[Board of Voter Registration and Elections on May 22, 2024.]
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VOTER REGISTRATION AND THE ELECTIONS OF THE AFRICAN BOARD MEETING IS NOW CALLED TO ORDER ON DAY MAY 22ND 2024 AT 2:01 P.M. PLEASE STAND FOR THE PLEDGE OF ALLEGIANCE SEASON II UNITED STATES OF AMERICA WE DO THINGS ONE NATION UNDER GOD INDIVISIBLE WITH LIBERTY FOR THANK YOU WE ARE NOW AT PUBLIC COMMENTS. IF THERE IS ANYONE FOR PUBLIC COMMENTS PLEASE COME FORWARD AND STATE YOUR NAME. THANK YOU AND YOU HAVE 5 MINUTES. ALL RIGHT THERE IS NO ONE SO WE WILL MOVE ON TO OUR WELL WE GOT INTRODUCTION AND OATH OF THE NEW BOARD MEMBER BUT THE NEW BOARD MEMBER IS NOT HERE TODAY . MR. COOPER IS ABSENT AND SO WE WILL PROCEED ON TO THE NEXT ITEM MINUTES FROM THE MEETING MARCH 27TH BOARD MEETING CAN I GET A MOTION TO RECEIVE THE MINUTES SO MAKE OKAY DANCE MUSIC IS SECOND SCREEN COMMENT OH CAN I MAKE A COMMENT ON IT I REALLY HAVE NO NO ISSUES WITH THE NOTES ALTHOUGH IT'S A VERY MINOR PROCEDURAL ISSUE IN THE SECTIONS FOR THE RULES COMMITTEE WHEN WE TOOK VOTES ON VARIOUS CHANGES TO THE RULES WE DID NOT TAKE A ROLL CALL VOTE SO I DON'T BELIEVE THAT THE THE NAME SHOULD BE MENTIONED.
IN OTHER WORDS, IF A MOTION OR LET'S SAY IT DIDN'T PASS IT SAYS MOTION FAILED 2 TO 4 RATHER THAN LISTING THE NAMES BECAUSE WE DID NOT TAKE A ROLL CALL.
IS THAT CORRECT? LET'S FOUR RULES OKAY. WE WILL NOTE OKAY WE WILL NOTE THAT CHANGES TO THE ROLL CALL OF FOUR THE RULES COMMITTEE THAT THE NAMES WERE NOT MENTIONED AND I CORRECT, MA'AM. THAT'S CORRECT. YES.
ALL RIGHT. OKAY. SO WE WILL REMOVE THAT FROM THE MINUTES AND IS THERE ANYTHING ELSE? NOTHING.
OKAY. OKAY SO ALL IN FAVOR OF APPROVING THE MINUTES PLEASE SAY MY NAME AND I AM ALL RIGHT. BUT YEAH. WOULD THE CORRECTION OF THE NAMES BEING NOT MENTIONED IN THE PREVIOUS MINUTES OKAY NOW WE HAVE TO THIS REPORT THE BOARD WORKSHOP THIS IS A ARE WE APPROVING THE BOARD WORKSHOP IS THAT DO I HAVE THE RIGHT WELL IT'S NOT A NO IT'S NOT ON AGENDA IT'S NOT ON THERE OKAY. YEAH WE'RE AT COMMITTEE REPORTS AD HOC AD HOC COMMITTEE LOOK AD HOC COMMITTEE I HAVE QUITE A FEW THINGS TO COVER HERE WE HAD AN APRIL 4TH MEETING OF THE AD HOC COMMITTEE WHERE WE AND YOU ALL HAVE A COPY OF THOSE MEETING FROM APRIL 4TH. WE RECEIVED THEM A COUPLE OF WEEKS AGO.
I WON'T GO THROUGH THEM IN DETAIL. I'LL JUST HIGHLIGHT A COUPLE OF THINGS. THE OBJECTIVE OF THAT MEETING ON APRIL 4TH WAS TO A FOLLOW UP ON DISCUSSING STAFF SUPPORT FOR POLL WORKER RECRUITMENT FROM THE FEBRUARY AD HOC COMMITTEE MEETING. SO SOME OF THE THINGS WE DISCUSSED ON FOURTH WERE RESPONSES TO NEW POLL WORKER APPLICANTS AND ANECDOTALLY WE HEARD THAT MANY PEOPLE WHO HAD SIGNED UP ON THE WEBSITE TO BE POLL WORKERS WERE NOT ANY CONFIRMATION OF THEIR SIGN UP AND. WE UNDERSTOOD IT WAS A MANUAL PROCESS AT THE TIME AND I THINK MS.. SMALLS, YOU MIGHT COVER THIS DURING YOUR REPORT TALKING USING EASY VOTES TO MAKE AN AUTOMATIC CONFIRMATION TO NEW POLL WORKER APPLICANTS.
WE ALSO TALKED ABOUT A PERIODIC TEXT MESSAGE BLASTS BY STAFF TO POLL WORKERS TO KEEP THEM
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ENGAGED AND REMIND THEM OF THE NEED TO TO SIGN UP FOR CLASSES WHERE THE NEED TO RESPOND TO REQUESTS FOR AVAILABILITY INFORMATION. WE TALKED ABOUT COUNTS OF POLL WORKERS BY THEIR PRECINCTS AND A COUPLE OF REASONS FOR TO HAVE LISTS OF POLL WORKERS BY PRECINCT ONE WAS TO UNDERSTAND AND WHICH REGIONS NEEDED MORE POLL WORKERS THAT POLL WORKERS DON'T ALWAYS WORK IN THEIR HOME IT'S THE BEST PROXY WE HAVE FOR UNDERSTANDING HOW MANY COWORKERS WE HAVE FOR EACH POLLING LOCATION. THE SECOND REASON FOR US TO ASK TO KEEP TRACK POLL WORKERS BY PRECINCT IS BECAUSE I BELIEVE IT'S A IT'S A GOAL OF THE BOARD TO STAFF PRECINCTS WITH PEOPLE WHO LIVE IN THOSE PRECINCTS AND THAT'S KNOW THAT'S NOT SOMETHING THAT WE CAN DO IN THE SHORT TERM BUT IT SHOULD BE A LONG TERM GOAL AS WE ARE HAVING TURNOVER IN POLL WORKERS AND ADDING NEW POLL LOCATIONS. WE SHOULD BE AWARE OF HOW MANY POLL WORKERS AND WHAT POLL WORKERS CAN BE ASSIGNED TO LOCATIONS IN THEIR OWN PRECINCTS. SO THAT'S WHY WE ASKED FOR THAT.JANE DID PROVIDE THAT INFORMATION A FEW WEEKS AGO, MAY 3RD.
I THINK SHE PROVIDED THAT AND THAT WAS VERY HELPFUL. OKAY.
I WON'T REVIEW ANYTHING ELSE IN THESE NOTES EXCEPT FOR THE LAST ITEM UNDER ACTION ITEMS THE AD HOC COMMITTEE DISCUSSED AND PROPOSED TO CREATE A POLL WORKER COMMENT DOCUMENT SOMETHING THAT COULD BE USED FOR THE BOARD MEMBERS AS THEY OVERSEE POLLING LOCATIONS ON ELECTION DAYS THEY INTERACT WITH CLERKS INTERACT WITH POLL MANAGERS.
THEY SEE HOW THE POLL LOCATION ARE OPERATING AND THEY SEE HOW THE VOTERS ARE GOING THE FACILITY AND WHETHER IT'S A GOOD PROCESS FOR THEM OR NOT. WE AGREED AT AT THE MEETING TO COME UP WITH A A PROPOSED COMMENT SHEET. WE ONLY HAVE A COPY OF THIS.
IF NOT I HAVE COPIES FOR EVERYBODY DOWN TO YOU. SO ONE OF THE OBJECTIVES OF THIS SHEET IS TO FACILITATE A DISCUSSION BETWEEN THE BOARD MEMBERS WHO ARE INTERACTING WITH ALL THE POLL WORKERS ON ELECTION AND THE STAFF WHO WE ALL KNOW ARE NOW RESPONSIBLE ASSIGNING AND TRAINING THE POLL WORKERS. WE ALL HAVE TO WORK IN A COLLABORATIVE EFFORT WITH THE POLL WORKERS SO I'D LIKE TO ASK IF ANYBODY HAS ANY COMMENTS OR SUGGESTION IS RELATED TO THIS POLL WORKER COMMENT CARD? MR..
BACKGROUND WE'LL START TO MY LEFT. DO YOU HAVE ANYTHING I RESPONDED TO MATT WHEN YOU FIRST CIRCULATED THIS AND I THINK IT'S SOMETHING THAT WE CAN CERTAINLY TRY DURING THE DURING THE UPCOMING JUNE PRIMARIES.
I THINK IT'S A POTENTIAL GOOD WAY COLLECTING INFORMATION AND YOU KNOW AS WE GO THROUGH FUTURE ELECTIONS SOME OF US ARE NOT AS FAMILIAR WITH SOME OF THE POLL AND OTHERS WHO HAVE WORKED IN A NUMBER OF ELECTIONS. BUT THIS WILL GET US A GOOD START AT COLLECTING SOME INFORMATION HOW ALL OF THESE WHO ARE ACTUALLY PERFORMING THEIR DUTIES ON ELECTION DAY THIS I THINK IT IS COULD HELPFUL IS TO DETERMINE LIKE PEOPLE WHO HAVE YOU KNOW POTENTIAL AS WELL AS PEOPLE WHO HE SAID RETIRE IT'S NOT EARNINGS YOU A CUMBERSOME AND BURDENSOME SO I THINK IT MIGHT BE SOMETHING THAT WE SHOULD LOOK DOING WHEN I FIRST RECEIVED IT I I THOUGHT WAS A GOOD TOOL BECAUSE IT'S ONE THING TO HAVE CONVERSATION WITH POLL WORKERS WHILE THEY'RE AT A TRAINING CLASS IN A TRAINING ENVIRONMENT. BUT WHEN THEY'RE OUT THERE THE DAY OF AN ELECTION IT'S A WHOLE DIFFERENT EXPERIENCE AND I THINK THIS IS A GOOD TOOL TO HELP US IDENTIFY SOME OF WHAT LET'S JUST SAID THOSE POLL MANAGERS WE THINK HAVE POTENTIAL AS A POLL CLERK IS KIND OF YOU'RE OBSERVING THEM UNDER FIRE SO TO SPEAK AND SEE IF THEY HOW THEY HANDLE THE SITUATIONS THAT COME UP AND ANY SURPRISES THAT THEY BE PRESENTED WITH.
IT GIVES US A CHANCE TO TO OBSERVE THAT ON A TRIAL BY FIRE BASIS AND SAY GEE MAY NOT BE AWARE OF THIS. I THINK IT'S A GOOD TOOL FOR DEVELOPMENTAL PURPOSES AND WE CAN IDENTIFY POTENTIAL. OKAY. DEFINITELY I THINK IT HAS SOME
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POTENTIAL AS AN ASSESSMENT OBSERVATION TOOL I PROBABLY WILL WANT TO SEE SOME COMMENTS SUCH AS THOSE PEOPLE WHO DO NOT SHOW UP ON TIME AND PEOPLE WHO MAY LEAVE EARLY PEOPLE WHO MAY HAVE LITERATURE OR REGARDING THE ELECTION THAT IS VISIBLE TO PEOPLE THAT ARE COMING IN AND MAYBE A TRIAL USING THIS AND MAYBE WE CAN COME UP WITH SOME COMMENTS THAT MAY BE MORE APPROPRIATELY ALIGNED WITH THEIR EFFECTIVENESS AS. A POLL WORKER THIS THIS IS A GOOD BEGINNING NO. OKAY. OKAY.IT'S THE FOURTH REPORT. YES. OUR ECHO MY AND MY COLLEAGUE'S COMMENTS MY MY MAIN EMPHASIS HOWEVER IS ONCE WE COLLECT ALL OF THIS RAW DATA, HOW ARE WE GOING TO ANALYZE IT AND WHO IS GOING TO BE ANALYZING IT AND WHAT IS GOING TO BE THROUGHPUT ? IS THE BOARD ANALYZING IT OR IS THE STAFF ANALYZING IT AND ONCE WE HAVE OUT OF IT DONE THE PROPER ANALYSIS THEN HOW ARE WE GOING TO IMPLEMENT ANY CHANGES SO IT'S IT'S AN EXTREMELY HELPFUL TOOL ONE THAT I'VE ACTUALLY BEEN USING AT ALL MY POLLING LOCATIONS ALREADY BECAUSE I GET COMMENTS FROM FROM EACH OF MY POLL WORKERS WHEN GO OUT TO VISIT THEM BUT THEN I RESPONSIBLE FOR TAKING ACTION ON THOSE COMMENTS SO IF WE COLLATE ALL OF THIS DATA WHO IS GOING TO ANALYZE IT AND AND WHAT'S GOING TO BE TO HAVE THIS ANALYZE THAT WILL BE MY ONLY COMMENT OKAY. THANK YOU MR. WENTWORTH.
I THINK IT'S GREAT THAT THERE IS SOMETHING WE USE IN IS WE SAY THE BEST TIME TO GET FEEDBACK RIGHT IN THE MIDDLE OF THE HEAT AND I ACTUALLY DIDN'T THINK WE SHOULD PROBABLY MAKE IT MIDNIGHT ON ELECTION DAY OR SOMETIME WHEN EVERYTHING'S FRESH IN OUR MIND TO CAPTURE THIS INFORMATION AND MOVE IT FORWARD. THE MISTAKES MOST BUSINESS PEOPLE MAKE SO WE CAN APPLY THIS TO OUR COMMITTEE IS THEY DON'T MAKE NOTES IN THE HEAT OF A BATTLE AND THEN A MONTH THEY FORGET THEM AND DON'T MAKE CHANGES.
