWARE OF IT? THAT'S ALL I KIND OF WANT.
I WANT TO, I MEAN, I'M NOT, I'M NOT TRYING TO, I'M NOT THROWING THOSE THROWING NOTHING.
I'M JUST TRYING TO PROCESS OF QUESTION YESTERDAY AS A SUPERINTENDENT.
[02:55:02]
BECAUSE WE'RE SAFETY AND NOW IT'S AN APPROPRIATE TIME.UM, AS OUR CHIEF, UM, SECURITY PERSON IN THE DISTRICT, IS IT LEGAL FOR YOU TO, UM, LOOK INTO AN INDIVIDUAL'S CONCEALED WEAPONS PERMIT BACKGROUND? IS THAT ALLOWABLE BY LAW? YEAH.
IF YOU HAVE A PERPETRATOR, YOU KNOW, YOU HAVE SOMEONE ON OUR GROUNDS, WHEN YOU THINK MIGHT BE SUSPICIOUS, YOU WOULD LIKE TO UNDERSTAND IF YOU KNOW, THEY, THEY CARRY A WEAPON OR WHAT HAVE YOU, DO YOU HAVE THE AUTHORITY AS OUR CHIEF SECURITY PERSON TO DO THAT? IT SEEMS TO ME THAT THIS IS OFF TOPIC.
WELL, IT'S, IT'S IT'S SAFETY ACTUALLY.
AND IF YOU LOOK AT THE ITEMS, I JUST NEED TO SHOW YOU THIS.
IF IT'S THE POINT WHERE I NEED TO ASK THAT QUESTION, LAW ENFORCEMENT RADIANT, I'M SORRY, SHOULD I KEEP GOING OR NEW, BUT YET, YEAH.
I MEAN, IF IT GETS TO THAT POINT EVER GETS THAT SERIOUS AND EVEN WAY BEFORE YOUR EXAMPLE, THERE I ON ENFORCEMENT LAW, AND WHETHER THEY TELL ME OR NOT, THEY HAVE THE INFORMATION AND THEY'RE ABLE TO DO WHAT'S NECESSARY WITH THE, UH, THE SITUATION.
NOW THEY DON'T, THEY MAY NOT NECESSARILY TELL ME, BUT LAW ENFORCEMENT WILL BE INVOLVED AND THEY WILL HAVE THE NECESSARY INFORMATION TO MAKE THE APPROPRIATE DECISION.
UM, GOES BACK TO THE, UM, THE QUESTION, THE ORIGINAL QUESTION THAT WILL WAS ASKING ABOUT, UH, VIOLATIONS OR, UH, TRESPASSING ORDERS.
UM, IF THERE HAS BEEN ONE THAT HAS BEEN ISSUED BY THE SCHOOL DISTRICT, HOW IS THAT INFORMATION DISSEMINATED TO OTHER DISTRICT FACILITIES? SO IF THERE'S A TRESPASS ORDER FOR, YOU KNOW, MAY RIVER HIGH SCHOOL, IS THAT THEN DISSEMINATED DOWN TO ALL FACILITIES, UM, REGARDING THAT INDIVIDUAL, BECAUSE I WOULD THINK THAT THAT WOULD BE IMPORTANT INFORMATION.
AND IF THIS IS GETTING INTO EXECUTIVE SESSION AREA, AND PLEASE LET ME KNOW, I JUST, I WAS SECURITY.
YOU KNOW, SECURITY IS AN EXECUTIVE SESSION.
WELL, CERTAIN THINGS ARE UNDER SECURITY.
I JUST THINK SHE HAS THE FLOOR, LET HER FINISH.
NO, I, I JUST, I KNOW THAT OBVIOUSLY WITH ONES THAT REACH THE LEVEL OF THE SOLICITOR OR LAW ENFORCEMENT, THOSE CARRY A CERTAIN TYPE OF, UM, EXCHANGE OF INFORMATION BETWEEN AGENCIES.
AND SO IF THERE IS AN ISSUANCE OF A TRESPASS ORDER AT ONE OF OUR FACILITIES, IT'S ISSUED BY THE DISTRICT, I WANTED TO KNOW HOW THAT INFORMATION IS DISSEMINATED TO OTHER AGENCIES AND OTHER FACILITIES, BUT THAT MIGHT BE AN EXECUTIVE SESSION CONVERSATION.
WHEN DID YOU ANSWER? GO AHEAD, MS. CARLA, IS THAT MEAN I'M LOOKING AT THE FYA, IT SAYS INFORMATION RELATING TO SECURITY PLANS.
I WOULD SAY THAT ALL THE BOARD MEMBERS THAT IF YOU HAVE SOME SUGGESTIONS FOR US ON IDEAS THAT YOU HAVE, UM, ABOUT NO TRESPASS ORDERS AND THEIR DISSEMINATION, I DON'T KNOW DR.
SASKIA, IF YOU'RE SAYING, IF A PRECIPICE ORDERS ISSUED AGAINST WITH RESPECT TO ONE SCHOOL, ARE YOU SUGGESTING THAT WE LET ALL THE OTHER SCHOOLS HE MADE AWARE OF IT? WAS THAT YOUR SUGGESTION? NO, MA'AM, IT WAS A QUESTION BECAUSE I DON'T KNOW WHAT THE CURRENT PRACTICE IS THAT THE CURRENT PRACTICES ALREADY TO DO THAT, THEN I WOULDN'T NEED TO MAKE THE SUGGESTION.
UM, BUT I THINK THAT MIGHT BE BECAUSE IT MIGHT HAVE TO DO WITH SAFETY AND SECURITY PLANNING.
IT MIGHT BELONG IN THAT KIND OF A CONVERSATION.
I DID WANT TO POSE IT THOUGH BECAUSE IT ON TOPIC, BECAUSE IT WOULD DEPEND UPON THE SPECIFIC FACTS OF THE CASE.
SO, YOU KNOW, IF IT WAS A SITUATION THAT HAPPENED AT ONE SCHOOL, BUT IT INVOLVED A STUDENT FROM ANOTHER SCHOOL, THEN BOTH OF THOSE SCHOOLS WOULD NEED TO BE AWARE OF WHAT WAS GOING ON.
THEY WOULD BE, THEY, BOTH OF THOSE SCHOOLS WOULD HAVE TO BE AWARE OF IT BECAUSE IT WOULD HAVE AN IMPACT ON BOTH OF THEM.
IF IT SAY ONE STUDENT HAD THREATENED ANOTHER, THAT KIND OF ALL RIGHT, BEFORE WE THINK THE BEST WAY TO PUT IT IS MOST OF MY, MOST OF MY NO TRESPASS ORDERS OR VERY INDIVIDUALLY DONE AND COMPLETED, SOME ARE VERY SCHOOL SPECIFIC, SOME AND VERY FEW ARE DISTRICT SPECIFIC.
FOR EXAMPLE, THE MOM HAS A CHILD AT THE HIGH SCHOOL AND THEN AT THE ELEMENTARY, AND THAT THE PROBLEM IS THAT THE HIGH SCHOOL WITH BURR FOR HIM AND THE PRINCIPAL, I MAY NOT NECESSARILY ISSUE LOOK FAST, PASS ORDER IF SHE HAS NEVER FILED HER OR HIM AND ELEMENTARY SCHOOL
[03:00:01]
SITES TO BEGIN, THEY'RE VERY SPECIFIC DEPENDING ON THE CIRCUMSTANCES, EACH BEST PASSWORD, MADAM CHAIR, IF I COULD, I'D LIKE TO ASK THAT THAT BE, UM, A FUTURE AGENDA TOPIC FOR EXECUTIVE SESSIONS.AND THEN I COULD ASK MORE POINTED QUESTIONS OF MR. BRISSON AND MS. CARTILAGE.
WE HAVEN'T GOTTEN TO THERE, BUT I'LL RE I'LL JOT IT DOWN.
LIKE I HAVE THE OTHER REQUESTS.
UM, ALL RIGHT, SO WE'RE READY TO VOTE.
WHO SECONDED THE MOTION, JOHN? THANK YOU.
THE MOTION CARRIES 10 ZERO ONE MR. SMITH ABSTAINED.
SO WE NOW NEED A MOTION TO ADJOURN UNTIL WE RECONVENE TOMORROW NIGHT AT 6:00 PM.
UM, IS, IS THERE, UH, WOULD THIS BE AN ADJOURNMENT? YES, THAT'S WHAT, THAT'S WHAT HELEN MCFADDEN TOLD US TO CALL IT.
AND WE'RE GOING TO IN, IT'S POSTED THAT WAY ON THE AGENDA AND WE'RE GOING TO HAVE THE EXECUTIVE SESSION AT THE END OF TOMORROW BECAUSE THAT'S WHAT WE'VE ALWAYS DONE IN THE PAST IS IF WE HAVEN'T FINISHED THE EXECUTIVE SESSION, IT ALWAYS WENT TO THE END OF THE MEETING.
SO JUST A MINUTE, PLEASE, SIR.
[Reconvene at 6:00 p.m. on September 16, 2020]
AYE.TWO OF THE BUFORD COUNTY BOARD OF EDUCATION BUSINESS MEETING, IT IS SEPTEMBER 16, 2020.
WE ARE NOW IN PUBLIC SESSION AND THE MEETING IS BEING CONDUCTED BY A REMOTE VIDEO CONFERENCING.
AND IT'S ALSO BEING LIVE STREAMED BY THE COUNTY CHANNEL.
UM, WE'RE IN THE SAME MEETING THAT WE WERE LAST NIGHT.
SO I'M GOING TO TALK IN THE PRESENT TENSE.
I JUST WANT TO POINT OUT TO MY FELLOW BOARD MEMBERS THAT WE MADE AN ERROR THAT WE HAVE TO BE VERY CAUTIOUS ABOUT COMPETING IN OUR AUGUST WORK SESSION.
ATTORNEY MCFADDEN ADVICE, US ADVISED US VERY CLEARLY THAT WE CANNOT CHANGE THE POST SHOULD AGENDA IN ANY WAY, BE A TIMES OR YOU KNOW, OR I TEND TO USE.
SO WHEN WE DECIDED TO REVERSE THE ORDER OF OPERATIONS COMMITTEE REPORT LAST NIGHT, THE CHAIR DID NOT CALLED FOR UNNECESSARY TWO THIRDS VOTE TO DO THAT.
NOW MCFADDEN WAS VERY CLEAR IN AUGUST THAT AGENDA CAN ONLY BE CHANGED PRIOR TO THE APPROVAL OF THE AGENDA BY A TWO THIRDS VOTE OR AFTER THE AGENDA IS APPROVED BY A TWO-THIRDS VOTE AND A CONDITION OF EXIGENT CIRCUMSTANCES.
SO I JUST WANT TO POINT THAT OUT THAT WE CAN'T, I DON'T THINK WE CAN LET OUT A ZEAL FOR EFFICIENT TIME MANAGEMENT OVERRIDE, UH, COMPLIANCE WITH THE FREEDOM OF INFORMATION ACT.
THANK YOU, MADAM CHAIR, MR. STEVENS.
UM, THE OPERATIONS REPORT, THE FIRST ITEM WILL BE THE CONSTRUCTION UPDATE.
UM, IN THE OPERATIONS COMMITTEE, WE DID AN ABBREVIATED REVIEW OF THIS BECAUSE WE KNEW THAT THE FULL PRESENTATION WOULD COME TO THE BOARD.
SO I'M IS IT ROBERT OR JUST GOING TO DO, WHO'S GOING TO TAKE US TO, YES, UNFORTUNATELY MR. CORBIN WAS UNAVAILABLE THIS EVENING, SO I WILL BE TAKING THE REINS.
SO I WILL DO MY BEST TO LIVE UP TO HIS PRESENTATION SKILLS WITH THAT BEING SAID, UM, YES, WE'RE GOING TO DO THE CONSTRUCTION UPDATE.
UM, AND THE FIRST PLEASE LOWER YOUR HAND.
ROBIN, THE FIRST PART, IF WE CAN GO TO THE VIDEOS FOR MAY RIVER HIGH SCHOOL,
[03:05:01]
THERE WILL BE SIX OF THESE THEY'RE SHORT, UM, VIDEOS TO PLEASE RECOGNIZE, UH, THESE WERE DONE PRIOR TO THE OPERATIONS COMMITTEE.SO AT THIS POINT, THEY'RE OVER A WEEK OLD.
WHAT YOU SEE HERE IS THE BRICK WORK.
AND AT THIS TIME THE BRICK WORK HAS BEEN COMPLETED, UM, ON MAY RIVER.
NEXT VIDEO, ROBIN HERE, YOU'RE LOOKING AT THE CORRIDOR.
YOU CAN SEE THE WALLS HAVE BEEN PREPPED FOR PAINT, AND YOU'RE MAINLY LOOKING AT THE EXPOSED CEILING AND GO TO THE NEXT VIDEO.
ALL THIS IS IN PREPARATION FOR OUR OSF INSPECTION, WHICH IS SCHEDULED FOR OCTOBER THE ABOVE CEILING INSPECTION.
YOU CAN SEE THERE'S SOME SPRINKLER PIPE IN PLACE.
THE CEILING GRID IS IN PLACE IN THIS ROOM.
THE CEILING GRID IS NOT QUITE YET IN PLACE, BUT THE SPRINKLER PIPE IS IN PLACE.
WINDOWS ARE NOT INSTALLED YET.
YOU MAY HAVE NOTICED THE NEXT VIDEO AND YOU'RE NOW LOOKING ON THE MEZZANINE WITH, UH, THE EQUIPMENT BEING BROUGHT IN, MAYBE NOT ALL INSTALLED YET, BUT IT'S PREPPED AND READY TO BE INSTALLED NEXT VIDEO.
IF YOU'LL NOTICE THE WINDOWS HAVE BEGUN TO BE INSTALLED.
AND HERE IN THE LAST FRAME, YOU'LL SEE THE TOP WINDOWS INSTALLED, BUT THE BOTTOM IS NOT.
UM, THE WINDOWS ON THAT SIDE HAVE SINCE BEEN COMPLETED.
YOU CAN JUST PAUSE FOR A SECOND.
CAN YOU PAUSE THIS ROBIN? SO I, BEFORE I GO TO RIVER RIDGE, I'LL JUST STOP AND WE WILL TALK MORE ABOUT MAY RIVER, BUT I JUST WANT TO SEE IF THERE ARE ANY QUESTIONS ON THE MAIN RIVER VIDEO BEFORE I MOVE ON,
GO AHEAD AND ROBIN, YOU CAN START THE RIVER RIDGE.
THIS IS THE VIDEO FOR RIVER RIDGE.
UM, WE'RE IN, THIS IS IN THE 800 WING AND THIS IS A WEEK OLD.
SO A LOT OF THIS IS, UM, MOVE FORWARD, BUT THIS IS THE CONNECTION WITH THE NEW WING.
AND YOU WERE JUST LOOKING AT THAT PLYWOOD BARRIER, WHICH IS THE EXISTING BUILDING.
UM, THE CEILING IS, UH, EXPOSED.
UM, AND SINCE THIS TIME IT HAS RECEIVED THE OVERHEAD INSPECTION.
SO THAT IS NOW ABLE TO BE CLOSED UP AND THAT'S RESTROOM AREAS, UM, WHICH ARE, UH, ARE COMPLETE AT THIS TIME.
UH, THEY WEREN'T QUITE COMPLETED AT THE TIME OF THIS VIDEO.
WE'RE GOING TO MOVE FROM HERE OVER TO THE 400 AND 200 WING.
AND NOW YOU'RE LOOKING DOWN THE WHOLE OF THE RENOVATION WORK TO THE EXISTING BUILDING, AND YOU CAN KIND OF SEE THAT THEY'RE SEAMLESS AND THESE ROOMS ARE COMPLETE AND READY FOR CLASS TO BEGIN.
AS YOU CAN SEE, TEACHERS HAVE STARTED MOVING, UH, THEIR, UH, EQUIPMENT AND SUPPLIES AND STUFF AND GETTING READY TO SET UP FOR CLASS.
SO, AS I SAID, THIS WAS A WEEK OLD, SO THEY ARE NOW READY IN THESE BUILDINGS.
SO WITH THAT ROBIN, IF WE CAN GO BACK YEP, PERFECT.
AND AS YOU CAN SEE MAY RIVER, UM, WITH THE SUMMARY, YOU KNOW, WE'RE USING THE YELLOW, RED, GREEN LIGHT HERE.
WE ARE UNDER BUDGET AND UNDER SCHEDULE.
WE'RE DOING VERY WELL WITH MAY RIVER PROJECTS.
IF YOU CAN GO TO THE NEXT, IF YOU'LL NOTICE, STOP FOR ONE SECOND.
SEE THE PAIN TODAY IS A LITTLE UNDER 7 MILLION.
THE ENCUMBERED IN PAY IS 12.15.
THAT IS, UH, WHAT WE HAVE IN CONTRACT AND OR HAVE PAID OUT.
THE REASON WE PUT IT IN THAT FORMAT IS SOME OF THE THINGS ARE NOT CONTRACTED SUCH AS SOME UTILITY PAYMENTS.
SO THAT'S ALL THAT WE'VE EITHER PROMISED AND OR PAID.
SO YOU CAN SEE WE'RE DOING WELL WITH THE BUDGET BEING AT 15.7 MILLION.
THERE ARE SOME OTHER EXPENSES THERE SUCH AS FURNITURE WE'RE GOING TO HAVE TO ADD, BUT, UH, WE'RE PROGRESSING NICELY, BOTH ON SCHEDULE AND BUDGET.
SO IF YOU GO DOWN NOW, ROBIN TO THE NEXT SLIDE, UM, THE BIG THING TO, TO NOTICE THERE IS LOOKING FOR THAT OSF INSPECTION ON OCTOBER 15TH.
THAT'S WHAT WE'RE PREPPING FOR.
UM, AT THAT POINT, YOU KNOW, IT'S KIND OF, YOU'RE ON THE DOWNHILL SLIDE OF, UH, GETTING THE READY FOR OCCUPANCY.
SO, UM, THAT'S EVERYTHING WE'RE DOING RIGHT NOW IS KEEN IN, ON HAVING ALL THE SYSTEMS READY
[03:10:01]
FOR THAT OVERHEAD INSPECTION ON OCTOBER 15TH.SO BEFORE I GO ONTO RIVER RIDGE, I'LL JUST PAUSE FOR A SECOND TO SEE IF THERE'S ANY QUESTIONS ON MAY RIVER SEEING, OR HEARING NONE, UH, RIVER RIDGE, AS YOU CAN SEE, WE'RE BOTH ON A GREEN LIGHTS WITH SCHEDULE AND BUDGET PAID OUT ALMOST $6.6 MILLION WITH THE ENCUMBERED TO PAY UNPAID AT 9.1, WHICH IS UNDER THE BUDGET OF 9.9.
AS YOU CAN SEE, WE'VE OCCUPIED TWO OF THE THREE WINGS AS WE TALKED BEFORE.
PRAVIN, IF YOU GO TO THE NEXT SLIDE, UM, AND THERE YOU SEE WE'RE WORKING FOR THE FINAL AND OSF INSPECTION OF THE 800 WINGS.
SO WE'VE OCCUPIED, BUT THE 400 AND 600, AND WE'RE WAITING FOR THAT FINAL INSPECTION ON THE 800, WHICH IS ON THE 15TH.
UH, ONE CHANGE I'LL NOTE, UH, FROM THIS SCHEDULE, IT SHOWED FURNITURE, UH, ON THE 17TH, THERE WAS SOME DELAYS THERE.
SO WITH THOSE DELAYS, WE ASKED THE FURNITURE TO BE HELD OFF UNTIL AFTER THE OSF INSPECTION THAT JUST WILL HELP US WITH THAT OSF INSPECTION.
SO ACTUALLY THE FURNITURE, UM, DEALER IS HOLDING THAT FURNITURE AT THIS TIME AND IT WILL NOW BE DELIVERED ON THE 16TH FOLLOWING A SUCCESSFUL OSF INSPECTION ON THE 15TH.
SO ANY QUESTIONS ON RIVER RIDGE WHERE I GO TO SUMMER UPDATES, SUMMER UPDATES, UM, LIKE STOP RIGHT HERE.
UH, ONE GOOD THING IS ALL IT SHOWS RIGHT NOW, UH, TWO OF THE THREE PROJECTS, BUT ACTUALLY THREE OF THE THREE PROJECTS HAVE BEEN COMPLETED.
WE HAVE COMPLETED ALL THE RIGHT CHOICES PROJECTS, UM, AT THIS TIME.
SO THAT WAS, UM, OVER THE TECHNOLOGY BUILDING AND THE DISTRICT OFFICE HERE WAS A PROJECT THAT HAD US ALL ON PINS AND NEEDLES JUST BECAUSE IT WAS OVER ALL THE IT AND, UH, THAT HAS BEEN SUCCESSFULLY COMPLETED.
SO WE'RE ALL VERY GLAD THAT THAT'S BEHIND US.
UM, AND THEN THE ONLY PROJECT GOT A LITTLE BIT TO FINISH UP AS BLUFFTON ELEMENTARY SCHOOL, JUST SOME PUNCH LIST ITEMS THERE, MOVE ON TO THE NEXT LINE.
SO WITH THAT, UM, I'M GOING TO GO INTO THE BULK OF THE SUMMER WORK, BUT WE'LL STOP FOR A SECOND TO TALK ABOUT TECHNOLOGY, LET'S SAY IN THE OPERATIONS COMMITTEE, UH, WE HAD QUITE ONLY THE DISCUSSION ABOUT THE STATUS OF THE TECHNOLOGY INFRASTRUCTURE.
YOU'LL SEE THAT IN THE SCHEDULE, IT IS YELLOW.
UM, IT HAS BEEN YELLOW FOR LAST, UH, SEVERAL REPORTS THAT WE'VE HAD.
UM, WE DID HAVE A DEADLINE OF THE, UM, THE EIGHTH OF THIS MONTH, WHICH WAS MISSED FOR MANY OF THESE REPORTS.
UM, WE DO HAVE A TECHNOLOGY, UH, SUB-CONSULTANTS THAT HAS HAD SOME ISSUES AND STRUGGLING WITH, UH, GETTING THE PROJECTS, UH, GOING, HE HAD SOME PERSONAL ITEMS THAT YOU NEED TO TAKE CARE OF.
UM, HE ACTUALLY IS JUST NOW GETTING BACK AND WE HAVE BEEN RESEARCHING A COMMITMENT FROM HIM AND ARCHITECTS TO GET US BACK ON SCHEDULE.
AND WITH, THERE IS SOME VARIANCE WITH THE DIFFERENT TEAMS, BUT WITH THIS TEAM OF ELLIS THREE P AND THOMPSON TURNER, UM, THEY'RE PROMISING, OR OUR DEADLINE AT THIS POINT IS THE END OF THE MONTH, WHICH IS THE 30TH OF SEPTEMBER.
SO WE'RE HOPING TO GET, UH, THOSE DELIVERABLES FOR TECHNOLOGY, WHICH IS THREE OF THE 10 PACKAGES THAT REMAINS THERE'S THREE PACKAGES LEFT THAT.
UM, AND WHEN I SAY PACKAGES, THOSE ARE THE DIFFERENT, THERE'S A PA PACKAGE.
THERE IS A, UM, CONTROLS PACKAGE.
THERE IS A, UH, AUDIO VISUAL PACKAGE AND THERE ARE THREE OF THOSE PACKAGES THAT ARE STILL REMAINED TO BE COMPLETED.
AND THOSE WE'RE HOPING TO SEE BY THE 30TH OF THE MONTH, THAT'S THE NEW SCHEDULE.
SO I KNOW WE HAD QUITE A LENGTHY CONVERSATION AND OPERATIONS, SO I'LL, I'LL STOP HERE AND SEE IF THERE'S ANY TECHNOLOGY QUESTIONS, BECAUSE THIS, UH, TECHNOLOGY YELLOW LIGHT IS GOING TO BE THE SAME ON THREE OF THE FOUR SUMMER WORK CONTRACTORS.
ARE THERE ANY QUESTIONS ON TECHNOLOGY, MR. DALLIN? THANK YOU.
I'D JUST LIKE TO SHARE WITH EVERYONE THAT ONE OF THE REASONS IT WAS LENGTHY CONVERSATION IS THAT THIS ITEM HAS BEEN YELLOW LIGHT FOR MONTHS NOW.
SO IT'S NOT SOMETHING THAT JUST CAME UP SO REFRESHED FOR A DATE, TRIED TO GIVE US A
[03:15:01]
GOAL.MR. COULD YOU PLEASE SOMEBODY CLICKING A PEN AND IT'S REALLY LOUD.
I'M NOT FINISHED IF THEY DON'T MIND.
WELL, SOMEBODY HAD A POINT OF ORDER, SIR, FOR THE SAME REASON WHY HE SAID, IF SOMEONE WAS CLICKING A PRINTER, THAT'S EXTREMELY LOUD.
ALL RIGHT, GO AHEAD, MR. DOWLING, THEY, UM, WE ASKED, THEY TRIED TO, THEY WANTED TO GIVE US A GOAL AND THAT THEY'D HAVE IT SOLVED BY HIM.
WE ASKED HER, YOU KNOW, MAKE A COMMITMENT WHEN IT'S GOING TO BE SOLD BY.
I'M NOT REALLY SURE THAT THEY MADE A COMMITMENT, BUT THAT'S WHAT WE'VE ASKED FOR.
SO IT'S NOT JUST AN ABERRATION, IT'S AN ONGOING PROBLEM THAT I HOPE WILL BE RESOLVED SHORTLY.
WE HAVE ALSO ASKED THAT, UH, WE FOUND OUT THAT THE CLOCK HAS BEEN GETTING INFORMATION SUCH AS THIS A GOOD THREE WEEKS AHEAD OF THE OPERATIONS COMMITTEE.
ALSO, WE'VE EXTRACTED A PROMISE THAT WE WILL BE GIVEN INFORMATION AT THE SAME TIME THAT THE CLOCK IS JUST WANTED TO ADD THAT.
WE WILL BE SENDING OUT TO THE OPERATIONS COMMITTEE, THOSE, UH, CLOCK REPORTS.
AND I WILL SAY THAT THE SCHEDULE THAT WE'VE REQUESTED IS WHAT I JUST REFERRED TO.
UM, THE SCHEDULE HAS BEEN UPDATED TO NINE 30 AND THAT IS THE COMMITMENT THAT WE'VE RECEIVED FROM, UH, THE DESIGNERS.
SO WITH THAT, UM, OTHER PROJECTS, UH, BUFORD HIGH, UH, IS MOVING FORWARD.
UM, I'VE GOT SOME PICTURES HERE COMING UP, SO, AND BROAD RIVERS BEING COMPLETED.
UH KUSA THE GENERATOR IS, UH, LOOKING TO POWER UP, UH, THIS WEEK.
SO WITH THAT, IF YOU HAVE ROBIN, IF YOU GO TO THE NEXT SLIDE, I DO HAVE A QUESTION ABOUT BEFORE.
MR. DALEN, COULD YOU PLEASE PUT YOUR HAND DOWN AGAIN? MY QUESTION ABOUT FOR HIRE WAS THE, THE FRONT, THE FRONT ENTRANCE GOING INTO BUBER HIGH SCHOOL.
WHAT PROJECT DID THAT FALL UNDER? UH, SO THAT IS SAFETY AND SECURITY BECAUSE THAT SECURE VESTIBULE THAT WAS BUILT OVER THE SUMMER, UH, THAT WAS PART OF SAFETY AND SECURITY.
WELL, UM, LET ME, LET ME ASK YOU THIS FOR A PROCESS.
UM, I'LL ASK YOU THE SAME, SAME QUESTIONS I ASKED THE GUY THE OTHER NIGHT.
UM, WHAT IS THE PROCEDURES? WHEN WE, WE PUT DOWN, UH, WE PUT, WE PUT DOWN ONE TYPE OF A FLOORING IN AND WE TAKE IT UP.
WHERE, WHERE, WHERE DOES H HOW DO WE MAKE THAT DECISION AND WHETHER THOSE FUNDS COME FROM WELL, I BELIEVE YOUR QUESTION IS ABOUT AND CORRECT ME IF I'M WRONG.
I BELIEVE YOUR QUESTION IS ABOUT IF IT'S DONE INCORRECTLY OR IT DOES NOT MEET OUR SATISFACTION.
IS THAT, IS THAT YOUR QUESTION? HOW IS THAT CHARGED? OR HOW IS THAT? NO, I'M NOT, I'M NOT SURE IF IT WAS, I DON'T, I'M GOING TO LOOK AT THE CONTRACTS OR I'M NOT SURE WHAT, WHAT WAS, WHAT WAS CAR FORWARD OR WHAT WAS SUPPOSED TO BE THERE OR NOT? SO I JUST WANT TO KNOW JUST THE PROCEDURES OF WHAT HAPPENS TO BOTH OF THOSE, WHERE YOU CAN BREAK DOWN THE PROCEDURES OF BOTH OF THOSE SITUATIONS.
SO, YEAH, IT WOULD BE THE SAME IN EITHER ONE.
IF, SO, THE CONTRACTOR HAS GIVEN US A GUARANTEED MAXIMUM PRICE.
SO AS PART OF HIS BID PROPOSAL, HE'S GUARANTEED THAT HE WILL DO ALL THE WORK ON TO OUR SATISFACTION FOR THAT COST.
SO WE ARE UNSATISFIED AND OR IF THE WORK DOES NOT MEET THE CRITERIA, SCOPE OR QUALITY WE'RE LOOKING FOR, THEN, UM, THAT AREA WOULD BE REJECTED AND THAT A REPLACEMENT WOULD BE AT NO COST TO THE OWNER.
SO LET ME ASK YOU THIS, UH, WHO, WHO, WHO MADE THE DECISION WHEREVER IT IS, NOT WHAT IT'S SUPPOSED TO BE, WHOM WHO MAKES THAT DECISION.
SO THAT IS TYPICALLY THE PROJECT MANAGER ON THE JOB, UM, IN CONVERSATIONS WITH THE ARCHITECT, UM, SOMETIMES YOU MAY PULL IN THE ARCHITECT TO GET THEIR OPINION ON WHETHER OR NOT IT MEETS THE SPECIFICATIONS.
AND IF IT IS DETERMINED THAT IT'S NOT, AND THE CONTRACTOR WOULD BE NOTIFIED, UH, THAT THEY NEED TO CORRECT THAT SITUATION.
BECAUSE I WAS JUST, I WAS JUST CONCERNED THAT IF, IF, UM, THAT WE, THAT WE WEREN'T, THAT WE WERE NOT JUST GIVING OUT CHOICES TO, UH, DIFFERENT SCHOOLS THAT THEY COULD GET, UH, FOR INSTANCE, JUST FOR INSTANCE, IF THEY WANT A GREEN WALL OR THEY WANT A BRICK, THEY WANT A, BUT EVEN BETTER YET.
UM, IF THEY WANT, UH, FOR INSTANCE, IF THEY WANT
[03:20:02]
A DRYWALL OR THEY WANT A BRICK WALL, AND THAT WE'RE JUST NOT GIVING THE, WE'RE NOT GIVING A CERTAIN PEOPLE, CERTAIN PERMISSION TO, TO, UH, TO, TO, TO MAKE THOSE CHANGES IN THAT WAY.AND THEN THE DISTRICT IS PAYING FOR IT.
SO I THINK I KNOW A LITTLE BIT OF THE BACKGROUND OF YOUR QUESTION.
UM, BUT I DON'T KNOW COMPLETELY.
CAN YOU ASK THAT AGAIN SO I CAN GIVE YOU A CORRECT ANSWER? WHAT WAS YOUR PART OF IT, THEN YOU UNDERSTAND WHICH PART OF IT, THEN YOU UNDERSTAND YOU WERE TALKING ABOUT WHETHER SOMEONE HAS THE ABILITY TO MAKE CHANGES ON THE JOB AND WHETHER THE DISTRICT THEN HAS TO PAY FOR IT.
SO, ARE YOU, ARE YOU SAYING IF A PRINCIPAL MAKES A CHANGE OR ASKED FOR A REQUEST, IS THAT THE, WHAT YOUR QUESTION'S REFERRING TO? UH, I SAID MY QUESTIONS THAT ANYONE, I, I I'M, I'M NOT SURE WHO, WHO, WHO MADE CHANGES, WHO CAN MAKE CHANGES.
I JUST WANT TO UNDERSTAND IF A BILL COMES TO THE DISTRICT TO MAKE A CHANGE IN THE BUILDING, AND I NEED A JOB ASSIGNMENT WHO MAY, WHO MAKES THAT DECISION TO MAKE THE CHANGE AND WHO AND WHO, AND WHO DOES THE COST OCCUR TOO? YEAH, I THINK I ASKED THAT QUESTION PRETTY WELL.
SO THE PROJECT MANAGER FOR THE PROJECT IS THE CONTACT WITH, UH, THE CON CONTRACTOR.
IF THE CONTRACTOR DOES WORK THAT SOMEONE OTHER THAN THE PROJECT MANAGER WHO REPRESENTS THE OWNER REQUESTS, THEN WE WOULD TELL HIM, YOU KNOW, THANK YOU VERY MUCH FOR THAT FREE WORK.
IF YOU DID NOT HEAR IT, UH, FROM PROJECT MANAGER OR GET IT IN WRITING IN SOME FORMAT, IT REALLY NEEDS TO BE IN A WRITTEN FORMAT OF, BUT CHANGE.
THEN THEY WERE NEVER AUTHORIZED TO DO THAT WORK.
AND I'D SAY ALL OUR CONTRACTORS ARE VERY FAMILIAR WITH THAT PROCESS.
AND LET'S JUST SAY, THEY'RE WALKING DOWN THE HALL AND A TEACHER ASKS FOR SOMETHING OR SOMETHING OF THAT NATURE.
UM, THEY SHOULD LET THAT PROJECT MANAGER KNOW, AND THAT REQUEST, IF WE ARE GOING TO DO IT, SHOULD BE IN WRITING WRITTEN FORMAT BACK TO THEM OF THAT CHANGE.
AND IF THERE'S ANY ADDITIONAL COSTS THAT WOULD NEED TO BE DISCUSSED.
BUT, UM, IF THAT WAS NOT DISCUSSED, DISCUSSED AHEAD OF TIME ABOUT ADDITIONAL COSTS, THEN ANY ADDITIONAL COSTS WOULD BE THE BURDEN OF THE CONTRACT.
AND IT WOULD NOT BE A BURDEN ON, THANK YOU VERY MUCH.
SO ANY OTHER QUESTIONS ON THAT? RIGHT.
THE NEXT SLIDE, UM, WHAT YOU'RE SEEING IS THE STADIUM AT, UH, BUFORD HIGH, UM, AND THE TURF, THE, AND THE, UM, THE TRACK AROUND IT, THE TRACK AT THIS POINT, IT'S ABOUT 70% COMPLETE.
SO, UM, VERY, THIS WAS THE PROJECT THAT YOU HEARD THE CLOCK MEMBERS TALKING ABOUT, THAT THEY VISITED AND, UH, HOPE EVERYBODY GETS A CHANCE TO VISIT THAT.
UH, IT'S A GREAT LOOK AND FIELD AND, UH, LOOK FORWARD TO SEEING SOME GAMES ON IT, MOVE FORWARD, ROBIN.
SO TO CONTINUE ON, THIS IS THE SAME TEAM.
UM, AS YOU CAN SEE, THEY'VE COMPLETED, UM, ALL THE OTHER PROJECTS MINUS THE TECHNOLOGY INFRASTRUCTURE PACKAGE THAT LADY'S ON MIDDLE, WHICH HAS THE YELLOW LIGHT, WHICH WOULD FALL UNDER THAT SAME CATEGORY THAT WE'RE WAITING ON THE DESIGN PACKAGE TO BE COMPLETED WITH THE NEW DATE OF NINE.
UM, THIS IS THE NEW, UH, SECURE VESTIBULE THAT WAS COMPLETED AT LADY'S ALLEN MIDDLE.
UM, THERE ARE STILL SOME PUNCH LIST ITEMS THAT NEED TO BE DONE TO FINISH THIS UP.
SO IT'S PROBABLY 95% OR GREATER, COMPLETE, BUT SEE WHAT IT LOOKS LIKE.
AND IT'S IN USE STICKING WITH THE SAME TEAM, UM, LOOKING AT SOME PRODUCT, THE RIGHT CHOICES AREA, UM, IT'S BEHIND, BUT THAT, THAT WAS BEHIND DUE TO SOME BUFORD JASPER WATER AND SEWER REQUIREMENTS.
THERE WAS SOME BACK AND FORTH THAT OCCURRED THAT REALLY, UH, DELAYED THAT, BUT PROUD TO SAY, OR GLAD TO SAY THAT IT IS NOW BEEN SETTLED AND WE'RE MOVING FORWARD.
AND, UM, CAN SEE IF YOU'RE AT THE DISTRICT OFFICE THAT, UH, THAT AREA HAS BEEN SCREENED AND, UH, THINGS ARE STARTING TO, UM, MOVE FORWARD.
WE JUST NEED SOME BETTER WEATHER.
NOW, UNFORTUNATELY, NOW THAT WE WERE ABLE TO START, WE ARE GETTING SOME RAIN, BUT, UH, HOPEFULLY SEE THAT PROGRESS RATHER RAPIDLY, UM, WILL BRANCH EARLY COLLEGE, HIGH SCHOOL, UH, THAT'S THE TURF FIELD AND TRACK.
AND OF COURSE, UH, THAT IS MOVING FORWARD IN THAT TRACK HAS BEEN COMPLETED.
SO IF YOU GO TO THE NEXT ROBIN, THERE'S A PICTURE OF THE, UH, WELL BRANCH FIELD, ANOTHER GOOD LOOKING ATHLETIC FIELD.
UM, AND SINCE THIS PICTURE HAS BEEN TAKEN, THAT TRACK HAS BEEN, SO IF YOU CAN MOVE ON TO THE NEXT SLIDE, ROBIN IS THE TEAM OF
[03:25:01]
MCMILLAN, PEASANT SMITH AND HD REYNOLDS WORKING AT BUFORD ELEMENTARY SCHOOL, UM, A LOT, UH, WENT ON AT THIS SCHOOL, UH, THIS SUMMER MADE PRETTY MASSIVE STRIDES IN MOVING IT FORWARD.UM, IF YOU'VE BEEN TO THAT SITE, YOU'LL KNOW THAT, UH, WE HAVE A MOBILE OF A, UH, SIX CLASSROOM MOBILE IN PLACE THAT, UH, THEY'RE NOW BY NOW MOVED INTO AND READY TO START USING WHAT YOU'RE LOOKING AT IN FRONT OF YOU IS THE TOWERS.
UM, WE TOOK DID HAVE ONE COOLING TOWER, WHICH IS LOCATED IN THE RIGHT OF THAT PICTURE.
AND IT IS BEING REPLACED BY TWO, WHICH IS LOCATED ON THE LEFT AND BEING SURROUNDED BY A BLOCK WALL.
SO, UM, WE HAVE, UH, TOOK, IT, TOOK THE ONE AWAY THAT IF YOU'RE FAMILIAR WITH THIS AREA, WE WERE GETTING SOME NOISE COMPLAINTS FROM LOCAL RESIDENTS AND WE'RE PUTTING TOO, SO, UM, THAT'S GONNA INCREASE EFFICIENCY, UM, BRING THE NOISE LEVEL DOWN ALONG WITH THAT WALL AROUND IT.
AND, UM, ALSO GIVE US REDUNDANCIES, I'M VERY EXCITED ABOUT, UH, HAVING THOSE, UH, ADDED FEATURES FOR THAT AIR CONDITIONING SYSTEM.
NEXT SLIDE HERE IS THIS SPECIAL NEEDS PLAYGROUND WITH SOME MUSICAL NOTES THAT WERE JUST ADDED.
IT'S PRETTY NEAT FEATURES THERE.
YOU CAN BANG ON, UH, YOU KNOW, THE CHIMES, THERE'S ALL SORTS OF, THERE'S SOME DRUMS AND ALL SORTS OF THINGS THAT YOU CAN DO, UH, THERE WITH YOUR HANDS TO MAKE NOISE.
NEXT SLIDE, HANG ON TO THE THIRD TEAM OF JUMPER CARTER SEES AND MB CON UH, YOU CAN SEE THAT THEY'RE WORKING IN SCHOOLS AND SOUTHERN BEAVER COUNTY.
YOU'LL NOTICE THE TWO YELLOW LIGHTS ARE TECHNOLOGY INFRASTRUCTURE JUST AS WE SAW PREVIOUSLY, THE ONLY DIFFERENCE IS THIS GROUP HAS COMMITTED TO COMPLETING THESE PROJECTS OR GETTING THEM READY FOR BID BY THE 25TH OF THIS MONTH.
SO THEY'RE A LITTLE BIT AHEAD OF THE OTHER GROUPS.
UM, AND AS FAR AS, YOU KNOW, PLAYGROUNDS BEING COMPLETED, UH, YOUR PAINT WORK HAS BEEN COMPLETED BOTH IN BLUFFTON ELEMENTARY AND BLUFFTON MIDDLE.
I MEAN, WE ARE READY FROM NOW, YOU KNOW, FOR CLASSES TO BEGIN.
UM, THERE'S GOING TO BE SOME TECHNOLOGY INFRASTRUCTURE WORK THAT WILL CONTINUE, BUT THAT WILL CONTINUE ON NIGHTS AND WEEKENDS GOING FORWARD.
SO NEXT SLIDE, THE PLAYGROUNDS AT BLUFFTON ELEMENTARY, A NEW PLAYGROUND WORK.
