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CLOSED CAPTIONING PROVIDED BY BUFORT COUNTY TO WELCOME EVERYBODY TO
[1. Call to Order]
THE FINANCE AND ADMINISTRATIVE MEETING.[2. Adoption of the Agenda]
BEFORE US PRESIDENT COMMITTEE.[3. Approval of the Minutes]
OUR OCTOBER 29TH, 2024 MEETING.OBVIOUSLY, UH, THESE TWO LADIES WERE NOT A PART OF THE COMMITTEE AT THAT TIME, BUT I UNDERSTOOD FOR THE MUNICIPAL ASSOCIATES IN SOUTH CAROLINA THAT AS LONG AS YOU HAVE REVIEWED THE MINUTES AND AGREED WITH THEM, WE CAN MOVE FORWARD.
SO IF THERE A MOTION TO DO SO, I HAVE REVIEWED THEM AND I'M FINE WITH THEM.
[4.a. Town of Hilton Head Island FY2025 Monthly Financial Update - Adriana Burnett, Finance Director]
PRESENTATION FROM, UH, NETTE TO THIS ADRIANA BARNETT.MS. BRYON, IT'S WONDERFUL TO HAVE YOU HERE.
SO THE WAY THIS NORMALLY WORKS, AND PLEASE CORRECT ME, MR. BROWN, IS THAT THIS IS SUPPOSED TO BE A, YOU KNOW, HAVING A CONVERSATION, GIVING YOU AN UPDATE, ANSWER ANY QUESTIONS THAT YOU MAY HAVE OR ANY SUGGESTIONS THAT YOU MAY WANT TO RECOMMEND AS IT RELATES TO THE REPORTING THAT I PUT TOGETHER.
AND SUGGESTIONS ARE ALWAYS WELCOME.
I'M HERE TO MAKE THINGS BETTER AND THINGS MORE VISIBLE AND TRANSPARENT TO EVERYBODY IN OUR COMMUNITY, AND OF COURSE, OUR MEMBERS OF TOWN COUNCIL.
SO THIS IS, IT'S BEEN A WHILE.
WITH THAT BEING SAID, SINCE THIS IS YOUR FIRST TIME BEFORE THIS COMMITTEE, AND YES, WE WENT THROUGH THE PRESENTATION, IS IT OKAY TO THEM TO ASK QUESTIONS ALONG THE WAY? YES, PLEASE DO.
THIS IS A, THE FINANCIAL UPDATE IS, IS A SHORT PRESENTATION, SO PLEASE DO FEEL FREE TO ASK ANY QUESTIONS.
IF I DON'T HAVE, BY WHATEVER REASON I DON'T HAVE AN ANSWER, I WILL BE GLAD TO GET BACK WITH YOU ON THE NEXT COMMITTEE MEETING WITH AN ANSWER.
THESE ARE THE TOPICS THAT I WILL BE PRESENTING TODAY.
WE HAVE, UH, WHAT I'VE BEEN DOING FOR THE LAST FEW MONTHS IS HAVE AN EXECUTIVE SUMMARY OR WHAT I SEE HAPPENING WITH OUR FINANCIALS IN THIS CASE THIS YEAR TO TODAY, SINCE IT'S BEEN A WHILE, SINCE WE'VE MET.
AND THEN GIVE YOU SOME UNDERSTANDING OF WHAT IS OUR CONSOLIDATED FUND BALANCES.
AND THEN ONE OF THE THINGS THAT I ADDED NEW FROM PRIOR PRESENTATIONS IS I'M TRYING TO COMPARE WHERE WE ARE YEAR TO DATE FOR OUR REVENUES AND OUR EXPENDITURES.
JUST TO GIVE YOU AN IDEA, ARE WE ABOUT ON TRACK COMPARED TO LAST YEAR? ARE WE A LITTLE HIGHER, A LITTLE LOWER? AND THEN IN ADDITION TO THAT, GIVE YOU AN ANALYSIS OF THE BUDGET THAT WAS APPROVED IN 25, AND GIVE YOU AN IDEA WHAT IS THE REMAINING BALANCE WHERE WE, UH, AS IT RELATES TO THAT BUDGET.
AND IN THE SAME MATTER DO, UH, A VERY HIGH LEVEL PRESENTATION ON THE CIP, ALL THE DIFFERENT PROJECTS THAT WE'RE APPROVING 25 AND WHERE WE ARE WITH THOSE PROJECTS, HOW MUCH MONEY WE HAVE IN CONVERT AND WHAT IS REMAINING.
AND AGAIN, ANSWER ANY QUESTIONS YOU MAY HAVE ALONG THE WAY.
SO IF YOU LOOK AT THE EXECUTIVE SUMMARY, ACTUALLY, UH, WE ARE VERY, VERY PRIVILEGED TO HAVE THE, THE FINANCIAL STATEMENTS AND THE FINANCIALS, UH, OUTCOMES THAT WE HAVE.
WE HAVE AN INCREASE OF 10% IN OUR FUND BALANCES COMPARED TO THE PRIOR YEAR.
SO WE ARE DOING EXCEPTIONAL EXCEPTIONALLY WELL.
AND, AND FOR SOMEONE THAT IS IN FINANCE, IT'S WONDERFUL TO TALK POSITIVE WHEN YOU HAVE POSITIVE AND GREAT NUMBERS.
IS, IS ACTUALLY A GREAT PRESENTATION.
AND IF I'M LOOKING AT THE MAJOR FUND REVENUES FOR FISCAL YEAR 25, WE HAVE INCREASED THOSE REVENUES.
AGAIN, I'M NOT INCLUDING ANY KIND OF OTHER FINANCING SOURCES OR ANY KIND OF TRANSFERS IN AND OUT, BUT JUST LOOKING AT THE REVENUES FOR THE MAJOR, UH, UH, ACCOUNTS FOR THE MAJOR FUNDS, WE HAVE AN INCREASE OF ABOUT 14%.
AND WE COMPARE THAT AGAINST OUR EXPENDITURES.
OUR EXPENDITURES ALSO INCREASED BY 4%.
SO I'M COMPARING THOSE TWO NUMBERS.
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HAVE REVENUES HIGHER THAN EXPENDITURES BECAUSE THAT SHOWS, UH, THAT WE ARE, UM, AS A TOWN WE ARE OPERATING VERY EFFICIENTLY AND WE ARE DOING A GOOD JOB WITH OUR CASH MANAGEMENT.SO AGAIN, REVENUES IS ALWAYS GREAT TO HAVE REVENUES HIGHER THAN EXPENSES.
AND THEN I HAVE SOME HIGH LEVEL KEY FINANCIAL HIGHLIGHTS, AND I WILL BE SHOWING YOU THIS, THIS PERCENTAGES ALONG THE WAY AS I KEEP TALKING, AS I PRESENT TO YOU THE FUND BALANCES AND THE REVENUES AND ALL OF THAT INFORMATION THAT I MENTIONED EARLIER.
SO THIS IS OUR CONSOLIDATED FINANCIALS.
SO WHAT I TRY TO DO HERE, AND THIS IS A LITTLE DIFFERENT LOOK FROM WHAT YOU HAVE SEEN BEFORE MR. BROWN, I'M TRYING TO, UH, SHOW YOU THE LAST THREE YEARS OF FINANCIALS.
SO WE HAVE FISCAL YEAR 22, 23, AND 24, AND THEN I HAVE A BEGINNING BALANCE OF FISCAL YEAR 25.
SO AS YOU CAN SEE, UH, FOR THE GENERAL FUND, WE STARTED WITH $39.5 MILLION.
AND THEN YEAR TO DATE REVENUES, WE HAVE ACTUALLY HAVE $23 MILLION IN REVENUES THAT HAVE BEEN ALLOCATED TO THE GENERAL FUND THAT WE HAVE RECEIVED YEAR TO DATE.
AND WHEN I'M SAYING YEAR TO DATE, WE'RE TALKING ABOUT JANUARY 31ST, 2025.
AND THEN THE SAME THING FOR YEAR TO DATE EXPENDITURES, WE HAVE ABOUT ALMOST $32 MILLION IN EXPENDITURES.
WHEN I ADD THOSE TWO TOGETHER, THE ENDING BALANCE AS OF 1 31 25 FOR THE GENERAL FUND IS $30.6 MILLION.
IF WE COMPARE THAT NUMBER AGAINST, AGAINST 1 31 24 THE SAME PERIOD OF TIME, YOU CAN SEE WE HAVE AN INCREASE OF IN FUND BALANCE OF 22%.
INCREASES ARE ALWAYS GOOD, ESPECIALLY WHEN OUR, OUR, UM, FUND BALANCES, UH, COMPARED TO THE SAME PERIOD OF TIME ARE HIGHER.
AS IT RELATES TO THE DEBT SERVICE FUND, AGAIN, IT IS THE SAME CONCEPT.
WE HAVE AT THE BEGINNING OF THE FISCAL YEAR 25, WE HAVE $13.7 MILLION.
WE HAVE RECEIVED YEAR TODAY IN REVENUES ABOUT 4.7, AND THEN WE HAVE EXPENDITURES IS ABOUT 7.2.
AGAIN, THE FUNDING, THE FUND ENDING BALANCE AS OF 1 31 25 IS $12.2 MILLION, WHICH IS A LITTLE DECREASE.
AGAIN, YOU HAVE TO REMEMBER THIS IS A DEBT SERVICE FUND AND WE'VE BEEN PAYING DOWN OUR DEBT, OUR PRINCIPAL AT INTEREST.
SO THAT'S WHY YOU REFLECT A LITTLE DECREASE OF 4%.
SO AGAIN, COMPARED TO LAST YEAR.
AND THEN THE SAME THING WITH THE CIP FUND.
WE HAVE, WE STARTED WITH $7.7 MILLION AT THE BEGINNING OF FISCAL YEAR 25, AND THEN WE HAVE YEAR TO DATE REVENUES OF 722,000 EXPENDITURES OF $19 MILLION.
AND THEN YOU SEE A NEGATIVE NUMBER HERE.
SO YOU'RE PROBABLY THINKING, WELL, WHY DO WE HAVE A NEGATIVE NUMBER? WELL, THERE'S A GOOD EXPLANATION.
LAST YEAR, SOMETHING THAT HAPPENED, AND YOU WILL SEE THIS PROBABLY, LET ME MOVE ONE, ONE HERE.
UH, IF WE LOOK AT THE, THE, UM, THE REVENUES HERE ON THE CIP FUND ON THIS, ON THIS SCREEN HERE, WE HAVE 722 COMPARED TO $3.9 MILLION.
AND THE DIFFERENCE IS BECAUSE LAST YEAR WE GOT FROM BUFORT COUNTY, WE ACTUALLY GOT A REIMBURSEMENT FOR OUR ADAPTED TRAFFIC SYSTEMS. WE GOT A REIMBURSEMENT OF $2.7 MILLION.
SO THAT WAS A ONE TIME REIMBURSEMENT.
THAT'S WHY THAT NUMBER OF REVENUES LAST YEAR COMPARED TO THIS YEAR IS, IS HIGHER.
SO LET'S ASSUME THAT WE RECEIVED THE SAME AMOUNT THIS YEAR, WHICH WE'RE NOT.
UM, IF I ADD THE 2.7 TO THE 722, UH, NUMBER THAT YOU SEE THERE, THE AMOUNTS OF REVENUES WOULD BE ABOUT THE SAME AMOUNT.
SO AGAIN, UH, WE GOT A REIMBURSEMENT FROM BUFORT COUNTY FOR THE ADAPTIVE TRAFFIC SIGNAL SYSTEM THAT WE'RE NOT GOING TO GET AGAIN THIS YEAR.
SO GOING BACK TO, I'M SORRY, I'M GO ON THE RUNWAY.
SO, UM, THAT STILL DOESN'T ANSWER IN MY MIND WHY THERE'S ALMOST AN $11 MILLION NEGATIVE IN THE CIP FUND BALANCE.
IS THAT 'CAUSE THE TRANSFERS HAVEN'T OCCURRED YET FOR THE EXPENDITURES THAT ARE OUT THERE.
AND, AND WHAT IS THAT PROCESS TO MAKE SURE, UM, BECAUSE I KNOW THOSE, THOSE FUNDS STAY IN, YOU KNOW, ACCOMMODATION TAX OR HOSPITALITY TAX OR WHATEVER UNTIL THERE ARE EXPENSES THAT ARE, UM, HITTING MM-HMM
UH, SO WHAT IS THE PROCESS TO MAKE SURE THAT THOSE MATCH UP THE REVENUES AND THE EXPENSES? YEAH, SO
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THIS IS OUR CIP.SO IF WE LOOK AT THE CIP, AND I'M SORRY I'M JUMPING AHEAD, BUT I WANT TRYING TO ANSWER YOUR QUESTIONS AS WE GO, GO ALONG.
SO FOR CIP WE HAVE AN APPROVED BUDGET OF $82.8 MILLION FOR EXPENDITURES, WHICH IS YOUR THE SAME 19 NUMBER THAT YOU SEE ON THAT CONSOLIDATED STATEMENT.
WE HAVE EXPENDITURES OF $19 MILLION AND THEN WE HAVE ENCUMBER 14.
SO WHAT WE'RE SAYING WITH THE 19 IS THAT THOSE ARE THE ACTUAL EXPENSES THAT WE HAVE PAID.
AND THEN YES, IN SOME CASES WE HAVEN'T TRANSFERRED, UH, WE NORMALLY PAY OUT OF OUR GENERAL FUNDS.
SO WE NORMALLY TRANSFER MONEY TO PAY OUR INVOICES OUT OF THE GENERAL FUND.
SO IN SOME CASES, OUR TRANSFERS ARE NOT, UH, IN LINE WITH OUR, UH, OUR PAYMENTS.
WE TRY TO MAKE SURE THAT WE TRANSFER MONEY AS WE PAY, ESPECIALLY IF WE'RE TALKING ABOUT $90 MILLION.
UM, SO AN EXPLANATION COULD BE THE TRANSFERS BECAUSE THE TRANSFERS ARE REFLECTED AT THE BOTTOM ON THE CONSOLIDATED STATEMENT AND NOT ON THE TOP.
SO WHEN YOU LOOKING AT TRANSFERS FOR, UH, REVENUES AND EXPENDITURES, THE $19 MILLION NUMBER, UH, I STARTED REFLECTING THAT NUMBER ON THE BOTTOM RATHER THAN ON THE TOP.
IF YOU LOOK AT 22, 23 AND 24, THE TRANSFERS IN AND OUT ARE INCLUDED ALREADY IN THOSE CIP FUND BALANCES WHILE I'M DOING IN 25.
I'M SEPARATING THEM BECAUSE I'M TRYING TO SEE THE PICTURE BEFORE I DO ANY KIND TRANSFERS IN AND OUT.
SO YES, WE NORMALLY PAY OUR INVOICES AND WE TRANSFER MONEY AT THE TIME WHEN THE INVOICES ARE PAID.
AND IN THIS PARTICULAR CASE, THIS, UH, THE SITUATION COULD BE THAT WE HAVE TRANSFER ENOUGH MONEY TO, TO ACCOUNT FOR THOSE TRANSFERS OR FOR THOSE PAYMENTS THAT WE HAVE THERE.
THE OTHER ONE TOO IS IN RELATION TO THE REIMBURSEMENT THAT WE DID NOT RECEIVE.
SO THAT CREATES THAT BIG DIFFERENCE THAT YOU SEE THERE.
