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EDUCATION FINANCE COMMITTEE ON IS SEPTEMBER 12TH, 2020 4, 2 30 4:00 PM AT THE DISTRICT EDUCATION SERVICES CENTER.
CONFERENCE ROOM EVE, AND ON REMOTE VIDEO.
HYBRID, UH, CONFERENCING MEETING WILL BE LIVE SPRING BY COUNTY COUNCIL.
LIVE STREAM ON COUNTY CHANNEL.
AND REQUEST FOR PUBLIC COMMENTS.
UH, COMMITTEE MEMBERS PRESENT ARE MYSELF AND MR. CAMPBELL.
WE DON'T HAVE MS. HAY ON AS OF YET.
SO WE'RE GONNA CALL THE MEETING TO ORDER AND START WITH THE PLEDGE OF ALLEGIANCE.
I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS.
LIBERTY AND JUSTICE FOR ALL YOU.
DO YOU HAVE A MOTION TO APPROVE THE AGENDA? CHAIRMAN, MAKE A MOTION.
ALL THOSE IN FAVOR SIGNIFY BY SAYING AYE.
I'D LIKE TO HAVE A MOTION TO, OH, WE DON'T HAVE ANY PUBLIC COMMENTS? NO, SIR.
LIKE A MOTION TO APPROVE THE AUGUST 21ST OR AUGUST 1ST, 2024 COMMITTEE MEETING MINUTES.
I APPROVE AUGUST 1ST AND I WILL SECOND THAT MOTION.
ALL THOSE IN FAVOR SIGNIFY BY SAYING AYE.
MOTION CARRIES UNANIMOUSLY MONTHLY BOARD OF EDUCATION BUDGET.
DO YOU HAVE A COPY OF THAT? THE NEXT ITEM ON THE AGENDA, AND AS YOU CAN SEE, WE'RE AT THE VERY START FISCAL WILL YEAR, AND WE HAVE EXTENDED 16.7% OF THE BOARD'S BUDGET AND GOING DOWN VERY QUICKLY.
I DON'T SEE ANYBODY'S EXPENDITURE THAT IS OUTSIDE OF TOLERANCE, ALTHOUGH THE VERY FIRST, UH, FIRST OBJECT ON HERE IS, UH, 3 5 3 3 2 0 2.
AND, AND IT'S, IT SAYS TRAVEL STATE, AND IT'S AN 81.8%.
YOU KNOW WHAT, THAT'S, UH, WHO THAT IS AND WHAT THAT'S FOR TWO, TWO STATE.
WE HAVE TO DIVIDE OUT EVERY, UH, WE REGISTERED EVERYONE FOR CONFERENCE AND THEN WE'LL GO BACK DOWN AND PUT IT TOWARD EACH PERSON.
SO IT'S JUST, IT JUST HASN'T BEEN REDISTRIBUTED YET.
UH, APPEARS ANYTHING SEEMS TO BE OKAY THERE, MR. CAMPBELL, DO YOU HAVE ANY QUESTIONS ABOUT THAT? NO, I HONOR.
MR. DALLAS, DO YOU HAVE ANY QUESTIONS ABOUT THE, UH, MONTHS BEFORE BUDGET REPORT? I DO NOT, SIR.
THERE ARE RELATIVELY BIG REPORTS.
UM, MR. CAMPBELL, HAVE YOU HAD A CHANCE TO LOOK AT THOSE? DO YOU HAVE ANY QUESTIONS? NO, I DON'T HAVE NO QUESTIONS.
UH, MR. DALLAS, DO YOU HAVE ANY QUESTIONS? NO, SIR.
WELL, I, I DO HAVE A QUESTION.
THIS IS ON, UH, PAGE SEVEN OF 12 A HUNDRED THOUSAND DOLLARS REPORT.
THE HUNDRED THOUSAND DOLLARS? OR IS YOUR TRANSPARENCY? IT'S, I DIDN'T GET A COPY OF THE TRANSPARENCY REPORT.
I'S ONLY THE JULY TRANSPARENCY IN THE PACKET FROM JULY THIS TIME.
IT SHOULD BE THE BIG, THAT ONE IS THAT JULY TRANSPARENCY? THIS IS, THIS IS JULY.
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JULY, YES, SIR.UM, WHAT DIDN'T GET A JUNE, RIGHT? WE DIDN'T, UM, I THINK I, THAT WAS A NOTIFIED ON MY PART, SO WE'LL HAVE TO INCLUDE JUNE WITH NEXT, UM, AS WELL.
ALRIGHT, LET'S, LET'S PUT JUNE OFF TO THE SIDE THEN A HUNDRED THOUSAND DOLLARS REPORT.
SO I DON'T WANNA DO THE TRANSPARENCY REPORT.
SO WE HAVE JULY IN THE PACKET.
WE'LL MOVE TO THE JULY REPORT, TRANSPARENCY FIRST.
AND, UH, MR. CAMPBELL, DO YOU HAVE ANY QUESTIONS ON THAT? NO.
AND MR. DALLAS, DO YOU HAVE ANY QUESTIONS ON THAT? NO, SIR.
THIS IS AN AMAZON, UH, ACCOUNT.
CLASSROOM SUPPLIES, EARLY CHILDHOOD PROGRAMS AT DAVIS EARLY CHILDHOOD CENTER.
THE REASON I FLAGGED THAT IS BECAUSE IT'S FOR EXACTLY A THOUSAND DOLLARS.
I DON'T KNOW HOW THEY ORDERED A CLASSROOM SUPPLIES, AND IT COMES AT EXACTLY A THOUSAND DOLLARS.
EVERY OTHER, EVERY OTHER ONE IS AN ODD NUMBER WITH PENNIES.
WHENEVER I SEE AN ODD, AN EVEN NUMBER, MY ALARM BELLS GO OFF.
SO I'D LIKE TO HAVE THAT PARTICULAR, UH, AND THAT IS PAGE THREE OF 44.
AND, AND IT'S DOWN ABOUT THE, ALMOST THREE QUARTERS OF THE WAY DOWN.
WE'LL CERTAINLY LOOK INTO THAT ONE.
ONE AND, UH, GOT EARLY CHILDHOOD SUPPLIES AND, UH, YEAH.
LET'S GO DOWN TO PAGE, UH, FIVE.
AND ANOTHER ONE, PRIMARY PROGRAMS. THIS IS THERE IN THE BOTTOM, SPECIAL REVENUE FEDERAL.
WE PAY TAXES ON THAT STUFF TOO.
SO THAT'S WHY THIS DOESN'T, IT SMELLS A LITTLE BIT.
THOSE TWO ARE THE, THAT HAPPEN TO BE THE SAME TRANSACTION NUMBER.
SO I THINK IT WAS THIS ONE BE SPLIT UP BETWEEN MULTIPLE SPOOLS, BUT WE WILL FURTHER RESEARCH AND DETAIL THAT TRANSACTION NUMBER TN.
UH, PAGE SEVEN, BANK OF AMERICA, JUNE, 2024.
I, I ANNOTATED THIS JUST TO NOTE TO THE PUBLIC THAT IN JUNE, UH, WE PAID 2,048,000, $25 AND 26 CENTS IN RUBY CARD.
AND JUST FOR SCOPE OF WHAT THE P CARD, UH, AMOUNTS ARE, AND THE THINGS THAT WE'RE LOOKING AT ARE ON THE PCARD ACCOUNT.
SO IT'S A DUPLICATE, IT'S A, OF TRANSACTIONS.
IT'S GIVING YOU THE GRAND TOTAL.
ALL OF THEM ARE DETAILED THERE, BUT I JUST WANT THE PUBLIC TO KNOW THAT THE BOARD IS LOOKING AT EVERY PCARD TRANSACTION.
AND I THINK, YOU KNOW WHY, UH, PAGE NINE, THIS IS A PROBABLY AN OPERATIONS PIECE THAT, UH, I'D LIKE TO HAVE ANSWERED, OR THERE'S SOMETHING GOING ON.
BUT THE AMOUNT FOR RIVER RIDGE ACADEMY AND LADIES ISLAND MIDDLE SCHOOL AND RIVER RIDGE ACADEMY, THAT BILL WAS 2,409.
UH, $59 AND 5 CENTS IN LADIES ISLAND MIDDLE SCHOOL WAS 4788 CENTS.
AND 23 CENTS, THAT'S MOST OTHER ONES ARE LESS THAN A THOUSAND, AND MANY ARE LESS THAN 500.
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THAT SOMEHOW BUFORD WAS BUFORD, JASPER WATER AND SEWER AUTHORITY ARE COSTING, EITHER WE'RE FLUSHING THE TOILETS A LOT IN THAT SCHOOL, OR SOMEONE LEFT A HOSE ON OR SOMETHING.BUT I'D LIKE TO HAVE PASSED OVER TO THE OPERATIONS COMMITTEE COMMITTEE, UH, TO TAKE A LOOK AT THESE OUTLIERS AND OUR BILLS FROM BUFORD, JASPER.
THERE'S ALSO ONE AT THE VERY BOTTOM OF THE PAGE.
IN SOME CASES THEY'RE DUPLICATE.
THEY'RE TWO LINE ITEMS. SO RIVER RIDGE HAS TWO SEPARATE LINE ITEMS OF EQUAL, A LITTLE OVER 4,000 MM-HMM.
AND I SEE THAT LIAISON MILL IS A LITTLE OVER 4,000, AND THERE'S SOME OTHERS.
UM, WE, THE FACILITIES OFFICE USED, FORMERLY THE FINANCE DEPARTMENT, BUT NOW THE FACILITIES AND OPERATIONS DEPARTMENT HAS A TRACKING MECHANISM, UM, EACH MONTH IN, UH, A RECOMMENDED SYSTEM.
IT USED TO BE SCHOOL, DUDE, IT MAY, I THINK IT'S CHANGED TO AN ENERGY MANAGEMENT COMPANY.
UH, AND THEY TRACK WATER USAGE, ENERGY USAGE BY SCHOOL AND SEE ANY, UH, ABNORMAL PATTERNS.
SO THERE'S AN A, AN ASSIGNED PERSON IN THE OPERATIONS DIVISION WHO IS, UH, DESIGNATED TO LOOK FOR ANY ANOMALIES.
AND THEN THEY ARE TO REPORT THOSE ANOMALIES TO THE SCHOOL PRINCIPAL, THE OPERATIONS FOLKS.
TO LOOK, TO SEE WHAT THE ISSUE IS.
AND SOMETIMES THEY FIND A FAULTY SPIGOT IN THE, ON THE SOCCER FIELD.
OR, YOU KNOW, DIFFERENT THINGS LIKE THAT.
