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CLOSED CAPTIONING PROVIDED BY BUFORD COUNTY 2024 MEETING ALSO MOVE TO APPROVE AS SECOND.
WE NOW HAVE NEW BUSINESS CONSIDERATION OF A RESOLUTION AUTHORIZING THE EXECUTION OF STANDARDIZED STORMWATER AGREEMENT FOR BROAD CREEK LANDING,
SINGER, HOW ARE YOU THIS MORNING? GOOD MORNING.
WELL, THANK YOU FOR GIVING ME THE OPPORTUNITY TO PRESENT.
UM, SO YOU HAVE IN YOUR PACKET, UH, UH, STAFF, UH, MEMO, STAFF REPORT, AND, UH, A RESOLUTION, DRAFT RESOLUTION.
AND I'LL TURN ON MY MIC, ZENDAYA.
UM, AND, UH, THERE IS AN EXHIBIT I'D LIKE TO JUST KIND OF HAVE ON THE SCREEN AS WE TALK.
SO THE BACKGROUND ON THIS IS THAT BETWEEN, UH, STARTING IN 2007 THROUGH 2012, THE TOWN ENTERED INTO DRAINAGE AGREEMENTS WITH THE LARGER PUDS ON THE ISLAND.
A TOTAL OF 11 AGREEMENTS CAME INTO PLACE.
UM, THAT THAT WAS, UH, SOMETHING THAT THAT COUNCIL HAD DESIRED TO DO BECAUSE, UH, THEY REALIZED THAT MORE THAN 70% OF THE RESIDENTS IN THE ISLAND LIVED IN THE PRIVATE COMMUNITIES, UM, LARGELY REPRESENTED BY THESE LARGER DUDS.
AND THEY ALL PAY A STORMWATER FEE ON THE ANNUAL TAX BILL, UM, AS DO ALL RESIDENTS OF THE ISLAND THAT, UH, OWNED PROPERTY.
AND, UH, SO THAT, THAT ALL WENT WELL AND GOOD.
AND NOW THE, AND THE TOWN, PER THE TERMS AND CONDITIONS OF THE DRAINAGE AGREEMENT, PROVIDE CORRECTIVE MAINTENANCE SERVICES VIA THE AGREEMENT INSIDE THE COMMUNITIES FOR DEFICIENCIES THAT WOULD QUALIFY FOR SERVICE.
UM, AGAIN, UM, THERE'S, THERE'S A LITTLE BIT OF A MISCONCEPTION THAT IT TENDS TO LEAK OUT FROM TIME TO TIME THAT PEOPLE THINK THAT THE TOWN HAS TAKEN OVER OWNERSHIP OF THE DRAINAGE SYSTEMS IN THESE PRIVATE COMMUNITIES.
BUT THAT IS INDEED NOT THE CASE.
WE JUST PROVIDE, UH, KIND OF A VALUE ADDED BOOST TO HELP THEM BY FIXING DEFICIENCIES WHEN THEY OCCUR BASED ON A RANKING OF PRIORITY SCORE.
SO WHEN WE HAVE DEFICIENCIES OUTSIDE, UH, THE COMMUNITY AND THE, AND THE, OUR PRIMARY AREAS OF RESPONSIBILITY, WE RANK ALL OF THOSE WHEN A DEFICIENCY COMES IN AND WE PROVIDE SERVICE VIA OUR CORRECTIVE MAINTENANCE PROGRAM TO FIX THOSE DEFICIENCIES, AND WE RANK AND SORT THOSE AND PRIORITIZE THOSE AND BUDGET THOSE BASED ALWAYS ON THEIR PRIORITY SCORE, WHETHER THEY OCCUR INSIDE A COMMUNITY WITH A DRAINAGE AGREEMENT OR IN THE TOWN PROPER.
UM, AFTER A FEW YEARS THERE, A, A, A SMALLER COMMUNITY, UM, BERMUDA POINT SPECIFICALLY KIND OF SAID, HEY, THESE LARGER COMMUNITIES HAVE THESE DRAINAGE AGREEMENTS.
THEY HAVE PLOTTED SHARED RIGHTS OF WAY WITHIN THE COMMUNITY AND SINGLE FAMILY LOT OWNERSHIP.
UM, WE'RE ALSO A, A PRIVATE COMMUNITY WITH A PLAID COMMUNAL RIGHT OF WAY THAT'S, UH, WITHIN THE COMMUNITY THAT PROVIDES, YOU KNOW, A COMMUNAL BENEFIT.
SO WHY CAN'T WE ALSO QUALIFY FOR AN AGREEMENT? AND THAT WAS KIND OF BROUGHT BEFORE COUNCIL, AND THEY AGREED THAT AT THE TIME THAT THAT PROBABLY MADE SENSE.
SO IN 2001 DEER BER POINT, ALONG WITH FIVE OTHER SMALLER COMMUNITIES APPLIED FOR, AND WERE, UH, ENTERED INTO AGREEMENTS WITH THE TOWN.
SO WE WENT FROM 11 DRAINAGE AGREEMENT PARTNERS TO 17.
IN 2023, WE HAD FIVE MORE APPLICANTS, FIVE MORE COMMUNITIES THAT ASKED IF THEY COULD BE ENTERED INTO AN AGREEMENT WITH THE TOWN.
AND THOSE WERE ACCEPTED IN 2023.
AND THOSE ARE BROAD CREEK LANDING PADDOCKS ON JARVIS CREEK, REBO ISLAND, AND VICTORIA SQUARE.
SO THE MAP THAT YOU EXHIBIT YOU SEE HERE SHOWS IN YELLOW THE, UH, DRAINAGE AGREEMENT PARTNERS, THE 22 THAT EXISTS CURRENTLY.
AND IN, IN THAT PURPLE, THE FOUR COMMUNITIES THAT ARE CURRENTLY ASKING FOR DRAINAGE AGREEMENTS WITH A TOWN, THE TERMS AND CONDITIONS OF THE DRAINAGE AGREEMENTS WERE STANDARDIZED IN 2020.
SO THAT WHEN, WHEN A NEW AGREEMENT IS ENTERED INTO, THEY'RE ALL PROVIDED THE EXACT SAME LEVEL OF SERVICE, AND THE SAME CRITERIA ARE APPLIED TO DETERMINE WHETHER OR NOT, UH,
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DEFICIENCY WITHIN A COMMUNITY WOULD QUALIFY TO BE CORRECTED BY THE TOWN.SO WHEN WE GET A NEW AGREEMENT, WE, WE GO IN AND, AND, AND CHECK THEIR THEIR DRAINAGE INVENTORY AND TRY AND DETERMINE WHAT, WHAT, UH, WOULD PROBABLY QUALIFY FOR SERVICE.
AGAIN, QUALIFICATION IS BASED SPECIFICALLY ON THE TERMS AND CONDITIONS OF THE AGREEMENT.
AND, UH, THE THEME IS, IS THAT THE, THE ONLY INFRASTRUCTURE THAT WE DO TAKE CARE OF IS THE INFRASTRUCTURE THAT DRAINS THE PLANET RIGHTS OF WAY.
IT'S NOT, IT'S NOT A WHOLESALE TAKING CARE OF, OF EVERY, UH, YOU KNOW, GOLF COURSE, PARKING LOT OR, UM, COMMON SPACE BY A POOL OR ANYTHING LIKE THAT.
IT'S JUST THE RIGHT OF WAY THAT PROVIDES THAT MUTUAL COMMUNAL BENEFIT TO THE RESIDENTS.
SO IF A, IF WATERFALLS ON, ON PART OF A, A ROADWAY AND IT'S DRAINED THROUGH A DRAINAGE SYSTEM, WE, WE WILL CHASE THAT ALL THE WAY TO ITS OUTFALL OR WHEN IT LEAVES THE COMMUNITY.
AND THAT'S, THAT'S BASIC, THE BASIC SKELETON OF THE QUALIFYING PORTIONS OF THE, OF THE DRAINAGE SYSTEM.
SO TODAY WE HAVE THESE, LIKE I SAID, THESE FOUR NEW APPLICANTS, AND WE'RE ASKING YOU TO CONSIDER RESOLUTION TO ACCEPT THESE FOUR NEW AGREEMENTS.
QUESTIONS OR COMMENTS? I'LL START WITH YOU.
UM, OBVIOUSLY THERE'S BEEN A LOT OF WORK THAT'S GONE INTO CREATING THESE STANDARD AGREEMENTS.
I REMEMBER THAT FROM BACK IN 2020.
PEOPLE WANTED TO HAVE SPECIAL PROVISIONS AND WE SAID, NO, IT HAS TO BE STANDARDIZED.
UM, IF ONE OF THESE, IF A COMMUNITY HERE, A PUD HERE WAS NOT UNDER AGREEMENT AND NEEDED SOME HELP WITH A DRAINAGE SYSTEM THAT WAS IN A RIGHT OF WAY, WOULD THE TOWN COME IN AND HELP OR THEY WOULD SAY, NO, YOU GOTTA HAVE A DRAINAGE AGREEMENT FIRST.
SO THE, EACH ONE OF THE DRAINAGE AGREEMENTS IS SUPPORTED ALSO BY AN EASEMENT.
THIS EASEMENT, THE EASEMENT, UH, DOCUMENT IS A, IS A ONE OF THE TWO DOCUMENTS THAT EVERY DRAINAGE AGREEMENT INVOLVES BECAUSE WE CAN'T PROVIDE THE SERVICE WITHOUT THAT LEGAL RIGHT TO DO SO.
SO THERE'S AN EASEMENT AND A DRAINAGE AGREEMENT.
THE DRAINAGE AGREEMENT RELIES ON THE EASEMENT BEING SIGNED.
THESE AGREEMENT THAT THE EASEMENTS ARE NOT PERMANENT DRAINAGE AGREEMENTS.
THEY ARE, THEY ARE, THEY COULD BE CANCELED AT EITHER TIME BY, BY EITHER PARTY.
THE SAME WITH THE DRAINAGE AGREEMENT.
SO IF, SO WE COULD NOT, I'M SORRY, COMMUNITY DID NOT GRANT AN EASEMENT.
WE AND ENTERED INTO AN AGREEMENT, THE TOWN WOULD SAY, NO, WE CAN'T DO, YEAH.
WE COULD NOT PROVIDE THAT SERVICE WITHOUT THE EASEMENT.
AND, UH, IT LOOKS LIKE THIS IS THE RIGHT THING TO DO FOR THE LARGE COMMUNITIES AS WELL AS THE SMALLER ONES.
YOU AND I HAVE HAD, UH, EXTENSIVE CONVERSATIONS AROUND THIS MATTER.
IT'S, I THINK, KNOWN TO SOME THAT I HAVE ISSUES WITH THESE AGREEMENTS LARGELY BECAUSE OF THE, UM, COMPREHENSIVENESS OF, OF THE AGREEMENTS.
UM, BUT I'LL GET TO THAT IN A SECOND.
WHAT IS THE FUND BALANCE TODAY IN THE STORM DRAINAGE SYSTEM? THE FUND BALANCE FOR THE STORMWATER UTILITY? YEAH.
YEAH, IT'S, I WOULD HAVE TO ASK, UM, ADRIANA FOR A SPECIFIC NUMBER, BUT IT'S SOMEWHERE IN THE NEIGHBORHOOD OF 10 MILLION OR SLIGHTLY LESS 10 MILLION.
UM, YOU WANNA ASK AGAIN? YEAH,
UM, THE HOW, THE CORRECTIVE MAINTENANCE PROGRAM, WHICH WHICH IS THE, IS THE PROGRAM THAT SUPPORTS PROVIDING SERVICE CORRECTING DEFICIENCIES IS A SEPARATE, SEPARATE COMPONENT OF THE BUDGET.
AND WE DETERMINE ON AN ANNUAL BASIS WHEN WE'RE DEVELOPING THE BUDGET BASED ON THE AMOUNT OF FUNDING WE HAVE AVAILABLE.
AND AGAIN, IN THE PAST, WE'VE BEEN KIND OF TRYING TO MATCH UP THE ANNUAL BUDGET WITH THE ANNUAL REVENUE PRODUCED BY THE STORMWATER FEE.
SO AFTER WE TAKE OUT THE OTHER PROGRAMS THAT ARE REQUIRED, YOU KNOW, WHATEVER WE NEED TO SPEND ON, ON, ON CIP PROJECTS, WHATEVER WE NEED TO SPEND ON PUMP STATION MAINTENANCE, OUR, OUR STORM WATER, UM, WATER QUALITY MONITORING PROGRAM,
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ROUTINE MAINTENANCE IN THE TOWN PROPER, UM, ALL OF THOSE THINGS ARE TAKEN DOWN.AND WHAT WE HAVE LEFT IS, IS THE POT THAT WE WOULD USE FOR IDENTIFYING WHAT WE CAN DO WITH CORRECTIVE MAINTENANCE.
SO THE, THE OTHER, THE OTHER TWO FACTORS THAT ARE INVOLVED IN THAT ARE OUR STAFF CAPACITY TO DELIVER THOSE SERVICES, AND ALSO IN SOME CASES, THE CONTRACTOR CAPACITY OF THE CONTRACTORS THAT WE HAVE.
YOU KNOW, WE DO ALL THIS WORK WITH CONTRACTORS.
WE DON'T, WE DON'T HAVE, UH, PUBLIC WORK STAFF THAT DOES THIS DIRECTLY.
SO SOMETIMES THE LIMITING FACTOR IS THE CONTRACTOR CAPACITY AS WELL.
AND THAT'S HOW WE DETERMINE THE PROJECT LIST.
