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OPEN THE MEETING OF THE BEAUFORT COUNTY BOARD OF EDUCATION AD HOC PO POLICY COMMITTEE MEETING OCTOBER 28TH, 2025 AT 4:30 PM DISTRICT EDUCATIONAL SERVICES CENTER.CONFERENCE ROOM E AND REMOTE HYBRID CONFERENCING MEETING.
MEETING WILL BE LIVE STREAMED IN THE SCHOOL BOARDS YOUTUBE CHANNEL BEAK, UH, IN PUBLIC COMMENTS, PLEASE SIGN UP USING THE PUBLIC COMMENT FORM.
YOU CAN FIND THE FORM AT THE WEBSITE, AND, UH, IF YOU, IF YOU SIGN UP IT BY A PHONE, YOU'LL RECEIVE A PHONE CALL FROM THE PUBLIC CON DURING PUBLIC COMMENTS WHERE YOU'LL BE ABLE TO SPEAK AND ADDRESS THE COMMITTEE FOR A MAXIMUM OF THREE MINUTES.
ON ISSUES WITHIN THE COMMITTEE'S DOMAIN FORUM WILL BE LIMITED TO 15 MINUTES.
CITIZENS DESIRING TO PARTICIPATE IN PERSON MUST FILL OUT A PUBLIC COMMENT CARD THAT CAN BE OBTAINED FROM THE BOARD CLERK UPON ARRIVAL.
SO AT THIS TIME, WE HAVE FOLLOWING BOARD MEMBERS PRESENT.
COULD YOU READ THE NAMES OFF? UM, INGRID BOATRIGHT VIA FRAZIER, ELIZABETH HAY.
IN THE ROOM WE HAVE VICTOR NA, WILLIAM SMITH AND ISAAC GORDON AND, AND COLONEL GEIER.
AND FIRST WE CALL, WE'VE CALLED TO ORDER.
WE'RE GONNA HAVE THE PLEDGE OF ALLEGIANCE.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, LIBERTY, AND JUSTICE FOR ALL.
WE HAVE A MOTION TO APPROVE THE AGENDA.
UM, TODAY I WAS WONDERING, UH, WHEN I, UM, WHEN I LOOKED AT THE AGENDA, I, I THOUGHT ABOUT IT, AND I KNOW YOU, YOU DID MAKE MENTION OF IT, UH,
AND I PASSED PRACTICES THAT YOU HAVE ALWAYS, UH, KIND OF, YOU, YOU'VE ALWAYS, YOU'VE ALWAYS, YEAH.
UH, DELEGATED A PERSON WHO HAVE MADE A CHAIR OF A COMMITTEE.
AND THIS TIME, UH, YOU DIDN'T DO THAT.
AND SO I WAS KIND OF, UM, WAS WONDERING WHAT MADE, YEAH.
AND I WAS THINKING THAT, THAT, THAT'S PROBABLY SHOULD HAVE, UH, SHOULD HAVE, SHOULDN'T HAVE FINISHED OUT, OUT, OUT THIS WAY VERSUS US.
THAT, THAT I, I REALLY THOUGHT ABOUT IT AND I SAID, WHAT WOULD I DO DIFFERENT? IF I COULD START OVER, UH, ON THE WAY THE, THESE WERE DONE, I WOULD SAY THAT LET LET THE COMMITTEE SELECT THE CHAIR.
WELL, SOMEBODY, RATHER THAN ASK AROUND AND, AND TRY TO FIND WHO WILL DO IT, LET THE COMMITTEE WHO'S GOING TO BE WORKING TOGETHER ELECT THE CHAIR.
THAT'S, THAT'S VERY COMMON PRACTICE AND, AND MANY PLACES TO DO THAT.
SO I THOUGHT I'D TRY IT WITH THIS ONE HERE AND SEE, SEE HOW, HOW IT GOES.
AND IF IT GOES ALL RIGHT, THEN MAYBE THAT'S WHAT WE DO IN THE FUTURE.
HEY, AS THE, UH, PARLIAMENTARIAN, WHAT I WILL SAY IS THAT WE ACTUALLY HAVE A POLICY, UM, THAT DOESN'T REALLY INTERPRET THIS ISSUE, BUT, UM, IT'S OUR GOVERNING POLICY.
GC FOUR, THE ROLE OF THE CHAIR SAYS, NOMINATE MEMBERS OF ALL BOARD COMMITTEES SUBJECT TO BOARD APPROVAL.
SO I FEEL LIKE WE'D HAVE GONE A LITTLE, A LITTLE BIT DIFFERENT PATH.
I'M COMFORTABLE WITH THAT, BUT I THINK MAYBE THAT'S SOMETHING THAT ONCE THE POLICY COMMITTEE'S UP AND GOING, WE CAN POTENTIALLY EITHER FLESH THAT A LITTLE BIT MORE OR A LITTLE LESS, DEPENDING ON THE WILL OF THE BOARD.
THERE'S NO NOTHING THAT SAYS, BUT EVEN, EVEN WITH THE, THE POLICY COMMITTEE, WHEN A BOARD MAKES AN ACTION AND A BOARD VOTES ON A, THAT'S PO THAT MAKES THE POLICY.
SO THE BOARD VOTES TO ELECT THEIR CHAIR.
AND THAT'S, THAT'S A, THAT'S, THAT'S THE POLICY.
AND, AND IT, YOU WOULD BE VOTING ON WHO THE CHAIR OF THE BOARD IS.
SO GIVE IT A, WE'LL GIVE IT A TRY.
UH, AND MIGHT, WHAT I PLAN TO DO IS HAVE THE, THE, UH, VOTE TAKEN.
AND THEN I'M GONNA, I'M GONNA STEP OFF THE, I'M GONNA STAY IN THE ROOM AND, AND MONITOR.
BUT, BUT I, 'CAUSE WE CAN'T HAVE SIX PEOPLE ON THIS COMMITTEE, BECAUSE IF WE HAVE SIX PEOPLE, IT'S A FULL BOARD MEETING MEETING.
THAT'S A BOARD THAT'S A FORUM FOR A FULL BOARD MEETING.
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WE CAN HAVE ON IT IS FIVE FOLKS.AND RIGHT NOW, BUT NOT COUNTY.
PARDON ME? WE HAVE 1, 2, 3, 6.
SO ONE PERSON HERE WILL HAVE TO SAY, AND THAT'D BE ANOTHER THING WE DECIDE ON, AND MAYBE EVEN THE CHAIR CAN, CAN SIGN ON.
ONE PERSON WILL HAVE TO SAY, LOOK, YOU CAN COME TO ALL THE MEETINGS, BUT YOU CAN'T BE A VOTING MEMBER BECAUSE WE ONLY CAN HAVE FIVE ON IT AND NOT HAVE IT BE A, A COMPLETE BOARD MEETING.
SO I THINK WE CAN, WE CAN GO THROUGH THAT HURDLE WITHOUT TOO MUCH TROUBLE.
WHAT DO YOU THINK? DOES THAT SOUND SOUND ALL RIGHT? SOUND ALL RIGHT? UH, INGRID.
AND, AND WHAT ARE YOU PROPOSING? THERE'S SIX PEOPLE ON NOW THAT WE, ONE WOULD HAVE TO AGREE, JUST LIKE VOLUNTEER TO GO OFF AS A, UM, I MEAN, LEAH'S CURRENTLY VOLUNTEERING IN THE CHAT, RIGHT? SOMEBODY WOULD HAVE TO SAY, VOLUNTEER AND SAY, WELL, OKAY, I'LL, I WANNA STAY INVOLVED, BUT I CAN'T, I I DON'T, I DON'T CARE IF THAT, IF I'M A VOTING MEMBER OR NOT, BECAUSE WE CAN'T HAVE, YEAH, I MEAN, I WOULD LIKE TO HAVE LEAH'S VOICE ON THE COMMITTEE.
'CAUSE I THINK WE NEED TO GET SOMEBODY, I MEAN, I'M HAPPY AS PARLIAMENTARIAN THAT YOU JUST OBSERVE.
I MEAN, I THINK THAT'S REASONABLE
BECAUSE IF THE, THE PARLIAMENTARIAN HAS TO ENFORCE THE POLICY, SO IT MAKES SENSE.
SO I'D, I'D RATHER I CAN DO THAT AND LET LEAH OKAY.
SO I'LL BE A, A MEMBER, AN AD HOC, WHATEVER, A MEMBER AT LARGE OR WHATEVER THE TERM IS.
SO IF MR. SMALLS JOINS IN, BECAUSE HE HAD INDICATED THAT HE WANTED TO BE ON THE COMMITTEE AS WELL.
SO, SO HE, SO HE CAN BE AN OBSERVER AS WELL.
WE NEED TO, WE NEED TO HAVE AN APPROVAL OF THE AGENDA.
