Sep 10, 2020 Board of Education Finance Committee

[Call to Order]

[00:00:07]

MAYBE NOT BIG BEER PER COUNTY BOARD OF EDUCATION FINANCE COMMITTEE MEETING OF SEPTEMBER

10TH 2020. >> YOU ORDER DO WE HAVE A MOTION TO APPROVE THIS

[Approval of Agenda]

[Pledge of Allegiance]

>> ALL RIGHT, EVERYONE, LET'S START WITH THE PLEDGE OF ALLEGIANCE.

I PLEDGE ALLEGIANCE TO THE FLAG . AMERICA DURING THE BUBBLE OF CHEAP DANCE WHEN ONE NATION UNDER GOD INDIVISIBLE WITH LIBERATING JUSTICE FOR ALL.

[Public Comments]

>> ALL RIGHT. >> IT IS MY UNDERSTANDING THAT WE DO HAVE A COMMENT THIS

EVENING. >> ROBIN, WOULD YOU GO AHEAD AND CONTACT OUR FIRST PUBLIC COMMENT PLEASE ? IS ANYONE THERE? JOANNE, CAN YOU HEAR ME NOW? THANK YOU. CAN HEAR ME NOW. ALL RIGHT.

GO AHEAD. TONY, GOOD AFTERNOON. MANY MEMBERS OF STAFF MEMBERS I JUST LIKE TO SHARE AN OBSERVATION FROM LAST WEEK'S BOARD MEETING.

ONE CANNOT HELP BUT NOTICE THE FRUSTRATION, DISAPPOINTMENT, ANGER, SHOCK, DISMAY AND OUTRAGE WHEN THE BOARD WAS INFORMED THAT THERE MAY BE THE SITUATION WITH THE K12 PERCH LEARNING PROGRAM BEING REPAID FOR THE OPENING SCHOOL. THAT'S A TWO POINT SEVEN

MILLION DOLLAR CONTRACT PERHAPS THE FINANCE COMMITTEE. >> HELLO.

KEEP GOING. CAN YOU HEAR ME? SHOULD I START OVER? NOW THEY HEAR YOU. KEEP GOING. OK.

PERHAPS THE FINANCE COMMITTEE WOULD CONSIDER THIS TOPIC AS A FUTURE AGENDA ITEM.

MAYBE THE COMMITTEE WOULD BE RESPONSIBLE FOR PREVIEWING ALL DISTRICT CONTRACTS BEFORE THE BOARD OF EDUCATION WAS ASKED TO SIGN IN TO VERIFY, VALIDATE INSPECT THAT ALL OF THESE CLAUSES EXPECTATIONS TIMELINES WERE ALREADY IN THE DOCUMENT BEFORE THE BOARD HAD TO ENDORSE

HIM AND SIGN IT. >> MANY SERVICE CONTRACTS ARE WHAT ARE CALLED TIME SENSITIVE . FOR EXAMPLE A FOOD SURFACE VENDOR I'M SURE HAS A TIME SENSITIVE CLAUSE IN HIS CONTRACT THAT BREAKFAST IS SERVED BY A CERTAIN TIME.

LUNCH MUST BE SERVED BY A CERTAIN EXCEPT THIS IN THE INDUSTRY IS CALLED A TOLL TIME

OF CLAUSE. >> WELL MY SUGGESTION IS LET'S NOT STOP OUR TOOLS ANY LONGER.

LET'S CREATE DOCU RECOMMENDED BY THE FINANCE COMMITTEE THAT HAVE CERTAIN TEMPLATES PARAMETERS, GUIDELINES, WHATEVER YOU PREFER TO CALL THEM TO ENSURE THAT THESE

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IT WOULD SERVE DEFINITELY THE DISTRICT. WELL, IT WOULD DEFINITELY SERVE THE VENDOR WELL BECAUSE THE EXPECTATIONS ARE CLEARLY OUTLINED AND IT WOULD MAKE IT A WIN WIN FOR EVERYONE. I HOPE THAT YOU'LL CONSIDER THIS SUGGESTION RECOMMENDATION ,WHATEVER. BUT I JUST THINK IT'S REALLY FRUSTRATING FOR RESIDENTS TO SIT AND WATCH WHAT MEMBERS REACT WITH SHOCK, DISAPPOINTMENT, ANGER, OUTRAGE OF A CONTRACT THAT THEY'VE APPROVED TWO WEEKS, THREE WEEKS, SEVEN MONTHS PRIOR AND NOT REALIZED THAT WHAT THEY THOUGHT THEY SIGNED IS NOT WHAT THEY'RE GETTING.

>> IT JUST DOESN'T MAKE LOGICAL SENSE. IT DOESN'T MAKE ANY SENSE AT ALL. TOM, THANK YOU FOR YOUR TIME. THANK YOU FOR YOUR SERVICE.

I APPRECIATE GRANDMA TO KABUL. >> NOW THAT. THANK YOU, MR. CAIN, WE YOUR POINTS HAVE BEEN WELL RECEIVED THIS EVENING BY THE COMMITTEE. WE'LL TAKE THAT UNDER CONSIDERATION FIRST ON THE AGENDA THIS EVENING APPROVE OF THE AUGUST 11 TWENTY TWENTY

[Approval of the August 11, 2020 Committee Meeting Minutes]

THANK YOU. SECOND BY MR. GEIER IS THERE ANY DISCUSSION, ANY EDITS OR

CORRECTIONS TO THOSE MINUTES SEEING NONE AT THIS TIME? >> ALL FAVOR OF APPROVAL.

I I AGREE. YES. ROBIN, GIVE ME A SECOND.

ALL RIGHT. GOT IT. >> GOT THIS DOWN.

[P.E. 4.7 - 4th Quarter Financial Report FY 2020]

AND IN HER PRESENTING A PIECE FOUR POINT SEVEN AND FOUR POINT FIVE TO THE COMMITTEE AND THEY ARE OUR FOURTH QUARTER FINANCIAL REPORT FISCAL YEAR 2020 AND ARE MINORITY AND

WOMEN'S BUSINESS. I'M NOT SURE WHAT THE E IS. >> FORGIVE ME.

ENTERPRISE. THANK YOU. REPORT TO JUNE 30TH 20 20.

GO AHEAD, TONYA, IF YOU WILL. ALL RIGHT. GOOD EVENING, EVERYONE.

THIS IS THE AS AS MY SOURCE STATED THIS IS P E FOUR POINT SEVEN MONITORING REPORT AND IS THERE FISCAL YEAR 2020 FOURTH QUARTER FINANCIAL REPORTS? I DO WANT TO STATE THAT THEY ARE UNAUDITED AT THIS POINT FOR THE MOST PART THEY ARE AN ACCURATE DEPICTION OF THE FINANCIALS FOR THE SCHOOL DISTRICT BUT THERE ARE SOME FINAL ENTRIES THAT ARE YET TO BE MADE. WE REQUIRES ADDITIONAL INFORMATION FROM THE TREASURER'S OFFICE INCLUDING TAX REVENUE. AND THEN THERE'S SOME OTHER CLOSING ENTRIES THAT WE'RE WORKING ON ARE THE FINANCE STAFF ACTIVELY WORKING ON CLOSING OUT FISCAL YEAR IN 2020 AND PREPARING FOR AUDITORS THAT ARE ARRIVING ON MONDAY? SO WE'RE VERY BUSY WORKING TOWARD THAT TIMELINE AND TO BE READY FOR THEM TO DO THEIR WORK. AND THESE ARE THE ANNUAL FINANCIAL EXTERNAL AUDITORS.

SO I'M GOING TO DOVE RIGHT IN AND IT IS A VERY POSITIVE REPORT, VERY FAVORABLE PUTTING US INTO A VERY GOOD POSITION AS WE MOVE FORWARD FORWARD TOWARD REALLY SOME UNCERTAIN TIMES IN THE NEXT FEW YEARS. AND SO I'M HAPPY TO REPORT THAT WE DO HAVE AN INCREASE FUND BALANCE. AGAIN, THERE ARE SOME MINOR CHANGES THAT WILL BE MADE BEFORE YEAR END BUT WE ARE LOOKING AT A SURPLUS IN ADDITION TO FUND BALANCE OF ABOUT 10 MILLION DOLLARS WHICH WOULD PUT US AT ABOUT A 17 PERCENT FUND BALANCE WHICH IS RIGHT AT THE TOP OF THE BOARD'S RANGE OF 15 TO 17 PERCENT. SO THAT'S JUST TO START OUT WITH THE MAIN MAIN TOPIC AND THEN I'LL GO INTO SOME DETAILS ABOUT HOW WE GOT TO THAT POINT.

SO WHEN WE TALK ABOUT REVENUES IN PARTICULAR AND ALL OF THIS IS IN THE GENERAL FUND LOCAL PROPERTY TAX COLLECTIONS AS YOU RECALL WE DID INCREASE THE MILLAGE RATE A YEAR AGO TO ONE

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ALTHOUGH WE WERE ABOUT WE DID ABOUT TWO MILLION DOLLAR SHORT. >> SO WE'RE AT NINETY EIGHT POINT SIX PERCENT OF OUR TAX COLLECTIONS FOR LOCAL PROPERTY TAX COLLECTIONS THIS YEAR.

SO MY PROJECTED ACTUALS BACK INTO EARLY FEBRUARY MARCH WERE THAT WE WOULD BE ABOUT TWO TO TWO AND A HALF MILLION SHORT. SO THOSE ARE COMING TRUE AT THIS POINT.

FORTUNATELY WE DO HAVE SOME SAVINGS TO BE ABLE TO OFFSET THAT.

>> SO THERE WERE SOME ADDITIONAL FUNDS IN OTHER LOCAL REVENUES THAT HELPED TO OFFSET SOME OF THAT. WE DID RECEIVE A SCANNER SETTLEMENT OF ABOUT ONE HUNDRED THOUSAND DOLLARS DURING THE YEAR DUE TO THE TRANSITION OVER TO THE NEW ENERGY SERVICE DOMINION AND OUR INTEREST INCOME WAS A LITTLE HIGHER THAN WE ANTICIPATED.

AND AT THIS POINT IT'S STILL ESTIMATED IN THE YEAR WE WON'T GET THOSE FINAL NUMBERS UNTIL

PROBABLY LATE IN THE FALL. >> STATE STATE REVENUES ARE LOOKING GOOD.

THEY ARE AT ONE HUNDRED POINT NINE PERCENT OF WHAT WE BUDGETED.

SO ONE CATEGORY THAT'S A LITTLE HIGHER THAN NORMAL IS OUR RETIREE INSURANCE WHICH CAME IN ABOUT A HALF MILLION DOLLARS OVER BUDGET. SO THAT'S THAT'S VERY GOOD AND IT HELPED TO OFFSET SOME SHORTFALLS IN OTHER STATE REVENUE SOURCES THAT WE DID EXPERIENCE AND FEDERAL REVENUES IN PARTICULAR FEMA. WE DID RECEIVE APPROXIMATELY A

HALF A MILLION DOLLARS. >> THIS FISCAL YEAR FOR FEMA REIMBURSEMENTS DUE TO HURRICANE MATTHEW IN 2016 SO THAT SHOWS YOU WHAT KIND OF TIMEFRAME IT TAKES TO REALLY GET REIMBURSED FROM FEMA ON A MAJOR EVENT. ANY EVENTS THAT ARE JUST JUST AS A JUDGMENT POINT ESPECIALLY WITH WE HAVE A FEW STORMS LOOMING OUT IN THE TROPICS A AN EVENT THAT IS LARGER THAN TWO HUNDRED THOUSAND DOLLARS TAKES SIGNIFICANTLY MORE TIME AND RESEARCH AND DOCUMENTS PATIENT TO GET IT AND TO GET A REIMBURSEMENT. SO WE PUT ABLE TO GET REIMBURSEMENT FROM IRMA WITHIN A YEAR OR TWO BECAUSE IT FELL IN THE RANGE OF SEVENTY FIVE THOUSAND DOLLARS BUT THIS ONE WAS MUCH LARGER SO IT DOES TAKE MUCH LONGER TO GET THOSE REIMBURSEMENTS. SO ALL IN ALL OUR REVENUES FELL SHORT BY ABOUT SEVEN HUNDRED

AND FORTY FIVE THOUSAND DOLLARS ON THE EXPENDITURE SIDE. >> WE HAD SOME MAJOR SAVINGS DUE TO SPECIFICALLY DUE TO COPE AND SO ONCE THE CLOSURE TOOK PLACE IN MARCH WE PUT MULTIPLE MEASURES IN PLACE TO CURTAIL SOME SPENDING. SO YOU'RE GOING TO SEE A SPENDING AND SAVINGS REPORT LATER THIS EVENING ON THE AGENDA.

BUT JUST SOME AREAS OF INTEREST WE WE DID FREEZE NONESSENTIAL SPENDING MOSTLY SUPPLIES.

THERE WERE SIGNIFICANT COUPLE MILLION DOLLARS OF SAVINGS THERE ACTUALLY.

WE FROZE VACANCIES IN NON-CRITICAL POSITIONS. WE DEFERRED SOME MAINTENANCE ITEMS AND TRAVEL AND PROFESSIONAL DEVELOPMENT CAME TO A SCREECHING HALT DURING THAT TIME. SO SOME MAJOR CATEGORIES OF SAVINGS YOU'RE GOING TO SEE LATER SUBSTITUTE TEACHERS ENERGY COSTS AND SUPPLIES AND SO THAT MAKES UP A LARGE PIECE OF THAT SAVINGS. AND SO IT APPEARS. AND ACTUALLY I HAVE TO AS I WAS REVIEWING THIS THIS AFTERNOON ON THE SCREEN HERE YOU SEE A NEGATIVE TEN POINT NINE MILLION THAT IS ACTUALLY SUPPOSED TO BE A POSITIVE NUMBER. IT IS ACTUALLY AN INCREASE IN FUND BALANCE, NOT A DECREASE. SO WE'LL GET THAT CORRECTION MADE BUT THAT IS SOMETHING THAT WE ARE FORTUNATE TO BE ABLE TO BE IN A GOOD POSITION TO HELP ONE OFFSET ANY POTENTIAL CUTS IN THE FUTURE OR COULD BE THIS FISCAL YEAR. WHO KNOWS? AND THEN ADDITIONAL COSTS THAT WE'RE GOING TO EXPERIENCE AS WE REOPEN SPECIFICALLY CLEANING COSTS AND OTHER REPLENISHING OUR PPE SUPPLY EYES AND PERSONAL PROTECTIVE EQUIPMENT AND THINGS LIKE THAT. SO IT DOES PUT US INTO A HEALTHY POSITION TO BE ABLE TO MANAGE THOSE UNKNOWNS GOING FORWARD. SO WITH THAT I WANTED TO MENTION ONE VERY POSITIVE THING AND IT DOES RELATE TO THE CASH FLOWS AND THE OPERATING FUND

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INCREASE AT EXCUSE ME INTEREST RATE. >> IT ACTUALLY ENDED WITH A POINT 3 3 PERCENT INTEREST RATE. SO LESS THAN 1 PERCENT INTEREST RATE WE RECEIVED ON THAT AND THAT SHOULD HELP OUR INTEREST COSTS ON THE ON THE 14 MILLION BORROWINGS THAT WE'LL NEED TO SUPPLEMENT OUR OPERATIONS FUNDS.

AND SO THAT IS VERY POSITIVE NEWS THAT WE JUST LEARNED YESTERDAY I BELIEVE.

AND SO THAT IS VERY GOOD NEWS FOR US AND TO TOUCH ON A COUPLE OF AREAS HERE ON THE SCREEN. THESE ARE ALL FUNDS SO RAW. ROBIN, IF YOU COULD SCOOT IT DOWN JUST A LITTLE SO WE COULD SEE THE COLUMN HEADINGS IF WE IF THAT'S POSSIBLE.

NOT THAT WE CAN'T SEE AT OK, I'M GOING TO REFER YOU TO A CUP TO MAIN ITEMS HERE THAT I SAID

TO SMALL I I'M FINE WITH THAT. >> SO AT THE BOTTOM THE NET CHANGE IN FUND BALANCE OF SEVENTY ONE MILLION IN THE ONE TWO THREE FOURTH COLUMN FROM THE LEFT ENDING FUND BALANCE OF ONE HUNDRED AND ONE MILLION. THAT COLUMN IS OUR CAPITAL PROJECTS FUND AND THOSE PROCEEDS THE FUND BALANCE AT THAT SIZE IS THE RESULT OF MAJOR BOND ISSUES.

SEVENTY FIVE MILLION DOLLARS PLUS THE 8 PERCENT BOND ISSUE THIS YEAR AND THE VERY BEGINNINGS OF A ONLY SIX MONTHS OF SPENDING INTO THE CAPITAL PROGRAM.

SO WE STILL HAVE THOSE FUNDS CASH ON HAND AT JUNE 30 JUST TO APPLY TOWARDS OUR CONSTRUCT AND COSTS THAT HAVE ALREADY OCCURRED IN THE LAST FEW MONTHS AND WILL CONTINUE TO OCCUR UNTIL THE NEXT BOND ISSUE IS REQUIRED WHICH WILL PROBABLY BE THE SPRING AND THE NEXT COLUMN

TO THE RIGHT OF THAT ONE IS THE DEBT SERVICE FUND. >> THERE WAS AS AS INDICATED IN SOME DEBT MILLAGE DISCUSSIONS THERE WAS PLANNED TO BE A USE OF FUND BALANCE THERE.

AND SO WE HAVE DRAWN DOWN OUR FUND BALANCE IN THE DEBT SERVICE FUND FROM 19 MILLION TO FIFTEEN POINT SEVEN MILLION. SO THOSE WERE PAYMENTS TOWARD PRINCIPAL AND INTEREST ONLY THOSE WOULD BE ONLY PAYMENTS OUT OF IN ADDITION TO BOND ISSUE COSTS THOSE ARE THE ONLY COSTS THAT ARE INCURRED IN THAT DEBT SERVICE. SO THOSE ARE SOME OF THE MAJOR CHANGES THAT OCCURRED IN THOSE OTHER FUNDS THROUGHOUT THE DISTRICT.

SO WITH THAT. THAT REALLY CONCLUDES MY PRESENTATION.

BUT I'LL BE I'LL BE HAPPY TO ANSWER ANY QUESTIONS OR CLARIFYING QUESTIONS YOU MAY

HAVE. >> GO AHEAD. THANK YOU, MADAM CHAIR.

I WANT TO MAKE SURE THAT PEOPLE UNDERSTAND THAT JUST 10 MILLION DOLLAR INCREASE FUND BALANCE IS NOT A RESULT OF OVERCHARGE OR OVER MILLAGE TO TAXPAYERS FOR PROPERTY TAX.

IN FACT, PROPERTY TAX REVENUE LOCAL EDITOR LOREN PROPERTY TAX REVENUE CAME IN AT TWO MILLION DOLLARS LESS THAN WHAT WAS ANTICIPATED BASED ON THE MILLAGE RATE TO TAXPAYERS.

>> THAT'S VERY, VERY IMPORTANT ESPECIALLY SINCE WE HAD A COUNTY OFFICIAL PROJECT LAST FALL THAT WE WOULD HAVE A 40 MILLION DOLLAR SURPLUS IN REVENUE WHEN IN FACT WE HAD A 2 MILLION DOLLAR DEFICIT. SO JUST BECAUSE OUR FUND BALANCE INCREASED THIS YEAR DOES NOT MEAN THAT WE NEED A MILLAGE REDUCTION FOR AT LAUREAN TAX THIS YEAR.

IF ANYTHING THAT PERFORMANCE OF REVENUE GENERATED BY MILLAGE WOULD STATE THAT WE WILL PROBABLY NEED A SLIGHT INCREASE IN MILLAGE BASED ON THAT DEFICIT THAT WE GOT AFTER HAVING MARCH, APRIL, MAY AND JUNE OF CLOTHING RELATED DECREASES IN REVENUE THIS

FISCAL YEAR. >> WE DON'T KNOW HOW LONG THIS COVERT RESPONSE IS GOING TO GO TO AFFECT US. THEREFORE I THINK WE CAN ANTICIPATE IF MILLAGE STAYS THE

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SO THAT'S VERY IMPORTANT. THIS IS NOT MISS RED AND SAYING WELL YOU DID JUST FINE BECAUSE OF THE COVE IT IMPACT AND THAT WAY YOU SAVE THE AMOUNT OF MONEY THAT YOU DID 17 PERCENT OF OUR DEBT SERVICE. NOT UPSET NOT DEBT SERVICE BUT OUR FUND BALANCE.

TO MY MIND IS STILL NOT ENOUGH EVEN THOUGH THAT IS OUR GOAL. IF YOU'LL RECALL AT OUR LAST MEETING I SAID THAT WE SHOULD CONSIDER RAISING THAT FUND BALANCE PERCENTAGE TO EQUAL THE AMOUNT THAT WE HAVE TO USE TO BORROW EVERY FALL FOR A TAX ANTICIPATE BY.

>> THAT'S INTERESTING. >> WE WILL EVEN WITH THE LOW INTEREST THAT WE GOT TODAY THAT INTEREST THAT WE PAY IS A TEACHER IT'S A TEACHER SALARY. AND SO WE SHOULD ATTEMPT TO NOT TO HAVE TO ASK FOR A TAX ANTICIPATION NOTE EVERY FALL THAT OUR FUND BALANCE AS IT SHOULD BE WE'LL TAKE CARE OF THE LOSS LACK OF REVENUE BETWEEN THE TIME THIS FISCAL YEAR STARTS AND WHEN AND THAT'S IN JULY AND WHEN REVENUES STARTS COMING IN IN GREAT QUANTITIES IN DECEMBER. SO I JUST WANT TO MAKE SURE THAT IT'S ON THE RECORD AS WE GO FORWARD. THANK YOU, MADAM CHAIR. THANK YOU.

