[00:00:06]
IT'S I'VE GOT TO START THE MEETING I'LL CALL THIS MEETING TO ORDER I WAS IS THAT READY
[I. Call to Order]
WHERE WHERE IS THAT GUY. OH I'LL CALL THIS MEETING TO ORDER.IT'S 4:00. GOOD. WE STAND FOR THE PLEDGE OF ALLEGIANCE FOR OVER THERE. I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD, INDIVISIBLE LIBERTY AND JUSTICE FOR ALL. THANK YOU. COULD WE HAVE A MOMENT OF SILENCE FOR THE FOR THE THOSE WHO PERISHED DURING 911? THANK YOU.
[III. Introduction of Board & Administration]
WE'LL NOW INTRODUCE THE BOARD MEMBERS. TERRY, WOULD YOU LIKE TO START ERIC THOMAS DISTRICT TWO BRENDA WATSON POWELL DISTRICT ONE SEAN AKPA DISTRICT SIX MILLER DISTRICT TEN ANY MURDERER NINE DISTRICT 11 BERNIE COLE DISTRICT THREE SO I THE DICKMAN YOUR LIBRARY DIRECTOR AND WE DO HAVE A GUEST I WANT TO GO AHEAD AND TURN IT OVER TO BARB LET YOU INTRODUCE YOURSELF TO THIS BOARD AS THE NEW PRESIDENT OF THE HILTON HEAD FRIENDS OF THE LIBRARY IT'S NICE TO MEET ALL OF YOU. I'M BARB FOLEY, VERY NEW TO LIBRARY MANAGEMENT AND BEING ON THE FRIENDS BOARD AND I'M HAPPY TO BE ON THE BOARD AS THE NEW INCOMING PRESIDENT OR THE NEW PRESIDENT NOW. BUT FORTUNATELY, LINDA AND A LOT OF GOOD TALENT BACKING UP AND TEACHING ME ALONG THE WAY MY BACKGROUND LAW FIRM MANAGEMENT I RAN A LAW FIRM AND INTELLECTUAL PROPERTY LAW FIRM FOR MANY MANY, MANY YEARS AT THE END OF AN INTERNATIONAL FIRM. SO DURING MY TIME AT THE LAST FIRM WHICH WAS SIX YEARS, I WAS USUALLY ON THE ROAD TRAVELING FROM TO WASHINGTON DC TO PENNSYLVANIA AND WE'RE IN CULVER WE BOUGHT OUR PLACE HERE ON THE ISLAND WE'RE IN HILTON HEAD PLANTATION AND WE BOUGHT IT WITH THE IDEA THAT IT WOULD BE A VACATION HOME AND WE WERE HERE FOR SIX MONTHS AND SAID WHY DO WE EVER WANT TO GO BACK PHILADELPHIA AND SO WE SOLD OUT FOR THIS STAY HERE AND I JUST TRAVELED AROUND FROM HERE AND FINALLY RETIRED JUNE AS I SAID AT THE END OF JUNE. SO WELL AND WE WELCOME YOU THE AS YOU ALL KNOW THE FRIENDS ARE VERY IMPORTANT FOR SUPPORT FOR THE LIBRARY SO WE ARE HAPPY TO HAVE YOU ON BOARD.THANK YOU. YEAH. AND AS I TOLD AMANDA AND LYNN KNOW, I'M NOT AFRAID TO BE TAUGHT OR TOLD TO DO SOMETHING DIFFERENTLY OR THIS IS HOW I'M VERY USED TO BOARD WORK BUT ON A MUCH DIFFERENT LEVEL THROUGH A MAJOR ASSOCIATION THAT I WAS WITH AND I WAS ON THE BOARD OF OUR LAW FIRM THAT'S A LITTLE DIFFERENT.
SO YEAH YEAH. NICE TO MEET YOU ALL AND YOU WELCOME.
YEAH I'M GOOD IF YOU HAVE QUESTIONS HAPPY TO ANSWER IF NOT WE HAVE COMPANY IN AND I'M GOING TO SKIP BACK OUT ALL RIGHT THANK YOU SO MUCH. COMING.
YEAH. OKAY, GREAT. NICE TO MEET YOU AND SEE YOU AGAIN. ALL RIGHT. HAVE A GREAT MEETING.
YOU'RE BACK. IS THERE ANY THERE'S NO PUBLIC COMMENT.
[V. Approval of Minutes]
COULD I HEAR A MOTION FOR APPROVAL OF THE MINUTES THAT SENT OUT? I'M SECOND ON IN FAVOR. YEAH, I. I OPPOSED NO.OKAY, THE MINUTES ARE APPROVED. ANY CORRESPONDENCE. ALL RIGHT, MAYBE WE HAVE THE
[VII. Library Director’s Report]
LIBRARY DIRECTOR THE REPORT LIBRARY DIRECTORS NOW. ALL RIGHT.I HAVE A LOT OF FUN INFORMATION TO SHARE WITH YOU SO I'M GOING TO BE UTILIZING THE SCREENS BEHIND ME AND FOR THOSE YOU'LL SEE THE INFORMATION ON THE SCREEN THAT YOU'RE WATCHING BUT I DO HOPE THAT YOU'LL ENJOY WHAT I HAVE TO PRESENT TO YOU. IT'S BEEN TWO MONTHS SINCE WE LAST MET AND SO WE WRAPPED UP SUMMER AND WE ARE NOW FULLY INTO THE FALL LOOKING AHEAD A LOT MORE FUN EXCITING EVENTS. BUT I DO WANT TO KIND OF GIVE YOU A LITTLE IDEA OF WHAT HAS
[00:05:01]
HAPPENED AS CUSTOMARY WILL ARRANGE THAT ANNOUNCEMENTS AND THOSE UPDATES ALIGNED WITH THE FOUR GOALS OF OUR STRATEGIC PLAN WHICH ARE COMMUNICATION COLLECTION SPACE AND USER EXPERIENCE. SO THERE'S A FEW PICTURES OF THINGS THAT HAVE HAPPENED YOU SEE ON THE SCREEN HAPPY PEOPLE AT THE SAMUEL EMERY LIBRARY IN PORT ROYAL THE ALSO SOME INDIVIDUALS ON THE LEFT WHO ARE SOME OF OUR YOUNGER MIDDLE AGED READERS ARE SCHOOL READERS I SHOULD SAY PARTICIPATING IN AN EVENT OF A FUN SUMMER EVENT AT BLUFFTON.SO LET ME GET THROUGH OUR EXCITING UPDATES IN TERMS OF COMMUNICATION.
OF THE GOALS THAT WE ARE TRYING TO ACHIEVE IS TO INFORM AND EDUCATE CARD HOLDERS THROUGH PRINT AND DIGITAL MEDIA COMMUNICATIONS. WELL THE NEWS OF THE OPENING OF THE PORT ROYAL LIBRARY GAVE US A GREAT OPPORTUNITY DO JUST THAT WE HAD LOCAL COVERAGE IN BOTH PACKET BEAUFORT GAZETTE AS WELL AS THE ISLAND NEWS . WE EVEN WENT SO FAR AS TO BE PICKED UP IN THE ATLANTA JOURNAL CONSTITUTION AND AND I HAPPEN TO KNOW THAT BECAUSE SOMEONE SENT ME A DIGITAL SCREENSHOT FROM WHEN THEY OPENED THEIR EMAIL AND SAW THAT ATLANTA HAD PICKED THAT UP. WE ALSO HAVE RECEIVED NEWS COVERAGE FROM AT LEAST WGL WSB AND WE HAD LIVE COVERAGE FROM OUR BEAUFORT COUNTY BROADCAST TEAM.