ARE THE STORM, ARE THE STORM WATER, UH, SYSTEMS OUTSIDE OF THE PUDS AS EFFECTIVE AND, UH, UH, UH, ADVANCED AS THOSE INSIDE THE PDS.
SO WHEN YOU'RE TALKING ABOUT THE RESPONSIBILITY OF THE TOWN, MAINTAINING THE, THE, UH, INFRASTRUCTURE, THE STORMWATER INFRASTRUCTURE THAT WOULD CONSIST OF THE STORMWATER INFRASTRUCTURE THAT'S IN THE TOWN OWNED RIGHT OF WAYS, AND THE DRAINAGE SYSTEM OUTFALLS THAT DRAIN THOSE ROADS, AND THEN ANY OTHER PARTICULAR EASEMENTS THAT HAVE ACQUIRED THAT, TYPICALLY SOME, IN SOME CASES WOULD DRAIN ANOTHER PUBLIC ROAD, A COUNTY OWNED OR A STATE OWNED ROAD.
BUT BY AND LARGE, THE BY AND LARGE, OUR, OUR OBLIGATION ON TOWN OWNED INFRASTRUCTURE IS RELATIVELY SMALL COMPARED TO THE WHAT WE HAVE PER THE DRAINAGE AGREEMENTS AS AN ADDITIONAL LIABILITY AS IF YOU MIGHT PUT IT THAT WAY.
YEAH, I'M, I'M, I'M NOTING THAT THERE IS A ISSUE OF OUR, UM, NEED TO IMPROVE DRAINAGE OUTSIDE OF THE PDS, UM, AS A PRIORITY, BUT THAT'S COMPLICATED BY THE COUNTY AND S-C-D-O-T OWNERSHIP OF ROADS.
UM, IT SEEMS TO ME THAT THERE ARE, UH, TWO CHOICES IN FRONT OF US.
UM, WE HAVE THE, THE CHOICE IN RAISING FEES TO ACCELERATE, UM, UH, THE, UM, EFFECTIVENESS OF, OF THE DEMANDS OR THE REQUESTS BY THE PUDS.
UM, THAT, THAT WOULD REQUIRE US TO ADD PERSONNEL AND PROBABLY BECOME A DIFFERENT KIND OF ANIMAL THAN WE ARE OPERATING TODAY.
OR, UH, RANKING CRITICALLY THE ELEMENTS OF, UH, THE SYSTEM WITHIN THE PUDS SO THAT THE PUDS TAKE RESPONSIBILITY FOR THOSE THAT ARE LESS CRITICAL, UH, AND HOLDING, HOLDING DOWN THE DEMANDS PLACED ON THE TOWN SYSTEM.
THOSE, TO ME ARE THE TWO CHOICES WE HAVE GOING FORWARD.
WHAT, SORRY, IF ANY OF THE ISLAND ARE NOT CURRENTLY COVERED EITHER BY TOWN PRIMARY RESPONSIBILITY OR BY DRAINAGE AGREEMENTS, I CAN'T QUITE TELL BY LOOKING AT THIS MAP IF THERE ARE AREAS THAT ARE NOT, THAT ARE NOT EITHER THE TOWN'S RESPONSIBILITY OR PRIVATE DRAIN AGREEMENTS.
SO YES, THAT'S, THAT'S ACTUALLY AN IMPROVEMENT THAT WE'RE GONNA MAKE TO THIS EXHIBIT WHEN WE, WHEN WE COME BEFORE YOU, UH, IN OCTOBER AS PART OF A WORKSHOP, UH, AS TO SHOW ALSO WHEN WE TALK ABOUT, UM, OUTSIDE THE PRIVATE COMMUNITIES, THE FOOTPRINTS ARE A LITTLE BIT MISLEADING OR WE'RE SHOWING, UM, OUR AREA OF PRIMARY RESPONSIBILITY BECAUSE THAT'S NOT EXACTLY TRUE PER THE EXHIBIT.
THE ORIGINAL INTENT WAS TO SHOW THIS EXHIBIT HAS BEEN USED OVER AND OVER AGAIN AND MODIFIED AS WE ADDED AGREEMENTS, BUT IT'S SHOWING WHAT'S, WHAT'S NOT BEEN ADDED OR WHAT'S PUBLIC.
BUT MOST OF THE ROADS IN THE, ON THE, IN THE TOWN ARE BELONG TO EITHER THE STATE OR THE COUNTY.
SO IF WE WERE TO CALL OUT JUST WHAT'S THE RESPONSIBILITY OF THE TOWN, THAT'S A MODIFICATION WE CAN DO THAT WOULD MAYBE BETTER REPRESENT OUR MORE, MUCH MORE LIMITED AREA OF RESPONSIBILITY.
AND IF I COULD JUMP GE, JEFF SHARED INFORMATION WITH ME LAST WEEK.
SO THERE'S, UM, FOUR OTHER COMMUNITIES THAT ARE INTERESTED, UH, FOR AGREEMENTS AND THEN 28 BEYOND THAT, THAT CURRENTLY COULD BE ELIGIBLE TO APPLY.
SO THAT'S, WHAT WAS THAT, 32 MORE BEYOND THESE.
UM, BUT EVEN IF THEY WERE ALL ADDED, IT INCREASES OUR AREA OF RESPONSIBILITY BY ABOUT 1% WHEN IT COMES TO THE AMOUNT OF INFRASTRUCTURE THAT WE, ADDITIONAL INFRASTRUCTURE WE WOULD TAKE, WOULD TAKE RESPONSIBILITY FOR VIA PROVIDING CORRECTIVE MAINTENANCE SERVICES.
THAT WOULD ADD ABOUT ONE TO ONE AND A HALF PERCENT TO WHAT WE CURRENTLY HAVE RESPONSIBILITY FOR VIA THE
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AGREEMENTS.AND, AND ONE OTHER BIT OF INFORMATION I'LL SHARE, AGAIN, LEARNING A LOT MORE ABOUT THE CRITERIA AND RANKING AND THE NUMBER OF PROJECTS, UM, ARE THE, A LOT OF THE SMALLER, UH, PARTNERS WITH THESE DRAINAGE AGREEMENTS, UM, THEIR INFRASTRUCTURE FROM A CORRECTIVE MAINTENANCE STANDPOINT, A A LOT OF THE PROJECTS, UH, WILL HAVE AN INABILITY TO FUND BASED ON THE AMOUNT OF, UM, MONEY IN EACH YEAR, EACH YEAR'S BUDGET.
UM, SO A LOT OF THE SMALL PROJECTS, UM, WOULD BE VERY DIFFICULT TO, TO EXECUTE UNDER THE CURRENT ARRANGEMENT WITH LIMITATIONS ON FUNDING, STAFFING RESOURCES, AND THEN ALSO CONTRACTOR AVAILABILITY.
UM, BECAUSE I KNOW SOME HAVE ASKED IF THE, IF THESE COMMUNITIES COULD EXECUTE THE WORK THEMSELVES, WOULD THEY BE REIMBURSED AND IT'S SUBJECT TO FUNDING AVAILABILITY IN THESE AGREEMENTS, UH, WHICH SAYS THEY MAY NEVER GET THE FUNDING.
UM, BUT JUST ADDING MORE MONEY TO THAT POT WOULD DRAW DOWN OUR FUND RESERVE FOR ALL THESE SMALL, SMALLER PROJECTS.
AND COUNCILMAN AMES, TO YOUR QUESTION, MOST OF THE LARGER COMMUNITIES, UM, HAVE, UM, MORE SOPHISTICATED INFRASTRUCTURE OR, AND, AND THEY HAVE THE, UH, TEAMS TO MAINTAIN THEIR SYSTEMS AND OFTEN HANDLE MOST OF THE SMALL TO MEDIUM SIZED STUFF AND DON'T EVEN BOTHER TO CONTACT US UNLESS IT'S A LARGE, UH, ITEM THAT WOULD, WOULD RANK HIGHER IN OUR CRITERIA.
SO I JUST WANTED TO SHARE THAT.
DON'T, DON'T GO TOO FAR, SEAN.
'CAUSE I'VE GOT SOME FOLLOW UP OF WHAT YOU'VE SAID AFTER MR. ALFORD FINISHED.
I, I WOULD ADD TO WHAT SEAN JUST SAID, THAT FURTHER TERMS AND CONDITIONS TO THE AGREEMENT THERE, UM, THERE ISN'T, IT SAYS SPECIFICALLY IN THE AGREEMENT THAT, YOU KNOW, FUNDING IS NOT GUARANTEED 'CAUSE IT IS ALWAYS BASED ON THE FUNDING THAT WE HAVE AVAILABLE.
UM, SO, UM, AND THAT'S ONE OF THE CHALLENGES THERE.
AGAIN, A LOT OF THE THINGS ABOUT PRIORITIZING PROJECTS, IT'S BUILT IN TO WHETHER OR NOT IT'S A PRIMARY SYSTEM OR A SECONDARY SYSTEM OR PERHAPS SOMETHING TERTIARY LIKE A, LIKE AN INDIVIDUAL, UH, INLET AT THE END OF A CUL-DE-SAC.
SO THAT ALL FACTORS IN AND HAS A MAJOR IMPACT ON HOW WE, WHEN WE EVALUATE A DEFICIENCY AS TO WHAT'S BEING SERVED BY THE, BY THE DRAINAGE SYSTEM AT THAT LOCAL LOCATION.
AND WHETHER OR NOT IT'S A, IT'S A SAFETY CONCERN OR IT'S JUST THE FACT THAT THE INFRASTRUCTURE IS FAILING IS CAUSING A THREAT BECAUSE IT'S NOT FUNCTIONAL.
BUT ALL THAT SORT OF STUFF IS BAKED INTO OUR PRIORITIZATION PROCESS.
CAN I FOLLOW UP ON, ON THAT ASPECT A LITTLE BIT? WHAT DO YOU DO IN A SITUATION WHERE YOU HAVE A-P-O-D-A MAJOR PROBLEM WITH, SAY, AN EXCESS OF MILLION DOLLAR EXPENDITURE REQUIRED, IF I RECALL CORRECTLY, YOUR ANNUAL BUDGET'S AROUND 5 MILLION.
IS IS THAT RIGHT? THE TOTAL BUDGET FOR THE UTILITY, UM, BASED ON, BASED ON REVENUE COMING IN IS ROUGHLY FIVE AND A HALF MILLION DOLLARS PER YEAR IS WHAT WE BRING IN THAT SUPPORTS, UM, STAFF AND ALL THE OTHER THINGS WE DO AS WELL.
SO, SO IF YOU FIND AN EMERGENCY SITUATION WITH LARGE DOLLAR REQUESTS AND, AND NOT ENOUGH IN THE FIVE AND A HALF MILLION DOLLARS LEFT TO DO, DO IT, WHAT HAPPENS OUTSIDE OF THE, UH, EXPENSES THAT WE HAVE? UM, WE INCUR MAINTAINING THE PUMP STATION.
UM, WE HAVEN'T HIT ONE THAT BIG YET, UH, A MILLION DOLLAR HIT IN THE PRIVATE COMMUNITY.
UM, BUT IF WE HAD, IT WOULD DEPEND ON THE PRIORITY, UH, AND THE RISK ASSOCIATED WITH THE PROJECT, IT WOULD HAVE TO SCORE ON OUR ONE TO 20 SCALE IS HOW WE SCORE ALL OF THESE THINGS.
AND, UH, SO IT WOULD DEPEND ON, ON HOW SEVERE IT IS.
USUALLY IF THERE'S A HIGH PRIORITY, UM, DEFICIENCY, WE WOULD GO IN, YOU KNOW, AN EXTRAORDINARILY HIGH PRIORITY DEFICIENCY, SOMETHING, YOU KNOW, CURRENTLY WE HAVE, UH, ABOUT 200 QUALIFYING, UM, REQUESTS ACROSS THE WHOLE WIDTH OF THE TOWN OF DEFICIENCIES THAT HAVE BEEN BROUGHT TO OUR ATTENTION.
UH, OF THOSE WE'RE TAKING CARE OF THE ONES THAT ARE 10 OR HIGHER.
UH, IF YOU'RE LOOKING AT A BELL CURVE OF THE, UH, DEFICIENCIES BASED ON THE PRIORITY SCORE, IT WOULD PEAK AROUND EIGHT OR NINE.
SO WHEN WE HAVE THOSE HIGHER PRIORITY ONES, WE WOULD, WE WOULD TAKE THOSE AND, AND EVALUATE THEM AND TAKE CARE OF 'EM IF NECESSARY.
I'M GONNA HELP JEFF WITH SOME OF THIS TOO.
SO YOU WILL HEAR FROM ADRIANA IN A, IN A FEW MINUTES WITH HER MONTHLY UPDATE.
YOU ALSO KNOW THAT IN OCTOBER, UH, FIRST READING BUDGET AMENDMENT, AS WE ROLL FORWARD FUNDS FROM PRIOR YEAR, RIGHT, THOSE ITEMS UNDER CONTRACT, THOSE CAPITAL PROJECT, THOSE CAPITAL PROJECTS THAT ARE UNDER CONTRACT, WE MOVE FORWARD THOSE DOLLARS SHOULD THERE BE, AND THERE IS ACTUALLY, SHOULD THERE BE AN EMERGENCY, A MILLION DOLLARS, HALF A MILLION DOLLARS A PUMP IN LOTTON STATION, A PUMP IN WEXFORD, WE WOULD COME AND ASK TOWN COUNCIL IF WE DETERMINE THAT THERE'S A NEED.
AND IT STARTS WITH JEFF, IT GOES THROUGH SEAN.
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OUR CHIEF FINANCIAL OFFICER AND WITH ME, WE WOULD ASK TOWN COUNCIL FOR A BUDGET AMENDMENT TO COVER THOSE COSTS.AND IN THIS CASE, WE WOULD DRAW THE DEBT FUNDS DOWN FROM THE $13 MILLION IN FUND BALANCE.