SO IF I HEAR YOU CORRECTLY, WHAT YOU'RE SAYING IS THAT AS TIME GOES ON, THOSE TRANSFERS IN AND OUT WILL MATCH UP TO THE EXPENSES, AND SO THAT'S CORRECT.
INSTEAD OF SEEING THAT ALMOST $11 MILLION NEGATIVE IN THE FUND BALANCE, THAT WILL, THERE WILL BE MONEY TRANSFERRED IN TO MAKE UP THAT DEFICIT.
AND YOU SHOULD NOT BE SEEING THIS NEGATIVE NUMBER AT THE END OF THE, OF THE FISCAL YEAR.
AND HOPEFULLY WE WILL SEE IT AT THE END OF NEXT MONTH WHEN I COME BACK HERE AND TELL YOU THIS IS WHAT, WHERE YOU ARE IN, IN YOUR FUND BALANCE.
I COULD FOLLOW UP WITH A QUESTION.
UH, IT SEEMS TO BE OUR PRACTICE, UH, SOMETIME DURING THE SPRING, MAYBE CLOSER TO THE END OF THE FISCAL YEAR THAT WE DO A BUDGET AMENDMENT.
AND IS THAT OFTEN WHEN THE TRANSFERS COME IN BEFORE THE END OF THE FISCAL YEAR? YES.
SO WE TRY TO DO TRANSFERS AS I MENTIONED EARLIER, UM, AS WE PAYING OUR INVOICES, THERE'S ALSO A TRANSFER THAT HAPPENS TO, UH, WE DO AN AMENDMENT IN THE SPRING, ESPECIALLY FOR LAND ACQUISITION.
SO IT SHOULD BE EXPECTING, UM, AN AMENDMENT FOR LAND ACQUISITION AS WELL.
THAT IS GOING TO HAPPEN, I THINK THIS YEAR IS GOING TO HAPPEN AROUND OUR FIRST RATING FOR OUR BUDGET FOR NEXT YEAR.
SO WE WILL BE DOING A, UH, BUDGET AMENDMENT AT THAT TIME.
IF I COULD ASK ONE MORE QUESTION ABOUT THE, THE GENERAL FUND, THE INCREASE IN REVENUES, THAT'S ALWAYS GOOD TO SEE.
UM, ARE, ARE YOU GONNA GIVE US MORE DETAIL ABOUT, UH, THE 22% INCREASE IN THE GENERAL FUND? WHAT THE SOURCES OF THAT? 'CAUSE I KNOW OUR PROPERTY TAX COLLECTIONS ARE MADE BY THE COUNTY, AND I'M GUESSING THE COUNTY SENDS SOME MONEY IN JANUARY, BUT MAYBE MORE IN FEBRUARY.
SO MOST OF OUR REVENUE, I'M SORRY FOR INTERRUPTING YOU.
MOST OF OUR REVENUE COMES IN THE LAST TWO QUARTERS OF THE YEAR.
SO RIGHT NOW WE'RE STARTING TO GET OUR PROPERTY TAX REVENUE FROM THE COUNTY.
AND, BUT I DO WANT TO REMIND YOU THAT OUR, THE REVENUE THAT WE GET FOR PROPERTY TAXES IS VERY SMALL, SO WE DON'T GET, IF WE PAY A HUNDRED DOLLARS, IT DOESN'T MEAN THAT WE GET A HUNDRED BACK FROM THE COUNTY.
WE GET ABOUT 8.6% OF OUR REVENUE, WHICH IS A VERY SMALL NUMBER IF YOU'RE LOOKING AT THE SCHOOL DISTRICTS AND YOU'RE LOOKING AT THE OTHER, UH, THE OTHER AREAS THAT RECEIVE FUNDING FROM PROPERTY TAXES.
SO OUR LITTLE PORTION FOR PROPERTY TAXES IS 8.6.
SO YES, WE'RE STARTING TO GET SOME OF THAT MONEY.
UM, AS YOU KNOW, TAXES, PROPERTY TAXES WERE DUE ON JANUARY 15TH, SO IT TAKES SOME TIME FOR THE COUNTY TO PROCESS THEIR, THE PAYMENTS AND, AND FOR US TO START RECEIVING THE MONEY, BUT WE ALREADY STARTED COLLECTING SOME OF THAT PROPERTY TAXES.
WE ALSO HAVE OTHER THINGS, UM, THAT ALSO GO INTO OUR, UH, GENERAL FUND.
WE HAVE LIKE ELECTED FRANCHISE FEES.
WE HAVE OUR SHORT TERM RENTAL PERMIT FEES.
WE HAVE, UM, OTHER DIFFERENT, DIFFERENT SOURCES OF INCOME THAT GO INTO THAT GENERAL FUND THAT WE, WE DON'T SEPARATE FOR THIS PRESENT
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FOR PRESENTATION PURPOSES, BUT I'D BE GLAD TO IF, IF YOU DESIRE FOR NEXT MONTH, IF YOU WANT ME TO HAVE BREAKDOWN FOR THE GENERAL FUND ON WHAT ARE THE DIFFERENT REVENUE SOURCES THAT MAKE THAT BALANCE, I'D BE GLAD TO PROVIDE YOU WITH THAT INFORMATION IF YOU NEED THAT.AND, AND, AND SO, UM, THE 22% INCREASE IS THAT FROM VARIOUS SOURCES OF REVENUE, IT IS FROM VARIOUS SOURCES OF REVENUE.
IT'S NOT JUST PROPERTY TAXES, IT IS A LOT OF DIFFERENT SOURCES OF REVENUE.
UM, FOR OUR NEXT MEETING YES SIR.
YOU COULD JUST PROVIDE US A LITTLE BIT BETTER DETAIL AS HOW WE ARRIVED AT THAT PERCENTAGE INCREASE, I THINK IS WHAT WHAT I'M HEARING.
UM, SO IF WE MOVE TO THE STORMWATER UTILITY FUND, AGAIN, OUR BEGINNING BALANCE IS AS OF, UH, IS ABOUT $13.8 MILLION.
AND THEN WE HAD RECEIVED FOR, FROM A STORMWATER FEES, WE HAD RECEIVED ABOUT $2.2 MILLION IN REVENUES.
AND, AND WE HAVE SPENT ABOUT $2.1 MILLION IN, IN FOR STORM WATER.
SO THAT GIVES A REMAINING FUND BALANCE OF ABOUT $13.9 MILLION AS OF 1 31 25 COMPARED TO LAST YEAR.
LAST YEAR AROUND THE SAME PERIOD OF TIME, IT WAS ABOUT ALMOST $12 MILLION.
AGAIN, THIS IS A 16% INCREASE.
AND GOING BACK TO PROVIDING YOU WITH MORE VISIBILITY ABOUT WHAT EXACTLY MAKES THOSE PERCENTAGES, I'LL BE GLAD TO DO THAT NEXT, NEXT MONTH.
UM, CDC, UM, AS YOU PROBABLY ARE AWARE, WE, WE RECEIVE A GRANT FROM THE STATE ABOUT $5 MILLION.
SO WE STARTED WITH $5.6 MILLION.
UH, WE HAVE SOME REVENUES OF A HUNDRED SIXTY SIX SIXTY $8,000 AND SOME EXPENDITURES.
WE ARE UTILIZING PART OF THAT GRANT AND THIS YEAR, AND THAT EQUATE TO ABOUT $151,000, WHICH GIVES US A REMAINING BALANCE OF $5.6 MILLION, WHICH IS VERY SIMILAR TO WHAT WE HAD THE PRIOR YEAR.
AGAIN, WE, WE ARE SPENDING MORE MONEY THIS YEAR THAN THE PRIOR YEAR, BUT IT'S ONLY ABOUT 1%.
AND THEN THE HOUSING FUND, WE STARTED OUR BEGINNING BALANCE WITH $2.1 MILLION FOR THE HOUSING FUND, AND SO FAR WE HAVE SPENT ABOUT $119,000, WHICH GAVE US A REMAINING BALANCE OF 2.02 OR 2.03 COMPARED TO LAST YEAR OF 1971.
SO IT'S A, IT'S A 3% DIFFERENCE AS IT RELATES TO THAT.
SO ALTOGETHER, I MEAN, IF I'M LOOKING AT THE WHOLE CONSOLIDATED NUMBER, UH, IF YOU LOOK AT THE TOTAL, IT IS A 10% INCREASE, UH, ON FUND BALANCES COMPARED TO LAST YEAR AROUND THE SAME PERIOD OF TIME, WHICH IS VERY GOOD FOR US, UM, AS A TOWN TO HAVE OUR FUND BALANCES TO GO UP.
UM, I HAVE A COUPLE MORE QUESTIONS.
UM, IT HAS TO DO WITH THE HOUSING FUND BALANCE.
SO, AND I'M JUST GONNA MAKE A COMPARISON TO THIS, UM, GULLAH GEECHEE, CDC, YOU KNOW, THEY GET A $5 MILLION GRANT.
SO YOU SEE $5 MILLION OUT THERE BEING POPULATED FOR 20 23, 20 24, ET CETERA.
UM, HOUSING FUND HAS BEEN $4 MILLION IN REGARDS TO THE BUDGET AND THE AMOUNT OF MONEY THAT THEY HAVE ACCESSIBLE.
SO I WAS WONDERING WHY THE FUND BALANCE ONLY SHOWS $2.1 MILLION MM-HMM
SO I THINK YOU'RE REFERRING TO THAT 4 MILLION, THIS $4 MILLION THAT YOU SEE REFLECTED HERE, IS THAT CORRECT? SO THIS IS WHAT WAS APPROVED, UM, IN FISCAL YEAR 25.
I MEAN, OUR FUND BALANCE, IT IS WHAT IT IS.
THAT'S THE $2 MILLION IS WHAT WE HAVE IN OUR, IN OUR FUND FOR HOUSING.
HOWEVER, IT WAS APPROVED BASED ON THE PROJECTS AND THE DIFFERENT THINGS THAT WE HAD IN MIND THAT WE WERE PLANNING TO DO FOR 25, IT WAS APPROVED AT $4 MILLION.
SO THAT MEANS THAT WE WILL HAVE TO FIND OTHER SOURCES OF FUNDING AND TRANSFER SOME OTHER SOURCES OF FUNDING FROM OTHER FUNDS TO BE ABLE TO PAY FOR THIS $4 MILLION APPROVED BUDGET.
SO THAT'S WHY THERE'S A DIFFERENCE.
I MEAN, THE FUND BALANCE, IT IS THE $2 MILLION, BUT THE APPROVED BUDGET BASED ON WHATEVER PROJECTS, UM, THE TOWN WAS ESTIMATING TO DO FOR HOUSING, IT IS $4 MILLION.
SO WE WILL HAVE TO, IN ORDER FOR US TO PAY FOR THOSE $4 MILLION IN APPROVED BUDGET PROJECTS, WE WILL HAVE TO MOVE MONEY FROM OTHER SOURCES OF FUND.
IT JUST SEEMS LIKE IT'S BEING HANDLED DIFFERENTLY THAN THE CEDC FUND AND THAT THEIR ORIGINAL BUDGET AND FUNDING IS 5 MILLION AND IT'S THERE.
I DON'T KNOW IF THEY HAVE LAID OUT,
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YOU KNOW, UH, PROGRAMS TO SPEND THAT $5 MILLION IN 2025.I THINK, UH, I CANNOT ANSWER VERSUS WHAT YOU SAID FOR THE HOUSING.
SO I'M JUST TRYING TO UNDERSTAND HOW, YES, I CANNOT ANSWER WHAT PROJECTS THE CDC IS THINKING OF DOING IN THE FUTURE.
I DO KNOW THAT THERE IS A GRANT THAT WE RECEIVED THAT CDC RECEIVED, AND THEY ARE PROJECTING, LIKE IF YOU LOOK AT THIS BUDGET THAT WAS APPROVED, THEY WERE PROJECTING TO, TO U UTILIZE ABOUT $3.4 MILLION.
I MEAN, THAT WOULD BE PROBABLY A QUESTION BETTER FOR, FOR THOMAS FOXLEY.
AND, UM, SO FAR THE NET ACTIVITY FOR THE CDC IS THE SAME CONCEPT.
I MEAN, JUST BECAUSE WE HAVE THE FUNDS IN YOUR, IN THIS CASE WE HAVE THE FUNDS OF $5 MILLION, THEREFORE THE BUDGET THAT WAS APPROVED WAS 3.4 AND THE HOUSING, WE HAVE THE FUNDS OF $2 MILLION, THEN WE ARE APPROVING A, A BUDGET OF $4 MILLION.
THAT MEANS WE WILL HAVE TO TRANSFER MONEY FROM OTHER SOURCES OF FUNDS TO BE ABLE TO, TO PAY FOR ALL THIS HOUSING FUND PROJECTS THAT WE HAVE.
SO IT IS THE SAME PROCESS, UM, EXCEPT ONE OF THEM HAS THE MONEY, THE OTHER ONE DOESN'T.
AND WE WILL HAVE TO MAKE TRANSFERS TO BE ABLE TO ACCOMMODATE FOR WHATEVER PROJECTS WERE APPROVED DURING THIS BUDGET PROCESS.
CAN I ASK THE QUESTION A DIFFERENT WAYS TO SEE IF WE CAN GET MORE CLARITY? UM, MAYBE, MAYBE LESS COMPARE TO THE CIP FUND THAT WE SPOKE ON EARLIER WHERE WE'RE ON A NEGATIVE ACTIVITY BECAUSE WE HAVE NOT DONE THE TRANSFER YET.
SO IN THIS PARTICULAR CASE, WHAT I THINK I'M HEARING, BUT I WANNA MAKE SURE YOU ANSWER THIS MS. BURNETT, IS THAT ALTHOUGH THERE'S ONLY $2 MILLION IN THE HOUSING FUND, THERE WAS A BUDGET FOR 4 MILLION.
SO IF WE WERE TO EXPEND MORE THAN THAT 2 MILLION, WE WOULD BE SEEING A NEGATIVE FASHION UNTIL WE TRANSFER FROM ANOTHER FUND TO
IS THAT CORRECT? YES, THAT IS CORRECT.
MR. CHAIR, IF I COULD FOLLOW UP, I, I DON'T UNDERSTAND ALL THE FLOWS OF FUNDS, BUT AS I UNDERSTAND IT, THE $5 MILLION WAS A GRANT FROM THE STATE THAT CAME IN AT ONE TIME.
SO IT'S ALREADY IN THAT BUCKET.
UM, WITH REGARD TO THE HOUSING FUND, THERE ARE DIFFERENT FUNDING SOURCES COMING IN AT DIFFERENT TIMES.
SUCH AS THE ATEX MONEY IS PART OF THAT.
AND, AND I DON'T KNOW WHETHER THAT THOSE ONES HAVE BEEN TRANSFERRED IN, BUT BECAUSE THE GIANT 5 MILLION CAME INTO ONE BUCKET AT ONE TIME, THAT'S WHY IT'S THERE.
AND THE OTHERS ARE, THERE'S SOME THERE, BUT THEN OTHERS WILL BE TRANSFERRED LATER IN THE YEAR.
AND ONE OF THE SOURCES OF FUND FOR HOUSING ALSO WAS THE ARPA.
UM, THE, THE FEDERAL GRANT THAT WE RECEIVED, UM, WE HAVE ABOUT A MILLION DOLLARS THAT WAS ALLOCATED TO THE HOUSING FUND AND MONEY THAT HAS ALREADY BEEN ENCUMBERED.
UM, AS OF DECEMBER 31ST, 2024, WE WERE REQUIRED BY LAW TO UTILIZE AND ENCUMBERED THAT MONEY.