SO WE'RE ABLE TO ALERT MAINTENANCES AT THE SAME TIME.
BUT WE'LL CERTAINLY, UM, YEAH, JUST, UH, PASS THAT ALONG TO THEM.
BUT THERE IS A PROCESS THAT YES, SIR.
AND COLONEL, WE'LL, I'LL, I'LL LIKE TO LEARN MORE ABOUT THAT MYSELF, SO THANK YOU FOR HIGHLIGHTING THAT.
BUT I DO KNOW THAT THERE'S SOME MONITORING SYSTEMS IN PLACE, BUT I HAVEN'T REVIEWED THAT PART OF THE, UH, REPORT.
UH, BEAUFORT ORTHOPEDICS ATHLETIC TRAINING SERVICES, BEAUTIFUL SERVICES AND ACTIVITIES, $9,000.
OF COURSE, THAT'S AN EVEN NUMBER.
I ASSUME THERE'S ALSO ONE FOR BOSS ORTHOPEDICS, UH, FOR MAY RIVER HIGH SCHOOL FOR $9,000.
I ASSUME THAT'S A ADVANCED PAYMENT ON A CONTRACT WITH THOSE TWO ORTHOPEDIC, UH, COMPANIES TO PROVIDE SERVICES THROUGH THE YEAR.
BECAUSE THAT'S WHY IT'S AN EVEN $9,000 IS CAN YOU CONFIRM THAT THE, UM, BO BOSS IS ONE OF THE ATHLETIC TRAINING COMPANIES? MM-HMM.
A TRAINING ARM OF ORTHOPEDIC BUSINESS.
UH, I KNOW THAT BATTERY CREEKS, FOR EXAMPLE, THEIR ATHLETIC TRAINER WORKS FOR BOSS.
OR THERE WOULD BE, UH, NOW WE HAVE MORE THAN ONE CONTRACT WHEN IT COMES TO ATHLETIC TRAINING SERVICES.
ACROSS THE OTHER SIDE OF THE COUNTY, THEY IS LIKELY TO BE A DIFFERENT COMPANY.
UM, BUT I HAVE TO FOLLOW UP AND CHECK ON THAT.
CAN YOU PLEASE FOLLOW UP PROCUREMENT? BECAUSE IT SEEMS, SINCE, AGAIN, IT'S AN E AN EVEN NUMBER $9,000.
IT'S NOT A BILL FOR, DONNIE CAME IN FOR A, FOR SOME KNEE PROBLEMS AND SO ON, AND THEN WE SENT A BILL BACK TO US BECAUSE THAT BILL WOULDN'T BE EXACTLY 9,000 RIGHT NOW IF WE'RE PREPAYING IT SO WE CAN GET FASTER SERVICES OR SOMETHING LIKE THAT.
THERE EVEN AMOUNTS AND FLOW THROUGH, BECAUSE EACH OF OUR HIGH SCHOOLS AND MIDDLE SCHOOLS HAVE TRAINING.
UM, TANYA ANSWER THE LAST THREE QUESTIONS QUICKLY.
DO YOU WANT ME TO
THE THOUSAND DOLLAR TRANSACTIONS SUCH FOR
AND THEIR ALLOCATED A THOUSAND DOLLARS TO TWO DIFFERENT ACCOUNT NUMBERS.
AND THEN THE REMAINING BALANCE WAS CODED TO A THIRD.
UM, SO THEY DIDN'T BUY EXACTLY A THOUSAND DOLLARS.
ALLOCATED IT PER FUND, AND, OKAY.
UM, THE, UH, BEAUFORT ORTHO OR BOSS ORTHOPEDICS MM-HMM.
AND THAT'S OUR CONTRACTED SERVICES THAT WE OKAY.
JUST THAT'S WHAT WE'RE HERE FOR.
AND THE NEXT ONE IS ON PAGE 12.
IT IS GEER COMPANY, WHICH I ASSUME IS A PLUMBER FOR A 100.
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WHAT IS SURPRISING IS IT WAS $9,617 AND 73 CENTS.NOW, I BOUGHT WATER HEATERS BEFORE, AND I DIDN'T PAY $9,000 FOR IT.
AND I CAN UNDERSTAND IT MIGHT BE A SUPER DUPER HIGH EFFICIENCY OR WHATEVER, BUT $9,000, THAT SEEMS A BIT OUTRAGEOUS.
CAN YOU HELP US IDENTIFY WHAT, WHAT AREA THAT'S ON PAGE NUMBER 12.
GREGGER GREGGER COMPANY INCORPORATED.
GOING DOWN ABOUT, UH, A THIRD OF THE WAY DOWN, A HUNDRED GALLON HUNDRED GALLON WATER HEATER, GALLON WATER HEATERS, $9,617 73 CENTS.
LADIES ON ELEMENTARY, LADIES ISLAND ELEMENTARY SCHOOL.
THAT WAS A WORK ORDER FOR MAINTENANCE.
WHAT IS THE TYPICAL SIZE NUMBER OF GALLONS OF A HOME WATER HEATER? 75 TO A HUNDRED.
AND IT'S NORMALLY SIX 700 AT THE MAX.
SO THIS WAS 9,000 IS, IS WAY OVER, UNLESS, YOU KNOW, I, I, MY, IT'S A-B-T-U-L-P WATER HEATER.
I DON'T KNOW EXACTLY WHAT THAT MEANS.
SOMEBODY'S GOT THE SPEAKER ON.
YOU DON'T WANNA BUY, YOU KNOW, A THOUSAND DOLLAR TOILETS AND THAT KIND OF STUFF.
UH, PAGE 21, INTERSTATE TRANSPORTATION ACTIVITY BUS $174,135.
I HAVE NO IDEA THAT A BUS COST THAT MUCH PRICES HAVE SUBSTANTIALLY INCREASED IN THE LAST COUPLE OF YEARS.
I, I, I'M NOT QUESTIONING THE COST.
I'M JUST SURPRISED AT WHAT THAT COST.
AND, UH, THAT'S PAID FOR OUT OF CAPITAL.
AND I KNOW THAT BE HIGH WAS IN DESPERATE NEED OF THE NEW ACTIVITY BUS.
WELL, THERE'S ANOTHER ONE ON PAGE 25.
THIS IS FOR DISTRICT OFFICE, UH, SPECIAL REVENUE FEDERAL, SAY FOR FEDERAL FUNDS.
I BELIEVE THAT WAS FOR MCKINNEY VINTA.
THAT WAS FOR THE MCKINNEY VINTA FUND.
AND, UM, THIS IS A SMALL BUS, NOT HALF THE SIZE OF THE ACTIVITY BUS THAT YOU'RE REFERRING TO.
SO THIS WOULD GO LONG DISTANCES TO OUTREACH AREAS, UM, POSSIBLY TO, TO THE BORDERS OF THE COUNTY TO GET STUDENTS WHO ARE, OR, OR TRANSPORT STUDENTS WHO ARE HOMELESS THROUGHOUT THE COUNTY AND SCHOOL.
AND THEY MAY ONLY BE USED FOR HOMELESS.
THEY CAN'T BE USED FOR ANYTHING ELSE.
I HAD NO IDEA THAT WE WERE DOING THAT.
UM, THIS IS ONE OF THE RESTRICTED AREAS THAT IS ELIGIBLE FOR THOSE FUNDS.
THERE ARE A SMALL NUMBER OF THINGS THAT ARE ELIGIBLE.
UM, AND HIGHLY, UM, MONITORED.
THIS IS, UH, VERY LAST ENTRY ON PAGE 29.
SE DEPARTMENT OF EDUCATION USING STATE BUSES DURING SUMMER SCHOOL, WE'RE PAID BACK TO THE STATE.
REALLY, REALLY, WE HAD TO PAY BACK FOR USE.
THESE ARE TRANSPORTING OUR STUDENTS, BUT IT'S FOR SUMMER SCHOOL AND WE HAVE TO PAY THEM BACK.
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SHE CAN'T JUST CHECK IT.WELL, WE MIGHT HAVE TO GO TO OPERATIONS TO FIND OUT, UH, WHY WE DO THAT, BUT THAT'S SOMETHING I'D BE WILLING TO CALL MY STATE SENATOR, MY STATE REPRESENTATIVES TO SAY, WHAT IN THE WORLD IS GOING ON IF WE HAVE TO PAY THE STATE BACK TO USE THEIR BUSES TO PICK UP OUR STUDENTS FOR SUMMER SCHOOL.
IT LOOKS LIKE THERE'S A MILEAGE RATE THAT'S BEING CHARGED BASED ON THE TRIPS FOR SUMMER SCHOOL.
UM, IS, IS WHAT I'M GATHERING FROM THE INVOICE.
WE DON'T PAY A MILEAGE RATE DURING THE REST OF THE SCHOOL YEAR BECAUSE I, I'M ASSUMING IT'S BECAUSE THEY'RE STATE BUSES, BUT I'LL DEFINITELY, UM, GO THROUGH AND, UM, WORK WITH TRANSPORTATION TO GET A DEFINITIVE CONCERN ON THAT.
THAT, THAT JUST DOESN'T MAKE SENSE TO ME.
THAT'S ENOUGH FUN FOR THAT MONTH.
UH, WE CAN TALK ABOUT THE CONSOLIDATOR REPORT FOR JULY.
WE TALKED ABOUT JULY AND THE TRANSPARENCY REPORT, NOT TALKING ABOUT THE JUNE ONE WITHOUT THE, UH, TRANSPARENCY REPORT.
AND, UH, IS THERE ANY QUESTIONS ABOUT THE JULY CONSOLIDATED REPORT? KIM? I DIDN'T SEE ANYTHING, UH, UNUSUAL IN THAT.
WELL, THERE ARE NO OTHER ISSUES.
I WANT, I WANNA MAKE THE STATEMENT TO PUBLIC IS WATCHING THIS, IF ANYBODY WATCHES IT, THAT WHAT YOU'RE SEEING IN THE DRAMA THAT'S GOING ON WITH THE COUNTY COUNCIL AND THEIR QUESTIONS AND, AND SUBPOENAS TO PROVIDE THE BACKGROUND OF WHAT'S GOING ON IN THE PAST THERE, I WANNA ASSURE THE PUBLIC THAT THIS SCHOOL DISTRICT WITH A BUDGET THAT'S TWICE ON WHAT THE COUNTY'S BUDGET IS, DOES HAVE BOARD OVERSIGHT OF ALL PURCHASES.
AND, AND NO ONE'S GOING TO BE BUYING BLANKETS OR BUILDING OUTDOOR GYMNASIUMS THAT GET OUT THE BOARD KNOWING ABOUT IT.
