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[00:00:01]

CAPTIONING PROVIDED BY BUFORT COUNTY TAX ADVISORY COMMITTEE

[I. CALL TO ORDER]

WORKSHOP ON TUESDAY, JULY 30TH, 2024 AT 5:44 PM I AM CHRISTIE PINSKY.

CHAIR.

HI, ELLEN SCHUMAKER MEMBER JEAN WILSON.

MEMBER MEMBER.

WE HAVE A QUORUM.

NATALIE,

[IV. WORKSHOP AGENDA ITEMS]

SOMEBODY IN THE PUBLIC SO YOU DON'T HAVE TO DO PUBLIC COMMENT.

OKAY.

AND DEPENDING ON, YOU KNOW, SHANNON AND I ARE GONNA PROBABLY TAG TEAM THIS THE WHOLE WAY THROUGH, SO WE'LL BE TAKING TURNS.

AND SHANNON, I'M, IF YOU WANNA LEAD AND TAKE IT, I'M TOTALLY FINE WITH THAT TOO, IF I CAN GET IT STARTED.

OKAY.

SO, UM, YOU DID YOUR INTRODUCTIONS, UM, AND WE WOULD ALSO LIKE TO WELCOME YOU AS YOUR FIRST, UM, TIME BACK ON THE, ON THE, UM, COMMITTEE.

SO WELCOME JEAN WILSON.

WE'RE GLAD TO HAVE YOU BACK WITH US.

YOU WANNA BE HERE.

UM, THIS WAS MORE FOR IF WE HAD, UM, ATTENDEES JUST WITH THE VARIOUS ATAC REVENUE STREAMS. WE'VE GOT THE STATE AND THE LOCAL, UM, AND HOW THE PERCENTAGES ARE APPLIED AND THE QUALIFIERS FOR IT.

THIS IS THE TIMELINE THAT WE HAVE CURRENTLY THROUGH THE REST OF THE CALENDAR YEAR, UM, OF WHEN THE DUE DATES ARE FOR APPLICATIONS, THE ATAC MEETINGS, AND THEN WHEN THEY GO BEFORE COUNCIL.

SO WE WILL HAVE, UM, OUR NEXT ROUND IS WE HAD OUR APPLICATIONS THAT CAME IN.

UM, SO WE'LL BE MEETING IN AUGUST, UM, TO REVIEW THOSE FOR RECOMMENDATIONS TO TOWN COUNCIL IN SEPTEMBER.

UM, THESE ARE THE AGENDA ITEMS THAT WE HAVE FOR THE WORKSHOP.

UM, WE'LL GO OVER SOME APPLICATION UPDATES, ADVERTISING QUESTIONS, UM, ALLOWABLE EXPENSES, AND THEN ANY SCORING SHEETS UPDATES THAT YOU MAY HAVE THAT WE'RE HAPPY TO INCORPORATE.

UM, DO YOU WANNA LEAD OR DO YOU WANT ME TO KEEP GOING? I'M FINE IF YOU WANNA ROLL WITH IT AND SAM IS NOT COMING.

HE'S NOT COMING.

OKAY.

SO THIS IS KIND OF YOUR SPEED, YOUR ALL RIGHT, I'M GONNA PASS THE BATON.

[1. Application Updates]

OKAY.

EXCUSE ME.

AS YOU KNOW, WE SUGGEST THAT NEW APPLICANTS COME AND MEET WITH NATALIE OR I TO DISCUSS THE PROCESS OF THE APPLICATION REQUIREMENTS, ELIGIBLE EXPENSES, ANYTHING WE CAN REALLY DO TO HELP THEM PREPARE THEIR APPLICATION BEFORE IT'S SUBMITTED.

BUT WHAT WE ARE CONSIDERING NOW IS TO MAKE THOSE PRE-APPLICATION MEETINGS MANDATORY BEFORE THEIR APPLICATIONS EVEN MOVE FURTHER IN THE PROCESS.

SO THEY WOULD NOT EVEN COME BEFORE YOU AT THE NEXT ATAC MEETING IF THEY HAVE NOT HAD A PRE-MEETING WITH US AHEAD OF THAT APPLICATION BEING SUBMITTED.

SO THAT'S SOMETHING THAT WE WANTED TO ASK YOU GUYS.

YOUR THOUGHTS ON.

I'M ALL FOR IT.

WE'VE HAD INSTANCES WHERE PEOPLE HAVE COME AND, AND THEY'VE NEEDED TO, YOU KNOW, WE NEEDED TO TABLE IT AND THEY'VE HAD TO COME BACK AND IT WOULD ALLEVIATE THAT.

IT WOULD BE, IT WOULD BE SO MUCH LESS TIME CONSUMING FOR, FOR THEM WHEN THEY COME BEFORE US.

IT WOULD BE, AND IT WOULD SAVE THEM FROM HAVING TO WAIT ANOTHER QUARTER, LIKE YOU JUST SAID.

THEY MEET WITH US AND GET MORE DETAIL BEFORE IT'S EVER SUBMITTED BECAUSE GENERALLY ONCE THEY'VE SUBMITTED THE APPLICATION, EVEN IF IT'S EARLY, WE DON'T, SOMETIMES THEY MODIFY IT.

THEY MAY SAY, HEY, I FORGOT TO ATTACH SOMETHING, AND THEY'LL EMAIL IT.

BUT ONCE IT'S SUBMITTED, WE DON'T MAKE ANY CHANGES OR ALLOW ANY CHANGES.

SO, SO HOW IS THIS GONNA WORK FORWARD? DO MEAN DO WE HAVE TO MAKE A MOTION TO MAKE THIS A BETTER VOTE ON IT? IS THAT HOW THAT WORKS OR WHAT DO WE DO? SO WE JUST WANNA GET KIND OF, WE, I KNOW THAT WE'VE MET WITH YOU GUYS JUST, YOU KNOW, OUT IN THE PUBLIC TO HAVE THE DISCUSSION.

UM, AND THEN WE ARE STILL HAVING JUST THE, THE LEGAL REVIEW TO MAKE SURE WHAT CAN AND CAN'T HAPPEN.

AND WE'RE HOPING TO HAVE THAT IN PLACE FOR THE AUGUST MEETING SO THAT FOR ANYTHING THAT DOES NEED TO HAVE A VOTE, WE CAN BRING IT TO YOU GUYS FOR A VOTE AT THAT TIME.

ESSENTIALLY EVERYTHING ON THE AGENDA TODAY IS A DISCUSSION ITEM TO GET YOUR THOUGHTS AND SEE HOW WE WANNA MOVE FORWARD.

I TOTALLY AGREE THAT IT NEEDS TO BE MANDATORY.

I MEAN LIKE SOMEBODY LIKE SEAFOOD FESTIVAL WHO'S HAD A HUNDRED OF THEM, I WOULDN'T SAY IT HAS TO BE MANDATORY, BUT FOR NEW EVENTS, FIRST TIME, FIRST TWO, FIRST THREE, YEAH, PROBABLY NEED BE MANDATORY AND WE WILL ALWAYS MEET WITH ANY APPLICANT WHO WANTS TO.

UM, BUT WE JUST THINK IT WILL GO SMOOTHER IF WE DO HAVE THAT PRE-OP FOR ANYBODY.

THAT'S, SO THE IDEA IS WE'LL MAKE THAT A QUESTION WHEN WE MAKE REVISIONS TO THE APPLICATION.

I'M NOT SURE

[00:05:01]

I'LL HAVE TO WORK WITH UM, OUR PERSON HERE THAT CREATES THE THINGS ON THE WEB TO WHERE IF THEY MARK NO, IT'S SORT OF GRAZE OUT THE REST OF IT AND THEY CAN'T EVEN MOVE FORWARD.

BUT EVEN IF THAT'S NOT A POSSIBILITY AND THEY SUBMIT THE WHOLE THING, IF THEY'VE MARKED NO ON THAT APPLICATION, THEN ONCE IT'S SUBMITTED THEY'LL JUST BASICALLY GET COMMUNICATION FROM ME SAYING, YOU KNOW, UNFORTUNATELY BECAUSE WE DIDN'T HAVE THIS MEETING, WE'LL TABLE THIS NEXT QUARTER.

SOMETHING ALONG THOSE LINES.

UM, THE NEXT ITEM IS RELATED TO THE TIMING OF APPLICATIONS.

IT DOESN'T HAPPEN VERY OFTEN AND I CAN'T THINK OF MAYBE ONE INSTANCE THAT'S HAPPENED IN THE PAST COUPLE YEARS WHERE SOMEBODY MIGHT APPLY AND THEIR EVENT TAKES PLACE FOR TOWN COUNCIL POSSIBLY EVEN BEFORE ATAC.

BUT WE JUST KIND OF WANT TO CLARIFY LANGUAGE IN THE INSTRUCTIONS REGARDING WHEN APPLICATIONS NEED TO BE DUE.

WHETHER THAT BE THE EVENT ABSOLUTELY CANNOT BE HELD UNTIL AFTER TOWN COUNCIL IS, HAS APPROVED YOUR RECOMMENDATIONS.

IT'S OKAY IF THE EVENT IS HELD BETWEEN ATAC BUT BEFORE TOWN COUNCIL OR HOW YOU GUYS WANT TO APPROACH THAT BECAUSE REALLY IF THEY HAVE AN EVENT BEFORE TOWN COUNCIL HAS APPROVED YOUR RECOMMENDATIONS, THEY'RE TAKING A RISK ON THEIR FUNDING AND SPENDING MONEY THAT THEY MAY NOT GET.

BUT THIS IS SORT OF JUST A POINT OF CLARIFICATION WITHIN OUR INSTRUCTIONS.

I THINK IT'S NO GREATER ABSOLUTELY THAT THE EVENT BE HELD AFTER TOWN COUNCIL.

AND THIS IS NEXT ONE IS SIMILAR ABOUT THE LOCATION OF THE EVENT, WHETHER IT BE WITHIN THE GEOGRAPHICAL AREA OF BLACKTON OR WITHIN DESIGNATED TOWN LIMITS.

OBVIOUSLY THE GEOGRAPHICAL AREA CONTAINS COUNTY DONUT HOLES MAKE IT TOWN LIMITS.

THAT SHRINKS IT A LITTLE BIT AND MORE DEFINES PROJECT LOCATION.

SORRY, YOU'RE GONNA HAVE TO HEAR ME SINCE WE WERE IN OUR THING TOGETHER.

OH, THAT'S FINE.

UM, I THINK THAT IS AN ABSOLUTELY MUST HAS TO BE WITHIN TOWN LIMITS.

AND I KNOW THERE ARE LIKE ALL JOY THAT'S NOT IN TOWN, BUT I THINK IF YOU OPEN IT UP, YOU'RE GONNA OPEN IT UP FOR EVERYTHING AND ANYTHING PANDORA'S BOX, I'D SAY JUST KEEP OUR BOUNDARIES AS IT IS.

AND WE'RE ALSO CONSIDERING ON THE APPLICATION, ONE OF THE TWEAKS IS WE HAVE, YOU KNOW, THE BL AND EXPLORER, THE SORT OF GIS MAPPING WHERE PEOPLE CAN PLUG IN A LOCATION AND SEE WHERE IT IS.

SO IF WE ADD THAT TOOL TO THE APPLICATION, THEY CAN SAY WHERE THEIR EVENT WILL MAYBE BE HELD AND THEN THEY'LL KNOW IF THEY FALL WITHIN THE BOUNDARY OR NOT.

