Mar 18, 2026 Beaufort County Transportation Committee

[1. CALL TO ORDER]

[00:00:07]

? GOOD AFTERNOON. WELCOME TO THE COUNTY TRANSPORTATION COMMITTEE MEETING OF WEDNESDAY, MARCH 18TH, 2026.

WE HAVE ROLL CALL PLEASE CHAIRMAN GORDON HERE VICE CHAIRMAN HANNEMAN JIM HE'S EXCUSED. CLARENCE DANIEL CRAIG FORREST HERE JOHN GLOVER MAYOR DAVID JOHNSON HERE. VIRGINIA KOZAK WE'LL WAIT AND SEE PAUL MANNING HERE.

TIMOTHY NEWMAN HERE AND CHARLES PERRY WE HAVE A QUORUM. IT'S CUSTOMARY TO GO AROUND THE ROOM, START OVER HERE AND INTRODUCE YOURSELVES. OH HI, MY NAME IS LAURIE FRANCIS. I'M THE NEWS SPECIAL ADMIN FOR THE TRAFFIC DEPARTMENT.

I'M CHRISTY JULIA COOK. WE HAVE A KIND OF ENGINEERING BEHIND OUR B COUNTY ENGINEERING CONSTRUCTION ENGINEER . YOU ALL RIGHT? PLEASE RISE.

SO YOU HAVE A PLEDGE OF ALLEGIANCE. I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL. OKAY.

ITEM NUMBER THREE IS ANYBODY THAT HAS PUBLIC COMMENTS CONCERNING TODAY'S AGENDA

[4. APPROVAL OF MINUTES]

[5.A. SCDOT DISTRICT PROJECT UPDATE]

THIS IS A NEW ONE BY EIGHT PACK. THERE ARE SEVEN ROUTES, ONE OF THEM BEING CUT WORK FARM ROAD AGNES MAJOR FISH HOLE ROAD DUKE STREET THE LIGNE CIRCLE NORTH-SOUTH BEACH AND OKATIE HIGHWAY WHICH COMES ABOUT 8.59 MILES.

NEXT LIGHT AND COOL BATH ROAD AND AGNES MAJOR IS GOING TO BE A TEN INCH CMB FISH OIL ROAD IS GOING TO BE A MILLING FIELD WITH OVERLAY. NEXT SLIDE OR DUKE STREET COLLEAGUE CIRCLE AND FOREST BEACH DRIVE THERE'S GOING TO BE ANOTHER MILLING FIELD, AN OVERLAY. NEXT LINE THOUGHT THIS IS FUN. AND THIS LAST ONE HERE FOR OKATIE HIGHWAY IS GOING TO HANG ON 1/2 RIGHT THERE. THAT'S FINE.

THIS ONE IS GOING TO BE A MILE AND FEEL WOULD OVERLAY SO BECAUSE IT BEING A HEAVILY HIGHLY TRAFFICKED ROAD WE TO ADHERE TO THE ROAD RESTRICTIONS ON THAT.

NEXT SLIDE THIS ONE WE TALKED LAST TIME ABOUT FOR AN ISLAND ROAD THEY WERE TRYING TO GET STARTED TODAY BUT THE PLAN IS SHUT DOWN DUE TO THE TEMPERATURES.

SO WE'RE GOING TO GO AHEAD AND APAC IS GOING TO PUSH THAT OUT TO THE SUN AND THEY'RE GOING TO START A FULL DAY OF PATCHING AND ORIGINALLY THEY HAD CALCULATED ABOUT 33,000 SQUARE YARDS. BUT LOOKING AT THAT ROAD IT WAS DONE MANY YEARS AGO STILL IN GOOD SHAPE. SO SO THEY'RE GOING TO DO ABOUT 5000 SQUARE YARDS, TAKE THEM ABOUT A WEEK, MAYBE TWO WEEKS WHICH LEADS ME ON TO MY NEXT ONE ON CASTLE HILL ROAD AND ANYBODY WHO'S BEEN DOWN THAT ROAD IS VERY DETERIORATED AND UNDERNEATH THAT IS A CONCRETE BED WITH TWO INCHES OF ASPHALT AND FROM MY UNDERSTANDING IS BUILT BACK IN THE 1920 1930S

[00:05:06]

NEXT SLIDE FIRST BOULEVARD THIS ONE IS COMPLETE AS WELL AND THIS ONE HERE WAS THE OLD SHOW ROAD SIDEWALK IMPROVEMENT. THERE WAS A RIBBON CUTTING CUTTING CEREMONY AND I PUT A LITTLE BIT OF VERBIAGE, SUBMIT SOME THINGS AHEAD OF HEADQUARTERS KIND OF GIVE A LITTLE INFORMATION ON THAT SIDEWALK. SOME PEOPLE LOOK AT IT AS BEING JUST A SIDEWALK BUT IT'S A LOT MORE THAN THAT. THERE'S A LOT OF HISTORY AND AS YOU SEE THAT FIRST PICTURE RIGHT HERE, HERE'S WHAT TEAM IN THE CONTRACT WHICH IS SITE PREP THE ACTUAL FORM THE WORK WHICH IS THERE OUT OF NORTH CAROLINA THE MIDDLE PICTURES YOU SEE SOME OF THE TOP MILITARY BRASS, THE MAYOR, HIS DEPUTY AND THEN ME AND MY TEAM AND FEW OTHERS AND THEY DID IF YOU EVER GO DOWN THAT SIDEWALK THEY DEDICATE IT TO.

THE GENTLEMAN I GUESS WHO HAD BEEN THEN WILLIS WHO HAD BEEN INSTRUMENTAL IN WORKING WITH THAT AND AS YOU SEE RIGHT THERE THEY GET A $300,000 SIDEWALK. SO I KNOW THAT AND WE'VE TALKED ABOUT IT MANY TIMES BEFORE HISTORY ON IT WAS LONG TIME COMING.

SO IT'S ONE OF THOSE THINGS AT THE END OF THE DAY IT'S A LITTLE BIT MORE THAN THAT.

THERE'S SOME HISTORY PORT ROLL I MEAN THEY REALLY LOVE THAT SIDEWALK SO IT MEANT A LOT TO NEXT SLIDE AND THIS ONE RIGHT HERE MORE OF A SUMMARY TYPE LEVEL I DON'T INCLUDE JASPER ON IT JUST TWO THINGS HERE FOR BEAUFORT BUT JUST SO YOU AWARE WITHIN THE LAST FOUR MONTHS WE'VE CLOSED OUT ABOUT 13 PROJECTS. WE ACTUALLY HAVE A TOTAL ABOUT 12 AND THAT ENCOMPASSES COLLEGE AND SOME PRODUCT IN COLLEGE AND JASPER AND A LOT OF THEM HERE IN BEAUFORT WANT TO GIVE ACCOLADES TO THE CONTRACTORS WHO ACTUALLY DID A LOT OF GOOD WORK AND THEY HELPED. IF YOU LOOK AT THE SLIDE THEY CAME UNDER WHAT THE OVERALL CONTRACT VALUE WAS AND APAC BLYTHE THERE'LL BE A ROEBUCK WHO DID A LOT OF THE SIGNAL WORKS DOWN RIBAUT ROAD OVER THEIR OWN ROBERT SMALLS AS WELL IN BLACK AS WELL BLACK IS WORK IN SEVERAL NEW PRODUCTS FOR AND THERE'LL BE SOMETHING ON THE SLIDE ONCE WE DO THEIR PRE CON WE'LL BE ADDING THERE TO THE SLIDE AS WELL BUT AT THE END OF THE DAY WHEN IT COMES TO DOTTING THE COUNTY AND WITH THE CONTRACTORS IT'S ALL ABOUT PROVIDING SOMETHING BETTER THAN WAS THERE BEFORE ESPECIALLY FOR THE LONG TERM IN TERMS OF THE TRAVELING PUBLIC.

SO IS YOUR TAX DOLLARS AT WORK? SO HOPEFULLY BETWEEN THOSE TWO COUNTIES AND WITH THE CONTRACTOR WE'RE DOING OUR DUE DILIGENCE FOR YOU THAT TOTAL 59 MILLION.

YES THERE. WHICH ONE? 59 MILLION.

YES, THAT'S CORRECT. THAT'S THE OVERALL CONTRACT AMOUNT IN TERMS ALL OF THOSE THAT'S ON THIS LIST AND RIGHT NOW FOR THOSE THAT WE'VE CLOSED OUT THEY CAME UNDER ABOUT ALMOST A MILLION CLOSE TO A MILLION. ANY QUESTIONS?