WE HAVE CHECKS AND BALANCES IN THE BEAUFORT COUNTY SCHOOL DISTRICT TO PREVENT THAT KIND OF WEAKNESS.
AND WE ARE 18 DAYS BEFORE THE BELL RINGS AND IT STOPS.
AND I SEE WE STILL GOT SOME, SOME MONEY TO SPEND.
WELL, WE, WE, IT'S ALL PLANNED AND WE JUST HAVE TO HAVE THE EXECUTIONS YET.
NOT TECHNICALLY, BUT IT'S PLANNED.
WE GOT A FEW, WE GOT A FEW MORE PAY PERIODS TO HIT.
THAT'S MICHELLE TENURE CHECKS.
AND THEN WE HAVE WAITING ON ACTUAL PAYMENT FOR, UM, THE LAST LITTLE BIT OF HVAC SYSTEMS AS WELL.
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WE JUST SUBMITTED AMENDMENT ON FRIDAY TO MAKE THE MOVES.SHE SAW SOME PLACES THAT WERE NEGATIVE.
AND, OKAY, WE GOTTA MAKE, WE GOTTA MAKE DARN SURE THAT WE GET THIS PROCESSED.
WE CANNOT HAVE A VENDOR TURNING IN A, AN INVOICE.
WE'VE ALWAYS SMILED BECAUSE WE'VE ALREADY ADDRESSED IT.
UM, SO AT BUFORD HIGH SCHOOL, THERE IS AN HVAC UNIT THAT HAS BEEN DELIVERED, I BELIEVE IT'S BEEN INSTALLED OR PAR AT LEAST PARTIALLY INSTALLED.
WE ARE WAITING ON THE FINAL, UM, PAY APPS, UH, PAY APPLICATIONS FOR THOSE CONSTRUCTION.
UM, AND SO WE GOT, WE PUT SOME PRESSURE ON THE CONSTRUCTION FOLKS TO PUT PRESSURE ON THE CONTRACTORS LAST WEEK, AGAIN, ONCE AGAIN.
AND, UH, WE DID GET AN INVOICE IN FOR $37,000 LAST WEEK.
BUT WE ARE ANTICIPATING ANOTHER A HUNDRED, OVER A HUNDRED THOUSAND DOLLARS PAYOUT FROM THAT ONE PROJECT.
SO HALF OF THIS IS ONE VENDOR.
UM, SO WE'VE MADE CLEAR THAT, UM, IF THAT PAPERWORK IS NOT IN BY THIS FRIDAY, AND WE'RE ABLE TO PAY THE PAYOUT BY NEXT FRIDAY, THAT WE WILL BE REALLOCATING THOSE RESOURCES.
SO AS THAT WE DO NOT RETURN ANYTHING TO THE STATE DEPARTMENT OF EDUCATION.
SO THAT HAS BEEN MADE VERY CLEAR.
AND THEN WE WILL REALLOCATE IT TO ANOTHER EXPENSE THAT WE WOULD ABLE TO UTILIZE OKAY.
UNDER THE ACTIVITIES THAT WE HAVE ALREADY BUDGETED FOR WITH THE STATE.
WE'VE BEEN, UM, WE'RE, WE'RE ON IT.
WE'VE DONE EXCEPTIONALLY WELL WITH THIS PROGRAM.
WHERE I HAVE SEEN PROBLEMS IS AT THIS TIME OF THE YEAR, AT THE END OF THE BUDGET YEAR, WHEN WE COME BACK DOWN AND, AND, AND IN THE FEDERAL GOVERNMENT, IF YOU DON'T PAY IT, IF YOU DON'T SPEND IT IN THE YEAR, YOU WON'T GET IT TO NEXT YEAR.
SO THERE'S HUGE PRESSURE TO SPEND EVERY DIME.
WE'RE NOT THAT THING IS, BUT WHAT I'M SAYING, WE IS, MOST OF THE TIME SOMEBODY DOES SOMETHING STUPID AND PAYS FOR SOMETHING STUPID.
IT'S WITH THOSE END OF YEAR FUNDS TO TRY TO GET THE VERY LAST DIME SPENT.
IF YOU TURN IN A COUPLE HUNDRED DOLLARS, A THOUSAND DOLLARS, $10,000, DON'T BE ASHAMED, BUT DON'T GET TEMPTED TO BUY SOMETHING THAT WE READ ABOUT IN THE PAPER THE NEXT DAY SAYING, OH, GUESS WHAT? THEY BOUGHT SOME UNDERWATER BASKET WEAVING EQUIPMENT.
WELL, WE JUST, WE DON'T WANT TO DO THAT.
THAT'S OUR PHILOSOPHY AS WELL.
WE'D LOVE FOR IT TO BE A HUNDRED PERCENT.
DON'T, DON'T, DON'T ATTEMPT TO NO.
TO DO SOMETHING THAT YOU'RE GONNA REGRET SEEING IN THE FRONT PAGE OF THE
UH, MR. CAMPBELL, ANY QUESTIONS ON, UH, MR. DALLAS? DO YOU HAVE ANY QUESTIONS ABOUT THE ANSWER DASHBOARD? NO, SIR.
I DON'T HAVE THE DOCUMENTS IN FRONT OF ME.
UM, BUT I THOUGHT IT WAS A EXCELLENT, UH, SESSION IN TERMS OF APPROPRIATE, UH, JUST ASKING FOR EXPLANATIONS.
AND SO WE'LL FOLLOW UP ON THE OPERATIONS SIDE TO SUPPORT WHAT YOU'RE ASKING AND, UH, WHAT THE PUBLIC WANTS TO SEE AS WELL.
HE, IF HE HAS HIS COMPUTER, HE CAN SIT, IT'S ON THE SCREEN IF HE HAS HIS COMPUTER.
WE HAVE THE QUARTERLY FINANCIAL REPORT, AND THIS IS, THIS IS ACTUALLY THE END OF THE END OF THE FISCAL YEAR.
AND THIS IS, UH, AN UNUSUAL REPORT.
AND THERE'S, THERE'S A LOT OF THINGS THAT ARE, IT'S UNUSUAL IN THAT WE HAVE HAVE MORE MONEY THAN WE
SO WHY DON'T YOU START WITH THAT.
I'VE GOT A BUNCH OF QUESTIONS AS WE GO ALONG.
I'M SURE MR. CAMPBELL AND, AND MR. DALLAS HAVE AS WELL.
SO, UM, THIS REPORT IS MORE BRIEF THAN WHAT YOU TYPICALLY GET IN A NORMAL QUARTER, AND THAT'S BECAUSE WE ARE BUSY TRYING TO GIVE AUDITORS WHAT THEY'RE ASKING FOR, CLOSE OUT THE FINAL YEARS, UM, UH, FINANCIAL STATEMENTS IN EVERY INDIVIDUAL FUND, WHICH WE HAVE SEVERAL OF GENERAL FUNDS, ESPECIALLY AROUND THE EIA STUDENT ACTIVITIES, CAPITAL, AND SO ON.
SO WE'RE BUSY PREPARING THE FINANCIALS, REVIEWING THEM, AND GETTING DOCUMENTS.
AND EVERYTHING HAS TO BE, OUR TRIAL BALANCE HAS TO BE TO THE AUDITORS BY MONDAY.
SO WE ARE PUSHED A LITTLE ABOUT A WEEK EARLIER THIS WEEK YEAR.
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THE SAME AS WE'VE DONE FOR THE LAST PROBABLY 10 YEARS OR SO.THE FORMAT AT AT LEAST MM-HMM.
SO, UM, OUR GENERAL FUND REVENUES ARE ESTIMATED AT 104.7% OF THE BUDGET.
WHAT PAGE ARE YOU ON? I'M ON THE FIRST PAGE OF THE EXECUTIVE SUMMARY RIGHT BEHIND THE COVER SHEET.
UM, SO WE HAVE IT PRIMARILY, UM, IT IS LOCAL PROPERTY TAX COLLECTIONS.
REVENUES ARE, UH, REPORTING IN AT 106.5%.
UM, THO THOSE ARE THE BULK OF OUR GENERAL FUND REVENUES.
UH, WE COLLECTED A LITTLE LESS AT 104.5% LAST YEAR.
THOSE PERCENTAGES ARE REALLY IMPORTANT TO US BECAUSE THAT, THAT'S ONE OF THE MEASURING STICKS THAT WE USE TO SEE HOW WE'RE DOING.
UM, COLLECTIONS IN THIS FISCAL YEAR ARE, UM, BUDGETED.
THEY, THEY'RE COLLECTING, WE ARE COLLECTED 207.8 OR REPORTED THOSE REVENUES AT A 207.8 MILLION, AND THEY ARE GREATER THAN LAST YEAR'S BUDGET BY $12 MILLION.
NOW, OF COURSE, WE, WE PLANNED AN INCREASE IN THAT BUDGET.
UM, BUT WE ARE ESTIMATING THE TAX REVENUES.
I THINK I'M CONFUSED OUT WITH THE NEXT SENTENCE.
WE ARE EXPECTING 12.7 MILLION OVER BUDGET THIS FISCAL, THIS FY 24 FISCAL YEAR.
UM, SO THAT IS DUE TO GROWTH IN THE, IN THE ASSESSED VALUES AND GROWTH IN THE TAX REVENUE.
UH, SO ESTIMATED REVENUE ARE ACTUALLY 21 MORE, 21 MILLION MORE THAN THE LA PRIOR AUDITED YEAR.
AND AGAIN, WE ARE SEEING MASSIVE INCREASES IN PROPERTY TAX REVENUE, PROPERTY TAX VALUES, AND THE VALUE OF EACH MILL THAT WE PROJECT.
UM, THIS IS PRIMARILY DUE TO THE REASSESSMENT.
SO EVERY FIVE YEARS WE'RE REQUIRED TO DO A REASSESSMENT.
THIS WAS A REASSESSMENT YEAR, AND THAT IS ONE OF THE REASONS FOR THAT.
THAT'S JUST FOR THE PUBLIC'S LISTENING.
HOW MUCH DID WE DROP OUR MILLAGE BASED ON MUSIC? UM, WE DID DROP OUR MILLAGE, WE ROLLED BACK, UH, EIGHT MILLS, I BELIEVE.
AND THEN, UM, SO WE HAD A SIGNIFICANT DROP IN OUR MILLAGE FOR OPERATING MILLS.
UM, AND, UH, AND THEN WE, UH, OFFSET WITH A FOUR MILL INCREASE.
SO I THINK OVERALL WE HAD A FOUR MILL REDUCTION OVERALL.
