[IV.Committee Reports]
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BELIEVE WE WILL HAVE FACILITIES COMMITTEE MR. HERBERT FORD AND A PRESENTATION BY MR. ERIK LARSON OUR SEAT IPI DIRECTOR OKAY I'LL START OFF YOU ALL IN YOUR PACKAGE SHOULD HAVE MEETING MINUTES FROM JANUARY 17TH MEETING OF THE AD HOC COMMITTEE AND ALSO IN THERE IS THIS DOCUMENT FORECASTS NOVEMBER 5TH 2024 GENERAL ELECTION COUNTY WHY DON'T WE LOOK AT THIS WHILE I TALK RATHER THAN READING THROUGH THE MEETING? OKAY, I'LL TALK ABOUT THIS WHICH HIGHLIGHTS MINUTES SO THE AD HOC COMMITTEE ON TURNOUT AND RESOURCE ALLOCATION WE MET BY WEBEX ON JANUARY 17TH. THAT MEETING WAS JOINED BY THE COMMITTEE AND MARIE AND JUST TO RECAP THE MISSION OF THE AD HOC COMMITTEE IT'S TO MINIMIZE VOTER WAIT TIMES AND IMPROVE VOTER EXPERIENCE ON ELECTION DAY AND DO SO BY ANALYZING DATA TO FORECAST ELECTION DAY TURNOUT AND OPTIMIZE ALLOCATION OF RESOURCES PRIMARILY OPTIMIZATION OF THE ALLOCATION OF VOTING MACHINES BUT FOR MEETING LAST WEEK WE ALSO LOOKED AT SOCIAL WORKER RESOURCES AN OBJECTIVE OF THAT MEETING LAST WEEK TO LOOK AT THE NEW PRECINCTS AND THE BEST LIST OF 2024 VOTING LOCATIONS IN ORDER TO FORECAST TURNOUT BY LOCATION TO FORECAST COUNTS OF DMV'S AND CALCULATIONS OF POLL WORKERS BY LOCATION.
THAT DATA SHOULD BE HELPFUL FOR A COUPLE OF THINGS FIRST THE FINANCIAL YEAR 2025 BUDGET PROCESS BECAUSE WE WILL NEED SOME NEW EQUIPMENT AND SECONDLY TO HELP PROVIDE TARGETS FOR POLL WORKER RECRUITMENT OVERALL FOR BEAUFORT COUNTY AND ALSO BY REGION.
SO IF WE LOOK AT THIS SHEET, THIS ONE PAGE HANDOUT, IT RECAPS THE ASSUMPTIONS THAT WERE MADE SO IT STARTED WITH THE 126 PRECINCTS THAT WERE AFFECTED JANUARY 1ST AND SC VOTES DOT GOV HAD THE NUMBER OF REGISTERED VOTERS BY PRECINCT AS OF JANUARY 2ND SO THAT WAS THE BASIS OF CALCULATING REGISTERED BY PRECINCT AND ESCALATED 4% ANNUALIZED RATE GIVES US FOR THE NOVEMBER 24 ELECTION ABOUT 142,000 VOTERS.
THE OTHER ASSUMPTIONS WERE 75% OVERALL TURNOUT ON ELECTION DAY OR I'M SORRY 75% OVERALL VOTER TURNOUT WITH 60% OF THAT ON ELECTION DAY AND THEN THE INDEX OF TURNOUT BY PRECINCTS WAS JUST AS WE DISCUSSED LAST YEAR PRE SPLIT. WE ALSO THE I THINK THE DECEMBER 7TH ESTIMATED VOTING LOCATIONS AND POOR PRECINCTS TOTAL OF 80 OF THEM I BELIEVE THAT MAY BE INCREASED TO 90 LOCATIONS BY THE TIME NOVEMBER ROLLS AROUND BUT ADDING TEN DOESN'T MAKE A MATERIAL DIFFERENCE TO THESE CALCULATIONS.
SO LOOKING AT THE FORECASTED TURNOUT ON ELECTION DAY AND THE SIZE OF THE PRECINCTS AND THEM INTO THE EXPECTED VOTING LOCATIONS, THE MODEL FORECASTED ELECTION DAY BMD REQUIREMENTS 581 AND THE COMMITTEE LAST WEEK AGREED TO USE OUR METHOD TO CALCULATE THAT WHICH IS ESSENTIALLY 6 MINUTES PER BALLOT ON ELECTION DAY. WE JUST FOR COMPARISON WE HAVE AT LAST COUNT ABOUT 510 AND MARINE MAKE CONFIRM THAT 510 BMD IS WE WILL USE ABOUT 70 ON FOR EARLY VOTING WITH GOAL OF NOT REUSING VENDORS FROM EARLY VOTING ON DAY TRY TO KEEP THOSE SEPARATE SO SO OVERALL WE'RE FORECASTING A NEED OF 650 PMDS IN NOVEMBER WHICH MEANS WE'LL HAVE TO PROCURE ANOTHER 140 OR ABOUT 30% MORE THAN WE CURRENTLY HAVE AND THEN WE JUST GAVE A REFERENCE THE GUIDANCE AND IT IS DISCRETIONARY GUIDANCE IS THAT SOUTH CAROLINA CODE SAYS THERE SHOULD BE ONE MACHINE FOR EVERY 250 REGISTERED VOTERS THAT WOULD GIVE US 608. SO IF YOU ASSUME THAT'S ON ELECTION DAY, IT'S NOT TOO FAR OFF THE 581 WE CALCULATED FOR ELECTION DAY. THE NEXT THING THAT WE DID WAS LOOK AT THE FORECASTED OF POLL WORKERS REQUIRED. THERE IS A NON-DISCRETIONARY
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CODE REQUIREMENT SEVEN 1373 THAT CALLS FOR THREE POLL WORKERS FOR EVERY 500 REGISTERED VOTERS OR PROPORTION OF 500 VOTERS THEREOF. AND IF YOU DO THE MATH BASED ON THE POOLED VOTING LOCATIONS WOULD NEED 972 POLL WORKERS THAT IS QUITE CROWDED AT MANY POLLING LOCATIONS. SO WE LOOKED AT SOME OTHER METRICS AND USING 2022 AS A REFERENCE WE HAD A RATIO OF THREE POLL WORKERS FOR EVERY 933 REGISTERED VOTERS AND GENERALLY SPEAKING THE POLL WORKERS WERE NOT A BOTTLENECK IN THE THROUGHPUT ON ELECTION DAY IN SOME LOCATIONS. IN A FEW LOCATIONS, YES. GENERALLY SPEAKING NO.SO THREE POLL WORKERS, THE 933 REGISTERED VOTERS IF YOU AT THAT ON AN OVERALL TURNOUT BASIS. SO IT WOULD BE THREE FOR EVERY 490 OVERALL OF VOTERS WHO TURNED THE COMMITTEE AGREED TO USE A OF 3 TO 500 BASED ON OVERALL TURNOUT WHICH CALCULATES 753 POLL WORKERS. NOW THIS IS NOT AN EXACT NUMBER AND WE KNOW THAT THINGS ARE GOING TO CHANGE TERMS OF OUR EXISTING POOL OF AVAILABLE POLL WORKERS AND HOW OF THEM WILL BE AVAILABLE ON ELECTION DAY. BUT THE LINE IS IT LOOKS LIKE THAT WE WILL HAVE TO ADD AT LEAST THREE OR 400 POLL WORKERS TO THE LIST OF ACTIVE POLL WORKERS.
WE DON'T KNOW WHAT THEIR ATTRITION RATE IS GOING TO BE BUT IT'S A PRETTY SIGNIFICANT TARGET. AND THEN THE LAST TABLE HERE IS CALLED AN INTENTION TABLE BECAUSE THE INTENT IS TO GET YOUR ATTENTION BEFORE THE NOVEMBER 2024 GENERAL ELECTION IT IS ESSENTIALLY 50% BIGGER THAN THE 2022 GENERAL ELECTION IN EVERY WAY.
SO OVERALL TURNOUT IN TERMS OF VOTERS WHO CAST WILL GO UP ABOUT 47% ELECTION DAY TURNOUT WILL GO UP BY 54%. WE KNOW WE HAVE 33% MORE PRECINCTS AT 126 VERSUS 95 VOTING LOCATIONS AT 80. WE'RE PLUS 43%. IF WE GO UP TO 90, THAT'S 50% MORE. SO OVERALL EVERYTHING IS 50% BIGGER.
SO ANY QUESTIONS THIS SO FAR? I DON'T HAVE A QUESTION PER SAY BUT I AM THE COMMENT YOU MADE ABOUT HUNDRED 30 PMDS NEEDED I'M ASSUMING MARI WILL BE ABLE TO GIVE US SOME IDEA AS TO TWO THINGS WHETHER YOU WILL BE ABLE TO PURCHASE AND WHETHER WE HAVE MONEY TO BUDGET TO TO PURCHASE AT SOME POINT. I GUESS WHAT MY READERS ARE SAYING I'D LIKE FOR YOU TO ADDRESS THAT AS TO OWNING AN ISSUE THAT CAME TO MIND FOR ME NOW I HAVE IN MY NOTES 40 ADDITIONAL DAYS. YES. OKAY.
SO AND TO YOUR POINT, MR. FORD, THIS ANALYSIS IS NOT DIRECTIVE FOR MARINE STAFF.
THIS IS SOME SOME GUIDANCE DATA DRIVEN GUIDANCE WILL BE USED TO JUSTIFY THEIR PROCUREMENT REQUESTS. I UNDERSTAND THAT IF WE HAVE DEEMED THIS TO BE SOMETHING THAT IS GERMANE TO HAVING A SUCCESSFUL ELECTION, I THINK WE SHOULD CONSIDER IT VERY, VERY AND MAKE A DECISION AS TO WHETHER THIS IS HOW WE TO PURSUE WE HAVE ENOUGH PEOPLE THAT ARE ALREADY LOOKING US BEING FIRST IN THE NATION AND WE HAVE TO MAKE SURE THAT WE DO WHATEVER WE CAN TO ALLEVIATE THAT CONCERN THAT THE ENTIRE NATION HAS PUT THE SPOTLIGHT ON US AS BEING FIRST IN THE NATION. SO ANY CONCERNS THAT WE CAN ALLEVIATE I THINK WE SHOULD A CONCERTED EFFORT TO DO SO. SO I AGREE WITH YOU, MR..
AND THE THE AD HOC COMMITTEE AGREED THAT WE WOULD RECOMMEND TO THE BOARD THAT A VOTE TAKEN TO IN SUPPORT OF THE TARGET OF 650 BMD AS OUR GOAL FOR THE 2024 GENERAL ELECTION AND AGAIN THAT'S NOT A MANDATE THAT'S A VOTE IN SUPPORT OF IT TO SUPPORT MARIE AND HER ANALYSIS AND HER REQUEST PROCESS. SO SO BASED ON THE COMMITTEE'S RECOMMENDATION I WOULD LIKE TO MAKE A MOTION TO THE BOARD THAT WE VOTE IN SUPPORT THIS TARGET OF 650 THE ANYBODY HAVE A QUESTION OKAY DON YOUR QUESTION ON SECONDING MOTION. LISA, THAT QUESTION NO, I JIM.
OKAY. I ONE COMMENT THAT I WOULD LIKE TO MAKE AS MR. FORD I THINK BEFORE WE TALK ABOUT VOTING WE NEED TO AT LEAST HEAR MARIE'S PERSPECTIVE AND THEN WE CAN
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STILL COME BACK AND ASK FOR A VOTE BASED ON WHAT SHE IS SAYING TO US THERE IT IS MY UNDERSTANDING THIS IS A VOTE OF SUPPORT FOR THE COMMITTEE OR NOT THAT WE WILL BE ABLE TO IT . WE'RE NOT TALKING ABOUT THE METHODS FOR ACHIEVING ABOUT ANY CHALLENGES IN RECEIVING IT. IT'S JUST A VERY THOROUGH ANALYSIS OF WHAT WE NEED AND I THINK IF WE PUT WHAT WE NEED ON THE TABLE AND WE ALL AGREE THAT THIS IS WHAT WE NEED THEN WE CAN GO AND WORK WITH OUR DIRECTOR IN ACHIEVING THAT. ALL RIGHT.OKAY. SO YOU MADE THE MOTION THAT AND DON YOU SECOND IT.
OKAY. READY FOR QUESTION ALL IN FAVOR SAY RAISE YOUR HANDS.
OKAY UNANIMOUSLY. THAT'S WHAT WE WILL DO. THANK YOU.
OKAY. THE BOARD ACTION THAT WAS RECOMMENDED BY THE COMMITTEE LAST WEEK WAS A DISCUSSION ABOUT RECRUITMENT OF COWORKERS UNDERSTANDING THAT WE WILL NEVER HAVE AN EXACT TARGET FOR RECRUITING. THE RECOMMENDATION IS THAT WE GO OUT AND TRY TO RECRUIT 3 TO 500 COWORKERS AND WE TALKED ABOUT HOW WE DO THAT FROM A PERSPECTIVE AND PERHAPS WE DON'T DO THAT TACTICALLY HERE AT THIS MEETING.
PERHAPS THAT'S AN OBJECTIVE FOR AN AD HOC COMMITTEE. BUT I THINK THAT WE NEED TO TALK ABOUT COUNTY WIDE HOW WE APPROACH THE SCHOOL SYSTEM THE CHAMBERS OF COMMERCE, THE ROTARY CLUBS, EVERY OTHER PHILANTHROPIC ORGANIZATION OUT THERE TO TRY TO RECRUIT POLL WORKERS. AND IF I COULD SPEAK, I THINK IT WOULD BE VERY STRATEGIC FOR US TO MAYBE SIT AND COME UP WITH SOME METHODS OF DOING AND MAYBE LIST ALL OF THE ORGANIZATIONS BOTH CIVIC AND SOCIAL. WE HAVE ABOUT NINE SORORITIES AND FRATERNITIES THAT HAVE GOALS FOR SOCIAL ACTION AND INVOLVEMENT IN THE POLITICAL PROCESS AND IT WOULD BE A GREAT IF WE COULD COME UP WITH JUST A LIST OF ALL AVAILABLE ENTITIES WITHIN THE COMMUNITY THAT WE NEED TO TARGET AND WORK WITH COLLABORATIVELY.
AND I THINK THAT THAT MAY BE AN APPROACH THAT WE COULD USE TO YIELD MORE RESULTS.