[5.B. CTC RESURFACING AND PRESERVATION PROJECTS (Year 9)]

UM CTC RESURFACING PRESERVATION IF A NOTICE IN YOUR PACKET THAT GAVE CHRIS TO PROVIDE IS THE LIST THAT CHAIRMAN ASKED FOR LAST LAST MEETING YOU'LL NOTICE THE THE BLACK IS THE RESURFACING IN THE RED RHODES I WENT AHEAD AND ADDED THOSE THE MICROSERVICE ROADS THAT WE'RE PLANNING I LISTED THOSE PER THAT YOU COULD LOOK AT IF YOU COMPARE THIS TO THE LIST THAT I SENT YOU LAST THERE'S SOME DIFFERENCES WHEN WE LOOKED AT THE ROADS THERE WERE A FEW ISSUES WITH SOME OF THE ROADS THAT I SWAPPED OVER TO RESURFACING RATHER THAN SO THIS

[00:10:02]

THEY PROBABLY ARE GOING TO PUSH US OFF TO THE NEAR THE END OF THE SEASON BECAUSE THEY HAD TO GET US SCHEDULED BUT BECAUSE WE HAD THEM HOLD UPS THEY'RE GOING TO THEIR CATCH US ON THE WAY BACK FROM FLORIDA AND REJUVENATE THAT WE HAVE THE PO PER PAYMENT TECHNOLOGY AND THEY'LL GET IT STARTED AS SOON AS WE CAN. WE DID GET THE PO FOR THE CIA CONTRACTOR SO WE'RE WE'RE READY TO START ON THAT NEXT SLIDE DOT ROADS AS PART OF THE YEAR THAT

[5.C. SCDOT SECONDARY ROADS 0/500 ADT AND 500/2000 ADT UPDATE]

[5.D. DIRT ROAD PAVING UPDATE]

DIRT ROAD 55 DOLPHIN WATCHES PAVING IS COMPLETE. WE'RE WAITING ON SOME FINAL CLOSE OUT FOR B FOR JASPER SO WE CAN GET THE FINAL INSPECTIONS.

THE T GET IT HOOKED UP. JAMES THE WASHINGTON HIRES HAVE BEEN WORKING ON THE DRIVEWAY PIPES AND HAVE STARTED WATERLINE RELOCATION THIS LEO GREEN IS COMPLETE WITH EXPECT AND DO A PUNCH LIST ON THAT HERE HOPEFULLY THE NEXT WEEK OR TWO TO GET THAT FINALIZED.

I DROVE OUT THERE JUST LAST AND IT LOOKS REAL GOOD. THE GRASS IS COMING IN VERY NICELY THERE. AND FREDRICKA TAYLOR, THEY SPOTTED THE WATERLINE AND EVERYTHING IS GOOD TO GO THERE SO WE SHOULD BE ABLE TO START ONCE MOVE OFF OF JAMES THERE.

WE SHOULD BE ABLE TO GET OVER THERE AND GET STARTED ON THAT. RIGHT.

YOU OUGHT TO HAVE A SMILE ON YOUR FACE THAT REALLY WELL YOU TALKING ABOUT COMPLETING CHANGING OR THE WATER LINE THIS WEEK SO I CAN'T SPEAK FOR THEM ON HOW SOON BUT IT'S IT'S IN PROGRESS HOPEFULLY I WOULD SAY WITHIN 30 TO 60 DAYS I WOULD I WOULD HOPE THAT WOULD BE MY BUT YEAH BUT THEY'RE THEY'RE PROMISING THEY'RE GOING TO IT'S GOING TO GET DONE I'M SORRY I SAW OUR GOOD GOOD LOOKING RUSTY THIS ON LEO GREEN IS THERE ANY WAY POSSIBLE WE CAN GET A SIGN AT THE END SAYING THE END OF THE ROAD BECAUSE SOME OF THE PEOPLE THAT LIVE THERE THEY ASKED ME A QUESTION WERE CAN WE GET A DATE INSIDE IT IN THE ROAD SO PEOPLE WILL I CAN LOOK INTO IT? I'M NOT SURE IF THE SIGNAGE IS ACTUALLY DONE YET BUT I'LL SEE WHAT'S ON THE PLANS. GET BACK WITH YOU WHAT THE PLAN IS AND IF WE'LL WE'LL DISCUSS IT AND GENERALLY THEY'LL HAVE A NO OUTLET SIGN ON THE TOP OF THE STREET NAME SIGN AS WELL. SO AGAIN THEY'LL GENERALLY HAVE A NO OUTLET SIGN ON THE TOP OF THE STREET SIGN AS WELL SO I'M NOT SURE IF THE SIGNAGE IS COMPLETE.

THERE'S NO ALL RIGHT. ANY OTHER QUESTIONS? SO LET'S GO.

I'LL JUST GIVE YOU QUICK DIRT ROAD 56. I JUST LISTED THOSE.

WE'RE IN DESIGN RIGHT NOW. I'M GOING TO PLAN ON ISSUING THE NOTICE TO PROCEED TOMORROW AND THAT'LL GIVE THE CONTRACTOR HUNDRED 65 DAYS TO COMPLETE THEIR PROJECT.

GIBSON THAT'S IN HILTON HEAD AND DISTRICT 11. BILLY FARM ROAD IS BEAUFORT DISTRICT ONE. JOHNSON LANDING ROAD IS LADY'S ISLAND DISTRICT TWO AND MONTGOMERY LANE IS A B FOR DISTRICT ONE AND J.H. HIRES WAS AWARDED THAT PROJECT AND WITH DAVID AND FLOYD AND AGAIN THEY HAVE THE APPEAL FOR THAT SO WE'RE GOOD TO GO RIGHT.

[00:15:05]

BUT IF NOT YOU CAN ALWAYS PUT IN A WORK THROUGH BC GOV OR BC CONNECTS AND AS A WORK ORDER IF THE ROAD'S IN REAL BAD SHAPE YOU CAN BE C CONNECT THE IT GOES DIRECTLY TO PUBLIC WORKS AND THEN THEY THEY'RE NOTIFIED THAT IT NEEDS TO BE ADDRESSED B.C B.C CONNECT IT'S AN IT'S AN APP YOU CAN GET IT ONLINE YOU KNOW THE QUESTIONS VERY GOOD THANK YOU.

[5.E. HILTON HEAD BRIDGES UPDATE]

I GUESS THAT'S ME. SORRY ABOUT THAT. SO YEAH I HAVE A LITTLE BIT MORE OF AN UPDATE THAN I HAVE THE LAST FEW WEEKS BUT A FEW MONTHS BUT NOT MUCH.

SO THE DOT'S GEOTECH CONTRACTOR IS GOING TO BE OUT THERE STARTING THEY THEY'RE GOING TO MOBILIZE TONIGHT AND POSSIBLY START DRILLING IN THE WATER TOMORROW FOR THEIR GEOTECHNICAL EXPLORATION. AND WE'RE STILL WAITING TO HEAR BACK ON THE BUT WE'RE HOPING ANY DAY NOW SO THAT'S THAT'S REALLY UPDATES THAT WE GOT FOR YOU SO QUESTIONS OKAY THANK YOU MUCH MORE PLEASE MAKE THE INTRODUCTIONS ON OUR YEAR TEN THROUGH 20 YOU KNOW AND FOR THE

[5.F. BEAUFORT COUNTY ROAD ANALYSIS UPDATE (Years 10-20)]

SO THIS IS A A CONTINUATION OF THE EFFORT THAT THE COUNTY HAS BEEN WORKING ON FOR SOME TIME. THE FIRST STUDY WAS DONE AROUND 2022 AND THIS IS AN UPDATE AND REFRESHMENT OF THAT TO CONTINUE LEARNING ABOUT WHAT THE COUNTY'S BEEN SUCCESSFUL IN OVER THE PAST AND TRY TO BUILD ON THAT SO I'LL START BY SAYING THAT WE'RE COOKING A MEAL HERE AND WHERE WE'RE AT RIGHT NOW TODAY IS GATHERING ALL OF THOSE .

THAT'S KIND OF WHAT WE WERE TALKING ABOUT EARLIER AND. IT'S PRETTY SOON WE'RE GOING TO START PREHEATING THEM AND IN TURN THE HEAT UP. OKAY.

BUT RIGHT NOW WE'RE AT A POINT WHERE WE'VE JUST GOTTEN ALL THOSE INGREDIENTS TOGETHER.