YOU'RE LOOKING AT THE LOCKER ROOMS AND THE WEIGHT ROOM AT H AND MCCRACKEN MIDDLE SCHOOL, UM, CONTINUING ON WITH JUMPER CAR SEATS.
AND THEN, BECAUSE IT SEEMED TO SIT, A LOT OF THE, MOST OF THE WORK IS COMPLETED, READY TO GO.
WE'LL SEE THE ONE YELLOW LIGHT AGAIN IS TECHNOLOGY AND STRUCTURE, WHICH WE'LL MOVE FORWARD ON THE 25TH OF THIS MONTH.
WE HOPE TO GO FROM YELLOW TO GREEN.
HERE IN THE PLAYGROUNDS AT HILTON HEAD ELEMENTARY AND THE TURF FIELD.
THIS TURF YOU'LL NOTICE THAT TURF FIELD OVER THERE IS WHAT'S GOING TO BE GOING IN IT ALL THE ELEMENTARY SCHOOLS IS A GREAT ADDITION.
WE HAD A TOUGH TIME GROWING GRASS.
SO WITH THAT, UM, THEY WILL BE ABLE TO HAVE THE SOCCER GAMES, EVERYTHING YEAR ROUND WITHOUT DISTURBING THE GRASS.
NEXT SLIDE, CONTINUING ON AGAIN, THE YELLOW LIGHT IN CREATIVE ARTS IS A TECHNOLOGY INFRASTRUCTURE AND JUST THE PICTURE ON THE LEFT IS THE NEW CAMERA AND EVERYTHING ELSE IS MOVING FORWARD OR BEING COMPLETED.
SO THE LAST GROUP, SO THIS IS ROSENBLUM CO AND CONTRACT CONSTRUCTION, UM, WORKING AT THE WELL BRANCH SCHOOLS WHILE RANCH ELEMENTARY, WELL, BRANCH MIDDLE NOTICE AGAIN, THE TECHNOLOGY IS THE SAME AS BEFORE, SO THAT WILL GET ON TRACK ON NINE 30.
SO ANY I'LL STOP HERE AND PAUSE ON SUMMER WORK PROJECTS.
ANY QUESTIONS OR COMMENTS ABOUT SUMMER WORK? UH, YES.
UM, I HAVE A QUESTION ABOUT REAL BRANCH ELEMENTARY.
WHEN DID THIS TYPE, THIS PROJECT DATE STARTED? I DON'T HAVE THAT IN FRONT OF ME.
UM, AND WELL, BRUNCH ELEMENTARY, OF COURSE, THEY'RE WORKING ON THE HPAC CONVERSION AND THEY'RE DOING THE TECHNOLOGY AND INFRASTRUCTURE, UH, THROUGHOUT THE BUILDING.
UM, I, I DO BELIEVE IT DID HAVE A LITTLE LATE START IN THE SUMMER WITH THIS TEAM.
[03:30:01]
I CAN GET YOU THAT EXACT DATE.WHY THE DELAY, UM, OTHER THAN THESE TEAMS ON THE TECHNOLOGY SIDE, UM, WHEN I'M NOT TALKING ABOUT TECHNOLOGY, I'M TALKING ABOUT THE, THE, UM, UH, NO SIR, BECAUSE I WAS OUT THERE A COUPLE OF DAYS AGO AND I WENT THROUGH THE WHOLE SCHOOL AND I'M JUST, I'M JUST UPSET.
I DON'T BELIEVE THAT CHILDREN SHOULD HAVE BEEN AT SCHOOL.
UH, THERE WAS SOME CHILDREN IN THERE TAKING MAP TESTS, UM, IN ONE IN THE CAFETERIA STUFF WAS PILED UP ON, UP ON THE STAGE ON THAT STUFF SHOULD NOT HAVE BEEN IN THOSE KIDS SHOULD NOT BEEN THERE.
I THINK WE SHOULD HAVE DONE EITHER TAKE THEM TO DAVIS ELEMENTARY OR PUT ON A MOBILE UNIT OUT THERE.
UM, I WAS ALSO TOLD THAT, UM, ONE OF THE GOALS WAS LEFT OPEN AND A SNAKE GOT INTO THE BUILDING.
AND SO I WANT TO MAKE SURE THAT WHEN THESE CONTRACTORS MAKE THESE MISTAKES, WE GOTTA, WE GOTTA DO SOMETHING ABOUT IT.
SOMEBODY HAS TO BE ACCOUNTABLE CAUSE THAT'S, THAT'S NOT, THAT'S NOT, UM, NOT RIGHT.
CAUSE THEY DO OUT OF THE OTHER SCHOOLS.
SO, YES, SIR, I COMPLETELY UNDERSTAND ABOUT THE DOOR BEING LEFT OVER AND THERE'S NO EXCUSE FOR THAT, UM, THAT WE WILL CORRECT.
UM, ONE OF THE THINGS IS THAT WORK THERE WILL CONTINUE, UH, YOU KNOW, UH, BETWEEN NOW AND THE SUMMER.
AND, UH, THE, THE PLAN THAT WENT FORWARD IS TO COORDINATE OFF AREAS FOR THEM TO WORK IN.
AND, UH, WE DO NEED TO MAKE SURE THOSE AREAS THAT ARE SEALED OFF AND, YOU KNOW, WE ACTUALLY HAD A MEETING OUT THERE IN A CONVERSATION TODAY WHERE WE'RE GOING TO TALK ABOUT BARRICADING IT, MAKING SURE THERE'S NO WAY THAT, UH, THERE CAN BE ANY INTERFERENCE BETWEEN THE TWO, UM, BECAUSE THE DOPE, THE DOORS ARE NOT LOCKED.
YOU CAN WALK RIGHT ON THROUGH.
UM, THAT'S GOING TO BE BURIED.
WE HAD A MEETING TODAY AND TALKED ABOUT BARRICADING THAT AREA.
SO IT WILL BE SUCH THAT YOU CANNOT GO OPEN AND GO INTO THERE.
SO I APPRECIATE YOU POINTING THAT OUT AND, UM, WE WILL MAKE SURE THAT'S CORRECT.
SHOW ME THE PROCESS OF HOW OF OUR ON THE, WE HAVE A 10 YEAR PLAN.
HOW DO WE COME UP WITH THAT TO YOU? YEAH, I APOLOGIZE.
SO THE 10 YEAR PLAN, UM, W EVERY YEAR WE, UH, GO OUT TO THE PRINCIPALS, WE DO A PRINCIPAL LISTS.
WE ASK ALL THE PRINCIPALS, WHAT PROJECTS THEY HAVE ON THEIR LIST.
WE SEND THEM ALL THE PROJECTS THAT, UM, ARE CURRENTLY IN THE TEN-YEAR PLAN AND ASK THEM IF THEY'RE ALL STILL RELEVANT AND IF ANY OF THEM NEED TO BE REMOVED OR UPDATED.
SO WE ASK THEM TO TAKE OFF ANY OF THE ITEMS THAT ARE NO LONGER NEEDED, OR HAVE BEEN COMPLETED, AND THEN ADD TO ADD TO IT.
UM, ANY ITEMS THAT THEY ARE REQUESTING AT THAT SAME TIME, WE'LL SEND OUT OUR MAINTENANCE TEAM AND ASK THEM WHAT ITEMS THEY'RE AWARE OF THAT NEED TO BE REPLACED OR, UM, CORRECTED.
AND SO WE'LL GET A LIST FROM THEM LAST, THE SAME THING TO OUR CUSTODIAL GROUP.
WHAT ITEMS ARE THEY AWARE OF THAT ARE BROKEN OR DAMAGED OR NEED TO BE REPLACED? AND THEN I'LL ASK THE SAME QUESTIONS TO OUR FACILITIES GROUP.
ONCE WE GET ALL THOSE QUESTIONS TOGETHER, WE HAVE A DATABASE WHERE WE KEEP, UM, AN ACCESS DATABASE WHERE WE KEEP ALL THOSE REQUESTS.
UM, UH, PRICE IS PUT, UH, TYPICALLY THAT WAS DONE WITH, WITHIN OUR STAFF.
IF YOU'VE MAY REMEMBER LAST YEAR, WE HIRED OUT, UH, COMING TO GO THROUGH THERE AND DO SOME OF THAT PRICING EXERCISE TO MAKE SURE WE HAD COST ESTIMATES IN THERE.
AND THAT MAY BE SOMETHING THAT THIS YEAR WE LOOK AT, UH, GETTING SOME ASSISTANCE FROM HERE ON, BUT ONCE THOSE NUMBERS ARE IN THERE, WE TRY NOT TO, I TRY NOT TO REMOVE THEM WITHOUT LETTING THE BOARD OR EVERYONE KNOW.
SO THAT INFORMATION IS TYPICALLY GATHERED IN THE SPRING IN THE FALL IS WHEN I COME TO THE BOARD WITH THE UPDATED TEN-YEAR PLAN.
UM, AND, UH, SO THAT TYPICALLY IS IN, YOU KNOW, DECEMBER TIMELINE.
[03:35:01]
A LITTLE DELAYED THIS YEAR, JUST BECAUSE OF THE LATE START OF SCHOOL, BECAUSE ONE OF THE OTHER THINGS THAT GOES WITH THAT TEN-YEAR PLAN IS, UH, YOU KNOW, OUR CAPACITY AND OUR GROWTH PROJECTIONS.AND WE REALLY CAN'T START THAT WORK UNTIL AFTER THE 45 DAY.
SO, UM, OUR 45 DAY THIS YEAR, OF COURSE, WILL BE DELAYED FROM, UM, TYPICAL AND THEREFORE MOST LIKELY DELAY ARE PUTTING THAT TEN-YEAR PLAN OUT.
UM, AND THEN OF COURSE WE BRING TO THE BOARD IN MAY, UM, UH, THE RECOMMENDED PROJECTS FOR NEC THE UPCOMING SUMMER.
AND SO IN MAY OF LAST YEAR, THE BOARD APPROVED THE PROJECTS FOR SUMMER 2021.
AND IN MAY OF NEXT YEAR, WE'LL BRING YOU THE PROJECT FOR REVIEW AND APPROVAL IN 2022.
AND OF COURSE, AS YOU KNOW, MR. SMITH, UM, THAT'S FIRST BROUGHT TO THE OPERATIONS COMMITTEE, AND THERE'S A PROCESS THAT WE GO THROUGH TO BRING THE NUMBER DOWN WITHIN THE BUDGET THAT WE WANT TO GO FORWARD WITH 8% PROJECTS, WHICH TODAY HAS BEEN AROUND $20 MILLION.
SO WOULD THAT, WOULD THAT BEING SAID, THANK YOU FOR HELPING ME UNDERSTAND THE PROCESS.
NOW I KNOW A COUPLE OF YEARS AGO, I BELIEVE THAT WE KIND OF, WE, WE, WE GAVE, WE GAVE, UM, FEEDBACK ON THE PROCESS ON HOW YOU PICKED YOUR SUMMER WORK.
COULD YOU TELL ME HOW NOW DO, BUT THEN ON THIS ONE RIGHT HERE, WE DID NOT GIVE YOU ON THIS PROJECT IN PARTICULAR THAT WE'RE LOOKING AT THIS SUMMER WORK.
CAN YOU TELL ME WHAT'S THE PROCESS ON, ON PICKING THE SUMMER WORK? IS IT WITHIN THAT SAME WEEK? SAME.
IS IT REASONABLE TO SAY THAT IT'S BASICALLY THE SAME STEPS THAT YOU TAKE WITHIN THE 10 YEAR PLAN OR NO? YES, EXACTLY.
SO THAT TEN-YEAR PLAN, AS I SAID, IS WHAT'S BROUGHT IN MAY OR ACTUALLY WE START WITH THE OPERATIONS COMMITTEE IN MARCH.
SO WE'LL TAKE THE UPCOMING YEAR OUT OF THE TEN-YEAR PLAN, BRING IT TO THE OPERATIONS COMMITTEE IN MARCH.
UM, AND TYPICALLY A, THAT NUMBER HAS BEEN IN THE $35 MILLION RANGE OF PROJECTS.
AND THROUGH SEVERAL MEETINGS OF THE OPERATIONS COMMITTEE, WE HAVE TO BRING THAT NUMBER FROM 35 MILLION DOWN TO AN ACCEPTABLE NUMBER BY THE BOARD.
AND THAT IS TYPICALLY BEEN IN THE $20 MILLION RANGE.
SO THERE'S A PROCESS OF GOING BACK AND FORTH AS YOU'RE AWARE OF, OF, YOU KNOW, GOING THROUGH WHAT PROJECTS AND, AND I DON'T TYPICALLY REMOVED PROJECTS, I'LL MOVE THEM TO A FUTURE YEARS.
SO THAT CAN BE CONSIDERED AGAIN, IF THEY'RE STILL VIABLE.
BUT OF COURSE, WE ALSO CALL OUT PROJECTS THAT SHOULDN'T BE DELETED, YOU KNOW, WHETHER IT'S THAT, UM, THEY'RE NO LONGER FELT TO BE NEEDED OR WHAT THAT REASON MIGHT BE, OR THE WORK HAS OCCURRED THROUGH OTHER MEANS.
SO, UM, AND USUALLY WE GO BACK AND FORTH ABOUT TWO OR THREE TIMES BEFORE WE'LL GET A FINAL AMOUNT THAT'S AROUND THE 20 MILLION, THAT'S THEN BROUGHT TO THE FULL BOARD FOR APPROVAL.
AND WE USUALLY GO A COUPLE OF TIMES WITH THE BOARD EVEN.
BUT I WAS JUST TRYING TO FIGURE OUT FOR SOME OF THESE, FOR SOME, FOR SOME OF THESE PROJECTS, I MEAN, WELL, WELL, FOR THE PROJECTS, JUST THE PROCESS OF WHEN YOU COME UP WITH THAT WITH DOUBLE THOSE, HOW MUCH EVER WITHIN THE $20,000 OF THE PR THE SUMMER PROJECTS THAT YOU HAVE, LIKE, WHAT'S THE PROCESS OF YOU DRAW OUT OF THE, OUT OF THE WHOLE 10 YEAR PLAN THAT YOU HAVE, LET'S SAY FOR INSTANCE, YOU HAVE 50 PROJECTS, WHAT'S THE PROCESS OF YOU ELIMINATING? HOW DO YOU GO ABOUT THAT? MADAM CHAIR? YES.
UM, I, I THINK WE'RE GETTING INTO A FUTURE AGENDA TOPIC, AS OPPOSED TO THE CONSTRUCTION UPDATE.
I WOULD SUGGEST WE, WE PURSUE THAT AS A FUTURE AGENDA TOPIC AND FOCUS ON THIS CONSTRUCTION UPDATE.
I'M ASKING YOU A QUESTION FOR A REASON.
I I'M, I'M TRYING TO SEE THE PROCESS.
UH, THE PROCESS WAS A SCRIPTURE.
UM, I'LL APOLOGIZE IF YOU'RE LIKE, IF YOU'RE UNCOMFORTABLE WITH, WITH MY QUESTIONINGS, BUT, UH HUH.
I'M NOT UNCOMFORTABLE WITH MR. SMITH.
I'M JUST TRYING TO MOVE US ALONG AND STAY ON POINT.
I THINK WE'RE QUESTIONING, WHAT'S YOUR POINT.
ARE YOU BLOWING? I THINK THAT, I THINK THAT'S OBSESSIVE.
I THINK YOU'RE OVER THE TOP, BUT I HAVEN'T SAID ANYTHING ABOUT THAT.
I'M ASKING THESE QUESTIONS BECAUSE I DON'T HAVE SPECIAL PRIVILEGES THAT OTHER BOARD MEMBERS HAVE.
SO WHEN THESE PEOPLE NEED TO BRING THE INFORMATION FORWARD, THEN IT'S MY JOB TO ASK THESE QUESTIONS.
I'M MORE THAN TO SAY, IF YOU WANT TO, YOU REALLY WANT TO KNOW, I'M WONDERING WHERE, HOW, HOW WE PICK THESE PROJECTS BECAUSE OF THE FACT THAT WE HAVE LEAKING ROOFS IN CERTAIN PLACES IN THE DISTRICTS.
AND I'M TRYING TO FIGURE OUT HOW DO, HOW DO WE GO ABOUT CHOOSING WHICH PROJECTS ARE IMPORTANT AND WHICH PROJECTS ARE NOT.
SO THEREFORE I SAID, ASK HIM ANY QUESTIONS OR BEING OVER THE TOP.
I JUST WANT TO UNDERSTAND THE PROCESS OF HOW WE DO THAT.
[03:40:01]
MY PROCESS OF ASKING THESE QUESTIONS, I'M NOT DEBATING YOUR QUESTIONS.I'M JUST INVADING THEM NOW, AS OPPOSED TO, I DON'T KNOW IF I UNDERSTAND, I UNDERSTAND BECAUSE YOU'RE READY TO MOVE ON.
I WAS WHAT I WAS WANTING TO PROCEDURES VERSUS IF WE HAVE CERTAIN, WE HAVE CERTAIN SUMMER PROJECTS TAKING PLACE AND I WAS ONE IN, HOW DO WE CHOOSE WHICH PROJECTS OR WHAT'S THE COURSE OF THINGS, BECAUSE I MAY SEE A LEAKING ROOF IN ONE SCHOOL.
THAT'S NOW THAT'S NOT ON THE 8% PROJECT OR NOT ON THE LIST OF THINGS TO DO.
SO I'M JUST TRYING TO FIGURE OUT HOW TO, HOW DO THOSE THINGS GET ON THE LIST AND, AND HOW, HOW, HOW DOES THAT, HOW, HOW ALL THAT COMES TOGETHER AS ONE THAT IN THE FUTURE.
THAT'S WHAT I, WHAT I WOULD LIKE TO HAVE SOMEONE EXPLAIN TO ME, OR I'LL BREAK IT DOWN.
UM, SO, UH, ROBERT SMALLS, ROBERT SMALLS IS WELL UNDERWAY.
UM, WE HAVE AN ARCHITECT, THEIR CONTRACT'S BEEN SIGNED THEY'RE, THEY'RE WORKING ON, UH, I THINK THEY HAVE ALREADY COMPLETED, YOU'LL SEE THE AMENDMENT ONE, THE SURVEY SERVICES.
SO THEY CAN REALLY MOVE FROM SDS, WHICH IS COMMANDING DESIGN INTO DDS.
SO THEY HAD ONE MEETING, UH, PREVIOUSLY THEY TOOK ON PUBLIC COMMENTS FROM THOSE PUBLIC COMMENTS THEY'VE BEEN WORKING TOWARDS, UM, GETTING THE SCHEMATIC DESIGN COMPLETE.
UM, WE'VE HAD AN INTERNAL MEETING, UH, WHERE WE'VE REVIEWED THOSE DOCUMENTS AND WE'RE LOOKING TO HAVING A MEETING WITH THE PUBLIC IN OCTOBER.
UM, WE'VE GIVEN THEM SOME FEEDBACK, THEY'RE TWEAKING SOME THINGS.
UM, SO I'M REALLY EXCITED ABOUT, UH, BRINGING THESE OUT.
SO LOOK FORWARD TO THAT MEETING IN OCTOBER, WE'RE LOOKING AT SOMEWHERE IN THE MIDDLE OF OCTOBER, UM, WHERE WE'RE GOING TO BRING FORWARD, UH, WHERE WE ARE WITH THIS COMMITTEE DESIGNS.
AND, UH, HOPEFULLY ONCE YOU SEE THOSE, YOU'LL BE AS EXCITED ABOUT THEM AS I AM, BECAUSE IT'S REALLY GOING WELL.
UM, IF YOU GO TO THE NEXT SLIDE, SO BATTERY CREEK, UM, THIS IS THE TEAM OF JUMPER CARTER.
I, I SHOULD HAVE SAID, UM, THAT ROBERT SMALLS IS LS THREE P AND, UH, AGAIN, THEY'RE MOVING FORWARD FOR BOTH THESE PROJECTS, AS YOU KNOW, LAST NIGHT, THE BOARD, UM, APPROVED US TO, UH, ANNOUNCE THE INTENT TO AWARD, UH, FOR CONSTRUCTION MANAGEMENT AT RISK FIRMS. UM, SO THAT IS NOW GOING TO, UH, MOVE FORWARD WITH US BRINGING CONTRACTS TO THE NEXT BOARD MEETING.
HOPEFULLY WITH THOSE APPROVAL, THOSE CONTRACTS WILL GET THAT CONTRACTOR ON BOARD.
YOU CAN THEN START WORKING WITH OUR ARCHITECTS, UH, AS FAR AS PRICING NEXT SCHEMATIC DESIGN SET TO MAKE SURE WE'RE ON BUDGET AND THAT TEAM CAN GET TOGETHER AND THEN THEY CAN START WORKING TOWARDS DESIGN DEVELOPMENT DRAWINGS.
UH, SO THAT'S WHAT BATTERY CREEK IS MOVING FORWARD AS WELL.
OH, WELL, IF YOU GO TO THE NEXT SLIDE ON COMMUNITY OUTREACH, WELL, I'LL GO AHEAD AND ANNOUNCE IT I GUESS, AND MAKE SURE EVERYBODY PUTS IT ON THEIR CALENDAR.
IF I DO IT TWICE, IT WON'T HURT.
SO TOMORROW NIGHT THE 17TH WILL BE THE FIRST BATTERY CREEK HIGH SCHOOL COMMUNITY.
UH, COMMUNITY MEETING OF COURSE WILL BE DONE VIA ZOOM IT'S THAT STARTS AT SIX 30.
I HOPE EVERYONE CAN JOIN US THERE AT THAT MEETING AND SEE KIND OF THE FIRST LOOK AT WHAT WE'RE TALKING ABOUT FOR THE WORK AT BETTER CREEK HIGH SCHOOL.
VERY EXCITED TO BE, UH, FOR THAT ONE AS WELL.
HOPE YOU ALL WILL BE ABLE TO ATTEND AND GIVE ME ANY FEEDBACK YOU MIGHT HAVE ON THAT.
THIS WAS, UM, EARLIER WHEN YOU WERE TALKING ABOUT THE DIFFERENT TECHNOLOGY THINGS, UM, IT'S JUST A COMMENT REALLY.
UM, THE BLUFFTON COMMITTEE HAD BEEN DOING SOME TOURS OF THE DIFFERENT BLUFFTON FACILITIES, AND I WANTED TO SHARE WITH THE FULL BOARD, UM, WITH REGARD TO THE DIFFERENT TECHNOLOGY UPGRADES THAT ARE GOING ON AT SOME OF THE SCHOOLS.
UM, I ONLY CAN SPEAK TO THOSE THAT I'VE SEEN IN BLUFFTON, BUT, UM, SOME OF THOSE TECHNOLOGY UPGRADES ARE, DO REQUIRE TECHNOLOGY.
I SAW TECHNOLOGY ROOMS, UM, AT WELL BRANCH ELEMENTARY SCHOOL AND MIDDLE SCHOOL.
SO I WANTED TO MAKE THAT COMMENT, UM, BECAUSE IT WAS SOMETHING THAT I WAS KIND OF UNAWARE OF WAS THAT IT WAS GOING TO, UM, ENCROACH ON SOME OF THE, UM, LEARNING SPACES, UM, OR CLASSROOM AREAS.
SO I JUST WANTED TO LET OTHER BOARD MEMBERS KNOW THAT IN CASE, YOU KNOW, THEY SEE SOMETHING
[03:45:01]
CHANGE IN THE TEN-YEAR PLAN BOOK IN THE FUTURE.UM, THAT THAT WAS SOMETHING I NOTICED AND, AND WANTED EVERYBODY TO KNOW ABOUT.
THAT WAS ALL, THAT'S A GREAT POINT, DOC, DR.
WHEN I SAY TECHNOLOGY INFRASTRUCTURE, UM, THAT MEANS MORE SPACE FOR TECHNOLOGY, UM, TO ENSURE THAT WE CAN MEET THE LOADS THAT THEY'RE GOING TO HAVE, UM, MORE AIR CONDITIONING AS WELL.
SO IT'S MORE THAN PULLING WIRE, ALTHOUGH, AND ADDING CAMERAS, BUT THAT'S A BIG PART OF IT, BUT THE INFRASTRUCTURE IS GIVING THOSE SPACES THAT ARE NEEDED FOR THOSE TECHNOLOGY CLOSETS.
AND AS TECHNOLOGY GROWS THE NEEDS FOR THOSE CLAUSES GROW AS WELL.
UM, AND I, IF I CAN, I'LL JUST STOP HERE AND MAKE ONE POINT THAT I KNOW, I BELIEVE WE MADE AN OPERATIONS COMMITTEE IS THAT AS WE'RE BUILDING THIS TECHNOLOGY INFRASTRUCTURE, WE'RE LEAVING THE EXISTING TECHNOLOGY INFRASTRUCTURE ALONE.
SO WE'RE BUILDING A PARALLEL SYSTEM.
SO WE WON'T TURN THINGS OVER, UH, UNTIL WE'RE COMPLETELY DONE.
SO THERE SHOULD BE NO INTERFERENCE WITH WHAT WE'RE DOING WITH THE CURRENT TECHNOLOGY THAT'S BEING USED IN THE SCHOOL, THE TECHNOLOGY INFRASTRUCTURE, THE SCHOOL.
SO JUST WANTED TO MAKE THAT CLEAR MR. SMITH, UH, DR.
RODRIGUEZ, JUST A FOLLOW-UP TO MR. CAMPBELL, MR. CAMPBELL'S COMMENT EARLIER, UH, IS THERE A PROCESS AND WHO, AND IF THERE IS, WHAT IS THE PROCESS FOR INSPECTING THE BUILDING AFTER THE SUMMER PROJECTS ARE OVER AND WHO WOULD BE RESPONSIBLE FOR IT? GO AHEAD, MR. RONNIE.
SO IT MAY DEPEND ON THE PROJECT.
UM, AS YOU KNOW, OUR, UH, JURISDICTION, OUR BUILDING INSPECTOR IS OSF.
UM, WE DO ALSO HIRE A THIRD PARTY INSPECTOR.
SO THERE'S TWO WAYS OR THREE WAYS ARE INSPECTED.
ACTUALLY YOU HAVE A THIRD-PARTY INSPECTOR, YOU HAVE OSF.
THAT IS OUR, UM, BUILDING PERMITTING AGENCY AND STATE INSPECTOR FOR THE DEPARTMENT OF EDUCATION.
AND THEN OF COURSE YOU HAVE OUR OWN INTERNAL INSPECTIONS.
SO OUR, OUR PROJECT MANAGEMENT TEAM, UH, IS IN SPOT AND IS RESPONSIBLE FOR INSPECTING.
AND ACTUALLY I'LL ADD A FOURTH ACCOUNT TO CANADA, ROY, UH, WE'D ALSO BRING IN OUR DESIGN TEAM.
SO AT THE COMPLETION OF EVERY PROJECT, UM, IF IT'S, UH, ELECTRICAL, YOU'LL HAVE THE ELECTRICAL ENGINEERS AND THEIR PEOPLE ENSURING THAT IT WAS DONE PROPERLY, YOU'LL HAVE THE MECHANICAL ENGINEERS AND THEIR, UH, PERSONNEL COMING IN TO MAKE SURE THOSE SYSTEMS WERE DONE IN PROPERLY PROPERLY.
YOU HAVE ARCHITECTS THAT ARE MEETING WEEKLY WITH THE OWNER AND THEY SEND OUT THEIR REPS TYPICALLY FOR SOME WORK PROJECTS ON A WEEKLY BASIS.
UM, I'LL GIVE YOU CLARIFICATION.
MY QUESTION IS WHO WAS, WHAT'S THE PROCESS AND WHO'S RESPONSIBLE TO CHECK THE BUILDING AND MAKE SURE THAT IT'S SAFE FOR THE KIDS TO RETURN IN THERE WHOSE JOB TO WHOSE JOB IS IT TO INSPECT THE BUILDING THAT, THAT, THAT FOR CLARIFICATION, FOR SAFETY.
SO THAT WOULD BE THE SAME ANSWER.
I MEAN, EVERYTHING FALLS UNDER THE JURISDICTION OF OSF.
OSF MAY RELEASE SOME OF THOSE, UH, RESPONSIBILITIES TO SAY THE LOCAL FIRE MARSHALL, DEPENDING ON THE PROJECT, IN INSTANCES, OSF MAY REVIEW OUR THIRD-PARTY INSPECTIONS AND NOT ACTUALLY DO AN INSPECTION, BUT ANY ITEM THAT INVOLVES LIFE SAFETY, LIFE SAFETY IN OUR WORLD, OF COURSE, ARE FIRE SPRINKLER SYSTEMS, FIRE, ALARM SYSTEMS, UH, DOOR HARDWARE, UH, SOMETIMES HPAC SYSTEMS WHEN THEY'RE TIRED, TIED TO THE FIRE ALARM, REALLY ANYTHING HAS ANYTHING TO DO WITH, UM, YOU KNOW, THE EXITING OF THE BUILDING OR ANYTHING OF THAT NATURE.
OSF WILL COME DOWN AND INSPECT THOSE THEMSELVES.
IF IT IS SOMETHING THAT IS NOT A LIFE SAFETY ITEMS, SUCH AS PAINT OR FLOORING, UM, THEY, THEY MAY NOT EVEN REQUIRE OUTSIDE INSPECTION.
IF IT IS AN HR ALL DUE RESPECT, I HAD TO KEEP STOPPING YOU.
BUT AS LONG AS YOU'RE GIVING ME A LONG LIST OF THINGS, AND I JUST WANT TO GO BACK TO MR. CANNIBALS, WHAT HE SAID, I DON'T WANT NONE OF THE BOARD MEMBERS TO MISS IT.
IT SEEMED LIKE HE HAD A DEEP CONCERN THAT THE BUILDING WAS UNSAFE AND WE HAVE KIDS IN THE BUILDING.
AND MY, AND I JUST WANT TO KNOW AS A FIRM, AS A BOARD MEMBERS FOR BUFORD COUNTY SCHOOL DISTRICT, WHO IS HELD RELIABLE FOR THAT ON BEHALF OF THE SUPERINTENDENT, DR.
RODRIGUEZ, I WOULD LIKE TO KNOW WHO'S WHO, WHO, WHOSE JOB IS IT TO MAKE SURE THAT THE BUILDING IS HELD TO A SAFE FOR KIDS TO GO IN THERE AND TO BE PRODUCTIVE LEARNING GOING ON THAT THAT'S THE UNDERSTANDING BECAUSE MR. CAMPBELL SEEMED LIKE HE WAS VERY CONCERNED ABOUT THAT, AND I DON'T WANT THAT TO BE OVERSHADOWED.
[03:50:01]
SO LET ME IN MR. CAMPBELL'S INSTANCE, HE WAS TALKING ABOUT AREAS WHERE KIDS ARE NEAR CONSTRUCTION.UM, SO OF COURSE, WHAT WE ARE DOING AND WHAT I WAS REFERRING TO IN MY RESPONSE TO HIM IS WE'RE SECURING THOSE AREAS.
SO THEIR KIDS ARE NOT ABLE TO GO IN THERE OR EVEN GO ANYWHERE NEAR IT, BUT THE CONSTRUCTION AREA AND THE SAFETY OF THE CONSTRUCTION AREA IS THE RESPONSIBILITY OF THE CONTRACTOR.
SO THE CONTRACTOR IN AREAS THAT ARE DEDICATED FOR CONSTRUCTION, UM, FOR THE MOST PART, THAT THAT IS THEIR AREA OF RESPONSIBILITY.
I'D GO AS FAR TO SAY, AS OWNERSHIP, ALTHOUGH WE CAN COME IN AND TRUMP THEM IF NEEDED, BUT ANY AREAS UNDER CONSTRUCTION, UM, FALL UNDER THE RESPONSIBILITY OF THE CONTRACTOR.
NOW WE OVERSEE THEIR WORK TO ENSURE THAT THEY'RE MANAGING IT IN A SAFE FASHION, BUT THAT IS THEIR LEGAL RESPONSIBILITY.
DOES APPROACH, DOES THE BUILDING PRINCIPAL HAVE ANY INPUT AND WITH THE BUILDING BEING SAFE? OH, OF COURSE.
ANY CONCERNS THE PRINCIPAL HAS, WE'RE GOING TO ADDRESS THOSE IMMEDIATELY.
UM, MAY I GO FORWARD, UM, MS. CHAIRWOMAN, THE REFERENDUM PROJECT CONTINGENCY LOG.
SO THE GOOD NEWS ON THE PROJECT CONTINGENCY LOG.
SO WHAT WE DO HERE IS TRACK ANY OF OUR EXPENSE EXPENSES THAT ARE USED OUT OF CONTINGENCY, OR THERE'S AN OWNER CONTINGENCY POT AS THE ENTIRE REFERENDUM.
THE GOOD NEWS, OR WHAT'S EASY HERE IS WE HAVE NOT SPENT ANY MONEY SINCE THE LAST TIME WE DID OUR REPORT.
UM, AND THIS IS REPORTED TO THE CLOCK.
IT IS REPORTED THE OPERATIONS COMMITTEE, AND NOW IT IS REPORTED TO YOU.
IF WE DO HAVE AN EXPENSE THAT WE USE, IT WILL BE ADDED TO THIS REPORT.
ALL RIGHT, NEXT, LIKE COMMUNITY OUTREACH.
UM, I DO INVITE EVERYBODY TO KNOW THAT ALL THE PROJECT INFORMATION IS ON THE WEBSITE.
THE CLOCK MEETINGS ARE ON THE WEBSITE, PICTURES OF PROJECT STATUS REPORT.
THOSE ARE KEPT UP TO DATE ON A, AT LEAST A MONTHLY BASIS.
SO IF YOU'RE INTERESTED ON THE STATUS OF ANY OF OUR CONSTRUCTION PROJECTS, PLEASE VISIT THE WEBSITE.
UM, ANOTHER BIG ITEM TO MAKE SURE EVERYBODY'S AWARE OF.
AND I HOPE ALL THE BOARD MEMBERS ARE AWARE AND I HOPE TO SEE YOU ALL THERE, BUT THE RIBBON CUTTING FOR RIVER RIDGE ACADEMY WILL OCCUR ON CENTER SEPTEMBER 23RD, PLEASE, WHERE YOU'RE STARTING.
UH, IF YOU HAVE SEEN IN 1145, ACTUAL TO START WILL BE NOON, HOPE TO SEE YOU ALL THERE.
THAT'S, THAT'S KIND OF OUR FIRST BIG PROJECT THAT'S BEING COMPLETED.
SO I'M VERY EXCITED TO GET THAT GOING.
AND IT'S JUST HOPE EVERYONE IS PLEASED WITH THE END RESULT AS WE ARE.
UM, AND THEN I ALREADY MENTIONED, BUT IT'S WORTH MENTIONING AGAIN, BATTERY CREEK HIGH SCHOOL, THE ZOOM MEETING WILL BE TOMORROW NIGHT AT SIX 30.
I HOPE TO SEE YOU THERE AS WELL.
UM, IN THAT THEY'LL PRESENT, UH, THE CONCEPT LAYOUTS FOR ALL THE IMPROVEMENTS THAT ARE GOING TO OCCUR AT BATTER CREEK HIGH SCHOOL.
AND THEN AGAIN, IN OCTOBER MID OCTOBER, WE WILL HAVE OUR SECOND COMMUNITY MEETING FOR ROBERT SMOCKS.
SO MR. AUDEN, CAN YOU TELL ME THE RIBBON CUTTING CEREMONY? WHAT'S THE TIME ON THAT? IT'S AT NOON.
AND HOW LONG IS IT? UM, IF YOU'VE BEEN TO ANY RIBBON, I WOULD EXPECT IT NOT TO LAST MORE THAN 30, 45 MINUTES.
THE HEARING PERFORMANCE REVIEW.
UM, SO IF YOU'RE AWARE, JUST TO GIVE A BRIEF HISTORY OF THIS, UM, WE, I BROUGHT TO BOTH THE BOARD AND THE OPERATION COMMITTEE AND THE CLOCK, HOW, UM, QUESTIONS THAT WERE GOING TO BE USED FOR THIS EVALUATION TOOL.
IT MAINLY COMPOSED OF A FEW QUESTIONS THAT, UH, ARE QUANTITATIVE AND OTHERS THAT ARE COMPLETED VIA SURVEY OF MEMBER PARTICIPANTS IN PROJECTS.
AND WE WENT THROUGH THE SURVEY WITH THE CLOCK, UH, GOT SOME COMMENTS, BUT THAT IN FRONT OF THE OPERATIONS COMMITTEE RECEIVED COMMENTS, BROUGHT THAT TO THE BOARD, RECEIVED SOME COMMENTS THERE.
AND NOW AFTER DOING THAT, A COUPLE OF TIMES WITH ALL THREE OF THOSE GROUPS, WE'RE ACTUALLY PUTTING IT TO USE.
SO THE SURVEY WAS PUT OUT TO THE PUBLIC AND THESE ARE THE RESULTS QUESTION.
YOU WILL SEE THAT IT'S A YELLOW.
THE REASON WHY IT'S A YELLOW IS WE, WE BUDGETED A STAFFING AMOUNT AT THE START OF THIS YEAR.
UM, ONE OF THE SUGGESTIONS THAT WAS MADE BY THE CLOCK, AND I BELIEVE THE BOARD AT THE SAME TIME WAS THAT IN EVALUATING HERE, WE EVALUATE
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HIM EVERY YEAR AND SET A CONTRACT ON A YEARLY BASIS.SO BASED ON WHAT WE SET OUR BUDGETED AMOUNT AND A CONTRACT AMOUNT FOR THIS YEAR, WE'RE ACTUALLY BEHIND SCHEDULE AND THE AMOUNT OF HOURS USED.
SO THERE IS EXTRA CAPACITY THERE FOR US TO USE WITH HARRY.
NOW, THE GOOD NEWS IS OF COURSE WE'RE ONLY BEING BILLED ON AN HOURLY BASIS.
SO WE ONLY GET BILLED FOR WHAT WE USE.
SO IF YOU GO THE NEXT ONE, B ADHERE TO STAFFING BUDGETS, GREEN LIGHT, BECAUSE WE'RE USING LESS HOURS.
OF COURSE, WE'RE SPENDING LESS THAN WE BUDGETED FOR THIS FEATURE AS WELL.
AND WE'VE ONLY SPENT 60% OF THE BUDGET ITEM C IS EXPERTS TO THE TEAM.
THAT'S A REVIEW OF THE RESUMES OF THE INDIVIDUAL SUPPLIED BY HEARING AND ANALYSIS OF THEIR RESUMES COMPARED TO THE SKILLS NEEDED.
AND AS YOU SEE THERE, THAT'S A SCORE OF 90 PROFESSIONALISM.
THIS WAS PART OF THE SURVEY QUESTIONS.
UH, YOU'LL SEE THEIR SCORE A 4.17 AND JUST, UH, UH, GO OVER THE SURVEY.
UH, THE WAY THE SURVEY WAS SENT OUT, IT WAS SENT OUT TO, UH, SENIOR STAFF TO, TO PRINCIPALS INVOLVED WITH HEARING PROJECTS, UH, THREE CLOCK MEMBERS AND TO THE MEMBERS OF OPERATIONS OF THE OPERATIONS COMMITTEE OF THE BOARD.
NEXT, A RELATIONSHIP WITH THE DISTRICT.
IF YOU SLIDE DOWN, YOU'LL SEE THAT THE SCORE IS A 4.33.
THAT WAS A SURVEY QUESTION IN WBE PARTICIPATION.
NOW THIS IS TAKEN DIRECTLY FROM THE HOURS THAT WERE SUBMITTED BY HEARING.
AND IF YOU SEE THERE, THEY SCORED A FOUR, UH, THEIR AMOUNT OF B E PARTICIPATION IS 38.3%, WHICH EXCEEDS THE DISTRICT GOAL OF 20%.
AND THAT'S WHY THEY GOT THAT GREEN SCORE.
PROJECT MANAGEMENT WAS A SURVEY QUESTION, SORRY, THAT WAS A HEADING COMMUNITY INVOLVEMENT.
AND IT WAS A SURVEY QUESTION WHERE THEY RECEIVED A YELLOW, THIS IS AN AREA WHERE, UM, WE THINK WE MAY LOOK AT CHANGING THE WAY WE SCORE THESE.
CAUSE THE REASON THEY GOT A YELLOW WAS THEY DID RECEIVE A FEW NAS OR APPLICABLE.
AND THAT, UM, WHICH IS A THREE, WHICH BROUGHT THEIR SCORE FROM A FIVE DOWN TO A FOUR.
AND ON OUR SCORING SCALE THAT WE'D SUBMITTED PREVIOUSLY, FOUR WOULD BE A YELLOW, HAD TO BE ABOVE A FOUR.
NOW, THE REASON WHY I THINK WE NEED TO CHANGE THIS IS THAT THAT YELLOW SCORE IS THERE WERE NO DISSATISFIED OR STRONGLY DISSATISFIED.
UM, SO I THINK THAT'S NOT A PROPER REPRESENTATION.
WE'VE HAD TWO WAYS OF LOOKING AT THIS.
UM, A CLOCK SUGGESTED WE CHANGE THAT SCORE TO BE A FOUR AND ABOVE AS GREEN AND ALL THE YELLOWS YOU SEE HERE, IF THAT WOULD HAVE BEEN, THE CASE WOULD BE GREEN.
I KNOW WE HAD SOME CONDOMS STATIONS IN THE OPERATIONS COMMITTEE ABOUT ACTUALLY TAKING THOSE SCORES OUT AND REMOVING THEM AND THEN AVERAGING THEM.
AND IN THAT CASE, THESE WOULD ALL BE GREEN AS WELL.