THIS ALLOWS US TO GATHER INFORMATION WAS FRESH ON OUR MIND AND THANK YOU MR. FOR SUGGESTING THIS OKAY I'M LAST TIME I WOULD USE THIS I DO NOTES NOW BUT I DIDN'T HAVE AN OUTLINE LIKE THIS WHEN I GO OUT TO VISIT ALL OF MY PRESETS AND I DOODLE IT ON A NOTEPAD SO THAT WAY I WILL KNOW WHO'S READY TO MOVE TO BE A CLERK AS I TALK WITH THE LEAD CLERK THERE AND ALSO THE HOMEWORKERS AND I AND I MAKE NOTES I ALSO CHECK ON THEIR BEHAVIOR TO MAKE SURE THAT THEY ARE PAYING ATTENTION BECAUSE NOW MORE THAN EVER WE HAVE TO BE ALERT WHEN THE VOTERS WALK THE PRESET TO VOTE. SO ARE WE GOING TO BE DOING THIS AS BOARD MEMBERS OR WE GOING TO PASS OUT ALL THESE SHEETS OF PAPER TO ALL THE POLL WORKERS? FOR ME I WOULD FOR ME I WOULD RATHER DO MY ASSESSMENT MYSELF AS I GO INTO THE VISIT BECAUSE I'M GOING TO NOT TAKE AWAY ANYTHING AT ALL I MEAN IF YOU'RE DOING THE JOB I'M GOING TO COME IN TO THE HIGHEST AND I DO THEM KNOW IF I SEE WHERE THERE NEEDS TO BE SOME CHANGES DONE I WILL MAKE NOTE OF THAT MYSELF.
OKAY SO I'D LIKE TO MAKE A MOTION WITH TWO PARTS. THE FIRST PART OF THE MOTION IS A MOTION TO ADOPT THE USE OF THIS COMMENT SHEET FOR THE JUNE ELECTION ON A TRIAL BASIS FOR COMPLETION BY THE BOARD MEMBERS. OKAY.
AND THE SECOND PART OF THE MOTION IS THAT STAFF PROPOSED TO THE BOARD HOW TO MR. FORD'S POINT HOW DO WE FACILITATE THE USE OF THIS INFORMATION AFTER THE ELECTION IS IT PHONE BETWEEN STAFF AND EACH BOARD MEMBER IS IT A WORKSHOP WHAT WOULD STAFF PROPOSE THAT WE DO TO FACILITATE DISCUSSION OF THIS AFTER THE ELECTION? SO I THINK WOULD BE MORE OF A MEMORY QUESTION WHEN YOU'RE TALKING ABOUT STAFF BECAUSE HERE AGAIN THEY'RE GOING TO HAVE TO LOOK AT THEIR SCHEDULE AND THEIR WORKLOAD. SO MY MOTION IS FOR MARIE TO TO PROPOSE A METHOD TO FACILITATE DISCUSSION OF THESE COMMENT SHEETS.
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OKAY YOU JUST ADD SOMETHING TO ALL OF THAT IT SOUNDS LIKE TO ME AND AND I'M NOT TRYING TO SHY AWAY FROM ANY WORK ASSIGNMENTS BUT THIS IS A BOARD DECISION TO IMPLEMENT THIS FORM AND THE INFORMATION THAT'S GATHERED ONCE IS COMPILED IF IT'S A TRAINING ISSUE OR A FACILITY ISSUE, I THINK THEN THE BOARD NEED TO COMPILE THAT INFORMATION AND SUBMIT IT TO STAFF AND SO IF IT'S GOING TO BE EVALUATED BY THE BOARD OF THE PRECINCTS AND THE POLL WORKERS ARE BEING EVALUATED BY THE BOARD. I THINK MOST OF YOU ARE DOING THAT ALREADY IS BUT IT'S COMING TO ME ON AN INDIVIDUAL BASIS INSTEAD OF AS A BOARD ITSELF AND TYPICALLY WHEN WE HAVE A BOARD HEART OR I GUESS AFTER ELECTION HOT FLASHES WE GET A LOT OF THE SAME WHAT YOU WERE TALKING ABOUT NOW BUT IF YOU'RE LOOKING AT DOING IN A FORMALIZED METHOD THEN I WOULD RECOMMEND THE BOARD COLLECT THE DATA CHAIRMAN COLLECT THE DATA AND IF IT'S AD COMMITTEE OR WHATEVER COMMITTEE YOU ASSIGN IT TO THEN I'LL COMPILE THAT INFORMATION AND SUBMIT IT TO THE BOARD AND WE WILL DO OUR BEST TO IMPLEMENT WHATEVER CHANGES WE NEED BASED ON WHAT'S BEING OBSERVED ON ELECTION DAY. OKAY.WELL RIGHT NOW WE'RE SORT OF DISCUSSING SOMETHING WE HAVEN'T SECOND ALL OR IMPLEMENTED SO RIGHT ON THIS AGAIN IT DOES FALL BACK TO THE SECOND BECAUSE YOU MADE THE MOTION NO, I MADE THE MOTION THE SECOND YOUR SECOND BY JIM ARE YOU SECONDING PARTS JIM YES MA'AM. ALL IN FAVOR AND THE OPPOSE OKAY MOTION CARRIES WOULD YOU WOULD YOU ALL REPEAT THE MOTION SO WE ALL KNOW EXACTLY WHAT IT IS? YES THE MOTION HAS TWO PARTS. THE FIRST PART IS THAT WE ADOPT THIS FORM TEMPLATE FOR THE JUNE ELECTION ON A TRIAL BASIS FOR FORMS TO BE COMPLETED BY BOARD MEMBERS.
IN OTHER WORDS NOT GIVING THIS TO THE CLERK AND ASKING THEM TO DO IT IT'S BY THE BOARD MEMBERS . THE SECOND PART IS THAT STAFF OR YOU MS. SMALLS PROPOSE A METHOD TO FACILITATE DISCUSSION OF THIS INFORMATION BETWEEN THE BOARD MEMBER, THE STAFF AND YOU DON'T HAVE TO PROPOSE THAT NOW I DON'T KNOW WHETHER THIS COMMENT IS ABOUT THIS TIME BUT I KIND OF SEE ASSESSMENT AS AN OPPORTUNITY FOR ME AS A BOARD MEMBER TO DEVELOP A RELATIONSHIP, A SKILL TYPE OF RELATIONSHIP WITH MY COWORKERS.
IF I SEE THAT YOU'RE DOING SOMETHING THAT'S NOT QUITE RIGHT, CALL THAT PERSON ASIDE MAYBE NOT ON THE DAY OF THE ELECTION BUT MAYBE IN THE FUTURE, YOU KNOW, A CONVERSATION OR A PHONE CALL OR OUT TO LUNCH AND USE THAT OPPORTUNITY.
SAY YOU MAY WANT TO TRY DOING IT THIS WAY BUT. I DON'T THINK THAT'S JUST OPINION. EVERYTHING SHOULD BE RELEGATED TO STARE.
THIS IS SOMETHING SKILL BUILDING, RELATIONSHIP BUILDING SOMETHING WILL HELP US TO GROW AS MANAGERS MONITOR AND SUPERVISORS OF THE ELECTION DEPENDING ON THIS DEPENDING ON THE CIRCUMSTANCES WHATEVER YOU BE SEEING ON THE DAY OF ELECTION WHILE YOU'RE IN A POLLING LOCATION IT MIGHT NEED TO BE CORRECTED THEN IN THEY'RE RIGHT IT MAY NEED TO ON THE SEVERITY OF IT YOU DON'T WANT IT TO PERPETUATE ITSELF AND TO BE DEALT WITH LATER ON.
RIGHT. SO I WOULD AGREE WITH YOU I DIDN'T MEAN TO SUGGEST TO DELAY IT IF THERE'S SOMETHING THAT NEEDS IMMEDIATE ATTENTION CALL THAT PERSON AND SAY TO ME THIS THIS IS A FEEDBACK TOOL. THIS IS A FEEDBACK THAT IF WE AS BOARD MEMBERS COLLATED IN COME UP WITH SOME BRIEF TYPE OF SUMMARY WE CAN PRESENT IT TO MARY AND THEN SHE AND HER STAFF CAN DETERMINE IS THIS A TRAINING NEED? DO WE NEED TO REVISE AND ADDRESS OUR TRAINING METHODS OR IS IT IN DEVELOPMENTAL OR SOMETHING LIKE THAT? I DON'T I DON'T SEE THIS AS WE CERTAINLY DON'T WANT TO USURP THE RELATIONSHIP BETWEEN MARY
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AND HER STAFF AND THE POLL WORKERS AND WE AS BOARD MEMBERS HAVE TO BE REMOVED SOMEWHAT FROM THAT. I WAS NOT SUGGESTING THAT WE DO.ALL RIGHT. IS THAT OKAY NOW EVERYBODY WE OKAY I GOT ONE QUESTION I WAS LAST NIGHT I WAS HAVING DRINKS WITH SUSIE SPRAYING DOWN TO TRIANGLE AND SHE'S ASKED TO BE TRANSFERRED TO MY PRIEST TO ALL RIGHT. OKAY.
THANK YOU. WE'LL PUT THAT THE COMMENT SECTION AND EXCUSE ME YOUR QUESTION. IT'S NOT RELATED IS THE TAPE RECORDER ON WHERE IS IT? THAT'S THE TAPE RECORDER FOR A MINUTE RECORD THAT YOU WERE IN THE TRIANGLE YEAH NO I'M JUST TAKING NOTES BUT DO WE THE TAPE RECORDER FOR THE SECRETARY HERE AND ON I HAVEN'T SEEN IT IDEA BECAUSE I MEAN JEAN HAS BEEN BRINGING IT TO THE MEETING SHE'S NOT HERE.
I DIDN'T SEE ANYONE PUT IT OUT BECAUSE IT IS BEING RECORDED THOUGH OKAY.
SO WE CAN GET IT FROM THERE. YEAH WE HAVE. THAT'S BETTER THAN THE NOTES RIGHT? OKAY. THANK YOU.
SORRY TO INTERRUPT. OKAY. OKAY.
THANK YOU. SO SO THAT'S THAT CONCLUDES THE DISCUSSION OF THE COWORKER SUMMARY OR THE COMMENT CARD THE NEXT THING I WANTED TO TALK ABOUT WAS THE UPDATED AND FIRST PROVIDED EACH OF YOU WITH THIS TWO PAGE DOCUMENT WHICH IS AN UPDATE OF DOCUMENTS WE REVIEWED AT PREVIOUS BOARD MEETINGS. THIS ONE HAS BEEN UPDATED WITH INFORMATION ABOUT REGISTERED VOTER COUNTS AS OF MAY 13TH. SO JUST UPDATED NUMBERS TO FORECAST AND AGAIN THIS THIS SHEET REALLY IS FOCUSED ON THE NOVEMBER 5TH GENERAL ELECTION. SO IT'S USING MAY 13 VOTER REGISTRATION DATA TWO EXTRAPOLATE AN ESTIMATED NUMBER OF VOTERS AND THEREFORE TURNOUT AND IT ALSO INCORPORATES THE POLL WORKER ACCOUNTS THAT JEAN PROVIDED US ON MAY 3RD.
SO I'LL JUST TALK ABOUT A COUPLE OF THINGS HERE AND. IT'S ALSO UPDATED WITH THE NEW WHERE THE KNOWN POLLING LOCATION IS FOR NOVEMBER. SO BASED ON THAT INFORMATION WE'RE STILL EXPECTING 75% OVERALL TURNOUT FOR NOVEMBER, 60% OF THAT ON ELECTION DAY FOR THE PURPOSES OF CALCULATING MACHINE ALLOCATIONS. AND BASED ON THAT WE BELIEVE WE'LL NEED 208 ELECTRONIC POLL BOOKS 85 YES 200 SCANNERS FOR A TOTAL 82 LOCATIONS THAT'S PLUS OR MINUS A FEW LOCATIONS BUT IT'S ABOUT RIGHT THE FORECAST OF POLL WORKERS USING THE OVERALL TURNOUT FORMULA WHICH IS THREE POLL WORKERS FOR EVERY 500 VOTERS WHO TURN OUT OVERALL WE'LL NEED 771 POLL WORKERS AND JUST FOR REFERENCE 2022 ACTUAL POLL WORKER COUNT WAS 443.
SO IT'S A VERY BIG INCREASE FROM THAT. IF WE LOOK AT THE ATTENTION TABLE THERE, IT JUST REITERATES WHAT WE DISCUSSED EARLIER ABOUT OVERALL TURNOUT ELECTION DAY TURNOUT NUMBER OF PRECINCTS EVERYTHING IS ABOUT 50% BIGGER THAN IT WAS IN 2022 AND IT GIVES THE COUNT OF ELECTION DAY BEAMED AT 580 IPS TO OUR WAY SCANNERS AT 85 ON THE SECOND PAGE OF THAT IT HAS A POLL WORKER ANALYSIS AND IT'S GOT AN ADDED COLUMN TO REFLECT THE INFORMATION ABOUT POLL WORKER COUNTS BY PRECINCT SO FOR EACH BOARD MEMBERS REGION IT CALCULATES USING A 40% AVAILABILITY OF EXISTING POLL WORKERS THE TOTAL AVAILABLE POLL WORKERS VERSUS POLL WORKERS NEEDED. SO YOU CAN SEE MR. BAKER FOR EXAMPLE, HE WILL NEED 323 POLL WORKERS, ACTIVE POLL WORKERS ASSUMING A 40% AVAILABLE 80 THAT GIVES HIM HUNDRED AND 58 PEOPLE WORKING BUT HE WILL NEED AN ADDITIONAL 66 POLL WORKERS IF THOSE ADDITIONAL POLL WORKERS ARE AT 100% AVAILABILITY.