SO ALL THOSE IN FAVOR,
SO, ELECTION OF, OF, UH, CHAIR.
WHO WOULD LIKE TO BE CONSIDERED FOR CHAIR? ANY VOLUNTEERS? CAN I NOMINATE INGRID? OH, GO AHEAD.
WHAT WERE YOU SAYING, INGRID? I WAS WONDERING, I'M NOT A VOTING MEMBER.
CAN I NOMINATE SOMEONE? YEAH, BECAUSE I'D LIKE TO NOMINATE ELIZABETH HAY.
AND WAS THERE A SECOND TO NOMINATE, UH, MR. SMITH? YOU SECOND? NO.
SO ARE THERE ANY OTHER NOMINATIONS? YEAH, I'M GOING TO NOMINATE LEAH NOW.
SO WE HAVE MS. HAY AND MS. FRAZIER, AND WE HAVE A SECOND FOR MS. FOR MS. FRAZIER.
SECOND, THE NOMINATION FOR MS. FRAZIER.
SO WE HAVE TWO PEOPLE, UH, NOMINATED MS. FRAZIER AND MS. HAY.
AND SO HOW SHOULD, HOW DO YOU WANT TO DO THIS? DO YOU WANT TO DO THIS? BY A SHOW OF HANDS, DO YOU WANNA DO THIS BY A TEXT FROM THE PEOPLE, UH, ONLINE AND A PIECE OF PAPER WITH A NAME ON IT? HOW WOULD YOU WANNA DO IT? UH, WE, WE CAN DO IT BY, UH, BASICALLY BY OUR BY HAND.
SO WE'LL START WITH, UH, MS. HAY FIRST.
ALL THOSE IN FAVOR OF MS. HAY BEING THE CHAIR SIGNIFY BY RAISING YOUR RIGHT HAND.
BECAUSE WE HAVEN'T, AM I ALLOWED TO VOTE?
SO MS. HAY, MS. BOATRIGHT, AND MR. NAY.
ALL THOSE IN FAVOR OF MS. FRAZIER.
SO IT LOOKS LIKE WE GOT MS. FRAZIER, ARE YOU VOTING FOR YOURSELF OR NO? MS. FRAZIER
IF I VOTE FOR MYSELF, THAT'S A, A SAY HI.
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ALRIGHT.SO CAN THEY JUST CO-CHAIR IT? WHY NOT? I DON'T, WELL, AND I DIDN'T KNOW IF MS. FRAZIER WANTED TO CHAIR, SO THAT'S WHERE I DON'T LIKE VOTING FOR PEOPLE FOR CHAIR WHEN I'M NOT CERTAIN THEY WANT THE RESPONSIBILITY.
AND I'M NOT SURE IF I KNOW
ALRIGHT, WELL THEN THAT MEANS THAT, UH, MS. HAY WILL BE THE CHAIR.
WHAT A VOTE OF CONFIDENCE, GUYS.
YOU HAVE AN IMPORTANT VOICE, MS. FRAZIER.
BUT YEAH, BUT THEN I, I STILL THINK THAT THERE'S, I WISH SHE HAD SAID THAT PRO, POSSIBLY LEADING TO, UH, TO, UM, BEFORE WE ENTER, ENTERTAIN THE, THE, THE, THE E ENTERTAIN, UH, VOTING, UH, TAKING HER AS A, UH, CANDIDATE.
BECAUSE THEN, YOU KNOW, UM, I MIGHT WANT JUST TO GIVE, GIVE, GIVE, GIVE HIM HIM A SHOT OF IT.
MAYBE IF HE, YOU KNOW, TO THINK ABOUT IT.
BUT, UM, BUT THAT'S THE WORD, THE BOARD, YOU KNOW WHAT, I, I, I'LL, I'LL GO WITH IT, BUT I JUST, UH, YEAH.
I DIDN'T KNOW THAT SOMEONE WAS GONNA VOTE FOR ME TO BE A CHAIR OF THE COMMITTEE.
I MEAN, ME PERSONALLY, I JUST, I SEE A PROBLEM WITH, UH, WITH, I GO, I'M GOING AND SPEAK, SPEAK MY PEOPLE.
I SEE A PROBLEM WITH US HAVING SOME PEOPLE AS DOUBLE CHAIR.
AND THIS IS THEIR FIRST TIME BEING, BEING, BEING A CHAIR.
UM, I, I, I, UH, SAY IT PUBLICLY.
I, I JUST DON'T, UM, I'M NOT, UH, I, I DID THIS, THIS POLICY COMMITTEE IS, UH, VERY DIFFERENT AND IT DRIVES A LOT OF THE DIFFERENT THINGS.
AND SO I I I WOULD READ THAT YOU WOULD WANT SOMEBODY SEASONED TO CHAIR THE POLICY C COMMIT COMMITTEE, UM, IN, IN TERMS OF SOMEONE, AS SOMEONE WHO'S, UH, BRANDED BRAND TO, TO, TO, TO THE BOARD.
SO, I MEAN, THAT'S, AND I'M ENTITLED TO SAY THAT, AND I HAVE THE RIGHT TO SAY THAT.
AND SO I, I SAY THAT AND I STAND BY THAT.
THAT'S EXACTLY, THAT'S, THAT'S WHAT I MEAN.
UM, I NOMINATED MS. HAY BECAUSE SHE HAS, UH, HAD EXPERIENCE WITH THE RESULT COMMITTEE.
I THINK SHE DID A GREAT JOB ON THE RESULT COMMITTEE.
SO SHE HAS HAD THAT EXPERIENCE.
AND THIS IS GOING TO BE A HEFTIER LIFT, WHICH I THINK THAT SHE'S READY FOR.
I'M GLAD TO GET SOME OF THE NEWER FOLKS LIKE MS. FRAZIER AND MS. HAY THAT ARE WILLING TO STEP UP AND, UH, AND OFFER SOME LEADERSHIP HERE.
SO, UM, YEAH, I THINK THAT THIS IS GONNA BE A, A, A GREAT FIT.
AND I, I, I WOULD'VE BEEN HAPPY WITH EITHER MS. FRAZIER, MS. HAY, BUT I'M GLAD IT WORKED OUT AND, UH, I'M GLAD MS. FRAZIER'S GONNA BE STAYING ON.
AND THEN AFTER THAT, I'LL JUST KIND OF STAY ON AS AN OB OBSERVER, AS THE PARLIAMENTARIAN.
AND IF YOU GUYS HAVE QUESTIONS ABOUT POLICY AND WHATNOT THAT I CAN ANSWER, UM, PLEASE LET ME KNOW.
WELL, WELL, THAT GOES, THAT GOES BACK TO MY POINT, UH, AS, AS, AS, AS LEADERSHIP, WE SHOULDN'T NECESSARILY, WHEN YOU'RE LEADING, WHEN YOU'RE LEADING YOU, YOU SHOULDN'T ALWAYS NEED A PARLIAMENTARIAN, UH, OF, OF, OF A SMALL, OF A SMALL COMMUNITY LIKE THIS RIGHT HERE.
SO, I MEAN, THAT'S JUST, IT GOES, IT GOES AGAIN WITH, UH, WITH, WITH, WITH THE EXPERIENCE.
AND, UH, I THINK THAT THIS BOARD LACKS, UH, LACKS, LACKS EXPERIENCE IN, IN CERTAIN, IN CERTAIN, IN CERTAIN AREAS.
AND THIS IS, THIS IS ONE OF 'EM, UNFORTUNATELY.
BUT MRS. BOATRIGHT WOULD'VE REMAINED ON AS PARLIAMENTARIAN REGARDLESS OF WHO THE CHAIR OF THIS COMMITTEE WAS OR IS.
WELL, UH, ELIZABETH, YOU ARE THE CHAIR.
I WASN'T SURE WHEN WE'D MOVE ALONG.
UM, I WAS HONESTLY COMING TO THIS MEETING PREPARED TO VOTE FOR MRS. BOATRIGHT AS THE POLICY CHAIR, AS SHE HAS A PASSION FOR POLICY.
SO MOVING FORWARD, IT IS THE NEXT STEP OF OUR AGENDA FOR THE DAY IS THE LIVE STREAMING OF BOARD MEETINGS, WHICH WE DO HAVE A DOCUMENT UPLOADED.
I'M NOT SURE IF EVERYONE HAS REVIEWED THIS DOCUMENT AND WHETHER THEY HAVE, UM, INSIGHTS OR TWEAKS TO THIS PROPOSED POLICY.
SO THE, THERE ARE TWO DIFF, THERE ARE TWO DIFFERENT DOCUMENTS IN THERE.
UM, I JUST UPLOADED THE DOCUMENT THAT MR. NAY HAS SENT OUT TO YOU ALL AS A COMMITTEE.
