THIS IS A MEETING OF THE BEAUFORT
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COUNTY BOARD OF EDUCATION FINANCE COMMITTEE, FEBRUARY 12TH, 2026 AT 4:00 PM IT'S AT THE DISTRICT EDUCATIONAL SERVICES CENTER, CONFERENCE ROOM E AND IT'LL ALSO BE REMOTE HYBRID CONFERENCING MEETING.IT'LL BE ALSO LIVE STREAMED ON THE SCHOOL BOARD'S YOUTUBE CHANNEL TO SPEAK IN PUBLIC COMMENTS.
PLEASE SIGN UP USING PUBLIC COMMENT FORM.
YOU CAN FIND IT IN THE PUBLIC COMMENT FORM ON YOUR WEBSITE.
AND, UH, THE COMMITTEE MEMBERS, UH, PRESENT ARE MYSELF, UH, UH, VICTOR J.
UH, ALFONSO SWANS IS NOT, SMALLS IS NOT, UH, SHOWN UP YET, BUT WE HAVE A QUORUM WITH THE TWO OF US.
SO I NEED, THE FIRST ITEM IS TO APPROVE THE AGENDA.
AGENDA ON
UH, I ASSUME I'M JUST LOOKING AT, UH, SECOND
MOTION CARRIES NO PLEDGE OF ALLEGIANCE.
PLEDGE OF ALLEGIANCE TO THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.
ALRIGHT, AND WE HAVE A STATEMENT OF MEDIA NOTIFICATION.
NO, MOVE THAT WE, UH, APPROVE THE FINANCE COMMITTEE MEETING MINUTES FROM OCTOBER 9TH.
SECOND THAT, ANY DISCUSSION? NO.
SO WE'RE MOVING RIGHT ALONG ON THE BOARD, MONTHLY BUDGET REPORT.
UH, SO THIS IS OUR STANDARD FINANCIAL REPORT FOR THE BOARD OF ED.
UH, THIS IS THE BUDGET AS OF JANUARY 31ST, 2026, WHICH IS SEVEN MONTHS INTO THE SCHOOL YEAR.
UM, SO, UH, THERE'S NOT MUCH TO REPORT.
WE HAVE OUR, THERE'S, UH, TWO STANDARD AREAS IN THE NON-SALARY AREA THAT, UH, STAND OUT THIS TIME OF YEAR.
'CAUSE THEY'RE, UH, THE EXPENSES ARE PAID, UH, EARLY ON IN THE YEAR.
AUDITING SERVICES IS ONE PARTICULAR AREA, UH, WHICH WE'VE EXPENDED, UH, 96% OF THE BUDGET.
UH, THE AUDIT IS COMPLETE, AND WE HAVE, WE WILL ONLY HAVE A SMALL AMOUNT OF, UH, SPRING FIELD WORK DONE LATER ON IN APPROXIMATELY MAY TO ROUND OUT THE YEAR.
SO WE'RE IN A GOOD SPOT THERE.
UH, ALSO, UH, THE, UM, ON THE SECOND PAGE, ABOUT NEAR THE BOTTOM THERE IS, UH, TECH PURCHASES AND LICENSES, WHICH ARE EXPENDED AT 96%.
THOSE THAT IS THE COUNTY CHANNEL AND DILIGENT OUR, UH, BOARD DOCUMENT SYSTEM MANAGEMENT SYSTEM.
SO THOSE EXPENDITURES, UH, WERE PAID OUT, UH, COUNTY CHANNEL EXPENDITURES WERE FOR THE PRIOR YEAR.
UH, AND, UH, SO, UH, WE HAVE, UM, UH, 2000 REMAINING IN THAT BUDGET AS WELL.
AND THEN ORGANIZATIONAL MEMBERSHIP AND DUES FOR SCAA, THE SOUTH CAROLINA ASSOCIATION OF SCHOOL ADMINISTRATORS, WHERE WE, UH, YOU RECEIVE SUPPORT FOR BOARD MEMBER DEVELOPMENT TRAINING.
AND WE HAVE A POLICY THAT, UH, SUPPORT AS WELL THAT'S 78% SPENT.
SO OVERALL, THE BUDGET IS 50.8% AS OF THE END OF JANUARY, WHICH, UM, IS RIGHT AS EXPECTED, UH, AT THIS POINT IN THE YEAR.
SO, UM, WITH THAT, I'LL TAKE ANY QUESTIONS? ANY QUESTIONS? NOPE.
MOVE ON TRANSPARENCY REPORT WITH FOCUS AREAS.
UM, IT LOOKS AS IF I HAVE A LITTLE FORMATTING PROBLEMS ON SOME OF THE PAGES LATER ON.
SO I, UH, WILL MAKE SURE THAT THAT IS CORRECTED IN THE NEXT MEETING THAT WE HAVE.
UM, SO WE HAVE TRANSFORMED THE TRANSPARENCY REPORT RECENTLY, UM, A FEW MEETINGS AGO TO, UH, PROVIDE MORE OF HIGHLIGHTS AND GRAPHICAL VISUAL, UM, UH, IMAGES OF THE FINANCES AND THE, THE, UH, PURCHASES IN PARTICULAR.
UM, SO THE DETAILS ARE STILL AVAILABLE AND ON THE WEBSITE, AND THERE ARE LINKS TO THOSE DETAILS IN THIS EXECUTIVE SUMMARY.
UM, SO THIS JUST, UH, PROVIDES, UM, AND ALSO, NOT ONLY IS IT PROVIDING DATA
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THROUGH, UH, THIS ONE IS THROUGH NOVEMBER, 2025.UM, NEXT MONTH WE'RE GOING TO HAVE TWO REPORTS FOR YOU.
THE DECEMBER AND THE JANUARY REPORT.
UM, WE, IT WAS A LITTLE TIME PROHIBITIVE THIS, THIS MEETING, BUT WE WILL DEFINITELY CATCH THOSE UP.
UM, DUE TO NOT HAVING A JANUARY MEETING, THESE ARE COMPARATIVE REPORTS PRIOR, UH, TO THE PRIOR YEAR.
SO YOU'RE GONNA SEE 24 AND 25 YEARS.
UH, WE ALSO LIST THE CONTRACTS THAT ARE OVER A HUNDRED THOUSAND DOLLARS FOR YOU, WHICH ARE LISTED ON PAGE ONE.
PAGE TWO HAS THE EXPENDITURES BY FUND.
IT HAS, THE GENERAL FUND IS ALWAYS ONE OF THE LARGEST LEVELS OF EXPENDITURE FOR THE MONTH.
UM, THAT IS $6.8 MILLION EXPENDITURES FOR NOVEMBER.
UH, CAPITAL IS 9 MILLION, NINE AND A HALF MILLION.
SO OF COURSE THOSE WOULD BE, UH, YOUR LARGEST AREAS WITH THE REFERENDUM PROJECTS IN THE CAPITAL AREA.
FOOD SERVICE, SINCE WE HAVE OUR FOOD SERVICE TEAM HERE TODAY, THEY'RE, THEY ROUND OUT THIRD WITH 1.6 MILLION OF EXPENDITURES.
AND ON THE, UH, SCHOOL FOOD SERVICE PROGRAM, UH, AND THAT, THOSE ARE THE TOP THREE AREAS OF EXPENDITURES BY MONTH FOR THE MONTH OF NOVEMBER.
UH, THE TOP 25 ON PAGE THREE IS THE TOP 25 EXPENDITURES BY CATEGORY, AGAIN, BUILDING AND FINISHES, THAT IS CONSTRUCTION.
SO WITH THE, ESPECIALLY WITH HILTON HEAD HIGH SCHOOL, IF I HAD TO GUESS WHICH CATEGORY OR WHICH LOCATION THAT WOULD BE, I CAN GUARANTEE THAT, UH, PROBABLY MORE THAN HALF OF THAT WILL BE HILTON HEAD HIGH SCHOOL AND THE MAY RIVER ELEMENTARY PROJECTS.
UM, FOOD SERVICE, UH, THE PURCHASING THAT IS THE ACTUAL CON CONTRACTUAL EXPENDITURES TO THE FOOD SERVICE, UH, CONTRACTOR, UH, AS PER CONTRACT.
