[00:00:02]
[1. CALL TO ORDER]
RIGHT.I'LL GO AHEAD AND CALL THE PUBLIC FACILITIES COMMITTEE MEETING TO ORDER AT FOUR 12.
IF YOU'LL STAND FOR THE PLEDGE OF ALLEGIANCE.
I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA INTO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL RIGHT.
I APOLOGIZE FOR US BEING LATE.
MR. LAWSON DOESN'T KNOW HOW TO KEEP TIME.
START OFF ON THE RIGHT FOOT, Y'ALL.
ALL RIGHT, SARAH, ARE WE ALL GOOD WITH FOIA? YES, SIR, WE ARE.
[4. APPROVAL OF AGENDA ]
CAN I HAVE APPROVAL FOR THE AGENDA? I'D MAKE THAT MOTION.ANY OBJECTION ON THE AGENDA? PERFECT.
THIS WILL BE APPROVED WITH NO OBJECTION.
[5. APPROVAL OF MINUTES]
MOVE ON TO NUMBER FIVE, THE APPROVAL OF MINUTES FROM MARCH 16TH, 2026.ALRIGHT, ANY DISCUSSION? THIS CAN BE DONE WITH NO OBJECTION.
UM, I DID NOT HAVE ANY SIGNUPS FOR A PUBLIC COMMENT UNLESS THERE'S SOMEBODY THAT DID NOT SIGN UP THAT WOULD LIKE TO SPEAK.
ALL RIGHTY THEN WE WILL GO AHEAD AND CLOSE PUBLIC COMMENT AND MOVE
[7. ASSISTANT COUNTY ADMINISTRATOR REPORT ]
ON TO OUR ASSISTANT COUNTY ADMINISTRATOR REPORT.JARED, HOW ARE YOU TODAY, SIR? I'M DOING WELL.
I WANTED TO GIVE YOU A QUICK UPDATE, UM, ONE THAT IS ON THE AGENDA, BUT A COUPLE ITEMS ASSOCIATED WITH IT, AND THEN TWO OTHERS.
FIRST AND FOREMOST IS OUR HILTON HEAD AIRPORT TERMINAL PROJECT.
WE ARE NEARING A COMPLETED, UH, $40 MILLION PROJECT.
WE WILL BE CELEBRATING A NEW CONCOURSE WITH AN INVITE ONLY, UH, GRAND OPENING EVENT ON APRIL 30TH.
THE EVENT WILL SHOWCASE THE $40 MILLION PROJECT COMPLETED WITHOUT ANY ACCOUNTING FUNDING AND WITHOUT ANY INCURRING DEBT ONLY AIRPORT AND FAA AND STATE FUNDING WE'RE INVOLVED IN THE PROJECT.
HIGHLIGHTS INCLUDE A MUCH EXPANDED TSA PASSENGER SCREENING AREA, EXPANDED GATE AREA, AND JET BRIDGES AT EACH OF THE THREE GATES.
PHASE TWO WILL BE A RENOVATION AND EXPANSION OF THE EXISTING BUILDING, AND WE'LL BEGIN WHENEVER WE CAN CONSOLIDATE AND ESTABLISH FUNDING.
ONE THING TO NOTE, UH, JUST WE SPEND A LOT OF TIME TALKING ABOUT PROJECTS, ESPECIALLY IN THIS COMMITTEE MEETING, UM, BUT WE DON'T ALSO SPEND A LOT OF TIME RECOGNIZING WHERE WE ARE ON PROJECTS, BOTH STARTING PROJECTS AND COMPLETING PROJECTS.
SO, AS MENTIONED, THIS IS OUR LARGEST CURRENT PROJECT OUTSIDE OF THE BRIDGE PROJECT THAT IS UNDER CONSTRUCTION.
AND WE'RE NEARING COMPLETION ON TIME AND UNDER BUDGET FOR A $40 MILLION TERMINAL, UM, INVESTMENT THAT'S ON TIME UNDER BUDGET, $40 MILLION.
WHAT DO YOU WANT NEXT? IN ADDITION TO THAT, WE'RE SOON TO START ON THREE OTHER PROJECTS.
STATION 39 FOR $5 MILLION AT EMS STATION INSIDE SUN CITY, A $7 MILLION CHURCH PROJECT FOR ST.
JANE'S BAPTIST CHURCH THERE ON HILTON HEAD AS WELL.
AND A $9 MILLION PARKS AND REC PROJECT AT BUCK WALTER IN TOTAL, BETWEEN PROJECTS BEING FINISHED, CONSTRUCTION AND STARTING CONSTRUCTION, WE HAVE $61 MILLION OF PROJECTS THAT ARE MOVING THROUGH THE PROCESS.
SO NOTHING SHORT OF A, OF A LARGE LIFT.
JAMES, UH, I WANNA GIVE YOU A QUICK UPDATE ON WHERE WE ARE ON THAT.
SO TODAY, ON THE AGENDA, THERE'S TWO ITEMS. THERE'S THREE AGREEMENTS, OBVIOUSLY.
WE HAVE THREE STAKEHOLDERS, THE TOWN, THE COUNTY, AND THE CHURCH.
AND WE HAVE PARTNER AGREEMENTS, UM, IN, IN THREE WAYS.
WE ARE PART OF TWO OF THE AGREEMENTS IN THE COUNTY, UM, AND OR THE TOWN AND THE CHURCH ARE PART OF THE TWO AGREEMENTS AS WELL.
THE THREE AGREEMENTS EACH TWO WAYS, LET ME BACK THAT UP.
AND SO THOSE AGREEMENTS ARE TRACKING.
WE'LL MOVE THOSE FOUR TO COUNTY COUNCIL THEIR ORDINANCES.
SO THEY WILL REQUIRE THREE READINGS.
IN ADDITION TO THAT, WE PUT THE PROJECT OUT.
THAT PROJECT HAS COME IN WITHIN OUR BUDGET COST ESTIMATE, SO WE'RE EXCITED ABOUT THAT.
WE'RE WORKING ON THE FINAL FIXES FOR THAT CONTRACT.
THAT AWARD WILL BE COMING TO MAY PFC AND COUNCIL AWARD THEREAFTER AS WELL.
THERE'S ONE LAST, UH, UM, UM, PROJECT OR ONE LAST, UH, FUNDING MECHANISM IS THE MOA THAT WE HAVE.
WE HAVE AN MOA WITH THE TOWN AND THE CHURCH.
UM, THE LAST AMENDMENT WE DID WAS WITH THE, UH, AMENDMENT TWO.
IT'S PROBABLY BEEN A YEAR AND A HALF AGO OR SO FOR OUR CONSTRUCTION MANAGER, YOUR CHURCH PARTNERS.
UM, WE HAVE AN AMENDMENT THAT WE'LL BE BRINGING THAT FORWARD AS WELL IN MAY.
SO IN TOTAL, WE'VE GOT THREE PROJECTS.
WE'RE AT THE, AT THE FIVE YARD LINE, MAYBE IN THE TWO YARD LINE AT THIS POINT, ABOUT
[00:05:01]
TO MOVE IT IN, UM, THE END ZONE.AND WE'VE GOT A LOT OF PROJECTS OR A LOT OF, UM, COMPONENTS OF THE PROJECT THAT ARE COMING IN THIS FINAL PHASE.
UM, SO IT'S NECESSARY TO STAY ON TRACK.
OUR GOAL IS THAT WITH THIS, WE'LL HAVE EVERYTHING READY TO GO AT THE END OF MAY, UH, WITH WORK STARTING IN MIDSUMMER.
SO A LOT OF GOOD WORK, UM, FROM ALL OF OUR PARTNERS TO BRING THAT PROJECT FORWARD.
AND LASTLY IS AN UPDATE ON OUR LARGEST INFRASTRUCTURE PROJECT, WHICH IS THE 2 78 PROJECT.
SO WHERE WE ARE, WE'RE ON THE BIFURCATED PROJECT, THE, THE $300 MILLION EAST EAST, UM, BOUND BRIDGE REPLACEMENT PROJECT.
SO DOT GAVE A GOOD UPDATE AT THIS AT THE LATS MEETING, AND WE KICKED THIS NEW RE-ENVISIONED PROJECT OFF LAST SUMMER.
WE HOSTED A PUBLIC INFORMATION MEETING IN THE FALL, AND WE'VE BEEN WORKING ON FINALIZING OUR NEPA DOCUMENTS AND BRINGING THE DESIGN UP, UM, FOR THAT CATEGORICAL EXCLUSION.
SO RIGHT NOW, IN APRIL, WE WILL BE FINISHING THE NEPA, UM, WITH DOT'S REVIEW, SUBMITTING THAT TO FEDERAL HIGHWAY FOR AN ANTICIPATED JUNE APPROVAL OF THAT FSY DOCUMENT.
AND THEN WE ARE ALSO WORKING ON OUR FINAL RIGHT OF AWAY PLANS.
THE CONSULTANT HAS SUBMITTED THAT TO DOT FOR, FOR THEIR FINAL REVIEW, UH, HERE IN THE MONTH OF APRIL.
AND AGAIN, ANTICIPATE PLANNING TO START RIGHT OF AWAY ACQUISITION IN JUNE.
THE LARGEST, UM, RIGHT OF WAY COMPONENT IS ON PINCKNEY ISLAND WITH US FISH AND WILDLIFE.
WE'VE ALREADY STARTED DISCUSSIONS AND PRELIMINARY COORDINATION ON THAT FRONT.
AND IF YOU'VE NOTICED, IF YOU'VE DRIVEN ACROSS A BRIDGE LATELY, YOU'VE SEEN A BARGE OUT INTO THE WATER.
SO THEY'RE CONTINUING TO DO GEOTECH BORINGS TO GET, UM, INFORMATION AND DATA THAT'LL BE USED IN THE FINAL DESIGN.
THEY'RE NEARING THE COMPLETION OF THAT WORK.
THEY'VE GOT A COUPLE WEEKS LEFT OUT IN THE WATER AND ONCE COMPLETED, THEY'LL BE ABLE TO GIVE THAT TO THE DESIGN BRIDGE DESIGN ENGINEER SO THEY CAN COMPLETE THEIR WORK IN TOTAL.
THE FINAL DESIGN IS ANTICIPATED TO COME ON BOARD IN, UM, SPRING TO SUMMER OF NEXT SUMMER, AND THEN LET IT OUT FOR, FOR BIDDING IN THE FALL WINTER OF NEXT YEAR, 2027 WITH A CONSTRUCTION START DATE OF 2028.
AND RIGHT NOW I BELIEVE IT'S A 30 YEAR CONSTRUCTION WINDOW.
SO THAT WOULD GIVE US A PROJECT COMPLETION OF SUMMER OF 2030.
SO WE ARE TRENDING ON THE BRIDGE PROJECT.
UM, THE OTHER QUESTION THAT I GET IS THE GRANT ON THE LARGE BRIDGE GRANT.
UH, FOR THE ENTIRETY OF THAT, WE HAVE YET TO HEAR ANYTHING BACK FROM OUR FRIENDS AT FEDERAL HIGHWAY.
UM, WE KEEP ASKING, I'VE GOT A COUPLE CONTACTS I ASK DOT ASK, UM, BUT NO, NO COMMENT.
IN THE EVENT THAT WE WERE TO GET COMMENT BACK ON THAT, UM, WE'D HAVE TO COORDINATE WITH DOT AND THE STATE INFRASTRUCTURE BANK ON THE STATUS OF WHERE WE ARE.
UM, RIGHT NOW, IF WE GOT A COMMENT BACK IN THE VERY NEAR FUTURE, WE WOULD BE AT THE EXACT SAME SCHEDULE.
SO WHERE WE ARE AT THE NEW PROJECT, WE'RE BASICALLY 60% DESIGN.
AND THAT'S EXACTLY WHERE WE LEFT THE OLD PROJECT.
SO IF WE GOT AN ANSWER RIGHT NOW, WE WOULDN'T MISS ANY SCHEDULE.
WE'D KEEP THE SAME SCHEDULE I JUST OUTLINED.
IF WE GET AN EVENT, UH, A RESPONSE BACK IN THE NEXT TIME AFTER THAT, THEN, THEN THERE WOULD BE A, UM, INCREASE IN THE SCHEDULE THAT I OUTLINED.
UM, IF IT'S A DEFEN, IF IT'S A NO, IT'S A DEFINITIVE AND WE KEEP WITH THE PROJECT AND THE SCHEDULE AS IT AS OUTLINED.
IF IT'S A YES, WE WOULD HAVE TO COME BACK AND TALK ABOUT THAT FURTHER.
SO OVERALL, THAT'S WHERE WE ARE ON 2 78.
I'M GONNA GIVE AN UPDATE SIMILAR TO THIS TO HILTON HEAD.
UH, THEY HAVE A PLANNING MEETING FOR EVERYTHING ON THEIR GATEWAY, UM, TO HILTON HEAD ON THE 28TH OF APRIL.
AND I'LL BE PROVIDING AN UPDATE ON THE BRIDGE PROJECT SPECIFICALLY AND UP THE STATUS UPDATE WHERE WE ARE.
SO THAT'S A COUPLE, COUPLE OF PROJECTS.
WE'VE GOT A HOST OF PROJECTS THAT ARE ON THE AGENDA, A LOT OF WORK BY STAFF, UM, TO BRING THESE FORWARD AND FOR YOUR CONSIDERATION.
ANY QUESTIONS FOR JARED COMMENTS? JUST QUICKLY, ONE QUICK QUESTION.
UM, WE ARE STILL IN CHARGE OF, UM, THE BRIDGE PROJECT ON HILTON AIR, RIGHT? AS A COUNTY.
DOT IS WORKING DIRECTLY WITH US.
AND THE, UM, THIS NOT ON THE BRIDGE, BUT ON 2 78, UH, SOMEBODY CAME UP TO ME AND ASKED ME CAN WE, UH, REGULATE THE TRAFFIC AND SYNCHRONIZED THE TRAFFIC ON ONE 70, UM, WRONG ARGENT BOULEVARD AND, AND, AND 2 78 AND, AND SO THAT THE TRAFFIC FLOWS AND STUFF.
AND I TOLD HIM I'LL BRING IT TO YOU, LET YOU, YEAH, REAL QUICK ONE, BRIAN CAN ANSWER THIS BETTER THAN I CAN, BUT JUST, UH, SPECIFICALLY ON ONE 70 ARJUN BOULEVARD, WE GET A LOT OF QUESTIONS AS THAT AS WELL.
UM, AND WE HAVE A SUMMER SCHEDULE AND A AND
[00:10:01]
A FALL SCHEDULE FOR THE SLIGHT SIGNALIZATION.UM, AND THE, THE TRAFFIC GOES UP BY 20 TO 30% BETWEEN THE TWO, BETWEEN THE SHOULDER SEASON.
TYPICALLY THAT'S BEEN MARCH OR APRIL WHEN WE SAW THAT SOONER THIS YEAR.
IT CAME IN IN FEBRUARY OR MARCH.
SO WE WERE GETTING COMPLAINTS.
I BELIEVE WE SWITCHED THAT NOW TO THE, THE SUMMER SCHEDULE.
SO HOPEFULLY IT'S GETTING A LITTLE BIT BETTER OUT THERE.
UM, TO GIVE MORE TRAFFIC GREEN TIME TO THE STREET MOVEMENT ON ONE 70, LET 'EM KNOW.
UH, ANYBODY ELSE? ALRIGHT, THANK YOU JARED.
[8.a. David P. Bartholomew, Vice-Chairman Mark Lawson Alice Howard, Ex-Officio Public Works Accomplishments Presentation (FISCAL IMPACT: No fiscal impact.) - Bradley Harriott - Public Works Director (5-10 minutes) ]
MOVE ON TO PUBLIC WORKS ACCOMPLISHMENTS PRESENTATION.YOU GUYS ARE ALL LIKE CRAMMED THERE IN THE BACK.
WHEN TAYLOR WALKED BACK THERE AND SAID, WHY ARE YOU SITTING ON THE BACK ROW? SHE SAID, BAD KIDS SIT ON THE BACK ROW.
THAT'S WHY ALL THE PUBLIC WORKS AND ENGINEERING SITTING ON THE BACK ROW.
SO EXCEPT MATT, HE MOVED UP ONE ROW UP.
SO I GUESS HE'S A LITTLE BETTER THAN WE ARE.
UH, JEREMY CAN ME JUST A KIND OF A SHORT PRESENTATION ON, UH, WHERE PUBLIC WORKS IS AT, UM, TODAY.
UM, THIS IS PART OF OUR RE-ACCREDITATION PROCESS.
UM, SO JUST KIND OF GET RIGHT INTO IT HERE.
UM, WHEN WE LOOKED AT THE ORG CHART, WHEN I TOOK ON THE DIRECTOR POSITION, I LOOKED AT IT, I WANTED TO TRY TO BALANCE IT OUT A LITTLE BIT AND I FEEL LIKE WE HAVE BALANCED IT A LITTLE MORE TWEAKS I WANNA DO KIND OF INTERNALLY MID-LEVEL MANAGEMENT, BUT THIS IS KIND OF OUR OVERALL ADMINISTRATIVE MANAGEMENT NOW.
UM, JUST SOME DIVISIONS, DEPARTMENTS IN PUBLIC WORKS.
UM, ON THE GENERAL FUND SIDE, WE HAVE ADMINISTRATION, UM, GENERAL SUPPORT GROUNDS MAINTENANCE, ROADS AND DRAINAGE, SOLIDATION RECYCLING, DISASTER RECOVERY.
I MEAN, THAT'S OVERALL BIG PICTURE, BUT THERE'S A LOT GOING ON THERE.
UM, AND OUR ENTERPRISE FUND IS A STORM WATER MANAGEMENT, UH, STORM WATER INFRASTRUCTURE, AND THEN THE REGULATORY.
UM, I'M NOT GONNA READ IT ALL WORD FOR WORD.
AS YOU CAN SEE THERE, THIS IS PART OF PRESENTING FOR OUR REACCREDITATION AS PART OF THE MISSION WE HAD TO PRESENT TO EITHER COUNCIL AND OR COMMITTEE TO GET THIS ACCREDITATION.
UH, I THINK OUR, YOU KNOW, VISION AND VALUES ARE, ARE GOOD.
AND I'LL KIND OF TIE SOME OF THE PRESENTATION BACK TO ONE OF THESE, UM, LATER IN THE PRESENTATION HERE.
A FEW MAJOR ORGANIZATIONAL CHANGES, UM, AS NO SOLIDATION RECYCLING, UM, MOVED BACK INTO THE GENERAL FUND, WHAT THEY WERE AN ENTERPRISE FUND MOVED BACK TO THE GENERAL FUND THIS YEAR.
UM, FLEET SERVICES BECAME ITS OWN DEPARTMENT AND THEN TRAFFIC OPERATIONS MOVED OVER TO ENGINEERING.
WE DID KEEP THE SIGN PART OF TRAFFIC OPERATIONS, SO WE STILL MAY OP, WE STILL MAINTAIN ALL OF THE ROAD SIGNAGE FOR THE COUNTY.
SOME POSITIONS ADDED, UM, SINCE 2022.
UM, ASSISTANT PUBLIC WORKS DIRECTOR, A SAFETY AND TRAINING MANAGER, PROJECT MANAGER FOR SOLID WASTE AND STORM WATER.
UM, AND THEN ENVIRONMENTAL EDUCATOR COORDINATOR POSITIONS ADDED FOR SOLID WASTE RECYCLING AND STORM WATER WHERE THEY WERE COMBINED AT ONE POINT THERE WAS ONE PERSON DOING BOTH EDUCATION THERE.
SO NOW WE HAVE A, UM, EDUCATION COORDINATOR FOR SOLID WASTE AND FOR STORMWATER.
UM, THERE'S JUST SOME STAFFING, UM, STATS RIGHT NOW.
IN 2022, WE WERE 107 FULLY STAFFED.
UM, AND THEN IN 2026, UH, WE ARE 164 WILL BE FULLY STAFFED, 1 47.
AND IF, AND I'M TRYING MY BEST TO HIT THAT ONE 50 MARK HERE, WE GOT THREE IN THE QUEUE.
SO MY GOAL IS TO GET TO ONE 50 AND THEN WE'RE GONNA KIND OF HO WE, WE'VE BEEN PLAYING OUT RIGHT HERE, RIGHT AROUND ONE 50 FOR QUITE A WHILE NOW.
SO I THINK I CAN GET TO ONE 50.
AND THEN WE MAY LOOK AT KIND OF RECLASSING SOME POSITIONS AND CREATING SOME MID-LEVEL MANAGEMENT ON PROMOTIONS.
IN 2025, WE HAD 22 AND 2026 WE HAD 10.
SO THAT SHOWS THAT WE'RE POLAR WORKS IS GROWING AND BUILDING EMPLOYEES IN-HOUSE AND PROMOTING THEM UP.
UM, WITHIN, UM, YOU CAN SEE OUR VACANCIES FROM 2023 TO 2026.
UM, AND THEN IT, YOU KNOW, THAT'S A, AND THAT'S CRAZY.
