[00:00:10]
SO THIS OF INFORMATION ONLY, BUT, UH, WE WILL STILL BEGIN WITH THE PLEDGE OF ALLEGIANCE, A PLEDGE ALLE IN THE UNITED STATES STATE, ONE NATION UNDER GOD, INDIVISIBLE, LIBERTY, AND JUSTICE FOR ALL.
UM, WE DON'T HAVE A QUORUM, SO WE CAN'T APPROVE.
HOW CAN WE EVEN APPROVE THE AGENDA? UH, ALL RIGHT.
SO THERE'S COMMENTS AND WE CAN MOVE ALL THE WAY DOWN TO CONSTRUCTION.
THAT WAS A CONSTRUCTION UPDATE.
ALRIGHT, WELL, GOOD EVENING, ALL, UH, THANKS FOR ALLOWING ME TO GIVE YOU THE CONSTRUCTION UPDATE THROUGH MAY 31ST.
SO ON THE 2019 BOND REFERENDUM, THE PROJECT CLOSEOUTS, WE ARE AT 17 PROJECT CLOSEOUTS REMAINING.
WE HAD FIVE THIS PAST MONTH, SO I KNOW.
SO WITH THAT BEING SAID, THE FINANCIALS FOR THE 2019 REFERENDUM AT THIS MOMENT, THE PAYMENT AND COMMITTED MONTH ARE $373.76 MILLION.
THE REMAINING AVAILABLE FUNDS, WHICH INCLUDE THE CONTINGENCIES, ARE TOTAL IN 1.94 MILLION.
THE CONTINGENCY ACTIVITY FOR MAY HAD THE SAVINGS OF $381,000, UH, GIVE OR TAKE, AND THE USE OF ABOUT 1.9 MILLION.
SO THAT GOES BACK TO THAT, UH, THE COMMITMENT THAT WE'RE DOING WITH THE REMAINING PROGRAM CONTINGENCY FUNDS.
WE WERE ABLE TO PUT A BIG CHUNK UNDER CONTRACT IN MAY, AND THEN WE CONTINUE TO GROUP THIS MONTH.
SO YOU'LL SEE A LITTLE MORE PROGRESS AS WE CONTINUE THROUGH, UH, THE, THE LAST REMAINING FUNDS OF THE REFERENDUM.
UM, ANY QUESTIONS REGARDING 2019? ALL RIGHT.
OBVIOUSLY YOU ARE ALL, WE'RE A BIG PART OF THE MAY RIVER ELEMENTARY, GETTING THE AGREEMENT WITH THE POA.
SO THAT PROJECT IS FINALLY, WE TOOK IT OFF OF THE GREEN OR THE YELLOW LIGHT BACK ON SCHEDULE.
WE HAVE THE TOWN OF BLUFFTON THAT GIVES TODAY A WRITTEN, UM, CONDITIONAL APPROVAL FOR THE PLAN.
SO THE, THE TEAM CAN START SCHEDULING THE PRE-CON MEETINGS, THE PRE CLEARING AND EROSION, UH, REVIEWS AS WELL.
THE ONLY THING IS THEY'RE WAITING FOR THE ACTUAL, UH, ENCROACHMENT FROM POA SO THAT WE CAN ACTUALLY DO CONSTRUCTION ACTIVITIES ON SITE.
SO THAT, THAT SHOULD BE COMING PRETTY SOON.
UH, MAY RIVER HIGH SCHOOL, C-T-E-J-R-O, TCS, UH, ADDITIONS RIGHT NOW, THE BUILDING IS DRIED IN.
THE CTE MEZZANINE IS SLIDE POURED IN MASON 90
I MEAN, THINK BY THIS POINT, IT'S ACTUALLY ALL COMPLETE.
DON'T KNOW IF YOU WERE ABLE TO TURN IT LAST TIME, BUT I, I WENT AND LOOKED AT IT.
I, THEY MAY HAVE A LITTLE BIT MORE.
YES, BUT THAT PROJECT IS COMING ALONG PRETTY QUICKLY HERE.
UM, THE NEW EARLY LEARNING CENTER, THE, AS THESE ARE SCHEDULED TO BE RECEIVED AT THE END OF THIS MONTH, AND THE SECOND PUBLIC RATING FOR THE ORGANIZATION IS, WE STILL, I STILL DON'T HAVE A DATE FROM PROJECT MANAGER, BUT IT'S GONNA HAPPEN THIS MONTH.
SO THAT SHOULD BE MOVING, UH, PRETTY SMOOTHLY.
UH, HILLS OF HIGHLAND HIGH SCHOOL, OUR PROJECT JUST ADVANCING WITHOUT ANY HICCUPS AT THE MOMENT.
WE ARE ACTUALLY CONTRACTORS TELLING ME THAT THEY FEEL THAT THEY'RE A LITTLE BIT AHEAD OF THIS SCHEDULE.
WELL, OUR PROJECT AS WELL, UH, NEW LATEST DOWN MIDDLE SCHOOL REPLACEMENT, THE SESS HAVE BEEN RECEIVED AND WE HAVE A COST REVIEW SCHEDULE NEXT WEEK WITH THE CONTRACTOR.
I TRY TO GET AN IDEA FOR WHERE THE COST IS COMING AT.
THEY SAY THAT WE ARE CURRENTLY ON TARGET, SO THAT IS ACTUALLY REALLY GOOD NEWS TO HEAR.
AND THEN IF YOU GUYS ARE ABLE TO ATTEND O'CLOCK MEETING NEXT WEEK, THAT, UM, WE'LL GIVE YOU AN UPDATE 'CAUSE THAT WILL HAPPEN THE DAY BEFORE THE CLOCK MEETING.
UM, ON THE 2023 BOND REFERENDUM FINANCIAL UPDATES, THE PAID AND COMMITTED FUNDS ARE TOTALLY 183 POINT, UH, $8 MILLION.
THE REMAINING AVAILABLE FUNDS, INCLUDING THE CONTINGENCY, ARE 255.1 MILLION.