SO THE DETAIL FOR EACH BOARD MEMBER IS INCLUDED ON THE SECOND HANDOUT THAT CHRIS CREATED . IT'S THIS ONE HERE IT LISTS THE POLL, THE LOCATION BY BOARD MEMBER, FIRST PAGE LISTS THE POLLING LOCATIONS AND THE PRECINCTS EACH OF THOSE POLLING LOCATIONS IT LISTS THE TOTAL FORECASTED REGISTERED VOTERS, TOTAL VOTER TURNOUT AND THE
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ELECTION DAY TURNOUT WHICH IS CRITICAL FOR POLL WORKER CALCULATION AND EQUIPMENT ALLOCATIONS. THE SECOND PAGE OF THIS THEN HAS LOCATION BY LOCATION COUNTS OF WORKERS THE CURRENT ACTIVE POLL WORKERS AND THEN THE POLL WORKERS NEEDED BASED ON OUR OVERALL TURNOUT CALCULATION. SO YOU CAN SEE AT EACH POLLING LOCATION ABOUT HOW MANY POLL WORKERS YOU NEED. NOW KEEP IN MIND THAT NOT ALL POLL WORKERS WORK THEIR HOME PRECINCTS BUT THIS GIVES YOU A GENERAL IDEA OF FOR EACH LOCATION HOW MANY ADDITIONAL POLL WORKERS YOU'LL AND THIS INFORMATION I THINK IS IMPORTANT AS YOU RECRUIT ADDITIONAL POLL WORKERS TO TO TARGET THE AREAS THAT THE MOST POLL WORKERS KEEPING IN MIND THAT IN THE FUTURE THE MORE PEOPLE WHO WORK IN THEIR HOME PRECINCTS THE BETTER OFF WILL BE AND THEN THE SECOND PAGE OF YOUR REGION SPECIFICALLY LIST IS THE KEY FOR PAGE ONE AND KEY FOR PAGE TWO AND I HAVE SOME SUGGEST THAT ACTION ITEMS FOR EVERYBODY FOR THE JUNE 11TH ELECTION. SO THE FIRST ONE IS TO CONFIRM YOUR NOVEMBER 5TH POLLING LOCATIONS. NUMBER TWO IS TO IDENTIFY THE PRECINCTS WHERE TARGETED RECRUITING IS NEEDED AND I THINK THAT'S A GOOD THING FAMILIAR FAMILIARIZE YOURSELF WITH THIS BEFORE THE JUNE 11TH ELECTION SO WHEN YOU'RE THERE YOU CAN TALK TO THE POLL WORKERS IN LOCATIONS AND SAY HEY WE REALLY NEED THREE MORE PEOPLE.CAN YOU TALK TO YOUR FRIENDS AND SEE IF WE CAN GET SOME MORE PEOPLE FROM AREA WORKING HERE? THE THIRD IS RECRUIT THE POLL WORKERS YOU NEED TARGETED IF NECESSARY KEEPING IN MIND THAT WILL CONTINUE COUNTY WIDE EFFORTS TO DO RECRUITING AND FOURTH CONFIRM THAT THE POLLING LOCATIONS YOU'RE ASSIGNED TO CAN ACCOMMODATE THE EQUIPMENT AND THE POLL WORKER COUNTS THAT ARE ESTIMATED HERE. SO THOSE ARE THE PROPOSED ACTIONS FOR EACH BOARD MEMBER WITH THIS INFORMATION. ANY QUESTIONS ABOUT THAT? I GOT ONE QUESTION USING 22 BACK OF WHERE YOU SAID 24 GENERAL ELECTIONS OVER 50% BIGGER IN 2022 GENERAL ELECTION THERE WAS NEVER WHAT DO YOU MEAN NUMBERS OF 2020 THAT'S THAT WAS VICE PRESIDENT YEAH WE HAD 71% TURNOUT I DON'T WITH ME HAVE I DON'T HAVE NUMBERS FOR THAT BUT THOSE NUMBERS WERE TAKEN INTO CONSIDERATION IN CALCULATING YOUR POLLING LOCATION TURNOUTS FOR 2021 2022 ELECTION IT'S IN THERE. OKAY OKAY THAT'S IT. THAT CONCLUDES MY REPORT.
THANK YOU. MR. FORD'S FACILITIES WILL HAVE A FORMAL FACILITY TO REPORT BUT I'M HAPPY TO SAY THAT BASED LARGELY TO MARIE'S EFFORTS THE WAREHOUSE AND ALL THE WORK WITH IT HAS BEEN FINALLY COMPLETED. WE HAPPY ABOUT THAT BECAUSE NOW WE HAVE ADEQUATE STORAGE SPACE FOR ALL THE EQUIPMENT THAT THAT WE NEED FOR JUNE AND THE NOVEMBER ELECTION.
IT WAS A A I HAVE TO COMMEND MARIE FOR HER DILIGENCE AND KEEPING IN TOUCH WITH THE COUNTY TO, GET THAT WORK DONE. THEY MADE SEVERAL TRIPS THERE BECAUSE OF SOME POTENTIAL PROBLEMS THAT OCCURRED BUT THOSE PROBLEMS BEEN RESOLVED NOW AND I'M HAPPY TO SAY THAT WE GOT THE APPROPRIATE STORAGE SPACE THAT WE'VE BEEN ASKING FOR FOR QUITE SOME TIME.
WE FINALLY GOT SO KUDOS TO MARIE AND STAFF FOR GETTING THAT THAT BIG JOB.
THAT'S IT. THAT'S IT. OH RIGHT.
MR. BECKER THE FINANCE COMMITTEE MET ON MAY SEVEN FROM PRIMARY AGENDA TOPICS WERE REVIEWING MARCH YEAR TO DATE FINANCIAL PERFORMANCE GOOD ON THE FOR CASH FOR THE REMAINDER OF THE YEAR FISCAL YEAR 25 BUDGET STATUS REGARDING ANY FEEDBACK FROM COUNTY ADMIN ON WHAT HAS BEEN PROPOSED IN A BRIEF ON ELECTION EQUIPMENT NEW ELECTRONIC EQUIPMENT THROUGH
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MARCH WE ARE AT 75% OF THE BUDGET YEAR HAS BEEN COMPLETED AND WE HAVE WE HAD SPENT ABOUT 86% OF THE BUDGET BUT THERE SOME VARIANCES THERE AND THE KEY ONES WERE ELECTION SALARIES A LINE ITEM IN THE FINANCIAL REPORT. THOSE ARE BASICALLY POLL WORKER COMPENSATION AND THAT HAS NOT YET BEEN REIMBURSED BY THE STATE.SO AS WE GO THROUGH THE REMAINDER OF THE FISCAL YEAR WE EXPECT TO BE OKAY IN THAT BUDGET AND THAT LINE ITEM WHEN WE GET REIMBURSED BY THE STATE THERE MAY BE SOME CERTAINLY SOME LAG AS WE END THE FISCAL YEAR. WE'VE GOT JUNE ELECTION THAT WILL ALSO REQUIRE REIMBURSEMENT FROM THE STATE THAT WON'T HAPPEN DURING THE CURRENT FISCAL YEAR. WE WILL HAVE IN JUST ADDITIONAL EXPENSES FOR THIS YEAR IN TERMS OF SOME SUPPLIES AND WE'VE GOT MAILINGS GOING OUT NEW VOTER REGISTRATION CODES FOR LOCATIONS THAT HAVE CHANGED AND YOU KNOW, I DIDN'T FIND THE NEW PRECINCTS.
THOSE ARE GOING TO HAVE TO GO OUT BUT WE EXPECT AT THE END OF THE YEAR WE SHOULD BE PRETTY MUCH ON TARGET WITH THE OVERALL BUDGET IN TERMS OF THE F 25 BUDGET IS THE SMALLEST HAS NOT RECEIVED ANY DIRECT FEEDBACK FROM TONY AND MELANOMA WAS PROPOSED BACK ON MAY 11TH TO THEM AND THE FIRST FULL READING OF THE BUDGET AUDIT ORDINANCE BY COUNTY COUNCIL SCHEDULED FOR MAY 13TH THAT HAS BEEN CHANGED TO 28 IN TERMS OF THE FIRST BUDGET READING.
SO A FEW DAYS AWAY FOR ME YOU MAY BE GETTING FEEDBACK ON WHAT THE WHAT TEMPERAMENT IS ON THE OVERALL COUNTY BUDGET AND PROPOSAL I'M ELECTION EQUIPMENT FCC IN THEIR BUDGET PROPOSAL HAD A LARGE LINE FOR PURCHASING NEW EQUIPMENT ALMOST $25 MILLION AND MAJORITY OF THAT WAS TO PURCHASE NEW D. S 300 SCANNERS FOR ALL 46 COUNTIES THAT HAS NOT BEEN APPROVED BY. THE LEGISLATURE AND APPROVAL OF THAT IS UNCERTAIN AT THIS TIME AND INCLUDED IN THAT REQUEST WAS OUR NEED FOR 800,000 PLUS FOR NEW EQUIPMENT JUST TO PROPERLY EQUIP ALL OF OUR NEW PRECINCTS. MS..
SMALLS HAS AN EMAIL TO THE INTERIM COUNTY ADMINISTRATOR INFORMING HIM OF THE POTENTIAL OF LIMITED OR NO FUNDING FROM THE FCC FOR THE PURCHASE OF THIS EQUIPMENT IN THAT COUNTY MAY TO BE THE STOP GAP FOR THE OF THAT EQUIPMENT AND IN TERMS OF MEETING SCHEDULE WE DISCUSSED QUARTERLY AT A MINIMUM BUT CERTAINLY MEETING QUARTERLY AND MEETING ON THE SECOND WEEK AFTER THE CLOSE OF THE QUARTER THAT FINANCIAL INFORMATION IS AVAILABLE.
ALL RIGHT, LEGISLATIVE AFFAIRS AND WE GET THE QUESTION OKAY. I'M SORRY NOW IT'S MY UNDERSTANDING STATE BUDGET HAS ALREADY BEEN FINALIZED AND SIGNED BY THE GOVERNOR THAT THAT'S NOT THE CASE I CAN ADDRESS I WAS GOING TO ADDRESS THAT DURING THE LEGISLATIVE AFFAIRS COMMITTEE SO I'LL JUST MOVE ON TO THAT. SO JUST FOLLOWING ON MR. BAKKER'S COMMENT, THE SCC REQUEST WAS FOR 20 ABOUT 25 MILLION AND THAT INCLUDED A STATEWIDE PURCHASE THE OF THE NEW GENERATION OF SCANNERS. IT ALSO INCLUDED EQUIPMENT FOR ALL THE NEW PRECINCTS IN THE STATE THERE ARE 48 NEW PRECINCTS 31 OF THOSE ARE IN BEAUFORT COUNTY, SPARTANBURG I HAS 14 AND NEW YORK COUNTY HAS TWO THE SO THE SENATE APPROVED 12 MILLION OUT OF THAT 25 AND THE HOUSE APPROVED $1 SO THAT MEANS THAT IN THE MONTH OF JUNE THERE BE A CONFERENCE COMMITTEE SO SOME REPRESENTATIVES FROM THE SENATE AND THE HOUSE TOGETHER IN A ROOM NEGOTIATED KNOWING ALL OF THE BUDGET LINE ITEMS SO THEY WILL SETTLE SOME AGREEMENT BETWEEN $1 AND 12 MILLION FOR THAT SCC EQUIPMENT LINE ITEM AT THAT TIME TOWARDS THE MIDDLE OR PROBABLY END OF JUNE BECAUSE THEY WON'T REALLY START UNTIL AFTER THE JUNE 11TH ELECTION. OUR COUNTY DELEGATION WILL HELP TO ENCOURAGE THE SCC TO MAKE SURE THAT EQUIPMENT FOR THE NEW PRECINCT STATEWIDE ARE PROVIDED IN ADDITION TO ANY THAT THE SCC CHOOSES FOR THE NEW SCANNERS, THE UPGRADED AND I THINK IT'S PRUDENT TO WELL TO ALSO MAKE
[00:35:06]
SURE WE AS A BOARD ENCOURAGE THE SCC TO MAKE SURE THAT OUR NEW PRECINCTS GET EQUIPMENT THAT'S NEEDED BUT ALSO THAT WE CONTINUE TO SPEAK WITH THE COUNTY TO MAKE SURE THEY'RE READY TO BACKFILL A SHORTFALL FROM THE SCC BUDGET REQUEST SO .THAT LINE ITEM WON'T BE APPROVED TILL THE END OF JUNE AFTER CONFERENCE COMMITTEE.
THAT'S INTERESTING BECAUSE FOR ANOTHER HALF THAT I WEAR I WAS GIVEN CONFIRMATION FROM SENATOR DAVIS MY REQUEST ON OUR BEHALF IS APPROVED AND HAS BEEN SIGNED BY THE GOVERNOR.
THAT'S WHAT I WAS TOLD IS IT'S OUR UNDERSTANDING THE BUDGET HAS NOT BEEN APPROVED YET.
WHEN I LAST SPOKE WITH THE EXECUTIVE DIRECTOR FOR THE STATE ELECTION COMMISSION HE IT WAS NOT APPROVED SO STILL A POSSIBILITY LIKE MR. SWEENEY SAID IN HIS REPORT BUT UNTIL THEY HAVE THE OPPORTUNITY TO GO TO COMMITTEE AND YOU KNOW IRONED OUT THE DIFFERENCES BETWEEN THE SENATE VERSION AND WHAT THE HOUSE APPROVE WE STILL DON'T KNOW SO SO IF IF WE WORK ON THE PREMISE THAT WE GET THE AMOUNT OF MONEY THAT WE REQUESTED AND EVEN IF WE GET AT WHAT KIND OF A LAG TIME IS NEEDED TO ORDER THE EQUIPMENT AND RECEIVE THAT IN TIME FOR THE ELECTION IS ONE MONTH AS A TWO MONTH AND A THREE MONTHS BUT WHAT TYPE OF TIME LINE DO WE HAVE? THERE SHOULDN'T BE A LOT OF LAG TIME WE'VE SPOKEN TO AND S REPRESENTATIVES AND THEY HAVE EQUIPMENT ON HAND. THE DILEMMA IS AND THIS IS WHAT I DO NOT KNOW FOR SURE IS WHAT TYPE OF EQUIPMENT DO WE WANT DO WE WANT THE PROPOSED THREE HUNDREDS OR DO WE WANT THE DC TWO HUNDREDS AND I KNOW WITH THE STATE ELECTION THEY LIKE EVERYONE TO BE ON THE SAME PAGE USING THE SAME TYPE OF EQUIPMENT.
BUT IF PART OF THE STATE IS GETTING THE NEW EQUIPMENT AND THE OTHER HALF IS GETTING THE OLD WE WON'T BE ON THE SAME PAGE SO WE'RE STILL WORKING OUT THOSE DETAILS OF WHETHER OR NOT THE FIRMWARE THAT WE USE WILL WORK WITH BOTH SET OF EQUIPMENT AND WE WOULD BE AHEAD OF THE GAME WHEN IT COMES DOWN NEW EQUIPMENT WE'RE WORKING ON THAT PART OF IT.
