Aug 11, 2020 Board of Education Finance Committee

[Call to Order]

[00:00:05]

RIGHT ABOUT THIS MEETING OF THE NEED FOR COUNTY BOARD OF EDUCATION FINANCE COMMITTEE TO ORDER. IT IS AUGUST 11. SORRY FOR THE DELAY THIS EVENING FOLKS. WE HAD SOME TRAFFIC TECHNICAL DIFFICULTIES AT THE COUNTY

[Approval of Agenda]

ALL RIGHT. I I. ALL RIGHT.

[Pledge of Allegiance]

OF ALLEGIANCE. >> I PLEDGE ALLEGIANCE TO THE UNITED STATES AND TO NO ONE IN ANY GOD INDIVISIBLE THROUGH JUSTICE OR RIGHT. THANK YOU.

THERE IS NO PUBLIC COMMENTS. EXCELLENT. THANK YOU, ROBIN, VERY MUCH.

[Approval of the July 7, 2020 Committee Meeting Minutes]

IF THERE IS NO DISCUSSION? THEY OF THE MOTION. >> I MOTION APPROVED

UNANIMOUSLY TO APPROVE THE JULY 7 LIMIT. >> MOVING ON TO OUR NEXT ORDER

[Discussion of Developing an Audit Policy]

OF BUSINESS AT THE END OF OUR LAST. >> FINANCE COMMITTEE MEETING DEVOTED TO POLICY FINANCE POLICY DEVELOPED AND ONE OF THE SUGGESTIONS PUT FORWARD I BELIEVE DR. NEVSKY IT WAS FROM YOU A DISCUSSION ON DEVELOPING AN AUDIT POLICY.

WE HAVE THE GOOD FORTUNE OF HAVING DR. NEVSKY SERVE ON BOTH OUTSTANDING POLICY COMMITTEE AS WELL AS OUR FINANCE COMMITTEE AND WHAT IT HAS CHANGED BETWEEN OUR LAST FINANCE COMMITTEE MEETING DEVOTED TO POLICY DEVELOPMENT AND NOW IS OUR STANDING POLICY COMMITTEE HAS PRODUCED FINISHED PRODUCT OUR FINAL COPY IF YOU WILL OR A DRAFT COPY TO BE PRESENTED TO THE BOARD OF OUR BOARD POLICIES. SO DR. WISNIEWSKI, I WANT TO START OFF WITH YOU IF YOU DON'T MIND FOLLOWING UP ON ON THIS SUGGESTION TO TACKLE TODAY.

AND IF YOU COULD OPEN UP THIS DISCUSSION FOR US. YES, MA'AM.

THIS STEMMED FROM CONVERSATIONS THAT WE HAD IN THE FINANCE COMMITTEE IN THE PAST AND KIND OF OUR PARTICIPATION IN GOING FORWARD WITH CONDUCTING AN AUDIT EVERY EVERY YEAR BUT ALSO THE CHOICE OF AUDITOR EVERY AT LEAST EVERY FIVE YEARS PURSUANT TO THE PROCUREMENT CODE.

SO I JUST THOUGHT THAT IT WOULD BE BENEFICIAL IF WE HAVE THAT AS A POLICY THAT MIRRORED THE PROCUREMENT CODE AS WELL SINCE THAT'S AN ADDITIONAL RESPONSIBILITY.

SO YES. WELL IF YOU WILL POINT THIS TO THE EXISTING BOARD POLICY THAT WE HAVE THAT TOUCHES ON THE BOARD NO MORE THAN EVERY FIVE YEARS REVISITING OUR AUDIT CONTRACT. YES, MA'AM. LET ME PULL THAT UP REAL QUICK.

YOU TAKE MINE IT'S A BIG DOCUMENT. >> YEAH, I'M PULLING I'M PULLING UP OUR PRESENT BOARD STRATEGIC GOVERNANCE POLICIES ONLINE AS I WAS GOING TO CALL RUN TO SEE WHAT THE PRESENT LANGUAGE IS BECAUSE WE COULD SIMPLY MIRROR THAT AND PUT THAT IN. ANYBODY ELSE CAN POINT IT QUICKER THAN THAT.

ROBIN HAS PUT THE MOST RECENT VERSION OF OUR POLICY MANUAL THE DRAFT THAT IS IN BOARD DOGS FOR TWO DAYS AGENDA. ROB THAT IS THE MOST RECENT ONE .

THE MOST RECENT. YES, THAT'S WHAT I SENT OUT TO THE BOARD MEMBERS ON MONDAY EVENING. THANK YOU. IT'S 0 6.

NUMBER FOUR, IT'S UNDER FINANCIAL ADMINISTRATION IN THEIR YES.

>> SO IT IS IN THEIR MIRRORING WHAT PROCUREMENT CODE AND NO IT'S NOT THAT.

[00:05:04]

PRESENT THE RESULTS ANNUALLY TO THE BOARD, RIGHT? >> NO THAT THAT YOU'RE READING FROM SIX. NUMBER FOUR OR SIX IT'S NUMBER FOUR AND THAT'S IN RED ROBIN.

>> SO THAT MEANS THAT CAME FROM COPY IT CAME FROM EITHER I READ BLOGS IN AS CHANGES FOR THE POLICY COMMITTEE SO THOSE RECOMMENDED CHANGES. OK.

EVERYTHING YOU READ CAN YOU PUT THAT UP ON THE SCREEN FOR ALL OF US TO SEE?

>> IT IS UP THERE IS I MADE IT BIG. >> DO I NEED TO MAKE A BIGGER.

CAN YOU SEE IT? NO, I'VE GOT IT. APPRECIATE IT.

SO RACHEL LOOKING AT DENNIS. >> WHAT WHAT DID YOU HAVE IN MIND? YOU WANT IT MORE VERBIAGE INCORPORATE IT FROM OUR ACTUAL GROOMING CODE INTO THIS POLICY.

>> YEAH. IT'S TRYING TO I'M ACTUALLY TRYING TO PULL IT UP ON OUR END. THE PRESENT VASE AND UNDER ON THE DISTRICT WEB SITE RIGHT NOW THE FIVE THE FIVE YEAR RULE THIS IS IN REGARD TO THE ANNUAL YEAH.

>> I WAS TRYING TO PULL UP THAT BECAUSE IT WAS SOMETHING THAT A NEW BOARD MEMBER.

IT WASN'T SOMETHING THAT I NECESSARILY WAS AWARE OF THAT YEAR WAS BE DOING AND IT HAPPENED TO BE AT A TIME WHEN I CAME ONTO THE BOARD WHERE WE WERE CAST FOR DOING THAT AND THAT WAS ISSUES WITH TIMING. AND SO I JUST WANT TO MAKE SURE THAT THAT WAS FRONT AND CENTER FOR BOARD MEMBERS TO BE AWARE OF THAT THAT COMES THROUGH. YOU KNOW, EVERY FIVE YEARS AND WHAT OUR EXACT OBLIGATIONS ARE RELATING THAT. SO.