THE OTHER DOCUMENT IS A DRAFT DOCUMENT FOR THE SCHOOL BOARD'S ASSOCIATION.
SO THOSE ARE THE DOCUMENTS THAT ARE, THAT ARE IN THERE.
AND ONE OF THEM ISN'T COMING UP FOR ME.
UM, HOLD ON, LET ME TRY TO REFRESH, BECAUSE RIGHT NOW I'M ONLY GETTING THE LIVE STREAMING SCHOOL BOARD MEETINGS.
I DID PREVIEW ALL THE DOCUMENTS BEFORE WE ARRIVED IN THE MEETING, EVEN THOUGH IT WAS SHORT TIMING.
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FLAWS.UM, DOES ANYONE HAVE ANY ADDITIONS? IT'S STILL NOT UPLOADING THERE.
WHICH DOCUMENT ARE YOU TRYING TO UPLOAD? THE ONE FROM MR. WELL, RENEE OR THE ONE FROM MR. WELL, POLICY FOR LIVE STREAMING FROM MR. NAY, BECAUSE THE ONLY ONE THAT'S SHOWING UP IS TITLED LIVE STREAMING OF BOARD MEETINGS, WHICH I BELIEVE IS A GENERAL ASSEMBLY BILL.
UM, THAT ONE IS FROM SCHOOL BOARD'S ASSOCIATION.
SO THE OTHERS ARE WHAT IS NOT COMING UP.
SO I AM WORKING TO FIND THOSE AT THE MOMENT.
BUT LIKE I SAID, I OPENED THE FLOOR TO OTHERS IF THEY SAW OR HAD EDITS TO MAKE TO THAT DOCUMENT AS PEOPLE WHO WERE INVOLVED IN THE RESULTS COMMITTEE WOULD SEE.
I WORK AS A TEAM, NOT JUST BY MYSELF.
SO IF ANYONE HAS EDITS, DID THAT GO? SO THE ONE THAT, UM, MS. RENEE HAS SENT, LET ME TRY TO, I THINK THAT'S THE ONE.
NO, IT'S NOT COMING UP IN DILIGENT, BUT I JUST FOUND, YEAH, LEMME TRY TO RELOAD IT AGAIN.
UM, I'LL TRY TO RELOAD IT AGAIN, BUT I CAN PULL IT UP IN A AND SHARE IT ON THE SCREEN.
CAN YOU SEE THE SCREEN? YES, BUT I ALSO HAVE IT UP VIA MY EMAIL.
I WAS JUST CONCERNED THAT OTHERS WOULDN'T BE ABLE TO SEE IT WAS MY PRIMARY CONCERN.
THE, THE PAPER COPIES ARE IN THE FOLDERS.
SO EVERYONE WHO WAS HERE HAS THE PAPER COPIES OF THE FOLDER.
THOSE OF YOU THAT ARE ONLINE, UM, IT, I CAN RESEND IT.
UH, MR. NAY SENT IT TO YOU IN THE EMAIL AND I HAVE IT UP ON THE SCREEN.
INGRID, DID YOU SEE ANYTHING ON THERE THAT YOU HAVE CONCERNS ABOUT, OR I'M ASSUMING VICTIMS THAT MR. NAY DOES NOT HAVE? OBJECTION TO IT.
CORRECT? I WISH I HAD THOUGHT ABOUT IT.
I LOOKED IT OVER BRIEFLY, UM, BEFORE WE CAME TO THE MEETING.
BUT WHAT MY MAIN QUESTION, AND MR. NAY MIGHT BE ABLE TO ANSWER THIS OR SOMEONE, WE DO LIVESTREAM OUR MEETINGS CURRENTLY, SO I'M JUST NOT, I THINK HOWEVER WE FOCUS IN ON WHAT WE'RE, WHAT WE NEED TO DO DIFFERENTLY BASED ON WHAT WE'RE CURRENTLY DOING, UM, IS KIND OF WHERE I NEED CLARIFICATION BECAUSE I DID NOT DO A DEEP DIVE ON WHAT THE STATE SENT OUT.
SO DO WE KNOW EXACTLY WHERE WE'RE DEFICIENT? ALRIGHT.
SO WHAT WE HAVE RIGHT NOW, CAN YOU, IF YOU COULD PULL UP OUR PUBLIC COMMENT SECTION THERE WHERE WE TALK ABOUT, WE ALREADY HAVE IN OUR, UH, COHERENT GOVERNANCE MANUAL.
WHAT ARE YOU ASKING ME TO PULL UP? CAN YOU PULL UP UNDER PUBLIC ABOUT PUBLIC PARTICIPATION BOARD MEETINGS WHERE IT TALKS ABOUT OUR MEETINGS? REMEMBER, I'D GIVEN YOU THAT DRAFT I HAD DONE WHERE I'D KIND OF FILLED IN WHERE WE COULD PUT IT.
I WAS, I HAD TAKEN THE MODEL POLICY FROM THE, UM, SCHOOL BOARD, AND THEN I LOOKED AT OUR POLICY AND WE HAVE ALREADY HAD A, A POLICY WHERE WE DO LIVESTREAM, OUR MEETINGS, AND ROBIN AND JAMIAH ARE IN COMPLIANCE WITH THE LAW BECAUSE THEY GIVE OUT A PUBLIC NOTICE 24 HOURS BEFORE THE MEETING AND THE, AND GIVE NOTICE TO THE PUBLIC OF HOW YOU CAN ACCESS ACCESS VIA LIVE STREAM.
AND WE HAVE AN AGREEMENT WITH THE COUNTY, CORRECT, ROBIN, TO HELP US WITH OUR LIVE STREAMING SO THAT IT'S AVAILABLE TO THE PUBLIC NOW A COUPLE TIMES WHEN IT'S FAILED.
WE'VE BEEN ABLE TO POST IT RIGHT AFTERWARDS.
SO WHAT WE NEED TO DO NOW IS TAKE THIS MODEL POLICY AND PUT IT INTO THE PO REQUIREMENTS OF THE LAW.
UM, THEY REQUIRE, THEY REQUIRE POSTING WITH NO MORE THAN TWO BUSINESS DAYS AFTER THE MEETING.
SO IF WE HAVE A PROBLEM WITH OUR LIVE STREAM, AND WE'VE GOTTA MAKE SURE THAT WE HAVE IT POSTED WITH WITHIN TWO, WITHIN TWO MEETINGS, AND WE ALSO, UM, HAVE TO BE REALLY CAREFUL BECAUSE THE NEW LAW SAYS THAT IF WE DON'T, WE CAN LOSE SOME OF OUR FUNDING.
SO, AND THE STATUTE THAT I HAVE HERE, PERCENT YEAH.
1% OF OUR FUNDING IF WE DON'T DO THIS.
SO, UM, W WE JUST NEED TO ADD IN THAT WE'RE GONNA BE LIVE STREAMING OUR MEETINGS, HOW WE'RE GONNA GO ABOUT DOING IT, AND MAKE SURE THAT WE FILE THAT STATUTE.
EACH SCHOOL BOARD MUST MAKE REASONABLE EFFORTS TO ENSURE ALL MEETINGS ARE OPEN, ACCESSIBLE TO THE PUBLIC AND AVAILABLE BY, BY LIFE AUDIO ELECTRONIC ACCESS.
AND WE HAVE THAT UP THERE, BUT WE JUST NEED TO CLARIFY IT A LITTLE BIT MORE AND ADD SOME MORE LANGUAGE IN HERE.
SO WE'RE IN COMPLIANCE WITH THIS.
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I DID ONE THING I WOULD LIKE TO SAY, AND I KNOW I'M JUST, UM, BUT I, ONE THING I DID NOTICE THERE IS SOME TECHNOLOGY PIECES IN THIS, AND THAT REALLY WAS BROUGHT OUT BY THE, UM, THE AI SUMMARY.I WOULD LIKE TO HAVE OUR TECHNOLOGY COMMITTEE TAKE A LOOK AT IT BECAUSE I SIT NEXT TO COLONEL GEIER WHO IS ETERNALLY FRUSTRATED AND RIGHTFULLY SO AT SOME OF OUR, WE HAVE SO MANY GLITCHES ON THE TECH SIDE, AND I THINK SOME OF IT HAS TO DO OUR WIFI'S NOT THAT GREAT.
THESE ZOOM MEETINGS ARE KIND OF BIG AND CLUNKY, BUT THERE'S GOTTA BE SOME IMPROVEMENT WE COULD MAKE TO, UM, SOME OF THESE LIVE STREAMS THAT WOULD MAYBE MAKE IT A LITTLE BIT MORE USER FRIENDLY.