SO IS THERE IS THAT DEAD DATE THAT A DETERMINATION WOULD BE MADE BY WHOMEVER AS TO WHAT EQUIPMENT WE'RE GOING TO GET? WELL, ANYTHING THAT WE GET HAS TO BE APPROVED BY STATE ELECTION COMMISSION UNDERSTAND THAT. BUT WE HAVE A JUNE ELECTION.
WE HAVE A NOVEMBER ELECTION. WE'RE TRYING TO GET EVERYTHING DONE FOR THE NOVEMBER ELECTION AND THESE ITEMS HAVE TO BE PROCURED AND SHIPPED AND CERTIFIED FOR US TO USE THEM SO THAT WE HAVE TO WORK BACKWARDS IN TERMS OF THE AMOUNT OF TIME THAT'S NEEDED TO GET THAT DONE . BUT I'M ASKING THAT THAT DROP DEAD DATE FOR THAT TO OCCUR AND IF THAT IS WHAT THAT WAS THEN THE ESTIMATED DATE IS WE MAY BE IN A SITUATION WHERE WE HAVE TO OPERATE WITHOUT THOSE EQUIPMENT AND WE HAVE TO PAY TO PLAN AND PLAN AND I THINK THAT'S GOT TO I THINK THAT'S OUR NUMBER ONE PLAN IS TO PREPARE TO BE WITHOUT THAT THOSE EQUIPMENT BECAUSE DEPENDING ON WHEN DECISION IS MADE THE DESIRE OF THE STATE ELECTION COMMISSION IS TO TRANSITION FROM THE DAYS TWO HUNDREDS TO THE THREE HUNDREDS ACROSS THE STATE AND WITH THE 12.4 OR $5 MILLION THAT WAS APPROVED THAT'S NOT GOING TO HAPPEN.
THAT IS NOT GOING TO BE ENOUGH MONEY. SO IF THE STATE ELECTION COMMISSION DECIDES BECAUSE I DO NOT HAVE ENOUGH MONEY FOR ALL OF THE COUNTIES TO TRANSITION OVER TO THE NEW DAYS TO 300 THEN COUNTY WE MAY GET NEW EQUIPMENT BUT IT WILL BE THE 200 SO THE DROP DEAD DATE WOULD BE LIKE IT WOULD BE FOR ANY OTHER ELECTION WHEN DO WE HAVE TO TEST WE HAVE TO PROGRAM. WE HAVE TO HAVE THE EQUIPMENT ON HAND.
THEY HAVE TO BE SET AND PROGRAMED JUST LIKE OUR CURRENT EQUIPMENT AND THE DEADLINE
[00:40:06]
TYPICALLY IS WE JUST HAD A DEADLINE IT'S THIS IS 60 BUT WHAT A MONTH AND TWO MONTHS BEFORE THE ELECTION SOMETHING LIKE THAT BECAUSE ALL OF OUR EQUIPMENT RIGHT NOW IS IN THE TESTING PHASE AND WE DON'T HAVE THE ELECTION UNTIL NEXT MONTH. SO BUT THERE'S SO MUCH MORE THAT GOES ALONG WITH ALL OF THAT. THE FIRMWARE WILL HAVE TO BE UPDATED IF WE GET THE 300 VERSUS THE 200. SO I WOULD VENTURE TO SAY FOR THE NOVEMBER ELECTION IF ADDITIONAL EQUIPMENT IS ADDED IT'S GOING TO BE THE TWO HUNDREDS WHICH TO ME IS A WASTE. SO I HAVE A CONCERN ABOUT IF IT'S ADDED AND I REALLY THINK THE UNCERTAINTY IS THE BUDGET THAT THE FCC GETS APPROVED AND WHEN THEY GET A BUDGET APPROVED WILL OUR NEW EQUIPMENT FOR 31 PRECINCTS BE INCLUDED AND I I'M UNCOMFORTABLE WAITING UNTIL THE END OF JUNE OR MID-JULY TO GET THAT ANSWER.I WOULD REALLY LIKE TO PURSUE ASKING THE COUNTY TO PROVIDE A BUDGET TO PURCHASE THAT EQUIPMENT NOW TO MAKE SURE WE GET IT ON TIME AND IF THE FCC THE FUNDS APPROVED PERHAPS THEY CAN REIMBURSE THE COUNTY FOR THAT. THAT'S A LOT OF ASSUMPTION AND THEY WON'T DO THAT. THEY WON'T DO THAT. THE EQUIPMENT FOR THE 203 I DON'T THINK THAT'S THE CRITICAL THING RIGHT NOW. THE CRITICAL THING IS MAKING SURE WE GET THE BALLOT MARKING DEVICE WE NEED 128 BALLOT MARKING DEVICES 60 FOR EPIS AND 31 SCANNERS. I UNDERSTAND THAT. BUT IF THE FCC IS ONLY GOING TO SUPPORT THE NEW EQUIPMENT SEEM LIKE WE'RE WASTING TIME PURCHASING EQUIPMENT IS IT TRUE CAN'T TAKE THE OLD EQUIPMENT AND UPGRADE IT TO 300 UNDERSTOOD THE COUNTY BUDGET FOR 2024 WE CAN'T BUY EQUIPMENT NOW JUST THE STATE ELECTION COMMISSION BUDGET WILL BE APPROVED BY THE END OF JUNE SO THE LA COUNTY SO WE WILL NOT OF COURSE WE GOT A RESPONSE FROM THE BUDGET FINANCE DIRECTOR SAYING THAT IT'S A POSSIBILITY THAT THE COUNTY WILL COVER THAT THAT THAT EQUIPMENT BUT THAT WE WILL NOT KNOW THAT UNTIL THE END OF JUNE AS. WELL SO WE CAN'T BUY EQUIPMENT NOW BECAUSE WE DON'T HAVE THE FUNDS LEADING TO ALL ALL THE NEW SO AGAIN WE SPOKE WITH YES AND S AND THEY SAID THAT THE EQUIPMENT IS AVAILABLE WHEN WE NEED IT IS A QUICK TURNAROUND TECHNOLOGY BASICALLY SEE IF THAT'S NOT A WORRY IF YOU FIND QUICK TURNAROUND IS THAT A WEEK YOU CALL THEM AND SAY WE NEED YOU KNOW HOW, MANY YOU KNOW, ELECTRONIC POLL BOOKS WHATEVER AND THEY CAN HAVE IT HERE IN A WEEK OR ARE WE TALKING TWO WEEKS? ARE WE TALKING A MONTH? WHAT'S DEFINITIVE SAYING QUICK TURNAROUND WE WE ARE LIKE MR. SWEENEY SAID ARE THE WE HAVE THE LARGEST NEED AS AS THE EQUIPMENT FOR A NEW PRECINCT WITH WHAT THE STATE LAW SAYS SHOULD HAVE FOR A NEW PRECINCT. AND WE ARE FOREMOST IN THEIR MIND AS FAR AS WE'RE CONCERNED YOU HAVE TO SPEAK WITH THE REPRESENTATIVE AND AND WE CAN VOICE THOSE SAME CONCERNS TO HEAR ABOUT TURN AROUND AND TIME OR WHATEVER. AND SHE ASSURED US THAT ONCE EVERYTHING IS IN PLACE THE EQUIPMENT WILL YOU SEE SAID YOU WILL GET YOUR EQUIPMENT MORE THAN ENOUGH TIME TO BE READY. SHE NOT GIVE US A DATE BECAUSE SHE DOESN'T DATE BUT IS BASED ON WHAT HAPPENS WITH ALL OF THIS. AND WE'RE ALSO LOOKING AT ALL THE THINGS THAT MARY TALKED ABOUT THAT WANTS THE EQUIPMENT RIGHT ON SITE THERE HAS TO BE DONE IN ORDER TO PREPARE IT TO BE USED IN THAT ELECTION. AND I THINK IT WOULD BE VERY USEFUL THAT SORT OF HAVE A TIMELINE SO WE KNOW AS IF WE DON'T GET THIS EQUIPMENT BY APPROXIMATELY THIS DATE THAT WE NEED TO HAVE A PLAN B A PLAN C ON HOW WE'RE GOING TO MAKE THIS ELECTION WORK SMOOTHLY FOR OUR VOTERS IF WE DON'T GET THE EQUIPMENT.
AND I YOU KNOW I'D I'D FEEL MORE COMFORTABLE IF I HAD A DATE THAT SAID YOU KNOW, IF WELL MONEY'S NOT THERE BY THIS DATE WE'RE GOING TO HAVE TO FIGURE OUT A NEW PLAN.
I DON'T THINK THAT THAT YOU NEED TO BE ALL THAT CONCERN BECAUSE WE HAVE EQUIPMENT ON HAND YES WE MAY HAVE TO BE CREATIVE WITH THE USE AND DISTRIBUTION OF IT BUT I DON'T THINK THAT NOT ALL OF THE NEW EQUIPMENT BY THE NOVEMBER ELECTION IS GOING TO BREAK THE
[00:45:01]
ELECTION. OKAY. AND THE ESTIMATION YOU NEED A PLAN TO MAKE THAT DOESN'T HAPPEN AND I HEARD YOU SAY BE CREATIVE THAT'S GREAT.I THINK WE NEED TO BE CREATIVE. BUT AGAIN WHEN DO WE HAVE TO START WORRYING ABOUT PLEASE GIVE ME A IF YOU COULD GIVE US A DATE I'D FEEL MORE COMFORTABLE.
I'M I DON'T WANT YOU TO WORRY IF I DON'T WORRY YOU DON'T NEED TO WORRY.
THE REASON FOR THAT IS BECAUSE ANYTHING THAT GOES ON WITH THE ELECTION EQUIPMENT IN COUNTY WILL STILL NEED TO BE AUTHORIZED AND APPROVED BY THE STATE ELECTION COMMISSION.
SO WHEN WE IF COUNTY DECIDE TO PURCHASE THIS EQUIPMENT IT HAS TO COME THE STATE AS WELL.
SO IT'S NOT THAT ARE STAND ALONE AND WE CAN SAY HEY IT'S NOT LIKE GOING TO WAL-MART AND PICKING UP A DV YOU KNOW A PIECE OF ELECTRONIC ALL OF THIS STUFF NEED TO BE FUNNELED THROUGH THE STATE SO THAT IT CAN BE LEGITIMATE MAKE SURE THAT ALL THE SERIAL NUMBERS AND WHATEVER ELSE IS RECORDED ON A STATE LEVEL EVEN THOUGH THEY MAY BELONG TO THE COUNTY THE STATE HAS A LOT TO SAY AND DO ABOUT IT AND SO AGAIN I DON'T WANT TO STAY HERE AND BE THE DARK HORSE SOMETHING WE HAVE VERY LITTLE CONTROL OVER. BUT PLEASE KNOW THAT THE NOVEMBER ELECTION IS NOT IN JEOPARDY BECAUSE WE DON'T HAVE EXACTLY WHAT'S ESTIMATED BE AND THEN I THINK THE THAT MR. SWEENEY IS PROJECTING IS A LITTLE BIT HIGH BECAUSE IT'S ON CERTAIN THINGS HAVING TO HAPPEN PROJECTIONS BASED ON TURNOUT BASED ON WHATEVER BUT WE KNOW GOOD AND WELL THAT WE NOT GOING TO NEED AS MANY PIECES OF EQUIPMENT THAT IS PROJECTED BECAUSE FIRST OF ALL WE CAN'T FIT SOME OF THE IS PIECES EQUIPMENT AT SOME OF OUR POLLING LOCATIONS IN DUE TO THE LIMITATIONS IN SIZES SO THAT'S SOMETHING WE WILL WORK OUT LATER MATT BARNES AND WE WILL NO WAY THAT BARNES AND MY BOARD WHICH SHOULD NOT HAVE TO WORRY ABOUT WHETHER OR NOT WE CAN SERVICE THE VOTER OF COUNTY BECAUSE WE WILL AND CAN I THINK JUST ASSIST TO BE CLEAR AND JUST TO FOLLOW ON WHAT MARIE SAID, WE HAVE HUNDRED AND FIVE SCANNERS NOW WE'RE PROJECTING WE'RE GOING TO 85 FOR THE NOVEMBER ELECTION.
WE 213 UP SLIGHTLY MORE THAN WHAT WE'RE PROJECTING GOING TO NEED AND WE HAVE 565 NOW THAT MORTON DEVICES VERY CLOSE TO THE PROJECTION AND SO I THINK THAT THE PLAN IS GOING TO HAVE TO BE YOU KNOW IF WE HAVE TO REALLOCATE EQUIPMENT WHERE THE EQUIPMENT GETS REALLOCATED AND WE'RE JUST DOING REITERATE WHAT YOU'RE SAYING. I THINK WE HAVE I'D LIKE TO ADD THAT WE DO HAVE TWO THINGS IN OUR CONTROL RELATED TO THIS NUMBER IS MAKING SURE THAT THE SCC KEEPS IN MIND THAT WE WOULD LIKE TO HAVE ALL THE EQUIPMENT WE NEED FOR THE 31 NEW PRECINCTS CONTINUALLY REMINDING THEM THE SECOND THING THAT'S IN OUR CONTROL IS SPEAKING TO THE COUNTY AND GETTING THEM READY TO BACKFILL THE SHORTFALL IN BUDGET FROM THE AT THE END OF JUNE OR JULY 10TH OR WHENEVER IT IS SO THAT IT'S NOT A SURPRISE WHEN WE GO TO THEM AND SAY WE DIDN'T GET THE FUNDS WE WOULD LIKE THIS EQUIPMENT THAT'S WITHIN CONTROL AND WE HAVE IMPLEMENTED THAT I THINK MS. THE BACKGROUND I THOUGHT I SENT IT OUT TO ALL THE BOARD BUT WE RECEIVED A RESPONSE FROM THE FINANCE MAYBE BUDGET DIRECTOR SAYING THAT THEY WILL WORK WITH US ON MAKING SURE THAT WE HAVE WHAT WE NEED. OKAY SO DO WE KNOW WHAT WE NEED TO PROVIDE TO THEM ON JUNE 30TH IF WE DON'T GET THE FCC FUNDING, DO WE KNOW WHAT BACKUP AND JUSTIFICATION WE'VE ALREADY PROVIDED THEM WITH THAT INFORMATION EVERYTHING THEY NEED AGAIN I DO NOT RUN THE FINANCIAL THE FINANCE DEPARTMENT OR THE BUDGET DEPARTMENT WHERE WE HAVE ALL I CAN DO IS SAY WHAT THEY SAID TO US.
