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CLOSE THE DOOR THAT, UH, SINCE THERE IS NO CHAIRMAN YET, UM, I GUESS I'LL WORK TO CONDUCT THE MEETING UNTIL WE GET TO THAT PART.AND SO THIS IS THE CITIZENS' ADVISORY COMMITTEE, THURSDAY, OCTOBER 12TH, 2023 AT 5:30 PM AND WE WILL CALL THIS MEETING TO ORDER.
UH, ONLINE WITH US IS, UM, COUNCILWOMAN TABER.
UM, SO SHE ASKED, SHE WANTED TO BE PRESENT, JUST TO BE, UH, A PART AND WATCH.
UM, OBVIOUSLY YOU GUYS ARE THE MEMBERS, BUT THIS IS A PUBLIC MEETING, SO ANYBODY'S AVAILABLE.
UM, SO SHE'S JOINING US ONLINE, SO, AND AS FAR AS OUR KNOWLEDGE, UH, THAT'S THE ONLY PERSON ONLINE.
UM, SO TODAY WE'RE GONNA BE GOING THROUGH AND KICKING OFF THIS SALES, THIS ADVISORY COMMITTEE.
UM, FIRST, A QUICK INTRODUCTION.
UH, I GUESS I'M ALREADY OFF SCHEDULE.
LET'S, LET'S DO THE FIRST FOUR AND THEN WE CAN TALK.
SO, FIRST IS PLEDGE ALLEGIANCE.
I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND I JUSTICE.
THIS IS PUBLIC NOTIFICATION OF THIS MEETING HAS BEEN PUBLISHED, POSTED, AND DISTRIBUTED IN COMPLIANCE WITH SOUTH CAROLINA FREEDOM OF INFORMATION ACT.
CAROL, IS THAT THAT IS CORRECT, CORRECT.
AND FIRST WE'LL TAKE AN APPROVAL OF THE AGENDA.
SO THE AGENDA IS THERE, AND CAN I GET A MOTION FOR APPROVAL? SECOND, GOT A MOTION FROM CHARLIE AND A SECOND FROM UNHR.
ANY DISCUSSION? NOT HEARING ANY.
UM, ITEM NUMBER SIX, OPENING REMARKS.
SO CHAIRMAN PASS, SUBMIT, UM, WANTED TO BE HERE.
HE IS UNFORTUNATELY, DUE TO THE, TO THE TIMING, HE'S ON A TWO WEEK LONG TRIP IN ITALY.
UM, BUT PRIOR TO HIM LEAVING, HE DID RECORD A VIDEO FOR US.
SO I WOULD LIKE TO START OFF WITH THAT.
AND THEN FROM THERE WE CAN TALK A LITTLE BIT BEYOND THAT.
SO, UM, CAROL'S GOING TO PULL THIS UP, AND THEN BEFORE YOU GET GOING WITH IT, LET'S MAKE SURE THAT IT CAN BE SEEN ONLINE.
CAN YOU SEE THIS? YES, I CAN SEE IT.
JOE PASSMAN, CHAIRMAN BUFORT COUNTY COUNCIL.
UM, I'M NOT WITH YOU THIS TIME BECAUSE, UH, WHEN YOU'RE LOOKING AT THIS HOLDING YOUR FIRST MEETING, I'M IN ITALY, AND THAT'S WHY I WANTED TO TALK TO YOU.
WHILE I CAN'T BE THERE, I WANNA LET YOU KNOW HOW IMPORTANT IT IS FOR YOUR JOB TO BE DONE IN A TIMELY FASHION.
WE'RE ON A TIMELINE AND A DEADLINE, AND THE SIX OF YOU ARE WELL VERSED IN WHAT WE HAVE TO DO.
WE'RE GOING TO HAVE, HOPEFULLY A REFERENDUM IN 2024, AND YOU ARE THE KEY INDIVIDUALS REGARDING THAT REFERENDUM.
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DO SOMETHING WITH TRANSPORTATION, BUT WE'RE ALSO GOING TO HAVE YOU TAKE A LOOK AT THE CAPITAL PROJECTS, PENNY.SO IT MAY BE THAT YOU'RE GOING TO COME BACK TO US WITH TWO PENNIES, AND THAT WOULD BE FINE.
ONE OF THE THINGS THAT WE HAVE TO DO IS DECIDE WHAT TIMEFRAME THIS IS GOING TO BE.
THERE IS LEGISLATION PENDING BEFORE OUR STATE LEGISLATORS TO HAVE THE TIMELINES ADJUSTED FOR TRANSPORTATION CAPITAL AND EDUCATIONAL PENNIES TO MORE ALIGN THEM.
DON'T KNOW IF THAT'S GOING TO BE PASSED IN TIME BEFORE WE HAVE TO MAKE COMMITMENTS, BUT CERTAINLY IT'S SOMETHING THAT'S BEING LOOKED AT BY THE LEGISLATORS.
CERTAINLY, WHAT YOU'RE GOING TO HAVE TO DO IS TO DECIDE WHAT NEEDS TO BE IN THE REFERENDUM.
THERE ARE A VARIETY OF PROJECTS, AND OUR STAFF IS GOING TO WORK WITH YOU, UH, REGARDING WHAT WE HAVE ALREADY PUT TOGETHER.
UH, SEVERAL OF YOU, ALMOST ALL OF YOU HAVE BEEN PART OF THE PRIOR TRANSPORTATION SALES TAX COMMITTEE.
SO YOU'RE WELL VERSED IN WHAT HAS TO BE DONE.
SO THE WORK YOU HAVE BEFORE YOU IS TO BE DONE IN A MANNER THAT MAKES IT PALATABLE TO EVERYBODY.
AND THEN WE'LL DECIDE HOW WE GET THE INFORMATION OUT TO THE PUBLIC.
NOW, THERE'S A TIMELINE AND A DEADLINE HERE.
IN ORDER TO MEET THE 2024 REFERENDUM WORKING BACKWARDS, WE'RE GONNA HAVE TO HAVE YOU HAVE ALL OF YOUR WORK DONE BY THE END OF DECEMBER SO THAT IT CAN BE PRESENTED TO COUNSEL SO THAT COUNSEL CAN DIGEST IT AND THEN MAKE THE DECISION FOR A REFERENDUM TO BE HELD IN 2024.
SO WITH THAT IN MIND, I'M GONNA ASK YOU TO CHOOSE A CHAIRMAN AND A VICE CHAIRMAN TO CONDUCT YOUR WORK AS YOU SEE FIT.
THERE WILL BE NO INTERFERENCE FROM COUNTY COUNCIL, BUT OUR ADMINISTRATIVE STAFF WILL CERTAINLY BE THE ONES THAT WILL ASSIST YOU IN CONDUCTING THE WORK THAT YOU HAVE TO DO.
SO, GOOD LUCK TO YOU AND GODSPEED.
ALL RIGHT? AND AGAIN, HE'S, UH, WAS UNABLE TO BE WITH US.
UM, HE'LL BE BACK HERE SOON, BUT DO APPRECIATE HIM RECORDING THAT AHEAD OF TIME.
UM, AS HE MENTIONED THAT HE WANTS ALL, ALL THINGS ON THE TABLE, ALL CARDS, WHETHER WE DO TRANSPORTATION, WHETHER WE DO CAPITAL PROJECTS, WHATEVER, WHATEVER THAT IS, THAT'S FOR YOU GUYS TO DETERMINE.
BUT THAT ALSO TURNS INTO, UM, WHY THERE'S SIX OF US VERSUS 17.
SO THIS, UH, DIDN'T GET IN YOUR HOLDER, BUT THIS IS THE RESOLUTION THAT WAS PASSED BY COUNTY COUNCIL TO ESTABLISH THIS COMMITTEE.
AND, UM, THE PART, THE, THE FIRST PART, THE WHERE ASS ARE JUST TALKING ABOUT, UH, WHERE WE ARE IN, IN BEAUFORT COUNTY AND WHY WE, WHY COUNTY COUNCIL FELT THE NEED TO ESTABLISH A COMMITTEE AND EXPLORE SALES TAX.
UM, BUT IN THE BODY, THE NOW THEREFORE BE IT RESOLVED, YOU'LL SEE IN THERE SECTION FOUR 10 DASH THREE 20, THAT IS A SPECIFIC, UH, CODE OR SPECIFIC STATEMENT IN THE CODE OF STATUTE, STATE STATUTE, AND IT'S SPECIFIC TO CAPITAL PROJECT SALES TAX.
AGAIN, WE DON'T KNOW EXACTLY WHICH SALES TAX, UM, WE'RE PLANNING ON.
THAT'S THE PURPOSE OF THIS COMMITTEE IS TO ESTABLISH THAT.
BUT DIFFERENT THAN LAST YEAR'S SALES TAX COUNTY COUNCIL WAS FOCUSED ON TRANSPORTATION SALES TAX.
NOW, OBVIOUSLY THAT WASN'T THE ONE THAT MOVED FORWARD, BUT THAT WAS WHAT THE COMMITTEE WAS COMMISSIONED FOR LAST YEAR.
UM, THIS ONE IS TO LOOK AT ALL OF THE ABOVE.
WELL, OUT OF THE ONES IN STATE STATUTE CAPITAL PROJECT SALES TAX IS THE MOST STRINGENT.
AND IT DOESN'T SAY THAT YOU CAN, OR YOU CAN'T.