SO LET ME JUST PREFACE ALL OF OUR WORK ON THIS PARTICULAR ISSUE BY SAYING WE JUST RECEIVED THIS IS A LARGE DOCUMENT AND WE JUST RECEIVED IT MONDAY EVENING TWO DAYS TUESDAY. SO WE WE'RE POSSIBLY NOT AS FAMILIAR WITH IT AS WE COULD BE AT THIS POINT IN TIME. ARE OUR BOARD MEMBERS WHO ARE SEATED ON OUR STANDING POLICY MEETING ARE PROBABLY MORE FAMILIAR WITH IT. BUT THERE'S STILL A BIT OF A GOOD BIT OF READING LEFT AT LEAST ON MY PART AFTER HAVING RECEIVED YOU KNOW, LAST NIGHT.

SO IN THE PRIOR BOARD MANUAL PRIOR TO THE COMMITTEE HACKING AWAY AT THERE WAS IT WAS NOT AN OPERATIONAL EXPECTATION NOR A PERFORMANCE EXPECTATION. IT WAS EARLY ON IN THE MANUAL.

IT WAS A POLICY. AND IT VERY SPECIFICALLY REFERRED TO THE FIVE YEAR REFERENCE. SO AND RACHEL. HAS THAT BEEN REMOVED? OR CAN I FIND THAT SOMEWHERE IN OUR POLICY MANUAL? DID I BELIEVE IT'S IN THE GERMAN CODE? IT IS IN THE PROCUREMENT CODE LIKELY.

BUT IT ALSO USED TO BE IN OUR BOARD POLICY MANUAL. AND I'M WONDERING IF THAT WAS SOMEHOW REMOVED IN EDITING. IT'S ACTUALLY IT IS IN POLICY TO POINT ONE BOARD ROLE AND JOB DESCRIPTION. I JUST FOUND THAT MY APOLOGIES FOR BEING AND PUT MY FINGER RIGHT ON IT. NO PROBLEM. PROBLEM.

ROBIN, CAN YOU BRING THAT UP ON THE SCREEN PLEASE? RACHEL, WHERE ARE YOU ON THE WEBSITE? YES, MA'AM. UNDER THE BOARD STRATEGIC GOVERNANCE POLICIES POLICY TWO POINT ONE AND AS NANCY AND THIS STATES APPOINT AN INDEPENDENT AUDITOR TO CONDUCT AN ANNUAL EXTERNAL REVIEW. BCSE FINANCIAL CONDITION I REPORT DIRECTLY TO THE BOARD. ISSUE A REQUEST FOR PROPOSALS FOR INDEPENDENT AUDITOR NO MORE THAN EVERY FIVE YEARS. AND SO I I DON'T RECALL IF THAT'S MADE IT OVER TO THE PRESENT DRAFT THAT ROBBINS SENT OUT TO EVERYBODY ON MONDAY. THERE WAS A LOT OF WHEN WE GET OUR WHERE WE CONDUCTED OUR WORK WE MADE SURE OR TRIED TO MAKE SURE THAT WE BROUGHT OVER EVERYTHING THAT WAS PRESIDENT POLICY OR IF THERE WAS AN EXISTING OR A COUNTY BECAUSE THAT WAS OUR OUR GUIDING POINT THERE WAS THE EXISTING KIND OF MAYBE WAS WORDED BETTER OR SIMILAR IN LANGUAGE THAT WOULD INCLUDE THAT. SO I WAS JUST MAKING FOR THAT

[00:10:02]

WE MADE SURE THAT IT WAS INCLUDED. ALL RIGHT.

SO WHAT WE NEED TO DO RIGHT NOW IS OPEN UP THE COPY OF THE POLICY MANUAL ROBIN WITHIN THE BOARD DOGS FOR A MEETING TODAY TO ENSURE THAT IT WILL BE INCLUDED IN TWO POINT ONE.

IS THAT CORRECT, RACHEL? YES. I THINK WE'RE DICKLESS POINTING OUT O E DEBRA FIX THAT WHERE IT WOULD BE. I JUST DON'T KNOW IF THE FIVE

YEAR LANGUAGE IS IN THERE, DOES IT? >> DID THE POLICY SAY THAT? YEAH WHEN WE PULLED IT UP I DID SEE IT. SO I JUST LOOKED LIKE IT NARROWED IN MOST OF THE LANGUAGE BUT I AM TRYING TO GO BETWEEN BOTH OF THESE DOCUMENTS

ON MY COMPUTER. I UNDERSTOOD IT TO TURN ONLY. >> I'M ONLY WORKING WITH THE ONE I'M RECEIVING SO IT'S SO EASY. FIX NUMBER FOUR DOES NOT SAY THE FIVE YEAR. THAT'S WHAT I HAVE UP ON THE SCREEN CURRENTLY LOOKING TO LOOK AT TWO POINT ONE POLICY. TWO POINT ONE IS POLICY TWO POINT GROUPS TEXAS.

>> IT'S AN POLICY TWO POINT ONE RIGHT HERE. APPOINT AN INDEPENDENT AUDITOR AND AN TWO POINT ONE AND OK SO IT IS IN THE MOST RECENT DRAFT. RACHEL, DO YOU HAVE A MOTION TO PRESENT THAT LANGUAGE AS WELL IN THE OPERATIONAL EXPECTATION ON THIS?

>> WELL, IT'S THE OPERATIONAL EXPECTATION ON SO WHAT I JUST REALIZED FROM POINTING THAT OUT IS THAT THE OPERATIONAL EXPECTATIONS ARE THE DUTY OF THE SUPERINTENDENT THE GC THESE ARE BOARD RESPONSIBILITIES AND I BELIEVE ACTUALLY IT HAS BEEN ADDED.

SO THIS MAY BE A MOOT ISSUE NOW. PAGE 18 OF SIXTY NINE IF MY NUMBERS HERE ARE THE SAME FROM DUCKS TO NUMBER SEVEN. PAGE 18 60.

OH NO. THIRD IS NUMBER SEVEN. I READ SO THAT WAS WHAT I WANTED TO MAKE SURE WAS IN THERE AND I WAS NOT POSITIVE THAT IT WAS SO EXCELLENT.

>> GOOD TO KNOW. >> AND ALSO SECONDARY TO THAT WAS ALSO THE THE AUDIT THAT WE NOW HAVE THE FULL BOARD HAS NOW ASKED FOR. I DIDN'T KNOW IF THAT REQUIRED ANY ADDITIONAL CONVERSATION OR CONSIDERATION OR IF THAT'S JUST GOING TO BE A ONE TIME THING.

IF THAT'S GOING TO BE SOMETHING THAT WE THERE MAY BE ADDITIONAL INFORMATION THAT COMES OUT OF THAT THAT LEADS US TO CHANGE THIS, MODIFY THIS OR EVEN ADD SOMETHING DIFFERENT TO IT.

SO I JUST WANTED US TO BE AWARE ON TOP OF THAT THOSE RESULTS DO COME OUT.

