Aug 18, 2020 Board of Education

[5:00 p.m. Call to Order]

[00:00:04]

. ON AUGUST 18 20 20 TO ORDER THE MEETING IS BEING CONDUCTED VIA REMOTE VIDEO CONFERENCING AND BEING LIVE STREAMED ONTO THE COUNTY CHANNEL.

IN THE EVENT THAT THE BOARD HAS NOT FINISHED ADDRESSING ALL THE ITEMS LISTED ON TONIGHT'S AGENDA, THE BOARD WILL ADJOURN AT 9 15 AND RECONVENE TOMORROW EVENING AUGUST 19TH AT 6 P.M.

REQUESTS FOR THE FIRST PUBLIC COMMENTS PARTICIPATION WILL BE ACCEPTED BETWEEN 5:00 AND 6:00 L WITH YOUR NAME, PHONE NUMBER AND TOPIC TO ROBIN CUSHING BERRY AT BEAUFORT DOT K12 DOT S.C. DOT US YOU'LL RECEIVE A PHONE CALL DURING THE FIRST PUBLIC COMMENTS SECTION WHERE YOU WILL BE ABLE TO SPEAK AND ADDRESS THE BOARD FOR A MAXIMUM OF THREE MINUTES ON ISSUES WITHIN THE BOARD'S DOMAIN. THE FORUM WILL BE LIMITED TO 30 MINUTES REQUESTS FOR THE SECOND PUBLIC COMMENT PARTICIPATION WILL BE ACCEPTED TONIGHT BETWEEN 7 AND 8 P.M. IN THE SAME MANNER. THE SECOND PUBLIC COMMENTS WILL TAKE PLACE PRIOR TO GERMANY NO LATER THAN 9 P.M.. THE SECOND FORUM. SECOND PUBLIC COMMENT FORUM IS LIMITED TO 15 MINUTES. WE NOW HAVE THE NEED TO GO INTO EXECUTIVE SESSION FOR THE

[Executive Session]

OK. >> MISS GEORGIA. MADAM CHAIR, WERE THERE ANY

DOCUMENTS FOR EXECUTIVE SESSION THIS EVENING? >> NOT THAT I'M AWARE OF.

NO, MA'AM. WE'RE NOT IN THE NAME OF THE HOME SCHOOL REPORT.

POINT OF ORDER, MADAM CHAIR. YES. THE MOTION HAS TO CONTINUE AND THE REASONS TO GO INTO EXECUTIVE SESSION. I REALIZE THAT YOU SAID THEM ALREADY BUT THEY HAVE TO BE CONTAINED IN THE MOTION. I'LL LET TRICIA READ IT AGAIN.

>> OK. AND THANK YOU FOR PUTTING IT HERE.

I I KNOW A LOT OF FEEDBACK HERE. >> OK.

I MOVED TO ENTER AND EXECUTIVE SESSION FOR THE PURPOSE OF STATE OF LEGAL ADVICE RELATING A PENDING CLAIM PURSUANT TO SC CODE INTERSECTION 30 DASH FOUR DASH SEVENTY A TWO PERSONNEL MATTER DISCUSSION OF EMPLOYMENT FOR SERVANT TO SC CODE SECTION THIRTY DASH OR DASH SEVENTY A

ONE AND HOME SCHOOL REPORT. >> THANK YOU. ALL RIGHT.

THERE BEING NO FURTHER DISCUSSION. VOTING IS NOW OPEN.

>> YES. YES. YES.

>> THE MOTION CARRIES UNANIMOUSLY SO WE WILL NOW ENTER INTO EXECUTIVE SESSION

AND ROBIN AND MOLLY. >> COULD YOU PLEASE TELL US WHEN YOU'RE READY FOR

[6:00 Public Session]

IN THE EVENT THE BOARD IS NOT FINISHED ADDRESSING ALL ITEMS LISTED ON TONIGHT'S AGENDA.

THE BOARD WILL ADJOURN AT NINE FIFTEEN P.M. AND THEN RECONVENE TOMORROW EVENING.

THAT IS AUGUST 19TH AT THE REQUEST FOR THE FIRST PUBLIC COMMENT PARTICIPATE WAS ACCEPTED BETWEEN 5:00 AND 6:00 P.M. BY SENDING EMAIL WITH YOUR NAME, PHONE NUMBER AND TOPIC TO ROBIN CUSHING AT BEAUFORT DOT K12 S.C. DOT US. YOU WILL THAT YOU WILL RECEIVE A PHONE CALL DURING THE PUBLIC COMMENTS SECTION OR YOU'LL BE ABLE TO SPEAK AND ADDRESS THE BOARD FOR A MAXIMUM OF THREE MINUTES ON ISSUES WITHIN THE BOARD'S DOMAIN.

THE FORUM WILL BE LIMITED TO 30 MINUTES. THE SECOND PUBLIC COMMENT REQUEST TIME PERIOD TO SUBMIT YOUR COMMENTS OR TO SUBMIT YOUR REQUEST IS BETWEEN 7 AND 8 P.M.

IN THE SAME MANNER AS ABOVE AND THE SECOND PUBLIC COMMENTS WILL TAKE PLACE PRIOR TO ADJOURNMENT

[00:05:04]

[Action as Necessary or Appropriate Regarding Matters Discussed in Executive Session]

IN EXECUTIVE SESSION? >> YES, MADAM CHAIR. MR. SMITH, WOULD YOU LIKE TO MAKE THE MOTION THOUGH? I'M SURE I SURE CAN TAKE MADAM CHAIR, I MOVE WE SAID WE APPROVED THE SUPERINTENDENT'S RECOMMENDATION FOR THE MONTHLY ADULT EDUCATION SLASH HOME

SCHOOL REPORT WILL AUGUST 20. >> TWENTY SECOND AND DISCUSSIONS.

>> ALL RIGHT. >> VOTING IS NOW OPEN. >> YES.

YES. MOTION CARRIES 11 0. >> DO WE HAVE ANY FURTHER ACTION IS NECESSARY OR APPROPRIATE REGARDING MATTERS DISCUSSED IN EXECUTIVE SESSION?

>> NO, MA'AM. MR. SMITH? NO, MA'AM, I'M NOT.

THIS TIME WE DON'T. >> THANK YOU. ALL RIGHT.

WE WILL NOW STAND FOR THE PLEDGE OF ALLEGIANCE. EXCUSE ME.

[Approval of Agenda]

SMITH. >> I SECOND WITH THE AGENDA KATHY ROBOT IN SECONDS.

THAT MOTION THIS DISCUSSION. ALL RIGHT. VOTING IS NOW OPEN.

MR. SCHECK OH, THANK YOU, MADAM CHAIR. ARE THERE ANY TOPICS THIS EVENING THAT MAY NEED TO BE TABLED OR POSTPONE TO A LATER MEETING DUE TO DOCUMENTS?

>> YEAH. AFTER THE 48 HOUR MARK I REALLY CAN'T SPEAK TO THAT BECAUSE IT SOUNDED LIKE THE BOARD DOCS ISSUE WAS INTERMITTENT AND I'M NOT SURE IF OTHERS HAD THAT

ISSUE. I HAD MR. SMITH. >> I DO BELIEVE THAT OTHERS

MIGHT MIGHT HAVE THE SAME THE SAME ISSUE FROM. >> FROM BOARD DOCS.

BUT I WAS JUST GONNA ASK THE QUESTION DO WHAT ARE OR WHEN WAS THE DOCUMENTS PUT INTO BOARD DOCS? I'LL LET ROBIN RESPOND. DOCUMENTS WERE SENT TO YOU MONDAY MORNING SOMETHING BIG THE DOCUMENTS WERE SENT ON MONDAY MORNING AND KID COULD MANTUA YOUTH IS IN THE LAB AND ONE OF OUR LAST MEETINGS WAS WITHIN 48 HOURS OF 24 HOURS.

>> THEY WERE SENT MONDAY MORNING BECAUSE WE HAD A WORK SESSION FRIDAY SATURDAY.

SO THEREFORE WE DID NOT FINISH FINALIZE THE AGENDA TILL MONDAY MORNING AND THAT'S WHEN WE PUT PLACE THE DOCUMENTS ON THE CHANGES THAT WE CAME OUT OF THE WORK SESSION ON SATURDAY.

>> WAS IT THAT MUCH CHANGES IN THE INDIA INDIA AGENDA? NO.

THE DOCUMENTS THAT YOU HAVE IN BOARD DOCS ARE MOSTLY DOCUMENTS CAME FROM COMMITTEE MEETINGS THAT WERE ALREADY MET DURING THE WEEK DURING THE SAME WEEK AND THEN YOU RIGHT.

>> ANY FURTHER? >> MISRULE BY THIS OR SHACK OTHER PARTICULAR ISSUES THAT YOU HAD A QUESTION WITH THAT YOU'RE SUGGESTING WE NEED MORE TIME TO LOOK AT THE DOCUMENTS.

WE HAVE A FINE MADAM CHAIR, MAY I RESPOND? YES, I SAID YES.

I'M SORRY I DIDN'T HEAR IT. >> NO, BUT IF THEY WERE DOCUMENTS THAT WE HAVEN'T HAD

[00:10:06]

BUT IF WE'RE GOOD. KATHY, THANK. I JUST WANTED TO KNOW IF THERE

WAS SOMETHING THAT I WAS MISSING OR SOMETHING. >> SO THAT'S OK.

>> I APPRECIATE IT. MR. SMITH MADAM CHAIR, YOU KNOW, ASHLEY, I'M GLAD THAT MRS. MRS. ROBOT BROUGHT THAT UP BECAUSE THAT'S A GREAT, GREAT, GREAT POINT.

>> BECAUSE HOW? HOWEVER, THERE ARE TIMES WHEN WHEN WE DO GET WHERE WE WANT WHERE WE DO GIVE DOCUMENTS SUCH AS THESE RIGHT HERE AND SOMETIMES IN THE PAST BEEN A

LARGE AMOUNT OF PAPERS A LOT LARGER. >> MY DOCUMENTS WHERE TO BE 67 PAGES OUT COULD BE A LOT DIFFERENT A LOT DIFFERENT DOCUMENTS AND YOU'RE TALKING ABOUT A 40 I EVEN 24 TO 48 HOUR TURNAROUND WE'RE HERE. IMAGINE THIS IF YOU GOT THE MONEY WHEN YOU GET HOME OVER THE WEEKEND. IMAGINE WHEN YOU GET HOME WHEN YOU HAVE YOU HAVE FAMILY TIME. YOU HAVE YOU MAY HAVE YOUR OTHER YOU MAY HAVE ANOTHER JOB THAT YOU'RE WORKING EAT. YOU'RE COOKING. I'M COOKING FOR YOUR FAMILY.

I MEAN, YOU KNOW, WE ARE TIME THE SAME WAY. YOU KNOW, OUR BOARD MEMBERS HAVE ASKED US TO BE SENSITIVE TO STAFF TIME. I THINK THE STAFF SHOULD ALSO END IN GETTING GIVING US THESE SOME OF THESE DOCUMENTS SHOULD BE SENSITIVE TO WARMING WITH TIME TOO WHEN WE HAVE TO MAKE US WHEN WE AND WE ARE SET TO VOTE ON THESE DOCUMENTS AND MAKE STRONG DECISIONS ON THESE DOCUMENTS AND ESPECIALLY WHEN SOMEBODY DOCUMENTS BRING OR BRING US TO VOTING ON 15 ON RAREST MOST FIFTY THOUSAND DOLLARS OUR REVERENCE ONE POINT TO ME IN A RIVER IS 700 MILES. YOU KNOW, THESE ARE THE TAXPAYERS MONEY THAT WE'RE MAKING DECISIONS ON AND I THINK THAT THAT THAT WE HAVE AS A BORDER WE HAVE TO BE CONSISTENT. AND WHEN THE TIME FRAME THAT WE GET THE DOCUMENTS THAT WE CAN HAVE THE ADEQUATE TIME TO LOOK OVER THESE DOCUMENTS, YOU KNOW ,BECAUSE THAT'S FROM TIME TO TIME IF I DON'T HAVE AN ADEQUATE TIME, I CAN'T DIGEST IT AND PROCESS IT.

AND THEN WHEN I'M WORKING ON THAT I TOO HAVE TO SOMETIMES STATE BECAUSE OF THAT.

>> SO I JUST WANT TO PUT PUT THAT OUT THERE AS WELL. ALL RIGHT.

>> SO CAPTAIN WILLIAM, COULD YOU PLEASE LOWER YOUR HANDS? YES.

I'M SORRY. >> NO PROBLEM. ALL RIGHT.

THERE'LL BE NO FURTHER DISCUSSION. VOTING IS NOW OPEN.

YES, NO. THE MOTION CARRIES 9 TO 2 NOES ARE BATTLING IT OR SHACK PLEASE

[Pledge of Allegiance, Moment of Silence, Statement of Media Notification]

STAND FOR THE PLEDGE OF ALLEGIANCE. >> I PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AMERICA AND TO THEIR TODDLER I WHICH IS ONE NATION RACIAL INDIVISIBLE AS WELL WITH LIBERTY. JUSTICE IS JUSTICE FOR ALL.

>> I HAVE A MOMENT OF SILENCE. >> THE MEDIA HAS BEEN PROPERLY NOTIFIED.

[Points of Celebration • SC/NSPRA Awards (Communication awards from the SC Chapter of the National School Public Association)]

>> WE ARE NOW DOWN TO THE POINTS OF CELEBRATION DR. RODRIGUEZ.

>> YES, THANK YOU. >> DISTRICT EDUCATORS HAVE EARNED STATEWIDE RECOGNITION FOR THEIR COMMUNICATIONS EFFORT BRINGING HOME NINE AWARDS FROM THE SOUTH CAROLINA CHAPTER OF THE NATIONAL SCHOOL PUBLIC RELATIONS ASSOCIATION. IN TODAY'S INFORMATION SATURATED WORLD EFFECTIVE COMMUNICATION IS MORE IMPORTANT THAN EVER.

IT'S AN ABSOLUTELY VITAL PART OF BUILDING COMMUNITY SUPPORT AND UNDERSTANDING FOR SCHOOLS.

WE'RE VERY PROUD OF THESE EDUCATORS AND THEIR STATEWIDE RECOGNITIONS.

THE DISTRICT'S AWARD WINNING EFFORT FOR 20 20 ARE HILTON HEAD ISLAND ELEMENTARY FACEBOOK PAGE PUBLICATIONS AND ELECTRONIC MEDIA CATEGORY AND LATINO LITERACY KNIGHTS MEDALLION AWARD RECOGNIZING A COMPREHENSIVE COMMUNICATIONS PROGRAM.

ROBERT SMALLS INTERNATIONAL ACADEMY RSA. TODAY VIDEO CATEGORY AND

[00:15:04]

RECOGNIZING A SINGLE PROJECT OR A COMPONENT OF A LARGER PROJECT.

VIDEO NEWS ROLLED IN ACHIEVEMENT AWARD BACK TO SCHOOL SOCIAL MEDIA CAMPAIGN GOLDEN ACHIEVEMENT AWARD AND TEACHER FORUM LOGO BRANDING IMAGE CATEGORY.

CONGRATULATIONS EVERYONE ON A JOB WELL DONE. >> CONGRATULATIONS.

NICELY DONE. ALL RIGHT. WE'RE DOWN TO THE FIRST PUBLIC

COMMENTS. >> I'LL TURN IT OVER TO ROBBY OR IS THERE A VIDEO TO GO WITH

THAT? >> I'VE BEEN WITH YOUR VIDEO. >> IT WASN'T A VIDEO BUT IT WAS

A SLIDESHOW I CAN GET IF YOU WANT ME TO CONTINUE IT. >> SURE.

WE CAN FINISH OK. >> ALL RIGHT. A SECOND.

GOING BACK TO IT. >> LOADING MY. CAN YOU SEE IT?

YEAH. YOU GOT DOWN TOO. >> I THINK WE WERE THERE'S

SOMEONE'S EYES KIND OF THAT ONE. >> THAT'S WHERE YOU GOT.

OK ,THANK YOU VERY MUCH. AND CONGRATULATIONS TO THE AWARD WINNERS.

[First Public Comments]

>> SO NOW WE'RE READY FOR PUBLIC COMMENTS

. >> HI, DAVE. >> CAN YOU SAY YOUR FIRST AND

MY LAST NAME TO MAKE SURE THAT THEY CAN HEAR YOU? >> OK.

YEAH. YES. I HAD THANK YOU FOR HAVING ME.

[00:20:01]

MR. BRADLEY A COMPETENT ANYONE OUT? THANK YOU SO MUCH FOR HAVING ME ON. I KNOW THAT EVERYONE'S BEEN WORKING VERY HARD.

TO GET THE SCHOOLS REOPENED FOR SUPPORT OF A VIRTUAL REOPENING. I THINK THAT THE CHALLENGE WE'RE FACED WITH NOW IS AS YOU MAY KNOW FINANCIALLY A LOT OF FAMILIES ARE NOT GOING TO BE ABLE TO SWING THAT EXTRA MONEY TO ATTEND A PROGRAM DURING THE DAY WHILE THEY'RE WORKING.

AND IT'S BASICALLY COME DOWN TO WHAT I'VE DISCOVERED IS THAT TO PUT THAT FINANCIAL BARRIER BETWEEN A CHILD AND FREE PUBLIC EDUCATION IS A VIOLATION OF THE 14TH AMENDMENT TO THE CONSTITUTION. AND I WOULD ASK THAT YOU REVIEW THAT SITUATION AND FIND THE FUNDING IN ORDER TO SUPPORT OUR STUDENTS AND GIVE THEM THE ACCESS THAT THEY'RE GUARANTEED AND AFFORDED FOR FREE PUBLIC EDUCATION. THANK YOU.

AND THAT'S ALL I HAVE. >> THANK YOU, SIR. HAVE A GOOD NIGHT.

>> I HAVE ONE MORE. OK. WELL, SO HAPPY FOR PUBLIC

COMMENTS. >> CASEY, YOUR FIRST AND LAST NAME TO MAKE SURE THEY CAN HEAR YOU. SO A LOT OF PRE. YEAH.

ALL RIGHT. >> MY NAME IS TELLING THEM TO PRAY AND I'M THE PRESIDENT OF THE BEAUFORT COUNTY EDUCATION ASSOCIATION. WE'RE THE LARGEST AND OLDEST PROFESSIONAL ORGANIZATION IN OUR SCHOOL DISTRICT AND OUR AFFILIATED WITH THE SOUTH CAROLINA EDUCATION ASSOCIATION, THE SCA AND THE NATIONAL EDUCATION ASSOCIATION, THE NEA . COLLECTIVELY WE HAVE A VOICE FOR EDUCATORS IN OUR RESPECTIVE COMMUNITIES STATE AND NATION. TODAY I SPEAK IN SUPPORT SUPERINTENDENT AND SCHOOL BOARD'S DECISION THAT OUR PUBLIC SCHOOLS AND NOT RESUME FACE TO FACE INSTRUCTION UNTIL IT'S SAFE TO DO SO BY STARTING AFTER THE 20 20 21 SCHOOL TERM VIRTUALLY YOU'VE DEMONSTRATED BY YOUR ACTIONS THAT STUDENTS STAFF AND THE SENTIMENT OF THIS COMMUNITY IS IMPORTANT TO YOU AND MANY, MANY MEETINGS TO CONSIDER THE HEALTH, SAFETY AND WELFARE OF ALL THAT COMPRISE OUR SCHOOLS. AND FOR THAT WE EXTEND OUR APPRECIATION FOR THE EXTENSIVE DELIBERATIONS THAT WENT FORGING YOUR CURRENT DECISION. WHILE WE'RE CONFIDENT THAT YOU WILL DEVOTE QUALITY ATTENTION TO PLANNING A SAFE FUTURE, INJURY ENSUES IN SCHOOL IN PERSON. INSTRUCTION WITH THIS. WE ASK THAT THE CITIZENS BE BASED ON CURRENT SCIENCE AND CDC GUIDANCE. EDUCATOR, STUDENT AND PARENT INPUT AS WELL AS THE ACCELERATE ITS PATH COURSE REPORT THAT PROVIDES GUIDANCE AND RECOMMENDATIONS FOR THE TWENTY TWENTY ONE SCHOOL YEAR. THE LATTER REPORT PUBLISHED BY OUR STATE SUPERINTENDENT MOLLY SPEARMAN AND A MULTIDISCIPLINARY TASK FORCE PROVIDES EXTENSIVE GUIDANCE IN A MYRIAD OF AREAS THAT AFFECT SCHOOL OPERATIONS, SAFETY AND HEALTHY ENVIRONMENTS FOR INSTRUCTION. ACCORDING TO ALICE O'BRIEN, NEA GENERAL COUNSEL, THE ABSOLUTE PRECONDITIONS TO REOPENING THE SCIENCE CONSENSUS THAT THE VIRUS HAS BEEN SUFFICIENTLY CONTAINED AND THAT THE LOCAL HEALTH INFRASTRUCTURE CAN EFFECTIVELY ADDRESS CURRENT AND FUTURE OUTBREAKS. OUR ORGANIZATION CONCURS WITH THIS RECOMMENDATION. I WOULD LIKE TO CLOSE WITH A QUOTE THAT GUYS MEET DAILY IN AN EFFORT TO REMAIN SENSITIVE TO THE NEEDS OF MY STUDENTS AND MY FELLOW MAN.

PEOPLE DON'T CARE HOW MUCH YOU KNOW UNTIL THEY KNOW HOW MUCH YOU CARE TO OUR SUPERINTENDENT SCHOOL BOARD MEMBERS. WE APPRECIATE YOUR CARING. THANK YOU SO MUCH.

THANK YOU. CECILIA, I CONCLUDE THE PUBLIC COMMENTS.

[Chairman’s Report: Ad Hoc Board Self Evaluation Committee Member Interest Deadline by August 21, 2020 by 5:00p.m.]

>> YES, MA'AM. WOULD HAVE GONE TO THE CHAIRMAN'S REPORT.

THE BOARD TOOK ACTION AT OUR WORK SESSION TO DIRECT THE CHAIR TO FORM AD HOC BOARDS SELF-EVALUATION COMMITTEE TO CREATE A SELF EVALUATION TOOL FOR BOARD APPROVAL AND USE.

SO IF ANY MEMBERS ARE INTERESTED IN SERVING ON THIS COMMITTEE.

PLEASE SUBMIT YOUR INTEREST TO ME NO LATER THAN FRIDAY AUGUST 21ST AT 5:00 P.M. AND I HAVE THE DEADLINE FOR THE INTEREST SUBMISSION ON OUR AGENDA TONIGHT THE NEXT STEPS FOR THE

[Chairman's Report: Next Steps for Forensic Audit RFQ]

[00:25:06]

[Chairman's Report: SCSBA Virtual Law Conference August 21-22, 2020]

[Approval of Minutes • July 28, 2020 Special Called Board Meeting • August 4, 2020 Board Meeting]

OF THE MINUTES FOR THE AUGUST 4TH RESOURCE CHECK. >> THANK YOU, MADAM CHAIR.

ARE WE PERMITTED TO RAISE SOME QUESTIONS ABOUT THE CHAIRS REPORT?

>> GO AHEAD. THANK YOU. >> IT WOULDN'T BE APPROPRIATE FOR THE FULL BOARD TO REVIEW THE RESPONSES, THE PROPOSALS THAT HAVE BEEN BROUGHT FORWARD REGARDING THE AUDIT. Q SO I DIDN'T. SO THAT'S WHAT I JUST SAID.

I'M NOT SURE WHAT YOU'RE ASKING . >> YOU SUGGEST TO THE COMMITTEE

MADAM CHAIR I I I'M SORRY I I MET A COMMITTEE MEETING. >> IT COULD BE THE ENTIRE BOARD. BUT IF YOU'RE NOT IF I'M ALSO SAYING THAT IF A BOARD MEMBER DOESN'T WANT TO BE PART OF IT, THEY DON'T HAVE TO BE PART OF IT.

SO IT CAN BE ALL ELEVEN MEMBERS. SO I'M SORRY IF I WASN'T CLEAR ABOUT THAT. JUST LIKE WHAT WE DID BEFORE AND THAT'S FINE.

THE FULL BOARD IS JUST WHAT I WAS LOOKING FOR. THANK YOU.

YOU'RE WELCOME. SO WE'RE DOWN TO THE APPROVAL OF THE MINUTES FOR THE AUGUST

4, 2020 BOARD MEETING. >> SO MOVE THAT OVER. I'M SORRY THAT I MOVED.

>> WE APPROVED THE MINUTES OF THE AUGUST 4TH 2020 BOARD MEETING.

IS THERE A SECOND SET OF MY INITIAL OK? ANY DISCUSSION?

>> ALL RIGHT. VOTING IS NOW OPEN. YES, GIVE ME A MOMENT.

MR. MELVIN CAMPBELL'S SECOND DAY CORRECT YOU ASKED. ALL RIGHT.

VOTING IS NOW OPEN. YES. QUADS YES.

I'M IN ANOTHER MEETING. MR. DARLING, HOW ARE YOU VOTING?

>> HE'S MUTED. I'M SORRY. YES.

ALL RIGHT. THE MOTION CARRIES 10 0 1 1 ABSTENTION IS PATRICIA

[Committee Reports: Ad Hoc Results Committee]

FREDERICK. >> WE'RE ONTO THE COMMITTEE REPORTS THE AD HOC RESULTS

COMMITTEE. MR. DAVID SCRIBNER AROUND. >> SURE.

AND OUR RESULTS COMMITTEE IS REFORMING AND WE ARE TRYING TO MEET THIS THURSDAY AND OUR TASK WILL BE TO MAKE SURE THAT WE FRAME UP EXACTLY WHAT OUR MISSION IS AND KNOW THAT WE'RE

SHORT BUT THAT'S THE END. >> SHORT AND SWEET. >> ALL RIGHT.

NOW WE'RE DOWN TO THERE BEING NO QUESTIONS OUR DR. WISNIEWSKI AND I'M SURE I DIDN'T SEE B ON

MY AGENDA. >> I DIDN'T SEE THE AD HOC RESULTS COMMITTEE ON THE AGENDA

THAT WRECKED THIS AGENDA AND THAT'S WHAT I'M GOING FROM. >> I DIDN'T GET PLACED ON BOARD

. >> IT'S NOT LISTED ON BOARD DOCS BUT IT'S ON THE AGENDA.

IT'S ON THE OFFICIAL AGENDA AND JUST MAKING SURE I'M NOT. ALL RIGHT.

[Committee Reports: Finance Committee]

[00:30:05]

WE MET ON AUGUST 11TH AND AS WELL AS AUGUST 13. >> I'LL GIVE YOU A BRIEF OVERVIEW OF THOSE MEETINGS IN JUST A MOMENT. BUT FIRST I'D LIKE TO TACKLE THE ONE RECOMMENDATION WE HAVE FOR THE BOARD THIS EVENING COMING OUT OF COMMITTEE.

WE ONLY HAVE ONE SUGGESTED BOARD ACTION. BOARD MEMBERS THE FINANCE COMMITTEE RECOMMENDS THAT A FULL RECOMMEND TO THE FULL BOARD A POLICY BE INCLUDED IN G C THREE OF OUR POLICY MANUAL THAT THE BOARD MAY REQUEST AN AUDIT OF ITEMS OUTSIDE THE

SCOPE OF THE ANNUAL EXTERNAL REVIEW PERIODICALLY. >> SECOND THANK YOU.