UM, AND THEN TRANSITS ARE MOVEMENTS IN BETWEEN FUNDS.
INDIRECT COST, LIKE FROM GRANTS WOULD BE MOVING TO THE GENERAL FUND TO PROVIDE, UH, REIMBURSEMENT FOR OVERHEAD COSTS, SO GRANT ADMINISTRATION, THAT SORT OF THING.
ARCHITECT FEES, AND, UM, SO A LOT OF CONSTRUCTION THERE.
AND YOU'RE GONNA SEE PAYMENTS TO ACE, UM, OUR VOCATIONAL SCHOOL AND MANY OF OUR SERVICES LIKE CLEANING, MAINTENANCE AND, UH, SO ON.
UH, SO THOSE ARE THE MAJORITY OF THE EX TOP LARGEST EXPENDITURES IN THE DISTRICT.
AND I'M SURE, OH YES, ENERGY IS ONE OF THOSE AROUND THE TOP FIVE OR SIX PROGRAM, UM, EXPENDITURES AS WELL.
WE'VE HIGHLIGHTED A FEW OF THOSE IN THE LAST COUPLE OF MONTHS.
SO, UM, AND TALKED A LITTLE BIT MORE IN DEPTH ABOUT THOSE.
UM, PAGE FOUR ARE THE TOP EXPENDITURES BY PROGRAM.
AND WHEN WE TALK ABOUT PROGRAM, THAT MEANS WHETHER IT MAY BE KINDERGARTEN PROGRAM AND, UH, AN AN INSTRUCTIONAL PROGRAM.
UM, MANY OF THESE ARE, SOME OF THESE ARE INSTRUCTION, UM, OF COURSE, FACILITIES ACQUISITION, THAT IS CONSTRUCTION.
UM, THEN WE HAVE THE FOOD SERVICE PROGRAM, UH, OPERATIONS AND MAINTENANCE.
THESE ARE PA UH, NEXT PAYMENTS TO THE CHARTER SCHOOL ARE, UM, APPROXIMATELY 800,000 A MONTH.
SO THOSE WOULD BE INCLUDED THERE.
LOCATIONAL, THAT'S PAYMENTS TO ACE, SECURITY TECHNOLOGY, UM, SOFTWARE LICENSES, THOSE SITES OF THINGS.
UM, INSTRUCTIONAL PROGRAMS AND STUDENT ACTIVITIES.
SO IT'S GOOD TO SEE STUDENT ACTIVITIES ON THAT LIST.
'CAUSE WE WANT THEM, WE'RE LOOKING FOR THEM TO SPEND THOSE FUNDS DOWN.
SO, UM, SO THOSE ARE SORT OF 10 KEY CATEGORIES THAT ARE ALIGNED ALL WITH DISTRICT PRIORITIES.
UM, AND THIS IS A, UH, EXPENDITURES THAT EXCEED $100,000.
SO IN LIEU OF PROVIDING A VERY LENGTHY, VERY MINUTE DETAIL OF A HUNDRED THOUSAND, EVERY PROJECT OR EVERY, UH, PURCHASE OVER A HUNDRED THOUSAND DOLLARS, WE HAVE PROVIDED THIS GRAPHIC THAT GIVES YOU A VISUAL DEPICTION OF THE TWO YEARS COMBINED.
THE ORANGE LINES ARE NOVEMBER OF 25 EXPENDITURES.
SO YOU CAN SEE SOME VARIANCES BETWEEN, UM, THE YEARS.
AND MANY OF THOSE HAVE TO DO WITH THE TIMING OF THE PAYMENTS.
SOMETIMES SOMETHING IS MADE ON DECEMBER 31ST, THE NEXT YEAR, IT MAY BE PAID ON JANUARY 5TH.
SO, UM, THAT OFTENTIMES, UH, OCCURS AND JUST DUE TO, UM, THE TIMING OF WORK THAT'S DONE AND THE TIMING OF WHEN THE ACCOUNTS PAYABLE CHECK RUNS ARE MADE.
UM, SO THAT WOULD BE THE CASE.
UM, PARTICULARLY I SEE NUTRITION, UM, THAT WOULD BE D STRICTLY DUE TO THE TIMING, BECAUSE
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WE BASICALLY MAKE EVERY PAYMENT ON A MONTHLY BASIS REGULARLY.IT JUST HAPPENS TO SEE WHEN THE, UH, DEPEND ON THE, WHEN THE, UH, ACCOUNTS PAYABLE RUN FALLS.
AND EACH YEAR, SOMETIMES WE HAVE FIVE PAY RUNS IN ONE ONE MONTH, WE HAVE FOUR IN ANOTHER.
SO, UH, ALL OF THOSE THINGS JUST VARY A LITTLE EACH YEAR.
UM, SO ON PAGE SEVEN, THERE'S A VERY, UH, UH, A SUMMARY OF MAJOR VARIANCES.
UM, I'M NOT GONNA GO THROUGH ALL THOSE IN DETAIL, BUT, UM, IT JUST, IT DEPICTS SOME OF THE MAJOR CHANGES IN PROJECTS IN PARTICULAR, UM, LIKE IN CONSTRUCTION WHEN THE TIMING OF CERTAIN PROJECTS WERE BEING DONE.
UM, THOMPSON TURNER AND MB CON ARE OUR TWO LARGEST CONTRACTORS.
SO, AND THEY HAVE, UM, EITHER HILTON AND HIGH OR MAY RIVER ELEMENTARY WORKING ON THOSE PROJECTS.
AND SO IT'S JUST THE TIMING OF WHERE THOSE PROJECTS ARE IN THE PROCESS.
UM, TECHNOLOGY, UH, PC SOLUTIONS ARE SUPPORTING HARDWARE INFRASTRUCTURE.
UM, THEY DEPLOYED SOME WIRELESS ACCESS POINTS ACROSS SEVERAL CAMPUSES THIS YEAR TO UPDATE THOSE.
SO THE INTERNET IS WORKING PROPERLY AND REACHES ALL THE, UM, AREAS OF THE BUILDINGS.
UM, NUTRITION, UM, WITH, WE HAD, UH, REPORTED AT 1.42 MILLION WITH PRIOR YEAR PAYMENTS FOR NO, SO NOVEMBER AND DECEMBER OF 24 REPORTED IN THE MONTH OF DECEMBER.
AND THAT'S WHY, UH, THIS YEAR, ONLY ONE OF THOSE MONTHS REPORTED IN IS EXPENDITURES.
AND THEN, UH, THE, AGAIN, LIKE I MENTIONED AT THE BOTTOM OF THIS REPORT IS A LINK TO CLICK HERE, AND THAT WILL TAKE YOU DIRECTLY TO EVERY LINE ITEM OF EVERY PURCHASE.
UH, THAT'S ON OUR WEBSITE FOR THE MONTH OF NOVEMBER, DECEMBER IS ALREADY THERE AS WELL.
AND THEN WE'LL SUMMARIZE THAT COME AT OUR NEXT MEETING, UM, THAT WE HAVE FOR THE FINANCE COMMITTEE.
SO THE NEXT PAGE IS A FOCUSED REVIEW.
SO IN OUR PREVIOUS MEETINGS, UH, WE DISCUSSED, UM, IN LIEU OF TALKING ABOUT INDIVIDUAL LINE ITEMS TO REALLY TAKE AN AREA AND FOCUS ON THAT, UM, TO HIGHLIGHT IT AT THIS MEETING.
AND SO IN ALIGNMENT WITH THAT COMMITMENT, UH, WE'RE PROVIDING THIS REVIEW TODAY.
AND THE HIGHLIGHTED CATEGORY FOR THE MONTH OF NOVEMBER IS PROFESSIONAL DEVELOPMENT.
SO, UH, THE DISTRICT'S PROFESSIONAL DEVELOPMENT EXPENDITURES, UH, HAVE A CLEAR SEASONAL AND MONTHLY PATTERN WHEN ANALYZED ACROSS BOTH YEARS 24 AND 25.