SO EITHER WAY, IF WE TAKE EITHER ONE OF THOSE ITEMS, UM, THOSE WOULD HAVE BEEN GREEN SCORES, MANAGING SCHEDULE.
UM, ANOTHER QUESTION SURVEY WAS GREEN MANAGING THE BUDGET.
UH, THEY SCORED A HUNDRED PERCENT JUST BASED ON RIGHT NOW AT ALL.
BUDGETS ARE UNDER BUDGET DISPUTE RESOLUTION.
THAT'S SOMETHING THAT REALLY THEY HAVEN'T HAD TO DEAL WITH SO FAR, BUT THEY SCORED A FOUR, WHICH SHOULD HAVE BEEN A YELLOW.
AND THAT'S PARTIALLY BECAUSE THEY HAVE NOT HAD THAT ITEM OF CONCERN.
THAT'S PROBABLY WHY THEY GET A LOT OF DNAS AND NON APPLICABLES SAFETY, UH, FOR, UM, CONSTRUCTION PHASING 4.5, WHICH IS GREEN QUALITY CONTROL OR FOUR GO DOWN TO REFERENCE TO MANAGEMENT COMING FROM THE INDIVIDUAL SURVEY GROUPS YET THE CLOCK OPINION, WHICH WAS A 4.0, THERE ARE NO PUBLIC OPINIONS.
AT THE TIME I PUBLISHED THIS, WE SAID NO SURVEYS.
SINCE THAT TIME I WAS CORRECTED.
AND WE DID GO BACK AND REVIEW THAT.
AND WE DID HAVE, UM, MR.
THOSE ARE THE ONES, UH, THAT'S THE ONE THAT CAME FROM THE BOARD MEMBERS.
SO TO CORRECT THIS, WE DID RECEIVE A SURVEY FROM A BOARD MEMBER.
I ACTUALLY DON'T KNOW WHICH ONE IT CAME FROM BECAUSE THERE WAS NOT A NAME ON IT.
SO, UM, I DO NEED TO CORRECT THAT QUALITY OF INFORMATION.
THE NEXT ITEM, UH, WE CAN SCROLL DOWN.
ROBIN WAS A GREEN AT 4.6 STANDARD YELLOW AT 4.0 THEIR MANAGEMENT PLAN AT GREEN AND A 4.2,
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CONTINUE TO SCROLL DOWN AND FINALLY THEIR WEBSITE AND UPKEEP TO THE WEBSITE, GREEN BULLET 0.33.SO THIS EVALUATION TOOL AND THIS, WITH EVERYTHING, YOU KNOW, FOR THE MOST PART, BEING A GREEN OR JUST BELOW A GREEN, THIS IS WHAT WE WILL USE PRIOR TO, UM, PUTTING TOGETHER THE NEXT, UH, CONTRACT FOR NEXT YEAR, NEXT AMENDMENT FOR NEXT YEAR.
UM, SO I'LL STOP THERE AND SEE IF THERE ARE ANY QUESTIONS.
UM, SO CAN YOU TELL ME WHAT, UM, STANDARDS MEASURES THAT WAS A YELLOW AND ALSO SAFETY WAS A YELLOW DO, WAS, WERE THERE SAFETY ISSUES THAT HAVE BEEN CORRECTED? NO, I'D SAY WE'RE NUMBER ONE.
UM, THE STANDARDS HAS TO DO WITH THAT.
ALL OUR PROJECTS HAVE SET STANDARDS, UM, THAT WE'RE, WE ARE DOING ALL OUR PROJECTS CONSISTENTLY AND, AND THERE'S A STANDARD SET THAT IS BEING USED IN ALL PROJECTS.
UM, THE REASON THAT ONE GOT A 4.0, AND I KNOW THIS AFTER REVIEWING THE, THIS ONE SPECIFICALLY, AND IT'LL BE THE SAME REASON FOR SAFETY.
UM, WE HAD SEVERAL RESPONSES WHERE IT WAS NON-APPLICABLE OR, UM, UH, WHAT'S THE OTHER ONE NON-AP OR NEITHER AGREE NOR DISAGREE.
SO WHAT THAT INDICATED, UM, SUCH AS PRINCIPALS WHO MAY NOT HAVE NECESSARY EXPERIENCE ON THE STANDARD SIDE OR, UM, STAFF MEMBERS OR OTHERS WHO WOULDN'T KNOW THE SAFETY SIDE.
SO IT WAS MORE AN INDICATION OF INDIVIDUALS FILLING OUT THE SURVEY WE'RE UNAWARE IN THIS CATEGORY, IF THERE WAS GOOD OR BAD.
AND I BELIEVE THAT COMES TO THE END OF MY PRESENTATION.
UM, ALTHOUGH I DO WANT TO MAKE ONE OTHER QUICK ITEM BEFORE I ANSWER ANY OTHER QUESTIONS.
UM, WE HAD A CONVERSATION IN THE OPERATIONS COMMITTEE ABOUT CASHFLOW AND HIS MR. DOWLING SAID, UM, THAT WAS NOT PART OF THIS REPORT.
THAT WAS PART OF A REPORT GIVEN TO THE CLOCK.
AND WE WILL PROVIDE THAT TO THE OPERATIONS COMMITTEE GOING FORWARD.
AND ALSO YOU HEARD THERE WAS A CASHFLOW DISCUSSION THAT, UM, MR. BARBER HAD IN HIS CLOCK, UH, PRESENTATION LAST NIGHT.
I JUST LIKED TO REPORT THAT ONE OF OUR CONCERNS ON THE CASHFLOW IS THAT WE WERE LOW THIS WEEK.
WE HAVE SEEN A BIG INFLUX OF PAY APPS COME IN.
SO WE ARE SEEING THAT TURN A CORNER AS OF JUST THIS WEEK, I'D SAY ONE DAY, THIS WEEK I HAD, YOU KNOW, OVER FIVE OR ACTUALLY OVER $6 MILLION WHERE THE PAY APPS COME IN.
SO THAT'S A SIGNIFICANT MOVE FORWARD IN THAT DIRECTION.
SO WITH THAT, I'LL STOP AND ANSWER ANY QUESTIONS.
ANYONE HAS MR. SMITH, JUST GOING TO TELL YOU, I DO APPRECIATE YOUR, YOUR REPORT, UM, AS WELL AS, UH, IN, IN THE FUTURE, COULD YOU CAJOLE MAKE SURE THAT, UM, THAT YOU HAVE DATES ON THE REPORT? SO JUST SO WE CAN GO BACK AND LOOK AT THE REPORTS AND SEE WHICH MONTH IT WAS, BECAUSE SOMETIMES I KIND OF PUT THEM TOGETHER AND I'M NOT SURE WHICH WE GOT THESE UPDATES ON.
SO JOBS PUT SOME DATES ON THEM ON THE INDIVIDUAL PAGES, SIR, THE PAGE NUMBER.
I APPRECIATE THAT THE DATES ON EVERY PAGE AND THE, I APPRECIATE THAT CAN DEFINITELY DO THAT.
MR. ROTTING UP SHOOTING THE CASHFLOW ISSUE.
ONE OF THE PROBLEMS I UNDERSTAND WAS THE AMOUNT OF STAFFING TO MAKE SURE THAT ALL INVOICES ARE PROPERLY EDITED AND CHECKED OUT TO MAKE SURE THAT PROPERLY SET UP AS THAT STAFFING ISSUE HAD BEEN SOLVED FOLKS IN THE FINANCE DEPARTMENT.
WELL, I WOULD SAY I'M GOING TO RECOGNIZE THAT YES, WHAT YOU REFERRED TO IS AN ISSUE, BUT AT THE SAME TIME I'M GOING TO STATE, THAT'S NOT THE ISSUE FOR THE CASHFLOW PROBLEM.
SO WE'VE GOT TWO DIFFERENT ISSUES HERE.
THERE IS A, A STAFFING ISSUE INTERNALLY, AND I'LL BE GLAD TO LET TAWNY CROSBY ADDRESS THIS, THAT WE ARE WORKING THROUGH.
HEARING TWO, AS YOU SAW, WE HAVE ADDITIONAL STAFFING BUDGET.
WE'RE GOING TO BRING ADDITIONAL PEOPLE ON TO ASSIST WITH THAT.
UM, BUT OUR PROBLEM ON THE CASHFLOW WAS MORE OF A PROBLEM OF NOT HAVING PAY APPS SUBMITTED.
UM, WE WEREN'T GETTING THE VOLUME OF WORK BEING REQUESTED TO BE PAID FOR THAT WE WERE GETTING DONE IN THE FIELD.
UM, SO WE STILL HAVE ONE CONTRACTOR OUT THERE TO BE HONEST, THAT HAS NOT SUBMITTED A PAY APP.
AND THEY'VE BEEN WORKING SINCE MAY.
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WE'RE GOING TO HAVE A MEETING WITH AND SEE WHAT IS NEEDING TO ASSIST THEM, UM, WITH GETTING THOSE PAY APPS IN, YOU KNOW, WHAT, WHAT'S THEIR HOLD UP.SO THAT'S A MEETING THAT WE'RE LOOKING TO SCHEDULE.
I THINK WE MAY HAVE ALREADY SCHEDULED IT FOR NEXT WEEK.
UM, BUT ON THE STAFFING I'LL, I'LL, UM, LET TANYA, IF SHE WOULD LIKE TO ADDRESS THAT OR ANSWER THAT IN ANY WAY FROM ROBERT, UM, AND MR. GUYER, UH, AS THE, UH, VOLUME OF CONSTRUCTION HAS INCREASED, UH, THE AMOUNT OF STAFFING IN THE FINANCE DEPARTMENT HAS NOT.
AND SO, UH, THAT ADDED WITH THE, UM, MULTIPLE AUDITS WE HAVE GOING ON, PLUS A, AN AMENDED BUDGET FOR THE NEW, FOR THIS YEAR AND AN, A NEW BUDGET FOR THE NEXT YEAR.
UM, I HAVE HAD SOME CONCERNS ABOUT THE VOLUME AND THE LEVEL OF WORK, UM, AS THOSE PAY APPS COME IN AND THE REVIEW OF THEM, THE PROCESSING OF THEM.
AND SO WHAT WE HAVE DONE IS RE REQUESTED THAT HEARING, UM, EXPAND, AUGMENT THEIR STAFF WITH ADDITIONAL ACCOUNTING SUPPORT, AND WE'RE IN THE PROCESS OF REVIEWING THE JOB DESCRIPTION.
AND I, AS SOON AS WE HAVE A FINAL DISCUSSION OF THE VALIDITY OF THE, OR THE ACCURACY OF THE JOB DESCRIPTION, AND WE'RE CONFIDENT THAT THE ITEMS ARE THE AREAS THAT WE'RE CONCERNED ABOUT ARE MET, THEN WE WILL MOVE FORWARD WITH, UH, ALLOWING, UH, GIVING THE GREEN LIGHT TO HARRY, TO MOVE FORWARD WITH HIRING SOMEONE FOR THAT POSITION.
AND WITH THAT, MY REPORT IS CONCLUDED.
I'LL ANSWER ANY QUESTIONS ANYONE HAS.
UM, HER NEXT ITEM IS STORAGE OF COMPLAINTS AND GRIEVANCES HR.
AND JUST TO GIVE YOU A LITTLE BACKGROUND ON THIS ONE, UM, MR. SMITH, UH, BROUGHT TO THE OPERATIONS COMMITTEE AN ISSUE WHERE FOLKS FELT THAT THEIR COMPLAINTS SLASH GRIEVANCES WERE NOT BEING FOLLOWED THROUGH ON, IN A DISCUSSION OF THAT.
WE REALIZED WE COULDN'T SAY THAT WAS, OR WASN'T TRUE BECAUSE WE DIDN'T HAVE A CENTRALIZED DATABASE OF ALL GRIEVANCES COMPLAINTS.
SOME, SOME WERE BEING RESOLVED AT THE SITE LEVEL AND THOSE RESOLUTIONS WERE NOT IN A CENTRALIZED DATABASE.
SO THERE WAS NO WAY TO TRACK ALL GRIEVANCES.
AND SO THAT WE FELT THAT WAS A HOLE THAT NEEDED TO BE REPAIRED.
UM, AND WE FELT THE FIX WAS TO HAVE A CENTRALIZED DATABASE, SO THAT THAT'S KIND OF THE BACKGROUND WE FELT THAT WOULD RESOLVE ANY QUESTIONS ABOUT FOLLOW THROUGH AND TRACKING OF COMPLAINANTS.
SO WITH THAT, UH, THIS WALTON, I WILL TURN IT OVER TO YOU.
YOU'RE MUTED BECAUSE I GOT IT.
MADAM CHAIR AND BOARD MEMBERS TONIGHT, I HAD WITH ME, THE HR TEAM, MANY OF WHOM WORK TIRELESSLY TO GET HR TASK DONE.
AND ONE OF THE THINGS WE DID WITH THE OPERATIONS COMMITTEE MEETING AFTER WE PRESENTED OUR STORAGE SYSTEM WAS TO TALK ABOUT THE COVID 19 IMPACTS ON EMPLOYEES.
SO WE'RE GOING TO DO BOTH OF THOSE TONIGHT.
I'M GOING TO BEGIN WITH MATT HOT WALKING YOU THROUGH WHAT WE HAVE THIS, UM, DETERMINED TO BE THE BEST AVENUE FOR US TO TAKE IN ORDER TO BECOME WITH ALL GRIEVANCES AND COMPLAINTS.
SO I'M GOING TO INTRODUCE MATT, AND WHEN HE FINISHES THAT WE'LL MOVE RIGHT INTO THE COVID-19 IMPACTS ON EMPLOYEES, MATT, GOOD EVENING, MADAM CHAIR AND MEMBERS OF THE BOARD.
UM, SO WE'RE TAKING A LOOK AT WHY DO WE NEED AN HR MANAGEMENT TOOL? AND REALLY WHAT WE'RE LOOKING TO DO IS WE'RE LOOKING TO STANDARDIZE THE MANAGEMENT PROCESS AND REPORTING OF HARASSMENT AND GRIEVANCE CLAIMS AND INCIDENTS.
DISTRICT-WIDE, WE'RE LOOKING FOR A CENTRALIZED WAY TO MAINTAIN RECORDS.
WE ALSO WANT TO MAKE SURE WE'RE FOLLOWING THE LOCAL, THE STATE AND FEDERAL GUIDELINES, AND WE WANT TO MAKE SURE WE'RE PROTECTING EMPLOYEES AND PROTECTING THE DISTRICT.
SO HAVING A CENTRALIZED SYSTEM, WHAT THAT ALLOWS US TO DO, UM, THE IDEAL
[04:10:01]
VENDOR WILL, WILL BE WEB-BASED.THE IDEAL VENDOR WILL ALSO HAVE A CONFIGURABLE PLATFORM SO THAT WE CAN TAILOR THE PROGRAM TO MEET THE NEEDS OF THE DISTRICT.
SOME OF THE FUNCTIONS WE'RE LOOKING FOR ARE TO BE ABLE TO STORE AND ACCESS DATA, UM, CASE FILES AND TEMPLATES THAT WE CAN STANDARDIZE OURSELVES, THAT WE CAN CREATE OURSELVES.
WE ALSO WANT TO BE ABLE TO CATEGORIZE INCIDENCES THAT ALLOW US TO IDENTIFY TRENDS EITHER WITHIN CERTAIN PERSONNEL, WITHIN CERTAIN BUILDINGS OR WITHIN THE DISTRICT THAT WILL ALLOW US TO THEN BE ABLE TO ADDRESS, UM, TRAINING WITH THE PRINCIPALS AND ALSO, UM, TRAINING WITH THE EMPLOYEES STANDARDIZED SYSTEM OR A CENTRALIZED SYSTEM ALSO HELPS US TO MAKE DECISIONS BASED THAT BASED ON DATA AND THE MANAGEMENT SYSTEM WILL IMPROVE THE EFFICIENCY AND PROCESSING AND THE ACCURACY OF HANDLING ALL OF THE INCIDENCES, THEREBY MEETING, UH, MITIGATING AGAINST THE POTENTIAL LIABILITY THAT EXISTS WHEN REPORTS COME IN.
SO IT ALSO ELIMINATES THE PROBLEM OF THE INTERNAL RESOLUTIONS THAT MR STRIPPER TALKED ABOUT, UM, AS HE INTRODUCED THIS, UM, THIS, UH, CONCEPT, UM, ROBIN, THANK YOU.
SO OUR RETURN ON INVESTMENT, THE RETURN ON INVESTMENT, UM, BY STANDARDIZING THE INVESTIGATIONS, WE STANDARDIZE THE PROCESS, UH, ALL THE WAY FROM THE REPORTING THROUGH THE RESOLUTION.
WE IMPROVED THE REPORTING PROCESS BY HAVING MULTIPLE WAYS FOR EMPLOYEES TO BE ABLE TO FILE COMPLAINTS OR HARASSMENT OR GRIEVANCE, UM, CLAIMS. AND PART OF THAT INVOLVES DATE AND TIME STAMPING THAT ALSO WILL ALLOW US AS, UM, AS A CENTRAL OFFICE TO BE ABLE TO, UH, ENTER INTO A WORKFLOW SO THAT WHEN A REPORT DOES COME, SOMEBODY AT THE DISTRICT OFFICE WILL KNOW THAT THE REPORT HAS BEEN FILED AND THEN CAN ASSIGN THAT REPORT TO THE APPROPRIATE INVESTIGATIVE TEAM.
ALSO ANY REPORTS OF HARASSMENT AND GRIEVANCES FILED, UH, THAT INCREASES THE PROBABILITY OF LITIGATION, BUT BY HAVING A CENTRALIZED PLACE WHERE WE CAN LOCATE ALL OF THIS INFORMATION, THAT ALLOWS US TO MAKE SURE WE CAN HAVE ACCOUNTABILITY AND OVERSIGHT IN THE PROCESS.
THE OTHER THING IS THAT DATA IS GOING TO HELP US IDENTIFY TRENDS AND SUPPORT ANY CLAIMS. AND IT ALSO INFORMS THE DISTRICT ON ADDITIONAL TRAINING THAT WE MIGHT NEED TO TAKE, SAY, FOR EXAMPLE, IN SAFE SCHOOLS, AND FINALLY HAVING A CENTRALIZED SYSTEM ALLOW US TO MEET FEDERAL TITLE NINE REQUIREMENTS.
AND AT THIS TIME I WOULD LIKE TO TURN IT OVER TO, UH, MY COLLEAGUE KIKI SWINTON, TO TALK A LITTLE BIT ABOUT THE NEW FEDERAL TITLE NINE REQUIREMENTS.
SO AS MR. HUNT, UM, JUST SPOKE ABOUT, WE DO HAVE NEW TITLE IX REQUIREMENTS THAT JUST WENT INTO EFFECT ON AUGUST 15TH.
AND, UM, THIS WOULD ALLOW US TO MEET THOSE REQUIREMENTS WITH REGARDS TO THE INVESTIGATIVE PROCESS, AS WELL AS ENSURING THAT WE HAVE, UM, MET ALL OF THE REQUIREMENTS OF THE TITLE IX REGULATION.
SO THIS OPERATING SYSTEM GOING TO GIVE US AN OPPORTUNITY TO BE ABLE TO TRACK WHAT'S GOING ON AT THE SCHOOL, BUT THEN TO ALSO FOLLOW UP THROUGH THE DISTRICT.
SO THESE ARE SOME FUNCTIONAL COMPONENTS THAT WE TALKED ABOUT, UM, AS A COMMITTEE, WHEN WE SAT TO DISCUSS THIS PLATFORM, AND I DO WANT TO MAKE CLEAR FOR THE BOARD THAT THESE ARE JUST TALKING POINTS.
THESE ARE, UM, THIS IS KIND OF OUR WISHLIST THAT WE'RE LOOKING FOR FROM VENDORS.
SO THIS IS NOT REALLY A, AN OFFICIAL FORMAL PRESENTATION OF ANY KIND, BUT THESE ARE SOME OF THE COMPONENTS THAT WE WISH FOR THE VENDOR TO BE ABLE TO HAVE.
THE FIRST THING IS AN INTAKE PROCESS, UM, THAT CONSISTS OF MULTIPLE SOURCES, MEANING THAT AN EMPLOYEE THAT NEEDS TO FILE A COMPLAINT COULD FILE ONE, UM, USING A WEB LINK USING THE TELEPHONE, UM, COULD WALK INTO THE OFFICE OF, LET'S SAY, A PRINCIPAL OR SOMEBODY IN THE HUMAN RESOURCES DEPARTMENT.
AND THAT REPORT WOULD BE ABLE TO START THEN AND THERE, UM, THAT ALSO STARTS THE TIMELINE AND THE TIMELINE IS CRITICAL BECAUSE WITHOUT THE TIMELINE AND SOMETHING BEING DATE AND TIMESTAMPED, WE DON'T EXACTLY KNOW.
AND SO IT'S HARD TO ENFORCE THE ADMINISTRATIVE RULE WHEN THE TIMELINE, UM, IS, IS ARBITRARY OR IS QUESTIONABLE.
UM, THE OTHER THING WE'RE LOOKING AT WITH THE CASE MANAGEMENT SYSTEM IS THAT IT'S GOING TO HELP WITH THE OVERSIGHT AND THE ACCOUNTABILITY OF THE PROCESS.
AND AS I MENTIONED BEFORE, AS A CASE WOULD COME IN, THAT WOULD GO TO A SUPER USER, BUT I'M JUST GOING TO USE THAT TERM, UM, OF A PERSON THAT WOULD BE THE SUPERINTENDENT OR HIS DESIGNEE OR THE DISTRICT ATTORNEY, AND THE SUPER-USER WOULD BE NOTIFIED OF AN INCIDENT AND WOULD BE ABLE TO ASSIGN THE INVESTIGATION TO EITHER A SITE USER OR SOMEBODY WITHIN THE HUMAN RESOURCES DEPARTMENT OR DETERMINED TO HANDLE THAT HERSELF.
UM, AND THAT ALSO ALLOWS US TO MONITOR ACTIVITY THAT WAY WE'LL HAVE A CENTRALIZED LOCATION, SO THAT THROUGHOUT THE DISTRICT, AT ANY TIME, WE CAN PULL
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A REPORT AND FIND OUT, UM, WHAT'S DO TO MAKE SURE THAT WE ARE IN COMPLIANCE WITH THE TIMELINES AND THE LAST, UM, COMPONENT WE'RE REALLY, UM, THAT IS AS A MUST HAVE AS A REPORT GENERATOR AND AN REPORT GENERATOR WILL ALLOW US TO STORE, UM, CURRENT AND HISTORIC RECORDS ALSO BE ALLOW, UH, ALLOW US TO STANDARDIZE OUR TEMPLATES ARE STANDARDIZED OUR REPORTS AND STANDARDIZED CORRESPONDENCE THAT GOES OUT TO THE EMPLOYEES AND THE INVOLVED PARTIES.AND ON IT ALSO ALLOWS US TO BE ABLE TO DO AN INTERNAL AUDIT AS NECESSARY.
SO WHAT THIS ALL MEANS FOR THE DISTRICT AND WITH THE EMPLOYEES IS THAT IT'S ONE OF THE THINGS THAT WE'VE IDENTIFIED AS WE KNOW THAT THAT CLEAR ROLES AND RESPONSIBILITIES FOR PEOPLE AT ALL LEVELS ARE GOING TO BE IMPORTANT.
AND THAT'S GOING TO INVOLVE THE DISTRICT PROVIDING TRAINING TO ADMINISTRATORS THAT HANDLE THE COMPLAINTS.
AND REALLY THAT'S GOING TO BE ABOUT THE DEFINITION OF WHAT IS A COMPLAINT VERSUS WHAT IS A GRIEVANCE VERSUS WHAT IS HARASSMENT.
AND I THINK FOR THE EMPLOYEES, IT'S IMPORTANT TO KNOW THAT JUST BECAUSE YOU FILE A GRIEVANCE DOESN'T NECESSARILY MEAN IT'S GOING TO BE FOUNDED FOR THE EMPLOYEE.
THE ACCOUNTABILITY FOR THE EMPLOYEE IS THAT THEY HAVE TO FOLLOW THE REPORTING PROCEDURES IF THEY, UM, ARE GOING TO, UM, TO INSTITUTE A REPORT, MEANING THAT IT HAS TO BE TIME AND DATE STAMPED AND HAS TO GO THROUGH ONE OF THE, UM, MULTIPLE WAYS OF SUBMISSION.
AND FINALLY, FOR ADMINISTRATORS, BECAUSE OF THE OVERSIGHT THAT THE PROGRAM WILL ALLOW US TO DO, THAT WE WILL FOLLOW UP INVESTIGATION.
THEY WILL ALSO FOLLOW UP ON THE REPORTING AND THEY WILL MAKE SURE THAT THEY ARE MEETING THE RESOLUTION TIMELINE.
AND FINALLY, THESE ARE OUR STAGES OF IMPLEMENTATION.
UM, WHEN THIS WAS BROUGHT TO THE HUMAN RESOURCE DEPARTMENT, WE PUT A TASK FORCE TOGETHER AND, UH, WE WANTED TO TAKE A LOOK AT AN ONLINE DEMONSTRATION TO FIND OUT, UM, MORE ABOUT WHAT THIS PROCESS ENTAILS.
AND WE, WE CONDUCTED THAT IN AUGUST OF 2020, THE CHIEF HUMAN RESOURCES OFFICER, UH, WE PRESENTED SOME INFORMATION AND SOME IDEAS TO HER.
AND, UM, THE APPROVAL FOR AN RFP, UH, WENT INTO EFFECT IN SEPTEMBER.
WE ALSO PRESENTED TO THE OPERATIONS COMMITTEE AND HERE TONIGHT, WE'RE HAVING THE HONOR OF PRESENTING FOR YOU.
OUR THIRD STAGE IS REALLY AT THE IMPLEMENTATION STAGE AND THAT'S WHERE, UM, AFTER THE RFP WINDOW CLOSES, WHICH IS ON SEPTEMBER 21ST, IT COMMITTEE WILL BE SELECTED AND THE COMMITTEE WILL THEN SELECT THE VENDOR.
AND THE VENDOR WILL ASSIGN A PROJECT TEAM TO THE DISTRICT.
AND ABOUT EIGHT TO 16 WEEKS IS WHAT THE TIMELINE IS IN ORDER TO BUILD THE PLATFORM AND GENERATE THE TEMPLATES THAT WE NEED FOR THE DISTRICT.
UM, AND REALLY THE, THE GENERATION OF THE PLATFORM HAS TO BE, WE WANT TO MAKE SURE IT'S INTUITIVE AND EASY FOR PEOPLE TO USE AND VERY STRAIGHTFORWARD SO THAT NOBODY CAN NOT, CAN MAKE MISTAKES IN THAT PROCESS.
AND WE IDEALLY HOPE TO HAVE THAT CONDUCTED BY THE END OF NOVEMBER, 2020.
AND, UH, THE FIFTH STAGE WOULD BE FULL IMPLEMENTATION AROUND DECEMBER OF 2020.
AND, UM, I DID WANT TO MAKE SURE THAT LITTLE ASTERISK THAT'S ADDED AT THE BOTTOM HERE THAT SAYS THE GOALS WILL BE TURNED INTO COMMITMENTS ONCE A VENDOR HAS BEEN SELECTED.
I JUST WANTED TO REMIND THE BOARD THAT THE RFP IS OUT STILL.
AND SO NO VENDOR HAS BEEN SELECTED.
THIS IS BARELY A LIST OF, UM, WISHES THAT WE HAVE AT THIS POINT IN TIME.
AND I'M SURE I'M COMPLETE AND I WILL TAKE THE FLOOR FOR QUESTIONS.
UH, I THINK THIS SOUNDS LIKE A GREAT PROGRAM, BUT I AM CONCERNED ABOUT THE COST AND YOUR RETURN ON INVESTMENT.
DOES THAT MAY GIVE YOU MY ISSUES THAT I, I WANT TO MAKE SURE IS ADDRESSED? GIVEN THE EFFICIENCY STUDY, FINDING THAT THE STAFFING LEVEL IN THE HR DEPARTMENT IS WELL UNDER WHAT IT SHOULD BE BY COMMON PRACTICE IN OTHER ORGANIZATIONS AT THIS SIZE AND COMPLEXITY WILL THIS PROGRAM INCREASE EFFICIENCY OF CURRENT EMPLOYEES AND THUS PROVIDE RETURN ON INVESTMENT AND SAVE US THE ADDITIONAL SALARY OF INCREASED STAFFING.
SO WHEN YOU COME TO US WITH THIS, WHEN YOU PICKED A VENDOR, I REALLY WANT TO SEE WHAT RETURN ON INVESTMENT WE'RE GOING TO GET FOR THE PURCHASE OF THIS PROGRAM.
UM, THERE IS A, A, AN ORGANIZATION CALLED THE GOVERNANCE RISK MANAGEMENT COMPLIANCE RESEARCH.
IT'S THE GRC 2020, UM, AND THEY HAVE CONDUCTED A RETURN ON INVESTMENT STUDY FOR, UH, A DISTRICT, OUR SIZE, WHICH WE EMPLOY APPROXIMATELY 3,900 EMPLOYEES, 3,900.
[04:20:01]
DEAD RANGE OR MID SIZE.AND THE RETURN ON INVESTMENT THEY'VE LABELED AT ABOUT SEVEN MONTHS, JUST UNDER SEVEN MONTHS.
THANK YOU, MR. DOWLING, NEED TO UNMUTE MR. DALLIN.
UH, HOW MANY COMPLAINTS DID YOU RECEIVE IN 2018, 2019.
AND HOW MANY COMPLAINTS CAME IN IN THE ABBREVIATED SCHOOL YEAR THAT WE JUST FINISHED ON TODAY? UM, PROBABLY YES.
MR. DOWLING, UH, THIS YEAR, THIS IS OUR ABBREVIATED SCHOOL YEAR, AND I BELIEVE WE ONLY HAD TWO GRIEVANCES THIS YEAR.
THAT'S WHY THAT YEAR BEFORE WE HAD APPROXIMATELY 12 GRIEVANCES, OUR GRIEVANCES USUALLY PAN OUT BETWEEN 10 AND 15 A YEAR THEY'RE THEY'RE NOMINALLY YEARS.
SO WHERE YOU'RE BUILDING THIS RATHER, WELL, YOU'RE BUILDING THIS ALL INCLUSIVE PROGRAM AND HIRING A VENDOR TO DEVELOP A PLATFORM TO HELP YOU TRACK A DOZEN CLAIMS HERE.
UH, CAN YOU BALLPARK HOW MUCH THAT YOU PLAN ON SPENDING FOR THAT? I THINK, AND DALE YOU'RE OUT THERE.
YOU CAN CORRECT ME IF I'M WRONG.
I THINK WE WERE LOOKING ABOUT AN INITIAL COST OF $24,000.
HOW MANY COMPLAINTS ARE COURAGE AT THE SAME TIME? UH, MR. DALLY, I, I CAN TELL YOU THE COMPLAINTS I SPOKE OF, OR THE COMPLAINTS AT THE DISTRICT LEVEL, OF COURSE YOU HAVE COMPLAINTS AT THE SCHOOL LEVEL AS WELL.
SO WE MULTIPLIED THE COMPLAINTS AT THE SCHOOL LEVEL THAT ARE RESOLVED AT A SCHOOL LEVEL THAT NEVER GET TO THE DISTRICT LEVEL.
THEY WOULD BE INCLUDED IN THIS PROCESS AS WELL.
SO THAT THAT NUMBER WILL INCREASE.
AND IF I MAY ADDRESS THE COST ALICE.
UM, YOU KNOW, I'VE DONE SEVERAL IMPLEMENTATIONS IN HR AND IN A LOT OF TIMES, YOU KNOW, THE COST IS SOLELY BASED ON, YOU KNOW, THE DIFFERENT LEVELS OF FUNCTIONALITY OF THE SYSTEM, SOME OF THE ENHANCED FUNCTIONALITIES OF THE SYSTEM, AND MAYBE EVEN SOME OF THE EXTRA STORIES THAT WE MAY NEED IN ORDER TO, UH, UH, SAY MAYBE PAST, UM, GRIEVANCES AND GO FORTH WITH THE ABILITY TO, TO EVEN SAY ABUNDANT NUMBER OF AGREEMENTS IS IN THE FUTURE AS WELL.
SO IT'S REALLY HARD TO NAIL THAT DOWN.
I'M JUST TRYING TO GET A SENSE OF, UH, UH, WE'VE UH, WE DEBATING OR CONSIDERING A LEXUS WHEN PERHAPS A HIGH-END CHEVY MIGHT DO THE TRICK.
WELL, AND THEN JUST TO MAKE ANOTHER COMMENT THAT THE, THE NEW TITLE NINE COMMITMENTS, THE PROCESS FOR THE NEW TUNNEL LINE GRIEVANCE PROCESSES IS REALLY OVERWHELMING.
AND FROM WHAT I CAN SEE, AND KIKI MAY BE ABLE TO, UH, I'M IN, UH, THE PROCESS TO KEEP ALL THE DOCUMENTATION IS VERY ENORMOUS IN TO TRY TO DO THAT MANUALLY.
UM, I DON'T THINK WE WOULD BE VERY SUCCESSFUL.
I'M NOT SUGGESTING MANUALLY I'M SUGGESTING WHETHER OR NOT WE ARE GOING TO END TO OVERKILL ON THE MACAN MECHANIZED SYSTEM.
I THINK, I THINK THAT THERE BETTER BE A WHOPPING INCREASE IN THE NOW IN A COMPLAINTS HANDLED THAT USED TO BE HANDLED AT THE SCHOOL LEVEL BECAUSE TO, TO, TO BUILD A SYSTEM LIKE THIS, TO HANDLE MR. MELVIN CAMPBELL.
SO I HAD SOME OF THOSE SAME CONCERNS.
JOHN HAS THE BOAT ELABORATE SYSTEM THAT WE'RE PLANNING.
I THINK THE INTENT WAS JUST TO GET A FLOW OF WHERE THOSE GRIEVANCES BEGAN AND HOW IT ENDS.
I WOULD END UP ON THE SOMEBODIES PURVIEW, YOU KNOW, YOU KNOW, AND I THINK, I THINK I WAS THERE THAT, UH, ORIGINAL OPERATIONS WHEN THIS WAS BROUGHT UP THAT, YEAH, THE IDEA IS THAT THE DISTRICT NEEDS TO KNOW WHAT'S HAPPENS IN THE DISTRICT AND WITHOUT ANY REPORTING AGENCY FROM THE PRINCIPALS, THERE ARE A NUMBER OF COMPLAINTS THAT OCCURRED THAT WE ARE UNAWARE OF FROM A DISTRICT STANDPOINT, WHICH LEADS TO SOME POSSIBLE SYSTEMIC PROBLEMS. AND THAT'S WHAT WE WILL WANT THE DISTRICT TO BE AWARE OF.
[04:25:01]
WAS THE IDEA BEHIND IT.BUT, UH, YOU KNOW, WITH TITLE NINE, BEING A BIG PART OF WHAT THE TELL IS, I, YOU KNOW, I, I MAY WITHDRAW, YOU KNOW, MY IDEA OF THIS BE TOO ELABORATE, BUT THAT'S, I JUST WANT PEOPLE TO UNDERSTAND, WHEREAS FROM THAT 12 IS AGREE WITH THIS, THAT THE DISTRICT RECEIVED.
IT MAY BE ANOTHER, A HUNDRED GRIEVANCES OUT THERE THAT, UH, THAT ENDS UP AT THE PRINCIPAL LEVEL.
SO THAT'S WHERE, AND WE WANT TO KNOW IF THERE'S ANOTHER A HUNDRED GRIEVANCES AT THE SITE BASE LEVEL, BECAUSE THAT'S A SIGN OF SOMETHING POSSIBLY WRONG.
UM, I HAVE TWO QUESTIONS AND ONE IS, UM, IS THIS, IS THIS PREDOMINANTLY A PAPER BASED PROCESS THAT WE CURRENTLY USE OR WILL THIS IMPLEMENTATION OF A DATABASE OR A PLATFORM, UM, TAKE THE PLACE OF ANY EXISTING DATABASE OR PLATFORM THAT WE USE.
THANK YOU FOR ASKING THAT, UM, IT WILL TAKE THE PLACE OF THE PAPER-BASED SYSTEM.
CURRENTLY, IF AN EMPLOYEE WANTS TO FILE AN OFFICIAL HARASSMENT FORM OR AN OFFICIAL GRIEVANCE FORM, THEY DO.
SO BY GOING TO THE SCHOOL DISTRICT WEBSITE AND PRINTING OFF A PDF AND THEY PRINT IT OFF BECAUSE IT'S UNEDITABLE.
SO THAT MAKES A LABORIOUS PROCESS RIGHT OUT OF THE GATE.
AND THE OTHER THING IS, IS MANY TEACHERS DON'T EVEN KNOW WHERE TO LOCATE THOSE FORMS. THEY'RE BURIED.
UM, SO THAT WILL TAKE THAT FROM A PAPER BASE TO A DATABASE SYSTEM THAT OF COURSE WILL ALLOW US TO BE ABLE TO PRINT, BUT IT ALSO ALLOWS US THROUGH CASE NUMBERS FOR THE PEOPLE INVOLVED TO BE ABLE TO SEE AND KIND OF TRACK THE PROCESS OF WHERE EVERYTHING IS TAKING PLACE.
AND THEN MY OTHER QUESTION IS GOING TO BE, UM, YOU KNOW, I UNDERSTAND THERE MAY ONLY BE 12, UM, COMPLAINTS RECEIVED A YEAR, BUT HOW LONG DOES IT TAKE ON AVERAGE TO RESOLVE A SINGLE CLAIM? YOU KNOW, IF IT ONLY TAKES A COUPLE HOURS, THAT'S ONE THING, BUT IF IT'S A LABORIOUS PROCESS TO RESOLVE THOSE 12 CLAIMS, AND THAT'S A DIFFERENT STORY, I WAS GOING TO SEE IF DALE HAD HIS MICROPHONE OFF IT'S ON, UH, I BELIEVE, UH, TYPICALLY, UH, THEY HAVE 10 DAYS, I BELIEVE THAT'S WHAT OUR POLICY STATES THAT WE HAVE 10 DAYS TO ADDRESS AND RESOLVE THE GRIEVANCE.
AND THEN YOU ALSO CAN ALSO ADD JUST WITH THE TITLE IX REGULATIONS, THAT PROCESS, IF IT IS, IF IT GOES TO THE LEVEL OF ACTUAL SEXUAL HARASSMENT THAT CAN TAKE UP TO 60 DAYS.
AND, UM, AFTER THE 10 DAYS, IS THERE AN APPEALS PERIOD OR YES, THERE IS.
THEY CAN APPEAL IT TO, UM, UP TO ALICE WALTON IF THEY'RE NOT SATISFIED WITH THE RESOLUTION FROM THEIR PRINCIPAL OR THEIR SUPERVISOR.
SO, UM, IF YOU WOULD EXPLAIN TO US THE VARIOUS CLASSIFICATIONS THERE'S GRIEVANCE THERE'S COMPLAINT, YOU MENTIONED WHAT ARE THE CLASSIFICATIONS OR IS IT JUST GRIEVING? YEAH, I CAN JUMP IN ON THIS ONE.
WE HAVE, WE HAVE, ASIDE FROM THE TITLE NINE, WHICH IS HARASSMENT OF A SEXUAL NATURE, THERE IS A GRIEVANCE THAT EMPLOYEES CAN FILE.
AND THAT IS WHERE THEY PERCEIVE ANOTHER EMPLOYEE HAS VIOLATED A DISTRICT REGULATION AND HAS, UM, OFFENDED THEM OR PROPERTY IN SOME WAY.
AND THEN THEIR, THE COMPLAINT WHERE EMPLOYEES WILL SAY, I HAVE THIS COMPLAINT, I DON'T NECESSARILY WANT TO FILE A GRIEVANCE, BUT I'D LIKE TO YOU TO SEE IF SOMETHING CAN BE DONE INTERNALLY.
SO IF IT GETS TO THE POINT WHERE IT IS AN ACTUAL GRIEVANCE, THEN THAT INCLUDES AN INVESTIGATION.
WHEN WE TALK ABOUT 10 DAYS TO RESOLVE IT OR GO TO 60 DAYS, 60 DAYS OF CONTINUOUS WORK, CORRECT? YOU GOT 60 DAYS TO DO IT, BUT HOW LONG IS IT GOING TO TAKE TO ACTUALLY DO THE WORK 24 HOURS? I MEAN, I WOULD, I WOULD HAVE TO SAY IT DEPENDS ON THE COMPLEXITY OF THE SITUATION.
SO, BUT I DON'T WANT ANYBODY TO THINK THAT WE'RE GOING TO HAVE SOMEBODY WITH THE NOSE, TO THE GRINDSTONE FOR 60 DAYS CONTINUOUSLY TRYING TO RESOLVE SOMETHING.
HIS ONE CONCERN, I DON'T THINK THIS
[04:30:01]
IS PROPERLY SIZED.UH, THE BIG UNKNOWN IS HOW MANY COMPLAINTS ARE DEALT WITH AT THE SCHOOL LEVEL.
WE DON'T KNOW THAT IT APPEARS, WE HAVEN'T TRIED TO FIND OUT.
