Jan 11, 2024 County Council Meeting Budget Workshop

[00:00:03]

. GOOD MORNING AND WELCOME TO OUR FIRST FBI 2025 BUDGET BUDGET WORKSHOP. TODAY'S WORKSHOP IS GOING TO BE MOSTLY INFORMATIONAL.

YOU'RE WELCOME TO TO ASK ALL THE QUESTIONS THAT NEED. OUR FINANCE TEAM HAS BEEN WORKING HARD AND CIA TEAM AND ALL OF OUR DEPARTMENT HEADS HAVE BEEN WORKING HARD TO PREPARE TO BEGIN THE PREPARATION PROCESS FOR THIS YEAR'S BUDGET.

AS I SAID, TODAY'S MEETING IS MOSTLY INFORMATIONAL. WE ARE GOING TO START THIS MORNING WITH A PRESENTATION FROM ENTERPRISE FLEET FLEET MANAGEMENT.

THE REASON WE'VE INVITED ENTERPRISE HERE TO DO THIS. TO INTERRUPT.

[1. CALL TO ORDER]

OKAY. YES. THERE'S THE NOTIFICATION AND WE'LL COME BACK TO YOU. ALL RIGHT, FINE. NO PROBLEM.

SO IF YOU WILL ALL RISE FOR THE PLEDGE, I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC WHICH STANDS ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL. AND PUBLIC NOTICE OF THIS MEETING HAS BEEN PUBLISHED POSTED AND DISTRIBUTED IN COMPLIANCE WITH THE SOUTH CAROLINA FREEDOM INFORMATION ACT. THIS IS AN INFORMAL. THERE WILL BE NO ACTIONS TAKEN.

WE ACTUALLY DO NOT HAVE A QUORUM OF COUNTY COUNCIL. THEREFORE BECAUSE OF THAT WE COULD NOT TAKE ACTION AT THIS POINT IN TIME. WE DO HAVE FIVE MEMBERS.

FOUR OF US ARE AT THE DAIS A COUNCIL MEMBER MCKELLAN IS ONLINE.

[4. APPROVAL OF AGENDA]

GOOD MORNING. SO AS I SAID THIS IS THE FIRST IN OUR SERIES OF BUDGET WORKSHOPS. TODAY'S MEETING WILL BE MOSTLY INFORMATIONAL.

WE HAVE OUR FINANCE TEAM HAS PREPARED A PRESENTATION FROM FOR YOU TO HELP YOU UNDERSTAND OUR FINANCIAL WOES, OUR CURRENT FINANCIAL POSITION, HOW THAT TRANSLATES INTO NEXT YEAR'S BUDGET. WITH US THIS MORNING FIRST IS IS A TEAM FROM ENTERPRISE FLEET MANAGEMENT. WE INVITED ENTERPRISE HERE THIS MORNING BECAUSE OUR FLEET IS ONE OF THE AS OF IS A LARGE CAPITAL REOCCURRING CAPITAL ITEM AND THERE'S AN OPPORTUNITY FOR US TO FIND WAYS TO SAVE MONEY TO DECREASE THE OF OUR FLEET TO DECREASE THE NUMBER OF OUR FLEET VEHICLES. AND THESE ARE FLEET VEHICLES NECESSARILY SPECIALIZED VEHICLES. SO THERE'S THERE'S A DIFFERENCE THERE.

BUT THE COUNTY POSSESSES A NUMBER OF FLEET VEHICLES AND A REAL OPPORTUNITY FOR US TO REALIZE SAVINGS IN THE AGE OF VEHICLES WHICH TRANSLATES TO THE COST OF MAINTENANCE AND ALL THOSE TYPES OF THINGS. SO YOU MAY FIND A LOT OF VALUE FROM THAT.

WE'LL MOVE ON FROM THEIR PRESENTATION TO BY OUR FINANCE TEAM.

MR.. THESE CHRISTMAS AND VALERIE ALTHOFF WHO IS OUR BUDGET MANAGER FOR THIS YEAR HAVE BEEN WORKING HARD TO MAKE SURE WE'RE PREPARED FOR OUR BUDGET SEASON.

THEY'RE GOING TO TALK ABOUT AS I SAID, OUR CURRENT POSITION, OUR CURRENT REVENUE, THE REASSESSMENT A LITTLE BIT ABOUT OUR MILL VALUE FUNDS THAT USE SOME OF THAT MILL VALUE AND THEN OUR EXPENSES AND OUR ROUTINE EXPENSES THAT WE GO THROUGH SOME HARD COSTS AND A LITTLE BIT ABOUT OUR VIP BUDGET TEAM AS THEY'RE WORKING WITH DEPARTMENT HEADS TO PUT TOGETHER THE BEGINNING OF THAT CAPITAL IMPROVEMENT PROGRAM. WE'RE STILL AT THE BABY STEPS THE INFANCY OF INFANCY OF THAT PROGRAM. WE'LL TALK A LITTLE BIT ABOUT FUND BALANCES. OUR CONTINGENCY FUNDS AND THEN MS..

CHRISTMAS IS GOING TO TALK WITH YOU FOR A MINUTES ABOUT ANOTHER OPPORTUNITY WHICH IS COUNCIL MEMBER DISCRETIONARY FUND. SO THIS IS SOMETHING THAT OTHER COUNTIES DO AND ALL FOR YOUR CONSIDERATION. SO AS I SAID THIS IS AN INFORMATIONAL MEETING AND I'LL PLEASE ASK QUESTIONS. I'LL BE TAKING NOTES SO IF WE DON'T HAVE AN ANSWER RIGHT AWAY WE'LL MAKE SURE WE FIND THOSE ANSWERS FOR YOU AND GET BACK TO YOU.

THANKS SO MUCH. COUNCIL MEMBER BARTHOLOMEW IL HAS JOINED US.

ALL RIGHT. WE NOW DO HAVE A COUNTY COUNCIL .

[5. ENTERPRISE FLEET PRESENTATION]

[00:05:02]

SO THEY'RE HERE TO PRESENT YOU GUYS WITH GOOD BIT OF USEFUL INFORMATION OF BURFICT AND I DO HAVE I'VE A COPY FOR EVERYBODY. THANKS. THANK YOU.

THANK YOU, CHRIS. THANK YOU. APPRECIATE IT.

AND I WILL MAKE SURE TO EMAIL A COPY AS WELL SO THAT IT CAN BE DISTRIBUTED AS NEEDED.

BUT BUT NO THANK YOU ALL FOR GIVING ME AN OPPORTUNITY TO SPEAK.

SO I'M CHRIS WHITESIDE WITH THE ENTERPRISE FLEET MANAGEMENT. SO WE ARE A DIVISION OF ENTERPRISE RENT-A-CAR SO WE FOCUS ON LONG TERM FLEET MANAGEMENT SO REALLY EVERYTHING FROM THE ACQUISITION AND FUNDING SIDE OF VEHICLES WE DO OFFER SOME SOLUTIONS ON THE OPERATING SIDE AND THEN CAN HELP OUT WITH RESALE. WE PARTNER WITH OVER 2000 GOVERNMENT ENTITIES ACROSS THE COUNTRY AND ABOUT 40 IN SOUTH CAROLINA.

SO FEW Y'ALL ARE PROBABLY FAMILIAR WITH CITY OF BEAUFORT TOWN IN PORT ROYAL OFTEN COLLEGE IN COUNTY JASPER FLORENCE RICHLAND COUNTY AND THEN DOWN CITY SAVANNAH AS WELL. THAT'S PRETTY CLOSE BY. SO MOST OF THESE ENTITIES HAVE USED SOURCE WELL TO PARTNER WITH ENTERPRISE. IT'S A NATIONAL PURCHASING COOPERATIVE THAT BEAUFORT A MEMBER OF AND ENTERPRISE IS A PREFERRED PROVIDER FOR.

SO I PUT TOGETHER A KIND OF BRIEF SYNOPSIS WHICH I HANDED OUT WHICH BASICALLY WALKS THROUGH Y'ALL'S CURRENT FLEET. THEN IT ALSO TOUCHES ON SOME OF OUR RECOMMENDATIONS. SO LOOKING AT Y'ALL'S CURRENT FLEET TODAY AND I BELIEVE YOU MENTIONED IT WE'RE LOOKING AT JUST THE LIGHT DUTY PORTION OF THE FLEET SO WE'RE LOOKING AT NON SHARE OF VEHICLES, AMBULANCES REALLY MORE OF YOU KNOW OFTENTIMES CALLED THE WHITE FLEET OR THE VEHICLES THAT ARE NON-EMERGENCY RELATED. SO THERE'S ABOUT 348 OF THOSE VEHICLES IN THE COUNTY THAT KIND OF FELL INTO THAT NICHE. SO IT'S CONSIST OF YOU KNOW ALL YOUR GENERAL DEPARTMENTS YOU'VE GOT PARKS AND REC, PUBLIC AND THEN DSN IS IN THERE AS WELL.

I'M GOING TO PAUSE FOR A SECOND. DO YOU WANT QUESTIONS AS YOU ARE TALKING OR DO YOU WANT YEAH, ABSOLUTELY. YEAH, ABSOLUTELY.

VERY INFORMAL. YOU ALL ASK QUESTIONS AS NEEDED AS THEY COME UP.

SO THE FIRST QUESTION, THE 348 VEHICLES THAT ARE LIGHT DUTY, ARE THEY A MIXTURE OF CARS, TRUCKS? THEY ARE, YES. SO IT'S GOING TO BE EVERYTHING FROM LIKE SEDANS, SMALL SEDANS, SUVS, PICKUP TRUCKS. WE'RE LOOKING AT THE LIGHT DUTY SIDE SO IT'S GOING TO BE MOSTLY LIKE SERVICE BODIES AND. OKAY.

ARE YOU INCLUDING THE NEW I MEAN WE BOUGHT SEVERAL ELECTRIC VEHICLES TOO, INCLUDING THOSE SOME OF THOSE ARE INCLUDED AS WELL IF THEY'RE ASSIGNED TO TO THOSE DEPARTMENTS.