SO I WANT TO GIVE THEM PROPS. YOUR CHAIR LYNN WAS INTERVIEWED ONLINE SO THAT EPISODE OR EXCERPT FROM THAT INTERVIEW IS ON BBC TV YOUTUBE SO I'M SURE THEY WOULD APPRECIATE THE PLUG TO GO LOOK AT HER. SO REALLY HAPPY ABOUT THE AMOUNT OF AND EARS AND PEOPLE THAT HEARD ABOUT THIS WONDERFUL CELEBRATION IN TERMS OF COLLECTION THAT WE ARE WRAPPING UP TOWARDS PRESENTING OUR ANNUAL STATS TO THE STATE LIBRARY YOU'RE GOING TO HEAR MORE ABOUT THE IMPORTANCE OF OUR ANNUAL STATISTICAL REPORTING BUT FOR NOW I DID A SNAPSHOT JUST OF PRINT COLLECTION TO KIND OF GIVE YOU AN IDEA OF WHAT'S HAPPENED FROM 2021 TO THE PRESENT. WHAT YOU WOULD NOTICE IS THAT WE ARE IN A SIGNIFICANT INCREASE IN DIGITAL BORROWERS AS WELL AS A STEADY OF THE PRINT CIRCULATION IN THE 2024 I PUT A LITTLE ASTERISK BESIDE OUR TOTAL PRINT CIRCULATION IT'S RIGHT ON THE CUSP 600,000 BUT IF YOU'LL REMEMBER A YEAR AGO IN JUNE IN JULY WE TRANSITION TO A NEW SOFTWARE AND SO THAT THE ACCURACY OF REPORTING OF CHECKOUTS JUNE AND JULY I DON'T HAVE A HUNDRED PERCENT FAITH IN THE TRUE ACCURACY OF THOSE NUMBERS. SO THAT'S WHY I KIND IT A LITTLE ASTERISK THERE SINCE WE DO ABOUT 50000 TO 60000 CHECKOUTS A MONTH OF ITEMS THAT NUMBER IF IT WERE IF I A LITTLE MORE COMFORTABLE ABOUT THAT 2024 NUMBER WE'D BE LOOKING AT LEAST THE SAME NUMBER AS 2023 OR A LITTLE BIT BETTER JUST NOT 100 DURING THAT TRANSITION THE ACCURACY OF DATA REALLY IS A LITTLE SUSPECT AS WE LOST ONE PLATFORM AND THEN STARTED A NEW ONE AND THERE WERE SEVERAL KINKS IF YOU RECALL FROM BEING A LIBRARY CARD USER THERE WERE SEVERAL KINKS THAT WE WORKED OUT DURING THAT JUNE AND JULY PERIOD ALL IN OUR CIRCULATION IS HOLDING STEADY YEAR TO YEAR EVEN SIGNIFICANT INCREASE FROM 2021 TO NOW.
SO JUST WANTED TO LET YOU SEE THAT IN THE YEAR FROM 2023 TO 2024 JUST ON THE DIGITAL SIDE OF THINGS WE HAVE A 7.8% INCREASE JUST IN DIGITAL CIRCULATION WHICH ARE NUMBERS TO ME THAT THAT REINFORCE THE ANECDOTAL EVIDENCE THAT WE HEAR WITH PEOPLE ASKING HOOPLA AND THE AVAILABILITY OF TITLES AND HOW MUCH DO THOSE COSTS AND THAT SORT OF THING.
ONE THING I WOULD LIKE TO POINT OUT IS THAT OUR E-BOOK COLLECTION AND HOOPLA KNOCKING ON THE DOOR OF A MILLION ITEMS THAT PEOPLE CAN CHECK IN THIS LAST YEAR ALONE WE ADDED 161,000 E-BOOKS TO THAT PLATFORM. SO WHEN YOU START TO HEAR NUMBERS THROWN AROUND ABOUT HOW MUCH THINGS COST, HOW MUCH MONEY WE'VE TOWARDS MATERIALS, THINK ABOUT IF YOU HAD TO BUY 161,000 E-BOOKS FOR YOURSELF BUT YEAH WE'RE DOING THAT FOR A WHOLE COUNTY SO IT'S REALLY FASCINATING ABOUT HOW THOSE THINGS WORK BUT IT'S JUST ANOTHER AREA THAT I WANTED YOU TO BE FAMILIAR WITH AND HOPEFULLY ADD CONTEXT TO THE GOOD STUFF. WE TALK ABOUT PEOPLE USING BOOKS AND GETTING BOOKS ONLINE AS WELL AS IN PERSON AND WHAT THAT ACTUALLY LOOKS LIKE IN CONTEXT IN TERMS OF USER OH THERE'S A QUESTION YEAH. QUESTIONNAIRE HUNDRED AND 61,000 I PRESUME THAT'S AN INTERNAL BOOST BY HOOPLA THAT THEY JUST ADDED THAT IT'S PART WHAT IS AVAILABLE IN THEIR INSTANT COLLECTION AND ALSO PART WHAT WE HAVE PHYSICALLY PURCHASED AS THOSE BESTSELLERS
[00:10:03]
THAT ARE AVAILABLE DIGITALLY IN HOOPLA JUST AS A REMINDER SINCE YOU BROUGHT IT UP.THANK YOU. HOOPLA HAS AN INSTANT COLLECTION THAT THEY MAKE AVAILABLE FOR ANYBODY TO HAVE WITH NO WAIT THEY CONTROL WHAT TITLES AVAILABLE THAT WAY AND THEN ANY TITLES THAT AREN'T AVAILABLE THAT IN THAT MANNER WE HAVE TO PHYSICALLY PURCHASE A LICENSE FOR SO THOSE SHOW UP AS THOSE FLEX BORROWS WITHIN THE HOOPLA APP AND THOSE ARE LICENSES WE HAVE TO PAY FOR IN ADDITION TO THE INSTANT OUR THIRD GOAL THAT WE'RE STRIVING TO ACHIEVE IN OUR STRATEGIC PLAN IS RELATED USER EXPERIENCE.
AND ONE OF THE THINGS THAT WE DO EVERY SUMMER AND I'M VERY PROUD TO SHARE WITH YOU A SUMMARY IS OUR ANNUAL SUMMER READING I PUSHED YOUR INVOLVEMENT.
I TRIED TO GET TO PARTICIPATE. I HOPE YOU DID BUT I WANT YOU SHOW YOUR PUT YOUR ATTENTION ON THE SCREEN SO YOU CAN WATCH ABOUT A 62ND RECAP VIDEO OF THE FUN THAT WE HAD WENT TO PUT THOSE NUMBERS IN CONTEXT. SHE SAW A LOT OF FUN IN THOSE PICTURES, A LOT OF SMILES AND THAT'S WHAT WE'RE REALLY GOING AFTER MOTIVATING KIDS AND ADULTS, PEOPLE OF ALL AGES AND BACKGROUNDS TO TO READ AND NOT JUST READ ANY ONE PARTICULAR THING BUT WHATEVER THEY WANT TO READ. SO THIS PAST YEAR YOU SAW IN THE VIDEO 2188 PEOPLE WHO COMPLETED 30 DAYS OF READING LAST YEAR WE HAD 1044 SO THE COLLECTIVE EFFORT OF SINGLE PERSON WHO COMES TO WORK EVERY DAY AND TRIES TO ENCOURAGE TO PARTICIPATE IN THE PROGRAM THAT RESULT THAT RESULTED IN DOUBLE THE AMOUNT OF PEOPLE PARTICIPATING COMPLETING THE PROGRAM. A LOT OF PEOPLE START BUT IT JUST GOES TO SHOW YOU THAT IT WAS A GOOD PROGRAM AND IT KEPT PEOPLE'S ENOUGH TO GET FROM START TO FINISH. YOU ALSO THAT WE HOSTED 393 PROGRAMS THAT'S 393 PROGRAMS WITHIN A SIX WEEK PERIOD. SO A LOT OF THINGS GOING ON IN 8321 PEOPLE SHOWED UP FOR THOSE LAST YEAR WE HAD ABOUT 8000 PEOPLE SHOW UP FOR 329 PROGRAMS SO THAT GOES TO THE POWER OF HAVING SOMETHING AVAILABLE AT YOUR LIBRARY THAT'S OF INTEREST TO PEOPLE.