IT SAYS YOU SHALL HAVE A COMMITTEE.
AND IT NOT ONLY THAT, IT GOES FORWARD AND SAYS YOU SHALL HAVE SIX MEMBERS.
IT DOESN'T SAY FIVE, AND IT DOESN'T SAY SEVEN.
THEN IT GOES ON TO MORE DETAIL AND SAYS, THREE SHALL BE FROM THE COUNTY AND THREE SHALL BE FROM THE MUNICIPALITIES.
AND THEN IT KEEPS GOING ON FURTHER AND SAYS, THIS IS EXACTLY HOW YOU WILL CALCULATE WHICH MUNICIPALITY HAS WHICH, UM, MEMBERSHIP.
SO, UM, THAT IS THE STATUTE THAT WE'RE USING AS THE GUIDELINES TO THIS COMMITTEE.
UM, AND THAT'S THE REASON THAT WE'RE GOING THROUGH.
UH, THIS IS A LITTLE BIT MORE FORMAL THAN IT WAS LAST YEAR, BUT THAT IS DEFINITELY THE REASON WHY THERE'S SIX INSTEAD OF 17.
SO, UM, WITH THAT, UH, AGAIN, APPRECIATE ALL Y'ALL FOR VOLUNTEERING.
TOM, THIS IS, YOU WEREN'T PART OF LAST YEAR'S, BUT WE KNOW YOU'LL GET UP TO SPEED FROM WHAT WE DID LAST YEAR.
WE'LL TALK THROUGH THAT TONIGHT AS WELL.
AND THEN, UM, THE OTHERS, I APPRECIATE YOU VOLUNTEERING
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AGAIN, ROUND TWO.UM, I FEEL LIKE WE, THIS WAS, UH, LAST YEAR WAS 1 0 1.
THIS IS 1 0 2 OR 2 0 1, HOWEVER YOU WANNA LOOK AT IT.
AND, UH, WE'RE GONNA MAKE A LOT OF GROUND SPEED.
WE ONLY HAVE A SHORT TIME, BUT BECAUSE OF ALL THE WORK THAT WE DID LAST YEAR, I THINK WE HAVE A REALLY GOOD STARTING POINT.
AND THEN WE CAN ALSO TALK ABOUT SOME OF THE, UM, COMMENTS THAT COUNTY COUNCIL AND STAFF HAVE WORKED ON BETWEEN LAST YEAR AND TO WHERE WE ARE TODAY.
SO WITHOUT FURTHER ADO, THAT BRINGS US TO ITEM NUMBER SEVEN, AND I'LL LET YOU GUYS, UH, ESTABLISH THIS.
SO THIS IS THE ELECTION OF A CHAIRMAN AND VICE CHAIRMAN, SO Y'ALL CAN HAVE DISCUSSION.
UH, I KNOW DEAN IS NOT PRESENT HERE TONIGHT.
UM, HE SERVED ADMIRABLY LAST YEAR AS THE CHAIRMAN.
IF HE HAD A PREFERENCE, WHAT HE SPOKE TO ME WAS NOT TO BE CHAIRMAN AGAIN, BUT YOU GUYS CAN HAVE THAT DISCUSSION AND I'LL STEP OUT OF IT.
THAT WAS JUST ME PARLAY AND WHAT HE SAID TO ME, KNOWING THAT HE WOULD NOT BE PRESENT FOR THIS FIRST MEETING.
AND WITH THAT, I'LL LEAVE THE DISCUSSION, OPEN THE DISCUSSION UP FOR YOU ALL.
CAN I ASK A CLARIFYING QUESTION? SURE.
UM, IS THERE ANYTHING IN THE RULES OF PROCEDURES, UM, OR ETHICALLY, UH, THAT WOULD PREVENT US FROM APPOINTING SOMEBODY WHO'S NOT HERE? NO.
UM, WHETHER OR NOT I WOULD BE ABLE TO VOLUNTEER AS EITHER CHAIR OR VICE CHAIR, OR WHETHER YOU'D WANT ME TO, UM, WOULD ALL DEPEND ON THIS MEETING SCHEDULE IF THERE ARE CERTAIN NIGHTS A WEEK THAT ARE JUST NON-NEGOTIABLE.
SO I WASN'T SURE IF, IF I KNEW MY AVAILABILITY WAS SUCH, I WOULDN'T MIND HELPING DEAN OR HELPING YOU ALL BE CHAIR OR WHATEVER.
BUT THAT'S A BIG ISSUE FOR ME IS WHAT DAYS DO WE PLAN ON MEETING? YEAH.
AND I WOULD NOT OFTEN I WOULD ASK, UM, THIS IS OUR AGENDA AND WE'VE ALREADY APPROVED THE AGENDA, BUT IS THERE, IF THAT DISCUSSION NEEDS TO TAKE PLACE, IT'S FOR YOU GUYS TO ADOPT THE CALENDAR.
SO IF YOU DID SERVE AS A CHAIR OR VICE CHAIR, THEN MAYBE YOU HELP LEAD WHERE THAT DAY OF THE WEEK THE MEETING WOULD TAKE PLACE.
AND EVERY MEETING IS GONNA BE OBVIOUSLY FOIA, BUT IS IT ALL GONNA BE RECORDED ALL THE TIME? YES, THEY'LL BE RECORDED.
UM, FROM THAT AND YEAH, THEY'LL BE ADVERTISED, UM, PER FOIA AND, AND, UM, BRIAN WILL GET INTO THAT IN JUST A MOMENT.
SO THE ASSIGNMENT FIRST IS SIMILAR TO LAST YEAR, YEAR AND A TWO REFERENDUM.
UH, THEN WHICH REFERENDUM OR REFERENDUMS? SO SHOULD WE DO ONE PENNY OR TWO PENNY? YOU CAN DO UP TO THREE PENNIES.
UM, WHETHER YOU DO THOSE ALL AT ONE TIME OR WHETHER YOU MAKE A RECOMMENDATION TO COUNSEL, WHATEVER THAT RECOMMENDATION BE, IT COULD BE TWO PENNIES, BUT AT DIFFERENT TIMES OR WHATEVER YOU DISCUSS AND CHOOSE, THEN WHATEVER PENNIES YOU REFER TO TO COUNSEL, YOU MAKE A RECOMMENDATIONS OF THE PROJECTS THAT WOULD SHOW UP ON SAID REFERENDUMS. SO THAT IS THE EXPECTATION FROM COUNSEL.
ADAMANT WAS DEAN ABOUT NOT, I THINK IT'S AS MUCH AS DEAN AND DEAN'S WIFE.
BUT I HAVE A FEELING IF HE WAS REALLY ADAMANT ABOUT NOT DOING IT, HE WOULD'VE CONTACTED AT LEAST ONE OR TWO OF US.
SO I'LL LEAVE THAT FOR Y'ALL AND Y'ALL'S COMMITTEE MEMBER TO HASH OUT.
ANY FURTHER QUESTIONS FOR ME? OR I'LL JUST LEAVE THE OPEN DISCUSSION FOR YOU ALL.
I TO ASK, DOES ANYBODY HAVE A DESIRE? YOU HAVE A DESIRE TO BE, UM, VICE CHAIR, IT SOUNDS LIKE IF YOU ALL WANNA HELP DEAN BE CHAIR, I THINK THAT WOULD BE REALLY NICE.
IF YOU'RE GONNA, UH, POINT HIM IN HIS ABSENCE.
I'M SURE ONE OF YOU WOULD SAY, WELL, GOSH, IF I'M GONNA DO THAT, I NEED TO HELP HIM.
SO WHICH ONE OF YOU WANNA BE HIS VICE CHAIR? I CAN'T.
I CERTAINLY, I CAN'T TAKE ON ANY POSITION, BUT I'LL BE EXACTLY EXACT AS A MEMBER.
MR. I THINK YOU NEED SOMEONE THAT HAS THE BACKGROUND AND EXPERIENCE, UH, FROM THE WORK YOU
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DID PREVIOUSLY.UH, I LOOKED AT THAT WORK AND I THOUGHT IT WAS OUTSTANDING.
YOU JUST NEED TO WALK IT THROUGH.
NOW, I THINK YOU NEED SOME SOMEONE CHAIR AND THE VICE CHAIR POSITION THAT HAS THE BENEFIT OF THE PROCESS THAT YOU ALL WENT THROUGH AND A LOT LONGER THAN 75 DAYS.
WHAT DO YOU THINK? YOU DON CHILD? ARE EITHER OF YOU INTERESTED? I'M NOT, I'M NOT INTERESTED.
BUT IN THE INTEREST OF TIME, I WOULD, I WOULD BE THE VICE CHAIR OF DEAN, THE CHAIR.
I WOULD NOMINATE DEAN MORRIS, THE CHAIR.
SO WE HAVE A, UH, I'LL CONTINUE TO PRESIDE UNTIL WE GET THAT.
SO WE HAVE A NOMINATION FOR DEAN MOSS AND A SECOND FROM CAROL.
UM, AND ANY DISCUSSION OF THAT? LEMME JUST, LET'S SAY, YOU KNOW, THE POINT OF DEAN HAVING THE EXPERIENCE AND GREAT JOB, AND I THINK CHARLIE'S GOING ACCEPT THE VICE CHAIRMANSHIP.
IT WOULD BE A GOOD COMBINATION NORTH AND SOUTH BROAD.