SO THE FIRST INGREDIENT START WITH THE EVALUATION AND RATING OF THE ROADS WE TO UNDERSTAND WHAT'S THERE, WHAT CONDITION THEY'RE IN, MAKE SURE THAT WE INVENTORY ANY ADDITIONAL MILES THAT HAVE BEEN ADDED TO THE SYSTEM AND THAT SORT OF THING SO EVERYTHING GETS BUILT OF THAT. WE'RE LOOKING AT ALL OF THE COUNTY ROADS, ALL THE MUNICIPAL . WE'RE ALSO GOING TO BE INVENTORYING THE SIDEWALK FOR GENERAL CONDITION LOOKING FOR OUR RPMS AND WE'RE GOING TO BE INVENTORYING ALL THE SIGNS ON THE SYSTEM. SO ONCE WE GET ALL OF THAT TOGETHER THE NEXT THING TO DO IS BUILD A STRATEGY AND PRIORITY OF HOW WE WANT TO GO ABOUT WORKING ON THIS OVER THE TEN YEARS. SO WE'RE GOING TO BE TALKING WITH THE COUNTY WORKING WITH PAMELA AND RUSTY AND BRIAN ON THIS TO SURE THAT WE UNDERSTAND THE GOALS FIRST WHAT ARE WE TRYING TO ACCOMPLISH? HOW MUCH MONEY DO WE HAVE TO SPEND AND HOW DO WE WANT TO BREAK OUT INTO DIFFERENT TYPES OF WORK TO OPTIMIZE SUCCESS IN THE END? SO THAT'S THE NEXT PHASE THAT WE'RE GOING TO BE GETTING INTO. THAT'S WHEN WE ACTUALLY START COOKING THOSE INGREDIENTS. THE NEXT PART OF THAT IS THEN ACTUALLY GOING INTO THE CONSTRUCTION OF THOSE PROJECTS PUTTING THE CONTRACTS TOGETHER SO WE BE DOING COST ESTIMATES FOR THE FIRST TWO YEARS SO THAT FIRST YEAR WILL ACTUALLY BE NEXT YEAR.

SO WE'RE GOING TO BE WORKING ON THAT COMING UP PRETTY SOON HERE EARLY SUMMER GETTING THOSE ESTIMATES TOGETHER SO THEY CAN BE BID AND READY TO WORK ON THE NEXT YEAR.

NOW IF YOU SEE THIS THIS DIAGRAM HERE, THIS IS A PROCESS THAT WOULD CONTINUE ON INTO THE FUTURE. THIS IS ACTUALLY THE SECOND LOOP THAT WE'VE MADE AROUND THIS RIGHT. SO WE WANT TO LEARN EACH TIME THAT WE DO GET BETTER AT PREDICTING HOW THE SYSTEM IS GOING TO WORK OVER TIME, LEARN WHAT TREATMENTS ARE OR MOST COST EFFECTIVE FOR US AND WE MIGHT TRY NEW THINGS MOVING FORWARD AS WELL.

BUT THE IDEA TO OPTIMIZE THE USE OF THOSE FUNDS OVER TIME EACH TIME WE WORK THROUGH THIS

[00:20:05]

THERE'S A SMALL CHANGE TO IT SO LAST TIME A LOT OF THE PROCEDURES ON HOW THAT DATA WAS LOOKED AT WAS BASED ON THE DOTTIE'S WAY OF DOING IT. THIS YEAR WE'RE NOW DOING A STANDARDIZED PROCEDURE THAT'S USED THROUGHOUT THE INDUSTRY IN THE COUNTRY SO THAT HOPEFULLY THAT CAN BE REPEATABLE INTO THE FUTURE ON THE NEXT CYCLE. SO THE D.O.T. HAS CHANGED THAT PROCESS OVER TIME AND WE WANTED TO GET A MORE STANDARDIZED PROCESS THAT WOULD BE REPEATABLE IN THE FUTURE SO THAT MAKES SENSE. SO BASICALLY WE HAVE SOME EQUIPMENT THAT GOES THROUGH AND LOOKS FOR ALL OF THE DIFFERENT TYPES OF CRACKING AND DISTRESSED IS HAPPENING ON THE ROAD. WE'RE LOOKING FOR ALLIGATOR CRACKS, WE'RE LOOKING FOR TRANSVERSE CRACKS. WE'RE LOOKING FOR POTHOLES AND PATCHES AND RUNNING AND WHAT WE REALLY WANT TO UNDERSTAND IS WHICH ROADS ARE AGING NORMALLY AND WHICH ONES HAVE STRUCTURAL PROBLEMS AND THAT HELPS US FIGURE OUT WHAT'S BEST WAY TO FIX IT, WHAT'S THE BEST WAY TO KEEP THE GOOD ROADS GOOD AND WHICH ONES NEED A LITTLE EXTRA STRUCTURE ON? SO AFTER WE GET ALL THE DATA TOGETHER WE START IT.

SO EACH ONE OF THOSE TYPES OF CRACKING DEDUCTS POINTS SO A ROAD STARTS OUT WITH 100 POINTS. THIS PERFECT NEXT SLIDE FOR THE POLICE 100 POINTS IS PERFECT AND AS YOU START SEEING MORE AND MORE DIFFERENT TYPES OF CRACKING IT DECREASES THE POINTS AND GO DOWN IN THE SCALE FROM VERY GOOD THROUGH FAIR AND DOWN INTO VERY POOR THERE'S NOT A LOT OF VERY POOR ROADS ON YOUR SYSTEM. THAT'S GREAT.

THERE ARE THOUGH SOME ROADS THAT HAVE A SPOT THAT'S VERY POOR AND WE WANT TO TRY TO POINT THOSE OUT AND HELP DIRECT SOME ACTION ON THOSE. THIS IS A DIAGRAM THAT'S COMING FROM YOUR MANUAL THAT IT WAS MADE FOR YOU PREVIOUSLY EXPLAINS YOUR SCALE SO WE'RE GOING TO BE FITTING THE SCORE THE SCALE THAT WAS ESTABLISHED FOR THE COUNTY PREVIOUSLY NEXT SLIDE PLEASE. WE HAVE A SUBCONTRACTOR THAT'S WORKING WITH US NAME A RB SO ARB THEY ARE A AUTOMATED DATA COLLECTION COMPANY THEY DO THIS WORK ALL AROUND THE COUNTRY SO THIS VAN THAT THEY HAVE HERE HAS A BUNCH OF DIFFERENT TYPES SENSORS ON IT THAT COLLECT DATA FORCE IT MEASURES HOW ROUGH THE ROAD IS. THAT'S THAT LITTLE BAR THAT YOU SEE ACROSS THE FRONT HAS A BUNCH OF DIFFERENT CAMERAS ON IT SO THAT WE CAN DOCUMENT AND BE ABLE TO GO BACK AND LOOK AT THOSE PICTURES LATER AND. THERE'S ONE CAMERA IN THE BACK THAT'S REALLY IMPORTANT. IT LOOKS STRAIGHT DOWN ONTO THE ROAD A DOWNWARD FACING CAMERA THAT GIVES US THIS IMAGE ON THE RIGHT. SO THAT IS STRAIGHT DOWN ONTO WATER EDGE COURT AND THE PROGRAM THAT THEY HAVE CAN DETECT THE IN THE ROAD AND THEY HAVE A SYSTEM THAT ALLOWS THEM TO EXTRACT THAT DATA AND WE KNOW EXACTLY HOW MUCH IS HAPPENING, HOW INTENSE IT IS. IS IT A BIG CRACK IS IT A LITTLE CRACK AND WE'RE GOING THROUGH THAT DATA NOW VERY CLOSE TO HAVING THAT DONE SO VERY GENERALLY WE'VE LOOKED AT ABOUT 220 MILES OF ROADS TOTAL . THERE ARE A COUPLE THAT STILL NEED TO BE KIND OF IRONED OUT. THAT'S ABOUT WHERE WE ARE SO FAR.

NEXT SLIDE FORWARD PLEASE. WE'RE GOING TO SHOW THIS DATA IN THE END IN A COUPLE OF DIFFERENT WAYS. THIS FIRST ONE IS THE GIS LAYER THAT IS OWNED AND USED THE COUNTY I KNOW THAT Y'ALL HAVE HOSTED THIS ON THE WEBSITE IN THE PAST FOR PEOPLE TO BE ABLE TO SEE SO THAT WILL BE UPDATED AND YOU WILL UPDATE THAT. YES, SIR.