OKAY. WHAT WE HAVE IN OUR CONTROL FIND OUT EXACTLY WHAT THE COUNTY WILL NEED FROM US ON JUNE 30TH OR WHATEVER THE DATE IS WHEN WE FIND OUT WHETHER THE HAS THEIR BUDGET AND WHETHER THEY WILL PROVIDE THE EQUIPMENT .
OKAY. AGAIN, THAT'S THAT COMES THROUGH THE BUDGET PROCESS AND WHEN THE BUDGET IS APPROVED THEY WILL LET US KNOW AND WE WILL WORK WITH WHATEVER IT IS SO THEY ALL THEY ARE AWARE OF IT I PROMISE YOU THEY ARE. THANK YOU.
[00:50:03]
OKAY. JUST ONE OTHER QUESTION NOW IF IF WE DO HAVE TO PURCHASE EQUIPMENT, WILL IT BE THE NEW EQUIPMENT, THE OLD EQUIPMENT, EXISTING EQUIPMENT DO WE KNOW IS THAT AGAIN THAT'S THE APPROVAL WE WOULD NEED APPROVAL FROM THE STATE ELECTION COMMISSION TO BUY THE NEW EQUIPMENT BUT RIGHT NOW WE ARE ONLY SET TO OPERATE UNDER THE D. S 200 FROM A WELL EXISTING OKAY MARY, JUST JUST TO SUMMARIZE TO MAKE SURE THAT I WAS CLEAR ON TWO POINTS YOU MADE FIRST WE MAY NOT FIND OUT OR PROBABLY WON'T OUT THROUGH THE END OF JUNE WHAT WE ARE APPROVED FOR IF WE FIND OUT WE WERE APPROVED FOR WHAT WE'RE ASKING YOU'RE COMFORTABLE WITH THE BETWEEN JUNE 30TH AND THE NOVEMBER ELECTION FOR THAT EQUIPMENT READY TO GO I AM SURE THE OTHER THING THE OTHER COMMENT THAT I THOUGHT I HEARD YOU SAY WAS THAT YOU ARE ANTICIPATING WE WILL NOT GIVE YOU THE AMOUNT OF THE EQUIPMENT THAT WE REQUESTED AND YOU ARE PROCEEDING BASED ON THAT ASSUMPTION FOR AN ALTERNATIVE PLAN. YES.YES, SIR. WE ONLY HAVE WHAT WE HAVE RIGHT .
SO YES. OKAY. AND WE WILL HAVE USE WHAT WE HAVE. OKAY. ALL RIGHT.
GREAT DISCUSSION. OKAY. REPRESENTING BEVERLY DORE THERE IS NO REPORT NOR WILL THERE BE A MONTHLY REPORT. I'D LIKE TO REFER YOU BACK TO HER OPERATIONS MANUAL. THE REPRESENTING COMMITTEE WILL WORK WITH THE NEW SERVICES FINDINGS AND REALIGNMENT OF AREAS ACCORDING TO CHANGES IN POPULATION.
SO THIS REALLY HAPPENS RIGHT AFTER THE CENSUS IS DONE. SO UNLESS I GET SOME DIRECTIVES AS TO OTHER TYPES OF THINGS THAT THE COMMITTEE NEEDS TO WORK ON THEN THERE IS NO REPORT ANYBODY HAVE ANY QUESTIONS? OKAY. SO MOVING RIGHT ON LOOSE COMMITTEE ELIZABETH JOHNSON I MADE CHANGES IN THE OPERATIONS MANUAL THAT VOTED ON AT THE LAST MEETING AND LIKE TO THANK KRIS FOR ALL HER HELP AND SUPPORT ONE OF THE THINGS THAT THE COPY THAT I WAS WORKING FROM DID NOT HAVE A TABLE OF CONTENTS AND NOTED THAT WE PROBABLY SHOULD HAVE ONE. AND I'D LIKE TO THANK KRIS FOR GIVING THAT TABLE AND WHAT ABOUT 24 HOURS? SO THANK YOU VERY MUCH. I THINK SHE'S PASSED OUT NEW OPERATIONS THAT EVERYONE I DON'T KNOW BECAUSE I HAVEN'T HAD TIME TO TALK ABOUT IT NOW I HAVE ONE OF THESE BOOKS THAT YOU GAVE ME THAT WE CAN HOLD AND PUT IT IN HERE.
WILL ALL THE MEMBERS OF THE BOARD HAVE THOSE THEY SHOULD JUST NAME? OKAY. OKAY. THANK YOU VERY MUCH.
I APPRECIATE ALL THE SUPPORT YOU'VE GIVEN US ON THIS PROJECT.
ALL RIGHT. THANK YOU. THAT'S THE REPORT.
OKAY. WE NEED TO MOVE ON ACCEPTING THIS.
WE DO? YEAH. CAN WE? A MOTION TO ACCEPTANCE BECAUSE IT'S ALREADY BEEN COMPLETED, RIGHT? THIS IS IT. IT'S BEEN APPROVED WE OH THERE WERE SEVERAL CHANGE THERE ARE TWO CHANGES THAT THE BOARD VOTED ON TO MAKE TO THE DRAFT I GAVE YOU LAST TIME SO ONE OF THEM WAS TO CHANGE THE NAME OF THE REPRESENTING COMMITTEE. THE OTHER ONE WAS TO REMOVE THE PAGE THAT HAS OF THE CONTACT INFORMATION FOR THE MEMBERS AND SO WE DID THAT AND THEN AS I SAID THE TABLE OF CONTENTS DO WE NEED A MOTION TO APPROVE TABLE OF CONTENTS AS AMENDED.
YEAH. OKAY SO I MOVE THAT APPROVED THE TABLE OF CONTENTS WHICH IS AS I THINK HAS BEEN PROPERLY MOVED AND SECOND THAT WE AMEND THE OPERATIONS MANUAL TO ADD THE TABLE OF CONTENTS ALL IN FAVOR I I ANY OPPOSE OKAY MOTION CARRY THANK YOU LIZ THANK YOU NOW WE HAVE A OPERATIONS MANUAL THAT EVERYONE CAN HAVE IN THEIR POSSESSION.
WOW. NEW BUSINESS. THE TOWN OF PORT ROYAL REQUESTED TRANSFER AUTHORITY ELECTIONS TO COUNTY BOARD THREE .
YOU SHOULD HAVE A COPY A LETTER IN YOUR PACKAGE WITH THAT REQUEST FROM THE TOWN OF PORT ROYAL. SO WHAT WE NEED THE BOARD TO DO IS TO MOTION TO MOVE FORWARD
[00:55:07]
WITH THAT PROCESS. CHRIS DID WE EVER SEE OH YOU HAVE IT.I SEE YEAH. YEAH. OKAY SO THAT'S THE BEGINNING OF THE REQUEST. THE TOWN OF PORT ROYAL COULDN'T PRESENT TODAY BUT THAT'S THE LETTER THAT WAS SUBMITTED BY. THE TOWN MANAGER. AND SO WE JUST NEED THE BOARD IF YOU APPROVE TO ACCEPT THE AUTHORITY AND THEN WE WILL GO THROUGH THE LEGAL PROCESS BECAUSE IT DOES NEED TO GO TO COUNTY COUNCIL FOR FOUR TO CREATE AN ORDINANCE FOR IT.
WELL ACTUALLY IT NEEDS TO GO TO THE TOWN COUNCIL FOR ORDINANCE TO BE CREATED TO COME TO OUR COUNTY COUNCIL TO ACCEPT IT. OKAY SO WE JUST NEED TO GET THE PROCESS.
I HAVE A QUESTION. YES, SIR. SO IF WE AGREED DO THIS, WOULD THAT MEAN THAT PORT ROYAL'S ARRANGEMENT FOR MUNICIPAL ELECTIONS IS THE SAME AS HILTON HEADS AND THE CITY OF BEAUFORT ? YES.
YES. MR. FOLEY, YOU HAVE A QUESTION? YES.
NOW WHAT IF WE ACCEPT THIS TRANSFER OF AUTHORITY? WHAT COMES THAT OTHER THAN MORE WORK FOR YOUR STAFF? NO IT'S REALLY NO MORE WORK FOR US BECAUSE WE ARE ALREADY DOING IT. THE ONLY THING IT WILL BE MORE WORK FOR BECAUSE YOU WILL NOW HAVE TO CERTIFY THE ELECTION. THEY WILL DISSOLVE THE ELECTION COMMISSION WHICH, APPROVE OR CERTIFY THE ELECTION RESULTS AND WILL BE TRANSFERRED TO YOU AS A BOARD.
YOU HAVE NO FINANCIAL BENEFIT AT ALL. WELL THEY STILL THEY PAY US NOW TO DO THE ELECTIONS AND THEY WILL CONTINUE TO DO THAT. THANK YOU FAITHFULLY.
I'LL MOVE THAT WE ACCEPT THE REQUEST TO TRANSFER AUTHORITY FOR MUNICIPAL ELECTIONS FROM THE BEAUFORT MUNICIPAL ELECTIONS COMMISSION OF PORT ROYAL TO THE VOTER REGISTRATION ELECTIONS BOARD OF BEAUFORT COUNTY. OKAY.
IT'S THEIR SECOND SECOND. OKAY. IT'S BEEN MOVED A SECOND BY MATT SWEENEY THAT WE ACCEPT THIS TRANSFER REQUEST FROM PORT ROYAL TO OUR COUNTY BOARD ALL IN AND THE OPPOSE MOTION CARRY THANK YOU DIRECT DIRECTOR'S REPORTS NOT REALLY GOING TO BE FIRST IT'S REALLY SHOW REALLY IT IS BECAUSE I KNOW WE WERE GOING TO HAVE AN EXTENSIVE COMMITTEE INVOLVEMENT TODAY. MR. SWEENEY KIND OF GAVE ME A HEADS UP ON THE THINGS THAT HE A NEWS REPORT UNLESS EVERYBODY ELSE WAS PROVIDING AN UPDATE. SO IF WE LOOK AT WHAT WE ARE DOING TODAY LIKE ALWAYS WE COVER THESE FOUR MAJOR CATEGORIES AND THE ONLY THING LEGISLATIVELY THAT'S HAPPENING OR HAPPENED A PIECE OF LEGISLATION THAT PASSED IN THIS LEGISLATIVE SESSION WAS THE SENATE BILL 1126 AND IT WAS TO INCLUDE IN THE CONSTRUE TUTION THAT IT'S RELATING TO VOTER QUALIFICATION SO AS TO PROVIDE THAT ONLY CITIZEN OF THE UNITED STATES AND OF THE STATE OF THE AGE OF 18 AND UPWARDS WHO IS PROPERLY REGISTERED, IS ENTITLED TO VOTE AS PROVIDED BY LAW. AND THAT'S THE REALLY THE ONLY PIECE OF LEGISLATION THAT WAS PASSED SO FAR AS ELECTION RELATED LAWS ARE CONCERNED.
SO IN OTHER WORDS, ONLY PEOPLE WHO ARE REGISTERED ELIGIBLE AND REGISTERED CITIZENS OF THIS COUNTRY AND OF THE STATE SHOULD BE ALLOWED TO VOTE. MARIE HOW IS THIS PROPOSAL DIFFERENT FROM HOW IT'S WRITTEN? NOTHING REALLY.
I DON'T THINK IT WAS WRITTEN IN THE CONSTITUTION SO THIS IS BEING ADDED TO THE STATE CONSTITUTION A CONSTITUTION ELECTION UPDATES NEW POLL WORKERS SINCE MARCH WE HAVE
[01:00:04]
ADDED 148 NEW POLL WORKERS TO OUR DATABASE WHICH I THINK IS GREAT.THE UNFORTUNATE PART IS NOT THAT MANY OF THEM ARE IN IN THE TOWN OF BLUFFTON IN THE BLUFFTON AREA BUT WE ARE WORKING ON THAT. WE HAVE NEW POLL WORKERS TRAINING SCHEDULED JULY AND AUGUST WHERE THERE WILL BE A LOT OF BLUFFTON RESIDENTS TAKING TO BECOME NEW POLL WORKERS. SO THAT SHOULD HELP ALLEVIATE OF THE CONCERNS IN NOVEMBER FOR THE BLUFFTON AREA. YES, MA'AM.
I SEE YOU HAVE THIS LIST OF THESE ALL LOCATED IN BLUFFTON OR SOME OF THEM UP HERE AT THIS SIDE OF THE COUNTY. YOU MEAN FOR THE NEW POLL WORKERS? YEAH, THE ONES YOU HAVE LIKE THE JULY SIX AND AUGUST 3RD.
YEAH, WE HAVE OTHER PEOPLE INVOLVED BUT THE MAJORITY OF THEM ARE BLUFFTON FOLKS AND IT'S THE TRAINING TO BE HELD IN BLUFFTON OR HERE THE BLUFFTON THE TRAINING WILL STILL BE IN BEAUFORT AND THE REASON WHY WE DO THE TRAINING IN BECAUSE OF THE EQUIPMENT THAT WE ARE USING TO TRAIN THEM ON IS IT'S A LOT OF STUFF TO BE HAULING BACK AND FORTH SO WE ENCOURAGE THE POLL WORKERS TO COME TO THE OFFICE WHERE EVERYTHING IS SO THEY CAN SEE HOW THINGS ARE DONE. AND SO IF YOU NOTICE ADDED TWO NEW SESSIONS IN THE SUMMER SO THOSE CLASSES ARE STILL OPEN IF YOU KNOW FOLKS WE CAN STILL AND GET PEOPLE TRAINED BEFORE THE NOVEMBER ELECTION. MARIA I UNDERSTAND THAT TRAINING HAS BEEN ADDED THAT IS LITERALLY THE THE EVENING BEFORE DAY OF THE JUNE PRIMARIES.