IT APPEARS THAT WE COULD GO TO EACH PRINCIPAL AND SAY, GIVE ME THE SAME DATA IN THE QUESTION THAT I ASKED LAST YEAR AND THE YEAR BEFORE, HOW MANY EMPLOYEE COMPLAINTS DID YOU RESOLVE AT THIS BUILDING LEVEL? THEN YOU'LL HAVE AN IDEA THAT UNLESS THERE'S AN INCREASE OR A DECREASE OF WHAT EXACTLY WHAT YOUR VOLUME IS GOING TO BE, WHICH WILL DETERMINE HOW ROBUST THE PLATFORM HAS TO BE, OR I CAN'T, YOU HAVE A VERSION OF THE, SEE SOMETHING, SAY SOMETHING APP, OKAY.
I WOULD FEEL MUCH BETTER IF YOU CAME BACK AND SAID TO US, WE GET 12.
WHEN WE GET AN AVERAGE OF 12 EVENTS A YEAR AND WE GET X NUMBER OF COMPLAINTS THAT USED TO BE RESOLVED AT THE SCHOOL BUILDING LEVEL THAT WILL NOW BE IN OUR DISTRICT THEM.
THEN I BELIEVE WE WILL HAVE THE PROJECT SIZE CORRECTLY AND COMPLETELY MR. STRIPPING HERE.
UM, WHEN WE'RE DOING THE ROI CALCULATION, THERE IS A COST AVOIDANCE PIECE THAT WE CAN'T FORGET ABOUT.
UH, ONE LAWSUIT WOULD COST US A LOT.
UM, SO THAT'S SOMETHING TO CALCULATE IN AND YOU CAN'T, YOU CAN'T SPECULATE ON, ON, ON THAT, BUT YOU'RE AVOIDING THAT COST IF YOU HAVE AN EFFECTIVE SYSTEM.
SO I'M NOT ARGUING THAT THIS IS NOT PROPERLY SIZED.
I'M JUST SAYING THAT THAT'S PART OF THE EQUATION.
UM, BECAUSE WHEN IT ORIGINALLY CAME, AS, AS MEL POINTED OUT, I WANT TO REACH THE CAMP TO THE OPS COMMITTEE.
WE ADD A WHOLE THAT WE HAD AN EXPOSURE BECAUSE WE DIDN'T KNOW HOW, HOW EVERYTHING WAS BEING HANDLED.
UM, AND THE OTHER, UH, ROI THAT YOU HAVE THAT'S, UM, A LITTLE LESS OBVIOUS IS THE STANDARDIZING OF THE DATA ANALYSIS.
SEE IF WE HAVE A SYSTEMIC PROBLEM.
UM, SO THOSE ARE THINGS ALSO, AND I KNOW THAT YOU CAN'T QUANTIFY THEM AND PUT AN EXACT NUMBER ON THEM, BUT THEY HAVE TO FIGURE INTO THE EQUATION.
UM, WE COULD HAVE A SYSTEMIC ISSUE, SO THIS WILL SHOW US IF WE DO, AND YOU MIGHT BE ABLE TO DO IT WITH AN ACCESS DATABASE.
I'M NOT ARGUING THAT THAT'S NOT, THAT'S NO PROBLEM, BISHOP FIDRYCH.
UM, I THINK HAVING A CLEARING HOUSE IS A GOOD IDEA, MR. HUNT, THANK YOU FOR THAT INFORMATION AND THE PRESENTATION THERE.
I THINK THERE ARE SOME, UM, UH, BENEFITS TO THIS FOR THE EMPLOYEES TO REALIZE THAT IT WILL BE A SYSTEM THAT IT WILL BE TRACKED.
UM, MR. SMITH DID BRING UP THIS HOLE THAT EXISTED, AND I APPRECIATE YOU ALL ADDRESSING IT.
AND I DO LOOK FORWARD TO HEARING WHAT COMES BACK FROM THE, UM, RFP MR. SMITH.
UH, MY QUESTION WAS FROM MRS. WALTON TO ASK HER, COULD SHE TELL, CAUSE SHE TOLD ME, UH, HOW MANY, HOW MANY GRIEVANCES THAT WE'VE HAD THIS YEAR FOR, FROM ACROSS THE DISTRICT AND NOT JUST AT THE, UH, THE GRIEF AT THE GRIEVANCE LEVEL.
I'M AT THE DISTRICT LEVEL, MRS. SMITH.
IF I CAN REMEMBER CORRECTLY, IT'S ONLY BEEN ABOUT TWO THIS YEAR.
THIS WAS THE ABBREVIATE A YEAR.
THAT'S ACROSS THE DISTRICT TOO.
UH, NOT JUST IN THE DISTRICT OFFICE OR THIS IS JUST IN THE DISTRICT OFFICE.
NO, I CAN'T GIVE YOU THAT TODAY.
AND I THINK ONE OF THE, THE POINTS THAT YOU MADE WHEN WE FIRST STARTED TALKING ABOUT THIS WAS THE FACT THAT PEOPLE WERE SAYING THEY WERE FALLING GRIEVANCES AT THE SCHOOL LEVEL, BUT THEY WERE NEVER REALLY HANDLED.
SO, AND WE, AT OUR AGE, OUR STATES THAT WE CURRENT ENCOURAGED GRIEVANCES TO BE FILED AT THE LOWEST LEVEL POSSIBLE.
SO THAT WILL BE AT THE SCHOOL LEVEL.
AND HR DOES NOT GET INTO THAT LEVEL OF GRIEVANCE.
IT ONLY GETS INTO THE LEVEL OF GRIEVANCES THAT ARISES FROM THOSE EMPLOYEES WHO SAY, I DON'T BELIEVE MY PRINCIPAL CAN BE FAIR ENOUGH TO DO THIS.
I DON'T WANT MY PRINCIPAL TO HEAR THIS.
I DON'T WANT MY SUPERVISOR TWO YEARS.
UM, BUT I, I DON'T HAVE A TALLY OF HOW MANY HAPPENS AT EACH SCHOOL PER YEAR.
[04:35:01]
LET ME ASK THIS, UM, IN ADDITIONAL TO MANAGING EMPLOYEE GRIEVANCES, WHAT OTHER DEPARTMENTAL TASK IN THIS PROGRAM SUPPORT? IT REALLY JUST AN ALTERNATE.MATT, YOU WANT TO CHIME IN THERE? I JUST WANTED TO SAY MR. SMITH.
WE DON'T KNOW BECAUSE WE DON'T HAVE, WE HAVE NOT SELECTED A VENDOR YET.
SO, SO THE, REALLY THE VENDOR WILL LET YOU KNOW WHAT ALL, WHAT ALL YOU WILL BE ABLE TO DO WITH THE PROGRAMMING IDEALLY WITH, THROUGH THE PROJECT TEAM.
UM, WE'VE, WE'VE PROVIDED A LIST OF WHAT WE EXPECT THEM TO, UH, W WE, WE EXPECT THE PROGRAM TO DO, UM, THEY HAVE ALREADY ASKED A FEW QUESTIONS REGARDING THE RFP THAT WE HAVE ANSWERED AND, UM, BUT THERE ARE NO VENDOR HAS BEEN SELECTED AT THIS POINT.
ALSO, THE SHOW OF THIS, DOES THIS PROGRAM REPLACE AN EXISTING PROGRAM? NO, SIR.
IT'S CURRENTLY A PAPER-BASED SYSTEM, SIR.
I GOT YOUR ANSWER TO MY QUESTION THAT YOU DON'T KNOW HOW MANY COMPLAINTS ARE HANDLED AT THE SCHOOL LEVEL, BUT MY CONCERN IS, HAS ANYONE TRIED TO FIND THAT OUT OR ARE THERE ANY PLANS TO FIND THAT OUT BEFORE YOU TALK TO A VENDOR ABOUT WHAT YOU NEED? YES, SIR.
UM, DOES THIS PROGRAM HAVE ANY RECURRING COSTS OR IS IT A ONE-TIME COST? UH, TYPICALLY WHEN WE DO PURCHASE SYSTEM, THERE ARE MAINTENANCE FEES FROM YEAR TO YEAR AND WHAT THOSE MAINTENANCE FEES ARE, WOULD IT BE DEPEND ON THE VENDOR AND THE CONTRACT THAT'S BEEN ESTABLISHED? SO AT THIS POINT, WE HAVE, WE HAVE NO IDEA WHAT THAT COSTS WILL BE, OR IF THERE WILL BE EVEN A MAINTENANCE FREE FROM YEAR TO YEAR, WILL THAT BE FORTHCOMING FROM THE RESPONSES FROM THE RFPS OR WHAT WE HAVE TO WAIT UNTIL WE GOT TO THE CONTRACT? NO, MA'AM ONCE, ONCE WE GET THE RFP AND WE SELECT THE VENDOR, THEN WE CAN IDENTIFY THOSE COSTS, BUT WE WOULDN'T KNOW IT PRIOR TO SELECTING THE VENDOR, NOT WHEN, WHEN WE, WHEN THE RFP CLOSES ON THE 21ST, WE'RE GOING TO GET DOCUMENTATION FROM ALL THE VENDORS THAT SUBMITTED A PACKAGE TO PROCUREMENT.
THEY WILL HAVE THAT INFORMATION IN THE PACKAGE IF THERE IS A RECURRING FEE AS WELL, WHILE WE'RE GOING WHILE THE COMMITTEE IS LOOKING AT ALL THE DIFFERENT PACKETS.
SO I JUST WANT TO MAKE SURE I UNDERSTAND THE POINT OF ENTRANCE THEN.
SO RIGHT NOW THE CURRENT ISSUE SEEMS TO BE, WE DON'T KNOW HOW MANY GRIEVANCES, UH, WE ACTUALLY GET BETTER BEING HANDLED AT THE SCHOOL LEVEL.
SO THIS NEW SYSTEM WOULD REQUIRE EVERYBODY AT THE SCHOOL LEVEL.
EVERY PRINCIPAL IS WHAT MY ASSUMPTION IS THAT RECEIVING THE GRIEVANCES, THE COMPLAINTS WOULD HAVE TO ENTER IT INTO THE DATABASE.
UM, AND THEN I, I'M ALSO HEARING THAT IT MIGHT BE CLASSIFIED AS A COMPLAINT OR A GRIEVANCE.
AND THEN THE RESOLUTION, IS THAT WHAT YOU'RE ANTICIPATING THAT THESE THINGS WILL BE ENTERED AT THE SCHOOL LEVEL? YES, MA'AM.
THE EMPLOYEE WOULD, WOULD, UH, FILL OUT THE FORM THAT'S ESTABLISHED ON THE SYSTEM ON THE, AND IT WOULD COME, LIKE MATT SAID TO A SUPER USER IN HR, AND THEN WE WOULD THEN ASSIGN IT TO THE PRINCIPAL OF THE SCHOOL FOR HIM TO DO THE INVESTIGATION.
AND AT THAT TIME, UM, THEY'LL GET A TASK LIST, A TO-DO LIST.
AND IT WILL ALSO IN THE EVENT THAT, UM, THEY'VE EXCEEDED OR THEY'RE APPROACHING THE 10 DAY MARK, IT'LL ALSO SEND OUT, UH, ELECTRONIC NOTIFICATIONS TO THEM THAT THEY'RE APPROACHING THE DEADLINE OR THEY PASS THEIR DEADLINE AS WELL.
SO IT'S REALLY GOING TO AUTOMATE THE ENTIRE PROCESS.
AND SO THIS WILL ESTABLISH A TRAIL THAT INDEED A GRIEVANCE WAS FILED AND THAT THERE WAS SOME ACTION TAKEN ON IT, I ASSUME.
AND THEN ON THE BACKSIDE, AT THE END, THE EMPLOYEE WILL GET A WRITTEN NOTIFICATION FROM THE INVESTIGATIVE TEAM, WHOEVER THAT MAY BE, UH, ADDRESSING THE GRIEVANCE AND THE RESOLUTION AT THAT TIME.
AND THAT'LL ALL BE HOUSED IN THEIR CASE NUMBER FOUND.
TO ME, IF IT WILL DO THAT, IT DOES SOUND LIKE IT'S SUPPORTING OUR EMPLOYEES, GIVING THEM SOME SUPPORT.
[04:40:03]
MR. SMITH.UH, MY QUESTION IS JUST GO BACK TO WHAT YOU SAID ABOUT THE PRINCIPALS, AS WELL AS THE SUPERINTENDENT, UH, DR.
RODRIGUEZ, UM, AT WHAT POINT, WELL, THIS PART WAS THIS PROGRAM HAS FUNCTIONED THAT WILL ALLOW YOU TO KNOW AS A SUPERINTENDENT THAT THE AGREEMENTS HAVE TO HAVE BEEN MR. SMITH GOING THROUGH AN RFP.
IS THAT CORRECT, MATT? YES, SIR.
SO, UH, I, I WOULDN'T BE ABLE TO ANSWER THAT QUESTION AT THIS JUNCTURE.
WELL, I WOULDN'T, I WOULD HATE TO PURCHASE A PROGRAM THAT WOULD NOT ALLOW YOU AS A SUPERINTENDENT TO BE NOT BE NOTIFIED WHENEVER THERE'S A DARE.
THERE ARE GRIEVANCES TO BE FILED BECAUSE GRIEVANCES ARE POTENTIALLY POTENTIALLY LOSSES.
SO, SO, SO THAT'S WHY IT CONCERNS ME THAT IF YOU'RE NOT NOTIFIED, UH, THAT, UH, OF, OF, OF THE GROWTH OF THE GROUPS OF THE PROGRAM IS NOT NOTIFYING YOU THEN THAT, THAT GIVES ME THAT THAT WILL COME GIVE ME A BIT OF CONCERNS.
CAN CERTAINLY THE QUESTION I UNDERSTAND.
UH, JUST TO PIGGYBACK OFF, CAN I ADDRESS THAT MR. WILLIAMS, MR. SMITH? OH, SURE, SURE.
TYPICALLY WHEN WE DO AN IMPLEMENTATION AND ON THE OTHER SYSTEMS THAT WE'VE DONE AS WELL, WHEN WE ESTABLISHED THE USERS, WE ESTABLISH USERS AS A SUPER-USER MAYBE AS A STANDARD USER, AS AN EMPLOYEE USER.
AND WITHIN THOSE DIFFERENT FRAMEWORK THERE, THEY'RE GIVEN CERTAIN RIGHTS AND RESPONSIBILITIES THAT THEY CAN SEE AND, AND FUNCTIONS THAT THEY CAN DO.
TYPICALLY WE WOULD PROBABLY GIVE THE SUPERINTENDENT, UH, THE RIGHT, SO THAT HE CAN BE NOTIFIED WHENEVER IT WAS SUBMITTED.
HE WOULDN'T BE ABLE TO RECEIVE THAT AS AN EMAIL OR AS A, I IMAGINE EVEN IN TODAY'S SOCIETY, EVEN AS A TEXT MESSAGE.
THANKS FOR THE CLARIFICATION, BECAUSE I, I DO REMEMBER WHEN YOU, WHAT YOU BOUGHT WAS IN THE OPERATIONS COMMITTEE.
I DO REMEMBER YOU SAYING THAT THE HIGHEST LEVEL OF HANDLING GRIEVANCES WAS AT HR DIRECTOR, THAT THAT'S THE HIGHEST, UH, AUTHORITY THAT THE GRIEVANCES GO.
I DO REMEMBER YOU SAYING THAT? YES, SIR.
SO THAT'S WHY I ASKED HIM BECAUSE I NOTICED THAT THE SUPERINTENDENT WERE NOT INVOLVED IN GRIEVANCES.
AND SO, WOULD THAT BE A LITTLE CONCERN THAT THE SUPERINTENDENT DIDN'T HANDLE GRIEVANCES? SO I JUST WANT TO MAKE SURE THAT IF HE'S NOT HANDLING THEM, THAT HE, THAT HE DOES, THAT HE DOES KNOW ABOUT THE GRIEVANCES THAT ARE PARTAKING OF THIS DISTRICT.
UM, AND, UH, MRS. WALTON, DO YOU HAVE ANYTHING TO ADD MAYBE SOMETHING THAT WE DID NOT SHARE THAT'S WHAT WANTS TO KNOW THIS PROCESS? UH, YES.
I THINK THE MOST IMPORTANT THING TO ME IS IN TERMS OF IMPLEMENTING A SYSTEM LIKE THIS, IT CREATES A COMFORT LEVEL FOR EMPLOYEES SO THAT THEY KNOW THEY HAVE A SYSTEM THAT THEY CAN GO AND FILE A GRIEVANCE FILE, A COMPLAINT.
AND IT'S SOME, IT CREATES SOME CONFIDENTIALITY FOR THEM BECAUSE A LOT OF TIMES EMPLOYEES MIGHT HAVE COMPLAINTS, BUT THEY'RE AFRAID TO STEP UP AND FEAR OF RETALIATION.
AND WHAT WE TRY TO DO AS AN ORGANIZATION IS TO CREATE A COMFORTABLE WORKING ENVIRONMENT SO THAT EMPLOYEES KNOW THAT WE ARE HERE TO SUPPORT THEM.
AND IF THEY HAVE A COMPLAINT, THEY WANT TO HEAR ABOUT IT.
SO WE WANT TO MAKE THE PROCESS EASY FOR THEM.
WE WANT IT TO MAKE IT FRIENDLY FOR THEM.
AND WE ALSO WANT THEM TO UNDERSTAND THAT IF IT'S THEIR LEGAL HAND, THANK YOU, MS. MR. SHACK.
AND THE QUESTION, UM, THE BOARD COMMITTEE, OUR POLICY COMMITTEE RECENTLY DEVELOPED A POLICY THAT WOULD A PROPOSED POLICY.
IT HASN'T BEEN APPROVED YET, BUT, UM, HOW THE BOARD WOULD MANAGE ANY FUTURE, UM, UH, GRIEVANCES OR COMPLAINTS LODGED AGAINST THE BOARD.
AND SO, AS MY COMMENT, WE WOULD JUST HAVE TO REVIEW THAT POLICY TO MAKE CERTAIN THAT THE WORDING OF IT ALIGNS WITH THIS AUTOMATED, UM, DELIVERY THAT'S BEING PROPOSED TONIGHT.
SO THAT'S JUST A SUGGESTION AND WE CAN DO THAT AT OUR NEXT POLICY MEETING WHEN WE REVIEW POLICIES BY, UM, SHOULD EMPLOYEES FIND A CERTAIN ACTION THAT THE BOARD TOOK, FOR EXAMPLE, UM, THAT IT NEGATIVELY IMPACTS THEIR EMPLOYMENT.
WE'VE ALREADY SET A PRECEDENT.
THEY CERTAINLY CAN COME FORWARD AND GRIEVE THE BOARD.
SO IS THERE ANY OPPORTUNITY FOR THE BOARD TO, UM, HAVE
[04:45:01]
ACCESS TO ANY COMPLAINTS THAT WOULD COME FORWARD BUBBLE UP FROM EMPLOYEES POINTED TOWARD THE BOARD BASED ON BOARD ACTIONS THAT THEY PERCEIVE NEGATIVELY IMPACTED THEIR, UM, EMPLOYMENT? I THINK I CAN RESPOND TO THAT.MR. SHACK, IF THIS SYSTEM ALLOWS FOR AN EMPLOYEE TO FILE A GRIEVANCE, TO FILE A COMPLAINT, AND IT ALSO ALLOWS FOR US TO DO AN INVESTIGATION.
AND ONE OF THE THINGS WE ALWAYS TELL EMPLOYEES IS WE WILL KEEP YOUR GRIEVANCE AS CONFIDENTIAL AS POSSIBLE.
SO THAT MEANS IF YOU ARE FALLING A COMPLAINT AGAINST SOMEONE, WE HAVE TO LET THAT INDIVIDUAL KNOW WHAT YOUR COMPLAINT IS.
SO IF A GRIEVANCE IS FILED AGAINST THE BOARD, YES, WE WOULD HAVE TO SHARE THAT WITH YOU IN JUST THE SHEER, UM, DUTIES OF DOING A COMPLETE INVESTIGATION SO THAT EVERYONE GETS DUE PROCESS.
SO A FOLLOW UP QUESTION, IF I MAY, UM, WITH THE BOARD BE PRESENTED WITH DOCUMENTATION DIRECTLY FROM THIS AUTOMATED SYSTEM, HOW WOULD, HOW WOULD THAT GO WITH A NEW UPDATED, UM, SYSTEMS SUCH AS THIS I'M GOING TO VENTURE TO SAY, UM, I PROBABLY CAN'T ANSWER THAT SPECIFICALLY, BUT I, I CAN SAY THAT USUALLY IF THERE ARE DOCUMENTS THAT ARE PROVIDED TO US BY ONE GRIEVANCE AGAINST ANOTHER, THOSE DOCUMENTS ARE NOT SHARED WITH THE, THE PERSON THAT'S BEING GREED AGAINST.
WE WILL QUESTION IN THE COURSE OF THE INVESTIGATION, THE INFORMATION THAT WE HAVE, BUT WE WON'T SHARE THOSE DOCUMENTS.
AND I, YOU KNOW, I'D LIKE TO SAY THAT IT WON'T HAPPEN AGAIN TO THE BOARD, BUT AGAIN, THERE IS PRECEDENCE AND IT CERTAINLY COULD.
UM, AND I'D LIKE TO THINK THAT OUR BOARD WILL BE BETTER PREPARED NEXT TIME.
AND CERTAINLY WE'RE, UH, WE'RE HEADED IN THE RIGHT DIRECTION AND I'M LOOKING AT A PROPOSED POLICY.
UM, BUT WE ALSO NEED TO UNDERSTAND WHAT IT SPECIFICALLY MEANS FOR THE BOARD, THIS NEW, UM, AUTOMATED SYSTEM AND HOW THAT WOULD WORK FOR THE BOARD IN ANY, YOU KNOW, ANY FUTURE EVENTS THAT MIGHT OCCUR.
SO THAT'S SOMETHING WE'LL HAVE TO LOOK AT AT THE BOARD LEVEL, I SUPPOSE.
IT'S GOING TO SHOW WHERE GRIEVANCE IS IN THE CHAIN OF EVENTS.
THAT'S MORE OR LESS WHAT IT DOES, CORRECT? CORRECT.
SO IT'S NOT INFLUENCING THE RE THE RESOLUTION OF A GRIEVANCE.
IT'S JUST MAKING SURE THAT PEOPLE DO IT.
I THINK THE CONCEPT IS SOUND, BUT BOY, MY ALARM BELL JUST WENT OFF.
I HEARD YOU SAY THAT WHEN SOMEONE FILES A GRIEVANCE AND HAS DOCUMENTS SUBMITTED, THAT YOU WILL NOT SHARE THEM WITH THE RESPONDENT, IS THAT, DOES THAT CONFLICT WITH THE IDEA, THE CONCEPT OF DUE PROCESS? I WOULD SAY NO, BECAUSE WE SHARE WHAT THAT DOCUMENT CONTAINS.
I, I THINK THAT, UH, OUR IN-HOUSE COUNSEL OUGHT TO BE INVOLVED IN ANY DETERMINATION, HONESTLY.
MR. SMITH, UH, UH, IT WAS OUR RIGHT, BUT HE WAS SAYING THAT, UM, MY QUESTION WAS TO WHAT DEGREE DO WE GET, UH, IN-HOUSE CONSOLE INVOLVED IN GRIEVANCES, MRS. SMITH, MRS. SMITH.
IT DEPENDS ON THE GRIEVANCE AND THE LEVEL OF GRIEVANCE OF THE GRIEVANCE.
SO, BUT, BUT SHE DIDN'T GET REPORT AND SHE'S NOT, SHE'S NOT HIM, UH, INVOLVED HANDS-ON WITH THE GRIEVANCES.
IF THE GRIEVANCE IS EGREGIOUS AND LAWS ARE BROKEN OUTSIDE OF OUR ARS, THEN WE BRING IN LEGAL COUNSEL.
NOW ALSO, UH, UM, ANOTHER QUESTION HOPE, UH, WITH, WITH THE FUNCTION OF THIS PROGRAM, HOW, IF THERE'S A GRIEVANCE FILED ON THE SUPERINTENDENT, HOW WILL THIS PROGRAM, OR HOW WOULD THE PROCESS ALLOW THE BOARD TO GET THE GRIEVANCE? HOW WOULD THAT,
[04:50:01]
HOW WOULD THAT TAKE PLACE OR WOULD YOU DEAL WITH THAT? NO, I WOULDN'T DEAL WITH A GRIEVANCE FILE AGAINST THE SUPERINTENDENT.SO I GUESS AS THE BOARD WORKS THROUGH ITS POLICY, THEN THAT WOULD BE SOMETHING THAT YOU ALL WOULD NEED TO INCLUDE AND INSTRUCT US ON HOW THAT WORKS FOR YOU, BECAUSE THE SUPERINTENDENT IS NOT CONSIDERED.
ONE OF OUR EMPLOYEES IS YOUR EMPLOYEE.
WELL, MY, WELL, MY QUESTION WILL BE, THERE'LL BE, THERE WILL BE NO WAY THAT IF A GRIEVANCE IS, IS PASSED DOWN ON THE SUPER, I HAVE A GRIEVANCE HAS MADE ON THE SUPERINTENDENT.
THERE'S NO WAY THAT THE GRIEVANCE CAN COME TO THE, TO COME TO THE CHAIR OF THE BOARD OR COME TO ACTUALLY COME TO EVERY MEMBER OF THE BOARD, I'LL POP OFF A DID.
THEY CAN'T BE A PART OF THE SYSTEM THAT IF A RELEASE IS MADE ON THE SUPERINTENDENT, THAT IT COMES TO THE BOARD IMMEDIATELY, BECAUSE WE HAVE, WE DO HAVE 10 DAYS TO, TO, UH, WORK ON THAT AS WELL.
THAT, THAT, THAT CAN'T BE A FUNCTION OF THIS PROGRAM.
SO IT'S A WAY EVERYONE GET THAT GRIEVANCE, ALL BOARD MEMBERS, IF A GRIEVANCE COMES THROUGH ON THE SUPERINTENDENT, I WILL PASS IT TO THE BOARD, THE BOARD CHAIR, WHICHEVER THE BOARD DEEMS NECESSARY.
SO W BUT IT WILL DEFINITELY COME TO YOU FIRST AND THEN YOU WILL PASS IT ON.
IT WILL COME TO ME BECAUSE IT WILL COME TO ME AS A SUPER, SUPER USER IN THE SYSTEM.
THAT'S THE REASON IT WOULD COME TO ME IF AN EMPLOYEE FILED IT AT THAT POINT, I WOULD TURN IT OVER TO THE CHAIR OR THE BOARD, WHICHEVER IF YOU DEEM NECESSARY.
UH, ALSO, UH, I'M MAKING THIS COMMENT.
UH, I, I HAVE A BIT OF CONCERN OF, OF, OF THE FUNCTION OF THIS PROGRAM, A LITTLE BIT WITHIN THE NOTION OF HOW THE PROCESSES, AS WELL AS TAKING PLACE, BECAUSE I JUST DON'T SEE IT BEING FAIR TO DEAL WITH THESE FUNCTIONS.
AND THAT THE HIGHEST LEVEL OF DEALING WITH GRIEVANCES IS THE HR DIRECTOR VERSUS THE SUPERINTENDENT WHEN THE SUPERINTENDENT IS IN CHARGE.
SO BASICALLY WE'RE FORCING, WE ARE FORCING PEOPLE TO GO AND GET AN ATTORNEY AFTER TALKING TO THE DIRECTOR, BECAUSE I ASSUME THAT HE WILL STAY UNTIL THE HR DIRECTOR IS THE LAST STEP IS THE LAST STEP.
SO THE HR DIRECTOR IS THE LAST STEP, THEN THE SUPERINTENDENT ALMOST.
I MEAN, I'M, I'M REALLY NOT SURE THAT, THAT, THAT, THAT WAS SOMETHING THAT NEEDS TO BE LOOKED AT.
UM, I MEAN, I MEAN, THAT'S A BOARD FUNCTION, SO I MAYBE, I MEAN, I MEAN, UH, AND MY, MY QUESTION IS TO, TO THE CHAIR, UM, UM, HOW, WHO SHOULD WE GIVE THAT TO, TO LOOK AT HIM? OR HOW SHOULD WE MOVE OR HOW SHOULD WE MOVE ON ON, ON THAT? SO WHAT'S YOUR QUESTION.
I HAVE MY CONCERN IS THAT THE HIGHEST LEVEL OF DEALING WITH HR DEALING WITH GRIEVANCES AT THIS TIME IS AT THE SU IS AT THE HR DIRECTORS LEVEL, MADAM CHAIR.
I THINK WE'RE GETTING PRETTY FAR A FIELD HERE.
WE'RE TALKING ABOUT THE GRIEVANCE PROCESS AND PROJECTED GRIEVANCE POLICY.
WHEN ALL MRS. WALTON IS PRESENTING TO US, THERE'S A TRACKING SHIFT, BUT WHATEVER THE PROCESS IS, IT'S GOING TO SHOW WHERE IN THE PROCESS, I SHOULD SAY, I DON'T THINK THAT THE AGENDA CALLS FOR A DISCUSSION ON THE GRIEVANCE PROCESS.
WELL, WELL, MARIN CHAIR, I WAS WONDERING WITHIN THIS PROCESS, IF, IF WE, UH, IF WE HAVING A PROCESS OF, OF, OF TRACKING GRIEVANCES, THEN IT WAS NOT, IF THE GRIEVANCES ARE NOT TRACKED AND DEALT WITH BY OUR SOLELY EMPLOYEE EMPLOYEE, AS WE STATE, THEN THAT'S CONCERNING, YOU KNOW, SO I'M TRACKING THE PROCESS IN THE, IN THE PROCESS.
ALL THE ARROWS ARE, ARE, AREN'T ADDING UP TO ME.
THAT'S JUST MY PERSONAL OPINION.
I HAVE SOME CONCERNS THAT, UM, UM, YOU CAN, YOU CAN MOVE ON IT, BUT I STILL STAND BY WHAT I JUST SAID.
WELL, WE HEARD TOO THAT THE POLICY COMMITTEE IS GOING TO BRING FORWARD OR HAS ALREADY DEVELOPED THE GRIEVANCE POLICY SO THAT THEY COULD INCLUDE THAT YOUR, YOUR, UH, CONCERN IN THAT MR. SMITH.
UM, LET ME SEE IF I UNDERSTAND THIS, RIGHT.
DO WE WANT TO SEE THE NUMBER OF GRIEVANCES OR DO WE, DO WE WANT TO SEE THE INDIVIDUAL GRIEVANCES? I DON'T THINK THAT THAT'S, THAT'S, YOU KNOW, BALLPARK, YOU DON'T HAVE TO HAVE SOMEBODY HAVE A GRIEVANCE AND IT DOES NOT, THEY'RE NOT SATISFIED WITH IT.
THEY PROBABLY GO ON A FIRE LOSS TO ANYWHERE, YOU KNOW, SO, YOU KNOW, I THINK FOR ME, I WOULD, I CAN NOTE THE
[04:55:01]
NUMBER OF GRIEVANCES WE RECEIVE AND HIGHS IS HANDLED, BUT I DON'T, I DON'T THINK AS A, AS A BOARD MEMBER, WE SHOULD BE GETTING INVOLVED IN THAT DEEPLY IN DEBT AND THEY SET UP A SYSTEM.AM I RIGHT? AM I CORRECT? UM, MR. CAMPBELL, UH, I WOULD SAY NORMALLY GRIEVANCES ARE KEPT CLOSE TO THE VEST AND YOU CREATE AN ENVIRONMENT WHERE EMPLOYEES FEEL SAFE TO FILE A GRIEVANCE.
IF YOU GET TO THE POINT WHERE YOU BEGAN TO PUBLISH, DISTRIBUTE AND LET EVERYBODY KNOW WHAT GRIEVANCE HAS BEEN FILED, AND EMPLOYEES ARE GONE BACK OFF OF FALLING, FILING GRIEVANCES.
SO, YOU KNOW, WE CAN DO WHATEVER THE BOARD DESIRES US TO DO, BUT IN THE NORMAL RANGE OF HR POLICIES AND PROTECTION OF YOUR STAFF, YOU TRY TO CREATE THAT CONFLICT LEVEL SO THAT THEY DON'T FEEL WELL.
IT'S NO USE BECAUSE ALL THEY'RE GOING TO DO IS JUST BLAST ME OUT.
SO THAT'S, THAT'S HOW I SEE IT.
THANK YOU VERY MUCH, MR. DALLIN.
I'D JUST LIKE TO REPEAT MY CONCERN.
WE'RE NOT, GENDER DOES NOT CALL FOR DISCUSSION OF THE GRIEVANCE PROCESS IN ANY SHAPE OR FORM.
IT'S A PRESENTATION AROUND WHAT YOUR TRACKING SYSTEM IS, THE CHAIR TO KEEP THE, WITHIN THAT ROLE.
DO YOU HAVE ANYTHING FURTHER, MR. UM, UH, LET'S SEE.
MR. UH, STRIVEN JUROR, I GUESS, OR THE HR SAID YOU WERE GOING TO DO THE OTHER PART TO THE COVID-19 IMPACT ON EMPLOYEES? YES.
HE'S TALKING AND HE DOESN'T KNOW THAT HE'S MUTED.
UM, YEAH, TH THIS NEXT ONE WAS A REQUEST FROM MR. DALLY THAT WE GET A SUMMARY OF THE IMPACT OF COVID-19 ON THE EMPLOYEES.
SO THAT'S THE LEAD IN AS WELL.
WHAT WE'VE DONE HERE, UM, BOARD MEMBERS IS TO, WHEN THIS REQUEST CAME IN, WE STARTED TO, UH, COMMUNICATE WITH EACH OTHER AND, AND OUR AREAS OF RESPONSIBILITY TO FIGURE OUT WHAT I HAD.
WHAT HAD WE HAD TO STOP DOING? DID WE HAVE TO DO MORE OF ONE THING AND LESS OF THE OTHER? SO WE TOOK, WE WERE TAKING A WIDE, UM, 35,000 POINT VIEW AT HR AND THE HR FUNCTIONS AND OUR EMPLOYEES.
SO GENERALLY SPEAKING, AND THE MAJOR IMPACTS THAT WE SAW AND EVERYTHING STEMS OUT OF THE, THESE MAJOR IMPACTS.
AND THAT IS, THERE'S A GENUINE CONCERN FROM OUR STAFF AND OUR TEACHERS ABOUT RETURNING TO SCHOOL RETURNING FACE TO FACE.
AND THEY'RE, THEY'RE REALLY KIND OF ON EDGE ABOUT THAT.
AND IT'S GONNA TAKE SOME TIME FOR US TO WORK THROUGH WHERE WE ARE GOING TO MAKE THINGS SAFE FOR THEM.
BUT WE ALSO, IN THAT PROCESS HAD AN OPEN DOOR FOR THEM TO COMMUNICATE THEIR FEARS WITH US WITHOUT FEAR OF RETALIATION.
AND THEN WE ALSO PROVIDED FOR THEM SOME OPTIONS AS TO WHAT THEY COULD DO.
IF THEY HAD LEGITIMATE HEALTH CONCERNS, THEY WERE PROVIDING HEALTH CARE FOR CHILDREN OR SPOUSES OR PARENTS THAT PUT, WOULD PUT THEM IN A HIGH RISK SITUATION IF THEY WERE EXPOSED.
SO WE SET UP THE SYSTEM TO HAVE EMPLOYEES APPLY FOR SPECIAL ACCOMMODATIONS, AND WE DID THIS NO DIFFERENTLY THAN WE WOULD FOR ANY PERSON APPLYING FOR ACCOMMODATIONS UNDER THE ADA LAW.
SO CURRENTLY OUT OF THE 2,900 EMPLOYEES AND OUT OF THOSE 1,791 BEING TEACHERS, WE'VE RECEIVED 168 APPLICATIONS FOR SPECIAL ACCOMMODATIONS.
AND AT THIS POINT TO DATE, WE'VE APPROVED 131 OF THOSE APPLICATIONS.
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ACCOMMODATIONS MADE THE REQUEST OR VIRTUAL INSTRUCTIONS AND PRINCIPALS HAVE BEEN VERY ACCOMMODATING.THEY HAVE WORKED THEIR SCHEDULE.
SO THOSE TEACHERS COULD BE DESIGNATED AS VIRTUAL TEACHERS.
OF COURSE, YOU KNOW, NOW WE'RE ALL VIRTUAL, BUT WHEN WE RETURNED, WHEN WE REENTER THERE, THEY'RE GOING TO BE 131 PEOPLE WHO HAVE ACCOMMODATIONS NOT TO RE-ENTER THE BUILDING.
THE SECOND IMPACT IS THERE IS A, UH, A REAL NEED FOR OUR TEACHERS TO HAVE SOME FORM OF CHILDCARE PROVIDED FOR THEM, BECAUSE THEY'RE GOING TO BE BACK IN AT SCHOOL, THEY'RE GOING TO HAVE THEIR CHILDREN BE VIRTUAL OR NOT, THAT NEED TO HAVE CHILDCARE.
SO WE COMMITTED TO LOOKING AT PROVIDING SOME FORM OF CHILDCARE FOR OUR TEACHERS, AND WE WERE EXPLORING THOSE OPPORTUNITIES, BUT WE HAVE NOT MADE A DECISION YET.
YES OR NO, BUT WE HAVE NOT MADE THOSE DECISIONS YET.
AND THEN WE LOOKED AT RETENTION, RETIREMENT RESIGNATIONS THAT THAT REALLY AFFECT THE COVID-19 EFFECT, OUR RETIREMENTS, IT AFFECT OUR RESIGNATIONS.
SO WE LOOKED AT THE LAST THREE YEARS IN THE YEAR OF 2018, 2019, THAT SCHOOL YEAR, WE HAD A TOTAL OF COMBINED RESIGNATIONS RETIREMENTS AND OTHERS OF 299 PEOPLE FOR THE TWO 20, 19 2020 SCHOOL YEAR.
WE HAD A TOTAL COMBINED RESIGNATIONS AND RETIREMENTS OF 264 PEOPLE.
AND THIS YEAR, THE COMBINED RESIGNATIONS AND TERMINATIONS ARE AT 189.
SO YOU CAN SEE OUR NUMBERS HAVE GONE DOWN A LITTLE BIT.
WE'RE NOT AS HIGH AS WE WERE, UH, LAST YEAR FOR RESIGNATIONS EVERY TOURNAMENT.
SO THAT IMPACT AND KEEP IN MIND, THIS WAS DONE AUGUST 27TH.
THIS NUMBER COULD CHANGE WHEN OUR POSITION CHANGES.
SO WE'RE GOING TO BE HOPEFUL THAT WE WANT TO STAY AT THIS NUMBER.
AND THEN THE QUESTION IS, HOW ARE WE GOING TO LOOK AT COMING UP FOR THE SCHOOL YEAR? WHEN WE GO BACK FACE TO FACE, WE'RE STILL GOING TO USE SUBS, BUT WE HAVE OPTED TO SLATE SUBS, AND WE WANT TO CALL THEM PERMANENT PERMANENT BUILDING SUBS SUBS WILL BE ASSIGNED TO A BUILDING AND A BUILDING ONLY SO THAT THE TEACHERS, THE STUDENTS AND THE STAFF THERE WILL DEAL WITH ONLY THOSE FEW SUBS THAT ARE ASSIGNED TO THAT BUILDING.
SO IT KEEPS THE EXPOSURE DOWN AND IT KEEPS THE COMFORT LEVEL OF THE STAFF THAT'S IN THE BUILDING UP.
SO WITH THAT BEING SAID, THAT'S THE GENERAL OVERVIEW OF HOW WE SAW THE IMPACT.
SO I HAVE SEVEN STAFF MEMBERS HERE, AND THEY'RE GOING TO TALK VERY BRIEFLY ABOUT THEIR AREAS OF RESPONSIBILITIES AND WHAT CHANGES THEY'VE HAD TO MAKE, UM, DURING THIS TRYING TIME.
SO WE HAD TO BEGIN WITH REGGIE, UM, AND HE'S GOING TO LET YOU KNOW ABOUT OUR HIRING SEASON AND HOW WE MADE ALL OF THIS HAPPEN.
AND IT WAS TOTALLY DIFFERENT THIS YEAR.
SO I'M GOING TO TURN IT OVER TO THE REGGIE NOW, REGGIE HE'S MUTED.
MADAM CHAIR AND BOARD MEMBERS.
I AM THE DIRECTOR OF PERSONNEL FOR THE BUTTE COUNTY SCHOOL DISTRICT.
UH, THE HIRING SEASON WAS, WAS VERY DIFFERENT THIS YEAR.
WE, INSTEAD OF BRINGING ALL OF OUR NEW EMPLOYEES TO THE DISTRICT OFFICE AND, UH, PROVIDING THEM AN ORIENTATION, UH, THE ORIENTATIONS, UH, OCCURRED VIRTUALLY AND THEY WERE VERY SUCCESSFUL.
UM, WITH THE INPUT OF THE ENTIRE HR TEAM.
WE HAD APPROXIMATELY 14 VIRTUAL ORIENTATIONS THAT STARTED IN JUNE, ENDED AROUND THE FIRST WEEK OF AUGUST.
WE SIGNED UP AS MANY, UH, TEACHERS, BOTH CLASS, UH, UH, TEACHERS AND BOTH
[05:05:01]
CLASSIFIED AND THEN SORT OF OUR PERSONNEL DURING THE ORIENTATION.UH, THIS SUMMER WE HIRED OVER 200 TEACHERS.
I BELIEVE IT'S AROUND 215 TO BE EXACT, UH, DURING THE ORIENTATIONS IMMEDIATELY AFTER THE ORIENTATIONS, UH, THE TEACHERS HAD AN OPPORTUNITY TO SIGN UP THROUGH TECHNOLOGY, TO PICK UP THEIR, UM, DEVICES, THEIR TECHNOLOGY DEVICES.