SO THAT LIMITS ME, THAT LIMITS NOT, THAT WOULD EXCLUDE THE DONUT HOLES.

YES, CORRECT.

I MEAN I CAN'T THINK OF ANYTHING THAT'S IN THE DONUT POLLS THAT YOU WOULD WANT TO, IT WOULD EXCLUDE WHERE I LIVE, ROSA.

'CAUSE I'M NOT, UM, I MEAN MY BUSINESS IS INVOLVED AND PROPER BUT UM, YOU KNOW, IF THERE WAS AN EVENT THAT WANTED TO BE HELD THERE, WE WOULDN'T, YOU KNOW, EQUESTRIAN OR SOMETHING AND THAT'S, THAT'S OKAY.

BUT THEN THEY CAN ASK FOR BEAVERT COUNTY MONEY.

THAT'S WHAT I WAS GONNA SAY.

THEY COULD GO TO THE COUNTY AND REQUEST FUNDS.

WELL THEY, I MEAN THEY CAN'T, I MEAN THEY WOULD HAVE TO HAVE A REASON FOR NOT DOING IT.

BUT BEAUFORT COUNTY, 'CAUSE THERE'S BEAUFORT COUNTY AND CITY OF BEAUFORT, THEY CAN'T ASK FOR CITY BUT THEY CAN'T ASK FOR BEAUFORT COUNTY 'CAUSE THEY RECEIVE A TAX FUNDS.

SO YOU CAN TELL PEOPLE THAT THE PULL A MATCH THAT THEY ASK FOR IT EXCEPT IT'S A CHAIR.

WELL, ABSOLUTELY.

OKAY.

THE NEXT, THE LAST ITEM UNDER THIS SECTION IS, UH, WE'VE PICKED AROUND THIS IDEA FOR A WHILE ABOUT CREATING A BUDGET TEMPLATE THAT WOULD BECOME A REQUIRED PART OF THE APPLICATION.

UM, I CREATED A VERY ROUGH DRAFT OF WHAT THAT MIGHT LOOK LIKE AND GAVE YOU GUYS COPIES TO REVIEW.

THE IDEA BEHIND THIS IS TO SORT OF GET PEOPLE TO UNDERSTAND A LITTLE BETTER WHAT'S ELIGIBLE.

THINGS THEY MAY NOT THINK ABOUT WHEN THEY'RE PLANNING AN EVENT THAT WE'RE KIND OF PUTTING IN BLACK AND WHITE.

YOU KNOW, THESE ARE THINGS THAT WOULD BE ELIGIBLE REQUESTS AND IF IT'S KIND OF NOT IN THIS LIST, IT'S LIKELY NOT AN ELIGIBLE EXPENSE.

SO THEY CAN PUT THAT AT THE END UNDER THE OTHER SLASH INELIGIBLE CATEGORY, THIS WOULD BE MANDATORY.

BUT THEY COULD ALSO UPLOAD WHATEVER DOCUMENT THAT THEY'VE CREATED ON THEIR END JUST AS A SUPPLEMENT TO WHAT THEY WOULD FILL OUT ON THIS FORM IF THEY WOULD LIKE TO.

AND THIS HELPS US TIE IN A LITTLE BIT BETTER WITH THE SCORING SHEETS AS WELL BECAUSE MOST OF THE TIME PEOPLE BUILD THEIR BUDGETS AND THEY'RE NOT INDICATING TO US WHERE THEY'RE PLANNING TO ADVERTISE, JUST THAT THEY ARE GOING TO ADVERTISE.

BUT OUR SCORING SHEETS ALLOW FOR SCORING FOR THE WHERE THE, OR IS IT JUST LOCAL? IS IT REGIONAL? DO YOU HAVE ANY NATIONAL REACH? SO IF IT'S AFFECTING THEIR SCORE THEN THEY SHOULD BE INCLUDING IT IN THEIR BUDGET TO US.

SO WE HAVE ALL THE RELEVANT INFORMATION.

[00:10:02]

I THINK IT WOULD BE EXTREMELY HELPFUL, PARTICULARLY UNDER THE ADVERTISING CATEGORY.

'CAUSE IT, IT'S ALWAYS MUDDLED.

WE ALWAYS HAVE TO SAY WHERE ARE YOU? YOU KNOW, ARE YOU PERIODICALS? ARE YOU MAGAZINES? WHERE, YOU KNOW, THIS WOULD KIND OF ALLEVIATE THAT 'CAUSE IT WOULD BE CLEAR BEFORE THE MEETING STARTED.

RIGHT.

AND IT MAY FEEL LIKE TO THEM IT'S A LITTLE BIT OF EXTRA WORK BUT IT'S REALLY HELPING THEM PLAN BETTER.

AND WHEN THEY'RE COMING IN IN FRONT OF YOU AT THOSE COMMITTEE MEETINGS, SOME OF THE QUESTIONS YOU MAY ASK ARE ALREADY ANSWERED.

WHAT DO YOU THINK CHRISTIE? UM, I, I LIKE IT.

I MEAN I LIKE THE, UM, IT, THE BREAKDOWN TOTALLY.

I THINK REALLY WHAT I WAS JUST THINKING IS I WISH I WOULD'VE DONE WHAT I WANTED TO DO WAS DO MY OWN APPLICATION IN HERE AND JUST SEE HOW ALL THIS PROBABLY OUT.

UM, SO THIS JUST MAKES ME WANNA DO IT EVEN MORE.

YEAH.

.

SO I KNOW THAT DUCKS A LIMIT IS ABOUT TO HAVE ONE BUT WE'RE NOT ASKING FOR ETAX MONEY.

SO WE NEED DO THAT THROUGH THIS.

IT COMES THROUGH AND IT JUST BE A MOCK 'CAUSE I HAVE ALL THAT INFORMATION AND THE OBJECT JUST AS PART OF IT OR AS IT IS IS NOW DO IT AS IS NOW AND PUT THIS INTO IT, THE SAME THING AND SEE WHERE IT GOES.

I'LL ACTUALLY MAKE THAT THIS WEEK.

YEAH.

AND I NEED TO COORDINATE AGAIN WITH TIA WHO DOES OUR WEBSITE TO SEE IF IT'S EASIER FOR THIS TO BE SORT OF A LINK ON THE APPLICATION THAT TAKES INTO THIS FORM AND THEY ATTACH IT OR SHE BUILDS THE FIELDS WITHIN.

I'M NOT SURE, WE HAVEN'T EVEN DISCUSSED IT YET, BUT HOPEFULLY IF WE CAN, WE WOULD IMPLEMENT THIS BEFORE THE NEXT DEADLINE AT THE END OF SEPTEMBER.

OH I DEFINITELY LIKE THE IDEA OF HAVING ALL THE BREAKDOWN FOR THE ADVERTISING.

THAT'S GONNA BE A, A HUGE HELP.

AGAIN, LIKE YOU SAID, WE'RE ASKING, ALWAYS ASKING SO MANY QUESTIONS AND THERE'S THINGS AS YOU TAKE THIS AND LOOK AT IT, I MEAN FEEL FREE TO EMAIL AND SAY, HEY I THINK THIS IS MISSING.

OR MAYBE TAKE THIS OFF OR WHATEVER YOU THINK THIS, LIKE I SAID, THIS IS A VERY ROUGH DRAFT OF WHAT IT WOULD LOOK LIKE.

SO , WHAT DO YOU THINK NATE? DO YOU LIKE IT GOOD? I THINK IT'S THE APPLICATION.

THIS BREAKS IT DOWN AND MAKES IT SIMPLE.

THIS GIVES ME A TOOL AS WELL DURING ALL THOSE PRE-APPLICATION MEETINGS TO SAY, TAKE A LOOK.

THIS IS WHAT WE WANT YOUR BUDGET TO LOOK LIKE AND THESE ARE THE THINGS YOU TO THINK ABOUT.

SO YOU SAID IT'S NOT ONLY IS IT LOOKS LIKE THEY'RE NOT COVERED.

YEAH, I TRIED TO CAPTURE LIKE EVEN CATEGORIES AND PUT THEM UNDER THE CORRECT YEAH.

CATEGORY AS THE STATE LOOKS AT THEM.

GOOD JOB.

SO YEAH, I THINK THAT'S GREAT.

OKAY.

[2. Updates to Advertising Requirements]

AS WE'VE TALKED ABOUT UPDATES TO OUR ADVERTISING REQUIREMENTS.

UM, WE'VE TALKED ABOUT GETTING A LITTLE BIT MORE EVOLVED WITH THE DAY AND AGE OF SOCIAL MEDIA AND MORE AND MORE FOLKS, UM, ARE SPENDING MONEY ON SOCIAL MEDIA TO BOOST POSTS AND ADS AND ALL THAT THING.

SO RIGHT NOW OUR ONLY REQUIREMENT IS THE HARD, THE LOW COUNTRY LOGO, WHICH SOMETIMES THAT'S TEDIOUS AND MAYBE DOESN'T LOOK SO NICE ON A SOCIAL MEDIA POST BECAUSE IT'S EITHER A SEPARATE PHOTO OR ANOTHER SLIDE IN THE CAROUSEL ON INSTAGRAM OR SOMETHING LIKE THAT.

AND WHO KNOWS IF PEOPLE EVEN SEE IT IF THEY HAVE TO TOGGLE.

SO, SO ANOTHER SUGGESTION IS DO WE CREATE A HASHTAG WHICH PEOPLE USE A LOT ON THEIR POSTS? SO THE DEBATE IS DO WE REQUIRE THE LOGO AND A HASHTAG? EITHER OR JUST THE HASHTAG.

NO, THE ITEMS IN THIS ORANGEISH COLOR ARE THE THREE THAT THE TOWN COMMUNICATIONS DEPARTMENT OFFICIALLY USE.

ALL THREE OF THESE ON SOCIAL MEDIA POSTS.

THEY DON'T ALWAYS USE ALL THREE EVERY TIME THEY USE WHICHEVER ONE THEY THINK IS APPROPRIATE FOR THE POST.

SO OUR OPTIONS COULD BE THAT WE SORT OF ADOPT ALL THREE OF THESE AS OPTIONS AND SAY USE ANY OF THE THREE, USE TWO OUTTA THE THREE, WHATEVER WE SAY.

WE PICK ONE OF THESE THREE AND SAY, OKAY THIS IS WHAT AAX IS GONNA USE.

MAKE SURE YOU'RE USING THIS ONE SOLID HASHTAG EVERY TIME.

OR WE CAN CREATE OUR OWN.

I DISCUSSED IT WITH OUR FOLKS IN THE COMMUNICATIONS DEPARTMENT AND THEY'RE FINE WITH ANY OF THOSE OPTIONS THAT YOU GUYS GO WITH.

IF YOU WANT TO COME UP WITH YOUR OWN, THAT'S FINE WITH THEM OR USE THESE.

I THINK THAT WHEN I SEE HASHTAGS ON FACEBOOK, WE'LL SAY THEY ALWAYS HAVE LOTS OF THEM.

YOU KNOW, THEY'LL DO EVERY SINGLE THING THAT YOU

[00:15:01]

THINK.

SO I THINK ALL THREE WILL, ALL THREE BE REQUIRED OR YOU JUST HAVE ALL THREE AS ALL OPTIONS TO USE ANY OF, I WOULD DO ALL THREE MAKE IT ALL.