UH, AND SO THE DATA BELOW SHOWS A MONTH BY MONTH BREAKDOWN AND HIGHLIGHTS THE CYCLICAL NATURE OF EXPENDITURES AND VARIATIONS BETWEEN TWO YEARS.
UM, THE BREAKDOWN DEMONSTRATES THE PD FUNDS, UH, THE SPENDING TRENDS TO RISE DURING LATE WINTER AND EARLY SUMMER MONTHS, PARTICULARLY IN MARCH, MAY AND JUNE OF BOTH YEARS, REFLECTING THE OPPORTUNITY FOR STAFF TO ENGAGE IN PROFESSIONAL DEVELOPMENT GROWTH ACTIVITIES DURING AND AROUND ACADEMIC BREAKS.
THE DATA ALSO SHOWS LOWER EXPENDITURES DURING MONTHS THAT ALIGN WITH THE SCHOOLS YEARS BUSIEST INSTRUCTIONAL AND TESTING PERIODS, ESPECIALLY IN APRIL AND SEPTEMBER.
THE SPENDING PATTERN CONTINUES TO MIRROR THE ACADEMIC CALENDAR AS PREVIOUSLY OBSERVED WITH THE DISTRICT'S COMMITMENT TO PROVIDE PROFESSIONAL LEARNING OPPORTUNITIES CONCENTRATED DURING TIMES LEAST DISRUPTIVE TO CLASSROOM INSTRUCTION.
SO THAT THIS GRAPHIC SLIDE SHOWS THE HEAVY MONTHS.
AGAIN, ORANGE IS 24, FLU IS 2025, AND IT SHOWS THE HIGH MONTHS OF MAY AND JUNE WHEN SCHOOL IS GETTING OUT.
UH, MAY HAVE THE LAST FEW DAYS, YEAR OR THE FIRST FEW DAYS OF THE NEXT SCHOOL YEAR.
AND OUR OPPORTUNITIES FOR, FOR THAT PROFESSIONAL DEVELOPMENT TO OCCUR.
QUESTIONS, THAT CONCLUDES MY THANK YOU.
SO, UH, I'M THE, I'M THE FIRST GUY OR FIRST TIME ON THE, ON THE, THE COMMITTEE.
SO, UH, RIGHT NOW I'M JUST GONNA KEEP MY MOUTH SHUT AND TRY TO FIGURE OUT WHAT'S GOING ON.
UH, PARDON ARE ALL THE FRESHMEN QUESTIONS THAT ARE GONNA COME IN SHORTLY? THIS IS FINE.
SO THIS IS A CULMINATION OF TWO YEARS? YES.
UM, SO, YOU KNOW, IN OTHER WORDS, JANUARY IS 2024 AND 2025, CORRECT? YES, SIR.
THAT IS NOT AS USEFUL TO ME MM-HMM.
AS IF THERE WAS TWO LINES FOR JANUARY WITH THE ORANGE LINE
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FOLLOWED BY JANUARY WITH THE BLUE LINE.BECAUSE, BECAUSE I CAN'T TELL WHEN YOU ADD UP THE TOTALS, I'D HAVE TO SAY, WELL, OKAY.
UH, JANUARY WAS SOMEWHERE BETWEEN 200,000 AND 300,000 CUMULATIVE MM-HMM
BUT THAT IS NOT AS KEY TO ME AS HAVING WHAT JANUARY WAS COMPARED.
YOU SEE WHAT I'M SAYING? YES, SIR.
WE DO THAT SEPARATE RATHER THAN CALL MAKES IT A LITTLE MORE SENSE TO ME.
I I PUZZLED OVER THIS FOR A WHILE,
UM, MS. MS. JINGER IS UNDER THE WEATHER, OR SHE WOULD BE ABLE TO HELP EXPLAIN THAT A LITTLE MORE TODAY THAN TONIGHT.
BUT, UM, SHE DEVELOPED THIS YEAH.
FORMAT, SO, NO, I, I, I THINK, AND, WHICH IS AMAZING AND, BUT WE, IT'S DEFINITELY EASY TO, UH, SPLIT THOSE OUT.
IT, IT DOES, UH, HELP AND IT'S GONNA BE VERY INTERESTING TO SEE SOME, SOME OF THE OTHER FIELDS THAT WE HAVE MM-HMM
UH, OF WHAT THE CYCLIC NATURE OF EXPENDITURES ARE.
MS. HAY HAS ALSO JOINED YOU, BUT SHE HAS NOT RAISED HER HAND.
I'M SORRY, WHO? ELIZABETH HAY.
MS. MS. HAY, DO YOU HAVE ANY QUESTIONS? NO, I DO NOT.
LET'S MOVE TO THE NEXT ITEM THEN, WHICH IS THE SECOND QUARTER FINANCIALS.
SECOND QUARTER FINANCIAL REPORT AS OF DECEMBER 31ST, 2025.
SO LOCAL, WE, WE GOT A LITTLE BIT OF A SCARE ON THIS ONE, BUT, UH, I THINK WE, WE HAVE A, WE HAVE AN EXPLANATION FROM THE TREASURER'S OFFICE THAT, UH, WE ARE COMFORTABLE WITH.
SO, LOCAL PROPERTY TAX COLLECTIONS ARE VERY IMPORTANT FOR US THIS TIME OF YEAR FOR MULTIPLE REASONS.
ONE, WE'RE LOOKING AT IT IN TERMS OF HOW WE'RE GOING TO END UP, HOW WE'RE GOING TO FARE IN THE CURRENT YEAR, BUT ALSO WE'RE USING THOSE INFO THAT, THAT DATA TO PROJECT FOR NEXT YEAR.
SO WE ARE ON TOP OF EVERY, UH, EMAIL THAT COMES DIRECTLY FROM THE COUNTY REGARDING TAX REVENUE, AND WE'RE IMMEDIATELY POSTING THEM TO OUR END-TO-END ANALYSIS WHERE WE ARE, UH, APPLYING IT TOWARD THOSE TWO THINGS.
UM, PROPERTY TAXES TOTALED $92 MILLION AS OF DECEMBER 31ST, OR 38% OF ANNUAL PROJECTIONS LAST YEAR WAS 58% AT THIS TIME.
UM, ACCORDING TO THE TREASURER'S OFFICE DECLINE IS DUE TO MORTGAGE ESCROW PAYMENTS BEING DEPOSITED IN JANUARY THIS YEAR, RATHER THAN DECEMBER OF THE PRIOR YEAR.
SO THAT MEANS THAT IN JANUARY, WE SHOULD SEE A SIGNIFICANTLY HIGHER COLLECTION RATE THAN IN THE PRIOR YEAR.
UM, SO WE ARE, UM, ANXIOUSLY WAITING TO SEE WHAT THOSE JANUARY REVENUES WILL BE.
WE HAD A, A CONFERENCE CALL, UH, WITH THE TREASURER'S OFFICE, UH, ABOUT TWO WEEKS AGO.
AND I REQUESTED THE INFORMATION TO COME TWO WEEKS OR A WEEK EARLIER THAN TYPICALLY IS REQUIRED, IS ALLOWED.
TYPICALLY, WE RECEIVE THE TREASURER'S, UH, THIS TAX DATA AROUND THE 22ND, THIRD OF THE MONTH, AND IT IS REQUIRED BY STATE LAW FOR THE TREASURER TO, TO PROVIDE SCHOOL DISTRICTS WITH TAX REVENUE DATA BY THE 15TH OF THE MONTH.
SO THAT IS WHAT WE HAVE REQUESTED AND SAID WE MUST HAVE GOING FORWARD, WHICH WILL PROVIDE US INFORMATION WITHIN A FEW DAYS FROM NOW.
SO WE ARE ANXIOUSLY WAITING THAT, AND IT IS NOT, IT IS NOT, UM, ATYPICAL TO HAVE THOSE FLUCTUATIONS.
THERE HAVE BEEN REASONS OVER THE YEARS WHERE DECEMBER WAS LOWER, FOR EXAMPLE, TAX BILLS MAY HAVE GONE OUT LATER, OR THERE MAY HAVE BEEN A HURRICANE AND THERE WAS A DELAY IN THE, AND THEY ALLOWED EXTRA TIME FOR TAXPAYERS TO PAY IN THE, IN JANUARY OR MARCH OR WHATEVER THAT MONTH MAY BE.