WELL, WE HAVE WE HAVE I DON'T YOU DIDN'T HAVE A TRAINING SCHEDULE? NO, WE DO. WE DID TODAY TECHNICALLY TODAY IS THE LAST DAY TONIGHT AT SIX JAMES ONE NOW YOU KNOW TECHNICALLY TODAY'S THE LAST DAY JEAN IS TRAINING RIGHT NOW AND I'M DOING I'M GOING TO DO IT AT SIX. WE DO HAVE A FEW PEOPLE WHO ARE OUT OF THE COUNTRY WHO WE HAVE TO HAVE JEAN IS GOING TO TRAIN SOME THEM AT EARLY VOTING WHERE SHE WORKS AND I'M MEETING TWO PEOPLE TOMORROW BUT AS FAR AS THAT DAY BEFORE WE HAVE NOT ANTICIPATED HAVING TO DO THAT RIGHT NOW WE DON'T SEE US HAVING TO DO THAT RIGHT NOW.
OKAY. YES. SO OF THE 148 NEW POLL WORKERS ,HOW MANY ATTENDED THE MANDATORY BRIEFINGS LAST WEEK? ALL OF THEM AREN'T NECESSARILY WORKING ON JUNE. SOME THEM ARE. SOME OF WHAT DID HELP WAS THOSE I GOT SOME THAT SAID HEY, I CAN GUARANTEE BLUFFTON IF YOU WANT IN JUNE IF YOU COME TO BLUFFTON I'LL GUARANTEE YOU GET IN WE HAD LIKE MAYBE 215 THAT DID THAT BUT QUITE A FEW US IF I WERE TO VENTURE A GUESS OF 248 I WOULD SAY ABOUT 50 OF THEM ARE GOING TO BE WORKING AND YOU ? YES. MR. SWEENEY, WHERE DO WE STAND ON A SYSTEM TO PROVIDE AUTOMATIC RESPONSE TO NEW POLL WORKERS WHO SIGN UP ON THE WEBSITE WE HAVE THE SYSTEM WE JUST HAVEN'T IMPLEMENTED YET? AND THE REASON FOR THAT IS BECAUSE WE'VE BEEN BUSY I'M SORRY THAT THAT'S NOT REALLY AN EXCUSE BUT ARE RESPONDING TO OUR POLL WORKERS WHEN THEY VISIT OUR POLL WORKERS WEBSITE THEY GET RESPONSE.
IT'S JUST NOT AUTOMATIC. IT'S A MANUAL RESPONSE. YES.
OKAY. YEAH. THE OTHER THING TOO A LOT OF WE HAVE WHAT WHAT HAS HAVE WE NOTICED I THINK ABOUT SEVEN OR EIGHT PEOPLE THEY THEY THAT WHEN THEY SIGN UP NOW THAT THEY'RE GOING BE IN A CLASS NOW AND THAT'S NOT NET YOU KNOW THE CLASSES HAVE BEEN OUT THERE AND PEOPLE HAVE BEEN SIGNED UP AND WE HAD ONE GENTLEMAN HE WAS HIGHLY UPSET HE COULDN'T GET INTO THE CLASS THE NEXT DAY AND WE TOLD HIM THESE CLASSES HAVE BEEN FILLED OUT. THEY'VE BEEN OUT THERE. THAT'S THE ONLY ISSUE THAT WE'VE SEEN WHEN IT COMES DOWN TO THAT KIND OF THING WE ACTUALLY HAVE THOSE PEOPLE WHO DO SIGN UP GENE CONTINUOUSLY SCANNED IN BOTH OF US ACTUALLY CONTINUE TO SCAN.
WE HAVE WE CALL THE POLL MANAGEMENT EMAIL ADDRESS AND WE GO THROUGH THOSE DAYS THREE TIMES A WEEK. WELL, GENE DOES IT EVERY DAY AND ANYBODY THAT'S A NEW SUBMISSION SHE AUTOMATICALLY HAS THEIR WAS THEIR RESPONSE BECAUSE THEIR PAPERWORK AND EVERYTHING IS DONE IT'S NOT AUTOMATIC IT'S A MANUAL WELL NO THOSE AUTOMATIC THIS I WHEN
[01:05:04]
THEY GO ON IT THE FIRST THING THEY DO THEY'VE TALK GO TO THIS PLACE, SIGN UP AND FILL OUT YOUR PAPERWORK AND THEY THEY GET THEIR PAPERWORK AND EVERYTHING AND ALL THAT SO WHEN RESPOND TO THEM IT'S LIKE OKAY THESE ARE THE CLASSES THAT ARE AVAILABLE.GO AHEAD AND SEE IF YOU CAN SIGN UP WHEN THEY OPENED WHEN WE OPENED THIS THEY'RE IN THE CLASSES AVAILABLE THAT'S WHEN WE DO THAT RESPONSE BACK BUT THAT'S WE CAN'T IT HAS TO BE THAT AT THIS POINT BECAUSE WE HAVE TO MAKE SURE THAT THEIR CLASSES ARE STILL AVAILABLE CLASSES ARE STILL OPEN BUT AS FAR AS I WOULD THINK HERE IN BEAUFORT COUNTY COMPARED TO MAYBE OTHER PLACES WE PROBABLY GET BACK TO OUR PEOPLE QUICKER THAN MOST PEOPLE DO.
OKAY. WELL AFTER THE JUNE 11TH PRIMARY I BELIEVE PARTICULARLY IN BLUFFTON BE DOING SOME TARGETED RECRUITING AND I'D LIKE TO ASK IF YOU COULD HAVE THAT AUTOMATIC RESPONSE SYSTEM UP AND RUNNING SHORTLY AFTER THE JUNE 11TH ELECTION AND I'M NOT AS CONCERNED ABOUT THE NEW POLL WORKERS WHO ARE ENGAGED BUT THEY CAN'T GET INTO A CLASS IT'S THE ONES THAT NOT ENGAGED THAT CONCERNS ME AND I IT'S ANECDOTAL.
I'VE SPOKEN WITH FOUR OR FIVE PEOPLE ON HILTON HEAD ISLAND WHO SIGNED UP ON THE WEBSITE AND NEVER HEARD ANYTHING BACK AND THAT THAT'S A CONCERN THAT CAN BE ADDRESSED BY THE RESPONSE SYSTEM. SO MY REQUEST IS TO GET THAT AND RUNNING SOON AFTER THE JUNE 11TH ELECTION. WELL, I WOULD VENTURE TO SAY IT WOULD PROBABLY BE THE 1ST OF JULY BECAUSE THERE IS A POTENTIAL FOR A RUNOFF IF THERE'S NOT A RUNOFF THEN WE WILL PROBABLY BE TO DO THAT. BUT THERE ARE SO MANY THINGS TO GO ON BETWEEN AFTER THE JUNE ELECTION TO FINISH UP THE JUNE ELECTION IS NOT OVER BUT THE DAY OF THE ELECTION.
OKAY THANK YOU. OKAY SO AS SOON AS POSSIBLE HOW THAT SECURITY A COUPLE OF THE CLASSES IN JULY AND AUGUST ARE ALREADY FULL IS THAT BECAUSE DO HAVE A NUMBER OF INTERESTED PARTIES FROM BLUFFTON WHO DID NOT GET INTO THE EARLIER SESSIONS I DON'T KNOW THE AREA THEY ARE FROM THEY PROBABLY ARE FROM ACROSS THE WHOLE COUNTIES BUT THE THE PAM CLASS THAT'S BEEN ADDED FOR SIXTH AND THE THIRD WE ARE TARGETING THE BLUFFTON WOULD CALL THEM UP APPLICANTS YEAH POTENTIAL POTENTIAL YEAH I'M GLAD TO HAVE THESE DATES BECAUSE I'D BE INTERESTED COUPLE OF COMMUNITIES OR AT LEAST ONE COMMUNITY SO FAR HAD DONE A LARGE EMAIL BLAST HAMPTON WEEK DID AN EMAIL BLAST TO 12 EMAIL ADDRESSES I DON'T KNOW WHAT KIND OF RESPONSE YOU MAY HAVE GOTTEN YET BUT THEY ARE WILLING SEND IT ST GREGORY THE GREAT CHURCH IS WILLING TO SEND OUT SOMETHING I HAVEN'T SEEN THEM SEND THEM ANYTHING YET BUT OBVIOUSLY THEY HAVE A LARGE CONGREGATION PARISH ACTUALLY THE LARGEST IN SOUTH CAROLINA.
AND BELFIORE ALSO SAID THEY'RE WILLING TO CONSIDER SENDING OUT AN EMAIL BLAST SO WE CAN MAYBE GET SOME EMAIL BLAST GOING OUT AFTER THE JUNE PRIMARY TO THOSE TARGETED AREAS AND PARTICULARLY THANK YOU. YEAH, WE AS SOON AS THEY COME IN IF WE SEE BLUFFTON WILL GIVE THEM PREFERENCE BECAUSE WE KNOW THAT'S WHERE IT'S AT. WE WILL PROBABLY ESTABLISH ADDITIONAL TRAINING DATES. I CAN'T PROMISE YOU HOW MANY IT DEPENDS ON THE NEED AND I THINK I TOLD THE BOARD BEFORE THAT IF WE GET THE FOLKS IN IF WE HAVE A SUFFICIENT AMOUNT OF PEOPLE ON A LIST WE WILL OPEN UP ANOTHER CLASS. BUT REMEMBER NOW FOR US THE NOVEMBER ELECTION PROCESS WILL BE FULL SWING AFTER AUGUST THE 15 WHICH MEANS WE WILL BE FOCUSING A LOT PREPARING FOR THE NOVEMBER ELECTION AND. SO WHEN WE START DOING CLASSES AND YOU KNOW FOUR 5 HOURS A DAY CHUNKS OUT OF THE WORK SCHEDULE IT WILL BE WE WILL BE LIMITED ON THAT SO SO WHAT WE ARE HOPING TO DO CORRAL AS MANY PEOPLE AS WE CAN BETWEEN NOW AND AUGUST THE THIRD SO THAT WE CAN GET THEM TRAINED AND READY TO GO FOR THE NOVEMBER ELECTION . THANK YOU ANYBODY ELSE ON THE ON THE TOPIC OF POLL WORKERS
[01:10:11]
WHEN CAN WE EXPECT TO GET THE PRELIMINARY POLL WORKER ASSIGNMENT LISTS SOME YOU SHOULD GET THOSE TWO WE'RE WAITING TILL AFTER TONIGHT BECAUSE IF THOSE PEOPLE DON'T SHOW UP THEN WE KNOW TO CUT THEM AND THEN YOU GET THE LIST AFTER WE GET THEM TO START TOMORROW. BUT THE LIST OF READY TO GO WE JUST GOT TO SEE WHO'S GOING TO SHOW UP TONIGHT FOR THE CALL EVERYBODY HAS NOT BEEN WHO HAS NOT SIGNED UP FOR TRAINING WHO WAS ON THE LIST IS LETTING THEM KNOW THAT TONIGHT AND TOMORROW I MEAN TONIGHT TODAY'S CLASSES ARE THE LAST CLASSES. SO FOR THOSE PEOPLE WHO DON'T SHOW UP TONIGHT EVEN THOUGH THEY RSVP, WILL THEY BE GIVEN AN OPPORTUNITY TO ATTEND ONE OF THE SMALL GROUP BRIEFINGS THAT YOU AND JEAN ARE DOING? I'M I'M NOT REALLY I'M ALL THEM TOMORROW I HAVE TWO CLERKS AND THESE ARE PEOPLE THAT I TO BECOME CLERKS FOR ME AND THEIR SCHEDULE WILL ONLY ALLOW WITH WHAT WE'RE DOING TOMORROW AND WITH JEAN IS PEOPLE I HAVE A CLERK I HAVE A CLERK SHE'S GOING WELL SHE'S SEEN LIKE SHE'S SEEN LIKE FOUR PEOPLE OVER THE EARLY VOTING PERIOD AND SHE'S HAVING TO COME OUT THERE EARLY BEING EARLY VOTING SO UCB AND SHE'S TRAINING THEM THERE. SO RIGHT NOW I KNOW THAT SHE IS TRAINING TO SHE'S TRAINING ONE OF MY CLERKS AND ANOTHER POLL WORKER AND I THINK SHE HAS TWO MORE SO I CAN ASK HER WHAT SHE'S WILLING TO DO OUT THERE HOW MANY BUT WE DON'T WANT TO HAVE A CLASS IN THE MIDDLE EARLY VOTING EITHER JUST LIKE A ONE ON ONE KIND OF 1212 PIN KIND OF THING.SO TO MY ORIGINAL QUESTION DOES THAT MEAN THE PRELIMINARY ASSIGNMENT LIST WILL COME OUT WEEK SOME? YEAH, YEAH, YEAH. WE WERE WAITING FOR THE LAST SO THAT WE WILL VERIFY WHO IS AVAILABLE BECAUSE YOU KNOW IF YOU'RE NOT TRAINED OF COURSE YOU CAN'T WORK AND SO TONIGHT WAS THE ABSOLUTE LAST DAY FOR POLL WORKERS TRAINING THE SPECIAL TRAINING THAT WHEN THEY'LL AND JEAN ARE DOING IS FOR CLERKS CLERKS AND PEOPLE WHO CAN'T COULDN'T MAKE THE OTHER YOU KNOW WE'RE MAKING THAT ADJUSTMENT FOR THEM SO ALSO SPEAKING ABOUT THAT AND SPEAKING ABOUT CLERKS YESTERDAY WE RECEIVED WORD FROM THE STATE ELECTION COMMISSION THAT THEY WILL BE OFFERING ADDITIONAL $100 FOR THOSE CLERKS WHO ARE ATTENDING CLUB TRAINING. SO THAT IS SWEETENING THE POT A LITTLE BIT MORE THAN IT WAS IN THE PAST. IS THAT A STIPEND ATTENDING TRAINING OR A STIPEND IF YOU TEND TRAINING WORK AS A CLERK YOU GET IT AT THE ELECTION. YOU HAVE TO BE YOU WILL HAVE TO ATTEND THE CLERK TRAINING AND WORK AS A CLERK. OKAY.