SO, UM, WE DID DO THAT ROLLBACK AND DID PLAN FOR SOME REDUCTIONS IN THAT MILLAGE.
OTHERWISE IT WOULD HAVE BEEN 2, 4, 6, $8 MILLION, EVEN MORE THAN THIS, OR, OR MORE ATTENTION, UM, DELINQUENT TAX AND PENALTIES.
UH, WE HAVE RECEIVED INFORMATION FOR THE MONTHS OF JULY AND AUGUST IN 2024, AND WE TYPICALLY ACCRUE BACK, UH, INTO THE FISCAL YEAR.
THOSE NUMBERS CAME IN UNUSUAL.
SO WE, THEY WERE ACTUALLY DELINQUENT WAS ACTUALLY A DEBIT INSTEAD OF A CREDIT.
SO THAT MEANS THAT WE RECEIVED SIGNIFICANTLY LESS THAN THE PRIOR YEAR.
SO WE WERE GOING BACK AND HAVING CONVERSATIONS WITH THE TREASURER'S OFFICE TO SEE IF THERE WAS SOME REASONING FOR THAT, OR IF THERE WAS AN ERROR IN THE REPORT.
SO I'M SAYING THAT TO REPORT THAT WE DID NOT ACCRUE ANYTHING IN THIS STATEMENT.
WE, WE, UM, ACCOUNTED FOR ZERO DELINQUENT PENALTIES FOR THE MONTHS OF JULY AND AUGUST, WHERE WE WOULD NORMALLY HAVE HALF A MILLION DOLLARS MORE OR SO.
UM, AND SO WE WILL BE MONITORING THAT, WORKING THROUGH THAT WITH THE TREASURER'S OFFICE AND GETTING FINAL NUMBERS BEFORE, UH, WE BOOK THOSE IN THE FINANCIALS.
SO RESTATE WHAT YOU JUST SAID, NORMALLY WHAT WE GET IN JULY AUGUST ARE PEOPLE THAT HAVE PAID LATE MM-HMM.
AND LOST THE CONTEST AND HAVE TO PAY, AND ALSO THE NORMAL KIND, UH, TAXES THAT WE GET THROUGH SALES OF CARS AND SO ON, CORRECT? YES.
AND YOU SAY AT THAT, FOR THOSE TWO MONTHS WE'VE GOTTEN, WE HAVEN'T RECEIVED AUGUST YET FOR JULY, THERE WAS, THERE APPEARED TO BE REBATES INSTEAD OF INCOME.
SO FOR THE, UM, SO THERE WERE, UM, REBATES ON SOMEBODY THAT WON THEIR, THEIR TAX CONTEST YES.
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SITUATION.WE WERE TRYING TO GET A, UM, SOME ANSWERS ON, YOU KNOW, EXPLANATION OF IS IT ACCURATE, AND IF SO, WHAT IS IT? OKAY, WHY IS THIS DIFFERENT THAN A NORMAL NIGHT? SO, UM, SO WE HAVE NOT INCLUDED THAT.
SO AGAIN, THESE ARE ALL PRELIMINARY NUMBERS THAT WE ARE REPORTING, BUT JUST KNOW THAT WE HAVE NOT REPORTED IN ANY, ANY OF THE DELINQUENT, UM, PENALTIES AND, AND TAXES.
UM, STATE REVENUES ARE ALSO UP FROM OUR ORIGINAL PROJECTIONS ABOUT, UH, WE'RE ESTIMATED 102.8%.
UM, OKAY, WE'RE ON THE SECOND NEXT PAGE.
UM, I'M IN THE BOTTOM SECTION OF THE FIRST PAGE, STATE, FEDERAL, AND OTHER REVENUES.
UM, AND THE PRIMARY REASON, THERE WERE THREE MAIN ACCOUNTS THAT WERE OVER OUR PROJECTIONS EXCEEDED OUR PROJECTIONS, AND THE BIGGEST ONE WAS STATE AID CLASSROOMS, WHICH IS OUR PRIMARY, THAT USED TO BE THE EFA NUMBER.
AND SO OUR PROJECTIONS CAME IN, WHAT WE WERE TOLD WE WOULD RECEIVE WAS $1.7 MILLION LESS THAN WHAT WE ACTUALLY RECEIVED.
SO, UH, WE BENEFITED FROM ADDITIONAL REVENUES IN THAT CATEGORY AS WELL AS RETIREE INSURANCE AND SCHOOL BUS DRIVER SALARY PAYMENTS.
SO, UM, ANYTIME THERE'S AN INCREASE IN BUS DRIVER SALARIES OR RETIREE INSURANCE, THEN WE, UM, TYPICALLY ARE RECEIVE A, A BUMP IN THE BUDGET MID-YEAR THAT WE HADN'T EXPECTED, UM, PREVIOUSLY, SO.
UM, ANY OTHER SIGNIFICANT THINGS? UM, SPENDING IS JUST, UH, IN, AS FAR AS EXPENDITURES IN THE GENERAL FUND BUDGET ARE RIGHT ON POINT.
UH, WE'RE AT 99.3%, SO WE ARE SLIGHTLY UNDER BUDGET ON THE NEXT PAGE.
SO UNDER THE GENERAL PLAN EXPENDITURE, SCHEDULE B, AND, UH, THE CHART BELOW THAT SHOWS THE, BOTH THE REVENUES AND THE EXPENDITURES.
AND CURRENTLY, UH, WE DO HAVE, UH, AS THE BOARD HAS MADE, UM, UH, UH, A APPROVED THE MOTION TO MOVE ANY, UH, EXCESS OVER 7.9 MILLION TO THE CAPITAL PROJECTS FUND.
SO THAT MEANS THAT WE WILL HAVE AN ADDITION TO FUND BALANCE OF 7.9 MILLION, UH, AS, AS, UM, INCLUDED OR PRESENTED TO THE BOARD ON AUGUST 1ST OF THE, OF 2024.
UM, AND THERE, AND THAT WOULD BRING OUR, OUR KEY, OUR FUND BALANCE AT A 20.1% FUND BALANCE, WHICH WILL KEEP US IN GOOD STANDING WITH OUR CREDIT RATING.
UH, WE DO ANTICIPATE A $9.9 MILLION TRANSFER TO THE CAPITAL PROJECTS FUND, BUT WE WILL BRING BACK ANY FINAL NUMBERS TO THE BOARD, UH, CLOSER TO THE DECEMBER 1ST DEADLINE.
UM, AND THIS BRINGS US TO 73 DAYS OF OPERATIONS OF EXPENDITURES.
SO THE, THE, THE STANDARD IS 60 DAYS.
UM, AND SO THAT DOES PUT US IN A, A GOOD POSITION TO BE ABLE TO COVER AND MANAGE ANY UNFORESEEN CIRCUMSTANCES, UM, WEATHER EVENTS AND THAT SORT OF THING.
SO BEFORE YOU, BEFORE YOU, YOU MM-HMM.
THE TOTAL SPENDING REPORTED AT 99.3% OF THE $340 MILLION BUDGET PRIOR YEAR SPENDING WAS 999 OR 99.9%.
SO WE UNDERSPENT A TOTAL OF $2,363,334.
AND CAN YOU BREAK DOWN THE PERCENTAGE OF WHERE THAT CAME FROM, THAT IT'S SLIPPAGE? I WOULD, I WOULD EXPECT THAT IT, THAT 80% OF OUR BUDGET IS SALARIES AND BENEFITS, SO THAT I WOULD EXPECT INTUITIVELY THAT 80%, AT LEAST OF THAT 2 MILLION OR 2.3 MILLION IS SLIPPAGE.
SO THE, UH, THE SECOND PAGE OF SCHEDULE A, UH, IT SAYS IT HAS REVENUES, EXPENDITURES, AND OTHER FINANCING SOURCES AND USES.
SO THAT REVENUES THAT ONE MORE.
RIGHT HERE, THAT EXPENDITURE SECTION.
WHAT WE'LL BE ABLE, WE'LL BE ABLE TO ANSWER YOUR QUESTION WITH THIS SECTION.
UM, SO YOU'LL SEE UNDER EXPENDITURES IT SAYS CURRENT, AND THEN YOU'LL SEE INSTRUCTION IS THE FIRST LINE.
[00:40:01]
IF YOU FOLLOW THAT TO THE FAR RIGHT VARIANCE WITH FINAL BUDGET IS 680,000 8 0 2.SO IN THIS EXPENDITURE SECTION, AGAIN, UM, INSTRUCTION IS THE FIRST ROW, RIGHT? SIX.
AND FOLLOW THAT TO THE
THAT WAS WHAT WAS REMAINING IN INSTRUCTIONAL CATEGORIES.
UM, SUPPORT SERVICES IS 1.2 MILLION.
THAT WOULD BE ANYTHING IN SUPPORT WOULD BE MAINTENANCE, CUSTODIAL, FINANCE, HR, ALL OF THOSE SUPPORT NOT, NOT PROVIDING DIRECT INSTRUCTION MANY TIMES, ENERGY, ENERGY, TECHNOLOGY, ALL THOSE AREAS ARE IN THAT CATEGORY.
UH, AND THEN PAYMENTS TO OTHER GOVERNMENTAL UNITS IS, UH, TO OTHER AGENCIES SUCH AS, UH, THE CHARTER SCHOOL.
AND THEN THERE'S, UH, THE TAM DEBT SERVICE, WHICH WE DID NOT UTILIZE THIS YEAR OF 20,000.
SO THOSE ARE THE CATEGORIES THAT DEMONSTRATED THE SAVINGS THAT YOU'RE REFERRING TO THE $2.36 MILLION.
BUT YOU DIDN'T ASK, ANSWER MY QUESTION AS FAR AS INSIDE THOSE NUMBERS.
THAT, THAT'S, THAT'S A KEY THING.
UM, BUT I'M CONCERNED ABOUT SLIPPAGE BECAUSE WHEN WE HAVE SLIPPAGE, THAT MEANS OUR EMPLOYEES ARE OFTENTIMES COMPENSATING FOR SOMEBODY THAT'S NOT THERE.
WELL, IF THEY'RE WORKING HARDER, I NEED TO PAY THEM FOR THAT.
THAT'S WHY ULTIMATELY I WOULD LIKE TO SEE SOME WAY THAT WE CAN AC ACCOUNT FOR THAT AND REIMBURSE.
I, I HATE TO SEE, BUT PERSONNEL BUDGET, MONEY BEING UNSPENT, BECAUSE IF WE'RE DOING OUR BUDGETING PROPERLY, WE'RE NOT BUDGETING FOR EXCESS PEOPLE.
WE'RE BUDGETING FOR JUST EXACTLY THE NUMBER OF PEOPLE WE NEED TO DO THE JOB.