AND OBVIOUSLY BE UP TO Y'ALL. IS THAT HOW YOU WANT TO SHOW IT? BUT THIS IS IT SO THIS IS WHAT WE HAVE BUILT ON THAT LAYER AND WE WILL ABSOLUTELY BE SHARING THAT WITH YOU ALL IN THE END. SO JUST A QUICK LOOK HERE THE COLORING SCHEME OF THIS IS INDICATING THE GENERAL CONDITION OF THE ROAD. WE HAVE THE ABILITY TO REPORT BY SEGMENT OF THE ROAD OR BY WHOLE ROAD LENGTH. WE CAN GO DOWN TO AS CLOSE AS A 10TH OF A MILE I BELIEVE IS HOW IT IS CURRENTLY. SO THERE'S A LOT OF DIFFERENT

[00:25:03]

WE CAN ALSO BUILD ON TO THIS IN THE FUTURE INFORMATION ABOUT WHEN THE NEXT WORK WILL HAPPEN ON A PARTICULAR ROAD SEGMENT IF YOU'D LIKE TO BE ABLE TO SHOW THAT.

SO THIS IS ONE WAY THAT WE'RE GOING TO SHOW IT. NEXT SLIDE FOR ME THE OTHER WAY THIS IS A PIECE OF SOFTWARE OR SOME WEBSITE THAT'S OWNED BY OUR SUBCONTRACTOR ARB IT'S CALLED HAUSCHKA AND AS PART OF THIS PROJECT THE COUNTY HAS A ONE YEAR SUBSCRIPTION TO THIS IS GOING TO BE UP TO YOU ALL IF YOU WANT TO TO HAVE ACCESS TO THIS DATA.

BUT ONE YEAR INCLUDED AND WHEN YOU GO ON TO THIS IT'S BUILT ON THE SAME GIS LAYER BUT HAS ALL THE OTHER INFORMATION ON THERE RELATIVELY EASY TO NAVIGATE SO YOU CAN SEE THE ROAD AND, ITS CONDITION AND THE LITTLE TEARDROP OR WATERDROP IS KIND OF TELLING YOU WHAT YOU'RE LOOKING AT AND YOU CAN PLAY AND GO DOWN THE ROAD AND EACH TIME YOU MOVE YOU SEE A NEW IMAGE.

TOP LEFT IS THE FRONT LEFT FACING CAMERA TOP IS THE MIDDLE AND AROUND THE VEHICLE FROM BACK LEFT BACK RIGHT AND DOWNWARD. SO WE'RE GOING TO BE USING THIS TO ACTUALLY INVENTORY ALL THE SIGNS FOR YOU. YOU CAN ACTUALLY MEASURE DISTANCES AND THINGS LIKE THAT IN THIS SO THERE'S A LOT OF DIFFERENT INFORMATION THAT YOU CAN GET OUT OF THIS IN THE FUTURE IF YOU WANT TO BE ABLE TO USE IT MORE SO.

THIS ONE IS SHOWING A GOOD ROAD SO THAT THAT PICTURE THERE'S NOT SHOWING ANY CRACKS.

SO LET'S LOOK AT THE NEXT SLIDE PLEASE. SO THIS ONE IS SHOWING IF YOU NOTICE THE ROAD SIDE WHERE THE TEARDROP IS THIS IS ON A NOT GOOD SPOT ON THE ROAD.

BUT IF YOU TRAVELED FORWARDS AND BACKWARDS ON THAT ROAD. IT ACTUALLY IS BETTER BUT THIS WAS JUST SHOWING YOU AN EXAMPLE OF THE SYSTEM CAPTURING THE CRACKS HERE ON A SPOT IN THE ROAD THIS NOT SO GOOD SO ONE OF THE THINGS WE MAY CONSIDER IS AN OPTION GOING FORWARD IS DO THESE BAD SPOTS NEED A PATCH OR HOW ARE THEY YOU KNOW, CAN WE LIVE WITH THAT OR IS THIS SOMETHING THAT WE WANT TO HAVE A FIX ON OR NOT AND WE CAN ACCESS THE STATE BE ABLE TO LOOK AT IT RELATIVELY QUICKLY. I'VE GOT ONE MORE IN THERE FOR YOU.

THIS ONE IS A LITTLE BIT HIGHER END OF INTENSITY CRACKING AND TYPES OF CRACKING.

SO THIS MIGHT BE ONE THAT WOULD BE A LITTLE BIT MORE SUITED FOR A PATCH ESPECIALLY IF WE SAW SOME POTHOLES THERE. BUT JUST AN EXAMPLE OF HOW THIS DATA CAN BE USED.

NEXT SLIDE PLEASE. SO REAL QUICKLY, WHAT ARE THE NEXT STEPS FOR US AND WHERE ARE WE GOING? WE'RE GOING TO FINALIZE DATA ANALYSIS AND HAVE SOME CONDITION REPORTS THAT WE'RE READY TO SHARE WITH THE COUNTY THIS MONTH.

THE NEXT THING IS GOING TO BE A DISCUSSION OF WHAT TYPES OF TREATMENTS ARE WE GOING TO USE? WE'VE ALREADY STARTED THAT DISCUSSION.

THE GOOD NEWS IS THE COUNTY HAS BEEN PRETTY GOOD ABOUT USING THE RIGHT TREATMENT ON THE RIGHT ROAD. ALL USE DIFFERENT TYPES OF THINGS HERE SO YOU KNOW WHAT YOU LIKE WHAT YOU DON'T LIKE ONE OF THE BIG THINGS IS ALWAYS DO WE HAVE THE CONTRACTORS TO DO THE WORK IF WE WANT TO TRY DIFFERENT THINGS AND YOU ALL HAVE ESTABLISHED SOME REPETITIVE HERE TO BE ABLE TO USE DIFFERENT THINGS SO THAT'S GREAT.

WE'RE CONTINUING TO DISCUSS WITH THE COUNTY WHAT ARE WE LIKE? WHAT ARE WE NOT? WE'RE GOING TO TRY TO LOOK AT THE DATA AND SEE WHAT'S BEEN MOST EFFECTIVE HOPEFULLY TO GET THAT WRAPPED UP HERE THIS MONTH AS WELL.

AND THEN WE'RE GOING TO START GOING INTO THE PRIORITIZATION AND STRATEGY SO WE'RE GOING TO DO SOME DIFFERENT TRIALS AGAIN GOING TO TALK ABOUT WHAT ARE THE GOALS SO WHAT DO WE WANT TO ACCOMPLISH WE WANT TO MAXIMIZE THE GOOD ROADS. WE WANT TO GET RID OF THE PAUSE WE WANT TO MIX IN THERE. HOW DO WE WANT TO DO IT? AND THEN WE'RE PROBABLY GOING TO GIVE SEVERAL DIFFERENT SCENARIOS AND SEE WHICH ONE GETS TO THE ANSWER THAT.

EVERYBODY LIKES THE BEST SO THAT'LL BE HOW WE GO ABOUT OUR STRATEGY AND PRIORITIZATION.

THE LAST THING WILL JUST BE FINALIZING THAT TEN YEAR PLAN SO WHEN WE DO THE STRATEGY IT WILL IDENTIFY A LIST OF WORK TO BE DONE EACH YEAR FOR THE TEN YEARS BE GETTING INTO THAT IN APRIL AND MAY AND THEN OBVIOUSLY GOING IN TO PUT IN THOSE COST ESTIMATES TOGETHER.

THAT'S IT IN A NUTSHELL OR ANY QUESTIONS FOR THAT? YES MAYBE THIS IS TOO MUCH A QUESTION. IT'S ACTUALLY A COMPLEMENT IF CAN BELIEVE THAT.

BUT ANYHOW I REALLY IN MY BACKGROUND IS IN PLANNING AND THINGS I'M VERY, VERY WITH THE WAY IT'S BEING DONE AND MY ONLY CONCERN THAT IF THE PUBLIC COULD JUST GET MORE AND MORE

[00:30:02]

THIS IS REALLY EXCELLENT. THANKS IT'S OUR ON OUR ROADS OUR THIRD FIVE YEAR PROGRAMS SO WE WENT FIVE YEAR FIVE HERE AND NOW WE'RE DOING A TEN YEAR I MEAN IT WAS GOOD BEFORE BUT THIS IS JUST THIS IS TOTALLY GREAT AND WE'VE DONE ALSO THEM 0 TO 500 AND 500 TO 2000.

SO THIS COMMITTEE HAS DONE A GREAT JOB OF REALLY ALONG WITH CONTRACTORS.