>> EXCELLENT POINTS AND WE ARE GOING TO BE REVISITING WHILE WE GET TO THE REVIEW OF OUR OPERATIONAL EXPECTATIONS THE TAX IN ANTICIPATION NO TWEAKS THAT WE ARE RECOMMENDING TO THE BOARD. SPEAKING OF THE TAX ANTICIPATION TIMING THAT WAS GOOD NEWS ABOUT THE INTEREST WE DID HAVE SCAPEGOAT THE SOUTH CAROLINA ASSOCIATION OF GOVERNMENTAL ORGANIZATIONS FACILITATE OUR LAST 10 THAT THE BOARD APPROVED.

THEY ARE NONPROFIT AS WE KNOW. QUICK QUESTION BEFORE YOU AND I DON'T KNOW IF YOU KNOW THE ANSWER TO THIS. BEER THEIR LEGAL FEES THAT THEY INCUR FOR ANY SPECIFIC MATTER SCAPEGOAT WHO PICKS UP THE TAB FOR THAT DO YOU KNOW? ARE THOSE IS THAT PASSED ON TO

THE INDIVIDUAL DISTRICTS? NASH NO. >> PLEASE GO AHEAD.

I READ THE INDIVIDUAL DISTRICTS PAY A I BELIEVE IT WAS A TWENTY FIVE HUNDRED DOLLAR PARTICIPATE

PARTICIPATION FEE FOR DISTRICT. >> AND SO THOSE ARE THE COSTS WE INCUR TO PAY SAGO WHICH THEN I ASSUME CAN FUND ANY LEGAL EXPENSES OR OTHER EXPENSES THAT THEY MAY HAVE.

SO WE DO PAY BOND COUNSEL FOR THE TRANSACTION. A FINANCIAL ADVISORY TRANSACTION FEE IN THE TRANSACTION AS WELL AS A ESCARGOT PARTICIPATION FEE OF TWENTY FIVE HUNDRED. SO THOSE ARE THE ONLY COSTS THAT OUR SCHOOL DISTRICT INCURS AND THEN THE REST ARE MANAGED IF THEY HAVE SPECIFIC LEGAL FEES VEGA WOULD COVER THOSE I I

WOULD IMAGINE IT. >> OK I HAVE A PERSONAL REQUEST I KNOW THAT'S OKAY OR BECAUSE IT IS A NONPROFIT ORGANIZATION THERE ARE MINUTES IN THEIR DOCUMENTS ARE NOT READILY ACCESSIBLE TO THE PUBLIC BUT THEY ARE READILY ACCESSIBLE TO US BECAUSE WE WE USE THEM.

>> CAN WE GET SOME INFORMATION ON EXACTLY WHERE THAT TWENTY FIVE HUNDRED DOLLARS GOES? I MEAN I I HAVEN'T HAD ACCESS IN THE PAST TWO MINUTES AND I KNOW THAT THEY GO TOWARDS SPONSORSHIP SOUND. YOU KNOW VARIOUS JUNKETS THOSE SORTS THINGS.

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MIGHT BE A BIT ABOVE THE NORM GIVEN THEIR CIRCUMSTANCES. SO I WAS JUST CURIOUS IF WE SEE ANY OF THAT IN OUR DISTRICT. YEAH, I KNOW OUR FEES ARE SIGNIFICANTLY LESS THAN WE WOULD HAVE PAID FOR OUTSIDE IF WE HAD BORROWED OF THE 14 MILLION ON OUR OWN.

SO AS WE TALKED ABOUT IN A PREVIOUS BOARD MEETING AND WAS PRESENTED BY BOND COUNSEL SO WE HAD SIGNIFICANT SAVINGS BY TAKING THIS METHOD BUT I'LL BE HAPPY TO INQUIRE TO ON COUNSEL

TO REQUEST THAT INFORMATION. >> THANK YOU SO MUCH. AND IT IS IMPORTANT TO NOTE THAT OUR BOND COUNSEL ALSO IN FACT SKATERS COUNSEL IS THAT CORRECT?

>> THAT'S CORRECT. AND THAT IS THE CASE FOR MANY DISTRICTS THAT ARE

PARTICIPATING IN THAT PROGRAM AS WELL. >> THAT'S CORRECT.

LET ME SEE IF THERE'S ANYBODY ELSE'S HANDS THAT ARE UP HERE WITH ME HERE, RACHEL.

GO RIGHT AHEAD. >> THANK YOU. FORGOT TO PRESS MY ELECTRONIC CAN. THEY'RE NOT. I JUST HAD TWO QUICK QUESTIONS AND ONE IS UNDER THE CAPITAL ASSET SALES THAT ARE LISTED HERE.

I CAN'T RECALL WHEN THAT CURRENT PROPERTY SALE WENT THROUGH.

WOULD THAT BE ON THIS REPORT OR ON THE NEXT PROPERTY SALE OF BURROWS AVENUE WHERE HOLY TRINITY IS? IS THAT WHAT YOU'RE REFERRING TO? I BELIEVE SO. THAT CLOSING JUST OCCURRED WITHIN THE LAST MONTH OR TWO.

SO IT WOULD BE ON NEXT YEAR'S FINANCIAL STATE OR THE FBI 21 FINANCIAL STATEMENTS.

>> PERFECT. I HAVE MY FINGER THAT EXACT AND IT WILL FALL IN THE CAPITAL PROJECTS COLUMN AND IT WILL BE UP IN THE TOP PORTION SALE OF LAND OR SOME CATEGORY LIKE THAT INSTEAD OF DOWN WITH BOND PROCEEDS IT WON'T BE DOWN LIKE THIS IS PRESENTED.

>> SO IT WILL. IT WILL BE SINGLED OUT SO THAT YOU ARE ABLE TO SEE IT.

OK. SO IT'S NOT GONNA BE UNDER OTHER FINANCING SOURCES.

CORRECT. GOT IT. OK.

THANK YOU FOR THAT. AND THEN I'M WONDERING IF I'VE SEEN IN THE NEWS THAT CURRENTLY THEY'RE DISCUSSING THE POTENTIAL FOR THOSE TEACHER SALARY INCREASES TO GO THROUGH POTENTIALLY RETROACTIVELY. I DON'T KNOW. THAT'S GOING TO HAVE ANY IMPACT ON US. BUT I WAS IF YOU COULD SPEAK TO THAT FOR IT WILL HAVE AN IMPACT ON US IN A COUPLE OF DIFFERENT WAYS PROCEDURALLY AND FINANCIALLY.

THE THE UNCERTAIN PIECE IS HOW MUCH FINANCIALLY IT WILL IMPACT .

SO ONCE THAT FINAL DECISION IS MADE AND APPROVED AT THE STATE LEVEL THEN WE'LL GET OR EVEN BEFORE IT HAS FINAL APPROVAL WE'LL BE GETTING PROJECTIONS FROM THE STATE DEPARTMENT EDUCATION, THE FINANCE OFFICE INDICATING HOW MUCH THEY BELIEVE THAT OUR ALLOCATION WOULD BE AS A RESULT OF THAT INCREASE AT THE STATE LEVEL. SO TYPICALLY IT DOES NOT COVER THE ENTIRE ESTIMATE. IT'S ESTIMATED AT A 2 PERCENT INCREASE FOR OVERALL.

SO IT'S A COUPLE MILLION DOLLARS EFFECT FOR US IN THE SCHOOL DISTRICT.

IT'S ANTICIPATED THAT WE'LL HAVE SOME PORTION OF THAT HOPEFULLY A SMALL ONE.

BUT I REALLY DON'T KNOW THE IMPACT UNTIL I GET SOME PROJECTIONS FROM THE STATE DEPARTMENT EDUCATION ON HOPEFUL THAT IT WOULD COVER THE ENTIRE COST.

BUT I'M VERY RELUCTANT TO HOPEFULLY OPTIMISTIC I GUESS. DO YOU HAVE ANY IDEA OF WHEN YOU MIGHT GET THAT INFORMATION GIVEN US ANY IDEA ON THAT OR PROBABLY NOT? NO, I HAVEN'T. THERE ARE SOME MEETINGS AT THE STATE LEVEL COMING UP FOR FINANCIAL OFFICIALS. SO I'M HOPING TO ATTEND THOSE AND GET MORE INFORMATION TOWARD THE END OF THE MONTH. I THINK SCARCITY IS HAVING A FINANCIAL UPDATE FOR AT ON THE TWENTY NINTH I BELIEVE. SO I'M ANTICIPATING THAT IT COULD BE IN A COUPLE OF WEEKS.

I'M HOPING. BUT AS SOON AS I WOULD IMAGINE THAT THE STATE DEPARTMENT IS ALREADY BEGINNING TO RUN THOSE CALCULATIONS AND I COULD CERTAINLY REACH OUT TO THE DIRECTOR OF FINANCE AT THE STATE LEVEL NANCY WILLIAMS AND SEE IF SHE MIGHT HAVE SOME IDEA OF WHEN THAT MIGHT BE MIGHT BE. YEAH, THAT'D BE GREAT. I JUST WANTED TO DEFINITELY KEEP THAT ON OUR RADAR OR THE FINANCE RADAR FOR THE FUTURE SO THAT WE KIND OF HAVE AN IDEA OF

WHAT THAT MIGHT LOOK LIKE. THANK YOU. >> ALL RIGHT.

YOU'RE WELCOME. AND THEN THEN PROCEDURALLY THE WORK OF THE TWENTY FIVE HUNDRED

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>> YES, MA'AM. OKAY. >> TIME.

YEAH. FORGIVE ME IF I IF I MISHEARD BUT WHEN YOU YOU PREFACE TO THE OPENING OF THE REPORT BY SAYING THAT THIS WAS NOT A COMPREHENSIVE REPORT LEADING UP

TO JUNE 30TH, IS THAT CORRECT? >> IT IS NOT AUDITED FINANCIAL STATEMENT.

>> IT IS IT'S AN UNAUDITED REPORT AND IT IS COMPREHENSIVE IN THAT ALL FUNDS ARE THERE.

BUT THERE ARE SOME FINAL CLOSING ENTRIES TO BE MADE. WE STILL NEED A FEW BITS ADDITIONAL INFORMATION FROM VARIOUS SOURCES TO FIND LIES. SO THE AUDITED NUMBERS WILL BE OUT AND ARE DUE BY THE STATE DEPARTMENT DECEMBER 1ST. SO WE'LL GOING TO BE WORKING BETWEEN NOW AND DECEMBER 1 TO FINALIZE THOSE ENTRIES AND GET THAT REPORT OUT BY THE DEADLINE . I DON'T EXPECT MAJOR CHANGES TO OCCUR.

THANK YOU FOR THE CLARIFICATION. TYPICALLY WE NEED A RECOMMENDATION TO THE FULL BOARD TO ACCEPT THIS PERFORMANCE EXPECTATION FOR MAY 7 WE WOULD NEED A MOTION AND A SECOND AND FURTHER DISCUSSION MEANS THAT WE ACCEPT THE FOURTH QUARTER F Y 20 FINANCIAL SUMMARY AND HOW IT AFFECTS THE APPROPRIATE E WHICH I DON'T

HAVE A NUMBER LIKE FOUR POINT SEVEN POINTS. >> THANK YOU SECOND FOR

DISCUSSION. OKAY. >> MADAM CHAIRMAN RAISED MY

HAND. YES WE HAVE RACHEL SORRY. >> MY QUESTION IS.

HAVE WE EVER MADE A RECOMMENDATION TO THE FULL BOARD TO ACCEPT A QUARTERLY FINANCIAL REPORT THAT WAS NOT COMPLETE? THAT'S MY MAIN CONCERN IS WHETHER OR NOT ANY I KNOW TANYA STATED THAT THERE LIKELY WASN'T GOING TO BE ANY LARGE CHANGES TO THIS. I DON'T KNOW IN PAST PRACTICE IF WE HAVE PREVIOUSLY

RECOMMENDED THINGS THAT WERE NOT FINAL. >> OH FROM YOU FIRST AND THEN GET OK. YES. ACTUALLY EVERY YEAR WE DO REPORT OUT BEFORE THE FINANCIAL STATEMENTS ARE FINISHED AND IT IS REALLY TO GIVE THE BOARD A PREVIEW OF WHAT IS COMING AND THEN THAT FINAL INFORMATION SOME RELATIVELY MINOR TWEAKS UNTIL THE FINAL AUDITED STATEMENTS ARE PROVIDED AND THEN WE REPORT BACK AGAIN WITH A FINAL AUDITED FINANCIAL REPORT IN DECEMBER OR JANUARY TIMEFRAME.

SO WE'LL COME BACK AGAIN WITH THE FINAL NUMBERS. OK.

THANK YOU. >>, DID YOU WANT TO ADD TO THAT ? I JUST WANT TO MENTION THAT WE WOULD WE RECOMMEND APPROVAL OF EACH QUARTER'S FINANCIAL STATEMENT AND ITS NO DIFFERENT THAN WHAT THIS IS. IT'S NOT AUDIT WE DON'T HAVE AN AUDIT EVERY QUARTER. SO WE DID THE BEST INFORMATION THAT WE HAVE AT THE TIME.

SO THIS IS NOT OUT OF TOUCH SO TO SPEAK. OK.

AND THE COMMITTEE WOULD POTENTIALLY BE RECOMMENDING TO THE FULL BOARD TO ACCEPT AND RECEIVE THE MS. CROSBY AND DR. RODRIGUEZ HAS ALREADY CERTIFIED THAT THE INFORMATION QUOTE UNQUOTE CONTAINED IN THIS REPORT IS TRUE.

SO THAT'S ALREADY BEEN VERIFIED BY OUR CFO AND OUR SUPERINTENDENT OF SCHOOLS.

NOW WE'RE JUST CHECKING THE BOX THAT IT'S BEEN PRESENTED TO US AND THEREFORE REPRESENTING TO THE BOARD THIS EVENING. BUT THANK YOU FOR THE CLARIFICATION, TANYA.

I WAS NOT CLEAR ON THAT EITHER. SO I APPRECIATE. ALL RIGHT.

IS THERE ANY FURTHER DISCUSSION ? >> I DON'T SEE ANY HANDS UP.

ALL IN FAVOR OF IT. >> WAS THAT A YES? YES.

OKAY. THREE YES. IS ROBIN ALL RIGHT.

[P.E. 4.5 - MWBE Report through 6/30/20]

>> LET'S MOVE ON TO OUR NEXT PERFORMANCE EXPECTATION IN OUR MINORITY AND WOMEN'S REPORT.

BACK TO YOU. TANYA, ALL RIGHT. THANK YOU.

>> SO THIS IS P 4.5. IT IS A MONITORING REPORT FOR MINORITY WOMEN ON BUSINESS

[00:35:03]

MINORITY WOMEN BUSINESS ENTERPRISE PROGRAM DOES HAVE A GOAL OF 20 PERCENT OF THE CONTROL BUDGET OF CONTRACTS AND SERVICE EXPENDITURES IN THE DISTRICT.

SO YOU IF EVEN THE SIX MONTH FIGURE FOR FUNDS FUNDS THAT ARE EXPENDED THAT ARE ABLE TO BE CONTROLLED BY THE DISTRICTS AND THAT MEANS THAT A DECISION THEIR SERVICES IN WHICH THE DISTRICT HAS CONTROL OVER A DECISION TO BE MADE OF WHICH VENDORS WOULD BE CHOSEN AN UNCONFIRMED CALLABLE OR ITEM WOULD BE SOMETHING LIKE UTILITY FEES OR SCHOOL RESOURCE OFFICERS OR SOMETHING THAT WE HAVE NO CONTROL ALONE ON WHICH VENDOR COULD BE SELECTED.

SO CONSIDERING THAT NOW WE HAVE CONSTRUCTION CONTRACTS IN THIS BID.

SO THIS WAS THE FIRST MONTH OUR FIRST SIX MONTH PERIOD IN SOME TIME THAT WE HAD CONSTRUCTION DUE TO THE APPROVED REFERENDUM. SO THIS CONTROLLED BUDGET HAS NOW SIGNIFICANTLY INCREASED BY ABOUT A HALF OF A YEAR. OF EXPENDITURE. SO SEVENTY ONE MILLION IS THE CONTROL BUDGET. SO 14 PERCENT EXCUSE ME 20 PERCENT OF THAT NUMBER IS 14 MILLION DOLLARS. SO THAT IS THE GOAL OF SPENDING IN THE DISTRICT.

>> SO TOTAL DOLLARS EXPENDED BY CERTIFIED AND AWARDED TO CERTIFIED MINORITY WOMEN BUSINESS ENTERPRISES WHICH IS THE GOAL IS 50 THOUSAND DOLLARS FIFTY THOUSAND EIGHT HUNDRED EIGHTY THREE DOLLARS WHICH IS POINT 0 7 PERCENT OF THE BUDGET THAT AS YOU ALL KNOW THAT IT'S DIFFICULT AND ACTUALLY RARE FOR US TO HAVE A CERTIFIED MINORITY WOMEN'S BUSINESS ENTERPRISE AREA THAT ARE PARTICIPATING WITH THE DISTRICT. SO WE DO TRACK FOR ADDITIONAL INFORMATION THE NON CERTIFIED ENTITIES AS WELL AND IN THAT CATEGORY THE DISTRICT EXPANDED FIVE POINT EIGHT MILLION DOLLARS IN THAT SIX MONTH PERIOD WHICH WAS 8 PERCENT OF THE BUDGET AND SO TOTAL TOTAL DOLLARS EXPENDED FOR ALL AWARDS FOR MINORITY WOMEN BUSINESS ENTERPRISES WAS FIVE POINT NINE MILLION APPROXIMATELY 8 PERCENT OF THE CONTROL BUDGET.

SO IN THE PAST WE HAVE. WELL LET ME LET ME NOT SKIP AHEAD.

SO PRIMARILY THOSE ARE IN THE CATEGORIES OF GOODS AND SERVICES.

THERE WERE NINE SOLICITATIONS FROM MWP EAS FOUR OF THEM WERE CANCELED.

THREE WERE ACTUALLY AWARDED AND SO THERE WERE NO BIDS FROM CERTIFIED MINORITY WOMEN BUSINESS ENTERPRISES AND THEN THIS THE AREA IS ALSO HEAVY IN WITH CONSTRUCTION.

AS YOU CAN IMAGINE AND THIS EVENING I HAVE ROB CORBIN AND ROBERT OD'ING ON THE CALL TO HELP TALK ABOUT CONSTRUCTION IN PARTICULAR AND THE WAYS THAT WE'RE HAVE REACHED OUT DONE SOME COMMUNITY OUTREACH IN ORDER TO RAISE THESE NUMBERS AND ON THE NEXT PAGE OF THE REPORT YOU'LL SEE THE CATEGORIES OF SERVICES THAT WE'VE PROVIDED.

SOMETHING'S WRONG WITH OUR DOCUMENT THERE. THERE'S ACTUALLY I SHOULD SAY THEY'RE UNDER RECONSTRUCTION AND CONSTRUCTION SERVICES ON THE FAR RIGHT HAND COLUMN THERE IS ACTUALLY MULTIPLE AREAS INCLUDING ELECTRICAL FLOORING, GLASS LANDSCAPING, PAINTING, MASONRY, STEEL AND OTHER AREAS . ARCHITECTURAL SERVICES IS ANOTHER MAJOR CATEGORY UNDER CONSTRUCTION THAT WE'LL SEE SOME PARTICIPATION AND AND WE HAVE A TECHNOLOGY VENDOR THAT IS PARTNERING UP WITH HERE CVR KIRI AND AND HELPING TO WITH THOSE NUMBERS AS WELL. SO GENERALLY IN THE PAST FEW MONTHS WE'VE BEEN AT ABOUT A 1 TO 2 PERCENT PARTICIPATION. AND SO ALTHOUGH WE'RE NOT AT 20 PERCENT, WE'RE ABOUT HALFWAY TO THAT POINT. RIGHT. I HAVE NO REASON TO OTHER THAN

[00:40:03]

I DID NOT REALIZE MR. OD'ING MR CORBYN, WE'RE GOING JOINING US THIS EVENING AND PRESENTING.

SO IF WE COULD HOLD OFF ON THEIR PRESENTATION PURCHASED A MOMENT IF WE COULD OR FINISHED TIME HERE. YES, I'M FINISHED WITH. THANK YOU.

AS I AND MR. CAMPBELL, I'M GOING TO GET TO YOU IN JUST A MOMENT.

AS I LOOK AT THIS OPERATIONAL OR PERFORMANCE EXPECTATION, IT COULD JUST AS EASILY GO TO THE OPERATIONS COMMITTEE OF THE BOARD OF THE FINANCE BUT IT DEALS PRIMARILY WITH PROCUREMENT. AND SO I CAN CERTAINLY UNDERSTAND THIS CROSBY IS THIS FALLS UNDER HER PURVIEW TO PRESENT TO THE BOARD AS OUR CFO, MR. CAMPBELL, YOU'VE HAD

YOUR HANDS UP. GO RIGHT AHEAD. >> OKAY.