THEY WILL SHOW UP KIND OF LIKE HOW THEY SAID IN THE MOVIE IF YOU BUILD IT THEY WILL COME IF YOU HOST IT THEY WILL COME. AND THEN YOU ALSO SAW THE NUMBER OF LUNCHES AND I DON'T WANT TO THAT GO OVER UNDERSTATEMENT. THE LIBRARY'S MISSION IS NOT TO BE A RESTAURANT OR A FOOD SERVICE PROGRAM. BUT IN THE THE SUMMER WE HAVE THE OPPORTUNITY TO BE A HOST FOR THE USDA SUMMER LUNCH CAFE PROGRAM AND BECAUSE OF THAT 2700 PEOPLE CHILDREN UNDER THE AGE OF HAD LUNCH. THEY NORMALLY WOULD HAVE HAD THAT LUNCH AT SCHOOL PROBABLY BUT IN THE SUMMER SCHOOL IS NOT AVAILABLE TO THEM SO THE POWER
[00:15:02]
OF YOUR LIBRARY AT WORK IS NOT ONLY JUST FEEDING YOUR MIND BUT FEEDING YOUR TUMMY AS WELL MUSICAL DIRECTOR MY MUSICAL DIRECTOR MEETING OH FOR THE VIDEO I THOUGHT YOU MEANT WHO PLAYS ME GOOD VIDEO GOOD MUSIC AND WE A GREAT MARKETING COMMUNICATIONS TEAM WHO PUTS TOGETHER OUR VIDEOS AND OUR SOCIAL MEDIA CONTENT IN TERMS OF SPACE THE BIGGEST NEWS ON THE BLOCK THIS THIS YEAR THIS PAST REPORTING PERIOD HAS BEEN THE OPENING OF OUR LIBRARY IN THE PORT IN THE TOWN PORT ROYAL AND THEN WE ALSO RECEIVED THE LIBRARY LOCKERS YOU'VE BEEN HEARING ABOUT FOR SO LONG. SO LET ME SHOW YOU A LITTLE BIT OF PICTURES FROM THE BIG DAY.SEVERAL OF YOU JOINED US FOR THAT TO GIVE YOU A LITTLE BIT OF CONTEXT THE BUILDING ON PARIS AVENUE IS OCCUPANCY OF 92 PEOPLE AND WE HAD OVER 300 PEOPLE ON THE LAWN RE RE IT REALLY REASSURED MY HOPE THAT PEOPLE LOVE LIBRARIES I HEAR THAT BUT THAT WAS A VISUAL REPRESENTATION OF HOW MUCH PEOPLE DO ACTUALLY LOVE THEIR LIBRARY IN THIS TOWN WAS HAPPY TO HAVE IT HERE'S A PICTURE OF THE RIBBON CUTTING MOMENT OF SURPRISE AND EXCITEMENT THE THE WIDOW OF MR. MURRAY IS BESIDE ME IN PHOTO HOLDING THE HOLDING THE RIBBON THAT IS MRS. MURRAY AND SHE JOINED IN THE RIBBON CUTTING LINE FOR THAT OCCASION SHE EVEN MADE POUND CAKE WHICH I CAN ATTEST WAS FANTASTIC THAT WAS THE ONE WITH SO PEOPLE AND YOU SEE IN THE BOTTOM CORNER RACHEL IN THE BLUE LIBRARY SHIRT SHE'S GETTING READY FOR THE VERY FIRST STORYTIME THAT TOOK PLACE ON THE LAWN. WE HAD SEVERAL STAFF FROM OUR LOCATIONS. YOU'VE BEEN AROUND COUNTY LONG ENOUGH.
YOU KNOW THAT IS GRACE CORDIAL, OUR HISTORICAL LIBRARIAN SHE DECIDED TO HELP WITH CROWDS THAT DAY AND SHE HELPED EXPLAIN LIBRARY RESOURCES AND ALSO LOCAL HISTORY TO PEOPLE WHO WERE ON HAND. WE HAD THE FRATERNITY THAT MR. MURRAY BELONGED TO.
THEY SHOWED UP, TOOK A PICTURE IN FRONT OF THE SIGN AND WERE TO SUPPORT THE OPENING OF THE LIBRARY HAD ALL AGES IN THE BUILDING CHECKING IT OUT COMPUTERS FINDING ITEMS THAT THEY MIGHT WANT TO TAKE HOME WITH THEM AND BORROW FOR A WHILE.
IT WAS A FANTASTIC THE LOVE AND THE SUPPORT FOR LIBRARIES. THIS LIBRARY IN PARTICULAR WAS PALPABLE AND IT WILL BE A MEMORY THAT I THINK WE WILL ALL HOLD FOR YEARS TO COME.
THE NEXT PROJECT THAT YOU'VE BEEN HEARING ABOUT OUR LOCKERS AGAIN THESE ARE PICK UP LOCKERS SIMILAR TO THE LOWE'S LOCKERS OR THE AMAZON LOCKERS WHERE YOU CAN BUY ITEM ONLINE AND THEN PICK THEM UP WITHOUT HAVING TO BE IN THE STORE IN THE LIBRARY WORLD WITH THESE IT WORKS THE SAME WAY EXCEPT YOU DON'T HAVE TO BUY ANYTHING. YOU'RE USING YOUR LIBRARY CARD TO REQUEST ITEMS THAT GET DELIVERED BY OUR STAFF TO THE LOCKER AND ON YOUR TIME YOU GO TO THE LOCKER AND SWIPE YOUR LIBRARY CARD AND RETRIEVE YOUR ITEMS FROM THE DESIGNATED LOCKER. THEY WERE DELIVERED ON AUGUST THE 14TH THE WEDNESDAY BEFORE THE PORT ROYAL OPENING AND THEN HAD THEIR IN THE FINAL PHASES OF BEING CONFIGURED.
WE HAVE ONE SLIGHT TECHNICAL HICCUP BEFORE CAN MAKE THEM AVAILABLE FOR USE BUT WE ARE ACTIVELY WORKING ON THAT RESOLVED. THEY WILL ALSO BE WRAPPED WITH A BRAND AND LOGO SO THEY WON'T STAY BATTLESHIP GRAY FOR LONG AND THAT IS THE END OF MY PREPARED REPORT. BE HAPPY TO ENTERTAIN ANY QUESTIONS THAT YOU MAY HAVE AND IF NOT I'LL TURN OVER TO MR. BOGART'S FOR THE FINANCE REPORT .
BEFORE YOU DO I JUST WANTED TO CONGRATULATE YOU ON A WONDERFUL OPENING.
IT COULDN'T HAVE GONE BETTER AND OBVIOUSLY THERE WERE SO MANY PEOPLE THERE AND THE TOWN OF PORT ROYAL IS JUST THE TOWN IS JUST THRILLED. SO WE'RE VERY HAPPY WITH THAT.
CONGRATULATIONS SUMMER READING. I MEAN I KNOW YOU WORK REALLY HARD TO BRING THOSE NUMBERS UP AND YOU HAVE DONE THAT. I JUST WANT TO MENTION THAT TRACY WHO'S NOT HERE AND SHE IS THE TRUSTEE THE LIBRARY TRUSTEE THAT IS THAT REPRESENTS PORT ROYAL MENTIONED THAT SHE GOT A PRIVATE TOUR BY THE OWNER AT THE LIBRARY AND THE STAFF IS WONDERFUL AND SHE WAS AND SHE SAID IF YOU IF YOU IF YOU'RE AROUND IN THAT AREA STEP IN IT'S A IT'S A WONDERFUL THAT LIBRARY AND SHE SAID THERE WERE A LOT OF HOMESCHOOLING PARENTS THERE SO WE HOPE THAT WE CAN
[VIII. Library Director’s Financial Report]
SUPPORT AS WELL SO THANK YOU SO MUCH AND WE WILL NOW HEAR FROM MR. BORGES I WANT TO MOVE UP HERE BECAUSE WE HAVE QUITE A BIT OF MATERIAL TO GO THROUGH AND THEY'LL BE A BIT EASIER TO DEAL WITH IN THIS PARTICULAR WAY. I'D LIKE TO START WITH OUR[00:20:06]
NORMAL SPECIAL FUNDS PAGE AND THEN WE'LL GO THROUGH THIS REALLY STEP BY STEP BY STEP AND I SAID THERE'S QUITE A BIT THAT WE HAVE TO COVER TODAY SO I WANT TO BE HAS AS CANCER CENTER I CAN STARTING OVER ON THE TOP LEFT HAND CORNER YOU SEE THAT WE'VE RECEIVED $117,000 JUST THIS PERIOD FOR AID THIS IS ONE OF FOUR QUARTERLY RECEIPTS THAT WE WILL HAVE AND IF YOU'RE IF YOUR MEMORY IS REALLY SHARP, YOU'LL RECALL THAT LAST YEAR LAST FISCAL YEAR NUMBER WAS 105,000. SO NOW IT'S 117. THIS REPRESENTS AN INCREASE FROM 20 TO $0.25 PER CAPITA GIVEN US BY THE STATE THE STATE AND IT'S INFINITE WISDOM KEEPS THE POPULATION COUNTY PER COUNTY CONSTANT FOR THE NEXT TEN YEARS THE STATE HAS A UNIQUE CAPACITY AND THAT IN THESE CALCULATIONS HERE THEY USE THE CENSUS NUMBER FOR THE NEXT NINE YEARS. SO WHAT WE HAVE HERE IS WHAT WILL SEE INTO THE NEXT TEXAS PERIOD. THE DIFFERENCE IS THAT THE INCREASE IN PER CAPITA AMOUNT GOES UP SO FROM 170 WE'VE ONLY SPENT $479,479 FROM THIS AMOUNT LEAVING A CARRY FORWARD BALANCE OF HUNDRED AND 16. MOVING OVER TO THE NEXT SLIDE AND WE'RE TALKING ABOUT THE IMPACT PHASE GO DOWN TO THE BOTTOM AND SORT OF SOME OF THE TOTAL NUMBERS HERE WE'RE AT ABOUT $4.7 MILLION ROUNDED UPWARD WHAT WE DID RECEIVE IN THIS REPORTING PERIOD IS ABOUT $45,000 IN IN IN THE NEW ACCOUNTS WHICH ARE THOSE AT THE BOTTOM AND THE LEFT HAND SIDE THERE 43,000 NORTH OF THE BROAD 2000 SOUTH TO THE BROAD HERE. SO WHEN WE TAKE A LOOK AT THAT NUMBER 4.7, WE'RE PRETTY COMFORTABLE WITH THAT. NORMALLY AT THIS POINT I WOULD TALK ABOUT THE ENCUMBRANCES THAT WE HAVE GOING FORWARD OBLIGATIONS.WE'RE GOING TO COVER THAT IN A SEPARATE SECTION. SO BEAR WITH ME FOR A FEW MOMENTS THERE. DURING THIS PERIOD WE DID HAVE A SINGLE EXPENDITURE OF 105,000 FROM THE BEAUFORT PART WHILE SECTION WHICH IS THE OLD REPORTING PERIOD.