YES, MA'AM. OKAY. AND WE DO OFFER SO OUR WE PUT TOGETHER A COUPLE OF DIFFERENT MODELS THAT WALK THROUGH WHAT A REPLACEMENT PLAN WOULD LOOK AND THINGS LIKE THAT. AND WE DID TAKE INTO ACCOUNT ELECTRIC VEHICLES AND HYBRID VEHICLES. SO WE ARE ABLE TO PROVIDE THOSE.

YOU KNOW, WE'RE ABLE TO PROVIDE THEM TODAY AND THEN AS WE MOVE FORWARD IN THE FUTURE AS TECHNOLOGY CHANGES AND, THINGS LIKE THAT, WE CAN PROVIDE THEM AS WELL SO.

OKAY. THANK YOU. SO LOOKING AT THAT PORTION OF YOUR FLEET ABOUT 28% OF YOUR FLEET IS OVER TEN YEARS OLD. 63% OF THE FLEET IS OVER SIX YEARS OLD AND THE AVERAGE AGE OF THE FLEET IS ABOUT EIGHT YEARS.

SO LOOKING AT PREVIOUS PURCHASE TRENDS RIGHT NOW IT WOULD TAKE YOU AROUND 11 AND A HALF YEARS TO CYCLE THROUGH THE FLEET. YOU KNOW SOME OF THE THINGS YOU EXPERIENCE WITH AN AGED FLEET ARE HIGHER MAINTENANCE COSTS HIGHER FUEL COST INCREASE DOWNTIME AND THEN OBVIOUSLY THE SAFETY ASPECT BECOMES A FACTOR AS YOU START TO LOOK AT AGE VEHICLES.

SO OUR GOAL WAS TO REALLY PUT TOGETHER AN EFFECTIVE LIFE CYCLE THAT'S GOING TO MAXIMIZE THE EQUITY AT THE END. SO WE PUT TOGETHER A PLAN THAT SHOWS REDUCING YOUR AGE FROM ABOUT 11 YEARS DOWN TO ABOUT FIVE YEARS AND THEN OUR RECOMMENDATION IN THAT FIRST YEAR THERE'S ABOUT 123 VEHICLES THAT WE WOULD RECOMMEND PULLING OUT OF FLEET AND EITHER REPLACING OR GOING OUT OF LEAD IN GENERAL THOSE HUNDRED AND 123 VEHICLES WOULD BRING ABOUT $700,000 IN PROCEEDS FROM SALE IF WE WERE TO SELL THOSE VEHICLES ON YOUR BEHALF WE WOULD EXPECT MAINTENANCE COSTS TO GO DOWN SOMEWHERE BETWEEN 60 AND 70% IF YOU WERE TO MOVE TOWARDS A FIVE YEAR ROTATION VERSUS AN 11 YEAR ROTATION JUST BY REDUCING THE AGE AND MOVING MORE TOWARDS PREVENTATIVE MAINTENANCE VERSUS YOUR HIGHER DOLLAR REPAIRS.

SO WE DO USE AN OPEN END EQUITY LEASE AND I'LL WALK THROUGH THAT IN A MINUTE KIND OF WHAT THAT LOOKS LIKE. THAT IS THE METHOD WE USE FOR REPLACING VEHICLES AND THAT'S WHAT PROBABLY ABOUT 99% OF THE GOVERNMENT ISSUES WE WORK WITH DO USE.

[00:10:03]

AND THEN ABOUT 182 VEHICLES PREDATE THE STANDARDIZATION BACKUP CAMERAS.

SO WHEN YOU TALK ABOUT SAFETY AND YOU LOOK AT THE AGE OF YOUR FLEET, IF YOU'RE ANYTHING LIKE ME I RELY HEAVILY ON THE BACKUP CAMERA NOW. SO I MEAN YEAH.

SO YOU CAN IMAGINE THAT SOME OF THOSE DIFFERENT SAFETY FEATURES CAN BE REALLY BENEFICIAL ALSO A LOT OF NEW VEHICLES ARE STARTING TO HAVE, YOU KNOW, EMERGENCY BRAKING LANE DEPARTURE WARNING SAFETY FEATURES BECOMING MORE AND MORE PREVALENT AS WELL AS INCREASED TECHNOLOGY. SO REALLY BY PARTNERING WITH ENTERPRISE WE WOULD EXPECT TO HAVE A LITTLE BIT TIGHTER CONTROL OF RESALE. WE WOULD BE ABLE TO TAKE ADVANTAGE OF ENTERPRISES BUYING POWER ON THE ACQUISITION SIDE AND THEN OUR GOAL WOULD BE TO MOVE TOWARD REPLACING ALL VEHICLES IN ABOUT A FIVE YEAR PERIOD.

THE PLAN WE PUT TOGETHER DOES SHOW ABOUT A $4 MILLION SAVINGS OVER THE NEXT TEN YEARS.

SO IF YOU WERE TO SHIFT TO A PROGRAM WITH ENTERPRISE WE WOULD ANTICIPATE AROUND A $4 MILLION BUDGET SAVINGS. SO AS YOU KIND OF WALK THROUGH THAT PACKET, YOU'LL SEE THAT WE SPLIT THE FLEET INTO FOUR DIFFERENT SECTIONS. SO WE LOOKED AT THE GENERAL WHICH IS KIND OF THE CATCH ALL. SO IT'S A MAJORITY OF YOUR DEPARTMENTS THAT HAVE A HANDFUL OF VEHICLES AND THEN WE SPLIT OUT PUBLIC WORKS PARKS AND REC AND DSN EACH ONE LOOKS A LITTLE BIT DIFFERENT BUT WE BASICALLY FOCUSED ON CURRENT PURCHASE TRENDS AND WE LOOKED AT HOW MANY VEHICLES ARE BUYING PER YEAR, HOW MANY ARE SELLING. WE LOOKED AT SOME OF THE OPERATING EXPENSES AND COMPARED THEM TO A PROGRAM AND IT'S THE ENTERPRISE AND KIND OF SHOWED WHAT THAT WOULD LOOK LIKE. SO THE OTHER COUPLE OF THINGS THAT YOU'LL SEE AS YOU KIND OF MOVE THROUGH THAT PACKET YOU'LL SEE WE MENTIONED OUR ACCOUNT TEAM AND THAT TO MEGAN IS MEGAN IS ONE OF OUR CLIENT STRATEGY MANAGERS SO. ANY TIME THAT A GOVERNMENT ENTITY PARTNERS WITH ENTERPRISE YOU'LL HAVE AN ACCOUNT TEAM THAT'S ASSIGNED TO YOU SO THEIR ROLE IS TYPICALLY MY ROLE A LITTLE MORE ON THE FRONT END. SO PUTTING TOGETHER AN INITIAL PLAN, FINDING SOMETHING THAT MAKES SENSE FROM A BUDGET STANDPOINT.

AND THEN YOU HAVE MEGAN AND HER TEAM WHO CONTINUE PROVIDE ONGOING SUPPORT SO THEY TYPICALLY COME OUT AND MEET WITH THE COUNTY 3 TO 4 TIMES A YEAR AT MINIMUM.

THEY HELP WITH THE BUDGET PROCESS HELP WITH THE PLANNING PROCESS.

USUALLY YOU'LL SEE THEIR FACE YOURS BUDGET WORKSHOPS AND THINGS LIKE THAT AS YOU MOVE FORWARD. IF YOU DO PARTNER WITH ENTERPRISE.

AND THEN LASTLY THERE'S TWO OTHER SECTIONS I WANTED TO KIND OF TOUCH ON THE FUNDING PIECE WHICH IS THE OPEN END EQUITY LEASE. SO IT DOES HAVE NO MILEAGE PENALTIES, NO WEAR AND TEAR IT IS VERY DIFFERENT THAN LIKE A DEALERSHIP LEASE OR WHAT MOST PEOPLE THINK OF WHEN THEY THINK OF A LEASE IT RESEMBLES A FINANCE.

THERE IS AN EXAMPLE IN PAGE EIGHT OF THAT PACKET BUT TO GIVE YOU SOME KIND OF QUICK IF YOU THINK ABOUT LIKE $42,000 VEHICLE FOR EXAMPLE I THINK THAT'S THE EXAMPLE I USED IN THE PACKET TRADITIONAL FINANCE THAT VEHICLES PAY DOWN TO ZERO OVER A FIVE YEAR PERIOD.

YOUR MONTHLY PRINCIPAL ABOUT $875 PER MONTH TO PAY THAT VEHICLE DOWN TO AT THE END OF FIVE YEARS IT'S WORTH AROUND $22,500. SO IF YOU WERE TO SELL IT YOU WOULD GET THAT FULL AMOUNT BACK WITH THE EQUITY LEASE WOULD BASICALLY TAKE THAT SAME $42,000 VEHICLE INSTEAD OF PAYING IT DOWN TO ZERO WE WOULD PAY IT DOWN TO A RESIDUAL OF ABOUT $10,000. SO INSTEAD OF PAYING IT TO ZERO IT'S BASICALLY FINANCE DOWN $10,000 IN FIVE YEARS STILL SELLS FOR 22,500 YOU WOULD JUST GET THE DIFFERENCE BACK SO $12,500 BACK. THE ADVANTAGE THERE IS YOUR MONTHLY DEPRECIATION GOES FROM ABOUT $875 A MONTH DOWN TO ABOUT $667 A MONTH. SO YOU'RE REDUCING YOUR CASH FLOW WHICH ALLOWS YOU TO CYCLE VEHICLES A LITTLE BIT SOONER ALLOWS YOU TO REPLACE MORE VEHICLES WHICH IN TURN DRIVES DOWN A LOT OF YOUR OPERATING EXPENSES BECAUSE HAD A QUESTION YEAH YEAH. LOOKING AT THE DSN I KNOW THAT'S KIND OF A SPECIALTY VEHICLE. ABSOLUTELY. BUT YOU'VE DONE THIS IN OTHER COUNTIES AND CITIES WITH A HANDICAP LIFT AND OH IS THAT WHAT WOULD HAVE? IT IS, YES. SO AND I THINK YOU'LL PROBABLY KNOW BEAUFORT IS UNIQUE THAT IT HAS IT UNDER THE COUNTY WE WORK WITH A LOT OF THE DISABILITY BOARD SEPARATELY SO WE'VE GOT SEVERAL THAT WE PARTNER WITH WE DO ALL THE WHEELCHAIR ADA VEHICLES SO WE CAN PROVIDE ALL OF THAT AND THEN LIKE IF THERE'S I GUESS IT'S A LEASE REPAIRS IF SOMETHING HAPPENS WITH THE LIVES AND SO HOW DOES THAT WORK? THE LIFTS WOULD TYPICALLY FOLLOW LIKE THE LIFT MANUFACTURERS WARRANTY WE CAN HELP FACILITATE HAVING THEM INSTALLED. WE CAN INCLUDE THE COST IN THE LEASE, ALL OF THOSE DIFFERENT THINGS AND WE CAN HELP FACILITATE THE REPAIR IF THERE IS ONE BUT IT WOULD FALL BACK