THAT WOULD BE MY SUGGESTION.

'CAUSE IT'S NOT GONNA BE MUCH MORE TO DO ALL THREE THAN JUST ONE.

'CAUSE THEN LIKE YOU'RE ONLY BRINGING FOR ONE.

BUT THESE WE'RE DOING, IF IF THESE ARE THREE THAT LEFT AND USED, THEN LET'S DO ALL THREE.

SO WHEN YOU CLICK ON IT, IT GOES TO, YOU KNOW WHAT I MEAN? YEAH.

AND LIKE I SAID, ACCORDING TO OUR COMMUNICATIONS DEPARTMENT, THEY DON'T USE ALL THREE ON EVERY SINGLE POST.

THEY TAILOR IT TO WHATEVER THEY'RE POSTING.

YEAH.

BUT I THINK THAT USING ALL THREE AND MAKING IT REQUIRED IS, UM, SPECIFIC TO ATEX.

SO YOU KNOW THAT IT'S ATEX 'CAUSE IT'S ALL THREE.

IT'S NOT JUST ONE PLUS THE LOGO.

YEAH.

WHAT ABOUT THE LOGO? WELL, LIKE WHEN YOU, AND I KNOW THAT WE'VE DISCUSSED THIS IN OURS, IS THAT LIKE WHEN YOU GO ON FACEBOOK AND IF I PUT ON FACEBOOK THAT DUCKS UNLIMIT IS HAVING A MOISTURE, THERE'S NOT REALLY ROOM TO PUT THAT ON THERE.

SO INSTEAD WHERE YOU CAN'T PUT THE LOGO ON THERE, YOU PUT THE HASHTAGS ON THERE AND THEN YOU BOOST IT AND THEN THAT'S WHEN I'D BE ABLE TO GET MY MONEY BACK OR WHATEVER REIMBURSED AFTER I WAS APPROVED.

OF COURSE.

UM, IF IF, IF IT LIKE, IF IT HAS THIS ON IT PERSONALLY, I THINK IT'S ONE OR THE OTHER.

I DON'T THINK WE REQUIRE THE LOGO AND ALL THREE HASHTAGS.

THAT'S A LOT.

I TEND TO AGREE TOO.

WE'VE GOT TO GET MORE INVOLVED IN DIGITAL.

YEAH.

I MEAN FOR SURE THESE AREN'T SIGNIFICANT DOLLARS, BUT IT MIGHT BE SEVERAL HUNDRED DOLLARS PER ORGANIZATION.

I MEAN THAT CAN ADD UP FOR THEM.

YEAH.

SO IT COULD BE INTERESTING.

RIGHT.

SOMETHING TOO.

I'D SAY ALL THREE, IT'S NOT GONNA HURT.

YEAH, I AGREE WITH THAT BECAUSE IF IT'S SOMEONE WHO'S USED TO DOING SOCIAL MEDIA AND THAT'S WHAT THEY DO FOR A LIVING, THEY BANG OUT THOSE HASHTAGS LIKE, OH YEAH, NOBODY'S BUSINESS.

AND IF THEY'VE JUST GOT THIS IN FRONT OF AND KNOW IT HAS TO BE A PART OF IT, THEY WON'T GIVE IT A SECOND THOUGHT.

THEY WON'T MISS A BEAT NATE.

I MEAN, IF IT IS PART OF THE APPLICATION, PART OF THE APPLICATION, DO WHAT'S REQUIRED.

I LIKE THE LOGO, LIKE THE LOGO.

I LIKE THE LOGO TOO, BUT I THINK THAT IT'S MORE PRACTICAL TO HAVE THE HASHTAGS.

'CAUSE THAT'S ALL DIGITAL AND IT GETS YOU TO A LINK AND RIGHT.

IS THIS, IT'S JUST RELATED TO SOCIAL MEDIA, NOT PRINT, NEWSPAPER, ANY OF THAT.

THE LOGO'S STILL ALWAYS GONNA BE REQUIRED IN PRINT ADVERTISING.

YEAH, I THINK EVEN ON TWITTER OR X NOW YOU CAN PUT AN AD, CAN YOU, I THINK IT'S ONLY JUST WORDS.

I THINK YOU CAN, OR YOU CAN LINK TO ARTICLES AND THINGS, BUT OKAY.

TALKING JUST SOCIAL MEDIA.

OKAY.

THE LOGO DEFINITELY HAS TO BE ON ALL THE PRINTER.

OH YEAH.

PRINT MATERIAL I THINK IS A WHOLE DIFFERENT STORY BECAUSE IT'S VISUAL, RIGHT? THE DIGITAL IS CLICK, CLICK, CLICK.

YEAH.

AND A HASHTAG IS, IT'S A LIVE THING THAT YOU CAN CLICK ON.

IT IS SO CREATES A LIVE LINK.

YEAH.

AND EVEN IF YOU'RE ON A POST THAT THE TOWN HAS MADE THAT HAS ONE OF THESE HASHTAGS, IF YOU CLICK THAT HASHTAG, IT WILL PULL UP AN AT TAX POST BECAUSE IT'S USED TO THE SAME.

I SAY, INSTEAD OF MAKING A NEW ONE, JUST USE ALL THREE.

LIKE IT.

YEAH.

SO IF SOMEBODY ACTUALLY CLICKS ON LOVE LUCK IN SOUTH CAROLINA, WHAT THE HECK IS THAT? IT'S GONNA BRING YOU A DIFFERENT THING.

WELL WHAT IS THIS ONE BRING? IT'S GONNA BRING YOU OTHER THINGS TOO.

SO I, I THINK THAT WE WILL BRING MORE TRAFFIC TO THOSE THINGS ALSO.

OKAY.

THIS NEXT ONE IS JUST SORT OF BEING CONSISTENT WITH THE REQUIREMENTS OF, YOU KNOW, WE REQUIRE THE LOGO ON PRINT ADVERTISING.

NOW WE'RE GONNA HAVE THE REQUIRED HASHTAGS ON SOCIAL MEDIA POSTS.

CURRENTLY WHEN PEOPLE PAY FOR RADIO AND TV ADS, AND THAT'S NOT EVERYBODY, IT'S A HANDFUL.

THERE'S NOTHING THAT'S REQUIRED IN THOSE VERBAL MARKETINGS THAT INDICATE THAT THE TOWN IS HELPING WITH THAT EVENT.

SO WE THOUGHT MAYBE AT THE TAIL END OF THESE ADS, THERE SHOULD JUST BE SOME KIND OF LIKE VOICEOVER THAT SAYS THIS EVENT IS PARTIALLY SUPPORTED BY A TOWN OF LEFT AND ACCOMMODATIONS TAX LOANS.

AND AGAIN, OUR COMMUNICATIONS DEPARTMENT HELPED TWEAK THAT LITTLE SENTENCE.

YOU KNOW, SO IT'S CONSISTENT WITH THEIR MESSAGING.

SO, AND THE OTHER THING THIS WILL HELP SHORE UP IS THAT FOR THE PEOPLE THAT DO SUBMIT INVOICING FOR RADIO AND TV, WE DON'T HAVE ANY WAY TO PROVE WHAT IT SAID.

RIGHT.

YOU KNOW, BUT WE REQUIRE PROOFS OF THE IMAGES FOR PRINT ADS.

SO IT'S NOW GONNA TREAT ALL THE DIFFERENT TYPES OF ADVERTISING THE SAME.

[00:20:01]

SO THEY WILL HAVE TO SEND US LIKE A LINK TO THE COMMERCIAL OR THE RADIO AD, WHICH THEY SHOULD EASILY BE ABLE TO GET BECAUSE I HAVE HAD ENTITIES PROVIDE THOSE TO ME.

AND IT'S SOMETHING THAT THEY WOULD HAVE TO APPROVE BY THE PERSON THAT CREATED IT BEFORE IT RUNS FOR THEM.

SO THEY SHOULD ALL HAVE ACCESS TO THESE MEDIA FILES THAT THEY CAN THEN SUBMIT TO US WITH THEIR REPORTING.

I DON'T THINK THAT WOULD BE ANY MORE BURDENSOME.

YEAH, I LOVE THAT.

I I LIKE IT.

YEAH, I MEAN ALL THE POLITICAL ACTS HAVE SOMETHING AT THE END.

AND THAT'S EXACTLY WHAT I'M SITTING HERE THINKING.

IT SAYS WHO, WHO PAID FOR THIS TOO FOR BLAH, BLAH, BLAH.

YEAH.

I THINK IT'S PERFECT.

I DO TOO.

I DON'T KNOW WHY WASN'T DONE BEFORE.

I ALSO THINK THAT IT IS BEING PAID BY THIS, IT SHOULD HAVE SOME KIND OF CREDIT TO IT.

ABSOLUTELY.

ACTION.

[3. Allowable Expenses]

OKAY.

OUR NEXT SECTION TIES IN A LITTLE BIT BACK TO, UH, ADVERTISING AS WELL.

WITH THE ALLOWABLE VERSUS NON ALLOWABLE EXPENSES.

WE'RE SEEING A LITTLE BIT MORE GRAY AREA NOW WITH THE THINGS THAT PEOPLE ARE ASKING FOR US TO REIMBURSE THEM FOR.

SO WE JUST KIND OF WANTED TO PROVIDE SOME CLARITY AND NO GOING IN, YES OR NO, THESE THINGS WILL OR WILL NOT BE APPROVED FOR REIMBURSEMENT.

SO UNDER ALLOWABLE EXPENSES, UM, THE WRITING OF PRESS RELEASES IS SORT OF CREATING THE MEDIA THAT WOULD GET PRINTED.

UM, IT'S JUST WORDS VERSUS PICTURES.

AND WE DO REIMBURSE WHEN FOLKS ARE HIRED TO DESIGN GRAPHIC ADVERTISEMENTS.

SO TO ME IT'S THE SAME THING.

YOU'RE, YOU'RE HAVING SOMEONE CREATE WHAT YOU'RE PUBLISHING TO PROMOTE YOUR EVENT.

THE OTHER BEING GEOFENCING, TARGETING THOSE CERTAIN MARKETS.

WE HAVEN'T HAD ANYBODY ASK FOR THAT YET, BUT WE JUST THOUGHT WE'D BRING IT UP AS SOMETHING JUST BECAUSE OF THE WAY THE WORLD.

AND THAT TIES BACK INTO THE SOCIAL MEDIA THING THAT PEOPLE PAY FOR THAT WHEN THEY'RE PUSHING THINGS OUT VIA SOCIALS.

SO NOT ALLOWABLE THINGS LIKE MEDIA BUYING, PAYING SOMEONE TO TELL YOU WHERE TO PLACE YOUR ADVERTISEMENT.

YOU CAN PROBABLY FIGURE THAT OUT ON YOUR OWN, UM, INFLUENCERS AND SPOKESPEOPLE TO BE IN YOUR POSTS OR YOUR ADVERTISEMENTS.

THE TAKE HOME ITEMS, THE T-SHIRTS, THE COOZIES, THE THINGS THAT MAYBE DON'T LIVE VERY LONG AND ARE SORT OF AFTER THE FACT.

THEY'RE NOT PROMOTING THE EVENT AHEAD OF TIME.

YOU MIGHT GET A LITTLE BIT OF PROMOTION AFTER THE EVENT FOR NEXT YEAR, ASSUMING YOU HAVE YOUR EVENT NEXT YEAR.