JUST REMEMBER WE HAVE SINCE THE IMPACT OF THE LEGISLATION CHANGED WE HAVE THE OLD REPORTING SIDE WHICH IS SEPARATED INTO FIVE DISTRICTS. WE HAVE THE NEW REPORTING SIDE IN THE TWO DISTRICTS NORTH OF THE BROAD SOUTH TO THE RIGHT.
SO THOSE IN THE OLD DISTRICTS REALLY HAVE TO BE HAVE TO BE SPENT THE 105,000 COVERS WE MOST OF THE REMAINING OBLIGATIONS FOR THE PART WELL WE HAVE LANDSCAPING, WE HAVE SUPPLIES AND ALSO WHEN SELF-CHECKOUT MACHINES INCLUDED IN THAT NUMBER.
SO 474.7 MILLION GOING FORWARD A PRETTY GOOD NUMBER AND THE SPECIAL SPECIAL TRUST SIDE WE HAD 884,000 AND AND INTEREST RECEIVED ON THE ENDOWMENT $136 EXPENDITURE FROM THE BEAUFORT COUNTY AND ABOUT 1327 DONATION INTO THE FRIENDS. SO THAT REALLY COVERS THAT WE HAVE HERE AND I'M GOING TO MOVE OVER TO THE PAGE WHICH IS OUR BUDGET FOR THE PERIOD THERE THIS THIS YOU SEE WE HAVE OUR BUDGET $5.9 MILLION THIS REPORTING PERIOD COVERS TWO MONTHS. SO WHAT WE HAVE HERE IS REALLY AT VERY BRIEF INCOMPLETE DESCRIPTION OF OUR FOR THE YEAR YOU'LL NOTICE IF YOU GO TO THE BOTTOM HERE WE'RE 16% THROUGH THE YEAR WE'VE SPENT 13% OF THE BUDGET OVERALL ON THE PERSONNEL SIDE WHERE MOST OF THE EXPENDITURES REALLY FOCUSED 12% SPENT 22% ON OPERATING EXPENSES IN THE OPERATING THERE.
THERE'S TWO ITEMS WHICH ARE REALLY NOTEWORTHY THAT I WANT TO COMMENT ON MAINTENANCE CONTRACTS WE'RE ABOUT 65% SPENT AND THAT'S REALLY FOR THE BIBLIO BIBLIOTHEQUE SELF-CHECKOUT COUNTER SOFTWARE AND THAT'S AN ANNUAL SUBSCRIPTION THERE.
AND THEN DOWN ON PROFESSIONAL 79% THERE THAT'S FOR KUDLOW EXPENSES AGAIN A SUBSCRIPTION THAT WE HAVE THIS IS PURE TIMING THAT WE'RE AT WE'RE EXPANDING OF THIS MUCH YOU KNOW IN THIS IN THIS FIRST TWO MONTHS HERE BUT IT'S REALLY NOTHING JUMP OUT OF AND NOTHING EXTRAORDINARY ON OUR BUDGET SIDE EXPENDITURES SO LET ME POP OVER THERE TO MATERIALS EXPENDITURES AND AGAIN TWO MONTHS DON'T GET UPSET BECAUSE NOT MUCH MONEY HAS BEEN SPENT
[00:25:06]
HERE WE'VE ONLY SPENT 64,000 MOST OF IT AGAIN FOR HOOPLA. AND LET ME TIE IN WITH WHAT AMANDA SAID THAT WE'RE SEEING MORE USAGE IN THE DIGITAL SIDE OF LIFE.SO WHEN WE TAKE A LOOK AT HOW WE'RE SPENDING MONEY AND YOU LOOK AT $37,000 SPENT FOR HOOPLA AGAIN 64,000 FOR THE WHOLE PERIOD AGAIN THIS IS PRETTY CONSISTENT THERE.
WHAT I DO WANT TO POINT OUT TO EVERYONE HERE IS THAT WHEN WE TAKE LOOK AT MATERIALS AND WE TAKE A LOOK AT OUR FULL YEAR SO THE COUNTY HAS GIVEN 450,000 IN OUR BUDGET LINE WE'RE LOOKING AT STATE AID A 468,000 AND LET'S SAY WE GOT 70,000 FROM THE FRIENDS WE'RE LOOKING AT 988,000 FOR THE YEAR ON MATERIAL. SO AGAIN THAT'S THE FULL YEAR PERSPECTIVE I HAVE TO HAVE IN MIND HERE WHEN WE TAKE A LOOK AT WHAT WE'VE SPENT FAR TO DATE THIS IS JUST JUST TIMING, NOTHING EXTRAORDINARY OVER THERE.
SO THAT REALLY COVERS WHAT I TO COVER ON OUR FINANCIAL DOCUMENTS.
I MOVE ON TO THE NEXT SECTION ARE THERE ANY QUESTIONS HERE AND? ANYTHING THAT I CAN ADD OR WE CAN ADD OR CLARIFY? YEAH.
SO IF NOT, LET'S MOVE OVER TO THE CAPITAL IMPROVEMENT SUMMARY WHICH I WANT TO TOUCH ON HERE AND WHAT WE HAVE IS THAT IN EARLY AUGUST BEAUFORT COUNTY ISSUED THEIR CAPITAL IMPROVEMENT PLAN THE FISCAL YEAR 2526. THIS IS A VERY, VERY LARGE DOCUMENT AND IT'S ALSO AVAILABLE FOR ONLINE. SO ANYONE WHO HAS INTENSE CURIOSITY CAN GO INTO THE FREE COUNTY WEBSITE, DOWNLOAD THIS AND SPEND MANY, MANY HAPPY MOMENTS. TAKING A LOOK AT I DID WHICH SAYS MUCH ABOUT ME AS ANYTHING IN THE IN THIS CAPITAL IMPROVEMENT PLAN THERE'S FOUR FOUR ITEMS FOR THE LIBRARY AND THIS IS WHAT I WANT TO GO OVER AND EXPLAIN TO YOU HERE EACH PROJECT OF THE FOUR PROJECT EACH OF THE PROJECTS HAS A SEPARATE PAGE WHICH DESCRIBES THEM AND I HAVE THE PAGE NUMBERS KNOW THAT UP THERE YOU MAY WANT TO GO INTO THIS AND TAKE A LOOK AT IT AND EACH PAGE HAS A FULL DESCRIPTION OF THE PROJECT WITH THE PROJECT MANAGER IS THE TIMING PURPOSE BACKGROUND FUNDING AND THE LIKE AND I'VE KIND OF SUMMARIZED THAT FOR EVERYONE HERE SO DON'T HAVE TO SPEND A GREAT DEAL AMOUNT OF TIME HERE. AND THE FIRST ONE HERE IS REALLY THE POINT WHERE A LIBRARY TOTAL PROJECT COSTS 660,000.
WE SPENT 505 REMAINING ENCUMBERED WHICH IS THE AMOUNT TO SET ASIDE FOR US 155 NOW BEAR IN MIND THAT WHEN I PUT THESE NUMBERS TOGETHER IN AUGUST THAT'S BEFORE THESE THESE NUMBERS THAT I JUST WENT THROUGH ON OUR SPECIAL FUNDS PAGE WERE ISSUED SO THIS IS A LITTLE BIT BUT WE'LL TAKE A LOOK AT THE PART WHY A LIBRARY THERE THERE'S A REMAINING EXPENDITURE THERE ABOUT HUNDRED AND 55,000 WE'VE ALREADY SPENT 105,000 AS I SAID THERE.
SO I'VE PRETTY WELL TIES IN THAT THERE'S ABOUT 51,000 THAT IS LEFT UNENCUMBERED IN THAT PARTICULAR ACCOUNT. NOW FROM OUR PERSPECTIVE HERE, I THINK A COUPLE OF THINGS ARE HAVE CHANGED THAT ARE WORTH MENTIONING. NUMBER ONE, THE AMOUNT I ENCUMBERED FOR EACH PARTICULAR PROJECT WENT UP QUITE A BIT FROM WHAT I HAD BEEN REPORTING IN EARLIER MONTHS HERE. THAT'S A SIGNIFICANT CHANGE THERE.