I HATE TO KEEP SAYING THAT, BUT IT'S IMPORTANT FOR US.
BUT, UM, I THINK THAT BOTH WOULD REPRESENT, UM, AREAS THAT ARE IMPORTANT.
ALL OF THEM WITH A LOT HAPPENING IN
THAT'S THE OTHER THING TOO, THAT'S IMPORTANT.
ANY FURTHER DISCUSSION? ALL RIGHT, THEN WE'LL TAKE A ROLL CALL VOTE.
WE'LL DO THE CHAIRMANSHIP FIRST AND THEN WE'LL COME AND DO THE VICE CHAIRMANSHIP, AND THEN IF SUCCESSFUL, THEN THEY'LL TAKE OVER FROM THAT POINT.
OKAY? SO, UH, MR. MORRIS CAMPBELL, YOU MADE THE MOTION.
AND, UM, CAROL WOLF, YOU MADE THE SECOND YOUR VOTE YES.
FOR DEAN AND THEN CHARLIE WHITMORE.
AND DEAN IS NOT PRESENT, BUT WE HAVE A FIVE OH VOTE FOR.
SO DEAN IS NOMINATED AS THE CHAIR OF THE COMMITTEE.
NOW, UM, SINCE DEAN IS STILL NOT HERE AND WE DON'T HAVE ANYBODY ACTING, I'LL ACT OVER THE VICE CHAIRMANSHIP.
SO ARE THERE ANY NOMINATIONS FOR THE VICE CHAIRMANSHIP? I'D LIKE TO NOMINATE, UH, CHARLIE WETMORE FOR THE VICE CHAIRMANSHIP FOR THIS.
SO WE HAVE A, A MOTION AND A SECOND.
ANY DISCUSSION? YES, WE NEED TO SPEECH
FIRST OF ALL, I'M AN ORDAINED MINISTER.
SECOND OF ALL, I'M A FORMER POLITICIAN, SO I CAN GIVE A SPEECH ANY FURTHER DISCUSSION.
ALL THAT BEING SAID, THE DISCUSSION IS CLOSED AND WE'LL CALL FOR A VOTE.
SO THE NOMINATION WAS BY, UM, MS. ROOF.
AND IT WAS SECONDED BY MR. SOLOMON.
SO WE HAVE A FOUR OH VOTE WITH MR. MOSS NOT PRESENT.
UH, CHARLIE, YOU ARE THE VICE CHAIR.
YOU, YOU DO, YOU DO GET THE VOTE.
A FIVE OH VOTE FOR, UH, CHARLIE WHITMORE TO SERVE AS THE VICE CHAIR.
AND WITH THAT, UH, SINCE THE CHAIRMAN IS NOT PRESENT, THEN YOU GET THE HONOR TO SERVE AS THE, UM, THE REST OF THE MEETING WOULD BE YOURS TO FACILITATE.
SO, MR. VICE CHAIR, THAT'S WHY YOU ALL SAID NO,
WE HAVE THE NEXT ITEM ON THE AGENDA IS THE OVERVIEW OF THE FREEDOM OF INFORMATION ACT.
UM, CALENDAR SCHEDULE IS LITTLE.
EVERYBODY HERE IS SERVED ON A PUBLIC AUDIT.
SO I CAN SPEND AS LITTLE OR AS MUCH
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TIME, UH, GOING OVER THEUM, WHERE YOU'VE ALL SERVED BEFORE, PROBABLY CAN DO THIS FAIRLY BRIEFLY.
THAT'S HOW CONDUCT ME WANT YOU SHARE.
UH, TO USE THAT YOUR, UH,
ONE CHEAT SHEET IS THE FREEDOM OF INFORMATION ACT AT A GLANCE, UH, LITTLE ONE PAGE DOCUMENT, UH, THAT GOES OVER FOR YOU.
THE NEXT ONE IS, UH, STATE ETHICS, UH, ACTION RULES OF CONDUCT.
SO IT'S PARTICULAR CODE SECTIONS WITH THE HIGHLIGHTS.
AND I GIVE YOU THAT BECAUSE AS PART OF THIS COMMITTEE, YOUR PUBLIC MEMBERS SERVING ON A PUBLIC BODY.
SO THE STATE ETHICS ACT APPLIES TO EVERYTHING, UH, YOU DO IN REGARDS TO, UH, THIS COMMITTEE.
HELP YOU OUT TO READ YOUR PLEASURE.
IN THE OUTLINE, IT CONTAINS STUFF ON FOIA AND ROBERT'S RULES.
I GUESS THE FIRST THING TO DO IS YOU SHOULD, UH, DETERMINE IF YOU WANT TO ADOPT ROBERT'S RULES AS YOUR RULES OF PROCEDURE FOR THE MEETING, OR COME UP WITH YOUR OWN RULES.
THE EASIEST IS TO ADOPT ROBERT'S RULES, OF COURSE.
WOULD YOU LIKE TO ADOPT ROBERT'S RULES AT THIS TIME? YES.
IT TAKES A MOTION AND A SECOND.
DO WE HAVE A MOTION TO ADOPT ROBERT'S RULES AS OUR RULES AND PROCEDURES FOR HIS? YES.
DO WE HAVE A SECOND? AND I'LL SECOND.
THE MAIN ONES, THIS IS NOT GONNA REQUIRE US TO FILE.
UM, YOU NOT REQUIRED TO FILE THE, UH, STATEMENTS.
UM, AS JARED SAID EARLY ON, I'M BRIAN HOLBERT.
I'M THE DEPUTY COUNTY ATTORNEY HERE.
I STARTED HERE AT THE END OF JANUARY OF THIS YEAR.
SO I'M A NEW ADDITION TO THE STAFF.
THAT'S WHY I'M HERE TONIGHT INSTEAD OF, UH, THE ACTUAL TWO COUNTY ATTORNEYS
UM, SO JUST QUICKLY, IT'S IMPORTANT TO UNDERSTAND FOR FOIA THAT THIS IS A PUBLIC BODY.
SO THE FREEDOM OF INFORMATION ACT APPLIES TO THIS BODY.
THAT'S WHY WE HAD TO PUBLISH AN AGENDA.
WE HAVE TO PUT IT ON OUR WEBSITE AND WE HAVE TO POST IT ON THE BOLTING BOARD OUTSIDE.
AND THAT'S TRUE FOR EVERY MEETING THAT YOU HAVE.
AND THAT PUBLICATION HAS TO OCCUR NO LESS THAN 24 HOURS BEFORE THE MEETING.
SO YOU CAN'T, UH, CALL A MEETING, UH, LATER TONIGHT BECAUSE WE DIDN'T POST.
YOU HAVE TO GIVE AT LEAST 24 HOURS POST THE AGENDA AS FAR AS WHAT THE TOPICS OF DISCUSSION ARE GONNA BE.
THAT'S TRUE FOR YOUR REGULAR MEETINGS THAT ARE GONNA BE ON THE CALENDAR, THAT THE JUROR'S GONNA HAVE YOU ADOPT LATER, OR ANY SPECIAL MEETINGS THAT YOU CALL BECAUSE TIME'S OF THE ESSENCE.
AND SO YOU WANNA GET TO A BUSINESS AND GET IT DONE.
OKAY? CAN YOU AMEND THAT AGENDA? YES, YOU CAN.
AND IF YOU DO IT MORE THAN 24 HOURS BEFORE THE MEETING, YOU CAN JUST POST THE NEW AMENDED AGENDA ON THE WEBSITE AND ON THE BULLETIN BOARD WHEN YOU COME TO THE MEETING.
YOU COULD ALSO AMEND THE AGENDA IF THERE'S A NEED FOR IT.
BUT IT TAKES A TWO THIRDS VOTE TO AMEND THE AGENDA TO ADD THAT ITEM TO THE AGENDA.
NOW, IF IT'S AN ACTION ITEM IN WHICH YOU'RE GONNA TAKE FINAL ACTION, IT TAKES TWO THIRDS PLUS A RULING OR DETERMINATION OF EXIGENT CIRCUMSTANCES AS FAR AS WHAT'S THE EMERGENCY, WHAT'S THE RUSH? THAT'S TRUE.
IF THE PUBLIC HAS NOT HAD A CHANCE TO COMMENT ON IT IN THE PAST.
SO THEY HAVEN'T HAD PUBLIC NOTICE, COME IN AND TALK ABOUT IT IF THEY WANTED TO.
UM, AND IT'S NOT BEEN PUBLISHED.
OKAY, ANY QUESTIONS ON THAT? TO CONDUCT A MEETING, IT TAKES A QUORUM.
WHAT'S A QUORUM? FOUR MEMBERS.
SO YOU CAN'T HAVE A MEETING OR DISCUSS ANY ACTION ITEMS ONCE FOUR MEMBERS ARE PRESENT.
NOW, THAT ALSO MEANS THAT IF FOUR OF YOU ARE TOGETHER OUTSIDE OF THIS MEETING, YOU START TALKING ABOUT TAX ITEMS RELATED
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TO THIS COMMITTEE.YOU VIOLATED FOIA 'CAUSE YOU'VE HAD A MEETING DISCUSSING BUSINESS WITHOUT POSTING AN AGENDA AND PUBLISHING IT.