SO I DON'T KNOW IF WE COULD PIECE THAT PART OUT, BECAUSE I THINK IT WOULD GENERATE A REALLY INTERESTING CONVERSATION IN TECHNOLOGY.
THAT'S A, THAT'S A VERY GOOD SUGGESTION.
YEAH, I WOULD AGREE WITH THAT AS WELL.
BECAUSE WE'RE SUPPOSED TO POST ON OUR WEBSITE RESOURCES, RECOMMENDATIONS, AND BEST PRACTICES TO ENSURE THE MEETINGS ARE VISIBLE AND AUDIBLE IN REAL TIME.
AND WE'RE SUPPOSED TO HAVE THAT POSTED NO MORE THAN TWO BUSINESS DAYS BEFORE THE MEETING.
BUT OUR ZOOM LINK IS FOR THE COUNTY CHANNEL, CORRECT.
UM, ARE YOU TWO PAGE IN THE COUNTY CHANNEL? SO WE HAVE TWO RESOURCES FOR THE PUBLIC.
WE HAVE TWO RESOURCES AND THOSE ON OUR YOUTUBE PAGE AND THEN THE COUNTY CHANNEL.
SO THE COUNTY CHANNEL IS JUST A HOST.
THEY'RE NOT DOING ANY OF THE FILMING OR ANYTHING ELSE? THEY DO.
WE DO OUR COMMITTEE MEETINGS AND WE POST IT ON YOUTUBE.
SO FOR THE BOARD MEETINGS, COUNTY FILMS IT AND THEN POSTS IT ON THEIR SITE.
SO EVEN THOUGH WE ARE MEETING THE REQUIREMENT OF LIVE STREAMING, WE ARE NOT LIVE STREAMING THE COUNTY'S LIVE STREAMING FOR US.
IS THAT THE TRACK IS WITH THEM? IS THAT, IS THAT A GRAY AREA WHERE WE MIGHT HAVE TO COME INTO COMPLIANCE WHERE WE OWN THE CAMERAS, WE OWN ALL THE HARDWARE ON THE SOFTWARE AND THE BANDWIDTH? 'CAUSE THERE'S A, THERE'S AN ACCOMMODATION IN THERE FOR 12 MONTHS, UH, OF TIME.
IF WE DON'T HAVE THE PROPER BANDWIDTH, IS THAT SOMETHING THAT WE NEED TO BE IN COMPLIANCE WITH? BUT WE'RE MAKING REASONABLE EFFORTS TO ENSURE OUR MEETINGS ARE LIVE STREAMED.
SO I MEAN, I, BUT YEAH, I, I MEAN THAT'S, I THINK THAT'S A GRAY AREA THAT WE ALSO NEED TO, WE NEED TO, NEED, NEED TO CLEAR UP.
WE HAVE TO OWN ALL THE EQUIPMENT AND ALL THE HARDWARE AND SOFTWARE AND THEN, AND THEN STILL USE THE, I MEAN, USE THE COUNTY CHANNEL AS A, AS A HOST, AS AS OPPOSED TO, UM, BASICALLY CONTRACTING OUT TO THEM.
A CONSIDERABLE AMOUNT OF MONEY.
SO WE NEED TO FIND OUT TECHNOLOGY, WELL, EXCUSE ME.
MUST SAY HOW MUCH THE COST WOULD BE FOR US TO HAVE ALL OUR OWN EQUIPMENT.
IF THAT, IF THAT IS WHAT IT TAKES TO BE IN COMPLIANT.
I DON'T, I DON'T KNOW WHAT IT TAKES TO BE IN COMPLIANCE.
I MEAN, IF, IF, IF THE REASONABLE MAKE REASONABLE EFFORT MEANS THAT WE'RE ALLOWED TO CONTRACT IT OUT, UH, BUT IF THEY FAIL, IS IT ON THEM OR US? IT'S, OF COURSE COULD BE ON US.
WE STILL HAVE TO HAVE IT DONE WITHIN SEVEN DAYS AFTER THE MEETING.
SO THEN IF THAT'S THE CASE, IT IT, UH, THE, THE POLICY BASICALLY SAYS THAT WE HAVE TO COME UP WITH A WAY OF PROVIDING AN AUDIO VISUAL, WHICH MEANS SOMEBODY NEEDS TO RECORD IT ON THEIR PHONE,
UM, IF YOU DON'T RECORD IT ON YOUTUBE MEETINGS, BECAUSE COUNTY DO IT, BUT SO DON'T RECORD IT ON THERE.
I I'M ALWAYS RUNNING A RECORDING, SO IF THEY FAIL, I CAN PULL IT UP SO IT STAYS IN.
LIKE OKAY, THAT'S GOOD TO KNOW.
BUT THEN I CAN GO AND RECOVER IT FROM THE TIME PERIOD.
AND THEN IF I NEED TO, IF THEY FAIL, I COULD UP IT LIKE I HAVE IT.
SO WE HAVE, WE HAVE THEM AND THEN WE HAVE A BACKUP.
BUT WE'RE STILL, THAT FEED IS STILL COMING FROM THEIR CAMERAS.
THE ZOOM IS COMING FROM AN OUR, FROM OURS.
BECAUSE THEY JOIN IN AND THEY STREAM THROUGH THEIR TECHNOLOGY.
SO THE CAMERAS ARE OURS? YEAH.
WOULD IT BE WORTH, WOULD IT BE POP THE ZOOM CAMERAS ARE OUR, ARE OURS? YES.
BECAUSE SHE, SHE'S RUNNING ZOOM.
WOULD IT BE WORTH HAVING MR. JOHAN OR SOMEBODY COME IN AND, AND EXPLAIN, UH, TO THE BOARD, TO THE FULL BOARD, LIKE, THIS IS WHAT WE HAVE, THIS IS HOW WE INTERFACE WITH, WITH THE COUNTY CHANNEL.
I BELIEVE, I BELIEVE DID WELL.
WELL, FOR ME, THEY, THEY'VE ALREADY, THEY'VE ALREADY DONE THAT FOR US, PRE PRIOR BOARD MEMBERS.
BUT I, I GUESS THE, THE NEW PEOPLE MAY NEED, MAY NEED TO KNOW THAT INFORMATION.
I, I, I KNOW HOW THEY, HOW HOW IN PHASE.
Y'ALL MAY NOT KNOW, BUT WE KNOW BECAUSE WE, WE HAD, THIS WAS A BIG THING, UH, BACK, MAYBE IT WASN'T A COINCIDE A COUPLE, COUPLE YEARS AGO OR ABOUT A YEAR AGO.
UM, WHEN, UH, WHEN THE QUESTION WAS WHETHER WE'RE GOING TO KEEP THE SERVICE OR WHEREVER THEY COULD ACTUALLY, UH, GIVE US A SERVICE OR NOT.
THERE, THERE WAS A, SO I, ONCE AGAIN, YOU KNOW, OPERATIONS, I BELIEVE THAT I, I'M, I'M FULLY AWARE OF HOW THIS GONNA GO, BUT THAT'S JUST, YOU KNOW, MAYBE JUST BECAUSE I'M SEASONED, I'M A, UH, A SEASON BOARD MEMBER, THEN I UNDERSTAND
[00:25:01]
THE PROCESS, BUT I UNDERSTAND THAT SOME PEOPLE ON THE BOARD DON'T UNDERSTAND IT.SO I RESPECTFULLY YEAH, I'LL, I I GUESS IT WOULD BE GOOD FOR THEM TO COME LET YOU GUYS WHO DON'T KNOW THE INFORMATION AND HOW THAT WORKS.
SO, UM, PROMOTING OUTSIDE EVENTS.
LIKE, UM, THE ONE I'M SUPPOSED TO BE DOING TOMORROW, THIS LAW DOESN'T HIT THAT PARTICULAR NO.
UH, I THINK THE NEXT THING IS, UH, COMPLIANCE TIMELINE.
UH, I THINK I SAW SOMETHING IN THERE THAT SAYS, UH, WE HAVE UNTIL JANUARY, 2027.
IS THAT WHAT IT IS? JANUARY OF 2026.
'CAUSE WE HAVE TO SEND IT UP TO THE STATE BOARD AFTER WE APPROVE.
AND THEY'RE ALSO, YOU HAVE TO BE ACTIVELY DOING IT THOUGH BY 20, LIKE, WE HAVE TO GIVE THEM THE POLICY OF 2026 AND IT HAS TO BE FULLY IMPLEMENTED BY 2027.
THAT'S, MAYBE THAT'S WHAT IT WAS.
SO, UH, IF, IF WE'RE GONNA, IF WE'RE GONNA FLUSH OUT A POLICY, UH, AND HAVE TIME TO, UH, TO TAKE IT, UH, FROM COMMITTEE TO THE FULL BOARD AND THEN MAYBE HAVE SOME TIME TO GO BACK TO COMMITTEE AND, UH, IF WE'RE GOING TO, UH, SEEK A STAKEHOLDER, UM, INPUT, THEN WE NEED TO GET ON THIS QUICKLY.