I JUST WANTED TO ADD ROBERT HALL HOW MANY SUBCONTRACTORS HAVE GENERAL CONTRACTORS HIRED? DO YOU FROM COUNTY DO YOU KNOW A. ACTUALLY I HAVE SOME MWP NUMBERS BUT I DO NOT HAVE JUST LOCAL SUBCONTRACTOR NUMBERS. SO IF YOU LIKE ME TO LET YOU KNOW HOW MANY HAVE BEEN HIRED THAT ARE MWD BE I CAN TELL YOU THAT I'D HAVE TO GO RESEARCH LOCAL GET BACK TO YOU. I WANT TO GET TO SENATOR. CAN I GET A BLOCK OF THIS? NANCY, MA'AM? YES, I'M TRYING TO GRAB MY PIECE TO TAKE A LOOK AT THIS PARTICULAR ONE. MY QUESTION IS AROUND. IT'S ON PAGE EXCUSE ME ON PAGE FOUR FOUR AT THE BOTTOM WITH REGARD TO THE EFFORT THAT IS BEING MADE TO KIND OF TRY TO HELP FACILITATE RESPONSES TO SOME SOLICITATIONS. AND I JUST WANTED TO TOUCH ON THOSE I DON'T KNOW IF THAT'S A TONGUE OR ROBERT QUESTION BUT I'M CURIOUS.

I SEE THAT THE DISTRICT DID MEET WITH THE BEAUFORT COUNTY BLACK CHAMBER OF COMMERCE AND LOCAL VENDORS THIS YEAR PRIOR TO BID. THERE WAS SUPPOSED TO BE A VENDOR FAIR WHICH I THINK WOULD HAVE BEEN A GREAT EVENT BUT IT WAS CANCELED DUE TO COBURN.

SO I'M WONDERING IS THERE ANY THING IN THE ACTUAL P E THAT SAYS, YOU KNOW, SEMIANNUAL I KNOW IT TALKS ABOUT LOCAL AD SEMIANNUAL OR PLACED ABOUT FUTURE PROJECTS BUT I'M WONDERING ABOUT THOSE ACTUAL DISCUSSIONS AND VENDOR FAIRS AND THINGS LIKE THAT.

ARE THOSE SEMI ANNUALLY SCHEDULED OR CAN THEY BE ADDED INTO THE P E TO HELP GET THE

WORD OUT? >> ROBERT OR ROB TAKE THAT QUESTION.

>> I GUESS I WOULD TAKE THAT IT IS PRETTY MUCH A PRACTICE FOR US TO DO THAT WHEN WE HAVE SOME WORK. I WOULD BE A LITTLE BIT HESITANT ABOUT POSSIBLY MAKING IT PART OF A P CASE SAY WE DON'T HAVE REFERENDUM OR THERE'S A LIMITED AMOUNT OF WORK FOR ONE REASON OR ANOTHER AT THE POINT WE'RE IN RIGHT NOW .

IT IS EASY TO DO THAT AND WE CAN DO THAT. WE DO PLAN ON CONTINUING OUR JOB FAIRS IN THE FALL AND WELL ACTUALLY IN EARLY SPRING AS WE START RAMPING UP ADDITIONAL PROJECTS NEXT SUMMER. AND AS WE START BRINGING ONLINE SOME OF OUR LARGER PROJECTS LIKE ROBERT SMALLS AND BATTERY CREEK THAT ARE STARTING TO GET ROLLING AND WE'LL BE COMING FORWARD PROBABLY IN THE WINTER OR SOME JOB FAIRS. DOES THAT ANSWER YOUR QUESTION? SORT OF. I MEAN I UNDERSTAND THAT OUR NUMBERS ARE OUR GOAL IS TYPICALLY MET DURING YEARS. WE HAVE REFERENDUM SPENDING GOING ON AND CONSTRUCTION GOING ON. BUT MY THOUGHT PROCESS IS THAT WE REALLY NEED TO HAVE THAT BE A CONSISTENT THING SO THAT THE NUMBERS DIP IS DRAMATICALLY. YOU KNOW, THERE CHECKS WHERE SOME OF THESE VENDORS MIGHT BE CONSISTENT CONTRACTORS FOR THE DISTRICT.

I DON'T KNOW. I'M TRYING TO SEE IF THERE'S SOMETHING THAT WE CAN DO TO CONTINUE THE CONVERSATION ON A REGULAR BASIS EVEN WHEN WE DON'T HAVE REFERENDUM SPENDING GOING ON. SO YOU'RE LOOKING FOR JUST JOB FAIRS AND GENERAL WITH THE DISTRICT NOT EVEN OUTSIDE OF CONSTRUCTION AS WHAT YOU'RE TALKING ABOUT.

>> IS THAT CORRECT? OR IS THAT WHAT I'M UNDERSTANDING?

NO. >> AND WE HAVE SOME MORE WORK LIKE YOU WERE SAYING THAT WE DO. SO I WAS TRYING TO KIND OF FIGURE OUT IF THERE IS A WAY TO ENCOURAGE IT ON A CONSISTENT BASIS BECAUSE IF WE'RE ONLY GETTING THE WORD OUT DURING

[00:45:03]

>> SO I WOULD BE IN FAVOR IF YOU REQUIRED IS A NOT A SEMIANNUAL SEMIANNUAL THOUGH IT'S FOUR ON THE CONSTRUCTION SIDE MEANS WE HAVE WORK BEYOND SUMMER WORK WHICH WE DON'T HAVE EVERY YEAR. I'M ALL IN FAVOR IF YOU WANT TO DO AN ANNUAL BECAUSE WE DO IT EVERY YEAR PRIOR TO SUMMER WORK. AND THEN MY MY OTHER COMMENT WAS IN REGARD TO THE VENDOR HANDBOOK THAT'S PLACED ON THE WEB SITE.

I KNOW THAT THERE'S BEEN TALKS ABOUT THAT THE WEB SITE AND HOW IT'S DIFFICULT TO FIND THINGS ON THERE. SO I WAS JUST WONDERING IF YOU HAD HEARD THAT FROM PARTICULAR VENDORS THAT THEY FOUND THAT ON THE WEB SITE AND THEY FOUND IT USEFUL? WELL, I HAVE NOT HAD COMMENTS FROM VENDORS ABOUT THE USE THE WEB SITE ROB PORTMAN.

HAVE YOU HEARD ANYTHING YOUR CONVERSATION WITH VENDORS? PRETTY MUCH OUR CONVERSATIONS HAVE BEEN MORE DRIVEN ON THE CONSTRUCTION SIDE OF IT. I WOULD ADD TO THIS CONVERSATION THAT WE DO HAVE ON THE DISTRICT WEB SITE A LINK FOR ALL VENDORS MWD MWP AS WELL AS LOCAL VENDORS THAT ARE INTERESTED IN PERFORMING SERVICES WITH THE DISTRICT SO THAT THERE'S CONTACT INFORMATION. WE DO HAVE IT ALL SO VERY SPECIFIC RELATED TO SUBCONTRACTORS AND THIRD TIER CONTRACTORS THAT ARE INTERESTING CONSTRUCTION RELATED ACTIVITIES WHERE DETAILED INFORMATION FOR ALL OF THE CURRENT CONSTRUCTION MANAGEMENT FIRMS THAT ARE UNDER AGREEMENT WITH THE DISTRICT NAMES AND CONTACT INFORMATION IS PROVIDED THERE SO THAT ONCE AGAIN IF THERE IS SOMEBODY OUT THERE IN THE COMMUNITY THAT'S LOOKING TO CONNECT THOSE DOTS, THAT'S BEEN SPECIFICALLY PUT THERE TO HELP FACILITATE THAT. ALL RIGHT. THANK YOU FOR THAT.

I'D LIKE TO INTERJECT HERE AND TRY TO REDIRECT THE CONVERSATION IF WE MAY.

I'VE SERVED ON THE BOARD FOR EIGHT YEARS BUT EVERY YEAR I'VE SERVED ON THE BOARD.

I DON'T BELIEVE WE'VE EVER MET THE TARGET. WE TRIED.

OUR INTENTIONS WERE VERY GOOD. WE BATTED AROUND MORE SUGGESTIONS FOR IMPROVING THOSE NUMBERS THAN I I CAN EVEN RECALL. BUT WHAT HAS MADE ABUNDANTLY CLEAR IS THIS PERFORMANCE EXPECTED NATION? THE ONLY EXPECTATION HERE ACCORDING TO THE WORDING IN THIS DOCUMENT IS THAT FOR THE YEAR IN THE PAST THE EVENTS IN

THE REPORT ARE TRUE. >> THERE'S NO THERE'S NO REAL COMPLIANCE FACTOR OTHER THAN WE'RE FOLLOWING STATE PROCUREMENT CODES. WHAT I'VE HEARD FROM BOARD MEMBERS WANT SEVERAL SEATED BOARDS THAT I'VE SEEN COME AND GO.

LET'S PUT SOMETHING IN THERE THAT HAS SOME TEETH. LET'S CREATE AN OPERATIONAL EXPECTATION THAT SAYS WE WILL MEET THE STATE REQUIREMENTS FOR THIS STATE 20 PERCENT LEVEL AND BE THE OPERATIONAL EXPECTATIONS WILL GET APPROVED BY THE BOARD. IF WE IN FACT MEET THAT BAR OR IT WON'T BE APPROVED IF WE DON'T MEET THAT BAR THAT WOULD BE SOMETHING NEW COMING OUT OF THIS COMMITTEE. THAT WOULD BE SOMETHING WE HAVE NEVER DONE BEFORE.

AND IT WOULD IMPOSE OBVIOUSLY A GREAT DEAL OF PRESSURE ON OUR STAFF, OUR PROCUREMENT DEPARTMENT AND OUR OPERATIONS DEPARTMENT. BUT THIS IS WHAT I HEARD BOARD MEMBERS SAY FOR EIGHT YEARS AND IT'S NEVER BEEN DONE. SO IN MY MIND WE'D HAVE TWO POTENTIAL TASKS IN FRONT OF US THIS EVENING. WE CAN RECOMMEND AND BP IN FRONT OF US WHICH IT'S IT'S OBVIOUS IT IS TRUE. WE DID THE ITEMS IN THIS REPORT DO APPEAR TO BE TRUE FOR THE YEAR IN THE PAST AND RECOMMEND THAT FOR ADOPTION TO THE BOARD.

THE NEXT THING THE COMMITTEE COULD DO IS RECOMMEND A NEW OPERATIONAL EXPECTATION WHICH SAYS WE HAVE THAT GOING FORWARD WE COULD POTENTIALLY CHANGE THE OPERATIONAL EXPECTATION TO SAY OR TO INCLUDE LANGUAGE THAT WE HAVE MET THE STANDARDS IMPOSED OR EXPECTED BY THE STATE LEVEL.

SO I'D LIKE TO HEAR FROM OUR COMMITTEE MEMBERS ON THAT. IF I MAY MAKE SURE.

YES. ,I FULLY SUPPORT THE HIRING OF MWP AND AFRICAN-AMERICAN

[00:50:07]

>> BUT I'LL TELL YOU THERE IS A COST AND A COST IS THAT YOU OFTEN HAVE TO GO FAR AFIELD TO FIND ENOUGH WOMEN OWNED AND MINORITY OWNED BUSINESSES TO COME IN AND DO THE WORK.

NOW I'M TALKING OUT OF STATE, I'M TALKING PROJECTS WE USED TO DO AT FORT KNOX AND WE WOULD HAVE VENDORS COME FROM CALIFORNIA, FROM ARIZONA AND SO ON TO MEET THESE REQUIREMENTS.

NOW THE COST WAS INCREASED COSTS FOR THE PROJECT AND THE FEDERAL GOVERNMENT.

WE HAVE A BIGGER POCKETBOOK AND IT'S JUST KIND OF THE COST OF DOING BUSINESS.

>> ON THE OTHER HAND, WE HAD TO DEAL WITH FEDERAL CONGRESSMEN AND SENATORS THAT WANTED LOCAL PEOPLE TO GET THE JOBS BECAUSE THEY SEE THEIR CONSTITUENTS AND THEY ARE MORE CONCERNED WITH GETTING LOCAL PEOPLE TO WORK. DAN, MINORITY PEOPLE TO WORK NOW IN THIS PARTICULAR CASE IN THIS PARTICULAR DISTRICT WE WANT OUR LOCAL CONTRACTORS TO GET THE JOB.

>> UNFORTUNATE WHEN WE LOOKED AT THIS IN THE PAST YEARS WE LOOKED AT THIS IN SOME DETAIL AND I WENT DOWN AND LOOKED AT WHAT IT TAKES TO GET A CONTRACT LICENSE IN BEAUFORT COUNTY AND THE COUNTY DOESN'T MAKE IT EASY BARRY OR GIVING SMALL BUSINESS AND ESPECIALLY SEEMS TO BE AFRICAN-AMERICAN BUSINESS CONTRACTOR LICENSE AND MANY TIMES WE CAN'T HIRE SOMEBODY UNLESS THEY HAVE CONTRACTOR LICENSE AND UNLESS THEY HAVE THEIR BONDED AND INSURED AND

THERE ARE BARRIERS FOR BONDING AND INSURANCE AS WELL. >> SO BASICALLY WHAT I'M SAYING IS IT'S NOT JUST AS EASY AS SAYING THIS IS OUR GOAL, YOU'RE GOING TO NEED IT OR WE'RE GOING TO SLAP YOUR HAND OR DO WHATEVER. THIS IS A BIGGER ISSUE AND IT'S AN ISSUE THAT FRANKLY WE NEED TO HAVE THAT COUNTY COUNCIL INVOLVED.

WE NEED TO HAVE OTHER MAJOR GOVERNMENT ENTITIES THAT DO CONTRACT WORK LIKE THE MARINE CORPS AND SO ON THAT SPEND A LOT OF MONEY ON CONTRACTS AS WELL.

THEY HAVE THE SAME KIND OF REQUIREMENTS I HAVE OFTEN SAID THAT WE NEED TO HAVE A PROCUREMENT COMMITTEE COUNSEL OF ALL THE MAJOR ENTITIES THAT DO CONTRACTING WORK IN THE COUNTY SO THAT WE CAN COME TOGETHER AND SHARE INFORMATION AND UNDERSTAND HOW TO RECRUIT AND HOW TO HELP THESE LOCAL SMALL BUSINESSES GET TO WORK HERE IN THE COUNTY.

SO JUST MAKING A P E THAT SAYS YOU DISTRICT WILL COMPLY WITH A 20 PERCENT GOAL AND IF YOU

DON'T YOU'RE GOING TO GET WHO KNOWS WHAT IT'S A BIGGER ISSUE. >> AND I THINK I THINK WE HAVE TO ATTACK THIS ISSUE BY A COUNTY BY THE STATE. TO HELP THESE BECAUSE WE ULTIMATELY WANT TO GET THESE SMALL BUSINESSES WORK IN OUR COUNTY.

THAT'S THE GOAL. BUT WE GOT TO WE'VE GOT TO HAVE SOME HELP TO DO THAT.

THANK YOU, MADAM CHAIR. >> POINT WELL TAKEN. DOES ANYBODY KNOW OF ANY SOUTH CAROLINA SCHOOL DISTRICT? IT'S THE STATE'S GOAL OF 20 PERCENT.

IS ANYBODY NOW YOU'RE PRETTY CONNECTED AROUND THE STATE. DO YOU KNOW MR. CLINTON?

[00:55:04]

>> CARLETON DOES. BUT THE REASON THAT THE MEET THE GOAL IS BECAUSE THEY HAD THEIR DELEGATION CHANGE SOME OF THE RULES AND WE TRIED WE WE WE SAID LET OUR DELEGATION BUT

NOTHING EVER HAPPENED. >> WELL, YOU KNOW, IF WE HAD A LARGER VOICE INCLUDING OUR STAFF AND ADMINISTRATION PUSHING BEHIND THAT, MAYBE WE TOO COULD MAKE OUR OUR DELEGATION PERHAPS AN ALTERED OPERATIONAL EXPECTATION MIGHT PROVIDE THE IMPETUS FOR

SOMETHING LIKE THAT. >> WE FIRST BEFORE WE MOVE ON AND EVEN ENTERTAIN THE IDEA OF A REVISED FUTURE OPERATION EXPECTATION HERE I THINK WE NEED TO BUTTON THAT DISCUSSION

ABOUT THIS PAST YEAR'S EFFORTS. >> WITH OUR MINORITY AND WOMEN CONTRACT AND THE DOCUMENTS THAT SPEAK FOR US MADAM CHAIR, I WAS JUST GOING TO ADD TO COLONEL DYER'S COMMENTS WHICH ARE WELL RECEIVED. AND YOUR QUESTION WAS ALSO GOING TO BE MINE AS WELL IS I KNOW I DON'T KNOW AND I DON'T KNOW HOW TO FIX THIS ISSUE. AND SO I WOULD WANT TO LOOK TOWARDS OTHER DISTRICTS WHO HAD BEEN ABLE TO MEET THIS GOAL. WHAT ARE THEY DOING INSIDE SOUTH CAROLINA AND OUTSIDE BECAUSE THERE'S NO REASON THAT RECREATE THE WHEEL IF IT'S WORKING ONE PLACE ELSE THEN PERHAPS IT CAN WORK HERE. SO I SEE TONYA HAS RAISED SO

SHE MIGHT HAVE SOME INFO TO MY TONYA. >> I DON'T SEE A PICTURE OF YOU. GO RIGHT AHEAD PLEASE. OK, I MY SENSE IS FROM PAST DISCUSSIONS THAT BEAUFORT GOAL IS SOMEWHAT HIGHER THAN OTHER DISTRICTS.

>> WELL, I DON'T. I HAVE REACHED OUT TO TO OTHER DISTRICTS AS WE'RE SPEAKING TO SEE WHAT THEIR GOALS ARE. AND I SEE THAT CHARLESTON HAS A ROBUST WEB SITE ON THEIR WEBSITE. BUT I CAN'T SEEM TO FIND THEM GOAL.

MY SENSE IS THAT JUST FROM FROM PAST CONVERSATIONS THAT OUR GOAL WAS LARGER THAN OTHERS.

SO I WOULD LIKE TO SEE, YOU KNOW, SEE WHAT OTHERS ARE DOING.

DR. BRZEZINSKI HAS SAID TO SEE IF OUR GOAL IS A REASONABLE ONE .

>> SO NEXT THING I'D LIKE TO MENTION, THE LAST TIME WE DID MEET THE GOAL WAS IN JUNE JANUARY THROUGH JUNE OF 2015. THAT WAS IN THE TIMEFRAME OF THE MAY RIVER AND THE RIVER BRIDGE CONSTRUCTION. SO THAT WAS THE LAST SECTION OF THE YEAR WHERE WE WE WERE ABLE TO MEET THAT. THE THIRD THING I WANT TO MENTION IS THAT WE I WANT TO MAKE SURE THAT ANY MOTIONS THAT YOU MAKE ARE ALLOW US TO CONTINUE TO BE IN COMPLIANCE WITH THE PROCUREMENT CODE. THE PROCUREMENT CODE DOES NOT ALLOW US ALTHOUGH WE HAVE MINORITY WOMEN BUSINESS ENTERPRISE REPORTING. I HAVE WE HAVE A GOAL.

WE CANNOT OFFER A PREFERENCE WHERE WE'RE PROHIBITED BY STATE LAW FROM OFFERING A PREFERENCE TO CERTAIN VENDORS WHETHER THEY BE LOCAL VENDORS OR MINORITY OR WOMEN ENTERPRISE.

SO I WANT TO MAKE SURE THAT ANY EFFORTS THAT YOU ALL ARE CONSIDERING WE ARE ABLE TO STILL COMPLY PROCUREMENT CODE WHILE WHILE WORKING TO ACHIEVE THOSE.

SO THERE IS SPECIFIC LANGUAGE THAT ALLOWS US NOT TO HAMPER OR DIMINISH ANY COMPETITION BY OFFERING TO CERTAIN GROUPS. SO I JUST WANTED TO PUT THAT OUT THERE AND MAKE SURE YOU'RE

AWARE OF THAT POLICY. >> YEAH. RACHEL, YOU GO AHEAD AND THEN I HAVE SOME COMMENTS REGARDING. THANK YOU, TONY. THAT'S VERY IMPORTANT INFORMATION. I'M SURE YOU MIGHT WANT TO GO FIRST.

I WAS JUST GOING TO MAKE A MOTION FOR RECOMMENDATION ON THIS P WHERE WE'RE STRICTLY

TALKING ABOUT GOAL. >> RIGHT NOW IT'S HAD A 20 PERCENT PERHAPS A FUTURE OPERATIONAL EXPECTATION MIGHT LOWER IT TO 15 PERCENT. HOW PROCUREMENT DEPARTMENT GOES ABOUT IT IS YOUR BUSINESS. THIS COMMITTEE IS NOT HERE TO GENERATE SUGGESTIONS FOR HOW TO INCREASE OR MINORITY AND WOMEN PARTICIPATE. I MEAN IT'S IT'S GREAT IF YOU HAVEN'T BEEN SUGGESTION BUT IT'S REALLY NOT OUR FUNCTION. OUR SOLE FUNCTION IS TO SET THE OPERATIONAL EXPECTATION TO A LEVEL THAT REFLECTS CURRENT AND PAST BOARD INPUT AND BRING INTO

[01:00:01]

STAFF. >> AT LEAST THAT'S HOW OUR GOVERNANCE MODEL WORKS.

SO VERY IMPORTANT THAT WE NOT TELL YOU HOW TO REACH THOSE GOALS BUT YOU DO IT YOURSELF AND THEN AND IN THAT REGARD WE'RE NOT IMPOSING OR RESTRICTING ANY ANY POINTS IN OUR PROCUREMENT CODE BECAUSE WE WON'T BE IMPLEMENTING YOU WILL DECIDE HOW IT'S DONE.