YEAH. MOVING THE BALL FORWARD BECAUSE THAT'S WHY WE'RE STILL ONE OF THE BEST IN THE STATE THREE THE BIGGEST QUESTION I HAVE IS FOR BRIAN AND RUSTY AND THIS GOES INTO WE WANT TO MAKE WE GET OUR OUR BIDDING AND BID PACKAGES OUT THAT HE'S PREPARING OR HE'S WORKING ON BY NO LATER THAN OCTOBER THIS YEAR AND WE NEED TO GET BACK IN THAT CYCLE GETTING THEM SO WE DON'T GET CAUGHT ON THE OTHER END OF NOT BEING HAVE TO HAVE A SPECIAL MEETING AND SO ON AND I KNOW THAT WAS YOU GUYS SPOKE I TOTALLY UNDERSTAND WHO AT FAULT FOR THAT BUT YOU AND IT WASN'T THE COUNTY IT WAS A CONTRACTOR THAT WE HIRED TO DO THE WORK BUT THE BOTTOM LINE IS GETTING US BACK INTO OUR CYCLE SO THAT I THINK WE GET BETTER NUMBERS EVEN IN OCTOBER YEAH I WOULD ACTUALLY EVEN LIKE TO GET IT TO JULY OR AUGUST EVEN EARLY SO THAT I THINK THAT'S OUR LONG TERM GOAL. SO YEP GOOD.

ANY OTHER QUESTIONS FOR JAKE? I JUST THE ONE QUESTION ON THE FULL VISUAL.

YES SIR. SO THE IT IS THE ONLY THAT HAVE BEEN LOOKED AT OR THE ONES THAT ARE COLOR OR THE DOES THE NON COLOR MEAN SOMETHING NON-CORE OR IF I'M IN A WAY AM I ASKING YOU TO CORRECT ME BUT THE COLORED ONES ARE REPRESENTING THE ONES THAT WE COLLECTED DATA ON I OUR WHAT THAT'S WHAT IS THE OTHERS ARE NOT CORRECT THOSE WOULD BE SOMETHING OTHER THAN COUNTY AND MUNICIPAL ROADS CORRECT WAY STATE ROADS ARE CORRECT WE NEED A LITTLE NOTE UP THAT SO THAT OTHER PEOPLE HAVE MORE KEY KEY WORD OUT THERE.

SO THERE ARE WAYS THAT WE CAN SHADE THIS DIFFERENTLY. SO WE COULD WE COULD KIND OF TURN THE ROADS A DIFFERENT COLOR AND HELP POINT THAT OUT. THAT'S NOT GOING TO BE GREAT.

YEAH. YES, SIR, THAT WOULD BE GREAT. OKAY.

[6.A. BEAUFORT COUNTY PAVING SUMMARY (Years 2016-2026)]

CERTAINLY ROSSLEA WE'RE GOING TO HIT AGAIN A NEW BUSINESS THE PAVEMENT SUMMARY WHICH WAS A COUPLE OF PAGES BACK. YEAH THAT ONE GOT PUSHED IN THERE SOMEWHERE.

I KIND OF MISSED UP THE ORDER AND ON MY POWER I'M SURE NO PROBLEM BUT I HAD THIS IN THE LAST TIME AROUND BUT I THE 2016 TO 2026 ROADS I UPDATED THAT AS WELL TO SHOW THAT OVERALL WE'VE TOUCHED 268.85 MILES OF ROADS FROM 2016 UNTIL PRESENT WHAT WE'VE JUST FINISHED UP THAT'S A BIG DEAL YEAH WE ONLY OWNED 200 MILES OF ROADS OURSELVES, RIGHT? YEAH SO THAT'S THAT'S KIND OF A NICE SUMMARY I JUST WANT TO ADD THAT WE PUT THAT IN THERE TO

[6.B. BLUFFTON PARKWAY CEI CHANGE ORDER REQUEST]

SO THE ORIGINAL QUOTE THAT FEMA GAVE US, THEY PROJECT FROM PREVIOUS PROJECTS AND UNFORTUNATELY WE HAD SOME UNFORESEEN ISSUES COME UP THAT EXTENDED THE TIME THAT THEY SPENT ON THE JOB. FOR INSTANCE, WEATHER EQUIPMENT BREAKDOWN, MAYBE MISCOMMUNICATION BETWEEN THE CONTRACTOR AND THE CIO. SOMETIMES THEY HAD SOMEONE THERE AND DIDN'T NEED THEM AND UNFORTUNATELY THERE'S UNFORESEEN PROBLEMS THAT CAME UP AND INCREASED OUR BUDGET BY $31,000. SO I'M REQUESTING THAT WE WOULD GET A CHANGE ORDER FOR FOR THE GRAND TOTAL OF $93,000 ON THE CGI TO FINISH UP THAT PROJECT.

TYPICALLY THE SEA CONTRACTOR WOULD NOTIFY US AHEAD OF TIME AND GIVE US A LITTLE HEADS UP

[00:35:02]

SEE IF WE CAN GET THAT APPROVED TO GET AN INCREASE. WELL, I'M GOING TO START OFF WITH MY COMMENTS AND MY COMMENTS WOULD BE AS A CONTRACTOR IF I CAUSED PROBLEMS I THINK THAT THE CONTRACTORS SHOULD BE ACCOUNTABLE FOR SOME OF THE COST FOR EQUIPMENT DOWN AND THE DELAYS THAT WERE HELD FOR 31,000 IS WHAT YOU'RE CREWS FOR 31,000 061 SOMETIMES I HAVE A TOUGH TIME TAKING THE SWADDLE COMPLETELY AND THAT THAT SHOULD COME BACK TO OUR LAB YOU AND I'VE TALKED IT PREVIOUSLY I HAVE A TOUGH TIME BEING ABLE TO TO WRAP MY ARMS AROUND THE FACT THAT WE'RE UP $31,000 THAT WASN'T CAUSED BY OUR NEGLIGENCE.

I WILL THROW IN THAT THERE'S AN OVERALL SAVINGS ON THE PROJECT OF 450,000 GIVE OR TAKE.

SO WE'RE NOT ACTUALLY GOING OVERBUDGET ON THE PROJECT. IT'S JUST GOING OVER BUDGET ON THE CGI PORTION OF IT. SO WE DO HAVE A SIGNIFICANT SAVINGS BUT.

UNDERSTOOD. YEAH, I UNDERSTAND STILL WANT TO THROW THAT OUT THERE.

OTHER COMMENTS DO I HAVE A MOTION THE CHANGE OR $31,000? YEAH I HAVE A SECOND.

OKAY. DISCUSSION. WHAT WOULD YOU PROPOSE IF YOU DIDN'T DO THE WHOLE THING? I MEAN WHAT HOW MUCH DO YOU THINK MY THOUGHT WAS INITIALLY TO SPLIT THE COST WITH THE CONTRACTOR THAT WAY HE TAKES A HIT AND WE TAKE A HIT 15,000 AND CHANGE AND 15,000 CHANGE MAKES IT A WAY OF THEM BEING ACCOUNTABLE BECAUSE THEY HAVE THE RESPONSIBILITY FOR NOTIFICATION AND I FEEL OF THE SUB OUR SUBCONTRACTOR THAT WAS DOING THE INSPECTIONS HAD CONTRACTOR BEEN APPROACHED FOR THIS PARTICULAR SCENARIO AND I CAN ASK IS THIS A SUBCONTRACTOR AS AN F IN ME FOR THE OVERSIGHT ON THEIR PROPOSAL OR ON BLITHE FOR I'M LIKE SO I'LL JUST JUMP IN THERE SO WE DON'T HAVE A REPRESENTATIVE TO ME HERE BUT WE DO HAVE JASON FAIR WITH BLYTHE HERE SO DON'T BE APPROPRIATE BUT HE'S HERE AND CAN SPEAK TO ANY QUESTIONS THAT YOU MIGHT HAVE. HIS PART ALSO.

YOU'RE WELCOME. COME ON UP AND I WILL SAY I HAVE NOT SHARED THE INFORMATION JASON FULLY. WE DID HAVE A SHORT DISCUSSION THIS MORNING ABOUT SOME OVERSIGHT AND SO I'LL LET HIM DISCUSS HIS POINT. I GOT ONE WE WOULD WHOLEHEARTEDLY DISAGREE WITH YOUR ASSESSMENT RIGHT HERE ON ONE SIDE OF THE SITUATION WE HAVE QUALITY BOOKS. WE HAVE PERFORMANCE OUT THERE 20 DAYS DOING WORK, A CONTRACT THAT START AT $2.2 MILLION UNDERSTANDS ALMOST $500,000 TO HAVE A CONSULTANT SAY NEED $30,000 MORE. THE QUESTION I WOULD ASK IS WHAT PERCENTAGE FROM THE BASE CONTRACTED OUT THAT THEY ORIGINATE AT? WHERE IS THE PROOF OF WHERE THEY CAME UP WITH WHERE NUMBERS OR THEIR BILLABLE HOURS WERE RIGHT AND THEN WHERE DO THEY START ALL THAT RIGHT I'M BIDDING QUALITY IS PROVIDED VIA THE COUNTY THEY'RE DOING IT ARBITRARILY RIGHT SO I DON'T KNOW WHERE THEY CHARGE FOR DOWNTIME IT WAS NOT BECAUSE WE LACK PERFORMANCE RIGHT YOU KNOW THE CONTRACT OUT WE STARTED THE APRIL BEFORE EASTER WE HAD THE HERE IT IS WE SHUT DOWN ALL THE PAVEMENT AND PARKER WAS MUCH DONE BY THE END OF APRIL.