THE CONTINGENCY ACTIVITY AT THE END OF MAY INCLUDED THE RETURN OF SAVINGS OF 22,000, AND THAT WAS IN REGARDS TO A SMALL PROJECT THAT THE CONTRACTORS HAD GONE AHEAD WITH A POOR ROYAL, UH, ELEMENTARY OR HVAC UPGRADES.
SO THAT WAS THE FIRST, UH, ROUND OF SOME OF THAT MONEY COMING BACK FOR THAT PROJECT.
UH, THE CONTINGENCY REMAINING AT THE END OF MAY
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WAS $11.74 MILLION ON THE PROJECT LEVEL CONTINGENCIES.THE ORIGINAL AMOUNT, JUST TO REMIND EVERYBODY OF 17.06 MILLION CONTINGENCIES AT THIS MOMENT FOR THE PROJECT LEVELS ARE AT 13.65 MILLION.
ANY QUESTIONS ON THE 2023 REFERENDUM? MOVING RIGHT ALONG.
THE, I WAS OBVIOUSLY, BECAUSE WE HAD TO GET THE REPORTS READY FOR THIS WEEK, I WAS NOT ABLE TO REALLY GIVE YOU MUCH OF WHAT'S GOING ON WITH THE CONSTRUCTION KICKING OFF FOR THE SUMMER.
BUT THE ONE PROJECT THAT I, I'VE BEEN REPORTING ON THE BAY RIVER HIGH SCHOOL CAFETERIA EXPANSION, THE SPRAY FOAM INSULATION IS COMPLETE.
MASON RE IS ON SITE, GLAZING IS COMPLETE.
NEXT WEEK, THEY'RE GONNA START TEAR DOWN THAT WALL SEPARATIONS BETWEEN THE CAFETERIA AND THE NEW ADDITION.
AND THEY'RE GONNA WORK ON THE FLOORING.
SO THAT SHOULD BE GETTING PRETTY MUCH FINISHES.
VERY SHORT FUTURE, WE'LL, WE'LL BE AROUND THERE.
THE HVAC UNITS ARE SCHEDULED TO ARRIVE THIS MONTH, SO HOPEFULLY THAT'S THE SCHEDULE.
THERE'S NO DELAYS AND WE CAN HAVE THOSE UNITS IN PLACE.
COMMUNITY OUTREACH, WE DIDN'T HAVE ANYTHING TO REPORT, BUT ONCE WE HAVE SOMETHING, I THINK THE NEXT ACTIVITY MAY BE THE MAIN MEMBER, UH, ELEMENTARY, UH, GROUNDBREAKING.
SO WE WILL COORDINATE ALL THOSE DETAILS WITH THE CONTRACTOR.
OBVIOUSLY THEY GOTTA DO A LITTLE BIT OF CLEARING OF THE SITE, AND THEN WE CAN SCHEDULE THAT, UH, EVENT AND THE REQUEST FOR PROPOSALS AND REQUEST FOR QUALIFICATIONS NEXT WEEK, THE BLUFFTON CTE, UH, ADDITION AND THE RIVER BUTTE GYM, UH, ADDITION AND RENOVATIONS THAT IS SCHEDULED TO BE PRESENTED AT THE BOARD MEETING ON THE 10TH FOR THE CM SELECTION.
THAT CONCLUDES MY CONSTRUCTION UPDATES FOR, FOR THE OPERATIONS DEPARTMENT.
UM, GIVEN YOUR PROFESSIONAL EXPERIENCE, DO YOU SEE THE GROUNDBREAKING CEREMONY HAPPENING BEFORE THE END OF SUMMER? NO.
YEAH, IT'LL TAKE, IT'S GONNA TAKE A WHILE TO JUST DO THE CLEARING.
SO IT'S GONNA BE IN THE FALL YEAH.
HOPEFULLY IT'LL BE, AND THAT WAY WE MIGHT BE ABLE TO GET STUDENTS INVOLVED AS WELL, RICHARD BILL OR SOMETHING LIKE THAT.
SO, UH, IT'LL BE AFTER SCHOOL STARTS.
UH, YES, MR. DALLAS, WHAT YOU GOT? UH, WHENEVER AFTER THE, UH, COMMITTEE MEMBERS HAVE SPOKEN, I JUST WOULD LIKE TO COMPLIMENT THE OPS TEAM AND YOUR LEADERSHIP.
ONE, THE AMOUNT OF, UH, SUMMER, UH, PROJECTS THAT THEY HAVE ARE VERY IMPRESSIVE.
AND THEN ALSO, WE HAVEN'T GOTTEN TO IT YET, BUT ON THE FINANCIAL, UH, SPIN VERSUS BUDGET, ALSO VERY IMPRESSIVE.
WE NORMALLY HAD A CHALLENGE IN THAT AREA, BUT, UH, THAT IS, UM, WE'RE COLLECT, WE'RE SPENDING THE MONEY.
SO THAT'S, THAT'S HELPING MOVE PROJECTS FORWARD.
SO KUDOS TO YOU AND YOUR TEAM, SIR.
THANK YOU, MS. FRAZIER, AND WE'LL, RIGHT ALONG.
ME
MUPPETS FROM THE, THE FIRST MUPPET MOVIE.
I MEAN, KERMIT, UH, KERMIT AND FOZZIE ARE DRIVING DOWN THE ROAD AND THEY'RE STU BAKER.
DO I DID NOT REMEMBER THE SONG OFFICER.
UM, SO IT'S TONIGHT FOR YOUR REVIEW.
WE'RE PRESENTING THE MAINTENANCE AND CUSTODIAL UPDATE FOR THE MAY PERIOD.
THIS IS PRETTY MUCH STANDARD OR BOILERPLATE OF WHAT WE'VE BEEN PRESENTING.
UM, MONTH BY MONTH, YOU SEE THAT WE, UH, ON THE DISTRICT SIDE OF THE HOUSE COMPLETED 98 INSPECTIONS WITH THE VENDOR COMPLETING 567.
OUR OVERALL DISTRICT TOTAL AVERAGES, UM, WE'RE STAYING PRETTY STEADY IN THE 80% RANGE WHERE OUR VENDOR SCORES, UM, DID AVERAGE THEM OUT BELOW WITHIN AN 80% BASED ON THEIR RESULTS.