SO PART OF THE HOUSING FUND CONSISTED ALSO OF ARPA MONEY THAT WE HAVE RECEIVED AS WELL.
I THINK MS. TURNER'S QUESTION IS A GOOD QUESTION BECAUSE AS WE GET INTO BUDGET DISCUSSIONS, YES, OBVIOUSLY WE HAVE SOME HOUSING PROJECTS ON THE HORIZON, LIKE NORTH POINT.
UM, WE'RE, WE'RE HOPEFUL THAT THE NUMBER THAT WE PLEDGED ORIGINALLY IS GOING TO BE ENOUGH, BUT IT MAY NOT.
SO AS WE GET INTO THESE CONVERSATIONS, JUST UNDERSTANDING WHAT THAT FUND BALANCE IS MM-HMM
BASED ON, UH, PRIOR CONTRIBUTIONS, UM, THAT HAVE COME IN THE PAST, UH, AND ALSO UNDERSTANDING THAT WITHOUT THE, AT TAX 15% THAT YOU SPEAK OF, WE DO NOT HAVE A CONTINUAL REVENUE SOURCE TO GO INTO THAT FUND, RIGHT? YES.
UM, SO I THINK WE NEED TO, YOU KNOW, UNDERSTAND AND BE REALISTIC THAT WE ARE PROBABLY GOING TO HAVE SOME SHORTFALL WITH WHAT'S PUT AWAY VERSUS THE NEEDS, RIGHT? YEAH.
SO ONE OF THE THINGS THAT WE DO, AND, AND WE CAN USE CIP AS AN EXAMPLE.
UM, SO WHENEVER WE PROPOSE THERE'S A BUDGET FOR X NUMBER OF PROJECTS AND THEN YOU APPROVE THAT BUDGET, THEN ONE OF THE THINGS THAT WE DO, UM, UH, IN FINANCE IS LOOKING AT ALL THE DIFFERENT SOURCES OF FUNDS AND WE CAN PROPERLY ALLOCATE THOSE SOURCES OF FUNDS.
SOME OF THOSE SOURCES OF FUNDS ALSO COME FROM GRANTS.
SOME OF THEM COME ALSO FROM ALL THE REVENUES THAT WE COLLECT, AND SOME OF THEM HAVE RESTRICTIONS.
SO SOME OF THEM HAVE, WE ARE SUPPOSED TO HAVE RESERVES, WE'RE SUPPOSED TO DON'T GO BELOW A CERTAIN LIMIT.
SO ALL OF THAT WE TAKE INTO CONSIDERATION.
WE, WE ARE ALLOCATING ALL THE DIFFERENT SOURCES OF FUNDS TO FUND THE DIFFERENT PROJECTS.
SO TO YOUR POINT, LET'S ASSUME THAT WE HAVE A BIG PROJECT, BUT WE DON'T HAVE, WE DON'T HAVE ENOUGH FUNDING AND WE CANNOT TRANSFER MONEY FROM THE OTHER FUNDS THAT WE NEED.
YOU NEED TO MAKE A DECISION, DO WE DO THIS PROJECT, YES OR NO? SO A LOT OF THAT DECISION MAKING HAS TO BE, HAS TO BE DONE WITH THE UNDERSTANDING THIS IS THE FUND BALANCE, THESE ARE THE RESTRICTIONS
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WITH THAT FUND BALANCE, THIS IS WHAT WE CAN TRANSFER AND THIS IS HOW WE CAN UTILIZE THAT MONEY.YOU SAY AGAIN, QUESTIONS, UM, FOR THE PUBLIC, UH, CAN YOU SPEAK, IF YOU GO BACK TO THE PRIOR FUND BALANCE SLIDE, CAN YOU EXPLAIN THE OTHER FINANCING SOURCES AND TRANSFERS AND, AND OUTS? YES.
SO WE HAVE, UM, SO THESE ARE BY LAW, WE ARE REQUIRED TO HAVE THIS MAJOR SOURCES OF FUNDS, WHICH ARE THE ONES THAT ARE LISTED THERE.
THEN WE HAVE OTHER, OTHER FINANCING SOURCES.
SO WE HAVE WHAT WE CALL THE SPECIAL REVENUES.
WE HAVE FISH PRESERVATION FEES, WE HAVE HOSPITALITY TAX, WE HAVE TIFF TAX, WE HAVE ROAD USAGE FEES, WE HAVE REAL ESTATE TRANSFER FEES, WE HAVE ELECTRIC FRANCHISE FEES, WE HAVE SHORT TERM RENTAL FEES.
WE HAVE, UM, OTHER, OTHER DIFFERENT GRANTS THAT WE RECEIVE.
SO THOSE ARE THE OTHER FINANCING SOURCES THAT WE HAVE.
SO INSTEAD OF PUTTING THEM, SOME OF THEM GO INTO THE GENERAL FUND.
EVENTUALLY IT IS LIKE A POOL THAT WE UTILIZE FOR OUR OPERATION OF OUR TOWN.
BUT, UH, SOME MORE, THERE WAS A STAY UNDER THE LINE THAT SAYS ALL THE FINANCING SOURCES.
SO THAT'S WHAT GOES IN THAT LINE.
AND THEN THE TRANSFER SINCE AND OUT IS LIKE THINKING, UM, WHEN YOU RECLASS WHEN YOU MOVE FUNDS FROM ONE PHONE TO THE, THE OTHER PHONE.
SO ONE OF THE THINGS THAT I'M DOING A LITTLE DIFFERENT IN 25 IS I'M ACTUALLY WANT TO SEE WHAT THOSE TRANSFERS ARE AND HOW DO WE COMPARE TO THE PRIOR YEAR.
SO I HAVE IT SEPARATED FOR 2025, BUT IF YOU LOOK AT 22, 23 AND 24, THOSE TRANSFERS IN AND OUT ARE ALREADY REFLECTED IN THOSE BALANCES.
DID I ANSWER YOUR QUESTION? YES.
SO AGAIN, UH, THIS HERE IS NEW.
AND AGAIN, IT'S TO UNDERSTAND HOW DO WE COMPARE OUR REVENUES VERSUS OUR EXPENDITURES? HOW DO THEY COMPARE YEAR AFTER YEAR? AND IF YOU LOOK AT THE GENERAL FUND COMPARED TO LAST YEAR'S AT, AT AROUND THE SAME TIME, WE HAVE A 26% INCREASE.
UM, SAME THING FOR DEBT SERVICE.
UM, WE HAVE 78% INCREASE BETWEEN THE TWO, IF WE COMPARE THAT AGAINST LAST YEAR.
AND YOU EXPLAIN THE 78% DIFFERENCE.
SO ONE THING THAT YOU ALSO HAVE TO REMEMBER TOO IS THAT, UM, RIGHT NOW, AND PROBABLY IF YOU WE'RE GOING TO SEE THIS MORE IN THE VISUAL NOURISHMENT PRESENTATION WORKSHOP THAT IS COMING UP, BUT ONE OF THE THINGS THAT WE ARE, THAT WE HAVE DONE IS WE ACTUALLY ARE PAYING OUR DEBT AND HERE IT SHOWS A, UH, AN INCREASES BECAUSE MAYBE DURING THE PERIOD OF TIME WE HAVE NOT PAID EITHER THE PRINCIPAL OR THE INTEREST.
SO ALL IT HAS TO DO WITH THE TIMING OF MONEY.
ALL IT HAS TO DO ALSO WITH THE INTEREST EARNED AND HAS THAT SOMETHING THAT HAS BEEN, UH, POSTED COMPARED TO THE YEAR BEFORE.
SO A LOT OF THAT HAS TO DO WITH THE CASH FLOW AND THE TIMING OF MONEY, THE TIMING OF PAYMENTS, THE TIMING OF INTEREST.
SO THAT'S WHY YOU SEE A DIFFERENCE HERE.
I THINK ONCE, UM, AS I START LOOKING AT TRENDS, I STARTED LOOKING AT THE HISTORY.
I START PUTTING A PROCESSING TO GET, WHICH I'VE BEEN DOING THAT FOR THE LAST EIGHT MONTHS SINCE I'VE BEEN HERE.
UM, THERE'S NOT GOING TO BE THAT MANY FLUCTUATIONS BETWEEN REVENUES.
THERE ARE THINGS THAT I CANNOT CONTROL.
I CANNOT CONTROL WHEN THE COUNTY DECIDES TO SEND MONEY, AND I CANNOT CONTROL WHAT THE STATE DECIDES TO SEND MONEY.
SO THERE'S THINGS THAT ARE, ARE OUT OF MY CONTROL.
BUT IF IT'S PROCESS RELATED WHERE WE ARE POSTING SOMETHING AT A SPECIFIC PERIOD OF TIME, IF IT IS WITHIN OUR CONTROL, ONE OF THE THINGS THAT I WOULD LIKE TO START DOING IS MAKING SURE THAT WE'RE POSTING, THAT WE'RE TRANSFERRING THINGS AROUND THE SAME TIME.
SO THERE'S NOT THIS FLUCTUATIONS THAT WE HAVE HERE.
THIS IS, UH, THE, UH, YEAR TO DATE, 1 31 25.
UM, THE AMOUNT IN THE MIDDLE REFLEX, THE NET ACTIVITY AND NET ACTIVITY MEANS REVENUES MINUS EXPENDITURES CREATES THIS NET AMOUNT.
UM, IF YOU LOOK AT THE GENERAL FUND, ONE OF THE MAJOR THAT MAKES THAT NET ACTIVITY OF 8.8 IS ACTUALLY WE HAVE PERSONAL EXPENSES OF $3 MILLION, AND WE ALSO HAVE OPERATING EXPENSES OF 1.4.
IN ADDITION TO THAT, WE, UH, AGAIN, TO THE POINT AGAIN, THE PROPERTY TAXES, WE STARTED REALLY, UH, RECEIVING SOME OF OUR REVENUE FOR APPROPRIATE TAXES, WHICH
[00:30:01]
IS ABOUT $9.8 MILLION.WE ALSO HAVE RECEIVED $170,000 IN LOCAL AID TAX AND $266,000 IN BUSINESS LICENSE FEES.
ALL OF THAT IS REFLECTED IN THIS NET ACTIVITY THAT WE HAVE FOR THE GENERAL FUND IN THE SAME MANNER, THE DEBT SERVICE FUND, WE HAVE THE, WE HAVE EARNED INTEREST OF $274,000.
ALSO WE HAVE, UM, I'M SORRY, WE HAVE THE LAST ONE IS WE HAVE PAID 270,000 BUCKS IN INTEREST.
AND THEN THE LAST ONE WE HAVE RECEIVED $46,000 IN INTEREST AND $3.4 MILLION IN APPROPRIATE TAXES.
UH, AS IT RELATES TO THE CIP FUND, AGAIN, IS A SIMILAR CONCEPT.
WE HAVE PAID $531,000 ON PARK IMPROVEMENTS.
WE HAVE $312,000 ON FIRE STATION IMPROVEMENTS AND $238,000 ON HONEY HORN IMPROVEMENTS.
AND THEN OF COURSE, WE HAD RECEIVED FROM THE COUNTY, UM, ABOUT $23,000 IN IMPACT FEES AND $43,000 IN INTEREST.
SO WE STARTED RECEIVING OUR REVENUE, UH, STORM WATER UTILITY.
AGAIN, WE HAVE PAID ABOUT $176,000 IN PERSONAL COSTS AND OPERATING AND DEBT SERVICE EXPENSES OF ABOUT ABOUT $177,000 IN THE STORM WATER MAINTENANCE.
AND WE HAVE RECEIVED 27,000 IN STORM WATER PERMIT FEES AND $1.2 MILLION IN PROPERTY TAXES.
SAME THING FOR CDC, THEY HAVE UTILIZED THE CDC HAS UTILIZED $16,000 FOR PERSONAL EXPENSES.
AND THEN THE SOURCES OF FUNDING.
WE HAVE RECEIVED $20,000 IN INTEREST EARNED HOUSING FUND.
UH, WE HAVE USED $32,000 FOR HOUSING CONSULTING AND OTHER EVENTS THAT WE HAD.
SO THAT, THAT'S WHAT MAKES THE, THE NET DIFFERENCE THAT, THAT YOU SHOW HERE REFLECTED IN THIS, UM, TEMPLATE.
AND THEN, AS I MENTIONED BEFORE, THIS IS OUR CIP.
THIS IS A VERY HIGH LEVEL OF OUR CIP AND I HAVE IT HERE BY PROGRAM.
AND AGAIN, WITHIN THOSE PROGRAMS WE HAVE DIFFERENT PROJECTS.
SO IF YOU LOOK AT THE BEACH PROGRAM, WE HAD A BUDGET OF $21.6 MILLION.
SO FAR WE HAVE SPENT 259,000 AND WE HAVE INCOME 745.
SO THAT GIVES US A REMAINING BALANCE OF ABOUT $20.6 MILLION.
SAME THING WITH THE PATHWAY PROGRAM.
WE, UH, YOU APPROVE 5.5, WE SPEND 346.
SO WE HAVE A REMAINING BALANCE OF ABOUT $4.9 MILLION.
AND IF WE MOVE TO THE ROADWAY PROGRAM, THE SAME CONCEPT, UH, $10 MILLION WAS APPROVED, THEN WE HAVE SPENT ALMOST A MILLION DOLLARS.
WE HAVE ENCUMBERED 1.2, AND THEN WE HAVE A REMAINING BALANCE OF $8 MILLION.
UM, I DON'T WANT TO READ LINE BY LINE BECAUSE YOU CAN SEE THE NUMBERS RIGHT THERE, BUT, UH, IF YOU LOOK AT THE WHOLE SUB TOTAL NUMBER HERE, WE HAVE ABOUT $79.6 MILLION THAT YOU HAVE APPROVED.
AND THEN YOU HAVE EXPEN, WE HAVE EXPENDITURES OF $10.2 MILLION.
SO RIGHT NOW, AS OF THE END OF 1 31 25, WE HAVE ABOUT $54.5 MILLION REMAINING IN OUR CIP.
AND THEN I SEPARATED THE LAND ACQUISITION AND ADMINISTRATION.
AND, AND MS. BRYSON, YOU MENTIONED BEFORE THAT THERE'S GOING TO BE ANOTHER AMENDED, THAT DIFFERENCE THAT YOU SEE HERE.
YOU'RE GOING TO SEE THIS AMENDED, UM, TO, TO BE ABLE TO, TO, UM, TO PAY FOR THE, OR TO BALANCE THIS ACCOUNT FOR $5.7 MILLION.
AND AGAIN, WE WILL BE DOING THAT SOMEWHERE AROUND MAY.
SO, SO WE CAN MAKE THIS, THIS NEGATIVE DISAPPEAR.
SO IF YOU INCLUDE THAT NEGATIVE, THAT NEGATIVE IS SHOWING THAT, REDUCING THAT 54 TO 48, BUT IN ACTUALITY IT SHOULD NOT BE REDUCING THAT, THAT, THAT NUMBER BY, BY $5.7 MILLION.
THAT'S WHY I GAVE YOU A SUBTOTAL NUMBER.
SO YOU SEE THE ACTUAL NUMBER THAT IS, THAT, UH, IS REMAINING FOR CIP.
QUESTIONS, COMMENTS? UH, GO AHEAD.
UM, ON THE LAND ACQUISITION, UM, UH, WE'LL BE GETTING SOME MONEY FROM THE GREEN SPACE SALES TAX FUND, UM, REIMBURSEMENT FOR ONE OF THE PROPERTY PURCHASE, A LARGE PROPERTY PURCHASE THAT WE MADE.