THE OTHER THING IS THAT HAVING THESE PROJECTS ON THE CAPITAL IMPROVEMENT MOVES THEM OUT OF WHAT I WOULD CALL A A WISH LIST. IT'S REALLY A TO DO LIST.
SO THIS NOW PUT IN DOCUMENT THAT THERE ARE PLANS TO ACTUALLY THIS AND THAT AGAIN IS SIGNIFICANT THERE BUT ALSO BEAR IN MIND THAT IT'S SORT OF A PROJECTION IT'S WE THINK THESE THINGS WILL HAPPEN TO THE COUNTY HOPES THAT THESE THINGS HAPPEN IN THIS TIME FRAME AND IN THE SUMMER BUT ANYTHING CAN HAPPEN AND WHAT WE TAKE A LOOK AT PROJECTS ESPECIALLY MAJOR PROJECTS LIKE THIS OVER TIME BUT IT'S WORTHWHILE FOR US TO KNOW THAT THESE THINGS HAVE MOVED INTO A MORE CONCRETE STAKE HERE IN THAT THERE ARE NUMBERS ASSOCIATED WITH THAT THAT WE WANT TO DEAL WITH. SO PART WELL DONE OPENED WE HAVE ABOUT 51,000 LEFT ON I'VE LEFT FREE AND THAT ACCOUNT. THE NEXT IS REALLY BLUFFTON PHASE TWO TOTAL PROJECT 800,000 ALL OF IT COMING OUT OF THE IMPACT VEHICLE THAT WE HAVE AT THIS POINT ITS NUMBERS STILL CURRENT THERE ABOUT 2.4 MILLION REMAINING 1.6 1.7 MILLION THE DUCTING THAT THE THIRD ONE
[00:30:09]
HILTON HEAD RENOVATION WE'VE TALKED ABOUT A LOT OVER THE MONTHS THEIR TOTAL THE PROJECT COSTS 1.9 MILLION 800 COMING OUT OF THE IMPACT FEE ACCOUNT WE ABOUT 880,000 IN THAT ACCOUNT SO REMAINING FREE. 789 AND THEN PRICHARD WILL WHEN WE TAKE A LOOK AT THAT OVER $11 MILLION TO THREE QUARTER BILLION COMING OUT OF OUR IMPACT FREE ACCOUNT WE'VE ALREADY AND THAT MONEY HAS GONE TOWARDS THE LAND PURCHASE THERE MILLION DOLLARS SO WE HAVE A REMAINING OBLIGATION OF 750,000 THAT'S COMING OUT OF THE THE BLUFFTON ACCOUNT THERE.SO AGAIN WE HAVE 1.6 AFTER BLUFFTON PHASE TWO WHAT'S LEFT THERE'S ABOUT $900,000 REMAINING AFTER ACCOUNTING FOR BOTH OF THOSE EXPENDITURES THERE.
AND I WOULD ALSO THINK THAT AS PRITCHARD VALE LIBRARY MOVES FORWARD THAT THERE'S GOING TO BE THAT THE COUNTY REACH INTO THAT 900,000 FOR OTHER PARTS OF THE PROJECT.
SO WHEN WE THINK ABOUT FURNITURE, BOOKS, SUPPLIES THAT KIND OF THING SO THAT I'M FAIRLY CONFIDENT THAT NUMBER WILL ALSO BE ENCUMBERED AS TIME GOES ON BUT.
WHAT IT DOES GIVE US AS THE LIBRARY COMFORT KNOWING THAT THESE THINGS ARE OUT THERE THEY'RE GOING TO BE DONE THE THE DOLLARS THAT WE HAD FORWARD IN OUR IMPACT FEE THAT WERE UNENCUMBERED NOW ENCUMBERED AND THAT GIVES US A GREATER SECURITY THAT CAN'T BE ANY CLAWBACKS AGAINST THAT. THE OTHER THING IS REALLY WORTHWHILE THINKING ABOUT THIS IS THE TIMING ON THESE THINGS. AS I SAID BLUFFTON IS IS DONE ALREADY OR WELL IT'S DONE ALREADY. BLUFFTON THE INITIAL PLANS ARE REALLY FOR DOING THIS IN THE FALL OF THIS YEAR WITH OPENING IN A YEAR A YEAR FROM NOW. THEN AGAIN IT IS A MAYBE I CAN'T SEE IT HAPPENING QUITE THAT WAY. HILTON HEAD RENOVATION WAS LOOKING AT A 2027 2028 IN TERMS OF TIME AND THE PROJECT AND THEN PRITCHARD VILLE IS WAY OUT THERE IN TERMS OF IN TERMS OF TIME SO I WANTED TO GIVE EVERYONE AN UPDATE AS TO WHERE WE ARE WITH OUR PROJECT PLAN BECAUSE AGAIN I THINK THIS PRETTY SIGNIFICANT HERE AT LEAST FOR US. YEAH. SO ANY QUESTIONS OR ANY COMMENTS ON THIS BEFORE WE MOVE ON TO THE NEXT SLIDE? YEAH.
OKAY. NOW WITH WITH REGARD TO THE BLUFFTON PHASE TWO, IS THAT WITH THE COMPREHENSIVE OR THE CAPITAL IMPROVEMENT PLAN IS THAT A RANKED PROJECT OR AN UNRANKED PROJECT AT THIS POINT IT IS IS IT A RANKED PROJECT OR IS IT AN UNRANKED THAT IS RANKED PROJECT BUT IT'S NOT IT DOESN'T HAVE A PROJECT MANAGER ASSIGNED TO IT IT HAS TO GET A GREEN LIGHT FROM THE CAPITAL PROJECTS DEPARTMENT TO MOVE FORWARD IN THE LATE FALL POTENTIALLY TO THE NEXT YEAR BUT YEAH YEAH THAT HELPS WITH UNDERSTANDING KIND OF WHERE IT IS IN TERMS OF COUNTY PRIORITY OR IT HAS IT HAS A GOOD PRIORITY IN TERMS OF THE FACT THAT THE PREVIOUS THE OTHER PART OF THE BUILDING HAS BEEN DONE THE QUESTION WILL BE WHAT IS THE FINAL ESTIMATE OF THE COST IS IT TIED TO EXPANSION OF SERVICES BECAUSE IF IT IS NOT TIED TO EXPANSION OF SERVICES IT IS NOT AN FOR THE EXPENDITURE SO THEN WE HAVE TO FIND MONEY FOR IT SOMEWHERE ELSE. SO IT'S A LOT OF LIKE LIKE SAID A MINUTE AGO THESE ARE PROJECTIONS AND WISHES AND AND UNTIL THOSE PROJECTS GET THE GREEN LIGHT TO PROCEED THOSE QUESTION MARKS BECOME MORE SOLID.
I APPRECIATE THAT CLARIFICATION . THE DELINEATION BETWEEN THE CAPITAL SIDE AND THE SERVICES SIDE HOW THOSE TWO THINGS HAVE TO ALL COME TOGETHER TO MAKE IT HAPPEN. THANK YOU. WELL WHO IN WHO MAKES IT WHO MAKES THE DECISION THAT IT SHOULD BE A GREEN LIGHT PROJECT ? IS THAT A COMMITTEE OR IS THAT IT HAS SEVERAL PIECES ORIGINATES WITH EACH DEPARTMENT HEAD MYSELF I'M CONSIDERED A DEPARTMENT HEAD MY JOB IS TO WHEN IN THE BUDGETING PROCESS CAPITAL HAS TO GET ALL OF THE WISH FROM EVERY DEPARTMENT OF EVERY COUNTY.