IF THERE'S ANYTHING GLEANED FRT MIGHT CHANGE THIS. WELL, PERHAPS THE NEXT ITEM ON OUR AGENDA AND IF I'M UNDERSTANDING YOU CORRECTLY, MY DRESS THIS YEAR MAYBE THE BOARD MAY HAVE A NEED HERE IN THERE FOR RANDOM AUDITS. FOR EXAMPLE, WE DO HAVE THE FORENSIC AUDIT RIGHT NOW. SO WE DON'T HAVE A POLICY. IT WOULD SEEM PERHAPS WE DO AND I'VE MISSED IT OR THE PROCESS FOR THE BOARD ABSENT OF DISTRICT STAFF ISSUING A Q OR AN RFP CORRECT ME IF I'M WRONG RACHEL AND DIG YOUR MUCH MORE FAMILIAR WITH THE FINISHED DRAFT OF THE POLICY MANUAL BUT IT HAS THE POLICY COMMITTEE DEVELOP GUIDELINES FOR THE BOARD IN THOSE UNIQUE SCENARIOS WHERE WE HAVE TO PROCESS. WE ARE IN CU WITH THE RFP

ABSENT OF DISTRICT. >> NO MA'AM NOT. I DON'T RECALL US TACKLING THAT AND THE POLICY COMMITTEE I WAS ABSENT FROM ONE OR TWO OF THOSE MEETINGS SO I MAY HAVE MISSED THAT BUT I'M PRETTY POSITIVE THAT WASN'T ON ANY OF OUR TASK LISTS.

[00:15:02]

OKAY. >> AND RACHEL, IS THAT WHAT YOU'RE JUDGING OR IN YOUR QUESTIONS IS IS IT ACTUALLY THE NEXT AGENDA ITEM TIES INTO THAT?

>> YES. I JUST DIDN'T KNOW IF WE WE MAY NEED THAT KIND OF IS IN REGARD TO THE ACTUAL PROCUREMENT PROCESS THAT WE WOULD UNDERGO AS A BOARD.

I WAS REFERRING TO WHETHER OR NOT WE NEED AN ADDITIONAL POLICY THAT KIND OF JUST OPEN ENDED THAT TO THAT THE BOARD IT'S WITHIN THE BIRDS BOARD'S PURVIEW TO APPOINT, YOU KNOW, ANY OTHER TYPE OF AUDIT OR THINGS LIKE THAT BECAUSE THIS IS IN REGARD TO AN ANNUAL EXTERNAL REVIEW OF THE FINANCIAL CONDITION OF THIS SPECIFIC TO WHAT IT'S SUPPOSED TO BE CONDUCTING. IF WE SHOULD ADD SOMETHING MORE OPEN ENDED SINCE THAT WAS KIND OF SOMETHING THAT WE'VE DONE AS A FULL BOARD AND HAD NEVER BEEN TACKLED BEFORE.

SO AN IDEA. NO. GOTCHA.

I'VE GOT A HANDS OFF JOHN DOWLING. THANK YOU.

MAY I MAKE A SUGGESTION AROUND THAT? WELL, AS FAR AS RESEARCH WORDING GOES, YOU COULD SAY THAT ISSUE IT SAYS ISSUE A REQUEST FOR PROPOSALS FOR INDEPENDENT AUDIT MORE THAN EVERY FIVE YEARS. THE BOARD RESERVES THE RIGHT TO AUDIT PERIODICAL PERIOD PERIODIC AUDITS OUTSIDE OF THE SCOPE OF THE ANNUAL AUDIT THEN

NEW EVIDENCE POLICY. >> MAYBE MEMBERS WENT DOWN WITH THAT VERBIAGE THAT IS BY GOOD THINKING RACHAEL. THAT'S KIND OF WHAT I WAS GETTING AT WAS THE SAME THE BOARD MAY LEAVE IT OPEN AS A MAIN WE WILL DO IT THAT WE MAY ISSUE A REQUEST FOR ADDITIONAL AUDITS OR PERIODIC AUDITS. AND I'M JUST TRYING TO MAKE SURE THAT IT'S CLEAR THAT IT'S NOT THAT WE'RE GOING TO CONDUCT EVERY SIX MONTHS AND A REVIEW OF THE EXTERNAL REVIEW OF THE FINANCIAL CONDITION JUST THAT THIS IS SOMETHING NEW THAT WE'VE DONE WITH THE FRIENDS THAT GOT IT. THERE WAS A LOT OF QUESTIONS I THINK SURROUNDING IT AND WHAT THE SCOPE OF IT WAS. SO NOT SO DO WE. SO LET'S PUT A MOTION IN IF THERE IS A SEPARATE WE CAN OPEN UP FOR DISCUSSION SO THAT THE FINANCE COMMITTEE RECOMMENDS THE FULL BOARD. THE A POLICY THAT STATES RACHEL ,IS IT A NEW POLICY OR A REVISION OF A EXISTING I WOULD SAY IT IT'S BEING SEPARATE JUST SO THERE'S NO CONFUSION IN

REGARD TO THAT. >> IT'S NOT TIED IN TO THIS ANNUAL EXTERNAL REVIEW.

IT WOULD BE SOMETHING COMPLETELY SEPARATE AND APART. I HAD A BOYFRIEND MOTION SO MOTION TO FINANCE COMMITTEE RECOMMENDS A FULL BOARD A POLICY INCLUDED IN THIS IS P C I BELIEVE GSA THREE. YES MA'AM. THE BOARD MAY ISSUE A REQUEST FOR PROPOSALS FOR ADDITIONAL AUDITS AND JONNA. I'D LIKE THE INFORMATION OR LANGUAGE THAT YOU USE WITH REGARD SCOPE THAT I CAN RECALL. WELL I WOULD SAY THAT THE HAS THAT THE POLICY MASTER IDENTIFIED IS CONDUCT DENIED IT ISSUING AN OUTRIGHT Q IS JUST A PART OPEN ON IT. SO IF YOU WERE TO SAY THE BOARD RESERVES THE RIGHT TO CONDUCT AN AUDIT PERIODIC AUDIT OF SUBJECTS UNDER THE PURVIEW THE BOARD OUTSIDE OF THE SCOPE OF

THE ANNUAL EXTERNAL AUDIT. >> YEAH THAT'S WHAT I WAS TRYING TO GET AT.

THINGS THAT WERE OUTSIDE OF THE ANNUAL EXTERNAL REVIEW THAT'S DONE.

THERE'S OBVIOUSLY THERE'S NO REASON TO DO THAT OVER AND OVER AGAIN.

ROBIN, DID YOU GET WHAT HE SAID? THE ONLY THE MAIN DIFFERENCE? I HAVEN'T BUT I WOULDN'T WANT THIS TO KEEP WITH THE LANGUAGE THAT WE'VE BEEN USING IN THE POLICY MANUAL. YOU'VE BEEN SAYING MAY WELL OR SHALL THE BOARD MAY AS OPPOSED TO WE RESERVE THE RIGHT THE BOARD MAY RESERVE THE RIGHT THE BOARD MAY REQUEST AN AUDIT.