I DIDN'T REALIZE THAT IN 2023 WERE 47 POSITIONS AT ME.
SO IT GOES TO SHOW YOU, WE'VE, WE'VE MADE SOME PROMOTIONS AND I THINK THOSE PROMOTIONS IN HOUSE SHOWED LEADERSHIP IN HOUSE.
AND I THINK THAT HELPED RETAIN MORE EMPLOYEES AND GET AND, AND OBVIOUSLY GET MORE EMPLOYEES HIRED.
UM, CHALLENGES IN 2026, UH, INCREASED DEMAND FOR SERVICES AS POPULATION CONTINUES TO GROW.
I MEAN, EVERYBODY'S, WE'RE GROWING LIKE CRAZY HERE IN BEAUFORT COUNTY, UM, IN THE SURROUNDING AREAS.
UM, ADDRESSING IMPACTS OF AGING INFRASTRUCTURE, UH, COUNTYWIDE, STATEWIDE, YOU KNOW, US-WIDE, IT'S ALL OVER.
SO WE JUST CONTINUE TO BATTLE THAT.
UM, RETENTION AND STAFFING STILL ANOTHER CHALLENGE AS EVEN THOUGH WE'RE AS GOOD AS WE ARE.
UM, AND THEN MAINTAINING CONSISTENT LEVELS OF SERVICE.
SERVICE WHILE MANAGING RISE OF MATERIAL COSTS.
OBVIOUSLY WE KNOW PETROLEUM PRICES ARE THROUGH THE ROOF.
EVERYTHING WE DO HAS TO DO WITH PETROLEUM, YOU KNOW, FUEL, GETTING OUR MATERIALS DELIVERED, ALL THOSE KINDS
[00:15:01]
OF THINGS.SO LET'S TRY TO MAINTAIN THOSE AS WELL TOO.
SO WE HAVE TO THIS EVERY FOUR YEARS.
THIS IS, UH, MY FIRST TIME DOING ACCREDITATION, UH, OR RE-ACCREDITATION.
UH, SO WE'RE, WE'VE PRETTY MUCH GOTTEN THE THUMBS UP ON THIS.
I WANNA GIVE MATT, SHOUT OUT TO MATT.
SO MATT'S BEEN THE HEAVY LIFTER ON THIS, UM, AS KIND OF PUTTING THE, PUTTING IT TOGETHER.
UM, BUT WE'RE, WE'RE REAL CLOSE.
WE GOT JUST A FEW LOOSE ENDS TO TIE UP THIS WEEK.
AND WE, WE PRETTY MUCH HAVE OUR RE-ACCREDITATION, UM, WITHIN THE NEXT FEW WEEKS.
UM, BUILD INTERNAL CAPABILITY.
COMPLETE PROJECTS TRADITIONALLY CONTRACTED OUT.
SO WE'VE ADDED A FEW PROJECT MANAGERS IN HOW TO KIND OF HELP WITH SOME OF THE IN-HOUSE PROJECTS.
UM, AND WE'VE, UH, TRYING TO BUILD SOME OF THAT MID-LEVEL MANAGEMENT TO HELP DO SOME OF THIS IN YOU TO WORK.
SO WE DON'T CONTRACT AS MUCH OUT.
AND I'LL KIND OF HIT ON THOSE IN A MINUTE.
SOME OF THE CONTRACTS THAT WE'VE, UM, CANCELED AND DOING WORK IN HOUSE, UM, TRYING TO GET GRANT FUNDING.
UM, STILL CONTINUING TO LOOK FOR THAT.
UH, WORKING WITH MS. ALLISON KIRBY, SHE'S GREAT.
I MEAN, SHE FINDS STUFF FOR US AND SHE KEEPS US ON TRACK WHEN IT COMES TO THOSE GRANTS AND KEEPING 'EM UP, YOU KNOW, UP TO PAR, UM, RESTRUCTURE DEPARTMENT ORGANIZATION TO SUPPORT INTERNAL PROMOTIONS.
WE'VE ALREADY BEEN DOING THAT.
THAT'S SHOWING ALL THOSE INTERNAL PROMOTIONS WE HAVE.
UM, AND JUST TRYING TO CREATE THAT MID-LEVEL MANAGEMENT AGAIN.
UM, THEY UTILIZE THE INTERNSHIP PROGRAM.
UM, WE'RE GONNA TRY TO UTILIZE THAT FOR SOME GROUNDS MAINTENANCE WORKERS THIS SUMMER.
SO TRYING TO GET SOME HIGH SCHOOL KIDS TO COME OUT AND LEARN, YOU KNOW, HOW TO WEED EAT AND BLOW LEAVES AND, YOU KNOW, WE GOTTA WORK THROUGH ALL THAT.
AND THEN ALSO, UH, GONNA WORK WITH, UM, THE PTI PROGRAM THROUGH THE SOLICITOR'S OFFICE.
UM, WE'RE TRY TO LOOK INTO THAT.
GOTTA SET UP A MEETING WITH THE SOLICITOR TO SEE WORK THROUGH SOME OF THOSE THINGS.
TO HAVE MAYBE SOME, UM, PTI PEOPLE TO HAVE TO, YOU KNOW, WORK OFF SOME PTI TO WORK AT THE CONVENIENCE CENTERS ON SATURDAYS AND SUNDAYS.
SO THE CHALLENGE WE'VE HAD BEFORE IS THEY WANTED THEM TO WORK LIKE THE WATCH PROGRAM.
THEY WANT 'EM TO WORK DURING THE WEEKEND BECAUSE PEOPLE HAVE JOBS.
WELL, WE DON'T HAVE ANYBODY TO WATCH 'EM.
WE CAN'T, WE DON'T PICK UP TRASH OR WE DON'T DO LITTER CONTROL ON THE WEEKENDS, BUT THE CENTERS ARE OPEN, SO WE'RE HOPING MAYBE WE CAN HAVE 'EM AT THE CENTERS.
THERE'LL BE SOME SUPERVISION THERE AS WELL.
AND THEY CAN HELP US AT THE CENTERS TO PROBABLY HAVE 'EM AT THE RECYCLING BINS TO EDUCATE PEOPLE ON RECYCLING AND WHERE TO PUT THEIR STUFF.
SO KIND OF A TWO PART THING THERE.
SO THAT'S SOMETHING WE'RE WORKING TOWARDS.
UM, MR. RES, I THINK YOU'LL LIKE THIS ONE.
I THINK THIS WAS ONE OF YOUR PLATFORMS THAT YOU'LL BE, YOU'VE BEEN WANTING.
UM, SO THIS IS A, UH, KIND OF A, UM, STORMWATER MANAGER DASHBOARD.
SO THIS IS GONNA BE PUBLIC FACING.
UM, THIS, WE JUST KIND OF GOT THIS GOING.
WE'VE GOT OUR CAPITAL PROJECTS LOADED UP IN IT.
SO WE'LL HAVE CAPITAL PROJECTS AND MAINTENANCE PROJECTS.
SO THIS WILL BE ON OUR SALT STORMWATER WEBSITE.
SO THE PUBLIC WILL BE ABLE TO GO IN, LOG IN, AND THEY'LL BE ABLE TO CLICK ON THE LITTLE RED DOTS WHEREVER THEY'RE AT.
AND THAT'LL SHOW WHETHER THEY'RE A MAINTENANCE PROJECT OR, AND OR TOGGLE BETWEEN MAINTENANCE AND CAPITAL.
AND IT'LL TELL 'EM THE EXACT, UM, KIND OF PROCESS THAT IT'S IN AND THE, YOU KNOW, DATE IT STARTED, DATE IT'S FINISHED, AND KIND OF GIVE 'EM AN IDEA OF WHERE THE PROJECT IS TOO.
SO THIS IS SOMETHING WE'RE WORKING ON.
HOPEFULLY NEXT 30, 45 DAYS WE'LL HAVE THIS LIVE.
WE'RE JUST TRYING TO LOAD UP ALL THE MAINTENANCE.
SO THIS WILL BE, SO I THINK THIS'LL BE VERY GOOD INTERACTIVE FOR GIVE PEOPLE UPDATE ON WHERE THE PROJECT STANDS.
AND TWO, IT'LL LET PEOPLE KNOW WHEN WE'RE COMING TO THEIR NEIGHBORHOOD TO CLEAN OUT, YOU KNOW, TO DO DITCH, CLEAN OUT, ROADSIDE, CLEAN OUT, YOU KNOW, WASH, WHATEVER WE'RE DOING.
WE'LL KIND OF HAVE THAT PUT UP HERE AND THEN THEY'LL KNOW BEFORE WE EVEN GET THERE, YOU KNOW, THAT, THAT THE PROJECT IS UP AND COMING.
SO, UM, SMARTSHEET'S A NEW INITIATIVE WE'VE DONE THANKS TO MR. FRANK AND HIS CREW ON GETTING US EDUCATED ON THIS AND GETTING US TRAINED UP.
SO THESE ARE JUST SOME KIND OF ROUGH STATS THAT ARE, UM, THAT WE PULLED FROM OUR CONVENIENCE CENTERS.
UM, WHAT WE'RE TRYING TO DO IS JUST, YOU KNOW, TRACK DATA.
UM, OBVIOUSLY IN, YOU KNOW, IF YOU DON'T, IF YOU DON'T TRACK IT, YOU CAN'T MEASURE IT.
AND IF YOU CAN'T MEASURE IT AND YOU KNOW, YOU CAN'T IMPROVE ON YOUR PROCESS.
SO WE'RE JUST TRYING TO, YOU KNOW, TRACK MORE DATA, UM, THROUGH SOLIDATION RECYCLING.
WE'RE STARTING THIS AND THEN WE'RE GOING TO CONTINUE TO ROLL IT INTO PUBLIC WORKS.
UM, BOAT LAND AND MAINTENANCE, WE ADDED A FEW EMPLOYEES.
UM, WE KIND OF PULLED A FEW BOYS FROM OUR PUBLIC, OUR GROUNDS MAINTENANCE DIVISION TO HELP OUT, KIND OF DO TURNKEY MAINTENANCE AT OUR BOAT RAMPS AND, UH, FISHING PIERS.
NOT JUST PICKING UP THE, YOU KNOW, HAVE IT PICKING UP THE TRASH AND DOING THAT.
SO JUST KIND OF TURNKEY MAINTENANCE, TRYING TO IMPROVE THAT.
UM, A LITTLE BETTER GROUNDS MAINTENANCE.
UM, WE REDUCED SOME CONTRACTS WITH GROUND MAINTENANCE.
UM, THAT WAS INCLUDING, WE ADDED GARDENS CORNER AND SPANISH MALL TRAIL.
UM, WERE TWO THAT WE TOOK THAT WERE GREENER, USED TO BE UNDER THERE, UM, PURVIEW UNDER GREENERY OR WHOEVER HAD THE LANDSCAPE CONTRACT.
UM, AND THEY, UH, DID I JUST CHANGE THAT OR DID CHANGE ANYHOW? UM, BUT ANYHOW, PULLED THOSE CONTRACTS AND THAT WAS SOMEWHERE AROUND, I THINK IT'S A, IT MIGHT HAVE BEEN A WASH 'CAUSE WE ADDED SOME 2 78 TO IT.
BUT GOING FORWARD, HOPEFULLY IN THE NEXT COUPLE YEARS, WE'RE GONNA ADD BUCKWALTER AND, UH, BLUFFTON PARKWAY TO, WE'RE GONNA DO THAT IN-HOUSE.
WE'RE GONNA TAKE ALL THAT LANDSCAPING OVER IN-HOUSE.
UM, I, I FEEL WE CAN DO A BETTER JOB AT IT AND BE MORE EFFICIENT AT IT.
[00:20:01]
THAT'S GONNA BE A HUGE CONTRACT THAT'S GONNA REDUCE OUR CONTRACT.WE PROBABLY NEVER MESS WITH 2 78 JUST 'CAUSE OF THE TRAFFIC OUT THERE.
UM, WE'LL LET, WE'LL, WE'LL LET THE, THE PRIVATE CONTRACTOR TAKE CARE OF THAT.
IT'S JUST SO MUCH TRAFFIC OUT THERE.
UM, STORM MORTAR, WE REDUCED A CONTRACT IN STORM WATER, WHICH WAS, UM, THE CLEMSONS EXTENSION CONTRACT.
UM, WE'RE DOING THAT IN-HOUSE NOW.
I KNOW WE GOT A LITTLE, LITTLE KICKBACK FROM SOME OF THE MUNICIPALITIES AND THINKING WE, BUT, BUT ANYHOW, WE'VE, WE'VE GOT THAT RIGHTED THAT WAS A $90,000 CONTRACT.
WE'RE DOING THAT IN-HOUSE NOW.
UM, SO THAT'S, YOU KNOW, CONTRACT REDUCED.
THERE WAS A COUPLE CONTRACT OR WE GO BC CONNECT.
UM, MR. MOORE CHALLENGED US TO CLEAN UP BC CONNECT AND GET IT RIGHT.
I'LL GO, THERE'S SOME NUMBERS COMING UP ON THAT.
UM, I DIDN'T PUT SOLID WASTE AND RECYCLE IN HERE.
WE HAVE REDUCED A COUPLE CONTRACTS AND NOT A HUNDRED PERCENT YET.
UH, ONE OF 'EM IS GONNA BE OUR TIRE HAULING CONTRACT, WHICH IS LIKE 90,000 A YEAR JUST FOR A COMPANY TO HAUL TIRES FROM OUR FACILITY, FROM PUBLIC WORKS TO AIKEN.
UM, AND THEN ANOTHER ONE WAS, UH, UH, I FORGOT I LOST TRAIN OF THOUGHT.
THERE WAS ANOTHER ONE THAT WE DELETED AS WELL.
UM, BUT YEAH, THAT, THAT WAS 120 K.
THAT WAS THE E E-WASTE EVENTS.
SO THE E-WASTE EVENTS THAT WE USED TO HOLD EVERY YEAR, THAT COST US ABOUT 120,000 A YEAR JUST TO HAVE THE EVENT, LIKE JUST FOR THE COMPANY TO COME DOWN WITH THEIR TRUCKS AND LOAD IT.
SO NOW WHAT WE DO IS WE'VE FULLY TAKEN ON E-WASTE.
SO YOU CAN BRING YOUR E-WASTE, I THINK IT'S TWICE A WEEK NOW, MONDAYS AND WEDNESDAYS, I BELIEVE IT IS.
UM, SO YOU CAN BRING YOUR E-WASTE TO, UM, EITHER THE SOUTH SIDE, UM, ULMER DRIVE OR SHANKLIN ROAD.
UM, AND WE'RE REALLY DOING THAT.
AND NOW IT'S GONNA COST US ABOUT 500 BUCKS A YEAR TO RECYCLE E-WASTE, WHICH IS A LOT BETTER THAN 120,000.
UM, AND THEY, THAT THE, UM, THE COMPANY DOES THAT.
THEY SUPPLY ALL THE MATERIALS, SO ALL THE PACKAGING MATERIALS, THEY SUPPLY ALL THAT.
WE STORE IT AT OUR, UM, AT THE BAYLOR BUILDING OUT THERE IN PULL.
UM, YOU KNOW, INTER INTERDEPARTMENTAL REQUESTS, UM, BC CONNECT WORK ORDERS, UM, REDUCED THAT GOT DOWN TO 67 NOW.
SO MR. MOORE, WE'RE DOWN TO 67 THERE.
IF YOU LOOK AT THOSE DECALS, THAT'S, THAT SHOWS YOU, THAT'S, WE'RE GROWING.
I MEAN, IN 2025, THAT'S FISCAL YEAR 2025, WE ISSUED 4,841.
AND THEN FISCAL YEAR, OBVIOUSLY 26 IS 3,900.
THAT'S A LOT OF, A LOT OF DECALS ISSUED.
UM, SOME LITTER CONTROL NUMBERS.
UM, THIS IS YEAR TO DATE NUMBERS.
SO FROM STARTING JANUARY ONE IS WE'VE, OUR LITTER CONTROL DRIVERS HAVE TRAVELED 18,000 MILES OVER, UM, 16,000 POUNDS OF BULK WASTE, WHICH IS LIKE COUCHES, UM, MATTRESSES, THOSE PEOPLE THAT, YOU KNOW, THROW STUFF ON THE SIDE OF THE ROAD.
UM, AND THEN 90,000 POUNDS OF TRASH COLLECTED.
UM, HERE'S SOME STORMWATER PROJECTS THAT WERE COMPLETED IN 2025 WAS 126 PROJECTS AND IN THIS CALENDAR YEAR STARTED 26.
SO WE'RE ON TRACK TO COMPLETE PROBABLY MORE THAN THAT.
UM, HERE'S JUST A COUPLE OF THIS, UM, THIS PROJECT RIGHT HERE WAS ON BIBLE CAMP ROAD.
UM, MR. GLOVER, THIS IS ONE OF THE ONES THAT CAME OUT OF THE, UH, ST.
SO REPLACEMENT OF THAT BIBLE CAMP, UM, CULVERT PIPE.
THIS WAS ONE OF OUR IN-HOUSE CREWS.
UM, THEY ALSO REPLACED ONE OF OUR IN-HOUSE CREWS, CHERRY FARM, CHEROKEE FARMS ROAD.
THIS WAS ONE THAT WAS A, UM, PIPE HAD COLLAPSED.
AND WE, WE'VE DONE THIS OUT, UM, A COUPLE WEEKS AGO.
SO, AND YOU CAN SEE THEY DID A REALLY GOOD JOB REPAVING THE ROAD AND THAT SORT OF PUT IT BACK INTO PLACE.
I WANT TO BOOST THIS UP A LITTLE MORE.
NOT, IT'S NOT WHERE I WANT IT TO BE.
WE'RE TRYING TO ENCOURAGE MORE EMPLOYEES TO GET THEIR CDL, BUT WE WE'RE STILL WORKING THERE.
IF YOU'LL SEE OUR DEPARTMENT, THE BIGGEST STAT IS THAT WORKMAN'S COMP STATS.
SO IF YOU LOOK IN 2024, WE HAD 10 CLAIMS, BUT THEY TOTAL $187,000.
HAD A FEW MORE CLAIMS IN 2025, BUT ONLY FOUR MORE AT ONLY 16,000.
SO THOSE WERE MINOR CLAIMS, YOU KNOW, CUT FINGER THE SMALL THINGS.
SO THE SAFETY AND TRAINING MANAGERS REALLY HELPED DO THAT.
AND YOU CAN SEE THAT THE NUMBERS SHOW THAT WE'VE GOT THAT.
SO, UM, TOOLBOX TALKS, 44, 30 TRAININGS.
WE'RE REALLY, I'M REALLY PUSHING TRAINING AND, UH, RIGHT NOW ON SAFETY, I KNOW EVERYBODY'S SEEN THIS HAS BEEN PLASTERED EVERYWHERE.
LIKE YOU'VE SEEN IT ON ALL THE BILLBOARD SIGNS.
UM, SO OUR OUT OUTREACH AND EDUCATION, OUR TWO, UH, MISS LIBBY AND MISS VALENTINO, THEY DO A GREAT JOB.
UH, MISS LIBBY WAS JUST DOWN AT PIGEON POINT THIS WEEKEND AT THE PLANT SALE.
SO SHE WAS DOWN THERE PROMOTING COMPOSTING.
SOME OF IRON UCK GROUNDS MAINTENANCE CREW TOOK ON THE WORKOUT AT GARDENS CORNER TO REPLANT A BUNCH OF PLANTS ON THE SLOPES OUT THERE AT THE INTERSECTION OF 17 AND 21.
UM, KBCB PURCHASED THE PLANTS AND WE VOLUNTEERED OUR CREW, I VOLUNTEERED OUR CREW TO GO OUT AND PLANT THOSE FOR 'EM.
YOU VOLUNTEERED THEM? YES, SIR.
I KNOW THIS IS A BIG PROJECT GOING ON.
SO OUR CREWS HAVE BEEN OVER AT MELROSE LANDING ON DUSKY FOR ABOUT A MONTH OR SO NOW OVER A MONTH.
UM, CREATED A PATHWAY, CREATED SOME STRIPING FOR PEDESTRIAN CROSSINGS, UM, AND ADDED A BUNCH OF, UH, WHEEL STOPS FOR GOLF CARTS.
[00:25:01]
'CAUSE THEY PARK MORE GOLF CARTS THERE THAN THINGS.SO THIS, JUST SOME PICTURES PUT UP SOME NICE SPLIT RAIL FENCE TO KIND OF MAKE IT, KEEP IT A NATURAL LOOK AND KEEP PEOPLE FROM KIND OF WALKING AND DRIVING GOLF CARTS WHERE THEY SHOULDN'T BE.
UM, SO THIS IS A PROJECT, THIS IS OUR BAYLOR BUILDING PRIOR TO, THAT'S WHAT LOOKS LIKE NOW.
I SAID, WE GOTTA GET THIS THING CLEANED UP GUYS.
UM, THERE'S SOME POLE BARNS THAT WERE, WE'VE PUT UP OUT AT PUBLIC WORKS, UM, FOR OUR HOUSEHOLD HAZARDOUS WASTE AREA.