SO THAT'S THE FIRST STEP THEY FIND OUT WHAT DOES EVERYBODY WANT TO DO THEN THEY HAVE TO RANK THEM ACCORDING TO WHAT HAS MONEY, WHAT HAS A TIMETABLE THEY RANKED ACCORDING TO HOW THEY CAN BE ACCOMPLISHED IN A EFFICIENT WAY AND THEN THAT GETS PRESENTED AS A PART OF THE
[00:35:07]
COUNTY'S BUDGET. SOME OF THE PROJECTS ACROSS THE COUNTY NEED ADDITIONAL FUNDING COUNCIL HAS TO APPROVE THAT AND APPROPRIATE THAT IN THE BUDGET SEASON SO IT'S A IT'S LIKE DOMINOES OF THINGS YOU HAVE TO KNOW WHAT EVERYBODY WANTS THEY HAVE TO JUDICIOUSLY RANK THOSE AND THEN FIGURE OUT HOW ACCOMPLISH THINGS IN THE MOST MEANINGFUL WAY AND THEN THEY ALSO TO THEN GET APPROVALS TO SEE THEM THROUGH A GREAT EXAMPLE OF THIS IS THE PORT ROYAL LIBRARY THAT'S FRESH ON YOUR MIND SO IT RECEIVES INTEREST FROM THE COUNTY IN AN OCTOBER OF 2020 SORRY 2022 IT TOOK A CALENDAR YEAR ALMOST FOR IT TO GET AN AS APPROVED PROJECT WITH THE APPROVED MONEY TO SPEND SO THEN WE WENT INTO DESIGN AND THAT HAD TO GO THROUGH A BID PROCESS TO FIND THE APPROPRIATE WINNING CONTRACTOR THAT DETERMINED MUCH MONEY WOULD BE NEEDED FOR THAT WE GO BACK TO THE COUNTY TO GET APPROVAL TO SPEND THOSE MONIES AND THEN THE WORK HAS TO HAPPEN SO IT AND THAT'S JUST ONE DEPARTMENT IN ONE PROJECT YOU MULTIPLY BY A 230 PAGE DOCUMENT OF ALL THE PROJECTS YOU CAN IMAGINE THAT THAT IS QUITE AN UNDERTAKING FOR THE COUNTY. SO LET ME ADD ONE FURTHER THOUGHT TO THIS WHEN WE TAKE A LOOK AT HILTON HEAD RENOVATION WHICH IS ON PAGE TWO 8294, THEIR PROJECT COMPLETION IS LOOKING AT 2028 AND THAT'S YEARS FROM NOW. NOW A LOT CAN HAPPEN BETWEEN NOW AND THEN AND THE CAPITAL IMPROVEMENT PLAN IS GOING TO BE UPDATED BETWEEN NOW AND THEN AND THAT DATE COULD SLIP A LITTLE BIT SO A LOT OF THINGS CAN HAPPEN BUT I THINK NOTEWORTHY FOR ALL OF US HERE THAT THESE PROJECTS ARE NOW IN THE PLAN.THERE ARE DEFINITE PAGES ASSOCIATED THEM, PLANS ASSOCIATED WITH THEM AND SOONER OR LATER IT WILL SOONER. WE HOPE THAT LATER BUT AGAIN OVER THE NEXT HALF DECADE CERTAINLY ANYTHING CAN THERE OKAY. LET ME TURN IT OVER TO NEXT PAGE HERE. NEXT THING I WANT TO TALK ABOUT AND THAT'S SOMETHING THAT CAME OUT OF A FINANCE COMMITTEE MEETING TWO MONTHS AGO. THERE WAS A LOT OF CONCERN OVER THE MATERIALS SPEND THAT WE HAVE NOW EVERY TIME WE COME HERE WE TALK ABOUT HOW MUCH MORE WE'RE SPENDING ON MATERIALS AND BY MATERIALS THEY ALSO MAKE COLLECTIONS.
IT'S JUST ANOTHER TERM THAT IS THIS MONEY THAT WE SPEND FOR OUR PHYSICAL AND DIGITAL MEDIA HERE THAT WE CIRCULATE OUT TO EVERYONE HERE. THE QUESTION WAS RAISED COMPARATIVELY SPEAKING ARE SPENDING ENOUGH? HOW DO WE LOOK IN THE GREATER LIBRARY UNIVERSE OF SOUTH CAROLINA AS FAR AS THE RESOURCES THAT WE GIVE TO OUR CITIZENS HERE? AND I OFFERED TO TAKE THIS ON AND TO REPORT TO IT BUT IT'S ALSO AN INTERESTING TOPIC FOR DISCUSSION THE PRESENTATION HERE THAT EVERYONE CAN WALK AWAY WITH A FEELING OF COMFORT HERE AND THE SHORT ANSWER IS YEAH WE'RE PRETTY GOOD WHEN WE TAKE A LOOK AT HOW BEAUFORT COUNTY RANKS UP TO THE REST OF THE STATE.
LET ME GO TO THE METHODOLOGY SO YOU CAN APPRECIATE THIS A LITTLE BIT AND THE ANSWER TO THIS QUESTION REALLY CAME FROM THE LIBRARY STATISTICS. NOW EVERY YEAR EACH LIBRARY DIRECTOR THE 42 COUNTIES THAT WE HAVE IN THE STATE HAS TO PRESENT THE STATS TO SEND TO THE STATE THIS ENORMOUS COLLECTION OF INFORMATION. SO WHAT I'VE CAPTURED HERE IN THE FIRST PAGE BECAUSE NOT EVERYONE'S GOING TO BE FAMILIAR WITH THIS BUT I'VE CAPTURED HERE IS REALLY A SCREENSHOT ON THE LEFT HAND SIDE YOU SEE ALL THE LIBRARIES SO CONSIDER THAT GOING DOWN 42 COUNTIES IN LENGTH AND ON THE RIGHT HAND SIDE ALL THE INFORMATION THAT'S COLLECTED AND THERE'S ABOUT 150 COLUMNS OFF TO THE RIGHT. THIS IS AN ENORMOUS DATABASE.
ANYTHING THAT YOU WANT TO KNOW ABOUT THE COUNTY LIBRARIES IN THE STATE OF SOUTH CAROLINA AVAILABLE HERE AND FOR ANYONE LIKE TERRY WHO HAS THIS INSATIABLE CURIOSITY THIS IS AVAILABLE FOR DOWNLOAD JUST INTO THE COUNTY IN THE STATE DOWNLOAD THIS AND HAVE AT IT SO I SPENT A COUPLE INTERESTING HOURS AT MY EXCEL SPREADSHEET GOING THROUGH THIS AND WHAT I DID THERE IS REALLY TO GO INTO THIS AND PULL OUT A COUPLE OF PIECES OF INFORMATION HERE.
SO WHAT I WAS TAKING AT AND THE ANSWER IS HOW DO WE LOOK COMPARED TO OTHER COUNTIES HERE? SO WE HAVE THE FIRST QUESTION HOW MUCH DO WE SPEND IN TOTAL? HOW MUCH OF OUR MATERIALS COMES FROM STATE AID? WHAT DO WE SPEND ON COLLECTIONS TOTAL? HOW MANY USERS DO WE HAVE IN OUR IN OUR COMMUNITY AND THEN
[00:40:04]
WHAT IS THE POPULATION OF THE SERVICE AREA? AND YOU SEE SOMETHING THAT I MENTIONED BEFORE YOU SEE FOR POPULATION IN THE SERVICE AREA 2003 2221 IT'S ALL THE SAME NUMBER HERE AND THAT'S BECAUSE THE STATE OF SOUTH CAROLINA KEEPS THE POPULATION CONSISTENT FOR ONE CENSUS DECADE. SO IT CHANGED AND IT CHANGED IN 2019 BUT FOR THE REST OF THE TIME IT'S TOGETHER. THEY'RE AND WHAT IT WAS AFTER IS A COUPLE OF THINGS.NUMBER ONE, HOW DO WE LOOK IN TERMS OF ALL OF OUR OPERATING COSTS COMPARED TO OTHER COUNTIES, HOW MUCH DO WE SPEND ON MATERIALS AND? MATERIAL SPEND REALLY COMES FROM TWO DIFFERENT AREAS HERE. NUMBER ONE IS STATE AID AND NUMBER TWO, WHAT DOES THE COUNTY GIVE US? SO THE WAY TO GET COUNTY PROPORTION THE LOCAL COMMUNITY CONTRIBUTION WAS REALLY TO TAKE TOTAL EXPENDITURES MINUS STATE AND THAT'S HOW MUCH A COUNTY GIVES US NOW IN OUR PARTICULAR CASE THAT ALSO INCLUDES MONEY THAT WE GET FROM THE FRIENDS AND PROBABLY FOR OTHER COUNTIES THERE'S ALSO SOME OTHER SOURCES OF LOCAL LOCAL MATERIAL SPENDING AND INCOME BUT THAT'S GOING TO BE MINOR AS COMPARED THE OVERALL TOTAL THERE AND THEN THEY CAME UP WITH SOME RATIOS WHICH AGAIN GO TO ANSWER THE QUESTION HERE WE HAVE COUNTY OPERATING OPERATING REVENUE PER CAPITA HOW MUCH DO WE SPEND ON COLLECTION DOLLARS FOR CAPACITY PER CAPITA AND THEN REGISTERED USERS AS A PERCENT OF THE THAT'S AGAIN IMPORTANT INFORMATION TO KIND HERE AND I PUT THAT TOGETHER HERE FOR FIVE YEARS IN THE REPORTING WAS AVAILABLE A FIVE YEAR AVERAGE AND THEN THE AS A WHOLE FOR THE 2023 THERE AND ALL THIS INFORMATION OUT THERE AND YOU CAN TAKE A LOOK AT THIS IN QUITE GREAT DETAIL IF YOU WISH AND WE LOOK PRETTY GOOD WE'RE SLIDING BIT OUR OPERATING REVENUE IS NOT QUITE WHERE THE OTHER STATE IS BUT ALL OF THIS GETS INTO CERTAIN DATABASE INCONSISTENCIES AND IF YOU RECALL IN OUR CASE BEAUFORT COUNTY PULLED CERTAIN EXPENSES OUT OF THE CAPITAL BUDGET OUT OF OUR OPERATING BUDGET AND PUT THEM INTO THE COUNTY BUDGET. SO IN A SENSE OUR OPERATING REVENUE IS UNDERSTATED AS COMPARED TO WHERE IT WAS AND PROBABLY AS COMPARED TO WHERE OTHER COUNTIES ARE. SO WE'RE GOING TO HAVE THESE SORT OF INCONSISTENCIES THROUGHOUT THE THING BUT THAT'S THE BEST THAT WE CAN COME UP WITH HERE THEN THE DIRECTOR AND I PUT OUR HEADS TOGETHER AND SCHIIT THREE COUNTIES THAT ARE COMPARABLE TO US IN TERMS OF SIZE AND THAT WE COULD USE ASSERTIVE COMPARISONS A PEER GROUP BECAUSE WHEN WE TAKE A LOOK AT SOUTH CAROLINA WE HAVE SOME VERY, VERY SMALL LIBRARIES AND THEY HAVE SOME VERY LARGE LIKE LIKE CHARLESTON WHICH ARE REALLY INCOMPARABLE TRUE TO WHERE WE ARE.