UM, IN THE BOTTOM PART OF OUR FIRST PAGE, WE'VE GOT OUR HIGH AVERAGES IN OUR LOW AVERAGES, UM, FOR EACH VENDOR.
AND YOU CAN PRETTY MUCH SEE THAT SOME OF OUR VENDORS ARE TRACKING HIGH, UM, IN BOTH THEIR LOWEST APP AND HIGHEST APPS.
WE DON'T HAVE SUPER VERSION, SO LET, OH, TAKING VERSION.
SO WE'LL MOVE TO THE SECOND PAGE OF THE DOCUMENT.
IT'S OUR STAFFING PERCENTAGES, UM, THAT WE LIST EVERY MONTH.
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WERE SUCCESSFUL IN KEEPING THEIR OVERALL, UM, STAFFING PERCENTAGES ABOVE 90%.WE DO HAVE SOME AREAS THAT HAVE FALLED OFF, UM, WITH STAFFING SHORTAGES IN MAY OF, OF THIS THIS YEAR.
UM, AND YOU CAN SEE THOSE SHOWN AND DISPLAYED IN RED.
SO THE RED HIGHLIGHTED AREAS ARE THOSE, UM, THAT ARE HITTING BELOW THAT 80%.
UM, SO WE HAVE A FEW ACROSS, UM, FOR THIS MONTH THAT DID REFLECT STAFFING SHORTAGES THAT THEN LEAD INTO OUR DEFICIENCY SECTION WITH ONE VENDOR HAVING TWO INSUFFICIENT STAFFING DEFICIENCIES AND
AND THEN, UM, OUR SECOND VENDOR WHO HAD NON-COMPLIANCE TO CLEANING SPECIFICATIONS.
SO FIRST BACKING DEFICIENCIES.
UM, AND THEN MOVING DOWN TOWARDS OUR DOCUMENT, WE RECOGNIZE SUCCESS FOR OUR VENDORS WITH, UM, AGAIN, OVER 90% IN ALL THREE VENDORS.
UM, OUR VENDORS DID SUCCESSFULLY SUPPORT OUR HIGH SCHOOL GRADUATIONS, WHICH IS A HUGE, UM, A HUGE ASK AND TASK THAT WE HAVE BEEN TO A LOT OF ADDITIONAL SERVICES DURING THAT TIME.
UM, AND NOW THEY'RE MOVING INTO OUR SUMMER CLEANING SKI, AND WE'LL SWING WITH THOSE.
THEY HAVE TO START LITERALLY AS SOON AS THE STUDENTS LEAVE ON, UH, THE 29TH.
THEY WERE ALREADY STARTING TO MOVE THINGS BACKWARDS AND PREPARE FOR OUR SUMMER CLEANING SCHEDULES.
UM, WE WILL, FROM THE DISTRICT SIDE, STILL DO INSPECTIONS IN JUNE AND JULY TO TRACK HOW THEY'RE DOING IN SPACES THAT WE'RE USING FOR SUMMER SCHOOL.
BUT THESE SCHOOLS OBVIOUSLY WILL NOT BE DOING CUSTODIAL INSPECTIONS DURING THOSE MONTHS.
THEY WILL BE OBVIOUSLY OUT OF SCHOOL.
UM, AND WE WILL, UH, GATHER INFORMATION FOR CUSTODIAL OVER JUNE AND JULY.
AND WE DO NOT INTEND TO PRESENT ANOTHER MAINTENANCE CUSTODIAL REPORT UNTIL AUGUST.
AND IN THAT AUGUST REPORT, YOU'LL SEE A SUMMER SUMMARY OF HOW WE PROGRESS THROUGH JUNE AND JULY.
UM, AS FAR AS RECOGNITIONS, EACH VENDOR DID HAVE TWO EMPLOYEE RECOGNITIONS, UM, FOR THEIR EMPLOYEE OF THE MONTH.
AND YOU CAN JUST SEE AS ROBIN SCROLLS DOWN, THERE'S SOME PROJECT PICTURES THAT THEY'VE ALREADY STARTED COMPLETING THE REFINISHING, UH, FLOOR WORK, AS WELL AS EMPLOYEE OF THE MONTH PICTURES AT THEIR INDIVIDUAL LOCATIONS.
SO YOU'VE GOT A BM, UM, THERE AT BIRD MIDDLE SCHOOL FLOOR RESURFACING, THEN YOU HAVE BUD GROUP DOING, UH, SOME PRESSURE WASHING SURFACES AT LEADING ELEMENT MIDDLE SCHOOL AND INTERSTATE WORK THROUGH HILTON HEAD HIGH SCHOOL, SOME OF THEIR EXTERIOR, UH, LOCATIONS FOR FRESH ING.
ANY QUESTIONS ABOUT CUSTODIAL SERVICES BEFORE I MOVE ON TO MAINTENANCE? I WILL SAY WE DO STILL PLAN ON DOING THE QUARTERLY RECOGNITION AT THE SECOND BOARD MEETING EACH YEAR.
SURVEYS GONE OUT TO THE PRINCIPALS.
WE, WE SHOULD HEAR, WE SHOULD GET 'EM IN AUGUST.
WE SHOULD HAVE, WE SHOULD HAVE, UM, THE INTENT IS TO PRESENT, UH, RESULTS FOR PRINCIPAL SURVEYS DURING THAT TIME.
I'M ALSO HOPING WE CAN HAVE SCHOOL CLIMATE RESULTS FROM THE STATE AS WELL.
UM, SO IT'S THAT, THAT OBVIOUS REPORT IS GOING TO BE, UH, AROUND THE LARGE ONE, UM, TO PRESENT TO Y'ALL.
ANY OTHER CUSTODIAL QUESTIONS? ANYBODY ONLINE HAVE CUSTODIAL QUESTIONS? NONE FROM ME.
HI, ARE YOU
OKAY, MOVING, MOVING INTO OUR MAINTENANCE REPORT.
SO WE'RE REPORTING DATA FOR OUR MAINTENANCE WORK ORDER COUNTS THROUGH THE END OF MAY.