UM, BUT THIS YEAR IT WAS DUE TO THE MORTGAGE ESCROWS ALL COMING IN, IN THE MONTH, THE MAJORITY OF THEM COMING IN IN THE MONTH OF JANUARY.
UH, THIS ONE I HAVE ABOUT, HAD A MINI HEART ATTACK.
AND I DO NOT UNDERSTAND MORTGAGE ESCROW PAYMENTS.
SO YOU HAVE A, I HAVE A MORTGAGE MM-HMM
I HAVE ESCROWED MY PROPERTY TAXES INTO THAT.
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THAT PROPERTY TAX DURING THE YEAR TO THE MORTGAGE COMPANY, AND THEY ARE RESPONSIBLE FOR MAKING A PAYMENT TO THE BEAVER COUNTY TREASURER'S OFFICE AT THE END OF THE YEAR.IT'S THE TIMING OF THAT PAYMENT COMING FROM YOUR LENDER, LENDER TO THE BANK, UH, TO THE TREASURER'S OFFICE.
AND IF ALL OF
IS THIS A PROPERTY OWNER'S PAYMENT TO ESCROW VICE TO VIA A BANK OR A MORTGAGE COMPANY? SO PAYING THAT, OKAY.
AT, AT THIS PARTICULAR TIME RATHER THAN SOMETIME LATER ON OR, OR IN BUSINESS, THEY PAY THEM ONE, THE BANKS PAY THEM ONCE A YEAR, AND SO THEY JUST SEND ONE LARGE FILE AND ONE LARGE PAYMENT TO, TO THE COUNTY TREASURER'S OFFICE.
SO INSTEAD OF SENDING THEM MULTIPLE TIMES AS PEOPLE, WELL, YEAH, BECAUSE EVERYBODY, AS YOUR KING, EVERYBODY HAS DIFFERENT PAYMENT, YOU KNOW, WHEN THEY, WHEN THEY DECIDE TO PAY.
SO EACH, EACH LENDER HAS A FILE THAT THEY SUBMIT TO THE TREASURER'S OFFICE.
BUT, YOU KNOW, THIS IS THE FIRST TIME IN EIGHT YEARS WHEN I HAVE SEEN THIS BE A REASON FOR IT.
WELL, TWO YEARS AGO IT WAS SIGNIFICANTLY, IT WAS, I DON'T, IT WASN'T, IT WAS BECAUSE OF LATE MAY LATE BILLS GOING OUT.
SO THAT'S WHAT'S MISSING FROM THIS LAST YEAR WAS THE ANOMALY WHERE THEY ACTUALLY CAME IN EARLY, IF THAT HELPS THE CONVERSATION.
WELL, I, I'LL FEEL MUCH BETTER IN THE NEXT, SOON AS THAT TAX FILE COMES IN, I'LL EMAIL THE COMMITTEE AND LET YOU ALL KNOW THAT THE TAX REVENUES ARE HERE AND WHAT LEVELS WE, I CAN CERTAINLY COMMUNICATE THAT TO SETTLE ANY NERVES THAT WE MAY HAVE AND YOURS AS WELL.
UM, IT, I'M HOPING THAT, WE'LL, YOU KNOW, TODAY'S THE 12TH, SO I'M HOPING THAT WE'LL HAVE SOMETHING BY MONDAY, TUESDAY.
I, I THINK I'M GONNA, TUESDAY, I THINK I'M GONNA, OH, MONDAY'S A HOLIDAY.
UH, MARIE WALLACE IS A, UH, IS A
AND, UH, SHE'S, SHE'S REALLY, REALLY GOOD AND REALLY ACCESSIBLE, UH, TO, BECAUSE I, I JUST, THIS JUST, I JUST DON'T, I JUST DON'T FEEL COMFORTABLE WITH THIS PAYMENT, UH, REDUCING REVENUE.
UH, I JUST, I JUST DON'T UNDERSTAND.
I STILL, AND I'M, YOU'VE EXPLAINED IT IN A WAY, BUT IT'S STILL NOT RESONATING WITH ME, FRANKLY.
SO I'LL, I'LL TALK TO MARIA, SEE, BUT SEE WHAT SHE CAN, SHE CAN GIVE IT TO ME IN, IN ARMY TERMS,
WHY DO WE HAVE LESS MONEY THIS YEAR?
UM, IT WILL ALSO AFFECT DEBT SERVICE.
SO ON THIS SAME REPORT, IT'S GONNA AFFECT THE DEBT SERVICE FUND AS WELL, BOTH 'CAUSE THEY'RE ON THE SAME TAX BILL.
UM, SO PAYING PROPERTY TAXES ARE GONNA HAVE BOTH, UM, YOU KNOW, OPERATIONS AND DEBT PAYMENTS.
BUT OUR, OUR DEBT PAYMENTS ARE SCHEDULED WELL IN ADVANCE.
WE, WE KNOW WHEN OUR DEBT, PAYMENTS AND PRINCIPAL PAYMENT, YOU KNOW, OUR PRINCIPAL.
AND THE DEBT PAYMENTS ARE, UH, WE DO HAVE SPRING PAYMENT, UH, FALL PAYMENTS OF JUST PRINCIPAL, UH, SORRY, INTEREST ONLY.
THE BIG PAYMENTS WE PAY BACK ARE IN MARCH.
SO INSTEAD OF LIKE A MORTGAGE, WHEN YOU'RE REPAYING DEBT ON BONDS, YOU PAY TWICE A YEAR.
WE PAY, UH, BECAUSE TAX REVENUES COME IN IN DECEMBER AND JANUARY, SO YOU DON'T HAVE A LOT OF FUNDS IN THE FALL.
BUT ONCE TAX REVENUES COME IN, YOU CAN PAY THOSE BIG PAYMENTS IN MARCH.
AND WE HAVE A LOT OF PAYMENTS DUE MARCH 1ST FOR HANDLES.
AND CINDY, UH, COORDINATE THAT.
AND, UM, WE MAKE SURE THAT THOSE PAYMENTS ARE MADE TIMELY AND THAT THE TAX REVENUES ARE THERE TO SUPPORT THEM, SO.
UH, SO BECAUSE OF THE, UM, DEFERRED PAYMENT, UH, IS THERE ANY IMMEDIATE IMPACT, UM, TO THE, THE REDUCTION OF FUNDS FOR WHAT SEEMS TO BE MAYBE A MONTH CASH FLOWS WISE IS, UM, SO $90 MILLION CAME IN, IN THE MONTH OF DECEMBER.
SO THAT SUPPORTS, UM, THAT GETS US BACK IN THE, IN THE BLACK AS YOU COULD SAY.
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ARE A LITTLE NERVOUS WHEN IT GETS TO DOWN TO NOVEMBER ON CASH FLOW.SO WE'RE WATCHING IT VERY, VERY CLOSELY.
UM, THAT'S THE REASON FOR HAVING A HEALTHY FUND BALANCE, BECAUSE THAT IS, IS YOUR RESERVES TO SUPPORT THAT CASH FLOW DURING THAT LOWEST PART OF TIME.
AND IT'S ALSO DANGEROUS BECAUSE IT'S HURRICANE SEASON IN THAT, THAT THOSE LAST FEW MONTHS.
UM, SO I HAVE NO DOUBTS THAT, THAT, THAT I FEEL BETTER NOW THAT 92 MILLION IS IN THE BANK.
UM, AND WE ARE, AND THOSE FUNDS ARE BEING COLLECTED IN JANUARY.
WE JUST DON'T HAVE THE REPORT RECORD OF IT YET.
UM, SO I'M COMFORTABLE WITH THE CASH FLOWS AT THIS POINT.
UM, STATE REVENUES ARE, UH, DOWN SLIGHTLY FROM THE PRIOR YEAR.
UM, UH, SO WE HAD SOME SLIGHT DECREASES IN ENROLLMENT THAT COULD HAVE SOME TO DO WITH IT.