WE WENT IN MAY TWO OR THREE DAYS TO ADDRESS DRIVEWAYS THAT WERE COME UP THAT WERE ADDRESS AFTER THE FACT SO WE'RE WILLING TO WORK WITH YOU. ALL RIGHT BUT THIS SITUATION WE WOULD NEED MORE INFORMATION FROM FAA ME'S PERSPECTIVE AS OPPOSED TO WHERE IT IS RIGHT NOW. AGAIN, A PILL LIKE 25% REDUCTION IN THE CONTRACT AMOUNT AND THEY HAVE THE CONSULTANT MORE MONEY. WE'D BE HARD PRESSED TO LIVE ON THAT. THAT'S WHY I WANT YOU TO COME UP.

JASON, WAIT. DON'T RUN AWAY TOO. SO ANYBODY HAVE QUESTIONS OF JASON? HE GOES IN AND BANKS APPRECIATE IT.

THANK YOU. THANK OKAY. I HAVE A MOTION IN THE SECOND IS A FURTHER DISCUSSION YEAH I I DON'T UNDERSTAND THE FULL PROJECT THE FULL PROJECT IS X

[00:40:08]

SO AGAIN, YOU KNOW, IT'S AN ESTIMATE NOTHING IS GUARANTEED BUT THEY GO BY HISTORIC WORK WHAT THEY'VE DONE IN THE PAST AND CREATE THE BEST ESTIMATE THAT THEY CAN COME UP WITH AND UNFORTUNATELY WENT BEYOND THEIR BUDGET THEIR ESTIMATED TIME WELL THEY THEY SHOULDN'T GET THE BENEFIT OF THE OVERALL PROJECT BECAUSE THEY DIDN'T AND IN OPINION AND THEIR OPINION THEY THEY DID ALL THEIR WORK PLUS SOME BUT THEY FELT THAT DUE TO THE PAVING CONTRACTOR THEY FELT THAT THEIR TIME WAS EXTENDED SO THEREFORE IT CREATED THAT'S THEIR JUSTIFICATION OF COURSE IT WAS . I MEAN WAS THERE FULL DISCLOSURE OF THEIR WORK ITEMS ON THE FRONT END UPON WHICH THEY BASED THEIR ESTIMATE OR THEIR CHANGES COMPARED TO NO, I DON'T THINK THERE WERE ANY CHANGES THAT CREATED NO CHANGE ORDERS THAT CREATED THE WORK MORE JUST OPPORTUNITIES THAT AROSE DURING THE TIME THAT CREATED MORE I DON'T UNDERSTAND THAT WHAT FEMA HAS PROVIDED US IS THEY HAVE PROVIDED US THEIR ESTIMATE HOURS THAT THEY INCLUDED IN THEIR COST PROPOSAL IN ACTUAL HOURS THAT THEY HAVE SPENT ON THE PROJECT. SO THEY ESTIMATED THE NUMBER OF HOURS ERIC ANTICIPATED THE WORK TO TAKE AND DUE TO WEATHER OR WHATEVER THE REASON MAY BE IT HAS ENDED TAKING LONGER AND WE HAVE BOTH OF THOSE HOURS THE ORIGINAL ESTIMATE HOURS AND WHAT THEY ACTUALLY SPENT ON THE PROJECT AND I THAT THE QUESTION GOES TO WHAT WAS THE LEVEL OF DISCLOSURE TO THEM OF THE WORK ITEMS THEY WERE GOING TO HAVE TO UNDERTAKE ON THE FRONT END FOR WHICH THEY AN ESTIMATE SO WAS THERE A ONE ON ONE MATCH TO WHAT THEY WERE TOLD THEY WERE GOING TO HAVE TO DO TO WHAT THEY ACTUALLY ENDED UP DOING IN TERMS OF THEIR WORK. I WAS NOT THE NUMBER OF HOURS THAT WENT INTO THE INDIVIDUAL. YEAH. SO THEY WERE PROVIDING ENGINEERING AND INSPECTION SERVICE AS PER THE DOT SPECIFICATION SO PRETTY PRESCRIPTIVE ABOUT WHAT THEY NEED TO DO SO THEY INCLUDED ALL THE TASKS THAT THEY THEY KNEW ALL THE TASKS THAT NEEDED TO BE DONE AND IT WAS JUST A MATTER OF IT TOOK LONGER TO DO THAN THEY WERE EXPECTING THAT WHAT THEY ESTIMATED I GUESS IS A DISCUSSION IF IT WAS A FULL DISCLOSURE WHAT THEY WERE SUPPOSED TO DO AND THEY PROVIDED AN ESTIMATE OF THAT AND THEN THEY WENT OVER IT BECAUSE IT TOOK THEM LONGER AND I WOULD THINK THE CHAIRMAN SOLUTION OF SPLITTING THE SMOOTHING IT WOULD BE AN EQUITABLE WAY TO GO ABOUT IT I THINK YOU KNOW WE WOULD HAVE TO IF WE'RE GOING TO TRY TO ASSIGN PART OF IT TO THE CONTRACTOR, I THINK THAT'S GOING TO BE NEGOTIATIONS ARE GOING TO NEED TO HAVE TO HAPPEN IF IF THERE HASN'T BEEN A DISCLOSURE TO THE CONTRACTOR OR THE FACT THAT WE ARE UNHAPPY ABOUT A CHANGE ORDER, THEN I THINK YOU DO NEED TO GO BACK TO IT. MAYBE WE TABLE THIS CHANGE ORDER FOR THIS GO BACK TO THE CONTRACTOR AND HAVE AN IN-DEPTH DISCUSSION WITH AND THEN COME BACK OR NEGOTIATION WITH THEM AND THEN COME AND SEE WHAT THE RESULT OF THAT IS.

SO I BELIEVE KNOW WE'VE REVIEWED FRENEMIES HOURS THAT THEY'VE ASSOCIATED THE PROJECT AND FEEL THAT EVERYTHING IS YOU KNOW GOOD THAT IT WAS ACTUALLY PUT TOWARDS THE PROJECT AND WAS THE APPROPRIATE TIME THAT WAS SPENT. SO I BELIEVE YOU KNOW WHETHER THE ISSUE'S GOING TO BE WHETHER TO APPROVE THE CHANGE ORDER OR NOT AND THEN WE'LL HAVE TO GO BACK TO THE CONTRACTOR AND SEE IF WE CAN NEGOTIATE TO SPLIT. BUT SO WHATEVER YOU ALL'S RECOMMENDATION MOVE FORWARD IS . YOU KNOW HOW WE'LL MOVE FORWARD. BUT I THINK WE FEEL THAT THE CHANGE IS REASONABLE FOR THE WORK THAT WAS PERFORMED. SO I'M SORRY. SO YOU GUYS ARE RECOMMENDING WE APPROVE THE CHANGE ORDER, IS THAT CORRECT? WE'VE REVIEWED AND FEEL THAT IT'S APPROPRIATE. YES. FOR WHAT? FOR THE WORK THAT WAS ACTUALLY PERFORMED. SO OKAY.

THE BIG QUESTION TO MY MIND AND I YES I, I REMOVED THE CONTRACTORS LIFE AND I KNOW THAT HOW MANY TIMES I'VE HAD TO WHEN THINGS ARE MY PROBLEM YOU FIX THEM I THINK THAT THIS WAS

[00:45:03]

THEY CAME BACK AND GAVE US A PROPOSAL TO DO THE WORK AND SO WE ONLY HAD ONE BUILD FROM THE VERY GET THAT'S THAT'S THE START OF THIS THE ENGINEERING IT WENT TO THEY WENT TO FEMA AND HAD AFTER ME PROVIDE A PROPOSAL AND THE DOLLAR AMOUNT ASSOCIATED WITH IT SO WE'RE PAYING FOR ENGINEERING SERVICES THERE WAS AND THE THING THAT GOES WITH THAT THERE WERE TIMES WHEN THE CONTRACTORS EQUIPMENT WAS DOWN AND THEY OBVIOUSLY DIDN'T NOTIFY THE ME THAT THE EQUIPMENT WAS DOWN OR THEY WEREN'T GOING TO PAY ONE A DAY WHEN IT WAS RAINING.