PERSONALLY I LIKE THE IDEA OF AN AD HOC WE CAN GET A SUBGROUP TOGETHER TO EXACTLY WHAT YOU TALK ABOUT WHAT YOU JUST MENTIONED IS SOMETHING THAT MATT NOT TO TALK ABOUT AT LAST SIX WEEKS IDENTIFY THOSE CIVIC GROUPS THAT WE WOULD BE BENEFICIAL TO APPROACH SIT DOWN AND HAVE CHAT WITH THEM AND ENLIST THEIR ASSISTANCE IN RECRUITING OR SOLICITING COWORKERS SUPPORT FROM THEIR MEMBER ORGANIZATIONS ARE THE PARTICULAR MEMBERS OR WHATEVER CONTACTS THEY MAY HAVE IN THE COMMUNITY. SO IF WE CAN CAST A WIDE NET DO IT FROM AN ORGANIZED STRATEGIC YES I THINK THE RESULTS I AGREE .
I THINK ANYONE COMMENT FROM ANYBODY ELSE SO I DON'T KNOW IF WE NEED TO MAKE A MOTION AND VOTE ON IT OR IF WE JUST MAKE A RECOMMENDATION, MADAM CHAIR, TO ESTABLISH AN AD HOC COMMITTEE.
OKAY. SO THIS AD HOC COMMITTEE WHY DON'T IT FALL UNDER THE COMMITTEE YOU ALREADY HAVE AND NOT CREATE MORE AD HOC COMMITTEES? THAT'S JUST A QUESTION BECAUSE OTHER THAN THAT WE'RE GOING TO HAVE LOTS OF AD HOC COMMITTEES WITHOUT HAVING PEOPLE THAT IS GOING TO BE AVAILABLE TO SIT ON THESE COMMITTEES.
ARE YOU COMFORTABLE WITH THAT? SURE. I'M COMFORTABLE TAKING THAT AND I'M A MEMBER OF THE COMMITTEE SO I I SUPPORT THAT AND SUPPORT IT AS WELL.
OKAY OKAY. SO BE IT. YOU GOT IT.
WE WILL TAKE THAT. OKAY. OKAY.
THAT'S THE END OF MY REPORT. THANK YOU. OKAY.
THANK YOU SO VERY MUCH, MR. SWEENEY FOR YOUR REPORT NOW MR. HERBERT FORWARD FACILITIES COMMITTEE. THANK YOU MADAM CHAIR. THE ACTUAL FACILITIES COMMITTEE DID NOT MEET BUT I TOOK IT UPON MYSELF TO MAKE AN INQUIRY TO MARIE BECAUSE I WAS CONCERNED ABOUT THE CONSTRUCTION PROJECT THAT'S GOING TO IMPACT OUR CURRENT BUILDING.
AS YOU ALL KNOW WE HAVE GOTTEN INQUIRIES FROM A COUPLE OF CONSTITUENTS THAT HAD CONCERNS ABOUT POTENTIAL OF OUR EQUIPMENT NOT NECESSARILY BASED FACTS BUT IT WAS PURELY ARE
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THEY ARE THEY OPPOSITION? AND THEN IF YOU GO OVER TO THE DEPARTMENT OF HOMELAND SECURITY SIZE OF OUR REPORT THAT WE RECEIVED BACK IN DECEMBER WE'VE TALKED ABOUT POTENTIAL VULNERABILITIES IT SUGGESTS IT OFFERS TWO OPTIONS PROVIDE SECURITY FOR OUR FACILITY AND HAVE THOUGHT ABOUT THE FACT THAT A VULNERABILITY COULD BE UNINTENTIONALLY TO OUR FACILITY THROUGH A CONSTRUCTION PROJECT . SO I WANTED TO GET A BETTER FEEL AND A SENSE OF WHAT THE CONSTRUCTION PROJECT IS THAT'S OCCURRING AT FACILITY AND REACH OUT TO MARIE AND AND FORTUNATELY SHE WAS ABLE TO REACH OUT TO MR. LAWSON'S WHO IS THE DIRECTOR OF THE PROGRAM THE COUNTY. SO WE WERE INTRODUCED VIRTUALLY THROUGH EMAILS BUT I'M HOPING THAT I WOULD GET A BETTER FEEL FOR WHAT THAT PROJECT IS GOING TO ENTAIL AND HE MADE THE OFFER TO BRIEF THE ENTIRE BOARD WHICH WAS I THOUGHT WAS A VERY GOOD SUGGESTION AND AND AND OUR DIRECTOR FELT THE SAME WAY. SO I AM LOOKING FORWARD TO HIS PRESENTATION. I DID GET AN OPPORTUNITY TO SEE A BRIEF COPY OF IT AND I DIDN'T HAVE ANY COMMENT THAT I NEEDED TO SHARE AT THAT TIME. MAYBE I HAVE SOME COMMENTS AFTER AFTER YOU MAKE THE PRESENTATION AND AT THAT POINT MAYBE THE FACILITY COMMITTEE CAN MEET AND IF WE HAVE ANY FURTHER QUESTIONS WE WANT TO PURSUE WITH MR. LAWSON'S I DON'T KNOW IF OUR TECHNICAL DIRECTOR WANTED TO INTRODUCE THEM OR IF HE FEELS MORE COMFORTABLE INTRODUCING HIMSELF EVERYBODY THEM GO MR. ERIC LAWSON CAPITAL IMPROVEMENT DIRECTOR FOR THE COUNTY SLOWS DOWN SHRINK YOU THANK YOU GOOD AFTERNOON.MY NAME'S ERIK LARSON. I'M THE CAPITAL PROJECTS DIRECTOR FOR COUNTY.
WITHIN THE CAPITAL THE CAPITAL PROJECTS DEPARTMENT ALSO SUPERVISED FACILITIES MANAGEMENT. SO OR I'M THE SUPERVISOR OVER THE FACILITY'S MANAGEMENT DIRECTOR SHOULD CLARIFY THAT SO BETWEEN MARK ROSENOW AND WE MAINTAIN WE BUILD AND MAINTAIN THE COUNTY'S FACILITIES INCLUDING THE BUILDING AT 15 JOHN GOAL SO I'LL QUICKLY AND THIS IS QUICK YOU KNOW TALKING ABOUT BRIEF THIS IS A VERY BRIEF PRESENTATION I GAVE YOU HANDOUTS THE SLIDES ARE NOT IN THE ORDER THAT YOU'RE GOING TO SEE THEM ON THE SCREEN KIND OF PRINTED THEM OUT TO MAKE A LITTLE BIT MORE OF A LOGICAL SENSE FOR YOU AS NOTES FOR THE PROJECT. BUT I'M JUST GOING TO QUICKLY GO THROUGH WHAT WE'RE CURRENTLY AT THE BUILDING, WHAT WE'VE BEEN DOING OVER THE LAST FEW YEARS AND WHAT WE'RE WHAT HAS BEEN SUBMITTED FOR IMPROVEMENT FOR THE UPCOMING FISCAL YEAR. SO AGAIN AS I JUST SAID FACILITIES MANAGEMENT DEPARTMENT MAINTAINS YOUR FACILITY TOILET BACK UP.
YOU HAVE AN ELECTRICAL PROBLEM, THE ROOF'S LEAKING YOU NAME IT THEY FIX IT THAT'S THE THAT'S THE FACILITY MANAGEMENT DEPARTMENT ROLE. MARK ROSENOW IS OUR DIRECTOR AND I'VE GIVEN YOU HIS CONTACT INFORMATION WITHIN THIS PACKAGE ANNUALLY WE REQUEST ALL DEPARTMENT HEADS TO COME TO AND SAY THESE ARE OUR CAPITAL NEEDS FOR THE NEXT YEAR WE WANT TO OUR BUILDING EXPAND OUR BUILDING ETC. MARIE AND HER STAFF HAVE DONE THAT FOR THE LAST FEW YEARS AND. AS A RESULT OF THAT WE HAVE THE CURRENT WAREHOUSE CONSTRUCTION EXPANSION IN THE OF THE BUILDING AND THE PROJECTS I'M GOING TO BE MENTIONING HERE IN A FEW MINUTES FROM UPCOMING FISCAL YEAR THAT IS GIVEN TO MY DEPARTMENT CAPITAL PROJECTS WE PRICE OUT THOSE OPTIONS. WE SUBMIT THEM TO THE COUNTY ADMINISTRATORS EXECUTIVE TEAM.
THOSE GET RECOMMENDED FOR FUNDING APPROVES THE BUDGET AND THEN YOU KNOW WE'RE OFF TO THE RACES TO DO OUR JOB. YOU KNOW AS AN ENGINEER ME AND MY STAFF I WILL HIRE THE DESIGN CONSULTANTS HIRED THE CONSTRUCTION CONTRACTORS AND BUILD THE PROJECTS SO SO THE HISTORY OF THE FACILITY AT 115 OR EXCUSE ME 15 GOLD IT WAS PURCHASED THIS IS THE BEST AVAILABLE INFORMATION I GOT IF YOU GUYS KNOW BETTER I APOLOGIZE FOR BEING WRONG BUT THIS IS OUR RECORDS ON THE FACILITY WE PURCHASED IT IN 2015 FOR 400,000 AT THAT TIME THERE WAS AN ASSESSMENT THREAT AND VULNERABILITY UPGRADES FOR SECURITY ACCESS THAT SORT OF THING. CAMERAS WERE PUT INSTALLED PUT IN PLACE AND INSTALLED WHEN THAT BUILDING WAS BOUGHT. SINCE THEN WE'VE HAD THREE RENOVATIONS TO THAT BUILDING WE ADDED ON THE WAREHOUSE TO THE BACK FOR STORAGE OF EQUIPMENT, THE VOTING MACHINES AND ETC.
AND WE DID A REMODEL IN 2019 OF THE BUILDING IN THE FRONT AND THEN AS I SAID, WE'RE GOING
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TO BE I'M GOING TO SHOW YOU A COUPLE OF PICTURES OF OUR CURRENT PROJECT OUR PROJECT WHICH IS AN EXPANSION OF THE WAREHOUSE WE'RE ADDING ON TO THE BACK OF THE WAREHOUSE.THIS PROJECT WAS LIMITED BY FOOTPRINT OF THE PROPERTY THAT WE ARE GOING TO THE BUILD LINE IN THE BACK WE SO THE BUILDING IS AS BIG AS WE COULD POSSIBLY GET ON THE SITE GIVEN THE CURRENT ZONING AND THE CURRENT SIZE OF THE PROPERTY THAT PRODUCT PROJECT IS UNDERWAY.
IT'S ABOUT A $470,000 PROJECT PLUS OR MINUS. YOU SEE THE DOLLAR SIGNS THE PREVIOUS PREVIOUS EXPANSIONS ON THE SCREEN IS A LITTLE HARD AND MAYBE EVEN HARD TO SEE ON THE PIECES OF PAPER IT'S A BLACK AND WHITE DRAWING SO IT DOESN'T TRANSFER OVER TO A DIGITAL IMAGE VERY WELL. BUT THIS IS A LAYOUT OF THE PROPERTY AND THE BUILDING WITH THE TWO ADDITIONS ON THE BACK OF IT AS AS IF YOU WERE TO VISIT THE SITE THIS IS KIND OF WHAT YOU WOULD SEE IF I ZOOM IN A LITTLE BIT I GOT THE FOOTPRINT, THE FLOOR PLAN, THE BUILDING, THE FRONT END OF THE BUILDING IS WHERE THE OFFICES AND THE VOTERS ARE AT AND THEN YOU HAVE TWO EXISTING WAREHOUSES IN THE BACK THE THE THE FIRST EXPANSION WHICH IS WHERE THEY'RE CURRENTLY STORING THE MACHINES THEY HAVE THEY ACTUALLY HAVE WORKBENCHES AND STUFF IN THERE WHERE THEY WORK ON THE MACHINES. I'VE SEEN THEM IN OPERATION AND YOU KNOW THEY GOT STUFF STACKED TO THE CEILING SO. WE'RE GOING TO GIVE THEM SOME MORE ROOM IN THE BACK AND THAT PROJECT IS UNDER CONSTRUCTION RIGHT NOW IT IS ENCLOSED.
WE TO RESTORE THE SITE SO TODAY EVEN THOUGH IT WAS RAINING THEY OUT THERE GRADING AT THE SITE SAVING THE SITE THEY WERE GRADING THE GRAVEL FOR THE ACCESS TO THE GARAGE DOOR ON THE SIDE AND THEY'RE WORKING ON THE INSIDE TO FINISH OUT THE BUILDING.
THEY'LL BE RELOCATING THE ROLL UP DOOR THAT'S ON THE EXISTING WAREHOUSE TO THE NEW EXIT.
THAT SPACE THEN REMAINS JUST AS AN OPEN THRESHOLD TO GO FROM ONE SPACE TO THE OTHER AND.
THEN THERE'S ALSO ANOTHER DOOR WHAT WE CALL A MANNED DOOR SYSTEM REGULAR DOOR THAT'S GOING TO STAY INTACT. IT'LL BE THERE BUT IT PROBABLY WON'T WON'T HARDLY EVER BE USED JUST BECAUSE YOU CAN AROUND THROUGH THE OPENING IN THE GARAGE DOOR AND WE SHOULD BE DONE. I KNOW THAT I HAVE WRITTEN IN HERE THAT THE PROJECT GOES THROUGH JULY 23RD THAT IS THE CONTRACT COMPLETION DATE BUT WE'RE GOING TO FAR EXCEED WILL BE DONE PROBABLY IN THE NEXT 30 DAYS IF NOT SOONER FOR NEXT YEAR THERE WERE THREE EXCUSE ME TWO PROJECTS THAT WERE SUBMITTED TO US BY MARIE AND HER STAFF.