THERE ARE ALWAYS FLUCTUATIONS IN THE, THE FORMULAS OF STATE REVENUES.
UM, I WOULDN'T, AGAIN, I WOULDN'T BE ALARMED TILL WE GET A LITTLE FURTHER THROUGH THE YEAR.
WE'LL SEE WHAT JANUARY LOOKS LIKE.
UM, SECOND QUARTER SPENDING IN THE GENERAL FUND, UM, IS 170, 167 MILLION.
UM, UH, 44% OF BUDGET PRIOR YEAR SPENDING WAS 42.
SO WE'RE UP A LITTLE, BUT WE DID HAVE A, A GOOD SAVINGS LAST YEAR.
UM, SO WE TIGHTENED UP THE BUDGET JUST A BIT.
UM, AND SO WE DON'T EXPECT TO HAVE AS MUCH OF A INCREASE AT END OF YEAR AT THIS POINT IN THE FUND BALANCE, BUT, YOU KNOW, WE HAVE A WAYS TO GO AS WELL.
UM, SPECIAL REVENUES ARE A LITTLE DOWN, UH, BUT THERE'S NO, SOME OF THAT COULD BE, UH, OUR RESULT OF SOME OF THE GRANTS.
UH, SO MSAP, THE FIRST GRANT WE HAD DIDN'T HAVE AS MUCH SPENDING AND WE WERE A LITTLE MORE CAREFUL WITH THE SPENDING THIS TIME, YOU KNOW, IN THE FALL BECAUSE OF, UH, THERE WERE GOVERNMENT SHUTDOWNS AND THINGS.
SO WE HAD SOME, UM, TIME TO BE ABLE TO, UH, EXTEND, UH, SOME OF THE WORK THAT WE WERE DOING IN MSAP GRANTS AND OTHER, UM, OTHER GRANTS THAT WE HAD THERE.
UM, AND THEN CAPITAL IS 72% COMPLETE AT THE END OF THE SECOND QUARTER OF ALL OF THE PROJECTS WE'RE WORKING ON, UH, 2019 REFERENDUM IN PARTICULAR WAS 7 99 0.6% PAID AND ENCUMBERED.
WE HAD A CLOCK MEETING LAST NIGHT THAT WAS VERY GOOD AND REPORTED OUT ON THIS.
UM, SO THEY HAVE BASICALLY COMPLETED ALL OF THE PROJECTS.
THEY JUST HAVE A LOT OF PAPERWORK LEFT TO DO.
UM, AND THEN IF THERE'S ANY, ANY REMAINING FUNDS, WE'LL DISCUSS THE USE OF THOSE.
UM, AND THEN, UH, EVENTUALLY THERE MAY BE SOME INTEREST INCOME THAT ARE LEFT OVER FROM OLDER RE UM, FROM THE 2019 PROJECT.
AND WE CAN ASSESS WHAT THAT IS AND SEE WHAT METHOD OF SPENDING THAT SHOULD BE.
AND, AND IT COULD BE, AND THE ONE OF THE QUESTIONS THAT CAME UP WAS, WHAT DO YOU DO WITH ANY, YOU KNOW, EXTRA MONEY, LIKE PREMIUM OR INTEREST OR THAT SORT OF THING? AND THAT IS, YOU SPEND IT ACCORDING TO THE BALLOT QUESTION, OR THOSE PROCEEDS CAN BE USED FOR 8% TYPE PROJECTS.
SO THEY WOULD JUST NEED TO BE APPROVED BY THE BOARD 'CAUSE THEY'D BE ABOVE AND BEYOND WHAT WAS APPROVED AS A TOTAL IN THE REFERENDUM.
UM, AND OF COURSE, WE WOULD COME BACK TO THE BOARD WITH ANY ADDITIONAL PROJECTS THAT WERE ABOVE AND BEYOND.
UH, 23, 20 23 REFERENDUM PROJECTS ARE 58% PAID AND ENCUMBERED.
UM, SO THOSE ARE HEAVY UNDERWAY, YOU KNOW, WITH, UH, MAY RIVER ELEMENTARY GOING UP.
UM, UH, THE WALLS GOING UP AND THE FOUNDATIONS.
AND THEN, UM, HILTON AND HIGH GETTING, YOU KNOW, A LITTLE CLOSER TO, UH, WE'LL HAVE PROBABLY ANOTHER YEAR UNTIL COMPLETION.
UH, BUT, UH, THAT WILL, THOSE ARE THE BULK OF THOSE, UM, PAYMENTS MADE SO FAR.
AND AGAIN, UM, SO WHAT WE'VE DONE IS PROVIDED THE DETAIL OF EVERY LITTLE LINE ITEM OF ALL OF THOSE CAPITAL PROJECTS.
THEY'RE ABOUT 40 PAGES OF INFORMATION.
WE'VE PLACED IT ON OUR WEBSITE IN THE SAME SECTION AS THE QUARTERLY REPORTS.
SO THOSE CAN BE REFERENCED THERE.
AND IN, IF YOU'RE LOOKING FOR INDIVIDUAL LINE ITEM PROJECTS, UM, THEY'RE ALL THERE FOR THE COMMUNITY AND FOR BOARD MEMBERS AND OTHER STAFF MEMBERS TO SEE.
UH, I WANTED TO TOUCH ON, UM, STUDENT ACTIVITIES.
UM, WE HAD A DISCUSSION AT OUR LAST MEETING, UH, ABOUT STUDENT ACTIVITIES AND A GROWING BALANCE IN THOSE FUNDS.
IN RESPONSE TO THE GROWING BALANCES, UH, THE SUPERINTENDENT AND I MET WITH EVERY PRINCIPAL ON NOVEMBER 18TH.
WE DROVE TO HILTON HEAD WHERE THEY HAD, UM, SOME DATA SHARING
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MEETINGS IN BOTH THE HIGH SCHOOL, MIDDLE SCHOOL AND THEN THE ELEMENTARY SCHOOL AT TWO SEPARATE SCHOOLS.SO WE WENT TO ONE, THEN WENT TO THE OTHER.
UM, THE PRINCIPALS WERE INSTRUCTED TO SUBMIT A STUDENT ACTIVITY SPEND DOWN PLAN, WHICH WE DEVELOPED ON A ELECTRONIC FORM.
AND, UH, THEY, IT WAS DUE BY JANUARY 15TH.
AND THEY WERE DIRECTED TO ENSURE THAT AVAILABLE FUNDS WERE USED TO BENEFIT STUDENTS, STAFF, AND IN ACCORDANCE WITH DISTRICT FINANCIAL POLICIES AND PROCEDURES.
AND THE GOAL OF THOSE PLANS WAS SUSPEND APPROPRIATELY REDUCE ACCOUNT BALANCES.
BY YEAR END JUNE 30, ALL PLANS HAVE BEEN RECEIVED AND REVIEWED, AND THE SCHOOLS HAVE ALREADY BEGUN MAKING PURCHASES THAT ARE ALIGNED WITH THEIR SPEND DOWN STRATEGIES.
AS A RESULT, THE REDUCTIONS WILL NOT BE REFLECTED IN THE REPORT TODAY, BECAUSE THEY WEREN'T DUE UNTIL, UH, 'CAUSE THIS REPORT IS OF DECEMBER 31ST.
UM, BUT, AND WE'RE GONNA CONTINUE TO MONITOR THOSE, AND I AM ACTUALLY AND MONITOR THE FUND BALANCES, BUT THEY'RE, THEY'RE CONTINUE TO BE IN THE BACK OF THESE, UM, THIS DOCUMENT.
UM, I HAVE, UH, INDIVIDUALLY, UM, REVIEWED THOSE REPORTS.
AND THERE WERE A FEW THAT I HAD LINE ITEMS THAT I DIDN'T NECESSARILY MAY NOT HAVE AGREED WITH DISTRICT POLICY ABOUT THE, THE METHOD OF SPENDING OR THE, THE LINE ITEM THAT THEY HAD, UM, PROPOSED TO SPEND ON.
SO I'M GONNA BE GOING BACK TO EACH OF THOSE PRINCIPLES TO WORK WITH THEM TO MODIFY THE REPORT.