IT WAS KIND OF A MESS AND IT WAS, WE'RE SUPPOSED TO BE PERMANENT WIDE, WE'RE SUPPOSED TO BE UNDER A COVERED AREA, SO WE KIND OF IMPROVED THAT.
UM, THERE'S JUST SOME SMALL IMPROVEMENTS AT SOME OF THE CENTERS, SOME BARRICADES, KEEP PEOPLE OUT OF WHERE TRAFFIC IS.
THIS IS AT UFTON CENTER, I BELIEVE.
UM, SO I DID SOME REPAVING THERE.
THESE AREN'T VERY GOOD PICTURES, BUT WE KIND OF IMPROVED OUR HOUSEHOLD WASTE AREAS AT THE CENTERS.
WE'RE KIND OF IN BAD SHAPE AND WE'RE WORKING ON STILL ON I APPROVING THOSE.
UM, AND THIS IS A BIG ONE HERE, OUR COMPOST, UM, PILOT PROGRAM.
UM, SO THIS IS KIND OF JUST START TO FINISH.
THAT'S THE UNIT ITSELF, THE IN VESSEL UNIT.
AND THAT'S WHAT IT LOOKS LIKE NOW.
IT'S, WE'RE OPERATING AND WE'RE MAKING COMPOST AND IT'S LOOKS IN THERE AND IT'S JUST A FEW COMPLIMENTS WE'VE GOTTEN FROM RESIDENTS AND CITIZENS OVER THE PAST YEAR OR SO.
QUESTIONS? QUESTIONS? YES, SIR.
BRAD, ON ONE 70, WHEN YOU'RE GOING TOWARDS BLUFFTON, ON THE LEFT HAND SIDE IS BEAUFORT COUNTY.
MOST OF THE DRAINAGE DITCHES ARE IN DECENT SHAPE.
ON THE RIGHT SIDE IS HARDY JASPER COUNTY.
DO WE HAVE A RECIPROCAL AGREEMENT WITH THEM? NO, SIR.
WE DON'T, DON'T, I CAN, WE CAN REACH OUT AND I'LL GET WITH JARED, WE CAN SEE IF WE CAN WORK SOMETHING OUT THERE.
BECAUSE THERE'S A LOT OF STANDING WATER IN THOSE GROUND.
WE'VE, WE'VE GOT, WE GET CALLS ON THAT QUITE A BIT AND WE HAVE TO TELL RESIDENTS THAT'S JASPER COUNTY.
I MEAN, I HATE SAYING, HEY, IT'S JASPER COUNTY.
HEY, LET ME SEE IF I CAN, YOU KNOW, WORK ON, GET ON MY SCHEDULE.
UM, I'M, I LOVE IT THAT THE E-WASTE CAN BE TAKEN NOT JUST ONCE A YEAR.
IS DO YOU HAVE TO HAVE A DECAL TO TAKE ITAM? NO, YOU JUST SIGN UP ONLINE.
JUST GO INTO INSTALL WASTE RECYCLING WEBSITE MM-HMM
YOU CAN PICK YOUR, IT'LL BE THE DATES ON THERE AND YOU PICK YOUR TIME.
UM, WELL, I THINK WE LIMIT IT.
I THINK IT'S LIMITED TO LIKE 50 SLOTS OR SOMETHING LIKE THAT RIGHT NOW.
BUT WE'RE DOING IT TWICE A WEEK.
BUT WE'RE GONNA SLOWLY START INCREASING IT SO YOU KNOW, IT'S RIGHT.
DID YOU TELL EVERYONE WHERE TO GO TO GET THE DECALS AGAIN? TOO? SOLID WASTE AND RECYCLING WEBSITE.
UM, THAT'S WHERE THE, THAT'S, THAT'S EACH WAY TO GO.
GO, YOU KNOW, PULL WORKS WEBSITE AND GO TO SOLIDATION RECYCLING.
AND THERE'S A LINK IN THERE AND YOU CAN CLICK ON THAT.
AND IF YOU DON'T, YOU CAN CALL, YOU KNOW, PUBLIC WORKS SO WE CAN GET YOU TAKEN CARE OF.
NO, THERE YOU GOT BOTH OF Y GO.
UH, THANK YOU FOR YOUR PRESENTATION.
UM, I, I LIKE THE OPPORTUNITY OF USING INTERNS YES, SIR.
I THINK, YOU KNOW, YOU CAN USE THE WHOLE SUMMER JUST TO EDUCATE A LOT OF, A LOT OF US IN RECYCLING AND, AND, AND, AND ET CETERA, ET CETERA.
SO THAT'S A GOOD THING, UH, FOR STUDENTS.
UM, UM, BUT I, I, I WANTED TO THANK YOU FOR THE WORK ON, UH, BIBLE CAMP ROAD.
UM, BUT STONEWATER IS A MAJOR PROBLEM, UH, ON ST.
HE IT IS DRY RIGHT NOW, SO YOU DON'T SEE IT.
AND I, I HAD A CONVERSATION WITH MR. MOORE AND MR. ICK, UM, ABOUT SIX MONTHS AGO.
AND, UH, HE, HE MENTIONED TO ME THAT HE WOULD LOOK AT, UM, ST.
HELENA, UH, WITH A MASTER PLAN.
UM, TO SAY WHERE THE MAJOR AREAS ARE, UM, AND HOW WE CAN WORK TOGETHER TO GET, UM, DRAINAGE.
WE, WE DON'T HAVE A STORM WATER PROBLEM BASED ON THE STUDY THAT WAS DONE A COUPLE YEARS AGO.
WE JUST GOT A MANAGEMENT PROBLEM.
AND MOVING, YOU KNOW, GETTING WATER OFF THE AREA AND STUFF.
SO I'M LOOKING FORWARD TO THAT MASTER PLAN OF WHERE WE SHOULD ACTUALLY HAVE DRAINAGE, UM, UM, DITCHES, UH, TO ALLOW WATER TO MOVE.
AND SO I CAN WORK WITH MY CONSTITUENTS TO GET THEM TO AGREE THAT HEY, UM, THE COUNTY NEEDS TO COME AND, AND, AND, AND MANAGE WATER ON YOUR PROPERTY.
I, YEAH, AND TO ANSWER YOUR QUESTION HERE, WE'RE ACTUALLY OVER ON, UM, CC ROAD RIGHT NOW.
SO WE'RE ACTUALLY TAKING CARE OF SOME STUFF ON CC ROAD.
SO WE'RE TAKING CARE OF SOME OF THAT.
SO MY GOAL KINDA LONG TERM LOOKING FORWARD IS I'D LIKE TO BE ABLE TO, ON MY STORMWATER DEPARTMENT, UM, I'D LIKE TO HAVE A CREW, UH, GROUP THAT STAYS KINDA LADIES ISLAND, ST.
HANA AREA, UM, BURTON ALL THE WAY OUT TO GARDEN'S CORNER AREA, A CREW THAT STAYS IN BLUFFTON AREA.
AND THAT CREW GETS REALLY FAMILIAR.
NOW, OBVIOUSLY THEY WON'T STAY, CAN'T STAY THERE, YOU KNOW, EVERY DAY.
SOMETIMES WE HAVE TO PULL CREWS TO GET TOGETHER, BUT I WANT TO HAVE THAT LOOK.
YOU'RE GOING TO LADIES ISLAND, ST.
HELENA, AND YOU'RE GOING, THIS IS, THIS IS YOUR LIST OF ROADS AND YOU'RE GONNA KEEP THESE ROADS AND DITCHES MAINTAINED.
[00:30:01]
AND THEN THEY JUST GET IN THAT CYCLE AND IT JUST KEEPS ROTATING.SO I'M HOPING THAT'LL HELP SOME.
UM, MR. HARRIET, THANK YOU VERY MUCH FOR YOU TRANSITIONED INTO STORM WATER AND MENTIONED ME AND I, I GOTTA TELL YOU, I WANNA THANK YOU.
I'VE BEEN PRESSURING MR. MOORE AND THE TEAM UNRELENTLESSLY FOR A PORTAL, SOME KIND OF COMMUNICATION.
THIS DASHBOARD IS GONNA BE A MAJOR BENEFIT TO THE PEOPLE.
WHEN DO YOU FEEL OR ENVISION THAT'S GONNA TAKE PLACE? WE'RE THINKING 30, 45 DAYS.
SO SOME OF THAT STUFF IS A LITTLE BIT IT RELATED, SO WE'RE WORKING WITH IT AND THAT, THAT SOMETIMES THAT JUST TAKES TIME AND, YOU KNOW, GETTING THROUGH SOME OF THAT STUFF.
UM, WE'VE PRETTY MUCH GOT MOST OF THE DATA AND WE JUST GOTTA GET IT LOADED INTO, UM, LOADED INTO THE SYSTEM.
WE'RE HOPING 30 TO 45, MAYBE 60 DAYS, BUT SOMEWHERE ALONG IN THAT, IN THAT RANGE.
UM, WE WILL PUT A, WE'LL HAVE A NOTIFICATION GO OUT THAT IT'S GONNA BE LIVE.
SO WE'LL PUSH THAT OUT, YOU KNOW, UP TO MR. MOORE AND IT'S PHENOMENAL.
IS THAT GONNA BE A, UM, A START TO FINISH, LIKE A CRADLE TO GRAVE TYPE PROGRAM? YES, SIR.
ALL THE, ESPECIALLY YOUR CAPITAL PROJECTS.
SO ALL YOUR CAPITAL IMPROVEMENT PROJECTS, IT'LL BE FROM WHEN IT GOES TO BID FROM DESIGN TO BID TO ALL THE WAY THROUGH TO FINISH, YOU'LL BE ABLE TO SEE THAT.
ARE YOU GONNA, UM, TAKE, GO BACK TO 24 WHEN WE STARTED EVERYTHING WE DID IN TIDE POINT VAPE PINES AND, YOU KNOW, THAT, THAT'S TREMENDOUS WORK WE'VE DONE.
PROBABLY, I DON'T KNOW IF I CAN, I DUNNO IF I'LL BE ABLE TO BACK UP AND PUT THAT ON THERE.
I'LL LOOK AT IT AND SEE, BUT I, THIS IS KIND OF MOVING FORWARD AND JUST TO CLOSE THAT PART OF IT OUT AS WE GO DOWN AND OTHER COUNCILS GET IN HERE DOWN THE ROAD, YOU'RE GONNA BE ABLE TO GO BACK AND SEE THIS DASHBOARD BACK IN 24 5, WHATEVER IT IS, AND, UH, CONTINUE.
WE'LL HAVE THAT KNOWLEDGE THEN.
THEY CAN GO BACK AND LOOK AT THAT.
ANOTHER THING I THINK IS CRITICAL TO MAKE SURE EVERYBODY HERE KNOWS AS WELL AS THE PEOPLE LISTENING OR THAT WILL FOLLOW UP IS THAT YOURSELF, JARED TAYLOR AND MR. MOORE HAVE BEEN OUT IN THE COMMUNITY YOURSELVES MANY TIMES, YOU KNOW, UPON MY REQUEST AND QUITE FRANKLY THE LAST NUMBER OF MONTHS UPON THE RESIDENTS REQUEST.
AND I'M GETTING FEEDBACK THAT THERE'S SOME GOOD MEETINGS GOING ON, THINGS TAKING PLACE.
AND YOU KNOW, WHAT WE DID FROM AUGUST OF 24, UH, AUGUST OF 24 TO NOW HAS BEEN REMARKABLE.
AND I GOTTA THANK THIS TEAM AND YOUR LEADERSHIP, MR. MOORE, BECAUSE LISTEN, IT'S BEEN A LOT OF YEARS BEFORE THIS.
YOU KNOW, LIKE MY COLLEAGUE SAYS THEY'VE BEEN GOING AFTER THIS FOR A LONG TIME AND THEY'D LIKE TO HEAR WHAT'S GOING ON.
THE TOWN OF HILTON HEAD HAS CREATED AN ISLAND WIDE MASTER PLAN THAT THEY'RE GONNA WORK ON NOW BASED ON THE WORK THAT WE'VE DONE.
SO AGAIN, UM, I LIKE THE COUNTY LEADING, YOU LEADING THIS AND WE APPRECIATE YOUR EFFORTS.
AND JUST CLOSE IT OUT IF, IS THERE ANY WAY WE CAN GET THIS TO STAFF SO WE CAN PUBLICIZE IT OR PUBLISH IT ONTO OUR WEBSITE AND FACEBOOK AND EVERYTHING SO THE PUBLIC CAN SEE ABSOLUTELY.
ALRIGHT, ANYTHING ELSE? YES, SIR.
YEAH, UH, BRADLEY, I, UM, I WANNA FOLLOW UP ON A, A CONCERN I'VE SHARED WITH THE COUNTY ADMINISTRATOR.
UH, IN REFERENCE TO, UH, SOME OF OUR CONVENIENCE CENTERS, THE SMALLER CONVENIENCE CENTERS, UM, HAVE A, A WHAT I CALL A, A HOUSE, UH, OFFICE WHERE THEY CAN SIT IN OUT OF THE INCLEMENT WEATHER IN THE WINTER OR THE HEAT OF THE SUMMER.
OUR MAJOR CENTERS LIKE THE SHANKLIN, UH, CONVENIENCE CENTER, THOSE INDIVIDUALS ARE MANNING NINE 10, UM, DUMPSTERS AND THEY'RE STANDING IN THE ELEMENT EIGHT HOURS A DAY A SHIFT AND RATHER IT'S HOT OR RATHER IT'S COLD.
AND SOME OF OUR EMPLOYEES ARE AGED.
AND SO I ASK THE COUNTY ADMINISTRATOR TO GIVE CONSIDERATION TO US LOOKING AT DEVELOPING SOME TYPE OF SHELTER THAT WE MIGHT GET THEM OUT OF THE ELEMENT.
SO WE'VE ADDED SOME AWNINGS TO SOME OF THE SHELTERS RIGHT NOW.
SO AT LEAST WEATHER STUFF WE COULD DO IN HOUSE, WORKING WITH FACILITIES TO GO IN AND LOOK AT EACH ONE OF THE SHELTERS AND SEE WHAT WE CAN DO TO IMPROVE THEM, ADD AWNINGS, DO DIFFERENT THINGS, UH, MAKE SURE THEY GOT A GOOD HEAT SOURCE.
WE'RE PUTTING, UH, COMBINATION AIR CONDITION HEATERS IN SOME OF THE SMALLER SHELTERS.
UM, LIKE THE ONE AT SHANKLIN, WE'RE TRYING TO EXPAND IT 'CAUSE OBVIOUSLY WE HAVE, YOU KNOW, MORE ATTENDANCE THERE.
SO WE'RE TRYING TO EXPAND THAT SO WE HAVE MORE ROOM FOR MORE ATTENDANCE.
BUT YES SIR, WE ARE LOOKING AT THAT.
THAT'S KIND OF KIND, WE, WE PUT 'EM IN A LOT FOR CAPITAL IMPROVEMENT.
UM, BUT AFTER LOOKING AT IT, WE ACTUALLY DEFERRED IT TO KIND OF DEFERRED MAINTENANCE AND FACILITIES IS GONNA HANDLE, WE'RE GONNA WORK WITH FACILITIES TO IMPROVE THOSE CENTERS AND GET SOME OF THOSE CONDITIONS A LITTLE BETTER FOR THOSE EMPLOYEES.
[8.b. Facilities Condition Assessment Presentation (FISCAL IMPACT: For information only) - Jared Fralix – Assistant County Administrator & Frank Stroncheck -- Facilities Director 10 minutes ]
TO OUR NEXT PRESENTATION, FACILITIES CONDITION ASSESSMENT PRESENTATION, UH, FRANK AND JARED.[00:35:01]
GOING ON IN PUBLIC WORKS AND GOOD JOB TO MATT AND, AND BRADLEY AS FAR AS WORKING ON REACCREDITATION, THAT'S A, THAT'S A INVOLVED PROCESS, SO KUDOS TO THEM.UH, ALSO A LOT OF WORK IS THE WORK THAT'S BEING, UM, CONDUCTED INSIDE A FACILITIES DEPARTMENT.
SO, JUST A REMINDER AND BACKTRACK A LITTLE BIT.
SO ABOUT TWO YEARS AGO WE SAID, HEY, WE NEED TO DO A CONDITION ASSESSMENT ON THE HEALTH OF ALL OF OUR BUILDINGS.
THAT WAY WE HAVE A GOOD PLAN MOVING FORWARD ON WHAT THAT WOULD BE.
UH, SO WE CAN, WE CAN SCHEDULE AND APPROPRIATE THE RIGHT AMOUNT OF FUNDING.
UM, WE'VE GOT A LOT OF DEFERRED MAINTENANCE.
WE'RE ALL FAMILIAR AND AWARE WITH THAT.
SO WE SET OUT ON THAT ENDEAVOR.
WE KNEW IT WAS GONNA BE ABOUT A 12 MONTH, UM, REVIEW AND, AND REPORT BEFORE WE GET SOMETHING BACK.
UH, AND AT THAT TIME WE SAID WE DON'T KNOW WHAT THE RIGHT AMOUNT OF FUNDING IS.
SO WE PUT IN A PLACEHOLDER TWO YEARS AGO IN THE BUDGET.
AND THEN EVEN ON THIS BUDGET, WE KNEW THAT WE WEREN'T GONNA HAVE THE REPORT BACK IN TIME TO KNOW EXACTLY WHAT THE DOLLAR AMOUNT, WHETHER IT NEEDS TO BE 2 MILLION OR 6 MILLION OR WHAT MILLION OF DOLLARS FOR THE MAINTENANCE OF OUR FACILITIES TO KEEP IN GOOD AND FAIR CONDITION OR ACTUALLY BRING THEM UP FROM THE CONDITION THAT THEY ARE INTO A HIGHER CONDITION.
SO WITH ALL THAT SAID, WE NOW HAVE THAT FINAL REPORT, AND THAT IS WHAT, UM, MR. STR IS GOING TO BRIEF UPON TO GIVE YOU A GOOD, GOOD IDEA OF WHERE THE STATUS OF OUR BUILDINGS ARE.
UH, A LETTER GRADE, WHICH HAD TO TAKE IT DOWN FROM THE INDUSTRY STANDARD THAT THEY USE AND BRING IT BACK TO SOMETHING THAT WE COULD KIND OF PUT OUR HEAD AROUND A LITTLE BIT EASIER.
IS IT A, B OR C? UH, JUST LIKE SCHOOL REPORT CARD.
SO THAT'S WHAT WE HAVE FOR YOU TODAY.
UM, AT THE END OF IT, I KNOW THERE'S A QUESTION ABOUT FUNDING AND MONEY.
HOW MUCH IS THIS ALL GONNA COST? AND THERE'S ELEMENTS IN THERE THAT FRANK WILL GO OVER.
SO WITH THAT, FRANK, THANK YOU.
UM, I'M, I'M REALLY EXCITED TO, UH, DELIVER SOME INFORMATION REGARDING, UH, THE ALPHA TEAM AND FACILITY SOLUTION TEAM THAT WORKED CONJUNCT IN CONJUNCTION WITH BRIGHTLY WHO ARE TAKING CARE OF, UM, OUR SOFTWARE PLATFORM FOR OUR WORK ORDER SYSTEM AND, UH, ASSET MANAGEMENT.
BUT BEFORE ANY OF THAT COMES INTO PLAY, AS JARED SAID, YOU KNOW, THERE'S SEVERAL THINGS THAT HAVE TO HAPPEN, WHICH TAKE EIGHT TO NINE TO 10 MONTHS, WHICH IS FIRST OF ALL, PUT THE OVERLAY DOWN OF WHAT DO YOU HAVE WITHIN ALL OF YOUR FACILITIES, WHAT IS THE CONDITION OF YOUR FACILITIES, HOW ARE ALL THE ASSETS WITHIN THE FACILITIES RATED AS FAR AS A, A, B, C, OR D.
SO HERE'S SOME OF THE INFORMATION THAT WE'VE GATHERED.
THE REPORT ITSELF IS ABOUT 900 PAGES LONG.
SO I'VE REDUCED IT DOWN FOR YOU HERE TODAY TO ABOUT, UH, 11 SLIDES.
SO, BUT I'M HAPPY TO ANSWER ANY QUESTIONS AFTERWARDS.
SO THE PURPOSE OF THE ASSESSMENT IS TO EVALUATE 66 OF THE CORE BUILDINGS THAT STRETCH WITHIN A 500 MILE RADIUS OF BEAUFORT COUNTY.
UH, WE'VE ESTABLISHED A BASELINE FOR CAPITAL PLANNING FOR THE NEXT 20 YEARS AS A RESULT OF THIS INFORMATION.
UH, AND THIS 20 YEAR CAPITAL PLAN IS SUPPORT DRIVEN BY DATA.
UM, TYPICALLY IN THE PAST WE'VE HAD TO COME UP WITH CAPITAL, UH, NEEDS AND ASSESSMENTS BASED ON WHAT WE KNEW, WHAT WE COULD REMEMBER, WHAT WE HAD IN SOME DOCUMENTS.