UH, SO THEN THEY CAN COMMUNICATE WITH THE STAFF, WITH THE PRINCIPAL, UH, UH, AS, AS QUICKLY AS POSSIBLE.
UH, MS. MCGAHN IS GOING TO TALK ABOUT THIS A LITTLE BIT LATER, BUT WE'VE CONTRACTED WITH PROXIMITY LEARNING, WHICH IS A VIRTUAL ONLINE PLATFORM, UH, THAT ALLOWS US TO HIRE A CERTIFIED TEACHER TO TEACH OUR STUDENTS UNTIL WE CAN FIND A HIGHER TEACHER TO FILL THE VACANCIES AND SOME OF THE, UH, HARD TO FILL AREAS.
WE HAVE A CURRENT COMMITMENT TO A SEMESTER WITH PROXIMITY LEARNING, UM, THAT COULD POSSIBLY EXTEND TO A FULL YEAR IF WE CAN'T FILL THE VACANCY, WE'LL MAKE THAT DECISION BASED ON, UM, THE OUTCOME DURING THE, AT THE END OF THIS SEMESTER.
UH, CURRENTLY WE HAVE, UH, TEACHERS, UM, WE HAVE PROXIMITY LEARNING, LOOK FOR TEACHERS AND LADIES, OUR MIDDLE SCHOOL FOR A MATH POSITION, ROBERT SMALLS, MIDDLE SCHOOL FOR ELA POSITION, H MCCRACKEN MIDDLE SCHOOL FOR A MATH POSITION WHERE A BRANCH MIDDLE SCHOOL, UH, FOR ELA POSITION.
AND WE'RE ALSO LOOKING AT HILTON HIGH SCHOOL AND HE'LL HAVE MIDDLE SCHOOL, UH, SHARING A CHINESE TEACHER.
UH, IT TAKES APPROXIMATELY ONE WEEK TO TWO WEEKS TO BRING THESE TEACHERS ON BOARD.
UH, I SPOKE WITH, UH, THE GENTLEMAN, THE REPRESENTATIVE TODAY, AND THEY HAVE ALREADY REACHED OUT TO THE PRINCIPALS OF THE SCHOOLS AND HAD A BRIEF ORIENTATION WITH THEM, UH, ABOUT THEIR NEEDS AND, AND, AND BRINGING THESE TEACHERS ON BOARD.
I'M THE RECRUITER FOR THE SCHOOL DISTRICT.
MY REPORT TO YOU THIS EVENING WILL BE SHORT AND SWEET.
OBVIOUSLY THE RECRUITING SEASON CHANGE DRASTICALLY IN MARCH.
ALL OF OUR TRIPS WERE CANCELED.
UM, WE WERE ABLE TO GET REFUNDS.
UM, MY RECRUITING TECHNIQUES WENT TO THE PHONE, WENT TO THE COMPUTER FACE TIME, ANY WAY I COULD GET AHOLD OF PEOPLE.
AND THE GREAT NEWS IS EVERYBODY WAS AVAILABLE TO TALK ON THE PHONE.
SO MY PHONE TIME WAS UP CONSIDERABLY.
UM, THIS IS THE FIRST YEAR THAT WE HAVE STARTED A SCHOOL YEAR WITH ZERO SPECIAL ED VACANCIES.
I HAVE TO GIVE SOME PROP TO THAT JULIET WHITE, WHO HELPED ME VERY MUCH GET ON TOP OF FOLKS IMMEDIATELY WHEN THEY, UM, APPLIED FOR A JOB, WE WERE ON TOP OF IT RIGHT AWAY.
UM, THE STUDENTS AT COLLEGES AND UNIVERSITIES ALSO HAD TO CHANGE THEIR WAY OF INTERFACING IF YOU WILL, WITH DISTRICTS.
SO, UM, THE RELATIONSHIPS THAT WE HAVE BUILT WITH OUR PRESENT TEACHERS WHO HAVE JUST COMPLETED THEIR FIRST YEAR, THEIR COMMENTS ABOUT OUR THEY'RE POSITIVE COMMENTS ABOUT OUR DISTRICT TO THEIR COLLEAGUES, BACK AT THE COLLEGES AND UNIVERSITIES HAVE, UH, PAID OFF FOR US.
UM, THE LAST THING THAT I WORKED ON THIS YEAR, SOMETHING THAT I CALLED COHORT HIRING.
SO IF I FOUND A GREAT MATH TEACHER IN PENNSYLVANIA WHO DESPERATELY WANTED TO GET OUT OF THE SNOW, UM, I WAS IN CONVERSATION WITH THEM ABOUT BRINGING, UH, ANOTHER PAGER WHO WAS AS STRONG, UM, AND, AND KIND OF PITCHING IT AS IT'S, IT'S MORE FUN TO MOVE WITH ANOTHER PERSON, OR IT'S CERTAINLY MORE AFFORDABLE TO MOVE WITH ANOTHER PERSON AND KIND OF SPLIT EVERYTHING DOWN THE MIDDLE.
SO WE DID GET A LOT OF COHORT HIRES.
UM, AND AS OF AUGUST 28, WE OPENED THE SCHOOL YEAR WITH TWO ELEMENTARY CLASSROOM POSITIONS, OPEN FIVE MIDDLE SCHOOL CLASSROOMS OPEN, AND TWO HIGH SCHOOL CLASSROOMS OPENED AS REPORTED TO YOU WITH, UM, UM, THE MINUTES AS OF SEPTEMBER 15TH, UM, OUR ELEMENTARY OPENINGS WERE STILL AT TWO MIDDLE, WENT DOWN TO FOUR AND HIGH SCHOOL, WENT DOWN TO ONE.
THOSE ARE CLASSROOM POSITIONS OUTSIDE OF THE CLASSROOMS, THE SPECIALIST, OR, UM, AUXILIARY CLASSES, IF YOU WILL, CHORUS.
[05:10:01]
WE HAVE TWO OF THOSE AT THE ELEMENTARY, THREE AT THE MIDDLE SCHOOL AND ZERO IN HIGH SCHOOL AS OF AUGUST 28TH, SEPTEMBER 15TH, WE HAD TWO ELEMENTARY, THREE AT THE MIDDLE AND TWO AT THE HIGH SCHOOL.THESE NUMBERS, AS WALTON STATED EARLIER FLU, WE WATCH THIS EVERY DAY LOOK FOR NEW APPLES EVERY DAY.
AND, AND THE MOMENT A NEW APPLICANT HITS OUR POOL.
UM, SO THIS IS MY REPORT ON HOW THE, UM, THE COVID HAS IMPACTED THE RECRUITING SEASON.
I'M A HUMAN RESOURCES OFFICER.
AND ONE OF THE AREAS THAT I WAS RESPONSIBLE FOR, UH, DURING THE PANDEMIC WAS TO ENSURE THAT THE ONBOARDING PROCESS WENT SMOOTHLY.
UH, WE CHANGED IT THIS YEAR, INSTEAD OF WAITING IN THE PAST, WE USED TO WAIT UNTIL THE EMPLOYEES, THE NEW EMPLOYEES CAME TO FACE-TO-FACE ORIENTATION IN ORDER TO CLEAR ALL THEIR DOCUMENTS AND MAKE SURE THAT EVERYTHING WAS IN ORDER IN ORDER TO GET THEM INTO THE SYSTEM THIS YEAR.
UM, PRIOR TO ALL OF OUR NEW HIRES, ATTENDING VIRTUAL ORIENTATION, WE ENSURED THAT THE DOCUMENTS WERE COMPLETED.
YOU'RE A VERIFIED, AND WE, UH, ENTER THEM INTO OUR PAY SYSTEM TO ENSURE THAT THEY WERE BEING PAID PROPERLY.
THEY GOT ALL THE PROPER ENTITLEMENTS, AND IT ALSO ENABLED THE, UM, THE, THE NEW EMPLOYEE TO RECEIVE THEIR NETWORK LOG IN WHICH ENABLED THEM TO SET UP THEIR TECHNOLOGY ON SCHEDULE AS WELL, WHICH REALLY HELPED A LOT FOR THE, UH, THE NEW TEACHERS.
I'M GOING TO JUST INTERJECT HERE WITH MR. CRAWFORD.
WE HIRED 229 EMPLOYEES THIS SUMMER, AND ALL OF THAT, AS I SAID, WAS DONE VIRTUALLY, AND WE MET WITH NO ONE IN PERSON TECHNOLOGY REALLY STEPPED UP TO THE PLATE AND CREATED, UH, UH, FACE-TO-FACE SYSTEM PICK UP FOR THEM TO RECEIVE THEIR TECHNOLOGY.
UH, MISS, UH, STATEMENT WENT INTO THE MEDIA CENTER AND ROPED OFF, UH, SPACES BASED ON DA AND SOCIAL DISTANCING.
AND IN THAT ENTIRE, UH, MEDIA CENTER, TO GIVE YOU SOME PERSPECTIVE, WE COULD ONLY GET NINE PEOPLE IN THAT ROOM AT ONE TIME TO PICK UP THEIR, UM, EQUIPMENT.
SO, YOU KNOW, THAT TECHNOLOGY WAS WORKING TWO TO THREE DAYS A WEEK TO GET 329 PEOPLE WITH TECHNOLOGY.
UM, I'M GOING TO TURN IT OVER TO KIKI.
YOU CAN TALK TO US ABOUT THE KINDS OF SUPPORT AND ANGUISH THAT OUR TEACHERS MIGHT BE FACING AND WHAT WE OFFER FOR THEM AT THE DISTRICT LEVEL.
SO I AM HERE TO SHARE WITH YOU ABOUT THE SUPPORTS.
WE'VE DONE A LOT OF WORK, UM, THIS SUMMER IN PREPARATION FOR STUDENTS RETURNING VIRTUALLY, UM, AND A LOT OF FOCUS HAS BEEN PLACED ON THE SOCIAL AND EMOTIONAL NEEDS OF STUDENTS, BUT WE ALSO RECOGNIZE THAT OUR STAFF ALSO HAS THOSE SOCIAL SAME SOCIAL AND EMOTIONAL NEEDS.
SO WE ARE GOING TO BE SHARING SELF-CARE STRATEGIES AND DIFFERENT, UM, OUTLETS THAT TEACHERS CAN HAVE.
BUT WE ALSO WANT TO BE SURE THAT STAFF UNDERSTAND THAT WE HAVE PARTNERED WITH HOPE PERFORMANCE SYSTEMS TO PROVIDE A DISCOUNTED RATE FOR MENTAL HEALTH SERVICES THAT IS ALSO AVAILABLE TO THE IMMEDIATE FAMILY OF, UM, THOSE STAFF MEMBERS.
SO WE'VE GOT A PARTNERSHIP THAT PROVIDES US THE MENTAL HEALTH SUPPORT, BUT THEN WE'RE ALSO GOING TO BE PROVIDING SOCIAL AND EMOTIONAL SUPPORTS FOR STAFF.
WE ALSO HAVE THROUGH HR, THE ABILITY FOR STAFF MEMBERS TO BE REFERRED DIRECTLY FROM HR, FOR MENTAL HEALTH SERVICES, FOR DIFFERENT TYPES OF ASSESSMENTS, IF NEED, IF THERE COMES A NEED DURING, UM, THE, I GUESS, THE COURSE OF THEIR EMPLOYMENT.
SO, UM, WHAT WE'RE DOING IS JUST MAKING SURE THAT WE'RE TAKING CARE OF EMPLOYEES WHILE WE'RE TAKE WORKING TO TAKE CARE OF OUR STUDENTS.
UM, WE RECOGNIZE THAT COVID HAS HAD A SIGNIFICANT IMPACT ON THE COMMUNITY AND RETURNING INTO THE BUILDING BRINGS A LOT OF ANXIETY.
SO WE WANT TO DO ALL THAT WE CAN TO SUPPORT OUR STAFF.
I'M ONE OF THE BENEFITS ADMINISTRATOR WITH THE DISTRICT OFFICE, UM, HOW COVID IMPACTED THE BENEFITS DEPARTMENT THIS YEAR, THIS YEAR, AS THEY SAID, WE DIDN'T MEET ANYBODY FACE TO FACE.
SO WITH THE ASSISTANCE FROM OUR THIRD PARTY AND ROLLER WARD SERVICES, 200, APPROXIMATELY 292 EMPLOYEES, NEW HIRES WERE SEEN, WERE TALKED TO, THEY ENROLLED FOR THE HEALTH INSURANCE, THEIR RETIREMENT ONLINE FROM EVERYTHING COMPLETELY ONLINE THIS YEAR.
AND AGAIN, THAT WAS WITH THE ASSISTANCE OF OUR THIRD-PARTY
[05:15:01]
ENROLLED WITH BOARD SERVICES.ALSO STARTING AS OF TODAY, AGAIN, BECAUSE OF THE COVID IMPACT EVERY YEAR DURING OPEN ENROLLMENT SEASON, OPEN ENROLLMENT STARTS, UM, OFFICIALLY OCTOBER 1ST THROUGH OCTOBER 31ST, WE'VE GOTTEN A HEADSTART ON THAT BECAUSE EVERYTHING AGAIN IS GOING TO BE DONE VIRTUALLY ONLINE, WHAT THE ASSISTANCE AND TODAY WAS DAY ONE OF THE ROLLOUT FOR THAT.
AND AS OF ABOUT FIVE 30 THIS AFTERNOON, WE'VE ALREADY HAD 20 EMPLOYEES THAT HAVE GONE OUT THERE AND COMPLETED THEIR OPEN ENROLLMENT CHANGES, UM, JUST ONLINE.
SO THIS HAS BEEN AN IMPACT FOR US.
WE, UM, IT WAS CHALLENGING, BUT WE STOOD THE COURSE.
UM, HEY, THIS IS JENNIFER, UM, STATINS, I'M THE RISK MANAGER.
UM, I WANTED TO TELL YOU A LITTLE BIT MORE ABOUT HOW WE PROCESSED THE COMBINATIONS.
UM, WE USE THE EXISTING ART ASSISTING PROCESSES FOR THE AMERICANS WITH DISABILITIES ACT AND THE FAMILY MEDICAL LEAVE ACT.
AND THEN WE EXPANDED IT FOR COVID-19.
UM, WE CONSIDERED ANY CONDITION WHERE THE EMPLOYEE'S MEDICAL PROVIDER INDICATED THEY WOULD HAVE AN INCREASED RISK FOR SERIOUS ILLNESS FROM COVID-19.
WE ALSO CONSIDERED REQUESTS FOR MEDICALLY SENSITIVE HOUSEHOLD MEMBERS AND THOSE WITH CHILDCARE ISSUE.
UM, AND THEN I WANTED TO TALK A LITTLE BIT ABOUT COVID-19 TRACKING.
UM, WE HAVE, UM, DEVELOPED KIND OF A REAL TIME SYSTEM WHERE WE KEEP TRACK OF WHERE WE'RE AT IN THE DISTRICT, AS FAR AS EMPLOYEES AND STUDENTS THAT HAVE TESTED POSITIVE FOR COVID-19 THOSE WITH COVID-19 SYSTEMS AND THOSE THAT HAVE BEEN NOTIFIED AS CLOSE CONTACTS.
SO DENISE UNREAL AND I WHO'S NURSING COORDINATOR, WE DO THE MOST OF THE POPULATION, PEOPLE ARE, UM, REQUESTED TO REPORT ANY OF THOSE THINGS TO US.
WE SAW ALSO DENISE GETS REPORTS FROM HECK, AND THEN WE SHARE THIS WITH SENIOR STAFF, AND THEN ANYTIME WE GET AN INCIDENT WHERE THERE'S MORE THAN ONE PERSON, SO TWO OR MORE, WE CONTACT SENIOR STAFF DIRECTLY AND LET THEM KNOW.
THANKS MATTHEW, ON ONCE AGAIN, JOINING YOU, I'M ONE OF THE LEAD DISTRICT MENTORS AND I WORKED THROUGH THE HR DEPARTMENT, UM, THE GOAL OF THE MENTORING INDUCTION PROGRAM AND THE HUMAN RESOURCES DEPARTMENT IS TO SUPPORT AND RETAIN TEACHERS.
UM, WE, OUR PRIMARY FOCUS IS SUPPORTING AND RETAINING BRAND NEW TEACHERS.
THOSE WHO ARE NEW TO THE FIELD, BUT I'M TRYING TO WORK THROUGH KIKI AND TRYING TO WORK THROUGH JENNIFER, WE TO SUPPORT ALL TEACHERS TO MAKE SURE BECAUSE EVEN VETERAN TEACHERS HAVE NEEDS.
AND SO THEY CALL UPON US PERIODICALLY AND, UH, WE ARE THEN ABLE TO REFER THEM TO PLACES THAT THEY CAN GET SUPPORT AND ASSISTANCE.
ONE OF OUR INITIATIVES LAST YEAR, UM, WAS TO TRAIN ALL ASSISTANT PRINCIPALS AS MENTORS.
AND SO THAT'S ONE OF THE THINGS THAT WE COMPLETED.
AND WE DID THAT IN ORDER THAT THEY WOULD HAVE THE SKILLS TO PROVIDE SOCIAL, EMOTIONAL, PHYSICAL, AND INSTRUCTIONAL SUPPORT IN THEIR BUILDINGS.
UM, CURRENTLY THERE ARE FOUR LEAD DISTRICT MENTORS, SO THERE ARE THREE OTHER COLLEAGUES ALONG WITH ME AT THE DISTRICT OFFICE.
WE HAVE 10, UM, RETIRED MENTORS WHO COME TO HELP AS WELL.
AND THEN WE ALSO HAVE OVER 700 TRAINED BUILDING MENTORS AND THE 32 SCHOOLS THROUGHOUT THE DISTRICT.
UM, AND I SHOULD ADD THAT, UM, RIVERVIEW CHARTER SCHOOL ALSO HAS TRAINED MENTORS AS WELL.
AND SO DOES ACE AND WE PROVIDE SUPPORT INDIVIDUALIZED SUPPORT TO OVER 200 BRAND NEW TEACHERS THAT WE HAVE CURRENTLY, UM, ON THE ROSTERS THIS YEAR.
AND HOW DO WE DO THAT WHILE WE CONTINUE PROVIDING FEEDBACK AFTER WE MEET WITH THEM AND WATCH ZOOM CLASSES TO, UM, TO DETERMINE, UH, CRITERIA BASED ON THE TEACHING RUBRIC, WE ALSO SEND NOTES.
UM, WE STOPPED BY THE BUILDINGS PERIODICALLY AND MEET WITH THEM FACE-TO-FACE AND WE ALSO GATHER FOR SEMINARS ONLINE, AND WE MEET INDIVIDUALLY WITH THE TEACHERS AS, UM, ON, ON DEMAND BASIS.
THANK YOU, MATT, THIS DISTRIBUTOR AT THIS HOUR REPORT.
I JUST WANT TO COMMENT THAT THE THING THAT JUMPS OUT AND IT JUMPED OUT WHEN YOU GAVE US THIS AT THE OPERATIONS COMMITTEE, UM, IS THAT THERE IS A WHOLE LOT OF EFFORT TO PUT THE TEACHERS FIRST.
THERE'S A WHOLE LOT OF SUPPORT HERE FOR A WHOLE LOT OF FOLKS THAT, THAT HAD TO ADAPT JUST LIKE TEACHERS TO MAKE SURE THAT THE SUPPORT WAS DELIVERED.
UM, AND THAT'S THE THING THAT JUMPED OUT.
AND THAT'S WHAT I WANT TO THANK YOU ALL FOR, BECAUSE AS YOU ALL KNOW, WITHOUT THE TEACHERS, THERE'S NO DEED FOR THE REST OF US.
SO, UM, WE, WE NEED THIS KIND OF SUPPORT.
AND A LOT OF TIMES, I DON'T THINK FOLKS SEE THIS BECAUSE YOU ALL ARE NOT FLASHY FOLKS AND YOU DON'T, YOU DON'T, YOU DON'T GET OUT THERE IN THE PRESS, BUT, BUT YOU KNOW, YOU'RE DOING THIS QUIETLY AND THIS IS WHAT NEEDS TO BE DONE.
[05:20:06]
COLONEL GEIER.I WANT TO ECHO MR.
UH, IT'S HURT THE AIRLINES, BUT IT HAS MADE US VERY EFFICIENT BY USING TECHNOLOGY TO MAKE CONTACTS.
AND I HOPE THAT WE ARE CAPTURING LESSONS LEARNED FROM THIS AND SEE HOW IN THE FUTURE, WHEN WE GET BACK TO NORMAL, WE CAN USE SOME OF THE THINGS THAT WE HAVE LEARNED TO BE MORE EFFICIENT IN HOW WE CONTACT AND HOW WE, UH, DEAL WITH FOLKS.
SO, UH, PLEASE LOOK AT THAT AS WE GO FORWARD TO CONTINUE TO SEE BEST PRACTICES AND SEE HOW THOSE BEST PRACTICES CAN BE USED IN THE FUTURE, BUT THANK YOU VERY MUCH FOR OUTSTANDING JOB.
THANK YOU, MR. GUY, FISHER FEDERICK.
I HEARD THOSE WORDS LIKE UNDERSTANDING THE ANGUISH OF TEACHERS AND THE NEED TO SUPPORT TEACHERS AND ALL WE CAN DO TO SUPPORT OUR STAFF.
SO I'M GOING TO ASK YOU A SPECIFIC QUESTION ABOUT SUPPORT WHEN WE GO BACK FACE TO FACE, WHICH WILL BE A LOGISTICAL NIGHTMARE FOR TEACHERS ONLINE TEACHERS IN CLASSROOM AND SO ON, BUT I HAVE GREAT FAITH THAT CAN BE DONE.
THERE ARE GOING TO BE SOME TEACHERS THAT WILL HAVE STUDENTS IN THEIR CLASSES, AND THEY WILL ALSO HAVE STUDENTS ATTENDING THOSE CLASSES VIRTUALLY.
HOW ARE WE GOING TO SUPPORT THOSE TEACHERS? ACCELERATED ED? ONE OF THE RECOMMENDATIONS ON PAGE 33 SAYS THE BEST PRACTICES ARE THAT YOU DO NOT HAVE TEACHERS IN THE CLASSROOM WITH STUDENTS ALSO TEACHING CHILDREN ONLINE AT THE SAME TIME.
SO ARE YOU GOING TO BE VERY GENEROUS IN YOUR ALLOCATION OF BUILDING SUBSTITUTES SO THEY CAN BE BROUGHT INTO THE CLASSROOM TO HELP, OR IS THIS PROXIMITY LEARNING THAT MR. D'S RECORD, UH, SUGGESTED, UM, USING, ARE WE GOING TO BE ABLE TO GET SOME ADDITIONAL CERTIFIED SUBS TO HELP ALLEVIATE THIS PROBLEM? BECAUSE I CAN TELL YOU THERE, THERE'S A LOT OF ANGUISH OUT THERE ABOUT HAVING TO TEACH CHILDREN FACE TO FACE AND TEACH CHILDREN THAT ARE ATTENDING THOSE CLASSES VIRTUALLY.
SO MRS. FREDRICK, I CAN BEGIN MY ANSWER WITH OUR GOAL IS TO NOT REQUIRE TEACHERS TO DO BOTH.
WE WILL DO WHATEVER WE NEED TO DO AS A DISTRICT TO MAKE SURE THAT WE SUPPORT THEM IN THAT WE HAVE A GOOD PARTNERSHIP WITH ESS AND PROXIMITY LEARNING SO THAT WE CAN BRING EXTRA TEACHERS IN FOR THOSE VIRTUAL POSITIONS.
WE ARE WORKING CLOSELY WITH, UM, SOURCED FOR TEACHERS EFS TO BRING IN EXTRA SUBS.
SO WE ARE, OUR GOAL IS NOT TO HAVE TEACHERS DOING BOTH VIRTUAL AND FACE-TO-FACE, IT IS DIFFICULT ENOUGH TO DO ONE AND THAT'S HOW WE ARE GOING TO APPROACH IT.
YOU KNOW, I APPLAUD THE EFFORT, BUT I I'M CONCERNED WITH US GETTING ON THE FRONT END OF THE, OF THE POSSIBILITY FOR MENTAL, MENTAL ANGUISH.
AND WHAT I MEAN BY THAT IS, ARE WE ENCOURAGING THE SITES TO DO SOME, SOME PROACTIVE THINGS, SOME THINGS THAT CREATED LAUGHTER AND LIFE IN THE EXPERIENCES THAT THE TEACHERS ARE HAVING AT THIS TIME, AND EVERYBODY'S TENSE VERY, UH, TIGHT IN TERMS OF MAKING SURE THE PERFORMANCE IS ADEQUATE.
AND I'M SURE, YOU KNOW, TEACHERS ARE GETTING A LETTER OR WORDS FROM PARENTS HERE AND THERE.
WHAT ARE WE DOING TO, TO KEEP THEM HAPPY? AND AT THE, AT THE SCHOOL SITES PROBABLY WHERE IT NEEDS TO BE ENCOURAGED, BUT WHAT ARE THE PRINCIPALS DOING? NO, THERE'S NO AFTER HOURS NOW, WHEN WE DO, YOU KNOW, DURING THE DAY OR, YOU KNOW, SOMETHING VIRTUAL THAT WOULD, YOU KNOW, CREATE LAUGHTER AND THAT'S, THAT'S WHAT I WOULD ENCOURAGE, UH, US TO LOOK AT FROM, FROM, UH, FROM A,
[05:25:01]
FROM AN ADMINISTRATIVE STANDPOINT.AND I'M GOING TO ASK KIKI TO JUMP IN ON THIS.
UM, SHE IS VERY, UM, ASTUTE AT WHAT SHE DOES IN SUPPORT.
UM, I'LL HAVE TO SAY SHE'S ONE OF THE BEST THAT I'VE EVER SEEN.
SHE CAN LOOK AT A SITUATION AND DETERMINED THAT WE NEED TO PROVIDE THIS SUPPORT.
SO IF, IF YOU ARE ASKING US TO GO OUT AND MAKE SURE WE GET SOME THINGS DONE AT THE DISTRICT OR THE SCHOOL LEVEL, WE WILL BE MORE THAN HAPPY TO SIT WITH PRINCIPALS AND MAYBE COME UP WITH SOME SUGGESTIONS, KIKI YOU WANT TO CHIME IN.
THANK YOU FOR THAT COMPLIMENT.
UM, I DO WANT TO SAY, YOU KNOW, WE'VE DONE A LOT OF WORK AND THE FOCUS PRIMARILY WAS ON STUDENTS.
I'LL BE HONEST WITH YOU, UM, WITH REGARDS TO THE SOCIAL AND EMOTIONAL NEEDS OF STUDENTS, BUT WE RECOGNIZE THE SOCIAL EMOTIONAL NEEDS OF OUR STAFF.
AND SO WE HAVE PUT TOGETHER RESOURCES THROUGH A GOOGLE DRIVE THAT HAD BEEN SHARED WITH ADMINISTRATORS.
UM, BUT WE WILL CONTINUE TO DO THE WORK NECESSARY TO MAKE SURE THAT WE CREATE AN ENVIRONMENT WHERE EVERYONE FEELS SAFE AND SUPPORTED, UM, WHERE OUR STAFF HAVE THOSE MOMENTS WHERE THEY CAN JUST LET THEIR HAIR DOWN AND BREATHE, UM, JUST TO KIND OF STEP AWAY FROM THE WORK FOR A SECOND AND JUST ENJOY THE MOMENT OF WHAT WE GET TO POUR INTO OUR STUDENTS EVERY DAY.
SO, UM, WE RECOGNIZE THAT YOU CAN'T POUR FROM AN EMPTY VESSEL, SO OUR RESPONSIBILITY TO DO THE WORK, TO TRY TO HELP FILL THAT VESSEL.
AND WE'LL, WE'LL COMMIT TO DOING THAT.
SO THANK YOU FOR SHARING THAT MR. CAMPBELL, AND WE'LL, WE'LL GET TO WORK ON IT.
I CAN MAKE A FURTHER COMMENT ON THAT, THAT, THAT WILL ALSO BUILD A SITE-BASED CAMARADERIE THAT PROBABLY IS MISSING DOING THIS, THIS A QUOTE WITH 19 TIME PERIOD.
TEACHERS JUST DON'T GET A CHANCE TO TALK TO EACH OTHER AND DO OTHER THINGS.
SO MAYBE, YOU KNOW, SORRY FOR THAT.
I HAVE HAD SOME ADMINISTRATORS THAT HAVE REACHED OUT AND SHARE SOME OF THE DIFFERENT STRATEGIES THAT THEY DO FOR TEAM BUILDING AND JUST, UM, CREATING THAT ENVIRONMENT WHERE EVERYONE FEELS EXCITED TO BE BACK AND TRYING TO BUILD THAT EXCITEMENT.
SO WE HAVE SOME WORK THAT'S BEING DONE, BUT I'M SURE THAT THERE'S A LOT MORE THAT WE CAN DO AND WE'LL COMMIT TO DOING THAT.
ANYBODY ON IHR PANEL CAN ANSWER THIS TONIGHT, BUT, UM, AT THE HIGH SCHOOL LEVEL, THE MIDDLE SCHOOL LEVEL AND THE ELEMENTARY LEVEL, UM, GIVE ME A, UM, A BALLPARK NUMBER, WHAT OUR LARGEST POTENTIAL VIRTUAL CLASS, UM, MIGHT INCLUDE STUDENT WISE.
I THINK YOU CAN RESPOND TO THAT AND TALK ABOUT STATE REQUIREMENTS THAT WE HAVE TO FOLLOW.
YES, MA'AM UM, THE, THE MAX AND THE CLASS SIZE FOR HIGH SCHOOL, MIDDLE SCHOOL IS 35, BUT IT DEPENDS ON THE, UH, IF IT'S A CONTENT COURSE, A CORE CONTENT COURSE OR RELATED ARTS COURSE, UM, I AM CURRENTLY, UH, CHECKING ON EVERY HIGH SCHOOL TO SEE WHAT THE NUMBERS ARE AND HAVING CONVERSATIONS WITH THOSE PRINCIPALS TO MAKE SURE THAT WE GET THOSE NUMBERS DOWN, BECAUSE THAT IS AN ACCREDITATION CONCERN.
UH, THEY HAVE TO HAVE THOSE NUMBERS DOWN NUMBERS DOWN AFTER DAY 10, AROUND EIGHT 10, AND THEN WE START, UM, WE START LOOKING AT THE INFORMATION AGAIN AT AN ACCREDITATION, UH, STANDPOINT TO MAKE SURE THAT ALL THE NUMBERS ARE, ARE BALANCED ACROSS THE DISTRICT.
I HAD SPOKEN WITH ONE HIGH SCHOOL TEACHER WHO HAD UPWARDS OF THAT.
UM, 30, WOULD YOU SAY 35? I BELIEVE WE SPOKE WITH THE SAME TEACHER AND SHE SHARED A CONCERN AND I TOLD HER WE JUMPED ON IT.
I THINK, I THINK THEY'RE WORKING ON, OKAY, THANK YOU.
NOT BAD AT THE MIDDLE AND ELEMENTARY LEVEL, WHAT ARE THEY ARE HIGH END NUMBERS.
AND ARE THEY REGULATED BY, UM, AT THE STATE LEVEL? THEY, THEY ARE, UM, I HAVEN'T, I HAVEN'T HEARD ANYTHING ABOUT, UH, THE NUMBERS BEING ABOVE, UH, NORMAL, UH, FOR THE ELEMENTARY AND MAYBE THE MIDDLE SCHOOL.
I JUST HAD SOME CONCERNS ABOUT A COUPLE OF HIGH SCHOOLS, SO EVERYTHING I BELIEVE EVERYBODY ELSE IS WELL-BALANCED, BUT I WILL, I WILL DOUBLE-CHECK UH, TOMORROW TO MAKE SURE.
THANKS, REGGIE, MR. UH, CAN YOU, UH, CAN YOU, CAN YOU TELL ME WHAT WOULD BE THE SIGNIFICANT DIFFERENCE THAN IN, IN OUR, OUR, OUR RETIRE RETIRE, OUR RETIREES?
MR. SMITH, IF YOU WILL, UH, CLARIFY THAT A BIT FOR ME, YOU'RE LOOKING AT THE RETIREES.
TH TH TH NO, THE PEOPLE, EXCUSE ME, THE PEOPLE WHO, WHO RESIGNED AS A WHOLE, THE PEOPLE WHO RESIGNED FROM LAST YEAR TO THIS YEAR, WHAT'S THE DIFFERENCE?
[05:30:01]
YES.MA'AM WELL, LAST YEAR WE HAD 232 RESIGNED THIS YEAR.
BUT DO, WHAT DO WE THINK WILL BE W W WHAT, WHAT, WHAT MADE THE DIFFERENCE OF DECLINING THIS YEAR VERSUS THE DECLINE IN LAST YEAR? IT'S THE SAME MR. SMITH, THAT WE'RE JUST SUCH A GREAT DISTRICT THAT THEY DIDN'T WANT TO LEAVE.
AND WE ARE STEPPING UP OUR EFFORTS TO RETAIN OUR TEACHERS AND IT'S PAYING OFF.
AND THANK YOU SO MUCH FOR LOCALITIES.
UM, ALSO, UH, I HAVE ANOTHER QUESTION.
UH, I NOTICED THAT MR. D SAID THAT, UH, THAT, THAT WE TRAINED 215 PEOPLE.
I MEAN, THAT, THAT HE TRAINED 215 PEOPLE, BUT AT THE, UH, AT THE BOTTOM TOTAL, WE HAVE 189 THAT WE CREATE NEW 34, 35 NEW POSITIONS.
NO, WE ARE NOT CREATING 35 NEW POSITIONS.
WE ARE, WE WERE GOING INTO THE YEAR WITH SOME VACANT POSITIONS THAT WE DIDN'T FEEL FOR LAST YEAR.
AND THEN WE ALSO HAVE NEW ALLOCATIONS FOR SCHOOLS THAT THROUGH GROWTH, EARNED MORE POSITIONS.
SO THAT'S WHERE THOSE EXTRA POSITIONS CAME IN, WERE NOT CREATED.
WE DID NOT CREATE ANY NEW POSITIONS TO ADD TO THE 130 TIMES.
WE CAN'T DO THAT BECAUSE WHEN YOU APPROVE THE BUDGET, YOU APPROVE, YOU APPROVE US WITH SPECIFIC NUMBER OF STAFF, AND WE CANNOT GO OUTSIDE OF WHAT YOU'VE APPROVED.
THERE WERE JUST SO MUCH DID DIFFERENT NUMBERS THAT ARE THROWN AROUND THIS AFTERNOON.
KIND OF, I WAS KIND OF STUMBLED ON, I KIND OF WONDERING A LITTLE BIT ON, ON A COUPLE OF THEM.
THAT'S THAT, THAT'S WHERE THAT CAME FROM.
BECAUSE YOU SAID IT WAS A TUTOR, WAS IT TWO 29 OR WAS IT THREE 29? IT WAS THREE 29, TOTALLY.
UM, BUT THAT WE HIRED, BUT THAT INCLUDES, UM, CLASSIFIED STAFF AS WELL.
THAT'S WHAT I WAS GOING TO ASK YOU.
THAT'S WHAT I WAS GOING TO ASK YOU TOO, BECAUSE YOU KNOW, I'M ALWAYS CONCERNED ABOUT CLASSIFIED STAFF.
I'VE HEARD A LOT ABOUT TEACHERS, TEACHERS, TEACHERS, BUT LET ME DO A REMIND, EVERYONE THAT WE CAN'T DO IT WITHOUT CLASSIFIED STAFF.
I MEAN, WHEN YOU LOOK AT THE B2B, THE, WE HEARD THE BUILDINGS, UH, AS IN THE DISTRICT OFFICE, MAJORITY OF THOSE PEOPLE, WE HAVE ONE ON THIS LINE OR TODAY, UH, WHAT ON YOUR PANEL IS CLASSIFIED STAFF? SO, YOU KNOW, UH, TEACHERS ASSISTANTS, BUS DRIVERS, YOU KNOW, THEY ARE JUST AS VALUED AS, AS WE, UH, AS WE VALUE OUR TEACHERS, YOU KNOW, WE, WE DEFINITELY CAN'T FORGIVE THEM.
AND I WOULD BE REMISSED IF I DIDN'T SAY THAT BECAUSE, YOU KNOW, MY MOM WAS DEFINITELY A CLASSIFIED STAFF.
SO I, I RECOGNIZE HOW IMPORTANT THEY ARE BECAUSE OUR CLASSIFIED STAFF, WE JUST CAN'T DO WITHOUT THEM.
SO I APPRECIATE, I AGREE WITH YOU.
I AGREE WITH YOU A HIGHER PERCENT OF THE SMITH.
THAT'S WHERE MY DEF I DEFINITELY APPRECIATE YOU APPRECIATE THOSE AS WELL.
HE DID, UH, ACKNOWLEDGE THE TEACHERS, BUT, UH, YES.
UM, ALSO, ALSO, UH, MY, MY, UH, I HAVE ONE MORE QUESTION.
I NOTICED THAT MISTAKE, MISTAKE, MISTAKE, MS. JENNIFER MISSTATEMENT IS ON, I WAS ON THE TEAM.
I ACTUALLY KNOW WHAT MR. MS. MRS. WALTON, THIS, MAYBE THIS QUESTION IS FOR DR.
I WAS GOING TO ASK, WHO DOES MRS. STATEMENT REPORT TO MS. STAIN REPORTS TO MS. WALTON.
CAUSE I WAS LOOKING AT THE ORIGINAL CHART.
I SEE YOU ALSO HAVEN'T UPDATED IT SINCE, SINCE WE'VE GOTTEN THE DOCTOR, UM, DR.
BRADLEY, WOULD YOU MIND DOING THIS UPDATE CHART? UM, AS SOON AS SOON AS POSSIBLE? YES, SIR.
THAT WOULD BE FINE BECAUSE, CAUSE I WAS JUST WONDERING, I WAS JUST WONDERING ABOUT, UH, I ABOUT A LOT, A LOT OF PEOPLE KIND OF TRY AND GO OUT TO THE SHOP TO UNDERSTAND WHO DOES WHAT.
AND SO I CAN ASK MORE QUESTIONS.
I'LL FIGURE OUT WHEN I GET PHONE CALLS FROM PARENTS.
I JUST LIKE TO REMIND THE BOARD THAT WE'RE SUPPOSED TO END AT NINE 15 AND IT'S EIGHT 30 AND WE'VE GOT QUITE A LOT OF THINGS TO COVER.
I WAS JUST GOING TO MAKE THAT SAME COMMENT.
IF I CAN TAKE TWO SECONDS TO DO A GROUP HUG, IF YOU, IF YOU DON'T MIND.
UM, I JUST WANT TO THANK MY HR TEAM.
I THINK THEY'RE THE BEST EVER.
IT IS NOT ONE THING THAT THEY'RE ASKED TO DO THAT THEY DON'T DO AND THEY DO IT WITHOUT GRIPING.
UM, THAT'S THE REASON WE CAN WORK SO EFFICIENTLY BEING DOWN 17 PEOPLE.
WE CAN GET THE JOB DONE BECAUSE WE WORK AS A TEAM.
AND THANK YOU FOR YOUR BEING WITH US TONIGHT.
[05:35:01]
TO YOUR TEAM.PRECIOUS QUESTION TO KATHY'S POINT.
ARE WE GOING TO LET THE TIME THAT WE'RE SHIT DETERMINE OUR WORK OR ARE WE GOING TO DO OUR WORK AND THEN AS LONG AS IT TAKES, WELL, MR. DALEN, WE DO HAVE A, UM, EMOTION THAT PASSED IN AUGUST THAT SAYS ARE OUR MEETINGS AND OR RECESS AT NINE 15.
SO WE DO HAVE TO CONSIDER THAT POLICY, SIR.
I GUESS THAT'S ONE OF THE FEW THAT WE DO CONSIDER.
SO WE CAN TAKE A MOTION TO EXTEND THE TIME BEFORE YOU WISH.
THAT'S WHAT I WAS GOING TO ASK.
AND DO WE NEED A MOTION IN MIND? 15 HOUR, WE EXTENDED IT LAST EVENING WITHOUT EMOTION AND I WAS JUST WONDERING WHAT WAS NECESSARY, BUT THANK YOU FOR CLARIFYING DR.
AND, UM, MS. WALTON, THANK YOU AND YOUR TEAM FOR YOUR REPORT AND THANK YOU FOR, UH, DEMONSTRATING, UH, THE IMPORTANCE OF BUILDING CULTURE WITH YOUR TEAM, UH, HERE TODAY.
SO I APPRECIATE THAT, UH, TODAY, UM, ON THE SUPERINTENDENTS REPORT, WE'LL START WITH THE FIRST WEEK OF SCHOOL UPDATE.
AND, UM, AS YOU KNOW, THE FIRST WEEK OF SCHOOL WAS CERTAINLY A NON-TRADITIONAL WITH A FULL VIRTUAL START HERE IN BUFORD COUNTY, BUT CONSISTENT WITH TRADITIONAL FIRST WEEKS OF SCHOOL WAS THE OPPORTUNITY FOR OUR TEACHERS TO CONNECT WITH STUDENTS, TO BEGIN TO SET EXPECTATIONS AND ESTABLISH SYSTEMS AND ROUTINES FOR THE COURSES THAT THEY, THAT THEY TEACH.
UH, AND THE STUDENTS THAT THEY HAVE.
UM, WE HAVE, UM, UH, TO DATE, UH, FILLED OVER 451 REQUESTS FOR THOSE TO MY FIVE DEVICES.
UH, SO THE REQUESTS THAT HAVE COME IN HAVE BEEN FILLED AND WE CONTINUE TO FILL THEM AS, AS THEY COME IN.