AND THEN WHEN WE SEE FROM TIME TO TIME IS PAYING FOR THERE TO BE A LINK ON SOMEBODY ELSE'S WEBSITE THAT GOES TO YOUR ENTITY'S WEBSITE, , WHICH ISN'T ALWAYS PROMOTING YOUR EVENT, IT'S PROMOTING YOUR ORGANIZATION.

AND SO WE ARE HERE TO PROMOTE EVENTS, NOT THE ENTITIES, BUT THIS IS JUST A LIST OF THESE IF ANYBODY HAS ANY THOUGHTS OR COMMENTS OR ANYTHING ELSE TO ADD.

YES, I I AGREE TOTALLY WITH THAT.

NOT LIABLE AND LIABLE.

I WOULD THINK THAT THE INFLUENCERS ARE DO EXACTLY THAT.

THEY INFLUENCE AND INFLUENCERS DO DRAW PEOPLE IN AHEAD OF TIME.

THEY'RE CONTACTED BY NOT AFTER THE EVENT.

NOT JUST BECAUSE THEY SHOWED UP AND TOOK PICTURES OR BECAUSE THEY GOT A FREE TICKET TO GET IN.

THEY DON'T GET THAT FREE TICKET UNLESS THEY'VE EARNED IT OR THAT FREE ACCESS UNLESS THEY'VE EARNED IT.

AND THEY'VE EARNED IT BY SUBMITTING EVERYTHING THEY CAN ON SOCIAL MEDIA AND BLASTING THIS EVENT OUT JUST EVERY TIME THEY GET A CHANCE TO DRAW THEIR FOLLOWERS IN.

AND AN INFLUENCER HAS THOUSANDS OF FOLLOWERS.

SO I, I WOULD THINK THAT THAT'S TO ME SHOULD BE ALLOWABLE JUST BECAUSE OF, OF THE POTENTIAL REACH THAT THEY HAVE.

SO I DISAGREE ONLY BECAUSE, UM, I CAN SAY I'M AN INFLUENCER AND MAKE IT UP, BUT IT'S NOT JUST BASED ON WHAT YOU SAY, IT'S BASED ON YOU, YOU WATCH THIS PERSON ONLINE, RIGHT.

YOU SEE WHO THIS PERSON REACHES OUT TO.

YOU SEE HOW MANY PEOPLE CLICK ON THEIR, YOU KNOW, LIKE WHAT THEY'RE GOING SHOWING OR PROMOTING OR WHATEVER.

YOU CAN SEE ALL THAT.

IT'S, IT'S, IT'S THERE.

THE DATA'S IN FRONT OF YOU.

SO IF THIS PERSON, IF I POST SOMETHING AND I'M AN INFLUENCER AND I GET ZERO PEOPLE TO LIKE IT OR TO COMMENT ABOUT IT, THEN OBVIOUSLY MY INFLUENCE DOESN'T GO VERY FAR.

BUT IF I'M AN INFLUENCER, NOT BECAUSE I SAY SO, BUT BECAUSE THE SOCIAL, BECAUSE SOCIETY PERCEIVES ME TO BE AN INFLUENCER WHEN I POST THIS AND ALL OF A SUDDEN I HAVE, YOU KNOW, SEVERAL HUNDRED PEOPLE THAT HAVE POSTED IT AND, AND 20 MORE PEOPLE THAT HAVE REPOSTED IT AND THEY LIKED IT AND WHATEVER, THEN ALL OF A SUDDEN THE REACH JUST STARTS GROWING EXPONENTIALLY.

WELL HOW DOES ATAC UH, PROVE WHAT YOU'RE JUST SAYING? HOW DO THEY PROVE TO ATAC WHAT YOU'RE JUST SAYING, HOW MANY PEOPLE WERE INFLUENCED? RIGHT, RIGHT.

WELL, I DON'T KNOW HOW THEY WOULD PROVE IT TO ATEX AS

[00:25:01]

FAR AS THAT GOES.

UM, AS FAR AS THAT, THE ACTUAL PEOPLE THAT THEY GET IN, I MEAN THE, IF THE EVENT IS A TICKETED EVENT, OBVIOUSLY THERE WOULD BE, UM, CLICKS ON THE LINK PROVIDED TO THAT INFLUENCER.

AND ANYTIME THEIR LINK IS USED TO CLICK IN, YOU WOULD KNOW HOW MANY PEOPLE WERE PART OF IT.

I'VE HAD, UM, EXPERIENCE IN MY, UM, PROPERTY MANAGEMENT BUSINESS, UM, WITH INFLUENCERS QUITE A FEW TIMES.

UM, ONE TIME A LADY WHO THEY'D STAYED WITH US BEFORE, BUT HER NAME IS, OR HER, HER WEBSITE IS, UM, MOTHER COULD AND SHE'S VERY GOOD AND SHE AND HER HUSBAND STAYED AND I DIDN'T EVEN KNOW SHE POSTED, ALL OF A SUDDEN WE STARTED GETTING ALL THESE LIKES ON OUR WHATEVER FACEBOOK PAGE.

MM-HMM.

OR WHATEVER.

MM-HMM.

UM, BUT WE, YOU KNOW, SHE JUST ENJOYED OUR SERVICES AND YOU KNOW, THE WHOLE PALMETTO BLUFF EXPERIENCE.

UM, AND THEN I'VE HAD OTHER INFLUENCERS WHO HAVE CONTACTED ME ABOUT A DISCOUNTED RATE IN, UM, CONJUNCTION WITH POSTING AND IT'S UP TO THE OWNER.

BUT YES, THEN WE GIVE THEM A DISCOUNTED RATE, BUT IT'S OUT OF THE OWNER'S POCKET.

AND I THINK FOR EVENTS IT WOULD BE, WE WILL GIVE YOU 20 FREE TICKETS THAT YOU CAN ENJOY WITH YOUR FAMILY AND FRIENDS IF YOU, YOU KNOW, PROMOTE THIS INSTEAD OF PAYING AN INFLUENCER.

I THINK IT'S JUST TOO, THERE'S SO MANY INFLUENCES OUT THERE NOW AND IT'S JUST SO HARD TO, THEY SAY, OH, I HAVE 10, 20,000 PEOPLE.

WELL, HOW, YOU KNOW, I BELIEVE YOU, I MEAN, I SEE YOU HAVE A WEBSITE AND I SEE YOU HAVE A LINK TO YOUR INSTAGRAM ACCOUNT AND YOU HAVE, YOU HAVE A LOT OF PEOPLE THAT LIKE YOU, BUT HOW INFLUENTIAL ARE YOU? AND I DON'T LIKE THE PAID INFLUENCERS.

IT JUST LEAVES, IT RUBS ME THE WRONG WAY.

WE'VE NEVER PAID A PERSON.

WE HAVE, UM, WE HAVE GIVEN THEM, YOU KNOW, PERKS WHEN THEY STAY.

IN FACT, ONE IN, IN A DIFFERENT INSTANCE, THE THE OWNERS SAID, WE WILL BUY YOU AND YOUR GUESTS DINNER AT CANOE CLUB THAT NIGHT.

AND YOU KNOW, IT WAS JUST, BUT THAT WASN'T OUT OF THEIR ADVERTISING.

YOU KNOW, IT WASN'T ANYTHING THAT THEY COULD WRITE OFF.

IT WAS JUST SOMETHING THEY DID TO GET THE BUSINESS.

THE EVENT HOST WOULD HAVE TO OFFER THEM SOMETHING.

THAT'S WHAT I, OUTSIDE OF JUST, HERE'S A CHECK IN ORDER TO GET THEM.

I THINK IT'S MORE OF KIND, KIND OF WOULD BE GREAT.

IT'S A GREAT THING.

BUT I, I LOOK AT IT FROM AT TECH, HOW, HOW DO WE VALIDATE WHAT BEING DONE OR SEE, I WANNA SAY THIS, WHAT MAKES THEM LEGITIMATE? A LEGITIMATE INFLUENCE.

WE DON'T WANT PEOPLE TO PUT A DOLLAR AMOUNT FOR AN INFLUENCER JUST TO PAD UP THEIR BUDGET.

YOU KNOW WHAT I'M SAYING? YOU WRITE, I PAID AN INFLUENCER $2,500 AND IT COULD HAVE BEEN THEIR GRANDSON.

RIGHT.

IT WOULD HAVE TO BE A PARAMETER PERHAPS WHERE WE COULD LOOK UP AND SAY THEY'VE GOT AT LEAST A MINIMUM NUMBER OF SAFE FOLLOWERS THAT THEY EVEN HAVE POTENTIAL TO ATTRACT.

HOW MANY CLICKS? AND I DON'T, I DON'T KNOW, I DON'T KNOW HOW YOU WOULD TRACK IT AFTER THE FACTS.

MY SUGGESTION IS TO LEAVE IT UNDER UNALLOWABLE UNTIL WE CAN FIGURE OUT, UNTIL WE RESEARCH IT A LITTLE FURTHER.

SURE.

HOW TO MAKE SURE THAT NATE'S GRANDSON'S NOT RECEIVING THE TIME.

THIS A SPOKESPERSON'S FEE THAT COULD EASILY BE UP HERE SOMEWHERE.

YOU, YOU COULD, WHOEVER UR RELEASE COULD BE AN INFLUENCER FOR THE PRESS RELEASE, THE INFLUENCER INSTEAD OF ME A SEPARATE LINE FOR INFLUENCERS.

I JUST THINK IT'S ANOTHER WAY FOR PEOPLE TO PASS THEIR BUDGET.

I THINK WE SHOULD, I THINK WE SHOULD TABLE IT FOR NOW UNTIL MAYBE IT GETS TO BE, I THINK A LOT OF, YEAH, A LOT OF INFLUENCERS, UM, THEY RECEIVE STUFF IN THE MAIL AND THEY, YOU KNOW, PERKS FOR PROMOTING THEIR PRODUCT, BUT THEY DON'T GET MONEY.

THAT'S WHAT BOTHERS ME IS FUNDING, YOU KNOW, THEY CAN GET ALL THE PERKS THEY WANT.

THEY CAN, YOU KNOW, GET JEWELRY AND WHATEVER.

BUT THAT'S COMING FROM, IT'S NOT COMING FROM A TECH, IT'S COMING FROM THE, THE PEOPLE THAT, SO I, I WOULD SAY WE TABLE UNTIL IT BECOMES MAYBE A LITTLE MORE MAINSTREAM.

OKAY.

OKAY.

THE NEXT ONE IS AN ISSUE THAT HAS NOT COME UP YET, BUT WE SEE IT COMING IN THE FUTURE.

ESPECIALLY BECAUSE, UM, THE HAYWARD HOUSE WILL NO LONGER BE THE TOWN'S OFFICIAL WELCOME CENTER STARTING IN JANUARY.

[00:30:02]

SO THEY WILL JUST BECOME CULTURAL FACILITY, A MUSEUM A SOMETHING THAT FITS INTO THE CATEGORY OF UNDER STATE CODE BEING ELIGIBLE FOR OPERATING EXPENSES.

'CAUSE RIGHT NOW THEY'RE RECEIVING OPERATING EXPENSES FROM THE TOWN AS THE WELCOME CENTER.

BUT THAT IS GOING TO END IN JANUARY.