THE FIRST IS SECURITY UPGRADES . WE HAVE COST THOSE OUT AND SUBMITTED THOSE AND I CANNOT GIVE YOU A 100% GUARANTEE BUT I WILL TELL YOU THINGS ARE LOOKING GOOD FOR THIS PROJECT. WE'VE HAD BUDGET MEETINGS AND SO FAR IT IS STILL ON THE LIST OF PROPOSED PROJECTS FOR FUNDING AND THAT IS SECURITY UPGRADE YOU SEE LISTED THERE ITS IMPACT RESIST BALLISTIC RESISTANT GLASS TO SECURE THE FACILITY MORE THAN IT IS TODAY AND THEN AFTER WE'RE DONE WITH THIS WAREHOUSE ADDITION ARTIE WILL BE COMING IN OUT THROUGH THIS END AS A BULLET POINT ART DEPARTMENT THAT WILL ACTUALLY COME IN AND DO THE ADDITIONAL SECURITY CAMERAS ON THE EXTERIOR ACCESS POINTS ONCE WE GET DONE WITH THE WAREHOUSE THAT'S THAT'LL TO BE GOING ON AS WELL AND THEN A STANDBY GENERATOR WE HAVE THAT BUDGETED AND REQUESTED OR WE'VE PRICED IT OUT AND WE REQUESTED IT FOR BUDGETING AND THIS GENERATOR WILL OBVIOUSLY GIVE BUILDING THE ABILITY TO FUNCTION IN THE EVENT WE LOSE POWER RANGE A BAD THUNDERSTORM WINDSTORM WHATEVER THE FACILITY ALL THE SECURITY MEASURES WITHIN THE BUILDING WILL STAY IN WILL STAY AND BECAUSE OF THE GENERATOR YOU ASKED ME ABOUT 15 GOALS BUT I THOUGHT I WOULD THROW THIS IN TO JUSTICE BECAUSE THIS IS SOMETHING THAT WE'VE DONE IN THE PAST YEAR. THE OFFICE THAT WAS IN THE BLUFFTON CENTER OFF OF ALMA ROAD WAS RELOCATED TO MYRTLE OFFICE BUILDING ON BLUFFTON PARKWAY THIS PAST YEAR THAT THERE WAS AN OFFICE SUITE WITHIN THE THE FIRST FLOOR OF THE MYRTLE PARK BUILDING THAT WAS REMODELED IN THE STAFF MOVED OVER TO THE IT THE BENEFITS TO YOU IS THAT THE SHERIFF HAS A SUBSTATION THERE THERE'S ACTIVE GUARDS ON DUTY 8 TO 5 IN THAT BUILDING BECAUSE OF THE COURTHOUSE THE COURT FUNCTION THAT'S IN THAT BUILDING AND THE WAY THAT THE BUILDING AND THE OFFICE SUITES LAID OUT THERE'S A SEPARATION BETWEEN GUEST AND THE STAFF THROUGH A SERVICE WINDOW RATHER THAN THE WAY IT WAS IT HAD THE BLUFFTON REC CENTER, BLUFFTON CENTER IS STILL ONE OF YOUR PRECINCTS AND I JUST THROW THIS IN BECAUSE THIS HAPPENED LAST WEEK. THEY'RE USING THE GYMNASIUM NEXT TO THE REC BUILDING FOR A VOTING PRECINCT. IT WAS NOT WELL DEFINED HOW YOU GET IN THERE IF YOU'RE HANDICAP ACCESSIBLE SO THEY MADE SOME QUICK CHANGES TO THE BUILDING SIGNAGE AND THAT SORT OF THING TO MAKE IT AND CAP ACCESSIBLE UNFORTUNATELY THAT AND TO GET PARKING ON THE FRONT THE HANDICAP ACCESS IS IN THE REAR AND SO OUR STAFF IS CURRENTLY LOOKING RIGHT NOW HOW TO GET A PROPER HANDICAP ACCESSIBLE RAMP ON THE FRONT OF THE BUILDING CLOSE THE PARKING SPACES AND THAT WILL BE COMING JUST WITHIN THE NEXT MONTHS. WE'RE TRYING TRY TO DO IT AS
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FAST AS WE CAN. WE DID WHAT WE NEED TO DO BECAUSE WE KNEW VOTING WOULD STOP STARTING FOR THE PRIMARY SO WE WANTED TO GET ALL THAT PLACE BEFORE THAT STARTED.SO IN SUMMARY GOT ABOUT A 1.3 INVESTED IN THE BUILDING AT 15 GALT OVER THE LAST SEVERAL YEARS WITH EXPANSIONS AND REMODELING AND IMPROVEMENTS WITH ANOTHER 270 PROPOSED FOR THE UPCOMING YEAR I FEEL I FEEL CONFIDENT THAT THAT'S GOING TO GET FUNDED MAINLY BECAUSE IT WAS DEEMED AS AN ESSENTIAL PROJECT DUE TO AS MR. FORD WAS POINTING OUT A FEW MOMENTS AGO SOME OF THE FEDERAL GUIDELINES FOR THESE TYPE OF FACILITIES SO I'VE INCLUDED MY CONTACT INFORMATION AS AS MR. ROSE AND OUR FACILITIES DIRECTOR YOU'RE MORE THAN WELCOME TO CONTACT US AND ASK US QUESTIONS ANY TIME BUT WHEN YOU DO I WOULD ASK THAT YOU INCLUDE MARIE IN ORDER IN YOUR CORRESPONDENCE WE ALWAYS MAKE THAT WE WHEN WE HAVE CONSTITUENTS OR CITIZENS OR STAFF MEMBERS CONTACTING US THAT WE MAKE SURE THE DEPARTMENT HEADS THAT ARE RESPONSIBLE FOR THE MANAGEMENT OF THAT FACILITY ON A DAY TO DAY ARE AWARE OF WHAT'S GOING ON. SO THAT'S ALL I GOT I TOLD YOU ARE GOING TO BE BRIEFED.
YES, SIR. I'M DOES THE GENERATOR PROVIDE ADEQUATE POWER TO MAKE THE BUILDING FULLY FUNCTIONAL? IT WILL BE A FULLY FUNCTIONAL GENERATOR.
IT WILL IT'LL HAVE A SWITCH POWER GOES OUT THE BUILDING GOES ON A GENERATOR AND EVERYTHING IN THE IN BUILDING WORKS IT'S NOT GOING TO BE LIMITED AIR CONDITIONING, LIGHT SECURITY, HOPE EVERYTHING IS MADE UP. I DON'T HAVE A QUESTION I JUST HAVE A COMMENT. I WAS AT THE BLUFFTON OFFICE MORNING AND ALL THROUGHOUT THE VOTING HAS BEEN TAKING PLACE AND I ALSO VISITED THE GOVERNMENT CENTER AND BLUFFTON ALSO AND THEN I KEPT DRIVING BECAUSE I HAD TO GET TO THIS MEETING AND I PULLED INTO JOHN GALT ROAD AND THEY WERE WORKING AND I WENT INSIDE TO JUST TAKE A PEEK TO SEE THE IMPROVEMENT.
AND WHEN I SAW JULY I WAS LIKE OH I WONDER WHAT THEY'RE GOING TO BE DOING BECAUSE FROM MY SAW IT LOOKED LIKE THINGS WOULD TAKE ABOUT 30 TO 60 DAYS SO I CAN AT LEAST SAY THAT THE WORK IS BEING DONE AND BOARD MEMBERS THAT HAVE TO HAVE TIME YOU KNOW, TAKE A LITTLE GO OUT THERE AND CHECK AND SEE WHAT WE HAVE BECAUSE THEY ARE DOING THE WORK THAT WAS PRESENTED TO THEM SO I THANK YOU KNOW IT'S IT'S ALMOST COMPLETE VACCINE LIKE I SAID IT'S DRIED IN NOW THEY'RE DOING FINISH GRADING AND ONCE THEY MOVE THE ROLL UP IT'S GOING TO BE TIME FOR A FINAL INSPECTION. SO WE'RE REALLY NOT THAT FAR AWAY FROM COMPLETION ANYWAY.
I WAS HAVING A QUESTION UNFORTUNATELY I HAVE SEVERAL QUESTIONS.
OKAY. FIRST QUESTION YOU MENTIONED AT THE AT THE STAFF BEFORE THE THREAT ASSESSMENT AND SECURITY IS THAT DEPARTMENT OF HOMELAND SECURITY OR IS THAT THE LOCAL STAFF? WELL, I'M I'M RELYING ON NOTES BACK FROM 2015.
IT'S MY UNDERSTANDING THAT IT WAS COUNTY STAFF I DID THAT MARIE MAY BE ABLE TO SPEAK MORE IT BUT MY POINT WAS IS THAT WITH THE BUILDING WAS UP FIT FOR SECURITY AT THE TIME THAT IT WAS PURCHASED AND MOVED INTO BACK IN 2015. OKAY.
NO NOT QUITE WE GOT THE SECURITY UPGRADE AFTER THE RENOVATION PROJECT.
OKAY. AND IT WAS JUST I THINK WE ONLY HAVE ONE CAMERA.
OKAY SO DO YOU KNOW DID THE ASSESSMENT WAS IT YOUR STAFF HOMELAND SECURITY DID SOMETHING OKAY. THE SECOND QUESTION IS REGARDING THE GENERATOR.
WHAT'S THE EXISTING SITUATION IF THERE'S A POWER OUTAGE, IF THERE WAS NO GENERATOR NOW IS THE GENERATOR THERE IS NOT A GENERATOR NOW? NO, SIR.
IF IF IT LOSES POWER IT WOULD IT WOULD BE WITHOUT POWER BECAUSE WE DO NOT HAVE A SWITCH AND WE DIDN'T DON'T HAVE A PORTABLE GENERATOR THAT WE COULD JUST SIMPLY PLUG IN SO THE BUILDING WOULD BE WITHOUT POWER AT THIS POINT. THAT'S WHY WE'RE WHAT DO HAVE ON ELECTION DAY WE DO A GENERATOR AVAILABLE TO US THROUGH FACILITY MAINTENANCE AND THEY HAVE THEY HAVE THE WHOLE TIME ELECTION IS GOING ON ON ELECTION DAY IT'S A PORTABLE GENERATOR BUT IT WOULD BE IT DOES HAVE ENOUGH VOLTAGE TO TO THE RESULTS COMING IN AND TRANSFER RESULTS SO BUT IF IF IT'S NOT ELECTION DAY DO YOU KNOW IF THE ALARM SYSTEM THAT YOU HAVE JUST A BATTERY BACKUP FOR THOSE ALARM SYSTEMS THAT WOULD KICK ON IF YOU LOSE POWER I I'M GOING TO SAY YES BUT I NEED TO I NEED TO CLARIFY WE FACILITIES DOESN'T DO THE SECURITY SYSTEM THAT'S THE IT DEPARTMENT INFOTECH PARK DEPARTMENT AND INFORMATION TECHNOLOGY DEPARTMENT SO I'M NOT THAT'S WHY WHEN I SAID THAT COMES IN AFTERWARDS THAT'S THE
[00:30:05]
ONE THING THAT WE DON'T MAINTAIN WE MAINTAIN LIGHTS AND THE FLOORS AND THE PAINT, THE BATHROOMS, THAT SORT OF THING BUT THE SECURITY SYSTEM AS PART OF ITS OPERATIONS SO I DON'T HAVE ALL THOSE DETAILS BUT MOST OF THE SYSTEMS ARE BATTERY BACKUP SO I'M ASSUMING THIS ONE IS AS WELL, I APOLOGIZE I DON'T KNOW ANSWER I COULD GET AN ANSWER FOR YOU AND HAVE IT EMAILED TO MARIE AND AUDRA. OKAY MY MY HOPEFULLY MY LAST QUESTION IS IS YOUR DEPARTMENT OR IS IT I.T THAT'S RESPONSIBLE FOR MAKING SURE THAT THE EQUIPMENT IS ON SOME TYPE OF SECURITY AT ALL TIMES PARTICULARLY IF YOU HAVE THE POWER IF THERE'S A POWER OUTAGE THAT'S IT'S AFTER 12:00 AT NIGHT STAFF HAS GONE I'M CONCERNED ABOUT THE EQUIPMENT BEING OUT THERE AND OPEN AS SENSITIVE AS THEY ARE TO WHATEVER COME ON TO YOU OR WHEN THEY COME IN IT'S PROBABLY A LITTLE OF BOTH. I'M GOING TO LOOK TO MARIE TO HELP ME ANSWER THIS QUESTION THE SECURITY SYSTEM THAT WOULD BE MONITORING THE BUILDING AFTER HOURS IS IT OKAY NOW OUR DEPARTMENT HELPS WITH THE INSTALLATION OF THE MAGNETIC LOCKS AND THE PHYSICAL LOCKS, YOU KNOW, DEADBOLTS AND AND YOU KNOW, THAT SORT OF THING INSTALLING THE INFRASTRUCTURE, THE HARDWARE WE ASSIST WITH BUT THEN THE OPERATION THAT SECURITY SYSTEM IS AT EASE. OKAY. I REALLY DON'T HAVE I KNOW I THINK IS SOME VULNERABILITY THERE BUT I DON'T WANT TO SPECULATE.I THINK THAT'S A QUESTION THAT I TRY TO ANSWER AND I AGAIN I'M TALKING A LITTLE BIT OUT OF MY MY REALM OF RESPONSIBILITY. BUT THESE MAG LOCKS SYSTEMS MAGNETIC LOCKS SYSTEMS WHEN THE WHEN THE POWER GOES OFF THE LOCKS LOCK AND THEY CANNOT BE THEY CANNOT BE TO POSE A LOCK.
YEAH BECAUSE THE ELECTRONICS THE MAG LOCKS SYSTEM IS THE ELECTRONICS ACTUALLY RELEASE THE ENERGY OR REMOVE THE ENERGY TO ALLOW THE DOOR TO BE OPENED SO IF WE'RE TALKING ABOUT MAGNETIC ENERGY YOU KNOW THE ATTRACTION OF THE TWO METALS SO IF THERE'S NO TO RELEASE THAT ENERGY THE DOOR WILL NOT OPEN AND SO IN THE EVENT OF A POWER LOSS THE DOOR IS LOCKED PERIOD I. THAT'S MY UNDERSTANDING OF HOW THE SYSTEM WORKS BUT I'LL BE HAPPY TO GET CLARIFICATION ARE THE ONES THAT ARE BEING BUILT IN SO THEY'RE NOT OPEN TO YOU.
YOU HAVE TO USE A KEY TO GET IN THERE YOU GOT IT IF YOU GOT TO GET IN YEAH SO I CAN I'LL DO I'LL DO SOME DIGGING ASK FOR SOME CLARIFICATION ON THAT AND GET THAT DEBRIS IN ORDER BUT THAT'S UNDERSTANDING OF THE WAY THE SYSTEM WORKS. SORRY I CAN ANSWER THOSE NO 200%. THANK YOU FOR TAKING THE TIME. COME IN AND BRIEFING US ON THAT. OKAY. THANK YOU.
ALL RIGHT. THANK YOU. AND MR. FORD, THANK YOU FOR TAKING INITIATIVE TO. ARRANGE THIS FOR US. YES.