[00:15:04]

YEAH HAVE THAT CAN'T GO ABOVE A CERTAIN SPEED LIKE A SPEED GOVERNOR I DON'T THINK WE NEED THAT BUT I'M JUST WHAT KIND OF MONITORING IS INCLUDED IF ANY TRACKING THE MILEAGE? YES. SO WE'VE GOT A COUPLE OF DIFFERENT SOLUTIONS WE OFFER. WE PARTNER WITH A COMPANY CALLED GEO TAB WHICH IS EITHER PLUG AND PLAY DEVICE OR IT CAN BE ACTIVATED IN NEW VEHICLES AND THEY ARE ON SOURCE WELL AS WELL BUT THEY BASICALLY THE WAY IT WORKS IS IT WOULD TRACK IF YOU WERE TO ADD THIS TO YOUR VEHICLES IT WOULD TRACK EVERYTHING FROM SPEED SAFETY SO HARSH BREAKING SHARP CORNERING CAN TRACK LOCATIONS YOU CAN USE IT FOR ROUTING AND DISPATCHING .

THEY EVEN OFFER CAMERA SYSTEMS IF YOU WANT IT FORWARD AND REAR FACING CAMERAS IN ANY VEHICLE.

SO THERE'S A TON OF THINGS THAT IT CAN DO. IF WE WERE TO ADD THAT IT WOULD PROVIDE YOU ALL THAT INSIGHT TO SOMETHING THAT YEAH A LOT OF THE ESPECIALLY YOU KNOW YOU MENTION THE DISABILITY BOARDS AND AND THINGS LIKE THAT A LOT OF THEM HAVE CHOSEN TO USE THAT BECAUSE THEY'RE LOOKING AT ROUTING THEY'RE LOOKING AT DISPATCHING THINGS LIKE THAT.

SURE. OKAY. AND THEN THE ONE OTHER PIECE I WANTED TO MENTION WAS RESALE. SO RESALE IS A BIG AREA THAT WE FOCUS ON AS WELL.

SO THE WAY OUR PROCESS WORKS IS ANY VEHICLE THAT NEEDS TO BE SOLD FOR THE COUNTY, WE HAVE THE ABILITY TO PICK THAT UP. WE WOULD DO LOGO IT, REMOVE ANY EQUIPMENT WE ENTERPRISES THE COMPANY HAS ABOUT 700 MARKETERS THAT ON SELLING VEHICLES FOR ALL OF OUR CLIENTS ACROSS THE COUNTRY SO WE'RE GOING TO WORK AND TRY TO FIND WE USE A MULTI CHANNEL APPROACH AND WE LOOK AT AUCTIONS, WE LOOK AT INDEPENDENT DEALERS, WE LOOK AT FRANCHISED DEALERS, LOOK AT SEVERAL DIFFERENT AREAS TO MAKE SURE THAT WE'RE GETTING YOU TOP DOLLAR AND ON THOSE VEHICLES AS QUICKLY AS POSSIBLE. FROM MY EXPERIENCE WORKING WITH OTHER COUNTIES, THE RESALE PROCESS IS USUALLY A BIG HEADACHE BECAUSE VEHICLES HAVE TO BE POSTED.

THEY HAVE TO TAKE PICTURES, YOU'VE GOT TO DEAL WITH THAT WHOLE PROCESS SO.

OURS IS TYPICALLY A LITTLE BIT EASIER PROCESS AND THEN AS YOU START TO ROTATE ON A LITTLE BIT HEALTHIER CYCLE POINT YOU'LL START TO SEE YOUR RETURNS COME START TO BE PRETTY SIGNIFICANT SO RESALE BECOMES A MUCH BIGGER FACTOR WHEN YOU'RE SELLING A FIVE YEAR OLD VEHICLE VERSUS 1112 YEAR OLD YOU ANOTHER QUESTION YEAH OR DO YOU WHAT ARE SOME PRIVATE BUSINESSES THAT YOU WORK THIS PROGRAM WITH TOO AS FAR AS LIKE PRIVATE CLIENTS SO HERE LOCALLY AND THE GREENERY IS ONE OF OUR PARTNERS I'M SURE YOU ARE FAMILIAR WITH THEM HERE IN THIS AREA I'M TRYING TO THINK I'M GOING TO GO OFF GULFSTREAM LIKE SO THERE'S A LOT OF BIGGER COMPANIES, A LOT OF CONSTRUCTION GONE BY THOMAS AND HUTTON ARE BARKERS GAS STATIONS AND MARK ARE COLONIAL OIL SO THERE IS A LOT I THINK ACROSS SOUTH CAROLINA WE PROBABLY CLOSE TO TWO OR 300 COMPANIES THAT ARE HEADQUARTERED IN SOUTH CAROLINA THAT PARTNER WITH US AND THEY RANGE FROM VANS. SO I WAS GOING TO SAY YEAH THEY DO HAVE A LOT OF BALANCE.

THEY RANGE EVERYTHING YOU KNOW SMALL SEDANS UP TO YOU KNOW, LARGER VEHICLES.

WE CAN DO BOX TRUCKS AND THINGS LIKE THAT TO NOW YOU SAID SOURCE WELL IS THE NATIONAL PURCHASING COOPERATIVE PURCHASING BUT DO THEY STRICTLY DEAL WITH ONE MANUFACTURER OR ARE THEY ACROSS THE BOARD SO THE SOURCE WELL AGREEMENT IS ESSENTIALLY FOR FLEET MANAGEMENT SO THAT WOULD ALLOW THE PARTNERSHIP WITH ENTERPRISE AND THEN TYPICALLY WHAT WE'LL DO ON AN ANNUAL BASIS IS WE'LL EVALUATE WHAT Y'ALL'S NEEDS ARE AND THEN WE WOULD GO OUT TO THE DIFFERENT MANUFACTURERS TO SOURCE THE BEST PRICE. SO IF IT'S FORD, CHEVY, TOYOTA, WHATEVER THAT LOOKS LIKE OH OKAY. WE'RE VERY OPEN TO ALL MANUFACTURERS. WE HAVE NO LOYALTY AS FAR AS MANUFACTURERS GO IS JUST OUR CLIENT TO GET TO THE LOWEST COST COUNTRY. OKAY.

WELL I'M I'M FAMILIAR WITH THESE PROGRAMS I I WAS IN EDUCATION AND I DID IT WITH BUSSES. YEAH, ABSOLUTELY. SO YOU KNOW, I HAD 168 VEHICLE FLEET THAT I HAD AND WHEN YOU'RE SPENDING $100,000 A BUS, I THINK VERY, VERY EXPENSIVE.

YES, ABSOLUTELY AND AS YOU KNOW AND IT'S FUNNY YOU MENTION THAT BECAUSE WE'RE STARTING TO SEE OUR PROGRAM YOU KNOW, THERE'S EVEN MORE DEMAND NOW AS VEHICLE COSTS CONTINUING TO CLIMB.

MAINTENANCE COSTS ARE UP 20% YEAR OVER YEAR. SO PEOPLE ARE LOOKING FOR HOW DO I REPLACE SOONER AND THIS GIVES YOU A GREAT AVENUE TO TO TO HELP AND I THINK THIS IS A

[00:20:07]

OKAY. AND I THINK AS WE CONTINUE TO DIG A LITTLE BIT DEEPER AND I ME AND TODD NEAL HAVE TALKED ABOUT THIS SOME TOO IS THERE'S PROBABLY AN OPPORTUNITY TO REDUCE THE SIZE OF THE FLEET. I WAS GOING TO YES AND MAYBE SPARES OR MAYBE UNDERUTILIZED CORRECT. AND WE CAN HELP THERE AS WELL. YOU KNOW IT WAS COMING NEXT.

YEAH. OKAY. ALL RIGHT.

ANY OTHER QUESTIONS ARE YOU LOCATED HERE LOCALLY OR ARE YOU FROM A NATIONAL OFFICE OR SO I'M BASED OUT OF COLUMBIA, SOUTH CAROLINA AND OUT OF OUR GREENVILLE LOCATIONS WE COVER SO THE WAY ENTERPRISES IS KIND OF REGIONALIZED. IT'S ALL CORPORATELY OWNED OR PRIVATELY HELD COMPANY OWNED BY THE TAYLOR FAMILY OUT OF SAINT LOUIS.

BUT EVEN IN GREENVILLE. OKAY, I'LL BE IN GREENVILLE. OKAY.

IS THERE ANY OTHER QUESTIONS FROM ANYONE HERE? I HAVE ONE MORE HERE.

GO AHEAD. SO WHAT YOU DID ALL THE STUDY ON THIS.

DID YOU ACTUALLY VISIT LIKE OUR FACILITIES AND SO DID YOU SEE A GRAVEYARD OF VEHICLES? WE HAVEN'T GOTTEN RID OF THE TERM I I DID VISIT THE OFFICE. I DID PHYSICALLY INSPECT, YOU KNOW, SOME OF THOSE THINGS BUT YOU KNOW, I KNOW FROM OUR CONVERSATION THERE ARE VEHICLES TO BE SOLD AND MY EXPERIENCE WITH OTHER COUNTIES THERE'S USUALLY A LOT OF VEHICLES THAT ARE READY TO BE SOLD THAT ARE KIND OF MOVING THROUGH THAT PROCESS AND IT TAKES TIME TO DO ALL THAT SO WE CAN HELP STREAMLINE THAT AND MAKE IT A LITTLE BIT MORE EFFICIENT FOR SURE. OKAY. THANKS.

OKAY. ANY FROM THOSE OF YOU ON LINE NONE FROM LARRY DAVID.

ANY QUESTIONS? NO GERALD, NO. OKAY.