UM, UH, WE, WE BASICALLY HAVE EIGHT WEEKS TO GET THIS DONE.
WITH ALL THE HOLIDAYS THROWN IN THERE THERE TOO, SO.
UM, YEAH, THERE WAS A, UH, UM, THERE WAS A, UH, A TIMELINE, UM, THAT BASICALLY SHOWS A TABLE OF, UH, OF THE LIKE NINE WEEKS WORTH OF WORK THERE.
UM, WHICH IS WHY, WHY I THOUGHT WE NEEDED TO HURRY UP AND GET THIS DONE.
UM, SO THERE, THERE'S A, THERE'S A PLANNING TIMELINE IN THERE.
I DON'T KNOW IF ANYBODY AGREES OR DISAGREES WITH, UH, WHAT'S WHAT'S THERE.
UH, BUT THERE'S AT LEAST SOME, SOME, UH, SOME WAVE TOPS OR SOME BENCHMARKS THAT WE NEED TO, TO AS FAR AS, UH, YEAH.
WHICH DOCUMENT ARE YOU IN? THE ONE FROM THE STATE? NO, UH, THE, THE DOCUMENT THAT I SENT OUT.
AND IT'S BECAUSE I SEE THE DEADLINE.
I'M JUST NOT FINDING THE TIMELINE AT THE MOMENT.
WANT ME TO MAKE A TIMELINE? I GOT CHAT.
THIS IS IN THE, I'M BECOMING A ONE, A ONE HIT WONDER FOR SURE.
BACK ON 1, 2, 3, 4, 5, PAGE SIX WORKFLOW.
AH, THAT WAS A COMPLETELY DIFFERENT DOCUMENT.
WEEK ONE, WEEK 2, 3, 4, 5, 6, 7, 8.
WHICH THE MAJORITY OF THIS WE'RE DOING, WE JUST NEED TO LIKE, MAYBE LIKE MS. CARTILAGE SAID MM-HMM.
MAKE SURE WE HAVE THE SPECIFICITY TO IT.
MS. CARTILAGE, DO WE HAVE A CURRENT POLICY ON LIVE STREAMING? I KNOW THAT WE DO IT.
DO WE HAVE A POLICY? I KNOW IT'S NOT IN OUR COHERENT GOVERNANCE.
IS THERE AN AR OR ANYTHING? BECAUSE I THINK THE FIRST THING WE GOTTA DO, I DON'T, I DON'T THINK WE'RE ALL THAT DEFICIENT.
I THINK WE JUST NEED TO, UM, FIGURE OUT WHERE THE GAPS ARE, BUT I DON'T KNOW WHAT WE'RE COMPARING IT TO.
SO WHAT, WHAT I HAD, WHAT I WAS DOING WAS I LOOKED AT THE MODEL POLICY, THE LIVE STREAMING OF BOARD MEETINGS THAT CAME OUT.
'CAUSE I WENT TO THE AUGUST, UH, SCHOOL LAW CONFERENCE, AND THEN I WENT INTO OUR COHERENT GOVERNANCE MANUALS AND LOOKED AT WHAT WE ALREADY HAD.
SO FOR EXAMPLE, WE ALREADY HAVE, UM, ALL, ALL BOARD MEETINGS WILL BE CONDUCTED IN ACCORDANCE WITH THE SOUTH CAROLINA FREEDOM OF INFORMATION ACT.
AND I'D ADDED IN THERE AND AVAILABLE BY LIVE STREAM, LIVE STREAMING OF BOARD MEETINGS.
BUT IN OUR, IN OUR CURRENT POLICY THAT WE'VE GOT RIGHT NOW, WE, UM, FOLLOW A LOT OF THAT SCHOOL BOARD MODEL POLICY BECAUSE WE TALK ABOUT WHEN OUR REGULAR BOARD MEETINGS ARE SESSION, WHEN WE HAVE OUR WORK SESSIONS, WHEN WE HAVE OUR SPECIAL MEETINGS, WHEN A BOARD MEETING MAY BE CANCELED.
SO WE TO ADD THE LANGUAGE, IF YOU ALL WANT TO UNDER, UM, THAT WOULD'VE BEEN STARTED
[00:30:01]
ON PAGE EIGHT.ROBIN, CAN YOU SAY THE NAME OF THAT GOVERNANCE POLICY? 'CAUSE I DON'T HAVE PAGE EIGHT HERE.
I WAS THINKING YOU ALL MIGHT WANNA ADD IT IN THERE.
WELL, AND WE CAN ONLY BE AN OE THOUGH, BECAUSE THE OE OF SUPERINTENDENTS, THIS IS A LITTLE BIT, THIS WOULD HAVE TO GO UNDER A GOVERNANCE.
I'M TALKING ABOUT YOUR POLICIES.
IT'S G WHAT IS IT CALLED? PAGE EIGHT OF 76 UNDER OUR GOVERNING.
I JUST HAD IT UP, BUT YEAH, LOOK, I JUST DON'T HAVE PAGE EIGHT EIGHT HERE, BUT I'M TRYING TO HOLD IT UP AND I'LL GO ONLINE AND GET IT.
GOVERNING, GOVERNING COMMITMENTS.
I WAS THINKING IS WHERE WOULD YOU, YOU ALL WOULD WANT TO HAVE THIS IN THERE? SO I THINK THAT WHAT WE NEED TO DO BETWEEN NOW AND THE NEXT POLICY MEETING.
SORRY, ELIZABETH, I DON'T MEAN TO TO, BUT IT NO, YOU'RE FINE.
I THINK WE NEED TO DO A GAP ANALYSIS BETWEEN WHAT WE HAVE.
THERE'S A TECHNICAL ASSESSMENT PIECE THAT WE COULD REFER TO TECHNOLOGY ON NOVEMBER 10TH, UM, AND GET MARK TO PUT THAT TOGETHER BECAUSE I THINK IT'LL BE PRETTY STRAIGHTFORWARD.
WE, YOU KNOW, HE KNOWS OUR BANDWIDTH, HE KNOWS OUR WIFI COVERAGE, YOU KNOW, ALL THAT KIND OF STUFF.
BUT WE COULD PUT THE TECHNICAL ASSESSMENT AND THEN AT THE NEXT POLICY COMMITTEE MEETING, JUST BASICALLY ALL WE NEED TO DO IS IDENTIFY THE GAPS AND REWRITE THAT SECTION.
BECAUSE I THINK WE'RE ALREADY MORE OR LESS IN COMPLIANCE WITH THE SPIRIT
SO WHAT NUMBER DID YOU, WHAT WELL, I WAS GOING TO SUGGEST, INGRID, YOU'RE GREAT AT THIS AS WELL.
I WAS GOING TO TAKE THE INFORMATION FROM THE STATE AND THEN OUR DRAFT POLICY AND UPLOAD THEM IN AI TO HAVE IT COMPARE AND TELL US WHAT THE GAP IS.
THEY COULD BE EXCELLENT AT IDENTIFYING THOSE GAPS.
AND I DIDN'T KNOW IF I DIDN'T GET ENOUGH TIME TO LOOK AT VICTOR SAYING HE MAY HAVE ALREADY DONE THAT.
SO THE, THE DRAFT POLICY IS ALREADY BASED ON THE CURRENT MODEL POLICY.
SO IS THERE LIKE A BULLET LIST OUT OF THAT SAYING, HERE ARE THE FIVE THINGS WE NEED TO DO TO BRING IT INTO COMPLIANCE? NO, I PRETTY MUCH COPIED AND PASTED IT INTO THE DOCUMENT.
I HAVE A QUESTION WHENEVER Y'ALL READY? YEAH.
SEE, THAT'S WHERE I CAN'T FIND THE GAPS.
DO YOU KNOW WHAT I MEAN? BECAUSE THE WAY THAT HE MODELED IT FROM WHAT I COULD TELL WAS JUST GIVING US A MODEL THAT IS IN COMPLIANCE.
SO I DON'T KNOW WHERE THE GAPS LIE BETWEEN, YOU KNOW, OUR CURRENT POLICY.
I UNDERSTAND WHAT YOU'RE YEAH, YEAH.
THAT'S WHERE INGRID'S HEAD AT TOO.
NOT, NOT, UM, YOU KNOW, PUTTING DOWN ANY OF THE WORK THAT YOU WENT THROUGH.
WE'RE JUST TRYING TO FIGURE OUT IF WE'RE GONNA REWRITE SOMETHING OR ARE WE ESSENTIALLY MAKING AMENDMENTS? MR. SMITH HAS A QUESTION.