ALL RIGHT. WELL, OKAY. MOVING ON ALONG FINANCE MR. JAMES PACKER. THANK YOU, MADAM CHAIRMAN. THE FINANCE COMMITTEE MET ON JANUARY THIRD WITH AND MARY AND WENDELL ATTENDED THAT AND WE HAD TWO TWO KEY AGENDA TOPICS OF THAT MEETING. THE FIRST WAS TO REVIEW THE BEGINNINGS OF A PRESENTATION THAT THE FINANCE COMMITTEE WAS TAKING THE LEAD ON TO MAKE TO THE CURRENT EVENTUALLY TO THE COMMON COUNCIL. SO THAT WAS THE OH THAT WAS LARGE PORTION OF THAT FIRST MEETING ON THE THIRD AND WE WE HAD SOME DISCUSSION AND WE MADE SOME CERTAINLY SOME INPUT ON CHANGES TO BE MADE TO IT THE SECOND PART OF THE MEETING WAS A DISCUSSION ON THE BUDGET PROCESS AND OVERALL BUDGET PROCESS AND MARIE SHARED WITH US THE SCHEDULE OF HOW THE BUDGET TRUST PEOPLE KIND ACCOUNTING BUDGET PROCESS LAYS OUT AND AT THAT TIME SHE SHE TOLD US THAT THE CAPITAL IMPROVEMENT PROJECTS HAD ALREADY BEEN SUBMITTED AND THOSE WERE THE ONES THAT MR. LAWSON JUST PRESENTED SO WE WENT OVER THOSE AND AND WE TALKED ABOUT THE OVERALL BUDGET BUT WE DID NOT WE RAN OUT OF ACTUALLY TO GET INTO THAT QUESTION PORTION SO AT OUR NEXT MEETING WHICH PROBABLY WON'T BE ABLE TO OCCUR UNTIL AFTER THE TPP PIECE, WE'RE GOING TO SPEND THAT MEETING ON THE BUDGET YEAR TO DATE FOR THIS YEAR AND THEN THE PROCESS FOR 2025 BUDGET THE COMMITTEE MET AGAIN JUST THE COMMITTEE WITHOUT STAFF ON JANUARY 9TH AND THAT WAS REALLY TO TRY TO PUT SOME FINAL TOUCHES ON THE PRESENTATION IT WAS IN MUCH BETTER SHAPE AND SO WE WE'VE BEEN KIND OF TWEAKING IT OVER THE LAST COUPLE
[00:35:02]
OF WEEKS AND THEN THIS GROUP THIS BOARD VOTED ON IT BY APPROVED IT BY EMAIL 7 TO 0 TO APPROVE IT. AND AT THIS POINT WE ARE LOOKING TO TRY TO GET ON THE FINANCE COMMITTEE'S AGENDA FOR THE NEXT COUNTY COUNCIL FINANCE FOR THEIR NEXT MEETING THEY HAD A MEETING SCHEDULED FOR THE 16TH OF THIS MONTH BUT THAT WAS CANCELED AND SO WE DID NOT HAVE AN OPPORTUNITY TO PRESENT AT THIS TIME. SO THAT'S THAT'S OUR NEXT GOAL IS TO GET GETTING THIS INTO THE COUNTY COUNCIL PROCESS. SO HOPEFULLY ON A TIMELY BASIS GET GET IT GET SUPPLEMENTAL PAY APPROVED FOR AND EVENTUALLY ANY QUESTIONS BECAUSE I HAVE TWO QUESTIONS. THE FIRST QUESTION IS AS A BOARD MEMBER I WOULD BE INTERESTED TO HEAR PERHAPS ON A QUARTERLY BASIS ABOUT WHERE THE BOARD OF ELECTION STANDS AGAINST THE BUDGET AND WHAT THE MAJOR VARIANCES ARE AND PERHAPS THAT SHOULD BE SOMETHING IN THE DIRECTORS REPORT BUT COULD I ASK THAT THE FINANCE COMMITTEE WORK WITH THE DIRECTOR TO DECIDE WHAT AN APPROPRIATE REPORT TO GIVE QUARTERLY AT THE BOARD MEETING WOULD? ABSOLUTELY. AND THEN MY SECOND QUESTION IS RELATED TO THE REQUEST FOR SUPPLEMENT PAY. AS I UNDERSTAND THE REQUEST IS A SPECIAL APPROPRIATION FOR THE JUNE 11TH STATEWIDE PRIMARY ELECTION BUT THE SUPPLEMENT WOULD THEN GO INTO THE 2025 BUDGET FOR THE NOVEMBER ELECTION. SO THIS IS REALLY A ONE TIME REQUEST THAT WE'RE TRYING TO DO QUICKLY THAT REQUEST IS IT WHEN WOULD BE AN APPROPRIATE TIME FOR US SOCIALIZE THAT WITH THE COUNTY COUNCIL MEMBERS I YOU KNOW SINCE APPROVED THE PRESENTATION I WAS HOPING THAT I WOULD HAVE AN OPPORTUNITY TO CONNECT TO SPEAK LIVE OR MEET WITH COUNCILMAN LAWSON WHO IS THE CHAIR OF THE FINANCE ADMIN ECONOMIC DEVELOPMENT COMMITTEE.I HAVE NOT HAD THAT OPPORTUNITY AND HAVE TRIED OVER THE LAST TWO WEEKS TO CONNECT WITH THEM AND HAVE BEEN SUCCESSFUL. SO AT THIS POINT I WOULD WOULD SAY WE SHOULD BE SOCIALIZING WITH OTHER MEMBERS TO GETTING THIS THING BUBBLED UP TO THE SURFACE.
I'M TO CONTACT CHAIRMAN ESSERMAN TO TALK TO HIM AND GET IT INTRODUCED TO HIM AT THIS POINT I WANT TO I DIDN'T WANT TO THINK THAT I WAS SIDESTEPPING COUNCILMAN LAWSON SINCE HE'S THE CHAIR. BUT IN A SENSE MY YOU KNOW REACH OUT TO HIM HAVE BEEN UNSUCCESSFUL. I'M GOING TO GO WITH THE CHAIR I JUST WANTED TO TO ASK YOU WHETHER YOU REACHED OUT TO HIM WAS IT BY EMAIL? WAS IT INFORMAL OR FORMAL LIKE AN EMAIL THAT REQUIRED A RESPONSE INFLUENCE PHONE CALLS WHICH WENT TO VOICEMAIL THAT WAS FULL. OKAY. SO THEN IT BECAME TEXT MESSAGES, EMAILS AND MULTIPLE CONTACTS. THOSE WERE TEXT YES I WAS OF SOMETHING MORE FORMALIZED LIKE YOU KNOW A LETTER OR MAYBE YOU KNOW NOT ANOTHER NEGATIVE LETTER JUST VERY RECORD KNOW LETTER THAT YOU KNOW YOU'VE MADE EFFORTS TO HIM.
I JUST YOU MEAN A SNAIL MAIL LETTER THAT WE THINKING YOU KNOW, BECAUSE A LOT OF TIMES PEOPLE GET A LOT OF EMAILS, A LOT OF TEXT MESSAGES BUT I'M JUST THINKING OF ANOTHER APPROACH TO COMMUNICATE THAT THERE IS PROTOCOL FOR GETTING ON A COMMITTEE AGENDA AND THAT'S GOING THROUGH THE COUNTY PROCESS. SO YOU COME ME I GO TO MY ACA MY ACA WILL GO TO A COUNTY ADMINISTRATOR AND MAKE A REQUEST TO BE ON THAT AGENDA.
THANK YOU. YOUR PROPOSALS WITH YOUR PROPOSAL.
SO I THINK WHERE WE ARE IF WE ARE AT THAT POINT TO MAKE A FORMAL REQUEST AFTER WE'LL TAKE IT UP TO ADMINISTRATION FOR REVIEW TO BE ON THE AGENDA AM I RIGHT FOR RESTARTING WITH THE FINANCE COMMITTEE YES SIR. OKAY. BUT IN A MORE DIRECT FORMAL MANNER READ OUR CORRESPONDENCE WITH YOU WOULD THE PROTOCOL DICTATE THAT BE GOING IN A FORMAL MANNER OR WE JUST NOTIFY A FORMAL? YEAH IT NEEDS TO BE IN WRITING
[00:40:02]
SO WE HAVE DOCUMENTATION OF THAT. RIGHT.SO IF IT'S BEING RECOMMENDED BY THE BOARD TO TAKE THE THE FINANCE COMMITTEE RECOMMENDATION FORWARD COUNSEL THEN IT WILL ALSO BE IN OUR MINUTES WITH THE MOTION AND APPROVAL BY THE FULL BOARD TO MOVE FORWARD IF THAT'S SO WE NEED TO MAKE A MOTION IN THIS TIME TO MOVE FORWARD. THERE'S A QUESTION WHAT IS THE DEADLINE THAT HAS BEEN ESTABLISHED OR IS THERE BEEN A DEADLINE ESTABLISHED THAT WE HAVE TO GET OFF THIS DONE BEFORE COUNTY COUNCIL BEFORE IT'LL BE APPROVED AND IT COULD BE IMPLEMENTED? DO YOU HAVE ANY IDEA I I CAN SPEAK SHE CAN SHE SAID I'M PREPARED TO FINANCE MEETING A SCHEDULE FOR FEBRUARY 20TH AND FOR THE PROPER PROCESS I WOULD NEED AT LEAST TWO AND A HALF WEEKS TO SUBMIT THE PROPER PAY PAPERWORK TO REQUEST TO BE ON THE WHAT'S THE DEADLINE THAT WE WOULD HAVE GIVE SOMETHING TO YOU TO HAVE IT ALL FINALIZED I WOULD SAY THREE WEEKS PRIOR TO FEBRUARY 20TH BUT THEN WE'LL HAVE TO GO THROUGH THREE READINGS IN FRONT OF COUNTY COUNCIL. SO IF IF THE FINANCE COMMITTEE DECIDES TO TAKE IT VOTE FOR COUNCIL WOULD BE IN WAY OF AN ORDINANCE AND THAT DOES REQUIRE THREE READINGS AND WE'RE LOOKING AT APRIL IF IT MAKES IT TO COUNTY COUNCIL OF FINANCE YOU KNOW MOTIONS AND MOVES FORWARD TO TAKE IT ACCOUNTING COUNTY COUNCIL THAT WILL REQUIRE THREE READINGS SO WE'RE LOOKING AT APRIL SO I COULD GO TO FINANCE AND DISAGREE THE IT COULD DISAGREE WITH WITH THE PROPOSAL RIGHT YOU'RE SAYING CORRECT THEY COULD THEY COULD VOTE NOT TO MOVE FORWARD COUNCIL THAT IS YES THAT IS A POSSIBILITY AND IT DIES FROM OF SUPPORT AT THAT AT THAT POINT. CORRECT. OKAY.
THEREFORE WE I WANTED TO MOVE THAT THE MORE SUPPORT THE EFFORT WELL THE COMMITTEE TO WORK WITH OUR EXECUTIVES DIRECTOR USING THE APPROPRIATE PROTOCOL TO ESTABLISH SUCH OR A MEETING COMMITTEE SHE SAID YOU KNOW WHETHER SHE'S GOING TO DO LET US SO WELL I'M MOVING THAT WE ADOPT THE POSITION THAT WE GO FOR USE IN A MORE FORMAL METHOD OF COMMUNICATING OUR TO MEET WITH THE FINANCE COMMITTEE I AGREE I THINK THAT MAYBE THE MOTION IS MORE SIMPLY THAT MAKE A MOTION THAT THE BOARD APPROVES A FORMAL REQUEST TO GET ON THE FINANCE COMMITTEE AGENDA. I MEAN SECOND OKAY. IT'S BEEN MOVED MID AND SECOND BY LIST THAT THE BOARD GET A FORMALIZED LETTER TO AUDRA. SO CAN GET ON THE AGENDA WITH THE FINANCE COMMITTEE ALL IN FAVOR SAY I I OKAY. AND YOU AND SHE YOU THE THE DATE WE GOT THAT IN THE 20TH FEBRUARY 20TH SO WE'RE WE'RE RUNNING UP CLOSE TO THAT DEADLINE IF WE WANT TO GET ON THE AGENDA FOR THE 20TH BECAUSE YOU SAID YOU NEEDED A FULL THREE WEEKS, CORRECT? YES, THAT WOULD BE NICE. SO I MEAN IF IT'S THE 20TH WE HAVE TO HAVE IT DONE THIS MONTH . YEAH YEAH YOU SHOULDN'T TAKE THEM ON THE ROAD. WELL JUST MAKE IT QUICK BEING THE MINUTES.
YEAH. IS IT JUST A LETTER OR THERE A PACKET OF PAPERWORK THAT HAS BE DONE IN ADDITION OR I WOULD RECOMMEND THE DOCUMENTATION THAT I HAVE JUST MEANT FOR THE COUNCIL. I MEAN IT NEEDS TO BE WHAT YOU'RE YOU'RE ASKING FOR SO I HEAR THE PROPOSAL IS READ DON'T WE. WE HAVE A POWERPOINT PRESENTATION. YEAH RIGHT YEAH THAT'S WHAT YOU NEED.
LEGISLATIVE AFFAIRS COMMITTEE MR. MATTHEW SWEENEY AND FOLLOWING MATT BE BEVERLY DORR REPRESENTING THE LEGISLATIVE DELEGATION TRIED TO PUT TOGETHER A MEETING IN DECEMBER BUT WERE UNSUCCESSFUL I KNOW THEY'RE TRYING AGAIN THAT MAY HAPPEN WITHIN TWO A PERIOD OF TIME IN COLUMBIA AND THEY WILL AT THAT TIME TALK ABOUT THE REQUEST WE MADE A FEW MONTHS AGO 711 110 AND THAT WAS I CAN SEE 771 TEN REGARDING THE AMENDMENT TO FOR PRECINCTS FOR OTHER THAN MUNICIPAL ELECTIONS . SO OTHER THAN THAT I HAVE NOTHING TO QUESTION ON. I KNOW SEVERAL GROUPS THAT PLAN TO MEET WITH THE DELEGATION COLUMBIA IN THE SPRING. IS THERE SOMETHING THAT WE HAVE CONSIDERED DOING AS WELL WITH
[00:45:04]
OUR REQUEST BECAUSE THEY HAVE MAKE A REQUEST TO THE DELEGATION AT THAT TIME OR IS THAT NECESSARY? I THINK IT WOULD BE HELPFUL. WE WERE THERE FOR THAT MEETING SO AS SOON AS WE HEAR ABOUT A MEETING SCHEDULED WE SHOULD DISCUSS AS A BOARD WHETHER WE GO TO COLUMBIA, SUPPORT OUR REQUESTS OR HOPEFULLY THEY HAVE THE MEETING HERE BUT IF NOT WE'LL FIGURE OUT ONE OR A FEW OF US WANT TO GO TO COLUMBIA THIS IS SPRING IN MARCH.MAYBE YOU'RE HOPING WITHIN THE NEXT TWO WEEKS. OKAY.
SO THAT IS THAT SPRING. OKAY. ALL RIGHT.
THANK YOU. BEVERLY DORR NOT. UP NEXT THE RE PRECINCT COMMITTEE HAS NO REPORT AT THIS TIME. OKAY.
RULES COMMITTEE THIS WE DO HAVE A REPORT I OBTAINED THE MOST RECENT COPY OF THE OPERATIONS MANUAL WITH THE COMMENTS THAT HAVE BEEN MADE PARTICULARLY BY MR. SWEENEY AND MADE THE CORRECTIONS THAT THE PEOPLE I SENT IT OUT TO MY COMMITTEE WHICH THIS POINT IN TIME IS ONE PERSON AND AFTER THAT REVIEW I WILL SEND IT OUT TO THE WHOLE BOARD.