WE JUST SET THE BAR. BUT GO AHEAD, DR. BRZEZINSKI. >> THANK YOU, MA'AM.

I MOVE THAT THE FINANCE COMMITTEE RECOMMEND TO THE FULL BOARD ACCEPTANCE OF P E FOUR POINT FIVE MINORITY WOMEN ON BUSINESS ENTERPRISE REPORT FOR THE PERIOD FROM JANUARY 1 2020 THROUGH JUNE 30TH 2020. I'LL I'LL SECOND ANY FURTHER DISCUSSION.

ALL RIGHT. >> ALL IN FAVOR. I THINK YOU'RE MUTED.

OR NOT I. >> OKAY. ROBIN 3 YES.

IT'S ONE THAT WHEN WE GET TO FUTURE AGENDA TOPICS I'M GOING TO REINTRODUCE A REVISED

OPERATIONAL EXPECTATION. >> OKAY. BUT I THINK WE'RE GETTING THIS

TOPIC. >> TANYA, THANK YOU SO MUCH FOR PRESENTING ON THOSE TWO ITEMS THAT THE NEXT ITEM ACTUALLY RELATES BACK TO ITEM THE APPROVAL OF OUR FOURTH QUARTER

FINANCIAL REPORTS. >> BUT I THINK THERE MAY BE SOME PRIVATE CONVERSATION THERE AND I WOULD LIKE TO CALL THAT DOCUMENT UP. ROBIN, THE SAVINGS OH I SKIPPED

OVER IT. >> FORGIVE ME EVERYONE. I SKIPPED OVER OPERATOR NO

EXPECTATIONS. >> LET'S GO TO THAT NEXT AND THEN WE CAN REVISIT OUR

SPENDING AND SAVINGS PROPOSED THERE. >> ALL RIGHT.

[OEs for Finance]

WE MADE SOME EDITS TIME YOU I DON'T KNOW IF YOU WANT TO REVIEW IT.

>> WAS IT GOOD THERE? YES. THANK YOU.

YES, IF I MAY. I WAS TRYING TO THINK HOW THIS MIGHT GO BECAUSE I DO HAVE A NUMBER OF RECOMMENDATIONS THROUGHOUT AND THERE ARE RECOMMENDATIONS THERE UP TO THIS COMMITTEE TO ACCEPT OR REJECT THOSE AND I CAN EASILY GO BACK INTO MY WORD DOCUMENT AND HIT, ACCEPT OR REJECT. SO IF YOU ALL WANT TO TAKE THEM ONE AT A TIME AND VOTE ON THE INDIVIDUALLY OR JUST GIVE ME SORT OF A INDICATION ABOUT WHETHER YOU WOULD LIKE TO ACCEPT THE CHANGE AND THEN WE COULD JUST MOVE ON TO THE NEXT ONE AND PROBABLY KNOCK THEM OUT PRETTY QUICKLY. SO ON THIS PAGE THERE ARE OUR THE COMMENTS THAT ARE IN PINK

ON THE RIGHT HAND SIDE AND THEN DOWN BELOW ON THE NEXT PAGE. >> SO THEY'RE ABOUT FIVE EDITS ON THIS PAGE THAT I'M RECOMMENDING AND WE CAN JUST TAKE ONE AT A TIME IF YOU LIKE.

EXCELLENT. DOES THE COMMITTEE AGREED TO THAT? IT'S FINE BY ME. LOOKS GOOD. OKAY, TANYA, LET'S TAKE A MOVE ON. YES, ALL RIGHT. NO ONE HAD AN UNASSIGNED FUND BALANCE. THIS IS THE FINANCIAL PLANNING A WI 5 AND ITEM NUMBER ONE INDICATED THAT THERE WOULD BE AN UNASSIGNED FUND BOUNCE NO LESS THAN 15 PERCENT OF THE

NEXT YEAR'S BUDGET WITH A TARGET OF 15 TO 17 PERCENT. >> BUT ON JUNE 10TH THAT MR. GEIER MADE A MOTION TO MAKE A CHANGE TO THE LANGUAGE THAT YOU SEE HERE THAT WE WOULD MAINTAIN AND UNASSIGNED FUND BOUNCE NO LESS THAN 10 PERCENT OF NEXT YEAR'S BUDGET.

IT APPEARS WITH A DESIGNATED TARGET BETWEEN 15 AND 17 PERCENT OF ANNUAL OPERATING

[01:05:02]

AND I BELIEVE IF I'M NOT MISTAKEN, ROBIN, DIDN'T WE VOTE ON THAT? I THINK HAD MADE A MOTION TO ADD IT IN THERE AS A REVISION. YES.

AND IF WHATEVER MOTION COME OUT OF THE BOARD WILL BE CODIFIED INTO THE POLICIES AND WE JUST HAVEN'T GOTTEN TO THE O E'S YET. BUT YES, THAT'S A MOTION.

IT GOES STRAIGHT IN AND IT WOULD BE NOTATED ON THE DATE OF WHEN THAT MOTION WAS MADE OK.

AND THEN AS WE WOULD PRESENT THE FULL DOCUMENT TO THE BOARD IT IT WILL BE IT WILL INCLUDE ANY AND ALL MOTIONS THAT WERE MADE AND APPROVED OUT OF COMMITTEE INTO THIS DOCUMENT.

SO IN THIS PARTICULAR INSTANCE THE COMMITTEE ALREADY VOTED ON IT FOR THE FULL BOARD VOTED.

>> THIS WAS A FULL BOARD MOTION AND THE FULL BOARD BECAUSE IT CAME FROM THE FULL BOARD.

IT WILL AUTOMATICALLY GO INTO THE DOCUMENT. >> WATCH IT NOW.

I UNDERSTAND. THANK YOU. ALL RIGHT.

SO LET'S MOVE ON TO THE NEXT. EDIT NUMBER 2 OK. NUMBER TWO INSURED.

THIS IS AN ADDITIONAL ITEM THAT I HAD. I HAVE ADDED THIS NUMBER TO MR. PITT ALSO MADE BY MR. GEIER AND APPROVED UNANIMOUSLY IN COMMITTEE ENSURE THAT THE GOAL OF THE FUND BALANCE IS TO NOT REQUIRE THE BONDING OF A TAX ANTICIPATION.

>> SO THAT TOO IS ANOTHER ONE THAT WAS VOTED ON BY COMMITTEE .

SO I DON'T KNOW HOW YOU WANT TO HANDLE THOSE. I JUST THOSE WEREN'T PRESENT IN THE MY VERSION OF THE DOCUMENT. ROBIN, DO YOU BY CHANCE HAVE THE WORDING OF THAT MOTION MR. GEIER MADE OUT OF COMMITTEE? I THINK THAT'S THE MOTION RIGHT THERE.

WHAT IS THE MOTION? >> I BELIEVE THAT'S THE MOTION. >> I MEAN WE WOULD HAVE TO GO BACK AND LOOK AT THE MEETING THE MEETING OF WHERE IT WAS MADE.

I IN FRONT OF ME AS I RECALL THAT AS SOON AS EXACT WORDING OF THE MOTION I BELIEVE THAT IS THE MOTION. YES, OKAY. AND YOU KNOW,, YOU WERE THE MAKER OF THE MOTION. THANK YOU. I JUST WANTED TO BE CERTAIN THAT WHAT WE'RE INCORPORATING HERE IS EXACTLY WHAT THE COMMITTEE HAD AGREED TO.

OK, NUMBER THREE. YES. I WENT BACK JUST NOW AND IT IS

EXACTLY FROM MOURDOCK. >> SO APPRECIATE IT. ALL RIGHT.

SO NUMBER NINE, THE NOTES SAM, THAT MY COMMENTS ARE ACTUALLY ON THE NEXT PAGE AS YOU SCROLL DOWN. BUT THE COMMENT ON MY FIRST COMMENT IS ITEM NINE REMOVED

DUE TO REDUNDANCY WITH ITEM NUMBER FIVE. >> OK.

ITEM FIVE MENTIONED DISCLOSES BUDGET PLANNING ASSUMPTIONS INCLUDING THOSE ASSUMPTIONS AND PRIORITIES IDENTIFIED BY THE BOARD ETC. THIS NUMBER NINE SAYS INFORM BUDGET OF ALL

BUDGET ASSUMPTIONS AND CHANGES AS THEY OCCUR. >> SO IT WAS REALLY REDUNDANT

TIMELY. >> WOULD THAT ALSO INCLUDE THE CHANGES AS THEY OCCUR THAT INDICATES LIKE A MORE FLUID APPROACH? RACHEL, YOU HAVE YOUR HAND.

>> YES, MA'AM. I WOULD AGREE WITH YOU THAT MADAM CHAIR THAT NUMBER FIVE SEEMS TO BE IN MY READING OF IT THAT THE BUDGET PLANNING ASSUMPTIONS.

THIS TALKS ABOUT BY MAY 15TH THEN I BELIEVE NUMBER NINE IS IN REGARD TO ANY CHANGES WOULD OCCUR THROUGHOUT THE YEAR OR PAST THAT POINT IN TIME. SO THAT'S MY UNDERSTANDING ON WHAT THE INTENT OF NINE IS. SO I WOULDN'T NECESSARILY BEFORE STRIKING THAT I CONCUR.

>> SO I MOVE TO KEEP ITEM NINE WITH THE REMOVAL OF THE WORD ASSUMPTIONS THE WELL MADE A SECOND ON THAT MOTION, MADAM CHAIR, I'M GOING TO SECOND FOR DISCUSSION.

[01:10:03]

>> I'D LIKE TO ADD MY COMMENT. OKAY. GO RIGHT AHEAD.

I'M I THINK THAT THE ASSUMPTIONS PORTION OF IT IS IMPORTANT.

IF WE'RE INFORMED OF BUDGET CHANGES AFTER THEY OCCUR, WE WON'T HAVE VERY MUCH TIME TO PROVIDE INPUT OR GUIDANCE. I WOULD LIKE TO KNOW WHAT THE ASSUMPTIONS WERE PRIOR TO THEM OCCURRING. SO I WOULDN'T NECESSARILY BE SUPPORTING TAKING OUT THE WORD ASSUMPTION. AND LET ME JUST HAVE THE ONLY REASON I REMOVED IT.

>> I SHOULD HAVE ADDED THAT WHEN I MADE THE MOTION IS BECAUSE IT IS NOTATED IN NO TIME. THE WORD ASSUMPTIONS. THAT WAS THE ONLY WORD THAT I FOUND REDUNDANT IN THE BULLET POINTS POINTS THAT TOM PRESENTED.

BUT DO YOU WANT TO AMEND THE MOTION TO REMOVE THAT ASPECT OF IT?

>> YES, MA'AM. SO I WOULD LIKE TO AMEND THE MOTION TO SAY THAT ITEM 9

REMAINS AS WRITTEN AS IS ACCEPTED. >> I CONCUR WITH LEAVING IT IN THERE BECAUSE WHAT I SEE THAT MOST OF THE ASSUMPTIONS ARE REVENUE ORIENTED AND REVENUE

ORIENTED ASSUMPTIONS CAN CHANGE WEEKLY. >> AND SO I WANT TO KNOW WHEN THE STAFF SAYS FROM THE TREASURER OR FROM THE AUDITOR THAT REVENUE IS GOING TO BE GREATER OR LOWER WHATEVER I WANT TO KNOW THAT AS SOON AS IT COMES OUT.

>> SO I WOULD LIKE TO LEAVE THAT ASSUMPTION SLASH CHANGES IN THERE AS IT'S READY TO

BEGIN. >> OK. ROBIN, CAN WE SEE THE AMENDED MOTION AND THEN WE'LL GO AHEAD IF THERE IF THERE'S NO FURTHER DISCUSSION WE'LL GO AHEAD AND.

I DON'T SEE ANY HANDS. I'M NOT TRYING TO. >> I'M TRYING TO GET IT UP FOR YOU TO SEE IT IN GOOD TIME. THERE IT IS. OK.

SURE. I DON'T KNOW IF THIS IS NECESSARY BUT I I THINK WE SHOULD PROBABLY REFERENCE AND IT'S 4 0 5 OR UNDER THE TITLE FOR A LEASE FOR FINANCE.

>> BUT I OWE THE FIVE. NUMBER NINE, CORRECT? YES, MA'AM.

THANK YOU. OK. I'M LOOKING FOR HANDS.

YOU DON'T SEE ANY HANDS UP. I'LL GIVE YOU THE COURTESY. DID YOU WANT TO ADD ANYTHING ELSE TO THIS BEFORE WE I DON'T HAVE ANY MORE COMMENTS ON THAT. LEAVING IT IN IS FINE.

ALL RIGHT. THANK YOU SO MUCH. >> ALL RIGHT.

ALL IN FAVOR. I I I. >> YES.

IS ROBIN ALL RIGHT? BACK TO YOU. TIME IN NUMBER 10.

SPEND THE MOST RESTRICTED DOLLARS BEFORE LESS RESTRICTED IN THE FOLLOWING ORDER.

NON SPENDABLE RESTRICTED COMMITTED ASSIGNED AND UNASSIGNED.

THOSE CATEGORIES ARE GENERALLY OUR WERE DESIGNED BY THE GOVERNMENTAL ACCOUNTING ACCOUNTING STANDARDS BOARD AS CATEGORIES OF THE FUND BALANCE .

AND SO AT THE END OF THE YEAR WE REALLY DON'T. GENERALLY USE THEM IN THOSE WORDING THROUGHOUT THE YEAR. IT'S GENERALLY JUST A STATEMENT ON THE END OF YOUR FINANCIAL STATEMENTS AS REQUIRED BY ONE OF THE GOVERNMENTAL ACCOUNTING STANDARDS.

ONE OF THE FOR EXAMPLE A WE WE GENERALLY DON'T USE MANY OF THEM.

MOST OF THEM BUT A NON SPENDABLE ITEM MIGHT CONSIDERED TO BE AN EXAMPLE OF THAT WOULD BE A PREPAID EXPENSE. SO I NEED TO GO TO A CONFERENCE ON JULY 6TH FOR EXAMPLE AND I NEED TO BOOK MY TRAVEL A MONTH IN ADVANCE SO I HAVE TO PAY THE BILL IN JUNE IN ONE FISCAL YEAR AND I'M PREPAYING AN EXPENSE THAT WILL OCCUR IN THE NEXT FISCAL YEAR.

SO THAT WOULD BE A RESTRICTION OR A AN AN ITEM THAT IS NON SPENDABLE IN AS OF THE END OF THIS FISCAL YEAR. AND THOSE OF COURSE WOULD BE THE FIRST ITEMS THAT WOULD BE SPENT AND DESIGNATED FOR THE NEW YEAR. SO THEY'RE JUST ACCOUNTING TERMINOLOGY. IT REALLY IS NOT APPLICABLE TO BUDGETARY SPENDING WHICH THIS OPERATION 0 5 IS STATES. THE SUPERINTENDENT SHALL DEVELOP A BUDGET THAT AND AND SPEND THE MOST RESTRICTED DOLLARS. SO IT'S REALLY IT DOESN'T FIT WELL IN THIS CATEGORY. IT WOULD FIT BETTER IN A FINANCIAL CATEGORY THAT HAD

[01:15:02]

COMMENTS THERE. >> THANK YOU, MADAM CHAIR. I REMAIN.

>> I WOULD LIKE TO SAY SPEND THE MOST RESTRICTED DOLLARS BEFORE LESS RESTRICTED PERIOD AND NOT HAVE THE FOLLOWING ORDER. I'VE BEEN KIND OF AT THIS BUSINESS FOR A WHILE AND BOTH FEDERAL AND STATE IN MY PREVIOUS LIFE.

THAT IS COMMON LANGUAGE BECAUSE ESPECIALLY WHEN YOU DEAL WITH FEDERAL FUNDS.

FEDERAL FUNDS ARE RESTRICTED FUNDS AND THEY MUST BE SPENT FOR THE RESTRICTED CAUSE OR WHY

YOU GOT THE MONEY. >> SO THIS IS COMMON PRACTICE AND I THINK IT'S A APPROPRIATE HERE IN THIS PART. I DON'T BELIEVE THAT WE NEED TO HAVE IN THE FOLLOWING ORDER IT'S EITHER RESTRICTED OR IT'S LESS RESTRICTED. I EVEN LIKE BETTER UNRESTRICTED

IS ACTUALLY BETTER. >> MOST OF THE TIME I'VE SEEN SPEND THE MOST RESTRICTED DOLLARS BEFORE UNRESTRICTED DOLLARS. UNRESTRICTED DOLLARS.

YOU CAN SPEND IT ANY WAY YOU WANT. RESTRICTED DOLLARS HAVE TO BE SPENT FOR WHAT YOU GOT IT FOR. GIVE US SOME MOTION AND I'LL MOVE IT.

>> I DIDN'T NUMBER 10 HE STATED AS FOLLOWS. SPEND THE MOST RESTRICTIVE DOLLARS BEFORE UNRESTRICTED DOLLARS. PERIOD.

>> DISCUSSION RANGE OF THINGS YOU HAVE YOUR HAND. >> NO MAN.

OK. >> IS THERE ANY DISCUSSION AT ALL? I DON'T SEE ANYBODY'S HANDS. QANTAS'S MINIMUM IS OK WITH NO DISCUSSION.

ALL IN FAVOR. I. I REASSESS ROBIN ALREADY MOVING

RIGHT ALONG TANYA OKAY. >> THE. THERE ARE SOME SHALL NOT AT THE END OF THAT US STICKING WITH. I NUMBER TWO DID NOT QUITE FIT WITH THE ITEM NUMBER ONE IN THE

SHOWERS. >> SO THIS ONE STATED THAT THERE WOULD BE A PROJECTED YEAR IN FUND BALANCE TO AN AMOUNT LESS THAN 15 PERCENT OF THE PRIOR YEAR'S GENERAL FUND EXPENDITURES WHEN ITEM NUMBER ONE IN THE SHOWER CATEGORY SAID NO LESS THAN 10 PERCENT.

SO I WANTED TO MAKE SURE THAT THOSE MATCHED I'M SURE YES. GO AHEAD.

>> I MOVE THAT WE RECOMMEND THAT YEAR POP UP. BUT THIS PARAGRAPH BIG RECOMMENDED BE SENT TO THE FULL BOARD AS WRITTEN SAID THIS IS THE SUPERINTENDENT SHALL NOT DEVELOP BUDGET THAT USES A PROJECTED HERE IN FUND BALANCE ON DESIGNATED RESERVES IN A MAP LESS THAN 10 PERCENT OF THE NEXT YEAR'S BUDGET EXPENDITURE .

>> ALL IT DOES IS MAKE SURE THAT IT AGREES WITH WHAT WE'VE ALREADY STATED.

YES. >> ROBIN DO YOU HAVE A MOTION OR WAIT FOR THE MOTION AND MOTION TO RECOMMEND? L E S O E 5. NO 10 MOTION TO RECOMMEND.

>> O E 5 THE SUPERINTENDENT SHALL NOT DEVELOP A BUDGET THAT NUMBER 2 SHALL STAY AS RECOMMENDED. AM I SAYING THAT CORRECTLY? ACCEPT THE CHANGES AS

[01:20:06]

>> ANY FURTHER DISCUSSION ON THIS SUB BRINGING THIS ONE TO THE BOARD I DON'T SEE ANY

HANDS. ALL IN FAVOR I RACHEL. >> SORRY I DIDN'T HEAR.

I'M SORRY. YES. 3 YES.

HIS ROUND IN OK? YES. >> NEXT ITEM 0 6 NUMBER 2.

THIS ITEM WAS REDUNDANT. WHAT ITEM WITH ITEM NUMBER 3 IT HAD ALMOST SOME ALMOST IDENTICAL LANGUAGE IN IT. MY RECOMMENDATION IS TO REMOVE ITEM NUMBER TWO

ITEM MADAM CHAIR. >> EFFECTIVELY WE'VE DONE EVERYTHING IN ITEM 2 IS LISTED

IN ITEM 3 OK. >> DO YOU WANT TO MAKE A MOTION TO STRIKE UP ITEM 2 CHAIR?

>> I MOVE THAT WE STRIKE ITEM 2 OF FINANCIAL ADMINISTRATION SUPERINTEND SHELL RACHEL REDUCE

SMOKING. >> RIGHT. YES.

OK. ANY MORE DISCUSSION THERE? >> I HAVE MOTION TO STRIKE O SIX. NUMBER TWO TO CORRECT FINE TAKE THE VOTE ALL IN FAVOR OF THE

MOTION I LIKE THREE YESES ROBIN . >> ALL RIGHT.