UH, FIRST OFF, I WOULD, UH, THE, THE QUE THE QUE THE QUESTION IS THE QUESTION, UH, IS, UH, SO EXACTLY WHAT IS THIS, WHAT IS THIS COMMITTEE TASKED WITH TODAY COMING UP WITH A LIVESTREAM POLICY OR FIGURING OUT HOW WE'RE NOT CURRENTLY IN COMPLIANCE WITH THE STATE'S LIVE STREAMING POLICY? SO THEN MY SECOND QUESTION WOULD BE, WHERE'S THE LETTER THAT THE STATE SENT DOWN TO US THAT WE WERE NOT IN COMPLIANCE? OH, WE, WE DIDN'T GET ANYTHING THAT WE WEREN'T IN COMPLIANCE.
OKAY, SO, SO MY QUESTION IS THEN WHERE DO WE GET THIS FROM? THAT WE ARE OUT OF COMPLIANCE.
THE STATE CAME UP SAYING THAT BY A CERTAIN DATE, WE HAVE TO HAVE, WE HAVE TO HAVE THIS AS A POLICY.
SO THE QUESTION IS, ARE WE DOING EVERYTHING THAT'S THE STATE HAS ALREADY SAID, OR ARE THERE GAPS? AND SO NOW WE'RE LOOKING AT WHAT THE GAPS ARE.
AND, AND IT, AND THEY COME UP WITH SAYING, YOU NEED TO DO THIS.
RIGHT? WE'RE ALREADY DOING A LOT OF EVERYTHING ANYWAY.
SO THE QUESTION IS, ARE WE MISSING ANYTHING OF WHAT THEY'RE SAYING WE'RE DOING? AND SO WE'RE TRYING TO FIGURE OUT WHERE ARE THE GAPS? AND SO THEN I WOULD SAY, WHO'S THE, WHO IS THE CONTACT PERSON FOR THE STATE? BECAUSE I WOULD SAY IT WOULD, AT THIS POINT, I WOULD THINK TO BRING THEM IN BECAUSE WE DON'T NEED TO RE, RE, RE RE RECREATING THE WILL BECAUSE IF IT'S SOMETHING THAT, THAT, THAT WE DON'T HAVE, AND THE POINT IS IN THE DIRECTION THAT WE, WHERE, WHERE, WHAT WE DO NEED OR WHERE WE MIGHT BE, UH, MISSING SOMETHING.
SO, SO THERE THEREFORE WE'RE NOT JUST SPINNING WHEELS TO BE SPINNING WHEELS.
I MEAN, SO, SO THAT WOULD, THAT WOULD BE, THAT WOULD WHERE I WOULD WANT TO START.
I WOULD, I THINK THAT WE SHOULD START, BECAUSE WE MIGHT BE DOING MORE THAN WHAT REALLY WHAT REALLY IS REQUIRED WIRED.
I MEAN, BECAUSE IT, IT DOESN'T SEEM TO ME NOW THAT WE ARE ABLE TO ANSWER THE QUESTIONS, WE ARE GUESSING, WE'RE GUESSING ON IT.
[00:35:01]
APPEARS THAT WE'RE GUESSING ON WHAT THINGS THAT NEED TO BE FIXED OR WHAT THINGS THAT WE NEED TO HAVE DONE IN, IN TERMS OF IS IF THERE IS, THERE, IS THERE SIMPLE CHECKOFF LIST OF WHAT, WHAT'S, WHAT THE REQUIREMENTS ARE? OR IS THERE NOT A CHECKOFF LIST? SO STATE HERE, IF YOU LOOK IN THERE, THERE'S A MODEL POLICY RIGHT THERE.SO WE NEED, WE NEED TO TAKE THIS POLICY AND INCORPORATE IT INTO OUR BOARD POLICY.
AND WHAT, AND WHAT MIGHT BE HELPFUL FOR EVERYBODY, AND I CAN SEND IT OUT, IS I HAVE A COPY OF THE ACTUAL BILL THAT WAS ADOPTED BY THE LEGISLATURE AND IT WAS PUT INTO STATUTE IN SECTION 59, 19 85 SCHOOL BOARD MEETINGS AND LIVESTREAM ACCESS.
AND I CAN GIVE YOU, I CAN GET A COPY OF THIS 12 OF Y'ALL TOO.
SO THE SCHOOL BOARD'S ASSOCIATION THEN TOOK THAT LANGUAGE AND THEN ADOPTED IT, ADOPTED AND MADE A MODEL POLICY.
SO WE'VE GOTTA GO IN OUR, INTO OUR POLICY NOW AND REVISE IT TO COMPLIANCE WITH THE STATUTE.
BUT A LOT OF THINGS YOU ALREADY DO, BECAUSE A LOT OF SCHOOL BOARDS WERE NOT LIVE STREAMING THEIR MEETINGS AT ALL AND IN BETWEEN THAT FOR MANY.
AND, AND I UNDERSTAND THAT, BUT IT IS TO, TO MY POINT, IT'S SO EASY TO GET OFF MARK, OFF TARGET, OR TO BE AS WE WOULD SAY IN THE WEEDS OR MOVING THE LEFT SCREEN.
SO I THINK IT IS BETTER TO CREATE A CHECKLIST.
SO WE'RE GOING DOWN THE CHECKLIST AND SEEING WHAT WE HAVE THAT, THAT, THAT GOES WITH THAT, UH, THE LAW THAT YOU JUST NUMBER, THAT YOU JUST CREATED 19 WHATEVER MRS. COLLEGE THAT YOU JUST READ OFF.
BECAUSE IF WE HAVE THAT, WE HAVE, WE HAVE THAT CHECKLIST, THEN WE UNDERSTAND, OKAY, THIS IS WHAT WE HAVE, OKAY, THESE TWO MATCH UP, THIS MATCHUP THAT MATCHUP THAT DON'T MATCH UP.
SO I, I THINK THAT, I THINK HAVING A CHECKLIST WILL GIVE US THE GUYS THAT WE NEED TO DILIGENTLY GET, GET, GET THIS, UH, TO GET TO GET THE JOB DONE.
MR. I'M SORRY, WHOSE HAND? MR. NAYS.
UH, SO THE LEGAL BRIEF OR THE BRIEF PACKET, THE LEGAL BRIEFING PACKET, UM, THAT I SENT OUT, UM, IS A LEGAL SUMMARY.
UH, AND IT BASICALLY SUMMARIZES, UH, CODE 59, 19 85.
I THINK IT'S PHASE ONE BRIEFING, WHAT IT WAS CALLED.
UH, SO RIGHT AT THE TOP LEGAL SUMMARY, UH, KEY REQUIREMENTS UNDER SOUTH CAROLINA CODE 59, 19 85, THERE'S A LIST OF EVERYTHING THAT WE NEED TO DO.
SO ALL WE HAVE TO DO IS GO BACK TO THAT.
THERE'S, THERE'S, WHETHER WE, UH, YOU KNOW, IF WE CAN FILL IN THE GAP BASED ON THAT, UH, I MEAN I GUESS WE CAN, UH, IF, UH, MRS. CARTILAGE WANTS TO SEND OUT THE ACTUAL, UH, CODE, UH, THEN WE CAN, UH, SCRUTINIZE IT EVEN CLOSER.
I'M, I'M CHECKING TO SEE IF IT'S GOT EVERYTHING IN HERE THAT'S IN THAT STATUTE.
AND THEN THE SCHOOL BOARD, WE'RE NOT REALLY REINVENTING THE WHEEL 'CAUSE THEY ALREADY DID A MODEL POLICY.
SO I, I, I, UM, I, I THINK, UH, ALSO I, AND I, I DON'T KNOW WHO HAS THE ANSWER TO THIS QUESTION, BUT I THINK WE NEED TO FIGURE OUT LEGALLY, UH, WHAT, WHAT, WHAT DOES LEGAL COMPLIANCE MEAN? CAN WE CONTRACT IT OUT OR DO WE NEED TO BE ABLE TO HAVE THE SERVICE IN-HOUSE? THAT'S, THAT, THAT'S, UH, I THINK THAT'S A, A BIG, A BIG FACTOR IN IT.
I'M IN COMPLETE AGREEMENT WITH THAT AS WELL BECAUSE THIS DAY AND AGE, ESPECIALLY WHERE WE HAVE A TECH DEPARTMENT, I WOULD THINK THAT IT'S COMPLETELY WITHIN OUR REALM TO OWN THIS OURSELVES INSTEAD OF, I ALMOST SEE CONTRACTING IT OUT AS A LIABILITY IN TERMS OF WHO'S HELD ACCOUNTABLE WHEN, YOU KNOW, UH, THE CHIPS DON'T FALL AS THEY'RE SCHEDULED TO.