IF YOU'RE AT A PARTY OR SOMETHING LIKE THAT AND START TALKING TO THE BUSINESS AND THERE'S FOUR BE IN THAT GROUP, THAT'S A PROBLEM.
IT'S ALSO TRUE IF YOU START SENDING EMAILS AND YOU HAVE AN ONLINE DISCUSSION, YOU HAVE AN ELECTRONIC MEETING IF THERE'S FOUR PEOPLE PARTICIPATING IN THAT DISCUSSION.
IF SOMEONE SENDS AN EMAIL FOR ADMINISTRATIVE MATTERS WITH TOPICS THAT THEY'D LIKE TO DISCUSS, YOU DON'T HIT REPLY ALL TO ALL THE MEMBERS WHERE THEY START HAVING THAT GROUP DISCUSSION.
TURN
BUT DON'T ENTER INTO MULTIPLE DISCUSSIONS THAT TED, TO ME, WHAT BE IN VIOLATION FORM.
THESE MEETINGS ARE ALL OPEN TO THE PUBLIC.
THEY'RE WELCOME TO COME AND OBSERVE.
THEY'RE GONNA BE ON TV, THEY'RE CAN WATCH IT ON TV.
NOW, IF THEY COME TO THE MEETING, IT'S UP TO THE COMMITTEE AS FAR AS WHETHER OR NOT YOU'LL ACCEPT PUBLIC COMMENT.
IT'S NOT REQUIRED THAT YOU ACCEPT THAT YOU ACCEPT PUBLIC COMMENT.
THAT'S UP TO THE COMMITTEE'S DISCRETION.
UH, AS FAR AS WHETHER OR NOT YOU WANT THE PUBLIC TO BE ABLE TO COMMENT ON THE THINGS THAT YOU'RE DISCUSSING, UH, YOU MAY FIND IT BENEFICIAL OR YOU MAY FIND THAT IT DETERS FROM YOU ACCOMPLISHING YOUR MISSION.
YOU'LL HAVE TO DECIDE THAT AS A GROUP.
OKAY? THERE ARE CHANCES TO WHERE YOU COULD HAVE A CLOSED MEETING, AND THAT'S CALLED AN EXECUTIVE SESSION.
I DON'T KNOW IF IT'LL EVER COME UP WHERE YOU NEED TO HAVE AN EXECUTIVE SESSION, BUT THE THREE MAIN REASONS FOR COMMITTEES TO NEED AN EXECUTIVE SESSION WOULD BE TO RECEIVE LEGAL ADVICE RELATED TO SOME SORT OF, UH, PENDING LITIGATION OR POSSIBLE CLAIM OR CONTRACTUAL, UH, NEGOTIATIONS, DISCUSSIONS, THINGS OF THAT NATURE.
SO IF YOU'RE GONNA RECEIVE LEGAL ADVICE, OBVIOUSLY THE LAWYER HAS TO BE HERE AND PROVIDE THE LEGAL ADVICE.
YOU'RE NOT GETTING LEGAL ADVICE IF THERE'S NOT A LAWYER HERE TO ANSWER THE QUESTIONS THAT YOU HAVE THAT YOU WANNA DISCUSS PRIVATELY.
ANOTHER ONE WOULD BE IF THERE WAS A NEED TO HIRE PERSONNEL.
SO IF YOU'RE GONNA DISCUSS PERSONNEL MATTERS, YOU'D GO INTO EXECUTIVE SESSION TO DISCUSS THAT.
I DON'T EXPECT THAT THAT'S GONNA HAPPEN, DO YOU? NO.
AND THEN THE THIRD REASON THAT, UH, IS TYPICAL FOR COMMITTEES IS CONTRACT NEGOTIATIONS.
I DON'T KNOW IF THERE'D BE A NEED TO CONTRACT ANYBODY OR NOT, BUT IF IT DID, WE CAN DISCUSS THAT IN EXECUTIVE SESSION.
OKAY? WE'VE TALKED ABOUT THE PUBLIC NOTICE.
YOU SAID FOR LEGAL ADVICE IN EXECUTIVE SESSION, DO WE HAVE TO, UM, INFORM THE PUBLIC OF THAT LEGAL ADVICE OR IT'S JUST NO LEGAL ADVICE GOING TO EXECUTIVE SESSION? BECAUSE THERE'S AN ATTORNEY-CLIENT PRIVILEGE WITH THE PUBLIC BODY.
SO WHATEVER'S DISCUSSED IN THE EXECUTIVE SESSION AND THAT ADVICE YOU CAN'T DISCUSS WITH THE PUBLIC, RIGHT? THAT'S BETWEEN THE PUBLIC BODY AND THE ATTORNEY.
ANY DISCUSSION THAT OCCURS IN EXECUTIVE SESSION, IF YOU EVER GO THERE, YOU CANNOT DISCUSS OUTSIDE OF EXECUTIVE SESSION.
THAT'S PRIVILEGED COMMUNICATION THAT HAS TO REMAIN IN EXECUTIVE SESSION BETWEEN THOSE MEMBERS OF PARTICIPANTS.
DOES THAT ANSWER YOUR QUESTION, SIR? OKAY.
WE TALKED ABOUT THE, UH, NEED FOR THE WRITTEN NOTICE.
24 HOUR NOTICE, THE AMENDING, OKAY.
PUBLIC RECORDS, EMAILS, TEXTS, AND ANY OTHER COMMUNICATIONS THAT YOU MAY COME IN CONTACT WITH ARE PUBLIC RECORDS WHEN IT RELATES TO THE BUSINESS OF THIS COMMUNITY.
SO COMMUNICATIONS WITH EACH OTHER OR PEOPLE WHERE YOU'RE ASKING QUESTIONS, THINGS OF THAT NATURE.
IF IT'S COMMITTEE BUSINESS THAT YOU'RE DOING THAT TEXT OR THAT EMAIL, OR THAT WRITTEN COMMUNICATION, THAT'S PUBLIC RECORD.
AND WE HAVE TO KEEP THAT FOR A TERM.
UH, THAT THE STATE ARCHIVE SAYS IT'S EITHER THREE OR FIVE YEARS, USUALLY.
OKAY? NOW, IF IT'S A TEXT ON YOUR PHONE, UH, WE'RE NOT GONNA KEEP THAT, BUT YOU MAY HAVE TO KEEP IT, IS WHAT I'M SAYING.
BUT THE IMPORTANT THING TO KNOW IS THAT THEY'RE SUBJECT TO FOIA.
SO THE PUBLIC OR THE PRESS COULD ASK FOR COPIES OF THAT.
AND YOU HAVE TO PRODUCE IT SO YOU DON'T SAY ANYTHING IN ANY TEXT OR EMAIL THAT YOU WOULDN'T WANT TO APPEAR IN THE ISLAND PACKET OR ON C N N OR, UH, THE NEW YORK TIMES.
OKAY? SO A LOT OF PEOPLE GET EMBARRASSED 'CAUSE THEY PUT COMMENTS IN THERE AND THEY'RE GONNA BE RELEASED TO THE PUBLIC.
AND THERE'S A, UNLESS THERE'S A REASON TO, UH, EXEMPTED, WHICH FOR MOST COMMUNICATIONS THROUGH HERE, I DON'T THINK THAT THERE COULD BE MUCH OF A REASON.
OKAY? ANY QUESTIONS ON THAT? PHONE CALLS CAN'T BE FOIA IF THERE'S NO RECORDING, NO WRITTEN RECORDING, YOU CAN'T, UH, DO THAT.
IF YOU'RE NOT, UH, IF IT'S A VOICE RECORDING, IT CAN BE SUBJECT TO FOIA.
BUT IF YOU'RE JUST TALKING, THERE'S NO WRITTEN RECORD TO BE PRODUCED.
ALRIGHT? SO IF YOU GET SOMETHING THAT YOU DON'T WANT THE PUBLIC TO HEAR, MAKE IT A PHONE CALL BETWEEN YOURSELF.
BUT MOST OF YOUR BUSINESS SHOULD OCCUR IN HERE IN A PUBLIC MEETING.
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AND TRANSPARENCY FOR THE PUBLIC TO SEE AND OBSERVE, OKAY? THAT'S WHERE ALL MOST OF YOUR DISCUSSIONS SHOULD OCCUR.UNLESS THERE'S PRIVATE INTERACTIONS WHERE YOU'RE GONNA TALK ABOUT, UH, SOMETHING BETWEEN AN INDIVIDUAL MEMBER FOR THEM TO, UH, ENLIGHTEN YOU OR SOMETHING OF THAT NATURE, TRY TO PERSUADE THEM.
MOST OF YOUR BUSINESS AND DISCUSSION SHOULD OCCUR IN HERE IN A PUBLIC MEETING.
OKAY, CAROL, WE'LL TAKE CARE OF THE MINUTES, UH, FOR YOUR MEETINGS, BUT THE MINUTES ARE GONNA INCLUDE THE TIME, PLACE, AND THE MEMBERS PRESENT, AS WELL AS ALL SUBSTANCE OF THE MATTERS THAT ARE DISCUSSED IN HERE.
SO SHE'LL HAVE A SUMMARIZED VERSION OF WHAT WAS DISCUSSED.
UH, THAT'LL INCLUDE MOTIONS MADE, WHO MADE THE MOTION, WHO SECONDED IT, AND WHAT THE MOTION WAS TO BE PART OF THE MINUTES.
SO THERE'S A PUBLIC RECORDING OF THE MEETING AND WHAT OCCURS IN HERE.