UH, THIS WILL ELIMINATE ALL THAT.
AND ESSENTIALLY AT THE PUSH OF A BUTTON, WE WILL KNOW EVERY YEAR FOR THE NEXT 20 YEARS HOW MANY H HVACS ROOFTOPS AND WHATEVER NEEDS TO BE REPLACED.
SO THE CURRENT REPLACEMENT VALUE OF THOSE 66, UH, BUILDINGS IS $386 MILLION.
THAT'S JUST THE BUILDINGS THEMSELVES.
UH, IT'S OBVIOUSLY NOT THE SOFT COST OF PROPERTY AND ANY ARCHITECTURAL OR ANYTHING IF YOU'RE BUILDING.
UH, SO, UH, IN REALITY THAT'S PROBABLY $450 MILLION.
UM, WE HAVE THAT 20 YEAR CAPITAL FORECAST AS A RESULT OF THIS STUDY.
SO, LIKE I SAID, AT THE PUSH OF A BUTTON EVERY YEAR FOR THE NEXT 20 YEARS, WE KNOW EXACTLY WHAT WE NEED TO SPEND TO GET ALL OF OUR ASSETS REPLACED IN A TIMELY MANNER.
UH, AND THIS IS INTEGRATED WITH A BRIGHTLY WORK ORDER SYSTEM CALLED ORIGIN.
OKAY? RIGHT NOW OUR AVERAGE FACILITY CONDITION INDEX IS 6%.
SO OF THE $365 MILLION WORTH OF PROPERTY, 6% OF THAT, WHICH IS ABOUT $25 MILLION IS NEEDED FOR, UH, UPGRADES.
THE FACILITY IS OPERATIONALLY SOUND.
ALL OF OUR FACILITIES ARE OPERATIONALLY SOUND SCORING.
UH, HOWEVER, DEFERRED MAINTENANCE IS EMERGING.
IF WE WERE TO GO INTO THE NEXT FIVE YEARS WITHOUT SPENDING ANY CAPITAL, WE WOULD SLIP INTO A C RATING AS OPPOSED TO A B
[00:40:01]
DUE TO AGING SYSTEMS AND INCREASED FAILURE, UH, WITHOUT THIS FUNDING.2025 NEEDS 24.8 MILLION TO KIND OF GET US WHERE WE NEED TO BE.
'CAUSE DUE TO DEFERRED MAINTENANCE OVER A FEW YEARS, UM, WE'RE, WE'RE, WE'RE AT 24, UH, MILLION DOLLARS IN DEFICIT.
WITHIN FIVE YEARS, WE'RE GOING TO BE IN NEED OF 42.9 MILLION.
AN ADDITIONAL 18 MILLION MORE OUR 20 YEAR ON TOP OF THE 24 OR TOTAL, SORRY, UH, TOTAL TOGETHER.
20 YEAR NEEDS, UH, WOULD BE $117 MILLION.
SO WHAT ARE SOME OF THE THINGS THAT THEY LOOKED AT? SO GOING INTO EACH OF THESE FACILITIES IN OUR 66 CORE BUILDINGS, UH, THEY LOOKED AT ROOFTOPS, THEY LOOKED AT ALL OF OUR ELECTRICAL SYSTEMS, LIFE SAFETY, UM, FIRE ALARM SYSTEMS, WATER SYSTEMS. THAT'S THE WATER THAT'S COMING INTO THE BUILDING, WATER GOING OUTTA THE BUILDING.
HOT WATER HEATERS IN ALL ASSETS.
WHAT ABOUT DOORS AND WINDOWS? DOORS AND WINDOWS WERE ALSO, UH, LOOKED AT.
WE'VE GOT, UM, A 20 YEAR, UH, ASSET MANAGEMENT PLAN FOR ALSO INTERIORS FOR ALL CARPETING FOR, UH, CEILING TILE REPLACEMENTS, BATHROOM UPGRADES.
SO IT, IT COVERS THE TOTALITY OF THE BUILDING INSIDE AND OUT.
SO OUR PRIORITY SYSTEMS ARE H-V-A-C-C, ELECTRICAL, FIRE PROTECTION AND ROOFING FACILITY INSIGHTS.
SOME, UM, THE CORRECTIONAL FACILITIES REALLY NEED SOME MAJOR LOVE.
THE DETENTION CENTER OBVIOUSLY IS, IS PROBABLY NUMBER ONE.
UH, IT BY ITSELF IS, UH, RATING 18%, WHICH IS $10 MILLION IN DEFERRED MAINTENANCE ALL BY ITSELF.
AND AS WE KNOW, 2025 IT SAID WE'RE IN NEED OF 25 MILLION.
SO, UM, UH, A GREAT CHUNK OF THAT IS JUST, UH, NEEDING TO GO TO THE DETENTION CENTER.
WE HAVE SOME LIBRARIES THAT ARE DECLINING.
UH, PUBLIC WORKS IS, UH, STABLE, ALTHOUGH WE HAVE SOME SEAS WITHIN PUBLIC WORKS.
UM, WE DO HAVE A NEW ROOFTOP THAT WE'RE LOOKING TO, UH, REPAIR HERE THAT I'LL TALK ABOUT SHORTLY.
AND IN ADDITION TO THAT, THE BUILDING UPGRADES THAT WE, UM, CONDUCTED AT PUBLIC WORKS ACTUALLY BOOSTS PUBLIC WORKS FROM A C TO A B AFTER ROOFS, ROOF REPAIRS IF APPROVED, UH, BY COUNCIL, UH, AND DSN.
ALL, ALL, ALL DSN BUILDINGS, YOU SAID A A, A RATING ACROSS THE BOARD.
SO THE STRATEGIC APPROACH, UH, FOCUS ON ANY C RATING BUILDINGS THAT WE CURRENTLY HAVE OUT OF THE 66 BUILDINGS.
UH, WE HAVE 14 OF THOSE BUILDINGS THAT ARE C RATED.
UH, BRING THOSE UP TO A B UH, AND THEN PRIORITIZE CRITICAL SYSTEMS. NOW IN THIS STUDY, IT TALKS ABOUT, UH, ELECTRICAL SYSTEMS THAT NEED TO BE REPLACED.
WE HAVE BUILDINGS, 30% OF THESE BUILDINGS THAT I'M TALKING ABOUT ARE OVER 50 YEARS OLD.
30% OF THE BUILDINGS ARE 22 TO 26 YEARS OLD.
AND THEN THE LAST 30% ARE ABOUT 11 YEARS OLD.
SO WE DO HAVE SOME AGE AND 30% OF THE BUILDINGS BEING 50, 55, 60 YEARS OLD, AND THAT'S WHERE THE MAJORITY OF OUR SEA RATINGS ARE.
UM, BUT WHEN IT COMES TO THE ELECTRICAL, UH, AS WELL AS, UH, SOME OF THE OTHER INSIGHTS AS FAR AS PLUMBING THAT THEY'RE LOOKING AT, UM, REALLY WHAT WE NEED TO DO IS, IS TRIAGE AND LOOK AT WHAT WE NEED TO DO.
AND THEY'RE LOOKING AT BIG PICTURE SAYING, WE REALLY NEED TO REPLACE A LOT OF THIS STUFF.
IT'S AGED AT THIS STAGE AND THIS IS WHAT YOU GUYS REALLY SHOULD FOCUS IN ON.
BUT THAT DOESN'T MEAN THAT WE NEED TO DO THAT.
SO, AND AS WE ASSESS THIS DATA, WE MAY COME BACK AND SAY, WELL LOOK, BASED ON THIS DATA, ALL WE REALLY NEED TO DO IS HAVE SOME INSPECTIONS OF SOME PLUMBING WITHIN SOME OF THESE BUILDINGS THAT WE, UH, HAVE IDENTIFIED AS NEEDING SOME REPLACEMENTS.
THEY MAY NOT NEED THE TOTAL REPLACEMENT.
SAME THING WITH THE WIRING, ELECTRICAL WIRING AND LIFE SAFETY AND STUFF LIKE THAT.
SO, UM, DON'T LET THAT UH, DOLLAR SIGN SCARE YOU NECESSARILY.
BUT, UH, WE STILL NEED TO MAKE AN INVESTMENT.
SO THE FINANCIAL STRATEGY INVEST TWO TO 4%.
SO IF WE HIT THE MIDDLE MARK 3%, WE'RE LOOKING AT ABOUT $11 MILLION A YEAR IN ORDER TO GET US WHERE WE NEED $11 MILLION AND, AND TO GET US WHERE WE NEED TO BE.
HOWEVER, THAT $11 MILLION IS REALLY FOR THE TOTALITY OF BRINGING US UP WHERE WE NEED
[00:45:01]
TO BE.UH, AFTER SOME OF THE DATA IS REALLY LOOKED AT, REALLY SCRUBBED, IT MAY BE THAT THE REAL REALISTIC NUMBER, SEVEN, SEVEN AND A HALF MILLION.
SO, UM, MORE WILL BE REVEALED.
UH, ADULT ADOPT THE, UH, MULTI-YEAR FUNDING.
SO ONCE WE DO SCRUB IT AND KIND OF LOOK AT WHAT WE NEED AND HOW WE CAN GET THIS ADDRESSED, MAYBE IF WE'RE NOT STRETCHING IT FOR FIVE YEARS, WE STRETCH IT FOR EIGHT YEARS AND MAYBE OUR ASK IS $6 MILLION INSTEAD OF 11 MILLION.
UH, MAYBE WE GET THAT EVERY YEAR FOR X AMOUNT OF YEARS SO THAT WE CAN GET DONE WHAT WE NEED TO HAVE DONE.
UH, WE'RE, WE'RE OBVIOUSLY GONNA PRIORITIZE THE HIGH RISK IN HIGH NEEDS AREAS, DETENTION CENTER'S, NUMBER ONE, OBVIOUSLY FOR WHAT THE DETENTION CENTER IS.
UH, WE ALSO HAVE OTHER BUILDINGS LIKE THE EMS AND PUBLIC WORKS, WHICH COULD, UH, REALLY BE THE TOP TIER OF WHERE WE NEED TO FOCUS OUR DOLLARS.
UM, CLOSING FACILITIES, TRENDING DOWNWARD WITHOUT SPEND, UH, INVEST NOW PAY LATER.
AND UM, YOU KNOW, THE BIGGEST THING, THE BIGGEST TAKEAWAY FOR ME, UH, IS THAT WHAT THIS IS GOING TO AFFORD US IS SOMETHING WE'VE NEVER HAD BEFORE, WHICH IS A CAPITAL PLANNING 20 YEAR SOFTWARE SYSTEM THAT WE PUSH A BUTTON, THIS IS WHAT WE NEED, WE GET X AMOUNT OF DOLLARS, THEN WE TRIAGE AND PRIORITIZE, BUT STILL BE ABLE TO MANAGE AND GET IT ACROSS THE FINISH LINE.
MAYBE NOT IN FIVE YEARS, BUT MAYBE IN 10.
ONE, UM, I SHOULD KNOW THIS, BUT WHAT ARE WE CURRENTLY SPENDING PER YEAR FOR, FOR, FOR THE SAME WITHOUT YOUR PLAN? WHAT DO WE, WHAT DO YOU THINK WE'RE SPENDING PER YEAR RIGHT NOW? AVERAGING THREE AND A HALF MILLION.
AND I LOOK UP ON THE OUTSIDE, SO OBVIOUSLY IT'S 20 YEARS BE 117 MILLION, WHICH IS LIKE 6 MILLION A YEAR, YOU RECOMMENDED SEVEN AND A HALF MILLION A YEAR.
OR IF YOU DO THE FIVE YEARS INTO 42 MILLION, THAT'S 8 MILLION A YEAR.
SO WE'RE, WE NEED TO SPEND THEN, YOU KNOW, IN, WE NEED TO DOUBLE WHAT WE'RE SPENDING RIGHT NOW TO, TO STOP THE, THE, THE PORTION OF OF OUR, OF OUR, OF OUR BILL.
SEVEN AND A HALF IS A, A PRETTY, PRETTY GOOD, PRETTY GOOD NUMBER RIGHT NOW WITHOUT THE TOTAL SCRUB OF THE DATA.
SO WE NEED A FIXED MAINTENANCE BUDGET.
YEAH, I MEAN THAT'S PART OF THE REASON I WAS, OR WHAT I WAS SUPPOSED TO SAY IS ONE, WE NEED TO FIGURE OUT WHAT DO YOU NEED NOW FOR THE THINGS THAT NEED TO BE FIXED IMMEDIATELY, WHETHER IT IS DETENTION CENTER AND I'M SURE THERE'S A COUPLE OTHER PRO SO THAT WE KNOW WHAT WE'RE WORKING WITH AND WHERE WE NEED TO FIND MONEY OR BY WE, I MEAN PINKY'S GONNA HAVE SOME MORE WORK TO DO
UM, BUT REALISTICALLY WE HAVE TO HAVE AN IDEA OF WHAT WE'RE LOOKING AT, UM, TO BE ABLE TO PUT DOLLAR SIGNS TOWARDS IT.
BUT YES, I DO AGREE WITH WHAT JOE SAID.
WE NEED TO LOOK AT EVEN OUTSIDE OF WHAT WE'RE PUTTING UP FRONT TO MAKE UP FOR BACKLOG, WHAT DOES OUR BUDGET LOOK LIKE GOING FORWARD ON THAT WHERE WE CAN CONTINUE TO MAINTAIN THE BUDGET THAT WE HAVE WITHOUT RAISING OUR MILLS.
SO, SO THAT 3 MILLION FRANK'S REFERRING TO IS THE ROUTINE MAINTENANCE IN THE FACILITY MAINTENANCE BUDGET ONLY.
IT DOES NOT INCLUDE HOW MUCH WE PUT ASIDE IN CIP FOR OTHER PROJECTS, LIKE LARGER SCALE PROJECTS.
UM, RIGHT NOW WE'RE AT 2 MILLION AS FAR AS, UH, OPERATIONAL AND WE MAY SPEND ABOUT 750,000 OF THAT ON THE CAPITAL KIND OF STUFF THAT HAPPENED AS EMERGENCIES OR THAT WE HAVE TO GO IN AND DO A RETROFIT OR SOMETHING LIKE THAT.
AND THEN OUTSIDE OF THAT WE MAY, WE MAY HIT 3 MILLION CAPITAL FOR JUST THESE BUILDING SPECIFICS THAT'S NOT INCLUDING SOFTWARE OR ANYTHING ELSE CAPITAL WISE THAT OTHERS REALLY NEED.
UM, BUT 3.5 TO FOUR IS REALLY TRULY THE BALLPARK NUMBER AS FAR AS, SO YOU'RE SAYING THAT NUMBER DOESN'T INCLUDE WHEN WE PICK A PROJECT THROUGHOUT THE YEAR TO GO TOWARDS IT, THOSE NUMBERS ARE SEPARATE.
WHEN WE'RE LOOKING AT DOING PROJECTS IN THE FUTURE, ARE YOU RECOMMENDING US TO INCREASE THAT HIS DAILY OR INCREASE MORE FOR THE CIP 7.5 MILLION IS PROBABLY WHAT WE NEED FOR, FOR CAPITAL INVESTMENT.
UM, AND OUR OPERATIONAL BUDGET STILL NEEDS TO BE THE 2 MILLION THAT WE CURRENTLY HAVE THAT WE'VE ACTUALLY ASKED THREE MOVING FORWARD.
AND IF WE GOT THE THREE, IT COULD BE, WE JUST NEED THE SIX IN CAPITAL, BUT CAPITAL NEEDS TO BE AROUND 7.5 ANNUALLY FOR THIS PARTICULAR, UM, SOLUTION TO WORK.
SO WHAT, SO THEN THAT'S THE REAL QUESTION WE NEED TO ASK THEM.
WHAT ARE WE PUTTING CURRENTLY TOWARDS CAPITAL A YEAR?
[00:50:01]
LEMME STEP, LET'S SAY WE'RE LEAVING THE BUDGET ALONE.WHAT DO WE NEED? STEP, LEMME STEP IN AND HELP BECAUSE WE DID A GOOD CIP PROCESS, UM, THIS YEAR, AND THIS KIND OF SPEAKS TO FINANCE AND CAPITAL SIDE.
SO $2 MILLION IS WHAT WE HAVE IN OUR REPAIRS TO BUILDINGS OPERATING BUDGET, INSIDE FACILITIES.
SO THIS YEAR, UH, A A LOT OF THE PROJECTS WE HAVE IN THE CURRENT CIP LIST ARE MAINTENANCE LEVEL PROJECTS THAT ADDRESS THE ITEMS THAT WE'RE TALKING ABOUT.
WHETHER IT'S RU TALKING ABOUT WHETHER IT'S ROOF, WHETHER IT'S A, UM, LIGHTING, UM, DETENTION CENTER.
THOSE ARE IN WHAT WE CALL THE CIP.
UH, WHAT WE WANT TO GET TO IS THE CIP BE FOR LARGE INFRASTRUCTURE PROJECTS, LAW ENFORCEMENT CENTER, EMS STATION, STUFF LIKE THAT, AND MOVE THOSE MAINTENANCE PROJECTS OVER FROM CIP INTO OPERATIONAL.
SO GROW THAT, UH, TAKE IT FROM CIP AND THAT LEVEL OF FUNDING AND SAY IT EQUALS $3 MILLION.
NOW IT ADDS UP WITH THE $2 MILLION.
BUT BASICALLY TO GET TO THE SEVEN AND A HALF MILLION DOLLARS HOURS, BRINGING PROJECTS OVER AND KEEPING IT, SOMEBODY MENTIONED A, A MAINTENANCE BUDGET.
THE MAINTENANCE BUDGET WOULD BE IN THE OPERATING FUNDS INSIDE OF FACILITIES DEPARTMENTAL BUDGET.
AND THAT WILL ALSO HELP US CLEAN UP OUR CIP.
WE HAVE A WHOLE LIST OF PROJECTS THAT ARE IN OUR CIP LISTS.
OUR GOAL IS TO GET THAT CLEANED UP SO THAT WE CAN STAY ON TRACK WITH IT.
SO IT'S, IT'S DON'T HAVE HEARTBURN TODAY.
HAVE HEARTBURN 'CAUSE EVENTUALLY WE NEED ACTION, BUT THE HEARTBURN, UM, WE ARE WORKING TO, TO GET A CLEAN SLATE ON THE CIP LIST WHILE WE WORK SIMULTANEOUSLY TO IMPROVE OUR MAINTENANCE SIDE OF THE HOUSE.
SO WE HAVE INVESTMENT SIDE AND MAINTENANCE SIDE, IF THAT MAKES SENSE.
SO, UH, I AGREE WITH YOU, IS THAT AN OBJECTIVE OF THE BUDGET WE ARE BUILDING FOR THE NEXT YEAR IS TO TAKE US FROM WHAT WE WERE DOING TO WHAT WE SHOULD BE DOING.
PARTIALLY, I BELIEVE WHEN WE DID OUR CIP PROCESS THIS YEAR, WE DID, WE TOOK A LOT OUT OF THE CIP FUND AND PUT IN FRANK'S OPERATIONAL BUDGET FOR 27.
UM, AND TO ANSWER YOUR QUESTION, LAST YEAR WE INVEST INVESTED $15 MILLION, IF YOU RECALL, FROM FUND BALANCE FOR CAPITAL.
BUT IT INCLUDED ROUTINE MAINTENANCE IN 26.
WOULD IT BE A CRAZY ASK, AND I GOTTA TALK TO MARK AS WELL, 'CAUSE WE, WE JUST FINISHED WITH FINANCE, BUT IT, WOULD IT BE A CRAZY ASK FOR OUR NEXT MEETING TO COME FORWARD WITH YOUR TOP FIVE NEEDED PROJECTS AND A DOLLAR AMOUNT TO DO THOSE IF IT'S ENOUGH TIME TO PUT INTO THE BUDGET FOR NEXT YEAR, OR IF WE DO IT FROM GENERAL FUND OR OUR OVERAGE, WHATEVER IT MIGHT BE, WE CAN TAKE A LOOK AT IT.
YEAH, BECAUSE WE DON'T KNOW WHAT THAT NUMBER WOULD BE JUST YET.
I THINK WE ARE DOING THAT ALREADY.
SO IN THE CIP PROCESS, WE TOOK A LOT OF THE THINGS.
WHAT YOU'LL SEE IN THE DEPARTMENTAL BUDGETS IS THAT 2 MILLION HOPEFULLY SHOWS UP LIKE FOUR OR 5 MILLION ALREADY THROUGH THE PROCESS THAT WE'VE DONE THROUGHOUT THE YEAR.
AND THEN A LOT OF THE PROJECTS THAT YOU'LL SEE IN THE CIP REQUESTS, THEY'RE THE CONTINUATIONS OF THE POOLS.