MOVE ON TO ITEM IN THE SAME PLACE SIX ITEMS ELEVEN THROUGH SIXTEEN HERE THEY WERE SORT OF A LIST OF SORT OF A TO DO LIST SPECIFIC ITEMS THAT WERE SEEMED TO BE MORE OF A SUPERINTENDENTS

EXPECTATION OR INTERPRETATION. >> SO BOARD POLICY IS GENERALLY A LITTLE MORE OF A BROAD GOAL AND THEN THE SUPERINTENDENT X PICKED INTERPRETATION OF THAT IS MORE SPECIFIC WHEN WHEN WE RESPOND AND THE SUPERINTENDENTS WITH HIS INTERPRETATIONS THESE SEEM TO BE MORE APPROPRIATE FOR THAT INTERPRETED. OTHERWISE WE WOULD HAVE ALL THESE POLICIES BUT THEN THE INTERPRETATIONS WILL BE ALMOST AT FULL. SO MY RECOMMENDATION IS TO MOVE ITEMS 11 THROUGH 16 TO SUPERINTENDENTS INTERPRETATIONS AND THEN REPLACING THEM WITH A BROAD POLICY THAT DEFINES THE BOARD'S GOALS OVERALL GOALS FOR THE PROGRAM WHICH I INDICATE IN ITEM NUMBER IT WAS THE OLD SIXTEEN BUT WOULD BECOME THE ITEM TEN AND THAT GOAL WOULD BE TO ENSURE THAT THE DISTRICT'S DEBT PROGRAM IS MANAGED IN AN EFFICIENT AND EFFECTIVE MANNER AS WELL AS MEETING ALL FEDERAL REPORTING AND DISCLOSURE REQUIREMENTS AND THEN WE WOULD MOVE THE SPECIFICS OVER TO THE INTERPRETATIONS AND THEN PRODUCE THE MONITORING INDICATORS DIRECTLY RELATING TO THOSE ITEMS. SO I UNDERSTAND.

I'LL LEAVE THAT TO THE COMMITTEE TO ACCEPT OR REJECT EITHER WAY IS FINE.

I MEAN THAT'S JUST SORT OF HOW I SEE THE THESE AS MORE OF A BROAD BASED SCHOOL.

SO I'M SURE YES. I DON'T FEEL COMFORTABLE TAKING THOSE OUT.

>> THIS IS SOMETHING THAT THE BOARD SHOULD HAVE VISIBILITY ON .

[01:25:11]

>> THIS IS SOMETHING THAT THE BOARD SHOULD BECAUSE BOARD MEMBERS DON'T HAVE A LOT OF BACKGROUND IN THIS AND THIS WOULD CAUSE BOARD MEMBERS TO SAY OH WHAT ABOUT DEBT COVERAGE COVENANTS AND SO ON. WHAT ABOUT THE DEBT CAPACITY? AND I KNOW THAT THERE'S SPECIFIC FOR THE SUPERINTENDENT BUT THIS IS KIND FOR BOARD MEMBERS TO THAT IF YOU JUST PUT IN ONE GENERIC STATEMENT ABOUT THE DISTRICT'S DEBT PROGRAM IS MANAGED IN AN EFFICIENT AND EFFECTIVE MANNER. HOW MANY BOARD MEMBERS HAVE EVEN A CLUE ON WHAT EFFICIENT AND EFFECTIVE IS AND IN PUTTING THIS IN HERE SAYS OH I SHOULD MAKE SURE WE PAY FOR ALL CAPITAL PROJECTS CANNOT BECOME FINANCED WITH CURRENT REVENUES .

LONG TERM DEBT WILL BE RECOMMENDED REFRAME FROM ISSUING LONG TERM DEBT FOR A PERIOD IN EXCESS IN EXCESS OF EXPECTED USEFUL LIFE OF THE CAPITAL PROJECT.

THAT'S THAT'S PRETTY DARN SPECIFIC AND SOMETHING THAT IS IN.

I AGREE IT'S INSIDE NUMBER 10 BUT THIS IS SOMETHING FOR INEXPLICABLE ITS BOARD MEMBERS AND THE BONDING PROCESS TO LOOK AT. TO ASK THE QUESTIONS THAT THAT'S MY OPINION MANAGER. THANK YOU NOW. UP MAYBE RECOMMENDING A POLICY TO THE FULL BOARD IS THIS DOES THIS RISE TO THE LEVEL OF A BOARD POLICY VS. INCORPORATED INTO AN EXPECTATION THAT WE HOLD OF THE SUPERINTENDENT OUR EMPLOYEE? WELL, I THINK I I DON'T BELIEVE IT'S A POLICY FOR THE BOARD BUT IT'S SOMETHING THAT WHEN A SUPERINTENDENT REPORTS TO THE BOARD THAT I CAN GO TO THE OKATIE AND SAY OK, TELL ME ABOUT THE LONG TERM DEBT. WHAT'S THE BUILDING THAT WE'RE BUILDING?

HOW LONG IS THAT BUILDING GOING TO LAST? >> AND THAT'S THAT'S NOT GOING BACK AND FORTH BETWEEN POLICY AND WE. THAT'S SOMETHING WHEN HE REPORTS ON IT NO WE I CAN LOOK AT IT AND SAY WHAT'S OUR DEBT CAPACITY ON AN ANNUAL BASIS? SHOW ME FOR THE LAST FIVE YEARS . WHAT'S YOUR PROJECTION? THIS I THINK IS IMPORTANT. IT'S IMPORTANT TO STATE TO THE SUPERINTENDENT THIS IS OF INTEREST NOT ONLY TO YOU BUT IT'S AN INTEREST TO THE BOARD WHEN YOU REPORT ON THIS.

MAKE SURE THAT YOU FOLLOW THESE STEPS. WHAT DO YOU WANT TO REVISE THAT SENTENCE THERE TO INCLUDE A VERY SPECIFIC REPORTING MEASURE TO THE BOARD AT REGULAR

MATERIAL? >> I MEAN I'M ON. FORGIVE ME.

I'M MISUNDERSTANDING WHAT YOU'RE TRYING TO PLAY HERE. >> RIGHT.

OKAY. I APOLOGIZE. LET ME LET ME TRY TO BE MORE CLEAR. THE ALWAYS SAYS WHAT WE EXPECT THE SUPERINTENDENT TO DO,

CORRECT? YES. >> I LIKE TO LOOK WHEN.

>> WHEN SUPERINTEND COMES TO REPORT TO THE BOARD WE HAVE POLICY THAT SAYS YOU'RE GOING TO DO IT PROFESSIONALLY AND SO ON SO ON AND SO ON. BUT WE GET ALL KINDS OF REPORTS AND WHEN I GET REPORTS I LOOK AT ALL THESE I DON'T LOOK AT THE POLICY.

>> THE POLICY IS GENERAL BUT WHEN I SEE A WHEEZE I KIND OF EXPECT IT WHEN I GET THE REPORT

THAT I'M GOING TO SEE SOME OF THESE TOPICS. >> AND IF I DON'T SEE SOME OF THESE TOPICS MENTIONED, I'M GOING TO RAISE MY HAND AND SAY WHAT ABOUT THE DEBT COVENANTS?

>> NOW THAT'S THAT'S KIND OF FROM MY PERSPECTIVE KIND OF I'M INTO THIS FINANCE STUFF AND I KIND OF LIKE I LIKE TO LOOK AT THAT AND PERHAPS BOARD MEMBERS UNDER OUR GOVERNANCE POLICIES.

>> WELL, THAT'S THAT'S REALLY THE SUPERINTENDENTS. YOU KNOW, WE GOT TO TRUST HIM.

I TRUST HIM. BUT I LIKE TO ASK QUESTIONS BASED ON THE O E O.

>> I DON'T. WHEN YOU SEE JUST 10 SAYING THAT PROGRAM IS MANAGED AN EFFICIENT AND EFFECTIVE MANNER . TELL ME MORE.

LET ME SAY WHAT I WOULD SUGGEST HE IS PROVIDING MORE DETAILED IS ERODING IN CHANGING THE

[01:30:05]

. >> WE CAN PUT THAT IN THERE. WE CAN GET AS SPECIFIC AS WE WANT WITH EXPECTATION OF THE SUPERINTENDENT. WE CAN BRING THAT TO THE BOARD AND THEY CAN DECIDE WHETHER OR NOT THE SUPERINTENDENT SHOULD BE DOING.

BUT WOULD YOU CONSIDER MAKING A MOTION TO ADD THE SPECIFICITY YOU JUST OUTLINED IT WOULD DEMAND. IT WOULD THEN DEMANDED OF THE SUPERINTENDENT TO PROVIDE THAT INFORMATION IN A MORE DETAILED FASHION THAN JUST A JUNIOR ENSURING THE DISTRICT'S DEBT PROGRAM. THIS IS RESPONSIBLE. WHAT DO YOU THINK? THANK YOU. RIGHT. I DON'T THINK SO.

I SEE THIS AS A REACTION TO REPORTS. OTHER WORDS THAT SUPERINTENDENT'S GOING TO COME TO US WITH BOND ISSUES. I WANT TO I WANT TO GET A BOND FOR X NUMBER OF DOLLARS FOR Y PROJECTS AND THAT'S NOT THAT'S NOT SOMETHING THAT COMES IN

ONCE A YEAR OR EVERY SIX MONTHS THAT COMES IN WHEN NEEDED. >> AND SO I DON'T WANT HIM TO JUMP THROUGH THE HOOPS TO PROVIDE A LONG REPORT. I WANT HIM TO LOOK AT THESE THINGS AND THEN WE GO DOWN TO I THINK 16 SHOULD STAY AS 16 BECAUSE THAT'S THE BOTTOM LINE

AND IT'S NICE THAT IT'S AT THE RIGHT. >> YOU HAVE NO ISSUE WITH THE

WORDING. >> WE'RE GOOD ON. YES, ON 16.

>> I JUST BELIEVE IT SHOULD BE THERE. I MISUNDERSTANDING.

I DO HAVE A MOTION TO ACCEPT THAT WORDING. >> WE DID REVISE NUMBER 16 TO ELIMINATE THAT LAST SENTENCE IS YOUR MOTION TO KEEP ELEVEN THROUGH 15 WHICH THEN NOW

BECOMES 60. >> I MEAN INCLUDING 60 I MOVE THAT WE RETAIN ITEMS 11 THROUGH 16 AS WRITTEN LIKE TO SEE ANYTHING THAT WAS STRICKEN ESSENTIALLY ELEVEN THROUGH

SIXTEEN REMAIN. >> CORRECT EXCEPT FOR THAT SEEK REFINANCING OUTSTANDING.

>> YOU DON'T NEED THAT. SO I I'D LIKE TO SEE 11 THROUGH 16 WHICH STAYS THE SAME WITH THE STRIKE EXCEPT FOR THE SEEK REFINANCING OF OUTSTANDING DEBT IF IT IS DETERMINED THE DISTRICT WILL BENEFIT FROM REDUCED INTEREST EXPENSES THAT THAT'S NOT NECESSARY.

OK MICHAEL COULD YOU SECOND THAT MOTION AND A SECOND AND OFFER AN AMENDMENT ON THE YOU

WERE REMOVING SEEK REFINANCING THAT WHOLE SENTENCE, CORRECT? >> OK.

>> SO I HAVE MOTION TO RETAIN ALWAYS SIX NUMBER ELEVEN THROUGH SIX.

IT SHOULD BE ITEMS ITEMS NUMBER ELEVEN TO SIXTY FOUR REMOVES IS THAT CORRECT?

>> BRETT GOT IT. >> RIGHT. YOUR AMENDMENT.

>> YES. SO I MOVE THAT WE STRIKE FROM THE MOTION EVERYTHING AFTER STAYS THIS. EXCUSE ME. THAT IS THE SAME EXCEPT SO I

JUST WANT TO RETAIN ITEMS ELEVEN THROUGH 16. >> I THINK THAT WE SHOULD KEEP THE REFINANCING A MOTION TO STRIP STRIKE EVERYTHING AFTER I'M NOT FOLLOWING YOU.

[01:35:10]

>> I'M SORRY. I JUST PUT IT PERIOD AFTER NUMBER 16 AND STRIKE EVERYTHING OUT. OK. ALL RIGHT.

>> LOOK, IT'S OUR DISCUSSION THAT I'D LIKE TO MAKE A COMMENT.

GO AHEAD,. ROBIN, ARE YOU CAUGHT UP? I'M GETTING THERE.

OK. I KNOW WE'RE MOVING VERY QUICKLY HERE.

THE REASON I DON'T BELIEVE THAT THAT LAST SENTENCE IS NECESSARY IS BECAUSE REFINANCING OF DEBT IS AN ENTIRELY DIFFERENT PROCESS AND IT'S IT'S DIFFICULT AND IT IS SOMETHING THAT IS

RISKY. >> IT'S GAMBLING OK BECAUSE YOU CAN GO ON AND READ AND REALLY FINANCE AND YOU START OUT AND YOU SAY WELL, I'M GOING TO REFINANCE MY FIVE PERCENT DEBT AND I'M GOING TO GET A BETTER DEAL AND I'M GOING TO GO OUT AND REFINANCE IT.

AND THEN YOU FIND OUT WHEN YOU DO THAT TERMS AND CONDITIONS CHANGE EVEN INTEREST RATE CHANGE AND YOU ACTUALLY AGREE TO FINANCING YOUR HOUSE. SOMETIMES THAT'S A GOOD MOVE AND SOMETIMES IT'S NOT AN THAT'S IT. THAT'S AN ENTIRELY DIFFERENT ISSUE ABOUT REFINANCING AND IF IF YOU'RE GOING TO HAVE IT IF YOU'RE GOING TO HAVE REFINANCING IN THERE, IT'S A SEPARATE ISSUE. IT'S NOT ADDED ON TO MANAGE AN EFFECTIVE AND EFFICIENT MANNER. IF YOU'RE GOING TO SAY SEE FINANCING I COULD I COULD GO ALONG WITH THIS IF THIS WAS NO . 16 C REFINANCING OF OUTSTANDING DEBT, I COULD GO ALONG LIKE THAT. BUT WHEN IT'S ADDED TO NO.

16 AS IT'S STATED IT'S 0 KIND OF OH BY THE WAY IT IS DIFFERENT A WHOLE DIFFERENT

TOPIC. >> AND REFINANCING IS A WHOLE DIFFERENT TOPIC THAN JUST THE EFFECTIVE AND EFFICIENT MANAGEMENT OF FUND OR DEBT SERVICE.

SO THAT'S ONLY I DON'T HAVE A PROBLEM HAVING IT IN THERE. IT'S WHERE IT'S AT.

HOW IT SET MY SO SO THAT I'M CLEAR TO MY UNDERSTANDING WAS THAT IN THE ORIGINAL MOTION THAT I THOUGHT THAT THE LANGUAGE THAT WAS IN WHAT IS TABBED AS NUMBER 10 WAS NEW LANGUAGE AND THAT YOUR ORIGINAL MOTION WAS BRINGING BACK OF THE STRUCT THROUGH LANGUAGE BUT NOT

THAT. >> SO THAT'S IS THAT NEW LANGUAGE TONYA OR NO.

I WAS PULL UP. I I MUST SAY I'M A LITTLE CONFUSED AS WELL IF IF IF I MAY. SO MY UNDERSTANDING OF THE FIRST MOTION MR. GARNER'S MOTION IS THAT ITEMS 11 THROUGH 15 WOULD BE THE CHANGES WOULD BE REJECTED.

THAT'S I'M THINKING OF IT IS ACCEPT AND REJECT THE CHANGES AND THEN BASED ON HIS MOTION I UNDERSTOOD THAT THE NEW LANGUAGE WOULD REMAIN AND THE STRUCK THROUGH LANGUAGE WOULD BE WOULD BE ACCEPTED AS WELL. SO THE ENTIRE OLD NUMBER 16 NEW NUMBER 10 WOULD BE ACCEPTED BY YOUR MOTION. I UNDERSTAND THAT THAT ENTIRE ITEM WOULD BE REJECTED.

RIGHT. I WAS TRYING TO BASICALLY KEEP THE POLICIES AS THEY WERE AS A LEMON 16 AND THAT NEW LANGUAGE THAT WAS WRITTEN IN NUMBER 10. THAT IS NOT STRICT THROUGH MY INTENTION WAS TO NOT ADD THAT IN. LET ME LET ME INTERJECT HERE IF

I ROBYN. >> OK, HERE'S THE MOTION FOR SOME REASON OF THAT BOARD THAT'S OPEN HERE AND I CANNOT SEE MOTIONS ON THE FLOOR. SO FORGIVE ME IF I'M NOT DIRECTING THINGS APPROPRIATELY HERE. THERE IS ONLY ONE MOTION ON THE

FLOOR THAT'S ONE ON THE SCREEN CURRENTLY. >> SO YOU WOULDN'T BE ABLE TO

SEE THE OTHER ONES. >> CORRECT. BUT I'M I'M GONNA WE'RE UP AND OPEN ON A SEPARATE COMPUTER HERE. I'M NOT SEEING THEM AS THEY'RE AS THEY'RE COMING UP ONLY AFTER THEY'VE BEEN VOTED ON. SO ANYWAY THANK YOU FOR PUTTING THAT UP THERE FOR US TO SEE. SO THE MOTION TO RETAIN ONLY SIX ITEMS ELEVEN TO SIXTEEN

[01:40:04]

STAYS THE SAME. >> I HAD JUST WANTED IT TO SAY PERIOD AFTER 16.

OK BECAUSE IF THEY STAY THE SAME AND THAT NEW LANGUAGE WOULD NOT BE REPLACED.

>> OK. LET ME READ ONE ONE THROUGH SIX THE NEW LANGUAGE THAT'S LISTED UNDER NUMBER 10. THAT'S NOT STRICKEN THROUGH WOULD NOT MAKE IT IN.

WE WOULD JUST RETAIN ITEMS ELEVEN THROUGH 16 AS PREVIOUSLY WRITTEN.

YEAH. >> SO YOU ARE ESSENTIALLY TAKING EVERYTHING THAT IT WENT STRAIGHT THROUGH AND PUTTING IT IN AS PART OF THE DOCUMENT BUT YOU'RE REMOVING A NEW LANGUAGE YOU CAN'T GET MOVING ENSURE THE DISTRICT STEP PROGRAM IS MANAGING EFFICIENT AND EFFECTIVE WORK OR ET CETERA THAT SENTENCE CORRECT RACHEL? YES MA'AM.

OH ALL RIGHT. UNCLEAR. ,ARE YOU CLEAR HERE? I'M CLEAR, MADAM CHAIR, WHAT RIGHT IS THERE ANY ADDITIONAL DISCUSSION HERE ON THIS ON

PAPER MOTION? I I IT WAS NOT A YARDSTICK. >> YES, THREE YESES.

ALL RIGHT. LET'S MOVE ON TO THE NEXT ITEM, TANYA.

RIGHT. THIS IS 0 7. >> ASSET PROTECTION.

ITEM NUMBER THREE STATES THAT INCH TO ENSURE THAT PERSONNEL WHO HAVE ACCESS TO MATERIAL AMOUNTS DISTRICT AND SCHOOL FUNDS ARE BACK BONDED UP TO AN AMOUNT REASONABLE FOR THE

POSITION. >> SO THE DISTRICT FOR MANY YEARS HAS NOT BONDED EMPLOYEES BUT IN FACT IT INSURES THEM UNDER A GENERAL LIABILITY UMBRELLA.

SO THIS HAS NOT TAKEN PLACE FOR MANY, MANY YEARS. AND BASED ON RECOMMENDATION FROM OUR RISK MANAGER IT IS NOT THE GENERAL LIABILITY. THE COVERAGE IS SUFFICIENT TO COVER ANY CRIMES. THIS APPROPRIATIONS AND SO ON FOR OR THEFT OF ANY KIND.

SO INSTEAD I'M RECOMMENDING TO REMOVE NUMBER THREE AND ADD AND REPLACE IT WITH THE NEW NUMBER THREE WHICH WOULD SAY ADEQUATELY PROTECT THE DISTRICT AGAINST THEFT AND MISAPPROPRIATION OF FUNDS BY ANY PERSONAL WHO HAVE ACCESS TO MATERIAL AMOUNTS OF DISTRICT SCHOOL FUNDS. SO THAT IS MY RECOMMENDATION. SURE.

YES. GO RIGHT AHEAD. I KNOW THAT ORIGINAL ITEM 3 BE STRUCK AND THE NEW ITEM 3 BE RECOMMENDED TO THE FULL BOARD FOR APPROVAL ON THE 0 7 7.

AND WE HAVE A SECOND FROM RACHEL A MOTION TO STRIKE UP 0 7 NUMBER 3 REPLACE WITH NEW

NUMBER THREE RECOMMENDED TO FULL BOARD APPROVAL. >> YES, CAN I ASK A QUESTION

READ? >> IS THERE ANYTHING THIS IS JUST I'M NOT SURE IS THERE ANYTHING THAT WOULD BE COVERED UNDER BONDED AMOUNT THAT ANY TYPE OF ACTION HAS?

>> HERE WE SPECIFICALLY SAY THEFT AND MISAPPROPRIATION. IS THERE ANY TYPE OF ACTION THAT WOULD BE COVERED UNDER THE BONDED AMOUNT THAT IS NOT AFTER MISAPPROPRIATION?

>> I'M NOT SURE BONDING IS AN OPTION. I WOULD HAVE TO GET JENNIFER'S STATEMENT. YOU TO WEIGH IN ON THAT. I KNOW THERE IS A SPECIFIC CRIME COVERAGE THAT IS A WRITER OR SOME SORT OF LANGUAGE LIKE THAT WITH REGARD TO INSURANCE.

BUT I'M NOT SURE WHAT OTHER THINGS I GUESS WOULD BE OTHER THAN THEFT OR MISAPPROPRIATION TO TO BOND. I CAN'T THINK OF AN EXAMPLE MOMENT OF BUT THE LIE BUT I WAS ASSURED BY I RAN THIS BY JENNIFER'S STATEMENT AND SHE CONCURRED THAT THE LANGUAGE WAS MORE APPROPRIATE AND THAT IT WOULD BE GENERAL COVERED UNDER THAT GENERAL LIABILITY INSURANCE THAT THE DISTRICT ALREADY HAS. I KNOW OF NO INSTANCE WHERE A GOVERNMENTAL AGENCY OF ANY TYPE CAUSES EMPLOYEES TO BE BONDED CONTRACTORS OR BONDED TO SHOW

[01:45:07]

>> I KNOW OF NO INSTANCE WHERE THEY ARE NOT COVERED BY THE ENTITIES INSURANCE POLICY OR IN FEDERAL GOVERNMENTS SELF-INSURED. THERE IS NONE.