I DO THINK THERE ARE ADDITIONAL CHANGES THAT YOU'VE MADE BASED ON SOME OF THE ITEMS THAT WE HAVE VOTED ON AND PASSED. IT SPEAKS VERY DIRECTLY AND CLEARLY TO FACT THAT WE ARE RESPONSIBLE FOR RECRUITING POLL WORKERS FOR EACH LOCATION WHICH OBVIOUSLY NO LONGER THE CASE.
SO ONE OF THE THINGS WE'RE GOING TO DO IS LOOK TO SEE THAT THE MOST REASONABLE VERSION STILL IS TO DATE AND CURRENT AND MY COMMITTEE IS DOWN TO TWO PEOPLE.
I DON'T KNOW IF WE'RE GOING TO WAIT UNTIL WE HAVE A NEW MEMBER OF THE BOARD TO BRING IT UP TO THREE PEOPLE OR IF THERE'S A MEMBER HERE WHO'S INTERESTED IN ON THAT WE COULD ADD THEM TO THE COMMITTEE AT THIS TIME I WOULD RECOMMEND THAT WE GO AHEAD AND APPOINT ANOTHER MEMBER NOW WE WANT TO BE ON IT ALL THE TIME TOO. HE'S VOLUNTEERING GREAT.
DONALD LUCAS AND DON LUCAS I GREW. ANYTHING ELSE? QUESTION FROM ANYONE COMMENTS IT'S A COMMERCIAL. ALL RIGHT.
[V. New Business]
NEW BUSINESS. I LIKE THIS ONE. ALL RIGHT.IT SAYS ELECTING NEW VICE CHAIRPERSON CRAIG KELLY WAS ELECTED VICE CHAIR AND.
HE RETIRED THE END OF DECEMBER SO WE STILL ANOTHER YEAR TO GO AND WE NEED TO FILL THAT POSITION BECAUSE I MAY DECIDE TO TAKE A VACATION OR TRAVEL, GO SKIING AND MAYBE BE GONE FOR TWO MONTHS. NEVER KNOW. YEAH.
SO I WILL ARE AND LISTEN FOR THE BOARD TO NOMINATE YOUR VICE CHAIR I WOULD LIKE TO NOMINATE MR. SWEENEY TO FILL THE REMAINDER OF THE VACANCY FOR VICE CHAIRPERSON MR. SWEENEY, DO YOU ACCEPT THAT NOMINATION? YES. THANK YOU.
ALL RIGHT. ANYBODY ALL RIGHT, I CAN I GET THE NOMINATIONS FROM THE FLOOR TO CLOSE AND MATTHEW SWEENEY AS VICE CHAIR I'M GOING TO CLOSE THE NOMINATION ON THE SAME ONE NAME. CAN I GET A SECOND? MY SECOND ALL IN FAVOR BUT SON OF I, I I. ALL RIGHT, MR. SWEENEY. YEAH.
THANK YOU. THANK YOU. CHAIRPERSON THAT BRINGS UP A SECONDARY ISSUE. MR. SWEENEY IS OUR CURRENT SECRETARY.
YOU MAY WELL HE MAY WANT TO DO ALL OF THAT. YOU KNOW, IT'S A MULTI DANCE IF YOU LIKE TO HANDLE BOTH. YOU'RE WELCOME IT BUT IF YOU WOULD LIKE TO ABDICATE THE SECRETARY'S POSITION WE MAY WANT TO PURSUE THAT. OKAY.
LET ME SAY ONE THING THAT HE CAN'T DO THAT AND THE SECRETARY DOES THAT AN ELECTED POSITION IS JUST THE CHAIR IN THE VICE SO HE CAN HOLD AS MANY AS HE CAN HANDLE.
AM I RIGHT, LARRY? I DON'T KNOW. OKAY.
SO IT'S UP TO YOU WHAT IS UP TO HIM, WHAT HE WANTS TO DO IF HE WANTS TO RELINQUISH IT AND SOMEONE WOULD HAVE TO VOLUNTEER AND SAY THEY WOULD LIKE TO BE. WHAT IS THE ROLE OF THE
[00:50:04]
SECRETARY WHAT ALL HE'S DOING RIGHT ACTUALLY I LIKE TO ADDRESS THAT.I WOULD LIKE TO GIVE SOMEBODY ELSE AN OPPORTUNITY TO ACT AS SECRETARY.
OKAY. BUT BUT I WOULD THAT WE WE LISTEN TO THE FCC WHO HAD THE LAST TRAINING SESSION IN DECEMBER. THEY TALKED ABOUT THE ROLES OF THE BOARD AND THE ROLE OF THE SECRETARY AND THEY STRONGLY RECOMMENDED THAT BOARD MEMBERS NOT BE THE PEOPLE SCRIBBLING NOTES DURING BOARD LEADERS MEETING VERY DIFFICULT TO PARTICIPATE. SO RECOMMENDATION WOULD BE THAT SOMEBODY ON STAFF TAKE OVER THE RESPONSIVE OF DESCRIBING THE NOTES DURING THE MEETING BUT THAT APPOINTED SECRETARY ON BOARD IS RESPONSIBLE FOR REVIEWING AND ISSUING THE NOTES FOR THE MAKING SELECTIONS AND MODIFICATIONS. SO WE HAVE A TAPE RECORDER, RIGHT? WE DO. OKAY. SO THEN NO ONE SHOULDN'T BE SCRIBBLING NOTES GETS RECORDED AND THEN IT GETS PASSED ON TO THE SECRETARY.
I HEARD YOU CORRECTLY. WELL, THE RECOMMENDATION WAS THAT A STAFF MEMBER DRAFT THE NOTES. OH OKAY. RATHER THE APPOINTED SECRETARY AND THAT'S FROM THE SCC. OKAY YEAH. THE TIME WE USED TO DO AND IT WAS VERY EFFECTIVE HANDLING BUSINESS OF THIS ORGANIZATION THAT WAY THE SECRETARY COULD STILL REVIEW AND STILL KEEP TO REPORT OR TO VERIFY THE NOTES. ALL RIGHT.
I GET A MOTION FOR THAT. I KNOW SOME MOVE LIZ SO I'M MOVING THAT WHAT I GUESS IS THAT A MEMBER OF STAFF WOULD SCRIBE. YES AND THEN THE SECRETARY WOULD REVIEW THE AND MET IS NECESSARY AND FORWARD TO US AND TYPE OF THE MINUTES AND THE BOARD OF BOARD FOR AND TO THE OFFICE STAFF AND ALL GET ALL AMENDED TO HAVE A STAFF MEMBER AT A TIME TRYING TO TYPE UP THE DRAFT REVIEWED BY THE SECRETARY APPROVED BY THE SECRETARY AND THEN THE NOT THE PROCESS AFTER I'VE BEEN DRAFTING NOTE THE NOTES IS TO HAVE THE CHAIRPERSON AND THE REVIEW THEM BEFORE THEY'RE CONSIDERED READY TO BE SENT TO THE BOARD.
SO IN THIS CASE THE STAFF DO THE INITIAL DRAFT. THE SECRETARY WOULD DO A REVIEW AND THEN IT WOULD GO TO THE CHAIRPERSON AND THE DIRECTOR FOR REVIEW AND THEN DISTRIBUTION. OKAY. AND I SECOND YOUR MOTION.
ALL RIGHT. IT'S BEEN PROBABLY A MOVING SECOND ALL IN FAVOR OF I I.
OKAY, SO MOVE BUT YOU STILL DON'T HAVE A SECRETARY. YEAH, I'D LIKE TO NOMINATE IF I COULD MS.. JOHNSON. OKAY.
LIZ JOHNSON, YOU HAVE BEEN I HAVE BEEN NOMINATED AS SECRETARY.
I BELIEVE THERE'S BEEN CLOSE ON YOUR NAME ALSO OR OR HAVE YOU BEEN CLOSED THAN ANYBODY ELSE? SO NOMINATE ANYONE ELSE YOU WANT TO DO A BEVERLY? NO, MA'AM.
OKAY, NOW CAN I GET A MOTION THAT NOMINATIONS BE CLOSED? OKAY.
YES. IN CLOSING, LIZ JOHNSON. LIZ, CONGRATULATIONS.
THANK YOU AND THANK YOU. WHY IT'S BEEN NOBODY OBJECTED CLOSED THE NOMINATION.
YEAH, IT'S BEEN CLOSED DOWN WASN'T SAY OH WHY I WANT TO SAY WHY.
OKAY. ALL IN FAVOR SAY I WANT EVERYBODY GO SO YOU ASK OKAY.
OKAY. UH 2024 BOARD MEETING CALENDAR CALENDAR IS IT IN NOW? YEAH, THE CALENDAR IS HERE. LET MALIGNANCY. YEAH.
YES IT IS. YEAH. AND THIS IS THE NEW UPDATED CALENDAR, RIGHT? YEAH. SO THERE'S PROBABLY WILL BE UPDATED PERIODICALLY THROUGH THE YEARS BUT YOU SHOULD HAVE ALMOST ALL OF THE PREEMINENT EVENTS OUTLINED ON THAT CALENDAR. OKAY.
I HAVE A QUESTION WHAT DOES CC STAND FOR COUNTY ELECTION COMMISSION AND LIKE SCC IS THE STATE ELECTION S.E.C. IS THE COUNTY ELECTION COMMISSION. OH I SO THAT'S JUST NOT YOU ABBREVIATION FOR US. OKAY. WASN'T THAT NAME REPEALED THOUGH IN THE STATE LAW IN 2016 OR SO? THAT'S HOW THEY MAKE REFERENCE TO IT. THE COUNTY OFFICE THE STATE REFERS TO THE COUNTIES AS A CDC . YES. YOU'RE NOT A COMMISSION ANYMORE. YOU ARE BOARD OF THE FCC. YES.
OKAY EVERYBODY HAVE THAT PACKET . ALL RIGHT, DIRECTORS REPORT
[VI. Director’s Report]
[00:55:03]
IT'S MY TURN. OKAY. YOU KNOW KNOW YOU READ.I THINK YOU SHOULD BE DOING GLASSES RIGHT? THEY DID YOU THIS IS A YOU NEED ONE. DON'T YOU KNOW I DON'T THINK IT'S GOING TO WORK TOGETHER HERE. IT DOESN'T WORK. OKAY.
THANK YOU ALL FOR WHAT YOU HAVE DONE SO FAR AND SHOULD BE GETTING A COPY OF THE PRESENTATION AND IT'S A VERY LARGE PRESENTATION AND I'M NOT GOING TO GO OVER THE LEGISLATOR THE LEGISLATIVE UPDATES BECAUSE IT'S HUGE AND SO WHAT I DID WAS I RESEARCHED THE WEBSITE AND ALL OF THOSE PROPOSED CHANGES FOR THIS LEGISLATIVE SESSION STARTING IN 2023 THROUGH NOW THAT STILL OUT THERE LOOKING FOR APPROVAL OR DENIAL IS WHAT YOU HAVE IN FRONT OF YOU AND SO THERE ARE SEVERAL PAGES OF THOSE LEGISLATION THAT'S BEING PROPOSED AND IT'S GOOD READING YOU MAY WANT GO THROUGH IT AND SEE IF THERE IS ANYTHING IN THERE THAT YOU WANT TO CHAMPION AND TALK TO YOUR LEGISLATORS ABOUT IF YOU THINK IT'S SOMETHING THAT'S GOING TO BE BENEFICIAL TO THE PROFESSION AS WHOLE. SO IT'S A LOT OF THEM AND SOME OF THEM ARE REPETITIVE. IT'S BEEN INTRODUCE IT BY DIFFERENT LEGISLATORS.
YOU HAVE THE HOUSE AND SENATE PROPOSALS SO YOU WILL SEE SOME OF THE REPEATED SEVERAL TIMES OVER. SO THAT'S FOR YOU TO REVIEW YOUR SPARE TIME.
WE'RE NOT GOING TO GO OVER THEM SO FAR AS. ELECTION UPDATES YOU KNOW THAT WE ARE PLANNING RIGHT NOW IN THE OF SETTING UP FOR THE TOWN OF BLUFFTON SPECIAL ELECTION WHICH IS GOING TO BE ON TUESDAY FEBRUARY THE 13TH AND WE HAVE TWO CANDIDATES VYING FOR THAT COUNTY THAT TOWN COUNCIL SEAT WHICH EMILY FOX BURDEN EMILY MAIR YOU KNOW THAT'S GOING TO BE CONFUSING THE VOTERS BUT IT JUST SO HAPPEN TO HAVE TWO EMILY IS RUNNING FOR THE SAME OFFICE. THE CERTIFICATION FOR THAT ELECTION WILL BE ON THE 15TH BUT YOU ARE NOT INVOLVED IN THAT CERTIFICATION BECAUSE THE TOWN STILL HAVE THEIR OWN ELECTION COMMISSION. EARLY VOTING SYSTEM FOR THAT OFFICE WILL START NEXT WEEK THE 29TH OF JANUARY AND IT'S GOING TO GO THROUGH FEBRUARY NINTH. NOW THAT MEANS THAT WILL HAVE TWO EARLY VOTING GOING ON AT THE SAME TIME AT THE SAME LOCATION.
WE CANNOT THE SAME MACHINE FOR THE PPE THAT WE ARE USING EXCUSE ME FOR THE TOWN OF BLUFFTON ELECTION. SO BEING THAT THIS IS A TOWN OF BLUFFTON ELECTION, WE WILL HAVE EARLY VOTING ON ONE SIDE OF THE GYMNASIUM FOR THE TOWN OF BLUFFTON AND THE PPE FOR THE REPUBLICAN PRIMARY ON THE OTHER SIDE. SO WE'RE GOING TO BE WHICH IS NOT SUCH A BAD THING BECAUSE ONE VOTER COMES TO VOTE IF THEY ARE IN THE TOWN AND THEY WANT TO VOTE IN OR PARTICIPATE IN THE TOWN ELECTION AND THEY WANT TO VOTE EARLY, THEY JUST WALK AROUND THE BARRIER TO THE MIXED SIDE OF THE GYM TO VOTE MORE WILL BE A FAIR TO SEPARATE.