I'M JUST TRYING TO PROVIDE MY BOSS AND CLERK TRAINING IS BEING CONDUCTED IMMEDIATELY THE REGULAR POLL WORKERS TRAINING TO MAKE SO IF THEY DON'T GO THE DAY OR TONIGHT AFTER WINDOW SESSION IF THEY WANT TO BE A CLERK WHEN WENDELL AND JEAN SERVE UP A TIME WHERE THEY CAN BE TRAINED AS A CLERK, WE WE HAVE ALMOST ALL I THINK WE ONLY TWO CLERKS IN THE WHOLE COUNTY NO ONE TO I'M WELL JEAN IS DOWN I'M DOWN TOO BUT I'LL PROBABLY BE DOWN ONE BY TOMORROW IF I DON'T WANT TO TALK ANOTHER INDIVIDUAL NOW I'LL BE DOWN ONE BY TOMORROW IN ESSENCE SAY CITIES ARE REALLY YOU KNOW SO YEAH 1112 PEOPLE IN THE PLACE JUST NEED A FIGUREHEAD PERSON ALMOST MY MY PREFERENCE IS THAT EVERY PRECINCT HAVE A CLERK EVEN IF A COMBINED PRECINCT BUT THEY ARE SOME PEOPLE WHO ARE STILL NOT WILLING TO STEP UP TO BE CLERKS.
AND SO AGAIN I'M TELLING YOU THIS BECAUSE WE ARE WE WANT TO ENCOURAGE THOSE PEOPLE WHO HAVE A CHANCE TO EARN AN EXTRA $100 TO GO AHEAD AND STEP UP. IT'S THE TIME TO SO RIGHT NOW SO ONCE YOU GET YOUR LIST MAYBE SOME TIME TOMORROW LOOK AT YOUR LIST.
YOU KNOW THE FOLKS WE'VE BEEN WORKING WITH THEM FOR THE LAST COUPLE OF WEEKS TRYING TO ENGAGE THEM, TRYING TO ENCOURAGE THEM AND SOME OF THEM JUST NOT GOING TO DO IT SO IF YOU HAVE A BETTER INFLUENCE OVER SOME OF THE FOLKS THAT YOU SEE AND IT IS ONE OF YOUR PRECINCT THAT DOESN'T HAVE CLERK ENCOURAGED THEM TO BECOME A CLERK THEY WILL BE COMPENSATED FAIRLY. MARIE IS THAT A ONE TIME FOR THAT'S JUST FOR THIS ELECTION TYPICALLY WE NORMALLY RECEIVE AN EXTRA $100 FOR CLERKS IT'S JUST THAT WE JUST GOT WORD FROM FCC TODAY THAT THEY WILL BE DOING THAT. YOU MUST HAVE BEEN LOOKING AT THIS BUDGET BRIEFING WHEN I ATTENDED MY BRIEFING ASKED ALL THE CLERKS TO STAY LATE RIGHT
[01:15:05]
AFTERWARDS AND FOR ABOUT HALF AN HOUR OR 45 MINUTES YOU KNOW THAT CLERK THINGS IS THAT THE TRAINING YOU'RE TALKING? YES, YEAH, YES, YES. CLARIFY WASN'T LIKE A SEPARATE SEE IN THE PAST THIS THIS STIPEND THAT THEY DID WE ACTUALLY HAD A FULL ON ONE HOUR CLASS A DIFFERENT TIME WELL MAYBE SOMETIME WE DID PUT IT OUT BUT IT WAS SPECIFICALLY JUST THE CLERKS AND IT WAS A FIRST COME FIRST SERVE BASED ON HOW MANY WE HAD BUT HAVEN'T DONE THIS FIRST TIME IN ABOUT A YEAR OR TWO YEARS RIGHT. YEAH WE HAVEN'T IT SO YEAH YEAH YEAH THEY HAVEN'T GIVEN US THE $600 IN A WHILE SO THIS IS FOR AND THEN THEY DID IT SO LATE FOR US SO IT WAS KIND OF OKAY. I WAS JUST CURIOUS IF THERE WAS GOING TO BE LIKE A SEPARATE CLERK TRAINING TO GET THAT STIPEND OR NO EXTRA SESSION THAT WENT AFTER THE BRIEFING THE TRAINING YOU'RE TALKING ABOUT I'LL CALL CLERKS HAVE ALREADY THEIR CLERKS TRAINING THEY JUST WASN'T GOING TO BE PAID FOR IT BUT NOW THEY WILL. OKAY THANK YOU.IT'S GOOD WE'VE CONDUCTED EIGHT FORUMS, COMMUNITY FORUMS AND A COUPLE OTHER MEETINGS AND EVEN THOUGH WE HAD A GOOD DOING IT, TURNOUT WAS NOT ALL THAT GREAT BUT I THINK IT WAS WORTH IT BECAUSE AT EVERY ONE OF THOSE SESSIONS THAT WE HAD THERE WAS SOMEONE THAT SESSION IS THAT ME? WHAT'S THAT BEEPING OH THERE WAS SOMEONE IN THAT SESSION THAT SAID THAT THEY LEARNED SOMETHING. SO TO ME IT WAS SUCCESS.
IF YOU CAN SEE THE LIGHT GOES ON AND SOMEONE WHEN THEY WHEN YOU WERE TALKING ABOUT THE PROCESSES AND WHAT GOES ON WITH THE ELECTION AND THEY GO OH I DIDN'T KNOW THAT I LOVE TO HEAR THAT THAT MEANS SOMEBODY LEARNED SOMETHING AND SO IN THE FALL THOSE FORUMS WILL BE LIMITED AGAIN BECAUSE WE WILL BE PREPARING FOR THE NOVEMBER ELECTION SO WE WILL TAKE THOSE ON AS COME BASIS BASED ON WHEN A REQUEST IN MARY WHEN WHEN YOU'RE DOING ONE OF THESE COMMUNITY FORUMS AND YOU HEAR THE COMMENT OH I DIDN'T KNOW THAT LEARNED SOMETHING DOES THAT IMPLY THAT THEY TURN AROUND AND SIGN UP AS A NEW WORKER THEREAFTER OR A NEW PHONE CLERK OR DO WE MEASURE THE EFFECTIVENESS OF THESE WELL ,MOST OF THEM CAME FOR THE INFORMATION LIKE YOU KNOW, BECAUSE AN INFORMATIONAL FORUM SOME OF THEM DO HAD ONE SESSION I THINK IN THE PORT ROYAL AREA . SOMEONE FROM BLUFFTON CAME TO THE PORT ROYAL SESSION ANYWAY HE WAS CONSIDERING BECOMING A POLL WORKER.
WE HAD ONE THAT ALMOST EVERY SESSION THAT WE EVER SOMEONE TO SAY I'M INTERESTED IN BECOMING A POLL WORKER BUT NOT FOR THIS ELECTION. AND ONE SESSION WE GOT MORE THAN 3540 PEOPLE YOU KNOW NEW POLL WORKERS EVEN THOUGH THEY WEREN'T AT THE SESSION BUT SOMEONE FROM THE SESSION RECRUITED PEOPLE BECAUSE THEY WERE EXCITED ABOUT THE INFORMATION THAT THEY RECEIVED. SO THAT'S WHY I'M SAYING IT WAS A LOSS BECAUSE GOOD THINGS HAPPEN FROM THE FROM IT AND THE GUY THAT SAID HE WAS CONSIDERING BEING HE SAID HE WOULD GO BACK AND TALK TO THE PEOPLE IN HIS COMMUNITY ABOUT IT.
SO SO AGAIN I WOULD LIKE TO HAVE SEEN THEM IN PERSON BUT THE WORD STILL GOT OUT SO MR. FORD REPORTED THAT THE FACILITY COMPLETED AND WE ARE GRATEFUL AND THANKFUL AND WE ARE UTILIZING IT SO THANK YOU. I WOULD LIKE TO THANK THE COUNTY FACILITIES AND ALL THAT THEY DID TO MAKE SURE THAT THAT PROJECT GOT UP AND RUNNING AND COMPLETED SO.
AUDRA WOULD YOU PLEASE RELAY TO TO ERIC HOW GRATEFUL BOARD IS FOR MAKING SURE THAT THAT PROJECT WAS COMPLETED. THANK YOU SO FAR SCALE IS WE HAVE A NEW SCALE PRESIDENT FORMER PRESIDENT CYNTHIA HOLLAND HAS RESIGNED SHE IS LEAVING AIKEN COUNTY AS A DIRECTOR AND SO ISAAC KRAMER WHO IS THE DIRECTOR FOR CHARLESTON COUNTY VOTER REGISTRATION IN THE ELECTION WILL STEP AS PRESIDENT. ALSO THERE WILL BE A MEDIA
[01:20:08]
CONFERENCE IN NORTH CHARLESTON, JULY 18TH AND 19TH AND YOU WILL BE GETTING MORE INFORMATION THAT ABOUT THE MEDIA CONFERENCE SOME OF THE ISSUES THAT MR. SWEENEY ABOUT AND I DIDN'T GO INTO DETAILS WITH LOT OF THE HOT WASH ISSUES BECAUSE I KNOW DOING THIS WORKSHOP ITSELF WE DISCUSSED AND ABOUT A LOT OF IT IN DETAILS. A LOT OF IT IS JUST THINGS THAT WE NEED TO DO POLL WORKERS NEED TO DO MEMBERS NEED TO DO SO WE WILL TALK ABOUT SOME OF THE THINGS THAT WERE RECOMMENDED AND WILL BE IMPLEMENTED FOR THIS ELECTION FOR EXAMPLE ITEM POINT EIGHT WHICH WAS ABOUT POLITICAL SIGNS AND MAKING SURE THE POLL WORKERS UNDERSTAND WHERE THE RADIUS WAS FOR THAT 500 FEET EVEN THOUGH WE HAD IN THE PAST POLL WORKERS WOULD PRETTY MUCH PUT THE SIGN OUT AND OUR TECHNICIANS WOULD COME BACK AND VERIFY THE 500 FEET NOW THEY WILL HAVE A MAP INCLUDED IN ELECTION SUPPLIES THAT WILL INDICATE WHERE THAT 500 FEET RADIUS IS. AGAIN, IT'S JUST A TWO THE FACT 500 FEET IS PRETTY PRETTY IT'S NOT LIKE RIGHT THERE BUT WE HAVE TO KEEP IN MIND THAT WE CANNOT ENCROACH UPON PRIVATE PROPERTY. SO IF ALL 500 FEET RADIUS IS ON SOMEBODY ELSE'S PROPERTY WE PRETTY MUCH NEED TO COME TO OUR PROPERTY LINE SO JUST SOMETHING THAT'S INCLUDED THE STREET MAP IS I THINK THAT WAS A CONCERN BUT THE STREET MAP IS IN THE SUPPLIES.IF THERE'S A QUESTION ABOUT OR NOT A VOTER IS ELIGIBLE TO VOTE IN A PARTICULAR IF THEY CANNOT FIND IT ON THE STREET LISTING THE ADDRESS ON THE STREET LISTING OR IF THEY CAN'T IDENTIFY THEMSELVES ON THE STREET ON THE WALL MAP I'M SAYING A WALL MAP BECAUSE IT'S BIG ENOUGH TO BE ON THE WALL BUT WE NEED TO BE MINDFUL OF PUTTING WALL MAPS IN SOME OF THESE NEWER FACILITIES ESPECIALLY BECAUSE IT BE FORBIDDING A LOT OF FOLKS DON'T WANT THUMBTACK OR PUSHPINS ON THE WALLS IN SOME OF THESE FACILITIES IT MAY NEED TO BE LAYING OUT ON A TABLE SOMEWHERE. WELL AT THE RESOLUTION TABLE SO CLERKS CAN IDENTIFY WHERE THAT PRECINCT LINE IS FOR A VOTER THE EASIEST WAY TO REALLY DO THAT IS TO CHECK THE THE STREET LISTING IF THE ADDRESS IS INCLUDED IN THAT PRECINCT THE VOTER IS ELIGIBLE TO VOTE IN THAT PRECINCT AGAIN WHEN IN DOUBT CONTACT THE OFFICE AND WE WILL VERIFY THAT INFORMATION WE DO HAVE A LOT OF NEW FACILITIES THAT WE ARE NOT FAMILIAR WITH SO A PLAN I THINK NEEDS TO BE DISCUSSED. I KNOW SOME OF OUR BOARD MEMBERS HAVE ALREADY TALKED TO THE FACILITY DIRECTORS OR MANAGERS ABOUT RESERVING SPACE AT CLUBS FOR VOTERS AND SO WE NEED TO FOLLOW UP ON THAT BOARD MEMBERS ALONG WITH THE CLERKS THE DAY OR TWO BEFORE ELECTION PLEASE MAKE SURE THAT OUR FACILITIES ESPECIALLY THE NEW ONE QUARTER OF ALL SOME KIND OF PUT SOME KIND OF MARKERS OUT THERE FOR VOTER PARKING ONLY THAT THAT NEEDS TO BE COORDINATED BETWEEN US AND THE FACILITY BECAUSE WE CAN'T GO THERE AND TAKE OVER THEIR PARKING BECAUSE THAT'S A BUSINESS BUSINESS I KNOW THERE WERE SOME REQUESTS FOR ADDITIONAL SUPPLIES AND DUE TO BUDGET RESTRAINTS WE ARE NOT GOING TO BE ABLE TO ORDER ANY ADDITIONAL SUPPLIES BEFORE THE FOR THE JUNE ELECTION BUT WE SHOULD BE ABLE TO ADD ADDITIONAL SUPPLIES FOR THE NOVEMBER ELECTION.