IS THAT HOW THE LAW FIRM STATION SITUATION WE DEALT WITH, IT'S HOW IT WILL BE DEALT WITH AFTER A TROPICAL STORM.
DEBBIE, THE, THE PUMP STATION THAT WAS DEALT WITH LAST YEAR WAS DEALT WITH IT THE SAME WAY, RIGHT? WE HAD THREE PUMPS, THEY WERE REFURBISHED WHEN WE PURCHASED THEM.
TWO WERE OUT, THEY WERE IN THE SHOP AS THEY CALL IT FOR SOME TIME, AND WE NEEDED AN EMERGENCY PURCHASE AND AN EMERGENCY IMPROVEMENT.
UM, WE FOUND OURSELF IN THAT SAME SITUATION WHEN SOME OF THESE PUMPS, FORGIVE, FORGIVE ME FOR NOT EXPLAINING IT AS WELL AS JEFF, BUT SOME OF THESE PUMPS WAS JUST BURNING, BURNING THE MIDNIGHT OIL AND, AND THEY WERE MORE WORN OUT THAN WE FIRST ASSESSED AT THE BEGINNING OF THE FISCAL.
WHEN WE FIND OUT ABOUT THOSE MAJOR, RIGHT, THOSE, THOSE, THOSE MAJOR ISSUES, WE WILL, WE, WE HAVE A OBLIGATION TO FIX IT.
UM, IN MY OPINION, BASED UPON THE AGREEMENTS, WHAT WE HAVE TO COME AND ASK TOWN COUNCIL, UM, IF YOU WOULD CONSIDER A BUDGET AMENDMENT, THAT'S HOW WE'LL DEAL WITH THAT.
UM, THANK YOU JEFF FOR, UH, THE INFORMATION THUS FAR.
UH, I WANT TO GET JUST A LITTLE BIT OF CLARITY HERE.
UM, I UNDERSTAND THAT WE'LL HAVE 26 AGREEMENTS POTENTIALLY AFTER TODAY.
UM, BUT SEAN, YOU MENTIONED 32.
IS THAT 32 MORE POTENTIAL CAN COME TO US OR WE CAN REACH THE NUMBER OF 32? UM, SO THE WAY IT'S LAID OUT, UM, THERE'S 22 TODAY.
YEAH, THERE'S FOUR MORE THAT HAVE CONTACTED US, ACTUALLY MAYBE A FIFTH AS OF LAST WEEK.
UM, I'D BE INTERESTED THEN BEYOND THAT THERE WERE 28 ADDITIONAL, SO I THINK YOU GET TO 58 OR PERFECT.
UH, UM, AND THEN AS I'VE TALKED MORE WITH JEFF, THE PROJECTS THAT ARE CURRENTLY UNDER CONSTRUCTION, UM, ONCE THEY'RE COMPLETE AND UM, AND RECEIVED THEIR CMC, THEY COULD, UM, ALSO APPLY FOR, UM, THESE AGREEMENTS.
SO, UM, BAILEY'S COVE OR OTHER SUBDIVISIONS THAT ARE CURRENTLY UNDER CONSTRUCTION COULD ADD TO THAT 58.
SO I JUST WANNA GET A LITTLE BIT BETTER UNDERSTANDING OF THE, THE MAP.
UM, I'VE GOT IT AS FAR AS THE DIFFERENT SHADES ARE CONCERNED, BUT WHAT I'M CURIOUS OF IS, UH, THE, THE DRAINAGE RIGHT OF WAYS OR WHAT IS BEING ADDRESSED IN THE AGREEMENTS, DOES THAT ALSO APPLY TO THOSE THAT ARE WHAT'S BEING DISPLAYED HERE AS OUR PRIMARY RESPONSIBILITIES? YES.
THE, SO THE, WHEN IT COMES TO OUTSIDE THE PRIVATE COMMUNITIES IN THE, WHERE THE ROADS ARE PUBLIC, YOU KNOW, THE DOT IS RESPONSIBLE FOR THE STATE, MAINTAINING THE STATE ROADS, INCLUDING THE OUTFALLS.
NOW I'M SAYING RESPONSIBLE FOR, UM, WE CAN TALK A LITTLE BIT MORE ABOUT THAT, BUT, AND THEN THE COUNTY IS RESPONSIBLE FOR ALL THE, THE DRAINAGE SYSTEMS THAT SUPPORT DRAINING THE COUNTY ROAD RIGHTS OF WAY.
AND THEN AGAIN, THE SMALLEST FOOTPRINT, I THINK IT'S SOMEWHERE IN THE NEIGHBORHOOD OF 8% OF THE ROADS, PUBLIC ROADS IN THE TOWN ARE OWNED BY, IN PUBLIC ROADS IN THE, IN THE ISLAND AND THE TOWN ARE OWNED BY THE TOWN.
SO IT'S NOT A VERY LARGE FOOTPRINT WHEN IT COMES TO THAT.
BUT WE ARE VERY PROACTIVE BECAUSE WE, WE CONSIDER TAKING CARE OF THE COMMUNITY AS A WHOLE.
THERE'S, THERE'S BEEN MANY CASES OVER THE YEARS WHERE WE'VE JUST MOVED OUTSIDE, UM, JUST IN THE TOWN PROPER TO, TO TAKE CARE OF DEFICIENCIES THAT MAY AFFECT A COUNTY OR A TOWN, UM, RIGHT OF WAY JUST TO TAKE CARE OF THE PROBLEM.
UM, WE DO WORK WITH THE COUNTY AND THE STATE TO MAKE SURE THAT THEY CORRECT THEIR OWN, BUT SOMETIMES WE JUST NEED TO MOVE BECAUSE THE DEFICIENCY IS RANKED BY US TO BE TOO CRITICAL FOR US TO WAIT.
SO WE'RE ALWAYS, YOU KNOW, ADVOCATING ON BEHALF OF THE TOWN TO MAKE THE COUNTY DO WHAT THEY'RE SUPPOSED TO DO WITH THEIR ROADS AND, AND THE STATE THE SAME.
AND UH, SORT OF A FOLLOW UP ON ONE OF THE COUNCILMAN AMESS QUESTIONS.
SO, UH, ABOUT 13 MILLION IN FUND BALANCE BY 5 MILLION BEING COLLECTED THROUGH THE, THE RATE ON A YEARLY BASIS.
UM, AS FAR AS THE CAPITAL IMPROVEMENT SIDE OF THIS, NOT THE MAINTENANCE SIDE.
UM, WELL, I GUESS I WOULD INCLUDE THE MAINTENANCE SIDE IN THIS QUESTION AS AS WELL.
ARE THERE ANY OTHER, UH, SUBSIDIES THAT ARE COMING FROM OTHER REVENUE SOURCES TO SUPPORT STORM WATER, EITHER CAPITAL IMPROVEMENTS OR MAINTENANCE? SO THERE HAVE BEEN TIMES RECENTLY WHERE THERE, WHERE SOME GENERAL FUND MONEY HAS USED TO SUPPORT THE UTILITY.
I THINK IT WAS PART OF WHAT WE, WHAT WAS AUTHORIZED LAST YEAR WHEN THE COUNCIL AUTHORIZED PURCHASING TWO OF THOSE NEW PUMPS THAT, THAT CAME INTO PLACE IN, UH, IN, AND WERE INSTALLED AT LAWTON AND SEA PINES.
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BUT GENERALLY THE STORMWATER UTILITY IS SELF-SUPPORTING AND THAT'S, THAT'S OUR FUNDING REVENUE SOURCE.UM, I'M NOT ASKING YOU TO GO INTO THIS NOW, BUT UM, AS YOU'RE PRESENTING TO US AT THE WORKSHOP AROUND RESILIENCY, I I THINK WE NEED TO ALSO BETTER UNDERSTAND THE CRITERIA THAT'S BEING USED FOR, UH, PRIORITIES.
AND, AND THE REASON THAT I'M BRINGING THAT UP IS BECAUSE COUNCILMAN UH, ALFRED BROUGHT UP, UH, EMERGENCY MM-HMM.
UM, BUT I'M WANTING TO UNDERSTAND A LITTLE BIT BETTER WHAT DEEMS A AN EMERGENCY.
I MEAN, OBVIOUSLY THE BIGGER PUDS EMERGENCY MAY BE QUITE DIFFERENT FROM MAYBE ONE OF THE AGREEMENTS THAT WE'RE PUTTING IN FRONT OF US TODAY AS FAR AS EMERGENCY IS CONCERNED.
SO I THINK WE NEED TO UNDERSTAND THAT AND UNDERSTAND WHERE WE ARE AS FAR AS FUNDING THAT IS AVAILABLE TO RESPOND TO EMERGENCIES.
UM, AT, AT THE END OF THE DAY, I THINK IT'S IMPORTANT TO REALIZE, RECOGNIZE THAT EVERYONE IS PAYING INTO THIS FEE.
I MEAN, NO ONE'S EXEMPT FROM IT.
UM, SO THERE'S AN EXPECTATION FROM EVERYONE THAT THERE'S SOME TYPE OF RETURN THAT HAPPENS.
AND I THINK WE'RE, WE'RE A BIT OFF BASE AT THE MOMENT,
UM, AND IT'S NO ONE'S FAULT, IT'S JUST A REALITY.
UH, SO AS WE DIVE INTO THIS A LITTLE DEEPER AT WORKSHOP, UM, I THINK THAT THAT PIECE IS GONNA BE CRITICAL.
UH, 'CAUSE AT THE END OF THE DAY, WE DON'T WANT THE EXPENDITURES OR THE, THE APPROVED EXPENDITURES TO NECESSARILY BE POLITICAL.
I THINK THEY NEED TO BE FAIR TO EVERYONE.
AND I THINK THAT'S WHERE WE'RE TRYING TO GO HERE.
BUT THE INFORMATION THAT SURROUNDS THE FACTS OF THE REALITY, I THINK NEEDS TO BE IN FRONT OF US.
DID YOU WANNA FOLLOW UP MR. STANFORD? YES.
THE CHAIRMAN STOLE MY THUNDER ON THAT, BUT I WAS GONNA SUGGEST THAT AT THE WORKSHOP YOU PRESENT THE LIST OF THE PRI THE CATEGORIES, THE PRIORITIES THAT YOU USE FOR THE SYSTEM SO THAT EVERYONE UNDERSTANDS THAT.
I MEAN, THINGS LIKE IF A AREA TENDS TO FLOOD, DOES THAT GIVE IT A HIGHER RANKING? THOSE SORTS OF THINGS.
NOT TODAY, BUT AT THE WORKSHOP I THINK WILL BE USEFUL TO THE FULL COUNCIL.
I WANT, I WANT TO BE CLEAR, UH, FOR STAFF'S BENEFIT.
MY, MY QUESTIONS WERE DIRECTED TOWARDS POLICY, NOT THE STAFF.
THE STAFF HAS DONE AN EXTRAORDINARY JOB IN WITH THIS, UH, STORMWATER UTILITY.
AND JEFF, THANK YOU FOR YOUR LEADERSHIP IN THAT REGARD.
SECOND, YOU GOOD? MR. ER? UH, JUST WANNA THANK YOU FOR THAT EXCELLENT PRESENTATION.
OKAY, UM, LET'S TAKE PUBLIC COMMENT AND THEN WE'LL BRING IT BACK TO THE DIOCESE.
ANYONE FROM THE PUBLIC WANT TO COMMENT ON THIS PARTICULAR ITEM? ANYONE SIGNED UP? I'M SORRY.
UM, BEFORE MR. AMES GIVES US A, A MOTION HERE, UM, I WANTED TO ECHO THE SENTIMENTS OF THE STAFF.
UM, I THINK WE'VE COME A LONG WAY.
UM, THIS, THIS MAP SORT OF DEPICTS THAT TO A DEGREE.
UM, WE UNDERSTAND THAT THIS IS, UH, IN SOME CASES A BOUNCING BALL OR A MOVING TARGET BECAUSE THERE'S SO MANY DIFFERENT ENTITIES THAT ARE INVOLVED IN THE PROCESS.
UM, I CAN REMEMBER, I KNOW PROBABLY ABOUT 10 YEARS AGO THE COUNTY CAME OVER AND SAID, HEY, LET'S GET TOGETHER AND TALK ABOUT THIS.
SO I COMMEND YOU ALL, UH, FOR, UH, HAVING THESE CONVERSATIONS AND BRINGING FORTH THE DATA TO US SO THAT WE CAN DIRECT POLICY AS MR. AMES HAS MENTIONED SO THAT WE GET TO A BETTER PLACE.
I'D LIKE TO MAKE A MOTION TO FORWARD THE RESOLUTION AUTHORIZING THE EXEC EXEC EXECUTION OF STANDARDIZED STORMWATER AGREEMENTS FOR BROAD CREEK LANDING PADDOCKS ON JARVIS CREEK, REBO ISLAND, AND VICTORIA'S GO AIR TO THE FULL TOWN.
ANY FURTHER DISCUSSION? ALL ON TABLE.
NEXT UP WE'LL HAVE A MONTHLY FINANCIAL REPORT AND PRESENTATION BY MISS ADRIANA BURNETT.
HOW'S EVERYBODY DOING THIS MORNING? YOU, WELL, THANK YOU.
SO I WANT TO START THESE MEETINGS GOING FORWARD WITH ANSWERING THE QUESTIONS THAT YOU HAD PRIOR TO, TO THIS MEETING.
AND IF YOU CAN HELP ME PUT THE PRESENTATION UP THERE, THAT WOULD BE GREAT.