JUST TO GIVE A BRIEF OVERVIEW IF I MAY. FOR THE BOARD WE DON'T HAVE A POLICY RIGHT NOW THAT CURRENTLY SUGGESTS THAT THE BOARD IS FREE TO PURSUE SUCH AN AUDIT.

AND WE WE THOUGHT IT MIGHT BE APPROPRIATE FOR FUTURE BOARDS TO HAVE THIS IN OUR POLICY

MANUAL AS A REFERENCE. >> DO WE HAVE ANY QUESTIONS, MR. DRAKE?

>> THANK YOU MADAM CHAIR. MISS WORSHIP. COULD YOU JUST SHARE WITH US

WAS A UNANIMOUS RECOMMENDATION FROM THE FINANCE COMMITTEE. >> INDEED IT WAS.

>> THANK YOU, SIR. ALL RIGHT. >> THE MOTION IS DISPLAYED ON THE SCREEN THE FINANCE COMMITTEE RECOMMENDS TO THE FULL BOARD OF POLICY BE INCLUDED IN THE GC THREE THAT THE BOARD MAY REQUEST TO MAKE IT SMALLER.

ROBIN I BELIEVE IT'S GONNA BE AUDIT. I CAN'T READ IT ON MY SCREEN.

ROBIN COULD YOU PLEASE MAKE IT SMALLER? I I CAN'T ADJUST THE SIZE ON THE SCREEN. I'M SORRY YOU'RE OUT. OKAY.

I JUST I FIXED IT. YEAH, OKAY. THE FINANCE COMMITTEE RECOMMENDS THE FULL BOARD OF POLICY BE INCLUDED IN THE GC THREE.

THAT'S OUR. OUR DRAFT POLICY MANUAL THAT THE BOARD MAY REQUEST AN AUDIT OF ITEMS OUTSIDE THE SCOPE OF THE ANNUAL EXTERNAL REVIEW PERIODICALLY.

ALL RIGHT. THERE BEING NO FURTHER QUESTIONS.

>> OK, CATHY. MR. OBAMA. >> YEAH.

YOU KNOW, I I DON'T KNOW THAT THIS IS NECESSARY TO BE WRITTEN DOWN WHAT WE DID.

YOU KNOW, WE'VE ALREADY DONE IT . WE'VE REQUESTED IT A FORENSIC AUDIT. I DON'T KNOW THAT IT'S I DON'T KNOW I HAVE MIXED FEELINGS ABOUT MAKING THE POLICY MANUAL SO SPECIFIC ON EVERY MY NEWT THING.

THAT'S JUST MY COMMENT. BUT MR. DARLING, I I HEAR WHAT YOU'RE SAYING.

>> KATHY BUT I DON'T THINK IT'S A BIT. MY NEWT FUTURE BOARDS NEED TO SEE THAT IT'S CODIFIED AND NOT JUST PAST PRACTICE. ALL OF THE A R'S AND NEED TO BE DERIVED FROM POLICY. WE DON'T HAVE IT POLICIES. WE ARE SUBJECT TO INTERPRETATION ABOUT WHETHER WE CAN DO IT OR NOT. YOU'RE RIGHT.

WE ARE DOING IT. WE HAVE DONE IT SO AS LONG AS WE ARE DOING IT.

LET'S MAKE IT A POLICY THAT WILL CODIFY IT ALL RIGHT. VOTING IS NOW OVER.

>> DOWLING VOTE YES. YES. ME EMOTION CARRIES UNANIMOUSLY.

OK. >> AND JUST TO COMPLETE MY REPORT, MADAM CHAIR, JUST A BRIEF OVERVIEW OF WHAT WE COVERED IN THE PAST TWO MEETINGS.

OUR AUGUST 11TH MEETING WAS FOCUSED POLICY DEVELOPMENT AND OF COURSE TONIGHT FOR IT

[00:35:03]

WE AGENDA WE TOOK A LOOK AT OUR PROCUREMENT CARD POLICY REVISION HISTORY AND HOW THAT HAS EVOLVED OVER THE PAST SEVERAL YEARS. WE WE TOOK A LOOK AT THE UPDATED O E OPERATIONAL EXPECTED ON FOR ADMINISTRATIVE TECHNOLOGY AT OUR NEXT FINANCE MEETING WE HOPE TO REVIEW THE ENTIRE COLLECTION IN ITS ENTIRETY OF OUR OPERATIONAL EXPECTATIONS COMING OUT OF FINANCE, PACKAGING IT AND BRINGING IT TO THE BOARD PERHAPS IMMEDIATELY FOLLOWING THAT MEETING. WE LOOKED AT CARE'S ACT FUNDING AND THE BREAKDOWN. OF COURSE THERE WERE EDITS TO THE PLAN THAT WAS PRESENTED TO US SO WE REALIZED WE WEREN'T LOOKING AT THE MOST UPDATED AND CURRENT PLAN.

>> WE BRIEFLY DISCUSSED IT BUT DIDN'T MAKE MUCH GROUND JUST YET.

>> THAT KIND OF BUYER PUT FORWARD A GOAL OF ESTABLISHING A MINIMUM 8 PERCENT CAPITAL IMPROVEMENT BORROWING CAPACITY KIND OF GUY IF YOU WANT TO SAY A FEW WORDS ABOUT THAT BEFORE

LONG. PLEASE FEEL FREE TO CHIME IN. >> I DON'T HAVE ANYTHING I WANT

TO MENTION RIGHT NOW. >> I WOULD RATHER WAIT TILL AFTER EACH DISCUSS MORE AT THE FINANCE COMMITTEE LEVEL. THANK OK AND THE COMMITTEE DECIDED THAT GOING FORWARD UNTIL THE DUST SETTLES ON OUR POLICY MANUAL WE WILL NOT HAVE A DEDICATED MEETING EACH MONTH

FOR FINANCE POLICY DEVELOPMENT. >> WE WILL GO DOWN TO ONE MEETING A MONTH THROUGH DECEMBER UNTIL THE COMMITTEE IS RECONSTITUTED AFTER THE FIRST OF THE YEAR.

SO AGAIN EVERYONE IS WELCOME TO WATCH OUR MEETINGS. >> THEY SHOULD BE POSTED TO OUR WEBSITE AND FOR YOUR REVIEW. THANK YOU. THAT CONCLUDES MY REPORT.

[Committee Reports: Operations Committee]

>> THANK YOU. OPERATIONS COMMITTEE MR. DAVID STRIP UNDER MR. DARLING HAD HIS

HAND UP. >> I'M SORRY HE HAD LOADED PREVIOUS THERE WE GO.

>> SORRY. >> WE'RE GOOD TO GO. >> YES, SIR.

THE OPERATIONS COMMITTEE HAS SEVERAL ITEMS FOR TONIGHT. WELL, WE'LL START OFF WITH OUR FEATURE FILM WHICH IS THE CONSTRUCTION UPDATE AND IF ROB IS ON.

TURN IT OVER TO HIM. MISS GINGER ROBERT ADDING I'LL BE FILLING IN FOR ROB TONIGHT.

HE WAS UNABLE TO JOIN US THIS EVENING. SO I WILL BE GLAD IF IT'S OK TO PRESENT THE CONSTRUCTION UPDATE. IT'S OKAY BUT YOU'LL HAVE TO DO IT AS WELL AS HE DOES IT. OKAY. YEAH.

YOU'LL BE THE JUDGE OF THAT. SO DO YOU ROB THE VIDEOS? YOU WANT THE VIDEOS FIRST? YES. IF WE CAN START WITH MAY RIVER .

ALL RIGHT. WHAT YOU ARE LOOKING AT RIGHT TOP IS THE EAST ELEVATION OF MAY RIVER HIGH. YOU SEE THE INSULATION BEING APPLIED AND ALSO SOME OF THE BLOCK WORK HAS BEEN COMPLETED. WE MOVE ON TO THE NEXT ONE, ROBIN.

IT'LL SHOW THE OTHER SIDE OF THE BUILDING. WE JUMPED AHEAD.

ALL RIGHT. THIS IS THE FIRST FLOOR. IT'S A TYPICAL CLASS ROOM HERE AND YOU CAN SEE THE CEILING HASN'T BEEN INSTALLED. YOU CAN SEE ALL THE UTILITIES AND MVP WORK THAT'S ABOVE CEILING. THE NEXT ONE NAILED IT.

THAT'S. NOW THIS IS THE WEST ELEVATION. SO THERE YOU SEE ALL THE INSULATION HAS OH THIS ONE WE DID PREVIOUSLY. THAT'S THE EAST ELEVATION.

THAT'S HOW THE ORDER IS. OK. WELL WE JUST LOOKED AT THAT ONE SO THERE SHOULD BE ONE MORE THERE. SO WHEN I WAS LOOKING FOR SORRY THE WEST ELEVATION ALL THE INSULATION HAS BEEN INSTALLED HERE AND YOU CAN SEE SOME OF THE BRICKWORK HAS STARTED. THIS IS THE MASONRY WORK HAS BEGUN ON THE BRICK FACE AND THEN THE LAST ONE WE'RE GOING TO HAVE AT MAY RIVER IS THE FIRST FLOOR AND AGAIN WE SEE THE CEILING HASN'T BEEN INSTALLED BUT YOU CAN SEE FIRE LINE THERE AND SOME OTHER MEP WORK GOING ON. THE GLAZING WINDOWS HAS NOT BEEN INSTALLED TO DATE.

[00:40:04]

>> SO YOU HAVE VERY PRESENTATION, I MEAN. ALL RIGHT.

>> THERE WE GO. GOT IT. GO TO PAGE FOUR MAY RIVER OR THERE YOU GO. STOP. SO THERE MAY RIVER YOU SEE SOME PICTURES. BUT THE IMPORTANT PART IS THAT TO GREEN LIGHT THAT WE'RE UNDER BUDGET AND ON SCHEDULE YOU CAN SEE THE HOW HOW MUCH WE'VE ENCUMBERED AND PAID TODAY THE TWELVE MILLION ONE FORTY NINE THREE FIFTY TWO IS UNDER THE FUNDING THAT WE HAD AT THE 15 MILLION 690 1 6 NINETY EIGHT AND PAID TODAY AS OF THE END OF JULY AT FOR ME AND FOR TWENTY NINE 890. SO THE NEXT PAGE ROBIN IT SHOWS THE FORTY FIVE DAY LOOK AHEAD.

AND AS YOU CAN SEE WE'RE FINISHING THE INSTALLATION OF MVP HAVE SOME BLOCK WORK BOUGHT FILL WORK TO DO ON THE FIRST FLOOR STILL LATER IN AUGUST THE BLOCK FELL ON THE SECOND FLOOR.

THE STORE FRONT INSULA INSTALLATION THAT'S THE GLAZING IN THE WINDOWS AND SOMETHING WE'RE WORKING HARD FOR ARE THOSE OVERHEAD INSPECTIONS COMING IN LATER SEPTEMBER FOR THE FIRST FLOOR AND THEN OCTOBER 15TH FOR THE SECOND FLOOR FOLLOWING THAT WILL BEGIN FIRING UP ALL OF THE HPC AND TESTING IT AND TESTING BALANCE. SO WITH THAT IF YOU CAN MOVE TO THE VIDEO FOR RIVER RIDGE AND RIVER RIDGE IS ONE VIDEO. SO THAT SHOULD BE EASIER FOR US TO FOLLOW. AND AS YOU HEAR FROM ROBYN, THESE VIDEOS ARE AVAILABLE ONLINE ON THE WEB SITE. SO IF THERE'S ANY INTEREST YOU CAN GO TO THE PROJECT'S WEB REFERENDUM PROJECTS AND VIEW THESE VIDEOS ON THE WEB SITE. YOU SEE THIS RIGHT? IS EXISTING JIM, AS YOU COME ACROSS AS THE 400 LAYING AND YOU CAN SEE IT'S PRETTY SEAMLESS TO THE REST OF THE EXISTING BUILDING. THE GRAY HAS BEEN BROUGHT UP SO THEY'RE STARTING TO WORK ON LANDSCAPING HERE. YOU'RE LOOKING AT THE CORRIDOR AND YOU'RE LOOKING DOWN THE CORRIDOR. YOU CAN SEE HOW THE NEW CORRIDOR ADDITION TIES IN WITH THE EXISTING BUILDING. LOOKING AT SOME OF THE CLASSROOMS AND THE FINISHED WORK PRETTY MUCH SEE FINISHED AWAITING FURNITURE AND SOME CASE WORK THERE IN THE CUBBY AREA. BUT FOR THE MOST PART THE REST OF THE WORK HAS BEEN COMPLETED ON THIS CLASSROOM. NOW YOU'RE LOOKING AT THE EIGHT HUNDRED WING THAT IS THE COMPLETELY NEW WING THAT'S THE STANDALONE WING YOU SEE THERE'S STILL A LITTLE BRICK WORK TO FINISH ON THE EXTERIOR BUT ALL THE HPC HAS BEEN INSTALLED HERE YOU'RE LOOKING IN A TYPICAL CLASSROOM. YOU SEE THE CEILING GRID HASN'T BEEN INSTALLED THE DUFF WORK AND A LOT OF THE PLUMBING AND FIRE HAS BEEN INSTALLED ABOUT HEAD SO SO ONCE THAT GETS FINISHED THEY'LL BE BUTTONING THAT UP.

AND WHAT YOU SEE HERE IS THAT TIE IN FROM THE NEW CORRIDOR TO THE EXISTING CORRIDOR AND SOME OF THAT THE UTILITIES THAT GO ACROSS. SO THAT IS THE VIDEOS THAT WE HAVE. SO IF YOU GO BACK, ROBYN, TO OUR REPORT, GO FORWARD TO RIVER RIDGE, IT EFFECTIVELY PUTS I DO THESE FOR THE CLOCK MEETINGS SO I KNOW HOW DIFFICULT THIS IS TO GO BACK AND FORTH. ROBYN, SO THANK YOU VERY MUCH. SO.

HERE WE ARE AT THE RIVER RIDGE AND AS YOU SEE THE IMPORTANT THINGS ARE THE TWO GREEN LIGHTS UNDER BUDGET AND ON SCHEDULE. YOU SEE THE AMOUNT BUDGETED AND THE ENCUMBERED PAID IS UNDER THE BUDGETED AMOUNT WITH ENCUMBERED PAID NINE MADE ONE TWENTY NINE SIXTY FOUR WITH THE BUDGET NINE MILLION EIGHT EIGHTY TO 1 0 9 AND THE PAY TO DATE FOR ME AND SIX THIRTY EIGHT 365 WE GO FORWARD. THIS ONE IS NEARING COMPLETION AND ACTUALLY WE'RE LOOKING TO SET A DATE FOR SEPTEMBER FOR RIBBON CUTTING SO THAT SOMETHING CAN ALL LOOK FORWARD TO AS YOU SEE WE'RE PRETTY MUCH FINISHING THE FOUR HUNDRED SIX HUNDRED WINGS ARE HAVING

[00:45:08]

SO WITH THAT WE'LL GO TO OUR SUMMER PROJECTS YOU SEE THERE WE HAVE FOUR ROOFING PROJECTS.

NOW THIS WAS PRESENTED TO THE OPERATIONS COMMITTEE LAST WEEK AND AT THAT TIME ONLY BLUFFTON MIDDLE SCHOOL HAD BEEN COMPLETED. NOW BOTH BLUFFTON MIDDLE SCHOOL AND HILTON HEAD ELEMENTARY HAVE BEEN COMPLETED. BLUFFTON ELEMENTARY STILL HAS SOME WORK TO FINISH BUT IT'S GETTING CLOSE TO COMPLETED. SAME THING RIGHT CHOICES ROOF THAT IS ALMOST FINISHED AND SHOULD HAPPEN AS WE FINISH UP THIS MONTH ON THE ONE PART OF CHOICES IS THE ROOF OVER TECHNO ALLERGY AND THAT WE ARE ACTUALLY WAITING FOR A WEATHER WINDOW TO DO THAT WORK. SO THAT'S GOING HELD OFF UNTIL WE GET THIS JUST DUE TO THE IMPORTANCE OF THAT AREA THAT IT'S OVER BEING THE TECHNOLOGY AREA AND SOME OF THE SERVERS.

SO THAT WILL OCCUR PROBABLY LATER IN SEPTEMBER OR OCTOBER ONCE WE KNOW THAT WE'VE GOT A GOOD FIVE TO 10 DAYS WITHOUT ANY WEATHER ISSUES TO GO FORWARD.

ROBYN SO NOW WE GET INTO THE FOUR GROUPS THAT WE HAVE OF THE DIFFERENT CONTRACTOR AND ARCHITECT TEAMS. THE FIRST ONE IS ELLIS 3P THOMPSON TURNER CONSTRUCTION.

AS YOU CAN SEE THEY DO HAVE ONE YELLOW LIGHT AND YOU'LL FIND THAT ON SOME OF OUR OTHER CONTRACTORS WITH TECHNOLOGY THE TECHNOLOGY PACKAGES HAVE NOT BEEN FINALIZED AND PUT OUT FOR BID. THOSE ARE CONTINUING TO BE WORKED ON AND ONCE THOSE PACKAGES HAVE BEEN COMPLETED AND BEEN BID WE WILL THEN BE ABLE TO MOVE THAT SCHEDULE FROM YELLOW TO GREEN. THAT WORK IS GOING TO CONTINUE EVEN AS SCHOOLS BACK IN SESSION WITH CONTRACTORS WORKING WHEN IT'S AVAILABLE, THE BUILDINGS AVAILABLE, THEY'LL CONTINUE TO WORK AND IF NOT THEY WILL WORK ON NIGHTS AND WEEKENDS TO COMPLETE THAT WORK.

AND IF YOU REMEMBER THE BOARD DID ASK US EARLY ON TO MAKE SURE THERE WAS WORK PRETEEN TWEEN THE SUMMERS AND THAT TECHNOLOGY WORK WILL CONTINUE IN BETWEEN THE SUMMERS OUTSIDE . YOU'LL SEE THAT BEACHFRONT HIGH.

A LOT OF THOSE PROJECTS ARE BEING WRAPPED UP RIGHT NOW IN ORDER TO GET READY FOR SCHOOL TO START. SO YOU CAN SEE ON THE PERCENTAGES TO THE RIGHT MEDIUM OR VERY CLOSE TO COMPLETION AND THEY'LL FINALIZE THOSE IN THE NEXT WEEK IN ORDER TO GET READY FOR KIDS COMING BACK FROM RIVERS. THE SEWER REPAIRS BEING COMPLETED. KOUSSA THE INTERIORS BEING COMPLETED.

THE GENERATOR IS SCHEDULED TO COME IN IN THE LATER THIS WEEK OR NEXT WEEK.

ALL OF US AND SO WITH THAT KOUSSA WILL BE COMPLETED. WE'RE AWAITING ITS DELIVERY SO WE'LL MOVE ON TO THE NEXT ITEM. YET THE DISTRICT YOU SEE PICTURE THERE TO THE RIGHT.

THAT'S THE I.T. AREA THAT WAS RENOVATED. THAT WORK HAS BEEN COMPLETED.

LADIES AND MIDDLE THE PAINT HAS BEEN COMPLETED. THEY ARE STILL WORKING ON THE SAFETY SECURITY AND YOU SEE THAT THAT SAME YELLOW LIGHT ON THE SCHEDULE FOR TECHNOLOGY MOSSY OAKS THAT PAINT HAS BEEN COMPLETED. NEXT ITEM TO ROUND OUT THE LAST BIT OF THE ELLIS 3P THOMPSON TURNER TEAM RIGHT CHOICES. RIGHT CHOICES.

THE ENTRYWAY HAD A LITTLE BIT OF DELAY DUE TO SOME PERMITTING ISSUES THAT WE HAD WITH BEFORE JASPER WATER SEWER. WE'VE GOTTEN PAST THAT AND NOW THAT PROJECT IS MOVING FORWARD ALONG WITH SOME OF THE TECHNOLOGY PACKAGES THE SAME AS THE OTHERS.

YOU SEE ST. HELENA EARLY CHILDHOOD PLAYGROUND. WE HAD THE FENCE INSTALLED ALREADY PLAYGROUND HAS BEEN DEMOLISHED IN THE NEW PLAYGROUND AND TURF WORK FOR ST. HELENA'S TO BEGIN THE WEEK. FIRST WEEK IN SEPTEMBER. WELL BRANCH EARLY COLLEGE HIGH

[00:50:03]

SO OUR SECOND TEAM IS MCMILLIN, PAYSON SMITH AND H.C. REYNOLDS. THEY'RE WORKING AT BEAUFORT ELEMENTARY SCHOOL. YOU SEE THERE THEY'RE ON BUDGET AND ON SCHEDULE.

THE PICTURE DOWN BELOW IS THE PICTURE OF THE NEW COOLING TOWERS.

I KNOW MANY OF YOU MAY NOT BE EXCITED BUT THIS IS SOMETHING I'M EXTREMELY EXCITED ABOUT.

WE HAD SOME NEIGHBORS IN THE AREA THAT HAD REGISTERED COMPLAINTS ABOUT THE NOISE FROM THE OTHER COOLING TOWER. NOW WE'VE PLACE THAT OLD TOWER WITH TWO NEW ONES THAT ARE MORE EFFICIENT, MORE QUIET AND WE'VE ALSO PLACED A SOUND BARRIER WALL AROUND THEM.

SO NOT I PERSONALLY AM VERY EXCITED ABOUT THAT PICTURE. WE'RE WORKING FOR IT AS YOU SEE TO FINISH OTHER ITEMS AT BEAUFORT ELEMENTS INCLUDING THE PLAYGROUND WITH THE AND THE MOBILES IN PLACE READY TO GO. BUT WE'RE WAITING THE FINAL INSPECTION FOR THE MOBILES WITH USF WHICH WILL OCCUR AT THE END OF AUGUST. NEXT SLIDE JUMPER CARTER SEES AN INDICATION AS OUR THIRD TEAM AND AS YOU SEE SOME YELLOWS THERE ARE THE SAME AS WE HAD WITH THOMPSON TURNER AND THE SAME THAT WE HAD WAS SAYING WE HAD WITH YES THOMPSON PER SEE SOME COMPLETED PROJECTS THERE BLUFFING ELEMENTARY PLAYGROUND PLAYGROUNDS BEING COMPLETED.

THE PAINT PROJECTS AT ALL LOCATIONS HAVE BEEN COMPLETED AND WE WILL BE ABLE TO MOVE THOSE TECHNOLOGIES FROM YELLOW TO GREEN AS SOON AS WE GET THOSE BIG PACKAGES OUT WE'LL LET YOU KNOW. SO IF YOU GO TO THE NEXT SLIDE, ROBIN, THERE'S SOME PICTURES OF SOME OF THE WORK THAT OCCURRED AT HQ CRACKING WHICH WAS IMPROVEMENTS TO THE WEIGHT ROOM AND THE CURRENT LOCKER ROOM. NEXT SLIDE CONTINUE ON WITH THE TEAM OF JUMPER CAR SEATS AND INDY CON ADDITIONAL SITES THAT HILTON HEAD EASY SEE HBC WORK COMPLETED, THE PLAYGROUNDS COMPLETED AND AT THE ELEMENTARY SCHOOL THE PAINTING HAS BEEN DONE AND THE RESTROOM UPGRADES HAVE BEEN COMPLETED. REST THE PROJECTS ARE BEING FINISHED UP THIS WEEK.

NEXT SLIDE. ROUNDED OUT SCA WORK HAS HAD THE KILN INSTALLED OKATIE ELEMENTARY THE PAINTWORK HAS BEEN COMPLETED RED CEDAR AND THE SPEED BUMP THAT IS TO BE COMPLETED SOMETIME LATER THIS WEEK. SO THERE RAIN DELAYS ON THAT BUT WE HOPE TO FINISH THAT LAST GROUP IS THE TEAM OF ROSENBLOOM CO IN CONTRACT CONSTRUCTION.

YOU SEE THEY'RE WORKING AT WELL BRANCH ELEMENTARY SCHOOL WELL BRANCH MIDDLE SCHOOL SAME TECHNOLOGY YELLOW FLAGS THAT WE HAVE THERE THAT WE'RE WORKING TO REMOVE THE PAINT AT THE MIDDLE SCHOOL HAS BEEN COMPLETED AND THEY'RE CONTINUING TO WORK ON THOSE PROJECT. AND WE'RE LOOKING AND HAVING A MEETING LATER THIS WEEK TO TALK ABOUT HOW TO KEEP THOSE PROJECTS MOVING WITH THIS TEAM AND ALL THE OTHERS AS STUDENT START TO COME BACK IN THE BUILDING THERE. ANY QUEL PAUSE HERE FOR A SECOND. SEE IF THERE'S ANY QUESTIONS ON SUMMER PROJECTS NEXT.

>> ROBERT ON ON MAY RIVER HIGH SCHOOL WHAT'S THE ANTICIPATED DATE FOR THE WHEN IT WILL BE

ABLE TO BE OCCUPIED? >> IS IT GONNA BE FOR THE END OF THIS CALENDAR YEAR LIKELY OR

NO? >> YES. MAY RIVER HIGH SCHOOL IS STILL ON SCHEDULE. ITS SCHEDULED RETURN, HOWEVER, IS IN THE CHRISTMAS HOLIDAY.

BE READY FOR OCCUPANCY. WE'RE SHOOTING FOR AS WE CLOSED FOR CHRISTMAS SO WE TURNED OVER TO US. JAN OK, THANK YOU, MR. SPEAKER. ROBERT WALES BRANCH I NOTICED THIS ONE POINT TWO MILLION OVER OUR ESTIMATE. CAN YOU JUST GIVE US A CLUE WHY

[00:55:05]

ATHLETICS IS LIKE ONE POINT TWO MILLION OVER TWO NASTY. >> DO WE HAVE A CONTINGENCY FOR IT? I WAS JUST WONDERING IF THAT'S A MILLION DOLLARS CATCHES MY

EYE. >> YES, SIR. SO THE BRANCH EARLY COLLEGE HIGH SCHOOL PROJECT HAD BEEN TALKED WITH THE PUBLIC ABOUT HAVING LIKE ALL THE HIGH SCHOOLS HAVING THE TURF STADIUM IMPROVEMENT THAT YOU JUST SAW THERE AND ALL THE OTHER ATHLETIC IMPROVEMENTS WHEN THAT WAS PART OF THE BUDGET THAT WAS PUT TOGETHER BY THE CON CONSULT COMING. THAT ITEM WAS OBVIOUSLY MISSED .

IT WAS NOT INCLUDED IN THE BUDGET. SO WE DID HAVE TO USE CONTINGENCY FUNDS TO COVER IT SINCE IT HAD BEEN PROMISED TO THE VOTERS AND WE DID MAKE SURE

THAT THAT WORK COULD OCCUR. THANK YOU, MR. MAYOR. >> CAMPBELL.

>> ROBERT, THANK YOU. CLEAN TECHNOLOGY PROJECTS WON'T AFFECT WHAT WE'RE DOING NOW WITH OUR VIRTUAL PROGRAMING CURRICULUM. WAS THAT WILL IT? NO, SO WE HAVE MADE SURE THAT WE HAVE NOT IMPACTED ANY OF THE EXISTING TECHNOLOGY INFRASTRUCTURE. THE WAY THIS PROJECT WILL WORK IS WE'LL HAVE TO BUILD A SECOND PIPELINE FOR THE INFRASTRUCTURE THAT WILL BE COMPLETED BEFORE WE SWITCH OVER AND THEN DEMO

THE OLD ALTHOUGH NOTHING WILL BE IMPACTED THAT'S EXISTING. >> MR. EARL CAMPBELL, THEY NEED TO MEET. THANK YOU. GO AHEAD.