SO THEN WHO DO WE ACT FOR THE, FOR THE LEGAL INFORMATION? WHO WOULD WE GO TO LEGALLY THEN WE'VE GOT IT RIGHT HERE.
AND WE'RE, WE CAN TRY, WE CAN TALK WITH TECHNOLOGY.
IF THAT'S WILL THE BOARD THAT WE'RE GONNA DO IT IN-HOUSE, THEN WE CAN DO IT IN HOUSE.
I WOULD REALLY, I WOULD REALLY PREFER AT THIS POINT.
AND THEN WE WOULD SAY AT THIS, AT THIS POINT, I WOULD REALLY PREFER LEGAL TO BRING BACK EXACTLY WHAT WE NEED.
BECAUSE I, I BELIEVE THAT THAT, UH, UH, THAT'S WHAT THE, UH, THAT'S WHAT ALSO WE, WE PAY THE SCHOOL BOARD ASSOCIATION A LOT OF MONEY TO DO THIS AS WELL.
SO BETWEEN THE SCHOOL BOARD AND THE SCHOOL BOARD ASSOCIATION AND LEGAL TO BRING US BACK, BECAUSE THAT'S WHERE THEY GET PAID THE BIG BUCKS FOR US TO BRING US BACK EXACTLY WHAT WE NEED AND HOW WE NEED TO BE MOVED.
AND THAT AND THEN, AND HOW, AND THEN FOR AS THEN, THEN ONCE THAT BROUGHT TO US AS A COMMITTEE, THEN THE COMMITTEE SHOULD EXECUTE FROM THERE TO DECIDE HOW DO, HOW DO, HOW DO, HOW DO WE WANNA MOVE AFTER THAT? THAT PART, THAT INFORMATION HAS BEEN GIVEN TO US.
I MEAN, THAT, THAT, THAT'S, THAT'S, THAT'S WHERE I'M AT WITH IT.
AND ANYTHING ELSE I JUST THINK IS JUST, UH, IT IS PROBABLY GOING A DIRECTION THAT WE PROBABLY MAY NOT WANNA GO TO THE JOB DONE.
[00:40:06]
SO CAN I PROPOSE THAT WE MOVE FORWARD WITH THIS LEANING ON OUR LEGAL DEPARTMENT TO LOOK INTO THE GAPS AS WELL AS MEMBERS OF THE COMMITTEE CAN LOOK INTO WHERE THOSE GAPS ARE AS WELL.AND THEN AT THE NEXT MEETING WE DISCUSS THE GAP, IF THERE IS ANY, AND WHAT WE'RE GOING TO IMPLEMENT OR, UM, ADD TO OUR CURRENT POLICIES OR ARS AS MS. BOATWRIGHT SAID, UM, AND MOVE FORWARD FROM THERE.
BECAUSE WHAT I'M NOTICING IS A LOT OF US WE'RE GRATEFUL FOR WHAT MR. NAY DID, BUT WE HAVEN'T HAD THE CHANCE TO SIT DOWN AND REALLY COMPARE AND CONTRAST WHAT THE STATE HAS SENT US AND WHAT OUR MODEL POLICY WOULD BE.
MS. CARTILAGE IS HAND GO AHEAD, MS. CARTILAGE AND MS. HAY.
UH, WE WOULD NEED TO SPEAK WITH MR. CHOHAN TOMORROW AND SHOW HIM THIS INFORMATION AND FIND, AND HAVE HIM DO A PROPOSAL OF HOW WE COULD DO THIS IN-HOUSE.
ISN'T THAT WITH THE WILL OF THE BOARD? YES, ABSOLUTELY.
I THINK THAT'S, I'M HEARING LEIA SAY YES, MR. NATE SAID YES, I THINK MRS. BOATWRIGHT, WHERE DO YOU FALL ON THIS? THINK, THINK SHE FELL OFF.
SHE MIGHT, SHE'S SHE MIGHT BE GONE.
AND THEN MR. GORDON AND MR. SMITH, WHAT ARE YOUR THOUGHTS OF HAVING, HAVING IT IN-HOUSE AS WELL SO THAT THE RESPONSIBILITY IS SOLELY WITH US TO LIVE STREAM? YEAH, I'M WITH THAT.
I'M WITH THAT BEING THAT THE NEW THE, THE NEW LAW HAS BEEN PUT IN PLACE, WE DON'T NEED TO BE TRYING TO FIGURE OUT WHAT HAPPENS IF SOMETHING BIG DROP THE LAW BECAUSE WE ARE GONNA GET CHARGED.
RIGHT? AND WE'VE HAD STRUGGLES WITH COUNTY COUNCIL IN THE PAST OR THEM REFUSING TO LIVESTREAM OUR VIDEOS, WHICH PUT US IN THE LURCH.
UM, SO I THINK WITH THE DISTRICT OUR SIZE, IT'S MORE PALATABLE TO RELY ON OUR SELF-SUFFICIENCY.
AND WE HAVE GREAT TEAMS WITHIN THE DISTRICT, UM, TO HANDLE ALL OF THIS VERSUS CONTRACTING OUT.
MR. SMITH, DO YOU HAVE ANYTHING? UM, I, I THINK THAT IT IS, IT'S A LITTLE MORE, UM, IT MAY BE A LITTLE MORE COMPLICATED THAN, THAN WHAT, THAN WHAT WE THINK IT IS IN, IN TERMS, IN TERMS OF WHAT? OF LIVE SCREENING AND, AND, AND THE RESOURCES AND, AND, AND WHAT IT TAKE TO DO THIS.
BECAUSE I BELIEVE THAT THAT, THAT WE'VE THOUGHT ABOUT THIS BEFORE AS A BOARD, AND I THINK THAT IT WAS A LITTLE BIT MORE THAN, THAN WHAT WE, UH, WENT TO UNDERTAKE.
UH, SO AT, AT THIS TIME, I'M GOING TO FIGURE OUT, I'M GOING TO SAY I THINK WE SHOULD STAY THE COURSE, FIGURE OUT HOW, HOW WE CAN MAKE, MAKE, UH, WORK WHAT WE HAVE BECAUSE, UH, WITH, WITH US JUST SAYING THAT, THAT TURN, TURN IN TERMS OF LOOKING AT AND, AND BEING A STEWARD OF PEOPLE'S MONEY IN TERMS OF LOOKING AT US, JUST ADDING US THE OPPONENT OF SAFETY AND SECURITY, OUR, UH, DISTRICT, AND THAT'S GOING TO TAKE SOME MONEY ITSELF THAT WE DIDN'T FIRST FORESEE AT THIS TIME.
TO ADD ON ANOTHER, ANOTHER, ANOTHER LAYER AND LEVEL OF, UH, MORE, UH, FUNDING HAVING TO POSSIBLY BE SPILLED OUT.
I THINK THAT, UH, THE, THE, IF THIS IS SOMETHING THAT WE ARE INTO, UH, THERE'S A PROCESS THAT I JUST DON'T THINK THAT A, A QUICK PROCESS RIGHT NOW WOULD, WILL BE THE, UH, WILL BE THE, WILL BE THE ANSWER.
SO, UM, I'M, I'M LEANING TO FIGURE OUT TO MORE OF IN TO HOW WE CAN GET THIS FIXED AND WHAT, WHAT, WHAT, WHAT DO WE HAVE THAT IS IN OUR FAVOR THAT OUR RESOURCES ARE WORKING AND WHAT RESOURCES THAT WE HAVE THAT NEED TO BE FIXED TO GET, TO GET, TO GET US UP TO DATE ON THIS THING.
SO MS. CARTILAGE, WE WOULD LIKE, IF THAT'S A CONVERSATION YOU'RE GOING TO HAVE WITH MR. CHOHAN, THAT WOULD BE AMAZING.
I WILL DO THAT IN THE MORNING.
AND I'M GONNA GIVE HIM ONE OF THOSE PACKETS, ROBIN, I'LL GIVE THAT TO HIM AND MEET WITH HIM.
AND CAN WE ASK FOR A COMPARISON OF COST OF IT BEING OUTSOURCED TO BEING IN HOUSE AS WELL? DO WE NOT HAVE THAT MS. CER THAT INFORMATION? I DO NOT HAVE THAT INFORMATION.
BUT WE DO HAVE THAT, WE HAVE DONE IT IN THE PAST.
WE HAVE DON'T HAVE RECENT, YES.
I, I, I WAS ASKING THAT WOULD BE, I'D BE INTERESTED JUST TO PULL.
UM, ON THAT NOTE, DO WE HAVE FUTURE TOPICS OTHER THAN THIS TOPIC? I BELIEVE MR. SMITH, YOU HAD WANTED TO HAVE A CONVERSATION.
IT WAS BACK IN THE SUMMER AND WE HAVE NOT ROUNDED OUT ON IT, I DON'T BELIEVE, ABOUT, UM, POLICIES FOR GRADUATION.