AND EVEN INSURANCE. BUT WE HAVEN'T INSURANCE POLICY.

BUT FEDERAL GOVERNMENT DOES NOT . DO YOU HAVE ANY FOLLOW UP OR YOU PAY IT IS THERE. WE HAVE A NATION ON THIS. YES.

>> MOTION TO STRIKE. O E SEVEN NUMBER THREE REPLACE WITH NEW NUMBER THREE

RECOMMENDED. THERE IT IS. >> IT IS.

THANK YOU, ROBIN. AGAIN, I DON'T KNOW WHAT'S GOING ON WITH MY COMPUTER.

I AM NOT SEEING THIS MOTION RIGHT NOW. YOU CAN'T SEE IT WHEN I HAVE THE DOCUMENT COVERING IT UP. THAT'S WHY YOU CAN'T SEE IT. OUR MOTION TO STRIKE ALWAYS SEVEN NUMBER THREE AND REPLACED WITH NEW NUMBER THREE RECOMMENDED TO BOARD FOR A WHILE. WE HAVE A MOTION AND A SECOND NO FURTHER DISCUSSION ALL IN FAVOR. I READ. YES, IT'S ROBIN.

THERE WERE EACH ITEM NUMBER FIVE ANNUALLY REVIEW THE SUFFICIENCY OF THE DISTRICT

INSURANCE COVERAGE AND MAKE ANY NECESSARY MODIFICATIONS. >> THIS ITEM AND THE NEXT ONE SEEM TO BE MORE OF A MONITORING INDICATOR ACTUALLY A SPECIFIC ITEM THAT WOULD BE ON A WORK PLAN TO REPORT BACK ON BASED ON OUR CONVERSATIONS THIS EVENING I I YOU MAY WANT TO YOU MAY CHOOSE TO REJECT THOSE BUT MY RECOMMENDATION WAS TO MOVE THOSE TO A TWO MONITORING INDICATOR THAT I'M SURE YES, I I WOULDN'T HESITATE TO TAKE OUT THE UNIQUE I.D. SERIAL NUMBER FIRMLY REPLACED ON DISTRICT ASSETS THAT CARRY A HIGH PROBABILITY OF LOSS OR THEFT.

>> I BELIEVE THAT SHOULD STAY. THE ANNUAL REVIEW OF THE SUFFICIENCY OF THE INSURANCE THAT'S PRETTY I DON'T THINK THAT'S THAT'S SOMETHING THAT SHOULD BE WELL THAT'S THAT'S

NOT BAD EITHER FRANKLY. >> BUT THE NEEDED I THINK BOTH OF THOSE FRANKLY SHOULD STAY AS

AS WRITTEN. >> I WOULD IMAGINE THEIR I MOVE THAT LANGUAGE.

>> ITEM NUMBER FIVE AND SIX SIX REMAINED AS WRITTEN. >> RACHAEL SECONDS DISCUSSION.

DISCUSSED WHY NOT WHAT TIME WAS THE MOTIVATION THERE FOR RIBAUT? I'M JUST CURIOUS FOR WANTING TO STRIKE THEM WHILE THEY'RE THERE ACTUALLY MONITORING INDICATORS SO THEY WILL BE ARE INTERPRETING AN ARM INDICATOR WILL BE IDENTICAL TO THE POLICY HERE. SO YOU KNOW GENERALLY THE OPERATIONAL EXPECTATIONS ARE

MORE BROAD BASED GOALS. >> AND SO THESE ARE VERY, VERY SPECIFIC AND SO I'VE JUST RECOMMENDED TO MOVE THEM TO AN AREA THAT INHERENTLY IS MORE SPECIFIC AND NOT TO REMOVE THEM ALTOGETHER BUT TO PLACE THEM IN A CATEGORY THAT JUST THAT WOULD ALLOW FOR POLICY TO MORE BE MORE BROAD AND IN THE SUPER INTERPRET SOMETHING MORE SPECIFIC.

>> SO NOT TO REMOVE IT ALTOGETHER JUST TO MOVE IT TO A MORE APPROPRIATE PLACE.

BUT I COMPLETELY UNDERSTAND THE BOARD ONCE DOESN'T YOU KNOW THE COMMITTEE DOESN'T FEEL COMFORTABLE REMOVING THE SPECIFIC ITEMS AND WOULD PREFER TO KEEP US HERE.

NO, NO MAKES ABSOLUTE SENSE. SO THIS IS A QUESTION FOR RACHEL AND DEC.

OKAY. THIS IS A THIS IS A MORE OF A POOR GOVERNANCE ISSUE.

THE POLICIES ARE WRONG. THE OPERATIONAL EXPECTATIONS ARE VERY SPECIFIC.

EVERYTHING. THIS MY UNDERSTANDING EVERYTHING IN THIS OPERATIONAL EXPECTATION WE EXPECT THE SUPERINTENDENT TO DELIVER ON HER SHOW PROOF.

IS THAT CORRECT? IS THERE ANOTHER LEVEL THAT MISSING THERE ACTUALLY?

[01:50:03]

SO WE WILL SAY VERY SPECIFICALLY THAT A SPRING REPORT FROM THE BOND COUNCIL WILL PROVIDE A REPORT OF THE 8 PERCENT DEBT CAPACITY AND THE WE WILL TELL YOU HOW WE WILL DO IT, HOW WE ACCOMPLISH THE GOAL THAT YOU HAVE SET AND THEN THE WORK PLAN DETERMINES THE DATE OF THE TIME FRAME THE MONTH THAT WE WILL REPORT ON. SO THERE ARE A COUPLE LAYERS MORE THAT YOU HAVEN'T SEEN YET WITH THESE OPERATIONAL EXPECTATIONS THAT ARE STILL WE'LL STILL NEED TO BE COMPLETED FOR THE WHOLE PRODUCT TO BE COMPLETE.

I MEAN YIELDS DOCTOR ALASKA SHE PROBABLY KNOWS A WHOLE LOT MORE ABOUT THAT THAN I DO.

I'M NEW TO THESE INTERPRETATIONS. JUST SPEAK TO A PRODUCED A MOMENT. I KNOW WHAT THE WORD PLAN IS JUST THE TIMELINE OF WHEN WE GET THE REPORTS. BUT RACHEL, TALK TO THE PIECE THE TIME YOU SAY THE INTERPRETER. BY THE SUPERINTENDENT PIECE. RIGHT.

SO MY UNDERSTANDING IS THAT IN THESE EARLY YEARS IF THERE IS ANYTHING THAT EXPLICITLY SAYS, YOU KNOW, REPORT ON THERE'S ALSO A FREQUENCY AND A METHOD THAT IS LISTED AT THE BOTTOM OF THE OED THAT I WILL SAY HOW FREQUENT WHETHER IT'S AND IF IT'S GOING TO BE AN INTERNAL

MONITORING THAT'S DONE OR AN EXTERNAL MONITORING REPORT. >> SO HOW THOSE THINGS ARE DONE WITHIN THE DIFFERENT OASES SHOULD BE EXPLICITLY EXPRESSED WITHIN HERE.

AND THEN OF COURSE THERE IS THE SUPERINTENDENTS INTERPRETATION ON THOSE THAT DON'T HAVE EXPLICIT DIRECTION. SO IF WE DID WANT THERE TO BE AN ANNUAL REPORT SUCH AS NUMBER FIVE THAT'S STRICT IN HERE IT SAYS ANNUALLY REVIEW BUT IT DOESN'T SAY ANNUALLY REVIEW AND REPORT. SO THAT'S MY UNDERSTANDING. UNLESS THERE IS SPECIFIC LANGUAGE THAT SAYS THAT THERE NEEDS TO BE A REPORT MADE TO THE BOARD THAT THESE ARE THINGS THAT WE COULD GO TO HIM AND SAY HEY, CAN WE SEE YOUR ANNUAL REVIEW OF THIS OTHERWISE IF IT'S NOT EXPLICITLY SAID THAT THERE NEEDS TO BE REPORT, WE WON'T RECEIVE ONE.

>> AND MR. SMITH, I SEE YOUR HAND. I'M GOING TO GET TO YOUR NEXT I JUST WANT TO ADD THAT THE BOARD HAS NOT GOTTEN TO THE BODY THE OPERATIONAL EXPECTATIONS YET.

WE MAY LIKELY BE THE FIRST COMMITTEE TO ACTUALLY HAND OFF A FULL SET TO THE FULL BOARD.

AND THEN AT THAT POINT I THINK WE'RE GOING TO HAVE FULL BOARD MEETINGS TO FURTHER REVIEW POLICY AS WELL AS TO OPERATIONAL EXPECTATIONS AND REFINE IT EVEN FURTHER SO.

MR. SMITH? WELL, WHILE I WAS GOING TO SAY THAT I DO AGREE WITH MOVE WITH MR. GALLAGHER AS WELL AS WANTING WHAT ARE THE LEGAL RAMIFICATIONS OF REMOVING MOVING IT IF THERE ARE ANY THAT THAT WAS ONE AND ONE OF MY QUESTIONS BUT I DO AGREE WITH

THE GUY WE SHOULDN'T BELIEVE WE SHOULD NOT REMOVE THOSE. >> MARTIN, CAN WE SEE THE

MOTION? >> I DON'T SEE ANYONE ELSE'S JOB WITH NO FURTHER DISCUSSION . ALL IN FAVOR. I I YES HIS ROBIN COOK COME

BACK TO YOU LAST. >> THIS IS THE LAST ONE. YES.

THIS IS UNDER THESE 2 0 7. THE SUPERINTENDENT SHALL NOT TO RECKLESSLY EXPOSE THE DISTRICT THE BOARD OR STAFF TO LEGAL LIABILITY. SO MY RECOMMENDATION WAS ELIMINATE DUE TO DUPLICATION AND NUMBER FIVE WHICH WAS FORMERLY NUMBER SAID NUMBER SEVEN ACTUALLY. SO NUMBER SEVEN IN THE SHOWERS WAS PROTECT THE DISTRICT BOARD AND STAFF FROM LEGAL LIABILITY AS MUCH AS POSSIBLE. SO THIS IS A SHALL NOT THAT STATING THE SAME THING BUT SORT OF IN THE OPPOSITE LANGUAGE. SO MY RECOMMENDATION WAS TO REMOVE IT BECAUSE IT WAS ALREADY COVERED IN NUMBER FOUR NUMBER SEVEN IN THE CHARLOTTE.

PROTECT THE DISTRICT YIELD TO THE COMMITTEE 2 TO 4. THAT DISCUSSION.

DO WE HAVE A MOTION? LET'S START WITH THE MOTION HERE.

[01:55:02]

NOT WE 7 SECOND DISCUSSION. >> MADAM CHAIR, I. >> I AGREE WITH MS. CROSBY THAT IS REDUNDANT AND I DON'T LIKE THE RECKLESSLY EXPOSED PIECE ANYWAY.

WE'VE ALREADY STATED THAT HE'S TO TAKE CARE OF TO PROTECT THE BOARD FOR LEGAL LIABILITY.

ARE THERE ANY ARE THERE ANY OPPOSING POINTS HERE? I SEE THE REDUNDANCY AS WELL.

RACHEL, YOU ANYTHING? NO. NO.

OK. I DON'T SEE ANY HANDS UP. SO NO FURTHER DISCUSSION IN FAVOR OF STRIKING NUMBER TWO UNDER ONLY SEVEN SUPERINTENDENT SHALL NOT.

I UNANIMOUS RATHER THAN MOVING ALONG. CARNEY OH.

OH, WELL DONE. I THINK THAT'S THE BIG ACCOMPLISHMENT.

YEAH. THAT WAS A BIG ACCOMPLISHMENT. EXCELLENT WORK ON YOUR PART.

MUCH APPRECIATED. ALL RIGHT. NEXT.

TWO FREEDOMS ARE EQUAL BEFORE WE MOVE ON TO THE NEXT AGENDA ITEM.

SO ROBIN JUST TO SUMMARIZE, WE'RE GOING TO TAKE. I THINK WHAT WE MIGHT NEED IS A CULMINATING MOTION HERE TO TAKE ALL FIVE APPROVED OPERATIONAL EXPECTATIONS OUT OF FINANCE COMMITTEE FOR RECOMMENDATION AT TUESDAY'S BOARD MEETING THAT WOULD PACKAGE EVERYTHING.

ROBIN HAD A TIGHT DEADLINE HOWEVER TO MAKE THAT IS THAT DOABLE? IF SOMEONE PUTS A MOTION ON THE FLOOR NOW FOR TUESDAYS BOARD MEETING, WE WOULD HAVE THE PROUD DISTINCTION OF BEING THE FIRST COMMITTEE TO PRODUCE ALL OPERATIONAL EXPECTATIONS FOR THE BOARD. WHAT YEAR WE'RE TAKING IS THE FOOD SERVICE, THE TECHNOLOGY

AND WHAT WE'VE DONE TONIGHT? >> YES. SO THE FOOD SERVICE AND

TECHNOLOGY ALREADY DONE. >> ALL WE'RE DOING IS CLEANING UP WHAT WAS DONE TONIGHT.

>> AND TECHNICALLY THE BOARD IS SUPPOSED TO HAVE THEM THURSDAY EVENING BEFORE THE NEXT BOARD MEETING. I HAVEN'T LOOKED AT THE DRAFT AGENDA YET.

I UNDERSTAND IT'S QUITE FULL. THE BOARD WILL WANT TO SEE ALL OF THESE BEFORE, YOU KNOW, ACCEPTING IT. IS IT DOABLE? WHAT IF YOU GOT INTO THEM SAY TOMORROW MORNING? IS THAT DOABLE? YES.

YOU'RE SUPERWOMAN. OK. >> MOTION SHAPES MOTION TO TAKE

UP. >> MOTION TO TAKE ALL RECOMMENDED.

OH, EASY TO FULL BOARD, CORRECT? >> I WOULD MAKE THAT MOTION

MADE THE MOTION RATHER. >> I'M JUST TALKING BABY OR WHATEVER.

SHE CAN MAKE A MOTION MADE THAT ONE NO ONE. >> I WAS JUST PUTTING IS A WRECK AND MEND IT. MOTION FOR SOMEONE TO MAKE MY MOTION BECAUSE YOU CAN DO THAT IN SMALL BOARDS. I CAN DO WHAT IS THERE A SECOND THAT CAN COME FROM DR.

WISNIEWSKI? >> IS THERE ANY BIG DISCUSSION BEFORE WE MOVE ON TO OUR NEXT TOPIC, LET ME MAKE SURE I HAVE MOTION TO TAKE ALL RECOMMENDED O E FOR FINANCE COMMITTEE TO

FULL BOARD. >> THAT'S WHAT YOU WANT, CORRECT? YES. THAT YOU THOSE THAT EVERYONE'S VOTING YES.

>> I OH OK. >> OK. IT'S VERY GOOD THANKS TO THE COMMITTEE TIMELY. THANK YOU. MOVING ON TO KOBE TO SPENDING

[COVID Spending & Savings]

AND SAVINGS. >> YES. SO PAGE ONE OF THE TWO PAGE DOCUMENT THE FIRST PAGE IS SAVINGS. THE SECOND PAGE IS SPENDING.

SO I WANT TO MAKE SURE I CAN CLARIFY THE TIMEFRAMES ON EACH OF THESE.

[02:00:01]

SO AS WE SPOKE ABOUT EARLIER THERE WERE SOME MAJOR CURTAILMENTS OF SPENDING AS SOON AS THE CLOSURE OCCURRED WE PUT IN PLACE A SPENDING FREEZE OF OUR ON OUR SCHOOLS SO WE HAD ANY EXPENDITURES HAD TO BE FOR CRITICAL ALLOWED OTHER ITEMS CUBAN RELATED ITEMS WERE ALLOWED BUT THERE WAS SIGNIFICANT SAVINGS. SOME OF THE MAJOR CATEGORIES OF THE SAVINGS IN YOU'LL SEE THIRD FROM THE TOP IS SUBSTITUTE CONTRACTED SERVICES WAS ONE POINT TWO MILLION DOLLARS. WE DID NOT USE SUBSTITUTES AND THE LAST QUARTER OF THIS YEAR SO THERE WAS SOME SIGNIFICANT SAVINGS THERE. I MENTIONED DEFERRING SOME MAINTENANCE ITEMS. SO JUST TWO LINES BELOW THAT ONE IS CLEANING FLOOR PAIR EACH YEAR WE BUDGET ONE HUNDRED THOUSAND DOLLARS FOR BRITAIN FOR WALK WAXING.

THOSE OCCUR OVER SPRING BREAK WHICH WE DID NOT HAVE THIS YEAR SO THERE WAS NO FLOOR WAXING PERFORMED OVER SPRING BREAK BUT YET IT WAS PERFORMED RIGHT. IT HAS BEEN HAS BEEN DONE OVER THE SUMMER. ANOTHER MAJOR CATEGORY YOU'RE GOING TO SEE SUPPLY IS WE HAD DRUG TESTING. WE HAD SOME TRANSPORTATION AND ANOTHER MAJOR ITEM WAS TECHNOLOGY. AND THIS IS ACTUALLY NOT A SOFTWARE CATEGORY WHERE THE CURSOR IS RIGHT NOW IS 5 4 4 5 TECHNOLOGY SUPPLIES. THAT IS ACTUALLY EQUIPMENT THAT WAS NOT PURCHASED LATE IN THE YEAR AND THEN ENERGY COSTS WAS A LARGE AMOUNT AS WELL AS EXPECTED. I BELIEVE WE PROJECTED IT AT LEAST A MILLION DOLLARS SO THAT WAS PRETTY CLOSE. REDUCED ENERGY COSTS IN THE MARCH, APRIL, MAY TIMEFRAME AND JUNE AS WELL WITH VERY FEW PEOPLE IN OUR BUILDINGS. WE HAD MORE SAVINGS THROUGHOUT AS WE ENTERED INTO THE SUMMER MONTHS. SO ALL IN ALL THE MAJOR NON SALARY SPENDING EQUALED ABOUT FIVE POINT THREE MILLION DOLLARS IN THE GENERAL FUND.

AND THEN WE'RE TRYING TO THINK OF SOME OTHER CATEGORY ALWAYS IN SPECIAL REVENUE FUNDS THAT WE INITIATED EACH YEAR SINCE. GENERALLY ENDS IN AT THE END OF MAY.

WE HAVE A LOT OF JUNE ACTIVITIES INSTRUCTIONAL ACTIVITIES.

YOU HAVE SUMMER SCHOOL AND SUMMER READING PROGRAM. YOU HAVE SUMMER OLYMPICS AND SO THERE ARE A NUMBER OF PROGRAMS THAT DIDN'T OCCUR IN JUNE OF THIS YEAR.

SO YOU'LL SEE THOSE HERE AND PRIMARILY THE SUMMER READING PROGRAM THAT'S MANDATED BY THE STATE. IN FACT THAT WAS OCCURRED VIRTUALLY IN JULY.

SO THOSE WERE SAVINGS THAT WE'LL CARRY OVER. WE WERE ALLOWED SEVERAL WAIVERS BY THE STATE AND MANY OF WHICH WERE IN THESE AREAS AND THE EIA FUNDS WHICH ALLOWED US TO CARRY THOSE FUNDS OVER TO NEXT THIS SCHOOL YEAR. SO WE IDENTIFIED ANOTHER ONE POINT THREE MILLION HERE AND WHICH THOSE PROGRAMS ARE BEING PAIRED THAT CARRYOVER PLANS ARE BEING MADE NOW TO EXHAUST THOSE FUNDS SINCE CARRYOVER WON'T BE ALLOWED BEYOND THE END OF THIS SCHOOL YEAR. SO SIX POINT FIVE SIX POINT SIX MILLION WERE IDENTIFIED IN

SAVINGS IN THE GENERAL FUND AND SPECIAL REVENUE CATEGORIES. >> I'LL STOP THERE IN CASE YOU

HAVE ANY QUESTIONS ON SAVINGS, WOULDN'T YOU? >> SO MY QUESTION IS IN REGARD TO REVENUE FUNDS THOSE ARE RESTRICTED DOLLARS. CORRECT.

YES, THEY ARE. OK. AND YOU SAID THAT YOU'RE TAKING

MEASURES TO TRY TO EXPAND THEM . >> YES.

TUTORING IS ACTUALLY FOR EXAMPLE, ISN'T AT RISK FUNDS. THEY MUST BE USED ON AT RISK STUDENTS. SO WE HAVE WE HAVE FROZEN THE CURRENT YEAR TUTORING DOLLARS CURRENTLY AND ARE HAVE RECENTLY DISCUSSED THIS PAST WEEK A PLAN OF A COMPREHENSIVE PLAN GOING

[02:05:05]

FORWARD. >> HOW WHAT WHAT ARE THE NEEDIEST AREAS TO EXHAUST THESE FUNDS IN THE CURRENT FISCAL YEAR? SO WE'RE GOING TO CONTINUE THOSE DISCUSSIONS IN THE NEXT FEW DAYS OR IN EARLY NEXT WEEK WITH DR. RODRIGUEZ AND DR.

STRATOS AND MR. BRADLEY. DR. BRADLEY AS WELL AND TO GET A PLAN FOR THE USE OF THOSE CARRYOVER FUNDS. OK, WHAT ABOUT THE SUMMER SCHOOL AND SUMMER READING? THAT'S IT. THAT'S PRETTY MUCH THE BULK OF IT.