UM, I DO WANNA MAKE NOTE OUR TOTAL WORK ORDERS, UM, OR, UM, OR THROUGH THE END OF MAY IS UP TO 26,000.
THAT IS A CONSIDERABLE INCREASE.
SO I'LL JUST PUT SOME PERSPECTIVE HERE.
SO LAST YEAR, JUNE OF 30, 20, 24, OUR TOTAL, UH, COUNT FOR THE ENTIRE YEAR WAS 24,291.
AND WE STILL HAVE ANOTHER MONTH OF WORK ORDERS TO CALCULATE.
AND SO WE ARE PUSHING REALLY HIGH.
UM, LAST MONTH IN APRIL, WE ENDED WITH OUR WORK IN PROGRESS, TOTAL BEING, UH, JUST OVER 2000 THIS MONTH.
OUR WORK IN PROGRESS TOTAL, WHICH CREATES THAT BACKLOG WE TALKED ABOUT LAST MEETING OF 36 MONTHS.
SO JUST KNOW WE'RE SEEING, WE'RE SEEING AN INFLUX, UH, AT A
[00:15:01]
MUCH HIGHER RATE OF WORK ORDER TOTALS.THAT IS SOMETHING THAT WE WILL PRESENT AND DISCUSS WITH THE FACILITIES MAINTENANCE VENDOR WHEN THEY DO COME ON BOARD THE NEW VENDOR OF REALLY, UM, GETTING INTO OUR WORK ORDER SYSTEM, LOOKING AT THOSE WORK ORDER TOTALS AND TRY TO IDENTIFY WITH SOME ADDITIONAL DATA ANALYSIS.
WHY ARE WE, WHY ARE WE PUSHING SO MUCH HIGHER? YOU KNOW, WHAT, WHAT ARE THOSE, UH, CONTRIBUTING FACTORS? UM, I WILL SAY, GOING DOWN ON THE GRAPHICS, WANT ME TO WAIT TILL YOU GET THERE, ROBIN, FOR THE, THERE I KEEP ON GOING UP.
SO IF YOU CAN SEE HERE THAT OUR TOTAL WORK ORDERS COMPLETED WAS DOWN.
SO YOU SEE OUR, OUR COMPLETED LINE TRENDING DOWN, BUT JUST TO PUT IN PERSPECTIVE, IT IS STILL HIGHER THAN OUR TWO PREVIOUS YEARS AT 1846 WITH OUR TWO PREVIOUS YEARS BEING 18 0 8, 17 99.
SO WE'RE STILL ABOVE PREVIOUS YEARS BY JUST ROUGHLY ABOUT 50 WORK ORDERS.
I STILL AM NOT, UM, REALLY HAPPY ABOUT OUR LINE GOING DOWN, BUT, UM, THAT IS TYPICAL OF WHAT WE SEE DURING THIS TIME OF YEAR WHEN THERE ARE SO MUCH, UM, FOCUS IN A DIRECTION AND ATTENTION PUT ON END OF THE YEAR ACTIVITIES, UH, YOU KNOW, MOVES.
WE HAVE A TREMENDOUS AMOUNT OF MOVES IN MAINTENANCE, PROVIDING BOXES, RELOCATING CLASSROOMS, TEACHERS, UM, END OF YEAR CEREMONIES.
GRADUATION TAKES A HUGE PULL ON OUR MAINTENANCE STAFF TO SET UP, TO SET UP INDOOR AND OUTDOOR.
UM, SO THERE'S, THERE'S, THERE'S A TREND THERE THAT WE SEE AROUND THIS TIME OF THE YEAR PRETTY MUCH EVERY YEAR.
UM, SO WE HOPE THAT IN THE COMING MONTHS AS, UM, MAINTENANCE GETS THROUGH THE END OF THE YEAR SUPPORT THAT WE'LL START TO SEE THOSE COMPLETION NUMBERS GO BACK UP AND INCREASE.
SO, MOVING TO THE CRAFT CATEGORIES, YOU CAN SEE HERE AGAIN, WE, WE CAME IN WITH FAR MORE REQUESTED THAN WE WERE ABLE TO COMPLETE, UH, WHICH KIND OF BLENDS INTO WHAT I PREVIOUSLY DISCUSSED ON THE LAST PAGE.
THERE ARE TWO, UM, NOTES AND, AND THE BOARD MEMBER THAT BROUGHT THIS UP SPECIFICALLY IS NOT HERE, BUT THAT BEST, UH, LADIES ISLAND ELEMENTARY SCHOOL IN BUFORD HIGH.
THESE AREAS ARE IN RESPONSE TO THE INQUIRY THAT, UH, THAT BOARD MEMBER MADE LAST, LAST BOARD OR LAST OPERATIONS COMMITTEE ABOUT, UH, POTENTIAL OPEN WORK ORDERS.
SO WE'VE, UH, INCLUDED THAT INFORMATION FOR YOU, UM, AND MAINTENANCES MOVING FORWARD ON THOSE TWO, UM, ON THOSE TWO REQUESTS.
MOVING DOWN TO OUR TOP TWO CRAFT CATEGORIES, UH, AGAIN, WE'VE GOT HVAC, THAT THAT TENDS TO BE ONE THAT WE HAVE EVERY MONTH.
AND HILTON HEAD HIGH SCHOOL HAD THE HIGHEST NUMBER OF HVAC WORK ORDERS, I WOULD SAY OUR BIGGEST WORK ORDER PROBLEM HERE AT HILTON HEAD HIGH SCHOOL.
UM, OUR HIGHEST COUNT WAS BASED ON THE CHILLER THAT WAS, UM, INSTALLED.
AND YES, IT IS A RELATIVELY NEW PIECE OF EQUIPMENT.
SO THE GOOD NEWS IS IT HAS WARRANTY.
UM, WE HAVE TRAIN, TRAIN AND MOCK.
WE'RE OUT ON SITE THIS THIS WEEK NAVIGATING AND DOING EVALUATIONS FOR FAULT CODES.