SO THIS ALLOWED US TO DO A LITTLE BIT OF FOCUSING HERE SO AS COUNTIES ARE ANDERSON BERKLEY AND DORCHESTER, THOSE THREE COUNTIES SORT OF COMPARE TO US IN TERMS OF SIZE.
SO I TOOK A LOOK AT THE SAME SORT OF OF ANALYSIS AND THEN TAKE A LOOK AT WHERE THEY ARE AND WHAT OUR COMPARISON. SO WHEN WE TAKE A LOOK AT THIS WE BRING IT MORE INTO FOCUS.
SO FOR EXAMPLE OPERATING REVENUE PER PER CAPITA CITIZEN FOR US IS 24 ANDERSON 29 BERKLEY 18, DORCHESTER 25. SO WE'RE PRETTY COMPARABLE WHEN .
WE GET DOWN TO COLLECTION DOLLARS PER CAPITA YOU SEE THAT BERKLEY HAS $0 BERKLEY IS SORT OF AN ANOMALY AND I LATER HAD TO REALLY DROP THAT OUT OF COMPARISON HERE BECAUSE IT DOESN'T SERVE ANY PURPOSE IN TERMS OF A COMPARISON THE TWO COMPARABLE COUNTIES THAT WE HAVE HERE ARE REALLY ANDERSON AND DORCHESTER AND I PUT THOSE DOWN AT BOTTOM.
SO WHEN WE TAKE A LOOK AT THIS WE'RE PRETTY GOOD WE'RE PRETTY GOOD.
WE TAKE A LOOK AT TOTAL COLLECTION DOLLARS PER CAPITA. WE'RE AT $3.70.
THE AVERAGE OF THE TWO OF THEM IS A LITTLE BIT OVER $4. SO KEEP THAT IN MIND WE'RE ABOUT $0.40 PER CAPITA DIFFERENT FROM WHERE OUR COMPARABLE ARE AND WE'RE GOING TO THAT DILEMMA IN JUST A MOMENT HERE THEN WHAT I DID TO TAKE A LOOK AT THESE COUNTIES IS THE THREE COMPARABLE COUNTIES IN TERMS OF SOCIAL CHARACTERISTICS HOW HOW DOES OUR POPULATION COMPARE AND WE'RE RIGHT IN THERE. HOW DOES THE AVERAGE LEVEL FOR THE CITIZENS COMPARE AND WE'RE AT THE TOP WHEN WE TAKE A LOOK AT THE NUMBER OF THE NUMBER
[00:45:04]
OF HOUSEHOLDS THAT HAVE A BACHELOR'S DEGREE OR GREATER WERE GUILFORD COUNTY WERE AT 43 AND THE REST OF THEM ARE TEN 10% LESS THAN US. THE SAME THING YOU HAVE WITH INCOME WE LEAD THE PACK ON INCOME HOUSEHOLDS WITH AN INTERNET SUBSCRIPTION WE'RE WAY UP THERE PERSONS FIVE OR OLDER OR WE'RE OLDER SO WHEN WE TAKE A LOOK THE PEER COUNTIES THOSE THAT WE WANT TO COMPARE OURSELVES WE ARE BETTER EDUCATED, WE HAVE GREATER WE HAVE GREATER ACCESS AND WE'RE OLDER. SO THAT SHOULD REALLY PUT US AT THE TOP OF THE LEVEL NOT REALLY AT THE BOTTOM OF THE LEVEL HERE THEN THEN FINALLY I WENT TO OUR MORE CURRENT FINANCIAL STATEMENTS WE HAVE YEAR 2023 WHICH IS FROM THE REPORT BECAUSE THE STATE REPORT ENDS ENDS AT THAT POINT 2024 2025 ARE ADDED IN MANUALLY THEY'RE PUTTING THOSE NUMBERS IN 2024 SO ACTUAL YEAR ENDING NUMBERS 2025 IS OUR BUDGET AND WHEN WE TAKE A LOOK AT IT IN THAT REGARD WE REALLY MOVE MORE TOWARDS THE FRONT OF THE PACK THAN TO THE BACK THE PACK THERE WE TAKE A LOOK AT TOTAL COLLECTION DOLLARS PER YEAR PER CAPITA WE'RE AT 45 THIS FISCAL YEAR VERSUS TWO YEARS AGO FOR THE STATE FOR 41 NOW WE'RE STILL A LITTLE BIT THE OTHER TWO PEER COUNTIES THAT WE HAVE WHICH ANDERSON AND DORCHESTER.BUT I WANT TO POINT THAT IN THE DIRECTOR'S ORIGINAL BUDGET PROPOSAL THAT GAP WOULD HAVE BEEN COVERED AND FORTUNATELY IT WAS SCALED. BUT THAT'S THAT'S WHERE WE ARE.
SO WE'RE REALLY IN TOTAL LOSS. WE COMPARE VERY NICELY TO THE OTHER COUNTIES IN THE STATE THAT ARE SIMILAR SIZE STRUCTURE HERE WE CAN DO BETTER, WE CAN GET A LITTLE BIT BETTER AND EACH YEAR WE'RE ADDING MORE MORE TO OUR BUDGET. WE COULD DO A LITTLE BIT BETTER TO MOVE OURSELVES THERE AND THE DIRECTOR'S ORIGINAL BUDGET PROPOSAL WOULD HAVE DONE THAT.
SO WHEN WE TAKE A LOOK AT THIS I THINK WE'RE OKAY. THERE'S ROOM FOR IMPROVEMENT BUT IT IS WHAT IT IS AT THIS PARTICULAR POINT IN TIME. I WANT TO SHARE THAT WITH EVERYONE BECAUSE THIS IS REALLY A REPORT THAT WAS DESTINED FOR THE FINANCE COMMITTEE BUT AT THE SAME TIME THIS IS INFORMATION THINK IS REASSURING TO ALL OF US BECAUSE ONE OF THE THINGS THAT WE REALLY REPORT ON EVERY TIME IS HOW MUCH WE'RE SPENDING ON MONEY.
AND IT'S IMPORTANT TO KNOW NOT JUST TERMS OF QUALITY QUANTITY OF DOLLARS BUT IN TERMS OF COMPARATIVE DOLLARS WHERE WE ARE. SO I HOPE YOU FOUND THAT HELPFUL AND USEFUL AFTER ANY QUESTIONS AND THIS WILL BE GLAD TO DO WHAT I CAN.
ARE THERE ANY QUESTIONS, JOE? THANK YOU. I THINK I THINK THIS IS A GREAT REPORT MEAN IT'S VERY DETAILED SO I THINK I HOPE IT HELPS AMANDA WHEN SHE'S GOING TO THE BUDGET HEARINGS NEXT. THANK YOU. I'M SORRY I DIDN'T HAVE ANY BACKGROUND MUSIC AS. THE DIRECTOR HAD AN ERROR REPORT OUT.
I'LL TRY TO DO BETTER NEXT TIME . THANK YOU, JOE.