SO IT BECOMES A POINT OF CONVERSATION DOES THE I'M JUST TRYING TO TAKE BACK OFF AND TAKE A SOMEWHAT NEUTRAL POSITION SAYING WHO BEARS THE BRUNT OF THIS? WHAT I MEAN BY THAT IS WHY DIDN'T ME AND THE CONTRACTOR TALK IN THE FIRST PLACE WHY THEY'RE BEING CALLED OFF FOR THE DAY? WHY DID SHOW UP? THAT COMES TO MY MIND RIGHT FROM THE GET GO. IF THE EQUIPMENT'S DOWN, WHY DIDN'T THE TWO OF THEM AGAIN TALK UP AND CANCEL THE PERIOD TIME THAT THEY WERE THERE? IT YES. UNDERSTAND I TOTALLY AGREE ON THE OPPOSITE SIDE WE PAY FOR SERVICES AND THAT'S WHAT BECAUSE OF THE TYPE CONTRACT THAT THE COUNTY PUT OUT WITH AFTON AND ME WE'RE LEFT HOLDING THE BAG. SO TO BECAUSE AFTER THAT ME WEIGHTED TO THE VERY END OF THE CONTRACT AND THEN COMES BACK AND SAYS WELL WE WANT AN ADDITIONAL $31,000 AND SO DO WE THAT'S REALLY THE SUMMARY OF WHERE WE'RE AT AND WHAT WE HAVE TO MAKE A DECISION ON THAT ONE IS IT WAS NOT A SET PRICE CONTRACT.

IT WAS NOT AT ALL IT WAS NOT AND NOT TO EXCEED CONTRACT, IS THAT CORRECT? NO, IT WAS NOT. IT WAS IT'S A AN ESTIMATE TO DO THE WORK THEN WE WE PAY OFF WITH IT PER THE ESTIMATE AND YOU'RE SATISFIED THAT THE WORK THAT DONE THAT INCREASED CHARGE INCLUDING CHANGE IS IS A FAIR MARKET PRICE FOR THAT WORK? YES, WE ARE PROFESSIONAL OPINION. WE BELIEVE THAT WE GOT WE'RE GETTING A PAYING FOR OKAY.

YES SIR YEAH IT WAS BASED ON HOURLY UNIT RATE. THE UNIT RATES WERE AGREED TO AS PART OF THEIR ON CALL CONTRACT. SO IT'S JUST YOU KNOW, THE NUMBER OF HOURS WHICH WE AGREE IS FAIR. OKAY.

WELL, I THINK THAT CHANGES IT CHANGES THE DYNAMIC A LITTLE BIT IF WE'RE GETTING IF WE'RE GETTING WHAT WE IF WE IF WE GOT THE SERVICES AND WE HAVE TO PAY FOR THOSE SERVICES AND IT WAS NOT A FIXED PRICE CONTRACT FROM THE GET GO THEN THAT'S PROBABLY ON US.

I MEAN I GUESS I WOULD CHANGE MY POSITION I GUESS MY CONCERN IS THAT THERE WAS NO COMMUNICATION THOUGH FROM CONTRACTOR AS TO THERE WAS GOING TO BE A PRICE INCREASE AND I'LL JUST I'LL GIVE MR. BERRY EVEN HE DID GIVE US WHAT HE WILL DO IN THE FUTURE TO PREVENT FUTURE PROJECTS THEY WILL THEY WOULD MONTHLY SEE OUR BUDGET TRACKING THEY'LL DO BETTER ON THEIR BUDGET TRACKING THEY'LL GIVE A WRITTEN NOTIFICATION TO THE CLIENT WHEN THE COSTS EXCEED 75% OF THE ALLOWED BUDGET AND THE INFORMAL WRITING THAT AUTHORIZED FOR A GO NO GO ON THE PROJECT COST SO HE HAS YOU KNOW SAID THAT THEY UNDERSTAND THEY'VE MADE A MISTAKE THEY SHOULD HAVE NOTIFIED US SOONER AND THOSE ARE THE THINGS THEY'RE GOING DO IN THE FUTURE TO SIDE THAT THEY PRESUMABLY WOULD HAVE DECIDED AT THE TIME THE PROBLEMS THAT IT WAS GOING TO COST MORE AND THEN THEY SHOULD GET BACK YOU OR WHOEVER THE APPROPRIATE PERSON WAS IN WRITING. RIGHT. AND BECAUSE OF A B AND C, YOU KNOW, THE COSTS HAVE INCREASED NOT THAT WE'RE GOING TO CHARGE YOU BUT THE OF INCREASED CORRECT YEAH. AND HE IT BUT IT WAS DONE IMPROPERLY BY THEM AND I MEAN THAT COMPANIES HAS BEEN THEY KNOW ABOUT AND HE ACKNOWLEDGED THAT HE ACKNOWLEDGED THAT THERE WAS A MISTAKE AND THEY'RE GOING TO FIX IT IN THE FUTURE AND THAT'S THE OTHER THING THAT I WOULD ALSO SAY THAT WE NEED TO HAVE IN THE CONTRACTS IN THE FUTURE THE RESPONSIBILITY NEEDS TO BE PUT ON THE TWO OF THEM WHOEVER IS DOING RCI WORK THAT THEY NEED TO BE DOING THE COMMUNICATION WITH THE TO MAKE CERTAIN THEY'RE NOT SETTING THEIR OR SHOWING UP IT HAS TO

[00:50:06]

WHY KEEP HEARING THAT THE COUNTY SATISFIED WITH THE WORK THAT THEY GOT? I MEAN CHANGE AREN'T SOMETHING THAT'S VERY STRANGE. I MEAN BUT THEY DIDN'T TAKE IT ANYWHERE. THEY JUST HAD THE CHANGE ORDER IN THEIR HEADS AND YOU'RE MISSING SEVERAL THINGS. NUMBER ONE, THERE WAS NO DIALOG AND FOREMOST THAT WE'RE GOING OVER THAT THE AMOUNT THAT PROPOSED THAT'S NUMBER ONE. NUMBER TWO, IT WAS VERY CLEAR THAT THERE WAS NO COMMUNICATION BETWEEN THE CONTRACTOR AND RCI ABOUT WHERE THE EQUIPMENT WAS BROKEN OR HUNG UP OR A PROBLEM THAT'S ACCURATE STATEMENT. WE HAD WEEKLY CALLS WE SENT OUT FOR WEEK OUTLOOKS WE NOTIFIED DAILY SO THAT IS NOT I DON'T I'M NOT SAYING YOU SHOULDN'T PAY UP TO ME BUT LET'S QUIT SAYING WE DIDN'T HAVE TO ASK YOU ABOUT FOR THAT RIGHT DAY EVERY THURSDAY WE HAD A CALL WITH THE INSPECTOR WE BEFORE WE GOT TOGETHER I ABOUT WHERE I GET THE SAVINGS FROM THE 278 WORK WELL I CAN TELL NOW OKAY SO THAT SHOULD PENALTY FOR ANOTHER ONE RIGHT SO I MEAN THEY GOT IT BUT THAT WAS NO FAULT OF OURS RIGHT RIGHT SO THAT'S WHAT MAKE SURE WE'RE DOING JUST THAT ALL THAT WOULD BE GREATLY APPRECIATED BECAUSE THAT'S JUST THERE'S EMAIL DOCUMENTATION TEAMS BEING WE GO TO WEEKLY THAT WHAT TRANSPIRED ON THAT PROJECT WE DON'T PAY IN WHAT'S GOING TO HAPPEN THE MORE NEXT TIME AROUND YOU CAN TURN AROUND AND INCREASE THAT PROPOSAL AND CHARGE UP TO IT AND GET HIS MONEY BACK BUT BRIAN YOU YOU PUT THAT DOWN TO TALK NO I WAS ALL I WAS GOING TO SAY IS I MEAN I DON'T THINK TO SAY THAT WE'RE HAPPY THAT WE'RE SATISFIED WITH IT. I DON'T I THINK MIGHT BE A LITTLE BIT MISSPOKEN. WE AGREE THAT THEY HAVE SPENT HAVE BILLED THE APPROPRIATE HOURS I DON'T THINK ANYONE'S HAPPY WE'RE HERE ASKING FOR MORE MONEY AND I THINK WHAT'S ON THE TABLE WHETHER TO APPROVE ENEMIES CHANGE ORDER HOW THAT AFFECTS THE CONTRACTOR I DON'T THINK WE CAN SAY AT THIS POINT THINK THE YOU KNOW WHAT'S ON THE TABLE IS TO WHETHER TO APPROVE THE CHANGE ORDER OR NOT. AND AGAIN AFTER EVALUATING IF IN TAMMY'S ADMITTED THEY SHOULD HAVE LET US KNOW BEFORE THEY WENT OVER.