[00:20:14]

>> ITEMS OUTSIDE THE SCOPE OF THE ANNUAL EXTERNAL REVIEW PERIOD.

I'LL CHECK FOR DISCUSSION. WAIT FOR THE MOTION. SHIRLEY YEAH.

SORRY. ALL RIGHT. SO I HAVE TWO DIFFERENT PLACES TO FIGURE OUT WHAT IT IS THAT YOU WANT. SO DO YOU WANT THE BEGINNING OF MOTION THAT THE FINANCE COMMITTEE. DO YOU WANT THAT TO BE PART OF IT? YES, SIR. AFTER THAT YOU CAN TAKE OUT AFTER DC 3 WITH THE BOARD MAY ISSUE A REQUEST FOR PROPOSALS FOR YOU CAN DELETE THAT INCLUDED NGC THREE AND THEN I GUESS YOU MIGHT NEED TO PUT IT IN QUOTES OF WHAT THE POLICY WOULD BE. BUT THE BOARD MAY REQUEST AN AUDIT OF ITEMS OUTSIDE THE SCOPE OF THE ANNUAL AUTHORITY ANNUAL EXTERNAL REVIEW OUTSIDE OF THE SCOPE OF THE ANNUAL

EXTERNAL PERIODICALLY AFTER REVIEW DATE. >> I'M JUST WAITING FOR WORD.

WE'RE FINISHED CRAFTING THE MOTION. WE'RE UP NEXT.

I THINK THAT GETS TO THE INTENT . GO AHEAD.

GO AHEAD. YOUR BOOK. I HAVE A CONCERN ABOUT THIS AND IT'S NOT THAT I OBJECTED TO THE MOTION BUT I MIGHT ASK ON YOUR CROSBY HOW MANY TIMES IN HER EXPERIENCE AS THE BOARD ASKED FOR A AUDIT OUTSIDE THE SCOPE OF THE ANNUAL AUDIT? NO, WE DID IT FOR THE. WE GOT ONE FOR THE PART THAT HAPPENED BEFORE AND THE REASON I ASK THAT IS IF WE PUT EVERY HYPOTHETICAL OR EVERY MAYBE COULD HAPPEN INTO OUR POLICY SOON, HAVE A VERY BIG DOCUMENT . WE HAD NO PROBLEM.

WE HAVE NOTHING POLICY CONSTRAINED US FROM HAVING AUDITS IF WE DIDN'T GET IT FOR THE BIG CARD AND WE DID IT FOR THIS. SO WHY DO WE NEED TO PUT THIS IN? AND IN ADDITION TO THE POLICY DOCUMENT I JUST I AGAIN I DON'T OBJECT TO IT BUT I JUST RAISE IT. ARE WE SETTING PRECEDENT FOR EVERY TIME SOMETHING COMES UP? WELL, LET'S PUT THAT IN A POLICY.

I DON'T THINK I CAN SUPPORT THIS JUST BECAUSE OF THAT. I DON'T WANT THE POLICY MANUAL BECOME A TOME. DO YOU WANT A RESPONSE FROM TONYA BEFORE I MOVE ON TO THE NEXT TO JOHN? DID WOULD YOU LIKE A RESPONSE? TIME TO YOUR QUESTION FIRST.

YES, MADAM CHAIRMAN, PLEASE. CAN YOU ALL HEAR ME ALL RIGHT? YES, THANK YOU.

ALL RIGHT. I'M STILL WORKING ON THE MICROPHONE ISSUE.

I HAVEN'T QUITE FIGURED OUT YET. SO OF COURSE WE'VE HAD THIS WILL BE THE THIRD AUDIT IN THE LAST FOUR YEARS. THERE WERE THERE WERE TWO PRIOR TO THIS. AS YOU MAY RECALL I DO THIS THOSE WERE AUDITS WITH A

[00:25:03]

SO WE ACTUALLY PERMANENTLY ADDED IN AN EXTRA TWENTY FIVE HUNDRED DOLLARS TO THE ALL READY CONTRACTED AUDIT TO LOOK OVER SPECIFIC AREAS I THINK AND I THINK IT HAD TO DO WITH OUR LAST REFERENDUM SO SPECIFICALLY FOR REFERENDUM ITEMS. SO IT IT IS NOT UNPRECEDENTED.

THERE HAS BEEN AN EXPANSION OF BOARD IN THE PAST BUT ONLY RECENTLY HAVE THEY'VE BEEN A WHOLE A FULL SEPARATE AUDIT DUE TO JUST TO CHANGE IF YOU WANT TO GO WITH THE LANGUAGE THAT I ORIGINALLY SAID IT WOULD JUST SAY WOULD YOU MAY REQUEST A PERIODIC AUDIT EACH IN THE QUARTERLY ITEM? I WOULD SAY I'D DESCRIBE IT JUST AS SOMEBODY ONCE YOU GET PICKY AND SAY WHAT WE ALREADY DID AN AUDIT AND THE POLICY SAYS AUDIT.

BUT I THINK THE OTHER ISSUE IS DIG FROM ALLEGED FROM A LEGISLATIVE POINT OF VIEW IF YOU STUDY COURT RULING SAID THE ATTORNEY GENERAL'S OPINIONS THEY'RE ALWAYS DEFINING ONE IN TERMS OF WHAT THE LAW ENABLES YOU TO DO. AND DAVE IN COURTS AND THE ATTORNEY GENERAL ARE ALWAYS SAYING IF IT ISN'T MENTIONED IN THE AIR YOU ONLY HAVE THE POWERS THAT WERE GIVEN TO YOU. SO IF IT'S NOT MENTIONED IN THE LEGISLATION OR THE POLICY, THEN YOU CAN'T DO MUCH. SO THAT'S WHY I IF I BUILDING ON IT I WOULD FAVOR MENTIONING THAT IN THE POLICY SO THAT IT'S CRYSTAL CLEAR THAT THAT OPTION EXISTS FOR THE BOARD THEN THERE'S NO QUESTION ABOUT ITS LEGITIMACY THAT'S JUST ON THE LEGISLATIVE PROPOSAL SO THAT

DON'T HAVE ANY FREE RANGE. >> THANK YOU. TONYA BRINGS UP A REALLY GOOD POINT AND THAT IN THE PAST THE SCOPE OF WORK INVOLVED EVEN THAT ANNUAL EXTERNAL REVIEW HAS BEEN EXPANDED. I BELIEVE THAT WAS AT THE DISTRICT'S ON GUIDANCE AND DESIRE. SO I THINK IT'S REALLY GOOD IF WE INVOLVE THE BOARD MEMBERS IN WHAT THE SCOPE OF THAT WORK LOOKS LIKE THAT BOARD MEMBERS ARE AWARE THAT THEY CAN REQUEST AN AUDIT OUTSIDE OF WHAT THAT ANNUAL SCOPE MIGHT LOOK LIKE. BUT I THINK THE MORE INVOLVED WE ARE, THE MORE KNOWLEDGE WE HAVE REGARDING WHAT THAT FINANCIAL AUDIT LOOKS LIKE ON A REGULAR BASIS AND WHAT OTHER AUDITS CAN LOOK LIKE IS BENEFICIAL TO US AND HELPS US TO DO OUR WORK MORE COMPREHENSIVELY AND TO MAKE SURE THAT WE ARE PROVIDING THAT OVERSIGHT. SO TONY, YOU BROUGHT UP A REALLY GOOD POINT AND I JUST WANTED TO SAY THAT THAT COULD ALSO HAVE A LOT TO DO WITH THIS MOTION AS WELL.