THANK YOU. ALL RIGHT. THAT WAS A WONDERFUL PRESENTATION. THIS IS SOMETHING THAT WE NEED TO GIVE SERIOUS CONSIDERATION TO AS PART OF OUR BUDGET PROCESS. THANK YOU GOOD EVENING.

THANK YOU AND THANK YOU THE ADMINISTRATION FOR LOOKING INTO THIS AND GOING FORWARD AND THIS IS A GOOD THING APPRECIATE IF THERE'S A THERE'S A REAL OPPORTUNITY WITH A PROGRAM LIKE THIS I WORK WITH A MUNICIPALITY AND THEN WE HAVE A SIMILAR PROGRAM AND WE WE THEN INCLUDE EMERGENCY VEHICLES, POLICE VEHICLES, FIRE DEPARTMENT VEHICLES, THOSE KINDS OF THINGS. THEY BECOME THE PROGRAM VEHICLE LIKE THAT BECOMES MUCH MORE DIFFICULT YOU KNOW, LET'S SAY FOR INSTANCE ONE OF THE SHERIFF'S VEHICLES COULD HAVE AN ADDITIONAL 16 TO $20000 WORTH OF RADIOS, YOU KNOW, THOSE KINDS OF THINGS.

SO THOSE VEHICLES ARE MORE SPECIFIC. THE REAL OPPORTUNITY FOR FOR US IS THOUGH IS OUR EVERYDAY VEHICLES THAT OUR ENFORCEMENT FOLKS USE AND THEY'RE KIND OF OFF OFF THE LOT TYPE OF VEHICLES THAT'S WHERE THE EFFICIENCY FOR US BECOMES AND THERE WERE SOME QUESTIONS ABOUT THINGS WE COULD ADD TO THE VEHICLES SPECIFIC DEPARTMENTS THAT HAVE A SPECIFIC NEED CAN SPECIFY THAT NEED IN THAT VEHICLE AND THEN ENTERPRISE GOES THROUGH A PROCESS OF PURCHASING THAT VEHICLE AND WHETHER IT'S A PREFERENCE OF WHAT MODEL OR A TYPE OR SIZE OR NUMBER OF DOORS, ALL THOSE KINDS OF THINGS SO THAT WILL DO THAT SPECIFICATION GIVE US A PRICE AND THEN THEY CAN OFTEN SAY, YOU KNOW, WHAT'S IT LOOK LIKE FOR ALL THESE DIFFERENT MANUFACTURERS? AND THE PRICE IS DIFFERENT FOR EACH. SO THERE'S A LOT OF FLEXIBILITY FOR STAFF TO DEFINE THEY NEED.

[6. WHERE ARE WE YTD?]

[00:25:07]

THE LIVE PART IS WE NEED TO UNDERSTAND WHERE PEOPLE LIVE NOW AND WHERE THEY'RE GOING TO LIVE IN THE FUTURE. WE CONTINUE TO GROW BECAUSE WE KEEP TALKING ABOUT OUR GROWTH THAT WE'RE ONE OF THE FASTEST GROWING STATES AND CERTAINLY WE'RE ONE OF THE FASTEST GROWING COUNTIES. SO PEOPLE WANT TO LIVE HERE. WHERE ARE THEY GOING TO LIVE IN THE FUTURE WORK WE NEED TO UNDERSTAND WHERE PEOPLE WORK NOW AND WHAT ARE THE JOB OPPORTUNITIES IN FUTURE. NEXT WEEK WE'RE GOING TO HAVE A CONVERGE SUMMIT WHERE WE'RE GOING TO TALK ABOUT ECONOMIC DEVELOPMENT AND THE BALANCE WE'RE GOING TO HAVE IN THE ECONOMIC DEVELOPMENT AGAIN GETTING BACK TO WHERE GROWING PEOPLE TO COME HERE, BUSINESSES WANT TO COME HERE AND FINALLY WE HAVE ACTIVE PARKS, RECREATION CENTERS, COMMUNITY CENTERS PASSIVE PARKS NOW AND MORE TO COME AND WE'LL NEED TO KNOW WHAT WE'RE GOING TO NEED IN THE FUTURE AND TO THAT I ADDED ONE MORE CONCEPT AND THAT'S WHAT I TALKED ABOUT AT OUR FIRST MEETING OF THE YEAR AND THAT'S THE YEAR THE SEASON IT'S A LOT OF CES YES IT IS CHANGES WE JUST TALKED ABOUT A CHANGE RIGHT NOW AND THAT IS HOW DO WE HANDLE THE VEHICLES THAT WE HAVE WE HAD A WAY OF DOING IT NOW WE HAVE A CHANCE TO THAT AND MAKE DIFFERENT CHOICES SO CAN YOU GO BACK TO THE CS ONE MORE TIME? YES.

OKAY. SO IT'S CHANGES CHALLENGES CHOICES CHANCES COOPERATE AND COOPERATION IS AMONG US IN OUR ADMINISTRATION AS WELL AS THE MUNICIPALITIES AND OUR SURROUNDING COUNTIES CONSERVATION THAT'S OUR NATURAL RESOURCES THAT WE HAVE THEIR FINITE AND THEN FINALLY CONTINUATION AND ALL OF THOSE ARE GOING TO IMPACT THE QUALITY OF THAT WE ENJOY AND WANT TO PRESERVE. SO THAT'S WHERE WE'RE STARTING AS WE BEGIN TO BUILD OUR BUDGET THE REST IS NOW YOURS AND YOU. THIS IS A TIME LAPSE IS WHY IT WAS CHANGING. SORRY. OKAY.

THANK YOU. OKAY. SO GOOD MORNING FOLKS.

THANK YOU TO ENTERPRISE BY MEGAN. BY CHRIS.

NICE TO SEE YOU. AND SO WE'RE GOING TO START START THIS BUDGET WORKSHOP, GET IT GOING. THESE ARE OUR DISCUSSION TOPICS.

I'M NOT GOING TO READ SLIDES BUT THAT'S BASICALLY OUR AGENDA WHICH YOU GUYS HAVE AND WE'RE GOING TO START WITH MS. ALTHOFF OKAY. OKAY.

AS YOU CAN SEE UP THERE WE HAVE AN APPROVED BUDGET THAT WE ARE WORKING WITH OF HUNDRED AND 43 645 143,645,000 AND THEN WE WANTED TO KIND OF SHOW YOU WHERE WE ARE AT 50% OF THE YEAR LAPSED. SO THE YEAR TO DATE REVENUE COLLECTIONS ARE UP THERE.

WE'RE AT 28% OVER THE BUDGET AND THEN THE EXPENDITURES ARE UP THERE WHICH ARE AT 45% OF THE BUDGET. BUT AS YOU CAN NOTE AT THE BOTTOM THE REVENUES HAVE POSTED ONLY THROUGH DECEMBER 15TH I BELIEVE THE TAX BILLS WENT OUT A MONTH LATE AND SO WE'RE JUST WAITING THOSE TO GET POSTED AND THEN HOPEFULLY BY JANUARY THINGS WILL GET CAUGHT BACK UP.

RIGHT. SO THAT WAS GOING TO BE THE POINT THAT WE WOULD MAKE IS THAT JANUARY IS THE BIG WHERE WE'RE GOING TO BE GETTING THE VAST MAJORITY OF OUR TAXES IN BECAUSE JANUARY 16TH IS THE LAST DATE BEFORE YOU BECOME PENALIZED.

YES. SO EXPENDITURES LOOK REALLY GOOD BECAUSE THEY'RE LESS THAN

[00:30:01]

WE KNOW WE BUDGETED APPROPRIATELY AS A PERCENTAGE REFLECT.

SO THE NEXT SECTION IS OUR CONTRACTS SECTION. THESE ARE CONTRACTS AND LEASES THAT ARE PAID OUT OF THE GENERAL FUND AND THE BUDGET WAS 12.5 MILLION WE WERE AT 49% THERE AS WELL. SO AGAIN, WE'RE HITTING THAT RIGHT ON RIGHT ON THE MARK UTILITIES $3.4 MILLION WE'RE AT 1.8 IT'S 53% OF THE BUDGET BUT THOUGH IT'S A LITTLE OVER 50%, WE DO PAY LOT OF OUR UTILITIES AHEAD OF TIME. SO YOU KNOW YOUR CABLE BILL OR WHATEVER IS YOU PAID A MONTH AHEAD. SO THAT IS UNDERSTANDABLE TO BE AT 53%. SO I FEEL REALLY GOOD ABOUT THAT BUDGET THIS YEAR THE INSURANCE IS BROKEN OUT INTO TWO SECTIONS VEHICLE BUILDING AND TORT LIABILITY AND THEN MEDICAL UNDERNEATH SO OUR BUDGET THAT SECTION IS 17 MILLION THE TOTAL THERE BECAUSE IT WOULD BE MISLEADING THE FIRST SECTION OF OUR VEHICLE BUILDING IN TORT ONLY 32% BUT THAT'S BECAUSE WE HAVEN'T MADE THE NEXT ROUND OF INVOICES THEY ARE DUE NEXT SO IT WILL CATCH UP AND AND THE MEDICAL WE'RE RIGHT ON TARGET WITH THAT 50% SO WE KNOW NOW THAT WE HAVE A GOOD SOLID BUDGET FOR OUR FIXED COSTS AND WE KNOW WHERE WE'RE AT AND WE'RE RIGHT ON TARGET AND ALL OF THOSE SECTIONS AND THIS NEXT SLIDE SHOWS YOU OUR GENERAL FUND WHAT OUR FIXED COSTS ARE AT 87% AND THEN OUR VARIABLE COST WHICH IS WHAT'S IS AT 13%.

SO WE KNOW FROM OUR GENERAL BUDGET THAT 13% OF THAT BUDGET ARE FOR EXPENDITURES SUCH AS TRAVEL AND TRAINING SUPPLIES, THINGS THAT FLUCTUATE BY DEPARTMENT AND FLUCTUATE EACH YEAR, MEMBERSHIP DUES THAT OF THING. OKAY.