ANY QUESTIONS ON THE KEY PARTS OF FOIA THAT I WANT YOU TO UNDERSTAND? OKAY.
THE MOST IMPORTANT THING FOR YOU TO KNOW IS THAT, UH, YOU CAN'T RECEIVE ANYTHING OF VALUE FROM ANY MEMBER OF THE PUBLIC, UH, TO TRY TO INFLUENCE YOU AND YOUR DECISIONS AND YOUR DUTIES THAT FORM AS PART OF THIS, UH, PUBLIC BODY.
AND YOU CAN'T SOLICIT ANY SORT OF GIFT OR THINGS OF VALUE, UH, IN RETURN FOR DOING, UH, WHAT YOUR RESPONSIBILITIES AS PART OF THIS COMMITTEE ARE.
UM, YOU KNOW, WHAT'S A THING OF VALUE? THAT'S WHAT'S KEY.
THE ETHICS COMMISSION HAS DETERMINED THAT ANYTHING OVER $10 IS A THING OF VALUE.
IF IT'S LESS THAN $10, UH, FOR LIKE A MARKETING ITEM OR A WRITTEN CURE OR SOMETHING LIKE THAT, THAT'S OF NO VALUE.
SO COULD YOU RECEIVE A, UH, $9 95 CENT COFFEE MUG, UH, AS A GIFT FROM SOMEBODY? YES, YOU COULD, UNLESS IT'S TO INFLUENCE YOU AND MAKE A DECISION ON THAT, THEN YOU CAN ACCEPT IT.
BUT AS FAR AS A GIFT FROM THE PUBLIC, YOU COULD ACCEPT SOMETHING OF NOM VALUE, UH, WHETHER YOU'RE PART HERE.
IF YOU'RE AT A PLACE AND YOU'RE SPEAKING, UH, AS FAR AS WHAT YOUR DISCUSSIONS HERE AT THE COMMITTEE ARE, UM, YOU CAN'T BE PAID FOR THAT.
AND YOU'RE NOT SUPPOSED TO ACCEPT MEALS UNLESS EVERYBODY AT THE EVENT IS HAVING A MEAL.
THEN YOU CAN HAVE A MEAL AS PART OF THAT, UH, MEETING DISCUSSION WHEN YOU'RE SPEAKING ON BEHALF OF THE BODY.
YOU CAN'T GO OUT OF THE STATE TO SPEAK TO ANY, UH, BODIES OR PEOPLE AS REPRESENTATIVE OF THIS COMMITTEE WITHOUT PRIOR PERMISSION FROM THE COUNTY ADMINISTRATOR TO TRAVEL OUTSIDE THE STATE TO SPEAK ABOUT THE COUNTY BUSINESS THAT WE'RE TALKING ABOUT.
ANY QUESTIONS ON ANY OF THAT? IT PROBABLY WON'T COME UP, BUT IT'S JUST WHAT WE SHOULD BE AWARE OF.
THAT'S THE MOST IMPORTANT PART OF THE ETHICS PART.
UNLESS YOU HAVE ANY QUESTIONS ON THAT, AND I'M ALWAYS AVAILABLE.
SOMETHING COMES UP AND YOU GOT A QUESTION ABOUT ETHICS OR FOY OR SOMETHING LIKE THAT, YOU CAN ALWAYS SUBMIT THE QUESTION TO, UH, JARED OR TO MY OFFICE, AND WE'LL GET YOU AN ANSWER AS QUICKLY AS WE CAN BEFORE ANYTHING COMES UP.
OKAY? YOU GUYS HAVE ADOPTED ROBERT'S RULES.
I'VE GIVEN YOU A REAL BRIEF CHEAT SHEET, UH, TO, UH, GO OVER THE KEY PARTS OF ROBERT'S RULES THAT PROBABLY AFFECTED THE COMMITTEE HERE.
BUT THE MOST, MOST OF IT IS JUST KNOWING THAT THERE'S GOTTA BE A MOTION AND A SECOND BEFORE YOU CAN HAVE A DISCUSSION ON AN ITEM.
THAT'S HOW YOU DO BUSINESS BEFORE THE COMMITTEE.
AND THEN THE DISCUSSION SHOULD PERTAIN TO THAT, UH, AGENDA ITEM THAT, UH, IS ON THE FLOOR AT THE TIME AND ONLY TO THAT AGENDA ITEM IS WHAT YOU'RE SUPPOSED TO TALK ABOUT.
UM, AND THEN YOU TAKE A VOTE AT THE END OF THAT.
THERE'S WAYS TO AMEND THE EMOTION, THERE'S WAYS TO TABLE IT, THINGS OF THAT NATURE.
THEY MAY OR MAY NOT COME UP, BUT PROBABLY YOU WANT A FREE FLOW OF DISCUSSION BETWEEN YOUR COMMITTEE MEMBERS AND IT'S SMALL ENOUGH THAT YOU CAN BE AS FORMAL OR AS INFORMAL AS YOU WANT IN THE DISCUSSION GOING BACK, BACK AND FORTH.
THAT WOULD DEPEND ON THE PERSONALITIES OF THE COMMITTEE AND THE DISCUSSION AND HOW YOU WANNA DO THAT.
ROBERT'S RULES AS RULE, DO SAY THAT EACH MEMBER GETS TO SPEAK BEFORE PERSON GETS TO HAVE A SECOND, UH, CHANCE TO SPEAK ON THAT TOPIC.
YOU MAY MAY NOT FIND THAT YOU WANNA STICK TO THAT FORMALITY OR NOT.
IT'LL JUST DEPEND ON, UH, THE FLOW OF THE INFORMATION.
ANY QUESTIONS ON ANY OF THAT? YOU WANNA GO? NO.
UNLESS YOU HAVE ANY QUESTIONS.
WOULD YOU BE AT ALL THE MEETING? UM, OR SOMEBODY? WELL, AS NEEDED, IF YOU FEEL THE NEED TO HAVE A LAWYER HERE, WE CAN BE HERE.
UH, I GUESS JARED WILL LET ME KNOW.
I DON'T THINK WE'LL WILL, I DON'T THINK SO, UNLESS, I MEAN, AGAIN, LAST YEAR WE DIDN'T HAVE ONE AND I DIDN'T, I DON'T KNOW THAT ANITA AROSE.
SO JUST BASED OFF LAST YEAR'S EXPERIENCE, AND IF YOU ANTICIPATE IT PRIOR TO THE MEETING, LET US KNOW THAT YOU'D LIKE TO HAVE US THERE.
WE CERTAINLY MAKE SOMEONE AVAILABLE TO BE HERE.
BUT, UH, EVENTS NOTICE LETTING US KNOW THAT, UH, THERE'S TOPICS WHERE YOU MAY HAVE QUESTIONS OR DESIRE TO HAVE A LAWYER PRESENT FOR WHATEVER REASON.
AND SO MAKE OURSELVES AVAILABLE POSSIBLE.
OVERVIEW OF LAST YEAR'S RECOMMENDATION TO COUNSEL.
SO, UM, I DON'T WANT TO GET INTO ALL THE MEAT AND POTATOES OF WHAT WE'RE GONNA WORK ON, BUT I DID WANT TO AT LEAST, UH, WET OUR APPETITE AND REMIND US OF WHAT WE ACCOMPLISHED LAST YEAR, OR YOU GUYS ACCOMPLISHED LAST YEAR.
[00:40:01]
AS A HANDOUT FOR EVERYBODY.UH, LAST YEAR, DEAN MOSS, AS A CHAIRMAN WROTE UP A REALLY GOOD, UH, MEMORANDUM TO, TO COUNTY COUNCIL ON EVERYTHING THAT WAS DISCUSSED AND DECIDED UPON FROM, FROM LAST YEAR'S GROUP.
SO, UM, FOR THE FIVE OF YOU THAT WERE PARTICIPANTS, THIS IS A LITTLE BIT OF OVERVIEW FOR TOM.
YOU PROBABLY HAVE, UM, LOOKED AT THIS OR SEEN IT BEFORE, SO YOU'RE AT LEAST FAMILIAR WITH IT.
AND I DON'T WANNA GO INTO A LOT OF DETAILS.
JUST KIND OF WANNA RECAP AND THEN SET UP WHERE WE'RE GOING TO GO, UM, BEYOND THIS.
AND THEN, UM, WE'LL, WE'LL TALK ON THE SCHEDULE AS THE NEXT ITEM AND THEN GET OUT OF HERE RELATIVELY QUICK TONIGHT AS THE INITIAL SETUP MEETING.
SO, JUST IN GENERAL, UM, AGAIN, I THOUGHT DEAN DID A GREAT JOB IN WRITING THIS UP, THIS MEMO TO COUNCIL, AND WE'LL JUST KIND OF GO THROUGH SOME OF THE SUMMARY PARTS.
BUT LAST YEAR, UM, THERE WAS A 17 MEMBER COMMITTEE.
WE HAD ONE FROM EACH COUNCIL DISTRICT AND ONE FROM EACH MUNICIPALITY.
AGAIN, THAT WAS SPECIFICALLY BECAUSE IT WAS TRANSPORTATION SALES TASK THAT WAS BEING EVALUATED.
AND IN THE STATUTE, THERE'S NOT A PROVISION THAT SAYS THOU SHALL HAVE A COMMITTEE THAT SAYS YOU CAN HAVE, AND IT STOPS THERE.