WE HAVE ENOUGH SUPPLIES NOW TO ACCOMMODATE MOST OF OUR PRE ALL OUR PRECINCTS IS JUST ANY SPECIAL REQUESTS FOR ADDITIONAL EXTENSION CORDS OR SIGNS WE TAKE CARE OF THAT IN THE NEXT YEAR'S BUDGET AND TO AND ALSO TO TO TO PUT THE WORKERS AT EASE WE WE SPOKE TO ALL OF THE
[01:25:04]
CLERKS ESPECIALLY THOSE THAT ARE IN CO-LOCATE LOCATIONS AND A LOT OF TIMES THEY WERE ONLY USING THE CLERK ONLY USING THEIR STUFF WHEREAS WE HAVE FOUR CLERKS OR THREE CLERKS THEY'RE ALL OF WHOM GOT BAG FULL OF STUFF AND THEY WEREN'T USING IT SO.WE EXPLAINED TO THEM YOU EVERYBODY USES EVERYBODY'S STUFF YOU JUST PUT IT BACK AT THE END OF THE NIGHT. SO A LOT OF TIMES MY STAFF WOULD SAY WE NEED SOME MORE EXCHANGE BECAUSE I SAID WE JUST BOUGHT EXTENSION CORDS AND. IT WAS A PROCESS WHERE THEY WEREN'T USING EVERYBODY'S STUFF AT THE PLACE. NOW THEY KNOW TO START DOING THAT AND WE WILL WE SHOULD MORE THAN ENOUGH SIGNS AND EXTENSION CORDS AND SURGE PROTECTORS FOR ALL OF THE PRECINCTS RIGHT NOW BUT WE WILL HAVE MORE AND MORE WE SAID WHEN WE DO GET A NEW BUDGET AND THINGS COME IN WE WILL BUY STANDBY STANDBY. BUT THAT DOESN'T PRECLUDE YOU FROM LETTING US KNOW IF YOU NEED SOMETHING IF YOU KNOW THAT YOU NEED SOMETHING WE NEED TO KNOW BECAUSE THERE MAY BE A WAY WE CAN STILL GET IT BUT IF IT'S SOMETHING THAT YOU JUST TO HAVE IF YOU COULD WAIT UNTIL YOU KNOW NOVEMBER THEN YOU WILL HAVE THAT SO I THINK MR. BACKER DID A GREAT ON REPORTING WHERE WE ARE WITH THE BUDGET SO I DON'T NEED REHASH ALL OF THAT.
ARE THERE ANY QUESTIONS OR ANY OTHER CONCERNS MAYBE THAT CAME UP IN THE WORKSHOP THAT I DID NOT ADDRESS THAT YOU NEED ANSWERS TO OR ON STARTING TO MY RIGHT MR. WEBB WENTWORTH MR. FORWARD I WOULD MENTION MR. SWEENEY I JUST HAVE NOT RELATED TO THE WORKSHOP BUT I HAVE A REQUEST AND THAT IS FOR IMPORTANT DOCUMENTS LIKE THE NOTICE OF ELECTION IF YOU COULD ADD VERSION TO THESE DOCUMENTS AND WHAT VERSION CONTROL OH VERSION EITHER A DATE OR A VERSION NUMBER OR SOMETHING. SO I DON'T KNOW IF THIS IS THE SAME AS WHAT'S ON THE WEBSITE NOW OR IF IT'S THE SAME AS THE ONE THAT SHOULD HAVE GIVEN YOU THE LATEST.
OKAY WELL IT'D BE HELPFUL IF IT HAD A DATE OR A VERSION ON IT IN THE FUTURE.
YEAH, WE GOT YOU. THANK YOU. GOOD GOOD SUGGESTION.
WE I KNOW THAT THERE ARE PARAMETERS THAT CONTROL THE CO-LOCATION OF PRECINCTS IN THEIR TIMELINES IS THERE ANY WAY THAT THOSE OF US WHO SERVE THOSE PRECINCTS THAT ARE BEING CO-LOCATED CAN FIND OUT WHETHER THERE ARE PROBLEMS LIKE A LITTLE BIT AHEAD TIME SO MAYBE WE CAN HAVE SOME TYPE OF INPUT I DON'T KNOW I REFERENCED I'M NOT SURE IF I UNDERSTAND WHAT YOU'RE SAYING I'M JUST ASKING ABOUT THE CORNERSTONE CORE LOCATION WHERE THREE PRECINCTS THAT ARE GOING TO BE LOCATED IN THERE AND THERE'S ONLY ENTRANCE AND I JUST HAPPENED TO OUT ACCIDENTALLY ABOUT IT BUT I WAS JUST WONDERING IF THERE'S ANY WAY THAT WELL WE CAN HAVE THIS INFORMATION SO THAT MAY BE ONE WHO SERVES THAT AREA FOR A LONG PERIOD OF TIME CAN MAYBE SAY WHAT SOME OF THE CONSTRAINTS ARE REGARDING THE PHYSICAL I JUST WANT YOU ALL TO REST ASSURE THAT WHEN WE MOVE APPALLING LOCATION WE FIGHT LIKE TOOTH AND NAIL NOT TO BECAUSE WE KNOW IT WILL UPSET VOTERS. IT UPSETS US BECAUSE WE HAVE TO MOVE IT AND. SO WHEN WE HAVE TO MAKE A DECISION ON THAT WE JUST HAVE TO MAKE A DECISION BECAUSE WE DO HAVE DEADLINES AND YES YOU WILL BE NOTIFIED WHEN THOSE CHANGES HAPPEN BUT IT MAY NOT BE BEFORE IT HAPPENS. RIGHT BECAUSE WE WORKED UP UNTIL THE LAST HOUR OF THE DAY TO GET INFORMATION FROM, THE FACILITIES AVAILABILITY AND THINGS LIKE THAT AND WHEN THEY DON'T RESPOND BUT I HAVE A DEADLINE TO RESPOND WHAT A LOT OF FOLKS DON'T REALIZE ABOUT OUR ELECTION AND OUR ELECTION DATABASE IS THAT WE DON'T BUILD IT OVERNIGHT. IT TAKES WEEKS AND FOR IT TO GO THROUGH THE PROCESS AND THE TESTING PROCESS WELL AND SO ONCE WE MAKE THAT DECISION THAT A POLLING PLACE IS GOING TO BE A CERTAIN PLACE IF WE CHANGE THAT WE TO START THE PROCESS ALL OVER AGAIN INCLUDING TESTING SO WE DO NOT LIKE TO MOVE POLLING PLACES BECAUSE IT IS REALLY MORE WORK WHERE WE
[01:30:01]
COULD KIND OF HAVE A GREATER LEVEL OF COMMUNICATE IN REGARDING THAT BECAUSE YOU KNOW I WAS JUST OH YEAH YOU CAN LOCATE BOTH OF THEM RIGHT ACROSS THE STREET.I THINK THAT INFORMATION CAME TO LIGHT. THE PERSON DIDN'T RESPOND BUT I'M JUST THINKING IF THERE WAS SORT OF SOME THERE WAS NO SPACE ACROSS THE STREET BECAUSE BOTH FOLKS MS.. WILKES IS AVAILABLE NOW YESTERDAY WE GOT NOTICE FROM YOU CAN TALK TO WOMEN ABOUT THIS BUT WE NOTIFICATION YESTERDAY THAT MANSFIELD'S IS AVAILABLE AS OF YESTERDAY AND I CAN'T CHANGE MY DATABASE RIGHT I DON'T EXPECT TO BUT I'M JUST SAYING IS THERE ANY WAY IN THE FUTURE THAT THE BOARD MEMBERS CAN KNOW IN A TIMELY MANNER SO THAT MAYBE SOMETHING CAN BE DONE YOU WERE COPIED THE ON THE EMAIL I THINK THAT THAT THE FACILITY WAS CHANGING THAT WAS TOO LATE NO NO NO NO NO NO I WASN'T SAYING IT OUT BACK IN APRIL YEAH APRIL 20 WE WERE MEANT TO BE FOUND OUT. YES MA'AM.
RIGHT SEE THEN THAT ONE THEY THINK OKAY I'M JUST ASKING BECAUSE I JUST WANT TO BRING GREATER HELP WHEN I CAN AND I THINK ALL OF YOU WOULD PROBABLY WANT KNOW THAT BECAUSE IT WILL AFFECT YOUR AREAS BUT I JUST WANT YOU TO ALSO KNOW THAT WHEN WE HAVE TO MAKE THESE KINDS OF DECISION WE CAN'T ALWAYS WAIT FOR A CONVENIENT TIME FOR A RESPONSE BECAUSE LIKE I SAY WE ARE UNDER DEADLINE. WELL RIGHT AND NO AND THEN YOU HAVE TO PROGRAM ACCORDINGLY RIGHT. I'M AWARE OF THAT. OKAY, DONE.
OKAY. HEY, ELIZABETH QUESTIONS JIM BAKER JUST QUICK UPDATE ON THE SEARCH FOR ADDITIONAL POLLING. HAMPTON LAKE IS AN ACTIVE DISCUSSION.
I MET WITH THEIR GENERAL MANAGER ON FIRST RECONNECTED WITH HIM LATE LAST WEEK AND HE SAID HE'S GOTTEN SOME POSITIVE FEEDBACK FROM THE BOARD AND THEY HAVE A BOARD MEETING ON MAY NINTH WHERE THEY'RE GOING TO DISCUSS THAT ISSUE AND I AGAIN OFFERED THAT TO DO THEY NEED ANY MORE INFORMATION BECAUSE I WE DID A PRESENTATION HIM HE HAS THAT PRESENTATION HE HAS SOME OF THE BACKGROUND INFORMATION AND I ALSO OFFERED TO ATTEND THE MEETING IF HE THOUGHT THAT WOULD BE HELPFUL SO HOPEFULLY WITHIN THE NEXT WEEK OR TWO WE MAY HAVE SOME RESOLUTION ON YOU KNOW HAMPTON LIKE AT LEAST AT THIS POINT IT'S SOMEWHAT POSITIVE.
YES. THANK YOU. WE APPRECIATE THAT AND HOPEFULLY IF WHEN THEY APPROVE IT WHEN THEY APPROVE IT, IT WILL BE IN EFFECT IN NOVEMBER.
YES. SO THAT WILL ALLEVIATE ONE PRECINCT BEING SOMEPLACE THAT, YOU KNOW, IT SHOULDN'T BE AND I THINK WE SHOULD ALL BE ENCOURAGED TO LOOK FOR POLLING LOCATIONS BECAUSE WE STILL HAVE MULTIPLE LOCATIONS OUT THERE AND THAT'S NOT OUR GOAL OUR GOAL IS TO OUR GOAL IS FOR EVERY PRECINCT TO HAVE ITS OWN POLLING PLACE AND I KNOW THAT'S NOT ALWAYS POSSIBLE BUT RIGHT NOW THAT'S STILL OUR GOAL. OKAY.
ILENE MITCHELL, MY COMMENT IS THIS LOW HUMOR AT FIRST I WOULD LIKE TO THANK ALL OF THE BOARD MEMBERS FOR THE WORK THAT YOU HAVE DONE AND THE WORK THAT YOU WILL CONTINUE TO DO TO MARIE AND HER STAFF. THANK YOU. THANK YOU.
THANK YOU FOR GIVING US GREAT UPDATES ON MOVING THE BALL THE RIGHT DIRECTION SO WE CAN BE READY FOR OUR JUNE WELL MAY 28TH EARLY VOTING BOARD MEMBERS MAKE SURE YOU GO OUT EARLY AND VOTE JUST IN CASE YOU CAN'T VOTE AT YOUR PRESENT. IF YOU'RE IN A DIFFERENT AREA AND ALSO MAKE SURE THAT YOU KNOW, WE USE THESE GREAT SHEETS THAT MATT HAS PUT TOGETHER FOR US AND YOU'RE GOING TO MAKE SURE WE GET THEM IN DUE TIME FOR THE JUNIOR LEVEL ELECTION.
THE POLL WORKER COMMENT I HOPE SO. AS SOON AS WE GET THE POLL WE'LL BE ABLE TO FILL IN THOSE SHEETS. YEAH, WE JUST NEED BLANKS TOO I JUST NEED THE BLANKS. YEAH. YEAH.
OKAY. AND I DON'T KNOW I THINK ONLY COMMENTS I HAVE OTHER THAN OH MY EYES AND IF I DON'T RESPOND TO YOUR EMAIL VERY QUICKLY IT'S NOT BECAUSE I'M IGNORING IT IT'S JUST THAT KNOW THIS EYE SURGERY HAS BEEN DRASTIC AND I GUESS BECAUSE I'M ON THE
[01:35:03]
COMPUTER TOO LONG WHICH I LEARNED FROM THESE TWO DOCTORS TO MY LEFT THANK YOU FOR YOUR INSIGHT ON WHAT I NEED TO DO GOING FORWARD. I THAT'S ALL I HAVE CAUSE FOR MY COMMENTS WE ARE NOW DOWN TO THE NEXT BOARD MEETING IS SCHEDULED FOR IT TO BE DETERMINED. ANYBODY HAVE ANY SUGGESTION YOU WANT TO MEET IN JULY AH YOU WANT TO JUST MEET RIGHT AFTER THE CANVASS HEARING LET'S MEET AFTER THE CANVASS HEARING.ALL RIGHT THAT'S ON THE CANVASS . YES, I DID.
DO WE NEED A MOTION FOR THAT MATTER? TRULY NO.
THINK SO? OKAY. I'M JUST NEED TO CHOOSE TIME BECAUSE YOU TO NOTIFY THE PUBLIC THE TIME YOU WANT TO MEET OR WHAT TIME? CANVASS 10 TO 12. 10 TO 12 SO SHALL WE SAY 1230 AND WE WANT TO HAVE GONE YEAH LUCK SO WE ARE GOING TO LET YOU HAVE 30 MINUTES FOR LUNCH IF I MAY MAKE SURE YOU CLARIFY WHICH CANVASS YOU WANT A GOOD ONE FOR THE FIRST THING. OH THURSDAY 13TH SO JUNE 13TH THAT AT 1:00 YEAH ON THURSDAY JUNE 30TH. OKAY 13.10 OKAY THAT'S GOOD.
OKAY. ALL RIGHT THEN WE ARE TO ADJOURNMENT I GET A MOTION COULD WE SAY ONE 1:00 WE CAN GO BE MANAGING IT TEN THE CANVASING IS TEN IS IT TANKERS ONE DOWN THE TEN YOU LOOK CAMERAS ARE YOU ABOUT TIME WE WON'T BE SHOWN THE CAMERA STARTS AT TEN GOD YEAH WE'RE NOT IN BOARD MEETING ONE. DID YOU MOVE TO ADJOURN? I DID. I'LL SECOND THAT. ALL RIGHT.
JUST TO WE
* This transcript was compiled from uncorrected Closed Captioning.