Video index

4) FOIA Compliance – Public notification of this meeting has been published, posted and distributed in compliance with the Freedom of Information Act and the Town of Hilton Head Island requirements.

5) Swearing in of Ward 3 Council Member – David Ames - The Honorable Maureen Coffey

6) Proclamations and Commendations

a. EMS Week

b. National Gun Violence Awareness Day

7) Approval of Minutes a. Town Council Meeting, May 3, 2016

8) Report of the Town Manager

a. Town Managerâ€™s Items of Interest

9) Reports from Members of Council

a. General Reports from Council

b. Report of the Intergovernmental Relations Committee – Bill Harkins, Chairman

c. Report of the Community Services Committee – Kim Likins, Chairman

f. Report of the Public Safety Committee - Marc Grant, Chairman

g. Report of the Finance and Administrative Committee - John McCann, Chairman

10) Unfinished Business

a. Second Reading of Proposed Ordinance 2016-10
Second Reading of Proposed Ordinance 2016-10 to amend Title 16 of the Municipal Code of the Town of Hilton Head Island, South Carolina, the Land Management Ordinance (LMO) , Chapters 2, 3, 4, 5, 6 and 10 and Appendices A and D to revise various sections. These amendments, commonly referred to as 2016 LMO Amendments – First Set as noticed in the Island Packet on February 14, 2016, include changes that provide for general amendments to a variety of sections in the LMO, and providing for severability and an effective date.

11) New Business

a. Consideration of a Recommendation – Procurement Code
Consideration of a Recommendation to select and utilize a South Carolina licensed attorney or firm to opine as to whether: i. the Town of Hilton Head Island was required to follow its procurement code in its selection of a designated marketing organization and recently entered into contract by the Town and the Hilton Head Island-Bluffton Chamber of Commerce and ii. a procurement occurred at the time the Chamber was selected and codified in the Town of Hilton Head Island Municipal Code as the Designated Marketing Organization, and if so, were there procurement provisions in effect at that time and did any of them apply. Furthermore, consideration of a recommendation by Town Council to release for public disclosure, in some form or fashion, the opinion of the Town Attorney regarding town procurement as it relates to the Town’s recently executed contract with the Hilton Head Island-Bluffton Chamber of Commerce.

b. Consideration of a Recommendation – Island Wide Vision
Consideration of a Recommendation from the Public Planning Committee that the Town Council grant the following authority to the Public Planning Committee: (1) engage Rawle Murdy, the Town’s on-call communication consultant, on a task order to develop a communications plan for the Island Wide Vision; (2) prepare an RFP to hire a Vision Consultant; (3) release the RFP, review and evaluate responses, and recommend a preferred consultant to Town Council for approval; (4) At Town Council’s direction, hire a Vision Consultant to implement the project.

c. First Reading of Proposed Ordinance 2016-12
First Reading of Proposed Ordinance 2016-12 authorizing the issuance and sale of not to exceed $30,500,000 General Obligation Refunding Bonds, in one or more series including a taxable series, with appropriate series designations, of the Town of Hilton Head Island, South Carolina; fixing the form and certain details of the bonds; authorizing the Town Manager or his lawfully authorized designee to determine certain matters relating to the bonds; providing for the payment of the bonds and the disposition of the proceeds thereof; other matters relating thereto; and providing for severability and an effective date.

d. First Reading of Proposed Ordinance 2016-13
First Reading of Proposed Ordinance 2016-13 authorizing the issuance and sale of not exceeding $25,000,000 General Obligation Bond Anticipation Notes, Series 2016, or such other appropriate series designation, of the Town of Hilton Head Island, South Carolina; fixing the form and details of the notes; authorizing the Town Manager to determine certain matters relating to the notes; providing for the payment of the notes and the disposition of the proceeds thereof; other matters relating thereto; and providing for severability and an effective date.

e. First Reading of Proposed Ordinance 2016-14
First Reading of Proposed Ordinance 2016-14 authorizing the issuance and sale of not to exceed $21,200,000 General Obligation Bonds, in one or more series, in one or more years, with appropriate series designations, of the Town of Hilton Head Island, South Carolina; fixing the form and certain details of the bonds; authorizing the Town Manager or his lawfully authorized designee to determine certain matters relating to the bonds; providing for the payment of the bonds and the disposition of the proceeds thereof; to adopt written procedures related to continuing disclosure; other matters relating thereto; and providing for severability and an effective date.