SO THAT WAS WHAT COUNTY COUNCIL ELECTED TO DO, WAS TO HAVE REPRESENTATION FROM THOSE 17 DIFFERENT PARTIES.
UM, AND THEN AT THE, THE SUMMARY THERE, ITEM NUMBER TWO IS BASICALLY CAME AWAY WITH A 1 CENT SALES TAX, UM, AT THE EARLIEST FEASIBLE DATE.
IF YOU RECALL, THERE WAS SOME DISCUSSION WHETHER IT SHOULD HAPPEN LAST YEAR OR WHETHER IT SHOULD HAPPEN IN A LATER YEAR.
AND, UM, SO, UH, ONE, 1% A WHOLE PENNY FOR A ESTABLISHED PERIOD OF 10 YEARS.
UM, JUST AS A RECAP AS WELL, UH, NOT THAT THIS IS NEWS TO ANYBODY, BUT OBVIOUSLY THE WORK THAT THE, THE GROUP DID PRESENT IT TO COUNTY COUNCIL.
UM, AND THEN COUNTY COUNCIL ALSO HAD ANOTHER OPPORTUNITY WITH THE GREEN SPACE SALES TAX THAT WAS PRESENTED.
AND THEY CHOSE TO SAY, UM, PAUSE ON THIS AND THEN ACCEPTED THE GREEN SPACE AND BROUGHT THAT FORWARD.
GREEN SPACE GOT PASSED WITH A TWO YEAR, A HUNDRED MILLION DOLLAR, UM, SALES TAX.
FAST FORWARD, THAT SALES TAX WILL EXPIRE AT THE FIRST, AT THE CONCLUSION OF THE COLLECTION OF A HUNDRED MILLION DOLLARS, OR, UM, AT THE END OF 2024.
UM, SHOULD A SALES TAX SKIP RECOMMENDED FROM THIS COMMITTEE TO COUNCIL? THAT WOULD BE ON A NOVEMBER, THE EARLIEST DATE WOULD BE NOVEMBER, UM, 2024.
AND IF APPROVED BY THE VOTERS WOULD GET ESTABLISHED FOR COLLECTION IN MAY 1ST, 2025.
UM, SO MORE THAN LIKELY THERE WILL BE A PERIOD WHERE, UM, THAT THE CURRENT SALES TAX DROPS OFF FROM GREEN SPACE BEFORE A NEW ONE WE PICK UP.
UM, SO THAT'S JUST WHERE WE ARE.
UM, AND AGAIN, SIMILAR, SIMILAR COUNCIL CREATED THE COMMITTEE LAST YEAR THROUGH A RESOLUTION, ADOPTED THAT IN FEBRUARY.
AND THEN, UH, KIND OF A SIMILAR CHARGE SAID HOW, WHAT, WHAT REFERENDUM OR REFERENDUMS, HOW MUCH AND HOW LONG AND WHAT PROJECTS.
AND THEN THIS IS THE PART THAT YOU'LL REMEMBER PROBABLY MOST VIVIDLY IS THE COMMITTEE MET 10 TIMES, UM, MOST EVERY TUESDAY AFTERNOONS FOR ABOUT AN HOUR, HOUR AND A HALF, SOMETIMES TWO HOURS.
WE HAD A LOT OF GOOD DISCUSSIONS.
UM, AND THEN THE FIRST FOUR WERE BASICALLY GETTING, UM, EVERYBODY, WE HAD A LOT OF DIFFERENT VARIANTS OF, UH, BACKGROUND AND EXPERTISE AS IT PERTAINS TO TRANSPORTATION IN THE ROOM.
SO THE FIRST FOUR WAS KIND OF BRINGING EVERYBODY UP TO A, A SIMILAR STATE.
AND THEN BEYOND THAT, UM, STAFF BROUGHT A KIND OF STRAWMAN, LIKE THIS IS A, A OUTLINE, LOOSE OUTLINE FOR, FOR THE COMMITTEE TO REVIEW AND, AND USE AS A JUMPING OFF POINT.
UM, SO THAT WAS, THAT WAS HOW WE GOT STARTED.
AND WE MET FOR 10 TIMES AND THEN LATER IN MAY, UM, VOTED ON A GENERAL CONSENSUS AND PROVIDED THAT TO COUNTY COUNCIL IN MAY.
SO I KNOW IT SOUNDS LIKE SHORT TIME HERE.
UM, THE REASONING IS SIMILAR TO LAST YEAR.
UM, BUT LAST YEAR WE WERE IN JANUARY AND WE STARTED IN MAY.
COUNTY COUNCIL HAS TO, UM, MAKE A, A, IS IT ORDINANCE OR RESOLUTION? IT'S IT ORDINANCE, UM, FOR THE ACTUAL REFERENDUM.
SO AN ORDINANCE TAKES AT, AT THE COUNTY LEVEL, TAKES THREE READING.
SO WE MEET EVERY TWO WEEKS, WHICH TAKES SIX WEEKS.
AND THEN THEY HAVE TO PROVIDE THAT TO THE STATE BY AUGUST 15TH.
UH, IN ORDER FOR IT TO GET ON THE, UH, REFERENDUM IN NOVEMBER, THAT'S THE DEADLINE FOR THE STATE.
SO LAST YEAR WAS A COMPRESSED SCHEDULE BECAUSE WE WERE RIGHT UP AGAINST THE, THE DIFFERENCE THIS YEAR, COUNTY COUNCIL WANTED TO GET STARTED A LITTLE EARLIER.
UM, WITH THE HOPE THAT COME THE FIRST OF THE YEAR, UH, THEY'LL TAKE THE RECOMMENDATIONS AND IF THEY MOVE FORWARD
[00:45:01]
WITH IT, THEN THEY HAVE A LONGER TIME TO, TO GET THE EDUCATION COMPONENT OUT THERE TO THE COMMUNITY, UM, AND HAVE AMPLE TIME TO HAVE THE ORDINANCE DRAFTED AND APPROVED TO GET IT TO THE STATE BEFORE THAT AUGUST 15TH DEADLINE.SO THAT WAS THE PURPOSE OF, OF GETTING STARTED SOONER THAN LATER.
BUT THEY STILL GIVE US A, A PRETTY TIGHT WINDOW TO HAVE A WORK PRODUCT, UM, BACK TO THEM.
BUT THE GOOD THING IS, LAST YEAR WE SPENT FOUR OF THOSE 10 MEETINGS, UM, GETTING UP TO SPEED.
UM, TOM, I THINK YOU'RE PRETTY UP TO SPEED.
UM, AND IF YOU WANT A CRASH COURSE, I CAN DEFINITELY DO THAT.
BUT, UH, WE ARE UP TO SPEED AND YOU GUYS DID A, TURNED OUT A GREAT WORK PRODUCT AND THEN SPENT SIX MEETINGS BASICALLY DEVELOPING THE WORK PRODUCT.
SO AGAIN, UM, I FEEL CONFIDENT THAT YOU GUYS, WE HAVE A ALL STAR GROUP.
UH, WE HAVE A SMALLER GROUP, WHICH SHOULD ACTUALLY HELP SPEED UP SOME OF THE DISCUSSION, UH, TO GET US TO THE POINT WHERE WE'LL BE AT A PLACE TO MAKE A RECOMMENDATION.
YOU GUYS WILL BE AT A PLACE TO MAKE A RECOMMENDATION TO COUNCIL BY THE END OF THE YEAR.
UM, AND THEN PROBABLY THE BIGGEST THING IS ITEM NUMBER SIX, THE CONCEPTS BEHIND THE RECOMMENDATIONS.
UH, WE HAD A LOT OF GOOD DISCUSSION AND WHAT CAME OUT OF THAT WAS BASICALLY TWO PARTS SPECIFIC PROJECTS.
SOME BIG PROJECTS THAT, THAT WERE LISTED IN THE RECOMMENDATIONS, AND THEN SOME GENERAL PROJECTS OR, OR PROGRAM PROJECTS.
UM, AND THE RECOMMENDATION WAS HALF AND HALF.
SO ABOUT HALF OF IT GOES TOWARDS THE SPECIFIC PROJECTS.
UH, AND HALF OF IT WENT TOWARDS THE GENERIC PROJECTS OR THE GENERAL PROJECTS, AND INSIDE THE GENERAL PROJECTS IN THE RECOMMENDATIONS ON SEVEN.
UM, THIS IS THE INTERESTING PART.
SO THIS IS STARTS LEADING INTO THE NEXT MEETING AND BEYOND.
UM, WE ELECTED, YOU GUYS ELECTED 1%.
I KEEP SAYING WE, 'CAUSE I WAS PART OF ALL THOSE DISCUSSIONS.
YOU WERE THE, THE COMMITTEE ELECTED TO, UM, USE A MODERATE TO HIGH GROWTH, UM, GROWTH RATE TO, TO ANNUALIZE THE COLLECTIONS AND 1%.
AND THAT 10 YEARS ESTIMATED TO BE 70 MILLION OR $700 MILLION, UH, SINCE THE COMMITTEE DID THEIR WORK LAST YEAR, UM, STAFF HAS, HAS CONTINUED TO DO SOME ADDITIONAL WORK.
WE'VE REACHED OUT TO THE STATE ON DEPARTMENT OF REVENUE AND WE WERE ABLE TO ATTAIN HISTORICAL COLLECTIONS.