UM, SO WE'VE GOT THEM IN PLACE AS WELL AS OUR DISTRICT ENERGY MANAGER IS WORKING WITH THE ENGINEERS AT TRANE AND BGA TO SOURCE WHAT IS THE PROBLEM BECAUSE THE SYSTEM CONTINUES TO WANT TO, UH, SHUT OFF AND IT REQUIRES SYSTEM RESETS SOMETIMES AND UPWARDS FIVE OR SIX TIMES A DAY.
UM, SO THERE'S A PROBLEM THERE, OBVIOUSLY.
SO WE'RE, WE'VE IDENTIFIED IT.
WE HAVE DISTRICT INVOLVED AND WE HAVE OUR, UM, OUR ENGINEERS WITH BOTH THE MANUFACTURING COMPANIES AS WELL.
UM, MOVING ON, WE'VE GOT OUR GENERAL, WE HAD OUR GENERAL MAINTENANCE WAS OUR SECONDARY, UM, SECTION, UH, LADIES ISLAND ELEMENTARY SCHOOL.
THEY WERE ON TOP OF THAT AS FAR AS 35 WORK ORDERS.
AND AGAIN, THOSE WERE VERY SPECIFIC TO WHAT WE SEE AT THE END OF THE YEAR WITH ITEMS NEEDING TO BE MOVED, RELOCATED, UM, AS WELL AS ITEMS BEING HUNG ON THE WALLS.
OUR NEXT TWO, UM, PAGES ARE OUR WORK AND, UH, ASSIGNMENTS FOR MAINTENANCE EMPLOYEES AND HOW WE'RE AVERAGING.
WE'RE STILL PUSHING OVER 50% IN BOTH NORTH AND SOUTH AREAS FOR, UM, COMPLETION RATES, AND ALSO OVER 90% WITHIN A 14 DAY PERIOD.
OUR AVERAGE, UH, DAYS TO COMPLETE WORK ORDERS ARE ALSO DOWN FOR BOTH, UM, AREAS JUST UNDER THREE DAYS.
SO THAT'S, THAT'S WHAT WE'D LIKE TO SEE.
UH, OUR NEXT PAGE IS OUR BLITZ.
SO WE HIGHLIGHTED BOB BRANCH EARLY COLLEGE HIGH SCHOOL.
SO YOU'LL SEE WE PROVIDED SOME BEFORE AND AFTER PICTURES.
UH, LIKE I SAID, WE PUT A, AS A DISTRICT, AS A MAINTENANCE DEPARTMENT, CUSTODIAL GROUNDS OPERATIONALLY, WE PUT A TREMENDOUS AMOUNT
[00:20:01]
OF SUPPORT AND RESOURCES INTO OUR HIGH SCHOOLS EVERY YEAR, UM, TO ENSURE THAT WE HAVE SUCCESSFUL GRADUATION CEREMONIES.AND I THINK IF, UH, UH, IF ANY, OBVIOUSLY Y'ALL WERE THERE IN ATTENDANCE.
UH, I, AND ROBERT AND I DEBRIEFED THE OTHER DAY ABOUT THIS.
I THINK WE DID AT THE DISTRICT, A PHENOMENAL JOB REPRESENTING AND SUPPORTING OUR STUDENTS AND OUR STAFF AND ALL OUR DIGNITARIES THIS YEAR.
UH, WE HAD A FEW LITTLE TAKEAWAYS FROM ALL OF OUR CEREMONIES, BUT THEY WERE VERY MINOR.
AND OVERALL, UH, THE FEEDBACK FROM THOSE CELEBRATIONS WERE WERE ABSOLUTELY PHENOMENAL.
SO WE'RE, UM, WE DID MAINTENANCE, WAS ABLE TO FILL ONE VACANCY FOR THEIR STAFFING, WHICH PUSHED US TO AN 89, 80 9%.
SO WE'RE STILL UNDER 90% WITH OUR STAFFING.
THEY WERE ABLE TO GET MOMENTUM WITH HIRING A LOCKSMITH.
SO WE'RE STILL SEEING CHALLENGES THERE.
UM, I DON'T EXPECT THAT TO NECESSARILY IMPROVE, ESPECIALLY AS WE'RE TRANSITIONING INTO POTENTIALLY BRINGING IN A NEW VENDOR.
UM, AS FAR AS THE COMMITTEE, THE COMMITTEE HAS BEEN FORMED FOR THE MAINTENANCE FACILITY SOLICITATION.
UM, AND THE GOAL, WE'RE PUSHING TO MEET, UH, MONTH OF JUNE, HOPEFULLY A RECOMMENDATION BY THE END OF THE MONTH FOR THE MAINTENANCE FACILITIES VENDOR.
UM, THE LAST PART OF THIS IS JUST RECOGNIZING SUCCESS.
AGAIN, WE TALKED ABOUT THAT, THAT PHENOMENAL BLISS THAT WAS DONE AT WELBURN SHIRLEY COLLEGE.
WE'VE TALKED ABOUT ALL THE, UH, GRADUATION SUPPORT THAT MAINTENANCE PROVIDED, WHICH WAS TREMENDOUS FOR ALL OF OUR HIGH SCHOOL GRADUATIONS.
AND THE LAST PIECE THAT WE FOCUSED HERE ON ARE THE MOVES.
SO OVER 123 WORK ORDERS JUST ALONE IN MAY FOR MOVING WORK ORDERS.
UM, AND OVER 8,000 BOXES
AND THAT'S JUST A ROUGH ESTIMATE.
UM, SO YOU CAN JUST IMAGINE WITH 54 TECHNICIANS, 123 WORK GROUPS JUST FOR MOVING AND SUPPLYING BOXES WHEN AN UNDERTAKING, PLUS ALL OF THE END OF THE YEAR CEREMONIES WHEN AN UNDERTAKING IT'S BEEN.
SO I DEFINITELY WANNA APPLAUD ALL OF OUR SERVICE VENDORS, UM, FOR THEIR SUPPORT THIS MONTH, BECAUSE I WAS OUT AT PRETTY MUCH EVERY HIGH SCHOOL, WITH THE EXCEPTION OF A FEW FOR THAT DAY OF GRADUATION.