SO TO SORT OF START THE DISCUSSION OF WHAT PRECEDENT DO WE WANT TO SET WITH THAT, WE WANTED TO BRING THAT UP NOW BEFORE WE GET TO THAT POINT.

AND WE HAVE AN APPLICATION IN HAND AND WE'RE NOT REALLY SURE WHAT WE WANT TO DO WITH IT.

SO WE COULD PUT A LIMIT ON HOW MUCH OUT OF AT TAX WE PROVIDE IN OPERATING COSTS EVERY YEAR.

WHETHER THAT'S A PERCENTAGE OR JUST A STRAIGHT DOLLAR AMOUNT.

YOU KNOW, WE'LL GIVE OUT A HUNDRED GRAND EVERY YEAR OUT OF OUR AT TAX COLLECTIONS.

I DON'T KNOW.

IT'S FOR DISCUSSION.

AND THEN TO, IF THERE'S MULTIPLE ENTITIES THAT WOULD BE COMING TO US FOR THAT IN ORDER TO SORT OF, NOT IT NOT BE WEIGHTED SO TO SPEAK, TO WHERE ONE ENTITY ENTITY COMES IN JUNE AND ANOTHER ONE DOESN'T GET HERE TILL DECEMBER.

AND WE DON'T HAVE AS MUCH TO GIVE.

WE REQUIRE THAT THOSE APPLICATIONS BE TURNED IN DURING A SPECIFIC QUARTER.

YOU KNOW, LIKE RIGHT NOW THE DMO COMES TO US IN MARCH AND SAYS, HERE'S YOUR, HERE'S OUR BUDGET FOR NEXT YEAR.

UM, CURRENTLY HAYWARD HOUSE APPLIES IN MARCH FOR THEIR NEXT FISCAL YEAR.

SO, YOU KNOW, WE COULD CERTAINLY SAY IF YOU ARE AN ENTITY THAT IS REQUESTING OPERATING EXPENSES, THIS IS THE QUARTER THAT YOU WOULD NEED TO APPLY IN.

SO THAT WE'RE CONSIDERING ALL OF THOSE FACILITIES TOGETHER AND THEY ALL HAVE AN EQUAL SHOT AT THE SAME PIECE OF PIE.

I THINK THAT'S IMPORTANT.

SO WHAT MUSEUM CULTURAL CENTER? RIGHT? I DON'T KNOW.

THAT'S GOOD QUESTION.

WELL, THE WHOLE THOUGHT PROCESS IS THAT THE FACILITY WOULD HAVE TO BE SOMETHING THAT DRAWS IN TOURISTS.

SO I KNOW THAT WE HAD DISCUSSED, YOU KNOW, IT DOES SAY MUSEUMS AND CIVIC CENTERS AND CULTURAL THINGS.

UM, BUT IT WOULD HAVE TO BE, THE, THE MINDSET WOULD HAVE TO BE, DOES THIS FACILITY DRAW TOURS TO THE TOWN OF LOCKTON? SO A COW MUSEUM FOR ALL THE PEOPLE WHO EATEN THE LAST 25 YEARS, THEN I WOULD ONLY BE ABLE TO COME AND ASK FOR OPERATING EXPENSES IN MARCH.

I THINK THAT'S GREAT.

I THINK THAT'S AFTER WE GET YOU 5 0 1 C3 10 YEARS AGO.

WHATCHA TALKING ABOUT YOU'RE THE NUMBER ONE NEW PERSON'S GONNA SPONSOR ME FOR THAT.

YEAH.

, I WOULD THINK THAT NO LATER THAN THE SEPTEMBER QUARTER, POSSIBLY EVEN THE JUNE QUARTER WOULD BE THE QUARTER THAT WE WOULD TAKE THOSE APPLICATIONS BECAUSE OF THE TIMING.

UM, YOU KNOW, MOST OF THESE PLACES ARE GONNA HAVE BUDGETS BASED ON THE CALENDAR YEAR.

SO THEY'RE GONNA START JANUARY 1ST.

SO IF THEY APPLY FOR OPERATING FUNDS IN SEPTEMBER, TOWN COUNCIL IS GONNA APPROVE IT IN DECEMBER AND THEIR FUNDING WILL BE IN PLACE FOR THEIR BUDGET TO START IN JANUARY.

SO WOULD YOU CHANGE THE DMO TOO THEN? NO, BECAUSE THEY'RE JUST PRESENTING THERE, BUT WE'RE NOT REALLY APPROVING.

THEY'RE GETTING A PIECE OF THE PATENT ANYWAY BECAUSE OF THE WAY CODE IS WRITTEN.

YEAH.

WHICH JUST HAPPENS, HAPPENS IN MARCH QUARTER BECAUSE OUR FISCAL YEAR STARTS JULY.

SO WE HAVE TO HAVE THEIR BUDGET BECAUSE THE MARCH QUARTER GOES TO COUNCIL IN JUNE, WHICH GETS, YOU KNOW, THEM SET UP FOR OUR FISCAL YEAR WHEN THEIR FUNDING IS COMING OUTTA OUR FISCAL YEAR.

SO IF WE DO IT FOR SEPTEMBER, THAT WOULD DO FOR THEIR BEGINNING YEAR.

THEY WOULD KNOW FOR THE FOLLOWING KIND OF NEXT YEAR.

NOW WHEN WE DO THAT, LIKE ONCE UPON A TIME YOU USED TO GET IT ALL IN ONE SUITE.

WE, WE DON'T HAVE ENOUGH MONEY TO DO THAT.

I MEAN, CAN WE DO IT IN QUARTERS WHEN THEY ASK FOR IT? LIKE IF THEY ASK FOR $10,000 TO MAKE IT EASY, YOU'LL GET 2,500 EVERY QUARTER OR IT'S STILL GONNA BE BASED ON THEIR EXPENSES AT THE TIME.

IT WILL BE ON A REIMBURSEMENT BASIS AND THEY'RE NOT GONNA HAVE SPENT THEIR ENTIRE REQUEST.

SHE, I UNDERSTAND, THINK WELL TOTALLY UNDERSTAND THAT.

BUT THE POINT IS, IT IS IS THAT TO JUST SAY HAYWARD HOUSE, HAYWARD HOUSE COMES IN IN SEPTEMBER AND SAYS THAT THEIR OPERATING, UH, THING IS 'CAUSE WE HAVEN'T GOTTEN TO THE PERCENTAGE OR WHATEVER YET.

SO I UNDERSTAND THAT.

SO WE'RE JUST TAKING IT OFF THE THING.

BUT UM, HAYWARD HOUSE COMES IN AND SAYS WE WANT A HUNDRED THOUSAND DOLLARS, SO WE ONLY HAVE 130 FOR THAT QUARTER.

SO THAT ONLY GIVES A 30,000

[00:35:02]

FOR WHOEVER ELSE COMES IN.

SO SAY DU COMES IN AND WE NEED 45, YOU KNOW WHAT I MEAN? LIKE, SO, AND THEN NATE COMES IN AND HE NEEDS 10 AND WE WON'T HAVE ENOUGH MONEY TO DO IT ALL.

SO THAT'S WHY I'M ASKING, CORRECT ME IF I'M WRONG BECAUSE NATALIE WILL HAVE TO KEEP TRACK OF THIS BETTER THAN I WILL.

BUT I WOULD SAY THAT IF THEY'RE BUDGETING AND WE KNOW AND WE SAY, OKAY, WE'RE GONNA SAY 10% OF OUR ANNUAL COLLECTIONS ARE SET ASIDE FOR THIS, THEN SHE'S GONNA BE TRACKING, HERE'S WHAT WE COLLECTED, HERE'S WHAT GOES INTO THE POT.

AND IT'S ALMOST GONNA BE LIKE A ROLLING FUND BALANCE WITHIN THAT, SO TO SPEAK.

OKAY.

SO IF WE'RE GONNA DO LIKE A PERCENTAGE RIGHT NOW, WE ALREADY HAVE THE FIRST 5% AND THEN FIRST 25,000 AND BLAH BLAH BLAH.

AND 30% FOR DMO AND 15% FOR AFFORDABLE HOUSING AND THEN 10% FOR I'M JUST SAYING 10%, 10% FOR THERE.

THEN WHATEVER IS LEFT OVER IS WHAT WE'LL GO INTO THE MEETING FOR ALL THE PEOPLE WHO ASK FOR MONEY FOR THEIR THINGS.

THAT'S ONE WAY, IT'S ONE WAY TO DO IT.

WE DON'T, WE DON'T HAVE THE ANSWER.

THAT'S WHY WE'RE KIND OF ASKING YOU GUYS HOW YOU WANT HANDLE IT BECAUSE WE FORESEE THIS COMING.

SO WE WANT TO GET AHEAD OF IT AND SORT OF DECIDE HOW WE WANT TO APPROACH IT.

I CAN GET TO THE POINT WHERE THERE'S NO FUNDS FOR OTHER PEOPLE.

OTHER PEOPLE.

WHEN YOU START LOOKING AT THE A HOUSE, YOU START LOOKING AT HISTORIC ACCOUNTABLE CHAT.

NOW WE'RE TALKING ABOUT RIGHT NOW WHAT WE'VE BEEN TALKING ABOUT IS WHAT WE BUDGET ON OUR END FOR THESE THINGS, RIGHT? SO THEN ON THE APPLICANT SIDE, YOU COULD ALSO SAY, IF YOUR OPERATING BUDGET IS A HUNDRED GRAND, WE WILL ONLY AWARD YOU 20% OF YOUR OPERATING BUDGET.

SO THEN THAT'S GONNA FURTHER REDUCE THEIR ASK.

MUCH LIKE NOW IT'S A HUNDRED PERCENT ADVERTISING BUT ONLY 50% OF EVERYTHING ELSE.

BUT THERE CAN BE PARAMETERS ON BOTH SIDE OF IT, WHAT WE BUDGET FOR IT AND THEN WHAT THEY'RE ALLOWED TO REQUEST.

SO THE OPERATING EXPENSES WOULD BE A SEPARATE REQUEST ELSE COULD COME AND DO EVENTS AND GET TAX FUNDING AND THEN COME BACK, HAVE OPERATIONS EXPENSE.

WELL THAT'S WHAT THEY'RE DOING NOW.

I MEAN THEY JUST ASK FOR THE LOOP NEW PEOPLES, UM, EVENT AND THEY'VE COME IN FOR ADVERTISING OR NOT ADVERTISING FOR THEIR OPERATING.

SO IT'LL BE THE SAME THING.

SO I SUGGEST, I DON'T KNOW WHAT THE, I MEAN UNTIL WE FIGURE OUT WHAT NUMBERS ARE, BUT I I SUGGESTED YOU LIKE A 10% OF THE WHOLE AFTER EVERYTHING ELSE.

SO LIKE AFTER THE 30% AND THE 15% AND THE 5,020 5,000, WHATEVER THAT NUMBER IS, 10% OF THAT CAN GET PUT ASIDE.

AND I DON'T KNOW WHAT THAT NUMBER IS, MAYBE IT'S NOT ENOUGH, BUT 10% PUT ASIDE FOR OPERATING COSTS FOR CULTURAL CENTERS AND MUSEUMS, THEN WHEN IT COMES TO WHEN WE GET MORE THAN ONE, 'CAUSE WE'RE PROBABLY MORE THAN LIKELY GONNA GET SEVERAL THEN, THEN YOU'RE GONNA HAVE TO DO A PERCENTAGE OF YOUR OPERATING.