WE'LL HAVE SOMETHING TO SEPARATE THEM. THE TWO AREAS AND WE WILL HAVE DIFFERENT WORKERS ALSO AS WELL. NOW THE DIFFERENCE IS THE BPP WILL START ON THAT MONDAY FOR THE FOR THE REPUBLICAN PRIMARY AND IT'S GOING TO OPEN FROM 830 TO 6:00 THE TOWN OF BLUFFTON EARLY VOTING WILL START AT 830 BUT IT WILL CLOSE AT 5:00 SO THE BPP WILL BE OPEN HOUR LONGER THAN THE TOWN OF BLUFFTON EARLY VOTING AND COUNT WILL PROBABLY TAKE PLACE THAT WEDNESDAY FOR THE BLUFFTON ELECTION AND WHAT ARE WE TRYING TO GET INTO THE MOOD OF ALWAYS
[01:00:04]
HAVING HAND COUNT AUDIT SO THAT THE PUBLIC CAN SEE WHAT'S ACTUALLY GOING ON AND IS ALSO HELP BILL CONFIDENCE WITH WHAT WE ARE REPORTING ON ELECTION NIGHT WHEN HAND COUNT SHOWING OR WE CHOOSE A PARTICULAR PRECINCT DO THAT ON THE HAND RESULTS ARE THE SAME AS WHAT WAS REPORTED ELECTION NIGHT ON THE ELECTION. SO THAT'S ONE OF THE PROCESSES THAT WE GOING TO HEAR A LOT ABOUT IN THE NEXT COUPLE OF MONTHS BEING THAT WE THE PBP AND HAND COUNTS ARE GOING TO BE REQUIRED FOR EACH OF THOSE ELECTION PROCESS AS WELL MARIA I DON'T RECALL FROM WHEN I CAME IN WE CAME IN AND OBSERVE THE LAST GAME NOT AUDIT BUT WHEN YOU DO THIS IS IT A BLIND HAND COUNT, BLIND AUDIT? WHAT DO YOU MEAN BLIND HAND COUNT? THE PERSON WHO'S ACTUALLY COUNTING THE BALLOTS HAS NOT SEEN THE RESULTS TAPE SO THEY DON'T KNOW WHAT NUMBER THEY'RE AIMING FOR.YES. OH, THAT'S HOW IT'S DONE. OKAY.
I WAS JUST CURIOUS. YES, MA'AM. VERY.
DO YOU HAVE THE LIST OF THE OFTEN PRECINCTS THAT ARE INCLUDED THE SPECIAL ELECTION? WE DO HAVE A LIST OF THE PRECINCTS THAT WILL BE PARTICIPATING.
WE'LL SEND IT TO YOU. YES, SIR. OKAY.
THE DEADLINE TO REGISTER TO VOTE IF YOU PARTICIPATING IN THE REPUBLICAN PRIMARY IS THE 25TH OF JANUARY WHICH IS NOT THAT FAR AWAY. IS THAT TOMORROW.
THAT'S TOMORROW. THAT'S TOMORROW ALL RIGHT. AND WE ALREADY TALKED ABOUT WHEN EARLY VOTING BEGINS FOR THE REPUBLICAN PEOPLE THE DEADLINE TO REQUEST AN ABSENTEE BALLOT FOR THE REPUBLICAN PARTY WILL BE FEBRUARY THE 13TH AND YOU HAVE TO REMEMBER THAT REQUEST FOR ABSENTEE BALLOTS THAT'S 11 DAYS PRIOR TO THE ELECTION.
SO AND THAT'S THE LAST THAT YOU CAN REQUEST IT AND THAT IS ALSO THE LAST DAY WE CAN MAIL OUT AN ABSENTEE BALLOT. MARIE, COULD YOU JUST RECAP THE METHODS THAT A VOTER CAN REQUEST AN ABSENTEE BALLOT? YES. THERE ARE THREE WAYS TO REQUEST AN BALLOT. ONE IS YOU CAN COME IN PERSON TO THE BLUFFTON OFFICE AND, ALL THE BEAUFORT OFFICE OR YOU CAN CALL US THE TELEPHONE TO REQUEST THAT BALLOT.
WHEN YOU CALL WE WILL ASK YOU SOME PERTINENT INFORMATION. OF COURSE YOUR NAME, YOUR ADDRESS AND WHERE YOU WANT THE BALLOTS MAILED TO. WE WILL ASK YOU TO VERIFY THE LAST DIGITS OF YOUR SOCIAL SECURITY NUMBER ALONG WITH YOUR DATE BIRTH AND THE OTHER IS TO SEND US A LETTER BY MAIL. HAS THE REQUEST FOR ABSENTEE BALLOT CHANGED? AND THE REASON I'M ASKING IS THIS QUESTION THAT I ATTENDED A COMMUNITY MEETING LAST AND AN ORGANIZATIONAL MADE A COMMENT WHICH WAS DISTURBING TO ME THAT AS SHE PUT IT THEY HAVE MADE REQUESTS FOR ABSENTEE BALLOT DIFFICULT AND I CAN'T FIGURE OUT WHY SHE MADE THAT COMMENT I DON'T WANT TO MAKE REFERENCE TO THE ORGANIZATION THAT DID BUT THAT WAS A COMMENT THAT WAS MADE SO SOME DRASTIC CHANGES. YES. WHEN WE MAKE A COMMENT LIKE THAT. WELL, ANYBODY MUCH COULD HAVE CALLED IN WITHOUT VERIFYING WHO THEY WERE TO REQUEST AN ABSENTEE BALLOT AND THE EC 150 IF I'M NOT MISTAKEN MR. YOU KNOW ALL THOSE NUMBERS WAS PASSED BACK IN OF 2022 IN MAY OF 2022 IT STREAMLINED THE ABSENTEE PROCESS. THAT WAS THE EARLY VOTING BILL THAT WAS PASSED AND.
THE ABSENTEE PROCESS WAS A PART OF THAT BECAUSE OLD WAY OF DOING ABSENTEE WENT AWAY AND NOW YOU CAN ONLY HAVE ABSENTEE BY MAIL. YOU CANNOT DO ABSENTEE IN PERSON. THAT'S WHAT THE EARLY VOTING PROCESS REPLACED AND SO YES, THERE ARE ONLY THREE MECHANISM IN PLACE THAT YOU CAN REQUEST AN ABSENTEE BALLOT IT'S AND YOU CAN ONLY REQUEST ONLY AN IMMEDIATE FAMILY MEMBER CAN REQUEST THE BALLOT FOR YOU AND
[01:05:02]
OR IF YOU ARE BEEN DESIGNATED AS AN AUTHORIZED REPRESENTATIVE FOR THAT PERSON AND WHOEVER IS CALLING THEY WILL STILL HAVE TO SHARE THAT SAME INFORMATION IF I'M CALLING FOR MY MOM I HAVE TO KNOW MY MOM'S ADDRESS MY MOM'S DATE OF BIRTH AND THE LAST FOUR DIGITS OF HER SOCIAL SECURITY NUMBER AND THE SAME WELL THE PERSON WHO'S MAKING THE CALL IF YOU IF I'M THE DAUGHTER THEY'RE GOING TO WE ARE GOING TO REQUEST INFORMATION FROM YOU AS WELL BUT TO ME THAT'S MAKING IT MORE VERIFIABLE THAT THE PERSON THAT'S WELL THAT'S WHAT IT IS SOME PEOPLE MAY THINK IS DIFFICULT BUT IT'S MORE VERIFIABLE.THAT'S A GOOD WAY OF IT. YOU SAID THIRD METHOD WOULD BE TO SEND A WRITTEN REQUEST YES SIR TO THE US MAIL OR CAN BE AN EMAIL NO US MAIL WE WE NO LONGER CAN TAKE A REQUEST BY EMAIL. OKAY. OKAY.
WE HAVE BEEN VERY VERY BUSY IN THE COMMUNITY WHICH IS A GOOD THING.
WE'VE BEEN CONDUCTING COMMUNITY FORUMS AND MEETINGS AND WE HAD ONE ON THE 14TH OF JANUARY AT THE BURTON WELLS AND THESE WERE REQUESTED BY COUNCILMAN DAWSON AND SO HAD ONE ON THE 14TH WE HAD ONE ON THE 17TH WITH WHDH, ITV JUST GETTING INFORMATION OUT ABOUT THE UPCOMING ELECTION PRETTY MUCH IS WHAT WE ARE TALKING ABOUT SO PEOPLE WILL KNOW THAT ELECTION IS GOING ON.
I KNOW TODAY IT RAIN BUT THE TURNOUT TODAY WAS VERY LOW WHEN I LEFT THE OFFICE IT WAS VERY, VERY LOW. SO I DON'T KNOW IF THE RAIN HAD SOMETHING TO DO WITH IT BUT I KNOW ALSO THAT A LOT OF FOLKS DON'T EVEN KNOW THAT IS GOING ON.
SO WE STILL HAVE A JOB TO DO TO GET INFORMATION OUT TO THE VOTERS IN OUR COUNTY.
THEY HAVE OPTIONS TO VOTE. YOU CAN VOTE DURING THE EARLY VOTING PROCESS OF COURSE YOU CAN ALWAYS VOTE ON ELECTION AND OR YOU CAN VOTE VIA ABSENTEE BALLOT AND WE'VE BEEN TO THE BIGGEST COMMUNITY CENTER. WE WERE AT A SUNCITY GROUP LAST AND WE ARE LOOKING AT SHELDON ON THE 28TH WE WILL DO A LOCAL FOR COUNTY LOCAL LEADERSHIP ON THE 31ST AND THAT'S GOING TO BE AT CITY DOWNTOWN AT 2:00 WE WILL BE DOING TWO FORMS FOR DISTRICT SIX, SEVEN, EIGHT AND NINE I BELIEVE ON THE FIFTH AT THE BLUFFTON AND ON THE SEVENTH AT THE BLUFFTON LIBRARY.
WE'VE BEEN OUT THERE SHARING INFORMATION, MAKING SURE PEOPLE KNOW WHAT THE CORRECT PROCESSES ARE IF THEY'RE GOING TO VOTE IN WHICHEVER METHOD FOR THEY GOING TO BE USING MAYBE A DIDN'T SEE IT BUT IS THERE ANY PLANS ARE THERE ANY PLANS TO GO TO THE SAINT ELEANOR AND THE FORT ROYAL COMMUNITIES AGAIN THIS YEAR? NO, NO I'M NOT THAT WE ARE NOT GOING IT'S THAT WE HAVE NOT GOTTEN A REQUEST AND MOST OF THESE REQUESTS IF YOU NOTICED IS DONE ON THE WEEKENDS OR BEFORE EARLY VOTING STARTED .
SO IF ANYONE FROM SOMETHING ALONG IS INTERESTED WE HAVE SENT OUT INFORMATION TO THE LOCAL CHURCHES ON SOME ELEMENT AND LADY'S ISLAND SO THAT THEY WILL HAVE THAT INFORMATION THAT'S BEING DISTRIBUTED AT THE OTHER LOCATIONS AS WELL. SO BUT INFORMATION IS OUT THERE IT JUST NEEDS TO BE YOU KNOW, DISTRIBUTED. I MEAN PEOPLE JUST NEED TO ADHERE TO IT. SO YOU SAID NO ONE FROM THE SAINT HELENA COMMUNITY REQUESTS NO ONE FROM THE COMMUNITY REQUESTED A FORUM OR MEETING AS OF TO DATE AND BUT THAT DOESN'T MEAN THEY DON'T HAVE THE INFORMATION WE'VE BEEN SENT WE SENT OUT TO SOME OF THE LOCAL CHURCHES OVER THERE. WELL, I DON'T KNOW OF ANY CHURCHES THAT DO WORKSHOPS OR DISSEMINATE INFORMATION. NO, IT'S A BROCHURE WITH ALL OF THE PRINT NOTES, THE DATES AND DEADLINE AND WHAT THEY NEED TO DO IF THEY ARE PREPARING TO VOTE IN THE UPCOMING ELECTION ELECTION. YES, I KNOW YOU SAID THAT THE ONE COMMUNITY MEETING HAD A
[01:10:10]
VERY LOW ATTEMPT ATTENDANCE TODAY POSSIBLY BECAUSE OF THE RAIN.HOW THE ATTENDANCE BEEN AT THE OTHER MEETINGS? NO, NO, NO, NO.
TALKING ABOUT EARLY VOTING TODAY I THINK WAS AFFECTED A LITTLE BIT BY THE RAIN BECAUSE THE TURNOUT WAS PRETTY PRETTY LOW ALL ACROSS THE COUNTY, NOT JUST AT OUR OFFICE BUT ACROSS THE COUNTY AT THESE COMMUNITY MEETINGS THAT YOU'VE BEEN HAVING ALREADY IN JANUARY, HAS THE TURNOUT BEEN GOOD AS WE WERE GETTING ABOUT 30 TO 35 PEOPLE AT EACH ONE OF THOSE MEETINGS? YEAH. SO THIS IS NUMBER THAT NUMBER OF PEOPLE WERE REACHING THAT I THINK THAT'S A GOOD TURNOUT FOR FOR THOSE LITTLE COMMUNITIES.
YES YES. SO YOU HAVE ANOTHER QUESTION? NO, THAT WAS THE QUESTION.
OH, OKAY. YOU KNOW HOW HOW HAS IT BEEN AND HOW HAVE YOU BEEN GETTING WORD OUT AND IT SOUNDS LIKE YES, IT WAS VERY GOOD. WE HAD LOTS OF QUESTIONS AND WE EVEN RECRUITED SOME POLL WORKERS AND THAT'S THE OTHER ASPECT OF THE MEETING IS YOU KNOW, TO YOU KNOW, LET PEOPLE KNOW WHAT WE ARE DOING AND HOPING THEY WOULD HELP US DO IT. AND I KNEW. OKAY.
JUST FOR YOUR INFORMATION, WE DID MOVE TWO LOCATIONS FOR THE DEMOCRATIC PREP THAT'S GOING TO TAKE PLACE ON THE THIRD EITHER WE RELOCATED BEAUFORT ONE, TWO AND THREE TO THE U.S. B BOUNDARY STREET GYMNASIUM AND TO JESSE TWO AND RIVERBEND WILL BE GOING TO THE OKATIE SCHOOL.
THEY WILL BE VOTING IN THE GYMNASIUM. THEY SHOULD HAVE RECEIVED THEIR NEW VOTER REGISTRATION CARD NOTIFYING THEM OF THEIR CHANGE .
AND WE WILL ALSO BE GOING OH I'M SAYING TWO BUT IT'S REALLY THREE.
FIRST ZION MISSIONARY BAPTIST CHURCH WILL BE HOSTING THE VOTERS FROM THE BECAUSE THE ROTARY WAS NOT AVAILABLE FOR THE 3RD OF FEBRUARY. SO THERE WILL BE FOUR PRE THINGS GOING TO THE MISSIONARY BAPTIST CHURCH TO REPLACE THE ROTARY.
NOW ROTARY WILL BE AVAILABLE FOR THE 13TH WHICH IS A SPECIAL ELECTION AND FOR THE 24TH.
RIGHT. WHO WAS FIRST? OH GO AHEAD.
I JUST WANTED TO KNOW IF THERE ARE ANY PLANS TO PROBABLY LOCATE A FACILITY FOR OUR CLUBHOUSE. I KNOW THAT SOME POLLING PLACE THAT IS BURSTING AT THE SEAMS AND I DON'T KNOW WHAT THE SOLUTION IS IT'S IN A GREAT LOCATION BUT THE SPACE JUST NOT ADEQUATE AND NOW THERE ARE TWO PRECINCTS GOING IN THERE. IT WASN'T ENOUGH SPACE FOR ONE THEN NOW THERE ARE TWO GOING IN THERE AND I JUST YOU KNOW, PLEASE LET ME KNOW IF THERE IS IN A WAY THAT I CAN HELP. YES, MA'AM, YOU CAN HELP IF YOU CAN HELP US FIND SOMEPLACE.