>> YES. SO THE BULK OF THOSE FUNDS ARE IN AT RISK FUNDS WHICH ARE ALMOST ALL OF OUR STUDENTS ARE AT RISK AT THIS POINT BECAUSE OF THE CLOSURE WE HAVE.

BUT PRE-K IS A PARTICULAR AREA OF AT RISK AND THEN WE HAVE STUDENTS BASED ON TESTING LEVELS AND THE ASSESSMENTS THAT ARE BEING DONE AND SO WE CAN IDENTIFY EXTRA RESOURCES THAT ARE GOING TO BE NEEDED EXTRA AND THAT MAY BE EXTRA TIME FOR TEACHERS, MAYBE OTHER SUPPLIES THAT MAY BE NEEDED BUT A PLAN IS GOING TO BE PLACED IN PLACE FOR THE USE OF THOSE FUNDS

WITHIN THE COMING WEEKS. >> OK. AND IS THAT GOING TO COME FORWARD TO THE TO THE FULL BOARD? ARE WE GOING TO GET A REPORT ON HOW THAT'S BEING KIND OF SHIFTED AND USED? WE CAN CERTAINLY DO THAT.

WE DISCUSSED IT. WE HAVEN'T GOTTEN THAT FAR YET BUT WE CAN ALL CERTAINLY BRING IT UP TO DR. RODRIGUEZ. YEAH, I JUST KNOW I HAD A LOT OF QUESTIONS ABOUT SUMMER SCHOOL AND SUMMER READING AND I THINK IT WOULD BE BENEFICIAL FOR US AS A BOARD TO HEAR IT.

>> AND ALSO SO THAT WE CAN THEN TELL PEOPLE, YOU KNOW, WE DID EXPEND THOSE FUNDS AND YOU KNOW, HELP TARGET THOSE DOLLARS TO THE MOST NEEDY KIDS. SO I APPRECIATE THAT.

THANK YOU. WHAT IS THE COMMUNITY BASED INSTRUCTION PIECE PS THOSE ARE SPECIAL EDUCATION STUDENTS THAT ARE ABLE TO GO OUT AND WORK IN THE COMMUNITY SO IT IS TRANSPORTATION COSTS PRIMARILY THAT ARE AT MOST AT ALL OF OUR HIGH SCHOOLS.

>> THEY'RE ALLOCATED DOLLARS EACH YEAR. WE GENERALLY BUDGET ABOUT TWENTY THOUSAND SO THIS NUMBER CAME IN QUITE A BIT LOWER THAN I ANTICIPATE BUT I THINK THAT WAS ACTUALLY THE PRIOR YEAR SPENDING. SO WE DO HAVE STUDENTS WHO GO ON A REGULAR BASIS TO REHAB, THEY GO TO GOODWILL, THEY GO TO PUBLIC, THEY GO TO OUT IN THE COMMUNITY AND THEY WORK AND THAT'S PART OF THEIR COMMUNITY INSTRUCTION AND IT'S PART I

THINK IT'S PART OF THEIR IEP AS WELL. >> SO NO THANK YOU.

OKAY. ARE ANY OF THESE ARE ANY OF THESE SAVINGS A RESULT OF THE OUTCOME OF THE EFFICIENCY STUDY? WE REALIZE THEY KNOW THINGS YET

FROM THE EFFICIENCY STUDY. >> I'M SORRY I DIDN'T CATCH THAT LAST PART.

I'M SORRY THE EFFICIENCY STUDY. >> AND WE REALIZE THAT ANY SAVINGS YET FROM THE EFFICIENCY STUDY OF WHAT'S BEEN ENACTED SO FAR I KNOW SOME BOARD MEMBERS HAVE BEEN REQUESTING THAT THAT WE HAVE A REVIEW OF THE EFFICIENCY STUDY ON WHAT'S BEEN IMPLEMENTED, WHAT HASN'T BEEN IMPLEMENTED THUS FAR IS A PIECE OF THAT IS SAVINGS, YOU KNOW, BECAUSE YOU'RE YOU'RE LOOKING

AT PERSONNEL PRIMARILY IN IN MY IN MY RESEARCH. >> THIS INFORMATION IS STRICTLY DUE TO COVERED. IT'S NOT TO THE EFFICIENCY STUDY.

SO I WOULD HAVE TO CONSULT DR. RODRIGUEZ ABOUT WHAT EFFICIENCIES WOULD HAVE.

WHAT DECISIONS WERE MADE AND WHAT THE MONETARY EFFECT OF THAT WOULD WOULD HAVE BEEN.

SO THESE WOULD BE STRICTLY CODED RELATED. OK, VERY GOOD.

AND I GUESS THAT'LL BE A REPORT FOR SOMEWHERE DOWN THE ROAD MAYBE LATER ON AT THE END OF OUR AGENDA PERHAPS. WILLIAM SMITH WELL CAN YOU HEAR ME? OH YEAH. YEAH. OH YEAH.

YEAH. MY QUESTION WAS GOING TO BE ALONG THE LINE OF WHAT THE STATE OF COURSE IS OF SOME OF SOME OF COURSE THE WHAT RACHEL WAS ASKING.

I WAS WONDERING WELL HOW MUCH FUNDING THAT WE SAVE WITH THE FORWARD PROGRAM IN THE DISTRICT IN DID YOU SAVE ANYTHING? I'M SORRY. WHAT DID YOU SAY?

THE FOOD PROGRAM. >> YEAH. YEAH.

YES. YES, MA'AM. >> THE FOOD PROGRAM IS UNIQUE IN THAT THE THE DOLLARS THAT ARE SPENT ON THE PROGRAM ARE THEN REIMBURSED BY THE USDA.

[02:10:07]

SO OUR VENDOR IS PAID ON A PER MEAL BASIS. OUR CONTRACTOR SODEXO RIGHT ON CONTRACT IS BASED ON I DEPENDING ON THE TYPE OF PROGRAM WHETHER IT'S THE NATIONAL LUNCH PROGRAM WHICH IS A NORMAL PROGRAM DURING SCHOOL YEAR.

SO ABOUT THREE DOLLARS PER STUDENT AND THEN THE SUMMER FEEDING PROGRAM HAS A DIFFERENT RATE AND SO YOU'RE NOT GOING TO EXPERIENCE SAVINGS. IN FACT THERE MAY BE THERE WE ARE ABOUT BASICALLY BREAKING EVEN AS OF THE END OF JUNE AND THE FUTURES PROGRAM.

SO I LOOK BACK IN OUR FINANCIAL REPORT UNDER THE FOOD SERVICE COLUMN YOU'LL SEE THAT I THINK WE HAD ONE HUNDRED EIGHTEEN THOUSAND DOLLARS OF PROFIT AS OF JUNE 30 AND WE GENERALLY HAVE 2 3 400 THOUSAND DOLLARS OF PROFIT EACH YEAR WHICH WE THEN REINVEST BACK IN EQUIPMENT . SO WE ARE BASICALLY IN A BREAK EVEN STATUS.

>> WOULD IT BE FAIR TO SAY THAT WE DO WE DO MAKE MONEY OFF OF OFF OF IT BECAUSE IN THAT WE BUY EQUIPMENT AND THAT'S HOW WE BREAK EVEN BECAUSE IT SOUNDS LIKE YOU SAID THAT THE USDA THEY ARE REFUNDING WHAT WE SPEND. SO THERE FUNDING WHAT WE SPEND

THEN WE'RE NOT LOSING. >> THAT'S CORRECT. >> OK.

OK. SO THEREFORE WE SHOULD BE GAINING THAT IF WE DON'T BUY ANY EQUIPMENT WE DON'T BUY THE EQUIPMENT. WE WON'T BUY ANY EQUIPMENT.

THIS WE WON'T BE BUDGETING ANY EQUIPMENT REPLACEMENTS FOR THIS COMING SUMMER BECAUSE THE PROFITS WEREN'T THERE AT THE LEVEL THAT WE HAVE EXPERIENCED IN THE PAST.

BUT WE HAVE BEEN ABLE TO REPLENISH A LARGE AMOUNT EQUIPMENT PROBABLY ABOUT 250 TO 300 THOUSAND DOLLARS OF EQUIPMENT ON AN ANNUAL BASIS. AND SO WE ARE HAVE AN AGGRESSIVE REFRESH CYCLE WHERE WE SHOULD BE FINE TO BE ABLE TO GO WITHOUT THAT REFRESH ONE

SUMMER AND THEN GET BACK ON TRACK FOR THE FOLLOWING YEAR. >> THANK YOU.

>> IS THAT A WELL? YES, MA'AM, THEY DID THAT THAT WAS IT FOR RIGHT?

>> YES. YES. THANK YOU.

>> I HAVE NO FURTHER QUESTIONS. I DON'T SEE ANY HANDS UP. ON THAT TOPIC, WOULD YOU LIKE

ME TO EXPLAIN THE SPENDING? PAGE PLEASE? >> ROBIN I DON'T HAVE A PAPER

COPY OF THAT. >> HEY, I'M GOING BACK TO I'M GOING BACK TO IT.

>> THANK YOU. I MOVED A LITTLE TOO FAST. >> MEAN OK, MY PRINTER WASN'T COOPERATING THIS AFTERNOON WHEN I TRIED TO PRINT THIS OUT SO. SO THIS WAS QUITE A DIFFICULT.

THIS WAS QUITE A CHALLENGING ENDEAVOR TASK. SO WHAT WE DID HERE I THOUGHT IT WAS IMPORTANT TO INCORPORATE WHAT WE SPENT NOT ONLY IN MARCH JUNE BUT IT WAS IMPORTANT BECAUSE THERE'S A LOT OF SPENDING THAT'S OCCURRED THROUGHOUT THE SUMMER.

SO JULY AND AUGUST ON HERE AS WELL. SO OVERALL IN COVERED RELATED EXPENSES WE HAVE SPENT APPROXIMATELY NINE HUNDRED NINE THOUSAND DOLLARS ALMOST A MILLION DOLLARS IN SPENDING THAT'S DIRECTLY RELATED TO PAY A LITTLE BIT SINCE AT THIS I THOUGHT IT WAS BEST TO CATEGORIZE IT IN TO SIX CATEGORIES PPE PERSONAL PROTECTIVE EQUIPMENT SO THAT THOSE WOULD BE THINGS LIKE MASKS, GLOVES, GOWNS AND FACE SHIELDS, THINGS THAT PEOPLE WOULD WEAR AND IT WOULD PROTECT INDIVIDUAL PEOPLE.

SO WE STARTED OUT SLOW BUT WE DID RAMP UP VERY QUICKLY IN MAY JUNE BY AUGUST AND CONTINUE TO SPEND DAILY ON THIS EQUIPMENT. WE HAVE WE DO HAVE SOME OUTSTANDING ORDERS IN PLACE AND WE HAVE A QUITE A BIT OF DONATED ITEMS OR OR ITEMS PROVIDED BY THE STATE DEPARTMENT EDUCATION WHICH WE DID NOT HAVE TO PAY FOR. SO IN GENERAL EIGHTY FIVE THOUSAND NINE HUNDRED IS THE TOTAL BARE INFECTION CONTROL CATEGORY 2.

THIS IS DISINFECTANT WIPES DISINFECTANT SPRAY PAPER AND CLOTH TOWELS TO SPRAY ON OR TO WIPE THINGS DOWN INNOCENT HAND SANITIZER PLEXIGLASS DIVIDERS AND THERMOMETERS.

SO THESE ARE THINGS TO PREVENT INFECTION. SO THOSE ARE TOTALING

[02:15:03]

YOU WOULDN'T BELIEVE THE NUMBER OF THINGS THAT IT TAKES TO OPERATIONALIZE KOGUT ACTIVITIES FROM ACTIVITIES SUCH AS DEVICE RETURN, THEIR LAPTOPS BEING RETURNED, THE PACKETS BEING DELIVERED OR OR PROVIDED TO STUDENTS IN BINS WITH SECURE BAGS IN ZIPLOC BAGS AND THEN COLLECTED WITH PEOPLE WITH GLOVES AND PUT IN A SECURE BIN AND THEN LEFT FOR A PERIOD OF 48 OR 72 HOURS. SO YOU'VE GOT SIGNAGE POSTAGE TO MAIL THINGS OUT REPORT CARDS FOR EXAMPLE ZIPLOC BAGS, PLASTIC BINS, ENVELOPES, PENCIL BAGS, BOXES THAT ARE UNIQUE TO EACH CHILD SO THEY'RE NOT SHIPPING SUPPLIES COMES TO MARK SPACES FOR PEOPLE TO DO DRIVE UP, DROP OFF PICKED UP OF DEVICES OR GRADUATION MATERIALS TO PICK THOSE THINGS UP.

AND SO HAVING STUDENTS COME TO FINALIZE GRADUATION ARRANGEMENTS, TAPE AND OTHER CONSTRUCTION MATERIALS WHERE THEY'RE BUILDING PLEXI GLASS BARRIERS SO MAINTENANCE HAS BEEN BUILDING A NUMBER OF PLEXIGLAS BARRIERS FOR OUR FRONT DESK AREAS AND IN OUR SCHOOLS. SO THOSE ITEMS AMOUNTED TO APPROXIMATELY TWO HUNDRED TWENTY SEVEN THOUSAND TECHNOLOGY. SO INITIALLY WHEN WE CLOSED THERE WAS HEAVY CONNECTIVITY ONLINE. SO DIFFERENT NUMBER OF LICENSES THAT TO GET THE VIRTUAL PRIVATE NETWORK THAT WERE NEEDED AND SO THAT FOLKS COULD WORK FROM HOME. THERE WERE PEOPLE THAT NEEDED LAPTOPS WHO ONLY HAD A DESKTOP AT THE OFFICE FOR EXAMPLE. MOST OF MY FOLKS IN FINANCE HAD A DESKTOP COMPUTER BUT SINCE THEY'RE WORKING REMOTELY THEY NEEDED A LAPTOP THAT WE NEEDED EXTRA BANDWIDTH.

THERE WERE SOME INSTRUCTIONAL SOFTWARE CAMERAS WHERE THE MOST RECENT PURCHASE THAT WERE A VOLUME. WE'LL BE SEEING MORE OF THAT PURCHASES IN THE UPCOMING MONTHS. SO TEACHERS CAN FILM THEMSELVES AND DELIVER THAT MESSAGE TO STUDENTS EITHER VIDEO RECORDING OR LIVE TRIPODS, CAMERAS, VIRTUAL PROFESSIONAL DEVELOPMENT. SO EVERY ALL PD CAME TO A HALT AND SHIFTED OVER TO A VIRTUAL PLATFORM. VIDEO CONFERENCING EQUIPMENT, HEADSETS, MICROPHONES WERE A FEW OTHERS TO NAME AND MANAGE ABOUT ELEVEN THOUSAND. I REALLY DEBATED ON NUMBER FIVE WHETHER REFUND SHOULD BE ON HERE BUT I THINK IT IS IMPORTANT FOR YOU TO SEE IT.

PERHAPS IT SHOULD NOT BE NETTED AGAINST THE OTHER ITEMS BUT THE TOTALS ABOUT FORTY FOUR THOUSAND DOLLARS. THERE WAS AN ENORMOUS AMOUNT OF REFUND ACTIVITY WHEN WE CLOSED SCHOOLS. STUDENTS HAD PLANNED GRADUATION TRIPS, FIELD TRIPS AND THINGS WERE THE END OF THE SCHOOL YEAR AND WE NOT ONLY GOT REFUNDS FROM VENDORS.

SO THOSE IN IN JUNE, FOR EXAMPLE THAT ARE IN THE BLACK COLOR FORTY ONE THOUSAND ARE ACTUALLY PAYMENTS OUTGOING PAYMENTS TO PARENTS. SO I PAID FOR EXAMPLE, 10 DOLLARS FOR MY STUDENT TO GO TO THE MARITIME MUSEUM BUT WE DIDN'T GO.

SO THE DISTRICT NOW HAS TO PAY ME BACK MY TEN DOLLARS SO WE HAD MASSIVE AMOUNTS OF PAINT PAYMENTS TO PARENTS AND THEN THE IN RED AND PARENTHESES ARE VENDOR PAYMENTS COMING BACK TO THE DISTRICT SAFE FOR EXAMPLE WE DIDN'T WE WERE GOING USE A CHARTER BUS BUT IT DID NOT THAT DID NOT OCCUR SO THAT THOSE FUNDS WERE REFUNDED BACK FROM THE VENDOR.

SO THAT'S THE DIFFERENCE BETWEEN THE POSITIVE AND THE NEGATIVES THERE.

SO MASSIVE AMOUNTS OF REFUNDS RIBAUT THE LAST SEVERAL MONTHS AND THEN PERSONNEL THOSE WERE THE BUS DRIVERS ARE ON LIKE OUR TEACHERS ARE ON A CONTRACT DAYS THEIR DAYS AND THEY HAVE THEY WORK ONE HUNDRED EIGHTY FIVE DAYS I BELIEVE I HAVE SOME TRAINING DAYS IN THEIR AND THESE EXPENDITURES ARE DUE TO THE USE OF BUS DRIVERS DURING OUTSIDE OF THEIR CONTRACT DAYS.

SO WE HAD TO PAY THEM THEIR HOURLY RATES BASED ON THE TIMES THAT THEY SPENT PROVIDING MEALS TO AT BUS STOPS AND MEAL DISTRIBUTION SITES. SO A COUPLE OF I MENTION THESE DO ALSO INCLUDE THE SPENDING THAT WE THE DISTRICT IS MAKING ALL PURCHASES OF THE PRIVATE SCHOOLS. SO ACTUALLY IT MAKES MORE SENSE TO TALK ABOUT NOTE NUMBER TWO FIRST. THESE FUNDS INCLUDE ALL FUNDING SOURCES OF THE DISTRICT AND

[02:20:01]

THERE IS A PROVISION THAT REQUIRES US TO ALLOW PRIVATE SCHOOLS AND CHARTER SCHOOLS TO APPLY FOR FUN FUNDING THROUGH THE CARES ACT 8 PRIVATE SCHOOLS PARTICIPATED ELECTED TO PARTICIPATE AND WE MUST MAKE THEIR PURCHASES FOR THEM SO THEY SUBMIT INVOICES AND WE MAKE THEIR PURCHASES THE DOCK AND THE ITEMS COME TO US AND THEN WE DELIVER THEM TO PRIVATE SCHOOLS. SO THOSE INCLUDE. THIS INCLUDES SPENDING FOR PRIVATE SCHOOLS AS WELL. THAT INCLUDES MY PRESENTATION. I'LL BE HAPPY TO TAKE ANY QUESTIONS YOU VANYA DOES ANYBODY HAVE ANY QUESTIONS? I HAVE ONE QUESTION 2 UNDER COLUMN 6 WHERE IT SAYS SO FOR THE MONTHLY AMOUNTS IT SAYS ZERO.

BUT THEN I'M GOING TO SUBTOTAL. THERE IS AN AMOUNT. SO CAN YOU JUST EXPLAIN? IS THAT BECAUSE IT HAD TO BE REPORTED IN AND DIDN'T HAVE MONTHLY FIGURES OR WHY WE IT WAS A RANGE OF TIME THAT WE PULLED THE REPORTS FOR BUT IT HAD TO HAVE BEEN IN JUNE BECAUSE THE CONTRACT DAYS FOR OUR BUS DRIVERS GO THROUGH THE END OF THE SCHOOL YEAR WHICH WAS THIRTY FIRST. SO IT HAD TO HAVE BEEN IN JUNE FOR THE FBI TWENTY TWENTY AND THEN I IMAGINE IT WAS BOTH IN BOTH MONTH JULY AND AUGUST BUT I DIDN'T PARE THAT DOWN TO THE EXACT MONTH. I DIDN'T SEE THAT AS WELL. I SPENT MORE TIME DESCRIBING EXAMPLES OF THE ITEMS ON THE LINE ITEMS THAT I DID FOCUSING ON THAT BUT I'LL BE HAPPY TO UPDATE THAT GET YOU AS SOME LET YOU SEE WHERE EXACTLY THOSE WERE THE MAIN THE MAIN REASON THAT I EVEN HOMED IN ON IT WAS BECAUSE IT LOOKED LIKE FOR THE FOUR MONTHS THAT WERE REPORTED IN 2020 IT WAS ONLY FORTY THOUSAND OR SO FOR THE TWO MONTHS AND TWENTY IN THIS OTHER

SIDE JULY AND AUGUST. >> IT'S ONE HUNDRED AND SIXTY THREE.

SO I WAS WONDERING WHAT THE DISCREPANCY AND I ASSUME IT'S BECAUSE SUMMER DELIVERED MAIL DELIVERIES WERE RAMPED UP YET. YES, BUT BUS DRIVERS ARE UNDER CONTRACT UNTIL MAY 30 FIRST SO ANY PAYMENT THROUGH THAT THROUGH MAY 30 FIRST THEY WOULD NOT BE PAID ON A TIME SHEET.

EXTRA FUNDS AND THESE ARE EXTRA FUNDS ABOVE AND BEYOND THEIR CONTRACT DATE.

SO ONLY THE MONTH OF JUNE WOULD THEY HAVE HAD THOSE TIMESHEET PAY OFF.

THANK YOU. >> THANK YOU. THE BIGGEST SURPRISE FOR ME IS

THE BIGGEST NUMBER IS OPERATIONAL SUPPLIES. >> I WOULD HAVE GUESSED TECHNOLOGY IF MY LIFE DEPENDED ON IT. BUT OPERATIONAL SUPPLIES, PLASTIC BAGGIES ETC. THAT'S THAT'S NOT SURPRISING. LET'S SEE HERE.