I DO WANT TO COMMEND KELLY'S SPINELS FROM OUR COMMUNICATIONS TEAM.
THIS BEAUTIFUL PICTURES, THEY ACTUALLY COME
[00:30:01]
FROM HER.SO LET'S TALK ABOUT THE FIRST QUESTION, AND I THINK IT WAS YOU, MR. ALFRED THAT ASKED THIS QUESTION.
SO ONE OF THE THINGS THAT I DO WANT TO MENTION, UM, I GREW UP IN MIAMI.
I HAD THE OPPORTUNITY OF EXPERIENCING A FEW HURRICANES AND A FEW TROPICAL STORMS, BUT I HAVE NEVER SEEN A GREW UP LIKE THE ONE WE HAVE HERE IN HILTON HEAD LED BY THOMAS DAWN, HOW PREPARED WE WERE DURING TROPICAL STORM, DEBBIE, I WAS, I WAS VERY IMPRESSED.
I WAS VERY IMPRESSED WITH THE DIFF THE STAFF MEMBERS, EVERYBODY THAT WAS PART OF THE WHOLE EMERGENCY GROUP.
AND WHEN WE, LOOKING AT THIS NUMBERS HERE, IT, IT IS AMAZING TO ME THAT A TOWN LIKE KELTON HEAD IS PREPARED NOT ONLY, NOT ONLY HAVING THE, THE STAFF BUT ALSO THE LIQUIDITY TO PREPARE FOR AN EMERGENCY LIKE A HURRICANE.
SO I WANT TO START BY TALKING ABOUT THE $35 MILLION THAT YOU SEE THERE.
IF WE RUN THAT AT THAT NUMBER, IT'S $36 MILLION THAT IS ACTUALLY IN OUR NATURAL DISASTER FUND.
NO, IT'S NOT SITTING IN THE ACCOUNT, NOT MAKING ANY INTEREST.
IT IS ACTUALLY INVESTED, BUT IT IS LIQUID.
WE CAN ACTUALLY SELL THE, THE TINOS OR THE T-BILLS THAT WE HAVE AND THAT MONEY IS LIQUID.
IN ADDITION TO THAT, NOTICE A $20 MILLION, AND THIS IS AN INTERESTING THING HERE BECAUSE ACTUALLY THE TOWN COUNCIL APPROVE OR IMPOSE AN 80% CAP THAT WE CAN ACTUALLY ISSUE BONDS IN CASE OF EMERGENCY AT A MINIMUM OF $20 MILLION.
AND THAT'S WHAT THAT NUMBER REPRESENTS.
SO IF WE ADD THOSE TWO NUMBERS TOGETHER, WE ACTUALLY EQUAL $59 MILLION.
THEN IN ADDITION TO THAT, ONE OF THE THINGS THAT I THINK IS EVEN MORE IMPRESSIVE IS ABOUT A YEAR, TWO YEARS AGO WE HAD IN OUR GENERAL FUND RESERVE, WE WERE RESERVING AT A 35% RATIO AND NOW IT WENT UP TO 40%.
SO WE ACTUALLY HAVE A RESERVE OF $23 MILLION.
THAT IS 40% OF NEXT YEAR'S GENERAL FUND BUDGET.
SO THAT'S WHAT THAT $23 MILLION NUMBER REPRESENT.
SO AGAIN, WE ADD THE 23 TO THE 59, IT GETS US TO THE $79 MILLION NUMBER THAT YOU SEE THERE.
I MEAN, THAT IS A LOT OF MONEY, THAT IS A LOT OF FUNDING FOR EMERGENCIES.
OF COURSE THERE'S NOTHING THAT PREPARES FOR A HURRICANE, BUT IT IS GREAT TO SEE THAT NOT ONLY WE HAVE A TEAM HERE IN TOWN THAT IS VERY WELL PREPARED, BUT WE ALSO HAVE RESERVES AND WE HAVE CASH TO BE ABLE TO PAY FOR ANY DISASTER MIGHT THAT MIGHT COME OUR WAY.
I HOPE THAT GIVES YOU SOME RELIEF.
THERE'S NO RELIEF FOR TROPICAL STORMS OF HURRICANES, BUT AT LEAST WE HAVE A RELIEF THAT WE HAVE THIS MONEY, THAT WE HAVE PEOPLE IN TOWN THAT ARE PREPARED, THAT WE HAVE THE LIQUIDITY, THAT WE HAVE THE RESERVES AND THAT WE HAVE THE OPTION OF ISSUING BONDS AT A $20 MILLION NUMBER.
YOU HAVE A SMILE? OKAY,
YEAH, WE'RE GONNA PAUSE ON, ON, ON THIS PORTION.
UM, I WANNA MAKE SURE THAT WE UNDERSTAND THE NUMBERS 'CAUSE THE MATH IS, UM, IT'S A LITTLE DIFFERENT THAN IT'S BEING DISPLAYED HERE.
BUT I WANT TO FIRST OF ALL, THANK I COUNCILMAN STANFORD FOR CONTINUING TO BRING THIS QUESTION UP AND THIS MAY BE THE LAST TIME THAT WE HAVE THIS DISCUSSION WITH MR. STANFORD ON THE DIOCESE.
UM, BUT THE POINT THAT I'M MAKING IS, IT IS ALWAYS GOOD TO HAVE SOMEONE SORT OF TUGGING AT YOU SAYING DON'T FORGET, AND MR. STANFORD, I REALLY APPRECIATE, EVER SINCE I'VE JOINED COUNCIL, YOU HAVE ALWAYS, UM, SORT OF BEAT, BEAT ON THIS DRUM, UM, TO MAKE SURE.
AND, AND MAINLY BECAUSE WE, WE HAD THE, THE UNPLEASANT EXPERIENCE OF GOING THROUGH THIS, RIGHT? MM-HMM,
UM, AND WE DEFINITELY NOT LOOKING TO, TO TEST OUR SKILLS AGAIN, BUT BEING PREPARED FOR IT IS DEFINITELY IMPORTANT.
UM, SO WITH THAT MS. S FURTHER QUESTIONS FOR MR. BURNETT.
THANK YOU FOR THIS INFORMATION.
IT GIVES A LOT OF COMFORT TO KNOW THAT WE'VE GOT THIS KIND OF CAPACITY, BUT THE FURTHER QUESTION THAT I KEEP ASKING IS BASED UPON RATES OF INFLATION AND WHAT WE SPENT IN MATTHEW, DO WE HAVE A SUFFICIENT FUND TO COVER THOSE EXPENSES, ASSUMING THAT WE HAVE ANOTHER STORM LIKE MATTHEW.
[00:35:01]
SO IT IS MY UNDERSTANDING DURING MATTHEW THAT IT WAS ABOUT $57 MILLION THAT WE PAID FOR MATTHEW.IT IS ALSO ABOUT PROBABLY ABOUT 42 40 $7 MILLION THAT WE ALSO RECEIVE BACK FROM FEMA.
UM, SO LOOKING AT THESE NUMBERS, AND AGAIN, I'M PUTTING MY FINANCIAL HAT ON, WE ARE IN A VERY GOOD GOOD SHAPE WITH THIS NUMBERS.
UM, LIKE I SAID, HURRICANES ARE SOMETHING THAT WE CANNOT PREDICT.
IT WOULD BE NICE TO HAVE A CRYSTAL BALL AND SAY WE HAVE THESE HURRICANES COMING OR NOT COMING.
BUT I THINK THINK FROM A FINANCIAL PERSPECTIVE, UM, KEEPING IN MIND THAT THE 35 IS INVESTED, THAT WE'RE MAKING A VERY GOOD RETURN ON THAT MONEY.
KEEPING IN MIND TOO, THAT OUR GENERAL FUND, WE HAVE 40% RESERVE AGAINST OUR NEXT YEAR'S BUDGET.
IN GENERAL FUND, I THINK WE ARE KEEPING UP WITH INFLATION.
UM, AGAIN, 2016, UM, IT IS MY UNDERSTANDING THAT WAS UH, HURRICANE, UH, I THINK IT WAS TWO CONSIDERED A CATEGORY TWO.
AND UM, AND CONSIDERING THAT WE GOT MOST OF THE MONEY BACK FROM FEMA AND KEEPING ALL THOSE INTO CONSIDERATION, I THINK WE ARE IN A VERY GOOD PLACE WITH THIS MONEY AND THE LIQUIDITY THAT WE HAVE.
WELL, WHEN YOU COMPARE THE $79 MILLION TO THE 57 MORE OR LESS THAT WAS SPENT, I SUSPECT THAT'S KEEPING UP WITH INFLATION VERY NICELY.
HOPEFULLY WE DON'T HAVE ANOTHER STORM LIKE THAT.
I HOPE WE DON'T BECAUSE I'M LIVING HERE AND I REFUSE TO HAVE ANOTHER ONE.
SO I THINK THE TOWN IS IN GOOD SHAPE.
UM, WORST COMES TO WORSE AND 79 MILLION ISN'T ADEQUATE.
DO WE HAVE BONDING CAPACITY BEYOND THE 20 MILLION THAT YOU'RE SHOWING HERE? SO YOU HAVE TO REMEMBER THE $20 MILLION IS THE MINIMUM, IS THE MINIMUM.
UM, LOOKING AT ALL THE BONDS, I MEAN WE HAVE, UM, GENERAL OBLIGATION BONDS TODAY.
SO IF WE LOOKING AT THE CALCULATION, WE HAVE ABOUT POTENTIALLY BETWEEN 30 TO 40, MORE MILLION DOLLARS THAT WE CAN POTENTIALLY ISSUE IN ADDITIONAL BONDS IF SOMETHING WERE TO HAPPEN.
UM, WITH OR WITHOUT A VOTE, YOU SAID ANOTHER 30 OR 40 MILLION OF BONDS.
SO WITH OR WITHOUT A VOTE, YE ACTUALLY IT WILL BE WITHOUT THE VOTE.
SO LET'S ASSUME THAT YOU DECIDE TO ISSUE 30 MORE MILLION DOLLARS.
THAT WILL TAKE US TO $109 MILLION.
ANY MORE QUESTIONS ON THIS TOPIC? I THINK WE'RE GOOD.
SO LET'S TALK ABOUT FINANCIAL UPDATE FOR FISCAL YEAR 2025.
THIS UPDATE IS FOR TWO MONTHS, SO THE MONTH OF JULY AND AUGUST, AND I'M GOING TO GIVE YOU ACTUALLY A BETTER NUMBER THAN THE $13 MILLION THAT I JUST THREW OUT FOR STORM WATER.
ACTUALLY WE STARTED THE YEAR FOR STORM WATER WITH $14 MILLION 669, 4 64.
SO ALL THIS ARE YEAR BEGINNING BALANCES FOR OUR CORE FUNDS.
WHAT YOU SEE ON THE NEXT COLUMN IS ACTUALLY THE YEAR TO DATE REVENUES.
THESE ARE REVENUES THAT WE HAVE RECEIVED AND THEY LOOK A LITTLE LOW BECAUSE NORMALLY OUR REVENUES THAT WE RECEIVE HERE ARE USUALLY, USUALLY WE GET THEM MOSTLY ON THE THIRD AND FOURTH QUARTER OF THE YEAR.
I MEAN, PROPERTY TAXES IS ONE OF OUR LARGEST REVENUE SOURCES.
AND AS YOU KNOW, JANUARY 15 IS WHEN PROPERTY TAXES ARE DUE.
SO THE NUMBER LOOKS A LITTLE SMALL, SO IT LOOKS EVEN SMALLER IF YOU COMPARE THAT AGAINST THE EXPENDITURES THAT WE HAVE FOR THE LAST TWO MONTHS.
SO REMEMBER, WE HAVEN'T RECEIVED A LOT OF THE REVENUES, SO MOST OF THE REVENUE COMES FROM A TAX, THE 1%, THE LOCAL A TAX NUMBER THAT WE GET.
UH, AND THERE IS A FEW OTHER THINGS THAT WE ALSO RECEIVE FOR THE FIRST TWO MONTHS OF THE YEAR.
SO AGAIN, YOU ARE ADDING ALL THOSE, ADDING THE REVENUES, SUBTRACTING THE EXPENDITURES AS OF THE END OF 8 31 24.
THESE ARE THE BALANCES THAT WE HAVE.
SO IF YOU LOOK AT THE CONSOLIDATED NUMBER, IT IS TWO 17 AGAIN COMPARED TO THE PRIOR YEARS, I'LL SAY THAT WE ARE DOING REALLY GOOD.
SO LET ME SHOW YOU EVEN MORE IF YOU LOOK AT THE BUDGET.
[00:40:01]
YEAR BUDGET APPROVED CONSOLIDATED NUMBER WAS $167 MILLION.SO THE YEAR TO DAY ACTIVITY IS THOSE REVENUES BY THOSE EXPENDITURES.
THIS IS THE NET ACTIVITY FOR THE FIRST TWO MONTHS OF THE YEAR.
SO WE TAKE THAT NET ACTIVITY OUT AND THE REMAINING BALANCE IS 151.
AGAIN, WE ARE, WE'RE STILL THE BEGINNING OF THE YEAR, SO WE STILL HAVE A LOT OF ROOM.
SO WE ARE STILL WITHIN OUR BUDGET AND THIS IS THE REMAINING FUNDING OF THAT BUDGET THAT YOU WAS, YOU WERE YOU APPROVED.
SO WHAT MAKES THE, THE GENERAL FUND NUMBER? SO THE TAP USES OF FUNDS INCLUDED A $4.7 MILLION IN PERSONNEL EXPENSES AND $3.4 MILLION IN OPERATING EXPENSES.
SO THAT WHAT, THAT'S WHAT MAKES THAT NUMBER SOURCES OF FUND.