I HAD DECIDED YES SIR. >> I RECEIVED A CALL THAT SOME OF THESE CONTRACTORS ARE BRINGING IN NOR I DID CONTRACT TO SOME OF MY DISTRICT. COULD YOU PLEASE CHECK ON THAT? LET ME KNOW BECAUSE WE HAVE WE HAVE QUALIFIED PEOPLE IN THIS DISTRICT THAT CAN DO THE WORK.

>> YES, SIR. I HAD SEVERAL CONVERSATIONS TODAY ABOUT THAT.

PLEASE RECOGNIZE THAT WE ARE KEEPING TRACK OF THE LOCAL AND MINORITY PARTICIPATION FOR ALL CONTRACTORS AND WE ARE REPORTING TO THAT TO THE BOARD AND WE DO ENCOURAGE ALL THE CONTRACTORS TO WORK TOWARDS MEETING THE BOARD'S GOAL OF 20 PERCENT OF LOCAL MINORITY PARTICIPATION. MR. JOHN DOWLING ROBERT THE ONE MILLION DOLLAR MISHAP HAS ANY ANALYSIS BEEN DONE ON HOW THAT HAPPENED SO IT WON'T HAPPEN AGAIN?

>> YES, SIR. >> WE'VE LOOKED AT THE REMAINING PROJECTS TO SEE IF THERE'S ANYTHING ELSE THAT APPEARS TO BE MISSED LIKE THAT AND WE CAN NOT FIND ANYTHING AT THIS TIME THAT WE'RE CONCERNED ABOUT. ACTUALLY, I WAS ASKING HAVE YOU

FIGURED OUT HOW CUT BY EVERYBODY IN THE FIRST PLACE? >> WE HAVE NOT GONE BACK AND HAVE THOSE CONVERSATIONS TO BE HONEST. WE'RE NO LONG.

WE'RE NOT AT THIS TIME WORKING WITH CUMMINGS AND SO WE DID NOT.

I HAVE NOT PURSUED THAT. I WOULD JUST INTERJECT HERE IF I MAY.

>> YOU KNOW, I CONTINUALLY ASK ROB ABOUT THE LESSONS LEARNED AND THAT WOULD CERTAINLY BE

FODDER FOR LESSONS LEARNED. YES. >> AND IT ALSO THE CONTINGENCY THAT WE PLACED IN THIS. THAT'S ONE OF THE MAIN REASONS TO HAVE A CONTINGENCY IS TO USE IT FOR INSTANCES LIKE THAT WHERE IT WAS A PART THAT OBVIOUSLY BEEN NEEDED BUT THE BUDGET WAS NOT THERE TO COVER IT. THERE CONTINGENCIES FOR BUT

MISSING THE LESSON LEARNED. YES, SIR. >> ALL RIGHT.

WE READY FOR. THANK YOU KNOW ROBERT. EACH NOVEMBER THE BOARD IS A SHARED TYPICALLY IT'S NOVEMBER THE ANNUAL CAPITAL IMPROVEMENT PLAN TO SEE BOOK.

>> ARE WE ON TRACK WHERE OUR SOFTWARE, FOR EXAMPLE THAT CALCULATES ENROLLMENT PROJECTED ENROLLMENT USING BIRTH RATES OR ARE WE ON TRACK TO RECEIVE THAT THREE MONTHS FROM NOW IN NOVEMBER? WELL, WE WILL HAVE A DELAY DUE TO EVERYTHING AS YOU KNOW, THAT REPORT IS BASED ON THE 45 DAY COUNT. AND AS WE'VE HAD A DELAY OF

[01:00:04]

ALL THE SOFTWARE AND EVERYTHING OF THAT NATURE IS IN PLACE BUT WE WILL BE DELAYED DUE TO THE PUSHBACK OF OUR SCHEDULE SO WE WON'T BE ABLE TO START THAT WORK UNTIL AFTER WE HAVE THAT 45 DAY COUNT DATA IN OUR HANDS TO BEGIN THAT WORK. IT'S GOING TO BE INTERESTING THIS YEAR. YES. YES, MA'AM.

THANK YOU, MR. SMITH. MR. ARDEN, CAN YOU WANT ME TO GO THOSE DOWN? WHEN? WHEN YA WHEN YOU MISS IT. FORGET ABOUT A PROJECT AS BIG AS THE ONE MILLION DOLLARS THAT THEY SPEND THAT AMOUNT OF MONEY.

YOU WOULD NOT HAVE TO DO THAT APPROVED BY ANYONE. I MEAN PROCESS THEM.

I JUST WANTED TO KNOW HOW IT WORKS. >> NO SIR.

WELL I MEAN LET ME EXPLAIN. SO WHAT YOU HAVE IS A REFERENDUM THAT'S BEEN APPROVED BY THE VOTERS. HOW PROJECTS ARE LISTED IN THAT REFERENDUM.

WE CAN NOT GO BEYOND THE PROJECTS LISTED IN THE REFERENDUM AND THE ATHLETICS PROJECT THAT WILL GRANT EARLY COLLEGE HIGH SCHOOL WAS LISTED AS PART OF THE REFERENDUM.

THE VOTERS APPROVE AND THE BOARD APPROVE THE TOTAL REFERENDUM AMOUNT.

SO WHAT WAS THE MISS? WAS THE BUDGET THAT WAS USED TO CREATE THAT TOTAL NUMBER FOR THAT ONE ITEM? AS YOU KNOW THERE'S SEVERAL ITEMS LISTED FOR THAT ONE ITEM.

THERE WAS NOT A LARGE BUDGET FOR THAT PROJECT. SO WE WERE ABLE TO THE WAY THAT IT WAS SET UP PROJECTS HAVE CONTINGENCY AND THEY HAVE BUDGETS.

WE DO NOT FEEL LIKE THERE IS A BUDGET MISS FOR THE OVERALL REFERENDUM.

WAS THAT JUST THAT ONE PROJECT AND WE RATE OR THAT ONE LINE ITEM FOR WILL BRANCH AND WE'RE ABLE TO ADJUST THAT AND STILL DELIVER TO THE VOTERS EVERYTHING SO FAR THAT BEEN LISTED IN THE REFERENDUM. AS YOU KNOW, THE CLOCK IS WATCHING AND THE OPERATIONS COMMITTEE HOW WE'RE SPENDING OUR MONEY AND IF EVER WE FEEL LIKE THAT THERE IS AN ISSUE WE'LL BE SURE TO BRING THAT TO THE BOARD AND THE OPERATIONS COMMITTEE TO MAKE SURE THEY'RE AWARE OF IT. BUT AT THIS TIME WE KNOW NO ISSUE WITH COMPLETION OF ANY OF OUR PROJECTS BASED ON OUR REFERENDUM BUDGETED AMOUNT. RIGHT.

>> THANK YOU. BUT FOR ME IT WAS JUST A FOR REFERENCE IT WAS JUST OFF THE GLASSES. IT WAS JUST PROCESS QUESTION AS A NEW BOARD MEMBER GOING TO GO INTO THIS GOING THROUGH THIS PHASE OF THIS THIS PART OF THE PROBLEM OF SOME OF THESE PROJECTS? I WOULD YOU WAS JUST WONDERING A MY A DOLLAR AMOUNT OF THAT COW THAT ARE LARGE OF THAT CALIBER I WAS JUST WONDERING WHAT THAT BUT MR. AND MRS..

>> MR. WRITING I THINK WHAT MR. SMITH IS IS TRYING TO GET AT OR ASCERTAIN IS THAT WHEN THE DOLLAR AMOUNT WAS DETERMINED FOR WHAT THE ASK WOULD BE IN THE REFERENDUM OF THE COMMUNITY. RIGHT. THAT THAT WAS BASED ON SOME PROJECTIONS THAT WERE MADE BY EITHER EITHER CONSULTANTS THAT WERE BROUGHT IN OR IN SOME FORM OR FASHION. AND IT WAS DURING THAT PROCESS, MR. AUTY, PRIOR TO THE REFERENDUM WHEN WHEN WHEN THE DETERMINATION OF THE TOTAL REFERENDUM DOLLARS THAT WOULD BE NEEDED WAS BEING MADE THAT IT WAS AT THAT TIME THAT THAT THE INFORMATION REGARDING THE

COST OF THAT THAT WAS THAT WAS MISSED. >> THAT IS CORRECT.

DOES THAT MR. SMITH? YES, SIR. THANK YOU.

I APPRECIATE IF I CAN AND JUST PLEASE NOTE THAT THE BOARD DID APPROVE WAS USED FOR THE ATHLETICS. SO THERE WAS NO THERE WAS NO ADD TO THE PROJECT AFTER THE BOARD APPROVED THE GNP TO DO THE WORK. SO THE BOARD DID APPROVE THAT WORK. SO THERE WAS NO REASON THAT TO COME BACK.

THANK YOU. ALL RIGHT. IF THEY'RE NOT KNOW FURTHER

QUESTIONS, I'LL GO ON TO THE DESIGN PROJECTS. >> ROBIN, YOU GO TO THE NEXT

[01:05:01]

SO NOW THOSE BIDS WILL BE REVIEWED BY A COMMITTEE AND A RECOMMENDATION WILL BE BROUGHT TO THE BOARD WHICH I HOPE TO SEE AT THE NEXT BOARD MEETING. IF YOU AT SOMETHING THE BOARD MEMBERS DID PARTICIPATE ON JULY 21ST WE HAD A ONLINE COMMUNITY MEETING FOR THE DESIGN OF ROBERT SMALLS THAT INFORMATION HAS BEEN IS BEING REVIEWED BY OUR DESIGNERS AND THEY ARE USING THAT TO COME UP WITH THE NEXT CONCEPTS THAT WILL THEN BE BROUGHT FORWARD TO COMMUNITY FOR REVIEW. THE DATE FOR THAT NEXT MEETING HAS NOT BEEN SET BUT WE'LL BE SURE TO LET THE BOARD KNOW AS SOON AS THAT NEXT MEETING IS BEEN SCHEDULED.

SO BATTER CREEK HIGH SCHOOL IS ALSO MOVING FORWARD. THAT IS BEING DONE BY JOHN CARTER SEES THEIR CONTRACT HAS BEEN FINALIZED. THEY ARE ALSO HAVE AN AMENDMENT OUT FOR ADDITIONAL SERVICES FOR SERVING THEIR SCHEDULED COMPLETION DATE.

YOU SEE THERE IS NOVEMBER 1ST. THEY ARE CURRENTLY WORKING ON THE SITE GATHERING INFORMATION THAT IS MORE OF A RENOVATION PROJECT. SO IT'S A LOT MORE WORK ON THE FRONT END ON THE EXISTING BUILDING AS COMPARED TO ROBERT SMALLS WHERE THEY'RE BUILDING A NEW BUILDING AND TEARING DOWN THE OLD WE ALSO AT THE SAME TIME THAT WE'RE AT THE RFP OUT FOR ROBERT SMALLS. SO WELL DO WE HAVE THE RFP OUT FOR CONSTRUCTION MANAGEMENT AT RISK FOR BATTER CREEK HIGH SCHOOL? THOSE HAVE BEEN RECEIVED AND WE ARE GOING TO GO FORWARD WITH THE COMMITTEE AND BRING THE RESULTS TO THE BOARD HOPEFULLY AT THE NEXT BOARD MEETING. SO PLEASE LOOK FOR THAT. THIS WAS AN ITEM THAT WE PRESENTED TO THE OPERATIONS COMMITTEE AT THEIR LAST MEETING ON THE 12TH THE CONTINGENCY LOG AS YOU SEE THERE IS NOTHING NEW DONE THERE. BUT JUST FOR THE BOARD'S INFORMATION ANY TIME ANY OF THE CONTINGENCY FUNDS ARE USED. THAT IS DOCUMENTED IN THE CONTINGENCY LOG AS WELL AS IF PROJECTS COME IN UNDER BUDGET AND FUNDS GET COME BACK.

THAT WILL BE DOCUMENTED THERE AND THERE'S BEEN NO CHANGES SINCE THE LAST TIME WE MET.

AND IF YOU'RE INTERESTED IN SEEING THAT CONTINGENCY LOG, IT WOULD BE IN MORE DOCKS UNDER THE OPERATIONS COMMITTEE, THE COMMUNITY OUTREACH PIECE YOU'LL SLIDE FORWARD AND ROBIN.

SO WE HAVE TALKED ALREADY ABOUT THE ROBERT SMALLS SCHOOL JUST SAY BRIEFLY NOT ONLY DO WE HAVE THE COMMUNITY FORUM BUT WE ALSO DID ASK FOR A SURVEY RESULTS ON PAPER DOCUMENTS THOSE INVOLVING COLLECTED AND ALL THAT INFORMATION IS AVAILABLE ONLINE ON THE SCHOOL DISTRICT'S WEB SITE. IF ANYONE IS INTERESTED AND YOU CAN VIEW THE ACTUAL PRESENTATION THAT WAS DONE FOR THAT AS WELL GO TO THE NEXT ITEM.

ROBIN CBRE HERE EVALUATION TOOL. BOARD MEMBERS WILL LOOK FOR THAT WILL GO OUT LATER THIS WEEK. SO THOSE BOARD MEMBERS THAT WE'RE INTERESTED IN PARTICIPATING IN IT THIS TIME YOU'LL BE RECEIVING THOSE.

WE'LL ASK FOR YOU TO GIVE THOSE BACK TO US WITHIN THE WEEK. THAT INFORMATION WILL BE USED TO DO OUR QUARTERLY EVALUATE OUR ANNUAL I'M SORRY EVALUATION CBRE HERE.

AND WE'LL BE PRESENTING THAT POSSIBLY AT THE NEXT BOARD MEETING AS WELL.

SO THAT CONCLUDES MY CONSTRUCTION UPDATE. ANY QUESTIONS? I THANK YOU, ROBERT, VERY MUCH. NO PROBLEM. THANK YOU.

ROBERT, YOU YOU DID A GOOD JOB. MAYBE ROBERT WILL LET YOU DO THAT MORE OFTEN.

[01:10:02]

WE DON'T REALLY HAVE ANY COMMENT THOUGH, BUT THEY'LL BE PRESENTED TO THE BOARD NOW A CHANCE ONE 18 AND 51. IS THAT WENDY? WENDY, ARE YOU GOING TO BE PRODUCED LEADING US THROUGH THESE EVERYBODY? YES.

OK. THANK YOU. >> GOOD EVENING.

BOARD MEMBERS. THE FIRST ADMINISTRATIVE REGULATION H.R. 1 NONDISCRIMINATION AND NON RETALIATION EMPLOYMENT. WE HAVE REVISED THIS ADMINISTRATIVE REGULATION TO BE IN COMPLIANCE WITH STATE AND FEDERAL LAW AND TO REAFFIRM OUR COMMITMENT TO HONORING AND TREATING ALL PEOPLE WITH DIGNITY AND RESPECT AND TO PROTECT THEM FROM INTIMIDATION, DISCRIMINATION, PHYSICAL HARM, HARASSMENT.

WE'VE ADDED THE PROTECTIVE CLASSES IN THERE. YOU PLEASE GO DOWN, ROBIN.

PROTECTED CLASSES AND WE HAVE ALSO ADDRESSED RESOLUTION. THERE ARE MANY DIFFERENT KIND OF COMPLAINTS THAT MAY COME IN. PURSUANT TO STATE AND FEDERAL LAW AND THEY ARE DESIGNATED TO BE REFERRED TO THE HUMAN RESOURCES OFFICE AND OUR COORDINATORS ARE KIKI SWINTON WITH RESPECT TO ISSUES INVOLVING STUDENTS. MISS WALTON WITH RESPECT TO ISSUES INVOLVING STAFF AND OTHER THIRD PARTIES, THEIR CONTACT INFORMATION IS LISTED.

THIS INFORMATION AND WITH REGARD TO HOW TO CONTACT THEM IS LISTED ON THE B FOR COUNTY SCHOOL DISTRICT WEBSITE AND WILL ALSO BE INCLUDED IN ALL OF THE SCHOOL WEB SITES WE'RE WORKING OUT RIGHT NOW. AND IF A PROBLEM OR GRIEVANCE IS NOT ABLE TO BE RESOLVED, INDIVIDUALS CAN CONTACT US DEPARTMENT OF EDUCATION, THE OFFICE OF CIVIL RIGHTS.

ALSO IF YOU PLEASE GO DOWN ROBIN, THE UPDATE THE LEGAL REFERENCES HAS BEEN INCLUDED AS WELL AS OUR FORWARD POLICIES. SO WE HAVE THE FEDERAL AND THE STATE LAWS, FEDERAL CASES AND THE BEAUFORT COUNTY BOARD OF EDUCATION POLICIES, THE NEXT ADMINISTRATIVE REGULATION IS ADMINISTRATIVE REGULATION EIGHT TERRORISTS, 18 EMPLOYEE VACATIONS AND WORK DAYS NON WORK DAYS AND THIS HAS BEEN REVISED BECAUSE NOW VETERAN'S DAY, NOVEMBER 11TH IS HOLIDAY AND THAT IS LISTED AS A NON WORK DAY FOR OUR STAFF AND THE POLICIES HAVE BEEN ADDED TO

THAT. >> AND THEN THE FINAL ADMINISTRATIVE REGULATION HRC 51 THIS ADMINISTRATIVE REGULATION HAS BEEN PREPARED BECAUSE GOVERNMENT M. ON JUNE 25TH SIGNED THE SOUTH CAROLINA LACTATION SUPPORT ACT AND THE SCHOOL DISTRICT SUPPORTS EMPLOYEES WHO CHOOSE TO BREASTFEED THEIR INFANTS AND WE PROHIBIT PROHIBITING DISCRIMINATION WITH RESPECT TO ANYONE WHO WISHES TO EXPRESS MILK PLACE.

AND WE ARE GOING TO HAVE EACH SCHOOL WILL BE SURE THAT THERE IS A PLACE WHERE A MOTHER CAN HAVE PRIVACY TO EXPRESS MILK PRIVATE FREE FROM INTRUSION FROM THE MOTHER.

AND SO WE WANTED TO BE IN COMPLIANCE WITH THIS NEW LAW THAT WENT INTO EFFECT.

SO WE PREPARED THAT. THANK YOU RESOURCE CHECK. THANK YOU.

FIRST I WOULD LIKE TO ASK MS. CARTLEDGE IF SHE'S FINISHED. I DON'T WANT TO INTERRUPT.

OH YES, MA'AM. YES, MA'AM. THANK YOU.

>> IT'S QUIET LEDGE. THE THE VACATION NON-WORK DAYS. I SEE AT THE END OF EVERY ADMINISTRATIVE REGULATION YOU TIE IT TO AN EXISTING BOARD POLICY.

MASKED IN THE PAST THE BOARD HAS NOT HAD A POLICY GUARDING OUR CEO AND FOR EXAMPLE, ITEM D OF AN ADMINISTRATOR REGULATION H.R. IS A TEAM WHERE THE EMPLOYEE SHALL OBTAIN PRIOR APPROVAL FROM THEIR SUPERVISORS AND IN IN OUR CEO CASE THE BOARD IS THE SUPERVISOR.

>> SO I BELIEVE AS IT'S AS IT'S BEEN EXECUTED IN THE PAST OUR HIGHEST RANKING OFFICER WENT

DOWN BENEATH TO AN UNDERLING TO APPROVE VACATION. >> IS THAT CORRECT?

IS THAT YOU STANDING AS WELL? >> I'LL LET THE SWAMPLAND WHO APPROVES A LOT OF THE LEAVE AND

[01:15:01]

YES, MA'AM. >> MISS SHAQ. IS YOUR QUESTION WHO APPROVES THE SUPERINTENDENT SLEEVE LEAVE SIGNS OFF ON EITHER BY SIGNATURE OR ACKNOWLEDGE OUR HIGHEST RANKING OFFICERS MAKING HIM AND THAT WOULD BE ME BECAUSE IT COMES THROUGH OUR IMMUNE SYSTEM WHERE HE ACTUALLY GOES IN AND REQUESTS A DAY OFF AND I AS I SIGN OFF ON IT AS HE

REQUESTED TODAY'S OK. >> SO BECAUSE GREG, YOU KNOW, VERY SPECIFICALLY SAYS THE APPROVAL OF THEIR SUPERVISORS. SO I'M WONDERING HOW THAT APPLIES TO OUR SUPERINTENDENT NINE THERE ARE CONTRACTUAL GUIDELINES OBVIOUSLY BUT IT WOULD SEEM THAT FOR THAT ONE INDIVIDUAL AND THE DISTRICT THIS RATE DOESN'T ADDRESS. IT ADDRESSES EVERYONE ELSE BUT NOT NECESSARY. CERTAINLY THE POSITION OF SUPREME TENDON MEMBERS OF OUR POLICY COMMITTEE DO WE HAVE A POLICY ON OUR EMPLOYEES NOTIFICATION OF VACATION AND LEAVE TIME? IS THERE ANYTHING THAT WE HAVE IN POLICY?

>> ANY MEMBER OF OUR POLICY COMMITTEE REACH OUT TO MR. STRIP AND DREDGE CHAIR AND I

DON'T KNOW. >> I MEAN WE WE'RE REVIEWING THOSE POLICIES.

IF YOU WANT TO PUT IT IN DURING THE WORK AND WE'RE READING THE POLICIES.

THAT'S WHAT I WOULD SUGGEST. I'M NOT I DON'T HAVE IT MEMORIZED.

I DON'T KNOW. YEAH. OK.

THAT'S FINE. I WAS JUST CURIOUS. WE DID INTO, YOU KNOW, A LITTLE BIT OF HOT WATER IN THE PAST WITH THAT. IT'S BEEN PROBLEMATIC AND WE MIGHT ADDRESS IT FOR JUST FUTURE BOARDS. SO I JUST NEEDED TO UNDERSTAND HOW THIS REGULATION PERTAINS TO IT APPEARS TO RETAIN TO EVERYBODY IN THE SYSTEM EXCEPT FOR THE HIGHEST RANKING OFFICER AND HAS IT ALSO BEEN THE PRACTICE MISS WHERE THE CHAIR OF THE BOARD WOULD SIGN OFF AS WELL OR JUST HERE ON VACATION AND LEAVE TIME I SIGN OFF ONLY FOR THE SYSTEM SO THAT IT IS RECORDED IN THE SYSTEM SYSTEM AS IT LEAVES DAY.

>> SO IF THE SUPERINTENDENT IS GONNA BE AWAY IT IS MY UNDERSTANDING THAT THAT COMMUNICATION IS BETWEEN THE SUPERINTENDENT AND THE BOARD CHAIR.

WELL MY SIGNING OFF ONLY MEANS WE WILL COUNT THAT DAY AS A DAY USED.

>> AND SO I GUESS THIS IS A QUESTION FOR THE CHAIR. DR. WANTS.

WIN WHEN THE SUPERINTENDENT NEEDS TO TAKE A DAY OFF FOR VACATION DAY.

HOW HAVE YOU BEEN SIGNING OFF ON THOSE INSTANCES? HOW DOES THAT WORK? THERE HASN'T BEEN ANY COMMUNICATION WITH THE BOARD ON THAT.

SO I'M JUST CURIOUS YOU JUST TOLD ME WHEN HE'S GOING TO BE LIKE IN COLUMBIA FOR A MEETING

OR SOMETHING LIKE THAT OR ON VACATION FOR A DAY. >> I HONESTLY HE'S HARDLY HAD ANY TIME OFF AND I MEAN I I'M NOT THE ONE THAT ENTERS IT INTO ANY SYSTEM OR WHATEVER.

THERE'S NO I GUESS WHAT I'M TRYING TO GET AT. THERE'S NO APPROVAL CLASSES.

YOU KNOW, IT'S JUST A IT'S A NOTIFICATION PROCESS. IT GOES INTO THE SYSTEM AND IT'S RECORDED. THERE'S NOW DAN DR. CLARK, THERE'S NO DOWN YOU IN AND YOU EVEN KNOWING FRANKLY IT SOUNDS LIKE YOU'RE NOT SIGNING OFF ON A CORRECT FINDING ANYTHING.

YEAH. NOW I'M JUST TRYING TO CLARIFY I'M TRYING TO UNDERSTAND.

THANK YOU FOR YOUR PATIENCE AND I APPRECIATE THAT. SO ALICE, IF AT ANY GIVEN BOARD MEMBER WANTS TO UNDERSTAND THE VACATION AND LEAVE ACTIVE THE THE POWER EMPLOYEE, ALL WE NEED DO IS REQUEST TO REPORT OF THE OFFICERS AND THEY CAN GET THAT FROM THE APPROPRIATE SOURCE.

CORRECT? THAT IS CORRECT. THANK YOU.

THAT HELPS ME UNDERSTAND THE PROCESS. APPRECIATE MR. DOWLING.

YOU'RE MUTED ON SORRY I GET USED TO THE OTHER WAY OF HANDLING IT ANYWAY NOW.

NOW THAT WE HAVE A DEPUTY SUPERINTEND, IS IT FAIR TO EXPECT THAT WHEN THE SUPERINTENDENT IS AWAY THAT THE BOARD AND EVERYONE ELSE GETS NOTIFIED THAT DR. BRADLEY IS IN

[01:20:08]

GOD FORBID I WILL BE TAKING VACATION NEXT WEEK. DR. BRADLEY IS IN CHARGE.

IS THERE ANY KIND OF NOTIFICATION OR SUCH A HIT THAT MR. DOWNEY'S.

IS THAT QUESTION TO ME? WELL, IT WAS TO MISS WALTON. BUT IF YOU WANT TO ANSWER IT, THAT'D BE GREAT. I WOULD JUST SAY WHATEVER THE WILL THE BOARD IS AND THAT'S WHAT I'LL DO. IF YOU IF THAT'S WHAT THE BOARD WANTS ME TO DO, THAT'S WHAT

I'LL DO. >> WELL TO ME IT'S JUST COMMON SENSE THAT IF IF SOMEONE'S GOING TO BE LEFT IN CHARGE THEN THE BOARD SHOULD BE NOTIFIED. I GUESS WE'LL DEAL WITH THAT AT

THIS TIME. >> MR. SMITH. MICHAEL, MY QUESTION WAS WOULD IT WOULD BE ON THE QUESTION THAT DON THIS ACTS IN POLICY RIGHT NOW.

>> MS. WAS DESCRIBED AS YOUR WHAT IS THE POLICY WHAT IS THE CURRENT POLICY STATES BECAUSE? BECAUSE THE QUESTION IS ALSO ACTS THAT THOSE ARE VALID QUESTIONS AND I THINK IS MORE ALONG THE LINES OF WHAT DOES THAT WHAT IS IT WHAT IS OUR POLICY SETTING ON ALL THOSE THINGS RIGHT NOW? WELL, I CAN TELL YOU, MR. SMITH IS WE ARE OPERATING UNDER THE POLICIES FROM 2015. AND I DON'T I DON'T REMEMBER THEM BECAUSE MY FOCUS HAS BEEN ON OUR NEW POLICIES. GOTCHA.

AND AS WE GO THROUGH THE THE READING I THINK THIS IS A VALID POINT THAT WE SHOULD BRING UP WHEN WE GO THROUGH THAT SECTION DURING THE FIRST READING. BUT I DON'T KNOW WHETHER IT IS CURRENTLY. OK. THANK YOU.

THANK YOU. APPRECIATE THAT. THAT WAS THAT WAS MY POINT.

THANK YOU, MA'AM. >> DR. ESCAPE. >> THANK YOU, MADAM CHAIR.