UM, SO THEY ARE FULLY AWARE THAT, UH, THIS IS NOT, UH, TO SOMETHING TO GROW.
IT'S SOMETHING TO USE FOR THE BENEFIT OF STUDENTS AND STAFF.
AND, UH, THE MESSAGE HAS BEEN DELIVERED AND IS CRYSTAL CLEAR? CAN YOU GIMME SOME EXAMPLES OF THE TYPE OF PURCHASES? MM-HMM
UM, SO ONE OF THE AREAS THAT IN PARTICULAR, UH, WAS THE, IN ONE PARTICULAR SCHOOL WAS THE ALLOCATION OF CLASSROOM SUPPLIES TO TEACHERS.
SO ALLOCATING, UM, MONEY TO TEACHERS FOR CLASSROOM SUPPLIES.
WE OFTEN GET, UH, COMMENTS THAT TEACHERS SPEND THEIR OWN MONEY TO MAKE TO, YOU KNOW, UM, PREPARE THEIR CLASSROOMS FOR STUDENTS.
UM, THERE ARE THERE USING PARKING PERMIT FEES.
AT ONE HIGH SCHOOL, THEY WERE GOING TO DO A BEAUTIFICATION PROJECT IN THE PARKING LOTS AND IN THE SURROUNDING AREAS TO, UM, IMPROVE THE LOOKS OF THE ENTRANCES OF THE SCHOOLS.
UM, THERE MAY HAVE BEEN SOME ATHLETIC, UH, LIKE, UH, SCREENS WITH THE LOGOS ON THEM IN THE OUTFIELD OF A BASEBALL FIELD.
SO THAT'S A, SO ATHLETICS, WIND SCREENS, THAT'S WHAT THEY'RE CALLED.
UM, THERE COULD HAVE BEEN, UH, A REPLACEMENT OF A CART THAT DRAGS THE FIELD OR TRANSPORTS ATHLETIC, UM, ATHLETIC TRAINERS ACROSS THE, FROM ONE, FROM THE SCHOOL TO THE ATHLETIC TRAINING ROOM, OR THE FIELD FROM THE ATHLETIC TRAINING ROOM.
SO, UM, I'M SURE I COULD THINK OF A LOT OF OTHERS, BUT, UM, JUST CAN'T DO IT ON THE SPOT RIGHT THIS MOMENT.
HOW ABOUT THE NEXT TIME? YEAH, JUST, UH, I THINK NEXT TIME, UH, JUST, JUST GIVE US A LIST.
UH, HILTON HEAD HAS SO MUCH MONEY MM-HMM
THAT, YOU KNOW, I'M SURPRISED THAT THEY'RE NOT BUILDING A, UH, ELECTRONIC SCOREBOARD.
LIKE, UH, WILL BRANCH, ONE OF THE SCHOOLS DID HAVE MENTION A SCOREBOARD.
ONE OF THE HIGH SCHOOLS, UM, JUST KEEP IN MIND THAT HILTON HAD, THEY, IT, IT IS, THEY'RE STILL IN CONSTRUCTION ALL OVER THE CAMPUS GOT.
SO I THINK THAT, UM, THEY REALLY WANNA BE ABLE TO SET, ALTHOUGH THEY DID PROVIDE AND HAVE ALREADY BEGUN TO SPIN DOWN SEVERAL AREAS, THEY ALSO MENTIONED THE IDEA THAT CAN WE GET IN THE SCHOOL AND FIGURE OUT WHAT WE NEED ONCE THIS CONSTRUCTION IS COMPLETE? SO WE MAY NEED A BENCH HERE, WE MAY NEED SOMETHING THERE.
SO, UM, BUT, BUT HE, I DISCUSSED WITH, UM, MR. SHERICK YESTERDAY, AND HE SAID, OH, DID YOU SEE ALL MY SPENDING? SO THERE ARE SOME SPENDING ITEMS THAT ARE COMING THROUGH, AND HE IS DOING THAT, BUT HE IS HOPING TO RESERVE SOME OF THAT TO BE ABLE TO JUST ASSESS HIS NEEDS ONCE THE SCHOOL IS FINISHED AND OPEN FOR STUDENTS.
WAS THERE ANY REASONS GIVEN WHY WE'RE NOT SPINNING DOWN THE, THE STUDENT FUNDS? I MEAN, I MEAN, TO ME THAT'S, THAT SEEMS LIKE, UH, THAT SEEMS LIKE A NO BRAINER.
I MEAN, THAT'S ONE OF THOSE THINGS WHERE LIKE, IF I NEED CLASSROOM SUPPLIES, I'M ASKING FOR MORE MONEY.
THAT'S LIKE, I, I WAS THE SUPPLY CHIEF FOR
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A WHILE, UH, FOR ONE OF MY UNITS.AND EVERY, WHEN I WAS AT, UH, MIRAMAR, EVERY TIME AN AIRCRAFT DIDN'T TAKE OFF, IT WAS $30,000 THAT THE CV HAD TO SPEND.
SO THEY'D ALWAYS COME TO THE BAND AND THEY'RE LIKE, HEY, YOU GUYS ALWAYS HAVE DISCRETIONARY THINGS YOU NEED TO BUY.
AND AS A SUPPLY CHIEF, EVERY TIME THE OFFICER CAME TO ME AND SAID, HEY, UH, A JET DIDN'T TAKE OFF YESTERDAY, WHAT CAN WE BUY? I ALWAYS HAD A LIST.
I WAS NEVER GONNA SAY NOTHING, EVER.
SO I I, IN THAT TYPE OF FUND, THOSE TYPE OF FUNDS, IT, IT SEEMS COUNTERPRODUCTIVE TO ME TO NOT SPEND, I MEAN, I UNDERSTAND MAYBE TO AN EXTENT, LIKE, CAN WE ROLL IT OVER OR SAVE IT FOR, YOU KNOW, WHEN THE SCHOOL OPENS AND ALL THAT KIND OF STUFF.
BUT LIKE, AS A GENERAL RULE OF THUMB, WHY AREN'T THEY LIKE SPENDING ALL OF IT AND ASKING FOR MORE? THAT THAT'S, I MEAN, THAT'S, HERE'S WHEN YOU LOOK AT HAD, HAS $609,000 IN THAT FUND.
I JUST, UH, BLUFFTON HAS 548 THAT MAY RIVER HAS, AND IT'S NEW SCHOOL, YOU KNOW, RELATIVELY NEW SCHOOL HAS ALREADY HAS, UH, 398,000 BUFORD HIGH 317,000.
AND THEN YOU LOOK AT WHALE BRANCH, THEY GOT 138,000, AND THEN BATTERY CREEK HAS GOT 92,000.
SO, I MEAN, IT'S JUST WHAT, IT DOESN'T MAKE SENSE.
THAT'S THAT OUR HIGH SCHOOLS HAVE THAT KIND OF A SPREAD.
UH, AND YOU KNOW, I THINK WHAT WAS INTERESTING, UH, A LOT OF TIMES WE FIND THAT WHEN WE'RE REQUESTS ARE MADE FOR THINGS, WE DON'T NECESSARILY, THEY HAVEN'T ACTUALLY LOOKED AT WHAT THEIR, WHAT THEY HAVE IN THEIR BUDGETS.
SO WHAT DO YOU HAVE A AVAIL? WHAT RESOURCES DO YOU ALREADY HAVE AVAILABLE? SO YOU'RE NOT ASKING FOR MORE ON TOP OF THAT? YEAH.
AND WHAT WAS, WHAT CAME OUT OF THIS WAS A CONVERSATION WITH SENIOR STAFF TO LET 'EM KNOW, HERE ARE THE BALANCES AT EVERY SCHOOL.
ARE THEY ASKING FOR A PIECE OF PLAYGROUND EQUIPMENT AND YOU ARE PAYING FOR IT OUT OF 8% FUNDS? WELL, LET'S, IF THAT'S ABOVE AND BEYOND SOMETHING, THEN THEY SHOULD FUND THAT THROUGH THEIR OWN, THEIR OWN RESOURCES.