AND IF WE HAVE MONEY LEFT OVER, THAT MEANS EMPLOYEES ARE COMPENSATING IN ONE OF TWO WAYS.
THEY'RE COMPENSATING BY NOT PROVIDING ALL THE SERVICES THAT WE SHOULD, OR THEY'RE WORKING THEIR TAILS OFF TO TRY TO TAKE THE PLACE OF THE PEOPLE THAT ARE NOT THERE.
SO THAT'S WHY I'M ALWAYS GONNA BE LOOKING AT THAT BECAUSE 80% OF OUR BUDGET IS SALARIES AND BENEFITS FOLKS, AND I'M NOT, YOU KNOW, I'M NOT GONNA WORRY ABOUT, WELL, WE DIDN'T HAVE TO BUY, YOU KNOW, AN EXTRA FIXTURE IN A, IN A BATHROOM.
CAN WE SAVE SOME MONEY THERE? THAT'S, THAT'S NOISE LEVEL.
THE BIG AMOUNT IS SALARIES AND BENEFITS.
I, SO EVERY TIME I SEE THAT, I, I ASK MYSELF, HOW COULD WE DO BETTER? HOW COULD WE COMPENSATE OUR EMPLOYEES THAT ARE HAVING TO DO MORE WITH LESS SUPPORT, LESS PEOPLE HERE? SO, OKAY.
UM, THAT REALLY CONCLUDES MY REPORT.
WE DO HAVE A, A FULL SCHEDULE OF ALL FUNDS AS WELL.
UM, THESE ARE STILL ALL PRELIMINARY, BUT WE'RE IN THE PROCESS OF REVIEWING THE YEAR END FINANCIALS AND MAKING SOME SMALL TWEAKS, UM, TO THESE REPORTS.
SO, UM, YOU SEE, UM, CAPITAL PROJECTS, FOR EXAMPLE, IS, UH, AN AREA OF NOTE.
UM, OUR, IF YOU LOOK FROM THE BOTTOM, OUR FUND BALANCE IS DOWN $68 MILLION.
BASICALLY WHAT WE'RE DOING, THAT MEANS THAT WE'RE FINISHING A LOT OF PROJECTS, HAD A LOT OF SPENDING LESS BOND ISSUES.
WE DIDN'T HAVE AS MANY BOND ISSUES, UM, AND HADN'T STARTED, HADN'T BEGUN ISSUING BONDS FOR THE 2023 REFERENDUM UNTIL AUGUST OF THIS FISCAL YEAR.
SO WE'RE DRAWING DOWN THOSE FUNDS TO FINALIZE THE 2019 PROJECTS AS WELL AS 8%.
SO THAT'S A BIG AREA OF NOTE HERE.
LET'S, LET'S GO TO SCHEDULE, UH, A, LET'S GO TO REVENUES FEDERAL.
[00:45:04]
WE RECEIVED 47.8% OF WHAT WE HAD BUDGETED FOR FEDERAL OF, UH, THE TOTAL OF 650,000.WE ACTUALLY RECEIVED 310,000, WHERE WHY DO WE HAVE A SHORTFALL OF THAT MUCH OF FEDERAL FUNDS? SO THOSE FEDERAL FUNDS ARE MADE UP OF TWO THINGS, IMPACT AID FUNDS.
SO THOSE ARE, UM, BUFORT RECEIVES FUNDING FROM, FROM THE FEDERAL GOVERNMENT FOR FE BECAUSE WE'RE A FEDERALLY IMPACTED AREA, YOU KNOW, IN FEDERAL INSTALLATIONS THROUGHOUT THE COUNTY.
UM, SO THOSE MAKE UP A VERY SMALL AMOUNT.
THE MAJORITY OF, UH, I WOULD SAY ABOUT $50,000 OF THIS BUDGET, THE MAJORITY OF THAT IS, IS, UM, E-RATE REIMBURSEMENTS.
AND THOSE ARE SOLELY RE RELATED TO, UM, UH, THE VOICE AND, UH, INTERNET SERVICES THAT WE ARE PAYING FOR THROUGH THE GENERAL FUND.
SO THOSE ARE DAY-TO-DAY OPERATION EXPENSES, WHICH ARE ELIGIBLE FOR A PORTION, A PORTION OF WHICH ARE ELIGIBLE FOR REIMBURSEMENT.
SO THEY'RE ON A CLAIMS BASIS AND, UM, HIGHLY SCRUTINIZED BY THE, THE FEDERAL COMMUNICATIONS COMMISSION.
UM, SO THE TIMING IS THE KEY TO THAT.
UH, WE HAVE, WE ARE WAITING ON SOME REIMBURSEMENTS TO COME BACK AND HAVE HAD A COUPLE OF REVIEWS OVER THE COURSE OF THE LAST YEAR OF, UH, DEEPER DIVE REVIEWS, UH, JUST AS A MATTER OF NORMAL OPERATIONS.
SO I WOULD ANTICIPATE THAT WE'LL SEE THOSE ADDITIONAL REVENUES COMING IN, IN, IN THE NEW YEAR.
WHERE, WHERE IS TITLE ONE MONEY SHOWN AND TITLE ONE REVENUE IS ON THE PAGE WHERE THE ALL FUNDS CATEGORY IS THIS ONE.
AND IT'S UNDER THE SPECIAL REVENUE CATEGORY HERE, SECOND COLUMN.
AND YOU'LL SEE, UM, REVENUES ARE, UM, YOU HAVE $1.5 MILLION IN LOCAL REVENUE.
THAT'S STATE MONEY THAT WE RECEIVED AND $36 MILLION OF FEDERAL TITLE ONE IS IN THAT NUMBER, ALONG WITH IDEA FUNDS.
AND WE HAVE SOME TITLE IV FUNDS, PROFESSIONAL DEVELOPMENT FUNDS.
ESER FUNDS ARE IN THERE AS WELL.
SO WE HAD ABOUT 20, WE HAD ABOUT $20 MILLION OF ESTHER FUND SPENDING THIS YEAR, OR $12 MILLION OF ESER FUND SPENDING YEAH.
SO THAT'S MADE UP OF COVID MONEY, ALL THE TITLES, TITLE 1, 4, 5, WHATEVER, ALL THE OTHER TITLE RIGHT.
I SAW THAT IT WAS LISTED IN ANOTHER PLACE.
GUESS THE, THE ACCOUNTING IS THE, THESE ARE ACCOUNTING REQUIREMENTS TO CATEGORIZE THEM IN THOSE SPECIAL FUNDS.
SO THESE ARE ALL THE 200 FUNDS AND YEAH.
I UNDERSTAND, I UNDERSTAND THAT.
NOW, WHEN WE DO THE FINAL FINANCIAL REPORT THAT WILL EXPAND AND SHOW YOU EVERY SINGLE FUND, ALL OF THE MAJOR FUNDS, TITLE ONE, TITLE TWO, TITLE FOUR IV, AND SO IT BREAKS THEM OUT IN THE FINANCIAL REPORT.
WE DIDN'T DO THAT FOR THIS SUMMARY BECAUSE THAT IT TAKES EXTENSIVE TIME AND EFFORT WHILE WE'RE, THE REASON, THE REASON I'M SENDING THIS IS AS I UNDERSTAND THAT YOU HAVE A DIFFERENT ACCOUNTING PRACTICES THAT YOU MUST FOLLOW.
BUT I HAVE TO TAKE THIS OUT TO THE PUBLIC, AND I HAVE TO SHOW THEM, WHEN THEY ASK ME, WHAT ARE YOU SPENDING YOUR MONEY ON? WHERE DO YOU GET THE MONEY? I NEED TO BE ABLE TO SHOW THEM A SIMPLE BREAKOUT AND SAY, THIS IS WHAT WE SPENDING.
AND WHEN I START TALKING ABOUT SPECIAL REVENUE AND OTHER THINGS, THE CLOUD GOES OVER THE FACE AND THEY, AND THEY THINK I'M JUST BSING THEM TO GET 'EM TO GO AWAY.
THE BOARD NEEDS MACRO DATA TO UNDERSTAND THE REVENUES AND THE EXPENDITURES
[00:50:02]
SO THAT WE CAN WITHOUT, YOU KNOW, GOING OUT AND TEACHING EVERYBODY FINANCIAL ACCOUNTING SYSTEM, THIS IS WHAT WE GET IN, THIS IS WHERE WE GET, AND YOU CAN JUST SAY, THIS IS FEDERAL PERIOD.AND THEN IF YOU WANNA KNOW HOW FEDERAL BREAKOUTS, WE HAVE ANOTHER PAGE ON FEDERAL BREAKOUT.
AND THEN WE HAVE A PAGE THAT SHOWS STATE, AND THIS IS WHAT WE GET FOR LOCAL.
SEE, THAT'S, THAT'S MY, THAT'S MY PROBLEM WITH OUR REPORTS THAT THE BOARD GETS, WE, WE DO NOT HAVE THE EXPERTISE TO UNDERSTAND ALL THE DIFFERENT PIECES.
AND SO, SO WHAT I'M SAYING IS THIS IS EXACTLY WHAT YOU NEED TO GIVE TO AN AUDITOR.
THIS IS EXACTLY WHAT YOU NEED INTERNALLY TO MONITOR.
BUT FOR A PRODUCT FOR THE BOARD, THIS ISN'T EXACTLY WHAT WE NEED.
SO WHAT WE ARE WORKING ON NOW IS PROVIDING, CAPTURING ALL THOSE DETAILS, ENSURING EVERY ACCOUNT IS ACCURATE AND HAS BACKUP.
AND WE ARE, I'M REVIEWING FINANCIAL STATEMENTS.
I JUST REVIEWED SPECIAL REVENUE, EIA FOOD SERVICE.
UM, SO ALL THOSE DETAILS ARE IN THAT WORK.
AND WE THEN WE HAND IT OVER TO THE AUDITORS TO COMPILE THAT.
WE GIVE THE, UH, TRIAL BALANCE EVERY ACCOUNT NUMBER 50 A HUNDRED THOUSAND, A HUNDRED THOUSAND ACCOUNT NUMBERS TO THE AUDITORS.
AND THEY PUT IT IN A FORMAT THAT IS PREPARED IN THE, WHAT WE CALL THE ACT FOR THE ACCOUNT ANNUAL FINANCIAL REPORT THAT HAS ALL THE DETAIL YOU'RE LOOKING FOR.
IT MAY BE, I THINK THAT MAYBE YOU ARE LOOKING FOR A DIFFERENT FORMAT THAN WHAT THAT PROVIDES, BECAUSE IT DOES BREAK OUT SPECIAL REVENUE INTO EVERY TITLE OR EVERY SINGLE FUND THAT YOU'RE LOOKING FOR.