I WAS JUST GOING TO ADD I DON'T I DON'T KNOW THE PRESENT POLICY WITH REGARD TO THAT BUT I DO BELIEVE THERE IS A PORTION IN THE DRAFT MANUAL REGARDING SUCCESSION PLANNING AND THAT MIGHT BE AN AREA TO EXPAND BASED ON THE CONVERSATION HERE. THANK CONTINUE.

JUST SAY THAT I AGREE WITH DR. WISNIEWSKI. THAT'S EXACTLY WHERE WE PROBABLY WANT TO PUT IT. NEXT WE HAVE A SEVEN POINT SEVEN PUBLIC USE FACILITIES.

THE COMMITTEE DID REVIEW THIS. THE COMMITTEE RECOMMENDS THAT THE FULL BOARD ACCEPT A SEVEN POINT SEVEN. I DON'T KNOW, ROBERT, YOU WANT TO TAKE US THROUGH IT IF YOU WOULD LIKE, SIR. I'LL BE RIGHT. WELL, I'LL LEAVE IT UP TO THE FULL BOARD. BIZARRE CHECK. WELL, FIRST IT'S MR. I GOING TO

DO A PRESENTATION. >> I CAN WAIT TILL HE'S FINISHED.

BUT IF NOT, I HAVE A QUESTION. BE GLAD TO PRESENT. IF THAT IS YOUR WISH.

YOU SHOULD DO THAT, ROBERT. OK. ALL RIGHT.

THIS. THIS IS P SEVEN POINT SEVEN FACILITIES USE.

AND AS YOU SEE SOME OF THE CRITERIA WE HAVE THAT WE MAKE SURE THAT THERE IS A CLEAR FEED STRUCTURE THAT CONSISTENTLY APPLIED TO ALL ENTITIES INTERESTED IN USING OUR FACILITIES. WE NEED TO HAVE CLEAR EXPECTATIONS AND ENFORCEMENT AND THAT THEY NEED TO BE REASONABLY AVAILABLE TO A COMMUNITY THAT DOES NOT TAKE AWAY FROM THE EDUCATIONAL RESPONSIBILITIES OF THE BUILDINGS.

SO WE HAVE THEIR WE'RE IMPLANTING COMPLIANCE. MOST OF WHAT WE FOLLOW IS IN THE A R WHICH IS A R 20 S TWENTY NINE AND OS TWENTY NINE DASH R WHICH HAS THE ACTUAL FEES INVOLVED IN IT. THE COMMITTEE DID REQUEST A COPY OF THE FACILITY USE AGREEMENT. SO WE DO WE HAVE SUPPLIED THAT FOR YOU.

I SEE THIS IS BROKEN OFF HERE I BELIEVE IT WAS A COMPLETE DOCUMENT IN WHAT ROBINSON WROTE IN AN EMAIL THIS MORNING. I DID CHECK THAT. SO IF YOU'RE NOT ABLE TO GET IT THROUGH BOARD DOCS YOU DO ALSO HAVE IT IN YOUR EMAIL. WE DID ALSO SUPPLY AN EXAMPLE

[01:25:01]

THIS IS AN ACTUAL ONE THAT'S TO A CHURCH BY REMOVE THE NAME AND THE SCHOOL JUST BECAUSE I DIDN'T WANT TO SINGLE ANY ONE GROUP OUT BUT THIS IS SEE HOW IT'S FORMATTED.

THIS WAS FOR A CHURCH WHERE WE HAVE SPECIFIC AREAS THAT THEY USE ON A WEEKLY BASIS LONG TERM USE AGREEMENTS ARE BASED ON SQUARE FOOTAGE USAGE SQUARE FOOTAGE PER HOUR SO YOU CAN SEE HOW THAT WAS CALCULATED AND HOW THAT AMOUNT WAS DETERMINED AND THEN ADDED IN THIS ADDENDUM.

SO IF YOU GO ON TO THE NEXT PAGE ROBIN SO WE DID A BREAKDOWN OF DIFFERENT GROUPS

AND HOW THEY USE OUR FACILITIES AND HOW MANY TIMES. >> SO YOU CAN SEE THERE ALL THE DIFFERENT GROUPS AND WHETHER SHORT TERM ANY SHORT TERM LEASES, HOW MANY LONG TERM LEASES AND THE NUMBER EVENTS PLEASE NOTE THAT SOME OF THE SCHOOL EVENTS WERE ENTERED BY THE SCHOOL SO THERE WERE NO CHARGES OR ANYTHING OF THAT NATURE.

BUT WE DO ENCOURAGE SCHOOLS TO ENTER THEIR INVENT EVENTS TO ENSURE THAT THOSE SPACES ARE RESERVE FOR THAT TIME PERIOD GO TO THE NEXT SLIDE. SO THIS IS A BREAKDOWN OF ALL THE DIFFERENT SCHOOLS AND THE DIFFERENT GROUPS TYPES OF GROUPS AND THE OVERALL REVENUE THAT CAME FROM EACH OF THESE EVENTS AT THAT SCHOOL I WOULD NOTE THAT OUR FACILITIES HAVE BEEN CLOSED SINCE MARCH. SO THIS REPORT PERIOD WAS THROUGH JUNE 30TH OF THIS YEAR BUT WE HAVE NOT BEEN ALLOWING THESE USE SINCE THE END OF MARCH OR ANY NOT ONLY USE THAT WE ARE PRESENTLY ALLOWING IS THE USE OF PARKING LOTS FOR COVERT TESTING BUT OUTSIDE OF THAT FACILITIES ARE CURRENTLY CLOSED. SO WITH THAT I'LL ANSWER ANY QUESTIONS I HAVE. SO OUR CHECK WITH OUR FACILITY IS CLOSED SINCE MARCH.

HOW DOES THIS IMPACT OUR AMMO USE CONTRACTS THAT WE HAVE WITH THOSE ENTITIES IN PLACE? SO WE NOTIFIED ALL THOSE USERS THAT OUR FACILITIES WERE NOW CLOSE AND THAT THEY WERE NOT

AVAILABLE FOR USE. >> AND WE DID LET THEM KNOW WHEN WE RETURNED TO USE THAT THEY WILL HAVE TO FOLLOW THE SAME GUIDELINES AS WE DEVELOP FOR THE DISTRICT FOR THE USE OF OUR FACILITIES. SO IN REGARD TO THEIR PAYMENTS THEY WERE JUST ON A PART TIME BASIS. SO MOST ARE SET UP ON A MONTHLY BASIS.

SO WE HAVE NOT BEEN COLLECTING FEES SINCE THEY'VE BEEN CLOSED. ALL RIGHT.

WE HAD SEVERAL CAMPS, YOU KNOW, THAT WERE PLANNED FOR THIS SUMMER.

THOSE WERE CANCELED. SO ANY OF THE THE CAMPS WOULD BE FROM LAST SUMMER.

SO THAT THAT WAS SOME SIGNIFICANT REVENUE AND SOME SIGNIFICANT USE.

WE AS YOU KNOW, OUR FACILITIES HAVE CAMPS GOING THROUGHOUT THE SUMMER AND WHAT'S WHAT'S THE

AVERAGE TERM? >> THE AVERAGE TIME FOR THESE FACILITY USE AGREEMENTS, IT'S REQUIRED TO BE RENEWED EVERY YEAR. I MEAN IF IT'S A LONG TERM USE AGREEMENT, IT'S ONLY GOOD FOR A YEAR AFTER HIS NEVSKY THANK YOU, MADAM CHAIR.

>> ROBERT. QUESTION IS ON SLIDE 7 ON THE REPORT WHERE IT SHOWS THE REVENUE COLUMN AND FOR SOME OF THERE'S ZERO TAKEN IN BUT IT DOES LOOK LIKE THERE WERE GROUPS THAT MET. IS THAT BECAUSE IT'S AT THE DISCRETION OF THE PRINCIPAL AT THE FACILITY CHARGE OR HOW DOES THAT WORK? SO THE PRINCIPAL IS NOT AUTHORIZED TO WAIVE FEES. THAT HAS TO BE THE SUPER TENANT OR HIS DESIGNEE WHICH IS MYSELF . WE WAIVE FEES WHEN THERE'S A BENEFIT TO THE STUDENTS AND THE AMOUNT OF THE BENEFIT HAS TO BE EQUAL TO THE BENEFIT TO THE STUDENTS OR TO THE DISTRICT.

I'M JUST I IT'S FOR A LONG PERIOD. I WAS JUST WONDERING IF THERE WAS JUST NOTHING THAT OCCURRED THOSE PLACES BECAUSE SOME OF THE OTHER SITE HAVE SOME PRETTY

[01:30:06]

AND BECAUSE OF THAT FEES WERE NOT CHARGED. THANK YOU.

THAT'S HELPFUL. MR. DRAKE. THANK YOU, MADAM CHAIR.

MR. HARDING, WHEN WE DO OPEN OUR BUILDINGS UP AGAIN FOR PUBLIC USE, WHAT'S THE PLAN FOR THE DEEP CLEANING AFTER A BUILDING HAS BEEN USED TO? THEY WILL BE REQUIRED TO DO THE SAME AS WE WOULD IN OUR OWN FACILITIES. SO THAT WOULD REQUIRE THE DISINFECTING SURFACE AREAS AND YOU KNOW, CLEANING OF THE PLACE IN GENERAL AS NORMAL.

BUT ON TOP OF THAT, YOU KNOW, DOORKNOBS ANY TABLES, ANYTHING THAT HAD BEEN USED WOULD HAVE TO BE WIPED DOWN WITH A HOSPITAL GRADE DISINFECTANT. AND IS THERE GOING TO BE ANY

OVERSIGHT OF THAT? >> SO TYPICALLY THE CUSTODIAL STAFF OPENS AND CLOSES THE BUILDING. SO WE IF NEEDED WE COULD HAVE AND ACTUALLY WE HAVE NOT PUT A PLAN TOGETHER. WE'VE HAD SOME OF THE CHURCH GROUPS CONTACT US AND WE HAVE NOT HAD THE ABILITY TO MEET WITH THEM. THEY HAVE COME UP WITH A PLAN AND WE JUST HAVE NOT REVIEWED IT AT THIS TIME ON HOW THAT MIGHT BE GOING FORWARD.

WE'RE STILL CLOSE. SO AS OF RIGHT NOW WE DON'T HAVE A TIME WHEN WE WILL REOPEN THEM, RIGHT. WHY DOES IT DOESN'T I UNDERSTAND THAT.

>> I MEAN THIS IS, YOU KNOW, SOMETHING TO THINK ABOUT AS WE GET CLOSER TO OPENING UP SOME OF OUR OWN CUSTODIANS THOUGH THEY'RE THE ONES THAT THAT WORK TO OPEN AND CLOSE THE BUILDING.

YES, MA'AM. THAT'S TYPICALLY HOW IT OCCURS .

OK. ALL RIGHT. THANK YOU.

MR. SMITH, MR.. MY QUESTION IS CAN CAN THIS WHO'S USING THE BUILDING CAN THIS BE TRACKED FROM FROM SOME FROM CENTRAL OFFICE THIS OFFICE? YES, SIR. SIDETRACKED IN WHAT WAY ARE YOU REFERRING TO FOR AS IF SOMEONE'S USING BEFORE FOR THE HIGH SCHOOL THEN THE DISTRICT OFFICE WOULD HAVE NO WE WOULD HAVE WHAT HAPPENED, WHAT IT WOULD KNOW ABOUT IT AND THEY KNOW THIS IS APPROVED.

>> YES, WE SHOULD. YES. MAY I ASK YOU ANOTHER WAY? DO THE DISTRICT OFFICE HAVE A WAY OF KNOWING OF EVERYONE WHO IN THE BUILDING? IS THAT ALL AT ALL TIMES IN VAN IF ANY BUILDING IN THE DISTRICT IS BEING RENOVATED I'M BEING IN IT SO I'M GOING TO. THOSE A GENERIC QUESTIONS. SO WE DO HAVE A WAY OF KNOWING IF ANY FACILITIES BEING RENTED WE USE A PROGRAM CALLED FACILITIES DID SO ALL FACILITIES USE ARE SUPPOSED TO BE ENTERED IN FACILITIES. DUDE THAT ALLOWS US TO MAKE SURE SPACES RENTED AT THE SAME TIME. THERE'S NOT A DUPLICATE RENTALS IT ALSO IN THAT LOCATION IS WHERE ALL THE AGREEMENTS ARE STORED.

SO THE PROOF INSURANCE THE FACILITIES USE FORM THEY SHOULD ALL BE STORED THERE.

SO THAT IS HOW WE TRACK AGREEMENTS AT A DISTRICT LEVEL. NOW IF INFORMATION WAS NOT ENTERED IN THERE OR IF IT WAS NOT FILLED OUT THEN WE WOULD NOT KNOW ABOUT IT.

>> OK. ALSO WHEN PEOPLE WHEN PEOPLE RENT THESE FACILITIES, WHERE DOES A WHERE DID THE MONEY GO FOR FOR SUCH A USE? AND HOW DO WE HOW DO WE SPEND THAT MONEY? SO TYPICALLY IT IS CAPTURED AT THE SCHOOL LEVEL.

SO THAT IS TURNED IN AT THE SCHOOL LEVEL AND THAT IS ENTERED INTO THEIR ACCOUNT AND IT IS DEPENDING ON THE USE WHETHER IT IS A AND THIS IS ALL SET UP IN THE RS.

WE DO ALL THIS ACCORDING TO THE DEA OR IF IT'S A FOR PROFIT GROUP.

THERE'S A CERTAIN PERCENTAGE THAT GOES TO THE DISTRICT AND A CERTAIN PERCENTAGE GOES TO THE SCHOOL. AND IF IT'S A NON PROFIT GROUP SAME THING IT'S JUST A DIFFERENT SPLIT FOR NONPROFIT GROUPS. THE SCHOOL GETS A HIGHER PERCENTAGE OF THE REVENUE WHEN IT'S A FOR PROFIT GROUP. THE DISTRICT DOES AND THE WHOLE REASON FOR THAT IS TO COVER OUR EXPENSES SO THAT WE CAN COVER THE ENERGY USE AND UPKEEP OF

[01:35:03]

I'M I HAVE A COUPLE MORE QUESTIONS. HOW WOULD YOU LIKE ME TO PROCEED? WHY DON'T YOU HOLD OFF BECAUSE I'D LIKE TO ASK A QUESTION AND I HAVEN'T SPOKEN YET. OK. THE PROBLEM.

SO JUST GOING BACK TOUCHING BACK ON THE VACATION QUESTION I HAVE DR. RODRIGUEZ HIS CONTRACT

HERE BEFORE ME AND FOR HIS VACATION AND OTHER BENEFITS. >> IT SPECIFICALLY SAYS THAT THAT VACATION AN ANNUAL LEAVE IS IS HE MUST FOLLOW THE DISTRICT REGULATIONS H.R. FS 18 AND H.R. AS EIGHTEEN OR ONE. ALL RIGHT. IS THERE TO BE L2?

>> MELVIN CAMPBELL, YOU HAVEN'T SPOKEN MY QUESTION. >> I DON'T KNOW.

IT'S A QUESTION JUST SOMETHING THAT WE BARELY LOOK AT. BUT ROBERT SUGGESTED TO 2 RATIO THAT SOMETIME WE WAIVE THE FEE BECAUSE PEOPLE HAVE DONATED TO THE DISTRICT IN SOME FORM OR ANOTHER. AND MY QUESTION IS WILL THAT BE EQUITABLE? OH WELL GIVE FAVORITISM TO PEOPLE WHO COMMUNITY PARTNERS OVER OTHERS WHO CANNOT AFFORD TO BE COMMUNITY PARTNERS. AND I THINK WE HAD THIS QUESTION BEFORE.

IF I'M NOT MISTAKEN AND OPERATIONS COMMITTEE. YES, SIR, WE DID.

YES. AND WHAT I CAN SAY ON THE ECUADOR EQUITABLE SIDE IS WE WOULD NOT ALLOW THEM ANY MORE ANY USE ABOVE THE AMOUNT THEY DONATED.

SO IN THAT SENSE IT IS EQUITABLE. THE COST WOULD BE THE SAME AT THE VERY LEAST AS COMPARED TO IF THEY RENTED IT AND THEY MAY HAVE GIVEN A DONATION OF EVEN GREATER VALUE. SO AS LONG AS OUR DONATION DOES OF EQUAL OR GREATER VALUE THEY'RE ALLOWED USE BUT THEY DON'T GET ANY PREFERENCE AS FAR AS WHETHER THEY GET IT FIRST.

IT'S A FIRST COME FIRST SERVE BASIS ON WHO REQUESTS THE USE OF THE FACILITY.

YEAH THAT'S THAT'S THAT'S WHAT MY CONCERN WITH IT IS THE SOURCE CODE RESERVE BECAUSE YOU KNOW WHAT I'M DOING IS TWENTY THOUSAND DOLLARS AT A DISTRICT .

I WANT TO USE THE JUMA WHO DID THAT. I MEAN YOU KNOW THAT THAT UNTIL

IT IS I EXPECT THAT. >> BUT IF THERE IS A YOU KNOW, A SUMMER SCHOOL LEAGUE THAT'S NOT GIVING THAT KIND OF MONEY THERE AND THEY'VE ALREADY ASKED WATER PERMISSION TO USE IT.

I LIKE TO THINK THAT WE ARE GIVING AS SOME SCHOOL LEAGUE BECAUSE THE X Y FIRST BECAUSE OF THE DOLLAR VALUE. SO I THINK WE DISCUSSED THAT ALREADY.

AND MY SUGGESTION WOULD THE THAT THE PEOPLE WHO ARE DONATING THAT'S WHAT THEY PREFER IT AT DONATION TO GO TO. THEN THEY DO THAT IN DOLLARS AND CENTS IN TERMS OF OF THE NEED OTHERWISE THAT DONATION IS A DONATION THAT GUESS WE LOOK AT THAT SOME OTHER TIME BUT I DON'T I THINK DONATIONS ARE EARMARKED AREN'T THEY. IN TERMS OF THE SUGGESTED USE SOMETHING MOST TIMES THEY THEY ARE THERE THEY GO FOR THE PURCHASE OF SOMETHING OR YOU KNOW GO TO A CLUB OR A GROUP OR TO BE USED FOR SOME PURPOSE BECAUSE I YEAH I KNOW WE MAY SEE APPLES AND ORANGES WHEN THEY WHEN THEY GET USED THAT FACILITY BECAUSE THEY DONATED SOMETHING YOU KNOW IT'S SOMETHING PERHAPS THAT'S NOT RELATIVE TO THE FACILITIES THAT'S DOUBLE DIPPING. YOU KNOW I DONATED TO THIS CAUSE SO WE GET NEW UNIFORMS FOR THE FOOTBALL TEAM BECAUSE I THOUGHT IT WOULD BUMPY. NOW I GET A CHANCE TO USE THE GYM BECAUSE I DONATED FOR A FOOTBALL TEAM AND THAT'S YOU KNOW, THAT'S WHAT I MEAN BY EQUITABLE. BUT ANYWAY, WE CAN LOOK AT IT LATER.

>> MR. CEDRIC HERE ON KNEW TRICIA I PUT MY HAND UP BY MISTAKE.

>> I APOLOGIZE. ALL RIGHT, MR. SCHECK, THANK YOU.

>> A COUPLE A COUPLE OF QUESTIONS, ROBERT. >> ONE, CAN YOU GIVE AN EXAMPLE OF EACH OF THE CATEGORIES OR THE COLUMNS OF CONTRACT WE MIGHT HAVE THAT WOULD REPRESENT LOCAL SAY OR SCHOOL DISTRICT OR OTHER OK. SOME ARE SOME ARE OBVIOUS

[01:40:01]

AND IF YOU CAN JUST EXPLAIN WHY THE SIGNIFICANT DISPARITY BETWEEN THE THOSE HIGH SCHOOLS THAT WOULD BE HELPFUL AS WELL. SO AS OFF THE TOP OF MY HEAD AND OTHER I THINK SOMETIMES WE HAVE AN GROUP LIKE OR A STATE GROUP MAY COME USE AND SO WE WOULDN'T CLASSIFY IT AS COMMUNITY BUT WE MIGHT PUT THAT UNDER AND OTHER I THINK YOU HAD A CONCERT KIND OF.

SELF-EXPLANATORY. SUMMER'S CAMPS. FAITH GROUPS OF COURSE ARE YOUR CHURCHES, SPORTS OR ANY OF THE FOOTBALL LEAGUE OR ANYTHING OF THAT NATURE.

THEY MIGHT BE INTERESTED IN USING A FACILITY AND THEN PARTNER IS AS WE JUST DISCUSSED SOMEBODY THAT IS UNDER THE DEFINITION OF PARTNER AND ACCORDING TO THE A.R. YOUR NEXT QUEST. THAT WAS THE FIRST QUESTION YOUR SECOND QUESTION WOULD HAVE TO DO CATEGORIES IF YOU DON'T MIND LOCAL SCHOOL DISTRICT BEFORE WE MOVE ON TO THIS.

>> WELL, LOCAL YOU KNOW, WE'D BE BEAUFORT COUNTY HAS REQUESTED THE USE FACILITY.

>> SCHOOL DISTRICT IS WHEREAS I SAID BEFORE THE SCHOOL DISTRICT PUTS IT IN FOR A SCHOOL FUNCTION IN ORDER TO MAKE SURE THAT SPACE IS RESERVED IN SCHOOL.

DUDE. SO THEY MAY BE PUTTING IT IN FOR A BASKETBALL GAME OR ONE OF THEIR NORMAL FUNCTIONS SO THAT THAT WOULD BE A SCHOOL DISTRICT USE OKATIE THAT OBVIOUSLY NOT

GENERATING ANY REVENUE. >> CORRECT. AS THEY'RE DOING THAT.

MOORE JUST TO RESERVE THE SPACE OF NO ONE ELSE TRIES TO GET IT. DURING THAT TIME OK BUT BACK NOW. ON TO THE HIGH SCHOOL. SO I'M TRYING TO REMOVE MY SO YOU KNOW THE DIFFERENT HIGH SCHOOLS HAVE DIFFERENT PROGRAMS MAYBE BRINGING IN REVENUE SOME OF THE BIGGER REVENUE ITEMS OR USES OF THE FEEDBACK ARE THE PERFORMING ARTS CENTER.

WELL, BRANCHES YOU KNOW, JUST GOT A PERFORMING ARTS CENTER SO THEY'RE NOT IS ACTIVE CURRENTLY WITH SOME OF THE OUTSIDE GROUPS. SO I WOULD THINK THAT WOULD BE ONE OF THE REVENUE STREAMS IN SOME OF THESE PERFORMING ARTS CENTERS SUCH AS HILTON HEAD ARE USED CONSTANTLY AND THAT'S A LOT OF THEIR REVENUE THAT'S COMING IN.

SO THAT'S OUTSIDE OF THAT I WOULD KNOW. THERE'S JUST THE DIFFERENT GROUPS THAT IT'S JUST NOT USED AS MUCH AND YOU KNOW, A SMALLER SCHOOL IT'S KIND OF UNDERSTANDABLE THAT THEY'RE NOT AS USED AS MUCH AS A LARGER SCHOOL.

>> BUT WHAT IS THE TOTAL DOLLAR AMOUNT REVENUE PER BRANCH? EARLY COLLEGE DOWN THERE.

THEY HAD ONE THOUSAND DOLLARS SO IT LOOKS LIKE ONE THOUSAND SIXTY.

>> I WAS LOOKING AT. I WAS LOOKING GET THE WRONG ONE.

INSIDE SIDE MINUS TURN SIDEWAYS UP ON MY ACTUAL SCREEN. I WAS LOOKING AT OUR BIGGEST NUMBER THERE. RIVER RIDGE ACADEMY A 50 SIX THOUSAND PLUS HEAT.

THAT'S THE ONE I. MY MISTAKE I THOUGHT IT WAS BRANCH.

NO IT'S NOT TOO I GUESS MY QUESTION PERTAINS TO THAT IS THAT THE CHURCH THE CONTRACT

THAT WE HAVE IT. >> RIVER RIDGE RIVER RIDGE HAS A CHURCH AND THEY ALSO HAVE MANY SPORTING EVENTS RUN EVENTS THINGS NATURE THAT THEY USE AS FUND RAISERS.

OKAY. ALL RIGHT. THANK YOU, MR. DOWLING.

YOU'RE MUTED. I CANNOT THANK MADAM CHAIR ROBERT.

TWO SCENARIOS IF CRIMINAL ORGANIZATION THAT MAKES A DONATION AND THEN I USE FREE FACILITIES UP TO THE VALUE OF A DONATION IF I REALLY MADE A DONATION OR DID I JUST BUY A SEASON TICKET UNDER A DEFINITION YOU MADE A DONATION .

I'M ASKING IN REALITY IS THIS A DONATION OR RECEIVE TICKET? I BELIEVE YOU'RE ASKING FOR AN

[01:45:09]

ALL RIGHT. I GOT AN ISSUE WITH THAT. NUMBER TWO, IF I'M AN ORGANIZATION THAT MAKES YOU DONATE LARGE ENOUGH TO QUALIFY AS A TAX DEDUCTION AND THEN I TURN AROUND AND GET FREE USE OF THE FACILITIES THAT DONATION I THINK WE'RE TO END UP IN QUESTION IF I WAS USING IT AS A TAX DEDUCTION AND ARE WE MAKING IT EASIER FOR LARGER ORGANIZATIONS TO TAKE ADVANTAGE OF RENTING OUR FACILITIES UNDER A FAVORABLE AGREEMENT AT THE EXPENSE OF A SMALL GROUP WHO CAN'T AFFORD THE TYPE OF DEDUCTION DONATION THAT WOULD RESULT IN A TAX DEDUCTION? I'M WORRIED ABOUT DOUBLE DIPPING.

WELL, AS FAR AS WHETHER OR NOT THEY GET ANY ADVANTAGE LIKE I SAID EARLIER IT'S FIRST COME, FIRST SERVE. SO THERE THEY HAVE NO ADVANTAGE BY A DONATION COMPARED TO ANOTHER GROUP. AND I AND MR. CAMPBELL KIND OF ASKED THAT EARLIER IN AND I KNOW I'M NOT AWARE OF AN INSTANCE WHERE ANYBODY FELT DUE TO A DONATION THAT THEY HAD ANY KIND OF PRIVILEGE. BUT WE DO NOT GRANT THEM ANY KIND OF PRIVILEGE AS FAR AS A TAX DONATION BENEFIT. I'M NOT A TAX ATTORNEY SO I WOULD NOT WANT TO SPEAK TO THAT. ALWAYS WE SHOULD GET. WELL, WE SHOULD GET AN OPINION FROM A CHANCE ATTORNEY IN I'M GOING TO ASK MR. STRANGER TO PUT ON THE AGENDA FOR THEIR OPERATIONS COMMITTEE. JOAN JETT, A DISCUSSION DON'T A DEFINITION OF DONATION.

ALL RIGHT. BECAUSE THIS THIS JUST DOESN'T ADD UP FOR ME.

AND IF THE DEFINITION OF DONATION CHANGES YOUR YOU'RE A HOUR OF CHANGE.

THANK YOU. ALL RIGHT, MISS RABBI. YES, I DO WANT IT.