UM, THE DETENTION CENTER, UM, EMS, THOSE PROJECTS ARE LOADED UP IN OUR HIGHEST CATEGORY A OF OUR CIP THAT WE, WE CATEGORIZED ALL THE PROJECTS BASED OFF NEED, WHICH WE KIND OF ALREADY KNEW THE DETENTION CENTER NEEDED THE M MSS, THE PUBLIC WORKS.
SO, UM, THAT WAS REITERATED IN OUR CIP PLANNING PROCESS.
SO WE'RE, WE'RE ACTING ON THIS EVEN THOUGH WE'RE GETTING A FULL REPORT TODAY.
UM, WE'RE ALREADY MAKING MOTION TOWARDS IT.
THE ONLY REASON I'M ASKING IS 'CAUSE YOU HAVE A COUNCIL LATELY I WOULD SPEAK FOR MYSELF, BUT OUR VOTING RECORD HAS SHOWN THAT WE'RE, WE KNOW WE HAVE FUNDS TO USE RIGHT NOW AND WE'RE TIRED OF PROJECTS JUST SITTING THERE AND YOU GUYS PUT ALL THIS WORK IN ON ALL THESE MANAGEMENT PLANS AND ALL THESE IDEAS, AND ARE WE JUST GONNA TALK ABOUT OR ACTUALLY DO SOMETHING? SO I, I'M NOT GONNA BE HERE FOREVER, NOR NOR IS ANYBODY ELSE, BUT I WANT TO SEE PROJECTS MOVE.
SO IF WE'RE IN THE POSITION RIGHT NOW TO MOVE PROJECTS FORWARD, I WANNA KNOW WHAT YOU NEED, WHAT WE HAVE, AND THEN PICK AND CHOOSE AND LET'S, LET'S DO IT.
SO YOU GUYS PUT IN ALL THE TIME AND THE EFFORT AND THE WORK, IT'S
NOT US, BUT WE JUST NEED TO KNOW WHAT WE CAN DO TO HIT THE GO BUTTON SO YOU GUYS CAN GO ACCOMPLISH THE THINGS THAT YOU SAY, ONE OUR CONSTITUENTS NEED, AND TWO, THE STAFF NEEDS TO CONTINUE TO RUN THIS COUNTY.
I MEAN, AM I OFF BASE WITH ANY OF THAT WITH ANYBODY? NO.
YOU, YOU'RE, YOU'RE SPOT ON BECAUSE YOU NOW HAVE A REPORT THAT TELLS YOU OVER THE NEXT 20 YEARS, HEY, HERE'S THE CONDITIONS OF YOUR BUILDINGS AND HERE'S A PLAN YOU SHOULD BE FOLLOWING EACH AND EVERY YEAR.
WE NOW HAVE TO HAVE YOU BUILD A BUDGET THAT SAYS, OKAY, HERE'S THE PLAN.
YEAR ONE, THIS IS THE AMOUNT OF MONEY YOU NEED.
AND IF WE HAVE THAT AMOUNT OF MONEY CONSISTENTLY, WE'RE GONNA BE ABLE TO KEEP UP WITH THE PLAN RATHER THAN
[00:55:01]
BE REACTIVE.AND I'D ALMOST RATHER JUMPSTART IT TO LOWER THAT NUMBER IN FUTURE YEARS.
SO TO JARED, IF WE HAVE THE ABILITY TO, TO JARED'S POINT EARLIER, WE HAVE A LOT OF PROJECTS THAT ARE SITTING OUT THERE AND DURING THE BUDGET WORKSHOP I PRESENTED TO YOU GUYS THAT WE WERE GONNA DO A FOUR YEAR CIP PLAN.
27 IS GOING TO BE A CLEANUP YEAR.
AND TO GET US UP TO SPEED ON THOSE PROJECTS THAT HAVE JUST BEEN SITTING OUT THERE STILL NEEDING MORE FUNDING.
SO THIS IS GONNA PLAY RIGHT INTO THAT FOUR YEAR CIP WHERE WE WILL HAVE THE ADEQUATE AMOUNT OF FUNDING BASED ON THIS SOFTWARE AND REPORT THAT, UM, ASSESSMENT THAT FRANK'S TEAM'S DONE THAT WILL HELP US BUILD OUR CIP PLAN MOVING FORWARD.
AND TO YOUR POINT, WE LOVE THE ENTHUSIASM.
UM, WE DON'T, WE'VE GOTTA CLEAN UP SOME OLD PROJECTS FIRST BEFORE WE'RE READY TO ACCEPT THE PLAN.
AND LIKE WE SAID AT THE BEGINNING, THIS WAS A TWO YEAR KIND OF, WE'RE, WE'RE GONNA PUT IN PLACEHOLDERS AS NUMBER.
WE HAVE A GOOD PLACEHOLDER IN THE BUDGET RIGHT NOW FOR, UH, OPERATION AND MAINTENANCE.
THE, THE ITEMS THAT FRANK JUST DISCUSSED, THE NEXT YEAR WHEN WE COME TO BUDGET PROCESS, WE WILL SAY 6 MILLION OR 7.5 MILLION, WHATEVER, ONCE HE SCRUBS THE REPORT AND GETS THE REAL NUMBER THAT WE NEED YEAR OVER YEAR.
AND THEN IN THE CIP PROCESS, THAT'LL BE REFLECTED AND IT'LL, YOU'LL SEE YEAR ONE, YEAR TWO, YEAR THREE, AND IT'S GONNA BE SIX AND A HALF, SIX AND A HALF, SIX AND A HALF, SIX AND A HALF.
SO WE'RE TRENDING IN THE RIGHT DIRECTION.
UM, WE'VE GOT A GOOD PLAN FOR THIS FISCAL YEAR THAT WE'VE GOT BUDGETED SO FAR, AND WE'RE GONNA FOCUS THIS YEAR ON CLEANING UP EXISTING CIP PROJECTS SO THAT WE CAN HIT THE GROUND RUNNING NEXT YEAR.
AND THEN IF YOU WANT TO THROW BIG TIME MONEY AT IT NEXT YEAR, WE'LL WE'LL BE READY AND READY FOR IT.
CHAIRMAN, ONE QUESTION DOWN HERE, UM, IF I UNDERSTAND YOU CORRECTLY, THE CURRENT BUDGET AND THE FLOW OF FUNDS WE GET THROUGH TAXES, ALL THESE PROJECTS, YOU'RE TALKING ABOUT CIP 6 MILLION THIS YEAR OVER THE NEXT, THAT DOES NOT INCLUDE, UM, A HOPE FOR A TAX INCREASE OR A TAX ON THE REFERENDUM.
HOW DOES THAT PLAY? YEAH, SO THESE ARE OUR MAINTENANCE TO KEEP OUR, OUR EXISTING FACILITIES, UH, IN IN GOOD AND, AND MOVE THEM TO CONDITION.
AND WE HAVE THE MONEY TO DO THAT WITH OUR CURRENT BUDGET, CURRENT FLOW OF TAXES, EVERYTHING LIKE THAT.
SO THE, WHAT YOU SAID WITH, WITH REFERENDUMS OR, OR ATTACKS LIKE THAT.
SO THAT WOULD BE IN LIKE A CAPITAL PROJECT SALES TAX.
SO IF WE IDENTIFIED A LARGE, A LARGE PROJECT LIKE A, A DETENTION CENTER OR A LAW ENFORCEMENT CENTER, SOMETHING, UM, OUT OF OUR NORMAL MAINTENANCE THAT WOULD BE ABOVE AND BEYOND PROPERTY TAX, THAT'S WHERE THAT NEED WOULD SHOW UP.
THIS IS GOOD TO HEAR, GENTLEMEN.
I I LIKE THE WAY YOU'RE APPROACHING IT.
UM, UH, LOGAN, BECAUSE IF WE PUT AN ADEQUATE AMOUNT OF MONEY IN AND, UM, I WANT SAY IT THE RIGHT WAY, I DON'T WANT YOU TO SHORTCHANGE YOURSELF BECAUSE WE KNOW THEIR CURRENT DOLLARS, WE DON'T KNOW WHAT IT'S GONNA COST US NEXT YEAR.
AND YOU'RE BUDGETING FOR THE FUTURE.
THAT'S WHY WE'RE ALWAYS PUTTING IN CONTINGENCY.
YOU HAVE TO PUT ALL OF THAT IN.
SO IF WE PUT SOME EXTRA MONEY IN ON THE KETCHUP THAT YOU NEED TO GO, WE DON'T COME BACK WITH THE, WE DIDN'T HAVE ENOUGH MONEY TO DO THIS PROJECT.
THAT'S WHEN IT BECOMES DEFERRED.
UM, AND TALKING ABOUT THIS ONE THING YOU COULD, COUNSEL COULD CONSIDER COMMITTEE IS A MILLAGE SPECIFICALLY FOR FACILITIES.
WE HAD SOMETHING LIKE THAT IN MY LAST COUNTY WHERE YOU SET ASIDE JUST LIKE WE DO FOR TCL, JUST LIKE WE DO FOR, UM, USCB TO GO TOWARDS FACILITIES PROJECTS.
SO THAT'S ANOTHER OPTION TO CONSIDER.
SO JUST FOR MY OWN KNOWLEDGE, THIS IS ONLY OUR FACILITIES.
THIS IS NOT OUR BOAT RAMPS, OUR DOCKS, OUR PARKS, WHICH WAS A HUNDRED MILLION.
I MEAN, MY MIND JUST IS BOGGLED BY ALL OF THIS BECAUSE WE ARE FAR EXCEEDING WHAT WE HAVE AVAILABLE.
HOW DID WE GET TO SUCH DEFERRED MAINTENANCE? UH, NO, THAT'S RHETORICAL.
UM, I'D JUST LIKE TO MAKE ONE COMMENT.
WHEN, WHEN, UH, MIKE MOORE CAME ON BOARD, THIS IS ONE OF THE THINGS, UH, DURING THE INTERVIEW PROCESS THAT HE SAID HE WOULD INITIATE, I THINK, UM, IT'S TO YOUR BOTH OF Y'ALL'S CREDIT TOO.
AND, AND, BUT, AND, AND PINKY, WE'RE ALL, UM, NOW REALIZE THE MAGNITUDE IT'S IS, UM, IT'S GOOD TO KNOW HOW BAD OR HOW GOOD IT IS.
I'M JUST SURPRISED THAT PUBLIC WORKS BUILDING IS A, IS A B BECAUSE I'VE ALWAYS THOUGHT OF IT AS AN F
SO, WELL, JUST TO GO BACK TO WHAT JARED AND PINKY TALKED ABOUT, THE, THE, THE BIG PICTURE IS OBVIOUSLY WE'VE GOT SOME SOME CLEANUP TO DO AND, YOU KNOW, WE WANT TO GET TO A LEVEL SET SO THAT WE'RE, WE'RE EXECUTING
[01:00:01]
QUICKLY, SMARTLY AND TIMELY AND COMPLETING PROJECTS.BUT WHAT THIS REALLY DOES IS GIVE US THIS 20 YEAR WINDOW AND WE CAN SEE RIGHT NOW WHAT WE NEED TO DO NEXT YEAR.
WHAT ARE THE TOP PRIORITIES? IT DOESN'T MEAN THAT WE'RE DOING EVERYTHING BUT WHAT IT DOES SHOW US, WE'RE NOT GOING TO FAIL OR HAVE SYSTEMS FAIL BECAUSE WE KNOW WHAT'S IMPORTANT FOR NEXT YEAR, AND IT MAY BE THE NEXT YEAR, YEAR AND A HALF BEFORE WE ACTUALLY START EXECUTING THIS IN A PARTICULAR WAY.
HOWEVER, WE'RE STILL CAPTURING A LOT OF THIS STUFF THROUGH CIP AND THROUGH OPERATIONAL BUDGETS.
UH, THIS IS NOT TO SCARY ANYBODY, IT'S TO LET EVERYBODY KNOW THAT, LISTEN, WE CAN SEE WHAT'S GOING ON NOW AND NOT JUST NOW, BUT FOR THE NEXT 20 YEARS.
AND SO WE CAN DECIDE, HEY, LOOK, WELL WE CAN'T DO EVERYTHING, BUT LET'S DO THIS.
THIS IS THE MOST IMPORTANT, MOST CRITICAL, AND THEN SLOWLY BUT SURELY SHRINK IT ON DOWN, BUT DO IT SMARTLY, UH, AND DO IT, UM, YOU KNOW, UH, PROPERLY AS FAR AS, YOU KNOW, THE MONEY WOULD ALLOW.
ANYWAY, THE BIGGEST THING IS TODAY WHAT WE JUST BRIEFED YOU GUYS ON, WE NOW HAVE DATA AND A MAP, AND WE DID NOT HAVE THAT BEFORE.
SO WHEN WE DECIDE, UH, TO BRING FORWARD PROJECTS, YOU CAN FEEL CONFIDENT THAT, UH, THIS IS THE HIGHEST PRIORITIZED.
WE HAVE A DOCUMENT THAT SHOWS US AN ASSESSMENT AND UM, AND THAT'S SOMETHING THAT I THINK THE TAXPAYER WOULD LIKE TO HEAR AS WELL.
SO, MR. CHAIRMAN, JUST ONE COMMENT I WOULD LIKE TO MAKE.
UM, I I LIKE WHAT MS. MR. MOORE MADE THE COMMENT HE MADE A FEW MINUTES AGO, UM, GIVING YOU A DEDICATED SOURCE OF FUNDS SO THAT YOU CAN PLAN.
AND I THINK THAT'S WHERE WE SHOULD BE, WHERE WE DEDICATE X AMOUNT OF DOLLARS OVER A 20 YEAR PERIOD OF TIME.
THIS IS WHERE THOSE FUNDS ARE COMING FROM.
UM, AND SO THAT YOU CAN PLAN, AND YOU DON'T HAVE TO COME BACK HERE EVERY YEAR TO SAY, HEY, WE NEED TO DO THIS, WE NEED TO DO THAT.
YOU ALREADY HAVE THOSE FUNDS AVAILABLE.
ALL YOU GOTTA JUST TELL US HOW YOU'RE GONNA SPEND IT.
I THINK THAT'D BE SOMETHING THROUGH FUTURE BUDGET WORKSHOPS OR STRATEGIC RETREAT.
UM, THAT IF, IF COUNCIL DESIRES TO THAT AND UH, MAKES US A GOOD SENSE, THEN MR. MOORE AND HIS EXECUTIVE TEAM CAN MR. AT THAT AND BRING THAT FORWARD.
I MEAN, OBVIOUSLY WE'RE GONNA WRAP IT UP, WHICH WE STILL HAVE AGENDA AS WELL.
THIS GIVES YOU GUYS THE ROADMAP.
BUT I, I'M GONNA ENCOURAGE YOU GUYS, JUST LIKE I ENCOURAGED AUDRA AS WELL WITH PARKS AND REC.
WE KNOW RIGHT NOW WE HAVE A LITTLE BIT OF A SURPLUS AND I DON'T WANT IT JUST SITTING THERE.
I WANT IT TO GO BACK TO OUR TAXPAYERS ONE WAY OR ANOTHER, WHETHER IT IS ROADS, PROJECTS, BUILDINGS, PARKS, I SO TAKE ADVANTAGE OF THAT OPPORTUNITY.
IT'S YOUR GUYS' DISCRETION, WHATEVER YOU BRING FORWARD, BUT THAT'S WHAT I WANT TO SEE HAPPEN.
I MEAN, I, THERE'S NO POINT IN THE MONEY JUST SITTING THERE, IT'S OUR TAXPAYERS DOLLARS AND IT SHOULD GO BACK TO THEM ONE WAY OR ANOTHER.
AND THESE ARE THE TYPE OF PROJECTS THAT IT SHOULD.
SO YOU'RE SPEAKING TO THE RIGHT GROUP.
SO WE'LL TAKE PART OF THAT AND, AND, UH, TAKE IT.
YEAH, WE'LL, WE'LL HANDLE THAT HERE SHORTLY.
UM, WE'LL LOOK FORWARD TO THE NEXT MM-HMM
ALRIGHT, WE ARE GONNA MOVE INTO OUR AGENDA ITEMS NOW.
[9.a. Approval of a contract for the Public Works Metal Roof Repairs via OMNIA Purchasing Cooperative ($229,521.33) (FISCAL IMPACT: Project costs 221,872.79 plus contingency of 7,648.54 (3.5 %) Totaling $229.521.33. Finance has approved (Jan 26th) the funding for the PW Re-roof project to be funded in FY26. We will pull project savings from several projects to do so. The total amount funded for this is $229,521.33 in 4000-80-1310-54420. The project savings used are as follows: $121,961.79 from the EMS Headquarters project - $21,589.40 from the DSN Main Office HVAC project - $51,238.72 from the Register of Deeds Record Room Renovation - $34,731.42 from the MC Riley Pool project.) - Frank Stroncheck -- Facilities Director & Jared Fralix – Assistant County Administrator ]
A APPROVAL OF CONTRACT FOR PUBLIC WORKS METAL ROOF REPAIRS VIA OMNIA PURCHASING COOPERATIVE FOR $229,521 AND 33 CENTS.DO I HAVE A MOTION TO PUT THIS ON THE FLOOR? I'LL MAKE THE MOTION OR MOTION BY MR. GLOVER.
WAS IT JOE? YEAH, YEAH, WE SIGNED THE LIGHT, BUT YEAH, I'LL SECOND IT.
UM, IF YOU BRIEFLY WANT TO, I'M ASSUMING
THIS IS THE SECOND TIME YOU USE THIS PURCHASING SOURCE, CORRECT? IT IS.
AND THIS GOES TO THE POINT OF PUTTING THE, UH, BUILDING FROM A C AND THE RATING NOW GOES TO A B WITH INTERIOR UPGRADES LAST YEAR AND THEN A NEW, UH, ROOF REPAIRS, UM, THIS YEAR.
DO WE HAVE MULTIPLE BIDS? THE POOL WE, WE DO THROUGH OMNIA WORKS AND THEN THEY FILTER THROUGH THAT WHOLE SYSTEM AND THEY DO RECOMMEND ONE.
CAN THIS BE DONE WITH NO OBJECTION? YES.
THIS IS APPROVED WITH NO OBJECTION.
[9.b. A Resolution to Commission Solid Waste and Recycling Enforcement Officer (FISCAL IMPACT: Current employee — no fiscal impact.) - Jared Fralix, Assistant County Administration - 5 minutes Bradley Harriott, Public Works Director - alternate]
A RESOLUTION AND COMMISSION SOLED WASTE AND RECYCLING.ENFOR ENFORCEMENT OFFICER, DO I HAVE A MOTION TO PUT THIS ON THE FLOOR? SECOND MOTION.
UM, DO WE HAVE ANY DISCUSSION? UM, MR. HARRIET, DO WE NEED TO TOUCH ON THIS AT ALL? YEAH.
CAN THIS BE APPROVED WITH NO OBJECTION? OH YEAH.
I THINK IT'S JUST COMMISSION OF, UM, ANOTHER LETTER CONTROL OFFICER, SO, YEAH.
HOW MANY DO WE HAVE NOW? ONE, THREE, THIS'LL BE THIRD OR THE FOURTH.
I MYSELF, THREE, INCLUDING MYSELF.
THIS WILL BE A THIRD, INCLUDING MYSELF.
CAN THEY BE DONE WITH NO OBJECTION.
[01:05:01]
A SECOND.OH, WHY ARE THEY HERE? OH, PERFECT.
IF Y'ALL NEED, I KNOW YOU'RE TRYING TO GET NUT, BUT SO THIS IS MS. KELLY, SHE'S OUR NEW SUPERVISOR FOR LETTER CONTROL.
THAT'S WHY, I DUNNO IF YOU HEAR THAT PART, BUT YOU'RE ALL SET IN THE BACK ROW AND I HAVE NO CLUE WHY
BUT YEAH, JUST MAKE SURE SHE'S DOING A GREAT JOB.
I'M TELLING YOU, IT'S PROBABLY NOT AN EASY JOB TO DO.
I'M GRATEFUL FOR THE OPPORTUNITY AND I HAVE A PASSION FOR IT.
I KNOW BRADLEY, UM, MENTIONED, UH, STARTED OFF WITH, UM, EXPLAINING THAT THEY'RE DEVELOPING IN, UM, EMPLOYEES INTERNALLY.
SO IM, I AM REAPING THE BENEFIT OF THAT.
AND HOW LONG HAVE YOU BEEN WITH THE, THE DEPARTMENT ALREADY? A YEAR AND A HALF.
SO FROM A LITTLE CONTROL WORKER TO SUPERVISOR YEAR AND A HALF.
THANKS FOR WAITING AROUND FOR US FOR A LITTLE WHILE, IF, IF I MIGHT.
UH, CAN WE GET SOME, UM, UH, CONTROL OF THE LITTER FROM THE AIR STATION LIGHT TO THE LIGHT ON HIGHWAY 17 AT, UM, UH, GRAVES HILL AND CLATON ROAD? YES, SIR.
AND WE TRIED TO GET AHEAD OF THAT, BUT THE STATE MOWED BEFORE THEY ACTUALLY PICKED UP AGAIN.