OKAY. AS YOU KNOW, WE'RE IN A REASSESSMENT YEAR AND SO AS WE JUST MENTIONED AFTER THE COLLECTIONS ARE POSTED WE SHOULD HAVE A GOOD IDEA OF WHERE WE ARE YEAR TO DATE BUDGET THE REVENUE THAT WE HAVE COMING IN AND THEN IN THE MEANTIME FINANCE IS GOING TO BE PREPARING A REPORT TO BE PRESENTED AT THE NEXT FINANCE COMMITTEE MEETING AND THEN ALSO AS YOU PROBABLY ALREADY KNOW THE REASSESSMENT OF ALLOWED THE MILLAGE TO BE DECREASED BY 5.3 MILLS. AND SO HERE IS A LITTLE SNAPSHOT OF THE MILLAGE COMPARED 22 TO 23 YOU CAN SEE MOST OF THEM WENT DOWN EXCEPT FOR CAPITAL IMPROVEMENT WENT UP BY 1.6 MILLS AND THEN THE OTHER NEXT SLIDE AND THIS IS A SNAPSHOT OF OF THEM IN A GRAND FORMAT SO THAT MILLAGE THAT YOU SEE ON THE SCREEN NOW SHOULD BE WHAT SHOWS UP ON YOUR PROPERTY TAX BILL EACH YEAR THE BREAKDOWN OF THE MILLAGE I FIND IS OH YOU HAD THE HIGHER EDUCATION DROP BY 0.1 IS THAT BECAUSE OF THE THAT'S DUE TO THE ROLLBACK. YES MA'AM. OKAY.

THE ROLLBACK CALCULATION ABSOLUTELY IS ALWAYS QUITE A BIT YEAH.

YEAH. AND SO SOLID WASTE WE WERE WE WERE COLLECTING REALLY STRONG AND WE ARE STILL COLLECTING REALLY GOOD REVENUE OFF OF THE MILLAGE THERE SO WE'RE GOOD SHAPE IN THAT DON'T ACTUALLY AND SO THEN THE CAPITAL IMPROVEMENT FUNDS BUDGET IS 24 MILLION AND THE YEAR TO DATE REVENUE IS AT 1.3 AGAIN THAT'S BASED ON TAX COLLECTIONS

[00:35:01]

THEY HAD A MEETING A KICKOFF MEETING AT THE BEGINNING OF DECEMBER AND REQUESTED THAT THE DEPARTMENTS TURN IN THEIR CAPITAL IMPROVEMENT REQUEST DECEMBER 29TH.

SO ERIC AND HIS TEAM WORKING THROUGH THOSE REQUESTS AND THEY WILL BE THEM TO IN A WORK SESSION ON 23RD TO THE GROUP THAT HAS MADE REQUESTS SEE WHAT WHAT WE NEED TO MOVE FORWARD WITH AND THEN A FINAL LIST DRAFT LIST WILL BE PRESENTED TO THE COUNCIL ON FEBRUARY SIX.

BUT ERIC IS HERE IF ANYONE HAS ANY QUESTIONS FOR HIM AHEAD OF THAT? I THINK HE SAID THERE'S 600 MILLION AND REQUESTS $600 MILLION.

YEAH. OKAY. YEAH.

SO JANUARY 23RD IS ONLY FOUR ACRES OR COUNCIL SIT IN ON THAT TO HEAR ALL OF IT THIS IS WE WON'T BITE YOU WE'RE LOOKING AT THE CALENDAR THIS IS A STAFF COUNCIL PLANNING WORKSHOP MEETING ON ANOTHER KEEP AWAY YOU ARE JOIN SO FOR EVERYBODY ON AND SOME NOTIFICATION GIVE US SOME IDEA OF WHAT A CAPITAL IMPROVEMENT PROJECT MIGHT BE I'D LIKE TO KNOW THE DOLLAR RANGE TO FOR THOSE THAT WE KNOW YEAH I JUST IT'S GOOD MORNING I DIDN'T WANT TO SCREAM FROM THE BACK OF THE ROOM SO TO ANSWER I GUESS I GOT TWO OR THREE QUESTIONS THERE.

SO A CAPITAL IS LOOSELY AN ASSET LOOSELY DEFINED BECAUSE IN OUR CODE WE ACTUALLY HAVE A DOLLAR AMOUNT ATTACHED TO IT BUT IS A NON-ROUTINE ONE TIME EXPENDITURE ADDING VALUE OR RESTORING THE VALUE OF AN ASSET RENOVATION OF A BUILDING CONSTRUCTION OF A NEW BUILDING, BUYING A VEHICLE ARE LARGE CAPITAL EXPENSES REASON DON'T LIKE TO PUT A DOLLAR SIGN ON IT IS BECAUSE A REMODEL COULD BE FIVE OR TEN $15,000 AND BE A CAPITAL PROJECT BUT YET DEFINITION SAYS A YOU KNOW A FIXED ASSET THAT'S OVER $10,000 OR SOMETHING LIKE THAT.

SO THE CAPITAL REQUEST THAT WE'VE RECEIVED THE TOTAL AS AS WAS SAID ABOUT 600 MILLION THAT'S A THREE YEAR PROGRAM ROUGHLY 200,000 A YEAR. IT KIND OF AVERAGES OUT.

IS THERE ANYTHING FROM A BUILDING RENOVATION, A NEW CONSTRUCTION A PARK PROJECT EXPANSION? YOU KNOW, CREATING A NEW PARK WE'RE RECEIVING THE CAPITAL REQUEST FOR ALL FUNDS NOT THE CAPITAL FUND. SO WE HAVE THE AIRPORT ENTERPRISE CAPITAL PROJECTS IN THERE STORM WATER SOLID WASTE CAPITAL PROJECTS OTHER THE TRANSPORTATION PART OF THAT ACTUALLY TRANSPORTATION IS ROUGHLY HALF OF ALL THAT BECAUSE THE TRANSPORTATIONS THE DIFFERENT SOURCES THAT THEY HAVE MAKE UP A A NEARLY HALF OF THE WHOLE PLAN SO I THINK I ANSWERED THIS QUESTION. OKAY.

AND SO THE REQUESTS THAT WE'RE SEEING THIS YEAR JUST WRAP THAT UP IS A LOT OF RENOVATION.

THERE'S SOME NEW CONSTRUCTION. THERE'S TWO OR THREE LARGE CAPITAL PROJECTS THAT THEN MAKE UP THAT OTHER HALF NOT TRANSPORTATION RELATED. SO AGAIN THE NUMBERS TEND TO LOOK LITTLE SKEWED. YOU HEAR THAT BIG NUMBER BUT IT'S ONLY YOU KNOW, A COUPLE BIG PROJECTS THAT MAKE UP A GOOD QUARTER A THIRD OF ALL THAT THOSE REQUEST A LOT OF EQUIPMENT, SHERIFF'S DEPARTMENT EQUIPMENT FOR RADIOS, THAT SORT OF THING IN THERE SOFTWARE DIFFERENT SOFTWARES AND GO THROUGH I.T BUT THOSE BECOME CAPITAL EXPENSES IN THE GRAND SCHEME OF THINGS AS WELL. OKAY.

ANY OTHER ANY QUESTIONS FROM THOSE OF YOU ONLINE JUST TO FOLLOW UP A LITTLE BIT TO THE BUDGETED AMOUNT OF MONEY IS 24 MILLION AND CHANGE WELL RIGHT NOW THAT'S WHAT THAT'S EXACTLY WHAT I WANT TO TALK ABOUT SO SO FOR AS AN EXAMPLE FOR THIS CAPITAL BUDGET LAST YEAR'S CAPITAL REQUEST SO THE DEPARTMENT HEADS ACRES ALL KIND OF FUNNELED THEIR CAPITAL REQUEST INTO THE CAPITAL INTO THE C IP TEAM INTO MR. LAWS LARSEN'S TEAM THEY PUT TOGETHER THIS BIG LIST OF ALL THESE ITEMS WHICH DEPARTMENT COME TO THEN THIS STAFF MEETING.

SO LAST YEAR IT WAS ABOUT HUNDRED MILLION DOLLARS. WE BUDGETED ABOUT $20 MILLION TO SUPPORT THOSE. SO WE HAVE TO TAKE THIS BIG LIST, PRIORITIZE THOSE NEEDS AND A LOT THAT INFORMATION THE PRIORITIZATION PRIORITIES AND PRIORITIES COMES FROM OUR CIP

[00:40:03]

SO LAST YEAR WAS AROUND THAT $20 MILLION THAT WE BUDGETED AND THEN THERE WAS SOME EXPENSE CARRYOVER THE YEAR BEFORE. SO WE CARRIED OVER ABOUT THAT $4 MILLION AND THAT'S WHERE THE $24 MILLION THAT YOU SEE IS. SO SOME OF IT WAS F Y 2022 MONEY THAT CARRIED IN THE FY 23 SO THAT THAT IS KIND OF THE ONE I SAID THE C IP IN THE BABY STEPS OF THAT PROJECT RIGHT NOW THE DEPARTMENT HEADS AND ACRES HAVE SUBMITTED THEIR REQUESTS TO THE C IP TEAM SO WE HAVE THIS BIG CRAZY NUMBER SOME OF THOSE LIKE ERIC DESCRIBE TRANSPORTATION WOULD NOT COME OUT OF THE SAME BUCKET OF BUDGETED SO IT BECOMES VERY COMPLEX AS WE NARROW THIS BIG NUMBER DOWN TO REASONABLE CAPITAL PROJECTS AND PRIORITIZE THEM THAT WAY SOME OF THESE PROJECTS WILL BE CARRIED COME FROM A LIST THAT WAS 2021, 2022, 2023 FBI PROJECTS THAT DIDN'T GET THAT PRIORITY. SO THEY HAVE A HIGHER PRIORITY IN THE LIST DEPENDING ON WHAT THE NEED IS. SO AS SAID, IT'S VERY COMPLEX. IT IS A BIG JOB THAT THIS VIP TEAM DOES AND WHY IT'S SO IMPORTANT THAT WE NAIL DOWN THIS WE BEGIN WORKING ON THAT EARLY IN OUR BUDGET PROCESS. DID GET THAT RIGHT OKAY. ANY OTHER QUESTIONS I WILL I'M JUST LIKE I'M GOING TO VENTURE TO SAY THERE'S SOME THAT GO BACK FURTHER 2021 OH YEAH THAT

[7. FUND BALANCES]

SO THERE'S ROUGHLY $9.3 MILLION TO BE SPENT SPENT ALMOST SPENT ENCUMBERED AND ACTUALLY SPENT SO ALMOST HALFWAY YOU KNOW, HALF OF OUR BUDGET JUST ABOUT 50% OF OUR BUDGET IS 45% IS DEDICATED AND SPENT ENCUMBERED NOW FOR PROJECTS. AND SO AS JOHN WAS SAYING, WITH THE $300 MILLION WORTH OF REQUESTS AND PROJECTS LAST YEAR SO THIS CAPITAL IMPROVEMENT FUND IS THE 1040 FUND IN OUR CHART OF ACCOUNTS THIS HAS MILLAGE ASSESSED ON IT. THERE ARE OTHER FUNDS OUR CHART OF ACCOUNTS THAT ARE CAPITAL FUNDS THAT FUND MORE THAN THIS 24 MILLION THERE ARE FUNDS OUR CAPITAL FUNDS THEY BEGIN FORCE AND THIS YEAR WE HAVE $219 MILLION WORTH OF PROJECTS THAT ARE FUNDED.