>> I JUST WANTED TO MENTION THAT WE DO HAVE A POLICY REGARDING DONATIONS AND THAT ANY THING OVER A CERTAIN AMOUNT OF MONEY I BELIEVE IT IS FIVE THOUSAND DOLLARS HAS TO COME TO THE BOARD. I KNOW THAT THAT'S DIFFERENT BUT I DID WANT TO POINT THAT OUT. THE OTHER THING I WANTED TO SPEAK TO WAS I KNOW THAT HILTON HEAD HIGH SCHOOL LOST ONE OF THEIR BIGGEST FUNDRAISERS THAT THEY USUALLY HAVE OVER THE SUMMER WHEN WE WERE CLOSE. THEY ARE ALWAYS. HOW IS THIS MARTINA WAREHOUSE SALE? AND THE PRINCIPAL TOLD ME EARLIER THAT THAT WAS A HUGE MONEY MAKER. SO WHEN WE'RE TALKING ABOUT WHAT DIFFERENT FACILITIES USE THAT I KNOW FOR A FACT THAT THAT'S ONE THAT IS HELD AT HILTON HEAD HIGH SCHOOL AND PROBABLY ANOTHER ON THE COMBINATION FOR THIS OR SHAQ. ALL RIGHT, MR. SMITH.

WELL, JUST TO GO TO BACK TO THE SITUATION ABOUT WHEN. LET ME ASK YOU THIS QUESTION.

IT'S A PROCESS QUESTION. MS. MR. ALI.

WHEN WHEN WHEN WE ALLOW PEOPLE TO USE THE FACILITIES, WHEN THEY'RE DONATED MONEYS, WHEN THEY DONATE, WHEN THEY'VE GOT EITHER A CERTAIN AMOUNT CONTRIBUTIONS TO THE DISTRICT, ARE THEY REQUIRED TO HAVE THEY HAVE INSURANCE ASSURANCE AS WELL? YES, ALL USES OF THE FACILITY EVEN IF FEES ARE WAIVED ARE REQUIRED TO HAVE INSURANCE.

ALSO MY MY. MY LAST QUESTION IS AT WHAT? >> TO WHAT DEGREE DID AND WHERE AND WHAT. WHAT ECONOMY DO PRINCIPALS HAVE IN MAKING THESE DECISIONS OF FACILITY USE? WELL, I WOULDN'T USE THE WORD AUTONOMY.

>> THEY DO PARTICIPATE IN THE SWEEPING AUTHORITY. >> WELL, WHAT WOULD WHAT WAS THEIR ACTUAL WAS THE AUTHORITY SO THEY DO HAVE TO SAY THAT THE FACILITIES AVAILABLE FOR USE SO THEY ARE ASKED IF THEIR FACILITY IS AVAILABLE AND IF THEIR FACILITY IS NOT AVAILABLE THEY ARE ABLE TO SAY IT IS NOT AVAILABLE TO ALL. IF YOU DON'T LIKE IT, MAYBE YOU CAN HELP ME REFRESH MY MEMORY. MAYBE YOU OR MR. DARLING OR MR. SCRIPTURE.

[01:50:02]

I BELIEVE THAT WE HAD A CONCERN THAT PRINCIPALS HAD THE AUTHORITY TO RATHER FACILITIES AND NOT HAVE TO CHECK WITH THE DISTRICT THAT WAS THAT WAS THAT CORRECT? THE PANEL ON A SET AMOUNT A NUMBER OF SOMETHING LIKE THAT IF LIKE YOU MISS ME THAT WAS I

DON'T REMEMBER. >> I REMEMBER THERE WAS SOMETHING ALONG THOSE LINES BECAUSE THAT WAS A COUPLE OF TIMES AGO THAT THIS BROUGHT UP A FEW MONTHS AGO.

SO I HAVE TO I DON'T REMEMBER ALL THE DETAILS OF THAT CONVERSATION.

WE DID HAVE THAT CONVERSATION. I DISTINCTLY REMEMBER MR. SMITH.

AND SO YOU BROUGHT THIS POINT UP BEFORE AND I BELIEVE THE CONVERSATION GOT TO WHERE THERE THERE MAY BE SOME THINGS DONE AT THAT AT THE SCHOOL LEVEL THAT WE'RE NOT AWARE OF.

>> THAT'S MY RECOLLECTION. IS THAT YOURS MR. SMITH'S THAT THEY GET IN AND THAT THAT WAS WHAT I WAS WHAT WAS A ONE DAY BECAUSE TODAY MR. OUTING STATED EARLY IN THE CONVERSATION THAT THAT HE HAD A SYSTEM THAT WAS KIND OF SHOP. WELL, HE SAID WHEN HE SAID THAT THEY HAD THEIR DAY THAT THEY HAD A SYSTEM THAT EVERYTHING COULD BE CHECKED INTO AT CENTRAL LEVEL. SO THEREFORE THAT THEY WOULD KNOW WHEN IT WHEN WHEN NOT WHEN OTHER. WELL, WHEN THE PRINCIPALS OF THE BED, THE BUILDING, THE LEVEL THAT THEY WILL BE RUNNING OUT WHERE THEY WILL BE RENTED OUT.

SO I WAS JUST I WAS JUST KIND OF TAKE HIM BACK BY THAT BECAUSE THAT WAS NOT MY IMPRESSION ON WHAT I WAS INFORMED OF DURING THE OPERATIONS COMMITTEE MEETING.

SO I REALLY IF I DON'T I'M REALLY AS A BOARD MEMBER I'M LOST OUT TO WHERE TO PUT MY CONCERNS AND NOW BECAUSE I KNOW I HAVE THESE CONCERNS THAT I HAVE THAT THIS DISTRICT PRINCIPALS WERE ABLE TO RENT OUT THE BUILDINGS TO CERTAIN PEOPLE FOR CERTAIN FOR CERTAIN

THINGS THEY WILL HAVE THE OK TO . >> BUT MY QUESTION IS HOW? MY QUESTION WAS HOW IS IT BEING MANAGED BY A CENTRAL OFFICE? BECAUSE WHEN IT COMES TO THE BUILDING USES AND INSURANCES AND EVERYTHING, THE CENTRAL OFFICE SHOULD BE IT SHOULD BE THE DECISION MAKER AND NOT NOT THE BUILDING PRINCIPAL THAT THAT'S A THAT WASN'T WHAT THAT WAS THERE IS ONE OF MY CONCERNS AS WELL AS I REMEMBER SOMEONE CALLING IN AND SAYING THAT THERE WAS A PROBLEM BECAUSE CERTAIN PRINCIPLES WERE ALLOWED CERTAIN PEOPLE TO USE CERTAIN BUILDINGS AND THEN NOT LIKE OTHER GROUPS TO USE THE BUILDING.

SO WE WE MY MY MY THING WAS WE HAVE TO HAVE A CHECK AND BALANCE HERE AND WE HAVE TO BE HAVE THINGS FAIR AND EQUITABLE ACROSS THE BOARD. SO WHAT DO WITH THIS WITH THIS CONTRACT GOT THERE'S A LOT GOING ON WHEN I DR. RODRIGUEZ, I WOULD JUST ASK THAT POSSIBLY THAT YOU COULD POSSIBLY HAVE THIS DEPARTMENT TO LOOK INTO SOME OF THESE THINGS THAT WE JUST DISCUSSED BECAUSE THERE WAS DEFINITELY SOME THINGS BROUGHT TO THE BOARD ATTENTION EVEN TURNED PUBLIC SPEAKING WHAT ONE NIGHT MY MEMORY SERVES ME CORRECT.

>> AND I'M JUST KIND OF LIKE LOTS OF WORD. I'M JUST A LITTLE TAKEN ABACK BY EDGE. DOES CHINA STILL TRY AS A BOARD TO TRY TO UNDERSTAND THE PROCESS OF HOW WE HOW WE DO OUR BUILDINGS RENOVATIONS, MISS. MR. SPENCE? WE WILL. WE WILL LOOK INTO THAT AND WE'LL COME BACK TO THE

OPERATIONS COMMITTEE ON THAT. >> THANK YOU, SIR. SO OUR SHACK.

>> SO WHAT THE BOARD IS APPROVING TONIGHT IS THE FOLLOWING STATEMENT THE SUPERINTENDENT WILL DEVELOP AND CONSISTENTLY ADMINISTER FACILITIES, USE GUIDELINES DELINEATING A RESTRUCTURE THE THAT IS CONSISTENTLY APPLIED AND NOT JUST PART OBVIOUSLY BUT I THINK SOME OF THE QUESTIONS THAT DR. RIBAUT SAID SOME OF RAISED ARE THE ONES RELATING TO CONSISTENTLY AND DONATIONS THAT MAY SERVE AS FEE STRUCTURES IF YOU.

SO HAVE YOU. MAYBE MR. SMITH ASK THIS I APOLOGIZE.

I WAS INTERRUPTED. BUT HAVE YOU ALREADY HAD ANY DISCUSSION WITH STAFF ABOUT A MORE CENTRALIZED REVIEW OF HOW WERE USING OUR FACILITIES FROM SCHOOL TO SCHOOL?

>> NO, MA'AM. WE HAVE NOT. BUT WE WILL DEFINITELY DO THAT IN LIGHT OF THE BOARD'S DISCUSSION TODAY. THE WAY I THE WAY I INTERPRET WHAT I HEARD FROM THE BOARD TODAY IS THAT AND CORRECT ME IF I'M WRONG BUT IT LOOKS LIKE YOU'RE LOOKING FOR A MORE FORMALIZED SYSTEM AROUND AROUND THE FACILITIES USE USAGE.

[01:55:09]

>> I WOULD LIKE TO SEE AND I CAN'T SPEAK FOR MY COLLEAGUES. >> THE POINT THAT CAME OUT OF THE OPERATIONS COMMITTEE DISCUSSION MR. SMITH IS ALLUDING TO THAT'S EXACTLY WHAT WE WERE LOOKING FOR A CENTRALIZED RECORDING SO THAT NOTHING ESCAPES ARE TRACKING AND THAT THERE IS CONSISTENCY. MR. SMITH EXPRESSED IN THAT OPERATIONS COMMITTEE WE WANT TO MAKE SURE THAT PRINCIPALS DIDN'T HAVE DISCRETION THAT WASN'T CONSISTENT ACROSS THE ENTIRE COUNTY. THAT WAS A CONCERN. AM I RIGHT, MR. SMITH ABSOLUTELY DISCOURAGES PHARMACIES CRIBBAGE ARE SPOT ON.

YES, SIR. I DON'T KNOW. I WAS THAT WAS THE POINT THAT WAS BROUGHT UP SO SO. SO WE WILL WE WILL TAKE THAT BACK.

WE WILL ENGAGE IN THAT DISCUSSION. WE WILL DEVELOP A MORE FORMALIZED SYSTEM AND AND THEN WE'LL BRING THAT BACK THROUGH THE OPERATIONS COMMITTEE.

DOES THAT SOUND RIGHT? SOUNDS RIGHT TO ME, BUT I DEFER MR. SMITH MR. SHAW FROM THE.

WELL, FOR ME I WOULD DEFINITELY SAY AS A MEMBER OF OUR OPERATION.

YES. THAT SOUNDS RIGHT. AND ALSO CAN WE ALSO GET TO GIVE SOME LEGAL ADVICE UPON HOW WE. I SAID I DONATIONS AS WELL.

YES. >> THANK YOU. I DON'T APPRECIATE THAT.

THANK YOU. >> YES, SIR. MR. DOWN.

>> THANK YOU, MADAM CHAIR. DR. RODRIGUEZ, THAT'S GOOD TO HEAR.

IN VIEW OF THE FACT THAT THERE'S BEEN A LOT OF RELUCTANCE TO DISCUSS DISTRICT CENTRALIZATION OF ANYTHING INVOLVING THE USE OF FACILITIES FOR AS LONG AS I'VE HEARD DISCUSSIONS ABOUT IT, WHEN YOU DO COME TO THE OPERATIONS COMMITTEES COULD YOU BE ABLE TO SPEAK TO A PROCEDURE ABOUT WHO CERTIFIES THAT INSURANCE LEVELS ARE ADEQUATE?

>> YES, SIR. I'M SORRY. I'M WRITING DOWN.

OKAY. FORGOT THAT. YES.

SO PROCEDURE AROUND WHO'S WHO CERTIFIES THE INSURANCE THAT THERE'S AN INSURANCE IN PLACE? THAT'S WHAT YOU'RE MEANT THAT THERE'S ENOUGH INSURANCE IN PLACE.

YEAH WE DO WE SAY DO YOU HAVE INSURANCE OR DO WE SAY HOW MUCH INSURANCE DO YOU HAVE? OKAY, GREAT. THANK YOU VERY MUCH. SO OUR CHECK.

IS THERE ANYWHERE ON THIS FORUM AND I COULD BE MISSING IT THE THE MONITORING REPORT THAT SAYS WHAT PERIOD OF TIME THAT THIS MONITORING REPORT IS FOR FROM STARTING DATE OBVIOUSLY THE END DATE WOULD BE I ASSUME AUGUST 12TH IS SERIOUS TIME. OKAY.

SO THIS IS OBVIOUSLY WE ARE WEIGHING IN ON WHETHER OR NOT WE MET THESE EXPECTATIONS IN THE YEAR BEHIND US NOT GOING FORWARD AND ADDRESSING SOME OF THE CHANGES THAT DR. RODRIGUEZ WAS GOING TO BRING THE COMMITTEE, THE OPERATIONS COMMITTEE.

IS THAT CORRECT? WHAT WOULD BE THE STARTING DATE FOR THE REPORT IN FRONT OF US? ROBERT, AS YOU SEE IT IS JULY 1ST, 2019 THROUGH JUNE 30TH, 2020.

OK. >> AND WITH BOX AT THE BOTTOM IS AT THE BOTTOM OF MARRY HAS

IT ON THE SCREEN RIGHT NOW ON Q AND WHERE IS THAT ON PAGE 1? >> THAT'S ON THE LAST SHEET OF ICE SHEET. OKAY. LAST VIRTUE I THINK GOING TO

ASK YOU ABOUT SOMETHING ELSE. >> I'M ASKING ABOUT. LET ME CLARIFY I'M SORRY I DIDN'T MAKE THAT VERY CLEAR. SO THE REPORT IN FRONT OF US TONIGHT REPORTS ON WHAT PERIOD

OF TIME BEGINNING DATE AND END DATE. >> THIS IS AN ANNUAL YES.

YES. SO IT WAS THROUGH JUNE OF 2019 THROUGH JULY 20 RIGHT THROUGH JULY 1ST JUNE IS BACK ON THE OTHER PAGE. IT IS AN ANNUAL REPORT THAT ENDS WITH THE 2019 TO 2020 SCHOOL YEAR UP. OK.

SO THE POINT THE POINT ABOUT TONIGHT IS ACTUALLY WAY MORE IN OUR COMMENT ABOUT WHETHER WE

HAVE MET THOSE EXPECTATIONS IN THE YEAR BEHIND. >> THAT IS CORRECT.

[02:00:03]

I WAS JUST GOING TO SAY THAT IN THE PAST I KNOW PRINCIPLE MAY SHOW THAT YOU HAVE A GREAT SO TO SHOW THEM A COPY OF IN TERMS INSURANCE. I DON'T KNOW.

SPENCER I DON'T KNOW WHAT WOULD HAPPENED IF WE WANT TO MOVE IT AWAY FROM THE PRINCIPAL AND THEY SHOULD DO IT. WE NEED TO MAKE A MOTION TO SAY THAT'S WHAT YOU WANT.

>> MISS KATHY ROMAN I WAS JUST GOING TO COME IN AND AND JOANNE COMMENT.

>> SO WHAT THIS KEY IS FROM LAST YEAR? YOU'RE CORRECT.

AND I THINK WHAT WE'VE TALKED ABOUT TONIGHT ARE CHANGES THAT WOULD BE INCLUDED IN THE NEXT P E OR WHAT'S THE GOAL IN THE FUTURE BE CALLED O E'S THAT THOSE ADDED CHANNEL COMPONENTS THAT WE DISCUSSED TONIGHT WOULD BE ADDED TO AND WE GOING FORWARD.

THAT'S JUST WHAT I WOULD CALL IT SEEMS TO MAKE SENSE TO ME. >> AND ON THE STAFF LEVEL WHAT YOU'RE TALKING ABOUT IS WE'D UPDATE THE OR WE'D HAVE TO CHANGE THE H.R. THEY ARE WOULD THEN BE BROUGHT IN FRONT OF THE OPERATIONS COMMITTEE FOR REVIEW WHICH WOULD THEN BE REPORTED THE BOARD AND THAT CHANGE THEY ARE WOULD BE WHAT WE WOULD IMPLEMENT GOING FORWARD.

>> MR. CAMPBELL, I TEND TO AGREE WITH YOU. KATHY BUT DO HIS BIG.

WE DID DISCUSS THIS BEFORE THIS BUT THE HOURS ARE BROUGHT TO THE BOARD.

WE ASKED ROBERT TO GO BACK IN THE WAY OTHER THINGS WE'RE TALKING ABOUT NOW AND IN EVERY SIMILAR COMMITTEE MEETING IN THE NBA AGAIN AT A BOARD MEETING.

TO SPEAK TO EARL'S POINT. YEAH. OH ON A CONTRACT WHICH CONTRACTS SO DISTRICT RELATED IT SHOULD BECOME TO THE DISTRICT THE WAY THEY'RE WRITTEN. I'VE READ IT SCHOOL PROPERTIES FOR 20 YEARS AND I THE CONTRACT TRIED. THEY REQUIRE A CERTAIN LEVEL OF INSURANCE.

WHAT DO YOU READ? YOU HAVE TO GET THAT INSURANCE FOR THAT PARTICULAR EVENT THAT YOU THAT YOU YOU KNOW ARE USING THE BUILDING. SO AND THE PRESIDENT WILL HAVE TO STATE THAT INSURANCE APPROVE OF IT. BUT THE DISTRICT IS REQUESTING LIKE THE THAT THE PAPERWORK IS ALL SUPPOSED TO BE GOING INTO THE DISTRICT SUPERINTENDENT SUPPOSED TO SIGN OFF ON THE PAPERWORK BACK A COUPLE TIMES. SUPERINTENDENT WHO WAS IN CHARGE WAIVED THE COSTS FOR ME JUST BECAUSE IT WAS A COMMUNITY EVENT THAT THEY THOUGHT COULD DO THE. THE PROCESS OF EDUCATING GOOD. SO THAT'S BEEN THE PROCESS.

SO I DON'T THINK YOU NEED TO DO THAT MUCH TO CHANGE THAT TERMS OF WHAT THEY CHARGE REQUIREMENTS. BUT. BUT THIS YEAR I'VE BEEN I'LL BE WILLING TO HOLD YES. OR BE I'D BE WILLING TO GO. YES.

ACCEPTANCE BUT YOU KNOW, WE DID HAVE THESE DISCUSSIONS BEFORE MR. STRIPPING HERE.

>> I MOVE THAT THE BOARD ACCEPT FIFTY SEVEN POINT SEVEN AS PRESENTED TO US THIS EVENING.

>> MR. CAMPBELL, SECOND ANY FURTHER DISCUSSION? SO DAVID, CAN I ASK YOU SO WHAT

DID THE WHAT DID YOUR COMMITTEE SAY ABOUT THIS? >> WE RECOMMENDED THAT IT BE ACCEPTED. I THOUGHT YOU SAID AT THE BEGINNING OF THE THINKING, BY THE WAY WAS THAT THIS WAS FOR LAST YEAR BUT CORRECTIONS NEEDED TO BE MADE GOING

FORWARD. >> OUR SHOW. JOE, I GUESS MY QUESTION IS I FIRST OF ALL I I RESPECT THE COMMITTEE'S RECOMMENDATION BUT WHAT WE ARE AGREED TO WHAT THE BOARD IS SAYING BY VOTING AND AGREEING ON THIS IS THAT WE HAVE CONSISTENTLY CONSISTENTLY IN THE PAST YEAR ADMINISTERED FACILITY USE GUIDELINES AND FEE STRUCTURE THAT CONSISTENTLY

APPLIED. >> WHAT YOU'RE SAYING I SO IT DOESN'T SOUND LIKE BASED UPON THE COMMITTEE'S CONCERNS FACT WHAT WE'VE DONE OTHERWISE WHY WOULD WE BE SUGGESTING AND

IMPLEMENTING CHANGES? >> I'M JUST GOING TO VOTE NO ON THIS TONIGHT BUT I AM VERY

[02:05:01]

ALL RIGHT. VOTING IS NOW OPEN. >> YES.

YES. DOCTOR, WHEN S.K. HOW ARE YOU VOTING? THANK MOTION CARRIES 7 4 4 NO'S OUR QUADS OR SHAQ FREDERICK AND SMITH.

>> ALL RIGHT, MR. STRIP UNDER THE NEXT ITEM. >> WE HAVE ONE MORE P TEN FOR YOUR SECOND QUARTER REPORT WHICH RIBAUT IN FRONT OF YOU. THE COMMITTEE ALSO RECOMMENDED THAT WE ACCEPT THIS REPORT AND MEMBERS OF THE BOARD. THIS IS ACTUALLY IT'S PLN FOIA A AND FOR THE QUARTER BEGINNING APRIL 1 20 20 THROUGH JUNE 30TH OF 2020.

THE DISTRICT ONLY RECEIVED SIX F FOIA A REQUEST THAT MISS STATE AND PROMPTLY RESPOND TO.

THERE WERE NO CHARGES AND MISSTATEMENT IS ON ZOOM AND SHE CAN ANSWER ANY QUESTIONS THAT YOU MAY HAVE MR. SMITH. IF WE WILL LOOK ON TO 25 I WAS FRIED TO A LARGE WAVE.

>> WELL, WE LOOKED AT THE TOPIC. IT SAYS EMPLOYEE DISCIPLINE RECORDS. I WAS TRYING TO FIGURE OUT THAT WE DID ANOTHER SCHOOL DISTRICT

FOR YEAR DISCIPLINE RECORDS FOR AN EMPLOYEE A EMPLOYEE? >> YES.

>> THIS IS JENNIFER. I'M ANOTHER DISTRICT BEFORE YET THE DISCIPLINARY RECORDS OF AN

EMPLOYEE THAT WAS APPLYING UP ERROR. >> I'M NOT SURE WHO THIS QUESTION GOES TO BUT IT WOULD IT WOULD DO WITH THE DISCIPLINE ROOKIES NOT FALL UNDER.

>> WOULD THAT WOULD THAT NOT FALL UNDER THE PERSONAL PERSONNEL MATTER OR NOT BE

PRIVACY PRIVATE? >> YOU'RE CORRECT. IT'S FINE TO STAND.

WE DECLINED TO PROVIDE OK. >> THAT WASN'T RIGHT WHEN I READ THAT.

THAT WAS DEFINITELY CONCERNING AND I WAS WONDERING DID WE. THERE WAS A PROCESS QUESTION DID WE PROVIDE OTHER DISTRICTS WITH HIGH EMPLOYEES JUST DISCIPLINE RECORDS AND THE ONLY TIME WE DO THAT IS ONE EMPLOYEE HAS BEEN CHARGED WITH A CRIME OR AN S AND THEN USUALLY IT'S

IT'S THE NEWSPAPER THAT'S REQUESTING IT. >> WE WOULD PROVIDE THAT BECAUSE IT'S IN THE PUBLIC INTEREST JUST TO REQUEST THAT DISCIPLINARY RECORDS OF AN EMPLOYEE WHO IS NOT COMMITTED ANY SORT OF AN INFRACTION. WE DO NOT SUPPLY THOSE UNDER

THE PROCESS QUESTION. >> ALSO HOW ABOUT LAW ENFORCEMENT CAME TO TO ASK THOSE QUESTIONS THEY WOULD NEED TO SUPPLY US WITH A SUBPOENA OR A SEARCH WARRANT.

>> THANK YOU. YES. ALSO SARA SCHECK, JENNIFER BOYD HAS DISCUSSED MULTIPLE TIMES PRIOR TO THIS A POTENTIAL COLUMN THAT SAYS DENIED WHETHER OR NOT THE REQUEST WAS IN FACT DENIED AND WHAT MIGHT HAVE BEEN THE REASON FOR THE DENIAL?

>> BECAUSE WHEN YOU LOOK AT THIS CHART IN FRONT OF US, IT GIVES THE ILLUSION THAT WE ARE RESPONDING FAVORABLY TO THESE REQUESTS. WE'RE NOT COLLECTING DEPOSITS AND VERY FEW ACTUAL FINAL PAYMENTS. IT LOOKS LIKE WE HAVE QUITE A GENEROUS RESPONSE. SO I KNOW THAT THE BOARD REQUIRE A DENIED COLUMN BE

ADDED TO THIS CHARGE AS WELL AS THE REASON GIVEN FOR A DENIAL. >> SECOND TO JENNIFER, IF YOU

[02:10:13]

PURSUING THEIR REQUEST. >> I'D HAVE TO GO BACK AND PULL THEM ALL UP INDIVIDUALLY AND

THE REPORT. SO COULD I SEE THE TOP OF THIS? >> CAN YOU SCROLL TO THE.

OK. THANK YOU. NO, NO, NO.

WHAT THE HEADINGS ARE RIGHT NOW. >> SO.

ISN'T THAT INFORMATION THAT ACTUAL DOLLAR? SO IF IF THERE'S NOTHING PUT IN THERE THAT MEANS IT WAS DENIED BECAUSE YOU HAVE ZERO WHICH I ASSUME MEANS THAT THEY GOT THEM AT NO COST. IS THAT RIGHT? IT JUST DEPENDS.

LIKE FOR THE ONE LIKE FOR THE DATE AND PUBLIC SCHOOLS. THERE WAS NO COST BUT WE ALSO

DECLINED TO SUPPLY THE DISCIPLINARY RECORDS. >> RIGHT.

AND SO IN THAT COLUMN MORE DOLLAR DOLLARS APPEAR. THERE'S NOTHING IT'S BLANK.

DOES THAT MEAN ALL THESE WERE DENIED? NO.

NO. OK. ALL RIGHT.

NOW I MEAN THE ONE FOR STUDENT RECORDS WERE DENIED BECAUSE WE DON'T KNOW PUBLIC INFORMATION.

AND I REFER HIM I KNOW HOW TO GET HIS PUBLIC HOW TO GET HIS STUDENT RECORDS AND THEN FOR TWENTY SEVEN WE WEEKS SUPPLIED THE CONTRACT. IF THERE WAS THERE WASN'T ONE.

SO THERE WOULD HAVE BEEN A CONTRACT IT WOULD'VE GIVEN IT ALL.

BUT WE HAVEN'T HAD ARMED SECURITY IN THE PAST. SO FOR THE ISLAND PACKET WE

SUPPLIED THE CONTRACTS 28. SO IT JUST KIND OF DEPENDS. >> OK, SO ROBIN, CAN YOU

DISPLAY THE MOTION PLEASE? >> SO YOU WANT TO GO RETRO RETROSPECTIVE?

>> THAT'S WHAT THE MOTION IS. >> YOU WANT THEM TO PULL ALL THESE? OR DO YOU WANT TO START WITH THE NEXT REPORT? JUST ASKING IS IT MANAGING OR

ARE YOU ASKING FOR CLARIFICATION? >> OK, LET'S ADD SOME

CLARIFYING LANGUAGE THERE. >> YES. OK.

I MOVE THAT THE BOARD GOING FORWARD. REQUIRE A DENIED COLUMN BE

ADDED TO THIS CHART AS WELL AS TO REASON FOR DENIAL. >> OK.