AGAIN, WE HAVE ABOUT $398,000 IN REVENUE THAT WE GOT FOR OUR LOCAL A TAX AND WE HAVE $366,000 IN INTEREST EARN.
AND THEN FOR THE DEBT SERVICE FUND, AGAIN, WE HAD THE TOP USE OF FUNDS INCLUDED A $4.4 MILLION IN PRINCIPLE AND INTEREST BOND PAYMENT THAT WE PAID.
AND THE SOURCES OF FUNDS INCLUDED ABOUT $131,000 IN INTEREST EARN AGAIN.
SO I JUST WANTED TO GIVE YOU A HIGH LEVEL SOME OF THE TOP SOURCES AND USE OF POS THAT REPRESENT THE NUMBER WHERE IT SAYS YEAR TO DATE NET ACTIVITY.
I I HAVE A QUESTION ON DEBT SERVICE.
UM, THE, THE REVENUE SOURCE FOR THIS PARTICULAR LINE, UM, WHAT IS THAT? IS, IS THE MOST OF THAT THE MILLAGE RATE THAT WE WE'RE CHARGING FOR DEBT SERVICE OR ARE THERE OTHER FUNDING SOURCES THAT ARE SUPPORTING THIS? SO, SO WE PAY, UH, AS YOU KNOW, WE HAVE A, THE GENERAL OBLIGATION BONDS THAT WE HAVE, WE HAVE THE PRINCIPAL BALANCE THAT WE HAVE RIGHT NOW IS ABOUT $46 MILLION.
SO WE DO PAY, UM, POTENTIALLY ABOUT 2.9 TO POTENTIALLY $3 MILLION IN BOND PAYMENTS PER YEAR FOR THOSE GENERAL FUNDS.
WE ALSO HAVE REVENUE, UM, ALSO BONDS AS WELL.
SO ALL OF THAT COMES OUT OF THAT DEBT DEBT SERVICE FUND.
SO THAT NUMBER THAT YOU HAVE THERE IS THE 4.2 3 6 7 0 8 NUMBER IS ACTUALLY THOSE PAYMENTS.
THAT'S THE NET AMOUNT OF THOSE PAYMENTS THAT WE PAY.
UM, WE SUBSIDIZE A LOT OF THE MONEY COMES FROM OUR GENERAL FUND AND WE, WE TRANSFER MONEY EVERY YEAR TO MAKE SURE THAT WE ARE PAYING FOR OUR, FOR OUR BONDS AND FOR OUR, YOU KNOW, WHAT WE OWE FOR THIS GENERAL OBLIGATIONS.
UM, WE CONTINUE WITH THE NEXT SLIDE.
AGAIN, LOOK AT THE PRETTY PICTURE
SO THIS IS SOMETHING THAT IS VERY INTERESTING TO ME, UM, BECAUSE WE DO HAVE REALITY IS THAT WE DO HAVE A BIG BUDGET THAT WE APPROVE FOR FISCAL YEAR 25 FOR, UH, FOR $74 MILLION.
HOWEVER, THERE WERE PROJECTS THAT WE STARTED BACK IN 24, AND AS YOU CAN SEE THE COLOR ON THE LEFT, THE FIRST COLOR REPRESENTS THE UNSPENT BUDGET.
WE ARE NOT ASKING TO CARRY FORWARD ALL THESE SPEND BALANCES THAT WE HAVE FOR EACH OF THOSE PROGRAMS. THIS IS WHAT I'M GOING TO BE PRESENTING DURING IN OCTOBER DURING OUR TOWN COUNCIL MEETING AS WE ARE TALKING ABOUT BUDGET AMENDMENTS.
SO THIS IS ONLY THE CIP PORTION HERE.
SO THIS IS THE PROPOSED NUMBERS THAT I WILL BE TALKING ABOUT, BUT I WANT YOU TO HAVE SOME HIGH LEVEL OVERVIEW OF SOME OF THE CONVERSATIONS THAT WE'RE GOING TO HAVE IN OCTOBER.
SO AS IT RELATES TO GOING BACK TO STORMWATER, UM, DUE TO TROPICAL, UH, STORM DEBBIE, THERE IS TWO PUMPS THAT IN WEXFORD THAT WE HAVE TO REPLACE.
AND THE TOTAL FOR THOSE PUMPS IS ABOUT $665,000.
IT IS AMAZING HOW EXPENSIVE THESE PUMPS ARE.
SO PART OF THAT 993 NUMBER THAT YOU SEE IN THE MIDDLE THERE, 665 REPRESENT THE WEX FOUR PUMPS.
THE REMAINING BALANCE, WHICH IS ABOUT 327,000 DASH ACTUALLY THAT IS A CARRY FORWARD THAT WE ARE CARRYING FROM, FROM THE 24 TO PAY FOR THE LAW TERM, UH, PUMP.
SO $993,000 310 IS WHAT WE ARE PROPOSING A NEW BUDGET AND 327
[00:45:01]
IS WHAT WE'RE CARRYING FORWARD FOR THE LOTUM PUMP.IN ADDITION TO THAT, WE HAVE THE $4.5 MILLION THAT YOU SEE THERE FOR FIRE RESCUE.
THOSE ARE THE FIRE TRUCKS THAT YOU HAVE APPROVED BEFORE AND WE ARE CARRYING FORWARD, WE WOULD LIKE TO CARRY FORWARD FROM 24 TO PAY FOR THE FIRE TRUCKS AND ALL THE DIFFERENT EQUIPMENT THAT WE'VE BEEN GETTING SINCE JUNE.
SO THAT'S WHAT THAT NUMBER IS.
SO THOSE TWO NUMBERS ADDED TOGETHER, UH, EQUAL ABOUT $5.4 MILLION.
IN ADDITION TO THAT, WE HAVE LAND ACQUISITION WE BUDGETED FOR 25 200 $50,000.
WELL, WE PURCHASE A BUILDING, WE CALL IT THE P AND C BUILDING, WHICH IS LOCATED AT FOUR OFFICE PARKWAY AND THAT WAS $2.2 MILLION $975,000.
THAT'S ANOTHER NUMBER THAT WE ARE ASKING FOR YOU AS WELL TO APPROVE OR WE WILL BE ASKING TOWN COUNCIL TO APPROVE.
SO THE TOTAL CAPITAL PROGRAM IS ABOUT $8.4 MILLION.
AGAIN, WE'RE NOT ASKING TO CARRY FORWARD THE UNSPENT AMOUNTS IN 2024 AS IS REFERENCE IN THE FIRST COLUMN.
WE'RE ONLY ASKING FOR THOSE THREE ITEMS. STORMWATER, THE FLIP PROGRAM, AND THE LAND ACQUISITION.
UM, JUST, I WANNA MAKE SURE THAT IT'S CLEAR TO THE PUBLIC AS WE ARE GOING THROUGH THIS BECAUSE THE LAST COLUMN TO THE RIGHT SAYS FFY 2025 PROPOSED REVISED BUDGET.
SO WE'RE MOVING FROM $74 MILLION, WHICH IS THE AMOUNT THAT YOU APPROVED IN JUNE, WE ADDING 8.4, SO THAT INCREASES THE 74 BY EIGHT AND THE NEW NUMBER IS NOW $82.8 MILLION.
THAT IT IS THE REVISED A NEW BUDGET FOR 25.
AND AGAIN, THIS IS FOR CIP I'M A LITTLE CONFUSED ABOUT ROLLING FORWARD AND NOT ROLLING FORWARD.
UM, IN THE PAST WE HAVE BEEN CARRYING THESE THINGS FORWARD AND IT'S BEEN A LITTLE CONFUSING OKAY.
AND SO, BUT AFTER SAYING THAT, I SEE THE FLEET PROGRAM PROGRAM, UH, $4.4 MILLION.
I UNDERSTAND WE'VE ALREADY COMMITTED TO THAT.
WHY WAS THAT NOT IN THE BUDGET TO START WITH? OKAY, SO, SO HERE'S THE THING.
WE, WE SIGN AN AGREEMENT OR YOU APPROVE AN AGREEMENT, UM, ON AMENDMENT A FEW YEARS BACK, AND I CAN'T RECALL THE NUMBER THAT THE YEAR NOW, I THINK IT WAS 2022 THAT WE WERE GOING TO REPLACE, UH, FIRE TRUCKS AND ALL THIS EQUIPMENT, RIGHT? RIGHT.
SO WE BUDGETED FOR THAT YEAR BECAUSE WE WERE THINKING THAT WE WERE GOING TO GET ALL THIS EQUIPMENT THAT, THAT YEAR WHEN THINGS GOT APPROVED, BUT THEN WE REALIZED AFTER TALKING TO THE VENDOR THAT THEY WERE NOT GOING TO BE ABLE TO PROVIDE US WITH THE EQUIPMENT.
THERE WAS A DELAY IN, THERE WAS A DELAY IN DELIVERY, THERE'S A DELAY IN PRODUCTION, THERE IS A DELAY IN SOURCING AND SUPPLY CHAIN.
SO WE WERE NOT ABLE TO GET THAT EQUIPMENT AT THE TIME THAT WE WERE EXPECTING.
SO WE YOU APPROVE A BUDGET, THEN WE DIDN'T PAY ANYTHING.
SO WE'VE BEEN CARRYING THAT AMOUNT YEAR AFTER YEAR.
AND THEN THE AMOUNT THAT WE ARE CARRYING HERE IS THE FOUR POINT 53 THAT WE NEED FROM THE PRIOR YEAR, AGAIN THAT WE NEED TO CONTINUE PAYING FOR THESE FIRE TRUCKS.
IF WE DON'T CARRY THAT FORWARD, THAT MEANS WE'RE NOT GOING TO HAVE THE FUNDS TO BE ABLE TO PAY FOR THOSE FIRE TRUCKS AND ALL THAT EQUIPMENT THAT WE'RE STARTING GETTING.
SO WE'RE NOW GETTING THREE, FOUR YEARS LATER, ACTUALLY THREE YEARS LATER, WE'RE STARTING GETTING THAT EQUIPMENT STARTING IN JUNE AND WE'RE SUPPOSED TO FINISH THE DELIVERY OF THE VENDOR SUPPOSED TO DELIVER THAT EQUIPMENT AT THE END OF OUR FISCAL YEAR.
SO WE'RE ASKING TO GET THAT MONEY BE CARRIED FORWARD SO WE CAN PAY FOR ALL THESE FIRE TRUCKS AND THIS EQUIPMENT THAT IS GOING TO BE DELIVERED AT THE END.
I, I UNDERSTAND WHAT YOU JUST SAID AND I UNDERSTAND THE NEED FOR THE FIRE EQUIPMENT.
WHERE I AM CONFUSED IS WE KNOW WE HAVE AN OBLIGATION, WE HAVE A CONTRACT YES.
TO PAY THIS $4.4 MILLION, UH, FOR THE FIRE EQUIPMENT.
UH, I'M WONDERING WHY THAT WASN'T IN THE BUDGET TO START WITH BECAUSE WE DIDN'T KNOW AT THIS POINT.
WE DIDN'T KNOW WHEN WE WERE GETTING THE EQUIPMENT, SO WE DIDN'T KNOW.
WE, IT IS INTERESTING LIKE WHEN YOU ARE THINKING OF BUYING A CAR AND PUTTING IT SIMPLE LIKE THAT, YOU'RE
[00:50:01]
THINKING OF BUYING A CAR, BUT YOU REALLY DON'T KNOW WHEN YOU'RE GOING TO BE ABLE TO BUY THE CAR OR WHEN YOU'RE GOING TO GET THE CAR.IN THIS CASE, WE KNEW THAT WE WERE WANTING TO BUY ALL THIS EQUIPMENT, WE JUST DIDN'T KNOW WHEN THE EQUIPMENT WAS GOING TO BE DELIVERED TO US.
SO WE ONLY BUDGET ENOUGH THINKING ABOUT THIS IS ALL WE'RE GOING TO BE GETTING THIS YEAR.
THIS IS ALL WE'RE GOING TO BE PAYING FOR THIS YEAR.
SO IT DIDN'T MAKE ANY SENSE TO BE ABLE TO PAY, UH, BUY IT FOR $12 MILLION WHEN WE DIDN'T THINK WE WERE GOING TO GET THAT $12 MILLION IN THAT ONE YEAR WHEN IT WAS APPROVED.
IN THIS CASE, WE'VE BEEN CARRYING THE BALANCES YEAR AFTER YEAR.
SO NOW THE $4 MILLION HOPEFULLY WILL BE FINISHED, WILL BE THE LAST CARRY FORWARD THAT WE WILL HAVE HOPEFULLY BECAUSE WE WILL GET ALL THE EQUIPMENT BY THE END OF THIS FISCAL YEAR.
I DON'T KNOW IF THAT ANSWERED YOUR QUESTION.
THANK YOU'LL SEE IF I, CAN YOU HAVE SOMETHING ELSE? YES.
SO WE APPROVED $7.3 MILLION, WHICH THE FLEET WAS IN, INCLUDED IN THE 2025 BUDGET.
I THINK WHAT WE'RE LOOKING AT AS FAR AS THE AMENDMENT IS CONCERNED IS JUST THE UNSPENT MONEY FROM 2024.
I THINK WHAT MAKES IT A LITTLE CONFUSING IS THE FY 2025 PROPOSED REVISED IS GOING TO BE AT 11 SEVEN I I GUESS TO GIVE US SOME COMFORT AND WE'D LIKE TO KNOW WHAT THAT NUMBER'S REALLY GOING TO END UP BEING ONCE EVERYTHING IS DELIVERED.
SO WE, WE PAID, UM, I KNOW, AND I CAN'T REMEMBER THE AMOUNT I CAN GET YOU THAT NUMBER.