SO I, NOT THROWING THE STATE UNDER THE BUS, BUT WE TRIED TO GET TO SOME OF THAT WHERE THE STATE DOESN'T GET TO IT, BUT THEY MOWED.
BUT THAT'S WHY IT LOOKS SO BAD.
I NOTICED IT TOO, MS. DAWSON, BUT WE'LL TRY TO WORK THAT IN OUR SCHEDULE.
BUT, BUT EVEN BESIDE THAT, SOMETIMES THERE'S A LITTLE CREW THAT GOES OUT AND CLEAN UP AND WITHIN A DAY OR TWO OR A WEEK, IT LOOKS LIKE NOTHING HAS BEEN DONE.
SO CAN WE GET SOME MONITORING OF THAT AREA TO SEE WHERE ALL THIS TRASH IS COMING FROM? YES, SIR.
NOT ENFORCEMENT, BUT WE'LL, WE'LL NOTE IT.
UH, JUST TO DOUBLE CHECK, THIS CAN BE APPROVED WITH NO OBJECTION.
THIS IS APPROVED WITH NO OBJECTION.
[9.c. An Ordinance to amend the current Disaster Recovery Ordinance (FISCAL IMPACT: No Fiscal Impact) - Matt Krause, Disaster Recovery Manager]
SEE AN ORDINANCE TO AMEND THE CURRENT DISASTER RECOVERY ORDINANCE.I'LL MOVE THAT MOTION BY JOE AND A SECONDED BY TAB.
HI, HOW ARE YOU? YEAH, THESE TWO ITEMS, UH, THIS ITEM AND THE NEXT ITEM ARE SIMILAR AND CONNECTED.
ONE'S A ORDINANCE, ONE'S A RESOLUTION, BUT WHAT IT IS, IS THE ORDINANCE.
UM, WE HAVE A DISASTER RECOVERY ORDINANCE.
MATT CAN TELL YOU WHAT THOSE ARE.
AND THEN THE RESOLUTION IS WE HAVE A PLAN THAT SITS BEHIND THAT AND THAT'S HOW WE OPERATE.
WE'VE HAD A PLAN SINCE 2006, BUT IT HASN'T COME BEFORE COUNCIL TO, UH, BE ENDORSED IN A WHILE TO, WE'VE GOT SOME GOOD UPDATES.
BASICALLY, IT'S OUR PLAYBOOK, UH, IN DISASTER RECOVERY WORLD.
SO IT'S REALLY GOOD INFORMATION AND WE WANTED TO UPDATE THE NOMENCLATURE AND THE ORDINANCE AND THEN ADOPT OR ENDORSE THE PLAN VIA RESOLUTION.
UM, SO JUST KIND OF GOING OVER SOME OF THE CHANGES FOR THE ORDINANCE, UM, WE ADDED SOME DEFINITIONS, UH, LIKE FOR MY ROLE THAT WERE PREVIOUSLY EXISTED IN THE PLAN BUT WEREN'T PREVIOUSLY DEFINED IN THE ORDINANCE.
UM, WE ALSO ADDED DEFINITIONS LIKE FOR THE PUBLIC ASSISTANCE PROGRAM AND POLICY GUIDE, OR PAPA G AS THAT ACRONYM IS CALLED.
AND THAT'S YOUR GUIDING DOCUMENT FOR HOW WE GET REIMBURSED FOR ALL OF OUR COSTS AND GET THAT PUBLIC ASSISTANCE DISASTER DECLARATION.
UH, WE ALSO WENT THROUGH AND CHANGED SOME OF THE ORG CHART LANGUAGE.
UH, WE HAD SOME OUTDATED, UM, UH, COUNTY DEPARTMENT DIRECTOR LANGUAGE IN THERE.
AND OUR GOAL WITH THAT IS BASICALLY, UM, RIGHT NOW WITH OUR RECOVERY FUNCTIONS AND OUR RECOVERY FUNCTION GROUPS, WE HAVE, UH, MOSTLY THE ASSISTANT COUNTY ADMINISTRATORS LEADING THOSE.
SO WE WANTED TO KIND OF UPDATE THAT LANGUAGE, MAKE IT A LITTLE BIT MORE FLEXIBLE, UM, AS OPPOSED TO THE PREVIOUS, UH, DEPARTMENT DIRECTORS THAT WERE LISTED.
UM, AND THEN JUST SOME ADDITIONAL CHANGES AS FAR AS, UH, GETTING THAT ORDINANCE TO CURRENT AND HOW WE CURRENTLY DO THINGS.
UM, ANY QUESTIONS ON THE ORDINANCE? ANY QUESTIONS BY COUNSEL? JUST QUICKLY, UM, UM, BECAUSE I DIDN'T GET A CHANCE TO READ THIS, BUT IT, SEVERAL, SEVERAL MONTHS AGO WE HAD A ORDINANCE TO COME BEFORE US, UH, DEALING WITH, UM, THE RECOVERY AFTER A DISASTER AND FARMERS BEING ABLE TO COME BACK IN, UM, HOW THAT HANDLED.
UM, 'CAUSE DAVE, DAVE THAT CAME THROUGH YOUR COMMITTEE, IS THAT, UH, A PART OF THIS ORDINANCE HERE? I'M NOT FAMILIAR WITH THAT ORDINANCE, BUT I'D BE GLAD TO RESEARCH IT.
UM, NO, THAT'S HOW THEY CAME BACK IN THE COUNTY.
THIS THIS HAS TO DO WITH FEMA.
FEMA IS THE CONTROLLING DOCUMENTATION THAT WE HAVE TO GIVE THEM IN ORDER TO BE REIMBURSED FOR ANYTHING WE DO AS A RE RECOVERY.
THANK YOU, COUNCILMAN? UH, YES.
[01:10:01]
THE ORDINANCE IS BASICALLY OUR GUIDING, UM, DOCUMENT FOR HOW WE RECOVER FROM A DISASTER.UM, IT DOESN'T LAY INTO ALL OF THE DETAIL, AND THAT'S WHERE WE HAVE THE RECOVERY PLAN.
SO THAT LAYS OUT, UM, ALMOST 200 PAGES WORTH OF THINGS THAT WE'LL DO IN THAT RECOVERY SESSION.
BUT THE ORDINANCE JUST KINDS OF LAYS OUT, UM, THE BASICS AND THE KEY PORTIONS OF THAT CONTINUE.
ANY, ANY OTHER QUESTIONS? THIS BE APPROVED WITH NO OBJECTION.
THIS IS ALSO APPROVED WITH NO OBJECTION.
[9.d. A Resolution endorsing the updated Beaufort County Disaster Recovery Plan. (FISCAL IMPACT: No Fiscal Impact) - Matt Krause, Disaster Recovery Manager (5 min) ]
RUNS AWAY, WE'LL JUMP INTO THE NEXT ONE.THE RESOLUTION ENDORSING THE UPDATING BEAUFORT COUNTY DISASTER RECOVERY PLAN.
UM, SO WE HAVE OUR UPDATED, UH, BUFORT COUNTY DISASTER RECOVERY PLAN.
UM, EVERY YEAR, UH, WE MEET WITH ALL OF OUR DEPARTMENT HEADS, OUTSIDE AGENCIES, ALL THOSE FOLKS WHO HELP LEAD OUR 27 RECOVERY FUNCTIONS.
UM, SO WE UPDATE THESE RECOVERY FUNCTIONS EVERY YEAR.
SOMETIMES THEY DON'T NEED AN UPDATE, SOMETIMES THEY DO.
UM, IT'S BEEN SOME TIME SINCE WE ACTUALLY UPDATED THE PLAN, AND THAT'S BECAUSE, UH, FOR THE LONGEST TIME WE WERE AVERAGING A PRESIDENTIAL DISASTER DECLARATION ALMOST EVERY YEAR, STARTING IN, UH, 2016 WITH HURRICANE MATTHEW.
NOT NECESSARILY INDIVIDUAL ASSISTANCE DECLARATIONS, BUT PUBLIC ASSISTANCE.
SO THAT WAS, UH, ASSISTING THE COUNTY IN REIMBURSEMENTS.
UM, AND OF COURSE OUR MOST RECENT ONE WAS, UH, HELENE IN 2024.
SO THIS PLAN COMES INTO PLACE ANYTIME WE HAVE A DISASTER, MOSTLY HURRICANES COMING OUR WAY, UM, WE START PLANNING FOR THAT HURRICANE AND RECOVERY EVEN BEFORE IT HITS.
UH, SOMETIMES YOU DON'T HAVE TO ACTIVATE THE FULL PLAN.
UH, LIKE FOR HELENE, WE DIDN'T HAVE A, UM, MAJOR ACTIVATION OF THE PLAN, UH, PUBLIC INFORMATION.
SOME OF THE OTHER TEAMS HELPED OUT TREMENDOUSLY AS WE CONNECTED PEOPLE WITH FEMA ASSISTANCE, UM, COORDINATING WITH FEMA FOR DOOR TO DOOR, AS WELL AS OUR DISASTER RECOVERY CENTERS.
ALL OF THOSE, ALL THAT INFORMATION IS INCLUDED IN OUR RECOVERY FUNCTIONS AND THAT PART OF THE PLAN.
UM, SO OUR GOAL WITH THIS IS BASICALLY TO GO AHEAD AND GET ALL THESE UPDATES WE'VE HAD OVER THE YEARS CONSOLIDATED INTO THIS UPDATE, AND THEN, UM, OVER THE NEXT COUPLE YEARS, CONTINUE TO WORK ON THE PLAN AND MAKE ANY ADDITIONAL UPDATES AS NECESSARY.
ANY QUESTIONS? QUESTION, COUNSEL? IT'S VERY COMPREHENSIVE.
THIS, THIS BE APPROVED WITH NO OBJECTION.
[9.e. An Ordinance authorizing the County Administrator to execute all necessary documents to convey the County’s Right of Way Interest in a segment of Scheper Lane to SCDOT and to accept the SCDOT Right of Way Interest in a segment of Roosevelt Avenue into the County Road Inventory (FISCAL IMPACT: Transfer is Gratis, no funding is needed) - Bryan Bauer, PE, Director of Engineering (5 Minutes) ]
MOVING ON TO E AN ORDINANCE AUTHORIZING THE COUNTY ADMINISTRATOR TO EXECUTE ALL NECESSARY DOCUMENTS TO CONVEY THE COUNTY'S RIGHT OF WAY INTEREST IN A SEGMENT OF SHEPHERD LANE TO S-C-D-O-T AND TO ACCEPT THE S-C-D-O-T RIGHT OF WAY INTEREST IN A SEGMENT OF ROOSEVELT AVENUE INTO THE COUNTY ROAD INVENTORY.SO THIS IS BASICALLY JUST A ROAD SWAP.
UM, WE HAVE A 285 FOOT, UH, SECTION OF SHE LANE, WHICH IS SURROUNDED BY, UH, S-C-D-O-T ROADS.
AND, UH, THE DOT HAS A 315 FOOT SECTION OF ROOSEVELT, UH, AVENUE THAT IS THE REST OF THE ROAD IS OWNED BY THE COUNTY.
SO WE'RE JUST TRYING TO SWAP IT AND MAKE OWNERSHIP A LITTLE BIT MORE CLEAR SO THEY HAVE ALL THE ROADS IN ONE AREA AND WE HAVE ALL OF THIS ROOSEVELT.
CAN THIS BE DONE WITH NO OBJECTION? YES.
THIS IS DONE WITH NO OBJECTION.
YOU HUNG AROUND ALL DAY FOR THAT.
[9.f. A Contract to Nix Construction for the construction of the Buckwalter Recreation Athletic Complex Expansion (BRACE) Project ($8,316,000.00) (FISCAL IMPACT: The contract fee is for the construction of the Buckwalter Recreation Athletic Complex Expansion Soccer Fields in the amount of $7,560,000 plus a 10% contingency ($756,000.00), bringing the total request to $8,316,000.00 The funding for this project will be from Parks & Rec Impact Fees Bluffton - Renovations to Buildings account number 2650-60-0000-54420-I2652 with a current balance of $9,428,747.80.) - Robert Gecy, Project Manager - Capital Projects (5 Min)]
CONTRACT TO NICK'S CONSTRUCTION OF THE BUCKWALTER RECREATION ATHLETIC COMPLEX EXPANSION.UH, THE PROJECT IS 8.8 MILLION $316,000.
DO I HAVE A MOTION TO PUT THIS ON THE FLOOR? I'LL MAKE THAT MOTION.
DO YOU WANNA YEAH, JUST A QUICK BRIEF AND THEN I'LL DO IT ALL TO ROBERT ROBERT'S WORKED A LONG TIME ON THIS, SO, UM, IT'S GOOD THAT HE'S THE ONE BRIEFING ON IT.
UH, THIS ONE AND THE NEXT PROJECT ARE TOGETHER.
SO THIS IS BOTH THE BRACE BUCKWALTER RECREATION ATHLETIC COMPLEX EXPANSION.
AND UH, WHAT WE DID WAS THE, THE NEXT ITEM IS FOR LIGHTING OF THE BALL FIELDS.
SO WE, IN THIS PROJECT INCLUDES THE FOUR BALL FIELDS AND ASSOCIATED PARKING.
THOSE ARE, WE HAVE PARTICULAR LIGHTS THAT GO ON OUR BALL FIELDS, MUSCO LIGHTS, AND UM, THERE'S A STATE CONTRACT.
SO WE SO SOURCE THAT THROUGH SOURCE WELL.
UM, SO BOTH OF THESE KIND OF GO TOGETHER FOR THE FULL VALUE.
AND, UM, ROBERT CAN TALK TO THE SPECIFICS OF, OF THE PROJECT.
HOW ARE Y'ALL? WELL, UH, THIS IS, UH, THIS IS WAS SENT OUT FOR BID PROCESS AND HAS BEEN A CULMINATION OF ABOUT FIVE YEARS NOW.
UM, WE HAD A GREAT RESPONSE ON THE BIDS.
AS YOU CAN SEE, UM, THE TWO CLOSEST WERE WITHIN, I THINK, LESS THAN 60 OR $75,000 OF EACH OTHER.
SO WE FELT LIKE IT WAS A VERY COMPETITIVE BIDDING PROCESS.
[01:15:01]
UM, THE FUNDING THAT WE HAVE ALLOCATED FOR THIS GETS US ABOUT HALF OF THE PROJECT.THIS WAS FOR FOUR, UH, SOCCER FIELDS, ARTIFICIAL TURF.
AND THE BASE BID WENT OUT WITH AN ALTERNATE.
SO THE BASE BID WAS FOR THE TWO NORTHERN SECTION SOCCER FIELDS WITH AN ALTERNATE TO COMPLETE THE SOUTHERN SECTION.
WE KNEW AT THE TIME THAT THE FOUR, UH, FOUR SOCCER FIELDS WAS GONNA BE, UH, SOMEWHERE AROUND $12 MILLION.
WE HAD 9.7 THAT WAS IN THE ORIGINAL BUDGET FROM THIS, FROM, UH, 2021.
SO WITH THAT, OUR NUMBERS CAME IN.
WE SEEM TO BE ON TRACK OF WHERE WE'RE LOOKING AT AS FAR AS THE TWO SOCCER FIELDS.
THIS DOES GET THE LOWER SECTION SHOVEL READY, SO THE PROPERTY WOULD BE CLEARED AND, UH, BASICALLY IT WOULD NOT BE FINE GRADED, BUT IT'D BE GRADED AND THEY WOULD, UH, THROW SOME SEED OUT, HAVE IT READY FOR FUTURE EXPANSION WHENEVER YOU GUYS DEEM THAT TO BE NECESSARY.
I ASK A QUESTION, WE'RE GOING TO ARTIFICIAL TURF.
IS THAT WHAT WE'RE DOING ON OTHER FIELDS WE HAVE OR IS THAT NEW? THAT IS, THAT IS THE LONG-TERM GOAL.
WE ARE MOVING TOWARDS ARTIFICIAL TURF FOR MAINTENANCE PURPOSES AND, UH, PLAYABILITY, UH, SAFETY FACTORS AS WELL.
UM, PARKS AND REC CAN SPEAK TO THAT A LITTLE MORE CLEARLY, BUT YES, WE ARE MOVING IN THAT DIRECTION.
SO OUR RESIDENTS AREN'T GOING TO SAY, WHY ARE WE GOING TO ARTIFICIAL TURF? IT'S NOT AS GOOD.
YOU KNOW, YOU WILL HAVE ARGUMENTS FOR BOTH SIDES.
SO WHEN WE HAVE THE COMMUNITY MEETING, SOMEONE'S GOING TO EXPLAIN WHY WE WENT TO ARTIFICIAL TURF.
AND I JUST WANNA SAY, THIS IS GREAT.
WE'VE BEEN ANXIOUSLY AWAITING FOR THIS TO HAPPEN SOUTH OF THE BRONX.
I JUST WANNA SAY THAT ARTIFICIAL TURF IS A MUST.
AND RIGHT NOW WE'RE IN A DROUGHT AND IS IT, OH YEAH.
MY GRANDSONS PLAY, UM, FLAG FOOTBALL AND THE FIELD IS NOTHING BUT A DUST BOWL.
AND WITHOUT THAT, YOU'RE GONNA HAVE TO CLOSE A FIELD.
SO IF YOU HAVE ARTIFICIAL TURF, IT CAN BE USED 24 HOURS, WELL, NOT 24 HOURS A DAY, BUT DAY, LIKE ALL HOURS A DAY WITHOUT WORRYING ABOUT THE FIELD.
BUT AGAIN, THERE ARE SOME, NOTHING'S EVER PERFECT.
BUT AGAIN, I, I COMPLETELY AGREE.
WE NEED TO GO TO ARTIFICIAL TURF FOR EVERYTHING WE CAN FOR USE AND FOR MORE PEOPLE TO USE 'EM SINCE WE HAVE SUCH FEW BALL FIELDS TO BEGIN WITH.
ANYBODY ELSE BEFORE I COMMENT ON THIS? THIS IS RIGHT IN MY DISTRICT.
UM, I CAN TELL YOU I HAVE BEEN TRYING TO DO THIS SINCE DAY ONE OF GETTING ON COUNCIL.
UM, MARK AND MARK CAN TELL YOU WE'VE WORKED ON THIS FOR A LONG TIME, AND HECK, BRITTANY WAS STILL HERE BACK THEN.
AND THIS IS THE FIRST THING I BROUGHT TO COUNCIL WHEN I EVER, UH, WHEN I FIRST GOT ON, UM, I WOULD BE FULL DISCLOSURE FOR EVERYBODY HERE THAT I PLAN ON PUSHING FOR US TO DO THIS ENTIRE PROJECT AT ONE TIME.
UM, THEY TALKED, HE, THEY LITERALLY JUST SAID, THIS HAS BEEN IN WORK SINCE 2021.
SO FIVE YEARS WE'VE BEEN TRYING TO DO THIS.
AND NOW WE'RE ONLY AT THE POINT WHERE WE CAN GET TWO FIELDS.
ANYBODY THAT KNOWS ANYTHING ABOUT THE REC CENTER ON THAT SIDE, THEY ARE PRETTY MUCH TURNING PEOPLE AWAY.
THEY'RE FLIPPING FIELDS AND WITHIN FIVE MINUTE TURNOVER TIME, 'CAUSE THEY DON'T HAVE ENOUGH FIELDS TO DO, UM, ALL THE SPORTS OVER THERE, UH, IT'S ABOUT A $4 MILLION DIFFERENCE.
UH, I ASKED JARED IN THE FINANCE MEETING EARLIER, IF HE WANTED ME TO DISCUSS THE BUDGET AMENDMENT, UM, THAT WE WERE DISCUSSING WITH PINKY.
I PLAN ON ASKING COUNSEL AT THAT MEETING IF NICK'S CONSTRUCTION IS ON BOARD, UM, TO DO THE FULL PROJECT AT ONE TIME.
BECAUSE IF WE DON'T, IT'LL BE ANOTHER FIVE YEARS BEFORE THIS IS FULLY DONE.
UM, SO IT'LL SAVE US MONEY AND ANOTHER FIVE YEARS OF THE PROJECT IF WE DID ALL FOUR FIELDS AT ONE TIME.
SO I DID A COST ANALYSIS AS WELL.
UM, AND YES, UH, THE SOONER WE DO IT, THE BETTER.
WE KNOW THAT CONSTRUCTION COSTS ARE, UH, ESCALATING EVERY YEAR.
UM, I DO HAVE A, UH, ESCALATION ANALYSIS THAT I DID IF, UH, IF YOU GUYS WOULD BE INTERESTED IN TAKING A LOOK AT THAT.
UM, BASICALLY WHAT IT COMES DOWN TO IS THAT EVEN IF WE WAIT FOUR YEARS, IT COULD END UP COSTING US BETWEEN 1.7 PLUS MILLION DOLLARS JUST IF WE WAIT FOUR YEARS TO DO THIS IN, IN, IN ADDITIONAL.
AND THAT'S AT 4%, UH, INFLATION, NOT INCLUDING PERMITTING.