f. First Reading of Proposed Ordinance 2016-15
First Reading of Proposed Ordinance 2016-15 providing for the issuance and sale of Town of Hilton Head Island, South Carolina, Special Obligation Bonds (Beach Preservation Fee Pledge), in one or more series, in the principal amount of not exceeding $25,200,000; delegating the authority to the Town Manager to determine certain matters with respect to the bonds; prescribing the form and details of such bonds; other matters relating thereto; and providing for severability and an effective date.

g. Consideration of a Resolution – Coligny Road Improvements Project
Consideration of a Resolution of the Town Council of the Town of Hilton Head Island, South Carolina, authorizing condemnation, pursuant to S.C. Code Section 28-2-10, et seq., of easement rights and right of way ownership over portions of parcels in the Coligny and South Forest Beach areas on Hilton Head Island to facilitate the Town of Hilton Head Island’s Coligny Road Improvements Project.

12) Appearance by Citizens

13) Executive Session

a. Land Acquisition Discussion of negotiations incident to the proposed sale, lease or purchase of property related to a parcel near the intersection of US 278 and Spanish Wells Road. Discussion of negotiations incident to the acquisition of easements from several parcels necessary for the implementation of the improvements associated with the Coligny District Redevelopment Conceptual Plan.

b. Legal Matters Receipt of Legal Advice:

c. Personnel Matters Appointments to Boards and Commissions

d. Contractual Matters Related to a proposed MOU with the Sandbox Childrenâ€™s Museum.

May 17, 2016 Hilton Head Island Town Council

Full agenda
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1) Call to Order

2) Pledge to the Flag

3) Invocation

5) Swearing in of Ward 3 Council Member – David Ames - The Honorable Maureen Coffey

6) Proclamations and Commendations

a. EMS Week

b. National Gun Violence Awareness Day

7) Approval of Minutes a. Town Council Meeting, May 3, 2016

8) Report of the Town Manager

a. Town Managerâ€™s Items of Interest

9) Reports from Members of Council

a. General Reports from Council

b. Report of the Intergovernmental Relations Committee – Bill Harkins, Chairman

c. Report of the Community Services Committee – Kim Likins, Chairman

f. Report of the Public Safety Committee - Marc Grant, Chairman

g. Report of the Finance and Administrative Committee - John McCann, Chairman

10) Unfinished Business

a. Second Reading of Proposed Ordinance 2016-10
Second Reading of Proposed Ordinance 2016-10 to amend Title 16 of the Municipal Code of the Town of Hilton Head Island, South Carolina, the Land Management Ordinance (LMO) , Chapters 2, 3, 4, 5, 6 and 10 and Appendices A and D to revise various sections. These amendments, commonly referred to as 2016 LMO Amendments – First Set as noticed in the Island Packet on February 14, 2016, include changes that provide for general amendments to a variety of sections in the LMO, and providing for severability and an effective date.

11) New Business

a. Consideration of a Recommendation – Procurement Code
Consideration of a Recommendation to select and utilize a South Carolina licensed attorney or firm to opine as to whether: i. the Town of Hilton Head Island was required to follow its procurement code in its selection of a designated marketing organization and recently entered into contract by the Town and the Hilton Head Island-Bluffton Chamber of Commerce and ii. a procurement occurred at the time the Chamber was selected and codified in the Town of Hilton Head Island Municipal Code as the Designated Marketing Organization, and if so, were there procurement provisions in effect at that time and did any of them apply. Furthermore, consideration of a recommendation by Town Council to release for public disclosure, in some form or fashion, the opinion of the Town Attorney regarding town procurement as it relates to the Town’s recently executed contract with the Hilton Head Island-Bluffton Chamber of Commerce.