I AGREE. YOU KNOW THIS MANUAL THESE POLICIES HAVE TO STAND THE TEST OF TIME AND THE BOARD MEMBERS COME AND GO. YOU KNOW, YOU YOU WANT TO MAKE CERTAIN THAT A NEW BOARD MEMBER, FOR EXAMPLE, DOES THINK THAT WE ARE CONCISE ONLY ONE ANNUAL YOU KNOW, SOME PEOPLE CALL COOKIE CUTTER AUDIT YEAR. THEY AREN'T.

WE DO HAVE THE ABILITY AS A BOARD TO GO BEYOND THAT IF NEED BE.

SO I I LIKE IT FOR THAT REASON. AND I'M GOING TO SUPPORT THIS MOTION TODAY, BUT I'M LOOKING FOR ANY FURTHER DISCUSSION ON THIS MOTION ON THE FLOOR RIGHT NOW.

I SEE ANYBODY'S HANDS UP. ALL THE WAY IT WAS ON THE FUND BUT I VIEWED IT.

WELL, I KNEW I HAD TO MUTE HIMSELF IF HE WANTS TO SPEAK, I APOLOGIZE.

WHY AM I DID NOT KNOW YOU WERE WITH US? WILLIAM SMITH, BOARD MEMBER.

OK. DO YOU WANT INPUT ON THIS MOTION? NO, I I DO AGREE MOSUL MOST VERY. AND I WAS ALWAYS ABUSED BY SOME

[00:30:02]

NO, LISTEN DIFFERENCE OF EVERYONE IN THEIR OPINION CATCHING THEY HAD DIFFICULTY

EMOTION ON ANYONE ELSE BEFORE WE PROCEED WITH THE VOTE. >> ALL IN FAVOR OF THE MOTION

I. >> II III AND MORRISON COUNTIES UNANIMOUSLY.

I GUESS MY QUESTION IS SOME OF THESE THINGS THAT WERE DECIDING ON TONIGHT TO BRING FORWARD TO THE BOARD THE DRAFT POLICY MANUAL IT'S MY UNDERSTANDING IT'S GOING TO BE LOOKED AT THIS WEEKEND OR READ SESSION. I CAN'T CONFIRM THAT. I HAVEN'T SEEN AN AGENDA YET FOR THIS WEEKEND'S FRIDAY SATURDAY WORK SESSION ON THE AGENDA FOR SATURDAY OR MODERN DAY ROBIN. THANK YOU. I GUESS MORE HAVE TO.

TYPICALLY WE DO COMMITTEE REPORT AND WORK SESSIONS. WE WAIT TILL BUSINESS MEETINGS.

SO I HAVE A TIMELINE BUNCH OF TIMELINE QUESTIONS JUST SO WE CAN BRING UP THIS WEEKEND ABOUT ANY ANY RECOMMENDATIONS TO THE BOARD COMING OUT TODAY'S MEETING AND POTENTIALLY

THURSDAY'S MEETING AS WELL. >> MY UNDERSTANDING IS RECOMMENDATIONS THAT COME OUT OF TODAY THURSDAY'S MEETING WOULD GO TO THE AGENDA ON TUESDAY, MEETING TUESDAY.

THAT'S WHAT I FIGURED. THAT'S TYPICALLY WHAT WE DO. AND ARE YOU TAKING OR OTHER PREVIOUS BECAUSE WE HELD THOSE SO THAT THE OTHER PS THAT HE ALWAYS CHANGES.

WE DIDN'T TAKE THOSE AT THE LAST MEETING BECAUSE WE WERE WAITING TO BRING EVERYTHING TOGETHER. SO THEY ALL GO ON TUESDAY OR WE WOULD STILL BE WAITING.

SO ON THURSDAY DAYS FINANCE COMMITTEE AGENDA WE ARE GOING TO BE PUTTING NOT THE OPERATIONAL EXPECTATION ON THESE. SO WE WILL HAVE TODAY'S WORK AND THERE ARE THINGS WHERE BOTH TO BRING FORWARD TO THE FULL BOARD I'D CHOOSE ON TUESDAY ON THAT AGENDA. CORRECT. ROBIN IT BEST IF THAT'S THE DESIGN OF THE COMMITTEES WHATEVER IT COMES OUT OF THIS WEEK'S WORK WOULD GO ON TUESDAYS AGENDA. SO WE ARE WE ARE SPLICING IT THIS WEEK TO IS JUST DEDICATED TO POLICY DEVELOPMENT. THAT'S IT. IT'S A VERY LIMITED DISCUSSION TODAY WHEREAS THURSDAY IS QUITE WIDE AND INCLUDES SEVERAL MORE TOPICS I HOPE THAT HELPS.

[Discussion of Developing an RFQ Policy]

DISCUSSION OF DEVELOPING AN ALL RESCUE POLICY. I BELIEVE I SUGGESTED THIS

TOPIC SHOULD END ANY. >> IT CAME UP INITIALLY BECAUSE OF THE LAST AUDIT THAT THE BOARD ORDERED. WE HAVEN'T DECIDED ON A Q OR AN RFP INDEPENDENT OF STAFF EVER TO MY RECOLLECTION. PERHAPS IT WAS DONE WITH PRIOR BOARDS OR IN A SCENARIO THAT I CAN'T. BUT I THOUGHT THAT WE MIGHT NEED TO HAVE SOMETHING IN PLACE A POLICY THAT REFERENCE IS OUR HUMAN CODE AND THE BOARD FOLLOWING IT PERHAPS A MOTION THAT ALSO INCLUDES A RECOMMENDATION TO THE BOARD THAT THE DISCRETION BE AN OPEN SESSION AND NOT EXECUTIVE SESSION REGARDING THE SCOPE OF WORK ET CETERA.

I THINK THERE IS YOUR IMPORTANT ISSUES TO INCLUDE. >> DOES ANYONE ELSE HAVE A MOTION THAT WOULD PROVIDE DIRECTION TO THE BOARD THAT WE CAN BRING TO THE BOARD FOR APPROVAL ON THIS? I CAN DO IT. I CAN MAKE A MOTION.