UH, AND OTHER FACTORS THAT COULD GO INTO THIS BECAUSE THIS HAS ALL BEEN PERMIT PERMITTED AND APPROVED THROUGH OCRM, THROUGH THE TOWN OF BLUFFTON, ALL OF THE STATE PERMITS, THAT HAS LIMITATIONS AS WELL.
SO, YOU KNOW, IF WE DO WAIT, UM, IF IT GOES OUT TO SIX YEARS EVEN OR 10 YEARS, UH, WE'RE TALKING ALMOST $5 MILLION.
IT, IT COULD MORE THAN DOUBLE, UM, THE COST OF CONSTRUCTION ON SOMETHING LIKE THIS.
AND WE GET FIELDS THAT ARE, UH, PLAYABLE NOW WITHIN THE NEXT TWO YEARS.
IN FAVOR, FAVOR OF DOING IT ALL TOGETHER.
AND, AND I'LL, I'LL BE HONEST, I'M GONNA ADVOCATE WITH THAT WITH YOU GUYS.
UM, THEY'RE WAITING TO GET, I BELIEVE, MARKED CONTACT WITH NICK'S CONSTRUCTION TO SEE IF THEY'RE ON BOARD TO CONTINUE TO MOVE WITH THE WHOLE PROJECT INSTEAD OF PART OF THE PROJECT.
[01:20:01]
WANNA DELAY IT AT THE COMMITTEE LEVEL.THAT'S WHY WE STILL BROUGHT IT FORWARD THIS WAY WHEN WE DISCUSSED IT IN AGENDA REVIEW.
UM, BUT I JUST DIDN'T WANT ANYBODY TO BE CAUGHT OFF GUARD WHEN WE GET TO COUNTY COUNCIL, IF WE DO GET AN ANSWER BACK FROM NICKS AND THEY'RE ON BOARD THAT I, I'M GONNA PLAN TO TRY TO GET THAT DONE AND MOVING.
'CAUSE WE'RE, WE'LL BE A DECADE OUT FOR FOUR SOCCER FIELDS IF WE DO WAIT FROM THE TIME WE STARTED THIS PROCESS TO NOW.
WAS NICKS THE LOW BIDDER ON BOTH THE TWO FIELDS AND ALL FIELDS? SO THE TOTAL BID, YES.
THEY WERE, THE, THE TOTAL BID, THEY ACTUALLY ON THE ALTERNATE, WE HAD SOME THAT CAME IN MUCH HIGHER ON THE BASE BID, BUT CAME IN ACTUALLY LOWER THAN NICKS ON THE ALTERNATE.
UM, BUT THAT DOESN'T SPEAK WELL FOR THE TOTAL PROJECT COST AND SOME OF THEM WERE SUBSTANTIAL.
IF YOU, YOU HAVE THE, THE BIDS THERE IN FRONT OF YOU.
BUT, UH, AS FAR AS THE TOTAL LOW BID, YES.
NICK'S HAD THE TOTAL LOW BID FOR BOTH.
BECAUSE THAT WOULD BE A CHALLENGE IF CORRECT.
SUDDENLY WE CHANGED, WELL WE BID IT AS A BASE BID AND ALTERNATE.
SO DEPENDING ON WHAT YOU WANNA AWARD, UM, YOU COULD, BUT NIX IS THE LOW BID ON BOTH THE BASE BID AND THE ALTERNATE.
TO YOUR POINT, UM, IN ORDER TO MOVE THE PROJECT FORWARD, UM, THE BASE BID IS WHAT WE HAVE PROGRAMMED.
WE HAVE, UH, IMPACT FEES THAT IS FUNDING THIS PROJECT.
IF YOU WANT TO FUND IT BEYOND, UH, THE PAPER THAT WE PASSED OUT AND, WELL, IT WAS JUST ON THE ON SCREEN, IT'S A LITTLE BIT MORE THAN 4 MILLION.
SO THE FULL BETWEEN THE TWO PROJECTS THAT WE'RE TALKING ABOUT, THE LIGHTING AND THE FIELDS WITH CONTINGENCY, THE TOTAL IS 8.9 MILLION.
WE HAVE APPROXIMATELY 9.4 INSIDE OF, UM, IMPACT FEE FUNDS.
AND THEN THE ADDITIONAL OF THE ADDITIONAL TWO FIELDS AND LIGHTING, UM, IS THE NEXT, IS THE ALTERNATE AND TOTAL WITH CONTINGENCY IS 5.7.
SO, UM, THAT'S, THAT WOULD BE THE GAP WE'D HAVE TO GET WITH FINANCE, UM, AND PINKY TO HELP US FIGURE OUT WHERE THAT FUNDING SOURCE, IF COUNCIL CHOSE TO MOVE FORWARD WITH THIS NOW AND THEN ADD FUNDS LATER THROUGH A BUDGET AMENDMENT, THEN YOU COULD ADD THAT AS A CHANGE ORDER AND, AND ADD THAT IN.
BUT THAT'S THE, THAT'S THE DOUBT.
IT'S A LITTLE BIT MORE IN FOUR.
IT'S 5.7 WOULD BE THE AMOUNT THAT'S WITH THE CONTINGENCY AND THE LIGHTING.
THE SECOND PORTION THAT WE'RE NOT DOING WITH THE BASE BID, IT'S 14 SIX ALTOGETHER.
SO QUESTION WITH THESE BIDS, UH, WITH ANY OF THESE CONTRACTORS, I, I UNDERSTAND CHANGE ORDERS COMES UP, COME UP HAVE, HAVE Y'ALL ANALYZED WITH THESE, WITH THESE, UH, ANYBODY? WE'VE WORKED WITH THE CHANGE ORDERS AFTER THE CONTRACT'S AWARDED.
SO IF, LET'S SAY THEY BID THE LOW BID 12 MILLION BUCKS, BUT THEN ONCE WE ACTUALLY START CONSTRUCTION, THE CHANGE ORDERS ADD AN ADDITIONAL 2 MILLION TO IT.
YOU KNOW, I'M, I'M JUST HYPOTHETICALLY USING NUMBERS HERE, BUT HAVE Y'ALL ANALYZED THAT? OH, ABSOLUTELY.
SO, SO WHAT WE DO IS THAT WE ALSO HAVE NOT ONLY THE BASE BED, BUT THERE'S A DETAIL THAT GOES ALONG WITH IT SO THAT WE CAN SEE ACTUAL COST, UM, FOR LET'S SAY A SQUARE FOOT OF TURF.
AND WE'VE GOT TO SAY ADD ARTIFICIAL TURF.
WE KNOW RIGHT OFF WHAT THEIR PRICED PER SQUARE FOOT IS GOING TO BE.
SO THAT'S, THOSE DETAILS ARE ANALYZED.
AND WE ALSO UTILIZE THE ARCHITECTS AND ENGINEERS TO ANALYZE ANY CHANGE ORDERS AS WELL BEFORE THEY COME TO US.
SO THEY GO TO THE ARCHITECTS AND ENGINEERS, THEY SIGN OFF ON IT, MAKE SURE THAT EVERYTHING IS IN LINE.
IT ALSO HAS TO FOLLOW PROCUREMENT PROCEDURES.
THERE'S ONLY SO MUCH MARKUP ALLOWED, THINGS LIKE THAT.
SO ALL OF THAT IS CERTAINLY ANALYZED, UM, BEFOREHAND.
SO I GUESS FOLLOWING UP ON THAT IS, IS THAT A NEW PROCEDURE? NO, I THINK, I THINK THERE'S A LITTLE BIT, LET ME UH, BRIDGE THE GAP A LITTLE BIT.
SO, UM, WE DIDN'T TAKE A LOOK IN THE ASSESSMENT IS, OKAY, HOW MANY CHANGE ORDERS HAVE WE HAD ON EACH AND EVERY CONTRACT ON PREVIOUS JOBS? THAT WASN'T PART OF THE ASSESSMENT.
THE THE, BUT WHEN CHANGE ORDERS COME IN, WE REVIEW IT AND MAKE SURE IT'S, IT'S FAIR AND REASONABLE.
UM, WHAT WE DO HAVE, THE BIDDERS ARE NICK'S CONSTRUCTION.
UM, THE SEVERAL OF THESE THAT WE'VE, WE'VE WORKED WITH ON PREVIOUS AND HAVE GOOD RAPPORT.
SO, UM, EVEN THOUGH IT'S A LOW BID AND WE DON'T HAVE WHAT YOU'RE SUGGESTING, UM, IN DATA IN PLAY RIGHT NOW, WE'RE CONFIDENT THAT NICK'S CONSTRUCTION WOULD BE ABLE TO PROVIDE THIS AND UH, WORK THROUGH ANY CHANGE ORDERS IF, IF THEY ARISE.
THAT'S AN ESTIMATED TIMEFRAME.
LET'S JUST PRETEND WE AUTHORIZE 14.6 MILLION, WHEN WOULD IT START AND HOW LONG WILL IT TAKE? SO WE WOULD PROBABLY BE STARTED WITHIN THE NEXT 90 DAYS ONCE WE GET EVERYTHING, UH, PROCURED PROPERLY.
AND THEN, UH, YOU'RE LOOKING AT TWO YEARS.
THAT'S WHY I DON'T WANNA DELAY IT.
[01:25:01]
THIS IS A LONG TERM PROJECT, THE GROUND YOU PUT SOMETHING ON, RIGHT? IT'S NOT THAT SIMPLE.THERE IS A LOT OF SIGHT WORK THAT GOES INTO THE PREPARATION OF THIS.
YOU'VE GOT PARKING, YOU'VE GOT DRAINAGE, YOU'VE GOT STORM WATER, YOU'VE GOT BUILDINGS THAT ARE BEING BUILT, PULL THE MAP BACK UP.
YOU'VE GOT ELECTRICAL GOING IN UNDERGROUND.
IT, IT'S, IT'S A MASSIVE PROJECT BECAUSE WE HAVE THE LIGHTING THAT HAS TO GO, OH, MR. ROBERT IS, IS IT OUR INTENT TO UH, USE ARTIFICIAL TURF ON ALL THE FIELDS IN THE COUNTY? I WOULD HAVE TO LEAVE THAT, I WOULD HAVE TO LEAVE THAT UP TO PARKS AND REC AS FAR AS THEIR DECISIONS ON WHAT THEY ARE LOOKING TO DO.
BUT IT HAS BECOME MORE PREVALENT IN THEIR ASK.
IS IT ALWAYS FEASIBLE FOR EVERY FIELD TO BE ARTIFICIAL TURF? NO.
IT, IT'S, IT, IT'S BASED ON UTILIZATION CERTAINLY.
UM, BUT AGAIN, IT'S SOMETHING THAT THEY ARE CERTAINLY LOOKING AT.
UH, MY ONLY QUESTION WOULD BE, AND MAYBE THIS IS A QUESTION FOR NICK'S CONSTRUCTION, WHEN WE DISCUSSED THIS WITH THEM, THE TWO NEW FIELDS IS TOP LEFT AND BOTTOM RIGHT? CORRECT? CORRECT.
FOUR, ARE THEY GONNA DO ONE SET AND THEN THE OTHER SET, OR ARE THEY GONNA WORK ON THEM BOTH AT THE SAME TIME OR ALL FOUR ALREADY? BECAUSE I KNOW THAT, OBVIOUSLY I KNOW THE PROCESS, BUT I'M SAYING ARE THEY GONNA COMPLETE ONE AND THEN WORKED IN THE OTHER OR IS THIS IT WOULD, IT WOULD BE SIMULTANEOUS.
I'M SURE THAT THERE WOULD BE SOME STAGGER MAYBE BETWEEN, UH, SUBCONTRACTORS THAT WOULD BE MOVING FROM ONE JOB SITE TO THE NEXT, BUT IT WOULD BE WITHIN, YOU KNOW, REASONABLE TIME OF EACH OTHER, LET'S SAY THAT.
BUT IT WOULD BE NEAR SIMULTANEOUS.
I APPRECIATE, I APPRECIATE THAT GUYS, I JUST WANT Y'ALL TO KNOW AHEAD OF TIME, FULL DISCLOSURE WHAT MY INTENT WAS BEHIND IT.
SO ARE THERE ANY OTHER QUESTIONS, MS? CAN WE YES SIR.
I, I THINK WE NEED TO TAKE THIS ONE AND THEN THE NEXT ONE AND THEN AMEND IT TO CHANGE IT SO THAT THE TOTAL PACKAGE IS NOW GOING TO BE $14,636,380.
I AM A HUNDRED PERCENT ON BOARD TO DO THAT, BUT JUST I WOULD SAY THAT WE HAVEN'T HEARD BACK FROM NICK'S CONSTRUCTION YET.
IF THEY ARE GREEN LIGHT TO DO IT ALL AT ONCE, SINCE THAT WASN'T THE ORIGINAL INTENT, THAT'S WHY WE WERE DISCUSSING DOING IT AT THE COUNTY COUNCIL MEETING TO GIVE THEM TIME ON THE CONTRACTOR SIDE.
SO THEY'RE, I'M CONFIDENT THAT THEY'RE, THEY'RE GOOD TO DO EITHER PROJECT.
UM, THE PART, THE MECHANISM THAT WE'RE MISSING IS THE FUNDS AREN'T APPROPRIATED FOR THE 14.
SO WHAT WE NEED TO TAKE PLACE IS A BUDGET AMENDMENT.
UM, WHETHER THAT CAN GO WITH OTHER BUDGET AMENDMENT AT SIMULTANEOUSLY, I'LL LEAVE THAT TO PINKY TO HELP FIGURE OUT.
UM, BUT THE ONLY THING THAT WE HAVE MONEY TO AWARD TODAY IS THE, IS THE BASE BID.
UM, SO, WHICH I, I LIKE THE IDEA I'M ALL ON BOARD 'CAUSE IT MAKES ME FEEL BETTER TO SLEEP THE NEXT WEEK.
YOU KNOW SHE HAS MAGIC MONEY UNDER THE BROAD RIVER BRIDGE, SO WE'RE
UM, YEAH, SO YOU GUYS TALKED ABOUT THIS AT FINANCE, ABOUT AMENDING THE BUDGET FOR 1.9 FOR THE HELICOPTER, THE 11.57 FOR UH, DEBT SERVICE.
SO IF YOU INTEND TO MOVE FORWARD WITH THAT NUMBER ASIDE FROM THE IMPACT FEE FUNDS, WHICH I WROTE FOR JARED HERE IN RED, UM, WE CAN INCORPORATE THAT INTO THAT BUDGET AMENDMENT AS WELL.
WE'LL JUST LIST ALL THREE THINGS OUT SEPARATELY AND WE DO THAT AT THE COUNTY COUNCIL MEETING.
WHEN IT COMES FORWARD SINCE IT PASSED FINANCE, THAT WOULD BE OUR RECOMMENDATION.
YEAH, IT'S TIME SENSITIVE TO THE NEXT MEETING.
IT'S ALREADY COMING TIME SENSITIVE TO THE NEXT COUNCIL MEETING.
SO YOU HAVE ONE ORDINANCE AND I GUESS MR. GLOVER, JUST A QUICK QUESTION.
UM, YOU, YOU'RE TALKING ABOUT 14 MILLION, UH, YOU'RE TALKING ABOUT HAVING AVAILABLE 90, ABOUT 9.5 MILLION, UH, FROM THE IMPACT FEE.
UH, IF YOU WENT, IF WE WENT UH, WITH THE 14 MILLION, MY QUESTION IS CAN WE MAKE IMPACT FEE IN THE FUTURE RETROACTIVE TO PAY FOR THIS THING? WELL CURRENTLY IT'S A PART OF AN APPROPRIATION FROM FUND BALANCE.
SO YOU WOULDN'T, YOU WOULDN'T NECESSARILY PAY YOUR IMPACT FEES BACK TO THE FUND BALANCE.
UNDERSTAND MY QUESTION IS, UM, THAT THERE, THIS IS SPORTS.
UM, THERE ARE A LOT OF RECREATION NEEDS OUTSIDE OF BLUFFTON.
UM, BUT I'VE TOLD MY CONSTITUENTS THAT A LOT OF THE FUNDINGS FOR BLUFFTON REC CENTER IS ACTUALLY COMING FROM IMPACT FEES.
BUT THE IMPACT FEES THAT ARE FUNDING THIS IS OLD IMPACT FEES THAT WERE FOR BLUFFTON SPECIFICALLY.
AND WHEN YOU UPDATED YOUR IMPACT FEE ORDINANCE IN 2023.
I'M LOOKING AT CHUCK 'CAUSE HE WAS INVOLVED
[01:30:01]
SO WITH THE 9.4 AND THE FOUR 90 THAT'S CURRENTLY IN THE FISCAL YEAR.
26 IS BUDGET IS JUST SHY OF $10 MILLION AND THAT IS FOUR SOUTH OF THE BROAD AND THE OLD IMPACT FEES THAT CAN ONLY BE SPENT IN BLUFFTON CHUCK SPAM PACK FEE PROFESSIONALLY.
I'M JUST SAYING, UM, IT'S COLLECTED THERE AS WELL.
UM, YOU GONNA HAVE FUTURE IMPACT FEES COMING IN.
I'M JUST ASKING CAN THAT FUTURE IMPACT FEES BE USED TO, TO UM, REIMBURSE COUNCIL FOR DOING THE, THE FUTURE IMPACT FEES WILL BE COLLECTED TO AND AND EXPENDED ON PROJECTS SOUTH OF THE BROAD? I I THINK YOUR QUESTION AS WELL AS NORTH REIMBURSE THE FUND, CAN WE FUND BACK FUND BALANCE AFTER THE PROJECT'S BEEN COMPLETED? I I DON'T THINK THAT'S, YOU CAN'T DO THAT? NO BECAUSE IT'S A SPECIAL REVENUE FUND THAT IMPACT FEES ARE IN AND FOR THE PROPOSAL IT'S FOR GENERAL FUND.
I WANNA SUPPORT THIS MOTION ON THE FLOOR.
BUT UM, THAT'S NOT GONNA HAPPEN.
THIS ONE THING THING I MIGHT HELP IS SIMILAR TO ROAD PROJECTS.
SO IMPACT FEE IS NOT ALWAYS GONNA BE YOUR ONE AND ONLY FUNDING SOURCE.
A LOT OF TIME WHEN YOU GET MAJOR INFRASTRUCTURE YOU'RE GONNA HAVE, SO YOU'RE GONNA STACK MULTIPLE FUNDING SOURCES.
SO UM, IN ROAD PROJECTS WE MIGHT HAVE FOUR FUNDING SOURCES.
SO IN ORDER TO GET $14 MILLION WORTH, WE JUST DON'T COLLECT THAT LEVEL OF FUNDING NORTH OR SOUTH.
SO IF YOU WANT TO DO MAJOR INFRASTRUCTURE ON RECREATION, UM, THERE NEEDS TO BE MULTIPLE FUNDING SOURCES.
I WOULD THINK TWO GENERAL FUND BALANCES PAID BY CITIZENS ALREADY AND TOURISTS AS WELL.
AND I WILL REMIND US WE HAVE A PIECE OF PROPERTY WE BOUGHT FOR A LIBRARY OFF OF MAY RIVER.
THERE ARE NO FUNDS FOR THAT EITHER.
AND BLUFFTON LIBRARY DESPERATELY NEEDS ANOTHER LIBRARY.
BUT THAT WILL BE IMPACT FEES SOMEDAY IN THE FUTURE.
AND THAT, THAT WOULD MOST LIKELY FOLLOW A SIMILAR CASE.
YOU COULD EITHER WAIT TILL THEY COLLECT, WHICH COULD TAKE A REALLY LONG TIME OR IF YOU CHOOSE TO BUILD NOW WITH THE LIBRARY, YOU MAY NEED A SOURCE IMPACT FEES PLUS ANOTHER FUNDING SOURCE IN ORDER TO BRING THAT TO LIFE.
UM, THEY JUST AREN'T THE, THEY DON'T GENERATE FUNDS FAST ENOUGH.
THEY DO GENERATE BUT IT'S BASED OFF NEW DEVELOPMENT AND EVEN THOUGH WE HAVE A LOT OF NEW DEVELOPMENT, IT DOESN'T COLLECT.
UM, ANY OTHER QUESTIONS ON THIS? NO.
WE WILL MOVE FORWARD WITH A VOTE ON THE WAY IT IS CURRENTLY WITH NO AMENDMENTS.
JUST FOR DISCUSSION, CAN THIS BE APPROVED WITH NO OBJECTION OR DO WE NEED A ROLL CALL? YEP, THIS IS APPROVED WITH NO OBJECTION.