I KNOW WE PAY IN JUNE BEFORE WE CLOSED THE 24 NUMBER.
WE, WE GOT, WE ACTUALLY GOT TWO TRUCKS IN JUNE AND WE PAID AT THAT POINT, I THINK IT WAS TWO SOMETHING MILLION DOLLARS WE PAY AT THAT POINT IN JUNE, SOME OF THAT AMOUNT, UM, THEN THE REMAINING WE WERE SUPPOSED TO GET OR WE'RE GOING TO GET BY THE END OF THIS FISCAL YEAR.
SO HOPEFULLY THAT WILL FINISH, UH, THE TRANSACTION AS IT RELATES TO THE FIRE TRUCKS.
UM, HOPEFULLY WE DON'T HAVE TO WAIT ANOTHER THREE YEARS AND I DON'T THINK THAT'S THE CASE ACTUALLY.
WE ARE IN GOOD SHAPE AS IT RELATES TO DELIVERY OF THE TRUCKS.
UM, I DON'T KNOW IF YOU HAVE THE OPPORTUNITY OF SEEING ANY OF THE SHINY TRUCKS THAT WE GOT SO FAR, BUT, UM, I KNOW, UH, CHEF, UH, CHRIS IS VERY BLANKET SHIFT, IS VERY EXCITED ABOUT THOSE TRUCKS.
BUT HOPEFULLY THAT WILL BE IT AND WE DON'T HAVE TO CARRY FORWARD ANYMORE UNPAID AMOUNTS TO, UH, FOR NEXT YEAR.
IT'S IMPORTANT TO BRING THAT OUT WHEN YOU ARE PRESENTING TO US WITH THE BUDGET AMENDMENT.
UM, SO AGAIN, I WILL TRY TO GET MORE INFORMATION AND BETTER NUMBERS AND DATES SO YOU, WE CANNOT, YOU CAN UNDERSTAND THE TRACK TRANSACTION BETTER.
SO THE NEXT THING THAT I HAVE, UH, IS ACTUALLY AGAIN, UH, WHAT I DID HERE IS ACTUALLY HAVE A CHART THAT SHOWS THE $74 MILLION THAT YOU APPROVE.
AND I HAVE THE BUDGET HERE BY PROGRAM.
SO YOU CAN SEE HOW MUCH WE HAVE SPENT SO FAR YEAR TO DATE BY PROGRAM.
IN ADDITION TO THAT, WE HAVE, WE HAVE ENCUMBER $7.5 MILLION.
SO ALTOGETHER IS ABOUT $40 MILLION.
SO THE REMAINING BUDGET FOR WE HAVE FOR CIP, UM, IS $60.8 MILLION, WHICH IS THE NUMBER THAT YOU HAVE ON THE, ON THE LAST COLUMN.
SO HOPEFULLY THIS WILL GIVE YOU VISIBILITY OF THE, THE REMAINING BUDGET NUMBERS THAT YOU HAVE BY PROGRAM AND WHERE WE ARE AS OF THE SECOND MONTH OF THE YEAR.
QUESTIONS? THE TERM ENCUMBRANCE IS, UM, IS A LITTLE CONFUSING TO ME AS A LAWYER.
AN ENCUMBRANCE IS SOMETHING THAT AFFECTS A TITLE.
UH, BUT I THINK HERE WE'RE TALKING ABOUT ENCUMBRANCES MEANS THEY'RE COMMITTED UNDER A CONTRACT.
SO THERE IS A CONTRACT AND WE HAVE COMMITTED TO PAY X AMOUNT OF MONEY TO THE VENDOR OR THE CONTRACTOR.
THAT'LL WE HAVE A, EXCUSE ME, THAT'LL BE WORTH EXPLAINING TO COUNSEL WHEN THE FULL BUDGET IS BEING PRESENTED BECAUSE OTHER PEOPLE MAY HAVE THE SAME QUESTION ABOUT ENCUMBRANCES.
I THOUGHT I UNDERSTOOD IT NOW.
DO YOU THINK IT WOULD BE A GOOD IDEA, AND THIS IS A QUESTION FOR THE FOUR OF YOU.
UM, BECAUSE BEING NEW AND NOT BEING PART OF GOVERNMENT, THERE'S A LOT OF TERMINOLOGY THAT I HAVE FOUND IN BEING ENCUMBER, BEING ONE OF THEM THAT I HAVE FOUND CONFUSING.
DO YOU THINK IT WILL HELP, ESPECIALLY DURING OUR BUDGET PROCESS TO BE ABLE TO HAVE A GLOSSARY OF TERMS AND BE ABLE, SO WE CAN DEFINE WHAT THINGS ARE.
SO CIP NOT EVERYBODY KNOWS WHO CIP IS.
WE KNOW IT'S CAPITAL IMPROVEMENT PROGRAM.
[00:55:01]
SO DO YOU THINK IT WOULD MAKE SENSE AS PART OF OUR BUDGET PROCESS TO BE ABLE TO HAVE DEFINITIONS AND BE ABLE TO HAVE THIS ABBREVIATIONS, SPELL THEM OUT AND DEFINE WHAT THEY ARE? EXTRAORDINARY IDEA.JAMES THOUGHTS? UM, UM, I'M STILL TRYING TO GET A HANDLE ON WHAT WE HAD GOING ON LAST YEAR AND WHAT WE ANTICIPATE GOING ON THIS NEXT YEAR.
LET'S USE A ROAD ROAD PROGRAM FOR INSTANCE.
UH, I PRESUME WE HAD OBLIGATIONS AND CONTRACTS LAST YEAR.
MM-HMM,
AND NOW WE'RE HAVING A NEW TRANCHE OF COMMITMENTS GOING FORWARD AND WE HAVEN'T SPENT ANY OF THAT MONEY TO SPEAK OF.
SO I'M, I'M TRYING TO UNDERSTAND HOW WE TRACK ALL OF THIS.
UM, SO LAST YEAR YOU, WHEN WE FINISHED THE YEAR 24, YOU HAD UNSPENT OR WE HAVE UNSPENT FOR ROADWAYS.
FOR INSTANCE, THE EXAMPLE THAT YOU JUST USED, WE HAD $3.9 MILLION OF MONEY THAT WE DIDN'T SPEND.
THAT MEANS WE, BUT THOSE CONTRACTS ARE STILL IN PLACE GOING FORWARD.
WHEN I'M LOOKING AT THESE NUMBERS, I AM SAYING THAT THAT'S IT.
NO, THERE'S NOTHING ELSE THAT WE NEED TO PAY OUTTA THE BUDGET THAT WE HAVE FOR 24, THEREFORE WE'RE NOT CARRYING FOR ANYTHING ELSE FOR 25 AS IT RELATES TO THE ROADWAY PROGRAM.
SO WHEN YOU LOOK AT ALL THESE NUMBERS THAT ARE ON COLUMN LEFT, IT SAYS ON SPEND BUDGET, WE ACTUALLY HAD A REMAINING BALANCE FOR PATHWAYS.
SO 3.8 ROADWAYS, 3.9 PARK, WE HAVE 7.1.
SO WE ARE NOT CARRYING FORWARD THE, THE AMOUNTS OF THE BALANCES FOR THOSE.
ANOTHER QUESTION, UM, HAVE WE COMPLETED WHAT WE SAID WE WERE GOING TO COMPLETE IN THAT YEAR? WHAT DO YOU THINK, SIR? TRY NOT TO JUMP JUMP IN THE WAY THIS YEAR'S A LITTLE DIFFERENT.
WE PROJECTED, AND I'M JUST GONNA USE A ROUND NUMBER, WE PROJECTED THAT WE WOULD SPEND ABOUT $15 MILLION MORE LAST YEAR THAN WE ACTUALLY DID.
THERE WAS SOME ISSUES THERE, THERE WAS SOME PROJECTIONS BY THE CIP PROGRAM, BUT ALSO, UH, NOT, NOT BY THEM, BUT JUST AN ESTIMATION AND A PROJECTION OF SCHEDULE.
AND SO AS WE STARTED SETTING OUR LAST YEAR BUDGET, KEEP IN MIND ADRIANA AND I WERE STILL TALKING ON A VIRTUAL CALL AND GETTING OUR BUDGET TOGETHER.
OUR CIP TEAM WAS PROJECTING THAT THEY WOULD SPEND THOSE DOLLARS.
BUT WHEN WE REALLY STARTED TO DIVE INTO HOW LONG IT'S TAKING FOR CIVIL WORK, HOW LONG IT'S TAKING FOR SURVEY WORK, HOW LONG IT'S TAKING FOR PERMITTING WORK, UH, WHAT I USED TO CALL A LAND DISTURBANCE PERMIT IS NOW CALLED A COASTAL ZONE CON CONSISTENCY PERMIT.
AND SO WHAT WE'RE SAYING NOW IS WHEN WE WERE PROJECTING TO MOVE THOSE DOLLARS FORWARD, THERE'S NO SENSE PUTTING THEM IN THE NEW FISCAL YEAR BUDGET AMENDMENT IS SIMPLY IMPORTANT THAT WE JUST RETIRE THE FUNDS FOR NOW.
WE PUT THEM BACK IN OUR GLOSSARY TERMS, WHAT I WOULD CALL A FUND BALANCE.
AND WE'RE SAYING THAT WE HAVE ENOUGH FUNDS PLANNED IN PROGRAM FOR FISCAL YEAR 25.
I'LL ALSO SAY RIGHT NOW WE HAVE IN THE PAST FIRETRUCK AS AN EXAMPLE, WE'VE PLANNED FOR ROLL FORWARDS, RIGHT? WE'VE PLANNED FOR NEW MONEY AND WE'VE PLANNED FOR ROLL FORWARD MONEY AND THAT MADE UP A BUDGET EXCEPT FOR THE UNKNOWNS.
THE UNKNOWNS OF HEY, WELL WE DIDN'T GET TO IT.
WE STILL NEED THOSE DOLLARS TO FINALIZE THE PURCHASE OF ALL THE FIRETRUCKS.
WHAT WE'RE SAYING IS THE FIRETRUCKS HERE ARE UNIQUE IN THAT SENSE.
WE'RE SAYING THAT THESE OTHER PROJECTS, BEACH PATHWAY, ROADS, PARKS, FACILITIES, SWOOP, WE'RE SAYING THAT WE'RE NOT ROLLING THOSE FORWARDS, THOSE ROLL FORWARDS THIS YEAR, LIKE WE DID YEARS PAST BECAUSE OF SCHEDULE.
AND I'LL SAY I'LL, I'LL ADMIT WE UNDER PROJECTED OR OVER PROJECTED, I SHOULD SAY THANK YOU.
WE OVER PROJECTED OUR SPEND, BUT WE GOT CAUGHT UP AND LEARNED A LOT ABOUT HOW LONG THINGS ARE TAKING.
KEEP IN MIND WE STARTED BUILDING THIS BUDGET IN JANUARY.
LEMME ASK THE QUESTION, UM, IN ANOTHER WAY.
IF WE'RE TALKING ABOUT THE ROADWAY PROGRAM, 3.9 MILLION UNSPENT BUDGET, IS THAT 3.9 MILLION IN TERMS OF PROJECTS IN THE BUDGET FOR 2025? YES.
UM, NOT BEING HERE FOR A WHILE, IT HELPS TO HAVE MR. ORLANDO HERE HELPING ANSWER THE QUESTION.
UM, ONE THING THAT I DO WANT TO MENTION, AND I WANT TO PUT A SEED OUT THERE, AND THIS IS SOMETHING THAT, UM, THAT I KNOW MARK AND I HAVE BEEN HIGH LEVEL TALKING AND I WANT TO GET YOUR OPINION.
[01:00:01]
UM, IT IS HARD TO PREDICT HOW MUCH MONEY WE'RE GOING TO SPEND ON PROJECTS.I MEAN, ESPECIALLY IT IS, IT IS EXPENSIVE TO GET, UM, WORK DONE HERE ON THE ISLAND.
UM, A LOT OF THESE NUMBERS, IF WE WERE NOT HERE ON THE ISLAND, PROBABLY THESE NUMBERS WOULD BE A LOT LOWER.
SO AS WE'RE THINKING ABOUT CIP AND AS WE'RE THINKING ABOUT 26 FISCAL YEAR 26 BUDGETS, WHICH IS GOING TO BE IN A FEW MONTHS, WE'RE GOING TO START THINKING ABOUT FISCAL YEAR 26 NUMBERS.
SO AS WE THINK ABOUT THE CIP PROJECTS AND THESE BIG NUMBERS THAT WE ARE PUTTING TOGETHER, MAYBE WE NEED TO BE THINKING INSTEAD OF THINKING IN TERMS OF 12 MONTHS, MAYBE WE NEED TO BE THINKING IN TERMS OF LONG TERM.
'CAUSE SOME OF THESE PROJECTS ARE MULTI-YEAR PROJECTS, SO IT DOESN'T MAKE ANY SENSE TO GET SOMETHING APPROVED FOR 12 MONTHS WHEN IN REALITY A PROJECT MIGHT TAKE THREE YEARS, IT MIGHT TAKE FIVE YEARS TO COMPLETE.
SO AS WE'RE THINKING ABOUT OUR BUDGETS AND HOW WE PUT OUR BUDGETS TOGETHER FOR CIP, THEN MAYBE WE NEED TO BE THINKING A FIVE YEAR OR A THREE YEAR BUDGET PROCESS FOR CIP.
SO WE DON'T HAVE THIS CARRY FORWARD.
SO WE DON'T HAVE THIS CONFUSION ABOUT DID WE FINISH THAT PROJECT? YES OR NO.