SO NOT ONLY BEAUFORT COUNTY, BUT ALL OF THE SALES TAX COLLECTIONS OVER THE LAST 25 YEARS FOR THE ENTIRE STATE.
SO WE HAVE A TROVE OF KNOWLEDGE ON WHAT, HOW MUCH WE COULD EXPECT TO, UM, TO, UM, PRODUCE WITH A 1% SALES TAX.
AND THE 1% THAT WE THOUGHT WAS MODERATE GROWTH WAS 5%.
WELL OVER BEAUFORT COUNTY, WE'VE HAD THREE SALES TAX, SO I'M KIND OF, UM, STEALING SOME THUNDER FOR NEXT WEEK.
BUT WE'VE HAD THREE SALES TAX AND WE'VE HAD A GROWTH RATE OF 6.5%.
SO THAT GROWTH RATE THAT WE ESTIMATED, WHICH WE THOUGHT WAS, UM, MODERATE TO HIGH GROWTH, WAS ACTUALLY LOWER THAN WHAT WE HISTORICALLY HAVE HAD.
UM, SO THAT SIX POINT A HALF PERCENT OVER 10 YEARS, WHAT WE TALKED ABOUT LAST YEAR, REALLY WOULD'VE PRODUCED UPWARDS OF AROUND $950 MILLION.
SO WE HAVE A VERY IMPRESSIVE SALES TAX IN BEAUFORT COUNTY, AND I'LL SPEAK TO THAT SOME MORE IN SUBSEQUENT MEETINGS AS WELL AND HOW THAT COMPARES AROUND THE STATE.
UM, SO LO AND BEHOLD, UM, DEPENDING ON WHAT WE LOOK AT IN, IN TERMS, I HAVE THAT, THAT DATA AND IT CAN SHARE THAT WITH YOU AND WHETHER YOU WANNA DO TWO YEARS OR YOU WANNA DO 25 YEARS CAN PROVIDE AN ESTIMATION OF WHAT THAT DOLLAR RATE WOULD TURN INTO.
SO I'VE BEEN PREPPING COUNTY COUNCIL TO FEDERAL GOVERNMENT CAN, CAN TALK IN TRILLIONS.
WE NEED TO GET USED TO TALKING IN BILLIONS.
SO, UM, THE B WORD IS OFTEN KIND OF LOOKED AT LIKE, I GOT FOUR BYLAWS.
UM, BUT ANYWAYS, SO THAT WAS THE RECOMMENDATION WAS ONE YEAR OR, UM, ONE WHOLE PENNY FOR 10 YEARS FOR 700 MILLION.
UH, YOU CAN SEE THE SPECIFIC PROJECTS.
UM, ONE THING THAT COUNTY COUNCIL SAID, OBVIOUSLY THEY SAID NO FOR NOW, BUT NOT FOREVER ON SALES TAX FOR TRANSPORTATION AT LEAST.
UM, THEY PROVIDED SOME, UH, WHAT THEY CALLED INVESTMENT FUNDS FOR STAFF TO GET STARTED WITH, WITH SOME OF THE RECOMMENDATIONS.
SO WE HAVEN'T BEEN SITTING IDLE.
THE WORK PRODUCT THAT WAS PRODUCED LAST YEAR, WE HAVE BEEN USING AND GETTING STARTED ON SOME OF THESE SPECIFIC BIG PROJECTS, UH, WITH THE HOPE IS THAT IF WE WERE TO COME BACK IN, IN TWO YEARS, SO THAT WAS 2022, THAT WE WERE PREPARING FOR REFERENDUM, IF WE PREPARED FOR 2024, THAT THESE PROJECTS ARE IN MOTION IN SOME, SOME PHASE.
AND TO TELL YOU RIGHT NOW, UH, MOST OF THE ONES THAT WE LOOKED AT ARE IN MOTION WITH THAT INVESTMENT FUNDS THAT, THAT THE COUNTY PUT FORTH.
SO, UM, A LOT OF GOOD WORK ON THAT, AND I CAN SHARE MORE AS WE GET GOING THROUGH THIS,
[00:50:01]
UH, DISCUSSIONS.UM, AND THEN, UH, THAT WAS THE SPECIFIC PROJECTS AND THEN THE GENERAL PROJECTS WE ALLOCATED THE COMMITTEE ALLOCATED SPECIFIC, I THINK THERE WAS SEVEN DIFFERENT, UH, GENERAL PROJECTS OF WHICH WE ALLOCATED A DIFFERENT AMOUNT OF FUNDING TOWARDS.
UM, AND SAME THING, WE SPENT SOME OF THE INVESTMENT FUNDS OR, OR HAVE ALLOCATED SOME OF THE INVESTMENT FUNDS THAT COUNTY COUNCIL PUT FORWARD, UM, TOWARDS THOSE SPECIFIC PROJECTS.
BUT SOME OF 'EM, WE HAVE SOME OF THE, THE SMALLER PROJECTS, UH, A LOT OF 'EM ARE GEARED TOWARDS SAFETY PROJECTS.
AND THE REASON IS THE INTENT WAS TO, HEY, THIS IS A SAMPLE OF, OF WHAT WE CAN DO WITH THE FUNDS THAT ARE ENTRUSTED UPON WITH, WITH, UH, TRANSPORTATION FUNDING AT LEAST.
AND SAFETY PROJECTS DON'T USUALLY THAT'S LIKE A TURN LANE AT A INTERSECTION OR SIGNAL IMPROVEMENT.
UH, THEY HAVE A LOT LESS, UM, UTILITY IMPACTS RIGHT AWAY IMPACTS AND PERMITTING IMPACTS.
SO WE, OUT OF THE INVESTMENT FUNDS THAT HAVE BEEN TRUSTED, UM, IN THE INTERIM WE'RE, WE'RE DOING A LOT OF SAFETY PROJECTS AND WE'LL TALK THROUGH THAT LATER AS WELL.
AND THEN, UH, LASTLY IS GREENBELT.
SO THAT WAS SOMETHING THAT WE TALKED ABOUT THAT WAS, UM, A PART OF THE ENABLING LEGISLATION AS A, UH, AVAILABLE CATEGORY.
SO, AND THEN LASTLY WAS JUST SOME RECOMMENDATIONS ON TOP OF THE ACTUAL SPECIFICS.
UM, AND THERE WAS RECOMMENDATIONS ABOUT HAVING AN ONGOING COMMITTEE TO EVALUATE THAT.
SO THE COMMITTEE, UH, DISSOLVED FROM LAST YEAR FOR THE RECOMMENDATIONS, BUT THE, THE THOUGHT WAS TO CREATE A COMMITTEE THAT EITHER MET MONTHLY OR QUARTERLY OR SOME, SOME, UM, PERIODICAL AMOUNT OF TIME THAT WOULD REVIEW THIS.
IT WAS ALSO MADE AS A, AS AN IDEA FOR THE GENERAL PROJECTS TO COME UP WITH A PRIORITIZATION LIST OR A, OR A INDEXING LIST.
SO EACH YEAR THAT A CALL FOR PROJECTS WOULD BE PUT OUT THROUGH DIFFERENT AGENCIES AND STAKEHOLDERS AND MUNICIPALITIES FOR SAY, SAFETY PROJECTS.
AND THAT THERE WOULD BE FILTERED THROUGH POTENTIALLY THAT THE ONGOING COMMITTEE, UM, USING THAT INDEX AND, AND THEN, UM, PROVIDED A RECOMMENDATION TO COUNCIL FROM THAT.
AND THEN ISSUING BONDS, UH, REVENUE BONDS, UM, FOR THE, THE PROPOSED SALES TAX, UM, AND THEN GREEN BELTS AND MASS TRANSIT.
SO, UM, ANYHOW, THAT'S JUST A OVERVIEW OF WHERE WE LEFT OFF.
UM, THAT'S NOT TO SAY THAT'S EXACTLY WHAT WE NEED TO DO THIS YEAR.
BUT I DO HAVE A LOT MORE INFORMATION TO SHARE, UM, OF THE WORK THAT HAS BEEN DONE AT COUNCIL LEVEL AND STAFF LEVEL THAT I THINK YOU GUYS WILL FIND INTRIGUING.
UM, AND WE'LL WORK THROUGH THAT.
I'LL PROVIDE A LOT MORE INFORMATION AND DOCUMENTS TO SHARE, BUT DIDN'T WANT TO GET TOO DEEP INTO IT TODAY.
JUST WANTED US TO GET ESTABLISHED AND DECIDE ON THE CHAIRMAN AND VICE CHAIRMAN.
AND THEN AS YOU MENTIONED, CAROL SET UP A SCHEDULE, UM, WHICH I BELIEVE IS YOUR NEXT AGENDA ITEM.
SO I'LL GLADLY TAKE ANY QUESTIONS, BUT THAT'S SORT OF A RECAP OF WHERE WE WERE FOR LAST YEAR.
A VALID QUESTION, UH, JARED AND BRIAN, UH, ONE PENNY HAS SOLVED OBVIOUSLY ONE QUESTION IS TWO PENNIES AND THREE PENNIES, TWO AND THREE QUESTIONS.
AND DO THEY STAND ALONE? THEY THEY DO, YES.
SO THEY'RE, THEY WOULD EACH BE A SEPARATE QUESTION.