YOU DID A GREAT JOB ON THAT. YOU OVERWHELM US. BUT WHILE WE'RE ON THE TOPIC OF FINANCE I WANTED TO UP THIS SECTION OF THE MEETING WITH FINANCIAL DOCUMENT THAT I NEED TO SIGN IN THE PRESENCE OF OUR BOARD IS CUSTOMARY EVERY YEAR. YOU JUST HEARD ABOUT THE IMPORTANCE OF STATE TO OUR MATERIALS BUDGET IT IS IT PROVIDES AT THIS POINT 50% OR A LITTLE BIT OVER 50% OF WHAT WE PUT EXCLUSIVELY TOWARDS PUTTING ITEMS THAT CAN BE BORROWED EITHER PHYSICALLY OR DIGITALLY . THAT MONEY COMES DIRECTLY THROUGH THE STATE LIBRARY AND I HAVE A COUPLE OF DOCUMENTS THAT EVERY YEAR I AM REQUIRED TO SIGN. ONE DOCUMENT REQUIRES THE LIBRARY BOARD CHAIR SIGNATURE AND WE'LL DO THAT IN JUST A SECOND. BUT I DO WANT YOU TO KNOW WHAT I'M SIGNING ON BEHALF OF THE FIRST PAGE IN ORDER FOR US TO GET THE FIRST STATE AID THIS YEAR I HAVE TO SIGN STATE AID COMPLIANCE CERTIFICATION AND THIS BASICALLY SAYS THAT I AM CERTIFYING COMPLIANCE WITH SOUTH CAROLINA CODE OF LAWS SECTION 61, DASH 90 AND THE SOUTH CAROLINA CODE OF REGULATIONS VOLUME 26 CHAPTER 75 1-2A FURTHER CERTIFY THAT ALL FUNDS RECEIVED BE SPENT PRIOR TO JUNE 30TH OF THIS FUNDING YEAR AND I CERTIFY THAT IF ANY NONCOMPLIANCE IS RECOGNIZED WILL PROVIDE WRITTEN NOTIFICATION WITHIN 14 DAYS TO THE SOUTH STATE LIBRARY DIRECTOR OR DEPUTY DIRECTOR AND REQUEST A WAIVER THAT'S ONE THING THAT I SIGN AND SUBMIT THE OTHER IS SIGNED BY OUR CHIEF FINANCIAL OFFICER OF THE COUNTY. HE VERIFIES WHAT OUR CURRENT BUDGET ALLOCATION AND IF THERE
[00:50:04]
ARE ANY OTHER INFORMATION THAT NEEDS TO BE PROVIDED. HE HAS DONE THAT AND THEN I ALSO PROVIDE SIGN ALONG WITH THE LIBRARY BOARD CHAIR A MAINTENANCE OF EFFORT FORM IT IS AN EXCEL SPREADSHEET IF YOU WANT TO SEE THEM YOU CAN IT I'M REQUIRED TO PUT IN HOW MUCH OF OUR LOCAL FUNDING GOES TOWARDS PERSONNEL INFORMATION RESOURCES OR ITEMS FOR CIRCULATION ANY OTHER OPERATING EXPENSES. AND THEN I ALSO TO SAY HOW MUCH STATE AID IT CALCULATES IS TOGETHER FOR ME AND GIVES ME A PERCENTAGE OF HOW MUCH IS SPENT TOWARDS PERSONNEL TOWARDS ITEMS OR INFORMATION RESOURCES AND TOWARDS OTHER OPERATING EXPENSES. THERE'S A TARGET PERCENT THAT IS SUPPOSED TO BE SPENT ON INFORMATION RESOURCES. THE TARGET IS 15 TO 20% WITH THE IN MONIES OF OUR OPERATING BUDGET TOWARDS PERSONNEL WE ARE NOW AT 14% TOWARDS INFORMATION RESOURCES OF JUST 1% UNDER THE CUT OFF. SO I WILL BE TO SUBMIT A LETTER OR WAIVER TO THE STATE LIBRARY . THIS HAS BEEN DONE BEFORE IN OUR HISTORY BUT THIS WILL ALSO BE INFORMATION I CAN SHARE IN THE NEXT BUDGET SEASON TO FURTHER BOLSTER MY ARGUMENT THAT I NEED MORE MONEY TOWARDS MATERIALS. SO THIS DOCUMENT THE MAINTENANCE OF EFFORT THAT I JUST EXPLAINED TO BE SIGNED BY MYSELF AND THE LIBRARY BOARD CHAIR IN YOUR PRESENCE. SO I'M GOING TO THIS TO LYNN FOR HER SIGNATURE, RIGHT? AND WITH THAT WE'LL GET THESE DOCUMENTS RELATED TO THE STATE LIBRARY IN ORDER TO HAVE STATE AID CONTINUE TO FLOW TO BEAUFORT COUNTY THIS YEAR. HOW MUCH NEXT THAT COMPLETES ALL OF THE FINANCIAL WORK. I HOPE THAT WAS A LOT. SO THANK YOU BOTH FOR THAT.[IX. Committee Reports]
WE'LL DO THE COMMITTEE REPORTS NOW AND FIRST ONE IS POLICIES AND PROCEDURES.TRACEY IS NOT HERE BUT WE DID NOT MEET THIS OVER THE LAST COUPLE OF MONTHS OUR LAST MEETING. SO THERE'S NOTHING NOTHING TO REPORT THERE.
JAN'S NOT HERE FOR STRATEGIC PLANNING AND. I DON'T THINK THERE'S ANYTHING TO REPORT FOR THERE. YOUR REQUEST FOR RECONSIDERATION COMMITTEE.
WE HAVE NOTHING TO RECONSIDER. THANK YOU. THAT'S GREAT NEWS .
A LIBRARY FACILITIES COMMITTEE . BERNIE DECLINED TO MENTION ANYTHING ABOUT KNOW OUR MATCH WHAT JOE WENT THROUGH MOST OF US I GUESS WERE AT THE OPENING FOR THE ROYAL AND YEAH AND THERE'S ME POKING OVER AMANDA'S SHOULDER LIKE A LITTLE BABY GOING ON. WHAT'S GOING ON? TERRY'S PICTURE THERE TOO.
I THOUGHT JERRY IN ONE OF THE PICTURES YOU OH THAT'S A I THINK WE'VE COVERED THAT RIGHT AND THERE'S NOTHING ELSE GOING ON RIGHT NOW. LARSON'S VIEW FOR BRENDA.
DO YOU HAVE ANYTHING TO REPORT FOR THE DIFFERENT FRIENDS BEFORE THEY MEET? OH, OKAY. ROSALIE'S NOT HERE. DO YOU HAVE ANYTHING FOR SURE THEY DO HAVE A BOOK SALE GOING ON THIS WEEKEND. SO IF YOU HAPPEN TO BE IN THE BLUFFTON AREA, THEY'RE HAVING THEIR BOOK BLITZ GOING ON FRIDAY AND SATURDAY THEY'VE PULLED OUT EXTRA THAT THEY'VE BEEN STORING FOR FOR A WHILE AND THEY'RE VERY EXCITED TO HAVE SPECIAL EVENT THIS WEEKEND SO PLEASE GO GET A GREAT DEAL ON SOME READING MATERIAL AND CHECK OUT SOME OTHER THINGS WHILE YOU'RE IN THE BUILDING AS WELL.
THEY WILL ALSO HAVE THEIR NEXT MEETING ON OCTOBER THIRD. THANK YOU HILTON HEAD I'M THE LIAISON FOR HILTON HEAD. THEY MEET NEXT WEEK. THAT WILL BE THE FIRST MEETING AFTER THEIR SUMMER BREAK SO THERE'S NOTHING TO REPORT. I'M ALSO LIAISON WITH THE PUBLIC FOUNDATION. PUBLIC LIBRARY FOUNDATION. THEY DID MEET AND THEY SUPPORT THE ARTIST IN RESIDENCE PROGRAM WHICH HAS BEEN VERY SUCCESSFUL. SO THEY'RE LOOKING AT MAYBE TRYING TO FIGURE OUT A FUNDRAISER TO GO WITH THAT, MAYBE HAVING A SOME OF A DINNER OR SOMETHING TO INTRODUCE THE ARTIST SO. SO WE'LL KIND OF REPORT ON THAT THAT IN FACT HAPPENS. AND SO THAT'S THE COMMITTEE REPORTS.
IS THERE ANY OLD BUSINESS, ANY NEW BUSINESS? ALL RIGHT.
[XII. Announcements]
OUR NEXT MEETING BE NOVEMBER 13TH AT THE BLUFFTON BRANCH LIBRARY.OH MY GOSH. WE'RE ALREADY IN NOVEMBER. MAY I HAVE A I AM GOING FOR SECOND YES ALL IN FAVOR I MOTION OKAY. YES THANK YOU FOR THAT A LONG
[00:55:02]
DAY. ALL RIGHT* This transcript was compiled from uncorrected Closed Captioning.