AND I WAS CALLING AND I WAS TEXTING AND I WAS SENDING PICTURES, AND WE DIDN'T HAVE ONE VENDOR THAT SAID NO, WE DIDN'T HAVE ONE VENDOR THAT SAID, I MEAN, ALL OF THEM SAID, I'LL BE RIGHT THERE.
I'M TWO SECONDS AWAY, YOU KNOW? SO I JUST WANNA GIVE CREDIT TO ALL OF OUR SERVICE VENDORS OR GROUNDS OUR CUSTODIAL MAINTENANCE.
THEY WERE TREMENDOUS THIS YEAR AT JUST STEPPING UP TO THE PLATE AND GETTING IT DONE REGARDLESS OF WHAT WE ASKED.
NO ONE, NO ONE SAID, NO, IT'S NOT MY CONTRACTOR.
HEY, I JUST SERVICED THAT LOCATION YESTERDAY AND, YOU KNOW, WE'VE ALREADY DONE OUR DUE DILIGENCE.
NO, THEY WERE ALL, THEY WERE ALL THERE AND HIGHLY SUPPORTIVE.
BUT THAT CONCLUDES THE MAINTENANCE AND CUSTODIAL REPORT.
ANY QUESTIONS? ANYBODY HAVE ANYTHING ONLINE? NO QUESTIONS FOR ME.
I WOULD SAY THAT, UH, OUR VENDORS, UH, GO GETTED NESS, I GUESS WHATEVER YOU WANT CALL IT IS PROBABLY A TESTAMENT TO YOUR LEADERSHIP AND, AND YOUR NETWORKING WITH THEM AND YOUR, YOUR, UH, LEADERSHIP STYLE.
UH, AND SO I I'M SURE THEY, THEY WERE JUMPING THROUGH HOOPS BECAUSE OF THE RELATIONSHIP YOU BUILT WITH THEM.
UH, ANYTHING ELSE? NO, THAT'S IT.
MOVING ON TO 8% IS INFORMATION.
SO AT THIS POINT, I MEAN, WE'VE ALREADY COVERED ALL THE INFORMATION, UNLESS YOU ANYBODY JOIN US BY ANY CHANCE? I HEARD A, NOT THAT I NO NEW PEOPLE.
SO WE DON'T HAVE A THIRD PERSON, UH, FOR OUR QUORUM.
SO THE INFORMATION'S ALREADY OUT THERE.
IT WAS ALREADY PRESENTED THREE WEEKS AGO.
UM, SO IS THERE ANY NEW INFORMATION? WELL, WE PROVIDED, UH, THE THING THAT WAS REQUESTED LAST TIME WAS TO PROVIDE INFORMATION IN CASE, UH, FOR EACH ITEM.
IF IT WASN'T TAKEN ON, WHAT WERE THE, UH, IMPLICATIONS OF THAT? SO THERE WAS A SPREADSHEET WE PROVIDED WITH THAT INFORMATION ON IT.
I DON'T, UH, AND I DON'T
WE CAN PULL IT AND SHE COULD ARE YOU ABLE TO PULL THAT UP? I DON'T.
IT SEEMS LIKE YOU ACTUALLY HAVE OH, OKAY.
HOLD AND CLICK ON, UM, THE O UH, WHICH ONE OF THOSE IS IT? IT'S ONE OF THOSE.
IS THERE ONE YOU DON'T HAVE OPEN? YOU HAVE THE TWO OPTIONS OPEN.
[00:25:01]
BUNDLE.EXCUSE ME, MRS. FRAZIER, GO AHEAD.
I THINK I'VE JUST SLIDE THIS OVER HERE AND, UM, I'M NOT SURE I HAVE A QUESTION.
I THINK I WAS GETTING CONFUSED WITH THE LEFTOVER MONEY FROM THE 2019 REFERENDUM PROJECTS WITHIN 8% PROJECTS.
REMEMBER THERE WAS A LIST THAT WAS GIVEN FOR THOSE PROJECTS.
SO YEAH, I DEFINITELY THINK I GOT THOSE TWO CONFUSED.
SO WHAT YOU'RE SHOWING IS, IS THE DIFFERENT CHOICES WE LOOKED AT.
I'M LOOKING TO SEE IF IT'S AT THE VERY END.
WE'LL PUT IT IN THE BEGINNING.
WE LOOK AT, UM, SO THERE'S TWO ITEMS YOU SAW ON DILIGENT CLICK.
OH YEAH, I'LL NOT, THE PERSON OVER HERE STUMBLING AROUND.
THAT SHOULD BE, THAT COULD BE IT.
SO HERE IS, UM, FOR EACH OF THE ITEMS THAT'S LISTED, THERE'S JUST A SUMMARY OF, OF WHAT THE IMPACT OF DELAYING THAT ITEM B.
UM, AND THAT'S WHAT WAS REQUESTED LAST TIME.
AND THAT'S THE ADDITIONAL INFORMATION PROVIDED THIS TIME.
WELL, IT'S ABSOLUTELY UNFORTUNATE THAT THE BOARD MEMBER THAT REQUESTED, IT'S NOT HERE.
UH, SO, UM, UH, MR. CHAIR, HOW, HOW DO WE MOVE FORWARD? UH, BECAUSE, UH, WE HAD THREE OPTIONS.
THE, THE OPERATIONS DEPARTMENT DID EXACTLY WHAT I ASKED THEM TO DO.
THEY CAME FORWARD WITH THREE OPTIONS.
UM, MAYBE MRS. SEDMAN, YOU WOULD KNOW THAT, UH, DO WE NEED TO HAVE A VOTE FROM THE COMMITTEE TO MOVE FORWARD TO THE FULL BOARD TO, FOR THE 8% YOU NEED TO COMMITTEE TO APPROVE.
WELL, WHAT WE CAN DO, GO AHEAD.
MY MY THOUGHT IS WHAT WE CAN DO IS REDO THIS PRESENTATION.
YOU DO NOT HAVE A RECOMMENDATION FROM THE COMMITTEE, BUT THE FULL BOARD CAN VOTE ON IT SINCE YOU DON'T HAVE A RECOMMENDATION.