I'M PERFECTLY PERMITTED TO. BUT OUR POLICY RIGHT NOW DISCOURAGES THAT FROM THE CHAIR

FROM MAKING THOSE TYPES OF MOTIONS. >> I'M SURE I DON'T I DON'T HAVE AN EXAMPLE OF EMOTION BUT IF YOU'D LIKE TO PASS THE GAVEL TO MAKE THAT MOTION AND I

CERTAINLY WOULD SUPPORT IT. >> RIGHT. TAKE THE GAVEL.

READ TO YOU. ANYBODY HAVE A MOTION ON DEVELOPING AN RF Q POLICY TO RECOMMEND TO THE FULL BOARD? I KNEW THAT THE ROBERT I'M GONNA GO REAL SLOW.

I HAVE MOTION AT THE. I'M FORMING MY WORDS AS I GO. I'LL BE RESPECTFUL TO YOU.

OK. I MOVE THAT THE FINANCE COMMITTEE RECOMMENDS TO THE

[00:35:05]

CODE GUIDELINES WHEN SEEKING AN ARIA. >> Q AND OR R FP FOR SERVICE IS INDEPENDENT. OF DISTRICTS STAN THE BOARD IS STILL GOING.

THE BOARD. WOW. CONDUCT SUCH DISCUSSION OF SCOPE OF WORK IN A DULY CALLED BOARD MEETING IN OPEN SESSION. AND THAT'S RIGHT.

ALL RIGHT. DO WE HAVE A SECOND A SECOND DISCUSSION? WAIT TO SEE THE MOTION TO SEE IF THERE ARE ANY AMENDMENTS NECESSARY.

ROBIN JUST MAKES FASHION SINGULAR RIGHT. LET'S OPEN THIS UP FOR

DISCUSSION. >>, TAKE AWAY MADAM CHAIR. THIS IS MORE POLICY CREEP.

YOU'RE JUST ADDING MORE THINGS FOR RARE ITEMS. AND IF WE KEEP DOING THIS, WE'RE GOING TO HAVE A VERY BIG DOCUMENT. AGAIN, I WILL READ THIS ONCE.

I WILL GO THROUGH THE YEAR AND I'LL READ IT AGAIN TO SEE IF ANYTHING I THINK IS WRONG OR WE SHOULD CHANGE. AND THAT'S IT. I DON'T LIVE AND DIE BY THE POLICY MAN. SO I DON'T CARE FRANKLY. BUT I DO THINK THIS IS POLICY CREEP AND I'M NOT GOING TO VOTE AGAINST IT BECAUSE I DON'T CARE AND I REFUSE TO ABSTAIN FOR THINGS THEY DON'T CARE ABOUT. SO I'M GOING TO VOTE FOR IT. BUT I'M NOT REAL COMFORTABLE WITH IT. NO. FIRST OF ALL, I.

I HEAR YOU. I RESPECT WHAT YOU'RE SAYING. IT SEEMS LIKE MINUTIA AND AT FIRST BLUSH IT EVEN APPEARS TO BE REDUNDANT. COURSE WE HAVE TO FOLLOW THE PROCUREMENT CODE. SO I HEAR YOU. BUT IN THE PAST WHEN THE BOARD HAS DIRECTED STAFF FOR EXAMPLE, TO PUT IN OR A FEW PERCENT IN ESSENTIAL SERVICES THAT WHOLE PROCESS OF SCOPE OF WORK AND ALL OF THAT IS HAMMERED OUT TYPICALLY OUT OF THE PUBLIC EYE . WHAT THIS MOTION DOES IS IT PUTS IT CLEARLY IN FRONT OF THE PUBLIC EYE. THIS IS OUR SCOPE OF WORK. THIS IS WHAT WE'RE PUTTING THE OUT FOR VERY SPECIFICALLY HERE . HERE'S WHO WE'RE GOING TO REACH OUT TO AND ADVERTISE WITH VERY MUCH THE WAY OUR CHAIR CONDUCTED CORRECTLY THE LAST THREE TO FOUR FOR THE AUDIT. AND WE DON'T HAVE A MOTION THAT DIRECTED THAT ACTION.

WE GOT IT RIGHT. BUT I THINK AGAIN FOR FUTURE BOARDS IT MIGHT BE WORTH

[00:40:08]

TIME NOW AND I THINK WE MAY HAVE SOME I HAVE SOME CONCERNS ABOUT THE PROCUREMENT CODE, THE LANGUAGE IN THE PROCUREMENT CODE AND THE ROLE IN THE PROCUREMENT CODE BASICALLY

ALLOWING OR PROVIDING THE BOARD WITH THE ULTIMATE AUTHORITY. >> A POLICY THE ACTUAL ACTIONS OF PROCUREMENT ARE DELEGATED TO THE SUPER ATTENDANT. SO IT MIGHT BE WORTH WORTHY OF CHECKING IN TO BUY THE STATE PROCUREMENT OFFICE BEFORE YOU BRING THAT FORWARD AT OR AND OR GETTING A LEGAL OPINION ON THE MATTER. SO IT I THINK IT COULD BE CONTRADICTORY TO WHAT THE PROCUREMENT CODE IS SAYING. SO I WOULD JUST CAUTION YOU TO THE POSSIBILITY OF A CONTRADICTORY STATEMENT. I HEAR YOU BUT THERE MAY BE INSTANCES WHERE THE BOARD HAS TO ACT OUTSIDE AND ALONE. IF THERE WOULD BE SOME CONFLICT OF INTEREST AND DISTRICT STAFF OR ADMINISTRATION PARTICIPATING IN THE PROCESS FOR EXAMPLE THE THE FORENSIC AUDIT THE BOARD FELT THAT IT MIGHT PRESENT CONFLICT WITH THE APPEARANCE OF A CONFLICT IF DISTRICT STAFF WERE TO ISSUE MORE Q OR RFP. AND SO THE BOARD TOOK IT UPON THEMSELVES TO DO IT TO ELIMINATE THE THIS POLICY WOULD THE VERY SPECIFIC SCENARIOS? JOHN I WOULD JUST LIKE TO COMMENT THAT EVEN THOUGH THE BOARD HAS DELEGATED PROCUREMENT TO THE SUPERINTENDENT THERE ARE EXCEPTIONS TO EVERY RULE AND IT IS CERTAINLY WITHIN THE CLUB AND TO THE BOARD TO MAKE AN EXCEPTION THAT ON CERTAIN AREAS THE BOARD WILL DO THIS.

MY QUESTION TO YOU WAS IS THE ONLY THAT THERE'S GOING TO BE DISCUSSED THURSDAY I HAVE A QUESTION I HAVE A CONCERN ABOUT BIG OKATIE FOR OUR EXCUSE. BUT I DON'T WANT TO BRING UP THAT IN INAPPROPRIATE TIME WHEN IT'S NOT REALLY YOUR AGENDA. WELL, IF IF CAN BE THIS TEAM SHOULD DECIDE TO BRING THIS POLICY IN FRONT OF THE BOARD FOR APPROVAL THEN I SEE NO REASON WHY COULDN'T ECHOED SIMILAR LANGUAGE IN THE CODE MEETING OPERATIONAL EXPECTATION JUST AS WE DID WITH THE ANNUAL AUDIT RACHEL AND AND I JUST DISCUSSED.