UM, I'M GUESSING THAT MONEY HADN'T COME IN YET, BUT WHEN IT DOES COME IN, THAT'LL BE PART OF THAT AMENDMENT WHEN THE MONEY COMES IN, UM, TO, UH, AS YOU SAY, CHANGE THAT NEGATIVE NUMBER.
MS. BARNETT, BEFORE YOU YES, SIR.
UM, YOU'VE MENTIONED, UM, THE PROCESS OF IMPROVING CERTAIN AREAS AND YOU YES.
[00:35:01]
YES.UM, CAN YOU SPEAK A LITTLE BIT TO WHAT THAT WILL LOOK LIKE FOR US AS A COUNCIL AS FAR AS THOSE METRICS ARE CONCERNED? BECAUSE RIGHT NOW, AND I DON'T WANT TO GET AHEAD, OKAY, BUT I AM MAKING ASSUMPTIONS WHEN I LOOK AT, UH, THE PARK PROGRAM FOR AN EXAMPLE WHERE IT LOOKS LIKE, I MEAN, WHAT WE SPENT AND WHAT WE'VE ENCUMBERED, UH, WE'RE ABOUT A 50% BURN THERE.
SO DOES THAT MEAN THAT THOSE PROJECTS WITHIN THAT PARK PROGRAM ARE HALFWAY THERE? OR IS THERE ANOTHER METRIC THAT WE WILL BE PRESENTED TO HELP US UNDERSTAND WHERE WE STAND IN THESE, THESE PROGRAMS? SO THIS IS WHAT IS TAKING PLACE SINCE LAST TIME WE TALK, AND I KNOW THE TWO, TWO OF YOU LADIES HAD, WERE NOT INVOLVED IN THE PRIOR F AND A MEETINGS, BUT WE HAVE CREATED A, WITHIN MY TEAM IN FINANCE, UH, A NEW TEAM CALLED THE CIP FINANCE TEAM.
THE CIP FINANCE TEAM IS LED BY APRIL AIKEN, ACTUALLY, SHE'S SITTING RIGHT THERE ON THE AUDIENCE, AND SHE IS DOING, UH, AN OUTSTANDING JOB ALONG WITH, WITH, UM, WITH SHANA FROM OUR TEAM AND WHAT THEY'RE GOING TO BE, OH, THAT, WHAT THEY'RE DOING RIGHT NOW IS WORKING VERY CLOSELY WITH THE CIP ENGINEERING TEAM.
AND THE PURPOSE OF THAT, TO GIVE YOU A VERY HIGH LEVEL OVERVIEW OF WHAT WE'RE DOING AND THAT YOU WILL GOING TO BE ABLE TO SEE GOING FORWARD, IS UNDERSTANDING THE PROJECTS, UNDERSTANDING HOW MUCH MONEY WAS REALLY APPROVED, HOW MUCH MONEY WE HAVE ACTUALLY EXPENSED, AND HOW MUCH MONEY ARE WE ON TRACK TO COMPLETING THE PROJECTS.
IS THE REMAINING $10 MILLION IN THIS CASE FOR THE PAR PROGRAM, IS THAT THAT ENOUGH MONEY FOR US TO FINISH THE PROJECT, YES OR NO? SO THE, THE CIP FINANCE TEAM WILL BE ABLE TO, TO ANSWER THAT QUESTION IN COORDINATION WITH THE CIP ENGINEERING TEAM, BECAUSE ONE THING THAT I DON'T WANT TO COME BACK TO YOU AND SAY, OOPS, BY THE WAY, THAT 10.5 IS NOT GOING TO BE ENOUGH, OR MAYBE IT'S NOT ENOUGH, BECAUSE WE REALIZE THAT THE COST OF THAT PROJECT IS HIGHER THAN WHAT WE ANTICIPATED.
THAT IN THAT PARTICULAR CASE, WE WILL BE ABLE TO EXPLAIN TO YOU, OKAY, WE ARE, IF IT'S THREE PHASES OF THIS PROJECT AND WE ARE ON PHASE TWO, THEN WE'RE GOING TO NEED ADDITIONAL FUNDING TO BE ABLE TO FINISH THAT PROJECT.
THEN AT THAT POINT, YOU HAVE AS AN FNA COMMITTEE, AND ALSO AS A TOWN COUNCIL MEMBERS, YOU HAVE A DECISION TO MAKE, DOESN'T MAKE SENSE TO FINISH THAT PROJECT.
DO WE LEAVE IT AS IS? BUT NOT ALL PROJECTS CAN BE LEFT AS IS.
SO THERE'S A DECISION THAT HAS TO BE MADE.
SO TO ANSWER YOUR QUESTION, THE PROCESS IS CHANGING.
ONE OF THE THINGS THAT WE'RE DOING DIFFERENTLY THAT WE WILL BE PROPOSING IN FISCAL YEAR 26 IS A FIVE YEAR, UM, FIVE YEAR BUDGET WHERE WE ARE ABLE TO SAY, OKAY, WE HAVE THIS PROJECT AND THIS PROJECT IS GOING TO TAKE ABOUT THREE YEARS TO BE COMPLETED.
SO HOW MUCH MONEY ARE WE GOING TO NEED IN YEAR ONE? HOW MUCH MONEY ARE WE GOING TO NEED IN YEAR TWO? HOW MUCH MONEY ARE WE GOING TO NEED IN YEAR THREE? AND FOR US TO BE ABLE TO COMMUNICATE TO YOU, THIS IS HOW MUCH WE THINK IT'S GOING TO BE, AND THIS IS HOW MUCH IT'S GOING TO BE IN YEAR ONE.
RIGHT NOW, I CANNOT TELL YOU OF THIS $10.6 MILLION, AT LEAST IN FINANCE.
I CANNOT TELL YOU RIGHT NOW IF THAT'S GOING TO BE ENOUGH.
AGAIN, WE'RE WORKING TOWARDS BEING ABLE TO GET, GET YOU THAT ANSWER AND BEING ABLE TO GIVE YOU A BREAKDOWN.
AND ONE OF THE THINGS THAT WE WANT TO START DOING IN COLLABORATION WITH SEAN, UH, LEER, IS TO GIVE YOU UPDATES, IN DETAIL UPDATES OF SOME OF THESE PROJECTS THAT ARE VERY IMPORTANT TO OUR COMMUNITY AND SAY, THIS IS SO MUCH MONEY WE HAVE SPENT SO FAR.
IT IS A LOT BETTER THAN WHEN I TALKED TO YOU SIX MONTHS AGO.
UM, RIGHT NOW, EVEN OUR CLEAR GO NEW SOFTWARE THAT HAVE FOR BUDGETS, IT'S ALLOWING US TO ENTER THIS INFORMATION BY YEAR, AND IT'S ALLOWING US TO CREATE THIS FIVE YEAR, UM, BUDGET.
AND WE WILL BE ABLE TO TELL YOU AT ANY SPECIFIC POINT IN TIME WITH THE ANALYTICS, WITH ANALYSIS OF WHERE WE ARE IN A SPECIFIC PROJECT.
I, I AM IN TOTAL ALIGNMENT WITH THAT PROCESS OF LAYING IT OUT FOR FIVE YEARS AND DOING IT MORE ON A CASH BASIS, UM, LAYING OUT EXACTLY WHAT YOUR CASH NEEDS ARE GONNA BE EACH YEAR.
I THINK THE WAY THAT IT'S CURRENTLY DONE IT OVER INFLATES THE BUDGET AND MAKES IT LOOK LIKE YOU'RE GONNA BE SPENDING ALL THIS MONEY IN THAT CALENDAR YEAR WHEN YOU KNOW THAT YOU'RE NOT GOING TO.
UM, SO I THINK IT'LL GIVE A MUCH MORE ACCURATE REFLECTION OF WHAT THE TOWN IS GOING TO SPEND VERSUS THE CURRENT PROCESS.
[00:40:01]
ADDITION, AS WE LAY OUT THOSE FIVE YEARS, I THINK IT'LL BE IMPORTANT AS WELL, IS TO LAY OUT THE FUNDING THAT WOULD, SOURCES THAT WOULD BE USED YES.TO COVER THOSE, UM, YOU KNOW, PLANS IN THE FUTURE AS WELL.
AND ONE OF THE THINGS THAT WE ARE, SO RIGHT NOW, UM, THE CIP ENGINEERING TEAM AND THE CIP FINANCE TEAM, WE'RE WORKING VERY, VERY, UM, CLOSELY TO MAKE SURE WE ARE ABLE TO ANSWER THOSE QUESTIONS AND MAKE SURE THAT WE ARE REALLY ACCOUNTING, UM, FOR THE CASH AND MAKE SURE THAT WE CAN IDENTIFY AND COME BACK TO YOU AND SAY, WE'RE TAKING THE MONEY OUT OF THIS FUND AND THIS IS HOW MUCH WE'RE TAKING.
UM, THE IDEA WILL BE TO BE ABLE TO TAKE A HUNDRED PERCENT FOR US FOR ONE FUND, BUT THAT'S NOT GOING TO BE THE CASE.
IN SOME CASES, WE WILL HAVE TO, I CALL IT, SHARE THE JOY AMONG THE FUNDS, AND, BUT WE NEED TO BE ABLE TO TELL YOU THAT AS WELL.
SO YES, THE PROCESS THAT WE HAVE IN PLACE IS GOING TO BE ABLE TO GIVE YOU THAT ANSWER, BE ABLE TO HELP US UNDERSTAND BETTER OUR NUMBERS AS IT RELATES TO ALL THE CIP PROJECTS THAT WE HAVE.
THIS IS A HIGH LEVEL, THIS IS JUST FOR INFORMATION, SO YOU CAN SEE WHAT IS REMAINING, HOW MUCH WE HAVE SPENT YEAR TO DATE, BUT IT IS, UH, MORE VISIBILITY, MORE CLARITY.
THAT'S SOMETHING THAT WE'RE, WE'RE, WE'RE PLANNING TO DO AS WE, AS YOU APPROVE THE FIVE YEAR BUDGET FOR 26, UM, AS YOU, AS WE START PLANNING BETTER, HOW WE UTILIZING OUR CASH AND OUR FUNDING.
SO MS. BURNETT, UM, OBVIOUSLY THIS IS A, UH, A CHANGE OF BUSINESS FOR YES, IT IS MM-HMM
AND, UM, I AGREE WITH MS. TURNER.
THIS IS A, A POSITIVE DIRECTION THAT WE'RE GOING.
AND NOT TO PUT ANY PRESSURE ON YOUR TEAM, BUT IN THE NEXT QUARTER DURING ONE OF THE MONTHLY REPORTS, IF YOU COULD GIVE US SORT OF A, UH, A SNEAK PEEK AS TO HOW THIS IS WORKING, I THINK IT WOULD BE IMPORTANT FOR US TO UNDERSTAND, YOU KNOW, THE DIRECTION YOU'RE GOING AND, YOU KNOW, WE MAY HAVE THOUGHTS ABOUT WHERE WE'RE TRYING TO END UP ALONG THE WAY.
UH, I THINK WE'LL BE GLAD TO DO THAT.
I FEEL VERY PROUD OF THE THINGS THAT WE HAVE ACCOMPLISHED SO FAR.
IT HAS BEEN A LOT OF WORK, BY THE WAY, BUT, UM, BUT WE ARE IN A BETTER PLACE TODAY BECAUSE I THINK WE HAVE REALIZED THAT COMING BACK TO YOU WITH A, AN $82.8 MILLION BUDGET, UH, IT CREATES EXPECTATIONS THAT WE ARE GOING TO FINALIZE $82 MILLION IN PROJECTS IN THE FIRST YEAR.
AND I THINK WITH THIS PROCESS IS GOING TO, TO BE ABLE TO REALLY TALK ABOUT HOW MUCH ARE WE REALLY SPENDING IN THAT FIRST YEAR, AND IT'S NOT GOING TO BE $82 MILLION IN THIS CASE,
IT SEEMS AS, I THINK I UNDERSTAND THAT AS PART OF OUR, UH, BUDGET REVIEW THIS YEAR, THAT THIS NEW FIVE YEAR PLAN WILL BE A PART OF THAT.
AND I, I DON'T KNOW HOW MUCH DETAIL WE'LL KNOW DURING THE, BECAUSE TOWN COUNCIL WILL HAVE SOME WORKSHOPS ON THE BUDGET COMING UP.
AND DURING THAT TIME, UH, CIPI THINK IS SEPARATE.
ONE DAY USUALLY IS WHAT WE DO.
SO PERHAPS THEN WE'LL BE ABLE TO SEE, UH, A LOT MORE ABOUT THIS, UH, PLAN AND HOW IT'S GONNA WORK.
SO YES, AND ONE OF THE THINGS THAT, UH, I WOULD LIKE TO BE ABLE TO DO DURING THE PROCESS TO, DURING THE WORKSHOP PROCESS, BE ABLE TO TELL YOU, UM, OF THE MONEY THAT IS REMAINING, DO WE NEED TO ROLL FORWARD ANY OF THOSE FUNDS FOR THE NEXT YEAR? DO WE NEED ADDITIONAL FUNDING TO, TO FINISH SOME OF THE PROJECTS THAT WERE ALREADY APPROVED? OR DO WE HAVE A BRAND NEW PROJECT, SO WE SHOULD BE ABLE TO TELL YOU AND BREAK IT DOWN IN THOSE THREE DIFFERENT COMPONENTS SO YOU KNOW EXACTLY WHAT IS IT THAT YOU ARE APPROVING AND WHEN DO YOU, WE THINK, BASED ON OUR PROJECTIONS, WHEN WE THINK WE'RE GOING TO ACCOMPLISH THAT FIRST YEAR.
I HAD, I HAD SOME FINAL COMMENTS.
AND, AND IT, AND IT HAS TO DO WITH WHAT I'D LIKE TO SEE MOVING FORWARD.
UM, FIRST I WANNA THANK YOU FOR REPORTING OUT ON THE FUND BALANCES AND PROVIDING A HOLISTIC VIEW.
UH, ONE OF THE THINGS THAT STRUCK ME DURING THE, UM, ANNUAL FINANCIAL REVIEW, THE AUDITOR MADE A COMMENT THAT WHEN LOOKING AT THE A-A-C-F-R AND THE HOLISTIC FINANCIAL STATEMENTS, HE SAID, THIS IS THE ONLY TIME YOU'LL SEE THESE NUMBERS.
UM, I THINK IT'S IMPORTANT THAT THE FINANCE TEAM HAVE AN OPPORTUNITY AS WELL AS THE TOWN COUNCIL TO SEE THE ENTIRE FINANCIAL PICTURE.
SO, UM, MOVING FORWARD, UM, YOU'VE HAD THE DETAILED BREAKOUT OF THE SIX FUNDS, UH, IDENTIFIED AT THE TOP OF THAT FIRST EXHIBIT.
UH, BUT THAT'S ONLY 24% OF THE TOTAL BALANCES.
AND I'D LIKE TO SEE FURTHER BREAKOUT OF THE OTHER FINANCING SOURCES AND TRANSFERS IN AND
[00:45:01]
OUT IN FUTURE REPORTS.AND THE REASON IS THAT THESE ARE TAX DOLLARS WE RECEIVE THAT WE ACCUMULATE AND SAVE AND WE USE TO HELP PAY FOR SPECIAL PROJECTS AND EXPENSES WITHIN THE TOWN OVER AND ABOVE THE PROPERTY TAXES AND BUSINESS LICENSES AND FEES WE COLLECT.