OUT OF THAT 300,000,219 MILLION ARE FUNDED IN VARIOUS OTHER FUNDS.

THESE FUNDS NOT HAVE MILLAGE THEY ARE FUNDED EITHER THROUGH GO FEES THEY COULD BE THE PASSIVE PARKS CRITICAL SO THOSE TYPES OF FUNDS AND I'M I WANT TO PREPARE A SEPARATE SPREADSHEET FOR YOU ALL I THINK IT'S VERY IMPORTANT THAT YOU ALL SEE ALL THE BUCKETS MONEY THAT WE HAVE IN OUR CHART OF ACCOUNTS. SO I WILL BE DOING THAT FOR YOU ALL AND I CAN SEND IT TO TO YOU AS WELL AND THE DIFFICULT SITUATION WE'RE IN CAPITAL IMPROVEMENT LOT OF MONEY WE UNDERSTAND THAT BUT THE TIME FRAMES ARE SHORT BECAUSE YOU'RE TALKING ABOUT A YEAR BUDGET. YOU PLAN TO DO ALL OF THESE THINGS IN A YEAR YEAH AND THAT IS A TALL TALE ACCOMPLISH AS WELL SO THAT'S WHY WE HAVE $4 MILLION WORTH OF ROLLOVERS AND ,THINGS OF THAT NATURE AND FOR THE LAST TWO YEARS WE WE STRUGGLED UNDER COVID RULES, REGULATIONS AND, SO MANY OF THE THINGS THAT WE WANTED TO ACCOMPLISH FOR THE PAST TWO YEARS WE COULDN'T DO FOR EXAMPLE WE KNEW WE WERE COMING AND WE WERE ORDERING AMBULANCES THAT WERE 18 MONTHS OUT FIRE TRUCKS THAT WERE 24 MONTHS OUT. SO WE HAVE TO BE COGNIZANT THAT AS WE BUILD THIS BUDGET IT'S A LARGE SUM OF MONEY IT'S WHAT CAN WE POSSIBLY GET DONE IN THE NEXT YEAR? THAT'S A VERY GOOD POINT. SO IT IT MAY BE A GOOD IDEA.

TODD DAVIS, HE WAS HERE TODAY TO TO RESEARCH A LITTLE BIT ON THOSE LARGE PURCHASES FOR VEHICLES OF SPECIALTY VEHICLES SUCH AS FIRE TRUCKS AND AMBULANCES, HEAVY EQUIPMENT VEHICLES AS WELL TO SEE WHAT THE TIME LINE MAY BE FOR DELIVERY BECAUSE THAT'S A VERY

[00:45:05]

WE MAY NEED TO PLAN FOR IT IN THIS YEAR'S BUDGET AND BUILD IT IN THE NEXT YEAR'S BUDGET SO THAT MIGHT BE SOMETHING THAT YOU MIGHT WANT TO WORK ON. YOU KNOW GET WITH ERIC AFTER THE CAPITAL REQUESTS OR PRESENTED IT AND WE GET A GOOD LIST OF THOSE TYPES OF VEHICLES MAYBE YOU COULD GET STARTED ON RESEARCH IN THOSE TIMELINES. YEAH OKAY.

ALL RIGHT. JUST ONE OF THE SEATS THE CHALLENGES WE'RE GOING TO CHANGES OF AND THE CHANGES WE HAVE TO MAKE TO ACCOMMODATE SOME OF THE THINGS THAT WE WANTED TO DO. OKAY. ANYBODY HAVE ANY QUESTIONS ABOUT THE PROJECTS OR THAT FUND? WE MOVE ON ABOUT AND THE 1040 NOT HERE TO HEAR ABOUT IT SO THOUGHT ABOUT THAT YEAH YEAH SO I'VE ALREADY HAD A MEETING WITH THE ACAS WHAT WAS IT LAST WEEK OR THIS WEEK. I DON'T EVEN KNOW TIME FLIES AND LET THEM KNOW THAT OUR CAPITAL IMPROVEMENTS ON THE 1040 FUND THAT HAS THE JUST AS IT IS NOW GOING TO BE A 4000 FUND IT'LL BE FUND 4000 IT SHOULD HAVE ALWAYS BEEN CONSIDERED IN THAT GROUP OF FOURS EVERY SEGMENT IN OUR CHART OF ACCOUNTS HAS HAS A REASON AND AND SO ALL THE FOURS ARE CAPITAL IMPROVED OUR CAPITAL PROJECTS FOR CAPITAL FUNDS OVER THE YEARS WITH THIS 1040 FUND AND IT'S ONLY BEEN IN EXISTENCE FOR ABOUT THREE YEARS I BELIEVE WHENEVER IT WAS SET UP IT WAS NOT SET UP WITH A BOX CHECKED THAT SAYS MULTI YEAR FUND SO WITHOUT THAT BOX CHECKED THE ENCUMBRANCES DO NOT ROLL OVER AUTOMATICALLY BALANCES DON'T CARRY OVER AUTOMATICALLY SO WE HAVE RECEIPTS HAVE ESTABLISHED FUND 4000 WITH THE BOX CHECKED NOW MULTI YEAR FUND MUNIS WILL NOT ALLOW US TO GO IN AND CHECK THAT BOX ONCE THE FUND IS SET UP YOU CAN'T GO IN AFTER FACT. SO THIS FISCAL YEAR WHEN WE PREPARE BUDGET AND BUILD THAT FUND 4000 UP BUT THE MILLAGE ASSESSED AND AND GET OUR REVENUE ORDER WE WILL BE IN LINE FOR SAVING A LOT OF TIME WITH YEAR END CLOSE OUT AND THE CONFUSION WILL GO AWAY WITH I THOUGHT I HAD $2 MILLION LEFT OVER FOR THIS PROJECT.

WHY ISN'T BUDGETED AND THIS YEAR IT'LL ELIMINATE ALL THAT THE BALANCES AND ALL THE PROJECTS ROLL ON TOP OF THAT WE'VE IMPLEMENTED PROJECT ACCOUNTING WHICH THE COUNTY HAS NEVER HAD FOR THE COUNTY BEFORE. SO BY PROJECT ACCOUNTING NOW WE'VE SET UP ABOUT 68 PROJECT CODES. WE ARE WORKING CLOSELY WITH CSP TO DEVELOP PROJECT CODES FOR CERTAIN PROJECTS LIKE THE ROAD PAVING AND FACILITIES AND WE CAN NAME THEM CERTAIN CERTAIN THINGS AND KEEP UP WITH THE BALANCES IN THOSE PROJECTS.

THAT WAY THE REPORTING WILL BE WAY MORE STREAMLINED, WAY MORE EFFECTIVE SO PROJECT ACCOUNTING THAT'S HAPPENING RIGHT NOW COULD OKAY WE'RE GOING TO MOVE ON TO DEBT SERVICE FUN YOU WANT ME TO DO THIS ONE? I KNOW SO YEAH. SO OUR DEBT SERVICE FUND OF COURSE MILLAGE AS YOU ALL KNOW WE REFUNDED ONE OF OUR BONDS THIS YEAR I THINK IT WAS THE 2012. YEAH THE 2012 SEE NO NOT THE 2012 SEE THE 2012 A GOT REFUNDED OR IT MIGHT HAVE BEEN 13 I'M SORRY ONE OF THEM GOT REFUNDED THIS FISCAL YEAR SO IT'S GOING TO SAVE A LITTLE BIT ON DEBT SERVICE AND COMING FISCAL YEAR NEXT FISCAL YEAR.

SO OUR BALANCE ON OUR DEBT RIGHT NOW IS NOT UP HERE BUT IT'S $165,188,000.

SO THAT'S WHAT OUR BALANCE FOR BONDS AND OUR OUR LONG TERM DEBT IS RIGHT NOW.

SO OUR IS FUNDED THROUGH THIS DEBT SERVICE FUND AND ALSO THROUGH THE REAL FUND ALSO BECAUSE THEY TOOK ON DEBT AS AS YOU PROBABLY KNOW SO OUR MILLAGE GENERATED 2.2 MILLION SO FAR THIS FISCAL YEAR AND TO COVER $9.6 MILLION WORTH OF DEBT PAYMENTS THAT WE THAT WE WILL BE MAKING THIS YEAR THE ISSUANCE 2012 CDO BONDS IS ACTUALLY DUE NEXT FISCAL YEAR.

SO WE NEED TO KEEP THAT IN MIND WHEN WE BUILD THIS BUDGET THIS YEAR IT'S GOT AN OUTSTANDING BALANCE OF $8.3 MILLION. WE JUST MADE A PAYMENT ON IT AND SO THAT NUMBER HAS CHANGED A PORTION OF THIS BOND PAID FROM RURAL AND CRITICAL DEBT MILL.

THIS MAY BE REDUCED AGAIN NEXT FISCAL YEAR AFTER THE BOND IS PAID IN FULL AND SO CAN DO AN

[00:50:04]

SO IF WE DON'T ADD ANY MORE DEBT. I KNOW OKAY.