SO OPERATIONAL EXPECTATIONS ARE ON THE FRONT BURNER FOR THURSDAY AND CERTAINLY THIS CAN BE BROUGHT UP AGAIN. OKAY. ALL SHAPED BY RIBAUT TO EXCEPT TO COMMENT THAT I'M HERE WITH SWINGING AROUND CREEP BUT THAT'S REALLY FOR THE FOOTBALL TRADITION WITH WHICH CREEPING I THINK PLAY RACHEL AFTER RACHEL I JUST HAVE A RECOMMENDATION KIND OF BASED ON SOMETHING I WAS THINKING ABOUT AND THEN ALSO WHAT WHAT TONYA TOUCHED ON IS THAT IN THIS PRESENT MOTION IT IT DIRECTS THE BOARD TO FOLLOW PROCUREMENT GUIDELINES BUT THERE MAY BE OTHER LAWS OR REGULATIONS BEYOND JUST THE PROCUREMENT CODE THAT WE NEED TO BE COGNIZANT. SO I WOULD BE MORE INCLINED TO IT STATE THAT THE THE ADDITION OF A POLICY DIRECTING THAT THE BOARD MAY SEEK AN RF Q OR P FOR SERVICES INDEPENDENT OF DISTRICT STAFF. WHEN YOU INCLUDE THE PROCUREMENT CODE GUIDELINES IT SEEMS LIKE THAT'S THE ONLY PLACE THAT WE ARE USING AS A GUIDING POST FOR LEGALITIES AND YOU KNOW RULES IN REGARD TO THAT. SO TYPICALLY IN OUR WORK WHEN WE'VE BEEN DOING WORK ON A POLICY COMMITTEE I'VE BEEN MAKING SURE THAT WE INCLUDE LITTLE PHRASES THAT SAY, YOU KNOW, FOLLOWING ALL LOCAL, STATE AND FEDERAL GUIDELINES OR

[00:45:10]

ALL RIGHT. I'LL SECOND ALL RIGHT. DISCUSSION ROBIN DID YOU GET EVERYTHING MS. BAKER EARL IN THE MEANTIME GO. YES.

I JUST WANT TO ASK MR. KROGER A QUESTION THEN I'LL GET THE STATEMENT FROM AMY.

YES, ARGUMENT. YES, SIR. YES, SIR.

AS FAR AS THE PATROLMAN CODE GOES THAT ARE GOES I DON'T THINK THERE'S ANY OTHER LAW BACK IN THAT WE CAN USE LET ME USE IT. COLONEL MCCORD, THAT WOULD

CAUSE US ANY PROBLEMS IT. >> I I'M NOT AWARE OF OTHER LAWS THAT WOULD CAUSE AN ISSUE SURROUNDING THE ISSUANCE RFP OR A I. NONE COME TO MIND IN THAT RESPECT. OK, AND AS FAR AS HAS THE PUBLIC KEEPING THE PUBLIC INFORMED. COULD WHEN WE ARE DOING OUR FPI OR Q COULDN'T WE WHEN YOU WHEN YOU COME TO THE BORDER SAID THIS IS WHAT WE ARE DOING SO WE CAN DO IT IN A PUBLIC MEETING.

I'M SORRY COULD YOU REPEAT THAT? IF YOU'RE DOING A RF Q R P WHEN YOU COME TO THE CAUSE YOU COME TO THE BOARD AND MAKE THAT ANNOUNCEMENT AND THEN THE PUBLIC WILL KNOW EXACTLY WHAT DO. I DON'T YOU KNOW I I AGREE CHRONOGRAPH GUY. YOU KNOW IN THE PAST WE USED TO HAVE A POSITIVE BOOK SO TAKE GOES OUT OF SIGHT AND WE KEEP ADDING ON AND ADD IN ORDER THAT NONE OF YOUR BACK ON THE SAME . YOU KNOW WHAT IT IS THIS MY COMMENT I DON'T BECAUSE THAT IS

WHAT WAS WAY. >> THANK YOU, MR. CAMPBELL. I THINK I MEAN EARL CORRECT ME IF I'M ON TARGET HERE BUT I THINK WHAT YOU WERE SAYING IS GOING FORWARD CAN WE DISCUSS THE SCOPE OF OUR OR IF AND OR ACCUSE EVEN IF THE DISTRICT ISSUES PERSONNEL.

CAN WE DO THAT AT AN OPEN MEETING? IS THAT WHAT YOU WERE ASKING? YES. YES. OK.

I DON'T SEE ISSUES WITH THE SCOPE OF WORK BEING DISCUSSED. CONTRACTUAL ISSUES ARE GENERALLY THE ITEMS THAT WOULD GO IN IN EXECUTIVE SESSION, SOMETHING THAT WOULD TERMS OF A CONTRACT, THAT SORT OF THING. THE STATE PROCUREMENT CODE ALL ALSO APPLIES TO THE SCHOOL DISTRICTS AS WELL. IN THE ABSENCE OF LANGUAGE FROM THE DISTRICT'S PROCUREMENT CODE TO THE STATE PROCUREMENT CODE WOULD BE THE ONLY OTHER AREA OF ENFORCEMENT THAT I WOULD I WOULD REFERENCE. THANK YOU SIR. JOHN T SHIRT IS YOUR HAND UP? DO YOU? HE'S MUTED. YOU CHARITY BOOK IN DOES THIS.

THIS IS POLICY COMPLIMENT BUMP UP AGAINST THE FACT THAT THE BOARD MAY CHOOSE TO USE AN

[00:50:01]

WELL I MEAN MY INTERPRETATION IS THIS DOES IT PREFERENCE ANY OF THE EXEMPTIONS?

THEY ARE WHAT THEY ARE. THEY STAND SEPARATELY. >> I BUT LET ME SAY A FEW THINGS HERE. FIRST OF ALL, IN REGARD TO OUR POLICY MANUAL GROWING AND GROWING AND GROWING, THE BOARD HASN'T HAD ITS FIRST HALF OF THE FINISHED DRAFT.

IT'S QUITE POSSIBLE THAT THERE MAY BE SECTIONS FALL BY THE WAYSIDE FURTHER ALLOWING FOR PERHAPS MORE FINANCE HOUSES AND FINANCIAL OVERSIGHT VS. BOARD RELATIONS IF YOU WILL.

SO WE DON'T KNOW THAT'S YET TO COME. HOW THE BOARD WILL PRIORITIZE THE CONTENTS OF THE DREAM. SO THERE'S THEN THE BOARD NEEDS TO KNOW THERE IS A WAY FUTURE PARENT BOARD MEMBERS NEED TO KNOW THERE IS A WAY THAT THE BOARD CAN ACT INDEPENDENTLY OF DISTRICT STAFF SHOULD SERVICES FOR AN AUDITORS OR SOME OTHER ITEM THAT MAY PRESENT A CONFLICT OF INTEREST. THE BOARD CAN ACT INDEPENDENTLY TO SEEK THOSE SERVICES.