AND YOU, YOU LISTED WHAT THOSE ITEMS ARE, AND THERE, THERE ARE SEVERAL, UM, AND THAT THERE ARE RULES ASSOCIATED WITH THEM ON HOW MUCH YOU CAN SPEND, HOW MUCH YOU NEED TO HAVE AS A MINIMUM, WHERE YOU CAN SPEND THE MONEY, HOW YOU CAN SPEND THE MONEY, ET CETERA.
BUT I THINK IT'S IMPORTANT TO UNDERSTAND WHAT'S HAPPENING WITH THOSE FUND BALANCES FOR THOSE CATEGORIES AS IT REALLY HELPS US TO UNDERSTAND THE HEALTH OF OUR ECONOMY.
AND IT'S USEFUL WHEN HAVING FUNDING DISCUSSIONS.
AND SO AN EXAMPLE OF THAT IS LATER TODAY AT THE TOWN WORKSHOP, WE'RE GONNA BE TALKING ABOUT THE BEACH RENOURISHMENT AND HOW WE'RE GOING TO PAY FOR THAT PROJECT.
AND THERE IS A BEACH PRESERVATION FEE BALANCE THAT'S AVAILABLE OF 42 MILLION, BUT THERE ARE ALSO HOSPITALITY FEES, UM, THAT HAVE A BALANCE OF 27 MILLION MM-HMM
UM, SO I THINK IT'S GOOD FOR THE FINANCE AND THE TOWN COUNCIL TO HAVE THAT VISIBILITY INTO ALL THOSE OTHER FUND BALANCES AS WELL.
AND, UM, I KNOW, UH, COUNCILMAN BRYSON ALREADY TALKED ABOUT WANTING TO UNDERSTAND THE BREAKOUT OF THE REVENUES OF THE GENERAL FUND.
AND I AGREE WITH THAT COMMENT.
AGAIN, I THINK IT'S AN OPPORTUNITY TO UNDERSTAND THE HEALTH OF OUR ECONOMY, WHAT'S HAPPENING WITH OUR BUSINESS LICENSES, ET CETERA, OUR PROPERTY TAXES, OUR LOCAL ACCOMMODATION TAXES.
UM, SO IN THE FUTURE, I'D LIKE TO SEE MORE DETAIL ON THAT.
FOLLOW UP WITH ONE OTHER COMMENT THAT A SUGGESTION.
UM, AND COULD YOU DO SOMETHING ABOUT THE POLLEN WHILE YOU'RE AT IT? SORRY,
UM, BUT, UH, I'VE ASKED THE MAYOR AND TOWN MANAGER, UH, WE'RE, WE'RE ABOUT TO GO INTO A WORKSHOP FOR TWO DAYS ABOUT A NEW STRATEGIC PLAN.
UM, AND SO THE STRATEGIC PLAN AND THE BUDGET, IN MY VIEW, GO HAND IN HAND.
'CAUSE HOW ARE YOU GOING TO MAKE THE PLAN HAPPEN UNLESS YOU HAVE THE MONEY TO MAKE THE PLAN HAPPEN? SO I'VE ASKED FOR QUARTERLY REPORTS ON THE STRATEGIC PLAN, UM, AND I THINK WE'RE GONNA BE TALKING ABOUT THAT DURING THE WORKSHOP, AND I'M HOPEFUL WE'RE GONNA BE GETTING THAT.
SO I THINK IN HAND WITH THAT, UH, AND, AND, AND MAKE THIS TO THE FULL COUNCIL.
AND THEN I THINK IT'D BE HELPFUL TO HAVE, UM, A QUARTERLY REPORT ON WHERE WE ARE ON OUR FINANCES.
UM, BECAUSE AS, AS A MEMBER OF THE PUBLIC, I WOULD WANNA KNOW HOW ARE WE DOING, YOU KNOW, AND ARE, ARE WE DOING WELL OR ARE WE IN THE WHOLE, UM, AND SO IF WE CAN GIVE JUST A, A SHORT REPORT, UM, ON, UM, YOU KNOW, WHERE WE ARE EACH QUARTER, UM, OF THE FISCAL YEAR, I THINK THAT WOULD BE HELPFUL TOO, TO HAVE THOSE TWO GO HAND IN HAND.
AND I'M MAKING THE ASSUMPTION YOU WOULD LIKE THAT RAPPORT AT THE SAME TIME YOU GET THE, THE STRATEGY UPDATE AS WELL.
AND IT DOESN'T NEED TO BE IN, IN SUCH DETAIL AS WE, AS THIS COMMITTEE GOES THROUGH EVERY MONTH, BUT SOMETHING JUST TO INFORM THE PUBLIC ABOUT HOW ARE WE DOING
UH, I THINK WHAT YOU'RE ASKING MAKES PERFECT SENSE.
UM, SOMETHING THAT I HAVE ALWAYS BELIEVED IS THAT EVERY SINGLE DECISION THAT WE MAKE, EITHER HERE IN GOVERNMENT OR IN CORPORATE, THERE'S ALWAYS A FINANCIAL IMPLICATION.
SO TO YOUR POINT, YES, A STRATEGY PLAN IS AS GOOD AS WE CAN AFFORD TO PAY FOR THAT, THOSE PLANS.
YES, YOU HAVE ANOTHER TOPIC, BUT BEFORE YOU MOVE INTO THE NEXT TOPIC, UM, I AM GOING TO, UH, DO TWO THINGS HERE.
UH, I DO HAVE, UH, TWO OF OUR COLLEAGUES IN THE ROOM, COUNCILMAN BECCA, COUNCILMAN ALFRED.
UM, OBVIOUSLY WE CONTINUE TO EVOLVE AS TO HOW WE ASK MS. BURNETT TO REPORT OUT TO US.
I WANT TO GIVE YOU ALL THE OPPORTUNITY IF THERE'S SOMETHING THAT YOU WOULD LIKE TO SEE BEFORE THIS COMMITTEE AS FAR AS REPORTING IS CONCERNED, YOU OFFER THAT SUGGESTION AT THIS TIME? NO.
I PREPARED TO MAKE COMMENTS NO WORRIES.
IF YOU HAVE ANY ALONG THE WAY, PLEASE SEND THEM OVER TO ME AND MS. BURNETT.
THAT WAY WE CAN MAKE SURE WE GET 'EM COVERED DURING THE REPORT.
UM, ANYBODY SIGNED UP FOR A PUBLIC COMMENT ON THIS PARTICULAR TOPIC? NO, SIR.
[4.b. Review and Discussion of the Town of Hilton Head Island's Affiliated Agency Funding Request Applications for Fiscal Year 2026 - Adriana Burnett, Finance Director]
FOUR B.SO THE NEXT NEXT TOPIC DEALS WITH AFFILIATED AGENCIES.
UM, THIS MEETING ON THIS TOPIC TODAY IS NOT TO GO OVER THE DETAIL OF THE APPLICATIONS.
[00:50:01]
INTRODUCE TO THE GENERAL PUBLIC THAT THE, THE APPLICATION PROCESS FOR THE AFFILIATE AGENCIES WAS CLOSED ON THE 14TH OF THIS MONTH.AND THERE WERE 11 APPLICATIONS THAT WERE SUBMITTED.
AND WHAT YOU CAN, WHAT YOU SEE IN FRONT OF YOU ARE ACTUALLY THE, ALL THE APPLICANTS, THE LIST OF ALL THE APPLICANTS AND THE AMOUNT THAT THEY ARE REQUESTED IS THE GREEN ITEM OF THE COLUMN THAT IS HIGHLIGHTED IN GREEN.
ALL THE TOTAL AMOUNT IS ABOUT $3.2 MILLION.
THAT'S THE REQUEST FOR THE FISCAL YEAR 26.
ALL THE APPLICATIONS HAVE BEEN LOADED IN OUR CIVIC CLEAR SYSTEM.
UH, THERE'S, UM, THERE'S NOTHING.
ALL THE INFORMATION IS THERE FOR YOUR REVIEW.
ONE OF THE THINGS THAT WE WOULD LIKE TO DO IN THE NEXT F AND A COMMITTEE IS COME BACK TO YOU AND GIVE YOU A, AN EXPLANATION OF WHO IS THE ORGANIZATION THAT APPLIED, WHAT IS IT THAT THEY, HOW THEY THEY'RE GOING TO BE UTILIZING THE FUNDING THAT THEY'RE REQUESTING.
AND ALSO TALK ABOUT HOW MUCH MONEY, AS YOU CAN SEE HERE, HOW MUCH MONEY WE HAVE, UM, PROVIDED IN PRIOR YEARS.
SO WE WOULD LIKE TO TALK MORE IN DETAIL ABOUT THE AFFILIATE AGENCIES.
IN ADDITION TO THAT, ONE OF THE THINGS THAT I KNOW MR. BROWN, YOU ASKED ME THE OTHER DAY IS TO POTENTIALLY COME BACK WITH SOME, UM, SUGGESTIONS ABOUT HOW WE CAN IMPROVE THE PROCESS OF AFFILIATED AGENCIES.
SO ANGIE AND I, ANGIE STONE AND I WILL BE MEETING IN THE UPCOMING WEEKS TO COME BACK TO YOU WITH A RECOMMENDATION, WHAT THAT LOOKS LIKE.
SO THE QUESTION THAT I HAVE FOR YOU, DO YOU WANT TO DO THAT NEXT TIME IN THE F AND A COMMITTEE OR DO YOU WANT TO WAIT FOR LATER? UM, I MEAN, THAT'S A QUESTION WE'LL BE READY REGARDLESS OF, BUT WE WILL BE, MAKE SURE THAT WE MEET YOUR DEADLINE.
TO HEAR FROM THE COMMITTEE ON, UH, THEIR THOUGHTS AROUND THE PROCESS.
AND I, I'D ENCOURAGE EVERYONE TO, UH, AS FRANK AS POSSIBLE,
UM, OBVIOUSLY THIS TOO IS SORT OF NEW TO US.
YOU KNOW, IN THE PAST WE DID NOT HAVE SUCH PROCESS IN PLACE.
UH, WE'RE I THINK MAYBE FOUR AND A HALF YEARS INTO IT NOW.
UM, SO THE POLICY MAKERS, THE PUBLIC AND ALSO THE APPLICANTS HAVE HAD SOME TIME TO SORT OF TRY THIS ON.
UM, AND IN THE SPIRIT OF CONTINUAL INVOLVEMENT, I THINK WE NEED TO MAKE SURE THAT WE ARE TRYING TO GET BETTER AT THIS.
UM, WE WANT TO HAVE A PROCESS IN PLACE THAT DOES NOT OPEN THE DOOR TO EVERYONE, BUT ALSO GIVES US OPPORTUNITY FOR SOME CREATIVITY IN OUR TOWN.
UM, SO WITH THAT, IF YOU COULD JUST TAKE SOME TIME TO HEAR FROM US INDIVIDUALLY AS TO OUR THOUGHTS.
AS YOU AND MS. STONE START TO DEVELOP SORT OF SOME SUGGESTIONS AROUND NEW PROCESSES.
SO WITH THAT, UM, Y'ALL MAKE IT HARD BECAUSE NORMALLY I WOULD SAY THE LADIES FIRST
ALRIGHT, I'LL GO, I'LL GO FIRST.
UM, I APPRECIATE THE OPPORTUNITY TO TALK ABOUT PROCESS IMPROVEMENT.
UM, AND I'M A FIRM BELIEVER IN IT TO BUILD AND IMPROVE AND STRENGTHEN, YOU KNOW, WHAT YOU HAVE, UH, 'CAUSE WE CAN ALWAYS DO A BETTER JOB.
UM, SO WHEN I THINK ABOUT AFFILIATED AGENCY, ONE OF THE QUESTIONS I ASK IS, YOU KNOW, WHAT ARE WE TRYING TO ACCOMPLISH? AND, UM, WE WANNA RECOGNIZE WE'RE A LIMITED SERVICE GOVERNMENT AND THAT AFFILIATED AGENCIES ARE COST EFFECTIVE WAYS OF DELIVERING WHAT I WOULD CALL HIGH IMPACT SERVICES.
AND THAT'S ONE OF THE QUESTIONS THAT I HAVE AS I LOOK THROUGH THE LIST.
YOU KNOW, I, I LOOK AT SOME, THEY'RE VERY HIGH IMPACT, MEANING THEY HAVE A, A LOT OF PEOPLE INVOLVED IN THE PROCESS.
A LOT OF PEOPLE THAT RECEIVE BENEFITS AND OTHERS HAVE A MUCH SMALLER NUMBER IN REGARDS TO RECEIVING BENEFITS.
SO, UM, YOU KNOW, I'M LOOKING AT COST EFFECTIVE WAYS OF DELIVERING HIGH IMPACT SERVICES WITH A PUBLIC BENEFIT ON BEHALF OF THE TOWN OF HILTON HEAD.
AND, YOU KNOW, I STARTED TO GO THROUGH THE APPLICATIONS TO FIGURE OUT IN MY OWN, YOU KNOW, MIND WHAT IS, YOU KNOW, HIGH IMPACT, LOW IMPACT, ET CETERA.
UM, SO I THINK THERE'S AN OPPORTUNITY TO, TO LAY OUT TO THE PUBLIC AND TO GAIN ALIGNMENT OF TOWN COUNCIL ABOUT HOW WE WANNA USE THESE DOLLARS.
UM, WHEN I LOOKED AT THE APPLICATION, THERE WAS A STATEMENT IN IT THAT SAYS, AND VERY MUCH LIKE ATEX, IT'S NOT THE INTENTION OF THIS TYPE OF GRANT TO BE REOCCURRING, BUT IF THIS IS ABOUT HAVING THINGS LIKE THE ISLAND REC
[00:55:02]
BE OUR TOWN SERVICE THAT PROVIDES PARKS AND PROGRAMS, WE WOULD OF COURSE BE FUNDING THAT OVER TIME.UM, SO I THINK WE NEED TO, TO UNDERSTAND AND DIFFERENTIATE BETWEEN, UM, AFFILIATED AGENCY AND AT A, IN REGARD TO THE INTENTION OF, UH, THE GRANTS REOCCURRING.
UM, WE ALSO HAVE MO, UH, MOUS THAT WE UTILIZE IN THE AFFILIATED AGENCY PROGRAM.
AND I THINK AS WE GO THROUGH THE REVIEW PROCESS, IT WOULD BE HELPFUL TO HAVE THOSE DOCUMENTS AS WELL.
THIS IS SOMETHING THAT YOU WOULD LIKE TO HAVE FOR THE NEXT MEETING.
THE MOUS THAT WE HAVE CURRENTLY WITH EACH OF THE, UM, SOME OF THE ORGANIZATIONS THAT HAVE APPLIED HERE.
IS THAT SOMETHING THAT YOU WOULD LIKE TO, TO HAVE YES.
SO WE WILL GO AHEAD AND ADD THE MOUS TO, TO THE EXISTING PACKET.
I THINK IT'S ALSO IMPORTANT TO IDENTIFY ALL OF THE BENEFITS THAT ARE RECEIVED BY THE AFFILIATED AGENCIES AND MAKE THAT CLEAR.
AND WHAT DO I MEAN BY THAT? UH, OBVIOUSLY THERE'S DOLLARS, BUT THERE'S ALSO MANY TIMES, UH, FINANCE SUPPORT, UM MM-HMM
I KNOW THE FINANCE AREA DOES A LOT OF WORK SUPPORTING SOME OF THESE ORGANIZATIONS IN REGARDS TO THEIR ACCOUNTING AND REPORTING, AND I THINK IT'S GOOD TO SPELL THAT OUT AND EVEN, UH, ESTIMATE WHAT THAT BENEFIT IS.