I THINK THAT'S NOT IN DISPUTE BUT IT WAS BASED ON HOURLY UNIT RATES THEY HAVE PROVIDE THE DOCUMENTATION THAT THEY ACTUALLY SPENT THE HOURS THAT THEY HAD BILLED US FOR.

SO THAT'S WHAT WE'RE IN AGREEMENT FOR THAT THE HOURS THAT THEY HAVE INVOICE FOR ARE CORRECT. SO I THINK THAT'S YOU KNOW WHAT'S ON THE TABLE IS TO APPROVE THEIR CHANGE ORDER OR NOT AND THEN ANYTHING AFTER THAT IS GOING TO BE UP FOR NEGOTIATION. IT REMAINS WE HAVE A MOTION TO PAY IT ON THE TABLE AS MOTION AND SECOND SEE NO FURTHER DISCUSSION ALL THOSE IN FAVOR PLEASE SAY I I A MOTION CARRIES

[6.C. TRANSPORTATION ADVISORY COMMITTEE UPDATE]

DO YOU HAVE ANYTHING YOU WANT TO COMMENT ABOUT? YOU'RE RIGHT.

[00:55:03]

IT'S NOT A IT'S NOT A TECHNICIANS SO ON. SO I'M KIND OF I'M KIND OF AT THE WHERE YOU KNOW, WHAT ARE PRIORITIES OF THE REGION? WHAT'S GOING TO BE THE PROCESS FOR GEOGRAPHIC EQUITY ORDER TO GET IT APPROVED AND? WHAT'S GOING TO BE THE FORMAT TO THE COUNTY COUNCIL AND? I THINK I MADE THE POINT AT THE END OF THE MEETING TODAY WHEN ONE WHEN I CHAIRED THE COMMITTEE ON REVENUE ENHANCEMENT BACK IN 2011 AND 2012 FOR THE COMMISSION, WE MADE A DECISION VERY EARLY ON WHAT ARE THE ISSUES, WHAT ARE THE NEEDS? WHAT DO WE DO IF WE DO THIS AND HOW LONG IS IT GOING TO TAKE? AND I KNOW LASTLY BUT NOT UNIMPORTANT WE'RE NOT TELLING YOU WHAT DO COUNTY COUNCIL I WANT TO SEE A LAUNDRY LIST WHAT YOUR OPTIONS ARE. SO I THINK OVER THE NEXT COUPLE WEEKS WE'RE UNDER THE GUN BECAUSE WE'VE GOT TO HAVE SOMETHING TO THE COUNCIL BY THE SECOND WEEK OF MAY SOMEWHERE THE FIRST GRADE ME SO IT'S GOING TO BE INTERESTING THE TWO MEETINGS THAT WE'RE GOING TO BE HAVE IN NORTH AND SOUTH ARE GOING TO HAVE A LOT OF COMMENTS ON FROM THE PUBLIC AND WE'RE GOING TO HAVE TO CONSIDER THOSE BUT I DON'T KNOW I'M NOT SURE EXACTLY WHAT THE CHANCE OF AND I'M NOT GOING TO PREDICT THAT BUT WE'VE GOT A LOT OF WORK TO DO IN THE NEXT COUPLE WEEKS. WE APPRECIATE THE FACT THAT YOU DO THAT AND OF THE THINGS YOU KNOW FROM YOUR OR ONE OF THE MEMBERS OF THIS ORIGINAL COMMITTEE WHEN WE TOOK OVER BACK AND HAS BEEN 2016 BELIEVE IT OR NOT AND OF THE THINGS WE FOUND IS WE WERE NOT ENTERTAINED POLITICS THIS COMMITTEE AND WE WOULD NOT LOOK AT TRYING TO HAVE EQUITY ACROSS THE BOARD BECAUSE EVERY DISTRICT HAS DIFFERENT NEEDS WE TRIED TO MEET THE NEEDS EQUALLY AS BEST WE CAN. WELL I'M NOT THAT GEOGRAPHIC EQUITY ISN'T SOMETHING TO BE LOOKED AT. ALL I'M SAYING TO YOU IS IF IT'S GEOGRAPHIC EQUITY VERSUS NEED I'M COMING DOWN ON THE SIDE OF NEED EVERY TIME. ABSOLUTELY.

I KNOW I. I DON'T HAVE ANYTHING TO PLUG IN FOR GEOGRAPHIC EQUITY.

I DON'T KNOW WHAT THAT THAT VALUE EQUALS. THAT'S A POLITICAL DECISION.

SO IT'S GOING TO BE INTERESTING TO SEE HOW THIS FLOWS OUT. HAS YOUR COMMITTEE PUT AN EMBARGO ANY MORE SENIOR LEVEL POLITICIANS DROPPING IN THE LAST MINUTE AFTER YOU'VE GOT YOUR WHOLE LIST AND IT WAS ACTUALLY A GOOD ONE FOR PROJECTS A COUPLE REFERENDA AGO AND WE HAD THAT HAPPEN I THINK IT WAS TWO REFERENDA AGO WE HAD A REALLY LIST OF RECOMMENDATIONS AND THEN A CERTAIN STATE SENATOR HAD A NEW IDEA.

HE CAME IN AND WE HAD TO DESTROY THE WHOLE THING AND OF COURSE IT WASN'T YOU KNOW IT WASN'T IN OR AROUND LONG ENOUGH TO NOT ANSWER THAT. YEAH, ALL RIGHT.

[01:00:01]

LOOK BACK LOOK BACK AT 2018 AND SHEET AND AND 2024 TO SEE WHAT HAPPENED.

YEAH IT WAS 2018 I WAS 2220 SO NOW ONE YEAR I WAS ON THAT COMMITTEE.

[7. TREASURER’S REPORT]

AS A REMEDIAL STUDENT OF HERS IN SPREADSHEETS BUT I WOULDN'T JUST FOCUS ON THREE NUMBERS WHICH YOU GOT. THEY'VE MADE IT PRETTY EASY THE TOTAL AVAILABLE WHICH YOU SEE IS THE 8.9 MILLION ON THE RIGHT . WHAT WE HAVE AFTER YOU YOU LOOK AT DEPOSITS AND EXPENDITURES. HERE'S WHAT'S LEFT. 8.9 MILLION.

THE SECOND NUMBER I WANT TO LOOK AT IS ALLOCATIONS TOTAL OF THAT IS 4.87.

THAT NUMBERS NOT ON THERE BUT IT'S TOTALING UP ALL THE ALLOCATIONS.

IF WE ADD THE $500,000 CONTINGENCY TO THAT, IT GIVES US 5.37 MILLION WHICH IS WHAT WE HAVE SPENT WHICH MEANS WE HAVE A CAPACITY OF 3.6 MILLION. AGAIN, THAT NUMBERS AREN'T ON THERE BUT I'M JUST I THINK THOSE NUMBERS ARE THE IMPORTANT NUMBERS IN MY MIND.

WHAT HAVE AVAILABLE WHAT WE SPEND UP TO NOW OR WHAT WE'VE ALLOCATED TO NOW AND WHAT'S THE CAPACITY WE HAVE LEFT? SO THAT'S A VERY GOOD SUMMARY. CHRIS, I'D LIKE TO SEE WE GO AHEAD AND MAKE THOSE CHANGES. SO THE 500,000 THAT'S IN OUR CONTINGENCY AS A LINE ITEM AND PUTS SOME TOTALS ON PROJECT ALLOCATIONS FOR THIS YEAR. WE MIGHT PUT UP THERE AS PROJECT ALLOCATIONS FOR 2026 PROJECT ALLOCATIONS ON THAT AND WE'RE SAYS PREVIOUSLY MAYBE MAKE THAT 2025 OR SOMETHING LIKE THAT JUST TO HELP SO CLARIFY THE DIFFERENCES FOR.

OKAY. YES. OKAY.

[9. CHAIRMAN COMMENTS]

I GUESS I DIDN'T KNOW WHAT I WAS GETTING MYSELF INTO BUT I GOT BOTH FEET IN AND WITH THE SUPPORT OF A LOVING WIFE THANK GOD SHE MIGHT NOT FEEL WAY BY NEXT JANUARY BUT THEY DON'T.

BUT I'VE MADE THE DECISION TO RUN FOR COUNTY COUNCIL IN DISTRICT EIGHT AND SO WE'LL SEE HOW THIS ALL PLAYS OUT PARTICULARLY JUNE NINE. SO KEEP ME YOUR PRAYERS.

IF NOTHING ELSE I WOULD APPRECIATE THAT. AND WITH T

* This transcript was compiled from uncorrected Closed Captioning.