>> AND I WANT GOING FORWARD AFTER THE WORD REQUIRED ONCE. THAT'S OR IT CAN GO ON WHERE

YOU PUT IT. >> IT'S FINE. ROBIN, CAN YOU CLARIFY? CAN WE STATE THE NAME OF THE REPORT? WELL, IT'S GOT IT ON THE

HEADING HERE. >> BUT IT'S REALLY P E 11, RIGHT? NO ELEVEN IN THE BOX. OK. I COULD JUST GO LIKE IN THE MOTION. OH I SEE. YEAH.

YEAH. SO AGAIN LET ME ASK FIVE MONTHS ISN'T.

WENDY. THIS IS A QUARTERLY REPORT. IS THIS CORRECT?

>> YES MA'AM. OPEC'S QUARTERLY REPORT FROM APRIL 1.

OK. JUNE 30. SO NOW WE'RE INTO JULY 1 THROUGH SEPTEMBER 30. THAT'S RIGHT. SOURCE.

YES. SO PRIOR TO THE QUARTERLY P E 10 FOUR YEAR CHART SLASH

REPORT. >> YEAH. >> WE'LL BE AS COMPREHENSIVE AS I THINK. GOOD. GOOD SUGGESTION.

CAPPING IT SAYS P ELEVEN. >> WHICH ONE WOULD YOU IT GETS P E ELEVEN.

>> YEAH. ELEVEN. THE AGENDA.

S P E ELEVEN P. TENNIS SAFETY AND SECURITY AT ELEVEN IS F.

YES. ALL RIGHT. >> ANY FURTHER DISCUSSION? I CAN'T TELL. YOUR HANDS ARE STILL UP THERE CAN BACK UP.

OK YOU WANT TO SAY ANYTHING ELSE CATHY? NO.

SORRY. OK. ALL RIGHT.

LET'S VOTE. DOWLING IS THIS. >> MOTION CARRIES UNANIMOUSLY.

NOW WE'RE ONTO YOUR POLICY COMMITTEE TO YOU. >> NO, MA'AM.

[02:15:02]

MR. CYBORG, I I HAVE ANOTHER OF THE PROCESS QUESTION. >> GO AHEAD.

I WAS I WAS GONNA ASK A QUESTION OF IS ALSO I WOULD WHAT WAS THE PERIOD OF WHEN WE

WERE WHEN WE WOULD RECEIVE FOR HIS. >> WELL WHAT.

WHO WHO DECIDE RIVER THEY ARE DENIED A RIVER. THEY ARE NOT DENIED.

>> THIS IS JENNIFER. WHAT I DO IS I GUESS RAELYN LOOK AT THE REQUESTING I COMPARE IT TO THE FLAT LA AND THEN THAT IS NOT THE RESPONSE I SENT IT TO CARTILAGE FOR REVIEW

AND THEN WE ONLY SEND IT OUT ONCE WE BOTH CONCUR. >> GOT YOU.

ALSO IS THERE A IS THERE A BACKLOG IN OUR BILL WHEN YOU VISIT A BACKLOG GOING ON FOR FOUR YEARS AND ARE WE UP TO DATE ON ALL OUR FORWARDS AT THIS POINT IN TIME? YES, WE'RE CURRENT RIGHT NOW EXCEPT FOR THE ONES THAT ARE STILL IN PROCESS.

>> MATT, I WOULD LIKE TO MAKE A MOTION THAT WE HAVE AN UPDATE WHEN THIS REPORT COMES TO THE BOARD THAT WE GET THE LEAVE WE WILL UPDATE ONLY FORCES THAT ARE THAT ARE IN PROCESS TO

ANSWER THIS REPORT. >> WHAT WE PAINT THE MOTION MR. SMITH?

>> OH, OKAY. IN ADDITION TO THIS IN ADDITION TO P P LEVIN OUR LIGHT.

>> I WOULD LIKE TO ADD FORCE TO RECEIVE THE BEFORE I AM PROCESS THAT HAVE NOT BEEN COMPLETED AT ALLOW TO BE ADD TO THIS REPORT TO BE ADDED TO THIS REPORT I'M ASKING FOR DISCUSSION.

>> CAN YOU GO BACK TO THE REPORT TO ME A SECOND? >> YEAH I KNOW.

MR. SCRIBNER DO YOU WANT TO ANSWER OR JUST SAY THERE IS A COLUMN THAT SAYS THE FINAL RESPONSE AND IF IT'S BLANK I WOULD SUSPECT THAT THAT MEANS THEY'RE STILL IN PROCESS.

>> THAT'S WHERE I WOULD INTERPRET THE LIST AND YOU CAN CERTAINLY CORRECT ME IF I'M

WRONG BUT I THINK THAT'S ALREADY ON THEIR DATA. >> FOLLOW US ON.

YES. WHEN WE FINALIZED IT YOU CAN SEE THAT ONE'S 19 THROUGH 21.

MR. CAMBRIA, WHEN THE PANDEMIC CAME THROUGH WE WERE STILL GOING BACK AND FORTH.

WE'D MADE A REQUEST AND THEN HAD COME BACK TO ALTER IT. AND THEN WE WEREN'T ACCEPTING ANY ADDITIONAL CHANGES AT THAT POINT IN TIME. SO THOSE ARE THE ONES THAT HAVE NOT BEEN FINALIZED. HE COULD STILL SEND THROUGH AND WE WOULD THEN WORK ON A RESPONSE. BUT ALL THE OTHER ONES YOU CAN SEE WHEN I RESPONDED AND WE PUT OUR RESPONSE IN IN CASE WE WERE REFINING A REQUEST OR NARROWING IT OR WE HAD TO CLARIFY HAITIAN THE ONES I'M TALKING ABOUT ARE THE ONES THAT I HAVE RECEIVED IN THE LAST 10 WORKING DAYS THAT I'M STILL WORKING ON. THOSE WOULD BE THE ONES THE ONLY ONES THAT ARE OUTSTANDING.

WE'RE NOT BEHIND THAT WOULD BE THE NEXT QUARTER'S REPORT, CORRECT? YEAH. SO MR. SMITH. I THINK THAT MIGHT ALREADY BE TAKEN CARE OF. SO DO YOU WANT TO DESIGN? SO IT SEEMS LIKE IT'S ALREADY THERE. SO DO YOU WANT TO WITHDRAW YOUR MOTION?

>> WELL, THE ONLY THING IS I DON'T EVEN KNOW WHAT THE FOUR YEAR MUST RELEASE IS IS BEING

BROUGHT FORWARD EVEN EVEN THE ONES THAT IS NOT WITHIN A DATE. >> I JUST DON'T SEE A PROBLEM WITH THEM OF BEGINS AND LETTING US KNOW THAT THE FOUR THAT ARE PENDING WHAT WE HAVE TO DO WHAT BASICALLY WHAT WE HAVE THAT IS BEING WORKED ON IF THAT MAKES SENSE MR DARLING, I HAVE A

QUESTION FOR YOU MR. SMITH. >> THIS IS A DATED ARGUMENT. ALL RIGHT.

SO WE'RE ALWAYS WORKING ON A PERIOD THAT EXPIRED. RIGHT.

SO ARE YOU. ARE YOU ASKING FOR FOUR YEARS THAT RECEIVED AFTER THE END

[02:20:04]

YOUR REQUESTS REGARDLESS OF WHETHER THEY'RE IN THE PERIOD? >> EXACTLY.

YES, THAT'S THAT IS WHAT I'M ASKING FOR. >> OKAY.

THAT WOULD GESTURE THAT WOULD BE A MAJOR CHANGE TO THE TO THE P E.

>> OKAY. OKAY. SO I MEAN THE QUESTION WOULD BE

HOW DO WE HOW DO WE EVALUATE IF WE GET IT ONE WEEK OR THE NEXT? >> OKAY.

SO THAT'S JUST. I HAVE NO PARTICULAR FORMER OR AGAINST THAT.

I'M JUST ASKING FOR CLARIFICATION BECAUSE IT SEEMS LIKE YOU WANT A REAL TIME SNAPSHOT OF THE FOR YOUR SITUATION WHEN THIS PARTICULAR REPORT IS NOT MEANT TO DO THAT

. >> SO OUR CHECK KIND MIGHT HELP.

>> HERE IS THE ADDITION OF THE DENIED COLUMN. LET'S SEE IF IT CAN BE A YES OR NO IF IT WAS DENIED. THAT WOULD EXPLAIN WHY THERE'S NO FURTHER PROGRESS ON ANY GIVEN NUMBER ON ANY GIVEN REQUEST. IF THE ANSWER TO WHETHER IT WAS DENIED IS IS NO THEN THEN THAT INDICATES GIVES PROVIDE SOME INDICATION THAT IT'S STILL BEING PROCESSED IN SOME WAY, SHAPE OR FORM. I DON'T HAVE ANY MORE QUESTIONS REGARDING MR. SMITH'S MOTION BUT I DO HAVE SOME QUESTIONS REGARDING THE P E AND WHAT EXACTLY THE BOARD IS APPROVING TONIGHT. SO I CAN WAIT FOR THAT TO PUT UP THE CAN. ROBIN, YOU'RE SWITCHING BACK AND FORTH SO CAN YOU PUT UP MR. SMITH'S MOTION SO WE CAN VOTE ON THAT? CATHY, DOES YOUR QUESTION REFER TO THIS? IT JUST IT DOES REFER TO MR. SMITH'S MOTION THAT I JUST THINK THIS IS A MOTION THAT DOESN'T HAVE ANY AND IT'S JUST ALWAYS CONTINUAL, CONTINUAL, CONTINUAL AND SO THE INFORMATION THAT WE GET COULD ALWAYS BE OBSOLETE THE MINUTE

WE GET IT. >> SO THAT'S MY COMMENT. WHILE I DO NOT ACTUALLY

WITHDRAW MY MOTION. >> OKAY. AND AS MISS MCFADDEN SAID, WE HAVE THE MONEY DOWN FOR WITHDRAWAL. SO IS THERE ANYBODY WHO OBJECTS DOES NOT WANT MR. SMITH TO WITHDRAW? OKAY.

THEN YOU'VE WITHDRAWN IT. THANK YOU. ALL RIGHT.

NOW WE'RE ON TO THE ACTUAL P E PALM. OH, I'M SORRY.

>> I MOVED THERE EXCEPT P ONE POINT ONE US PRESENTED. OKAY.

>> IS THERE A SECOND? YES. SECOND DARLING.

>> ALL RIGHT. MISS DISTRIBUTOR. WELL I JUST I JUST WANTED TO

MAKE THAT MOTION BEFORE HAND OUT. >> MR. CHECK.

>> OKAY. THREE QUESTION. I'M CONFUSED HOW THIS PARTICULAR PERFORMANCE EXPECTATION WOUND UP IN THE OPERATIONAL COMMITTEE.

NUMBER ONE, I WASN'T SURE WHICH COMMITTEE WOULD HANDLE. NUMBER TWO, HAS TO BE A QUARTERLY REPORT. I KNOW I'VE SEEN SOME OF THESE ITEMS ON HERE BEFORE PRESENTED TO THE BOARD. WHY DO WE HAVE. WHY DOES THIS DATE ALL THE WAY BACK TO JANUARY? I KNOW I'VE SEEN SOME OF THESE ITEMS. THAT'S NUMBER TWO. NUMBER THREE. WHAT THE BOARD IS APPROVING AS PART OF THIS PERFORMANCE EXPECTATION IS THAT WE HAVE FOLLOWED THE SOUTH CAROLINA FREEDOM OF INFORMATION ACT AND I KNOW THAT THINGS LOOSENED UP A BIT WHEN SCHOOLS LET OUT MARCH AND NOT ALL OF OUR EMPLOYEES WERE THERE TO PROCESS THESE REQUESTS.

HAVE WE FOLLOWED FOR YOU? WELL, WE GIVEN PERMISSION TO, YOU KNOW, HIT THE PAUSE BUTTON HERE OR HAVE WE NOT FOLLOWED FOR YOU? I KNOW SOME SCHOOL DISTRICTS ACTUALLY CONTINUED TO THEIRS. OURS WAS PUT ON PAUSE. IT SEEMED TO VARY FROM DISTRICT TO DISTRICT IN SOUTH CAROLINA. FROM WHAT I WAS READING AND I DID READ UP ABOUT THIS.

SO THOSE MY THREE QUESTIONS HOW WE MET THE REQUIREMENT OF FOLLOWING FOR YEAR WHEN WE HIT THE PAUSE BUTTON ON DID WHY DOES THIS GO ALL THE WAY BACK AND REPEAT REQUESTS COME IN JANUARY IF IT'S A QUARTERLY REPORT AND THEN THIRD, WHY IS THIS?

>> IS THIS UNDER THE UMBRELLA OF THE OPERATIONS COMMITTEE? >> MR. THE ONLY ONE I CAN

[02:25:11]

>> SO THE ONLY WAY TO BE ABLE TO PROVIDE TO THOSE PROVIDE YOU A ROLLING REPORT THROUGHOUT THE ENTIRE YEAR TO SHOW YOU. WHEN I GO BACK AND IT RANGES FROM BECAUSE I CAN STILL GO BACK AND UPDATE SOME OF THESE THINGS BECAUSE SOMETIMES IN YOUR REPORTING AND INCOMPLETE.

I'M STILL WORKING ON A RESPONSE . IT MAY SOMETIMES BE SEVERAL

MONTHS. >> AND WITH RESPECT TO WHETHER WE'VE COMPLIED WITH THE LAW WE HAVE FILED REQUIREMENTS OF THE SOUTH CAROLINA FREEDOM OF INFORMATION.

>> AND THEN THERE'S A THIRD QUESTION IS THIS UNDER THE OPERATIONS COMMITTEE IS IS THE FREEDOM OF INFORMATION REQUEST THAT YOUR DAY THAT YOUR COMMITTEES?

>> I THINK WE'VE ANSWERED THAT QUESTION BEFORE, MISS STANLEY. WHO DO YOU REPORT TO THOSE

WALTON AND H.R. FUNDS UNDER OPERATIONS COMMITTEE? >> I THINK WE ALREADY ANSWERED THAT ONCE. OK. AND I'M BEAUTIFY SO ANNOYING CHART WHERE THIS DAD REPORTED TO CARTLEDGE. SO IT WAS JUST A MATTER OF CONFLICTING ORG CHART. MR. DOWLING NO. UM I'M OK.

ALL RIGHT. CAN YOU PUT UP THE MOTION AGAIN? YEAH. THERE WE GO. ALL RIGHT.

VOTING IS NOW OPEN. >> YES. YES.

>> ACTOR 1 S.K. HOW ARE YOU VOTING? I ALREADY PRESSED.

YES, BUT IT DIDN'T COME. I'LL GET IT. OK.

>> MOTION CARRIES 10 1 0 OR SHAQ NO DISTRIBUTOR CONTINUE. >> I'M A LITTLE RELUCTANT TO

[Committee Reports: Policy Committee]

THOSE CHANGES. THANK YOU MR. DOWLING. >> MR. STRAWBERRY JR. I'M CURIOUS WHY WERE YOU RELUCTANT TO CONTINUE? BECAUSE WE THESE ITEMS TOOK A LOT LONGER THAN I THOUGHT. OH, THAT'S ALL I THOUGHT WE WOULD SIFT THROUGH THEM ABOUT

IN ABOUT FIVE MINUTES BUT WE DIDN'T. >> MISS ARCHER.

MADAM CHATTER U.S. CHAIR APPOINT CHAIRMAN OF OUR COMMITTEE IS CORRECT.

>> YES, YES. >> YES. IT'S IT'S NOTEWORTHY THAT THE PUBLIC SEES THAT MR. STREET VENDOR HAS PRESENTED AS CHAIR ON MOST OF THE COMMITTEE REPORTS THIS EVENING MR. STRANGER WAS ELECTED BY U.S. CHAIR OF THE POLICY COMMITTEE.

HE WAS APPOINTED CHAIR OF THE OPERATIONS COMMITTEE BY YOU. HE WAS APPOINTED CHAIR OF THE RESULTS COMMITTEE BY YOU. HAVE I LEFT ANY OUT? THESE ARE THE VAST MAJORITY OF OUR FORCES AND I THINK IT IS IMPORTANT FOR THE PUBLIC TO UNDERSTAND THIS AND THAT THAT

IS THE PURVIEW SOLELY OF THE CHAIR. >> IS THANK YOU.

[Superintendent’s Report: Monthly Transparency Report – Mrs. Tonya Crosby]

[02:30:05]

>> GOOD EVENING. TODAY IN THE SUPERINTENDENT'S REPORT WE'LL BEGIN WITH FISCAL RESPONSIBILITY AND MISS CROSBY. I WILL BRING FORWARD THE MONTHLY TRANSPARENCY REPORT, THE MONTHLY 100K REPORT AND THE BOARD MONTHLY BUDGET. YES, SIR.

>> I'M SORRY APOLOGIZE. I DIDN'T REALIZE WE'D FINISHED THE PREVIOUS TOPIC.

OK. LET'S GET STARTED ON THE TRANSPARENCY REPORT.

WELL I'LL JUST TAKE THESE ONE AT A TIME AND I'M OPEN FOR ANY QUESTIONS YOU MAY HAVE ON THE

JUNE TRANSPARENCY REPORT. ALL RIGHT. >> CAN YOU PUT YOUR HAND DOWN

FROM THE LAST TIME, PLEASE? >> THANK YOU. >> WELL, AT THIS TIME I'M.

I'LL MOVE ON TO THE HUNDRED THOUSAND REPORT AND IF WE NEED TO CIRCLE BACK, CERTAINLY WE COULD DO THAT. SO I DO WANT TO. IF YOU COULD BRING UP ROBIN THE HUNDRED THOUSAND REPORT THAT BE GREAT. THANK YOU.

SO I'D LIKE TO POINT OUT A COUPLE OF ITEMS ON THE. HUNDRED THOUSAND REPORT.

THIS IS THE PURCHASES SCHOOL DISTRICT PURCHASES AND OR CONTRACTS ONE HUNDRED THOUSAND DOLLARS OR OVER FOR THE MONTH OF JUNE 20 20. SO ON THE SECOND PAGE THERE IS A AN ITEM FOR GCA SERVICES. THIS IS ALSO KNOWN AS ABM. THIS IS OUR CONTRACTED MAINTENANCE SERVICE. AND AND WE DO HAVE CUSTODIAL SERVICES WITH THIS VENDOR AS WELL. BUT YOU'LL NOTICE THAT THERE IS A WAS BEEN POINTED OUT THERE'S EMPTY LINE ON A SCHOOL LOCATION. THE ITEM THAT IS A FIVE THOUSAND FOUR HUNDRED EIGHTY DOLLARS AND SO RIGHT BELOW THE BROAD RIVER ELEMENTARY LINE ITEM I JUST WANTED TO POINT OUT THAT WAS ACTUALLY CODED INCORRECTLY TO CODE 42 WHICH IS SHELL POINT ELEMENTARY SCHOOL. AND SINCE OUR SYSTEM DID NOT REFLECT THAT AS A CURRENT VALID LOCATION CODE, IT DEFAULTED TO HAVE AN EMPTY FIELD THERE. SINCE THEN WE HAVE CORRECTED THAT TO CODE TO RIVERVIEW CHARTER SCHOOL AND A CODE LOCATION 20.

AND SO THAT WILL BE UPDATED. AND WILL WE HAVE MADE SURE THAT ANY CHANGES, ANY RECORDS OF PAYMENTS TO RIVER RE CHARTER SCHOOL IS REFLECTED WITH A CODE 20 GOING FORWARD?

[Superintendent’s Report: Monthly $100K Report – Mrs. Tonya Crosby]

THESE ARE AMENDMENTS TO CONTRACTS THAT ARE WITHIN THE CONTRACTUAL AMOUNTS THAT HAVE BEEN APPROVED IN THE 8 PERCENT PROJECT'S LISTINGS. LINE ITEM AMOUNTS WERE APPROVED BY THE BOARD. THESE ARE SOME OF ROOFING PROJECTS AND THESE WERE ACTUALLY MENTIONED IN MR. AUDITORS CONSTRUCTION UPDATE EARLIER IN THE PRESENTATION.

OTHER THAN EARLIER IN THE EVENING. SO THESE ARE ROOFING REPLACEMENTS AT RIGHT CHOICES HEAD ELEMENTARY AND BLUFFTON ELEMENTARY AND MIDDLE.

SO THE FIRST THREE THERE THE NEXT TWO ARE ACTUALLY REFERENDUM AND 8 PERCENT PROJECTS THAT HAVE BEEN APPROVED. THESE ARE AT WELL BRANCH ELEMENTARY AND MIDDLE AND BEAUFORT ELEMENTARY AND ONE IS WITH CONTRACT CONSTRUCTION OF FIVE POINT SEVEN MILLION. AS YOU RECALL THE WHEN WE SIGN A CONTRACT WITH A CONSTRUCTION VENDOR, THE CONTRACT IS A ZERO AMOUNT CONTRACT AND THEN THE FIRST AMENDMENT BECOMES THE GMP HERE IN THIS CASE THE GMP IS A GUARANTEED MAXIMUM PRICE. AND THAT ESTABLISHES A TOTALED AMOUNT OF THE CONTRACT. SO THIS IS THAT IS THE TOTAL AMOUNT OF THE WELLBORE AND ELEMENTARY AND MIDDLE CONTRACT AND THEN THE 18 MILLION TWO HUNDRED TEN THOUSAND DOLLAR CONTRACT WITH H2 RENTALS IS AMENDMENT ACCORDING TO THE GMP REFERENDUM PROJECT AT BEAUFORT L.. AND SO THOSE TWO ITEMS WERE ACTUALLY APPROVED ON MAY 19TH OF 20. SO WE HAVE THOSE APPROVED BY THE BOARD AT THAT POINT.

[02:35:04]

OVER CONTRACT LISTING THIS FOOTBRIDGE. >> THANK YOU, MADAM CHAIR.

>> MRS. CROSBY COULD YOU JUST SPEAK A LITTLE BIT TOO? ON PAGE TWO IT REFERENCES SODEXO FOOD SERVICES AND I WAS JUST SURPRISED AT THE ALMOST FOUR HUNDRED THOUSAND DOLLARS I KNOW THAT WE ARE PROVIDING MEALS TO OUR FAMILIES, OUR STUDENTS.

BUT COULD YOU SPEAK A LITTLE BIT TO THAT? THOSE DOLLAR AMOUNTS FOR THOSE ARE IN THE APRIL TIMEFRAME. SO WE. THAT IS A PER MEAL COSTS THAT WE ARE CONTRACTED TO PAY TO SODEXO AND THAT THE MEALS WERE IN RELATIVELY LARGE AS WE WENT INTO OUR CLOSURE INTO CLOSURE AND WE'RE DOING MEALS FULL FULL VIRTUAL PROGRAM AT THAT TIME.

>> SO THOSE ARE NUMBER OF OF MEAL DISTRIBUTIONS THAT WERE OCCURRING AT MULTIPLE SCHOOLS.

IF I RECALL ABOUT TWELVE LOCATIONS AND THEN WE HAD BUS STOP LOCATIONS GOING OUT FROM MANY SCHOOLS AS WELL. SO THOUSANDS OF MEALS PER DAY. AND I BELIEVE DR. RODRIGUEZ MENTIONED AT ONE POINT AT THEIR WORD WE HAD EXCEEDED ONE HUNDRED AND FORTY THOUSAND DOLLAR ONE HUNDRED AND FORTY THOUSAND MEALS. I'M SURE WE'RE WELL BEYOND THAT AT THIS POINT. SO THOSE ARE ON A PER MEAL CONTRACTUAL BASIS.

>> AND SO THIS WAS YOU SAID THROUGH APRIL THOSE WERE APRIL'S MEALS.

YES, MA'AM. OKATIE. >> SO WE WOULD ANTICIPATE THE

SAME DOLLAR VOLUME FOR MAY. YES. >> AS AS TIME HAS GONE AREN'T PROGRESSED. WE HAVE HAD LESS OF THE MEAL DISTRICT MEAL MEALS THAT HAVE BEEN REQUESTED OF STUDENTS. SO THAT WILL BE THEY MAY SHOW SOME DECLINE IN THE MONTH OF MAY AND JUNE. OKAY. THANK YOU.

DR. WISNIEWSKI. >> THANK YOU, MADAM CHAIR. YES, MA'AM.

MY QUESTION ACTUALLY IS LIKELY ON THE 100 THOUSAND ARE THE TRANSPARENCY OR MONTHLY TRANSPARENCY REPORT IS LOOKING AT THE PPE THAT'S THERE'S DIFFERENT EXPENDITURES FOR THAT THROUGHOUT THE TRANSPARENCY REPORT. AND I WAS WONDERING ARE THE PPE AND THE DIFFERENT ITEMS THAT WE'RE PURCHASING AS A RESULT OF IT? ARE THEY REIMBURSABLE FROM THE STATE? WHICH ONES ARE REIMBURSABLE I SUPPOSE? AND HOW ARE WE TRACKING THAT? YOU KNOW, CUMULATIVELY WE ARE TRACKING THE WITH A PROJECT CODE THAT IS IDENTIFIED. WE ESTABLISHED A CODE TO BE ABLE TO SEPARATE THOSE THE 2 2 2 0 1 9 IS THE PROJECT CODE. AND SO WE DID START THAT EARLIER IN THE FISCAL YEAR. AND SO THIS THIS REPORT DOES REFLECT THAT WE DO HAVE THE ABILITY TO RECLASSIFY THOSE EXPENDITURES INTO THE CARES ACT FUNDING AND SO OR WE CAN SPEND

[02:40:01]

DIRECTLY FROM THE FUND. >> SO WE HAVEN'T MADE THE DETERMINATION OF WHETHER OR NOT WE ARE GOING TO ASK FOR REIMBURSEMENT ON THOSE THAT IS THE ACTUALLY THE WINDOW FOR RECLASSIFYING OR CAPTURING THOSE EXPENDITURES FOR THE CARE.

THAT FUND HAS CLOSED FOR THE FISCAL YEAR ENDED JUNE 30. SO INTERNALLY DECISION WAS MADE TO NOT TO UTILIZE THE CARES ACT FUNDING BUT TO BEGIN THE DAY WITH THE PURCHASES THAT THE SCHOOL DISTRICT HAS MADE FROM JULY 1 AND BEYOND WITH THE CARES FUNDS.

SO THEY'LL BE CLAIMING EVERY PURCHASE THAT IS MADE ON THE PPE SUPPLIES FROM THE DISTRICT LEVEL. WE WILL BE CODING THOSE TO THE CARE ZACH FUNDING OK AND PRESENTLY WHAT IS THAT PROCESS OR THE PLAN WITH REPORTING THE CARES ACT EXPENDITURES AND

REIMBURSEMENTS AND THINGS LIKE THAT TO THE BOARD? >> WELL AS YOU CAN IMAGINE NOW

IS A BUSY TIME FOR THE PURCHASES. >> WE'RE STILL AS WE'RE GETTING READY FOR SCHOOL. WE'RE STILL DOING OUR FINAL ORDERS IN PREPARATION FOR WHAT WE CALL THE STARTER KITS FOR OUR SCHOOLS. WE ARE ALLOCATING DEVELOPING ALLOCATE FUNDS AND GETTING MAINTENANCE PREPARING TO MAKE THOSE DISTRIBUTIONS TO OUR SCHOOLS AND THE SUPPLIES WE HAVE SUPPLIES COMING FROM THE STATE.

WE HAVE ONES THAT WE'VE PURCHASED. WE HAVE SOME ON ORDER.