SO IF YOU'RE LOOKING FOR THAT KIND OF DETAIL, WE CAN PULL OPEN THE
BUT IF WE'RE LOOKING FOR A SUMMATION OF THE FEDERAL FUNDING SOURCES FOR THE SCHOOL DISTRICT, THAT WOULD JUST BE A SIMPLE COLLAPSE OR SUMMARY OF THE DATA THAT'S IN THERE, UH, BY JUST ONE REVENUE NUMBER BY FUND.
AND THAT CERTAINLY COULD BE DONE.
IT'S JUST A DIFFERENT WAY OF, RIGHT.
AND WE COULD PROBABLY PULL IT OUT PRETTY QUICKLY OUT OF OUR ACCOUNTING SOFTWARE TO PULL IT REVENUE SOURCE.
YOU UNDERSTAND MY POINT, MY POINT IS THE BOARD HAS TO APPROVE THE QUARTERLY FINANCIAL REPORT.
THAT'S, THAT'S A THING THAT WE HAVE TO APPROVE.
WE DO IT EVERY, EVERY QUARTER.
DO WE ACCEPT QUARTERLY FINANCIAL REPORT? CORRECT.
WE'RE ACTUALLY, NOW IF THERE'S ONE OE THAT REFERS TO FINANCIAL REPORTING AND ANNUAL FINANCIAL REPORTING, AND WE DO IT ONE TIME A YEAR, SO WE ASK FOR YOUR APPROVAL ONE TIME OF YEAR OR ACCEPTANCE OF THE REPORT ONE TIME A YEAR, AND INSTEAD OF EVERY SINGLE QUARTER, SO THAT IT JUST SHOWS ALL OF THE OES AND HOW WE COMPLI WITH THOSE IN ONE, IN ONE FORMAT.
BUT, UM, I'LL PLAY WITH SOME FORMAT, SEE WHAT I CAN COME UP WITH THAT MIGHT BE USEFUL.
GET OUT OF 250 PAGES, WHICH ARE EXPERT REPORTS.
AND TRY TO GET SOMETHING AS FAR AS REVENUE SOURCES FOR YOU THAT WE COULD EASILY JUST EXPORT INTO A COUPLE OF PAGES AND YOU COULD CARRY AROUND AN EXTRA SUMMARY OF THOSE REVENUES.
SO I BRING THIS UP BECAUSE WHEN I BECAME THE CFO OF A COMMUNITY COLLEGE, I HAD REPORTS LIKE THIS, AND I'M NOT A CPA, SO I WAS OBVIOUSLY ANDREW QUALIFIED FOR THE POSITION.
IT TOOK ME ABOUT A YEAR TO FIGURE OUT WE WERE IN DEEP TROUBLE BECAUSE IT WAS CAMOUFLAGED AND MANY PATIENTS THAT A LAY PERSON COULD NOT LOOK AT IT AND SAY, WAIT A MINUTE, YOUR, YOUR FUND BALANCE HAS BEEN GOING DOWN EVERY YEAR FOR THE LAST 10 YEARS, AND NOW WE DON'T HAVE ENOUGH MONEY TO PAY THE, UH, MONTHLY BILLS.
AND SO THAT'S WHY I'M VERY SENSITIVE ABOUT PROVIDING LENGTHY, VERY SIMPLE, BUT WITH BACKGROUND MATERIAL, IF YOU HAVE QUESTIONS.
SO YOU, YOU CAN UNDERSTAND FROM A LAY PERSON WHAT THEY'RE VOTING ON, WHAT THEY'RE, WHAT THEY'RE FEELING ABOUT OUR FINANCIAL STATUS.
[00:55:01]
MM-HMM.AND MOST IMPORTANTLY, HOW TO DEAL WITH THE PUBLIC TO SAY, LOOK, THIS IS HOW MUCH WE GET.
AND IF YOU WANNA KNOW EACH IS IN BEHIND IT.
I GOT LOTS OF BACK BACKING MATERIAL.
SO THAT'S, THAT'S THE GENERAL COMMENT.
NOW, LET'S, AND, AND KEEP IN MIND THAT EACH ONE OF THESE SPEC SPECIAL REVENUE AND EA, THERE'S ABOUT A HUNDRED FUNDS IN THERE.
SO THEY'RE UNDERSTAND WE WOULD PICK THE MOST SIGNIFICANT BREAK.
UH, MILLION MULTIMILLION DOLLAR EXACTLY.
PROGRAMS AND THEN CO COLLAPSE SOME OF THE OTHERS.
UH, LET ME ASK YOU A QUESTION.
DEBT SERVICE INTEREST BUDGETED FOR 20,000.
WHAT WAS THAT? WHAT WAS THAT? UH, THAT WAS THE TAN INTEREST.
SO WE BUDGETED 20,000 BUT THEN DIDN'T NEED IT, SO, OKAY, GOT IT.
WE WERE ABLE TO, WAS TAN FLOW BACK.
NOW, UH, THE LAST PAGE, ALL KINDS OF QUESTIONS, BECAUSE I'M LOOKING AT THE, THE VERY BOTTOM LINE FUND BALANCE, $72,272,782 IS OUR BUDGET AT THE END OF THE FISCAL YEAR.
OUR FUND BALANCE, THAT IS A PRELIMINARY, PRELIMINARY UNDERSTAND, NOT QUITE DONE YET.
YEAR ADJUSTMENTS, WHICH IS 20.1%.
AND WE JUST KNOW THAT IN SEPTEMBER THERE, THERE'S NO ADDITIONAL TAX REVENUE THAT'S COMING IN AFTER JUNE 30TH, SEPTEMBER ARE JUST INTEREST PAYMENTS INTEREST.
SO WE ONLY HAVE PRINCIPAL PAYMENT WITH PRINCIPAL AND INTEREST IN MARCH, BUT SEPTEMBER 1ST PROBABLY THERE'S ANOTHER $16 MILLION COMING DUE, WHICH WILL BRING THAT DOWN TO ABOUT $4 MILLION BY DECEMBER 31ST.
NOW THIS CAPITAL PROJECT FUNDS, THIS IS THE BOTTOM LINE HERE, 93,971,000 2 0 6.
TELL ME, EXPLAIN TO ME WHAT THAT IS.
SO CAPITAL PROJECTS FUNDS ARE GOING TO INCLUDE YOUR 8% FUNDS.
THEY'RE GOING TO INCLUDE YOUR REFERENDUM FUNDS, UM, ANY REMAINING BALANCES IN ANY OF THOSE FUNDING SOURCES.
UH, WE HAD JUST ISSUED A $30 MILLION BOND, UM, UH, WHEN THIS OCCURRED.
SO WE DO HAVE CASH ON HAND AVAILABLE FOR SPENDING AT THAT SPECIFIC DATE.
UH, SINCE THEN, UH, WE HADN'T ISSUED ANOTHER REFERENDUM BOND UNTIL THE END OF AUGUST.
SO THIS CASHFLOW HAS TO PAY FOR ANY, UH, PAY APPLICATIONS THAT COME THROUGH JULY, AUGUST UNTIL THE NEXT BOND ISSUE IS IS MADE.
THESE DOLLARS ARE AT THE TREASURER COUNTY TREASURER'S OFFICE, AND THEY'RE INVESTED IN LOCAL GOVERNMENT INVESTMENT POOL INVESTMENTS, EARNING INTEREST FOR US.
UM, BUT THOSE ARE SOURCE, THE, SO SOURCES OF REVENUE ARE PRIMARILY BOND PROCEED PROCEEDS.
UH, UH, LAST NIGHT WAS AT THE CLOCK, AND I THOUGHT I HEARD $50 MILLION.
50 MILLION WAS THE, THE ABOUT BOND ANTICIPATION NOTE THAT WE ISSUED THE FIRST ISSUE BOND ISSUANCE OF REFERENDUM 2023 REFERENDUM.
THOSE WERE ISSUED AUGUST 29TH, 2024.
THAT, THAT, THAT FISCAL YEAR, THAT'S THE NEXT FISCAL THAT WILL BE ON THE FIRST QUARTER FINANCIAL COURT NEXT YEAR.
AND INTERNAL SERVICE FUND, 1,636,833.
WHAT'S THAT? UH, INTERNAL SERVICE FUND.
WE ARE SELF-INSURED, UH, FROM THE SCHOOL DISTRICT FOR PURPOSES OF WORKERS' COMPENSATION.
AND SO THIS IS A BALANCE, UH, WITH AN AMOUNT OF EXPENDITURES ABOUT ONE YEAR OF EXPENDITURES IN RESERVE.
SO THIS IS WHAT IF SOMEONE FILES A CLAIM AGAINST US FOR X NUMBER OF DOLLARS? YES.
WE PAY OUT DOLLAR FOR DOLLAR FOR THOSE CLAIMS. RIGHT.
AND SO WE EXPENSE, SINCE WE SELF-INSURE, WE, WE PAY OUT DOLLAR FOR DOLLAR.
SO THIS IS A RESERVE OF ONE YEAR.
AND THE $9,040,670 FOOD SERVICE, THAT'S YOUR FUND BALANCE FOR THE FOOD SERVICE? YES, SIR.
SO REVENUES IN THE FOOD SERVICE FUND ARE PRIMARILY USDA REVENUES COMING IN.
[01:00:01]
THE, THE MAIN SOURCE OF EXPENDITURE IS THE CONTRACTED COST TO THE NUTRITION GROUP.UM, SO YOU'VE GOT ABOUT 13 MILLION COMING IN.
ABOUT 9 MILLION OF EXPENDITURES IS THE NUTRITION GROUP.
AND THAT IS A CONTRACTED COST BASED ON NUMBER OF MEALS SERVED.
UH, THE REST IS SUPPLIES, MATERIALS, ANY PROFITS WE HAVE, WE ARE ALLOWED TO KEEP, UM, ANYTHING OVER, I BELIEVE IT'S 30 DAYS OF OPERATIONS, IS CONSIDERED TO BE AN EXCESS OPERATING BALANCE.
AND WE ARE REQUIRED TO SPEND THAT DOWN AND REINVEST IT BACK IN THE, UM, IN THE FOOD SERVICE FUND, UM, PROGRAM.
IT MUST BE FOR THE BENEFIT OF STUDENTS FOR THE PURPOSES OF FOOD AND NUTRITION.
WE HAVE HAD A PLAN FOR THREE YEARS, BUT WE CONTINUOUSLY HAVE, UM, LARGE PROFITS IN THIS PROGRAM.