UM, SO WE WILL CONTINUE TO DO THAT.
OUR CURRENT, UH, TOTAL ENROLLMENT IS 21,400 AND WE CONTINUE TO ENROLL STUDENTS, UH, IN THE SECOND HALF OF THE WEEK.
UH, WE BEGAN ADMINISTERING DIAGNOSTIC ASSESSMENTS, UM, BECAUSE THE INFORMATION GARNERED FROM THESE ASSESSMENTS IS REALLY IMPORTANT FOR OUR TEACHERS TO HAVE ON HAND.
THAT'LL HELP THEM, UH, IDENTIFY, UH, STRENGTHS AND AREAS FOR IMPROVEMENT, UH, THAT OUR STUDENTS HAVE IN ORDER TO BETTER ADDRESS THEIR, THEIR NEEDS.
UM, OUR TEACHERS, UH, WE'RE EXCITED TO RECONNECT WITH STUDENTS AND TO BEGIN FORGING RELATIONSHIPS WITH THEM.
I'VE VISITED SCHOOLS, UH, THROUGHOUT THE WEEK.
AND SO MANY TEACHERS TEACHING, UH, FROM THE BUILDING, UH, AND GOT A CHANCE TO, UH, TO WATCH, UH, SOME OF THEM INTERACTING, UH, IN, UH, IN SOME ZOOM WITH STUDENTS, UH, THIS WEEK, UH, WE BEGAN THE, UH, FACE-TO-FACE INSTRUCTION FOR OUR LOW INCIDENCE, SPECIAL NEEDS STUDENTS.
WHITE AT THIS TIME TO SHARE A FEW WORDS ABOUT HOW THAT HAS BEEN GOING THE LAST COUPLE OF DAYS THEY'VE BEEN BOARD MEMBERS THAT'S BEEN GOING VERY WELL.
I DON'T KNOW IF YOU ALL GOT TO VIEW THE, UM, BRIEF RECORDING THAT RON LOAVES MADE FOR THE OPENING OF SCHOOL.
IT REALLY CAPTURE THE SPIRIT OF HOW EXCITED THE KIDS AND THE TEACHERS AND THE PARAPROFESSIONALS WERE TO HAVE THE STUDENTS BACK IN THE CLASSROOM.
UM, WE HAD ABOUT, UM, JUST ABOUT ALL THE STUDENTS WHO WERE SCHEDULED TO COME IN, UM, DID MAKE IT IN, UM, AND EVEN A FEW OTHERS THAT ORIGINALLY HAD SAID NO ARE NOW GOING TO BE JOINING THE GROUP, UM, EITHER TOMORROW OR NEXT MONDAY, MONDAY AS WELL.
WE, I WANT TO SAY A SPECIAL THANK YOU THOUGH, TO TRANSPORTATION, MR. BLACK AND HIS TEAM, AS WELL, AS WELL AS MR. PATRICK AND HIS TEAM IN STUDENT NUTRITION FOR REALLY COMING TOGETHER AND MAKING SURE THAT TRANSPORTATION WAS TAKEN CARE OF AND THAT THE APPROPRIATE MEALS, ESPECIALLY WITH A LOT OF OUR STUDENTS WHO HAVE SPECIAL DIETARY NEEDS WERE ALSO MET.
SO JUST THANK THEM, UM, FOR REALLY, UM, MAKING SURE THAT IT WAS SUCCESSFUL.
I GOT TO VISIT ALL THE CLASSROOMS WITH THE EXCEPTION HILTON HEAD CLASSROOMS, WHICH ARE ON MY SCHEDULE TOMORROW.
UM, SAFETY PROTOCOLS ARE BEING FOLLOWED.
THE MAJORITY OF THE STUDENTS WOULD RAIN MASKS AND THOSE THAT DID HAVE SOME CONCERNS.
TEACHERS WERE, UM, UM, INCREASE IN, IN USING SOCIAL STORIES
[05:40:01]
TO MAKE SURE THEY BUILD A TOLERANCE OF THAT.AND SO THAT'S GOING VERY WELL.
UM, AS, UM, OVERALL IT WAS A GOOD START.
I WILL TELL YOU THAT WE HAVE DONE A GREAT THING FOR STUDENTS WITH DISABILITIES SO MUCH SO THAT THE REST OF THE STATE IS, UH, REST OF THE STATE IS WATCHING US AND I'VE EVEN GOTTEN A COUPLE OF CALLS FROM MY COLLEAGUES AND ALL THE DISTRICTS.
AND HOW DID YOU DO IT? UM, ALL OUR KIDS CAN COME BACK TO SCHOOL SAFELY AT SOME POINT, UM, AS WELL.
ARE THERE ANY SPECIFIC QUESTIONS YOU MAY HAVE MR. EARL CAMPBELL? I WAS GOING ON.
UM, COULD YOU JUST GIVE US A NUMBER, HOW MANY STUDENTS DID WE SERVE FACE TO FACE THIS WEEK? YEAH, SO WE WERE SCHEDULED TO HAVE APPROXIMATELY 150 AND OF THAT HUNDRED AND 50, I WOULD SAY WE HAD ABOUT 145 ON EITHER DAY.
UM, WE HAVE A COUPLE THAT DIDN'T MAKE IT FOR ONE REASON OR THE OTHER.
AND KUDOS TO YOU AND ALL YOUR SPECIAL EDUCATION TEAM.
UH, I WANT TO, UH, TAKE A MOMENT AND ALSO RECOGNIZE OUR, UH, TECH COACHES AND TECHNOLOGY STAFF THAT ARE, UM, OUT HITTING THE GROUND RUNNING, UH, AT, UH, SCHOOL CENTERS AND SCHOOL SITES, UH, WORKING TO, AND WORKING HARD TO MAKE SURE THAT, UH, OUR STUDENTS HAVE WHAT THEY NEED AND THAT, UH, IN THE WAY OF DEVICES AND THAT THEY'RE FUNCTIONING, UH, THAT THERE ARE AT, UH, WE HAVE STAFF AT THE DEPOTS THAT, THAT OUR TECHNOLOGY TEAM IS PUT TOGETHER IN DIFFERENT AREAS AROUND THE COUNTY, IN ORDER TO FACILITATE, UH, STUDENTS GETTING THEIR, UH, UH, TECHNOLOGY NEEDS MET AS WELL.
SO, UH, THE OTHER AREA ON, UH, THE SUPERINTENDENTS REPORT IS AN UPDATE ON STAFFING FROM MS. WALTON, BUT, UM, MS. WALTON'S PRESENTATION, UH, EARLIER, UH, COVERED ESSENTIALLY WHAT SHE WAS GOING TO COVER UNDER THIS, UH, PARTICULAR AREA.
SO, UM, I WILL ASK MS. CROSBY AT THIS TIME TO BEGIN IN CON UH, WITH HER PORTION ON THE MONTHLY TRANSPARENCY.
YOU HAVE A QUESTION FOR, UH, DR.
MY QUESTION IS, DO YOU HAVE A BLACK MALE? I KNOW THIS CAME UP AT SOME TIME LAST YEAR.
I THINK IT WAS AT A COMMITTEE MEETING.
YOU'RE ALL SET UP ANY INITIATIVE FOR THAT.
SO ACTUALLY MR. CAMPBELL, WE HAVE DONE TWO INITIATIVES THAT WE'VE BEEN WORKING ON.
WE WORK WITH A GROUP OF YOUNG MEN, ACTUALLY AFRICAN-AMERICAN ADMINISTRATORS, ONE FROM LOUISIANA, ANOTHER FROM INNER CITY, PHILADELPHIA, AND ACTUALLY A THIRD GENTLEMAN FROM NEW YORK, NEW YORK CITY, WORKING WITH OUR ADMINISTRATORS FIRST AT THESE YOUNG MEN FIRST TELLING THEIR STORIES IN ORDER TO HEIGHTEN OUR ADMINISTRATORS, UNDERSTANDING OF HOW OTHERS MAY FEEL.
I PULLED MYSELF OUT OF THOSE MEETINGS.
THEY WERE FACILITATED BY MEMBERSHIP OF MY DIVISION AND DR.
CAMPBELL SO THAT OUR PRINCIPALS DIDN'T FEEL AS IF A SUPERVISOR WAS WATCHING THEM A SECOND INITIATIVE, THAT WE WERE READY, STARTED AS PULLING THE INFORMATION ON STUDENTS IN MTSS, BASED ON BEHAVIOR AND ACADEMICS, TARGETING AFRICAN-AMERICAN MALES.
AND WE HAVE A GROUP OF IDENTIFIED 68 YOUNG MEN THAT WE WOULD LIKE TO GET THEM PUT TOGETHER IN.
WELL, WE MAY BE KNOCKING ON YOUR DOORS TO ASK YOU TO COME TELL YOUR STORIES TO THESE YOUNG MEN IN ORDER TO GIVE, GIVING THEM SOME DIRECTION AND SIMPLE ELEMENTS.
I WILL HAVE NO PROBLEM WITH THAT.
WHO HAD THESE GOALS? UH, PAST LIAISON, BUT I'VE COME TO MS. WALTON, A COP TO YOU.
SO IF IT'S A TITLE, ONE FUNDED PARENT LIAISON, THAT WOULD BE AT THE PRINCIPAL'S DISCRETION.
AND, UH, AND WORKING WITH TERRY BENNETT FOR THE LINE ITEM AND DENISE MATTHEWS, WHO DOES OUR TITLE ONE BUDGETING, BUT THAT NORMALLY WOULD BE AT A PRINCIPAL'S DISCRETION.
AND ACTUALLY THROUGH HR, IF THEY MEET THE
[05:45:01]
QUALIFICATIONS, THE REASON I ASKED THAT BECAUSE WE HAVE BRANCH ELEMENTARY IN THE MIDDLE SCHOOL, DOES NOT HAVE A PARENT LIAISON THEY USED TO IN THE PAST.SO, SO THEY WERE FUNDING IT THROUGH TITLE THAT WOULD BE AT THE DISCRETION TO MAINTAIN THAT POSITION.
UM, WE HAVE THREE ITEMS UNDER THE FISCAL RESPONSIBILITY AREA OF THE SUPERINTENDENTS REPORT, MONTHLY TRANSPARENCY REPORT, MONTHLY, A HUNDRED THOUSAND DOLLAR PURCHASES AND CONTRACTS OVER A A HUNDRED THOUSAND DOLLAR REPORT AND THE BOARD MONTHLY BUDGET REPORT.
UM, ARE THERE ANY SPECIFIC QUESTIONS ON THE TRANSPARENCY REPORT? MR. JUDGE.
I JUST HAD ONE QUESTION ON THE, UH, TRANSPARENCY, UH, REPORT SPRINKLED THROUGHOUT THE REPORT.
THERE ARE, UM, REFERENCES TO PURCHASES AND IT SAYS IN PARENTHESES PRIVATE SCHOOL YES, THAT IS IN SEVERAL PLACES.
AND I WAS JUST SURPRISED TO SEE IT, BUT, YOU KNOW, SO WHAT DOES THAT MEAN? OKAY.
WE'RE ACTUALLY PURCHASES WITH CARES ACT FUNDS REQUIRED BY LAW TO PROVIDE A PORTION OF OUR CARES ACT FUNDING TO PRIVATE SCHOOLS.
UH, WE, UH, HAD THEM SUBMIT APPLICATIONS FOR THOSE THAT WERE INTERESTED IN PARTICIPATING AND EIGHT SCHOOLS HAVE PARTICIPATED.
UM, WE WERE NOT ALLOWED TO ALLOCATE THOSE FUNDS TO SCHOOLS, BUT INSTEAD WE WERE REQUIRED TO MAKE THE PURCHASES ON THEIR BEHALF.
SO WE PURCHASED THE ITEM, THEY SUBMITTED THEIR REQUESTS, WE MADE THE PURCHASES, THE DELIVERIES WERE MADE TO US, AND THEN IT WAS OUR RESPONSIBILITY TO MAKE THOSE DELIVERIES TO SCHOOLS.
UM, MOVING RIGHT ALONG TO THE A HUNDRED THOUSAND DOLLAR REPORT, UM, JUST A MINUTE PLEASE, CAUSE I THINK A COUPLE PUT UP THEIR HANDS A LITTLE, UH, AND I'M NOT SURE IF IT'S FOR THIS REPORT OR THE NEXT ONE.
MADAM CHAIR IS FOR THIS REPORT AND JUST FALL FOLLOW UP ON, ON MR. GOODRICH'S QUESTION.
UM, IS THAT A STATE MANDATE OR A FEDERAL MANDATE? AND THE REASON I'M ASKING IS I JUST SAW THAT THERE WAS A, UH, A COURT, UM, DECISION THAT THE MONEY SHOULD NOT BE GOING TO PRIVATE SCHOOLS.
SO I'M NOT SURE HOW THAT AFFECTS US.
THAT WAS A FEDERAL DIRECTIVE FROM THE U S DEPARTMENT OF EDUCATION, UH, AND THOSE PURCHASE THAT WAS EARLY ON.
SO THOSE DECISIONS HAVE BEEN, UH, THAT DECISION PROMPTED, UH, THE APPLICATION, THE MEETING WITH THE PRIVATE SCHOOLS, AND THEN THE PURCHASES ENSUED IMMEDIATELY FOLLOWING THAT.
SO I HAVE NOT SEEN THAT RULING, BUT I'LL CERTAINLY, UM, GET WITH OUR LEGAL COUNSEL AND, UH, OTHER GRANTS, OFFICE STAFF TO ASSESS WHERE WE ARE ON THAT.
AND IF, UH, WHAT STEPS WE SHOULD TAKE TO ADDRESS THAT.
SO IF THIS WAS FEDERAL, IT DOESN'T AFFECT IT.
UH, WHICH IS WHY I ASKED THANKS.
AND THEIR RULING JUST CAME DOWN, I THINK YESTERDAY.
MY QUESTION WILL BE WHAT KIND OF PURCHASES ARE THOSE? THERE ARE A VARIETY OF PURCHASES, PARTICULARLY THEY HAVE TO BE COVID RELATED, SO THEY COULD BE A PERSONAL PROTECTIVE EQUIPMENT.
UM, THEY COULD BE ANY MATERIALS OR SOFTWARE SYSTEMS. SO IT'S A VARIETY OF PURCHASES THAT, UH, WOULD BE MADE.
SO THE DESCRIPTION OF THEM SHOULD BE ON THESE LISTS.
SO, UM, IF WE HAVE ANY FOR PRO, OKAY.
AT THE VERY BOTTOM OF THIS PAGE TWO IS AMAZON, UH, PPE SUPPLIES, HAND SANITIZER, PRIVATE SCHOOL.
AND SO THAT IS FUN TO 20 THAT'S THE CARES ACT FUND.
UM, SO THAT'S ONE EXAMPLE THERE OF THE PURCHASES THAT ARE BEING MADE PAGE.
WHAT PAGE NUMBER IS THAT? THAT'S PAGE NUMBER TWO, THE PAGE NUMBERS AT THE TOP LEFT-HAND CORNER OF THE PAGE.
UM, IF YOU LOOK, UH, EARLIER, THERE IS ALSO SOME ROLLING LAPTOP CARTS ON
[05:50:01]
THIS PAGE AS WELL, OTHER LAP DESKS FOR, UM, SO IT'S A VARIETY OF THINGS THAT ARE ADDRESSED, UM, DIRECTLY.I WAS JUST WONDERING WHAT TYPE OF, UH, UH, WHAT, WHAT TYPE OF THING THEY MIGHT BE PURCHASING.
UH, THE MONTHLY A HUNDRED THOUSAND DOLLAR REPORT IS, UM, WE'RE BRINGING THAT UP NOW, BUT I JUST WANTED TO POINT OUT A COUPLE OF ITEMS ON THIS REPORT.
UM, AND THINGS THAT STUCK OUT TO ME.
I'LL JUST GO AHEAD AND MENTION.
SO IN PARTICULAR, AT THE TOP OF THE CHECK SECTION, THE APPLIED DATA TECHNOLOGIES, UH, YOU'LL SEE, UM, SO YOU SEE THE BLUE BAR AND TOWARD THE BOTTOM OF THE SCREEN, AND IT SAYS CHECKS APPLIED DATA IS WHERE WE PURCHASE OUR LAPTOPS AND THEY MANAGE THE REPAIRS HELP DESK REPAIR TICKETS AS WELL FOR OUR LAPTOPS.
SO THE FIRST FLOOR, UM, FIVE ITEMS WERE FOR, UM, LAT TEACHER LAPTOP REFRESH STUDENT DEVICE REFRESH.
SO THERE WERE A NUMBER OF STU TEACHER LAPTOP REFRESHES THIS YEAR.
AND THEN THE STUDENT DEVICES I NOTICED ARE AT HILTON HEAD, HI NEIGHBOR HIGH AND BLUFFTON HIGH.
AND SO THE REMAINING HIGH SCHOOLS WERE PURCHASED IN, UH, ON THE FOLLOWING DAY IN AUGUST.
SO YOU'RE GOING TO SEE THOSE ON NEXT, NEXT MONTH'S REPORT.
SO I JUST WANTED TO MAKE SURE, BUT THOSE ARE FOR OUR HIGH SCHOOLS, THEY WERE DUE FOR A, UH, TECHNOLOGY REFRESH THIS YEAR.
UH, THEY ARE, UH, WE ARE STILL AWAITING THE, UM, THOSE DEVICES.
SO, UM, THEY WILL BE RECEIVED, UH, I'M TOLD IN OCTOBER.
UM, BASICALLY THE MAJORITY OF THE REPORT IS OUR NORMAL UTILITIES, RETIREMENT BENEFITS.
UM, YOU HAVE EDMENTUM, UH, AN INSTRUCTIONAL SOFTWARE.
THAT'S THE NAME OF THAT SOFTWARE, I BELIEVE HIS EXACT PATH.
UM, SO THAT WAS A PURCHASE MADE THIS YEAR.
AND, UM, WE SEE OUR STANDARD CUSTODIAL AND MAINTENANCE SERVICES AS WELL AS NUMBER OF CONSTRUCTION ITEMS. YOU'LL SEE THERE, WHICH IS GENERALLY 8% AND REFERENDUM RELATED.
AND THEN FINALLY, I'D LIKE TO MENTION THE, ON THE FINAL PAGE, UH, THE CONTRACTS AND ATTENDANCE, UM, YOU'LL SEE THE FOOD SERVICE MANAGEMENT SERVICES, UH, PER BOARD, UH, MOTION AND APPROVAL.
WE EXTENDED FOR A ONE-YEAR PERIOD OF TIME BASED ON THE COVID WAIVER.
UH, THERE IS NOT A DOLLAR AMOUNT ASSOCIATED WITH THAT, UH, ADDENDUM ON THE FINAL PAGE OF THIS REPORT, UH, THERE IS, IT IS BASED ON THE NUMBER OF MEALS THAT ARE SERVED.
SO GENERALLY EACH YEAR WE SERVE ABOUT 3 MILLION MEALS, UM, ON AVERAGE AND THE CONTRACT IS GENERALLY AT ABOUT $2 AND 80 CENTS A MEAL.
UH, THE CONTRACT IS AROUND $8.3 MILLION A YEAR.
SO THAT WOULD GIVE YOU THE, THE GENERAL AMOUNT.
SO, UH, WE FELL SHORT OF THAT BUDGET BY ABOUT $465,000 THIS PAST YEAR.
SO WE DID HAVE A DECLINE IN THE NUMBER OF MEALS DUE TO THE CLOSURE, EVEN THOUGH WE DO COUNT THE MEALS THAT ARE DISTRIBUTED AT OUR BUS STOPS AND MEAL DISTRIBUTION CENTERS.
SO I'M JUST WANT TO GIVE YOU AN IDEA OF THAT, ABOUT THE DOLLAR VALUE OF THAT ADDENDUM AS WELL.
SO WITH THAT, WE'LL BE HAPPY TO TAKE ANY QUESTIONS, LOOKS LIKE WE'RE GOOD.
AND FINALLY, THE BOARD BUDGET, MONTHLY BUDGET REPORT.
UM, SO THIS, UH, REPORT IS THROUGH ALL, UM, FROM JANUARY 1ST THROUGH SEPTEMBER 10TH EXPENDITURES.
UM, THERE'S REALLY KIND OF TWO AREAS OF NOTE HERE.
UM, THE LEGAL SERVICES OF 6,833, THAT THAT IS PAIN.
THOSE ARE PAYMENTS TO THE LOBBYIST WHERE THEIR SERVICES AND, UM, JUST A TINY BIT OF TRAVEL THERE.
AND THEN, UM, UH, LATER DOWN IN THE REPORT, THE DUES THAT ARE PAID TO THE, UH, SOUTH FLORIDA SCHOOL BOARD ASSOCIATION, UH, OR THE 50,400 THERE, OR IS THE ANNUAL DUES PAID AT THE BEGINNING OF THE YEAR FOR THEIR POLICY SERVICES, DUES AND, AND OTHER, UM, LEGAL
[05:55:01]
SERVICES THAT THEY PROVIDE.SO WITH THAT, I'D BE HAPPY TO TAKE ANY QUESTIONS ON THAT ITEM LOOKS LIKE WE'RE GOOD.
IT BRINGS US TO COVID-19, UH, UPDATE.
AND SO THE UPDATE I WANT TO SHARE WITH YOU, UH, THIS WEEK IS, UH, REALLY IMPORTANT.
UH, THIS WEEK BRINGS, UH, SOME GOOD NEWS, UH, WITH THE DECLINING METRICS, UH, IN THAT WE ARE CONTINUING TO DECLINE AND, UH, AND OUR AT MEDIUM, UH, RATING, UH, WE HAVE, UH, THERE HAS BEEN A CONSISTENT AND STEADY TREND FOR, UM, FOR SINCE, UH, AUGUST 3RD, UH, REALLY TO, UH, SEE SIGNIFICANT DECLINES IN INCIDENT RATES FROM WHERE WE WERE AT 616 TO WHERE WE ARE NOW AT 194.
UH, AND SO, UH, THESE ARE BREACHED THE LOWEST THAT WE'VE SEEN TO DATE.
AND I BELIEVE AS I'VE MENTIONED ALL ALONG THAT, UH, WE HAVE, UH, HAD A STRONG DESIRE TO, UH, RETURN TO, UH, FACE-TO-FACE INSTRUCTION AS SOON AS POSSIBLE.
AND I BELIEVE WE ARE IN A POSITION TO TRANSITION TO FACE-TO-FACE INTO A HYBRID FORMAT, UH, ON OCTOBER 5TH, UH, AT THIS TIME, DR.
BRADLEY WOULD SHARE A LITTLE BIT ABOUT THAT.
RODRIGUEZ, UH, MADAM CHAIR MEMBERS OF THE BOARD.
SO YES, I AM PERSONALLY REALLY PLEASED THAT WE ARE EVEN IN A POSITION TO BE ABLE TO WELCOME STUDENTS BACK INTO BUILDINGS.
CLEARLY THE CALL WAS MADE SEVERAL WEEKS AGO, UH, TO BEGIN THE YEAR IN AN ALL VIRTUAL FORMAT.
AND ALTHOUGH WE'VE ONLY HAD SIX FULL DAYS TO IMPLEMENT THAT MODEL, WE ARE ENCOURAGED THAT THE HEC METRICS SEEM TO HAVE STABILIZED AND STARTED TO RODRIGUEZ MENTIONED VERY RARELY, IF EVER DO WE MOVE FORWARD WITH ANY BIG DECISION THAT IMPACTS OUR SCHOOLS WITHOUT ENGAGING OUR PRINCIPALS.
AND ON THE MATTER OF TRANSITION, WE'VE ASKED THE PRINCIPALS TO TELL US THE TIMELINE THAT WOULD BE MOST IDEAL FOR THEM TO BE ABLE TO MAKE THE SWITCH FROM ONE OPERATING MODEL TO ANOTHER.
AND THEY HAVE SAID TO US PRETTY RESOUNDINGLY THAT THEY WOULD NEED AT LEAST A TWO WEEK WINDOW, UH, TO DO SO, WHICH WE BELIEVE IS REASONABLE.
AND I WOULD REMIND YOU THAT ALL OF THEIR ENERGY, UH, AND IN TIME, QUITE FRANKLY, TO DATE HAS BEEN PUT INTO PLANNING FOR VIRTUAL INSTRUCTION.
SO SWITCHING TO ANOTHER MODEL REQUIRES A REVIEW OF STUDENT SCHEDULES, REFINING PROTOCOLS, UH, IN ADDITION TO REACQUAINTING, AND RESOCIALIZE BRING TEACHERS INTO THE, INTO THOSE BUILDINGS AND LOTS OF OTHER STUFF THAT WE DON'T ALWAYS CONTEMPLATE AS LAYMAN.
UM, SO OUR PLAN IS TO LIKE DR.
RODRIGUEZ SAID, BRING OUR STUDENTS BACK, UH, BUT WE WOULD DO SO UNDER WHAT WE CALL AN AA BB STRUCTURE, WHICH MEANS THAT A GROUP OF STUDENTS WOULD ATTEND SCHOOL FOR TWO DAYS OF LIVE INSTRUCTION.
THEN ANOTHER GROUP OF STUDENTS WOULD ATTEND FOR LIVE FOR LIVE INSTRUCTION FOR ANOTHER TWO DAYS.
AND ON ONE DAY ALL STUDENTS WOULD RECEIVE VIRTUAL INSTRUCTION.
AND ON THE DAYS THAT STUDENTS ARE NOT RECEIVING LIVE INSTRUCTION, THEY WOULD BE COMPLETING INDEPENDENT WORK THAT BUILDS OFF OF WHAT THEY WERE EXPOSED TO IN CLASS.
WE BELIEVE THAT THIS IS THE RIGHT APPROACH.
WE BELIEVE THAT THIS IS THE RIGHT TIME.
UH, AND WE LOOK VERY MUCH FORWARD TO EXECUTING THIS PLAN OVER THE NEXT COUPLE OF WEEKS, UH, IN PARTNERSHIP WITH OUR BUILDING LEADERS.
I KNOW THAT I'VE SAID A MOUTHFUL.
UH, AND SO I WILL PAUSE THERE AND ENTERTAIN ANY QUESTIONS THAT YOU HAVE.
YEAH, I THINK, UH, I WOULD LIKE TO ADD, UH, BEFORE, BEFORE ANY QUESTIONS THAT, UH, JUST AS WE HAVE, UH, UH, YOU KNOW, BASE WITH PRINCIPALS, UH, THE OTHER, UH, COMPONENT THAT HAS BEEN, UH, REALLY IMPORTANT WAS A CONVERSATION WITH OUR, OUR, UH, TEACHER FORUM, UH, TO, TO, TO CHECK ON THAT AS WELL AS, UH, CONVERSATIONS THAT WE MAY HAVE HAD WITHIN THE BUILDING WITH TEACHERS, UH, LAST WEEK AS WELL.
AND, AND SO, UH, DURING THE FIRST WEEK OF SCHOOL.
AND SO WHAT, UH, UH, UM, I THINK I, I WOULD LIKE TO SHARE WITH YOU IS THAT, UH, THAT CONVERSATION WITH, UH, WITH OUR TEACHERS AND ON THE TEACHER FORUM, UH, BECAUSE WE HAVE A REPRESENTATIVE THERE FROM, FROM EVERY SCHOOL, UH, WE FELT, UH, I FELT POSITIVE ABOUT THAT CONVERSATION, UH, IN THAT THEY, THEY ALSO FEEL THAT A HYBRID COMPONENT, UH, IS, UH, IS THE WAY TO GO AT THIS TIME.
[06:00:01]
UM, I'M, I'M HAPPY TO HEAR THIS NEWS AND I DO WANT TO JUST ASK ONE QUESTION WITH REGARD TO SCHEDULING OF THE HYBRID AABB MODEL.UM, SO IN SOME OF MY TALKS, UM, WITH VARIOUS GRADE LEVEL, UM, TEACHERS AND ADMINISTRATORS, UM, ONE OF THE CONVERSATIONS WAS OKAY IF WE DO GO HYBRID, UM, WHAT DOES THAT SCHEDULE LOOK LIKE AMONG THE DIFFERENT GRADE LEVELS? IS IT GOING TO BE UNIFORM THROUGHOUT THE ENTIRE DISTRICT? UM, I THINK THERE WAS A CONCERN AT THE HIGH SCHOOL LEVEL SPECIFICALLY THAT THEY WANTED, UM, ONE TYPE OF SCHEDULE AND THERE MIGHT'VE BEEN SOMETHING DIFFERENT AT THE ELEMENTARY LEVEL.
AND I KNOW THAT COULD CREATE SOME DIFFICULTIES FOR TEACHERS AND FAMILIES.
UM, SO I JUST WANT TO MAKE SURE THAT WHO'S MAKING THE DETERMINATION OF HOW THAT WILL BE IMPLEMENTED AT EACH SITE.
AND WILL THAT BE UNIFORM? I HAVE SPOKEN, UH, CERTAINLY WITH, UH, HIGH SCHOOL REPRESENTATIVES, HIGH SCHOOL PRINCIPALS AS WELL, UH, ABOUT THIS, UH, VERY TOPIC.
AND, UM, THEY, UH, THEY HAVE A PREFERENCE FOR, UH, UM, YOU KNOW, ONE DAY, UH, TO BE THE VIRTUAL DAY AND, UH, UH, OTHER OTHER LEVELS OF PREFERENCE, UH, UH, THAT'S A LITTLE DIFFERENT.
AND SO, UH, THE IMPORTANT THING HERE THOUGH, IS IT IS IMPORTANT THAT WE ARE ON THE SAME DAY, UH, BECAUSE SOME FAMILIES HAVE, UH, STUDENTS THAT ARE IN HIGH SCHOOL AND ANOTHER CHILD THAT IS IN MIDDLE SCHOOL OR A CHILD IN MIDDLE SCHOOL AND ONE IN ELEMENTARY SCHOOL.
AND SO, SO THAT, UH, THAT, UH, CONSISTENCY, UH, BECOMES IMPORTANT.
AND SO, UH, THEY, THEY UNDERSTAND THAT AND UNDERSTAND THAT, UH, WE WOULD BE DOING THAT, UH, UNIFORMITY AS A, AS A DISTRICT WHERE WE WOULD HAVE THE SAME VIRTUAL.
SO THERE WOULD BE UNIFORMITY THROUGHOUT ALL.
ONCE YOU DO MAKE A DETERMINATION OF HOW THAT WORKS AND HOW DOES THAT WORK FOR FAMILIES THOUGH THAT YOU HAVE KIDS IN DIFFERENT SCHOOLS? SO FOR EXAMPLE, I MIGHT HAVE ONE CHILD IN MIDDLE SCHOOL AND SHE'S SIGNED UP FOR THE AA SCHEDULE.
SO CAN YOU EXPLAIN HOW THAT MIGHT WORK? WELL, PARENTS BE GIVEN THE OPPORTUNITY TO SAY A PREFERENCE IF THEY HAVE MULTIPLE CHILDREN, DIFFERENT SCHOOLS.
NO, WE'RE OUR, OUR INTENT IS, IS TO SEE THE REALITY IS THAT, THAT THERE'S A LOT OF MOVING PARTS TO THIS, WHICH IS, WHICH IS THE ISSUE RELATED TO THAT TWO WEEK WINDOW.
UH, AND SO, SO WHAT WE INTEND TO DO IS TO TRY TO MITIGATE THAT ISSUE, UH, BY USING, UH, UH, THE ALPHABET, UH, AS MUCH AS POSSIBLE TO DETERMINE, UH, THE A A OR THE BB.
AND, UH, AND WE ALSO RECOGNIZE THAT, UH, SOME FAMILIES ARE BLENDED FAMILIES AND, AND IN THOSE CIRCUMSTANCES, YOU MAY NOT HAVE THE SAME, UH, LAST NAME, RIGHT.
AND AS SUCH, UH, UH, IN CASES LIKE THAT, UH, YOU KNOW, WE, WE WOULD NEED THE PARENTS TO COMMUNICATE WITH THE BUILDING PRINCIPALS IN ORDER TO, UH, TO MAKE THE ADJUSTMENT NECESSARY SO THAT THEY WOULD BE ON THE SAME DAY.
UM, I'D LIKE TO ASK A FEW QUESTIONS SINCE I HAVEN'T SAID VERY MUCH.
UM, SO CAN I JUST WANT TO MAKE IT CLEAR TO MYSELF? SO IT'S ALSO CLEAR TO THE PUBLIC.
SO THE, UM, IN TRANSITIONING TO A, UH, OPTIONAL HYBRID FORMAT, THE STUDENTS THAT WOULD WANT TO REMAIN IN VIRTUAL COULD REMAIN IN VIRTUAL.
UM, IT SOUNDS LIKE, SO IT'S A THREE-DAY INSTRUCTION, UM, WITH A TEACHER TWO DAYS IN THE CLASSROOM, ONE DAY VIRTUAL, AND THEN THE OTHER TWO DAYS ARE, UM, LIKE, I THINK YOU USED THE TERM INDEPENDENT LEARNING OR SOMETHING LIKE THAT.
SO WOULD TYPICALLY THE, IF IT WAS, UM, LET'S SAY A MATH CLASS, SO IS THE TEACHER GOING TO DO THE AA, THE ONE VIRTUAL DAY, LET'S SAY WEDNESDAY, AND THEN DO THE BBB, BECAUSE EARLIER YOU STATED TEACHERS WOULD NOT TYPICALLY BE DOING BOTH VIRTUAL AND, AND, UH, UH, CLASSROOM TEACHING, BUT I GATHER THAT MIGHT'VE BEEN, IF THEY WERE OCCURRING AT THE SAME TIME, WHEREAS THIS WOULD BE THE VIRTUAL AND THE CLASSROOM TEACHING WOULD ACTUALLY BE ON DIFFERENT DAYS.
SO CAN YOU CLARIFY THAT TO ME, DR.
BRATTON? WELL, YEAH, I MEAN, I, FIRST OF ALL, I THINK YOUR SUMMARY AND UNDERSTANDING OF THE MODEL IS, IS SPOT ON, UM, IN THIS PARTICULAR INSTANCE, UH, THE CLASSROOM TEACHER WOULD BE FACILITATING THE VIRTUAL INSTRUCTION ESSENTIALLY TO ALL OF, OF HER STUDENTS, RIGHT.
OR HE, HE, ALL OF HIS STUDENTS.
UH, AND SO WE DON'T NECESSARILY THINK THAT THAT IN THAT PARTICULAR INSTANCE IS BECAUSE ALL OF THOSE STUDENTS WOULD BE, UM, UH, BE TAUGHT IN A VIRTUAL
[06:05:01]
FORMAT.WHEREAS THE OTHER SITUATION THAT WE'RE TRYING TO AVOID IS WHERE TEACHERS WOULD BE TEACHING STUDENTS SIMULTANEOUSLY, VIRTUALLY, AND, UH, UH FACE-TO-FACE ALL RIGHT.
THANK YOU FOR THE CLARIFICATION, MR. MEL CAMPBELL.
MY CONCERN IS SAFETY, UH, FOR, YOU KNOW, FACE TO FACE.
WE'RE GOING TO GO THERE, BUT DO WE HAVE ALL OF THE PROPER I'S AND T'S CROSSED, YOU KNOW, I REMEMBER ASKING THE QUESTION EARLIER, AND YOU SAID YOU WERE NOT GOING TO USE THE, UH, THE MOMENT OR A TEMPERATURE GAUGE AS A, AS AN ITEM TO QUALIFY FOR, FOR THE VIRUS.
AND NOW I WONDER, HOW ARE YOU GOING TO KNOW FROM A DAY TO DAY BASIS, OR WILL, YOU KNOW, ON A DAY-TO-DAY BASIS AS STUDENTS ENTER THE SCHOOL, WHETHER OR NOT THEY'RE, THEY'RE SAVED FOR NOT YOUR HEALTH WHILE THEY'RE HEALTHY OR NOT.
I'LL TELL YOU, YOU KNOW, ONE OF THE THINGS THAT WE'VE DONE REALLY DATING BACK TO THE SUMMER, UH, WELL, BEFORE THE FIRST DAY OF SCHOOL IS CONSTANTLY REFINED OUR COVID-19 PROTOCOLS WITH REGARD TO OUR RE-ENTRY PLAN TO TRANSITION FROM VIRTUAL TO FACE TO FACE.
UM, WE HAVE SPENT A SIGNIFICANT AMOUNT OF TIME WITH OUR NURSES AND, UH, WITH MR.
THAT THEY'RE NUMBER ONE, THAT EVERYBODY WITHIN THE BUILDING IT'S CLEAR ABOUT THE COMMUNICATIONS PROTOCOLS AND THEN THE, UH, INSTITUTIONAL PRACTICES THAT NEED TO BE DEPLOYED TO MAKE SURE THAT THOSE STUDENTS ARE APPROPRIATELY ISOLATED AND THAT THEY RECEIVE THE CARE THAT THEY NEED.
IN ADDITION TO THAT, OBVIOUSLY D HECK HAS PROVIDED SUBSTANTIAL GUIDANCE AND RECOMMENDATIONS ON THE PRACTICES THAT, THAT SCHOOLS NEED TO, UH, IMPLEMENT, UH, TO KEEP EVERYONE WITHIN THE BUILDINGS SAFE.
ONE OF THE REASONS THAT WE HAVE DECIDED TO GO WITH HYBRID IS BECAUSE WE COULD OBVIOUSLY HAVE A MANAGED NUMBER OF STUDENTS WITHIN OUR BUILDINGS THAT WOULD ALLOW US TO APPROPRIATELY IMPLEMENT SOCIAL DISTANCING AND ALL OF THE OTHER SAFETY PROTOCOLS TO KEEP, NOT JUST OUR STUDENTS, BUT ALSO OUR STAFF MEMBERS SAFE.
UM, WE WILL NOT, UH, BE, UH, UM, DOING TEMPERATURE CHECKS, UH, BUT ALL OF THE OTHER PROTOCOLS THAT HAVE, UH, BEEN ARTICULATED BY DEA, WE WILL CERTAINLY BE IMPLEMENTING IN INCLUDING, UM, QUESTIONING FOR EVERYONE WHO COMES INTO OUR ABILITY TO GO AROUND, UH, YOU KNOW, THEY, DO THEY HAVE ANY SYMPTOMS? HOW ARE THEY FEELING THINGS OF THAT SORT, THAT THE NURSES ARE WELL-VERSED ON IT, AS WELL AS OUR PRINCIPALS.
I HAVE A FOLLOW-UP QUESTION IF I MIGHT, UH, UM, DISCIPLINE, UH, IS THAT CODE BEING CHANGED OR IS IT BEING AUGMENTED IN TERMS OF STUDENTS WHO JUST DON'T ADHERE TO THE INSTRUCTIONS NOW, CALL IT GETTING TOGETHER.
I MEAN, I CAN SEE THAT BEING A COMMON THEME WITH, OR WITHOUT THE MASK AND WHAT, WHAT WHAT'S, WHAT'S, WHAT'S AVAILABLE FOR THE TEACHERS TO ASSIST THEM IN HANDLING THAT.
SO ONE OF THE FIRST, UH, STEPS IS DEFINITELY, UH, TO WORK WITH OUR STUDENTS TO, TO GO AHEAD AND, UH, AND COMPLY WITH, UH, THE, THE MASK, UH, REQUIREMENT THAT WE HAVE IN PLACE.
UM, YOU KNOW, WE CERTAINLY WANT TO BE IN A POSITION WHERE WE COULD AVOID HAVING TO, UH, UH, YOU KNOW, NOT, UH, UH, YOU KNOW, TO TAKE THE, ANY DISCIPLINARY ACTION WITH STUDENTS REGARDING THAT.
HOWEVER, YOU KNOW, UH, THERE IS ANOTHER OPTION AVAILABLE FOR THOSE THAT, THAT, UH, DON'T WANT TO COMPLY WITH THAT.
AND THAT IS THE VIRTUAL OPTION, RIGHT.
THAT IS AVAILABLE AND CONTINUES TO BE, UH, TO BE AVAILABLE.
YEAH, FRANK, BUT THE REALITY IS THAT THE STUDENTS YOU'RE TALKING ABOUT, AS SOON AS I'M TALKING ABOUT IN FIRST IN THE FIRST PLACE, DON'T WANT THE RACHAEL, BECAUSE THEY DON'T REALLY BELIEVE IT 19 EXIST.
AND LIKE, THEY GO TO THE BEACH AND CONGREGATE, THEY'RE GOING TO BE IN THE SCHOOL CONGREGATING, THAT'S WHERE YOUR ISSUE WILL OCCUR, YOU KNOW, AND, AND I'M SAYING, WHAT DO WE HAVE IN PLACE TO ADDRESS THOSE STUDENTS,
[06:10:01]
PUTTING THE WHOLE BUNCH OUT WITH THE FEEDS, THE BREAKFAST? YEP.AND I THINK, YOU KNOW, OUR FIRST, UH, AS TYPICALLY WOULD BE TO, TO, UH, UH, SEE COMPLIANCE, UH, FROM THE STUDENTS.
BUT, UH, BUT IF NOT, UH, THEN, YOU KNOW, WE WOULD FOLLOW SORT OF A PROGRESSIVE DISCIPLINE APPROACH TO, TO GET THAT COMPLIANCE.
SO THAT PROGRESSIVE VISIBLE PLAN DOESN'T HAVE A, I WOULD WANT SOMETHING IN PLACE WHERE TEACHERS, THEY KNOW WHAT THEY, WHAT THEY HAVE TO DO.
RODRIGUEZ, IF I COULD SHARE THE HIGH SCHOOL PRINCIPALS HAVE SHARED INFORMATION ON PUTTING TOGETHER HOW TO WORK WITH KIDS.