SO THERE IS A NUMBER OF FACETS OF VARIOUS FACETS WHERE SOME OF SOME ARE AND SOME HAVE BEEN ORDERED AND AND SOME ARE ARE GETTING READY TO BE ORDERED TO SUPPLEMENT THE STOCK THAT WE ALREADY HAVE. SO THERE ISN'T GOING TO BE AN ONGOING CHANGE TO THOSE NUMBERS AS YOU CAN IMAGINE. IT'S RATHER DIFFICULT TO CAPTURE ALL OF THAT.

>> HOWEVER, I DO PLAN TO BRING CODED SAVINGS AND EXPENDITURES TO THE NEXT FINANCE COMMITTEE.

AND SO MY STAFF IS ALSO CAPTURING NOT ONLY THEIR YEAR BUT ALSO THE CURRENT YEAR.

>> SO WE ARE USING THE CARES ACT FUNDING SOURCE TO RECORD THE EXPENSES AS WELL AS THOSE PAID WITH OTHER FUNDS USING THE PROJECT CODE. SO WE MY PROCUREMENT STAFF IS VERY WELL VERSED WITH CAPTURING EXPENSES NOT ONLY FROM THE PEAK CARD BUT FROM OUR CHECK REQUEST AS WELL. AND SEARCHING ON KEYWORDS THAT WOULD APPLY TO PPE VARIOUS PPE AND OTHER NOT ONLY PPE IS GOING TO BE CAPTURED BUT OTHER ITEMS SUCH AS OUR LEARNING MANAGEMENT SYSTEM AND AND OTHER PURCHASES THAT WILL BE MADE AND HAVE BEEN APPROVED IN THE CARES PLAN.

>> SO IT IS IT'S AN ONGOING PROCESS BUT WE WILL BE ABLE TO PROVIDE AN UPDATE TO THE BOARD WITH THE MOST RECENT SPENDING AS OF AS OF OUR NEXT MEETING. OKAY.

SO WHAT I'M GATHERING THEN IS UP UNTIL JUNE 30. ANY EXPENDITURE THAT WERE MADE WE DID NOT ASK FOR REIMBURSEMENT. SO ANY REPORTING THAT YOU GIVE TO US WILL HAVE BEEN DIRECT INTO THAT BUDGET AND THEN EVERYTHING GOING FORWARD JULY 1 . THE REPORTING WILL LOOK DIFFERENT ESSENTIALLY VOMITING AND FOR CARE ACT REIMBURSEMENT. SO THE IMPACT I'M TRYING TO LOOK AT THE DIFFERENT IMPACTS AND WHERE THEY'RE COMING FROM SO THAT SINCE WE HAD WE DID FREEZE THE DISTRICT'S SCHOOLS BUDGETS IN THE 1920 SCHOOL YEAR FISCAL YEAR WE THOSE BUDGETS WILL BE IMPACTED BY PPE AT SUPPLEMENTING WHAT WOULD HAVE NORMALLY BEEN PURCHASED FOR BEFORE THE FREEZE OCCURRED.

SO IT WAS WE USE THAT SAVINGS TO HELP FUND THE PPE AND PRESERVE SOME OF THE CARES ACT FUNDING FOR SUPPLEMENTAL PROGRAMS THAT WOULD BE NEEDED GOING FORWARD.

SO YES, IT WILL LOOK DIFFERENT IN AS FAR AS THE FUNDING SOURCE IS CONCERNED THERE ARE MORE DISTRICT PURCHASES, MAJOR PURCHASES COMING IN IN THE NEW FISCAL YEAR THAT YOU WILL BE

SEEING. >> OK. THANK YOU.

>> MR. SMITH MARK MY MA QUESTION WAS I WANT TO KNOW HOW MUCH HOW MUCH SAVINGS THE DISTRICT HAD WITH THE GCA CONTRACT BEING THAT SCHOOL HAS NOT BEEN OPEN FOR A WHILE NOW

[02:45:03]

IN THAT PARTICULAR CATEGORY. >> SO WHAT WILL YOU SAY THAT THAT THE WHOLE TIME THE SCHOOLS CLOSED CUSTODIANS WAS WORKING CONSISTENTLY AROUND THE CLOCK AND THAT THOSE BILLS WERE ALWAYS THAT THEY WERE BABIES, THEY WERE ALWAYS IN THE WOODS AND WE DON'T HAVE ANY SAVINGS AT ALL? THAT'S RIGHT. THEY WERE DEPLOYED FOR OTHER PURPOSES. THERE IS MORE DEEP CLEANING GOING ON IN THE SCHOOLS AND AREAS WERE BEING ADDRESSED THAT THEY WERE UNABLE TO ADDRESS WHEN STUDENTS ARE IN SESSION.

SO THEY WERE DEPLOYED IN DIFFERENT WAYS. AS FAR AS THE CUSTODIAL IS CONCERNED, MAINTENANCE IS ALREADY HAS IS ALWAYS WORKING IN OUR BUILDINGS ON A DAILY

BASIS. >> MA MA MA MA MA QUESTION NOW JUST TO ME DIRECT WORKWEEK.

MY QUESTION YOU KNOW I GREW DURING THE MAINTENANCE BUT MY MY MY MY MY CONCERNS IS CUSTODIAL STAFF. I I'M JUST TRYING TO FIGURE OUT WHAT I WAS HOPING AND THINKING THAT THEY WOULD DEFINITELY BE SAVINGS IN THE END WITH THE CUSTODIAL STAFF.

WELL, CUSTODIANS ARE AT THE AT THIS POINT TIME WITH WHEN A LOT OF THE BOZOS HAVE NOT REALLY BEEN USED AND FOR SOME TIME NOW I'M SURE ESPECIALLY OVER SOME OF THE SUMMER THAT THERE WERE ONLY MAYBE CAN CORRECT ME IF I'M WRONG THERE WERE ONLY PRIOR ADMINISTRATION AND CERTAIN EMPLOYEES LIMITED TO 40 EMPLOYEES WITHOUT OHIO THAT GOES I EMPLOYEES IN THOSE BUILDINGS SOME TIME TO FIGURE OUT WHAT WERE THEY REALLY DOING IN THOSE BUILDINGS THAT WERE REQUIRED TO KEEP THEM IN. PEOPLE. I JUST KEEP THEM UP TO KEEP PAYING THEM THAT MUCH THAT THAT AMOUNT OF MONEY. MR AUDEN, WOULD YOU LIKE TO SPEAK TO THAT? I THINK YOU MAYBE HAVE SOME MORE DETAILS ON THE CUSTODIAL

ON IT YOU MIGHT BE ABLE TO SHARE. >> YES.

THANK YOU, TANYA. SO I'D START BY SAYING RECOGNIZE THAT CUSTODIAL DOES TYPICALLY WORK OVER THE SUMMER MONTHS. SUMMER MONTHS IS WHEN THEY PREP THE BUILDINGS FOR THE UPCOMING SCHOOL YEAR. DURING THE MONTHS OF MARCH AND APRIL YOU HAD WE HAD TEACHERS COMING IN AND NOW WE HAD DEVICE DELIVERIES AND YOU CAN OBVIOUSLY APPRECIATE DURING THE WHOLE KOBE TIME HOW IMPORTANT CLEANING WAS.

SO ANY TIME ANY KIND OF STAFF WAS COMING INTO THE BUILDING WE HAD TO DISINFECT EVERYTHING AND DISINFECTING WAS NOT IN THEIR ORIGINAL CONTRACT. SO THEY'VE DADDY ADDED SERVICES SUCH AS DISINFECTING OF SURFACES. THAT WAS NOT THERE PREVIOUSLY.

SO NOW WE HAVE CONTINUED TO USE CUSTODIAL AND THEY'VE BEEN AN IMPORTANT PART OF KEEPING OUR

BUILDINGS CLEAN AND SAFE FOR THOSE THAT ARE USING THEM OK. >> I'M SURE I HAVE A COUPLE MORE QUESTIONS. HOW WOULD YOU WANT ME TO PROCEED?

GO AHEAD. NOBODY ELSE CAN END UP OK. >> ALSO HOW ONE WANT MY COURSES WAS GOING TO BE JUST. WELL, WE WERE REUSING THE COST OF WHAT WE WOULD BE MINIMIZED AT ANY POINT TIME ALMOST CUSTODIANS THAT WE WERE HAVING IN THOSE BUILDINGS.

NO, WE USE THEM FROM OTHER PURPOSES SUCH AS THE TYPICAL SUMMER CLEAN IF IT BUILDINGS WEREN'T BEING USED THEY WERE BEING STRIPPED AND WAXED THINGS OF THAT NATURE FOR SUMMER.

THAT WE TYPICALLY DO IN THE SUMMER. THANK YOU.

I JUST LEAVE THERE. THANK YOU. ALL RIGHT.

[Superintendent’s Report: Board Monthly Budget]

THERE IS ONLY IN THE MONTH OF JUNE THERE WERE ONLY A COUPLE AREAS OF SPENDING ONE IN PARTICULAR MEMBER DUES FOR SCOUTS. SCHOOL BOARD ASSOCIATION AS THE ANNUAL DUES THAT ARE PAID AT AT THE BEGINNING OF THE YEAR. AND THEN THE BOARD MEETING STIPENDS THAT ARE SHOWING SO FAR THIS YEAR. ANY BILLS THAT WERE PAID IN JULY ARE TYPICALLY FOR JUNE SERVICES AND HAVE BEEN ACCRUED BACK TO THE PRIOR YEAR.

>> SO THAT'S WHY I HAVEN'T SEEN MUCH AND YOU WON'T SEE MUCH IN THE MONTH OF JULY AT THIS POINT NEW YEAR'S BUT THAT I'LL BE HAPPY TO TAKE ANY FURTHER QUESTIONS YOU MAY HAVE, MR.

SCHECK. >> NO QUESTIONS. ONE, YOU'RE JUST A LITTLE NOTATION FOR THE PUBLIC WHEN YOU AS THEY'RE LOOKING AT THIS REPORT.

[02:50:01]

MEETINGS. >> OK, WHO HAVE MEMBERS? >> AND I KNOW ENOUGH THE PUBLIC KNOWS THAT. BUT YOU'RE ABLE TO SEE YOU KNOW WHAT YOUR REPRESENTED TIP IS IS

IMPOSING THE BUDGET THERE. >> ALL RIGHT. THAT'S ALL I HAVE TO SEE ME.

[Superintendent’s Report: COVID – 19 “Coronavirus” Update]

>> NEXT ON THE SUPERINTENDENT'S REPORT IS A COVETED 19 UPDATE ANYTHING FOR THE FIRST TIME IN QUITE SOME TIME. I'M PLEASED TO SHARE WITH YOU THAT THE DATA WE RECEIVED YESTERDAY FROM DEAC HAS SHOWN BEGINNING OF A DECREASE IN INSURGENT RATE, A DECREASE IN THE TREND IN INTERNET RATE AND A DECREASE IN PERCENT POSITIVE. WE WILL CONTINUE TO MONITOR THESE METRICS AS WE ARE HOPING TO SEE THEM CONTINUE TO DECLINE ALTHOUGH OUR ACCOUNT IS STILL IDENTIFIED AS HAVING A HIGH RATING FROM THE HACK. WE ARE ENCOURAGED BY THIS DECREASING TREND AND ARE HOPEFUL THAT IF AS A COMMUNITY WE CONTINUE TO WEAR MASS SOCIAL DISTANCE THAT THIS TREND ALSO WILL CONTINUE THIS EVENING. DURING THIS UPDATE WE WILL SHARE INFORMATION REGARDING OUR SPECIAL EDUCATION PROGRAM AND OUR LEAD PROGRAM.

I'D LIKE TO SHARE WITH YOU THAT OUR TEAM HAS BEEN CAREFULLY CONSIDERING HOW TO MEET THE NEEDS AND SERVICES OF MARLO INCIDENT STUDENTS WHICH INCLUDE BRAILLE READERS, STUDENTS WITH AUTISM AND STUDENTS WITH SEVERE COGNITIVE DEFICITS. IT IS OUR HOPE TO BRING THEM INTO THE SCHOOLS BEGINNING SEPTEMBER 8. WE WOULD CONTINUE.

WE WILL CONTINUE TO WORK THROUGH THIS AND AND KEEP YOU UPDATED ON THAT.

I HAVE DR. JULIETTE WHITE JOINING US TONIGHT, OUR DIRECTOR OF SPECIAL EDUCATION WHO WILL SHARE MORE ABOUT OUR SPECIAL ED PROGRAM FOR STUDENTS.

DR. WHITE. >> GOOD EVENING. MORE MEMBERS HE JUST WANTED TO SHARE WITH YOU. I KNOW THEY'VE BEEN PLENTY OF QUESTIONS OUT THERE IN REGARDS TO HOW WILL WE MEET NEEDS OF OUR SPECIAL EDUCATION STUDENTS IN A VIRTUAL SETTING WANT TO REMIND YOU FOR FIRST AND FOREMOST THAT STUDENTS WITH DISABILITIES OUR GENERAL EDUCATION STUDENTS FIRST AND IN HONORING THIS WE RECOGNIZE STUDENTS NEEDS WILL NOT BE MET.

AND ISOLATION AND WE REALIZE THAT THERE MAY BE CHALLENGES FACED THAT OUR STUDENTS FACE DOING VIRTUAL INSTRUCTION BUT REASSURE THAT TO DESIGN ENGAGE IN LEARNING ACTIVITIES THAT WILL MEET THE NEEDS OF ALL MEET THE NEEDS OF ALL OF LEARNERS IN THIS VIRTUAL ENVIRONMENT AND TO ADEQUATE SUPPORT AS NEEDED. IN REGARDS TO FREE APPROPRIATE PUBLIC EDUCATION THAT IS AFFORDED TO THESE STUDENTS ON THE IDEA WHICH IS THE INDIVIDUAL DISABILITIES EDUCATION ACT. SO EVERYTHING THAT WE BEING PUT FORTH WITH YOU IS IN LINE WITH THE FEDERAL LAW AND ALSO THE REGULATIONS AS OUTLINED BY OUR LEARNING OPPORTUNITIES WILL BE DEVELOPED TO HELP STUDENTS TO CONTINUE TO LEARN AND FOR SOME AND MORE IMPORTANTLY MAKE PROGRESS TOWARDS THEIR IEP GOALS. THAT IS THE DOCUMENT THAT REALLY OUTLINES WHAT IT IS AND HOW WE'RE GOING TO SERVE KIDS TO MAKE SURE THAT THEIR NEEDS ARE MET WHEN IT COMES VIRTUAL INSTRUCTION OR LEARNING. KEEP IN MIND THAT WHEN WE CLOSE IN MARCH THERE WAS REALLY NO WARNING. WE WERE TOLD THAT WE WERE ASKED TO DO THE BEST WE CAN. WHAT WE PUT FORTH AND HOW WE'RE GOING TO MEET THE NEEDS ARE GOING TO LOOK COMPLETELY DIFFERENT. WE HAVE TIME TO PLAN ADEQUATELY TO MAKE SURE THAT WE HAVE ALL THE RESOURCES AND MORE IMPORTANTLY THAT OUR STAFF IS TRAINED TO DELIVER REALLY GOOD PROGRESS AND ENGAGE INSTRUCTION TO MEET THAT NEED.

I STILL WANT TO RECOGNIZE THAT THAT IS CHALLENGING FOR SOME POPULATIONS OF STUDENTS.

THAT'S JUST THE ONES THAT DR. RODRIGUEZ MENTIONED. WE HAVE A COUPLE STUDENTS IN OUR DISTRICT THAT ARE TOTALLY BLIND AND THEIR BRAILLE LEARNERS OBVIOUSLY CAN'T TEACH BRAILLE VIRTUALLY. SO HOW ARE WE GOING TO STILL MEET THE NEEDS OF THAT PARTICULAR POPULATION? JUST TO GIVE YOU AN EXAMPLE OF SOME OF THE CHALLENGES THAT WE ARE FACED WITH WHEN IT COMES TO STUDENTS WITH DISABILITIES DOING THE VIRTUAL LEARNING OUR STAFF WHICH IS DOING THAT WHICH INCLUDES SPECIALIZED TEACHERS, SPEECH LANGUAGE PATHOLOGISTS, COUNSELORS, SCHOOLS, PSYCHOLOGISTS, OCCUPATIONAL THERAPISTS, PHYSICAL THERAPISTS AS WELL AS AUTISM SPECIALISTS AND OUR PARAPROFESSIONALS THEY WILL ALL BE ENGAGED AND

[02:55:01]

AND LOOKING THE IP NEEDS WE REALLY HAVE TO DECIDE WHETHER OR NOT THAT IS GOING TO MEET THE NEEDS OF ALL KIDS. FOR EXAMPLE, A PARENT TODAY THAT SAID HEY I WANTED TO KNOW HOW THE NEW THIS SUMMER IT WORKS REALLY WELL FOR SPEECH THERAPY IN A VIRTUAL FORMAT BUT NOT SO WELL FOR THAT AS A PHYSICAL THERAPIST. WE HAVE SOME STUDENTS WHO ARE PHYSICAL THERAPY NEEDS THAT NEED TO BE AN EXPANDER OR A STANDARD BOX ALL DAY.

WE WILL STILL PROVIDE THOSE RESOURCES AT HOME TO EQUIPMENT FOR THE STUDENTS TO CONTINUE TO MAKE PROGRESS SCHOOL WELL, THE SPECIALIZED INSTRUCTION WILL ALSO INCLUDE A COMBINATION OF DIRECT REAL TIME INSTRUCTION SO ALIGNED WITH WHAT WE'RE DOING IN THE VIRTUAL ACADEMY FOR STUDENTS IN HIGH SCHOOL AS WELL AS THE K12 PLATFORM WILL BE ALIGNED WITH THAT PROVIDING DIRECT REAL TIME INSTRUCTION AND IN SOME CASES MAY BREAK OUT TO INDIVIDUAL ROOMS TO PROVIDE THAT ONE ON ONE INSTRUCTION. THE AUDIO OR VIDEO CONFERENCE OR EVEN GROUP SESSIONS AND THERE'S SOME ASYNCHRONOUS KINDS OF KIND OF DELIVERY WHEREAS STUDENT DIRECTED ASSIGNMENTS AND ACTIVITIES WHERE WE HELP PROVIDE THE PARENTS AS THE LEARNING COACHES OR KIDS CAN WORK ON THEIR OWN TIME AND TEACHERS CHECK IT. TEACHERS ARE GOING TO BE REQUIRED TO HAVE THAT OFFICE HOURS OR TYPES THAT PARENT WILL KNOW EVERY DAY AT 2 O'CLOCK.

I CAN MEET SUSAN, DRAW A LINE AND I CAN GET CLARIFICATION, PROVIDE SERVICES.

SO I WANT TO SHARE WITH YOU WHAT A SAMPLE SCHEDULE WILL LOOK LIKE FOR SOME STUDENTS.

WE HAVE SOME STUDENTS THAT SERVE AN INCLUSION RESOURCE. THESE ARE KIDS USUALLY WORKING TOWARDS A HIGH SCHOOL DIPLOMA AND THE TEACHER KIND PUSH INTO THE CLASSROOM.

THAT HAPPENS IN A TRADITIONAL BRICK AND MORTAR. BUT WHAT HAPPENS IN A VIRTUAL SETTING WHEN IT COMES TO INCLUSION? OBVIOUSLY THAT TEACHER CANNOT CIRCULATE IN A ROOM TO SEE WHAT THE STUDENT IS DOING WITH HOWEVER THEY CAN STILL PROVIDE SUPPORT BY WORKING WITH THE REGULAR EDUCATION TEACHER. WELL, WE HAVE TO ASK IS IT THAT

WE NEED TO HELP ADJUST THE ASSIGNMENTS? >> HOW ARE WE GOING TO MONITOR ATTENTION KIND CHECK IN AND HAVE A CHECK IN AND OUT SYSTEM WITH A TO MAKE SURE THAT THEY'RE STILL ENGAGED. DO WE NEED TO REPEAT OR REPHRASE THE INSTRUCTION THAT CAN OCCUR ALSO IN A BREAKOUT? THE QUESTION THAT I'VE HEARD MOST OFTEN FROM PARENTS AND FROM TEACHERS. WHAT ABOUT MY STUDENT WHO CANNOT SIT IN FRONT OF THE COMPUTER FOR A LONG TIME OR THAT JUST DOESN'T. THEY JUST DON'T HAVE THE STAMINA. THINK ABOUT IT IN A TYPICAL DAY.

HOW MANY OF OUR STUDENTS ACTUALLY SIT AT A COMPUTER FOR 30, 40, 50 MINUTES, TWO HOURS STRAIGHT? VERY FEW RIGHT. WE HAVE BREAKS.

WE MOVE AROUND THE CLASSROOM ESPECIALLY ELEMENTARY SCHOOL AND BREAK INTO SMALL GROUP.

WE HAVE RECESS. WE HAVE BATHROOM BREAKS. SO WE ENCOURAGE PARENTS TO DO THE SAME THING. WE ENCOURAGE OUR TEACHERS TO TEACH IN OUR LINE TO REMEMBER THAT WE HAVE TO MAKE THE SCHEDULE AND PROVIDE BREAKS. SO IF WE TAKE A STUDENT WHERE THEY SAW THEIR COGNITIVE DEFICIT, THAT INSTRUCTION IS GOING TO LOOK MORE INVOLVED WITH STUDENT IS THE SMALLER THE GROUP IS AND THE SMALLER THE TIME THEY'RE EXPENDED WITH THAT STUDENT. IT MAY BE JUST ABOUT 15 MINUTES AND THEN WE TAKE A BREAK.

IT MAY BE AS A SPEECH LANGUAGE PATHOLOGIST THAT I WORK WITH A CLASSROOM TEACHER WITH THAT STUDENT AT THE SAME TIME THEMATIC UNIT AND WE'RE WORKING TO ADDRESS THE SKILLS SO I CAN WORK ON ADDRESSING LANGUAGE SKILLS WHILE THE TEACHERS WORK IN FOLLOWING DIRECTIONS.

DON'T BE TOLD, TEACH IT THAT WAY AS WELL. THERE ARE TIMES WHEN SHE'S WORKING WITH ANOTHER STUDENT. I CAN BREAK OUT INTO A SMALL GROUP UNTIL A BREAKOUT ROOM.

PROVIDE SOME SERVICES. KEEP IT IN MIND THEN THEY CAN GO OFFLINE FOR A WHILE AND WE CAN WORK WITH PARENTS AND PROVIDE SOME DIRECT INSTRUCTION HOW YOU CAN USE A HOME ENVIRONMENT TO STILL MEET THE NEEDS AND MAKE PROGRESS TOWARDS THE IEP GOALS AS WELL.

[03:00:04]

IT PRETTY MUCH JUST OUTLINE WHAT SERVICES WE'RE GOING TO CONTINUE TO PROVIDE FOR THAT STUDENT TO MAKE PROGRESS BOTH IN THE GENERAL EDUCATION RIGHT TO HIM AND THE IEP GOALS WHEN THE INSTRUCTIONAL DELIVERY MODEL IS VIRTUAL LEARNING OR IF WE GO TO A HYBRID MODEL IF WE WERE TO GET SOME OUR KIDS BACK PROVIDED THAT MORE DIRECT SERVICE.

WE STILL NEED TO MAKE SURE THAT WE GET IN A SAFE ENVIRONMENT AND THAT WAS STILL PRACTICED EMOTIONAL DISTANCE AND SO IT MAY BE A HYBRID COMBINATION AND THEN THIS CONTINGENCY LEARNING PLAN WILL ALSO STAY IN PLACE FOR THE ENTIRE YEAR IN CASE THERE'S ANOTHER EMERGENCY AND DUE TO SAY A HURRICANE COMING UP IN OCTOBER. I NOVEMBER WE'RE GOING TO DOCUMENT A SPECIAL EDUCATION SERVICES. WE WILL BE REACHING OUT TO OUR RETURNING TO CAMPUSES NEXT WEEK. WE LEAP WEEK AND ONE TO RIBAUT A SHARE WITH YOU. BUT ONE OF THE ACTIVITIES THEN IS THAT WE HAVE IEP MEETINGS SO PARENTS WILL BE CONTACTED BY THEIR STUDENTS TEAM LEAVE TO TALK ABOUT THE SCHEDULE THAT NEED TO BE THE NEXT THE FOLLOWING WEEK PRIOR TO THE STUDENT COME ABOUT WHERE WE CAN REALLY INTERESTING AND COME UP WITH A GOOD SOLID PLAN TO SUPPORT THEIR STUDENTS IN THE VIRTUAL SETTING. IT IS FOR SOME STUDENTS BUT TRUST AND THEY REASSURE THAT WE ARE DOING EVERYTHING WE CAN AND REALLY TAKING OUR TIME TO MAKE SURE THAT THE NEEDS OF OUR VERY

INVOLVED STUDENTS ARE BEING MET AS WELL. >> OUR TEACHERS ARE GOING TO BE INVOLVED AS WELL AND PROFESSIONALS DEVELOPMENT TO LOOK AT HOW TO DELIVER SERVICES FOR THE ENVIRONMENT ALONG WITH THE PARAPROFESSIONALS WILL TRANSIT PROVIDE SOME OF THAT SUPPORT IN THE BREAKOUT ROOMS THAT SUPPORT COULD BE IN MANY CASES JUST REDIRECTING THE STUDENT, REINFORCING A SKILL OR WORKING ON SOME OF THE BEHAVIOR NEEDS OF SOME OF OUR STUDENTS? ARE THERE ANY QUESTIONS SO FAR FOR ME AFTER PARENTING? AND MY QUESTION REGARDING YOU DIDN'T NEED TO BE ASKED FOR AN IEP OR A 5 4 PLAN THAT HAVE NOT YET HAD AN ASSESSMENT DONE THAT ARE COMING INTO OUR SYSTEM. SO HOW IS THAT WORKING? SO WE HAVE QUITE A FEW STUDENTS WHO ARE WHITE AND WE STARTED TWO WEEKS TO GO FACE TO FACE EVALUATIONS WITH OCCUPATIONAL THERAPISTS AND OUR SCHOOL PSYCHOLOGIST. WE STARTED OUT WITH THE KIDS WHO THE EVALUATION PROCESS HAD STARTED PRIOR TO THE CLOSURE TO FINISH UP THOSE EVALUATIONS.

WE OFFER. AND THEN WE WILL MOVE ON TO THE ONES WHO HAVE NOT IDENTIFIED BECAUSE WE KNOW THAT SOME OF THESE STUDENTS ARE GOING TO NEED SERVICES AND WE CAN NO LONGER DELAY THAT A PARENT STILL HAS THE OPTION OF SAYING I DO NOT WANT TO BRING THE KID TO THE BUILDING UNTIL IT'S SAFE TO DO SO. AND WE RECOGNIZE THAT AND WE JUST DOCUMENT THAT WHEN WE HAVE TO REPORT TO THE STATE THAT WE ARE PAST OR A 60 A TIMELINE AS WELL. WE THE THERAPISTS ARE PRACTICING AND HAVING THE PPD THEY HAVE ALL THESE SAFETY EQUIPMENT THAT PARENTS ARE GIVEN THREE SAFETY QUESTIONS THAT THEY MUST ANSWER PRIOR TO SCHEDULED APPOINTMENT AS IF ANSWERED YES TO ANY OF THOSE QUESTIONS SUCH AS I HAVE A FEVER UP IN OR AROUND SOME OF THEM MAY HAVE BEEN EXPOSED.

THEN WE'D HAVE TO RESCHEDULE THE APPOINTMENT AND THEY HAVE TO BRING CLEARANCE FOR IT BEFORE WE WOULD SCHEDULE ANOTHER EVALUATION. BUT WE ARE EVALUATING THEM.