I MEAN, YOU COULD DESCRIBE WHAT YOU JUST DESCRIBED, THAT Y'ALL ARE VERY CLOSE, BUT NO RECOMMENDATION CAME FORWARD.
AND WE CAN ASK THE FULL BOARD IF THEY WOULD LIKE TO MAKE A SELECTION.
UM, AT THE NEXT BOARD MEETING, I RECOMMEND MR. CHAIRMAN, I RECOMMEND THAT YOU PUT IT ON THE AGENDA FOR THE NEXT MEETING AND THAT YOU BE PREPARED, UH, TO BRIEF IT.
I I, I DON'T KNOW THAT IT'S GONNA GO ANY BETTER BECAUSE TRYING TO GET 11 PEOPLE A DEGREE ON IT, BUT MRS. BOATWRIGHT, THANK YOU.
I JUST WAS GONNA, UH, SUPPORT WHAT, UH, COLONEL GEIER SAID.
AND I JUST WANNA POINT OUT THE COMMITTEE DOES SOME OF THE WORK OUTSIDE OF THE BOARD SO THAT PEOPLE HAVE ACCESS TO THAT.
I WOULD SEND OUT AN EMAIL AND SAY ALL PREVIOUS CONVERSATIONS CAN BE FOUND IN THE OPERATIONS COMMITTEE ARCHIVES, WHICH ARE ON YOUTUBE.
UM, AND I THINK ON COUNTY CHANNEL AND THAT WE'RE GONNA VOTE ON IT.
IT, IT IS NOT REQUIRED THAT YOU HAVE A RECOMMENDATION COMING OUTTA COMMITTEE.
YOU CAN HAVE ONE, BUT IT IS TIME TO CUT BAIT AND FISH ON THIS WHOLE ISSUE.
THEN, UH, THEN THAT'S WHAT WE'LL DO.
IS THERE ANYTHING ELSE? ANYBODY ONLINE HAVE ANY OTHER, UH, DO WE NEED FUTURE TOPICS? ANY FUTURE TOPICS? UM, SORRY, I TRIED TO RE RAISE MY HAND AND I APOLOGIZE IF I'M BEING RUDE.
UM, I JUST WANTED TO SAY, I DO THINK THAT YOU'RE AT A FUTURE MEETING BEFORE THE NEXT SET OF 8% PROJECTS COMES UP.
I WANNA MAKE SURE THAT WE EITHER HAVE A DISCUSSION, A MOTION, OR SOME SORT OF AGREEMENT THAT WE'RE NOT GONNA DO IT LIKE THIS GOING FORWARD UNLESS THE PLURALITY OF THE BOARD DISAGREES WITH ME.
BECAUSE I THINK THIS SORT OF MASSIVELY ITEMIZED LIST IS UNTENABLE IN A DISTRICT OF THIS SIZE WITH THIS AMOUNT OF MONEY THAT WE'RE TRYING TO SPEND.
TO ME, THIS, I LOOKED AT EVERY OTHER DISTRICT COMPARABLE TO US.
AND I THINK TRYING TO GET 11 BOARD MEMBERS TO SAY YES TO 10,000 HERE, 40,000 HERE, A HUNDRED THOUSAND THERE.
WE NEED CATEGORICAL, UH, GROUPINGS PRESENTED TO US.
WE'RE GONNA SPEND THIS MUCH ON ROOFS, THIS MUCH ON HVAC.
WE CAN BREAK IT DOWN BY SCHOOL.
'CAUSE I THINK THAT'S IMPORTANT TOO.
UM, BUT I THINK THAT THIS FORMAT IS, IS NOT GOING TO BE SUCCESSFUL GOING FORWARD.
I RECOMMEND WE MAKE IT AS A, A WORK SESSION TOPIC, THE NEXT WORK SESSION.
[00:30:01]
WORKS FOR ME, HONOR.I ALSO, UH, MR. CHAIR, UH, RECOMMEND THAT WE START HAVING A DISCUSSION IN OPERATIONS COMMITTEE FIRST ABOUT METAL DETECTORS.
WE ARE, UH, WE ARE GETTING MORE AND MORE COMMUNITY, UH, INTEREST AND DESIRE AND COUNTY COUNCIL, UH, HIT ME UP WITH THIS.
UH, WE NEED TO HAVE A PRELIMINARY DISCUSSION TO GET A FEELING FROM THE OPERATIONS COMMITTEE.
SAY, OKAY, WHAT DO WE DO? WHAT ARE WE GONNA DO? WE'RE GONNA DO A STUDIES, DO SOME MORE OF A, A STUDY, DO WE HAVE IN THE COMMITTEE? WE HAVE A RECOMMENDATION, WE HAVE TO HAVE A DISCUSSION.
WE HAVE TO DECIDE ONE, DO NOTHING, DO A PILOT, DO A FULL ROLLOUT.
WHAT KIND OF ROLLOUT? WHERE'S IT GONNA GO? FIXED, PORTABLE, WHAT'S IN, WHAT WE HAVE IN THE, UH, WHAT KIND OF, UH, HARDWARE IS AVAILABLE, HOW MUCH DOES IT COST? ALL THOSE KINDS OF THINGS.
BUT FIRST WE HAVE TO GET TO WHAT THE WILL OF THE BOARD IS.
AND ALSO WE NEED TO PUT IT ON A, UH, NOT
SO, UH, I'VE TALKED TO DR. RODRIGUEZ ABOUT IT AND, UH, WE'RE, WE'RE GONNA HAVE TO, WE'RE GONNA HAVE TO DO SOMETHING.
CAN I CHANGE YOUR TITLE FROM METAL DETECTORS TO WEAPON SCREENING? YEAH.
BECAUSE THERE ARE DIFFERENT YEAH.
THINGS YOU COULD DO DIFFERENT THAN, THAN METAL DETECTORS.
SO YEAH, WE COULD CHANGE THAT TO WEAPON SCREENING, I THINK.
YEAH, WEAPON SCREENING, THAT'S A WIDER NET.
THAT COULD INCLUDE METAL DETECTORS.
MR. MR. CHAIR, IF I CAN WEIGH IN BRIEFLY.