YOU KNOW WE ARE ALL LOOKING FOR POLLING THAT'S BEEN OUR MISSION FOR THE LAST TWO YEARS WHEN WE INTRODUCE USED THE FACT THAT WE WANTED TO REDUCE THE OF PEOPLE REPORTING TO A LOCATION SO WE ARE ALWAYS LOOKING FOR ADDITIONAL POLLING LOCATION BECAUSE WE'RE NOT SURE WHAT'S GOING TO HAPPEN WITH THE BILL THAT WE ASK ASKING TO BE APPROVED WHERE WE HAVE MULTIPLE AT A LOCATION YOU KNOW BUT WE KNOW OUR SITUATIONS HERE AND BEFORE THAT WE JUST DON'T HAVE A WHOLE LOT PLACES THAT WE CAN HAVE AS A PRECINCT THAT WOULD HOST US ON ELECTION DAY.
BUT YES PLEASE IF YOU CAN FIND LOCATION IT WOULD BE A GREAT CONCERN THAT IT WAS ALREADY OVERCROWDED WITH ONE AND THEN TO PUT TWO IN THERE THAT'S WELL IF YOU LOOK AT IT FROM THE PERSPECTIVE THAT THEY ARE STILL THE SAME PEOPLE WE ARE NOT ADDING MORE THEY ARE THE SAME PEOPLE. IT'S JUST SPLIT TWO PRECINCTS BUT IT'S THE SAME NUMBER OF VOTERS REPORTING TO THAT LOCATION. WE WOULD LIKE TO SEPARATE OUR WORKERS JUST A FEW JUST A FEW MORE BECAUSE IF WE HAVING FIVE PEOPLE FULL MANAGER FIVE POLL MANAGERS PRETTY MUCH CAN HANDLE THAT LOCATION FIVE NO MORE THAN SEVEN WOULD IT BE THE FACILITIES COMMITTEE? A COMMITTEE CAN GO AND LOOK AT THE PHYSICAL SPACE WHERE THOSE FIVE PEOPLE HAVE TO STAY FOR 14 HOURS. WELL YOU HAVE TO LOOK AT IT FACILITIES COMMITTEE I MEAN HOW WOULD I HANDLE THAT? WELL, I THINK IT DOESN'T I
[01:15:04]
THINK THAT'S A MOOT POINT. IF WE CAN FIND ANOTHER LOCATION WE WILL MOVE.BUT IF WE HAVE TO USE IT BECAUSE WE DON'T HAVE ANOTHER LOCATION, WHAT KIND OF ASSESSMENT IS GOING TO CHANGE OUR MINDS ARE WE WANT TO MOVE THEM TO I'M JUST WONDERING ABOUT YOU KNOW, SPACE ALLOCATION. DOES THAT HAVE ANYTHING TO DO ANY SAFETY ISSUES THERE? I DON'T MAYBE SOMEBODY ELSE COULD.
I THINK THE SOLUTION IS BE ABLE IT WOULD BE TO MOVE IT TO A LARGER LOCATION SO THAT WOULD BE OUR MISSION IS TO FIND A LARGER LOCATION TO HOUSE THOSE PEOPLE AND DEFINITELY WOULD BE HAPPY TO IF YOU COULD FIND SOMEPLACE IT'S JUST A THING FOR US TO MOVE ON.
WE JUST GOT TO FIND TO MOVE ON TO OKAY SO THE OPTIONS ARE LIMITED IN THAT PARTICULAR WELL THAT'S THAT'S OUR PROBLEM ALL OVER THE COUNTY THEY ARE WE HAVE SOME FACILITIES LIKE A GYMNASIUM YOU CAN PUT FOUR OR FIVE PRECINCTS IN THERE BUT THEN YOU HAVE A CHURCH THAT OR SCHOOL IS A CHURCH REALLY THAT'S ALLOWING TO USE A SMALL AREA OF THE BUILDING BECAUSE THEY HAVE OTHER PROGRAMS GOING ON AT THE SAME TIME AFTER SCHOOL AND PLUS IT'S LIKE I SAID IT'S A CHURCH IT WAS NOT DESIGNED TO BE A PRECINCT IN THE FIRST PLACE.
IT'S IT'S A CHURCH FACILITY. SO WE ARE JUST USING WHAT WE HAVE AVAILABLE TO US SO BUT BUT YEAH ANYONE WHO CAN FINE. I'M JUST ASKING ASSISTANCE FROM BOARD MEMBERS SO THAT'S ELEMENTS ELEMENTS THREE. I HAD A QUESTION ABOUT THE VOTER REGISTRATION CARDS THAT WERE MAILED OUT ON JANUARY 9TH HERE WITH NEW CARDS SENT ONLY TO VOTERS WHO HAVE GIVEN THE LOCATION. WHERE WERE THEY SENT TO EVERY VOTER WHO'S IN A NEW PRECINCT? IT WAS SENT TO EVERY VOTER WITH A NEW POLLING LOCATION WHICH IS ONLY THOSE ONES THAT I JUST A GOAL IS BEFORE THE JUNE PRIMARIES IS TO GET CARDS OUT TO THOSE PEOPLE WHO HAVE A NEW PRECINCT AS WELL WE DIDN'T MOVE THE POLLING LOCATION SO VOTERS ARE GOING TO GO TO THOSE LOCATION AS IF NOTHING HAPPENED TO THEM BUT WE WILL BE NOTIFYING THEM OF THEIR PRECINCT CHANGES AS SOON AS THIS ELECTION IS OVER AND WE FIND THE MONEY.
OKAY THANK YOU MR. REED. I THINK I HEARD YOU CORRECTLY GOT THE FIRST SIGN THAT FIRST TIME MISSIONARY BAPTIST CHURCH IN THE THIRD ONLY WILL HAVE PRECINCT 1D2 WAY TO IAN PARTY RIGHT ALL RIGHT GOT IT. ALL RIGHT. WE WERE TALKING ABOUT FACILITIES AND THANKS TO MR. SWEENEY WE HAVE TWO NEW LOCATION THAT'S BRAND NEW THAT'S BEEN CONFIRMED THE TWO NEW PRECINCTS TWO OF THE NEW PRECINCTS WE'VE ADDED ON HEAD LONG COVE COVE CLUBHOUSE AND WEXFORD CLUBHOUSE AND WE ALSO HAVE SECURED SHELDON SHELL POINTE BAPTIST CHURCH WHICH IS ON TO 80 HIGHWAY TO 80 IN BEAUFORT.
SO LIKE I SAID WE ARE CONSTANTLY LOOKING AND BEGGING AND PLEADING TO YOU PEOPLE THAT HAVE FACILITIES TO OPEN UP THEIR DOORS, THEIR HEARTS AND THEIR DOORS AND LET US IN SO THAT THE FOLKS IN OUR COMMUNITY WILL HAVE GOOD EXPERIENCES WHEN THEY GO IN TO VOTE ON ELECTION DAY THAT OAK THE FACILITY REPORT ON THIS IS PRETTY MUCH HAVE ALREADY BEEN GONE ON BY THIS REPORTED ON BY MR. LAWSON WHAT THEY HAVE DONE TO THE EARLY VOTING CENTER OVER AT THE RECREATION CENTER AND THE PROJECTS THAT'S GOING ON AT MY OFFICE ON JOHN GALT I KNOW SOME OF YOU AND JUST AT THE LAST BOARD MEETING YOU ALL VOTED TO TURN THE POLL WORKER ASSIGNMENTS OVER TO STAFF AND STAFF WILL GIVE YOU A COPY OR A LIST OF ALL OF YOUR ASSIGNMENTS ON THE 29TH WHICH IS NEXT MONDAY OF PRECINCTS AND YOUR POLLING LOCATIONS WHO'S BEEN ASSIGNED OKAY? WE'VE HAVE APPROXIMATELY 40 STUDENTS WORKER THAT WILL BE
[01:20:07]
ASSIGNED WITH SOME OF OUR REGULAR POLL WORKERS AND I CAN'T TELL YOU OFF THE TOP OF MY HEAD WHERE THEY'RE GOING OR WHO'S GETTING WHO BUT STAFF WILL BE TAKING CARE OF THAT AND YOU WILL BE GETTING THAT FINAL LIST LIKE I SAID EARLIER THAT I COUNTYWIDE FOR THE FOUR DAYS TODAY'S WEDNESDAY THREE DAYS THAT WE'VE BEEN OPEN FOR EARLY VOTING IN THE FOUR LOCATION WE HAD LESS THAN 400 PEOPLE TOTAL WHEN I LEFT AT TWO YOU KNOW RIGHT BEFORE TWO.SO IT'S SLOW. I'M ANTICIPATING IT WILL PICK UP A LITTLE BIT MORE ESPECIALLY NEXT WEEK WHEN THE WORD GET OUT TO PEOPLE THAT VOTING GOING ON AND THE FOLKS THAT ARE COMING THEY COMMENT WE KIND OF LIKE MAKE THEM AMBASSADORS TO GO OUT TO THEIR COMMUNITIES AND TELL WHAT'S HAPPENING AT THE DIFFERENT LIBRARIES AND THE DIFFERENT FACILITIES TO EARLY VOTE. OKAY YOU HAVE YOUR CALENDAR OF EVENTS IN YOUR PACKAGE I BELIEVE AND ONE REMINDER THIS CONFERENCE IF YOU CONSIDERING GOING MAKE UP YOUR MIND NOW BECAUSE CHRIS HAS ALREADY RESERVED YOUR ROOMS BUT IF YOU'RE NOT GOING WE NEED TO KNOW SO WE CAN CANCEL AND THE EARLIER WE CANCEL IT WILL OPEN UP TO OTHER FOLKS WE ARE ALREADY IN A FLOOR OVER HOTEL SO IF YOU'RE NOT GOING WE NEED TO KNOW SO WE CAN RELEASE THAT WE GOOD AND IF YOU LET CHRIS KNOW IF YOU'RE NOT GOING TO MAKE IT AND I APPRECIATE YOUR ATTENTION I THINK THAT'S IT THAT'S IT UNLESS YOU HAVE ANY QUESTIONS ANYBODY HAVE WAS THE FOURTH WAY WE JUST MADE A DECISION TO PROVIDE THAT OPPORTUNITY IT'S YOU KNOW WHAT THE SECRETARY IS THAT IS NOT GOING TO PRESENT ANY TYPE OF DIFFICULTY YOU JUST COUNTY IT FOR YOU FROM AN OPERATIONAL IT'S JUST GOING TO TAKE UP SOME EXTRA TIME.
BUT I WILL EVALUATE THE SITUATION AND, SEE WHAT WE CAN DO.
WE HAVE DONE IT IN THE PAST BUT IT WAS A RELIEF NOT TO BE RESPONSIBLE FOR IT.
BUT NOW THAT WE HAVE IT BACK I GUESS WE WILL HAVE TO WE'LL DEAL WITH THAT.
WHAT THE SECOND QUESTION I HAVE WHAT CAN WE DO TO EDUCATE THE PUBLIC MORE THAT WE HAVE THESE EARLY VOTING CENTERS OPEN AND TRY TO ENCOURAGE THEM TO BE MORE MAKE THEM SO ENGAGE WITH THE GO AHEAD NOW AS OPPOSED TO WAITING BECAUSE ANYTHING THAT WE DO THAT YOU CAN THINK OF THAT WOULD ENHANCE PROCESS. ALL YOU CAN DO IS ENCOURAGE PEOPLE TO VOTE EVERY EVERYWHERE YOU GO IF YOU SEE PEOPLE IN THE GROCERY STORE OR IF YOU SEE PEOPLE AT WAL-MART WHICH YOU WILL SEE PEOPLE AT WAL MART JUST REMIND THEM THAT EARLY VOTING IS GOING ON, KNOW THE DATES IF THEY WANT TO PARTICIPATE IN THE DEMOCRATIC BPP OR THE REPUBLICAN PGP MAKE SURE YOU KNOW WHAT THOSE DATES ARE SO THAT YOU CAN EDUCATE THE PUBLIC WHEN YOU SEE THEM ON WHEN THOSE EVENTS ARE TAKING PLACE. I JUST WANTED TO GO BACK TO OUR EFFORT TO GET ON THE FINANCE COMMITTEE FEBRUARY 20TH AGENDA IS.
THE LETTER TO ALL YOU ARE GOING TO COME FROM YOU SIR. I THOUGHT YOU SAID YOU HAD YOUR PRESENTATION ALREADY BUT WE WERE TALKING ABOUT A LETTER, RIGHT? SO A FORMAL REQUEST TO GET ON THEIR AGENDA. YEAH, WELL, WHY DON'T YOU SEND ME YOUR I WILL OPEN IT ON SCREEN. I'LL GET SENT TO ANY QUESTIONS ANYBODY ELSE HAVE QUESTIONS? OKAY. I GUESS I DO HAVE A QUESTION AND THIS IS TO HERBERT'S OR MR. FORD'S QUESTION ABOUT GETTING THE WORD OUT ABOUT THE EARLY VOTING IS THERE SOME WAY THAT ALL OF THE COUNTY COUNCIL PEOPLE THEY EMAIL DISTRIBUTION LISTS AND OF COURSE THE COUNTY HAS THAT LAST LIST THAT THEY USE.
IS THERE ANY WAY THAT THOSE COULD BE LEVERAGED TO GET THE WORD OUT ABOUT EARLY VOTING? WELL BEEN WORKING WITH THE COUNTY MY OLD PERSON AND I CAN'T SPEAK ON ADMINISTRATIVE
[01:25:02]
BUT I KNOW I'LL BE I O FOR THE COUNTY HAS BEEN HELPING US SPREAD THE NEWS HAS BEEN ON FACEBOOK IT'S I DON'T KNOW WHAT ELSE COUNTY COUNCIL ARE ASKING FOR FORUMS WE ARE HELPING US RECRUIT POLL WORKERS SO I DON'T KNOW THE MAGIC FORMULA IS PREPARED ALREADY A ONE PAGE FLIER THAT TALKS ABOUT THE EARLY VOTING YES. IS THAT SOMETHING THAT PERHAPS MADAM CHAIR COULD SEND TO CHAIRMAN CASHMAN AND ASK? I GAVE HIM ONE AT THE MEETING THAT HE WAS AT LAST WEEK. YOU GAVE HIM ONE WITH A REQUEST TO ASK YOU? NO, I DIDN'T SEND HIM A REQUEST BUT HE'S GOT THE INFORMATION. MAYBE WE OUGHT TO BE SPECIFIC.ASK HIM TO ASK THE COUNCIL MEMBERS TO USE THEIR EMAIL LIST TO DISTRIBUTE TO THE THEY CAN DO THAT. IS THAT GOOD ANY WAY WE COULD DO A PUBLIC SERVICE ANNOUNCEMENT IN THE NEWSPAPERS ? THEY WILL THEY WILL CHARGE US WITH SOMETHING LIKE THAT THAT THE NEWSPAPERS ARE NOT AS FRIENDLY AS THEY USED TO BE.