I MEAN, THOSE ARE IN KIND CONTRIBUTIONS THAT SHOULD BE REPORTED BY THE NONPROFIT ORGANIZATION, AND I'M NOT SURE THAT WE PROVIDE THAT INFORMATION, BUT I THINK I, I'M JUST LOOKING FOR THE TRANSPARENCY OF LAYING OUT, UH, EVERYTHING THAT THEY GET MM-HMM
OVER AND ABOVE MONEY AS WELL, AND OTHER BENEFITS FROM THE TOWN.
UM, IF WE THINK ABOUT THE PROCESS, UM, YOU KNOW, IN THE APPLICATION THERE ARE OTHER, UH, MATERIALS THAT ARE ATTACHED.
AND AT LEAST IN THE PRE-READ THAT WE HAD TODAY, WE CAN DIDN'T GET THOSE ATTACHMENTS.
SO I DON'T KNOW WHAT THE PROCESS IS OF SHARING THOSE.
AND THOSE INCLUDE THE P AND LS, THE BALANCE SHEETS.
AND, UM, ONE THAT I'M MOST INTERESTED IN IS THE EFFECT EFFECTIVENESS MEASUREMENT, UM, TO SEE HOW THESE ORGANIZATIONS ARE MEASURING THE, THE EFFECTIVENESS OF THEIR PROGRAMS. SO I'M NOT SURE WHAT THE PROCESS IS OF SHARING THAT INFORMATION DURING THE DECISION MAKING PROCESS.
UM, AND THEN I JUST HAVE QUESTIONS ABOUT WHAT ARE WE LOOKING AT WHEN, WHEN WE ARE REVIEWING, UM, DOES THE FINANCE TEAM AND THE TOWN WHO REVIEWS THE APPLICATION, DO YOU LOOK FOR MISSING INFORMATION OR, UM, AMBIGUOUS INFORMATION, ET CETERA, AND GO BACK TO THE, UM, AGENCY TO GET THAT, COLLECT THAT SO THAT THEY HAVE THE BEST APPLICATION THAT THEY CAN, UM, PROVIDE.
AND, UM, WHAT, AND THEN AS WE, UH, FILL OUT THAT APPLICATION PROPERLY, UM, WHAT IS THE SELECTION CRITERIA TO DETERMINE IF WE'RE GOING TO APPROVE THE AFFILIATED AGENCIES? AND THAT'S ONE OF THE REASONS WHY I WAS SAYING HIGH IMPACT VERSUS LOW IMPACT.
I THINK THERE'S AN OPPORTUNITY TO DIFFERENTIATE THERE AND THERE AND THERE ARE PROBABLY OTHER, UH, YOU KNOW, EFFECTIVENESS, MEASUREMENTS, ET CETERA THAT COULD BE USED IN THE DECISION MAKING PROCESS.
UM, UH, ANOTHER PROCESS QUESTION IS HOW DOES THIS FLOW THROUGH THE DECISION MAKING? IT WE, YOU KNOW, UM, COMES THROUGH THE FINANCE AND ADMINISTRATION MEETING, THEN DOES IT GO TO TOWN COUNCIL FOR APPROVAL MUCH LIKE THE ATEX OR IS THIS SOMETHING THAT'S JUST ROLLED INTO THE BUDGETING PROCESS? UM, I THINK, AND ACTUALLY THAT WAS, UH, YEAH, I'LL, I'LL TAKE THAT ONE.
UH, SO, UH, AS YOU ARE WELL AWARE, WE ARE GOING TO SPEND, UH, THE NEXT TWO DAYS TOGETHER, UM,
AND THIS ITEM IS SOMETHING THAT WE'RE GOING TO BE TALKING THROUGH AS WELL.
WELL, THANK YOU FOR READING MY MIND,
AND, UH, THEN SHOULD WE HAVE A FINANCIAL FORMULA OR RANGE THAT WE'RE TARGETING TO SPEND MM-HMM
UM, YOU KNOW, AND WE'VE TALKED ABOUT THAT WITH ATEX AS WELL.
SO THOSE ARE SOME OF THE THINGS THAT I HAVE THOUGHT ABOUT, UH, AS I'VE LOOKED AT THESE APPLICATIONS.
YEAH, THOSE ARE GREAT, GREAT SUGGESTIONS, GREAT COMMENTS, GREAT QUESTIONS.
BEFORE I TURN IT OVER TO MS. BRYSON, I JUST WANTED TO, TO REACT TO ONE OF THE, UM, QUESTIONS THAT MS. TONER HAS.
SO CORRECT ME IF I'M WRONG, MS. BURNETT, BUT NOT EVERY ONE OF THE APPLICANTS THAT HAVE RECEIVED FUNDING FROM THE TOWN IN THE PAST HAS A MEMORANDUM OF UNDERSTANDING.
IS THAT CORRECT? AS FAR AS I UNDERSTAND, AGAIN, THIS IS MY FIRST YEAR.
WITH THIS PROCESS, UM, I HAVE SEEN A LOT OF
[01:00:01]
THE, SO I'M LOOKING AT THE LIST OF ORGANIZATIONS, SO I HAVE SEEN, I HAVE SEEN A LOT OF THE MOUS FOR A LOT OF THEM.I DUNNO IF ALL OF THEM HAVE ONE, I'M NOT QUITE SURE AS WELL.
I THINK WE NEED TO TAKE THE INVENTORY AND THAT NEEDS TO BE A PART OF OUR DISCUSSION AT OUR NEXT MEETING AS WE SORT OF TIGHTEN UP ON THE PROCESS HERE.
ARE WE GOING TO REQUIRE AN MOU WITH ORGANIZATIONS, WHICH THEN WILL REQUIRE MORE TIME TO GET THOSE MOUS IN PLACE MM-HMM
AND MAY NOT MATCH UP WITH BUDGET SEASON.
SO I JUST WANNA HAVE THAT DISCUSSION OKAY.
SO INVENTORY OF WHO DOES AND WHO DOES NOT, AND SORT OF GIVE US AN IDEA OF WHAT IT TAKES TO CREATE A MOU FROM SCRATCH, I THINK THAT'S IMPORTANT FOR US TO HAVE AS WELL.
AND, AND THE MOU, OF COURSE, WE WILL NEED, UM, MR. CURTIS TO BE ASSISTING, ASSISTING US WITH THAT, ESPECIALLY IF WE'RE GOING TO BE MAKING CHANGES AND CHANGING OUR PROCESS, IT NEEDS TO BE REFLECTED IN THOSE DOCUMENTS.
MS. BRYSON? UM, ON, ON THE LIST THAT I HAVE, I, I THINK SOME OF IT'S BEEN COVERED ALREADY, BUT I'LL GO THROUGH MY LIST.
SO I THINK ONE ANALYSIS IS WHAT KIND OF SERVICES DO WE NEED OR WHAT KIND OF SERVICES MIGHT SOMEONE PROVIDE TO US MM-HMM
UM, SO BASED ON, AND, AND I THINK WE USE ISLAND REC AS AN EXAMPLE, WE DON'T HAVE A PARKS AND RECREATION DEPARTMENT.
THEY ARE OUR DEPARTMENT MM-HMM
UM, AND WE HAVE A LONG TERM CONTRACT WITH THEM.
SO I, I DID HAVE ALSO, YOU KNOW, DO WE HAVE A CONTRACT WITH THEM OR NOT? AND, AND IS THAT AN INDICATION OF, WE'VE ALREADY DECIDED THAT THEY SHOULD BE, FOR LACK OF A BETTER WORD, AFFILIATED WITH IT IN PROVIDING TOWN SERVICES.
AND THEN I THINK THE OTHER BALANCE OF IT IS THAT, UH, WHAT KIND OF SERVICES ARE THERE AND HOW CAN OUR COMMUNITY BENEFIT AND IS IT THE KIND OF SERVICES THAT, THAT THE TOWN SHOULD BE INVOLVED IN, OR IS IT SOMETHING DIFFERENT? MM-HMM
UM, AND TO THAT POINT, DOES IT MEET THE LEGAL TEST? ARE THERE CONSTITUTIONAL PROVISIONS ABOUT ARE THEY MEETING A PUBLIC PURPOSE? SO CAN WE PROVIDE THEM FUNDING? SO THAT NEEDS TO BE INCLUDED IN THE ANALYSIS.
UM, AND THEN ANOTHER INDICATION IS, UM, ARE, ARE WE ALREADY LEASING TOWN PROPERTY TO THEM FOR USE? WHICH MEANS THAT WE'RE ASSOCIATED SOMEHOW, ALREADY MM-HMM
UM, AND, AND SO IS THERE FUNDING OR IS THE, THE LEASE OF THE PROPERTY, THE SOURCE OF FUNDING? SO TO THE EXTENT THAT WE LEASE PROPERTY WITH ANYONE, UM, THEN I THINK THAT'S ANOTHER TEST.
UM, THEN LOOKING AT WHAT OTHER SOUTH CAROLINA JURISDICTIONS ARE DOING OR NOT DOING MM-HMM
UM, BEST PRACTICE, YOU KNOW, THERE'S NO SENSE REINVENTING A WHEEL IF THERE'S A GOOD ONE OUT THERE.
UM, SO LET'S LOOK AND, AND PERHAPS WE ARE UNIQUE, UM, AS I UNDERSTAND THIS PROCESS, UM, IT KIND OF GREW LIKE TOPSY
IT WAS LIKE, WELL, I'VE GOT MY FAVORITE ORGANIZATION AND I THINK THE TOWN OUGHT TO GIVE 'EM SOME MONEY.
AND THEN SOMEBODY ELSE ON TOWN COUNCIL IN THE PAST SAID, YOU KNOW, THEY DO DO A GREAT JOB.
UM, SO, SO HAVING SOME POLICY SET FORWARD AND A WAY TO TEST IT, UM, IS THE WAY TO GO INSTEAD OF SAYING, HEY, I'VE GOT A NEW FAVORITE AGENCY I WANT TO SUPPORT.
UM, THE OTHER THING IS IN, IN LOOKING ALREADY AT THE, UM, APPLICATIONS THAT WE'LL BE CONSIDERING NEXT MONTH, UM, I SAW THAT SOME OF THE, UM, ANALYSIS AND THE PROPOSAL IS BASED ON WE GET MONEY AND, AND I WONDERED HOW THIS WORKED.
WE GET MONEY AT TAX MONEY THROUGH THE TOWN AND THAT'S GREAT, BUT NOW WE'RE COMING AND ASKING FOR MORE MONEY.
AND I'M GOING, WHY DOESN'T THAT FIT OVER IN THE AT TAX BUCKET? AND AS I UNDERSTAND IT, IT'S BECAUSE ATEX, YOU HAVE TO MEET THE TURK REQUIREMENTS MM-HMM
AND SO THERE MAY BE SOME MANAGEMENT OPERATIONS THAT DON'T MEET THOSE REQUIREMENTS, BUT YET WE'RE STILL CONNECTED TO THIS AGENCY
AND SO WE, UH, THEY NEED ANOTHER SOURCE OF FUNDING TO HELP THEM WITH SOMETHING THAT TURK WILL NOT FULFILL.
UM, SO I THINK THAT'S PART OF THE ANALYSIS AS WELL.
IF WE DECIDE THAT THEY ARE GOING TO BE AN AFFILIATE ASSOCIATED PARTNER AGENCY, WHATEVER WE MIGHT CALL THEM.
UM, ANOTHER THING THAT WE CAN LOOK AT, UM, IS THAT IT REMINDS ME A LITTLE BIT OF A UNITED WAY PROCESS AND THAT THERE'S AN APPLICATION, THERE MAY NOT BE AGREEMENTS WITH UNITED WAY AGENCIES, BUT THERE ARE METRICS FOR PERFORMANCE.
AND SO LOOKING AT, UM, AND MAYBE THE COMMUNITY FOUNDATION ALSO HAS METRICS FOR PERFORMANCE.
SO THOSE OTHER KIND OF, I HATE TO USE THE WORD GRANT, BUT THOSE OTHER KIND OF FUNDING AGENCIES, I'LL SAY IT THAT WAY, HAVE SOME PERFORMANCE METRICS IN THEM.
AND SO HOW DO WE MEASURE PRIOR PERFORMANCE AND, AND SAY, HERE'S WHAT YOU NEED TO DO TO PERFORM TO GET THIS FUNDING MM-HMM
THEN LOOK AT THOSE OTHER EXAMPLES.
AND, AND THERE'S PROBABLY OTHERS THAT I HAVEN'T THOUGHT OF.
UM, BUT THOSE ARE THE KIND OF THINGS THAT I'M THINKING ABOUT, UM, IN PUTTING TOGETHER A POLICY, UM MM-HMM
TO, TO MAKE WHICH TO MAKE OUR DECISIONS.
SO THESE ARE SOME OF THE THINGS THAT I, I HEAR YOU SAYING AND THAT I WOULD LIKE TO, TO BRING TO YOUR ATTENTION TO HELP YOU
[01:05:01]
WITH A DECISION PROCESS AND HELP YOU DECIDE IF THE PEOPLE THAT I HAVE OR THE ORGANIZATION THAT HAVE APPLIED, DO THEY GET THE MONEY, YES OR NO.SO WHAT I WOULD LIKE TO DO IS MAKE SURE YOU HAVE COPIES OF ALL THE MOUS THAT WE HAVE SO YOU KNOW, WHAT HAS BEEN THE AGREEMENT IN THE PAST WITH THESE ORGANIZATIONS.
IN ADDITION TO THAT, I MAKE SURE THAT YOU HAVE ALL THE SPREADSHEETS AND ALL THE INFORMATION THAT HAS BEEN PROVIDED TO US.
UH, I'LL MAKE SURE THAT WHATEVER THE INFORMATION WE REQUIRE AS OF THE PROCESS WE HAVE TODAY, I'LL MAKE SURE THAT THE INFORMATION IS INFORMATION THAT WAS WAS SENT TO US.
IF NOT, MY TEAM WILL START MAKING CALLS TO THIS ORGANIZATIONS TO MAKE SURE THEY SEND THE INFORMATION THAT THEY WERE SUPPOSED TO SEND WITH THE APPLICATION.
IN ADDITION TO THAT, ONE OF THE THINGS THAT I THINK, TO YOUR POINT IS SOME OF THESE ORGANIZATIONS ARE GETTING A TAX MONEY.
SOME OF THESE ORGANIZATIONS ARE GETTING FUNDING THROUGH OUR CIP PROCESS.
SO WHAT I WOULD LIKE TO DO IS BE ABLE TO HAVE A, A COMPREHENSIVE DOCUMENT THAT SHOWS ALL THE DIFFERENT CONTRIBUTIONS THAT WE, THE TOWN HAS PROVIDED TO EACH OF THESE ORGANIZATIONS.
SO YOU CAN COMPARE AND CONTRAST.
SO YOU CAN SEE HOW HOW MUCH MONEY EACH OF THESE ORGANIZATIONS IS ACTUALLY GETTING, NOT JUST THROUGH THE AFFILIATED AGENCY PROCESS, BUT EIGHT TYPES AND ANY OTHER, UH, SOURCES OF FUNDING.
SO I THINK THAT WILL HELP YOU ALSO HAVE VISIBILITY AND CLARITY ON HOW MUCH MONEY THEY ACTUALLY ARE GETTING.