WE HAD OVER 200 PENDING EVALUATIONS. SO WE'VE GOTTEN QUITE A FEW OF THEM DOWN WITH MORE SCHOOL PSYCHOLOGIST COMING BACK TO THE CAMPUSES NEXT WEEK.

QUITE A BIT OF TESTING WILL OCCUR NEXT WEEK AS WELL. THANK YOU.

YOU'RE WELCOME. MR. MAYOR, CAMPBELL, IN MY EXPERIENCE THE RELATIONSHIP WITH THE SPECIAL NEEDS CHILDREN I DON'T I USUALLY VERY PERSONAL AND IS THERE A PLAN THAT THE

[03:05:05]

>> THAT'S ONE QUESTION AND MY OTHER QUESTION IS DOES THE STATE MONITOR WHAT'S BEING DONE NOW THAT I KNOW I WOULD DISTRIBUTE TO ALL THAT'S TOLD TO BE DONE? BUT I WANT TO KNOW WHAT'S THE PROCESS? IS THERE A MONITORING SYSTEM FROM TOP TO BOTTOM THAT'S STATE AND THEIR FUNDS TO HELP, YOU KNOW, GET THIS DONE?

>> OK. SO I'LL START WITH THE FIRST QUESTION.

WELL, TEACHERS BEGINNING WITH THE LEAP WEEK IS LIKE ANY OTHER STUDENT TEACHERS CAN BRING OUT ANY OF THEIR STUDENTS AT THAT TIME. SEVERAL OF THE SPECIAL ED TEACHERS ARE BRINGING IN THEIR STUDENTS TO DO SOME BASELINE TESTING AND SOME CURRENT TESTING TO SEE WHERE THEIR STUDENTS THAT ARE AND TO INTRODUCE THEM AS WELL.

SO THERE ARE SOME OPPORTUNITIES THAT ARE DONE INDIVIDUAL SCHOOLS AND HOW THEY WORK IN THE PLAN FOR ALL THE STUDENTS PRIOR TO IF A KID IS WHAT WE CALL A 13 OLDER, THEY TYPICALLY WILL BE INVITED TO PARTICIPATE IN THEIR MEETING AS WELL AND TO HELP ADVOCATE FOR THEMSELVES AND FOR THE KIDS OF AGE OF MAJORITY WHICH IS AGE 18 AS FAR AS THE STATE AND THE MONITORING SYSTEM, THEIR FUNDS TO HELP WITH THIS. THE STATE DID PROVIDE DISTRICTS WITH SOME SUPPLEMENTAL IDEA DOLLARS TO HELP WITH THE CULVERT IMPLEMENTATION WHETHER WE NEEDED TO GET MORE RESOURCES AS WELL. AND SO BEAUFORT COUNTY DID RECEIVE SOME ADDITIONAL SUPPLEMENTAL FUNDS THIS SUMMER TO HELP WITH THE COVE 19 STUDENTS WITH DISABILITY. THERE IS A MONITORING SYSTEM WE ARE REPORT JUST NOT NOW BUT WE DO REPORT EVERY YEAR A DIFFERENT INDICATORS TO THE STATE DEPARTMENT THAT THEY IN TURN REPORT TO THE FEDERAL GOVERNMENT. AND BASED ON THAT, WE ARE ALSO GIVEN A SPECIAL EDUCATION REPORT CARD WHETHER OR NOT THEY'RE MEETING THOSE 20 INDICATORS AS OUTLINED IN THE STATE PERFORMANCE PLAN. THERE'S REALLY NO QUESTION I MEAN WHAT ADJUSTMENTS ARE BEING MADE TO THE SYSTEM? I THINK AS OF THIS YEAR WE WILL ENHANCE WILL IT NOT JUST KEEPING UP WITH OUR PROGRESS BUT DOES THEY'RE TAKING A STEP BACK SITE FOR VOTE MONITORING THE PROGRESS SO THERE'S YOUR NEED AND WHAT ARE THE DYNAMICS OF SOME OF THE EFFORTS THAT ARE BEING MADE ABOVE AND AFFECTING THAT? RIGHT. THAT'S NOT A QUESTION I'M SURE YOU CAN ANSWER THAT.

WHAT YOU THEN SAY THOUGH SOMEWHAT RESONATED IN TERMS OF THE INDIVIDUAL SCHOOLS YOU TAKE. YOU SAID DESIGNING BELIEVED PROGRAMS SO THE LEAP PROGRAM.

>> YEAH. AND DR. BRADLEY WILL SPEAK A LITTLE BIT MORE OF THAT BECAUSE THAT'S INCLUSIVE FOR STUDENTS WITH DISABILITIES AS WELL. WHEN I SPEAK AGAIN TO THE MONITORING PROCESS, UNFORTUNATELY I.D. THE FEDERAL GOVERNMENT DID NOT MEAN ANY OF THE MANDATORY REPORTING. FOR EXAMPLE, WE HAVE TO COMPLETE EVALUATIONS BY 60 DAYS, IDENTIFY KIDS BY THEIR THIRD BIRTHDAY. WE CAN MAKE NOTE AS THEY DO TO COVER 19 AND HOPE THAT AT SOME POINT WHEN THEY REALLY LOOK AT THAT DATA AND SEE THAT GOOD FAITH EFFORTS THAT DISTRICTS HAVE BEEN DOING TO MEET THE NEEDS OF THE KIDS THAT THEY WILL TAKE THAT IN CONSIDERATION WHEN THEY'RE MAKING THAT FINAL DETERMINATION IS TO BROTHER.

YEAH. SO FRIENDS WITH YOU WE'RE GOING TO SEE.

APPRECIATE IT. THANK YOU. >> OK, AT THIS TIME WE'LL MOVE

[Additional Item]

GO AHEAD AND TAKE IT AWAY. >> SURE. >> THANK YOU, DR. RODRIGUEZ.

I'M GOING TO SHARE MY SCREEN. I'VE GOT A COUPLE OF SLIDES TOO.

TWO TO SHARE IN MY SUMMARY OF LEAVES. GIVE ME JUST ONE MINUTE PLEASE.

>> ALL RIGHT. CAN EVERYONE SEE THE SCREEN? YES.

OK, GREAT. THANKS. IN THE INTEREST OF TIME I TRY TO BE BRIEF BUT BUT BUT THOROUGHLY IN DR. WHITE'S PRESENTATION, MADAM CHAIR.

MEMBERS OF THE BOARD. THERE WERE A COUPLE OF REFERENCES TO A PROGRAM CALLED LEAP WHICH IS ACTUALLY NEW FOR SCHOOLS ACROSS THE STATE THIS YEAR.

AND I'M GOING TO TAKE A MOMENT TO GIVE AN OVERVIEW AND A SUMMARY OF WHAT LEAD ACTUALLY

[03:10:05]

SPECIFICALLY FOR PRE-K THROUGH EIGHTH GRADE STUDENTS. >> IT IS AN ACRONYM THAT STANDS FOR LEARN EVALUATE, ANALYZE AND PREPARE WHICH IN THOSE WORDS REALLY ESSENTIALLY REPRESENT THE FUNDAMENTALS OF WHAT LEAP IS INTENDED TO ACCOMPLISH OR DO DURING THE PRESCRIBED DAYS.

LEAP IS EXECUTED THROUGH ESSENTIALLY ADDITIONAL INSTRUCTIONAL DAYS WHICH ALLOW A DISTRICT TO PERFORM A HOST OF ACTIVITIES THAT ARE INTENDED TO SUPPORT STUDENTS IN PREPARATION FOR THE NEW YEAR. THE ORIGIN OF SLEEP REALLY KIND OF CAME FROM THE SOUTH CAROLINA GENERAL ASSEMBLY WHICH AUTHORIZED THE SOUTH GOING ON A DEPARTMENT OF EDUCATION TO REIMBURSE PUBLIC SCHOOL DISTRICTS UP TO IN EXCESS OF TWO HUNDRED AND TEN MILLION DOLLARS FROM CORONA VIRUS RELIEF FUNDS FOR THE COST OF PROVIDING IN INSTRUCTION OR SUPPORTIVE INSTRUCTION WITH UNBUDGETED FUNDS. FUNDAMENTALLY WHAT THIS MEANS IS THAT CARES ACT MONEYS HAVE BEEN DISTRIBUTED TO STATES. STATES CAN DISTRIBUTE THOSE MONEYS TO DISTRICTS AS REIMBURSE FUNDS SO LONG AS CERTAIN SCHOOL DISTRICTS MEET A FEW REQUISITES LEAPS PURPOSE IS TO SUPPORT STUDENTS WHO ARE DEEMED TO BE CRITICAL OR HAVE CRITICAL NEEDS. WITH THE DISTRICT PRIORITIZING STUDENTS WHO HAVE DEMONSTRATED SIGNIFICANT LEARNING GAPS OR SPECIALIZED LEARNING NEEDS. AN EXAMPLE OF THE STUDENTS WHO WOULD HAVE DEMONSTRATED SPECIALIZED LEARNING NEEDS WOULD BE THINGS LIKE STUDENTS WHO DEMONSTRATED LOW ENGAGEMENT DURING THE PERIOD OF CODING WHEN WE SHUT DOWN LAST SPRING OR STUDENTS WHO HAVE DEMONSTRATED LEARNING GAPS. ON PRIOR ASSESSMENTS OR OTHER DIAGNOSTIC TOOLS STUDENTS WERE IN THE PROCESS OF EVALUATE EVALUATION RELATED TO SPECIAL EDUCATION OR ENGLISH LANGUAGE LEARNERS STATUS OR STUDENTS DESIGNATED AS HOMELESS OR MIGRANT. THE IDEA IS THAT DURING THIS PERIOD OF LEAVE THOSE STUDENTS WOULD BE IDENTIFIED AND PROVIDED OPPORTUNITIES FOR UPWARD FOR ENGAGEMENT PRIOR TO

THE BEGINNING OF THE SCHOOL YEAR. >> SO WHEN SHOULD LEAK BE FACILITATED? THE SOUTH CAROLINA DEPARTMENT OF EDUCATION HAS PRESCRIBED THAT LEAP. DAYS MUST OCCUR AT THE START OF THE TRADITIONAL SCHOOL CALENDAR AND WE HAVE IDENTIFIED LEAD TO START ON THE WEEK OF MONDAY AUGUST 24TH WHICH IS THIS COMING MONDAY AND RUN THROUGH FRIDAY AUGUST 28. PRINCIPALS AND THEIR LEADERSHIP TEAMS AND I THINK MR. CAMPBELL GETS TO YOUR QUESTION PRINCIPALS AND THEIR LEADERSHIP TEAMS HAVE BEEN GIVEN BROAD LATITUDE AS TO HOW THEY EXECUTE THEIR RESPECTIVE PLANS.

SO LONG AS THEY MEET THE FUNDAMENTAL REQUIREMENTS OF LEAD AND HONOR, IT'S EXPRESSED INTENT. SO WHAT SHOULD ACTUALLY OCCUR DURING THE GUIDANCE THAT WE RECEIVED REGARDING THE CATEGORY ACTIVITIES THAT DISTRICTS SHOULD PLAN FOR ARE AS FOLLOWS REVISITING PRIOR CONTENT SKILLS WHICH CAN INCLUDE WORKING WITH STUDENTS WHO HAVE LEARNING DEFICITS AND INTRODUCING THEM TO ADAPTIVE LEARNING PLATFORMS AND ENGAGING THEM IN INSTRUCTIONAL REMEDIATION WORK . SCHOOLS AND TEACHERS CAN FACILITATE DIAGNOSTIC ACTIVITIES WHICH INCLUDES ACADEMIC EVALUATIONS THAT CAN BE FOR READING THAT CAN BE FOR SPECIAL EDUCATION THAT CAN BE REQUIRED TESTING FOR ENGLISH LANGUAGE LEARNERS AS WELL. TEACHERS ALSO CAN PERFORM DATA ANALYSIS.

THEY CAN REVIEW PERFORMANCE RESULTS AND OR TRENDS FROM THE PREVIOUS YEAR TO INFORM SPECIFIC PLANS OF ENGAGEMENT WITH THE STUDENTS WHO COME IN TO PARTICIPATE DURING THE LEAP.

PERIOD. THEY SHOULD ALSO AND I SHOULD MENTION THIS IS VERY IMPORTANT . I THINK A LOT OF A NUMBER OF PRINCIPALS HAVE LIFTED UP SOCIAL AND EMOTIONAL PREPARATION IS SOMETHING THAT IS SIGNIFICANT REALLY IMPORTANT TO THEM BUT OPPORTUNITIES SIMPLY TO BUILD RELATIONSHIPS AND WORK WITH STUDENTS TO GET A SENSE OF THEIR OF THEIR MENTAL AND EMOTIONAL STATE. RIGHT.

SO AS WE PREPARE FOR THE START OF THE SCHOOL YEAR, IF YOU'RE GOING TO BE WORKING WITH STUDENTS IN A VIRTUAL ENVIRONMENT, THE OPPORTUNITY TO HAVE A LITTLE BIT OF FACE TO FACE TIME WITH THESE YOUNG PEOPLE WOULD HELP BE HELPFUL IN BEING ABLE TO FACILITATE STRONG QUALITY VIRTUAL INSTRUCTION WHICH AGAIN SO MANY OF OUR PRINCIPALS HAVE INDICATED ARE REALLY IMPORTANT TO THEM. AND THEN OBVIOUSLY THE REVIEW OF IEP IS EVALUATING ORDER AND OR REVALUE AWAITING THE NEEDS OF SPECIAL EDUCATION STUDENTS WHICH AGAIN WOULD REPRESENT

[03:15:03]

AND THEN THE MOST IMPORTANT ONE OF THE KIND OF SECONDARY BUT ALSO STILL VERY IMPORTANT ASPECTS OF LEAP WILL BE FOR TEACHER DEVELOPMENT AND PROFESSIONAL DEVELOPMENT.

AND SO WE ARE ESSENTIALLY KIND OF GETTING OUR WORK INTO TWO THINGS.

ONE WOULD BE STUDENT SUPPORT AND THEN THE SECOND WOULD BE PROFESSIONAL DEVELOPMENT FOR OUR TEACHERS AND OUR CORRESPOND SCHEDULES KIND OF REFLECTS THOSE TWO AS PRIORITIES.

I THINK IT'S IMPORTANT TO KNOW AS YOU BEGIN TO TALK ABOUT KIND OF OUR PLAN IS THAT AS A GENERAL MATTER LEAP REQUIRES THE INVITATION OF ALL DISTRICT STUDENTS TO PARTICIPATE.

SO. SO THE STATE HAS SAID IF YOU ARE GOING TO RECEIVE OR BE REIMBURSED FOR THE PERSONNEL THAT YOU HAVE IN YOUR BUILDINGS TO SUPPORT LEAVE, YOU'VE GOT TO INVITE ALL STUDENTS. WHEN WE COMMUNICATED THIS EXPECTATION TO OUR TEACHERS THERE WAS CLEARLY A CHALLENGE THAT WE EXPERIENCED AND THAT WAS LEAP IS ONLY VOLUNTARY FOR TEACHERS. AND SO WHILE WE HAVE EXTENDED THE OPPORTUNITY TO TEACHERS TO PARTICIPATE IN LEAP, WHAT WE BELIEVE WHAT HAPPENED WOULD BE THERE WOULD BE THAT THERE WOULD BE A DISPROPORTIONATE OF OF NUMBERS OF STUDENTS WHO ACCEPT THE OPPORTUNITY PARTICIPATE AND LEAP. BUT NOT A REPRESENTATIVE NUMBER OF TEACHERS TO BE ABLE TO ACCOMMODATE OR TO MEET THEIR NEEDS. AND SO WE HAD A CONVERSATION WITH MY EXPERIMENTS OFFICE AND WE SHARED THIS ANTICIPATED HARDSHIP AND WHAT WAS SHARED WITH US WAS THAT AN ALTERNATIVE PROCESS CAN BE DEPLOYED. SO AFTER CONSULTING WITH PRINCIPALS WE QUICKLY RECOGNIZED THAT WHILE TEACHERS COULD PARTICIPATE AND LEAVE ON A VOLUNTARY BASIS OBVIOUSLY WE THOUGHT THAT THERE WOULD BE A LOT OF ENERGY, ENTHUSIASM AND ANTICIPATION THAT A LOT MORE STUDENTS OPENED UP TO ALL OF OUR STUDENTS WOULD ACTUALLY COME IN THAT WOULD CREATE A SIGNIFICANT HARDSHIP. SO WE HAD TO CREATE AN ALTERNATIVE PLAN. THIS IS OUR ALTERNATIVE PLAN. WE ASKED THAT SCHOOLS FINALIZED THE TOTAL NUMBER OF TEACHERS THAT THEY HAD TO AGREE TO PARTICIPATE.

THE SECOND PROCESS WAS THAT BASED ON TEACHER PRESENCE OR TEACHER ATTENDANCE THEY NEEDED TO IDENTIFY A REPRESENTATIVE NUMBER OF STUDENTS THAT THEY THOUGHT THAT THEY COULD REASONABLY SERVE AND WE NEEDED A BASELINE RATIO. SO WE OFFERED THIS A 10 TO 1 RATIO. SO FOR EXAMPLE, IF YOU HAD 15 TEACHERS TO AGREE TO PARTICIPATE IN LEAD, WE WANTED THEM TO AT LEAST SERVE ONE HUNDRED AND FIFTY STUDENTS IF NOT MORE MORE OBVIOUSLY WOULD BE INCORRECT. WE WANT TO BE ABLE TO MEET THE NEEDS OF ALL OF THESE AT RISK STUDENTS THAT THEY WOULD IDENTIFY.

THIRDLY, WE WANTED THE SCHOOLS TO BE ABLE TO IDENTIFY THEIR MOST AT RISK STUDENTS THAT CORRESPONDED WITH THE REQUISITE OF THE LEAP PROGRAM AND THEN MAKE DETERMINATIONS OF WHAT SPECIFIC ASSESSMENTS THOSE STUDENTS WOULD NEED AND THIS IS WHERE THE LATITUDE AND AUTONOMY THAT WE GAVE TO PRINCIPALS REALLY CAME PLACE. THEY HAVE THEY ARE MUCH MORE FAMILIAR WITH THEIR STUDENTS. THEY HAVE MUCH MORE INTIMATE RELATIONSHIPS WITH THEM.

THEY ARE VERY CLEAR ABOUT THE NEEDS THAT THEY HAVE. AND SO OBVIOUSLY THEY KNOW WHAT ASSESSMENT THOSE YOUNG PEOPLE NEED AND WHAT DATA THEY NEED TO BE ABLE TO RETRIEVE.

ABOUT THOSE YOUNG PEOPLE AS THEY BEGIN THE SCHOOL YEAR. AND THEN LASTLY WE WOULD INVITE THOSE STUDENTS. I'VE GONE THROUGH ALL OF THESE SLIDES AND I DON'T KNOW THAT I'VE SAID EXPLICIT YET THAT THIS THAT LEAP REQUIRES THAT STUDENTS ACTUALLY COME INTO BUILDINGS AND SO SCHOOLS WOULD BE INVITE THOSE STUDENTS AT PREDETERMINED TIMES TO RECEIVE THEIR SPECIFIC SERVICES. SO WE ARE MEETING WITH PRINCIPALS TOMORROW AND THEY WILL BE UPDATING US. THEY ARE SPECIFIC LEAP PLANS. THEY WILL SHARE THE TOTAL NUMBER OF TEACHERS THAT THEY HAVE COMING INTO THEIR BUILDINGS AND THEY WILL ALSO BE SHARING THE TOTAL TOTAL NUMBER OF STUDENTS THAT THEY HAVE INVITED AND THE TOTAL NUMBER OF

[03:20:03]

SO THE STATE HAS PROVIDED A WORKSHEET FOR US TO BE ABLE TO INPUT ALL OF OUR DATA AT THE CONCLUSION OF WE WILL SUBMIT ALL OF THAT DATA TO THE STATE. AND OBVIOUSLY THE EXPECTATION IS THAT WE WOULD BE BE REIMBURSED SO THAT WE CAN PAY OUR PERSONNEL FOR THEIR PARTICIPATION IN LEE. THE SECOND COMPONENT OF HOW WE WOULD SPEND OUR TIME DURING THIS WEEK OF LEAVE WOULD BE FOR PROFESSIONAL DEVELOPMENT. SO IT'S REALLY JUST KIND OF A TWO PRONGED PROCESS. THE FIRST PROCESS IS TO IDENTIFY OUR AT RISK HIGH NEEDS STUDENTS TO FACILITATE A BATTERY OF TESTS OR ASSESSMENTS OR EVALUATIONS FOR THOSE YOUNG PEOPLE AND THEN GET THEM HOME SO THAT THEY CAN GET PREPARED FOR THE START OF THE SCHOOL YEAR. THE SECOND PIECE IS PROFESSIONAL DEVELOPMENT AND THIS IS PRETTY STRAIGHTFORWARD. OBVIOUSLY WHAT WE WANT TO DO IS MAKE SURE THAT OUR TEACHERS ARE PREPARED TO START THE SCHOOL YEAR ESPECIALLY AROUND THEIR UTILITY WITH REGARD TO OUR NEWLY PURCHASED VIRTUAL INSTRUCTIONAL PLATFORM K12 LEARNING OPTIONS.

WHAT WE HAVE DONE OVER THE PAST COUPLE WEEKS AS WE FINALIZED A MULTIPLE DAY SCHEDULE FOR TRAINING IN COLLABORATION WITH K12 PROFESSIONAL PROFESSIONAL LEARNING FACILITATORS AND THEN TEACHERS WHO HAVE VOLUNTEERED TO PARTICIPATE LEAD. OBVIOUSLY WE'LL GET THEIR FIRST ENGAGEMENT WITH THE PLATFORM DURING THE LEAP DAYS. THE SCHEDULE LOOKS A LITTLE BIT LIKE THIS, RIGHT? SO LET ME BE CLEAR THESE ARE KIND OF GUARDRAILS ARE GUIDEPOSTS THAT WE HAVE GIVEN OUR SCHOOLS. THEY DON'T NECESSARILY HAVE TO LOOK EXACTLY LIKE THIS. BUT I THINK IT'S IMPORTANT TO SIMPLY TO NOTE THAT THE AREA THE FIRST HALF OF THE DAY IS DEDICATED TO THE SCREENINGS AND THE INSTRUCTIONAL SUPPORT AND INTERVENTION AND THEN THE SECOND HALF DAY WOULD BE DEDICATED TO PROFESSIONAL DEVELOPMENT. SO YOU CAN SEE WE'VE GOTTEN MULTIPLE SESSIONS OVER A THREE HOUR SPAN OF TIME FOR PROFESSIONAL DEVELOPMENT AND THEN YOU HAVE A BLOCK OF TIME IN THE MORNINGS THAT WOULD BE SPECIFIC TO YOUNG PEOPLE COMING IN AND GETTING WHATEVER ASSESSMENTS. AGAIN, THERE ARE SOME VERY SPECIFIC ASSESSMENTS THAT WE'VE LISTED HERE. YOU'VE GOT AGAIN SPECIAL EDUCATION EVALUATOR K OR A'S WHICH ARE FOR KINDERGARTEN STUDENTS TO GET A PRELIMINARY ASSESSMENT OF THEIR SKILL SET COMING INTO THE BUILDING CHILD FUND MAP. SOME SCHOOLS ARE DOING MAPS, SOME ARE DOING DOUBLES FOR READING IN ANY NUMBER OTHER BATTERY OF ASSESSMENTS FOR OUR YOUNG PEOPLE. AND LASTLY, THIS IS THE SCHEDULE FOR 6 8 BUT IT STILL HAS THE SAME STRUCTURE AS I MENTIONED A LITTLE BIT EARLIER ,YOU HAVE ASSESSMENTS BEING DONE IN THE MORNINGS AND THEN YOU HAVE K12 LEARNING SOLUTIONS PROFESSIONAL DEVELOPMENT GOING ON IN THE AFTERNOONS. AND AGAIN YOU CAN SEE OUR LEAD STARTS ON MONDAY, AUGUST 24TH.

IT WILL EXTEND ALL THE WAY TO AUGUST 28. AS YOU KNOW, OUR TEACHERS ARE NOT ON CONTRACT AT THAT TIME. SO IF THEY COME AND IT IS ONLY ON A VOLUNTARY BASIS AND THEN FOR THEIR TIME WE WILL SUBMIT THE TIME THAT THEY SPENT THIS SPECIFIC WORK THAT THEY DID THE STUDENTS THAT THEY WORKED WITH. WE WILL SUBMIT THAT TO STATE FOR REIMBURSEMENT AND THEN OBVIOUSLY WE FEEL LIKE WE WILL BE WELL-PREPARED HAVING UTILIZED LEAP AS A WAY TO GIVE

US A GOOD SPRINGBOARD AS WE PREPARE TO START THE YEAR. >> HAPPY TO TAKE ANY QUESTIONS YOU HAVE AT THIS TIME. I'M THANK YOU VERY MUCH. DR. BRADLEY.

BUT OUR AGENDA HAS A TIMED ADJOURNMENT AND WE NEED TO ADJOURN AND THEN WE'LL HAVE THE QUESTION PERIOD TOMORROW AT 6:00. SO IS THERE A MOTION TO ADJOURN

AND PLAN? >> YES. AND CAN WE DID WE RECEIVE THIS SIDESHOW BEFORE EMAIL? I DIDN'T SEE IT ON BOARD. SO WHERE WE CAN GET PRIOR TO

THE QUESTION AND ANSWER PORTION? >> NO SIR, YOU DID NOT.

I WILL MAKE SURE THAT YOU SEND I. IT WAS A LAST MINUTE

PRESENTATION TO THE BOARD. >> I'LL PUT SOME OF THAT FOR MY CONVERSATION THIS EVENING.

I WILL HAVE ROBINSON SEND IT TO YOU THIS EVENING. SO THAT YOU CAN BE PREPARED FOR

WHATEVER IT ASK. >> I APPRECIATE THAT. ABSOLUTELY.

POINT OF ORDER, MADAM CHAIR. YES. JUST A DETAIL.

I THINK WE NEED TO RECESS, NOT ADJOURN NOW, MR. DARLING. >> I'LL LET WENDY CARLISLE TO ANSWER THAT I DON'T HAVE I DON'T HAVE THE ROBERT'S RULES WITH ME HERE AT THE HOUSE.

>> BUT YES, YESTERDAY I GOT IN TOUCH WITH MISS MCFADDEN AS WELL AS THE SCHOOL BOARD'S

[03:25:06]

WE'RE ACTUALLY LEAVING UNTIL THE NEXT DAY. SO WE HAVE TO ADJOURN AND THEN RECONVENE THE NEXT DAY. AND MISS MCFADDEN WAS VERY KIND TO HELP US WITH THE LANGUAGE TO MAKE SURE THAT WE WEREN'T COMPLIANCE. SO IF YOU'LL NOTE ON THE AGENDA IT'S LISTED ON THE FRONT PAGE IT'S ACTUALLY IN RED. AND THEN ON THE BACK IT SAYS THAT WE'RE ADJOURNING UNTIL THE WE WERE ADJOURNED AND WILL RECONVENE AT 6:00 P.M. ON

AUGUST 19TH THE NEXT BUSINESS DAY. >> SOUNDS GOOD.

THANK YOU. OPTION TO ADJOURN. >> I LEARNED A LOT.

THANK YOU. HER EMOTION PLEASE. >> MOTION TO ADJOURN AND SECOND

CIRCUIT. >> OKAY. MR. SMITH, S

* This transcript was compiled from uncorrected Closed Captioning.