IF WE KNOW THAT A PROJECT IS GOING TO TAKE THREE OR FIVE YEARS, THEN IT WILL BE EASIER FOR US TO PROJECT THAT.
IT WOULD BE EASIER FOR US TO BE THINKING ABOUT FUNDING.
HOW DO WE FUND THESE PROJECTS? I'M LOOKING AT YOU SO I CAN'T REALLY SEE THE HEAD NODS.
I'M GONNA PAUSE FOR A MOMENT 'CAUSE I THINK SHE'S POSING A VALID QUESTION TO US JUST FOR THOUGHTS, OBVIOUSLY, UH, REACTIONS TO WHAT SHE'S, UH, PROPOSING AS A POTENTIAL.
ANYTHING THERE, MS. THOMAS? I I THINK THAT'S A GOOD IDEA.
TO SEE, TO HAVE IN THE BUDGET ONLY WHAT WE'RE GONNA SPEND IN THE NEXT YEAR AND HAVE INFORMATION SHOWING WHAT'S IN 26, 27, 28 AND SO FORTH.
I THINK THAT'S A VERY PRACTICAL AND USEFUL TOOL TO COME UP WITH A SAY A THREE YEAR PROJECTION SO THAT, UM, THE CURRENT, WE DON'T HAVE THIS ROLLOVER THING GOING ON.
UM, AND I'M NOT SAYING THERE'S ANYTHING IMPROPER ABOUT IT, IT'S JUST A LITTLE CONFUSING.
UH, AND SO THE IDEA THAT YOU HAVE MAY VERY WELL SOLVE THAT.
BECAUSE I THINK IT NOT ONLY HELPS FOR BUDGET PURPOSES, IT ALSO, I THINK IT CAN HELP OUR CIP TEAM AS WELL.
AND IT ALSO CAN HELP US WITH CASH AS WE MANAGE OUR CASH BETTER BECAUSE THEN WE'RE GOING TO UNDERSTAND, OKAY, YEAR ONE, WE'RE GOING TO BE SPENDING X AMOUNT OF MONEY, YEAR TWO, YEAR THREE.
SO IT WILL HELP US PROJECT AND FUND THESE PROJECTS BETTER THAN THE WAY WE'RE DOING IT TODAY.
UM, ANY MORE QUESTIONS BEFORE I MOVE FORWARD? OKAY.
SO ONE OF THE THINGS I MENTIONED TO YOU, I THINK LAST TIME WE WERE TALKING THAT WITHIN MY TEAM WE CREATED A NEW TEAM CALLED THE CIP FINANCE TEAM.
SO SOME OF THE THINGS THAT, UH, AND THIS IS JUST A SAMPLE OF ONE OF THE THINGS THAT WE'RE GOING TO BE DOING.
UM, I, I DO WANT TO SAY ONE THING BEFORE I START WITH THIS.
I WANT TO SAY THANK YOU TO SEAN COLIN AND HIS TEAM BECAUSE THIS WONDERFUL RENDERINGS AND SOME OF THIS CONSTRUCTION IN PROGRESS INFORMATION CAME FROM HIM AND HIS TEAM.
UM, MY FOCUS ON THIS IS NOT TO TALK ABOUT THE CONSTRUCTION IN PROGRESS BECAUSE IF YOU WERE TO ASK ME WHAT KIND OF GRASS IT IS, I HAVE NO CLUE WHAT GRA KIND OF GRASS IT IS.
I'M NOT AN ENGINEER OR AN ARCHITECT, BUT I WILL BE.
SO ISLANDER BEACH PARK IS ONE OF THE PROJECTS THAT WE SELECTED TO TALK ABOUT.
I HEARD THAT IT HAS, UM, IT'S A LITTLE, IT'S A PROJECT THAT ACTUALLY A LOT OF PEOPLE HAVE QUESTIONS ON.
AND IT IS MY UNDERSTANDING THAT DESIGN PHASE FOR THIS PROJECT HAS BEEN COMPLETED.
IT IS MY UNDERSTANDING THAT WE ARE NOW BIDING THE PROJECT.
IT IS EXPECTED FOR THE PROJECT TO START IN NOVEMBER OF 2024.
AND IT IS EXPECTED TO END CONSTRUCTION IN MAY OF 2025.
SO WHEN I'M LOOKING AT THE NUMBERS, THE BUDGET THAT YOU APPROVE IS THREE, UH, $3 MILLION, $750,000.
OF COURSE, THIS IS A PROJECT THAT HASN'T REALLY STARTED, BUT WE ALREADY SPENDING SOME MONEY OR ENCUMBERSOME MONEY.
SO FOR JULY AND AUGUST WE HAVE $225 OF EXPENDITURE.
WE ENCUMBERED ABOUT $97.8 MILLION SO FAR.
SO THIS IS THE REMAINING BALANCE THAT WE HAVE IN OUR
[01:05:01]
CIP.SO WHAT I SEE HAPPENING WITH PROJECTS IS FOR US IN FINANCE TO START UNDERSTANDING WHERE WE ARE IN A PROJECT, WHAT PHASE ARE WE IN, ARE WE IN A DESIGN PHASE? ARE WE IN CONSTRUCTION? HOW MUCH IS LEFT THAT WE HAVE BEFORE WE CAN FINISH AND COMPLETE A PROJECT? SO IS THIS INFORMATION, THE TYPE OF INFORMATION THAT YOU THINK OUR COMMUNITY AND YOU WILL BE, WILL MAKE SENSE FOR US TO TALK ABOUT MEAN? MR. STANFORD, YOU ARE SHAKING YOUR HEAD, SO I'M ASSUMING I'M SHAKING MY HEAD AND NODDING.
I THINK THIS IS A GOOD, GOOD APPROACH TO FIND THESE PROJECTS.
ANY QUESTIONS ABOUT THIS SPECIFIC PROJECT, THIS INFORMATION BE UH, SO ONE OF THE THINGS THAT I KNOW SEAN, AND TO SOME EXTENT OUR FINANCE TEAM IS LOOKING AT SOFTWARE RIGHT NOW.
RIGHT NOW IT WOULD BE A DASHBOARD.
IT'S A DASHBOARD THAT WE HAVE ONLINE THAT WOULD BE UPDATED, BUT WE'RE LOOKING FOR A BETTER WAY OF PRESENTING THIS INFORMATION.
INFORMATION THAT IS NOT, IT DOESN'T HAVE A LOT OF MANUAL INPUT.
IT'S SOMETHING THAT CAN GIVE US REPORTING.
IT'S SOMETHING THAT IF YOU ASK FOR A REPORT FOR A SPECIFIC PROJECT, WE CAN GIVE YOU THAT INFORMATION.
SO WE ARE LOOKING FOR A BETTER WAY OF REPORTING THINGS.
FOR NOW, IT IS A DASHBOARD THAT IS AN INTERNAL DASHBOARD WHERE YOU CAN GO AND LOOK AT THE PROJECT AND YOU CAN LOOK AT THE INFORMATION IN A SPECIFIC PROJECT.
ONE THING THAT, UH, WE'RE GOING TO BE ADDING IS THE FINANCIAL COMPONENT.
SO YOU CAN SEE HOW MUCH MONEY WE HAVE SPENT AND HOW MUCH MONEY IS REMAINING GOING FORWARD.
AGAIN, WE'RE LOOKING AT A SOFTWARE THAT IT CAN POTENTIALLY GIVE US THAT INFORMATION AND CAN ACTUALLY PULL WHAT I CALL MANAGERIAL REPORTING, WHERE WE CAN GIVE YOU BETTER REPORTING DEPENDING ON THE QUESTIONS AND THE THINGS THAT YOU OR THE OTHER COMMUNITY, COMMUNITY NEEDS.
UH, AND THAT IS THAT MAYBE HIGHLIGHTING WHETHER A PROJECT IS UNDER CONTRACT OR NOT? I THINK YOU SAID THAT, UH, ISLANDERS BEACH PARK IS OUT FOR BIDS NOW AND SO WE DON'T KNOW WHETHER THOSE BIDS ARE GONNA COME IN HIGHER OR LOWER, BUT IF WE WERE UNDER CONTRACT, WE WOULD KNOW WHAT WE WERE GONNA SPEND.
SO WHAT YOU'RE SAYING AGAIN, IS YOU WOULD LIKE TO KNOW IF A PROJECT IS UNDER CONTRACT.
ANYTHING ELSE THAT, OKAY, SO LET'S THINK ABOUT THE DASHBOARD.
WHAT OTHER TYPES OF INFORMATION YOU, OUR COMMUNITY WOULD LIKE TO SEE IN RELATION TO THIS PROJECTS? ANYTHING ELSE? I THINK YOU GOT THE MOST IMPORTANT ONE FOR THE COMMUNITY.
THE COMPLETION DATE, HUH? YES.
THAT ONE BE VERY SENSITIVE IF IT'S BEHIND SCHEDULE.
BUT IS IT YOUR INTENTION THAT THIS INFOR FINANCIAL INFORMATION WOULD BE PUT IN THE CIP PROJECT, UH, FILE? YES.
I WOULD LIKE TO, I WOULD LIKE FOR YOU AND OUR COMMUNITY TO BE AWARE WHERE WE'RE SPENDING, HOW WE'RE SPENDING THE MONEY, ESPECIALLY IF WE APPROVE A BUDGET.
I WANT US TO UNDERSTAND HOW MUCH WE HAVE SPENT ON THAT BUDGET, HOW MUCH WE HAVE ENCUMBERED AND HOW MUCH IS REMAINING.
'CAUSE I WANT US TO MAKE SURE, MY JOB IS TO MAKE SURE THAT WE STAY WITHIN BUDGET.
I I JUST WANTED TO MAKE SURE FOR THE PUBLIC'S BENEFIT, THAT IF THEY'RE INTERESTED IN A PROJECT, THEY CAN GO TO THE CIP FACILITY, UH, AND BE ABLE TO SAY, HAVE THIS INFORMATION THERE.
THAT IS THE GOAL FOR OUR COMMUNITY MEMBERS IF THEY'RE INTERESTED IN SPECIFIC PROJECT TO GO INTO THAT PROJECT AND BE ABLE TO GET ALL THIS INFORMATION.
SO THE NEXT PROJECT I HAVE HERE TO SHOW YOU IS THE TAYLOR FAMILY PARK.
UM, AGAIN, THIS TIME PHASE IS COMPLETED, UH, UH, OR WILL BE COMPLETED, EXCUSE ME, AS OF 2 28 25.
UH, PERMITTING WILL BE 10 24, 25.
SO WE EXPECT IN CONSTRUCTION IN NOVEMBER OF 2025 AND COMPLETION IS NINE OF 2026.
UH, BUDGET APPROVAL WAS $2.9 MILLION.
OF COURSE, WE HAVEN'T SPENT ANY MONEY, BUT WE DO HAVE SOME ENCUMBER EXPENSES OF 8,754.
AND THEN THE REMAINING CIP BALANCE IS $2.9 MILLION FOR THIS SPECIFIC PROJECT.
THE NEXT ONE IS THE PATTERSON FAMILY PARK.
AGAIN, UM, DESIGNED TO BE COMPLETED ON MARCH OF 2020.
[01:10:01]
UH, FIVE PERMITTING TO BE COMPLETED ON NOVEMBER OF 2025.EXPECTED BEGINNING CONSTRUCTION WILL BE DECEMBER OF 2025 AND THE CONSTRUCTION END IS OCTOBER OF 2026.
AGAIN, THE BUDGET APPROVED WAS 2.7.
THERE ARE NO EXPENSES YEAR TO DATE, AND THE ENCUMBERED AMOUNT IS $9,000, 9,010.
AND THE REMAINING, UH, CIP BALANCE IS 2.7.
THEN THIS IS, UH, ANOTHER ONE.
THIS IS THE BEACH CITY ROAD TO DI LONG ROAD, UM, DECONSTRUCTION STARTED IN SEPTEMBER, SEPTEMBER 11TH, 2024.
THE SUBSTANTIAL SUBSTANTIAL COMPLETION IS DECEMBER, 2024.
SO WE STARTED WITH A BUDGET OF 500,000.
AND THE REMAINING CIP BALANCE IS 267,894.
I ACTUALLY LIKE THIS ONE AND NOT BECAUSE IT'S LESS OR MORE IMPORTANT THAN THE OTHER ONES BECAUSE JEFF DID SUCH A GREAT JOB EDUCATING ME ABOUT PUMPS.
AND I LEARNED A LOT WITH THIS PROJECT.
SO THIS ONE IS ACTUALLY ONE THAT HAS BEEN COMPLETED.
THE LAST PUMP WAS INSTALLED IN SEPTEMBER, SEPTEMBER 4TH, 2024.
SO WE JUST INSTALLED THE LAST PUMP AND THIS ONE.
UM, THE INTERESTING THING WITH THIS IS THAT THE STATION WAS BUILT IN 1989 AND THIS ONE PROTECTS, UM, PROPERTY AND ROLLS IN A 2000 ACRE LOTTON BASIN.
AND THEY DID A LOT OF WORK ON THIS.
THEY ACTUALLY DID A WHOLE NEW CONTROL BUILDING, NEW GENERATOR, NEW ELECTRONIC CONTROLS, THREE NEW PUMPS, UM, WHEN WE STARTED IN 20, IN FISCAL YEAR 20.
SO I'M LOOKING AT THE BUDGETS FROM FISCAL YEAR 20 TO 24.
WE ARE, YOU APPROVED $2.9 MILLION.
THE EXPENSES AS OF THE END OF 2024 WE'RE $1.7 MILLION.
PART OF THE CARRY FORWARD THAT WE'RE GOING TO BE ASKING FOR IN OCTOBER IS GOING TO BE 327.