YOU WANNA HAVE THAT ALREADY BY NEXT MONTH.
YOU WOULD LIKE TO GET THIS ONE WEEK BEFORE THIS, UH, PRESENTATION.
AND AS YOU RECALL, YOU HAVE MOVED THE PRESENTATION FOR MARCH A WEEK, TWO WEEKS EARLIER THAN EXPECTED.
SO MARCH 18 IS OUR PRE, IS OUR NEXT FNA COMMITTEE.
UM, WE ONLY HAVE A COUPLE OF WEEKS BEFORE I CAN DO THIS.
AND BEFORE MY TEAM CAN DO THIS, SO, BUT I DON'T WANT TO DELAY THE PROCESS.
SO WE WILL DO OUR VERY BEST TO GET THIS INFORMATION TO YOU IF BY ANY CHANCE WE ARE A MORE COMMITMENT THAT WHEN WE CAN ACTUALLY ACCOMPLISH, I WILL LET YOU KNOW MR. BROWN, AND PERHAPS YOU CAN GIVE SOME EX AN EXTENSION OF TIME TO BE ABLE TO PROVIDE YOU WITH THIS INFORMATION.
SO LET ME, LEMME SEE IF I CAN HELP YOU WITH THAT AS WELL.
UM, AND I'VE GOT A COUPLE OF COMMENTS THAT I WANNA MAKE AS FAR AS THE PROCESS IS CONCERNED, BUT FOR THE APPLICATIONS THAT ARE BEFORE US NOW MM-HMM
THOSE ARE APPLICATIONS THAT ARE RESPONDING TO OUR CURRENT PROCESS.
SO WE ALL HAVE THE APPLICATIONS IN FRONT OF US.
UM, AND I, I WOULD ENCOURAGE, UH, COLLEAGUES AS WELL, UM, MAKE SURE THAT THEY HAVE THE DOCUMENTS THAT HAVE BEEN PROVIDED TO US THUS FAR.
UM, THAT IF YOU DO HAVE DETAILED QUESTIONS ABOUT ANY OF THE INDIVIDUAL ORGANIZATIONS THAT WE PASS THOSE ON TO MS. BURNETT AND MYSELF.
THAT WAY THAT THEY CAN RESPOND ACCORDINGLY.
OBVIOUSLY THIS IS A, A HEAVY TASK TO GO THROUGH EVERYTHING.
AND I TRUST THAT YOUR STAFF WILL DO THAT AND COME BACK WITH RECOMMENDATIONS.
BUT IF WE HAVE THOUGHTS BEFOREHAND, I WANNA MAKE SURE THAT WE, WE GET THOSE.
I'M GONNA GET TO YOU MR. AFRICA.
UM, AND I JUST WANNA MAKE SURE THAT YOU, YOU CAPTURE THIS COMMENT THAT I HAD AS FAR AS PROCESS IS CONCERNED MM-HMM
UM, WHEN, WHEN WE, WHEN WE SIT TOGETHER, UM, FOR THE NEXT TWO DAYS WE'LL HAVE A DISCUSSION AROUND STRATEGIC PLANNING.
THAT WILL HAVE TO TIE BACK TO OUR COMPREHENSIVE PLAN.
SO PART OF THIS PROCESS I THINK IS IMPORTANT THAT THERE ELEMENTS OF OUR COMPREHENSIVE PLAN THAT WE WANT TO ACHIEVE THAT WE MAY NOT BE ABLE TO DO OURSELVES AS TO WHY WE HAVE AFFILIATED AGENCIES.
SO I THINK THAT TIEBACK NEEDS TO BE IMPORTANT PIECE OF OUR PROCESS AS WELL.
HAVING WRESTLED WITH THESE ISSUES AS A MEMBER OF THIS COMMITTEE FOR THE LAST SEVERAL YEARS, IT'S PRETTY CLEAR THAT THIS IS A VERY, UH, ANOMAL TYPE OF SUBJECT MATTER THAT WE'RE DEALING WITH.
IT'S NOT VERY CLEAR, IT'S HARD TO DEAL WITH.
AND I WOULD LIKE TO SUGGEST A CONSIDERATION BE GIVEN TO REDUCING THE EFFORT AND AMOUNT OF MONEY THAT WE PUT INTO AFFILIATED AGENCIES PRIMARILY.
'CAUSE IT'S VERY DIFFICULT TO DEAL WITH WHAT, AS YOU ALL HAVE MENTIONED, WHAT ARE THE CRITERIA? AND THE OBJECTIVE IS TO FIND A GOVERNMENTAL FUNCTION, LIKE RECREATION, FOR EXAMPLE.
BUT AT THE SAME TIME, YOU GO TO THE BOTTOM OF THE LIST AND YOU'VE GOT EARLY CHILDHOOD EDUCATION, THAT DOESN'T HAVE MUCH TO DO WITH THIS.
[01:10:01]
UM, AND I WOULD URGE THAT WE TRY NOT TO ENCOURAGE MORE APPLICATIONS AND THAT WE BEGIN WANTING SOME OF THESE OFF GRADUALLY OVER A PERIOD OF TIME TO REDUCE THE NUMBER OF RECIPIENTS WE HAVE IN THIS AREA.AND MY FIRST CANDIDATE, AS I'VE MADE CLEAR IN THE PAST, IS THE SOLICITOR'S OFFICE.
NOT THAT THE SOLICITOR ISN'T DOING A GOOD JOB OR HAS NOTHING TO DO WITH IT PERSONALLY, BUT THAT FUNCTION IS CLEARLY NOT A MUNICIPAL FUNCTION.
IT IS A STATE FUNCTION OR A COUNTY FUNCTION.
AND ANYBODY IN GOVERNMENT WHO DEALS WITH THESE ISSUES KNOWS THAT THAT'S THE CASE.
UH, I DO NOT BELIEVE THAT THE SOLICITOR'S OFFICE AND IS STILL RECEIVING MONEY FROM THE OTHER MUNICIPALITIES IN THE COUNTY ORIGINALLY.
I THINK WE MAY BE THE ONLY ONE LEFT AND I WOULD URGE THAT THAT BE ONE THAT BE ELIMINATED THIS YEAR AND THAT EFFORTS BE MADE IN GOING FORWARD TO REDUCING THE NUMBER OF RECIPIENTS OF THE AFFILIATED AGENCIES.
UM, TO, TO THE POINT OF THE SOLICITOR'S OFFICE, I THINK IT'S IMPORTANT, UM, NOT TO PUT MORE ON YOUR STAFF, BUT, UM, THERE HAVE BEEN A TREND OF OTHER MUNICIPALITIES MM-HMM
SORT OF SHAKING THEIR WAY OUT OF PAYING THESE FUNDS.
UM, AND WE, WE NEED TO UNDERSTAND THAT OKAY.
UM, TO VOTE YAY OR NATE ON THIS.
UH, SO I'M GONNA CHARGE YOU GUYS WITH HELPING US TO ACCUMULATE THAT INFORMATION SO WE CAN STAND BEHIND WHATEVER DECISION WE ULTIMATELY MAKE.
SO WE WILL ADD TO THE LIST, UM, A BEST PRACTICE 'CAUSE THAT'S WHAT I CALL A BEST PRACTICE, TRYING TO UNDERSTAND WHAT OTHER MUNICIPALITIES ARE DOING.
COUNCILWOMAN BECKER, ANYTHING YOU WANT TO ADD? I THINK THAT, UM, CAN YOU COME UP? BECAUSE I KNOW FROM WATCHING THAT, WHEN YOU SPEAK FROM THERE, THE, THE FOLKS THAT ARE WATCHING CAN'T HEAR US.
UM, WELL TO FIRST SAY GREAT COMMITTEE MEETING TODAY, GREAT CONVERSATION.
YOU'VE ENCOMPASSED AN AWFUL LOT OF THINGS THAT ARE ON MY MIND.
AND WITH THAT, THE COMMENTS BY, UM, COLLEAGUE, UM, STEVE ALFORD HAVE SUMMED UP SOME VERY IMPORTANT POINTS THAT I HOPE THAT WE FOLLOW THROUGH ON AND ARE ABLE TO COME TO AGREEMENT WITH.
IF I COULD SAY ONE MORE THING.
YOU MENTIONED THE COMPREHENSIVE PLAN AND THE TIE TO THAT, AND I, I AGREE WITH THAT.
IN FACT, I HAD A NOTE TIE TO THE STRATEGIC PLAN.
SO IF, IF WE HAVE SOMETHING IN OUR STRATEGIC PLAN THAT WE CAN'T DO, UH, BUT SOME OTHER GROUP CAN HELP US OUT WITH MM-HMM
THANK YOU FOR ALL THE FEEDBACK.
MS. BURNETT, ANYONE SIGNED UP FOR THIS PARTICULAR ITEM? NO SIR.
ANYONE SIGNED UP FOR NON AGENDA ITEMS? NO, SIR.
SO THIS WILL BE THE FAVORITE PART OF OUR MEETING.
WELL, I WANNA THANK, UM, THE PUBLIC FOR SHOWING UP TODAY.
I THANK MS. BURNETT FOR AWESOME JOB AND SORT OF GETTING US PULLED TOGETHER HERE.
AND, UH, WANNA SORT OF REITERATE TO, UM, OUR COLLEAGUES THAT, YOU KNOW, THE IDEA OF WORKING WITH US THROUGH THESE COMMITTEE DISCUSSIONS IS GONNA BE ULTIMATELY IMPORTANT FOR US HAVING SOMETHING ON THE TABLE THAT WE CAN AGREE ON AT THE END OF THE DAY.
UH, SO WITH THAT BEING SAID, WE ARE OFFICIALLY ADJOURNED.
YOU'RE WATCHING BEAUFORT COUNTY TV, LIVE, WORK, PLAY.
I'M THE OFF PARK RANGER HERE AT DREW ISLAND STATE PARK.
COME SPEND THE DAY WITH ME HERE WE ARE AT DRY ISLAND STATE PARKS MARINA.
I AM OVER MANAGING THE SLIPS HERE AT THE MARINA.
UM, WE HAVE 50 SLIPS, 48 OF 'EM ARE 25 BY 15 FOOT SLIPS, AND THEN WE HAVE TWO 50 FOOTER SLIPS.
UM, I'VE BEEN OVER THE MARINA PROGRAM FOR A FEW YEARS NOW, AND, UH, WHEN I FIRST STARTED WE HAD EIGHT SLIPS FILLED OUT OF 50.
AND, UM, AFTER RUNNING IT FOR ABOUT 13 MONTHS, WE WERE ABLE TO REACH FULL OCCUPANCY.
[01:15:01]
HAD A WAIT LIST WITH ABOUT 15 EVER SINCE.UM, WE GIVE SPECIAL OFFERS ON, UH, SLIP PRICES FOR THE 25 BY 15 FOOT SLIPS.
UM, IF YOU, YOU CAN DO A SIX MONTH OR A 12 MONTH IS THE ONLY TWO WE OFFER.
IF YOU DO THE 12 MONTH AND YOU CHOOSE TO PAY UP FRONT, YOU GET A 10% DISCOUNT.
IT'S $2,700 RATHER PAYING, UM, MONTH BY MONTH.
IT'S TWO 50 A MONTH, WHICH ADDS UP TO THREE GRAND.
AND THEN THE SIX MONTH LEASE IS $1,500.
UM, WHETHER YOU PAY IT ALL UP FRONT OR $250 PAYMENTS.
I'M RESPONSIBLE FOR GENERATING INVOICES FOR OUR CURRENT LEASERS AS WELL AS SETTING UP NEW CONTRACTS, UM, AS WELL AS RESPONSIBLE FOR CLEANING OF THESE PEDESTALS, CHECKING THE UTILITIES, THE WATER, THE POWER.
WE HAD A COLD SNAP RECENTLY HAD TO MAKE SURE THAT, UH, I SET A DRIP SO THESE WOULDN'T BE WITHOUT, UM, RUNNING WATER FOR THE, UM, PEOPLE THAT COME OUT HERE OFTEN.
UM, AS WELL AS, UM, YOU KNOW, KEEPING UP WITH THE LEASERS THEMSELVES AND GETTING TO KNOW 'EM ON A FACE-TO-FACE BASIS AND KNOWING, UM, KNOWING WHO I HAVE HERE AT THE MARINA, WE HAVE A FEW REGULARS, UM, AND THEY'RE A VITAL PART IN KEEPING THE, UH, MARINA UP TO DATE.
THEY LET ME KNOW IF SOMEONE'S BOATS COME LOOSE OR IF THERE'S BEEN DAMAGE TO A STORM.
UM, THE WATER'S DOWN RIGHT NOW, SO IT'S, UH, UM, IT IS A BIT OF AN ISSUE KEEPING TRACK OF, UM, THE SAFETY OF THESE BOATS.
UM, THE MARINA'S LIKE MY BABY, I'VE HAD A CHANCE TO, UM, WATCH IT GROW.
UM, A LITTLE BIT OF HISTORY ABOUT THE MARINA.
UM, WE HAD AN OLD MARINA THAT USED TO BE RIGHT HERE.
UM, AND THEN IN 2008 WE HAD A REALLY BAD STORM THAT CAUSED ENOUGH DAMAGE THAT OVER THE YEARS AFTER THAT, UM, THE MARINA BEGAN TO SINK.
UM, LATER WE GOT THE BUDGET TO REDO THE MARINA, UM, WHICH IS WHAT YOU SEE HERE, AS WELL AS REDOING THE, UH, BATHHOUSE UP ON THE HILL, REMODELED ALL THE BATHROOMS, UM, SHOWERS, ALL THAT GOOD STUFF, ADDED HEAT AND AIR TO IT.
SO NEXT WE'RE GONNA GO TO ANOTHER FACILITY WHERE I'LL DEMONSTRATE SOME OF THE RESPONSIBILITIES I HAVE AS OUR SAFETY OFFICER HERE AT DRY ISLAND STATE PARK.
HERE WE ARE AT DRY ALLENS GAS STOCK RIGHT NEXT TO OUR TACKLE SHOP.
UM, AND HERE I'M GONNA SHOW YOU ONE OF THE RESPONSIBILITIES AS SAFETY OFFICER IS CHECKING ALL OF OUR FIRE EXTINGUISHERS.
UM, THIS IS THE BIGGEST ONE WE HAVE ON PARK.
UM, IT'S RATED SPECIFICALLY FOR THE GAS DOCK.
AND WHAT WE DO WHEN WE INSPECT A FIRE EXTINGUISHER, UM, IS FIRST YOU TAKE IT OFF ITS STAND AND YOU CHECK THE GAUGE, UM, SEE IF IT'S NOT UNDER OR OVERCHARGED.
BUT THE MAIN THING THAT YOU WANT TO CHECK, UM, AS SOMEONE WHO'S NOT A, UM, A CERTIFIED FIRE TECH IS, UM, IF YOU TURN IT UPSIDE DOWN, LIKE SO IF THE WEIGHT SHIFTS GRADUALLY, THAT MEANS YOU KNOW THAT THE CONTENTS ISN'T CLUMPED UP TOGETHER.
YOU CAN KEEP DOING THAT JUST TO SEE, BUT IF YOU FEEL A BIG PLUMP, THAT MEANS IT'S CLUMPED UP TOGETHER AND IT NEEDS TO BE REPLACED.
UM, AND I DO THIS WITH ALL 42 FIRE EXTINGUISHERS.