'CAUSE 10% MIGHT ONLY RUN ONE OF THEM FOR ALL OF THEM.

I DON'T KNOW IF WE CAN, BUT SAY WE START THAT NOW, WE SAY WE HAVE TO COLLECT FOR A YEAR BEFORE WE EVEN START APPROVING THIS AS AN ALLOWABLE AWARD SO THAT WE CAN BUILD IT UP A LITTLE BIT FIRST.

SO IF WE WERE TO GO OFF OF, UM, WHAT WE'VE RECEIVED THIS FISCAL YEAR SO FAR, BASED ON THAT NUMBER, THAT 10% WOULD BE JUST SHY OF 160,000 FOR THE YEAR IF YOU WERE LOOKING AT 10% AS AS AN OPTION.

SO LET ME ASK A DIFFERENT QUESTION.

SO IN 2023, HOW MUCH MONEY DID WE NOT GIVE OUT? DO WE KNOW THAT? OF WHAT WE TOOK IN THAT WAS NOT ASKED FOR BY, UH, FIVE ORDER SUPER.

SO IN 23, THAT WAS THE QUARTER WHERE, UM, OUR, WE, WE PRETTY MUCH AWARDED EVERYTHING.

EVERYTHING, YEAH.

OKAY.

HOW ABOUT 22? 22.

22.

IT LOOKS LIKE THERE WAS MAYBE 300,000 LEFT.

OKAY.

AND SO FAR IN 24, HAVE WE GIVEN OUT EVERYTHING THAT WE HAVE? WE HAVE NOT.

AND SOME MONIES HAVE LAPSED BACK IN.

YES.

AND THAT'S THE OTHER THING TOO.

SO WITH SOME OF THE EVENTS THAT MAY NOT SPEND ALL THAT HAS BEEN

[00:40:01]

AWARDED EITHER, YOU KNOW, THEY HAVE SENT SENT, THEY'VE SENT, SORRY, THEY HAVE SUBMITTED THEIR FINAL REPORT.

SO THEY'RE DONE.

AND IF THEY DON'T SPEND ALL THAT THIS THAT, OR HAD BEEN REIMBURSED FOR EVERYTHING THAT HAS BEEN AWARDED, THEN WE WILL PULL THAT MONEY BACK INTO THE AVAILABLE FUNDS.

SAME THING.

IF, UM, IF THE TWO YEARS HAVE LAPSED TO COME TO FRUITION AND THEY HAVE NOT REQUESTED ANY REIMBURSEMENT, WE'LL SUBMIT THAT MONEY BACK INTO THE AVAILABLE.

SO THEN WHAT HAPPENS TO THAT? SO THEY HAVE TWO YEARS TO SPEND IT.

IT'S BEEN IN THE SAVINGS ACCOUNT FOR TWO YEARS.

THEY DIDN'T SPEND IT, IT GOES BACK IN.

HOW LONG DO YOU HAVE TO SPEND THAT BEFORE WE LOSE IT? I HAVE TO GO BACK WITH THE STATE LAW.

WE HAVE TWO YEARS WITHIN RECEIPT TO SPEND THOSE FUNDS.

SO WE DO THE SAME THING WITH THE, WITH THE, UM, AWARDS.

SO WHEN YOU GET IT BACK, YOU HAVE TO, WHEN WE GET IT BACK IN YEAH.

WE HAVE TO HAVE IT AT LEAST COMMITTED THEN WE CAN YEAH, WE CAN TAKE OUR TIME WORK.

YEAH.

YEAH.

SO, AND YOU KNOW, I ALWAYS GIVE THE EXAMPLE WHEN, UM, WHEN COVID HIT, WE WERE FORTUNATE, WE, OUR STATE STILL HAD PEOPLE TO COME AND VISIT, BUT WE DIDN'T HAVE EVENTS AT THE TIME.

MM-HMM.

.

SO WE ENDED UP GETTING A LARGE BALANCE THAT WE NEEDED TO COME, YOU KNOW, SPEND OR COMMIT IN SOME WAY.

SO THAT'S WHEN THE TOWN CAME IN AND REQUESTED IT FOR THE SQUIRE POPE CARRIAGE HOUSE.

WHICH IT LOOKS REALLY GOOD, BY THE WAY.

LOOKED AT IT.

YEAH.

YEAH.

BEING IMPRESSED WITH DIRECTION.

SORRY.

NO, YOU'RE GOOD.

UM, OKAY, SO WHEN WE HAVE OUR NEXT, WE'LL HAVE, HOW MUCH IS IN THERE? CAN WE GET BROKEN DOWN ON WHAT BEING PUT BACK IN FROM NOT USED AND THE TWO YEARS? I DON'T KNOW IF THAT WOULD BE THE SAME QUALIFIER OR NOT TO SEE WHAT THE DIFFERENCE IS.

YOU'RE ASKING FOR IF AN ORGANIZATION HAD AN EVENT, IT WAS A ONE TIME EVENT, THEY SUBMITTED THEIR FINAL REQUEST AND THEY'RE DONE.

YOU WANNA KNOW WHAT THAT NUMBER IS VERSUS ANYTHING THAT'S COME UP WITH THE TWO YEAR MARK? NO.

NO.

AND IT DOESN'T HAVE TO TAKE WHO IT IS, JUST, YOU KNOW.

YEAH.

THIS, THE TWO YEARS WASN'T USED.

THIS IS, UH, FINAL REPORTS WASN'T USED.

OKAY.

BACK IN.

AND THEN THIS IS WHAT WE HAVE THIS QUARTER AND THIS EQUALS 300,000.

OKAY.

ALL RIGHT.

WE, WELL, I'M INTERESTED MORE IN OF THE MONEY THAT'S COMING IN BECAUSE LIKE WHAT THERE'S, WHAT THEY'RE SAYING IS THAT WE'RE HAVING A CORRECTION HERE.

SO WE'RE GOING BACK TO CORRECTION FROM PRE COVID SO THAT WE CAN SEE WHAT THE DIFFERENCE IS WHEN WE DECIDE IF WE'RE GONNA DO THIS 10%, IF THERE'S TWO YEAR ROUND AND WE'RE GETTING $300,000 PUT BACK INTO IT, THAT'S NOT GOING TO BE IN THAT NEXT YEAR.

MORE THAN LIKELY JUST TO SEE THE DIFFERENCE.

SO YOU'RE NOT SAYING, WELL LAST QUARTER WE HAD $500,000 IN THERE, BUT THIS WAS ACTUALLY FROM PREVIOUS YEARS COMING IN TO THAT SO THAT WHEN WE DISCUSS, UM, THE 10% FOR THE YEAR, BECAUSE THAT EXTRA MONEY REALLY ISN'T GOING TO BE PART OF THAT 10%.

BECAUSE I DON'T LIKE, I HAVE NO IDEA HOW MANY PEOPLE HAVEN'T, YOU KNOW, USED THEIR MONEY.

SO I JUST LIKE, I I'M JUST THE OBLIGATED FUNDS THAT AREN'T ASSIGNED TO ANYBODY ELSE AT THE MOMENT.

SO, SO HOW DO WE COME UP WITH THIS FEEDBACK AND MAKE SURE THAT UM, IT'S SOMETHING THAT CAN BE, UM, ALLOWED AND IF IT REQUIRES A VOTE, WE CAN BRING IT BACK FOR AUGUST SO WE DON'T HAVE TO VOTE ON IT.

I THINK WE CAN PUT IT ON THE AUGUST AGENDA ANYWAY UNDER DISCUSSION JUST TO READDRESS AND MAKE A DECISION.

I DO THINK HONESTLY THAT THERE NEEDS TO BE A CAP ON IT.

AND THIS IS ONLY PERTAINING TO OPERATING EXPENSES.

SO LIKE NOT ANY CONSTRUCTION OR ANYTHING LIKE THAT.

THIS IS JUST ONGOING.

I DO, I DO THINK THERE NEEDS TO BE A, A CAP ON IT.

NOT MY PERSONAL OPINION.

NO.

I, I THINK THERE NEEDS TO BE A CAP AND I LIKE THE PERCENTAGE IDEA OF VERSUS SAY A FLAT DOLLAR FIGURE BECAUSE IT CHANGES EVERY YEAR, CHANGE EVERY YEAR AND ONE ORGANIZATION TO THE NEXT, IT WOULD BE SIGN COULD BE SIGNIFICANTLY DIFFERENT.

[00:45:06]

AGREE WHAT COULD HAPPEN.

I ALSO THINK IT NEEDS TO BE ACCOUNT ON THE PERCENTAGE OF OUR STUFF, BUT THEN A PERCENTAGE OF THEIR ADVERTISING.

I MEAN I DON'T KNOW IF THAT'S LEGAL, HOW THAT WORKS IN THAT PART OF IT.

MARION, IT COULD BE A PERCENTAGE OF THEIR WHOLE BUDGET OR WILL GIVE YOU NO MORE THAN $25,000.

I MEAN THAT IT COULD BE DIFFERENT.

LIKE WE COULD HAVE A PERCENTAGE ON OUR BUDGET BUT THEN A FLAT DOLLAR MAXIMUM FOR THEM.

I DON'T THAT THERE EITHER THOUGH.

SO I THINK THAT IF YOU HAVE SIPPING COWS MUSEUM, I'M NOT GOING TO BRING IN THE SAME AMOUNT AS PEOPLE AS NATE'S MUSEUM.

SO NATE'S BRINGING IN HUNDRED THOUSAND PEOPLE.

I'M BRINGING 20,000 PEOPLE.

AND IF YOU SAY THAT WE BOTH GET 25,000, I DON'T THINK THAT MATCH BUT YEAH, YOU COULD SAY IMAGE OF YOUR BUDGET BUT NO MORE THAN X.

OH.

OH I MISSED THAT PART.

I MISSED.

IT'S ACTUALLY CAPPED TWICE.

PERCENTAGE AND MAXIMUM.

SO IF YOU'RE A SMALLER ENTITY AND YOUR BUDGET IS SMALLER, YOU COULD STILL GET 25% OF YOUR BUDGET.

BUT SOMEONE WITH A BIGGER BUDGET ONLY GETS SAME PERCENTAGE BUT A MAXIMUM.

SO THEY'RE NOT JUST EATEN UP WHAT'S AVAILABLE FOR EVERYBODY ELSE.

THAT MAKES A LOT SENSE.

OKAY.

I LIKE THAT.

I WAS SOMEBODY 10.

RIGHT.

AND THEY COULD JUST BE THROWING A BUDGET TOGETHER TO TRY TO GET WHATEVER.

BUT THEN AGAIN, I MEAN THEY'D STILL HAVE TO PROVE THE EXPENSE TO ACTUALLY GET REIMBURSED.

BUT WE DON'T WANNA OBLIGATE IT IF IT'S RIGHT.

HEY, IF YOU UM, MUSEUM MAKES $10 MILLION, YOU BETTER PRINT SOME MONEY.

MINE'S ONLY DOING 20 .

OKAY.

[4. Scoring Sheet Updates]

SHEETS.

THIS WAS COMPLETELY OPEN FOR DISCUSSION.

I MEAN WE CAN REVAMP THE ENTIRE THING.

WE CAN JUST MODIFY IT.

.

YEAH.

THIS IS MORE FOR JUST DISCUSSION ON, YOU KNOW, TO TRY AND HAVE THEM HAVE MORE OF A, A WORKING DISCUSSION WHENEVER YOU FILL THEM OUT.