SO ALL OF THE SENIOR STAFF KNOW NOW WHAT THESE BALANCES ARE, AND I'LL BE BRINGING THEM ON A, UH, REGULAR BASIS SO THAT THEY'RE ABLE TO SEE, UH, WHAT'S AVAILABLE, OR DO YOU HAVE MONEY FOR THIS, UM, FIELD TRIP FOR THIS CLUB? YOU KNOW, WELL, YOU HAVE FUNDING TO DO THAT, SO WE DON'T NEED TO CONTINUOUSLY SUPPORT FROM THE DISTRICT LEVEL.
YOU CAN USE THESE FUNDS FIRST, AND IF YOU RUN OUT, THEN ASK FOR SOMETHING ELSE.
SO, I KNOW THAT IT'S A CULTURE, I BELIEVE, OF PENN BAYO DOING THINGS THAT WERE CHANGING.
I, I, I KNOW LIKE FOR, FOR, ESPECIALLY FOR THE CONCERT BAND, YOU, YOU'VE HEARD MR. MILLER MENTION, UH, OUR CONCERT BAND PERFORMANCE ASSESSMENT, THE CPAS, UM, OFTENTIMES THE DISTRICT ASSETS ARE NOT AVAILABLE FOR THEM TO TAKE A SCHOOL BUS TO CPA.
SO THEY HAVE TO RENT CHARTER BUS.
AND LIKE, THEY'RE ALWAYS ASKING, WHERE CAN WE GET MONEY? HOW, HOW DO WE GET THE MONEY THAT, THAT, THAT'S WHAT I'M TALKING ABOUT.
SO LIKE, WHERE, WHERE, WHO'S THE GATEKEEPER THAT IS NOT, I MEAN, IS IT NOT BEING ASKED? I I, I KNOW AT SOME LEVEL THERE ARE PEOPLE ASKING FOR IT, BUT THEN AT SOME POINT, AT SOME LEVEL, THERE'S A GATEKEEPER SAYING, HOLD ON A SECOND.
AND HAVE WE HAD CONVERSATIONS WITH THOSE? IS THAT THE PRINCIPALS? I MEAN, ULTIMATELY, I MEAN, THAT'S THEIR RESPONSIBILITY, THE PRINCIPAL'S RESPONSIBILITY.
AND KEEP IN MIND THAT THEY, THESE TWO ARE CYCLICAL.
'CAUSE YOU HAVE PROM, YOU'RE COLLECTING MONEY FOR PROM AND GRADUATION AND, UH, YOU KNOW, GRADUATION TRIPS AND, YOU KNOW, UH, NATIONAL CONVENTIONS OR STATE COMPETITIONS OR THOSE SORTS OF THINGS, PLAYOFFS.
SO YOU STILL HAVE, YOU KNOW, THINGS THAT THESE WILL SPIN DOWN, YOU KNOW, NATURALLY THROUGHOUT THE YEAR.
UM, AND YOU KNOW, THE GATE, WE HAVE SEVERAL GATEKEEPERS.
THE PRINCIPAL IS THE GATEKEEPER, THE BOOKKEEPER AT THE SCHOOL.
WE HAVE A STAFF MEMBER DEDICATED TO STUDENT ACTIVITIES.
AND THEN US AS WE LOOK AT THAT, AT, AT THE LEADERSHIP LEVEL.
SO, UM, THE, I THINK THE CULTURE IS CHANGING SO THAT WE CAN HELP THEM TO UNDERSTAND THAT YOU'VE GOTTA USE THESE FIRST.
AND NOT EVERY SCHOOL WAS ASKED TO DO A SPEND DOWN PLAN.
YOU CAN SEE WHY IN THOSE CASES, BASED ON THE BALANCES YOU SEE HERE, UM, IT'S THOSE WITH SIGNIFICANT BALANCES DUE TO THE SIZE OF, AND BASED ON THE SIZE OF THEIR ENROLLMENT AS WELL.
SO MOST OF THE ONES ON THE BOTTOM HALF OF THIS LIST ARE, WERE PROVIDED, UH, REQUIRED TO DO THAT.
THAT CONCLUDES THE FINANCIAL REPORT.
UH, UNLESS YOU HAVE ANY QUESTIONS, I GOT A COUPLE QUESTIONS.
WAS THAT THE LIST THAT, THAT, THAT WE ASKED ABOUT THE LAST TIME? ABOUT, ABOUT, ABOUT A HUGE BALANCES?
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I DID YOU, COULD YOU SAY THAT AGAIN, PLEASE, SIR? WAS THAT THE LIST THAT WE ASKED ABOUT WITH, WITH THE SCHOOL, WITH THE, WITH THE HIGH SCHOOLS WITH THE BALANCES? YES.YOU, YOU SAID IT, IT, IT WA THAT THAT WAS THAT LIST.
UM, THERE, THERE WAS NO LIST, UM, REQUESTED TO BRING FORWARD, BUT WE HAD A SERIES OF CONVERSATIONS AND WE HAVE REPORTS COMING FROM THE SCHOOLS, AND I CAN SUMMARIZE THOSE AT OUR NEXT MEETING IN A LIST TO PROVIDE A, UM, YOU KNOW, TO SHOW YOU WHAT KINDS OF THINGS THE SCHOOL ARE PLANNING TO SPEND, SCHOOLS ARE PLANNING TO SPEND.
UH, PAGE EIGHT, UH, PRESCHOOL SPECIAL EDUCATION PROGRAMS, UH, AT 74% SPENT, UH, THAT'S WAY OUTTA TOLERANCE.
DID YOU HAVE ANY REASON WHY THAT IS THAT WAY? UM, THESE PROGRAMS OFTEN MOVE BACK AND FORTH BETWEEN SPECIAL EDU UH, SPECIAL EDUCATION FUNDING SOURCES.
UM, SO, UH, IT LOOKS AS IF THEY MAY NEED SOME, UM, SHIFTING OVER.
THOSE USUALLY ARE CORRECTED AS WE GET CLOSER TO THE END OF THE YEAR.
BUT, UM, I CAN WORK WITH DENISE MATSON, OUR SPECIAL REVENUE, UM, ACCOUNTANT.
I, I'M CERTAIN THAT COMPARED TO LAST YEAR, WE ARE UP ALMOST DOUBLE.
I BELIEVE THAT WE'VE PROBABLY MOVED, UM, ADDITIONAL STUDENTS OR, OR SALARIES INTO THIS.
UM, AND WE CAN, WE NEED TO LOOK AT THAT RELATIONSHIP BETWEEN SPECIAL REVENUE.
WE USE SPECIAL REVENUE FUNDS TO SUPPORT MANY PROGRAMS. MOST, UH MM-HMM
PARTICULARLY IN PROGRAMS LIKE SPECIAL EDUCATION MM-HMM
SO WE PROBABLY JUST NEED TO TAKE A LOOK AT THAT AND ALIGN THAT ONE WITH OUR, UH, SPECIAL ED STRATEGIES THERE.
AND I THINK, I THINK THAT WAS THE ONLY QUESTION I HAD.
MS. HAY, DO YOU HAVE ANY QUESTIONS? SHE SAID SHE'S TYPED IN, SHE DOESN'T HAVE ANY QUESTIONS.
UH, MR. SMITH, DO YOU HAVE ANY OTHER QUESTIONS? UH, NO AT THIS TIME, NOT AS ONE.
I DON'T THANK, THANK YOU, MR. CHAIR.
ALL THE, ALL THE BRAND NEW GUY.
UH, WHEN YOU TALK ABOUT TOLERANCES FOR THESE, THE PERCENTAGE OF SPIN DOWNS FOR ALL THESE PROGRAMS, WHAT IS THE, I MEAN, WHERE, WHERE ARE WE LOOKING AT NUMBER? YEAH.
SHOULD WE, IT LOOKS LIKE MOST OF 'EM ARE HOVERING AROUND 35 TO 45%.
SO, UM, ONE THING TO KEEP IN MIND AND, AND IT DEPENDS ON THE PROGRAM.