AND THAT WILL PAY OFF THE TOTAL PROJECT.
AND AS YOU CAN SEE, IF YOU ADD ALL THOSE NUMBERS TOGETHER, 1.7, THE 1 98 AND THE 3 27, ADDING ALL THOSE NUMBERS TOGETHER WILL BE BELOW WHAT WAS APPROVED BACK IN 20, IN FISCAL YEAR 20.
SO THE CONTRACT AMOUNTS CAME IN UNDER THE, THE BUDGET ESTIMATE.
NOT ONLY THEY CAME UNDER THE BUDGET ESTIMATE, BUT ALSO IT ALSO SHOWS THAT WE, WE DID A GREAT JOB NEGOTIATING THOSE CONTRACTS AS WELL.
AND SO WHEN YOU HAVE A CARRY FORWARD LIKE THAT AND THE PROJECT IS COMPLETED, WHAT HAPPENS TO THAT MONEY? WE PAY THE MONEY ONCE WE GET THE INVOICE FROM THE VENDOR.
NO, YOU'RE PROJECTING A CARRY FORWARD OF 327,000.
LET'S ASSUME THAT IS IN FACT THE BALANCE THAT'S LEFT.
WHERE DOES THAT MONEY GO? DOES IT GO BACK TO THE, UH, TO, FOR THAT PARTICULAR DEPARTMENT? DOES IT GO TO THE GENERAL FUND? WHERE DOES IT GO? SO THE, NORMALLY THE STORM WATER FUND, WE, WE RECLASS OR WE TRANSFER MONEY TO OUR CIP FUND.
AND THEN WHEN WE GET THE INVOICE, WE PAY THE INVOICE.
I'M NOT ANSWERING YOUR QUESTION.
SEE IF I CAN HELP WITH THE QUESTION HERE.
UM, SO THE 3 27 THAT WE'RE LOOKING AT IS NOT THE, IT IS THE ACTUAL BALANCE LEFT ON WE IT'S THE 327 AS A CONTRACT, CORRECT? THAT'S CORRECT.
I THINK WHAT MR. SANFORD IS ASKING IS WHEN YOU ADD UP THE 1.7, THE 200 K TO 3 27, WE ARE LESS THAN 2.9.
UM, WHERE IS THAT DIFFERENCE? AND I'M, I'M ASSUMING THAT IT'S IN FUND BALANCE 'CAUSE WE JUST WON'T DO THE TRANSFER FROM AN ACCOUNT TO THAT'S, THAT'S CORRECT.
I MEAN, EVERY TIME WE PAY INVOICES, THEY COME OUT OF THE GENERAL FUND.
THAT'S UH, UH, WHAT WE, HOW WE PAY INVOICES.
BUT RIGHT NOW FOR ACCOUNTING PURPOSES, WE NORMALLY TRANSFER THE MONEY FROM THE STORMWATER FUND TO CIP FUND.
AND THEN ONCE THAT INVOICE IS PAID, WHICH THE REMAINING WILL BE, THE 327,000 PLUS WHATEVER IS ENCUMBER FOR 25.
SO THOSE TWO NUMBERS ADDED TOGETHER, THAT WILL BE THE INVOICE OF THE AMOUNT REMAINING TO PAY THAT VENDOR.
THE, THE QUESTIONS THAT YOU'RE GETTING ABOUT THIS
[01:15:01]
IS NOT INTENDED TO BE CRITICAL AT ALL.AND I'M NOT TAKING THEM, YOU'VE NEVER SEEN THIS KIND OF PRESENTATION FOR, AND I THINK IT'S VERY USEFUL TO SEE THAT PROJECT BY PROJECT.
UM, I'M, AND AGAIN, I'M NOT TAKING THEM AS A, I'M LEARNING, WE'RE LEARNING AS WE GO.
AND WHAT I'M TRYING TO CAPTURE WITH THIS CONVERSATION IS TRYING TO UNDERSTAND HOW I CAN BETTER PRESENT THIS INFORMATION TO YOU.
UM, BECAUSE IT IS NEW, IT IS SOMETHING THAT I KNOW YOU HAVEN'T SEEN BEFORE.
AND I WANT TO MAKE SURE THAT INSTEAD OF CONFUSING YOU, I WANT TO MAKE SURE THAT I'M GIVING YOU THE INFORMATION THAT YOU NEED, UH, SO YOU UNDERSTAND WHAT YOU HAVE APPROVED AND WHAT WE'RE DOING HERE.
SO IF AT ANY MOMENT I'M PRESENTING SOMETHING THAT DOES NOT MAKE SENSE OR YOU WOULD LIKE TO SEE A DIFFERENT WAY, PLEASE LET ME KNOW.
'CAUSE I WANT TO, IF YOU'RE CONFUSED, THEN THERE'S A BIG CHANCE TOO THAT THE, OUR COMMUNITY IS ALSO POTENTIALLY CONFUSED.
SO IF THERE'S ANYTHING THAT WILL FACILITATE THE UNDERSTANDING, PLEASE LET ME KNOW.
'CAUSE I WANT TO MAKE SURE YOU UNDERSTAND BECAUSE MY, MY JOB, THE WAY I SEE IT, IS MAKE SURE THAT WE HAVE CLARITY IN ON THE NUMBERS THAT WE ARE PRESENTING.
NOT ONLY THAT THEY'RE CORRECT, OF COURSE, BUT THEY ARE CLEAR TO FOLLOW AND UNDERSTAND.
AND THEN THE LAST ONE, I KNOW THERE'S A LOT OF QUESTIONS AS IT RELATES TO THE BEACH RENOURISHMENT.
UM, SEAN AND HIS TEAM, AND AS SEE SEAN NEXT TO ME HERE, UM, HE ACTUALLY PROVIDED DIVIDED THIS, THIS PROJECT IN THREE PHASES.
PHASE ONE, JUNE 25TH THROUGH OCTOBER 25TH, PHASE TWO, SEPTEMBER, 2025 TO MAY, 2026.
AND PHASE THREE IS TO BE DETERMINED.
THE ESTIMATED, UM, PROJECT COSTS FOR OUR RENOURISHMENT IS CALLED, IS ABOUT $42 MILLION.
SO AGAIN, UH, THIS YEAR WE APPROVED 16 AND A HALF MILLION DOLLARS.
WE DON'T HAVE ANY EXPENSES YEAR TO DATE, BUT WE HAVE ENCUMBERED ABOUT 143,992.
AND THEN THE REMAINING IS 16 356 0 58.
SO FROM A FINANCIAL PERSPECTIVE, MY QUESTIONS ARE, OR THE NEXT STEPS THAT WE HAVE ARE WE NEED TO OBTAIN BIDS AND WE NEED TO UNDERSTAND PRICING.
'CAUSE RIGHT NOW IT'S JUST AN ESTIMATED NUMBER, BUT WE NEED TO KNOW WHAT ARE THE REAL NUMBERS.
WE ALSO, UH, WE ALSO NEED TO IDENTIFY THE SOURCES OF FUNDING FOR THIS WHOLE PROJECT.
HOW ARE WE GOING TO PAY FOR THIS PROJECT? I KNOW WE HAVE 16 AND A HALF THAT WAS APPROVED FOR THE BUDGET, BUT LET'S ASSUME IT IS 42.
THEN WE NEED TO IDENTIFY HOW ARE WE GOING TO PAY FOR THIS PROJECT.
ONE OF THE THINGS THAT I MENTIONED BEFORE IS, AND ESPECIALLY NOW BEING TRIPLE, UH, TRIPLE RATING, TRIPLE A RATING, ONE OF THE THINGS THAT WE HAVE TO BE CAREFUL IS NOT TO UTILIZE THE REMAINING OF ALL THE MONEY THAT WE HAVE CASH TO PAY FOR THIS PROJECT.
SO ONE OF THE THINGS THAT WE HAVE TO DO IS AN ANALYSIS OF HOW DO WE FUND THIS PROJECT? HOW DO WE PAY FOR THE REMAINING AMOUNT? UM, OF COURSE THAT IS GOING TO REQUIRE ASSESSING THE IMPACT EDUCATION, UM, GETTING FEEDBACK FROM NOT ONLY YOU, BUT ALSO OUR COMMUNITY AND OBTAINING APPRO APPROVALS FROM TOWN COUNCIL FOR OUR SOURCES OF FUNDING, EITHER BEING CASH, BEING, UM, DEBT BEING WHATEVER, GRANTS OR WHATEVER ELSE WE NEED TO HAVE TO BE ABLE TO PAY IF IT'S $42 MILLION.
ANYTHING ELSE, SEAN, THAT I NEED TO MENTION? I COMMENT IF I MIGHT.
SOMEHOW I THOUGHT WE HAD BIDS ON THE BEACH.
SEAN COLE, ASSISTANT TOWN MANAGER.
UH, WE'RE, UH, WE HAVEN'T RECEIVED THE PERMITS YET.
THERE'S ADDITIONAL SURVEYS THAT WILL BE DONE, UH, THIS YEAR WITH OUR CONSULTANT TO FINALIZE THE, THE PROJECT.
UM, AND UH, WITH, WITH THAT WE'LL BE ABLE TO GO OUT TO BID AND GET REAL NUMBERS.
UM, WE ESTIMATE BASED ON THE PREVIOUS BEACH RENOURISHMENT AND THE, AND THE VOLUME OF SAND THAT WE'RE PLACING IN THE AREAS, ADDITIONAL GROINS IN PINE ISLAND, WE HAVE A, A PRETTY GOOD IDEA THAT IT'S, WE THINK 40 IN THAT $42 MILLION RANGE.
BUT, UM, WE WON'T KNOW UNTIL WE GET THE CONTRACT, UM, OF THE BIDS BACK ONCE, ONCE WE GO UP.
ANYTHING ELSE FROM THE, UH, BEFORE YOU LEAVE,
[01:20:01]
UM, AND BEFORE OPEN TO PUBLIC COMMENT.UM, THANK YOU FOR, UH, SORT OF SLOWING DOWN, UH, WITH THE CIP.
UM, WHEN WE GET INTO BUDGET SEASON AND THE TOWN MANAGER IS STARTING TO HAVE HIS CONVERSATIONS WITH US ABOUT THE ENTIRE BUDGET, IT IS SORT OF OVERWHELMING WHEN YOU LOOK AT EVERYTHING.
BUT THIS PART IS THE REAL PUBLIC INVESTMENT, RIGHT? I THINK IT'S ONE THAT WE SORT OF WRESTLE WITH BECAUSE IT'S NOT A ONE YEAR EXERCISE, IT IS MORE DRAWN OUT.
SO JUST THE ABILITY TO EXPLAIN TO THE PUBLIC WHERE OUR INVESTMENTS ARE GOING.
THE PICTURES ARE NICE AS WELL, BUT I THINK
UM, IT IT, IT REALLY STARTS TO GIVE THE COUNCIL AND THE COMMUNITY A BETTER UNDERSTANDING OF WHERE WE ARE INVESTING AND WHAT IS VALUE TO US.
UH, SO I ENCOURAGE US TO, TO HAVE THIS AS PART OF THE PRESENTATIONS MOVING FORWARD.
UM, ADRIANA, UM, I APPRECIATE THIS, UH, TREMENDOUSLY.
UM, BUT I THINK IT'S EVEN MORE IMPORTANT.
I THINK THE PUBLIC WILL APPRECIATE IT, THE ACCESS TO THIS KIND OF INFORMATION, IT'S ABSOLUTELY CLEAR TO ME.
UH, AND I PRESUME IT WILL BE CLEAR TO THE PUBLIC.
SO THANK YOU VERY MUCH, UH, IN THAT EFFORT.
UH, ONE MORE QUESTION I DO HAVE.
UM, SO THERE'S DIFFERENT THINGS THAT, UH, I WOULD LIKE TO DO WITH THIS F AND A MEETINGS.
ONE OF THEM BE GIVING YOU A FINANCIAL UPDATE.
UM, I WOULD LIKE TO GET FROM YOU ALSO WHAT YOU'RE HEARING IN THE COMMUNITY IN TERMS OF WHAT PROJECTS THEY WILL GET, WANT TO GET MORE INFORMATION ON UNTIL WE ARE LIVE WITH OUR DASHBOARD, THEN THERE MIGHT BE A TIME DELAY ON US GIVING THE INFORMATION THAT EVERYBODY NEEDS.
BUT ONE THING THAT I CAN DO IN THIS MEETINGS IS IF THERE'S ANY SPECIFIC QUESTIONS FROM THE COMMUNITY OR FROM YOU ABOUT A SPECIFIC PROJECTS, THEN PLEASE LET ME KNOW BECAUSE I WOULD LOVE TO COME BACK HERE AND INTRODUCE AND TALK TO YOU ABOUT PROJECTS AND WHERE WE ARE AND HOW MUCH MONEY WE HAVE SPENT ON THOSE PROJECTS.
NOTHING ELSE MR. I DID HAVE ANOTHER COMMENT.
UM, I, I THINK WHAT YOU HAVE PRESENTED TO US TODAY ABOUT THESE PROJECTS IS IN THE NATURE OF AN EXECUTIVE SUMMARY.
UM, UH, I GET LOST IN THE WEEDS WHEN I HAVE THIS MANY NUMBERS.
AND SO I THINK THE IDEA OF INCLUDING AN EXECUTIVE SUMMARY ON THESE PROJECTS COULD BE USEFUL IF THAT'S PRACTICAL.
WE WILL MOVE ON TO PUBLIC COMMENT ON NON-AG AGENDA ITEMS. HAS ANYONE SIGNED UP? NO, SIR.
AND NOW WE'LL MOVE ON TO ADJOURNMENT.