AND THEY'VE COLLABORATED WITH REGARD TO THE TOPIC THAT, UM, MR. CAMPBELL IS BRINGING FORWARD.
THEY'VE SHARED SOME OF THEIR IDEAS WITH THE MIDDLE SCHOOL PRINCIPALS.
IT ALL HAS NOT BEEN VETTED YET.
ONE OF THE RECOMMENDATIONS THAT HAS COME FROM OUR OFFICE AND WORKING ALSO WITH, UM, WITH MS. SWINTON IS PUTTING TOGETHER LANGUAGE OF SCRIPTS OF EXPECTATIONS.
SO WE CAN GET SOMEBODY WITH TEENS OF WHAT NEEDS TO BE HAPPENING IN THE SCHOOLS AND GET THAT INFORMATION OUT FIRST, RATHER THAN WAITING UNTIL SOMETHING HAPPENS.
SOME OF THE CONVERSATION HAS DRIVEN TOWARDS WORKING WITH THE PARENTS AS WELL, WHEN THE KIDS DO GET ON CAMPUS USING THAT AS OUR FIRST AVENUE.
AND WE RECOGNIZE THAT THEY'RE GOING TO BE PARENTS WHO DON'T BELIEVE COVID COVID EXISTS.
IT WILL GET TO A POINT FROM THE DISCIPLINE PERSPECTIVE THAT WE'LL GET TO BE INSUBORDINATE, THAT THE STUDENTS ARE NOT COMPLYING WHAT WE'D LIKE TO GET SCRIPTS IN THE HANDS OF OUR TEACHERS SO THAT THEY CAN GET SOME ROUTINES AND, AND THE SCHOOLS COULD WORK AT A SINGLE CULTURE OF IMPLEMENTATION.
CAN I RESPOND TO THAT? IT WAS GO AHEAD.
AND AFTER YOU RESPOND, WE'RE GOING TO NEED TO HAVE A MOTION TO EITHER.
I JUST WANTED TO BE MADE CLEAR THAT YOU HAVE SOMETHING UNIFORM IN PLACE WHERE YOU'RE NOT PICKING ON SOME KIDS ARE NOT PICKING ON OTHERS EXCEPT PRECEPTOR BECAUSE OF THEIR PARTICULAR, YOU KNOW, ADHERENCE TO THE POLICY OR TO WHAT YOU SUGGESTED.
WE DON'T HAVE A POLICY FOR THIS.
ARE WE GOING TO HAVE SOMETHING WITH THEM WHERE THEY HAVE TO FOLLOW AND THAT'S GOT TO BE GIVEN TO PARENTS AND STUDENTS BEFORE THEY, AFTER THAT THAT'S ALL I'M CONCERNED ABOUT.
IT'S AN ITEM THAT A D OR A DIVISION WILL BE MEETING ON THIS FRIDAY.
THAT IS ONE OF THE ITEMS ON THE AGENDA TO, TO ADDRESS TRANSITIONING INTO SCHOOLS AND WORKING WITH OUR STUDENT CODE OF CONDUCT.
BEFORE WE CONTINUE, WE NEED A MOTION OF WHETHER WE'RE GOING TO GO PASS NINE 15 OR NOT MADAM CHAIR.
I'D LIKE TO MAKE A MOTION THAT WE EXTEND THIS MEETING PAST NINE 15.
UM, SINCE ALL, THERE ARE A LOT OF PEOPLE THAT HAVE HANDS UP.
I WON'T BE ABLE TO TELL IF YOU PUT YOUR HAND UP TO DISCUSS THIS.
SO CAN, UM, EVERYONE PUT THEIR HANDS DOWN FOR A MINUTE AND THEN WE'LL GO BACK TO THIS, RIGHT.
KATHY, DO YOU WANT TO COMMENT OR NO, I, I, YEAH, I GUESS I'LL JUST SAY THAT.
I THINK THAT, UM, YOU KNOW, THIS IS AN IMPORTANT DISCUSSION, UH, DR.
RODRIGUEZ HAS JUST MADE AN IMPORTANT, AND I THINK THAT, UM, WE SHOULD SPEND THE TIME TO GET THE BEST UNDERSTANDING THAT WE CAN.
WELL, WE NEED TO FINISH THIS BUSINESS.
THIS IS VERY IMPORTANT BUSINESS, SO I'M GONNA SUPPORT THEM TO STAY AS LONG AS WE HAVE TO.
ROBIN, THE MEET IS THE MOTION SHOULD READ PAST P A S T T.
GLADYS, HOW ARE YOU VOTING? OKAY.
[06:15:04]
THE MOTION CARRIES UNANIMOUSLY.AND I, I THINK DAVID, I KNOW YOU WERE IN THE QUEUE WILL, WAS IN THE QUEUE AND I THINK MAYBE KATHY WAS SOMETHING LIKE THAT.
RODRIGUEZ IS THIS DECISION CONTINGENT ON NOT SEEING A SPIKE, THIS COMING MONDAY.
AND I ASKED HER BECAUSE I KNOW WE'VE GONE UP AND WE'VE GONE DOWN.
WE WENT DOWN, THEN WE WENT UP, THEN WE WENT DOWN.
SO, UM, I'M NOT SURE HOW TO MAKE THE QUESTION CLEARER.
IS IT CONTINGENT ON, I'M NOT SEEING A SPIKE ON MONDAY? YEAH, I THINK, UH, YOU KNOW, OUR, OUR INTENT IS TO MOVE FORWARD WITH THIS, UH, OCTOBER 5TH DATE.
UH, AND WE WILL CONTINUE TO MONITOR JUST AS WE'VE BEEN DOING, UH, ALONG THE WAY, BUT, UH, OUR INTENT IS TO MOVE FORWARD WITH THIS OCTOBER 5TH.
SO IF THERE IS A SPIKE ON MONDAY, WHAT ARE WE, WHAT WOULD WE DO? WELL, WE, WE AREN'T, UH, RETURNING THIS WEEK.
SO, SO WE WOULD, WE WOULD BE, UH, MOVING FORWARD WITH, WITH THE PLAN FOR, UH, UH, AN OCTOBER 5TH DATE.
BUT, UH, UH, YOU KNOW, THE REALITY IS THAT WE ALSO DO, WE NEED TO GET, UH, OUR, OUR STUDENTS, UH, IN, IN THE SCHOOL AND BEGIN TO, UH, HAVE SOME OF THAT FACE-TO-FACE INSTRUCTION.
UH, AND, AND SO WE, YOU KNOW, OF COURSE, IF, UH, YOU KNOW, UH, THE NUMBERS FLEW ALL THE WAY UP TO SIX, 700 OR 800 OR SOMETHING LIKE THAT.
WE, YOU KNOW, WE WOULD, WE WOULD LOOK AT THAT, BUT, UH, BUT, UH, OUR INTENT IS TO MOVE, UH, TO MOVE FORWARD.
SO THE BOTTOM LINE FOR ME, THAT IS HIGHLY UNLIKELY THAT WE'RE GOING TO CHANGE OUR DECISION ON THIS AT THIS MOMENT.
UM, MY QUESTION IS, IS BUFORD COUNTY SCHOOL DISTRICT DIFFERENT THAN ANY OTHER SCHOOL DISTRICT IN THE STATE OR NATION AND CHALLENGES CAUSED BY THE EPIDEMIC? UM, I, YOU KNOW, AS A GENERAL MATTER, I WOULD HAVE TO SAY, UH, NO AS A GENERAL MATTER, UH, NO, I'M NOT IN OTHER SCHOOL DISTRICTS.
SO I WOULD JUST HAVE TO SAY, SAY NO, UH, I MEAN, YOU KNOW, ANOTHER SCHOOL DISTRICT, BUT YOU ARE A SUPERINTENDENT, I'M SURE YOU HAVE DIFFERENT CALLS AND OH, SURE, SURE.
SO, SO, SO YOU ACTUALLY WOULD STILL BE NO.
UM, ALSO, UH, THE, THE QUESTION IS TO, JUST TO GO BACK TO SOME OF WHAT MR. CAMPBELL WAS SAYING, WHAT WOULD BE THE UNIFORM DRESS CODE? AND IT WANTS STUDENTS GO BACK AS WELL.
SO OUR, OUR SCHOOLS HAVE A UNIFORM DRESS CODES.
UH, I'M SURE THAT, UH, YOU KNOW, THERE MAY BE, UH, UH, YOU KNOW, WE'RE GONNA, WE'RE GONNA REQUIRE MASKS IN THE BUILDING FOR ANYBODY IN THE BUILDING.
UH, AND I'M SURE THAT, UM, UH, IF THERE ARE ANY ISSUES WITH ANY, UH, PARTICULAR, UH, STUDENTS HAVING DIFFICULTIES THAN OUR SCHOOLS, UH, WE'LL WORK WITH THEM.
WELL, BECAUSE I'M CONCERNED THAT A LOT OF PARENTS HAVE NOT BEEN DUE TO FUNDING.
A LOT OF PARENTS HAVE NOT PURCHASED UNIFORMS. A LOT OF PARENTS HAVE NOT BEEN PREPARED TO GO BACK AND GO BACK IN UNIFORMS THAT THAT COULD CAUSE A, A AA DISPOSITION, UH, AS WELL, THAT THAT'S, THAT'S A CONCERN, UM, AND HOW WE THOUGHT ABOUT THAT.
SO, UH, YOU KNOW, WE'VE, WE'VE, WE'VE THOUGHT ABOUT THE FACT THAT THERE ARE, UH, YOU KNOW, HARD TIMES OUT THERE, RIGHT.
AND SO I THINK WE, WE CERTAINLY WANT TO BE, UH, UM, YOU KNOW, UNDERSTANDING AND SUPPORTIVE OF THAT.
UH, WE HAVE, UH, A WINDOW OF TIME HERE, UH, BEFORE OCTOBER 5TH, BUT, BUT AT THE SAME TIME, UH, I THINK THAT, UH, YOU KNOW, TIMES LIKE THIS ALSO CALL FOR A LITTLE, UH, COMPASSION ALONG THE WAY, BUT I THINK THAT, UH, UM, YOU KNOW, THAT'S THE WAY WE WOULD APPROACH IT ALSO IN THE, IN THE COURSE OF WHERE WE AT RIGHT NOW, THIS, EVERY STUDENT IN THE DISTRICT DIS DIS DISTRICT ISSUED TECHNOLOGY THAT, THAT, THAT, THAT, THAT, UH, THAT NEEDED RIGHT NOW DOES EVERY, EVERY STUDENT IN THIS DISTRICT HAVE TECHNOLOGY, UH, THAT THEY NEED TO THE BEST OF MY
[06:20:01]
KNOWLEDGE, UH, UH, AT THIS TIME, YES, SOME STUDENTS MAY HAVE BROUGHT A DEVICE IN FOR REPAIR OR SOMETHING LIKE THAT, THAT MAYBE THAT MAY BE POSSIBLE, BUT TO THE BEST OF MY KNOWLEDGE, YES, GO AHEAD.RODRIGUEZ, JUST PUT A BOARD, UM, POINT POINT WE'VE GIVEN OUT APPROXIMATELY BETWEEN 300 TO 350 TECH WAIVERS TO ASSIST OUR FAMILIES.
AND WE CONTINUE WITH PROCESSING THOSE.
OUR OBJECTIVE HAS BEEN TO HELP FAMILIES, DR.
UM, THE ONLY DIFFERENCES OBVIOUSLY ARE PRE-K, UM, THAT THEY, THAT IS NOT, UH, AN AREA WHERE WE HAVE DEVICES, BUT FROM K THROUGH K THROUGH 12, WE HAVE BEEN WORKING WITH THEM.
CAN YOU ELABORATE ON WHAT OUR TECH WAIVERS FOR THE COMMUNITY AND FOR THE PUBLIC, THESE ARE MR. SMITHY.
THESE ARE AN APPLICATION THAT A PARENT SHARES IN ORDER, SO THAT IF THEY CAN'T GIVE THE $20 DEPOSIT, WHICH BASICALLY PAYS FOR THE BAG THAT A COMPUTER OR A TABLET MAY GO INTO, AND THOSE FEES ARE BEING WEIGHED.
SO, UH, SO, SO THEN YOU'RE SAYING THAT IT'S FAIR TO SAY THAT EVERY KID THAT WANTED DEVICE IN HIS DISTRICT HAS ONE, WE ARE TRYING AS DR.
RODRIGUEZ SAID TO OUR KNOWLEDGE, THE ANSWER TO THAT IS YES, SIR.
UM, I THINK IT'S A GOOD TIME TO POINT OUT.
WE HAD A GENTLEMAN THAT CALLED IN YESTERDAY.
UH, I BELIEVE IT WAS FROM, UH, A RADIO STATION.
AND I KNOW THAT OUR TEAM, UH, WAS, UH, FOLLOWING UP, TRYING TO REACH OUT TO THAT INDIVIDUAL TODAY TO MAKE SURE THAT THEY HAD THE INFORMATION ON, UH, HOW PEOPLE GET THE MI-FI DEVICES.
CAUSE HE INDICATED IN HIS COMMENTS YESTERDAY THAT, UM, THAT, UH, UH, THERE WERE SOME THAT MAYBE DIDN'T KNOW HOW TO GET TO IT.
AND SO WE WANTED TO JUST GO AHEAD AND CONNECT WITH HIM IF HE HAD, UH, UH, A TARGET AUDIENCE THAT, UH, THAT HE COULD GET THAT INFORMATION.
UM, MO ONE OF MY REFERS IS TOWARDS LAPTOPS AND IPADS ISSUED BY MY DISTRICT.
NOT, I'M NOT, I'M NOT, NOT IPAD.
I'M NOT, UM, HOTSPOTS, I'M TALKING ABOUT, UH, LAPTOPS AND DEVICES THAT WILL HELP STUDENTS GET ON, GET ON THE NETWORK TO GET THEIR WORK DONE.
STRADDLES AND I UNDERSTOOD THAT.
I JUST THOUGHT IT WAS A GOOD TIME TO ADD THE OTHER PIECE, TOO.
ALL RIGHT, MR. SMITH, WHY DON'T WE COME BACK TO YOU? CAUSE I REALLY THINK OTHER PEOPLE HAVE QUESTIONS TOO.
I WAS, UH, I MISSED YOUR FIRST 30 SECONDS.
SO IF YOU'VE COVERED WHAT I'M GOING TO ASK YOU, I APOLOGIZE.
WE'VE BEEN IN THE MEDIUM FOR TWO WEEKS.
IS THAT RIGHT? FROM THE DX STANDARD METRICS? UH, WE WERE IN THE MEDIUM, UH, TWO WEEKS AGO AND WE'RE IN THE MEDIUM AGAIN, UH, THIS MONDAY.
AND THE POSITIVITY RATE IS UNDER 10% POSITIVITY RATE IS 12.
WELL, I BELIEVE, I BELIEVE THAT I BELIEVE THAT YOU WANTED TO SEE IT BELOW 10%.
IS THAT CORRECT? I SAID, UH, YOU STATED THAT SEVERAL TIMES? UH, NO.
I SAID 10 OR CLOSE TO 10 IS WHAT I SAID.
THAT, THAT HEDGING YOUR BETS PRETTY WELL.
I THOUGHT I HEARD 10, UH, JUST THIS SUDDEN CHANGE OF DIRECTION ON YOUR PART, HAVE ANYTHING TO DO WITH THE MEMO SENT OUT FROM MOLLY SPEARMAN, UH, ADVISING YOU NOT TO USE THE METRICS AS THE SOLE DETERMINER IN MAKING GOOD DECISION? UH, NO, SIR.
UH, ALTHOUGH FROM THAT, UH, UH, I WILL POINT OUT ONE THING THAT WAS ON THAT MEMO, WHICH WAS, UM, UH, THAT, THAT WHENEVER SCHOOL DISTRICTS, UH, SHIFTED, UH, THEIR, THEIR, UH, UH, MODEL THAT THEY WOULD GIVE PARENTS, UH, AT LEAST, UH, ONE WEEK
TO ME, IT'S JUST A SUDDEN DRASTIC SHIFT IN WHAT YOU'VE BEEN TELLING US.
YOU WERE GOING TO BE LOOKING FOR, UH, BEFORE YOU MADE A DECISION TO STOP ALL VIRTUAL, THE POSITIVITY RATE OF 2% ABOVE 10 IS TO ME NOT CLOSE TO 10.
THAT WAS THE FIRST WEEK THAT IT'S ABOUT DEAD.
IS IT EVER BEEN BELOW 10? UH, UH, I DON'T THINK
[06:25:01]
SO.SO YOU, UH, PERFECTLY SATISFIED THAT W DESPITE WHAT MOLLY SPEARMAN SAYS THAT YOU CAN PROVIDE SAFETY FOR EACH AND EVERY STUDENT AND EACH AND EVERY EMPLOYEE.
WE, WE, WE, UM, I CAN TELL YOU THAT IT'S NOT A YES OR NO.
THAT'S NOT A YES OR NO QUESTION, SIR.
WHAT IS IT YOU ARGUING WITH ME? I AM, SIR.
I'M TELLING YOU THAT I DON'T BELIEVE THAT AS A YES OR A NO ANSWER.
WELL, YOU ARE THE ONLY, AND IT'S ONLY YOUR DECISION.
IT'S NOT A DECISION THAT YOU ARE DECISION.
AND I EXPECT A DEGREE OF CERTAINTY IN YOUR OUTLOOK.
WHEN YOU MAKE A DECISION LIKE THIS AND THROW AWAY THE STANDARD AND THROW AWAY THE STANDARDS THAT YOU SAID YOU WERE GOING TO USE TO MAKE THE DECISION DR.
ROGERS, MR. DALLIN MISSED THE PART WHERE, AND I'M NOT TRYING TO, UH, I'M JUST TRYING TO, YOU KNOW, GET THE SITUATION, UH, STRAIGHT IN EVERYBODY'S MIND, BUT VIRTUALLY IT IS STILL AN OPTION THAT PEOPLE ARE NOT BEING FORCED INTO HYBRID.
AND I'M NOT SURE IF HE, HE HEARD THAT PART OF THIS.
I UNDERSTAND THAT VIRUS IS NOT SELECTIVE.
IT'S NOT GOING TO, TO PICK AND CHOOSE WHO IT INFECTS.
SO I DOUBT IF THE STUDENTS ARE ACTIVELY CHOOSING FACE TO FACE, THEIR PARENTS ARE CHOOSING IT FOR THEM, BUT THE KIDS ARE THE ONES THAT ARE GOING TO EITHER GET SICK OR BRING IT HOME TO INFECT THE ADULTS IN THE HOUSE.
RODRIGUEZ THE ONLY PERSON WHO'S GOING TO BE RESPONSIBLE FOR THAT, IF THAT HAPPENS, NOT US, NOT THE STAFF YOU DR.
NOT, NOT NECESSARILY IN A SCHOOL WAS NEXT.
THEY WON'T BRING IT TO THE SCHOOL.
I'LL SAY I'M DISAPPOINTED IN YOU.
MA'AM UM, ONE COMMENT WITH REGARD TO THE PREVIOUS EXCHANGE.
UM, I DON'T THINK THAT THE RESPONSIBILITY LIES SOLELY WITH FRANK.
I THINK THE RESPONSIBILITY LIES WITH PARENTS, ALWAYS IN THE DECISIONS THAT THEY MAKE FOR THEIR CHILDREN.
AND I SUPPORT YOU FRANK, IN MOVING TO HYBRID.
MY QUESTION IS, UM, YOU'RE GIVING ABOUT TWO WEEKS AND A COUPLE OF DAYS OF LEAD TIME, WHICH I THINK IS FANTASTIC FOR EVERYBODY TO BE ABLE TO PREPARE FOR TEACHERS TO PIVOT AND DO WHAT THEY NEED TO DO.
UM, MY QUESTION IS, IS THERE, UM, A DESIRABLE, UH, FRAME OF TIME PERIOD, UH, IN A SPECIFIC METRIC FROM MOVING TO FIVE DAYS A WEEK? UH, I THINK, YOU KNOW, WHAT WE WOULD DO IS JUST CONTINUE TO LOOK AT, UM, AT, AT THE METRICS ALONG THE WAY.
UH, CERTAINLY, UH, UH, I THINK WE WOULD WANT TO BE, UH, IN THIS FOR, UH, FOUR WEEKS AT LEAST AND SEE HOW IT GOES.
RODRIGUEZ, IF I'M A PARENT AND I HAVE A CHILD WITH SENSORY ISSUES AND IT MAKES IT VERY DIFFICULT, IF NOT IMPOSSIBLE TO WEAR A MASK AND I WANT TO SEND MY CHILD TO SCHOOL, UM, IS THERE A WAY FOR THAT TO HAPPEN, DR.
I WAS JUST GOING TO MENTION THAT WE ACTUALLY DO HAVE A DETAILED PLAN OF WHAT THE RE-ENTRY PROCESS WILL LOOK LIKE.
WE'LL PROBABLY HAVE THAT OUT ON OUR WEBSITE ON FRIDAY, BUT WITHIN THAT PLAN, IT OUTLINES WHAT THE PROCESS WILL BE OR SHOULD BE, UH, FOR PARENTS AND FAMILIES WHO HAVE CHILDREN WHO HAVE SOME PARTICULAR, UM, UH, MEDICAL CONDITION OR PHYSICAL LIMITATION THAT WOULD INHIBIT THEM OR PROHIBIT THEM FROM WEARING A MASK OR SOME OTHER PROTECTIVE DEVICE, AND THEN ALSO PROTOCOLS WITHIN THE SCHOOLS ON HOW TO ACCOMMODATE THAT.
AND THAT'S SCHEDULED FOR FRIDAY RELEASE.
SO I HAVE A QUESTION AS A FOLLOWUP TO MY LAST QUESTION, AND I'M NOT AN EDUCATOR, BUT I'M JUST THINKING LOGICALLY.
SO YOU MUST'VE HAD SOME REASON WHY YOU THOUGHT AA AND MAYBE
[06:30:01]
WEDNESDAY VIRTUAL AND THEN B IS, WAS THAT SOME THING OF THINKING OF DISINFECTING THE SCHOOLS OR THE CLASSROOM, OR YOU WOULD HAVE THE SAME PEOPLE IN THE BUILDING, UH, ON MONDAY AND TUESDAY, AND THEN, UH, AND THEN ON THURSDAY AND FRIDAY YOU WOULD HAVE THE SAME PEOPLE.SO THEN I'VE ALREADY BEEN, UH, COMMUNICATED FROM A CONSTITUENT, ALSO A TEACHER IN OUR SYSTEM.
SO, SO IF YOU'RE TEACHING, LET'S SAY A MATH CLASS, THOSE FIVE DAYS.
SO THE STUDENTS THAT HAD IT ON MONDAY AND TUESDAY WOULD HAVE INFORMATION AND THEN ON WEDNESDAY, YOU'RE TEACHING TO THEM ALL, BUT THOSE STUDENTS THAT ARE GOING TO GET IT ON THURSDAY, FRIDAY, HAVEN'T HAD THAT INFORMATION THAT A, A GROUP HAS HAD.
SO THIS PERSON WAS SUGGESTING GOING A, B, A B HAD THAT EVER.
UM, SO THAT, SO WHAT I MEAN IS, SO LET'S SAY, SO YOU COULD HAVE THE AA GROUP ON MONDAY, THE B GROUP ON TUESDAY, THEN ON WEDNESDAY, THEY BOTH COVERED THE SAME INFORMATION, UM, PRIOR TO THE VIRTUAL DAY.
AND THEN YOU'D HAVE A B AGAIN ON THURSDAY, FRIDAY, REMEMBER, IS THAT THEY WOULD HAVE, THEY WOULD ALL HAVE INSTRUCTION VIRTUALLY ON THAT WEDNESDAY.
SO IT'S, IT'S VERY POSSIBLE THAT THE TEACHER WOULD BE ABLE TO INTRODUCE MATERIAL TO THE BB STUDENTS AND PERHAPS REVIEW THAT SAME MATERIAL WITH THOSE AA STUDENTS THROUGH A INSTRUCTION PROCESS.
BUT DID YOU SEE WHAT I'M SAYING? THERE'S INFECTING THING.
I CLEARLY UNDERSTAND THAT HAVING THE, YOU KNOW, ONE GROUP IN THERE AT THE BEGINNING OF THE WEEK AND ONE GROUP IN THERE AT THE END OF THE WEEK, BUT I WAS JUST THINKING IN TERMS OF THE INSTRUCTOR CONSIDERATION.
AND THIS, THIS TEACHER BROUGHT THAT UP, WHICH I THINK WAS A REAL GOOD POINT.
UM, LET'S SEE, WE'LL GO TO DAVID.
RODRIGUEZ, UH, BEFORE YOU MADE THIS DECISION, DID YOU LOOK AT OTHER DISTRICTS WHO HAVE GONE TO THIS HYBRID MODEL AND TO SEE WHAT EFFECT IT HAD? I MEAN, I REALIZE THEY'RE ALL DIFFERENT, BUT IF THERE WAS A TREND THAT WOULD JUMP OUT IF YOU, IF YOU LOOKED AT IT.
SO, UH, SO CURRENTLY ACROSS THE STATE OF SOUTH CAROLINA, UH, I BELIEVE THERE ARE SEVEN DISTRICTS THAT HAVE GONE, UH, UH, FIVE DAYS A WEEK.
THERE ARE 14 DISTRICTS THAT OPTED FOR A FULLY VIRTUAL START AND THE REMAINDER ARE IN A HYBRID MODEL.
AND THE PREDOMINANT, UH, UH, WITHIN THE HYBRID MODEL WAS A, UH, AA.
AND THEN BB, I THINK THAT'S WHAT YOU'RE ASKING.
I WAS JUST WONDERING, DID YOU SEE ANY NEGATIVE AFFECTS HEALTH? I'M TALKING TO HEALTH NOW? YEAH.
UM, SO, UH, IT, IT'S STILL A LITTLE EARLY CAUSE A LOT OF SHIT, A LOT OF, UH, UH, DISTRICT SHIFTED TO US SEPTEMBER EIGHT, A START DATE AS WELL.
UH, SO, UH, NOTHING NECESSARILY THAT STOOD OUT TO ME.
RODRIGUEZ, UH, WHAT FACTORS BROUGHT YOU TO THIS DECISION AT THIS TIME? I MEAN, I, I THINK I'VE ALWAYS SAID THAT, UH, IT'S OUR INTENT AND TOTALLY OUR DESIRE TO BRING STUDENTS BACK IN THE BUILDING FOR A FACE-TO-FACE INSTRUCTION.
UH, WE HAVE SEEN, UH, SEVEN, UH, AT LEAST SEVEN WEEKS, I THINK, OF, UH, OF REDUCED, UH, CONTINUED, REDUCED, UH, RATES.
UM, AND, AND I THINK WE'RE RIGHT AROUND, YOU KNOW, A PLACE THAT WE FELT, UH, COMFORTABLE TO, TO DO THAT.
AND THEN, UH, WE CONSULTED WITH, UH, OUR PRINCIPALS AND WE CONDUCT CONSULTED, UH, AS WELL, UH, UH, WITH, UH, SOME TEACHERS.
AND I THINK EVERYBODY, UH, UH, GENERALLY SPEAKING IS, UH, YOU KNOW, UNDERSTANDING THAT STUDENTS, UH, YOU KNOW, IN SCHOOL IS THE BEST PLACE FOR LEARNING.
I THINK WE'VE, WE'VE ALL SAID THAT.
AND SO WE JUST FELT THAT THE NUMBERS HAVE COME TO A PLACE WHERE WE THINK WE CAN DO SO, WAS THIS A SCIENCE DRIVEN DECISION BASED ON DATA? SO I'VE BEEN LOOKING AT THE NUMBERS, UH, DROPPING, UH, SINCE AUGUST 3RD,
[06:35:01]
UH, UM, AND, AND DROPPING FROM, UH, OVER 616 TO DOWN TO 194.AND THAT INCIDENT RATE, OH, ALSO, UM, HOW ARE WE ASKING PARENTS TO SIGN WAIVERS OR RESPONSIBILITIES? UH, WE, WE DID NOT, UH, CONTEMPLATE ASKING PARENTS TO SIGN WAIVERS.
SO HOW ABOUT FOR SPORTS? OUR PARENTS SIGNED SIGNING WAIVERS FOR SPORTS.
I HAD SOME HEADPHONES ON, UM, YES WE ARE, BECAUSE THAT IS THE RECOMMENDATION OF THE SOUTH CAROLINA HIGH SCHOOL LEAGUE FOR SPORTS.
ALSO THE SOUTH CAROLINA HIGH SCHOOL LEAGUE, UH, RECOMMENDS THE TEMPERATURES AND THAT'S WHY WE'RE DOING IT FOR SPORTS WHILE THE CDC DOES NOT.
SO WE'RE FOLLOWING THE GUIDANCE OF SOUTH CAROLINA HIGH SCHOOL LEAGUE FOR SPORTS.
UH, UM, HOW ABOUT STAFF? ARE, ARE WE ASKING ANY STAFF MEMBERS TO SIGN TO SIGN WAIVERS? NO.
RODRIGUEZ, IF I MAY ONLY IN SPORTS, SO COACHES, YES.
SO, SO WE'RE ASKING THE COACHES SIGN SIDEWAYS, BUT WE'RE NOT ASKING THE STAFF MEMBERS IN THE BUILDINGS TO SIGN WAIVERS.
IS THAT CORRECT TO SAY CORRECT.
UM, THAT AGAIN IS FOLLOWING THE GUIDANCE IN SOUTH CAROLINA HIGH SCHOOL LEAGUE.
MR. SHACK, I HAVE TO READ, I HAVE A QUESTION FOR DR.
RODRIGUEZ AND THEN ONE FOR THE BOARD.
RODRIGUEZ, HAVE WE WORKED OUT THE DETAILS ON THE LOGISTICS OF SCHOOL START TIMES AND, YOU KNOW, TIME AND BUS ROUTES AND ALL THAT GOOD STUFF.
I CAN'T IMAGINE WHAT'S INVOLVED IN THAT PROCESS, BUT IS THAT WELL UNDERWAY OR CAN YOU PROVIDE ANY INFORMATION THERE, DR.
BRIGHTON, MS. ORISHA, UH, WONDERFUL QUESTION.
WE ACTUALLY HAD A LONG CONVERSATION WITH, UH, MR. ODDING AND HIS TEAM BECAUSE WE RECOGNIZE THAT NOT ONLY, UH, TRANSPORTATION WITH FOOD SERVICES WOULD NEED TO, UH, MAKE SURE THAT THEY HAD ALL OF THEIR PLANS IN PLACE TO BE ABLE TO RESPOND TO THE SURGE OF STUDENTS THAT WILL NOW BE COMING INTO OUR BUILDING.
SO THOUGH THAT WORK JUST STARTED TODAY, WHEN WE HAD A PRIVATE CONVERSATION ABOUT THE ANNOUNCEMENT THAT WE'VE JUST MADE THIS EVENING.
UM, AND ACTUALLY MY QUESTION TO THE BOARD CAN WAIT UNTIL THIS CONVERSATION HAS CONCLUDED.
RODRIGUEZ, YOU KNOW, WE'VE BEEN OUT OF SCHOOL SINCE MARCH, THERE IS A DOWNWARD TREND AND YOU'RE OFFERING AND SUGGESTING A PHASED IN APPROACH, I THINK IS THE RIGHT TIME TO DO THIS.
SO, UM, MY QUESTION FOR YOU IS THE HYBRID OPTION IS FOR THOSE FAMILIES WHO SIGNED UP FOR FACE-TO-FACE, RIGHT.
AND WE, THOSE NUMBERS WERE ABOUT 50% OF OUR FAMILIES SIGNED UP FOR FACE-TO-FACE.
IS THAT, IS THAT, YEAH, I THINK IT WAS, UH, UH, A LITTLE MORE, I THINK IT WAS LIKE 53%.
UM, THE IN 47% WANT TO GO VIRTUAL, RIGHT? WELL, WELL, FAMILIES BE ABLE TO SWITCH NOW THAT WE'VE, THEY'VE HEARD THIS WELL, FAMILIES NOW BE ABLE TO SWITCH TO FACE-TO-FACE IF THEY WANT TO.
SO, UH, YOU KNOW, WE WILL HAVE AN OPPORTUNITY FOR THAT.
WE'RE GOING TO ASK, UH, FOR, FOR SOME, UH, STABILIZATION, UH, INITIALLY, AND WE'RE GOING TO SET, UH, UH, SOME, SOME DEADLINE DATES THAT WE WOULD COMMUNICATE BECAUSE OUR SCHOOLS, UH, YOU KNOW, NEED TO PLAN FOR, RIGHT.
I MEAN, A SWITCH IS SOMETHING THAT SCHOOLS NEED TO PLAN FOR, SO, RIGHT.
AND, AND, AND WE WILL, IT IS NOT ENCOURAGED THOUGH.
AND I, AND I WILL JUST, I WANT TO TAKE A MOMENT TO PAUSE, TO GIVE A LITTLE BIT OF INSIGHT FROM A PRINCIPAL'S PERSPECTIVE ABOUT WHAT THEY WOULD HAVE TO MANAGE, IF ALL OF A SUDDEN, UM, THERE WAS A SWARM OF, OF CHANGE THAT THEY WOULD HAVE TO KIND OF ACCOMMODATE SCHEDULES HAVE BEEN MADE.
UM, AND THOSE SCHEDULES ACTUALLY INFORM TEACHER DUTIES AND TEACHER RESPONSIBILITIES.
UH, AND SO WHILE WE HAVE ALWAYS SAID THAT THERE WOULD
[06:40:01]
BE AN OPPORTUNITY FOR PARENTS AND FAMILIES TO, TO, TO CHANGE COURSE, I THINK ONE OF THE, THE, THE, THE, THE MESSAGING POINTS FROM PRINCIPALS IS THAT, UM, ALTHOUGH IT IS AN OPTION, IT IS NOT STRONGLY ENCOURAGED, BUT TO THE SHORT ANSWER, TO YOUR QUESTION, TO FOLLOW UP WITH DOCTOR, WITH WHAT DR.RODRIGUEZ SAID, YES, IT WILL BE PERMISSIBLE, BUT NOT ENCOURAGED BECAUSE THE OPERATIONAL CHALLENGES AND THE SCHEDULING CHALLENGES THAT THAT WOULD CREATE FOR SCHOOLS, UH, WOULD REALLY, UM, UH, BE SIGNIFICANT.
SO THAT'S STAYING CONSISTENT WITH THE MESSAGE YOU PUT OUT BACK WHEN WE INITIALLY WERE GOING TO DO A HYBRID MODEL.
UM, MY QUESTION IS IN REGARD TO, UM, THE INSTRUCTIONAL, UM, DELIVERY OR INSTRUCTIONAL TIME.
SO ARE WE CONCERNED ABOUT, UM, INSTRUCTIONAL TIME BEING EQUAL BETWEEN AN AABB STUDENT AND THOSE THAT ARE STAYING VIRTUAL? BECAUSE IT'S MY UNDERSTANDING CURSORY UNDERSTANDING THAT, UM, VIRTUAL WE'LL BE GETTING FIVE DAYS OF INSTRUCTIONAL TIME, BUT AABB AND ONE VIRTUAL DAY WILL ONLY BE TECHNICALLY THREE DAYS OF INSTRUCTIONAL TIME.
SO I JUST WANT TO MAKE SURE THAT THERE'S, IF THERE'S CONCERNS AROUND THAT, WHAT ARE WE DOING TO ADDRESS IT? SO, UH, I THINK ONE OF THE THINGS, UH, IMPORTANT TO NOTE THERE IS THAT, UM, ON THE, UH, UH, VIRTUAL TIME, RIGHT, THAT THE LENGTH OF, UH, PERHAPS, UH, DIRECT INSTRUCTION, UH, DURING THAT IS NOT THE SAME AS THE LENGTH OF DIRECT INSTRUCTION DURING, UH, THE FACE-TO-FACE PIECE, UH, EITHER.
BRADLEY, ANYTHING ELSE YOU WANT TO ADD TO THAT, OR, OR, UH, DR.
I MEAN, I WOULD JUST, I WOULD JUST ADD ANECDOTALLY THAT, UM, EVEN WHEN STUDENTS ARE IN SCHOOL, IF THEY ARE IN LIVE CLASSROOMS, THAT DOES NOT MEAN THAT THEY ARE ALWAYS FOR THE ENTIRE DURATION OF A CLASSROOM RECEIVING LIVE INSTRUCTION, THERE IS TIME WITHIN, UM, A PERIOD BLOCK FOR GUIDED INSTRUCTION OR INDEPENDENT INSTRUCTION OR FOR INDEPENDENT WORK OR THINGS OF THAT SORT.
SO, I MEAN, THE IDEA IS THAT WE WANT TO MAKE SURE THAT THERE IS AN OPPORTUNITY FOR STUDENTS TO DO THAT, UH, INDEPENDENTLY, UM, WHICH OBVIOUSLY IS NOT IDEAL, BUT IT IS KIND OF, IT IS WHAT COMES WITH A HYBRID APPROACH, BUT IT HAS BEEN, UM, THE, THE EXPECTATION FOR PRINCIPALS WITH REGARD TO MONITORING, UH, INSTRUCTION.
W WE HAVE BEEN VERY CLEAR THAT THERE SHOULD BE NO DIFFERENCE IN THE AMOUNT OF, UM, UH, LIVE INSTRUCTION, EXPOSURE THAT STUDENTS RECEIVE REGARDLESS OF THE MODELS THAT THEY ARE IN, WHETHER THEY ARE IN VIRTUAL OR IN FACE-TO-FACE.
I'M CONCERNED NOW ABOUT THE METRICS YOU'RE GOING TO HAVE ONE FOURTH OF THE STUDENTS IN THE SCHOOLS WOULD PROBABLY ALL THE STAFF ENGAGE OR ALL THE STUFF, EXCEPT THOSE ENGAGED WITH VIRTUAL AND, UH, AND, UH, UM, BECAUSE HOW MANY STAFF MEMBERS THAT ADDITIONAL STAFF MEMBERS YOU'RE GOING TO NEED TO COVER THE PROGRAMMING? UH, YOU KNOW, THE POINT THAT, THAT, WHERE IT WAS VERY IMPORTANT POINT TO HAVE THAT ROTATION, WHICH IT DOESN'T MATTER IF THEY START THE CLASSES ON THURSDAY AND FRIDAY, BUT IF THEY'VE GOT TO START THE CLASSES MONDAY, TUESDAY, AND BRING IN NEW INFORMATION TO THE, TO THE, TO THE MONDAY, TUESDAY CLASS ON WEDNESDAY, BUT ALL THE INFORMATION, I MEAN, OPPOSITE ALL INFORMATION TO THEM, MONDAY, TUESDAY CLASS, WITH NEW INFORMATION TO THE CLASSES, HAVING HAD IT, WHO HAS THE TIME WITH WHAT TEACHER WILL HAVE THE TIME, AND THAT'S SHORTNESS THE MINUTES OF INSTRUCTION, EVEN MORE.
SO I'M REALLY CONCERNED WITH, WITH YOUR ABILITY TO PULL THIS OFF WITH THE SAME NUMBER OF STAFFING THAT'S, THAT'S MY CONCERN, DARK BROWN OR SHRUNK.
UM, I THINK THE, THE, THE, THE GOOD THING IS THAT WE HAVE, WE HAVE A BIT OF TIME, RIGHT? WE, SO WE JUST INTRODUCED THIS, UH, PLAN TO OUR PRINCIPALS.
UH, ONE OF THE THINGS THAT WE ENCOURAGE IS FOR THEIR FEEDBACK, UH, BECAUSE THEY ARE OBVIOUSLY THE ONES THAT ARE ON THE GROUND THAT HAVE TO IMPLEMENT OUR PLANS.
THEY ARE CERTAINLY NOT SHY ABOUT TELLING US WHETHER OR NOT A PROPOSAL THAT WE HAVE MADE, UH, UH, THAT THEY CAN EXECUTE OR NOT.
AND IF THEY HAVE AN ALTERNATIVE APPROACH OR PROPOSAL THAT THEY THINK IS BETTER, SUITS THEM AND BETTER SUITS THEIR STUDENTS, UH, THEY CERTAINLY BRING THAT TO US.
AND WE TAKE THAT UNDER ADVISEMENT.
SO WE HAD A LENGTHY CONVERSATION A LITTLE BIT EARLIER TODAY ABOUT
[06:45:01]
THE AABB MODEL.WE DID NOT RECEIVE MUCH OBJECTION, UH, BUT ALL YOUR RECOMMENDATION, WE WILL CERTAINLY FOLLOW BACK UP WITH THEM TO MAKE SURE THAT THE AABB BB MODEL IS SOMETHING THAT IS SUITABLE FOR THEIR STUDENTS.
AND IF WE FIND THAT A BETTER COURSE OR A DIFFERENT COURSE IS NECESSARY, WE'LL CERTAINLY MAKE THAT CHANGE.
I HAVE NOT ONLY THAT TUITION POINT.
WHAT ABOUT MINUTES ON TASK AND ACCREDITATION IN TERMS OF THE STUDENTS, ESPECIALLY THE HIGH SCHOOL STUDENTS IN CERTAIN COURSES? YOU KNOW, I CAN'T, YOU KNOW, I DON'T UNDERSTAND HOW TO WORK IN TERMS OF THE NUMBERS.
THAT'S ALL I'M CONCERNED ABOUT.
IF I MAY, MR. CAMPBELL, AND I'LL BACK UP JUST FOR A MOMENT TO THE, UM, QUESTION REGARDING THE PACING.