SO JUST TO TELL YOU WHAT THE FUND MOUNTAIN BALANCES ARE EXCUSE ME IN THE MILLAGE BASED FUNDS THAT WE HAVE SO YOU CAN SEE UP HERE THE GENERAL FUND HAS 61 MILLION IN IT THE ECONOMIC DEVELOPMENT FUND 552,000 CAPITAL IMPROVEMENT IS 8 MILLION REAL PROPERTY FOR AND THEN IT ALWAYS HAS 2.5 BUT YOU CAN SEE HIGHER ED AND INDIGENT CARE HAVE ZERO AS THEY SHOULD NEVER HAVE A FUND BALANCE BECAUSE WE SHOULD COLLECT THE MONEY AND PAY IT BACK OUT SO.

THAT SORT OF HIGHLIGHTS WHERE WE ARE IN THOSE FUNDS BY DOING WHAT IS WHAT ABOUT PURCHASE OF REAL PROPERTY REMEMBER US AND WE LEFT THAT OH THERE IS ON THERE NOW OKAY I LEFT IT ALL I MEAN WHAT'S THE REASON IT'S NOT WHAT'S THE REASONS WHY NOT ZERO PURCHASE OF REAL PROPERTY BECAUSE WE BECAUSE THAT FUND THE FUNDS ARE USED OF COURSE TO PURCHASE A PROPERTY THAT MAY OVERLAP THE SCHOOL YEARS. ALL RIGHT. ANY OTHER QUESTIONS ABOUT THAT AND? OKAY. AND THEN WE WANTED TO HIGHLIGHT FOR YOU AS WELL THE ENTERPRISE FUNDS THE FUNDS THAT ACTUALLY ARE MADE OF FEES INSTEAD OF TAXES. SO THEY'RE THEY OPERATE FROM THE FEES THAT WE COLLECT.

SO YOU CAN SEE HERE THE THE BALANCES THAT ARE AS OF YESTERDAY IN THOSE FUNDS AND THEN THE SOLID WASTE FUND YOU KNOW HAS MILLAGE ATTACHED TO IT.

BUT THEY'RE I THINK THEY'RE LOOKING TO SEE THESE WANT TO DO THAT AS WELL SO QUESTION ABOUT THE AIRPORTS IS THAT SO WE BASED ON COLLECTION OF THE FEES I MEAN WHERE IS ALL WHERE IS ALL THAT MONEY GO I AND SO FOR MY OWN KNOWLEDGE AND FOR THE PUBLIC RIGHT SO THESE NUMBERS YOU SEE ON THE SCREEN ARE FUND BALANCES NOT NECESSARILY CASH BALANCES IN THESE ACCOUNTS.

SO FUND BALANCE ALSO INCLUDES CAPITAL AND DEPRECIATION STUFF LIKE THAT AND ALSO INCLUDES LIABILITIES. SO IT DOESN'T MEAN IT'S A CASH BALANCE CAN GET YOU SOME CASH BALANCES ON THOSE FUNDS. THEY ARE IN THE BLACK RIGHT NOW AND DOING THEY'RE DOING BETTER THAN THEY HAVE THE PAST FEW YEARS. BUT I CAN GET YOU SOME CASH BALANCES IF YOU WANT IF LIKE THE AIRPORT AND SO STORE MORE THEY RECEIVE GRANTS FOR DIFFERENT THINGS GET REFLECTED HERE TOO. OKAY STORM WATER YES THE AIRPORT THEY HAVE A SEPARATE GRANT FUND AS 5402 THAT WE SEND ALL THE GRANTS THROUGH THAT SO NOT COMMINGLED WITH OUR OPERATING FUNDS. AND JUST TO LET YOU KNOW I HAD A CONVERSATION WITH OUR FINANCIAL ANALYST DAVID SHE FROM TRYON SECURITIES JOHN RUMBLE CRONIN AND I MET WITH HIM VIA TEAMS COUPLE OF WEEKS AGO JUST TO DISCUSS WHAT OUR OPTIONS COULD BE NOW OR IN THE FUTURE FOR AIRPORT ISSUANCE OF A DEBT POSSIBLY.

AND SO I KNOW WE HAVEN'T BEEN IN A POSITION IN THE PAST TO DO THAT BECAUSE OUR REVENUE HAS NOT WE HAVEN'T HAD A GOOD HISTORY OF STRONG REVENUE YOU KNOW IN IN THE AIRPORT FUNDS BUT NOW YOU KNOW HE MAY HAVE A WAY THAT COULD HELP US THAT WE'VE BEEN DISCUSSING SO JUST A BIT OF DEBT JUST FOR THE CASH FLOW AND WHAT I MEAN BY THE CASH IS THERE MATCH NORMALLY THE HILTON HEAD AIRPORT HAS ALL THESE FAA GRANTS THAT HAVE THEIR 90% AND WE HAVE TO MATCH IT WITH 10% OKAY SO THE 10% MATCH WITH THESE BEING SUCH HIGH COST PROJECTS YOU KNOW MAY INTERFERE WITH OUR CASH FLOW AND THAT'S WHAT OUR PRIOR CFO WAS CONCERNED ABOUT THROUGHOUT THE YEARS AND I SHARE THAT SAME CONCERN. SO IF THE AIRPORT DOESN'T HAVE THE 10% IN THE BANK SHOWING IN THEIR THEIR CHART OF ACCOUNTS AS CASH THEN THAT MONEY WE HAVE TO FRONT THAT MONEY YOU KNOW AND THEN IT GOES BACK YOU KNOW IT JUST GOES BACK AND FORTH BUT IT ESSENTIALLY HAS BEEN PULLED FROM OUR GENERAL FUND FOR CASH BEFORE AND SO THAT THAT'S NOT GOOD BUSINESS PRACTICE. I'D RATHER THEM HAVE I'D RATHER ISSUE MAYBE A BAN FOR FOUR OR FIVE I DON'T KNOW I'M NOT PUT A NUMBER OUT THERE JUST A SMALL FOUR OR $5 MILLION MAYBE TO

[00:55:02]

SO THAT'S SOMETHING THAT WE'RE TALKING ABOUT RIGHT NOW. JUST LET YOU KNOW IT'ST THE EARLY STAGES OF DISCUSSING THAT SURPRISE TAB THAT YOU DIDN'T SAY WAIT THAT'S A SEPARATE AND WHAT IS BAND STAND FOR BOND ANTICIPATION THAT YOU I GOT THAT FROM THE LAST CFO YEAH WE HAD BAND BANDS RANS I MEAN THERE'S ALL WE GOT KINDS OF KINDS OF ANDS OKAY SO ANYBODY HAVE ANY QUESTIONS ABOUT BUT IT'S GOOD TO SAY THAT FOR THE SO I'M SURPRISED I

[8. CONTINGENCY FUND]

WE DID A LITTLE LOOK INTO THE SALARY BUDGETS YEAR TO DATE AND WE HAVE ABOUT SIX DEPARTMENTS THAT BE NEEDING A TRANSFER AND WE'RE GOING TO LOOK AT THOSE AGAIN IN APRIL AND SEE WHERE THEY STAND CONTRIBUTING TO THAT BE THE $3,000 INCREASE THAT WE HAD.

WE HAD SOME SOME PEOPLE LEAVE SINCE THE BEGINNING OF THE FISCAL YEAR AND WE DID APPEAL TO PAY OUT TO THEM AND WE ALSO HAD SOME REEVALUATION OF RECLASSIFY CREATION OF JOBS THAT COULD BE IT'S NOT MUCH THEY'RE BARELY OVER 50% OF THE YEAR.

SO WE'LL TAKE A LOOK AT THAT AGAIN LIKE I SAID IN APRIL, SO CAN I A YOU FEEL THAT THIS PAYROLL CONTINGENT FUNDS WORKING WELL AND WE HAVE GOOD CONTROL ON THE PAYROLL YES YEAH IT WON'T I DON'T THINK THE TRANSFER WILL BE NEARLY 4 MILLION AT THIS SO THAT'S NOT

[9. COMP & CLASS STUDY]

LAST STUDY I HAVE IS THAT THIS WILL BE A MAJOR YES I THINK THE LAST ONE WAS AROUND EIGHT OR 19 I THINK IT WAS YEAH. ANYWAY GOOD YOU DO SOMETHING INTERNALLY.

YEAH THAT'S GREAT BUT THIS WILL BE A MAJOR MAJOR OVERHAUL ACROSS ALL DEPARTMENTS INCLUDING. THE ELECTED OFFICIAL YOU KNOW WHO'S GOING TO USE THEM OR NOT YEAH EXCEPT THE ONES THAT ARE NOT PART OF COMPANY LAST BUT WE DO HAVE DEPARTMENTS THAT ARE PART OF THE COMPANY PLANS. YEAH WELL THE SHERIFF IS IN ONE SO HE WOULD NOT BE INCLUDED BUT MAJESTY PUBLIC DEFENDER GOES THE OTHER INCLUDED TREASURERS INCLUDING RIGHT NOW CLARK OKAY.

OH YEAH THAT'S RIGHT. OKAY WELL LEARNING ON OH OKAY SO I DON'T KNOW IF YOU GUYS

[10. COUNCIL MEMBER DISCRETIONARY FUND]

[01:00:07]

ALL RIGHT. GOOD MORNING TO EVERYBODY. MORNING, MR. GLOVER.

WITH THE MONEY BY NOW AT $700. OH, WELL THEN HE'S NO WHETHER HE'S THERE'S SOMETHING IN THE CHART THAT YOU PUT IN THE CHART WHAT ARE WE WAITING ON. MR. GLOVER MR. WAS SUPPOSEDLY ON BUT OUR RULES SAY CAN YOU HEAR ME NOW WE CAN HEAR YOU. WE SEE YOU.

I HEARD THAT YOU KNOW SO YOU OKAY? THERE YOU ARE.

VERY GOOD. THERE YOU ARE. I JUST WANT TO GO BACK TO YOUR SLIDE ON THE STORM WATER FUND BALANCE AND IN THE CHAIR AS COULD WE AT SOME TIME THE BUDGET PROCESS JUSTIFIED THE STORM WATER FUND. OKAY, MR..

WE'LL WORK ON THAT. ALL RIGHT. OKAY.

THAT'S YEAH, WE SURE CAN. THANK YOU. THANK YOU.

YEP. YOU'RE WELCOME. NOW WE CAN'T.