SO I DON'T KNOW IF THAT'S SOMETHING WE WANNA HAVE AS A FUTURE TOPIC.
THIS, THIS IS AN, YEAH, THIS IS AN AD HOC, UH, COMMITTEE.
[00:45:02]
AND IF YOU WANT TO HAVE IT GO BEYOND WHAT'S ON THE AGENDA TODAY, UH, YOU JUST NEED TO MAKE A, UH, AN ACTUAL POLICY COMMITTEE, COMMITTEE STATEMENT AND, AND ASK FOR THE BOARD TO SAY, YEP, GO DO THAT.I KNOW HE HAD ASKED FOR THAT BEFORE.
AND WE COULD ASK THE BOARD, UH, UPON THAT, BECAUSE THAT IS A, THAT IS SOMETHING THAT WILL BE, IT'LL BE GREATLY APPRECIATED IF WE CAN THAT GET IT DONE WAY BEFORE GRADUATION, WHICH WILL GIVE SCHOOLS TIME TO, UH, ADHERE TO THAT POLICY IF, IF THAT'S CORRECT.
SO WE COULD ASK NOVEMBER 4TH OR AT THE WORK SESSION ON NOVEMBER 21ST, BUT WE CAN FIGURE THAT OUT, UM, LATER.
SO AT THIS RATE, I'M CURIOUS WHAT THE WILL IS, OR PERHAPS I SHOULD ASK MS. CARTILAGE, WHAT TIMEFRAME DO YOU THINK WE SHOULD RECONVENE? I, I WANNA GIVE PADDING FOR THE WORK THAT NEEDS TO BE DONE AND THE ASSESSMENTS THAT NEED TO BE CARRIED OUT.
SO I DON'T KNOW IF WE SHOULD BE LOOKING AT A WEEK, TWO WEEKS.
WELL, I, I'LL SPEAK TO MR. CHOHAN IN THE MORNING AND I CAN SEND A DRAFT.
I COULD, IF YOU WOULD YOU WANNA MEET ON NOVEMBER 4TH, LIKE BEFORE THE BOARD MEETING, OR DO YOU WANNA WAIT FOR TWO WEEKS? UM, IF WE COULD, WOULD OTHERS BE AVAILABLE BEFORE THE BOARD MEETING ON THE FOURTH? MR. GORDON, MR. SMITH OR MR. NAY OR LEAH? YES.
COULD WE COME IN, IN ADVANCE OF EXECUTIVE SESSION? SO THAT MEETING IS ON HILTON HEAD.
UH, I STRUGGLED TO DO ANYTHING BEFORE FOUR BECAUSE I, I'M SUPPOSED TO BE ON CAMPUS UNTIL AT LEAST 3 45.
UH, SOMETIMES I SNEAK OUT AS E AS EARLY AS THREE 30, UH, LIKE I DID TODAY.
BUT, UH, I, I, I DON'T, CAN'T, I CAN'T DO ANYTHING MUCH EARLIER THAN ABOUT FOUR 30, THE 11.
DO WE KNOW WHAT TIME IS OUR EXECUTIVE SC UH, SESSION SCHEDULED FOR THE FOURTH? IS IT FIVE OR FOUR 30? CURRENTLY IT'S AT FIVE.
SO IF WE, WHAT'S THE 11TH? WHAT, WHAT'S THE 11TH? MR. WHAT'S, WHAT'S THE 11TH? I JUST, VETERAN'S DAY.
WE'RE NOT WORKING ON VETERAN DAY.
SO NO, WE NOT, OH, WE COULD DO, COULD DO THE 12TH
WELL, I JUST DIDN'T KNOW IF, UM, YOU HAVE A LEGISLATIVE
I DON'T KNOW IF THAT'S A POSSIBILITY.
I MEAN, I'LL, I'LL, UH, I'LL EITHER NOT BE THERE OR I'LL, I'LL MAKE ACCOMMODATIONS, BUT, UH, WHATEVER, WHATEVER YOU NEED TO DO.
WHATEVER YOU THINK IS BEST WE COULD ADMIT.
PARDON? WHAT ABOUT THE 12TH? OKAY, MR. CHA, WE COULD HAVE MR. CHOHAN WITH US.
WELL, WHAT ABOUT THE 12TH ON THE FOURTH? I'M NOT AVAILABLE ON THE 12TH AT ALL.
UM, I'M ACTUALLY OUT OF TOWN THAT WEEK, SO I'D LIKE TO PUSH FOR THE FOURTH SO THAT WE CAN GET THIS DONE WHILE WE HAVE MULTIPLE MEMBERS FROM THE BOARD ALREADY ON SITE.
WELL, IT OUTDATED AS MS. CARTILAGE SUGGESTED.
WELL, IT IS, IT IS REALLY NOT COMMON THAT WE HAVE ANYTHING BEFORE THE BOARD, THE BOARD MEETING BECAUSE, UH, AT THAT TIME IT'S A, IT'S A LOT GOING ON TODAY.
AND NORMALLY IF WE HAVE SOMETHING BEFORE A BOARD MEETING, IT'S NORMALLY SOMETHING THAT IS VERY URGENT.
THIS WOULD BE CONSIDERED URGENT.
WE NEED THIS DONE BY JANUARY OF 2026.
THAT'S WHY, UM, MS. CARLEY WAS JUST SUGGESTING SHE WOULD BRING US THE INFORMATION ON THAT DAY.
THEN IF WE SAY WE'RE GONNA MEET AT FOUR, WOULD THAT BE ACCEPTABLE? I'LL BE THERE MOST THE FOURTH BEFORE THE, BEFORE THE BOARD MEETING ON THE FOURTH.
JUST BECAUSE THAT WILL HELP US ONCE WE ALIGN AROUND THE INFORMATION, WE CAN MOVE FORWARD APPROPRIATELY AFTERWARDS.
MS. HAY AND MEMBERS OF THE BOARD, WOULD IT BE, UM, SUITABLE FOR YOU ALL FOR THIS DRAFT OF THIS POLICY TO BE UNDER THE GOVERNING COMMITMENTS THAT WE TALKED ABOUT EARLIER IN THAT PART OF OUR POLICY? UM, THAT'S WHERE WE TALK ABOUT BOARD MEETINGS AND REGULAR BOARD MEETINGS.
AND THIS IS A FAST OF A BOARD MEETING.
PUTTING UNDER GOVERNING COMMITMENTS.
I'M NOT SAYING THE POLICY, THE GOVERNING COMMITMENTS TALKS ABOUT, YOU TALK ABOUT YOUR MEETINGS, YOU TALK ABOUT BOARD MEMBERS TO PARTICIPATE FOR ELECTRONIC PARTICIPATION.
[00:50:01]
NOTICE OF, UH, SPECIAL CALL MEETINGS YOU TALK ABOUT.THAT'S WHERE YOU'VE GOT EVERYTHING LISTED ABOUT YOUR MEETINGS.
THAT'S A SECTION IN YOUR POLICY ABOUT MEETINGS OR WOULD YOU WANT IT, SHE'S TALKING ABOUT HERE, I'M TALKING ABOUT IN YOUR COHERENT GOVERNANCE MANUAL.
WE, WE WE'RE GOING TO HAVE DURING, DURING THE WORK SESSION, THE END OF THE MONTH OF NOVEMBER.
WE ARE GOING TO HAVE A GOOD DISCUSSION ON THE COHERENT GOVERNANCE AND THE POLICY, UH, RELATIONSHIP.
SO WE WE'RE GONNA COVER THAT IN SOME DETAIL AT, BUT WHERE SHOULD I HAVE THE DRAFT BE LOCATED IN YOUR CURRENT POLICY? MANUAL IS WHAT I'M ASKING ON THAT.
BUT I I I'M NOT FOLLOWING YOU.
SO LIKE WHEN SHE DRAWS UP THE DRAFT, WHAT'S GONNA BE IN THE UPPER LEFT HAND CORNER OF WHAT THE, THE NAME OF THE DRAFT POLICY IS.
SO WILL IT BE LIKE NUMBER FIVE, NUMBER SIX HERE OR SEE WHATEVER.
I JUST WANNA MAKE SURE, I WANT WHAT YOU WANTED HERE BECAUSE THIS IS WHERE YOU TALK ABOUT BOARD MEETINGS.
I UNDERSTAND, I UNDERSTAND THAT.
YEAH, YOU'RE THE LEGAL EXPERT.
ANY OTHER THOUGHTS, MS. BRAZIER? ANGELA, I DON'T EVEN HAVE IT.
FOUR, FOUR O'CLOCK MEETING BEFORE BOARD.
WE WILL SEE EACH OTHER NOVEMBER 4TH ON HILTON HEAD AT 4:00 PM GREAT.