ALRIGHT, WE'LL MOVE ON TO THE NEXT ONE, WHICH IS THE PIGGYBACK OFF OF THIS IS THE LIGHTS FOR THE SAME UM, CENTER, UM, F WAS APPROVED MOVED TO GA CONTRACT
[9.g. A Contract to MUSCO Sports Lighting, LLC for the Buckwalter Recreation Athletic Complex Expansion (BRACE) Field Lighting ($593,890.00) (FISCAL IMPACT: The contract fee is for the installation of the Sports Lighting for the Buckwalter Recreation Athletic Complex Expansion Soccer Fields in the amount of $539,900.00 plus a 10% contingency ($53,990.00), bringing the total request to $593,890.00. The funding for this project will be from Parks & Rec Impact Fees Bluffton - Renovations to Buildings account number 2650-60-0000-54420 I2652 with a current balance of $9,428,747.80.) - Robert Gecy, Project Manager - Capital Projects (5 Min) ]
TO M-U-S-C-O SPORTS LIGHTING LLC FOR THE BUCKWALTER RECREATION ATHLETIC COMPLEX EXPANSION FIELD LIGHTING FOR $593,890.CAN I HAVE A MOTION TO PUT THIS ON THE FLOOR? I'LL MAKE THE MOTION.
UM, WE DID JUST DISCUSS THIS, THIS IS THE LIGHTING FOR THE PARKING LOT AND THE FIELD.
UM, IT DOES HAVE TO BE DONE SEPARATELY 'CAUSE WE CAN ONLY HAVE TO DO IT THROUGH THE STATE, CORRECT? THAT IS CORRECT.
NOW THIS IS JUST THE SPORTS LIGHTING THOUGH.
SO THERE IS SPORTS LIGHTING, MY APOLOGIES.
THERE IS SEPARATE LIGHTING FOR PARKING LOTS, BUT THIS IS SPECIFICALLY FOR SPORTS LIGHTING.
THIS BE DONE WITH NO OBJECTION.
THEY'RE SOLE SOURCE, CORRECT? YES.
AND THIS IS ALSO APPROVED WITH NO OBJECTION.
[9.h. A change order to Davis & Floyd for the design of Briar's Creek Road ($92,950.00) (FISCAL IMPACT: The change order fee for engineering services is $84,500. Staff recommends a 10% contingency of $8,450. The total change order budget request is $92,950. The funding for this change order is from the TAG account, account # 2342-30-0000-54500 with a balance of $4,853,396.86.) - Bryan Bauer, PE, Director of Engineering, 5 minutes]
TO HA CHANGE ORDER TO DAVISON, FLORIDA FOR THE DESIGN OF BRIAR'S CREEK ROAD $92,950.SO THIS IS GONNA BE AN ACTUALLY A CHANGE ORDER TO THE WEBY CREEK BOAT LANDING DESIGN CONTRACT THAT WE HAVE.
UM, IT IS SERVED BY TWO ROADS, WEBY CREEK LANDING AND THEN ALSO BREYERS CREEK, WHICH IS A DIRT ROAD.
SO WHEN WE LOOKED AT IT, WE HAVE FULL RIDE OF WAY FOR BREYERS CREEK.
UM, SO WE FELT IT MAKES SENSE TO GO AHEAD AND DESIGN IT AT THE SAME TIME, GET IT PERMITTED AS ONE PACKAGE AND THEN WHEN WE GO TO CONSTRUCT, UM, IF WE HAVE THE FUNDING TO CONSTRUCT 'EM BOTH AT THE SAME TIME.
SO THERE'S TWO PAVED ACCESSES TO THE BOAT LANDING.
UM, DAVIS AND FLOYD IS THE DESIGNER FOR MOST OF OUR DIRT ROADS, SO THEY HAVE EXPERIENCE WITH IT.
SO THAT WAS WHAT WE'RE BRINGING FORWARD.
THIS ALSO BE APPROVED WITH NO OBJECTION.
[9.i. A Change Order to O'quinn Marine for Melrose Dock Repairs ($57,888.00) (FISCAL IMPACT: This Change Order fee for additional repairs is $52,625.00. Staff recommends a 10% contingency of $5,263 for a total increase of $57,888.00. The funding for this change order is account# 2002-20-0000-54500-CIP with a balance of $1,103,130.00.) - Bryan Bauer, P.E., ENV SP, Director, 5 minutes ]
CHANGE ORDER.QO QUINN, UH, MARINE AND MELROSE DOCK REPAIRS $57,888.
[01:35:01]
MR. LAWSON.SO YES, SINCE O'QUINN STARTED CONSTRUCTION OUT THERE AT MELROSE, THERE WAS SOME SORT OF WIND EVENT OR STORM THAT DAMAGED ONE OF THE EXISTING DOCKS AND BROKE THE WELDS.
AND THIS, UH, ALUMINUM ON ONE OF THE EXISTING GANGWAYS, THEY WERE GONNA SWAP GANGWAYS, UM, AND REPLACE A BROKEN ONE WITH THE GOOD ONE.
BUT DURING THAT STORM, THE GOOD ONE BROKE.
SO NOW WE HAVE TWO BROKEN GANGWAYS AND A DOCK THAT'S UNUSABLE.
SO THIS CHANGE ORDER IS TO REPLACE THAT GANGWAY WITH A WIDER ONE AND ALSO PUT SOME SECURITY FENCING UP.
UM, KIND OF LIKE WHAT'S AT CC HAGUE, UH, TO, FOR SECURE ACCESS DRIVING.
ANY OBJECTIONS TO THIS OR QUESTIONS? HMM.
UH, THIS WILL BE APPROVED WITH NO OBJECTION AND I SEE NO OBJECTION.
[9.j. An Ordinance authorizing the County Administrator to execute any and all necessary documents for the acceptance of a portion of Airport Circle (S-776) which is to be abandoned by SCDOT (FISCAL IMPACT: Acceptance of the portion of road in the County inventory is Gratis, no funding is needed) - Bryan Bauer, PE, Director of Engineering (5 Minutes)]
JAY, IN ORDINANCE AUTHORIZING THE COUNTY ADMINISTRATOR TO EXECUTE ANY AND ALL NECESSARY DOCUMENTS FOR THE ACCEPTANCE OF A PORTION OF AIRPORT CIRCLE, WHICH IS TO BE ABANDONED BY S-C-D-O-T.AND SO THIS IS GONNA BE AIRPORT CIRCLE THAT'S OVERALL LIAISON IN ST.
IT IS THE ROAD THAT LEADS TO BEFORD EXECUTIVE AIRPORT.
UM, WE OWN MORE THAN HALF OF THE ROAD, ABOUT SIX TENTHS OF A MILE, WHICH IS, UH, DIRT UNPAVED.
AND DOT CURRENTLY OWNS THE REST OF IT, WHICH IS, UH, ABOUT 0.4 MILES.
UM, THIS WAS OUR UNDERSTANDING WAS IT WAS INTENDED TO BE, UH, TRANSFERRED OVER TO THE COUNTY PREVIOUSLY, BUT THAT PAPERWORK NEVER MADE IT THROUGH.
SO WE HAD ACTUALLY ASSUMED THAT WE OWNED IT UNTIL A RECENT PROJECT.
IT WAS UNCOVERED THAT WE DIDN'T.
SO THIS IS JUST KIND OF FORMALIZING THE PAPERWORK FROM THE PAST.
ANY QUESTIONS? I DIDN'T REALIZE I WAS JUST ON THAT ROAD SATURDAY.
I DIDN'T REALIZE WE ONLY OWN PART OF IT.
YEAH, WE ONLY OWN THE DIRT PORTION RIGHT NOW, SO YEAH.
IS IT IN GOOD ENOUGH CONDITION TO TAKE FROM S-C-D-O-T? IT'S IN FAIRLY GOOD SHAPE.
I DON'T KNOW EXACTLY HOW IT IS, BUT YEAH, IT'S, IT'S NOT TERRIBLE.
SO, UH, SHE WANTS TO DO THE NEXT ONE.
CAN THIS ONE BE DONE WITH NO OBJECTION? YES.
ALRIGHT, I SEE NO OBJECTION AND I'M GONNA LET ALICE
[9.k. A Contract to MAJ Enterprises, Inc. for the Shell Point Traffic Calming Project ($187,119.86). (FISCAL IMPACT: The contract fee for materials and construction is $170,108.96. Staff recommend a 10% contingency of $17,010.89, bringing the project’s expected budget to $187,119.86. The funding for this project is from the Capital Projects Fund Account No. 4000-80-1243-54500 with a balance of $609,222) - Bryan Bauer, PE, Director of Engineering (5 minutes) ]
GET THIS ONE.A CONTRACT AT MAG ENTERPRISES INCORPORATION FOR THE SHELL POINT TRAFFIC CALMING PROJECT $187,119 AND 86 CENTS.
ALICE, CAN I HAVE A MOTION TO PUT THIS ON THE FLOOR? I'D LIKE TO MAKE A MOTION WITH GREAT PLANNER FOR THAT ONE.
I THOUGHT I WAS GONNA HAVE A SHORT ONE, BUT, UM, SO THIS IS A PROJECT WE PREVIOUSLY BROUGHT A RESOLUTION TO MOVE FORWARD.
UH, WE PUT OUT THE BID FOR, UH, NINE SPEED HUMPS AND A RAISED INTERSECTION.
WE DID RECEIVE TWO BIDDERS ON IT.
SO THIS IS TO MOVE FORWARD AND GET THAT PROJECT, UH, BUILT AND TO GET SOME TRAFFIC CALMING INSTALLED.
ANY QUESTIONS? ALEX, DO YOU WANNA SPEAK ON IT? I'M REALLY, REALLY GLAD TO SEE THIS.
THERE WAS A, A BAD ACCIDENT WHERE A CHILD WAS HIT BUT SURVIVED, BUT, UM, A FEW YEARS AGO AND THEN IT'S A CONSTANT CHALLENGE ON THAT ROAD WITH SPEEDING.
SO THIS WILL HELP THE NEIGHBORHOOD.
THESE WILL BE COUNTY BUMPS THOUGH.
COUNTY ON A STATE ROAD, WHICH TAKES A LOT OF WORK ON A STATE ROAD.
I DON'T EVEN WANT TO KNOW HOW MUCH PAPERWORK IT TOOK.
THEY'LL BE BUILT UNDER AN ENCROACHMENT PERMIT.
WE HAD TO, YOU KNOW, FOLLOW THE DOTS.
TRAFFIC CALMING POLICY, BUT WE WERE ABLE TO MAKE IT WORK AND THEY'VE APPROVED IT ALL.
[9.l. An Ordinance authorizing the conveyance of an undeveloped portion of real property adjacent to Nanny Cove Road located in a section of Palmetto Beach in Bluffton Township, Beaufort County (FISCAL IMPACT: Transfer is Gratis, no funding is needed) - Bryan Bauer, PE, Director of Engineering (5 Minutes)]
AN ORDINANCE AUTHOR AUTHORIZING THE CONVEYANCE OF AN UNDEVELOPED PORTION OF REAL PROPERTY ADJACENT TO NANNY COVE ROAD.LOCATED IN A SECTION ON PALMETTO BEACH AND BLUFFTON TOWNSHIP, BEAUFORT COUNTY.
A MOTION TO PUT US ON THE FLOOR.
SO NOW WE GET TO TRY TO GIVE SOMETHING AWAY.
SO ANDY COVE IS A ROAD, A COUNTY ROAD THAT WAS PAVED IN, I BELIEVE 98 TIMEFRAME.
UM, THE COUNTY AT THE TIME GOT RIGHT AWAY THAT EXTENDED ALL THE WAY TO THE RIVER.
UM, BUT THE ASPHALT PAVING STOPPED SHORT OF THAT.
I IMAGINE IT WAS PROBABLY FOR A DRAINAGE EASEMENT OR SOMETHING, BUT WE AREN'T UTILIZING IT.
UM, THERE'S NO ENGINEERING OR STORMWATER PURPOSE FOR IT.
SO THE RESIDENTS THAT LIVE THERE WOULD LIKE TO TAKE POSSESSION OF THAT.
THEY HAVE ALREADY HAD TO DO SOME SHORELINE STABILIZATION AND TO GET THEIR PERMITS FOR IT, THEY HAD TO STABILIZE THE COUNTY PORTION.
SO THEY'VE ALREADY PUT MONEY INTO IT, UM, AND THEY'RE WANTING TO TAKE OVER THE OWNERSHIP OF IT AND WHICH WILL REDUCE OUR MAINTENANCE AND LIABILITY MOVING FORWARD.
SO, PERFECT QUESTIONS ON THIS.
THIS ALSO BE DONE WITH NO OBJECTION.
THERE'S ON THE MAP TOO, RIGHT THERE ON THE WATERWAY.
THIS WILL BE APPROVED WITH NO OBJECTION.
[9.m. An Ordinance Authorizing the Purchase of Real Property from the Town of Hilton Head Island for the St. James Baptist Church Relocation Project (FISCAL IMPACT: The purchase price for the property is nominal ($1.00). However, the County will assume responsibility for the design and construction of the new church facilities, with a total estimated project cost of approximately $9.84 million. Funding sources are anticipated to include a combination of state funding, County general obligation bond proceeds, grant funding, and escrowed funds from the Town’s acquisition of the Church’s existing property.) - Jared Fralix, Assistant County Administrator (5 minutes)]
[01:40:01]
M AN ORDINANCE AUTHORIZING THE PURCHASE OF REAL PROPERTY FROM THE TOWN OF HILTON HEAD ISLAND FOR THE ST.JAMES BAPTIST RELOCATION PROJECT.
UM, OBVIOUSLY THIS IS A PROJECT WE'VE BEEN WORKING ON FOR YEARS.
AND I THINK THIS IS JUST PAPERWORK CORRECT JARED? UH, NO, IT'S NOT JUST PAPERWORK, IT'S THE A DOLLARS CHANGING HANDS.
I A LITTLE MORE A DOLLAR CHANGING.
SO, SO, UH, AS I MENTIONED AT THE BEGINNING OF THE C COMMITTEE MEETING, THERE'S THREE AGREEMENTS NECESSARY TO TAKE PLACE BETWEEN THE COUNTY, TOWN AND CHURCH.
UM, EACH MEMBER IS PARTY TO TWO AGREEMENTS AND THESE ARE THE TWO AGREEMENTS.
THE FIRST FOR US IS ACCEPTING AND THAT'S WHAT THIS ITEM IS, IS ACCEPTING APPROXIMATELY FIVE ACRES FROM THE TOWN ON THEIR MID ISLAND TRACK.
THAT WILL BE THE, THE SPOT FOR THE NEW, UH, RELOCATED CHURCH.
AND THEN THE SECOND ORDINANCE, WHICH IS THE NEXT ITEM, WILL BE AT THE CONCLUSION OF CONSTRUCTION.
THEN WE WILL TRANSFER THAT PARCEL FROM THE COUNTY TO THE CHURCH SO THEY WILL HAVE DEDICATED OWNERSHIP OF THE FIVE ACRES AND THE NEW CHURCH FACILITY.
SO, UM, THAT'S WHAT THESE TWO ARE.
ANY QUESTIONS OR COMMENTS BESIDES THE FACT JARED HAS REALLY SPENT NO TIME ON THIS THE PAST 4, 4, 5 YEARS? IT'S YOUR LIFE.
CAN THIS BE APPROVED WITH NO OBJECTION? YES.
THIS WILL BE APPROVED WITH NO OBJECTION AND WE'LL FOLLOW IT RIGHT UP WITH THE NEXT ONE.
ONE, ONE THING I FAILED TO MENTION AND WE FAILED TO PUT THIS ON THE AGENDA, UM, BUT BOTH OF THESE ITEMS WOULD BE TIME SENSITIVE AND WE WOULD ASK THE ROLL FORWARD TO THE NEXT COUNTY MEETING TO KEEP OUR SCHEDULE INTACT.
I TRY TO LET YOU DO WHAT YOU WANT WITH IT.
[9.n. An Ordinance Authorizing the Conveyance of Real Property to St. James Baptist Church Following Completion of the Relocation Project (FISCAL IMPACT: There is no anticipated revenue associated with the transfer of the property. The County’s financial commitment to the project is primarily associated with the design and construction of the new facilities, which has been previously authorized. The conveyance of the property represents the completion of the County’s role in delivering the project and does not create additional financial obligations beyond those already approved.) - Jared Fralix, Assistant County Administrator (5 minutes) ]
ALRIGHT, MOVING ON TO THE NEXT ONE.ORDINANCE AUTHORIZING THE CONVEYANCE OF REAL PROPERTY TO ST.
JAMES BAPTIST CHURCH FOLLOWING THE COMPLETION OF THE RELOCATION PROJECT.
ANY DISCUSSION? I THINK HE ALREADY TIED THAT TOGETHER PRETTY NICELY.
CAN THIS ALSO BE APPROVED WITH NO OBJECTION.
THIS IS ALSO APPROVED MOVING ON TO OA
[9.o. A Resolution to accept a South Carolina Aeronautics Commission (SCAC) Commercial Airport Entitlement grant in the amount of $1 Million for the Hilton Head Island Airport Terminal Improvement Project, Phase II - Contingent upon final grant offer. (FISCAL IMPACT: The SCAC Commercial Airport Entitlement grant in the amount of $1 Million will be allocated to the Hilton Head Island Airport Terminal Improvement Project, Phase II. GL Account 5402-90 0000-57130 - Grant Expenditures GL Account 5402-90-0000-57130 balance: $12,777,037.91. This GL will also cover invoicing costs. CONTINGENT UPON FINAL SCAC GRANT APPROVAL) - Jon Rembold, Airports Director (5 min) ]
RESOLUTION TO ACCEPT A SOUTH CAROLINA AOX COMMISSION COMMERCIAL AIRPORT ENTITLEMENT GRANT AND THE AMOUNT OF $1 MILLION FOR THE HILTON HEAD ISLAND TERMINAL IMPROVEMENT PROJECT.PHASE TWO CONTINGENT UPON THE FINAL GRANT OFFER.
UM, WE'VE DONE A LOT OF THESE, SO MOVED.
AND I RESERVE THE WHOLE FRONT SEATS FOR THE CITIZEN COMMENTS, SO THAT'S WHY I SAID IT BACK UHHUH.
HOW LONG HAVE YOU BEEN WAITING TO SAY THAT? UM, IT'S TWO HOURS.
THIS IS FOR, UH, A MILLION DOLLARS IN 2025 STATE AERONAUTICS, UH, COMMISSION MONEY FOR ALL THE COMMERCIAL AIRPORTS IN THE STATE.
AND THIS IS HILTON HEAD ISLAND AIRPORT'S PORTION OF THAT SPECIAL ALLOCATION.
IT'S ADMINISTERED LIKE A GRANT.
SO I HAVE TO GO IN FRONT OF THE COMMITTEE ON MAY 19TH TO GET THE FUNDS, BUT THEY'RE ENTITLED AND FUNDS, THEY GIVE US ALL OF IT UPFRONT.
SO WE'RE USING THIS FOR PHASE TWO OF THE TERMINAL PROJECT.
THIS WILL HAVE TO GO TO COUNTY COUNCIL.
AND JUST LIKE BEFORE IT'S AS LONG AS IT'S, IT'S DEPENDENT ON THE GRANT BEING APPROVED.
WE'RE JUST GETTING AHEAD OF IT.
'CAUSE YES, YOU GUYS REMEMBER, USUALLY THEY GIVE YOU LIKE, THEY GIVE YOU GUYS LIKE A 15 OR 30 DAY TIMELINE AND SOMETIMES THAT'S, THERE'S A LINE UP WITH OUR MEETINGS.
ANY OBJECTION? NO, THIS WILL BE APPROVED WITH NO OBJECTION.
[9.p. A Resolution authorizing the County Administrator to enter into an MOU with the Port Royal Sound Foundation. (FISCAL IMPACT: The Port Royal Sound Foundation has self-funded the initial development of the water quality data portal/analysis and is seeking support for the County to gain access. At this time, the fiscal commitment is $25,000 as approved in the FY 2026 budget, with the option to maintain annually without seeking additional Council approval.) - Taylor Brewer, Stormwater Manager ]
FINAL ONE HERE, UH, RELU A RESOLUTION AUTHORIZING THE COUNTY ADMINISTRATOR TO ENTER INTO AN MOU WITH PORT ROYAL SOUND FOUNDATION.TAYLOR RATED ALL THIS TIME TO END THE BEST ROW.
I TRIED, I WANTED TO SIT IN THE FRONT.
COMMITTEE MEMBERS AND CHAIRMAN, UM, TWO OTHER DEPARTMENTS HAVE ALREADY ENTERED MOUS WITH PORT ROYAL SOUND FOR UM, THEIR OWN PROJECTS.
SO I MODELED THEIR AGREEMENT LANGUAGE, BUT THIS MOU WOULD ALLOW US TO HAVE ACCESS TO A DATA PORTAL THAT THEY'RE BUILDING THAT BRINGS TOGETHER SAMPLING DATA FROM ALL OF THE ENTITIES THAT ARE AROUND BEAUFORT COUNTY.
UM, THIS WOULD BENEFIT NOT ONLY OUR MS FOUR PROGRAM, BUT OUR TMDL IMPLEMENTATION PROGRAM AS WELL.
GOOD QUESTIONS ON THIS MATTER.
CAN THIS ALSO BE APPROVED? ALRIGHT.
THIS IS ALSO APPROVED UNANIMOUSLY.
AND WITH THAT WE BEAT MR. LAWSON'S TIME AND ACTUALLY FINISHED SHORTER THAN HE DID.