WE HAVE ON PARK, WE HAVE 'EM IN THE CAMPGROUNDS, EVERY FACILITY, OUR CABINS, VILLAS, UM, OUR TACKLE SHOP, AS WELL AS THE GAS DOCK.
AND THE MAIN THING IS TO CHECK THAT AND TO CHECK THE CHARGE.
AND THEN WHEN YOU'RE DONE, YOU CAN JUST HANG IT BACK UP AND THEN YOU CAN SIGN OFF ON THIS SPECIFIC MONTH, UM, WHICH THIS IS JANUARY.
UM, AND I'LL NOTE THAT ONCE A YEAR I HAVE, UM, A CERTIFIED FIRE TECH COME OUT AND HAVE THESE SERVICED.
I JUST HAD THIS ONE SERVICED, UM, IN DECEMBER, RIGHT BEFORE CHRISTMAS.
SO THIS ONE'S PRETTY MUCH GOOD FOR A WHOLE NOTHER YEAR.
UM, ANOTHER ASPECT OF BEING THE SAFEST OFFICER HERE AT DREW ISLAND STATE PARK IS, UM, FACILITY INSPECTIONS, MAKING SURE EVERYTHING'S SAFE, MAKING SURE WE'RE STAYING UP TO DATE ON, UM, SCHEDULED MAINTENANCE ON OUR, UM, HVAC, ON ANYTHING THAT NEEDS IT, LOOKING FOR STRUCTURAL DAMAGE, LOOKING FOR ANYTHING THAT MIGHT NEED REPLACING OR ATTENTION.
UM, AND OF COURSE FILING THE, UM, MONTHLY PAPERWORK FOR OUR FIRE EXTINGUISHER INSPECTIONS AS WELL AS THE FACILITIES.
UM, SO WE CAN STAY UP TO DATE AND BE OFFICIAL.
NEXT, WE'RE GONNA GO AND WE'RE GONNA TALK ABOUT THE LEAK.
HERE WE ARE ON OUR MAIN CAUSEWAY BRIDGE HERE AT DREW ISLAND STATE PARK.
UM, PERSONALLY THIS IS MY FAVORITE PART ABOUT COMING TO WORK, IS DRIVING ACROSS THIS CAUSEWAY BRIDGE AND LOOKING OUT AT THE LAKE EVERY DAY.
UM, AS I SAID EARLIER, THE LAKE'S DOWN PRETTY LOW RIGHT NOW.
UM, EVERY WINTER THEY DROP THE LAKE A FEW FEET, BUT THIS YEAR IS THE 10 YEAR LOW.
EVERY 10 YEARS THEY DROP THE LAKE SIGNIFICANTLY LOW, UM, TO KILL AN INVASIVE HYDRILLA PLANT AS WELL AS FOR PEOPLE TO WORK ON THEIR DOCKS.
AND SINCE THE DAM AND THE TOWERS ARE SO OLD, IT GIVES THEM A CHANCE TO MAINTENANCE THOSE AS WELL.
UM, LAKE MURRAY IS 50,000 ACRES, UM, OF MANMADE LAKE ANDRE ISLAND.
UM, BENEFITS FROM THIS LAKE HEAVILY.
UM, IT BRINGS SO MUCH, SO MANY GUESTS TO OUR PARK.
UM, THEY COME TO HANG OUT HERE AT THE SHELTERS.
UM, PITCH A HAMMOCK LAY OUT AT THE LITTLE BEACHY AREA WE HAVE AT OUR OLD OFFICE.
UM, IT BRINGS A LOT OF VISITORS COME SUMMERTIME.
UM, ALSO IN THE SUMMERTIME, UM, BRINGS ALL OF OUR BIG GAME TOURNAMENTS.
[01:20:01]
KNOWN FOR ALL OF HIS FISHING TOURNAMENTS.WE HAVE HIM YEAR ROUND JUST ABOUT EVERY WEEKEND.
UM, TO HIGHLIGHT ONE BIG ONE, DREW ISLAND GOT THE OPPORTUNITY TO HOST THE WORLD BASS CHAMPIONSHIP WHERE WE HOSTED 25 COUNTRIES, UM, FOR A WEEK AND WATCHED THEM SHOOT OUT EVERY DAY AND COME IN AND SAW THE BIG WEIGH-INS.
AND THAT'S JUST ONE OF THE MANY BIG ONES THAT WE HAVE HERE.
UM, THAT'S A BIG JOB FOR OUR OPENING SHIFT HERE AT DREW ISLAND IS TO, UM, DIRECT ALL THE BOATERS FOR THOSE TOURNAMENTS AND, AND PARK 'EM AND MAKE SURE THAT WE CAN HOUSE ALL THOSE FISHERMEN FOR, UH, FOR THOSE TOURNAMENTS.
WE HAVE THE BIG BASS, UH, CHALLENGE AND WE HAVE A BUNCH OF SMALL TOURNAMENTS RANGING ANYWHERE BETWEEN 15 BOATS ALL THE WAY UP TO 150.
IF YOU'LL NOTICE, OVER HERE IS OUR FRONT CAMPGROUND, WHICH IS NEWLY RENOVATED.
UM, IT RECEIVED, UM, UPGRADES FOR ELECTRICAL, UP TO 50 AMP SERVICE, UM, NEW WATER, AND EVEN ADDED, UH, SEWER HOOKUPS AS WELL.
SO, UM, WHEN THIS ONE OPENS UP, HOPEFULLY EARLY SPRING, UM, IT'LL BE OPEN FOR THE GUESTS TO ENJOY A BRAND NEW CAMPGROUND WITH, UM, BRAND NEW FACILITIES.
UM, NEXT WE'RE GONNA GO AND WALK THROUGH ONE OF OUR VILLAS AND MAKE SURE IT'S READY FOR A GUEST CHECK-IN HERE WE ARE AT DREW ISLANDS VILLAS.
UM, THIS IS VILLA ONE BEHIND ME, BUT WE HAVE FIVE VILLAS, UM, VILLAS ONE, THREE AND FIVE ARE THREE BEDROOMS AND VILLAS TWO AND FOUR ARE TWO BEDROOMS. UM, THESE ARE A WONDERFUL OPPORTUNITY FOR PEOPLE THAT, YOU KNOW, AREN'T INTO THE, THE CAMPING LIFE OR THE TENT LIFE, UM, GLAMPING AS PEOPLE CALL IT.
UM, THESE PRICES RANGE ANYWHERE BETWEEN 1 35 A NIGHT TO MAYBE EVEN, UH, AS FAR AS TWO 50 A NIGHT, DEPENDING ON TIME OF YEAR, TWO BEDROOM, THREE BEDROOM.
UM, IF IT'S A WEEKEND WEEKDAY OR IF IT'S THE ONLY ONE LEFT.
UM, VILLAS ONE AND TWO ARE THE NEWLY REMODELED INSIDE AND OUT, NEW FURNITURE, NEW PAINT FLOORS, ALL THAT GOOD STUFF.
UM, THERE IS A DOCK BEHIND VILLA ONE.
IT IS THE ONLY DOCK THAT WE HAVE, UM, HERE AT THE VILLAS, BUT IS A COMMUNAL DOCK.
AND THE REASON THAT IT'S, IT'S ONLY BEHIND VILLA ONE IS BECAUSE VILLA ONE IS OUR HANDICAP ACCESSIBLE VILLA.
UM, BUT ANY VILLA CAN USE THAT DOCK AS THEY PLEASE.
UM, BUT WE'RE HERE TO DO A WALKTHROUGH OF THE VILLA, SO IF YOU WANNA FOLLOW ME, WE'LL GO AHEAD AND DO A WALKTHROUGH AND, UH, I'LL LET YOU KNOW EVERYTHING THAT GOES IN WITH THAT.
SO AS YOU'LL SEE, I USED A KEY CARD.
WE WERE ABLE TO INSTALL, UM, KEY CARD LOCKS AT ALL OF OUR VILLAS AND OUR CAMPER CABINS, AS WELL AS THE PATH HOUSES FOR THOSE.
UM, MAKES IT EASIER IN CASE, UH, OUR METAL KEYS GET LOST.
UM, AND IT'S BEEN A REAL, UH, TREAT TO USE.
SO THIS IS THE INSIDE OF VILLA ONE.
UM, WHAT I'M IN HERE TO DO IS TO WALK THROUGH IT AND MAKE SURE THAT IT'S READY FOR A GUEST, UM, DOWN TO THE NITPICKY STUFF.
UM, MAKE SURE THAT THE, UM, IT WAS CLEANED PROPERLY AND THAT WE DON'T HAVE ANY COMPLAINTS OUT OF OUR GUESTS WHILE THEY STAY WITH US.
SO THEY HAVE THE BEST, UM, EXPERIENCE, UM, TOTAL.
SO WE ALWAYS, UH, CHECK THE FIREPLACE TO MAKE SURE THAT IT WORKS GREAT, WHICH IT DOES REMOTES PROGRAMS AND EVERYTHING.
I'M TURN THAT BACK OFF BECAUSE IT IS A LITTLE WARM IN HERE.
UM, WE TRY TO CHECK EVERY LAMP TO MAKE SURE THAT IT LIGHTS UP.
UM, EVERY LIGHT IN THE VILLA WE WANNA MAKE SURE WORKS.
UM, OF COURSE WE, WE CHECK THE TV, MAKE SURE THEY WORK.
AND IN THE BATHROOM WE'RE GONNA CHECK AND MAKE SURE ALL THE LIGHTS WORK LIKE THE REST OF THE VILLA.
MAKE SURE THAT ALL THE TOWELS HAVE BEEN, UH, PUT IN PROPERLY AND, AND STORED.
WE WANNA CHECK THE CLEANLINESS OF THE, UH, THE TUBS AND MAKE SURE THAT THERE'S NO DIRT HAIR OR ANYTHING LIKE THAT.
WE WANNA MAKE SURE THAT EVERYTHING LOOKS GOOD.
UM, WE WANNA MAKE SURE THAT, UH, WE HAVE RUNNING WATER, FLUSH THE TOILETS, YOU KNOW, CHECK BEHIND, MAKE SURE EVERYTHING'S CLEAN.
THEN WE GO IN TO CHECK IN THE FIRST BEDROOM.
I LIKE TO DO IT IN THE BIG CIRCLE SO I DON'T MISS ANYTHING WALKING THROUGH THESE VILLAS.
WE CHECK ALL THE DRAWERS TO MAKE SURE THAT A GUEST DIDN'T LEAVE ANYTHING BEHIND IN PREVIOUS DAY.
MOST IMPORTANTLY, WE WANT TO CHECK UNDER THE BEDS TO MAKE SURE THERE'S NOTHING UNDER THERE THAT, UM, WE'RE CAUSING ISSUE FOR A GUEST.
CHECK AROUND IN THE NIGHTSTAND AS WELL.
WANNA RUN OUR HAND ACROSS THE TABLE? MAKE
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SURE THERE'S NO DIRT OR CRUMBS LEFT FROM ANY PREVIOUS DAY.JUST WANNA CHECK THESE LIGHTS RIGHT HERE.
MAKE SURE ALL THAT DON'T TURN ON.
WE'LL GO OUTSIDE REAL FAST AND WE'LL CHECK THE, UM, PORCH TO MAKE SURE EVERYTHING LOOKS GOOD.
ALSO DO A VISUAL INSPECTION OF THE FIRE PIT.
MAKE SURE THAT EVERYTHING ON OUR OUTDOOR PATIOS WORK PROPERLY.
ONE, TWO, AND THREE ARE THE ONLY ONES THAT HAVE THIS, UH, OUTDOOR PATIO RIGHT NOW.
BUT, UH, IT IS A PLAN FOR THE FUTURE TO HAVE THE REST OF THEM INSTALLED.
WE'LL GO BACK IN AND FINISH THE WALKTHROUGH.
SOMETIMES THERE'S SOME DISHES THAT ARE STILL LEFT IN HERE.
WE WANNA MAKE SURE THAT THEY'RE, UM, CLEAN AND IF SO, PUT THEM AWAY, UM, AND WIPE DOWN ANYTHING THAT NEEDS IT.
UM, ON THE COUNTERS, WE WANT TO RUN OUR HAND ACROSS THE COUNTER, MAKE SURE THERE'S NO CRUMBS OR ANY RESIDUE STILL LEFT.
UM, AS WELL AS CHECKING THE MICROWAVE AS WELL.
YOU ALWAYS WANT TO CHECK THE DISH, MAKE SURE THAT THERE'S NO, UM, STUCK ON STAINS OR ANYTHING, ANY KIND OF SPATTER INSIDE THE MICROWAVE.
AND CHECKING EVERY CABINET TO MAKE SURE THAT THERE'S ABSOLUTELY NOTHING THAT SHOULDN'T BE IN THERE AND THAT EVERYTHING'S WHERE IT SHOULD BE RIGHT MIRROR AND EVERYTHING LOOKS GOOD IN HERE.
WE'LL MOVE ON TO THE LAST BEDROOM.
ALL RIGHT, NOW THIS WAS THE LAST ROOM IN THE VILLA TO WALK THROUGH.
NOW THAT EVERYTHING LOOKS GOOD, I'LL RADIO THE OFFICE UP FRONT AND LET THEM KNOW THAT THE GUESTS CAN CHECK IN.
THANKS FOR JOINING ME TODAY HERE AT DRY ISLAND STATE PARK.
I'M GONNA GO BACK TO THE OFFICE AND FINISH UP SOME ADMINISTRATIVE STUFF WHERE I HEAD OUT FOR THE DAY.
UM, WHAT YOU SAW HERE TODAY WAS JUST A FEW OF THE MANY THINGS WE GET TO DO AND EXPERIENCE HERE AT DREW ISLAND.
SO I ENCOURAGE EVERYONE TO COME OUT, ENJOY THE STATE PARKS AND SEE IT FOR YOURSELF.
I AM FROM NEWBURY, SOUTH CAROLINA, WENT TO USC BUFORT AND PLAYED BASEBALL.
UH, LEFT THERE, GRADUATED, AND NEVER LEFT.
ENDED UP HERE IN LAW ENFORCEMENT PROBABLY EIGHT YEARS LATER.
I'VE ALWAYS WANTED TO GO IN LAW ENFORCEMENT TO BE HONEST.
I MEAN, WHO DOESN'T LIKE GOING FAST AND HAVING FUN, BUT, AND AT THE END OF THE DAY, IT'S TRYING TO MAKE THINGS BETTER FOR PEOPLE.
UM, BEING AN ALMOST BEING AN ANSWER OR BEING SOMETHING FOR SOMEBODY THAT DOESN'T HAVE A VOICE.
FOR PEOPLE THAT CAN'T GO OUT AND DEFEND THEMSELVES, SOMEBODY'S GOTTA STEP UP AND DO IT FOR THEM.
ALL RIGHT, JUST GIMME ONE SECOND.
YOU CAN TELL A LOT OF THE PEOPLE STILL ARE HAPPY THAT WE'RE HERE, HAPPY THAT WE SHOW UP THINGS AND PLUS IT'S A BEAUTIFUL PLACE TO WORK AND YOU CAN'T ASK FOR BETTER SCENERY.
UM, WORKING AT THE SHERIFF'S OFFICE MY FOUR YEARS, I HAVE NO COMPLAINTS.
WE GOT A LOT OF CAMARADERIE HERE.
A LOT OF PEOPLE THAT I'VE CAME UP WITH AND SOME OF THE BEST HAVE TAUGHT ME A LOT OF LIFE LESSONS ALONG WITH, YOU KNOW, HOW TO BE A GOOD POLICE OFFICER.