[8% Conversation]

I'M GOING TO HAND THE MICROPHONE OVER TO YOU. YOU INITIATED THIS DISCUSSION COUPLE MEETING BACK ACTUALLY. AND I'M JUST WONDERING IF YOU HAVE A INPUT AT THIS TIME THE

ATTACHMENT AND THE BOARD DOCS IS THE 8 PERCENT DEBT CAPACITY. >> ACTIONS AND YOU CAN SEE THAT WE'RE STARTING TO LOOK PRETTY GOOD IN THAT NOW THAT WE'RE PAYING OFF SOME OF THE 8 PERCENT PROJECTS BIG PERCENT PROJECTS NOT THE NORMAL SUMMER PROJECTS BUT THE THE BIG

PROJECTS LIKE RAIL BRANCH AND MAY RIVER AND SO ON. >> SO WE'RE GETTING UP TO WHERE WE WERE. I THINK WE OUGHT TO BE I I REALLY I REALLY THINK THAT WE SHOULD HAVE THE CAPACITY AT TO IMMEDIATELY HAVE BONDS ISSUED FOR EMERGENCY REQUIREMENTS AFTER A HURRICANE AND WE'RE GETTING THERE. YOU KNOW WE HAVE SEVEN HUNDRED AND FIFTY THOUSAND MILLION DOLLARS OF THREE QUARTERS OF A BILLION DOLLARS WORTH OF PHYSICAL ASSETS. AND SO IF WE HAD A HURRICANE, HOW MUCH OF THAT PHYSICAL ASSETS WOULD BE DEMOLISHED? NOT ALL SEVEN HUNDRED AND FIFTY MILLION BUT WE WOULD HAVE TO RAMP VERY QUICKLY TO PAY FOR EMERGENCY REPAIRS OR FINDING ALTERNATIVE SPACES FOR OUR

[02:25:01]

WHAT DO YOU THINK THAT WE NEED TO HAVE AS A FLAW IN OUR DEBT? A PERCENT DEBT CAPACITY AND I KNOW IT'S A IT'S A GUESS BUT IT THERE'S INSURANCE COMPANIES THAT DO THAT KIND OF THING AS WELL. AND WE DO HAVE INSURANCE AND WE HAVE INSURANCE THROUGH THE STATE. BUT EVEN THAT INSURANCE PAY OFFS WILL TAKE MORE TIME THAN IT WOULD TAKE US TO FLOAT AN EMERGENCY BOND ISSUE WITH A PERCENT MONEY.

SO THAT HAS TO BE PART OF THE EQUATION IS NUMBER ONE. WHAT'S THE WORST CASE SCENARIO REASONABLE SCENARIO OF AQUATIC OR A THREE HURRICANE HITTING? WHAT KIND OF DAMAGE CAN WE EXPECT THAT'S X AND THEN WHAT ARE WE GOING TO NEED IN THE FIRST 30 DAYS WHICH WE COULD TAKE FROM OUR OPERATIONAL FUND BALANCE WHICH IS WHY AND THEN WHAT ARE WE GOING TO NEED BETWEEN THE FIRST 30 DAYS AND WHEN WE CAN EXPECT TO GET INSURANCE MONEY? AND THAT WOULD BE Z AND THEN THAT SHOULD BE OUR FLOOR OF WHAT WE HAVE IN A PERCENT DEBT CAPACITY AND WE SHOULD ATTEMPT TO MAINTAIN THAT FLOOR AND NOT BE TEMPTED TO BYPASS THE REFERENDUM PROCESS AND USE 8 PERCENT MONEY FOR MAJOR CONSTRUCTION PROJECT PROJECTS BECAUSE 8 PERCENT MONEY NOT ONLY IS OUR SUMMER KIND OF PROJECTS ARE MAINTENANCE ARE BIG MAINTENANCE PROJECTS BUT IT'S ALSO IS OUR EMERGENCY FUND TO PUT THE DISTRICT BACK INTO OPERATION AS QUICKLY AS POSSIBLE AND GET KIDS BACK INTO THE CLASSROOM.

THAT IS A LITTLE WORK THAT NEEDS TO BE DONE TO FIND WHAT X ,Y AND Z IS AND THAT THAT CAN'T BE DONE BY THE BOARD. IT NEEDS TO BE DONE BY THE STAFF.

GIVE US AN ESTIMATE OF WHAT X, Y AND Z ARE. WHAT IS IT THAT MAKES SENSE? I'D LIKE TO ADD THAT SOME OF THIS PIECE IS THAT THE OPERATION A PIECE DID LIKE EMERGENCY PLAN DO WE ALREADY HAVE IN PLACE AND I THINK WE WOULD PROBABLY NEED TO START

WITH THAT EMERGENCY PLAN AND THEN TAKE A LOOK AT FUNDING. >> YOU KNOW, AS A BYPRODUCT OF THAT I GUESS YOU KNOW, IN MY MIND I'D LIKE TO SEE THIS IS JUST ME TALKING ONE.

>> ONE BOARD MEMBER I'D LIKE TO SEE A PRESENTATION AT THE BOARD LEVEL FOR WHAT OUR EMERGENCY PLAN LOOKS LIKE AS WE HEAD INTO YOU KNOW, NOT WHERE HOPEFULLY NOT THE EYE OF ANY STORM BUT HURRICANE SEASON CERTAINLY AND THEN COME BACK TO THE FINANCE COMMITTEE AND TAKE A LOOK AT THE SPECIFICS OF OUR 8 PERCENT FUNDING AND WHAT THAT FLOOR MIGHT LOOK LIKE AND EVERYTHING THAT YOU JUST MENTIONED. BUT BEST TO BE PROACTIVE WHERE WE'RE PROBABLY A LITTLE LATE HERE BUT KNOCK WOOD THERE. YOU WE HAVE NO DISASTERS AMONG US CURRENTLY OTHER THINK OF IT.

SO I THINK I'M GOING TO GO AHEAD AND SUGGEST TO THE PUTTING A SUGGESTION TO THE OFFICERS FOR AN UPDATE ON WHAT OUR AT A BOARD MEETING FOR A AGENDA, WHAT OUR EMERGENCY PLAN

LOOKS LIKE AT THE OPERATIONS LEVEL. >> OK.

>> I'M LOOKING FOR HANDS HERE ANY MORE. >> I THINK I SHOULD EXCELLENT SUGGESTION. WE'LL START WITH THAT AND THEN WE CAN RUN FOR MAYOR AT OUR COMMITTEE LEVEL. I THINK THAT'S EXCELLENT. WELL, YOUR HEAD IS UP.

DID YOU WHEN ASKED A QUESTION OR ADS? NO, I WAS GONNA YES.

>> I THINK THAT WILL BE AN EXCELLENT SUBMITTED TO THE OFFICES SO THAT I'M GOING TO GET THAT BID BEING THAT WE ARE COMING IN TO THE SEASON SO THAT IT WOULD DEFINITELY BE A GOOD

THING FOR THE BOARD. >> YEAH. THANK YOU.

[02:30:02]

OFFICER AMONG US. THANK YOU. >> OK, I THINK THAT IS OUR LAST AGENDA TOPIC FOR THIS EVENING WHERE IT WAS A LONG MEETING TONIGHT TWO AND A HALF HOURS.

>> SORRY FOLKS TIME. WE APPRECIATE ALL OF YOUR REPORTS THIS EVENING.

[Future Topics]

COME FORWARD. ROBIN, ARE YOU READY, ROBIN? >> YES, OK.

AS WE BRING THESE ITEMS FORWARD, WE'RE BASICALLY WRITING I NEXT AGENDA WE'LL WE'LL GO SLOW AND DELIBERATE. LET ME START WITH AND RATE YOUR FIRST FUTURE AGENDA TOPICS. NOW I JUST WANT TO GIVE THE LONG PICTURE WITH THAT ONE MEETING IN OCTOBER AND WE'VE GOT ONE MEETING IN NOVEMBER AND I MIGHT SUGGEST KEEPING DECEMBER OPEN TO BUTTON UP ANY LOOSE ENDS THAT THIS COMMITTEE AS IT CURRENTLY STANDS AND IT'S FORMULATED HAS BECAUSE COME JANUARY THE COMMITTEES WILL BE RECONSTITUTED.

SO I'D LIKE TO KEEP DECEMBER OPEN AS JUST A SIP INGESTION. >> BUT WE I THINK WE'VE GOT TWO MEETINGS LEFT UNLESS THERE'S A DEMAND FOR FURTHER MEETINGS WITH THE FINANCE COMMITTEE.

SO I'M LOOKING TO YOU TO FIRST FOR ANYTHING YOU WANT TO PUT ON OCTOBER AND OR NOVEMBER AGENDAS

ARE PRESSING LUCKY NOTHING. >> OK. ALL RIGHT.

IT'S A. LET'S TAKE THE 8 PERCENT MATTER AS A FOLLOW UP TO ANY POTENTIAL BOARD REVIEW OF AN EMERGENCY PLAN. ALL RIGHT.

SO ROBIN, LET'S LET'S PUT THAT IN. LET'S TENTATIVELY SCHEDULE BACK

FOR NOVEMBER. >> GOT IT. OK, I'D LIKE IT.

>> OUR NEXT MEETING TO HAVE THE MINORITY AND WOMEN'S REPORT. OPERATIONAL EXPECTATION REVIEW

. YOU KNOW, I DON'T KNOW. >> WE MIGHT WANT TO CHEAT AND TWEAK THE PERCENTAGE FROM 20 TO SOMETHING ELSE YOU WENT THERE FOR.

>> I TOLD HER I WOULD LIKE TO SEE THAT IN OCTOBER. >> THAT TENDS TO BE A VERY LENGTHY DISCUSSION WITH A LOT OF VALID POINTS COMING FROM BOTH SIDES.

AGAIN, IT'S NOT OUR JOB TO GENERATE HOW TO HIT THOSE GOALS.

IT'S JUST WHAT WE WANT TO SET THAT GOAL TO DIG. I JUST THOUGHT OF A TOPIC THAT PERHAPS WE COULD DISCUSS IN NOVEMBER. YES, I WOULD LIKE TO KNOW WHAT WE SPEND ON TEXTBOOKS AND THEN THERE'S A THERE IS A MAJOR EXPENSE.

>> I WOULD LIKE TO KNOW HOW MUCH WE SPEND AND HOW WE CONTROL PURCHASE.

>> BUT THE PROCESS OF CONTRACTING NOT NOT HOW YOU SELECT THEM THAT GETS ACADEMICS. YEAH. I WOULD LIKE TO KNOW HOW MUCH WE SPEND AND HOW WE SELECT VENDORS WITH OUR PROCUREMENT CODE FOR TEXTBOOKS.

>> THIS FOR OCTOBER YOU SAID. RIGHT. AND IT SHOULDN'T BE A MAJOR REPORT. IT SHOULDN'T TAKE A LOT OF TIME.

IT'S TO GIVE US ORDERS MAGNITUDE. OK.

>> SO THAT'S NOVEMBER UNTIL NOVEMBER NOVEMBER DICK'S. >> SO WE HAVE ONE FROM OCTOBER

THAT'S GOING TO BE A BIG ONE FOR NOVEMBER, OK. >> WILLIAM, CAN WE COUNT ON YOU TO BRING FORWARD TO THE OFFICERS AT YOUR NEXT AGENDA SETTING TO ADD OR AN INTRODUCTION TO THE BOARD AS WE HEAD INTO HURRICANE SEASON OF WHAT OUR DISTRICT EMERGENCY PLAN IS OR IF YOU ALSO OF YOU WOULD BRING IT TO THE BOARD IN YOUR REPORT, THEN I WILL MAKE SURE I MAKE MOTIONS TO PUT IT TO HAVE TO HALF OF THE DISCUSSION IF I CAN IF I CAN GET A SECOND IN THE OFFICERS MEETING AT OUR NEXT AGENDA SETTING.

>> SO IF YOU IF YOU COULD BRING THAT FORWARD IN YOUR REPORT AND POSSIBLY CINCINNATI'S OFFICES, THEN I WILL PUSH TO SEE IF I CAN GET IT A SECOND FOR IT TO BE DISCUSSED IN OFFICES MEETING

[02:35:05]

SO THAT WE CAN PUT IT ON THE AGENDA. >> OKAY.

INGESTION I WOULD LIKE TO SEE SINCE WE ONLY HAVE ONE ITEM NUMBER AND IT'S IT'S A IT'S A LOADED ITEM IN MINORITY WOMEN'S REPORT YOU KNOW AND I DON'T KNOW IF THIS IS ON OUR DRAFT

AGENDA. >> PERHAPS ROBIN, YOU CAN CONFIRM THIS.

I'D REALLY LIKE TO SEE AND WE CAN DO IT AT THE FINANCE COMMITTEE LEVEL OF BREAKDOWN OF THE EFFICIENCY STUDY AND I DON'T KNOW I DON'T KNOW IF THIS IS OPERATION OR FINANCE BUT I'D

LIKE TO SEE IT. >> WHAT CHANGES HAVE BEEN MADE? VAULTED IN ANY SAVINGS, ANY ANY ADDITIONAL COST THUS FAR? PER THE EFFICIENCY STUDY. I'M NOT LOOKING AT IT FROM AN OPERATIONS STANDPOINT AS TO WHICH PERSONNEL AND WHERE BUT JUST ANY POTENTIAL SAVINGS OR WHAT'S BEEN IMPLEMENTED THAT IS ON A BOARD AGENDA OF FUTURE BOARD AGENDA.

>> SO IT MIGHT COME UP IN OCTOBER. SO IF IT'S IF IT'S IF I WASN'T UNDER NO IT'S NOT ON THE 15TH BUT IF IT WAS JOHN DOWN LING'S REQUEST ABOUT THE CHANGES IN THE EFFICIENCY REPORT THAT WOULD BE COMING UP ON THE FUTURE AGENDA, I'LL GIVE IT JUST IN GENERAL IN THE FUTURE SOME I THINK WILL BE IN OCTOBER.

>> WE DIDN'T PUT A SPECIFIC DATE DOWN YET. NO THANK YOU THEN.

>> THE ONLY AND THE ONLY OCTOBER ITEM WE HAVE IS THE MINORITY AND WOMEN REPORT

WILLIAM SMITH AWFUL. >> FIRST OF ALL, WHAT LET'S JUST TALK ABOUT THE POINT THAT YOU TALKED ABOUT WAS TALKING ABOUT ALONG WITH ROBERT IT'S NOT ON THE IT WAS ON THE FUTURE SUB ARM BUT WE HAVE NOT GOTTEN TO IT AND WE'VE KIND BEEN PUSHING IT DOWN THE ROAD AT THE REQUEST OF THE SUPERINTENDENT. SO I WOULD I WOULD SAY THAT IT WOULDN'T HURT FOR YOU TO PUT IT ON YOUR AGENDA. YOU CAN EVEN GET STARTED. AND IF YOU TAKE BEFORE BEFORE THE BOARD DO THEN MAYBE THAT THAT THAT COULD EVEN HELP THEM BRING SOMETHING TO THE FULL BOARD. IF YOU JUST GOT STARTED ON A I WAS WITH THAT CAN HURT AND IF IT COMES TO THE FULL BOARD THEN WE CAN GO AHEAD AND WE CAN WE CAN GO AHEAD AND THEN YOU CAN POSSIBLY GO AHEAD AND DISPOSE OF IT IF THAT'S OUR VIEW I THINK THAT THEY'LL BE

APPROPRIATE AT THAT TIME. >> AND SECONDLY JAN DID SEND AN EMAIL BECAUSE KATHY SENT IT TO HIM REQUEST AND JOHN SAID HE WOULD LIKE TO SEE IT AT THE SESSION SO HE RESPONDED BACK TO KATHY'S EMAIL AND SAID BECAUSE IT WOULD BE A LITTLE AND DISCUSSED AND HE'S HE WOULD RECOMMEND IT GO TO THE WORK SESSION. SO THAT WAS SENT AN EMAIL.

EXCELLENT. THAT'S ALL I NEED TO KNOW. ALL RIGHT, ROBIN, YOU'VE GOT ONE TOPIC TO READ TO FOR NOVEMBER. I'M NOT FOR THIS.

>> I WILL FINISH. >> GOT IT. WELL, YOU MIGHT NOT GET IT.

ALSO IF THE FINANCE COMMITTEE WHAT WOULD POSSIBLY WE HAVE A LOT OF PROGRAMS THE DISTRICT IS PAYING FOR IT LIKE LIKE THE AS IN THE PROGRAM THAT K12 I MENUS I THAT I MEAN NOT PEOPLE

PRONOUNCING THAT RIGHT. >> THERE ARE A LOT OF PROGRAMS THAT IS USING AND I WOULD LIKE TO KNOW HOW MUCH HOW MUCH PROGRAMS DO WE HAVE AND HOW MUCH DO ALL THESE PROGRAMS COST ALL THE US COSTING THE DISTRICT YEARLY BECAUSE I KNOW I KNOW ONE OF THEM I THE ONE THAT GREAT CHOICE FOR THAT RIGHT CHOICES USE. I THINK THAT THAT ROOM THAT THOSE THAT LICENSE IS UP THIS YEAR AND WE WILL HAVE TO HAVE THE REPURCHASE IT WE'RE GOING TO USE THAT SOFTWARE AGAIN. SO I WOULD JUST LIKE TO KNOW HOW MUCH HOW MUCH TOTAL HOW MANY SOFTWARE PROGRAMS THAT WE DO THIS BECAUSE ACTUALLY AT THIS POINT TIME AND HOW MUCH

ARE WE PAYING FOR ALL OF THE. ALL OF THEM COMBINED TOGETHER? >> I THINK THAT'S A VALID POINT BECAUSE IF BECAUSE IF EVERY. WELL MAYBE THAT'S NOT THAT'S ALL I WANT TO ALLEY ROUND HERE.

>> I SAID WELL BEFORE I GO AND PUT IT ON AND ASSIGN IT TO AN AGENDA I'M ARE YOU LOOKING AT

ACADEMIC PROGRAM? >> YES, MA'AM. >> OK.

AND YOU'RE JUST LOOKING AT COST. CORRECT.

THAT'S. YES. >> I'M JUST LOOKING AT COLLEGES LOOKING AT COST SOFTWARE, ACADEMIC PROGRAMS. OK.

SO I KNOW YOU'VE PRODUCED THOSE LISTS IN THE PAST. >> YEAH.

I KNOW THERE IS A ON THE WORK PLAN IS A G REPORT OUT IN JANUARY THAT WE HAVE PROVIDED SOME THINGS THAT ARE THAT WAS A GOAL OF THAT TO PROVIDED THAT TIMEFRAME.

I HAVE TO SAY I DO HAVE SOME CONCERNS ABOUT THE THE WORKLOAD OVER THE NEXT COUPLE OF MONTHS

[02:40:07]

VOLUME OF WORK AHEAD OF US. >> MR. SO REALISTICALLY IF YOU WERE TO PICK A POINT ON THE LINE RIBAUT LIST AND YOU HAVE PRODUCED IN THE PAST IT WAS EXCELLENT.

>> IT WAS A VERY COMPREHEND LIST. HOPEFULLY YOU'D BE ABLE TO JUST PULL THE NUMBERS THROUGH SOFTWARE. BUT WHAT WHEN WOULD YOU COME TO COMFORTABLY BE ABLE TO PUT THAT ON AN AGENDA? AND I'M NEVER GOING TO ASK FOR YOUR ADVANCEMENT HERE IN RESPECT NOW. WELL, I I WOULD HOPE FOR IT TO STAY WITH THE WORK PLAN AND PROVIDE IT ON THE MANDATED REPORTING FOR TECHNOLOGY.

BUT IF I CAN. IT IS NOT A BUTTON WE PUSH TO MAKE.

IT IS A REPORT THAT WE GENERATE. AND I CAN CERTAINLY ASK STAFF TO GO AHEAD, WORK ON IT AND I CAN JUST WRITE NOVEMBER, OCTOBER OR NOVEMBER AND I'M NOT

GOING TO DIRECT YOU TO DO ANYTHING HERE. >> WE WILL STICK WITH THE WORK PLAN. AND I GUESS WE'RE USING AN OLD WORK PLAN BECAUSE WE HAVE AN APPROVED ONE IN A WHILE. I ASSUME WE'RE WORKING ON THAT SCHEDULE CORRECT? CORRECT. I GUESS. IF I THINK I CAN GET IT FASTER I WILL BRING THAT EMAIL TO COMMITTEE AND LET YOU KNOW THAT I'M ABLE TO TO GENERATE THAT

THAT MIGHT BE HELPFUL IN THE SHORT TERM IS JUST PRODUCE. >> THE LAST ONE REPRODUCED THAT ONE JUST AS AN EXAMPLE I COMPARE IT TO SO THAT WHEN WE DO GET IT DOWN THE ROAD AND IT DOES BECOME AN AGENDA ITEM IT'D BE NICE TO COMPARE PERHAPS I WOULD PERHAPS STRIKE THROUGH ANY ITEMS THAT WERE NO LONGER USING OR ADDITIONS TO THE LIST .

WE COULD TAKE THAT APPROACH. THANK YOU. ALL RIGHT.

[Determine the Meeting Date]

>> NO. WELL, THAT DATA IF THERE'S NOTHING ELSE THIS EVENING.

>> THIS MEETING IS ADJOURNED.

* This transcript was compiled from uncorrected Closed Captioning.