THEY USED TO THEY USED TO HAVE A SECTION OF COMMUNITY. NOW I KNOW THEY DON'T THEY DON'T DO THAT ANYMORE ANYTHING WE SEND THEM THEY PRETTY MUCH CHARGES THEY DO A ONE LINE OR TWO LINES BUT IF YOU GIVE THEM TOO MUCH INFORMATION THEY'RE GOING TO CHARGE YOU THAT WE'VE BEEN LIKE I SAID WE'VE BEEN TO W H H II EVERY EVENING ON LOCAL NEWS STATION.
I MEAN THIS STUFF WE SENT THEM THAT THEY ARE PUBLICIZING EVERY ALMOST EVERY DAY THERE'S A STORY ABOUT IT THE NEWSPAPER SEE YEAH I'M WTOP AS ANNOUNCED THINGS ABOUT OUR BOARD BEFORE I MEAN THEY DO IT ALMOST EVERY DAY ALMOST EVERY DAY W TLC W JCL ALL OF THE LOCAL CHANNELS ARE ANNOUNCING EARLY VOTING FOR THE PAPERS AND EVERYTHING SO IT I THINK IT'S JUST THE VOTERS ARE NOT FIRED UP YET THE CLOSER GET TO THE NEW THE NOVEMBER ELECTION PEOPLE WILL GET A LITTLE BIT MORE EXCITING I DON'T THINK THE PREFERENCE PRIMARIES IS SAVING A LOT OF PEOPLE YET AND I CAN JUST ADD SOMETHING WHAT I NOTICE THE LAST ELECTION WE THE PEOPLE I WANT TO TELL YOU WHAT I ONLY SAW THREE PEOPLE HAVE BEEN THERE AND THE REST SAID I'LL BE DOWN THE THIRD SO YEAH AS FAR AS THE ISLAND PACKET LOTS OF SINGLE PAID $3 OR 350 TO GET THE PAPER SO THAT'S JUST THAT'S NOT GOING TO WORK.
YEAH IT'S YEAH SOME PEOPLE WILL ONLY VOTE ON ELECTION DAY SO. YEAH THEY JUST DON'T WANT TO DO IT. ALL RIGHT. ANYBODY ELSE BEFORE WE COME TO
[VII. Closing Comments]
CLOSING COMMENTS? OKAY. ALL RIGHT, MY CLOSING COMMENTS IS THAT I WOULD LIKE TO THANK ALL OF MY BOARD FOR PRESENTING TODAY AND EVERYONE A WONDERFUL JOB ON THEIR PRESENTATION. EVERYTHING THAT THEY HAVE BEEN DOING IN ORDER MOVE US IN THE RIGHT DIRECTION. SO I THANK YOU FOR THAT. I ALSO THINK STAFF FOR THE JOB THAT THEY ARE GETTING THE VOTERS, THE POLL WORKERS READY, THE BRIEFING HAVE ALREADY ATTEND MY BRIEFING AND I HOPE ALL OF THE BOARD MEMBERS HAVE ATTENDED THE BRIEFING AND I HOPE EVERYBODY IS READY WITH THE ROLLED UP ON FEBRUARY THE THIRD AND MOVING FORWARD TO ASSIST IN WHATEVER WAY THEY CAN. CHAIR I DIDN'T MEAN TO INTERRUPT BUT YOU MENTIONED BRIEFING AND THE LAST BRIEFING WE HAD WAS ON THIS PASS HOW DO THEY THAT WAS SUPPOSEDLY THE LAST MEETING BUT WE WILL BE HAVING A MAKE UP BRIEFING ON THE 2ND OF FEBRUARY AT THE HILTON HEAD LIBRARY 1230 CLINTON HAVE THAT BEFORE WE HAVE WE HAD QUITE A FEW POLL WORKERS WHO WANTED TO WORK WITH YOU WHAT DO YOU AND SO THIS WAS[01:30:08]
AN OPPORTUNITY FOR SOME THAT HAD NOT EVEN MISSED IT ALL EMAIL THE NORMAL WORKERS THE PEOPLE THAT WE THE WORK WERE FORTUNATE ENOUGH TO BE SO YOU AND I CAN DO A FINAL YOU GET A LIFT ON MONDAY I TO YOU THAT WOULD BE GOOD FUN OKAY IT'S THE SECOND AT 1230 SECONDS ONE THREE AFTER DISTRIBUTION. OKAY GOOD MAY I ASK A QUESTION DURING YOUR CLOSING COMMENTS? BUT MY QUESTION IS HOW HOW WILL WE COVER MR. PALIN'S VOTING LOCATION? WELL, I WAS GOING TO THAT'S NOT OH, THAT'S ON YOUR LIST. OKAY, FOLKS CONSUMER NO.THAT GOES FOR THIS THING, DON'T YOU FEEL AND THAT'S NOT THE RIGHT DANCE.
OKAY WELL DON AND I WE'RE GOING TAG TEAM THAT DON IS GOING TO BE LEAVING HILTON HEAD AND ON HIS WAY COMING TO BEAUFORT HE'S GOING TO BE STOPPING IN TO SUN CITY WHICH HAVE SEVERAL PRECINCTS THAT IS LOCATED THERE . I MEAN ONE POLLING IS ONLY ONE POLLING LOCATION AND THEN HE'S GOING TO TRAVEL ON DOWN 170 AM I CORRECT? AND HE WILL VISIT THOSE POLLING LOCATIONS WITH THE PRESET. I AM GOING TO GIVE HIM SEVERAL MY BUSINESS CARDS AND ONCE HE GETS TO HIS STATION HERE IN BEAUFORT THEN I AM GOING TO PICK UP BECAUSE I DON'T KNOW WHO'S GOING TO BE IN MY POLLING LOCATIONS BUT I HAVE FAITH AND TRUST THAT THEY'RE GOING TO BE ON THE BALL AND THEY MAY NOT NEED ME AS MUCH.
I'M GOING TO ROTATE BETWEEN MY BASE CREEK BLUFFTON, ROSEHILL AND RIGHT ON INTO SUN CITY AND THEN ON TO 170 AND THE LEAD CLERK WILL THEY'LL CONTACT ME IF THEY NEED ANY ASSISTANCE BUT I BE CHECKING ON THEM AND I WILL DO UNTIL WE GET SOMEONE IN THAT LOCATION THAT WILL BE HANDLING SENSITIVE. OKAY THINK I'M RIGHT THE OTHER THING IS TOO AND I HOPE QUESTION OH I'M SORRY THE QUESTION I'M SORRY GO AHEAD. DO YOU HAVE ANY IDEA AS TO WHEN POSITION WOULD BE FILLED? NO, BECAUSE IT'S GOING TO BE UP TO OUR LEGISLATIVE TO GO OVER THAT SOMETIME WHEN THEY MEET I GUESS THEY'RE GOING TO MEET IN MARCH AND BLUFFTON AND AT THE GOVERNMENT CENTER THEY ARE BACK. WALTER OKAY.
MEET SOONER THAN THAT. YEAH WELL YEAH HOPEFULLY WELL WHENEVER THEY MEET YOU KNOW IF WE CAN BE THERE WHOEVER CAN GET TO GO MAKE SURE YOU SHOW UP IF YOU'RE NOT WORKING OR HAVE ANYTHING TO DO AND THEN AFTER THAT PROCESS IS STILL HAVE TO GO TO THE SECRETARY OF STATE AND FROM THERE TO THE THAT'S THE PROCESS. SO IT COULD BE COULD BE MAY, JUNE WHO KNOWS HOPEFULLY YEAH I KNOW I WILL BEFORE IT WILL BE BEFORE NOVEMBER BUT IT TAKES ABOUT IT TAKES ABOUT TWO OR THREE MONTHS AFTER I MEAN THAT'S HOW IT HAPPENED WITH ME SO BUT WE GOT IT COVERED RIGHT DOWN. YEAH OKAY.
AND THE OTHER THING IS TO AS MARION WENDELL MENTIONED, WE'RE GOING TO GET OUR LISTS WHEN WE GET THE LISTS IF WE SEE SOMEONE ON THAT LIST THAT USED TO BE THERE AND IS SOMEPLACE ELSE, LET'S NOT GET UPSET BECAUSE WE ASSIGN THEM THE JOB TO DO TO PLACE THE WORKERS OKAY IF I SEE THAT I HAD SOMEONE AT ONE OF MY POLLING LOCATIONS AND ARE HAVE BEEN MOVED TO ANOTHER POLLING LOCATION WE DON'T NEED TO GET UPSET. WE'RE GOING TO WORK WITH WHAT HAVE BECAUSE IF THEY KNOW THE JOB AND THEY'RE NOT AFRAID TO ASK QUESTION THEN THEY SHOULD BE ABLE DO THE JOB BECAUSE WE ASSIGN THEM THAT RESPONSIBILITY AND WE NEED TO LET THEM ARE HANDLED THE PROCESS AS MUCH AS I LIKE TO WANT TO BE INVOLVED IN THINGS I'VE HAD TO BITE MY FINGER FROM CALLING SAY YOU KNOW WHEN AM I GOING TO GET THE LIST AND WHO AM I GETTING AT THIS POINT IT DOESN'T MATTER WHO. I GET AS LONG AS THEY ARE WILLING TO DO THE WORK AND DO IT RIGHT AND CORRECT AND IF THEY NEED ASSISTANCE I'LL BE ABLE TO ASSIST IN THAT ASPECT. SO WE'RE GOING TO LET THEM DO WHAT WE VOTED TO LET THEM DO.
[VIII. Announcements]
[01:35:07]
OKAY SO THIS IS GOING TO BE A BUSY YEAR FOR ELECTIONS. WE'RE GOING TO BE BUSY BUSY ESPECIALLY NEXT MONTH, THREE ELECTIONS IN A ROW THREE. SO I'M GOING TO BE GOING BED AT 5:00. SO IF I DON'T ANSWER MY PHONE DON'T GET ANGRY.NO, I'M SERIOUS BECAUSE IT'S GOING TO BE DAYS AND EVEN RELUCTANT SPECIAL ELECTION FOR THE TOWN COUNCIL THAT WILL BE BUSY BECAUSE EMILY IS A WELL-KNOWN PERSON HER FATHER IS ROBERT SPARKS SO THEY'RE GOING TO BE A BIG TURNOUT SO WE'RE GOING TO BE BUSY MARIE HAVE ALREADY TALKED ABOUT THE REGISTRATION FOR THE RETREAT AND LET US MAKE SURE WE FILE OUR ETHICS REFORM ON TIME AND IF YOU NEED ASSISTANCE OR ANYTHING YOU KNOW CALL OR EVEN CALL THE NUMBER OF CALLS TO CALL THE ETHICS CALL THE ETHICS DEPARTMENT IN ORDER TO MAKE SURE YOU YOUR FORM FILLED OUT AND GET TO THEM ON TIME BECAUSE YOU DON'T WANT TO GET HIT WITH A PENALTY. OKAY NEXT BOARD MEETING IS TO BE SCARED.
JOE AND IT'S TO BE DETERMINED. WELL WE NORMALLY MEET IN FEBRUARY.
THIS IS JUST MY TAKE ON IT I'M ONLY ONE PERSON WITH ONE VOTE. WE'RE GOING TO BE VERY BUSY THE WHOLE OF FEBRUARY FEBRUARY WE HAVE 29 DAYS AND IF YOU LOOK AT CALENDARS THAT YOU HAVE IN FRONT OF YOU THE 28 WE'RE GOING TO BE WE'RE GOING TO BE BUSY. WE'RE GOING BE BUSY.
OUR NORMAL MEETING DATE I THINK IS THE 28TH AND I THINK THE 28TH IS THE DAY THAT WE WILL BE CONDUCTING THE HAND AUDIT AND OF COURSE THE CANVASS WILL BE ON THAT THURSDAY.
AND SO IF Y'ALL WANT TO MEET AFTER THE CANVASS, IF YOU ALL WANT TO JUST BYPASS FEBRUARY, SEE YOU IN MARCH I THINK IN DECEMBER WE SHOULD HAVE HOW LONG IS IT GOING TO LAST? WELL, WHICH ARE WE GOING BE DOING THE EXAM? SO THAT'S FOR THE REPUBLICAN PARTY SO WE COULD DO A BOARD MEETING FOR THAT. YOU KNOW, AS LONG AS THERE'S NOT A LONG BOARD MEETING BECAUSE I'M GOING TO BE TIRED AND I GET TO 28 YEAH BECAUSE I'M GOING TO BE TIRED I GOT TO GET PACKED TO GET ON THE ROAD TO GO TO THE RETREAT AND I DON'T WANT TO GO TO THE RETREAT TIRED. I KNOW I'M SERIOUS.
YEAH I KNOW WHEN I RETRACED THE OPERATIONS TRAIN YOU KNOW THERE'S A LOT OF DATES LIKE WHEN IT'S APPROVED AND STUFF AND I ACTUALLY PUT THE TAPE IN THINKING THAT WE WOULD BE ABLE TO, YOU KNOW, WORK THE PROCESS THAT NOW IT'S REAL EASY TO CHANGE BUT I'M HOPING MY COMMITTEE WILL GO THROUGH AND MAKE THEIR INPUT SO I CAN SEND IT OUT YOU GUYS AND THAT WE MIGHT BE READY YOU KNOW AND THE WORLD TO APPROVE IT AT THAT MEETING WHICHEVER DAY IT'S GOING TO BE OKAY LONG AS WE HAVE A SHORT YOU KNOW BUT THAT WOULD BE ONE THING I'M HOPING YOU KNOW YOU KNOW I KNOW WE'VE WAITED A LONG TIME FOR SO I COME TO MY RIGHT I PROPOSE WE MOVE THE BOARD MEETING TO THE 29TH RIGHT AFTER THEY CAME ON CAMPUS.
ALL RIGHT, CAN I GET A MOTION? MOTION MAY 2ND. SECOND.
ALL IN FAVOR. RAISE YOUR HANDS LIKE SO. ALL RIGHT, GOOD MOTION.
CARRY BOARD MEETING SHORT RIGHT AFTER THE HEARING ALL THOSE LOOK AT THAT.
ALL RIGHT, MEETING. CAN I GET A MOTION TO ADJOURN IT IS NOW 343 OKAY IT'S BEEN MOVED THE SECOND RIGHT THEN THIS IS THE SECOND BATON THAT ADJOURNED THIS MEETING AT THREE 4444
* This transcript was compiled from uncorrected Closed Captioning.