AND HOW DO WE MAKE THEM MORE FUNCTIONAL? MM-HMM.

IN RELATION TO THE APPLICATIONS AND AWARDS.

AND WE CAN MAKE IT AS FUNCTIONAL AS WE WANT TO THOUGH.

COUNSEL SYSTEM HAVE THE LAST WORD.

YEAH.

DIDN'T YOU SAY COUNCIL DOESN'T REALLY USE THE SCORING SHEET? NO, THEY DO.

LOOK AT 'EM IN PARTICULAR.

VERY MUCH SO, BUT RIGHT NOW THEY'RE BEING FILLED OUT BUT WITH NO RELATION TO HOW A SCORE CORRELATES TO WHAT SOMEONE'S BEING AWARDED.

OKAY.

SO THIS DISCUSSION IS HOW DO WE FIX THAT? OKAY.

YOU KNOW, HOW DO WE SIMPLIFY MAYBE THE SCORING SHEET.

I THINK THERE'S CERTAIN THINGS UNDER CATEGORIES THAT CAN BE COMPLETELY GOTTEN RID OF AS A POINT SYSTEM OR JUST COMBINED.

IT'S, IT'S, TO ME IT'S TOO CONVOLUTED.

SO I'VE BEEN THINKING ABOUT THIS.

THIS IS ONE OF MY STRESSORS HONESTLY.

UM, I WAS GONNA MAKE SUGGESTION WHEN THIS CAME UP IS THAT EVERYBODY TURN THEIR SCORING SHEET IN WHEN THEY GET HERE.

ALL OF THEM.

BUT THE PROBLEM IS IF PEOPLE HAVEN'T ANSWERED THE QUESTIONS ABOUT WHERE YOU'RE GONNA ADVERTISE, YOU DON'T KNOW HOW TO SCORE THAT.

YOU JUST FIXED THAT.

BUT I THINK, WELL I DO THINK GIVING, YOU KNOW, HAVING THAT DISCUSSION WITH THE APPLICANT HERE AND HAVING THAT GIVE AND TAKE GIVES YOU A BETTER SENSE OF WHAT THEIR PROJECT OR THEIR EVENT IS GOING TO END UP, YOU KNOW, BEING WHAT THEY'RE PLANNING.

UM, YOU KNOW, THE OTHER THING I WAS GONNA SAY IS THAT, YOU KNOW, IT DOESN'T HAVE TO BE 40, IT CAN BE 50, IT CAN BE 20, IT CAN BE, YOU KNOW, WHATEVER RANGE OR TOTAL AMOUNT THAT'S SIGNIFICANT THAT WILL HAVE A PURPOSE.

AND THEN JUST THE SECOND BULLET POINT HERE IS BEEN SUGGESTED THAT A LOT OF THE ITEMS ON THE SCORING SHEET SHOULD BE STATIC.

THE SCORE SHOULD BE THE SAME AMONGST EVERYBODY.

ALL YOU GUYS THAT ARE SCORING.

BECAUSE IF THEY'VE GOT NATIONAL ADVERTISING OR NOT, THEY SHOULD HAVE THE SAME NUMBER OF POINTS ON THAT SCORING SHEET FROM EVERY PERSON REVIEWING THAT APPLICATION.

SO THERE'S ONLY A COUPLE THINGS CURRENTLY ON THAT SCORING SHEET THAT COULD BE OPEN FOR INTERPRETATION YOU GUYS.

SO THEN HOW DO WE TIE THAT BACK TO THE SCORE? SO YOU KNOW RIGHT NOW IT'S OUT OF 40 POINTS.

IF THEY SCORE LOW AND THEY'RE BETWEEN ZERO AND 10 POINTS, MAYBE THEY'RE ONLY ELIGIBLE TO RECEIVE AN AWARD THAT'S 25% OF WHAT THEY'RE ASKING FOR.

AND THEN UP EACH TIER AND IF THEY SCORE BETWEEN 31 TO 40, YOU CAN AWARD 'EM A HUNDRED PERCENT OF THEIR ASK OR 80% OF THEIR ASK WHATEVER YOU DECIDE.

BECAUSE THIS GOES BACK TO THE STRENGTH OF THEIR APPLICATION.

[00:50:05]

OKAY.

SO WE SAY WE DO THIS OR DO, SO THIS IS WHAT HAPPENED WHEN WE TRIED IT.

THAT ONE MEETING IS YOU JUST FINISHED UP, WE GO AND WE START SCORING.

OR HE COMES UP HERE, THEN YOU HAVE TO COME UP AND PICK 'EM ALL UP AND YOU HAVE TO ADD 'EM ALL UP.

HOLD ON, DON'T GO TO THE NEXT ONE.

OR WE CONTINUE DOING THEM AND YOU KNOW WHAT I MEAN? SO LIKE IT BECOMES DIFFICULT.

YEAH.

SO I THINK IN THE PAST WE, WE HAD CHANGED IT.

UM, AND YEARS AGO WE USED TO DO THE WAIT AND DO THE SCORINGS AT THE END AND THEN THE VOTES FOR RECOMMENDATION WOULD ALSO BE AT THE END.

SO WE HAD TIME TO COMPILE THE SCORES, PROVIDE THE FEEDBACK, AND THEN YOU COULD THEN MAKE YOUR VOTE FOR RECOMMENDATION.

BUT WE GOT AWAY WITH THAT, AWAY FROM THAT A LITTLE BIT WITH THEN WE WOULD HAVE EACH APPLICANT COME IN, THE COMMITTEE WOULD MAKE THEIR RECOMMENDATION AND VOTE AT THAT TIME.

AND THEN THAT APPLICANT WAS FREE TO KIND OF GO INSTEAD OF HAVING TO WAIT THROUGHOUT THE WHOLE MEETING.

SO I THINK THAT'S WHERE YOU'RE TALKING ABOUT WHERE THAT SHIFT KIND OF UM, CAME INTO PLAY.

SO YEARS AGO WE DID USED TO WAIT UNTIL THE END OF IT, YOU KNOW, YOU SAW THE APPLICATION OR A APPLICANTS, YOU KNOW, GOT THEIR FEEDBACK, HAD YOUR QUESTIONS, AND THEN WE SCORED EVERYTHING AND PROVIDED UM, THAT WE ALL SCORING WHILE APPLICANT NUMBER TWO IS UP HERE TALKING TO YOU GUYS AND IT'S NOT REALLY DISRUPTING THE FLOW.

YEAH.

AND THEN BY THE LAST PERSON WE HAVE IT ALL CALCULATED AND YOU GO BACK AND VOTE ON EACH ONE AND THEY CAN STAY OR NOT THEY OUT AFTERWARDS.

YEAH.

SO THEN WOULD YOU FORMAL EVERYBODY SAYS, AND I'M NOT TALKING TO YOU, EVERYBODY STAYS AND WAITS UNTIL THE END AND THEN YOU SAY CHRISTIE'S, UM, MUSEUM GOT 30 POINTS.

WOULD YOU SAY THAT OUT LOUD OR WOULD YOU SEND A GIVE US A LITTLE CHEAT SHEET THAT SAID EIGHT GOT 40, CHRISTY GOT 20 AND HAYWARD HOUSE GOT 30.

NO REASON NOT TO SAY IT OUT LOUD BECAUSE IT'S PUBLIC RECORD AND PART OF COUNCIL AGENDA.

ONCE THAT PACKET'S PUT TOGETHER ANYWAY, IF ANYBODY WANTED TO KNOW ANYBODY SCORED, THEY CAN DO THAT.

NOW IT'S JUST AN AVERAGE, LIKE WE'D BE SAYING THEIR AVERAGE SCORE IS.

YEAH.

YEAH.

IT IS THE AVERAGE SCORE AMONGST THE .

OKAY.

SO IN ALL THE ONES THAT Y'ALL HAVE SEEN, 'CAUSE YOU'RE THE ONES WHO SEE IT AND SEE THE AVERAGES.

WE DON'T SEE AFTER WE SCORE IT, DO YOU GET, HAVE YOU GOTTEN VERY MANY THAT ARE BETWEEN 11 AND 20 OR MANY THAT ARE 21 TO 30? I DO, BUT I THINK USUALLY IF THEY'RE THAT LOW, THEY DON'T REALLY MOVE TOO FAR IN THE PROCESS ANYWAY.

THEY GET TOLD TO BE TABLED.

I KNOW, I THOUGHT THAT, I THINK THAT SHOULD BE ZERO ACTUALLY.

SO LAST QUARTER, UM, WE HAD ONE WITH 28, 2 WAS 22, 2 WAS 29, 1 WITH 32 AND ONE WITH 33.

ANN DID THEY GET A HUNDRED PERCENT? HUNDRED PERCENT YES.

BECAUSE NOTHING RIGHT NOW CORRELATES THE TWO.

THAT'S WHAT WE'RE TRYING TO FIX.

WHICH, YOU KNOW, WE'RE IN A POSITION WITH THE FUNDS THAT ARE AVAILABLE WHERE YOU DON'T HAVE TO REALLY MAKE THAT DETERMINATION.

BUT I'D LIKE FOR THE SCORING SHEETS TO HAVE A PURPOSE FOR, FOR YOU ALL SO THAT YOU'RE, YOU KNOW, YOU'VE GOT A GOOD GUIDE AND YOU KNOW YOU'RE RATING THE, THE APPLICANT AND IF WE HAVE A QUARTER LIKE WE DID IN FEBRUARY WHERE THERE'S NOT ENOUGH MONEY TO GO AROUND.

YEAH.

TAB BREAKER.

YEAH.

THERE'S SOME WAY TO REDUCE WHO'S GETTING WHAT.

YEP.

OKAY.

SO COULD WE USE THIS WHEN WE DON'T HAVE ENOUGH? WHEN WE HAVE MORE THAN WHAT WE HAVE TO GIVE UP? WE CAN, BUT I DON'T WANNA GET AWAY FROM NOT DOING THEM BUT THEN IMPLEMENTING THEM WHEN YOU'RE ONLY IN THAT SCENARIO, WE'RE GONNA DO IT.

WE NEED TO START AND BE CONSISTENT.

YEAH.

THIS IS THE RULE.

THAT'S NOT TO SAY, I MEAN PEOPLE CAN'T STILL GET A HUNDRED PERCENT OF THEIR REQUEST BUT THEY WANT A HUNDRED PERCENT THEY NEED TO GIVE IT OR THAT THIS IS EVEN YOU'RE SUPPOSED TO.

YEAH.

IT DOESN'T HAVE TO BE THIS SELLING UP JUST A DISCUSSION.

I MEAN YOU COULD HAVE, IF THEY'RE 21 TO 40, THEY GET UP TO A HUNDRED PERCENT.

I WAS KIND OF THINKING THAT SAME THING.

I I TELL APPLICATION GET ZERO POINTS, GET 25%

[00:55:01]

POTENTIALLY .

SO I'M JUST CONCERNED ABOUT THAT BOTTOM NUMBER BOTTOM SHOULD BE ZERO TO 10 0%.

I MEAN AND THAT'S A TOTAL OFF THE CUFF SUGGESTION.

I MEAN, JUST AS A, IT'S JUST A START THINKING ABOUT IT.

THAT'S, THAT'S THE DIRECTION I'M GOING.