b. Consideration of a Recommendation – Island Wide Vision
Consideration of a Recommendation from the Public Planning Committee that the Town Council grant the following authority to the Public Planning Committee: (1) engage Rawle Murdy, the Town’s on-call communication consultant, on a task order to develop a communications plan for the Island Wide Vision; (2) prepare an RFP to hire a Vision Consultant; (3) release the RFP, review and evaluate responses, and recommend a preferred consultant to Town Council for approval; (4) At Town Council’s direction, hire a Vision Consultant to implement the project.

c. First Reading of Proposed Ordinance 2016-12
First Reading of Proposed Ordinance 2016-12 authorizing the issuance and sale of not to exceed $30,500,000 General Obligation Refunding Bonds, in one or more series including a taxable series, with appropriate series designations, of the Town of Hilton Head Island, South Carolina; fixing the form and certain details of the bonds; authorizing the Town Manager or his lawfully authorized designee to determine certain matters relating to the bonds; providing for the payment of the bonds and the disposition of the proceeds thereof; other matters relating thereto; and providing for severability and an effective date.

d. First Reading of Proposed Ordinance 2016-13
First Reading of Proposed Ordinance 2016-13 authorizing the issuance and sale of not exceeding $25,000,000 General Obligation Bond Anticipation Notes, Series 2016, or such other appropriate series designation, of the Town of Hilton Head Island, South Carolina; fixing the form and details of the notes; authorizing the Town Manager to determine certain matters relating to the notes; providing for the payment of the notes and the disposition of the proceeds thereof; other matters relating thereto; and providing for severability and an effective date.

e. First Reading of Proposed Ordinance 2016-14
First Reading of Proposed Ordinance 2016-14 authorizing the issuance and sale of not to exceed $21,200,000 General Obligation Bonds, in one or more series, in one or more years, with appropriate series designations, of the Town of Hilton Head Island, South Carolina; fixing the form and certain details of the bonds; authorizing the Town Manager or his lawfully authorized designee to determine certain matters relating to the bonds; providing for the payment of the bonds and the disposition of the proceeds thereof; to adopt written procedures related to continuing disclosure; other matters relating thereto; and providing for severability and an effective date.

f. First Reading of Proposed Ordinance 2016-15
First Reading of Proposed Ordinance 2016-15 providing for the issuance and sale of Town of Hilton Head Island, South Carolina, Special Obligation Bonds (Beach Preservation Fee Pledge), in one or more series, in the principal amount of not exceeding $25,200,000; delegating the authority to the Town Manager to determine certain matters with respect to the bonds; prescribing the form and details of such bonds; other matters relating thereto; and providing for severability and an effective date.

g. Consideration of a Resolution – Coligny Road Improvements Project
Consideration of a Resolution of the Town Council of the Town of Hilton Head Island, South Carolina, authorizing condemnation, pursuant to S.C. Code Section 28-2-10, et seq., of easement rights and right of way ownership over portions of parcels in the Coligny and South Forest Beach areas on Hilton Head Island to facilitate the Town of Hilton Head Island’s Coligny Road Improvements Project.

12) Appearance by Citizens

13) Executive Session

a. Land Acquisition Discussion of negotiations incident to the proposed sale, lease or purchase of property related to a parcel near the intersection of US 278 and Spanish Wells Road. Discussion of negotiations incident to the acquisition of easements from several parcels necessary for the implementation of the improvements associated with the Coligny District Redevelopment Conceptual Plan.

b. Legal Matters Receipt of Legal Advice:

c. Personnel Matters Appointments to Boards and Commissions

d. Contractual Matters Related to a proposed MOU with the Sandbox Childrenâ€™s Museum.

a. Town Managerâ€™s Items of Interest

9) Reports from Members of Council

10) Unfinished Business

11) New Business

b. Legal Matters Receipt of Legal Advice:

c. Personnel Matters Appointments to Boards and Commissions

d. Contractual Matters Related to a proposed MOU with the Sandbox Childrenâ€™s Museum.

May 17, 2016 Hilton Head Island Town Council

a. Town Managerâ€™s Items of Interest

9) Reports from Members of Council

10) Unfinished Business

11) New Business

b. Legal Matters Receipt of Legal Advice:

c. Personnel Matters Appointments to Boards and Commissions

d. Contractual Matters Related to a proposed MOU with the Sandbox Childrenâ€™s Museum.

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