IF WE WORK WITH OUR SCHOOLS AND OUR SCHOOL LEADERSHIP WORKS AT MONITORING THE PACING AND SCOPE AND SEQUENCE IN THEIR BUILDINGS, THERE'LL BE ABLE TO HAVE A CLOSER MAINTENANCE OF THE CHILDREN WHO ARE ON VIRTUAL, NOT GETTING TOO FAR AHEAD OF THE CHILDREN WHO ARE RIGHT NOW ON A HYBRID, AS WE'VE, AS OUR SCHOOLS.
AND I HAVE TO SAY, I KNOW IT'S BEEN AN EVENING OF MANY KUDOS TO THOSE WHO HAVE BEEN WORKING FROM DISTRICT LEVEL.
I HAVE TO PUT EXTRA KUDOS OUT TO OUR PRINCIPALS BECAUSE THEY HAVE REDESIGNED THEIR MASTER SCHEDULING, WHERE A AMOUNT OF THEM HAVE ASSIGNED TEACHERS TO VIRTUAL.
SO WHAT THEY, IF WE ARE ABLE TO WORK WITH OUR FAMILIES AND UNDER MITIGATING CIRCUMSTANCES, TRY TO KEEP AS CLOSE AS POSSIBLE TO THE NUMBERS WE ALREADY HAVE AT, FACE-TO-FACE NOT SAYING THAT THEY WILL BE DENIED, BUT IF WE REASSIGN OUR TEACHERS FROM WHO HAVE ALREADY BEEN IDENTIFIED A MASTER SCHEDULE FOR TWO DAYS A WEEK, IF THE NUMBERS STAY CLOSE, GIVE OR TAKE SOME, THEY WILL BE ABLE TO SHIP AND KEEP THAT OTHER MASTER SCHEDULE RUNNING THAT HAS BEEN IDENTIFIED FOR VIRTUAL.
THE SCHOOLS HAVE STARTED THAT PROCESS.
THEY JUST HAVE TO RECOGNIZE THAT WE'RE TAKING THESE SECTIONS AND NOW SHIFTING THEM INTO THE BRICK AND MORTAR.
SO IT'S A CHALLENGING TASK IN A SENSE, BECAUSE NOW THEY'RE RECOGNIZING THEY'RE ON THEIR THIRD DEVIATION, BUT TECHNICALLY IT'S ACTUALLY A REASSIGNMENT FROM HOME INTO ROOM ONE, TWO, THREE, FOUR, FOUR, TWO DAYS A WEEK, WHICH THEY ALREADY DO HAVE ON THEIR SCHEDULING.
I UNDERSTAND THAT, BUT I'M STILL CONCERNED WITH ALGEBRA TEACHER, THAT'S TEACHING 30 STUDENTS, WHICH WILL 15 OF THEM OPT FOR FACE-TO-FACE AND THERE'S NO ALGEBRA TEACHER AVAILABLE TO TEACH THAT GO.
FACE-TO-FACE, THAT'S WHAT I'M CONCERNED ABOUT.
AND OTHER SUBJECT MATTERS IN THE DIFFERENT, YOU KNOW, THE DIFFERENT SUBJECT MATTERS.
IS THERE GOING TO BE ENOUGH TEACHERS TO GO AROUND? WELL FACE-TO-FACE AND MY COUNTERPART, I'VE GOT THE OTHER STUDENTS, YOU KNOW, DOING SOMETHING, DOING THE SAME THING I'M DOING, BUT THEY'RE FACE TO FACE AT THE SAME TIME.
AND THE TIME ON TASK IN TERMS OF EACH OF THE DIFFERENT STUDENTS, I'LL HAVE MY STUDENTS EVERY DAY, THEY'LL HAVE THEIR STUDENTS THREE TIMES A DAY, A WEEK.
SO THAT'S FIVE TO THREE, WHATEVER THE TIME DIFFERENCES.
WHEREAS THE, YOU KNOW, ALL OF THOSE THINGS, I JUST WANT TO MAKE SURE WE'RE WORKING IT OUT BECAUSE THE LEAST BIT OF GLITCHES, YOU KNOW, WE'RE GOING TO HEAR ABOUT IT.
SO I AM CONSCIOUS OF THAT, SIR.
AND I CAN SHARE THAT A PREDOMINANT AMOUNT OF OUR PRINCIPALS HAVE ACTUALLY HAD THE MIND FRAME THAT YOU ARE SPEAKING UP AS THEY HAVE BEEN.
RODRIGUEZ, 18 DAYS BETWEEN NOW AND OCTOBER 5TH.
THERE'S A LOT OF QUESTIONS HERE TONIGHT.
THERE'S GOING TO BE A LOT OF QUESTIONS.
COORDINATION IS GOING TO HAVE TO BE DONE.
THE STAFFING ISSUE IS GOING TO BE A CHALLENGE.
COMMUNICATION TO ALL THE STAKEHOLDERS IS GOING TO BE A CHALLENGE.
THE LOGISTICAL PARTS, WE'RE STILL DOING VIRTUAL IN THESE 18 DAYS FOR EVERYBODY AS WELL.
THE SAME PEOPLE ARE GOING TO HAVE TO PLAN TO GO TO HYBRID.
UH, YOU HAVE THE TEAM, YOU HAVE THE TALENT TO PULL THIS OFF, BUT IT'S NOT GOING TO BE EASY.
[06:50:01]
AND IT'S A, YOU HAVE A REAL CHALLENGE AHEAD OF YOU.AND, UM, ANYTHING THAT WE CAN DO TO ASSIST YOU IN THAT CHALLENGE, I'M SURE OTHER BOARD MEMBERS ARE HERE TO HELP IN ANY WAY WE CAN, BUT, UM, I CAN ONLY SAY I'VE GOT CONFIDENCE IN YOUR TEAM THAT YOU CAN BE ABLE TO PULL THIS OFF, BUT IT WON'T BE PRETTY AND IT WON'T BE EASY, BUT GOOD LUCK.
MY QUESTION IS, ARE THE, ARE THE BUS DRIVERS AND WITH THE, UH, WITH THE, THE MEALS AS HE JUST BOUGHT, IS THAT, IS THAT PREPARED TO, TO GO OFF WITH NO LUNCH AS WELL? I THINK YOU SPOKE EARLIER ABOUT, UH, SOME OF THE MEETINGS ON, ON THAT AS WELL.
I MEAN, WE JUST, WE LITERALLY TODAY, UM, DID WE BEGIN TALKING AND PLANNING FOR, AND, AND GIVING MARCHING ORDERS, UM, AROUND WHAT ARE THE OPERATIONAL THINGS THAT NEED TO BE IN PLACE AND TAKING CARE OF, UH, AS WE PREPARE FOR GOING BACK, UH, TO, UH, GOING BACK TO FACE-TO-FACE OR A HYBRID MODEL ON OCTOBER 5TH.
SO WE, WE OBVIOUSLY DON'T HAVE ANY OTHER CHOICE OTHER THAN TO BE READY.
AND SO THAT TEAM WILL BE WORKING IN OVERDRIVE AND THEY'VE ALREADY STARTED EARLIER THIS AFTERNOON TO DO THAT.
ALSO, HOW DO WE JUSTIFY TWO STANDARDS FOR THE SAME STUDENT IN TWO DIFFERENT ACTIVITIES TO PARENTS? I'M NOT SURE WE UNDERSTAND YOUR QUESTION.
HOW DO WE JUSTIFY TWO STANDARDS FOR THE SAME STUDENTS IN TWO DIFFERENT ACTIVITIES, THEIR PARENTS, AS IN OUR SCHOOL, OUR STUDENT ACADEMIC, AND THEN ALSO A FOOTBALL STUDENT FOOTBALL PLAYER.
UM, I'M NOT SURE I UNDERSTAND WHAT YOU MEAN.
DON'T YOU UNDERSTAND THE TWO STANDARDS THAT HE'S ASKING YOU? WHY, WHY THE SOUTH CAROLINA HIGH SCHOOL LEAGUE ATHLETES SIGN UP STUDENTS? OH, YOU'RE TALKING ABOUT THE WAIVERS MR. SMITH.
MY, MY, MY, MY QUESTION IS, UH, HOW, HOW, HOW ARE WE JUSTIFYING, UH, STU STU ASSUMING, GOING OUT AND PLAYING FOOTBALL, NO MASK AND AS WELL.
AND THEN JUST TO FIND THAT SAME STUDENT TO COME TO COME TO CLASS AND TALK TO PARENTS THAT THOSE, THOSE ARE GOING, I GOT TO BE SAFE.
SO THE W AS I SAID, YOU KNOW, ALL ALONG, WE WOULD FOLLOW, UH, THE, UH, DA, UH, GUIDELINES.
AND WE WOULD FOLLOW, UH, THE SOUTH CAROLINA HIGH SCHOOL.
THEY HAD GUIDELINES AS THEY APPLY TO THOSE, UH, UH, RESPECT AND AS WELL AS THE TEMPERATURE.
SO WE'RE TAKING TEMPERATURES AT THE FOOTBALL STADIUMS FOR PLAYERS, BUT WE'RE NOT GOING TO TAKE TEMPERATURES, TENDER SCHOOL BUILDINGS.
AGAIN, THAT'S, THAT'S NOT A, UH, UH, A RECOMMENDATION FROM DA MR. SMITH, I BELIEVE IS THE, AND CHAIR THAT, THAT WAS FOR THE PLAYERS ON SPECIFICALLY AT THE STADIUM.
I DON'T BELIEVE THERE WAS COMMENTARY REGARDING THE TEMPERATURES WERE GOING TO BE AT THE STADIUM UNLESS YOU WERE JUST REFERRING JUST TO THE PLAYERS, BUT THE STANDARD HAS BEEN SET FORWARD, NOT BY THIS DISTRICT OR GAY HEAD OR THE STATE.
IT HAS BEEN FROM THE STATE, THE ATHLETIC, UM, HIGH SCHOOL ATHLETICALLY.
HOW ABOUT TEACHERS? I MEAN, BECAUSE, I MEAN, THAT'S JUST, IT WE'RE CHECKING TEMPERATURES AND ONE INSTANCE, THEN WE'RE NOT CHECKING TEMPERATURES IN ANOTHER INSTANCE, I'M JUST, I'M JUST, I'M LOST ON HOW WE, HOW WE, UM, HOW WE, HOW WE IDENTIFY, HOW WILL THEY
I THINK IT'S IMPORTANT TO NOTE THAT ATHLETICS IS GOVERNED BY THE SOUTH CAROLINA HIGH SCHOOL LEAGUE AND THE STANDARDS AND EXPECTATIONS THAT THEY HAVE, AND THE PROTOCOLS THAT THEY HAVE FOR KEEPING KIDS SAFE ARE DIFFERENT FROM, UH, WHAT A SCHOOL IS REQUIRED TO DO UNDER THE GUIDANCE OF THE HECK.
SO THAT'S WHERE THERE IS A LITTLE BIT OF, OF, OF DIFFERENCE.
[06:55:01]
IN, IN, IN HONORING BOTH OF THOSE, IS THAT ONE IS, IS, IS GOVERNED BY THE GUIDANCE OF ONE ORGANIZATION AND AN IN SCHOOL IS GUIDED BY THE, BY THE GUY IS, IS GOVERNED BY THE GUIDANCE OF ANOTHER.AND THEY'LL, AND THOSE STANDARDS HAPPENED TO BE A LITTLE DIFFERENT THAN ONE ANOTHER.
WELL, MY QUESTION WOULD THEN BE
ARE WE JUST DOING THE MINIMUM TO ENTER STUDENTS INTO THE SCHOOL TOO? JUST SO WE CAN GET BACK UP AND RUNNING IN THE BUILDINGS? UH, NO, SIR.
I DON'T THINK THERE'S GOING TO BE ANYTHING ASSOCIATED WITH MINIMUM, UH, WITH BRINGING KIDS BACK INTO THE BUILDING.
I MEAN, UH, THERE'S AN ENORMOUS AMOUNT, UH, UH, OF LOGISTICS THAT ARE GOING TO BE TAKING PLACE AND, UH, I WOULD NOT CLASSIFY IT AS A MINIMUM.
AND WHEN I SAID MINIMUM, LET ME JUST CLARIFY.
I MEAN, AS IN THE SACRAMENTO HIGH SCHOOL, LOU SAID THEY'RE TAKING TEMPERATURES AND THEY JUST TOOK IT A STEP FURTHER.
AND I WAS WONDERING, I WILL, ARE WE WILLING TO TAKE IT A STEP FURTHER AS WELL? BECAUSE I BELIEVE WE HAVE A LARGE STAFF IN THIS DISTRICT THAT WE CAN TAKE TEMPERATURES, BUT I'M JUST, THAT'S JUST, THAT'S JUST AN EXAMPLE OF IT.
I JUST WANT TO SAY THAT I DO THINK THAT'S A WORTHY QUESTION BECAUSE I THINK THAT THAT COULD BE PERPLEXING TO PARENTS.
UH, PARTICULARLY THOSE PARENTS WHO HAVE CHILDREN THAT ARE PARTICIPATING IN ATHLETICS, BUT ALSO HAVE, HAVE DECIDED TO SEND THEIR KIDS BACK IN A FACE-TO-FACE OR PARTICIPATE IN THAT HYBRID MODEL.
SO JUST WANTED TO RECOGNIZE THAT.
AND MR. SMITH, MR. DALLIN, THANK YOU, MR. BELL.
I JUST WANT TO MAKE ONE THING CLEAR, DR.
RODRIGUEZ, THE FACT CHECKERS OUT THERE ARE MELTING DOWN LIKE SHELL FOAM.
AND IF I NEED TO I'LL PUT IT IN THE MINUTES.
I SHOULD HAVE TAKEN MY HAND DOWN.
MR. DALEN, CAN YOU PUT YOURS DOWN TOO? THANK YOU, MR. SMITH.
UH, LET ME JUST GO BACK TO THAT REAL QUICK.
SO WHAT IF THAT FRIDAY NIGHT THAT KIDS GET HIS TEMPERATURE TAKEN AND TH AND THEY SIMPLY JUST HIGH AND HE CAN'T PLAY IN THAT GAME.
WHAT WILL HAPPEN ON MONDAY WHEN IT'S TIME TO COME TO CLASS? HOW WILL WE VALIDATE THAT? UH, IF, IF HIS, UH, TEMPERATURE IS HIGH AND HE'S NOT ALLOWED TO, UH, TO PARTICIPATE? YEAH.
SO YOU'RE NOT ALLOWED TO PARTICIPATE ON FRIDAY NIGHT, BUT HOW WOULD WE DO ABOUT HIM COMING TO CLASS ON MONDAY? HOW OLD VALIDATE THAT? SO REMEMBER, UH, MR. BRADLEY SPOKE ABOUT, UH, UH, SCREENING CRITERIA AND SCREENING QUESTIONS FOR, UH, FOR STUDENTS.
AND THE OTHER PART THAT'S GOING TO BE IMPORTANT HERE AS WELL IS, UH, THERE, THERE IS AN IMPORTANT COMPONENT AND THAT IS OUR COMMUNITY AND OUR PARENTS, UH, TO ALSO SCREEN AND CHECK THEIR CHILDREN BEFORE SENDING THEM TO SCHOOL.
AND WE'RE ALSO GONNA ASK, UH, UH, THAT THEY, UH, ARE AN ACTIVE PARTICIPANT IN HELPING US KEEP OUR SCHOOLS OPEN.
AND THAT, THAT MEANS, UH, UH, SCREENING KIDS, READING THEIR CHILDREN AT HOME, AND ADDITIONALLY, UH, MAKING SURE THAT THEY DON'T SEND THEM TO SCHOOL.
I WAS JUST SAYING IN STAFF AS WELL.
AND, YOU KNOW, I HEAR WHAT YOU'RE SAYING, BUT I'M JUST CONCERNED OF AN OUTCRY THAT PARENTS ARE TRYING TO MAKE A LIVING.
AND HE HAS A HIGH, I MEAN, YOU KNOW, SOME PARENTS ARE NOT, MAY, MAY LEAVE BECAUSE MEN LEAVE HOME AT FIVE O'CLOCK IN THE MORNING TO GET A
AND THEY MAY NOT BE, THEIR KIDS MAY BE SICK AND THEY MAY NOT BE ABLE TO CHECK THOSE TEMPERATURES OUT.
SO, I MEAN, IT'S JUST, YOU KNOW, I'M, I'M WORRIED ABOUT THE DISTRICT, THE DISTRICT DISTRICT PART AND HOW WE, HOW WE MOVE FORWARD WITH, WITH THIS, UH, WITH THIS IMPLEMENTATION.
I MEAN, WHEN IT, WHEN IT COMES TO THAT, SOME TO SOME OF THOSE DEGREES, I MEAN, AND THAT'S WHERE I'M COMING FROM
[07:00:01]
WITH SOME OF THAT AS WELL, CAMPBELL, UM, LET ME SAY THIS.SOME, YOU CAN HAVE A HIGH TEMPERATURE AND DON'T EVEN BE SICK AT ALL.
SOME PEOPLE DO HAVE HIGH TEMPERATURE AND DON'T HAVE ANY ILLNESS AT ALL, YOU KNOW, SO YOU DON'T WANT TO, WHERE YOU CAN DO IT TEST, YOU WOULD HAVE TO TEST THEM, SEE WHETHER THEY HAVE COVID OR NOT.
MR. MEL CAMPBELL, A COUPLE OF THINGS I GOING TO SAY, BUT, UH, ALL I KNOW IS WHEN I GO INTO THE HOSPITAL, THEY CHECKED MY TEMPERATURE, BUT GO WITH THE TEMPERATURE IS A BIG INDICATOR, YOU KNOW, JUST WALKING IN THERE.
AND, UH, TO THE OTHER POINT ABOUT THE HIGH SCHOOL LEAGUE, VERSUS THE STUDENTS COMING INTO THE SCHOOL, I CAN UNDERSTAND THE HIGH SCHOOL EGO INVOLVED WITH STUDENTS HAVING FACE-TO-FACE TOUCH AND FEEL HAND IN HAND BREADTH OF CONTACTS.
SO THAT'S WHY THEY HAVE TO KNOW THAT THOSE PEOPLE ARE ON THE PRETTY MUCH SAFE BEFORE THEY ENGAGE IN ANY CONTACT.
AND THE LAST TIME THEY DIDN'T SEE FOR AGAIN.
SO ANY KIND OF SPIKING IN THAT TEMPERATURE WOULD BE AN INDICATOR THAT THEY'RE NOT, AND THEY PROBABLY SHOULDN'T BE ENGAGE.
BUT ON THE OTHER HAND, ON THREE WHEELS BENEFIT, I DON'T SEE WHY WE DON'T PUSH THAT ISSUE.
UH, THE IS AND TEMPERATURE TAKE ACCESSORY ONLY TALKING ABOUT ONE FOURTH OF THE STUDENTS ON ANY PARTICULAR DAY.
AND, YOU KNOW, EVEN OUR LARGEST SCHOOL CAN ACCOMMODATE THAT WITH MAYBE FOUR PEOPLE DOING THE TEMPERATURES OR SIX PEOPLE.
IT'LL BE AN INDICATOR WHERE WE DON'T TAKE THAT UNNECESSARY RISK.
IT'S WORTH THE TIME, THE ENERGY AND THE COST.
BRADLEY, WOULD YOU MAKE A NOTE OF THAT? AND LET'S, UH, LOOK AT THAT TOMORROW.
I, AND I DON'T DISAGREE WITH MR. CAMPBELL AT ALL.
I THINK IT'S WORTH US EXPLORING WHETHER OR NOT WE CAN OPERATIONALIZE, UH, CHECKING THE TAKING OF TEMPERATURES TO ACTUALLY ELEVATE THE STANDARDS THAT WE HAVE AND INCREASE WHAT THE, AND GO ABOVE AND BEYOND THE GUIDANCE THAT THE HACK HAS PROVIDED.
SO WE WILL CERTAINLY LOOK INTO THAT PEOPLE TRUST THERE'LL BE ENHANCED QUITE A BIT IN TERMS OF WHAT YOU'RE DOING WITH THEIR CHILDREN AS THEY REENTER.
ALSO AS A PHYSICIAN, I WOULD SAY, I MEAN, IT'S THE REASON THEY DON'T TAKE THE TEMPERATURE ANYMORE FOR COVID 19, IT'S NOT REALLY AN EFFECTIVE SCREENING TOOL.
HOWEVER, TAKING A STEP IN HERE IS AN EFFECTIVE SCREENING TOOL FOR ILLNESS IN GENERAL.
SO YOU CAN LOOK AT IT THAT WAY TOO, THAT YOU'RE GOING TO PICK UP OTHER CONDITIONS THAT ARE LIKELY CONTAGIOUS, THAT YOU'LL KEEP OUT OF THIS.
I'LL TAKE TINA'S WORD ON THAT ONE.
SHE'S OUR MOST QUALIFIED POINT MEMBER TO WEIGH IN ON MATTERS OF HEALTH.
UM, AND IN THE LAST TWO INSTANCES WERE DR.
RHODRI, YOU GUYS HAS MADE A VERY SIGNIFICANT DECISION REGARDING COVID AND HOW IT IMPACTS A GRADUATIONS AND HOW IT IMPACTS B THE OPENING OF SCHOOLS THAT THE BOARD HAS PUT FORTH CONSISTENTLY, UM, MOTIONS IN SUPPORTIVE, DR.
AND OF COURSE THE MOTIONS WERE MET WITH A VARIETY OF RESPONSES, BUT THE BOARD HAS BEEN CONSISTENT IN THAT REGARD UP UNTIL THIS EVENING.
UM, NO ONE HAS PUT A MOTION FORWARD, AND I'M WONDERING WHAT THAT SAYS IN CONTRAST TO THE OTHER COVID RELATED DECISIONS THAT DR. RODRIGUEZ HAS MADE, AND THAT THE BOARD HAS CHOSEN TO ENDORSE, UH, THROUGH FORMAL BOARD ACTION AND VOTE THAT EMOTION, MY ANSWER.
THERE BEING NO FURTHER QUESTIONS.
RODRIGUEZ, THAT CONCLUDES, UH, THE SUPERINTENDENTS REPORT.
UM, FOR THE FUTURE AGENDA TOPICS, I ALREADY WROTE DOWN WHAT WAS DISCUSSED YESTERDAY, SO WE DON'T NEED TO REPEAT THOSE.
THOSE WERE SAFETY, THE REVIEW OF THE DISTRICTS EMERGENCY PLANS AND THE MINORITY WOMEN'S BUSINESS ENTERPRISES, UH, LEGISLATIVE PRIORITIES GO TO THE DELEGATION.
LOOK AT CARLTON COUNTY IS WHAT MR. CAMPBELL HAD RECOMMENDED.
ARE THERE ANY OTHER FUTURE AGENDA TOPICS, MR.
[07:05:01]
ENDS THAT ARE FUTURE AGENDA TOPICS.ONE IS MR. DOWLING'S SUGGESTION ON, UM, MEETING PROTOCOLS AND THE OTHER ONE WAS, UM, THE SUMMER WORK THAT MR. SMITH IS INTERESTED IN AND THE PROCESS OF PRIORITIZING SUMMER WORK.
UH, ALSO THE, THE, UM, THE PROCESS OF, OF THE, OF THE BOARD VIDEO TAPES, UM, BEING UPLOADED OR THE, THE PROCESS OF THE WAR VIDEO TAKES TAPES.
UM, MR. MEL CAMPBELL, WELL, THIS ISN'T A FEW OF THE AGENDA TOPIC, BUT I'D LIKE TO STATE THAT THE POLL ITSELF EVALUATION COMMITTEE HAVE MET AND WE'RE GOING TO CONTINUE TO MEET.
AND THERE ARE, THERE WAS AN EMAIL SENT OUT TO EACH BOARD MEMBER THAT WE'D LIKE YOU TO RESPOND TO.
AND I'LL ALSO LIKE TO SAY ON THE RECORD THAT I AM IN FULL SUPPORT OF DR.
AND I'VE JUST, I'M JUST MAKING SURE THAT HE UNDERSTANDS THE SERIOUSNESS OF THIS MR. UM, DIRE, OR ARE WE GOING TO CONTINUE TO DISCUSS THE K-12? YEAH, BUT WE'RE GOING TO GO BACK AND WE NEED, AS SOON AS WE FINISH THIS, WE'RE GOING TO GO BACK INTO EXECUTIVE SESSION.
I DON'T KNOW IF YOU SAID THIS ONE, BUT, UM, WHEN WE WENT OVER PE 10, YESTERDAY, THERE WAS THE DISCUSSION AROUND THE, UM, EMERGENCY, UH, DRILL SCHEDULE.
AND SO I HAD ASKED THAT WE GET AN UPDATE ON ANY CHANGES TO THOSE.
UM, I DON'T KNOW IF THAT WOULD BE AVAILABLE FOR NEXT MEETING OR ANOTHER, BUT IT'S AN AGENDA TOPIC.
UM, SO NOW WE NEED A MOTION, UH, TO GO BACK INTO EXECUTIVE SESSION, I GUESS, BECAUSE WE ADJOURNED AND RECONVENED, I GUESS YOU COULD ARGUE EITHER WAY WE NEED IT OR WE DON'T.
I'LL MAKE A MOTION THAT WE GO IN THE EXECUTIVE SESSION TO DISCUSS THE K-12 OR TO JUST WANT YOU TO SAY, TO, TO FINISH THE REMAINING ITEMS. OKAY.
TO FINISH, FINISH THE REMAINING ITEMS. YEAH.
DO WE HAVE A SECOND, SECOND? OKAY.
SO WHY DON'T WE JUST TAKE A FIVE MINUTE BREAK SO PEOPLE CAN GO TO THE BATHROOM AND COME BACK.
SO AT 10 11, AND THAT WILL ALLOW MOLLY AND, UM, ROBIN TO GET THE EXECUTIVE SESSION.
SO CAN YOU PUT THAT BACK ON THE FLOOR AND HE'S GOING TO AMEND IT? UM, ALL RIGHT.
SO IT WAS JOHN WHO MADE THE MOTION AND JOANNE SECOND.
IT IS THAT STILL THE SAME? YOU CAN DISPLAY IT.
I HAD TO REDO IT TO DISPLAY IT.
[07:10:01]
I COPIED FOR WHAT YOU DID BEFORE.MADAM CHAIR AT THIS TIME AND MAKE AN AMENDMENT TO MY MOTION.
LET ME JUST ANNOUNCE THAT WE'RE BACK IN PUBLIC SESSION.
THE BOARD HAS NOW COME OUT OF EXECUTIVE SESSION AND WE ARE BACK IN PUBLIC SESSION.
IT'S NOW SEPTEMBER 17TH, 2020, MR. DARLING, MADAM CHAIR, UM, LIKE AN AMERICA, AN AMENDMENT TO MY EMOTION, MY PREVIOUS MOTION, I MOVE THAT THE BOARD RECOGNIZING THE FACT THAT CONTRACTUAL OBLIGATIONS WERE NOT MET BY FUEL BOTH REAL CORPORATION THAT WE RECOMMEND THAT WE SUPPORT THE RECOMMENDATION OF THE SUPERINTENDENT AND TERMINATE THE CONTRACT, WHICH SHOULD FUEL EDUCATION.
DO YOU HAVE A SECOND? I'LL SECOND.
SO DID YOU GET THAT, UM, ROBIN, UM, SORT OF WOMEN MOTION, MOTION THAT THE BOARD RECOGNIZING THE FACT THAT CONTRACTUAL OBLIGATIONS WERE NOT MET, THAT WE ACCEPT THE SUPERINTENDENT'S RECOMMENDATION TO TERMINATE THE CONTRACT WITH FUEL EDUCATION.
THEY WERE NOT MET BY FUEL CORPORATE NET BUYING FUEL FUEL CORPORATION.
UM, THIS WAS MOSTLY THAT THE BOARD RECOGNIZING THE FACT THAT CONTRACTUAL OBLIGATIONS WERE NOT MET BY FEEL EDUCATION, THAT WE ACCEPT THE SUPERINTENDENT'S RECOMMENDATION TO TERMINATE THE CONTRACT WITH FUEL EDUCATION INSTEAD.
ANY DISCUSSION MR. SMITH? YOU'RE MUTED.
MADAM CHAIR, OUR LIGHT TO EXPRESS A LITTLE FRUSTRATING CONCERNING BOARD MEMBERS, TIMELY ACCESS TO DOCUMENTS, NECESSARILY FOR ME TO PREPARE FOR BOARD MEETINGS.
I WAS UNDER THE IMPRESSION THE BOARD MEMBERS WOULD BE PROVIDED THE NECESSARY DOCUMENTS NO LATER THAN THURSDAY NIGHT BEFORE THE NEXT TO THE NEXT SCHEDULED TUESDAY MEETING.
IS IT REASONABLE THAT WE EXPECTED TO BLOCK OUT TIME DURING WHAT'S FOR SOME OF US IS TIME OUT OF OUR WORKDAY TO DRIVE TO THE DISTRICT OFFICE AND SPEND TIME WE RUN DOCUMENTS SO THAT I MAY BE PREPARED TO MAKE INFORMED DECISIONS, PERHAPS YOU AND I, DR.
GUARS ARE THE ONLY TWO BOARD MEMBERS THAT HOLD DOWN NORMAL NINE TO FIVE OR EIGHT TO FOUR JOBS.
IS IT POSSIBLE THAT THESE DOCUMENTS ARE AVAILABLE IN A MORE TIMELY FASHION RATHER THAN EIGHT HOURS BEFORE THE BOARD MEETINGS, PERHAPS AN EXPLANATION OF WHY THEY ARE NOT AVAILABLE THE THURSDAY NIGHT BEFORE A TUESDAY MEETING WOULD BE APPROPRIATE.
WHY CAN'T THESE CONFIDENTIAL DOCUMENTS BE MADE AVAILABLE ON A SECURED LINK? IN A VIEW ONLY FORMAT NEEDS TO BE EXPLAINED.
THE IMPLICATION THAT PUBLIC ELECTED OFFICIALS ARE NOT TRUSTWORTHY.
SO FOR THAT, I MUST ABSTAIN AND I CANNOT VOTE IN THIS CONTRACT TONIGHT.
VOTING IS NOT, NO ONE ELSE HAS THEIR HAND UP.
[07:15:01]
THE MOTION CARRIES 10 ZERO ONE.DO WE HAVE ANY FURTHER ACTION IS NECESSARY COMING OUT OF EXECUTIVE SESSION? YES.
I GIVE THIS TO ROBIN AND IT'S A SOMEWHAT LONG, SO I'M GOING TO GIVE IT TO YOU IN PIECES, ROBIN, AND YOU LET ME KNOW WHEN YOU HAVE IT TYPED AND I'LL GIVE YOU THE REST OF IT.
YOU CAN START, I MOVE THAT THE BOARD DIRECT THE SUPERINTENDENT, GATHER INFORMATION TO GATHER INFORMATION ON THE PERSONNEL MATTER.
DRESSED IN THE EXECUTIVE SESSION TONIGHT.
YOU THE BOARD DURING EXECUTIVE SESSION.
AT THE NEXT BOARD MEETING EARL SECOND.
LET ME MAKE SURE MOTION THAT THE BOARD DIRECTOR, SUPERINTENDENT TO GATHER INFORMATION ON THE PERSONNEL MATTER ADDRESSED IN THE EXECUTIVE SESSION TONIGHT, PRESENT THAT INFORMATION TO THE BOARD DURING EXECUTIVE SESSION AT THE NEXT BOARD MEETING, RIGHT? YES.
MA'AM MR. DAN, DO YOU WANT TO COMMENT AT ALL? UM, DICK OR NO? NO.
UM, WOULD IT BE PUBLISHABLE TO HAVE PRESENT THAT INFORMATION TO THE BOARD COMMA WITHOUT CONCLUSION OR RECOMMENDATION? CALM UP DURING HIS EXECUTIVE SESSION? THAT WOULD BE FINE.
SAY THAT AGAIN? EIGHT AGAIN, PLEASE PRESENT THAT INFORMATION TO THE BOARD KARMA WITHOUT CONCLUSION, CAPITAL C OR RECOMMENDATION? CAPITAL R KARMA.
WITHOUT CONCLUSION OR RECOMMENDATION.
AND MR. EARL CAMPBELL, ARE YOU ALL RIGHT WITH THAT? THAT'S FINE.
ANY FURTHER DISCUSSION MR. SHACK, MADAM CHAIR, MEMBERS OF THE BOARD.
I WILL BE VOTING NO ON THIS MOTION BECAUSE I REALLY, THE POINT SHOULD BE INVOLVED IN THIS MATTER.
THE MOTION CARRIES EIGHT TO ONE.
UM, THE NOSE DIALING IN OR SHACK OF THE ABSTENTION SMITH.
DO WE HAVE ANY FURTHER ACTION IS NECESSARY OR APPROPRIATE COMING OUT OF EXECUTIVE SESSION, KATHY AND WILL OFFER ME ANYTHING KATHY? NONE.
I NEED A MOTION TO ADJOURN AND A SECOND I MOVE.
[07:20:01]
GOOD NIGHT.GO TO BUFORD COUNTY, SC.GOV, SCROLL DOWN TO PUBLIC MEETINGS.
CLICK WATCH NOW, AND THEN CLICK THE VIDEO ON DEMAND BUTTON AND SELECT YOUR PROGRAM FROM THE LIST CALL TO ORDER IF YOU'D LIKE A DVD OF THIS PROGRAM, CLICK ON THE LINK ON THE RIGHT AND FILL OUT THE ORDER FORM.
AND THANK YOU FOR WATCHING THE COUNTY CHANNEL.
HELLO, I'M GRACE CORDIAL BUFORD COUNTY LIBRARY.
AND THIS IS YOUR BUFORD COUNTY MOMENT.
POPULATION CHANGES IN HISTORIC EVENTS OFTEN CAUSE PLACE NAMES AND LOCATION BOUNDARIES TO CHANGE OVER TIME.
BUFORD COUNTY IS NO EXCEPTION.
COUNTIES HAVE EXISTED IN SOUTH CAROLINA IN ONE FORM OR ANOTHER SINCE COLONIAL DAYS, THE LORDS PROPRIETORS SET UP THREE COUNTIES, CRAVEN COLLINGTON AND BERKELEY IN 1682, THE FOURTH COUNTY GRANVILLE COUNTY WAS FORMED IN 1685 IN TERRITORY NOW COVERED BY BUFORD HAMPTON AND JASPER COUNTIES.
AS THE POPULATION OF OUR AREA GREW PARISHES WERE SET UP WITHIN GRANVILLE COUNTY ST.
HELENA PARISH WAS CREATED IN 1712 PRINCE WILLIAMS PARISH, 1745 ST.
PETER'S PARISH IN 1747 AND ST.
POLITICALLY PARISHES SERVED AS ELECTION DISTRICT AND OUTLINED MILITIA UNIT BOUNDARIES.
SOUTH CAROLINA GREW, AND ITS POPULATION SHIFTED INLAND BACK COUNTRY.
SETTLERS BECAME INCREASINGLY ANNOYED THAT MOST GOVERNMENT FUNCTIONS REMAINED IN CHARLESTON.
IT WAS HARD TO GET TO COURT IN CHARLESTON, PARTICULARLY FROM THE BACK COUNTRY, AFTER ALMOST 50 YEARS OF PETITIONS AND SOME VIOLENCE, THE ASSEMBLY SET UP SEVEN JUDICIAL DISTRICTS WITHIN THE COLONY TO ADDRESS THE COMPLAINTS.
BUFORD DISTRICT WAS ONE OF THE NEW JUDICIAL DISTRICTS CREATED IN 1769.
THIS IS THE SOURCE OF THE DATE, 1769 ON THE PRESENT BUFORD COUNTY SEAL TO MAKE MATTERS EVEN MORE CONFUSING.
IN 1785, THE SEVEN JUDICIAL DISTRICTS WERE SUBDIVIDED INTO COUNTIES.
BUFORD DISTRICT CONTAINED FOUR COUNTIES, HILTON COUNTY, SHREWSBURY COUNTY, LINCOLN COUNTY, AND A RECONFIGURED VERY MUCH SMALLER GRANVILLE COUNTY HERE IN BUFORD DISTRICT THOUGH, WE PREFERRED OUR PARISH SYSTEM AND THE LOCATION NAMES OF ST.
LUKE'S CONTINUED TO BE USED BUFORD DISTRICT.
WE WERE FOR 99 YEARS UNTIL THE STATE'S CONSTITUTION OF 1868.
RENAMED THE JUDICIAL DISTRICTS COUNTIES, THUS BUFORD DISTRICT BECAME BUFORD COUNTY FOR THE FIRST TIME IN THE HISTORICAL RECORD IN 1868, STILL MORE CHANGES WERE IN STORE FOR BUFORD COUNTY.
10 YEARS LATER IN 1878, BUFORD COUNTY WAS DIVIDED INTO BUFORD COUNTY IN HAMPTON COUNTY.
THE COUNTY LINE FOLLOWED THE SAVANNAH CHARLESTON RAILROAD TRACK IN 1912, BOTH BUFORD COUNTY AND HAMPTON COUNTY GAVE UP TERRITORY TO CREATE JASPER COUNTY.
THE LAST ADJUSTMENT TO THE BOUNDARIES OF BUFORD COUNTY OCCURRED IN 1951 WHEN AREAS NEAR HARDY MILL AND THE LEVY LIMA HOUSE AREA VOTED TO JOIN JASPER COUNTY, THUS THE NAMES AND BOUNDARIES OF WHAT WE KNOW AS BUFORD COUNTY HAVE VARY THROUGH TIME.
I WORK AT BUFORD COUNTY LIBRARY, AND THIS HAS BEEN YOUR BUFORD COUNTY MOMENT TO SEE MORE BUFORD COUNTY MOMENTS, GO TO THE BUFORD COUNTY LIBRARY HOMEPAGE AND CLICK ON THAT LOCAL HISTORY TAB.
AND NEXT MONTH ON COASTLINE, WE'RE GOING TO HAVE DR.
IT'S BEEN A YEAR SINCE HE'S JOINED US ON COASTLINE AND WE'RE GOING TO HAVE HIM BACK AGAIN.
AND THIS TIME THERE'S A LOT OF THINGS TO TALK ABOUT AND WE'LL BE CATCHING YOU UP AS WELL.
THAT'S THURSDAY NIGHTS AT EIGHT, RIGHT HERE.
[07:25:03]
WHEN THE WAVES SWELL, THE WIND BLOWS AND RAIN STARTS TO POUR.YOU'LL ASK YOURSELF HOW PREPARED OR UNPREPARED ARE YOU? DID YOU BOARD YOUR WINDOWS PROTECT YOUR HOME SECURE, LOOSE OBJECTS SO THEY WON'T BLOW AWAY, BRING LARGE ITEMS IN AND LOW ITEMS UP.
IF YOU'RE PROPERLY PREPARED, IT WILL HELP IN A BIG WAY.
DOES YOUR FAMILY HAVE A PLAN? DO THEY KNOW WHAT TO DO? IS YOUR EMERGENCY KIT PACKED, WAITING BY THE DOOR FOR YOU? JUST BECAUSE YOU'RE NOT ON THE COAST.
HEAVY WINDS AND FLOODING CAN WASH THINGS AWAY.
WHEN A HURRICANE IS NEAR, YOU NEED TO STAY SAFE.
TURN ON THE RADIO, WAIT FOR UPDATES.
SO GRAB YOUR BAG AND GO, GO GO.
NOW IF YOU'RE HOME AND THE HEAVY WIND BLOWS, GET AWAY FROM THE WINDOWS, WATCH OUT FOR FLOODING AND PROTECT YOURSELF.
YOU MAY BE WITHOUT POWER FOR A COUPLE OF DAYS, BUT YOUR EMERGENCY KITS SHOULD HELP YOU TO STAY.
ONCE THE STORM HAS GONE AND IT'S SAFE TO GO HOME, BE CAUTIOUS OF WHAT'S GOING ON.
IF WATER IS IN YOUR PATH, YOU HAVE TO TURN BACK DANGEROUS, ELECTRICITY AND THINGS YOU CAN'T SEE CAN HURT YOU VERY BADLY.
SO BEFORE THE WAVE SWELL, THE WIND BLOWS AND RAIN STARTS TO POUR, GET PREPARED, MAKE A PLAN AND PROTECT YOURSELF EACH AND EVERY WAY AMERICA'S PREPARE ETHAN, BE SMART.
GET STARTED TODAY, GO TO READY.GOV/PREPARE
I AM FROM SOUTH CAROLINA, THE PALMETTO STATE.
I'M A SOUTH CAROLINA AND MY VOTE COUNTS.
THOUSANDS OF SOUTH CAROLINIANS WILL VOTE USING THE NEWEST, MOST ADVANCED VOTING TECHNOLOGY IN THE WORLD.
EVERY VOTE MATTERS AND EVERY VOTE COUNTS.
I'M FROM SOUTH CAROLINA AND MY VOTE COUNTS.
DID YOU KNOW, DRAGGING CHAINS IN SPARKLING WILDFIRE CAN PREVENT WILDFIRES.
WHAT CAN YOU DO TO KEEP YOUR FAMILY AND FRIENDS SAFE? DON'T PROVIDE EASY ACCESS, ESPECIALLY TO NARCOTIC MEDICATIONS, INVENTORY AND MEDICINE CABINETS, ESPECIALLY CONTROLLED SUBSTANCES, SAFELY DISCARD OUTDATED, OR UNUSED MEDICATIONS PROPERLY.
DID YOU KNOW, BUFORD COUNTY HAS MANY LOCATIONS FOR YOU TO DISPOSE YOU ARE OUTDATED OR UNUSED MEDICATIONS.