IF IT'S AN INSTRUCTIONAL PROGRAM, IT'S GENERALLY TEACHERS OR TEACHER ASSISTANTS THAT ARE PAID IN THOSE PROGRAMS. LIKE, UH, KINDERGARTEN, UH, ELEMENTARY HIGH SCHOOL.
UM, THEIR FIRST PAYCHECK IS THE SECOND PAYDAY IN AUGUST.
IS THAT RIGHT, LORI? SECOND PAYDAY IN AUGUST.
SO, UH, TYPICALLY YOU WOULD HAVE THREE MORE PAYDAYS IN A YEAR IF YOU WERE ON A JULY ONE BASIS.
BUT, UM, THOSE PAYDAYS ARE ACCRUED BACK TO THE PRIOR YEAR.
SO OUR FIRST PAYCHECK IN THAT IS CODED TO THIS SCHOOL YEAR IS THE END OF AUGUST.
SO THAT'S GONNA BE A SMALLER PERCENTAGE OF SPENDING AT DECEMBER.
COULD, BECAUSE WE'LL HAVE THREE FEWER PAYDAYS THAN NORMALLY.
SO INSTEAD OF 26, PAY HALF OF 15, 26 PAYDAYS, WE MIGHT HAVE 23.
UM, SO THE PERCENTAGE OF SPENDING IS GONNA BE LESS THAN AN INSTRUCTIONAL PROGRAM THAN SAY, IN THE FINANCE DEPARTMENT.
'CAUSE WE WORK YEAR ROUND AND OUR PAYDAYS START THE FIRST PAYDAY IN JULY.
SO, UM, WHEN I'M LOOKING AT SALARIES, I'M LOOKING AT, UM, THAT PERCENTAGE.
SO IN THE, IN THE EARLY FORTIES, LOW 40 PERCENTILE, UH, LOOKS PRETTY, UH, NORMAL TO ME, UM, IN THOSE.
BUT WHEN YOU GET INTO, SAY AFTER ALL OF THESE, UM, WHICH MOST ARE PRETTY CONSISTENT THERE WHEN YOU GET INTO THE SUPPORT PROGRAMS LIKE, UM, ED, GOVERNOR, SPECIAL ED, YEAH.
SO THAT'S WHY IT POPPED UP TO ME.
AND I, I LOOK FOR THE OUT OUTLIERS.
WHAT, WHAT'S GOING ON WITH THAT PARTICULAR PROGRAM? UH, YEAH, I, I'M, I'M CERTAIN THAT THAT'S MOSTLY DUE TO SHIFTS FROM SPECIAL REVENUE AND, AND WE NEED TO LOOK AT ALIGNING THAT, MAKE SURE THE BUDGETS ARE ALIGNED.
WE, WE'VE ALSO HAD SOME ISSUES WITH SPECIAL EDUCATION, YOU KNOW, PARENTS AND SO ON
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THAT HAVE, AND THERE'S BEEN A PROBLEM WITH PROVIDER THAT'S CAUSED US TO, UH, DROP A PROVIDER AND LOOK FOR ANOTHER PROVIDER IN SPECIAL EDUCATION.AND, AND SO, SO WHEN YOU PUT THOSE TOGETHER AND YOU SEE 74%, OOPS.
IT'S JUST KIND OF A, OKAY, SO LIKE THAT'S, THAT'S OUT OF THE UPPER MARGIN.
WHAT ABOUT THE LOWER OF THE UNDERSPENDING? I MEAN, GIFTED AND TALENT IS 0.1%.
SO GIFT AND TALENTED IN, AND THAT IS SUMMER, THAT'S SUMMER PROGRAM.
ARTISTIC PROGRAM IS TYPICALLY AS FAR AS THE GENERAL FUND SPENDING
IB IS A ONE TIME YEAR PAYMENT TO, FOR AN IB FEE.
AND SO THAT'S MADE, AND THERE'S A LITTLE BIT, THEY'RE PAID, BUT PRIMARY PAYMENTS ARE PAID MONTH A YEAR.
THOSE ARE, THERE ARE NO SALARIES IN THAT BECAUSE IB TEACHERS ARE ALSO OTHER GRADE LEVEL TEACHERS, BUT THESE ARE THE FEES ASSOCIATED DIRECTLY WITH THE PROGRAM.
THERE'S SOME TYPE OF FEEDBACK COMING IN.
ARE WE AWARE OF THAT? YEAH, I HEARD, I HEARD SOME, UH, SOME FEEDBACK AND, UM, LOOKING AT IT, IT'S NOT, I DON'T, WHAT'S THE FINANCE COMMITTEE? UH, WHO'S ON THE FINANCE COMMITTEE THAT'S GOT, IT'S NOT MUTED.
LOOKING AT PARTICIPANTS, FINANCE COMMITTEE.
SOMEBODY, SOMEBODY, WHOEVER'S THERE, THERE IN THE FINANCE COMMITTEE THAT'S, UH, SHOWING UP.
YOU, IF YOU LOOK AT, YOU LOOK AT IT ON MY SCREEN, THAT'S, THAT'S WHERE WE GET SOME, SOME BACKGROUND INFORMA OR, UH, NOISE.
SEE THERE, IT'S, IT'S KNOW IF I CAN, I CAN KNOW IF I CAN TURN IT OFF.
I DON'T THINK I CAN SEND A MESSAGE ON MUTE.
DID YOU SEND 'EM A CHAT MESSAGE ON MUTE? YEAH, THAT, BUT THAT'S THE ONLY UNMUTED, UH, MICROPHONE.
WELL, WE'LL HAVE TO WISH, WE'LL DO IT.
WHAT'S NEXT? UH, OE 18 MONITORING REPORT FOR FOOD SERVICE.
I'M GONNA START BY GOING OVER THE OE RETIREMENTS AND RESPONSES, AND THEN I'LL TURN IT OVER TO OUR FOOD SERVICE TEAM.
IT IS REQUIRED IN THE MONTH OF FEBRUARY.
AND SO AT THE END OF THE REPORT, WE DO ASK FOR A MOTION TO ACCEPT A MONITORING REPORT FOR SCHOOL FOOD SERVICE.
UM, SO EXECUTIVE SUMMARY, UH, THE FIRST PAGE REQUIRES, UM, SO PROVIDE SOME GENERAL INFORMATION ABOUT, UH, FOOD SERVICE CONTRACT WITH NUTRITION GROUP.
UH, WE STARTED IN JULY 1ST, 2022.
WE ARE APPROXIMATELY HALFWAY THROUGH THE FOURTH YEAR WITH THE VENDOR, UH, WITH THE TEAM.
UM, SO I CONSIDER THEM PART OF THE FAMILY AND NOT OUTSIDE OR INSIDE.
WE ARE ALL PART OF THE SAME GROUP.
UM, WE EXPANDED, UH, BACK IN THE 24 25 SCHOOL YEAR.
IT'S THIS ROOM, BUT CAN YOU HEAR US NOW? YES, YOU'RE BACK.
SO, UM, IN THE 24 25 SCHOOL YEAR, WE EXPANDED FROM 21 CEP SCHOOLS OR COMMUNITY ELIGIBILITY SCHOOLS.
THAT WAS A COMMUNITY ELIGIBILITY IS ONE FREE BREAKFAST, ONE FREE LUNCH EACH DAY IN JULY OF 24, WE WENT TO A HUNDRED PERCENT SCHOOL, CEP SCHOOL AT
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THE FEDERAL PROGRAM.SO
US UM, THAT, SO IT'S A, A SHIFT IN THE REVENUE SOURCES.
UH, BENEFITS OF THIS PROGRAM INCLUDE INCREASING STUDENT PARTICIPATION, SO MORE MEALS ARE SERVED.
WE ELIMINATE SOCIAL FIGS AND ELIMINATE A LOT OF PAPERWORK WITH NOT HAVING TO DO MEAL APPLICATIONS AND HAVE MEAL CHARGES.
AND ALSO ELIMINATES THE, THE EXTENSIVE NEGATIVE MEAL DEBT THAT WE GENERATE THROUGH THE YEAR.
MANY, UH, MOST NO COUNTRY EXPERIENCE THE SAME THING.
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AT LEAST PART, AT LEAST.