ALL RIGHT, SO I DON'T KNOW IF YOU GUYS WANT EXPLORE THE OPTION OF HAVING DISCRETIONARY FUNDS PER DISTRICT. IF YOU DON'T, THAT'S FINE. BUT YOU KNOW, I'M JUST THROWING IT OUT THERE. IF NOT, WE'LL JUST LEAVE THE CONTINGENCY IN YOUR DEPARTMENT RIGHT AND THEN YOU GUYS COULD I WOULD NOT LIKE IT FOR EACH DISTRICT.

NO. OKAY, I I AGREE. I'M NOT I THINK COME UP AN ISSUE. OKAY. SO I DON'T KNOW I'M TRYING TO THINK OF ANY GOOD REASON TO DO IT BECAUSE I SAID SO I MEAN IT SOUNDS GREAT BUT I'M NOT SURE IT WOULD BE OKAY ALL RIGHT VERY GOOD THEN THAT THAT'S GREAT. OKAY SO PROGRESS AND TRANSPARENCY AND ACCOUNTABILITY ARE HAPPENING. YES.

WE FEEL LIKE WE'VE HUGE PROGRESS IN THE PAST FISCAL YEAR IN THE FINANCE DEPARTMENT AND I THINK COUNTY WIDE I'M FEELING IT. I FEEL LIKE THE THE NEGATIVITY IS NOW YOU KNOW WE'RE, STARTING TO TIP THAT SCALE OR TO THE POSITIVE SIDE AND GETTING A LOT OF GOOD FEEDBACK FROM EMPLOYEES AND I HOPE YOU GUYS ARE FEELING SOME POSITIVITY YOU KNOW, SOME POSITIVE ENERGY FROM YOUR CONSTITUENTS. SO OUR ORGANIZATION'S JOURNEY UNDER NEW LEADERSHIP HAS BEEN MARKED BY A CONCERTED TO ELEVATE TRANSPARENCY COMPLIANCE WITH ACCOUNTING RULES AND ACCOUNTABILITY THESE INITIATIVES ARE NOT JUST POLICIES BUT REFLECTIONS OF OUR COMMITMENT TO TERM SUSTAINABILITY, ETHICAL CONDUCT AND THE CREATION OF A WORKPLACE THAT THRIVES ON TRUST AND RESPONSIBILITY.

I STAND BY THAT I'VE ALWAYS STOOD BY ALL OF THESE WORDS THIS SLIDE THIS IS HOW I PERSONALLY OPERATE AND I'M THROWING THIS ACCOUNTING RULES IN THERE BECAUSE WE HAVE HAD CHANGES IN THE ACCOUNTING RULES NATIONWIDE FEDERAL LEVEL, STATE LEVEL, LOCAL LEVEL.

WE HAVE TO COMPLY WITH GASB, WE HAVE TO COMPLY WITH GAM. WE HAVE HAD LITTLE RESISTANCE FROM FROM CERTAIN DEPARTMENTS BUT ONCE WE EDUCATE THEM ON EXACTLY WHAT THE LAWS ARE WE'RE FINDING THAT THEY ARE UNDERSTANDING AND AND THAT'S A POSITIVE THING.

SO I JUST WANT TO LET YOU KNOW THAT THAT EVEN THOUGH WE'RE MAKING SOME CHANGES IN THE FINANCE DEPARTMENT AND IN THE CHART OF ACCOUNTS THEY ARE DEFINITELY JUSTIFIABLE LEGAL CHANGES AND WE WANT TO BE IN COMPLIANCE WITH ALL THE RULES THE VALERIE OKAY SO IN MARCH WE PLAN TO MEET WITH EACH HEAD AND ACA AS THEY'RE AVAILABLE TO GO OVER THEIR BUDGET THAT THEY'VE

[01:05:03]

APPARENTLY IT WAS DONE LAST YEAR FOR THE FIRST TIME AND IT WORKED REALLY WELL.

EVERYBODY WAS PRETTY APPRECIATIVE OF THE TIME THEY GOT TO SPEND TOGETHER AND THEN WE'LL ALSO BE ABLE TO TAKE ONE ON ONE TIME WITH THEM TO EDUCATE THEM ON THE CHART OF ACCOUNTS AND HOW EACH SEGMENT OF THEIR PORTION OF THE BUDGET PLAYS IN THE WHOLE THE BIG PICTURE OVER QUESTION WHAT DOES THIS MEAN WE'LL MEET WITH EVERY DEPARTMENT HEAD WHO'S WILLING TO MEET WITH THE BUDGET TEAM. WHY IS IT THAT THERE ARE CERTAIN DEPARTMENT HEADS WHO THEY HAVE VERY SMALL BUDGETS NORMALLY DON'T CHANGE.

THEY MIGHT JUST HAVE SALARIES AND SUPPLIES OKAY SO IT'S NOT NECESSARY.

THEY DON'T FEEL IT'S NECESSARY. I FOR MOST PEOPLE RIGHT. OKAY.

THAT'S RIGHT YEAH. SHOULD HAVE THOUGHT OF THAT DIFFERENTLY THAN SORRY ABOUT THAT. YEAH YEAH YEAH. OKAY OKAY THERE'S VALERIE'S INFORMATION YOU NEED TO GET IN TOUCH WITH HER CONCERNING BUDGET RELATED ITEMS. SHE'S BEEN DOING A GREAT JOB. YOU'RE GOING TO SEND US THIS POWERPOINT? I ALREADY DID. OKAY. THANKS.

YOU'RE WELCOME. AND THEN DID YOU HAVE ANY QUESTIONS ABOUT THE BUDGET CALENDAR THAT THAT YOU RECEIVED? I THINK IS HIGHLIGHTED WITH SOME OF YOUR OKAY. SO YEAH I WILL GLADLY YOU TAKE OVER.

YEAH THANK YOU THANK YOU AGAIN VERY GOOD YEAH. SO WE SCHEDULED TODAY FOR NOON SO WE WOULD HAVE PLENTY OF TIME AND WE KNOCKED IT OUT PRETTY QUICK SO I'M HAPPY WITH THAT AND SO I WANTED TO TALK WITH YOU QUICKLY THE OUR NEXT MEETING SO OUR NEXT MEETING FOR COUNCIL IS SCHEDULED FOR FEBRUARY THE SIX FROM 9 TO 3 HERE IN COUNCIL CHAMBERS AND THIS IS OUR STRATEGIC PLANNING PROCESS RIGHT AFTER CHRISTMAS I THINK YOU SHOULD HAVE RECEIVED A SURVEYMONKEY SURVEY WITH SOME QUESTIONS IN THERE. THIS IS PART OF MY STRATEGIC PLANNING PROCESS TO UNDERSTAND DESIRES AND WISHES FOR A COUNCIL IN THE COMING YEAR SO WE CAN BASICALLY WHAT I'M GOING TO DO WITH YOUR INFORMATION PUT THAT TOGETHER AND PUT TOGETHER THE BONES OF A STRATEGIC PLAN THAT WHEN WE COME TO MEET AND TALK ABOUT STRATEGIC PLANNING WE KIND OF HAVE A FORMAT ALREADY AND AND YOUR INDEPENDENT GUIDANCE WILL BE PUT TOGETHER AND BEGIN THAT DEVELOPMENT WITH THE STRATEGIC STRATEGIC PLANNING PROCESS WILL BE VERY OPEN KIND OF CONVERSATION. SO WE CAN FIGURE OUT OUR PRIORITIES AS WE MOVE INTO INTO NEXT FISCAL YEAR. I REALLY APPRECIATE THE WORK THAT COUNCIL PUTS INTO ALL THESE STAFF HAS BEEN WORKING FOR MONTHS ALREADY IN PREPARATION FOR THIS SO WHILE MEETING WAS I WOULD SAY NOT SUPERFICIAL IS NOT A GOOD WORD THERE'S A THERE IS A LOT OF WORK DONE IN THE BACKGROUND TO PROVIDE YOU THAT INFORMATION TODAY A LOT OF IT IS HAPPENED YEARS PRIOR TO US YEARS YEARS PRIOR BUDGET AND BUDGET PLANNING IS ALL IMPORTANT WE HAVE BEEN STUDYING OUR LAST YEAR'S BUDGET ORDINANCE SINCE ABOUT DAY YOU APPROVED IT LAST YEAR SO I THINK WE'LL SEE CHANGES IN OUR NEXT YEAR'S BUDGET ORDINANCE TO CORRECT SOME THINGS THAT WE'VE HAD TO MANAGE OVER THE LAST YEAR.

SO WE ARE OPEN TO YOUR QUESTIONS. LOOKING FORWARD TO YOUR INPUT.

I SENT THAT SURVEY TO A SMALL GROUP OF FOLKS COUNCIL MEMBERS, SOME EXECUTIVE STAFF AND DEPARTMENT HEADS OR ABOUT 50 OR SO PEOPLE AND I'VE GOT ABOUT 29 RESPONSES SO THERE'S A FEW STILL LEFT OUT THERE BUT I'M LOOKING FORWARD TO HEARING WHAT YOU HAVE TO OFFER THANKS TO LUNCH. YEAH, IF THERE'S ANY OTHER QUESTIONS STAFF STAFF HAS DONE OKAY. SO ANY QUESTIONS ANYONE AND I WILL TELL YOU THAT WE'RE LOOKING AGAIN THE SEEDS LOOKING TO MAKE SOME CHANGES IN HOW WE BUDGET OBVIOUSLY.

IN SOME WAYS WE'RE GOING TO BUDGET DIFFERENTLY IN WE BEGIN A STRATEGIC PLAN OF WHICH THE BUDGET IS PART OF I HOPE TO HAVE THE PRESENTATION READY I DO HAVE THE PRESENTATION READY FOR COUNCIL TO THINK ABOUT BECAUSE I'VE LOOKED FAR INTO THE FUTURE AND THIS WILL BE THE FIRST STEP AT HOW WE LOOK AT THE FUTURE WHAT DO WE NEED TO BUDGET THIS YEAR IN MULTIPLE YEARS AS WE TALKED ABOUT I SAID WITH JOHN WHEN WE'RE DOING SALARY FOR NEXT YEAR IT'S GOING

[01:10:01]

WHAT OUR REGION DOES AFFECTS BEAUFORT COUNTY AND COMMENTS SAYING NONE THEN THIS MEETING IS ADJOURNED. THAT'S GREAT. THANK YOU SO MUCH

* This transcript was compiled from uncorrected Closed Captioning.