I LIKE THIS BECAUSE IF YOU'RE GOING IMPLEMENT IT, GO AHEAD AND IMPLEMENT IT.

UM, MAKE IT EASIER.

IN ALL THESE CHANGES FORCING THE PRE-APP, THE BUDGET FORM, IT SHOULD HELP EVERYBODY'S SCORES IMPROVE.

YEAH.

THEY SHOULD BE PROVIDING ALL THIS INFORMATION AND THEY SHOULD ALL ESSENTIALLY FALL IN THAT 31 TO 40 BUCKET.

IF THEY'RE DOING THEIR APPLICATION PROPERLY, THEY'RE MEETING WITH YOU HOW IT'S HARD TO BELIEVE AFTER MEETING WITH YOU THAT THEY WOULD SCORE AN EVEN 11 TO 20 BECAUSE THEY WOULD, YOU KNOW, KNOW WHAT THEY NEEDED TO DO AND WHAT THEY WEREN'T DOING CORRECTLY AND WHAT THEY WEREN'T ASKING FOR CORRECTLY.

I EVEN 11 TO 20, I'VE NEVER, I'VE NEVER RATED ANYBODY BELOW 20.

I DON'T, I DON'T THINK SO.

NOT THAT I CAN REMEMBER.

JUST PEOPLE DON'T HAVE THE TIME TO PUT THEM TOGETHER.

'CAUSE THEY'RE DOING A HUNDRED OTHER THINGS.

LIKE CHRISTIE, YOU'RE DOING 50 OTHER THINGS AND OH, I GOTTA FINISH THE APPLICATION.

IT'S JUST THOSE PEOPLE.

THAT'S WHY CHRISTIE'S THINKING, BECAUSE THOSE ARE THE PEOPLE SHE'S THINKING ABOUT RIGHT NOW.

WELL HOW DO WE HELP THEM? MM-HMM.

THEY HAVE MEETINGS WITH US AND WE WALK THEM THROUGH IT AND HELP THEM WRITE IT.

I TELL PEOPLE ALL THE TIME THEY CAN COME TO THE COUNTER.

TO THE COUNTER AND I'LL HELP THEM IF THEY'RE, THEY EVER HAS ANYBODY EVER INTIMIDATING, I'VE BEEN ON THIS BOARD A LONG TIME NOW AND YOU KNOW THIS AND EVERY TIME I SEE HER I'M GONNA CALL YOU .

OH YEAH.

OKAY.

PLEASE BE MY GUEST.

SO THIS IS ANOTHER THING THAT WE CAN JUST PUT ON THE DISCUSSION SECTION OF THE AUGUST MEETING TO GIVE YOU TIME TO THINK ABOUT WHAT YOU MIGHT WANNA DO BETWEEN NOW AND THEN .

BUT WE NEED TO KIND OF, I THINK MARK UP THE EXISTING SCORING SHEET AND SEE WHAT EDITS AND CHANGES WE WANNA MAKE TO IT.

NOW THAT TO ME AND I CAN MAKE A MOCK UP AND WE DEFINITELY HAVE SEVERAL VERSIONS TO LOOK AT AND LOOK AROUND.

I MEAN ABOUT THE UH, ABOUT THE, UM, HISTORY OF, YOU KNOW, FOR NEW EVENTS.

IF IT'S A NEW EVENT, MAYBE THEY SHOULD GET POINTS JUST FOR THAT INSTEAD OF, UM, HOW MANY PEOPLE DID, DID ATTENDED LAST YEAR WHEN THEY DIDN'T HAVE A LAST YEAR.

SOMETHING LIKE THAT WOULD BE NICE.

ANY OR YES.

YEAH.

AND WE KIND OF HAVE TO MODIFY 'EM AS IT IS BECAUSE IF IT'S A TOURIST FACILITY, ALL THE BLUFFTON EVENTS AND ALL THAT ISN'T APPLICABLE TO THEIR SCORE.

MM-HMM.

.

SO WE TAILOR IT A LITTLE BIT BASED ON THE APPLICATION ANYWAY.

ARE THERE ANY CATEGORIES THAT YOU THINK SHOULD HAVE A HEAVIER WEIGHT THAN OTHERS? WELL ADVERTISING OF COURSE BECAUSE THAT'S GONNA BE YOUR MAJORITY OF YOUR YEAH.

UM, THAT'S YOUR QUESTION.

IS IT IN THE TOWN OF BLUFFTON NEEDS TO COME OFF THERE? THAT'S NO LONGER.

IT'S NOT.

I MEAN I'M JUST DOING THIS OFF MEMORY.

I DON'T HAVE ONE IN FRONT.

UM, AND I DO LIKE THAT YOU GET EXTRA CREDIT FOR THE GUMPTION OF STARTING A BRAND NEW FESTIVAL.

THE QUESTION, IS IT IN THE TOWN OF PUT, THERE'S ONE THAT SAYS RIGHT NOW I GET FIVE POINTS.

THIS IS LEFT AN EVENT, BUT IF WE MAKE THE MANDATORY IT'LL ALL BE IN THE TOWN.

YEAH.

SORT OF A GIVEN.

SO, BUT THEN IT STOPS PEOPLE WHO ARE HAVING ONE ON HILTON'S HEAD FOR COMING IN APPLYING TOO, WHICH MAKES ME VERY COMFORT.

UM, ALL RIGHT.

I WILL FIND ONE OF MY THINGS AND WRITE ON IT.

I MEAN I CAN SEND EVERYBODY A BLANK ONE.

I MEAN I HAVE 'EM, I JUST DIDN'T BRING, I I BROUGHT ONE.

YOU CAN, YOU CAN DO YOUR THING.

.

[01:00:02]

OKAY.

, IS THERE ANYTHING ELSE ON YOUR AGENDA? SHANNON? ARE THERE ANY ITEMS THAT YOU DID NOT COVER? NO, I THINK WE'RE GOOD.

THERE'S A LOT.

I THINK THE PERCENTAGE THING IS A LOT.

UM, WE DID NOT TALK ABOUT THE TIME CHANGE, BUT IF YOU JUST WANNA BRIEFLY, I KNOW THAT WE'LL VOTE ON THE CALENDAR, BUT YEAH, I MEAN WE TALKED ABOUT IT INDIVIDUALLY ALREADY, BUT UM, IN OUR NOVEMBER MEETING WHEN WE APPROVE DEADLINES AND CALENDAR FOR NEXT CALENDAR YEAR, CALENDAR 2025, I WOULD LIKE TO ADJUST THE TIME ON THE DUE DATE FROM NOON TO LATER IN THE DAY PM MIDNIGHT AS FAR AS THE DEADLINE, WHATEVER.

YEAH.

SO WOULD YOU DO END OF BUSINESS, SO LIKE IF IT'S, IF THE DATE IS ON A FRIDAY, YOUR END OF BUSINESS DATE, IS THAT ONE O'CLOCK OR 12 O'CLOCK? I'M NOT SURE.

MAYBE IT LIKE THAT OR WOULD YOU DO END OF BUSINESS DAY, LIKE EVERYBODY ELSE'S IS EIGHT TO FIVE? I WOULD EITHER JUST SAY LIKE RIGHT NOW IT SAYS NOON, SO WE COULD JUST SAY 5:00 PM AND IT COULD BE 11:59 PM FOR ALL I CARE ON THAT DAY BECAUSE IT'S DIGITAL ANYWAY AND IT'S TIMESTAMPED.

SO IF THEY SUBMIT IT AT 10:00 PM ON THE DAY IT'S DUE, THAT DOESN'T MATTER TO ME.

'CAUSE I'M NOT GONNA LOOK AT IT UNTIL THE NEXT DAY ANYWAY.

AND IF THEY GOT IT IN ON TIME, IT'S RIGHT THERE IN MY EMAIL WHEN IT CAME THROUGH.

IT'S NOT.

HMM.

IT'S NOT ON TIME.

IT'S KICKED.

YEAH.

AND HOW MANY HAVE YOU TURNED AWAY? 'CAUSE IT WASN'T ON TIME.

NO, BUT THERE HAVE BEEN A COUPLE THAT HAVE BEEN LATE THAT WE COULD HAVE FIVE, BUT THEN YOU'LL HAVE TO GO, YOU KNOW, MAKE IT SOMEONE WE CAN TALK ABOUT IN NOVEMBER.

'CAUSE THAT'S WHEN WE APPROVE THE CALENDAR AND SET ALL THAT.

SO IT'S JUST A 'CAUSE AGAIN, WITH THE RUSHING IT COULD BE LIKE, OH SHOOT, TODAY'S THE DUE DATE.

WELL AT LEAST I HAVE TILL MIDNIGHT OR WHATEVER WHEN THEY GET OFF WORK THAT EVENING, YOU KNOW? RIGHT.

IT'S DIGITAL.

SO IT'S NOT LIKE THEY'RE BRINGING RIGHT.

THEY'RE NOT BRINGING 15 HARD COPIES IN ANYMORE.

YEAH.

WHAT ABOUT SELF, UM, SUFFICIENCY? SO WE HAVE SELF-SUFFICIENCY ON HERE AND WE HAVE EVENTS THAT HAVE BEEN GOING ON FOR 20 YEARS THAT, YOU KNOW, THEY'RE MAKING MONEY.

I MEAN, I KNOW THAT THEY GIVE A LOT OF MONEY AWAY TOO, BUT ARE THEY SELF-SUFFICIENT? DID THEY COME AND ASK FOR BIG MONEY EVERY SINGLE YEAR? ? IS THERE A POINT WHERE WE WEANED THEM OFF? WELL THAT ISN'T THAT ONE LOOKING MORE AT THEIR BUDGET? YEAH.

A HUNDRED PERCENT BUDGET.

YEAH.

FROM REQUEST.

WELL, IT'S JUST GOING BACK TO, AND I DON'T WANT TO TURN SEAFOOD FESTIVAL AWAY OR MAYFEST OR ANY OF 'EM.

I'M NOT SAYING THAT, BUT LIKE THEIR BUDGETS GET BIGGER EVERY SINGLE YEAR AND THEY ASK FOR MORE MONEY.

MONEY AND MORE MONEY.

I KNOW, I GUESS BECAUSE THE SIGNATURE TOWN EVENTS.

OKAY.

SO CHRISSY'S MUSEUM IS GONNA START AT WAIT FOR THAT .

YOU GET BIGGER AND BIGGER COFFEE YOU CAN AT A HOTEL.

I BREAK THEM EVERY MONTH.

IT'S RIDICULOUS.

THEY GET PAID MORE.

MARCELLA FACEBOOK TOO.

, I .

OKAY.

DO YOU HAVE ANYTHING ELSE? DOES ANYBODY ELSE HAVE ANYTHING TO ADD? OH, I'M SORRY.

YOU CAN HAVE IT.

YOU WANT IT? FILL IT ALL OUT AND SEND IT TO SHANNON.

YEAH, THAT'S GONNA BE MY DUCKS UNLIMITED CHRISSY'S, UH, MUSEUM.

FUN HOUSE.

ALL RIGHT.

IF THERE'S NOTHING ELSE TO ADD, I WILL UH, ADJOURN THE MEETING.

ALL THOSE IN FAVOR SAY AYE.

AYE.

AYE.

ANY OPPOSED? ANYBODY WANNA STAY HERE LONGER? OH, MOTION.

SORRY.

MOTION.

SO MOVED.

ADJOURNED.

.