AND THIS MOTION WOULD ALLOW FOR THAT. THERE ARE EXAMPLES AROUND THE STATE AND ELSEWHERE WHERE YOU HAVE A BOARD AT CONFLICT WITH THEIR EMPLOYEE.

THE SUPERINTENDENT NOW WHAT IS THAT BOARD NEEDED TO GO OUT ISSUE AN RFP OR AN AUDIT QUEUE FOR SERVICES SO THAT THEY COULD NOT INVOLVE THE SUPERINTENDENT? BECAUSE THE APPEARANCE OF A CONFLICT IN SOME WAY AND THIS PROVIDES THAT FREEDOM AGAIN WOULD BE FOLLOWING THE PROCUREMENT CODE. BUT THERE ARE THOSE EXCEPTIONS TO THE RULE.

FOR ALL YOUR HAND IS UP, DO YOU HAVE SOMETHING FURTHER YOU'D LIKE TO DE FOR A IT?

>> NO, NO I'M FINE. ARE YOU GOOD? YES, I'M FINISHED.

OK. ANYONE ELSE FURTHER DISCUSSION HERE ON THIS MOTION? RIGHT. I'M GOING TO READ THE MOTION MOTION THAT THE FINANCE COMMITTEE RECOMMEND TO THE FULL BOARD THE ADDITION OF A POLICY DIRECTING THE BOARD.

>> THERE'S A WORD DISMISSING AND I'M NOT SURE WHAT IT IS. THE ADDITION OF A POLICY DIRECTING THAT THE BOARD MAY SEEK MAY SEEK AN R IF YOU FLESH YOUR IP FOR SERVICES INDEPENDENT OF DISTRICT STAFF. EXCELLENT. THE BOARD SHALL CONDUCT SUCH DISCUSSION OF SCOPE OF WORK IN DULY COME BOARD MEETING IN OPEN SESSION AND THIS THIS COVERS EXACTLY THE PROCESS WE JUST RECENTLY FOLLOWED AS A BOARD AGAIN REGARDING THE FORENSIC AUDIT. WE'RE JUST NOW SUGGESTING A POLICY FOR FUTURE BOARDS TO FOLLOW. ALL RIGHT. THERE'S NO FURTHER DISCUSSION.

ALL IN FAVOR OF THE MOTION. ALL RIGHT. I I.

MOTION PASSES UNANIMOUSLY. ALL RIGHT. ROBIN, WE ARE NOW DOWN TO

[Future Topics]

WE MAY BE DEVELOPING MANY. WOULD THAT BE ACCURATE? YES, MA'AM.

YES. RACHEL, WHERE DO YOU STAND ON ON FUTURE FINANCE POLICIES? HAVE WE LEFT ANY STONES UNTURNED AT THIS JUNCTURE OR SHALL WE WAIT TO SEE THE DRAFT? PRESENTED TO THE BOARD THIS WEEKEND AND DECIDE FROM THEM. AND IN MY OPINION WHEN WE WERE DOING OUR WORK ON THE POLICY COMMITTEE AND I LOOKED AT THE AREAS THAT INCLUDED FINANCIAL

[00:55:02]

I THINK THAT WE SHOULD MAYBE PRESS PAUSE UNTIL THE BOARD HAS SOME TIME TO DIGEST THE POLICY MANUAL IN DRAFT FORM THAT WE HAVE IT IN. TAKE A LOOK AT THOSE THINGS THAT HAVE BEEN ADDED THOSE THAT WE ADOPTED OR BROUGHT FORWARD THAT WERE IN THE OTHER DRAFT FROM ORI AND IF THERE'S ANY CONCERNS AFTER THAT POINT THEN MAYBE RESUME THESE TYPES OF MEETINGS. I THINK THAT WE MIGHT BE DOING OURSELVES A DISSERVICE TO CONTINUE IN THE WHEELS RIGHT NOW. WELL, I WOULD AGREE.

I THINK IT'S IMPORTANT FOR THE BOARD TO BE PRESENTED WITH THE FULL DRAFT AND LOOK AT IT HOLISTICALLY AGAIN AS I SAID BEFORE. THERE MAY BE SECTIONS THAT THE BOARD WILL, YOU KNOW, SEVERELY AND DIMINISH AND THERE MAY BE MADE ROOM FOR MORE FINANCIAL POLICIES AS THEY PRESENT THEMSELVES. I WOULD I WOULD AGREE THAT WE SHOULD GO BACK TO OUR ONE MEETING A MONTH AT THIS POINT ON THURSDAY MEETINGS WHICH ARE ANY AND ALL TOPICS. ALL RIGHT. I DON'T HAVE ANY SUGGESTIONS OR POLICIES AT THIS JUNCTURE, BUT WE ARE GOING TO BE LOOKING AT OPERATIONAL EXPECTATIONS ON THURSDAY AND ALL OTHER FUTURE THURSDAY SHOULD ANY NEW ONES ARISE OR EDITS REVISING.

IS THERE ANY INPUT HERE AT THAT AT THIS TIME FROM ANY OTHER BOARD MEMBERS? MR. SMITH HE DID, ROB AND I CAN'T SEE HIM. IT IS GONE.

I DON'T SEE HIM ANY LONGER. OK. NO PROBLEM.

ALL RIGHT. SO OUR NEXT MEETING DATE AS WE GO FORWARD OBVIOUSLY WE HAVE OUR MEETING ON THURSDAY. ROBIN, THAT STARTS AT 5:00 P.M., CORRECT? OK. WE HAVE NOT POSTED THE AGENDA YET BUT EVERYBODY HAS HAD THEIR INPUT. IS THIS CROSBY, MR. GUY, YOUR WITH ONE FINAL OVERALL LOOK BASED OFF OF WHAT YOU SAID TONIGHT? BIG DAY TOMORROW.

[Determine the Meeting Date]

>> LET'S LET'S PUT THAT ONE ON THE BOOKS. ROBIN IT'S FIVE THIRTY FIVE.

THAT ONE THURSDAY MEETINGS WE HAVE FIVE RIGHT TO JUICY MEETING.

WE HAD A PLAN OF 30 TO ACCOMMODATE EVERY ONE TINY THAT WORK FOR YOU.

YES I BELIEVE SO. I WAS JUST LOOKING TO SEE WHEN THE NEXT A'S BOARD MEETING IS.

I THINK THAT ONE'S ON THE 20TH I BELIEVE. YEAH, THAT'S IT.

IT'S ON THE 20TH. YEAH. SO I THINK WE'RE OKAY FOR THE 10. OKAY GOOD. THANK YOU.

AND IF THERE IS NOTHING FURTHER. GOOD EVENING.

TH

* This transcript was compiled from uncorrected Closed Captioning.