I AGREE, PLEASE, MR. I, I TOTALLY AGREE ON THE, UH, WEAPONS DETECTION, UH, BUT ALSO HAVING, AS THE COLONEL SAYS, THIS PARTICULAR CONVERSATION, MORE AND MORE PEOPLE ARE, SINCE THERE'S SO MANY INCIDENTS THAT ARE OCCURRING, NOT NECESSARILY IN OUR SCHOOL DISTRICT, BUT IN OTHERS, AND THEY SORT OF EXTRAPOLATE TO WHAT ARE WE DOING TO ENSURE WE PREVENT SOME OF THE CRAZY THINGS THAT ARE HAPPENING.
SO I THINK IT'S A GOOD DISCUSSION TO HAVE AND GOOD TO HAVE IT IN A WORK SESSION OR WHEREVER.
UM, BUT, UH, TO ACTUALLY HAVE THAT.
ANYTHING ELSE? ANYBODY? SAVE BROWN'S GOING ONCE, GOING TWICE.
UH, YOU HAVE A COUPLE ADMINISTRATIVE REGULATIONS, SEIZURE CONTROL PLAN AND AEDS, AUTOMATIC EXTERNAL DEFIBRILLATORS FOR OUR NEXT MEETING, IF THAT'S ALL RIGHT? YEP.
I WAS GONNA SAY WE NEED TO TALK ABOUT THE NEXT MEETING.
UM, THERE ARE CHOICES THE WAY OUR, WE SEE IT EITHER SINCE WE'RE REQUIRED OR REQUESTED TO GIVE A MONTHLY REPORT IN ORDER TO COVER OURSELVES.
EITHER DO IT AT THE BOARD MEETING AS JUST A CONSTRUCTION UPDATE, OR I SUGGEST MAYBE INVITE THE OPERATIONS COMMITTEE TO COME TO A JOINT CLOCK OPERATIONS COMMITTEE.
AND THE CLOCK WOULD BE ON THE AT NIGHT.
WHAT WOULD THE BOARD MEETING WOULD BE THE EIGHTH, THE TWO O'CLOCK MEETING WOULD BE THE NINTH.
WELL, WE WILL BE DOING ONE AT THE CLOCK, BUT SHOULD WE, AND THE AGENDA SETTING, UH, WHEN, WHEN DOES THAT HAPPEN FOR THE MEETING? UM, IS THAT OH, FOR THE, YEAH, FOR THE, THE JULY MEETING.
THAT'LL BE ON THE FIRST 11TH OR THE AFTER THE MEETING ON THE 10TH.
WE CAN ADD THAT, IF THAT'S WAY WE WANNA COVER IT, WE CAN JUST ADD THAT TO THE AGENDA.
UM, FOR THAT, LET'S GO AND DO THAT.
WE'LL ADD IT TO THE, NO, NO, IT WOULD BE AFTER THE, UM, THE MEETING ON THE 24TH.
UM, YEAH, IT WOULD BE, IT'D BE THE 25TH AGENDA SETTING.
WE'D ADD, UH, A CONSTRUCTION UPDATE TO THE BOARD MEETING IN JULY.
AND ACTUALLY THE AGENDA SETTING MEETING WON'T NECESSARILY BE ON THE 25TH.
[00:35:01]
I HAVE TO GET WHAT THE OH, SO IT'S, THEY'RE PROBABLY BE ON TOTAL SIXTH.UH, BUT IT WOULD BE THAT QUICK.
I WILL NOT BE AT THE BOARD MEETING ON THE 24TH.
I WILL BE AT THE HAPPIEST PLACE ON EARTH.
UM, BUT AT THAT POINT, I, I, YEAH, YOU MIGHT SOMEHOW I'LL HAVE, UH, THE, UM, ONE OF THE OTHER BOARD MEMBERS BE READY TO GIVE THE EXECUTIVE SUMMARY OR ONE OF THE, YOU'D BE GIVING THAT YOU WOULD GIVE THE EXECUTIVE SUMMARY FOR THIS MEETING AT ON TUESDAY? YEAH.
YOU'LL BE DOING THAT ON TUESDAY.
ANYTHING ELSE? SO IS THE DECISION TO NOT HAVE AN OPERATIONS MEETING ON THE 15TH TO HAVE A JOINT MEETING ON THE NINTH OR O'CLOCK? NO, NO.
HE SAID WE'RE GONNA DO A PRESENTATION OF CONSTRUCTION UPDATE AT THE, AT THE BOARD MEETING.
BOARD MEMBERS ARE ALWAYS INVITED TO GO TO THE BLOCK IF YOU WANT.
THAT'S THAT INVITATION'S ALWAYS THERE? NO, IN JULY.
WE'LL DO A CONSTRUCTION UPDATE.
TION UPDATE AND, OH, DID I? YEAH, FIRST MY BAD.
BEFORE ALSO INSTRUCTION UPDATE.
SO NO OPERATIONS COMMITTEE MEETING IN JULY, THEN WE WOULD BE BACK ON TRACK FOR AUGUST, WHICH SHOULD BE AUGUST 12TH.
BECAUSE WE MEET THE SECOND TUESDAY OR THE MAY THE SECOND TUESDAY OF THE MONTH.
SO THAT WOULD BE AUGUST 12TH WOULD BE THE NEXT ONE.
AUGUST 12TH AT FIVE O'CLOCK, SEND IT.
UM, AND THEN FOR AUGUST, THE WORK SESSION WOULD BE THE 22ND.
AUGUST 22ND WOULD BE THE WORK SESSION.
AND THAT'S WHEN HE WOULD WANNA TALK ABOUT, 'CAUSE WE, I WANNA DO THAT.
I THINK HIS, HE SAID HE RECOMMENDED IT COME TO OPERATIONS SEARCH, SO ISN'T THAT CORRECT? YOU WERE SAYING THE WEAPONS SCREENING CONVERSATION TO OPERATIONS? NOT NO, I WAS THINKING THE CONVERSATION ABOUT HOW THEY WANT 8% TO GO IN THE FUTURE.
OH, WELL MS.
THAT IT, IT SAY ROUNDS GOING ONCE, GOING TWICE.