UH, AND SO WE HAVE FAST TRACKED A FIVE YEAR REFRESH CYCLE OF CAPITAL IMPROVEMENTS OF OVENS AND STEAMERS AND WARMERS INTO A TWO YEAR PROCESS.
AND WE HAVE REPLACED, OVER THE LAST THREE YEARS, PROBABLY $3 MILLION OF EQUIPMENT.
WE HAVE REPLACED ALL THE VEHICLES.
WE HAVE PURCHASED, UH, NEW REFRIGERATED BOX TRUCKS THAT ARE NEEDED TO TRANSPORT FOOD, UM, ACROSS COUNTY, UH, OR EXCEPT DELIVERIES WHEN OTHER STORAGE FACILITIES ARE, UM, NOT, NOT FUNCTIONAL OR, OR NOT PRESENT.
THE STATE MONITORS THIS CLOSELY WITH US, AND WE HAVE DONE, UM, AT LEAST $3 MILLION WORTH OF ADDITIONAL, UH, SPENDING IN THAT AREA.
SO YOU'LL SEE NEW SHADE STRUCTURES AND DINING AREAS OUTSIDE OF MANY OF OUR SCHOOLS.
THOSE ARE PURCHASED, UM, PICNIC TABLES, UH, RIGHT OUTSIDE OF OUR CAFETERIAS AND MANY SCHOOLS.
THOSE ARE ALL PURCHASED WITH, UM, THE FOOD SERVICE SCHOLAR.
I BRING THIS UP BECAUSE I JUST RECENTLY SAW ON TELEVISION EXPOSE ABOUT PUBLIC SCHOOL LUNCH BLOCK, AND THEY, THEY HAD CHEFS IN THERE SAID, HOW CAN YOU FEED SOMEBODY AT A DOLLAR 50 A MEAL? AND THAT KIND OF STUFF.
AND WHEN I SAY WE HAVE $9 MILLION IN THERE, I'M SAYING, WHY DON'T WE SPENDING MORE MONEY ON GIVING THEM MORE FOOD? AND I UNDERSTAND THAT WE HAVE TO BUY, THE FOOD IS ACTUALLY PURCHASED FROM THE CONTRACTOR.
SO THE CONTRACTOR BUYS ALL OF THE FOOD, UM, AND PREPARES ALL OF THE FOOD.
SO THEY MANAGE THE INVENTORIES OF THE FOOD AND ALL THAT.
SO ALL OF THAT INVENTORY BELONGS TO THEM.
UM, SO WHAT WE ARE DOING IS TRYING TO IMPROVE THE, THE, THE DINING EXPERIENCE, THE EQUIPMENT THAT THEY WORK WITH, AND GETTING THOSE ALL UP TO SPEED.
UM, IN ADDITION TO THAT, EXPANDING DINING AREAS, PARTICULARLY DURING COVID SO THEY CAN EAT OUTDOORS OR, OR NOT BE SO CLOSE TOGETHER, UM, IN THE DINING SPACES THAT SOMETIMES AREN'T LARGE ENOUGH WHEN YOU HAVE A LOT OF STUDENTS COMING, UM, AT ONE TIME.
SO WE ARE USING THOSE FUNDS TO JUST COMPLETELY REINVEST IN THE PROGRAM.
WE'VE ALSO HIRED, WHICH WAS BADLY NEEDED, TWO ADDITIONAL, WE ARE REQUIRED TO HAVE ONE BEAUFORT COUNTY SCHOOL DISTRICT EMPLOYEE IN THE FOOD SERVICE PROGRAM.
SO BINGE YOUR WEEKLY IS THE ACCOUNTANT THAT WORKS IN FOOD SERVICE.
WE ADDED TWO ADDITIONAL PEOPLE TWO YEARS AGO.
AND SO WE HAVE AN OPERATIONS MANAGER, SHE WORKS AS AN AREA SUPERVISOR, UM, SIDE BY SIDE WITH THE T AND G SUPERVISORS.
AND THEN WE HAVE A BOOKKEEPER IN THAT, IN THAT AREA AS WELL.
AND THAT, AND SHE DOES ALL THE, UM, SHE AND THE OPERATIONS MANAGER, YOU DO ALL THE MONITORING THAT IS REQUIRED OF OUR AFTERSCHOOL PROGRAMS, OUR DURING THE DAY PROGRAMS. UH, AND SO THAT MONITORING HAS THEM IN SCHOOLS EVERY DAY, UH, MAKING SURE THAT THE MEAL ON THE PLATE IS A REIMBURSABLE MEAL.
SO HIGHLY BUREAUCRATIC FUNDING SOURCE AND PROGRAM.
UM, ONE OF THE MOST COMPLEX THAT WE DEAL WITH IS IN, IN THIS AREA.
AND, AND THAT WASN'T MENTIONED IN
WHAT WAS MENTIONED WAS, AND THEY SHOWED, UH, CONGRESSMEN WERE GIVEN THE STANDARD SCHOOL LUNCH, AND IT WAS A PIECE OF MYSTERY MEAT, SLICE OF BREAD AND COUPLE SLICES, APPLES.
AND AS I WAS, THAT WAS ALL, WHEN I WAS LOOKING AT THIS, HE SAID, OH, WE GOT $9 MILLION IN THE BANK.
AND JUST KNOW THOSE WERE NUTRITIONAL REQUIREMENTS ARE VERY STRICT.
THEY HAVE A SPECIFIC SERVING SIZE, THEY MESS.
SO IF YOU LOOK AT THE SERVING SPOONS, THEY ARE VERY, THEY WERE HALF A CUP.
THAT IS ONLY WHAT THEY'RE ALLOWED TO GIVE.
SO YOU MAY HAVE A, A BIG BRAWLEY FOOTBALL PLAYER
[01:05:01]
COMING UP TO THE LUNCH LINE.WE CAN'T GIVE HIM ANY EXTRA ON THAT REIMBURSABLE MEAL.
HE MAY COME UP AND PAY FOR ADDITIONAL MEAL.
UM, FIRST ONE IS FREE WITH OUR CEP PROGRAM.
BUT, UH, SO THE SERVING SIZES AND THE CALORIE COUNTS OF EVERY MEAL IS VERY HIGHLY RESTRICTED.
AND SO SERVING SIZES TEND TO BE ONE OF THE AREAS THAT ARE, UM, UH, A BONE OF CONTENTION, I GUESS, WITH SOME OF OUR STUDENTS.
BUT OUR, WE HAVE VERY STRICT GUIDELINES OF HOW MUCH YOU CAN SERVE AND WHAT THOSE CALORIE COUNTS ARE ON PLATE.
SO, UM, THAT TIES OUR HANDS A BIT WHEN IT COMES TO, YOU KNOW, SOME OF THE THINGS THAT OUR STUDENTS ARE LOOKING FOR.
AND SOMETIMES THERE'S, UM, THE RIGHT AMOUNT, BUT THE QUALITY OF THAT AMOUNT IS NOT, IT COULD BE, AND I'M JUST TELLING YOU THAT WHEN THIS GOES TO THE PUBLIC AND THEY SAY, OH, YOU GOT $9 MILLION, NOW I CAN EXPLAIN 2 MILLION, $3 MILLION SUPPORT AND, AND CAPITAL IMPROVEMENT AND THAT KIND OF STUFF.
BUT I'LL HAVE A HECK OF A TIME EXPLAINING THIS TO THE, THE AVERAGE PARENT ABOUT $6 MILLION SITTING IN THE TREASURER'S OFFICE, HASN'T BEEN SPENT BUDGETED.
I'M JUST GIVING YOU, WE'RE GOING, YOU'RE GONNA NEED TO HAVE A VERY, VERY GOOD, UH, BRIEFING THAT YOU CAN GIVE TO THE FULL BOARD ABOUT THIS, BECAUSE THIS IS SOMETHING THAT'S GONNA COME UP AND, AND WE NEED TO INFORM THE PUBLIC, FIRST OF ALL, TO REMIND 'EM THAT EVERY STUDENT IN BEAUFORD COUNTY IS GETTING FREE BREAKFAST AND LUNCH.
AND NUMBER TWO, WHAT THEY'RE GETTING THERE ARE THE REQUIREMENTS THAT YOU JUST MENTIONED.
AND, UH, STILL, I STILL HAVE THAT ISSUE ON THIS AMOUNT OF MONEY.
STUDENT ACTIVITY IS 3,000,162, UM,
UM, AND YOU'VE HEARD THIS BEFORE FROM ME.
AND SO THE PRINCIPALS
UH, I KNOW THAT AT LEAST ONE IS, HAS ACTIVELY WORKED ON SOME MAJOR AREAS.
UM, WE DID, UM, HAVE TO APPROVE OR, OR FIND, UM, THE RIGHT STUDENT ACTIVITY ACCOUNT FOR, TO ALLOW APPROVAL ALLOWS US TO BE ABLE TO APPROVE.
SO WE HAVE SOME SCHOOLS THAT ARE BRINGING THAT BALANCE DOWN.
ALSO, WE USE $750,000 IN FUND BALANCE THIS YEAR.
AND, UH, SOME OF THAT IS ATTRIBUTED TO THE TECHNOLOGY OFFICE.
THEY HAD DRAWN DOWN, UH, CONSIDERABLY DRAWN DOWN, I THINK BASICALLY DRAINED IT DRY, THE TECHNOLOGY USAGE FEES THAT HAVE ACCUMULATED THERE.
AND, UH, WE USED ALL OF THAT ON LAPTOP REPAIRS, UH, NEW, NEW IPADS AND SOME CARRYING CASES AS WELL.
SO THOSE PHONES HAVE BEEN DRAWN DOWN WHEN WE, UH, THIS YEAR.
SO WE ARE WORKING TO ACTIVELY, UM, UTILIZE THOSE FUNDS FOR THE THINGS THAT WE ARE NEEDING.
MR. CAMPBELL, DO YOU HAVE ANYTHING ON THIS COURTNEY REPORT? UM, NO.
ON THIS, SHE ANSWERED MY QUESTION.
UH, I, I WAS, HAD SOME CONCERNS ABOUT ENTS TAXABLE THAT WE WERE GETTING FUNDS AND YOU ANSWERED THAT.
MS. HAY, DO YOU HAVE ANY QUESTIONS ABOUT THE QUARTERLY, UH, FINANCIAL REPORT? I DO NOT, BUT I WOULD LIKE IT RECORDED THAT I HAD BEEN WAITING IN THE WAITING ROOM SINCE 2:38 PM SO, BUT I DID NOT HAVE QUESTIONS ABOUT IT.
I HAD OVERLOOKED ALL THE INFORMATION PRIOR TO THE MEETING.
IT DID NOT SHOW ON THAT SHE WAS WAITING, SO, OKAY.
MR. MR. CAMPBELL OR MR. CARLTON, DO YOU HAVE ANY? YES, SIR.
UH, I, I THINK THIS WAS A VERY HELPFUL, UH, SESSION.
UH, I'D LIKE TO, TO REITERATE AND WHAT THE, UM, WHAT COLONEL GUYER, VICE CHAIR GEIER IS SAYING.
UH, WE DO GET ASKED, UH, ABOUT THE OPTICS OF EXCESS CASH.
SO WE'RE BETWEEN A ROCK AND A HARD PLACE.
UH, AND I THINK THE PRESENTATION THAT COLLECTIVELY YOU'RE DISCUSSING WHERE IF WE HAVE EXCESS CASH, AS LONG AS WE CAN SAY, SORT OF LIKE YOU DO IN OTHER AREAS WHERE IT'S ALREADY ENCUMBERED TO WHAT EXTENT, AND SHOW A PERCENTAGE
[01:10:01]
THAT'S ALREADY ENCUMBERED, IT DOESN'T CREATE THE VISUAL THAT WE'RE JUST SITTING ON IT.AND I KNOW THAT'S NOT WHAT IS HAPPENING.
SO I, I APPLAUD THE TEAM FOR HOW WELL THEY'VE MANAGED THE FINANCIALS.
BUT, UH, THIS IS AN ELECTION YEAR AND SO PEOPLE ARE ASKING QUESTIONS AND DON'T FOR, UH, ALSO, UH, JUST BEFORE COMING ONTO THIS, UM, UH, THIS, THIS PRESENTATION, UH, A FRIEND FROM COLUMBIA SENT ME, UM, UH, UH, LEFT A MESSAGE THAT THE BRADLEY AMENDMENT HAD BEEN RULED ON BY JUSTICE HILL, SO THAT THAT MAY BE A POLITICALLY, UM, ENERGETIC DISCUSSION TOPIC AS WELL.
SO THE REASON THAT THESE QUESTIONS ARE COMING IS SO THAT WE ARE PREPARED AND CAN ANSWER THEM AND HIT 'EM OFF AT THE PAST, SO TO SPEAK.
AND EVERYBODY'S SUPPORTING, UH, NOT, NOT, LET ME REPHRASE THAT.
PEOPLE ARE SUPPORTIVE OF PUBLIC EDUCATION, THEY JUST WANNA MAKE SURE WE'RE SHOWING FISCAL DISCIPLINE.
NOW THAT'S THE END OF WHAT WE HAVE.
ANY FUTURE TOPICS, MR. CAMPBELL? MS. HAY, DO YOU HAVE ANY FUTURE TOPICS? NO, I DO NOT.
UH, MR. DALLAS, DO YOU HAVE ANY FUTURE TOPICS? NO, SIR.
CAROL, YOU HAVE ANY FUTURE TOPICS? YES, SIR.
UM, SO I'M NOT ONLY, WE'RE GONNA PUT THE JUNE, UH, TRANSPARENCY AND, UH, JUNE A HUNDRED THOUSAND DOLLARS REPORT BACK ON NEXT MONTH WITH THE AUGUST REPORTS.
UM, SECOND OF ALL, WE ARE GOING TO PLACE OS 22 PARENT SUPPORT GROUPS ON THE NEXT AGENDA, WHICH IS BOOSTER CLUBS, PTOS.
WE'LL GIVE YOU AN UPDATE ON THE NEW STATE LAW AND SOME OTHER THINGS THAT WE'RE WORKING ON IN THE DEPARTMENT, AND WE'LL HAVE COMPLETED BY THE TIME OF OUR NEXT MEETING, UH, AND WOMEN ON MINORITY BUSINESS NWBE REPORTING.
WE HAVE ANOTHER SIX MONTHS MS. SENIOR HAS PREPARED FOR US.
UM, AND IT ACTUALLY LOOKS VERY GOOD, SO IT'S VERY PROMISING.
SO I'LL, THAT'S ALL I'LL SAY ABOUT THAT.
BUT, UH, THOSE ARE THE ITEMS THAT I HAVE FOR THE NEXT MEETING.
AND OUR NEXT QUARTERLY FINANCIAL, SO OUR END OF MONTH IS SEPTEMBER.
I THINK WE ACTUALLY REPORT THAT IN NOVEMBER, EARLY NOVEMBER.
SO THAT WON'T BE ON OUR AUGUST, UH, OCTOBER REPORT.
SO, AND, UM, WE HAVE A DATE FOR NEXT, LET'S SEE, FOR OCTOBER 10.
BACK YET, UH, I, I'M NOT BACK ABOUT THE 17TH.
NO, I WAS JUST GONNA SAY THAT I WOULDN'T BE AVAILABLE THAT DAY EITHER ON THE 10TH.
IS THERE ANY OPTION TO PUSH IT UP A SMIDGE JUST DUE TO SCHEDULING CONFLICTS.
TIMING WISE, TIMING WISE, UH, MR. CAMPBELL AND I ARE PRETTY FLEXIBLE ON TIME.
SO WHAT, WHAT WOULD BE GOOD FOR YOU? WELL, IF WE COULD PUSH IT UP TO ONE, THAT WOULD BE AMAZING.
1:00 PM GOT PROBLEMS. 1:00 PM THAT'S NOT A PROBLEM.
UH, I'M GONNA JUST MAKE AN ANNOUNCEMENT THAT ON OCTOBER 16TH, DR. RODRIGUEZ, DR.
GOS AND MYSELF HAVE SCHEDULED A MEETING WITH MR. MOORE TO DO, UH, BUFORD COUNTY SUPERINTENDENT OR SUPERINTENDENT, SUPERVISOR, WHATEVER, DIRECTOR, COUNTY MANAGEMENT OR COUNTY ADMINISTRATOR.
UH, COUNTY ADMINISTRATOR THERE.
AND WHAT THE PURPOSE OF THAT MEETING IS TALK ABOUT COLLABORATION IN IMPROVING COLLABORATION BETWEEN THE COUNTY AND THE SCHOOL DISTRICT.
AND ONE OF THE THINGS THAT I'M PLANNING ON DOING IS TAKING A COPY OF OUR TRANSPARENCY REPORT, OUR BUDGET BOARD BUDGET REPORT, AND, UM, OUR PCARD.
I'D LIKE TO GET A COPY OF OUR PCARD, UH, RULES.
[01:15:01]
WE MONITOR PCARDS.UM, I NOT TO INTERRUPT YOU SIR, BUT THEY, UM, THE COUNTY OPERATES ON THE STATE CODE WHILE WE OPERATE OFF WITH MODEL CODE.
SO OUR POLICIES AND PROCEDURES MAY, THEY COULD MODEL SOME AFTER THEM, BUT THEY HAVE A STRICT POLICIES WITH PCARD.
THEY'RE SUPPOSED TO BE FOLLOWING VIA THE STATE.
SO, BUT IT'S ALWAYS GOOD TO HAVE A COPY.
I, I LOVE WHEN EVERYBODY READS OUR POLICIES AND PROCEDURES.
SO WE, WE, WE'D LIKE TO DESCRIBE THAT AND, AND TELL THEM THAT WE KIND OF, WE'VE FIGURED OUT HOW TO DO PCARD HERE.
AND WE WOULD BE WILLING TO SHARE THAT, UH, EXPERIENCE OR OFFER THAT TO YOU ALSO.
I'M WILLING TO SHARE HOW YOU MONITOR EXPENDITURES AND WHAT THE BOARD DOES AND OFFER TO, UH, SHARE WITH THEM HERE, HERE'S WHAT WE DO, THIS IS HOW WE DO IT.
AND YOU KNOW, IT'S UP TO YOU HOW YOU, HOW YOU MANAGE IT.
BUT WE, WE DON'T HAVE THE PROBLEMS BECAUSE OF THE WAY WE ARE STRUCTURED.
THEY HAVE PROBLEMS, I BELIEVE BECAUSE OF THE WAY THEY ARE STRUCTURED.
AND SO IF WE CAN COLLABORATE, AND NOT ONLY THAT, BUT COLLABORATION ON REFERENDUMS. UM, I HOPE THEIR REFERENDUM PASSES TAKES SOME DAYS.
WHO'S GOING? ONE, THEY'RE, THEY'RE, THEY'RE PETTY TAX.
YOU GOTTA, THEY GOTTA, YOU GOTTA, YOU GOT SOME PROBLEMS. I THINK THAT, UM, I PREDICT THAT THEY WILL HAVE A RESULT THAT'S VERY SIMILAR TO THE RESULT WE HAD FOR OUR REFERENDUM IN 2017 WHERE WE GOT 29% MM-HMM.
AND I KIND OF WANNA SHARE WITH THEM HOW WE TURN THAT AROUND.
YEAH, WELL THEY, THEY ARE SUPPOSED TO SELECT A COMMITTEE, UM, AND READ THIS.
AND I, THE LAST TWO, TWO MORE MEETINGS AGO, I ATTENDED THE COUNTY MEETING AND I ASKED DEAN ROSS, I SAID, WHY HAVEN'T BEEN SELECTED COMMITTEE MEETING, COMMITTEE MEMBERS AND
AND, AND, AND THAT'S, THAT'S WHAT WE, WE WANT TO OFFER THEM.
HERE'S A, HERE'S A FOOTPRINT OF HOW TO DO IT.
HOW TO HAVE A COMMITTEE OR A REVIEW COMMITTEE TO, TO ESTABLISH THE REFERENDUM.
THEN HAVE A CLOCK TO OVERSEE THE REFERENDUM.
BUT THEY, BUT THEY, I ASKED THEM ABOUT IT.
THEY SAID THAT THE CLOCK WAS GONNA REPORT TO THE COUNTY COUNCIL.
IT'S GOTTA REPORT TO THE COUNTY ADMINISTRATOR.
IT'S LIKE THE CLOCK REPORTS TO, UM, DR. RODRIGUEZ.
SO I JUST WANNA LET YOU KNOW THAT I'M GONNA BE ASKING FOR SAMPLES OF THAT OR THE 16.
SO THIS WILL BE THE DAY BEFORE OUR MEETING IF I COULD JUST HAVE AN EXTRA COPY.
I FORWARDED A COPY TO RIVERVIEW TODAY.
SO I'LL JUST TAKE THAT EMAIL AND FORWARD IT.
I HAVE ANY OTHER ANNOUNCEMENTS OR ISSUES? HEARING NONE.
WE WILL ADJOURN BY UNANIMOUS CONSENT.