UM, SO SALES TAX, SOUTH CAROLINA SALES TAX, STATE SALES TAX IS 6% BY STATE STATUTE, YOU CAN HAVE ADDITIONAL THREE LOCAL SALES TAX PENNIES.
SO WE COULD BE AT 6% OR WE COULD GO ALL THE WAY UP AT 9%.
CURRENTLY WE'RE AT 7% WITH GREENBELT.
AND AGAIN, THAT ONE WOULD ROLL OFF AT THE END OF 2024.
BUT PURSUANT WHETHER YOU'D LIKE TO ENTERTAIN ONE PENNY OR ONE REFERENDUM OR TWO OR EVEN THREE, THEY WOULD STAND ALONE AND ONE WOULD FOLLOW THE OTHER ON THE BALLOT.
AND THEN YOU MAY GET ONE, YOU MAY GET TWO, OR YOU MAY GET THREE DEPENDING ON HOW THE VOTES WOULD GO.
CAN WE JUST DO ONE 3 CENTS THEN CUT THE TIME AS FAR AS WHAT WE NEEDED, GENERATE THAT? UM, YOU CAN'T DO IT AS ONE 3 CENT QUESTION.
IT WOULD, BECAUSE EACH STATUTE IS ONLY ALLOWED TO FOR 1 CENT.
SO YOU COULD DO CAPITAL, SO YOU COULD DO TRANSPORTATION, YOU COULD DO EDUCATION, AND THERE'S A COUPLE OTHERS THAT WE CAN TALK ABOUT.
UM, BUT THOSE ARE, EACH STAT, EACH STATUTE SAYS IN THE STATUTE THAT PROVISION ONLY ALLOWS FOR 1 CENT FOR THAT USE.
[00:55:01]
COULD DO ONE, TWO OR THREE PENNIES THAT THEY WOULD EACH HAVE THEIR OWN QUESTION ON THE BALLOT, AND THAT WOULD BE UNDER DIFFERENT STATUTES, AND YOU QUOTED CAPITAL TRANSPORTATION EDUCATION.SURELY WE WOULD NOT BE ASKING FOR MONEY FOR EDUCATION.
SO RIGHT NOW I'M LOOKING AT ONE PENNY FOR CAPITAL, ONE PENNY FOR TRANSPORTATION.
WHAT WOULD BE THE OTHER PENNY FOR? SO IF, I MEAN, IF, IF, YEAH, I'M JUST SAYING WHAT, I'LL GET INTO SOME DISCUSSION NEXT WEEK.
OR WHENEVER, UH, WE MEET NEXT, UM, ON SOME OF WHAT STAFF'S CONCEIVED.
UM, I THINK THE REASON YOU'RE SAYING NO TO EDUCATION THAT THAT WOULDN'T MAKE SENSE IS BECAUSE THERE'S DISCUSSION ABOUT THERE BEING, OR THERE IS, IT'S ON THE REFERENDUM THIS YEAR FOR A BOND REFERENDUM FOR SCHOOLS MM-HMM.
UM, SO WHY WOULD YOU DO SOMETHING WITH SCHOOLS IF THEY'RE DOING A BOND ISSUANCE? UM, BUT I HAVE SOME DISCUSSION ON THAT POINT FOR, FOR, UM, DISCUSSION AMONGST THE, SO THE OTHER ONES THAT ARE OUT THERE, UM, THERE'S A, THERE'S TWO SCHOOL SALES TAX.
SO ONE IS FOR SCHOOL CAPITAL MM-HMM.
UM, AND ONE IS FOR SCHOOL OPERATING.
AND THEY WORK A LITTLE BIT DIFFERENT FROM ONE ANOTHER.
UH, THERE'S A CAPITAL PROJECT, SALES TAX, THERE'S TRANSPORTATION SALES TAX.
THERE'S A, THERE'S A, UM, GREEN SPACE SALES TAX.
NOW THERE'S A TOURISM SPECIFIC SALES TAX.
UM, I THINK MYRTLE BEACH IS THE ONLY ONE THAT HAS THAT SPECIFIC, IT'S, IT'S VERY SPECIFIC.
UM, THERE'S A LOCAL OPTION, SALES TAX, WHICH IS CONSIDERED A PROPERTY ROLLBACK, PROPERTY TAX ROLLBACK.
IT HAS A, AND WE'LL TALK ABOUT THAT ONE A LITTLE BIT TOO.
IT HAS A, UM, PROPERTY TAX ROLLBACK FOR 70% OF THE FUNDS THAT ARE COLLECTED.
AND THEN 30% GO INTO A CAPITAL REVENUE FUND FOR THE MUNICIPALITIES TO EXPEND.
SO WE'LL TALK ABOUT THAT BECAUSE IT, IT HAS SIMILARITIES WITH CAPITAL PROJECT SALES TAX, UM, AND THERE'S ONE OR TWO MORE THAT ARE NOT OFTEN USED.
THOSE ARE THE KIND OF BIG FIVE.
I WANNA SEE THOSE STATUTES JUST SO I CAN SEE WHAT YOU'RE TALKING ABOUT.
AND THEN I WANT TO KNOW, AND WE'LL HAVE THIS DISCUSSION NEXT WEEK, I DON'T WANT TO PUSH ANYTHING BUT JUST TELLING YOU AHEAD OF TIME.
YEAH, I SEE THOSE STATUTES AND I KIND OF WANT TO SEE WHAT IS OUR SCOPE.
WE COULD DO THIS LITTLE, WE COULD DO THIS MUCH, WE COULD DO THAT MUCH.
WHAT IS OUR SCOPE? I KNOW, I KNOW.
OUR COMP, OUR, SO I'LL ANSWER THAT ONE.
I KNOW THE SCOPE IS, SO THEY ESTABLISHED, UH, IN THEIR, IT'S PRETTY WIDE.
IT'S PRETTY WIDE, BUT THEY SAY PREPARE, UH, IN THE NOW THEREFORE BE A RESOLVED.
THAT ADDRESSES OUR ROADS, BUILDINGS, AND SCHOOLS THROUGHOUT OUR COMMUNITY.
SO THEY KIND OF TELL YOU WHAT THEY WANT US, WHAT THEY WANT THIS COMMITTEE TO FOCUS ON.
SO THEY'RE NOT ASKING US TO FOCUS ON, UH, PROPERTY TAX ROLLBACK.
UM, OR MAYBE THEY ARE, I MEAN, BECAUSE THERE IS A CAPITAL REVENUE COMPONENT OF THAT.
UM, AND, AND I MEAN SCHOOLS, AS I MENTIONED, THERE'S TWO SCHOOL SALES TAX ONE'S FOR OPERATING, ONE'S FOR CAPITAL PROJECTS.
UM, WELL, THE OPERATING, ALL THAT WOULD DO IS ROLL BACK.
SO THE WAY INVESTMENT, YEAH, THE WAY THE, THE OPERATING ROLLBACK, IT IS A PROPERTY TAX ROLLBACK AND THAT ROLLBACK OFFSETS THE MILLAGE, THE OPERATING MILLAGE THAT SCHOOLS, SCHOOL DISTRICT ASSESSES.
SO, BUT THEY DON'T ASSESS IT ON PRIMARY FOR OPERATING.
YEAH, THERE'S SOME, YEAH, I, I'D HAVE TO LOOK A LITTLE BIT FURTHER.
I'M NOT AS FAMILIAR WITH THE OPERATING.
I KNOW ON, ON CAPITAL EDUCATION, CAPITAL SALES TAX, UM, THAT ONE YOU CAN ROLL BACK DEBT AND THE DEBT, ALL FOUR PERCENTERS AND SIX PERCENTERS PAY SCHOOL DEBT, ONLY SIX PERCENTERS PAY OPERATING MILLAGE.
BUT EVERYBODY, FOUR AND SIX PAID SCHOOL DEBT.
PLEASE FORGIVE ME FOR MY IGNORANCE.
NO, THIS IS, I LEARNED HOW TO ASK QUESTIONS.
EVEN IF I LOOK STUPID, ROLL BACK, THAT'S A ROLL TAX.
AND ROLLBACK MIGHT NOT BE THE PROPER VERBIAGE, BUT BASICALLY, UM, IN LIEU OF, IN, IN LIEU OF, SO IN LIEU OF HAVING A HIGHER MILLAGE, THE SALES TAX PROVIDES THE FUNDING THAT THE MILLAGE WOULD HAVE OTHERWISE PROVIDED FOR THAT INTENDED USE.
SO FOR SCHOOL OPERATING, AS WE'RE TALKING ABOUT HERE, IF THERE WAS A SALES TAX IN PLACE THAT PROVIDED THE SAME AMOUNT OF FUNDING THAT THE SCHOOL DISTRICT NEEDED TO OPERATE, THEY COULD THEN ROLL BACK OR IN LIEU OF THE PROPERTY TAX, LOWER THAT MILLAGE BECAUSE NOW
[01:00:01]
THEY HAVE A SALES TAX THAT PRODUCES THAT SAME INCOME.BASICALLY YOUR, YOUR BASIC NECESSITIES, SO UTILITIES, UH, GAS, UM, BASIC FOODS.
SO IF YOU GO TO THE GROCERY STORE, UNPREPARED FOODS, I THINK IT'S REFERENCED.
UM, AND, AND THOSE ARE WHY ABOUT MEDS, MEDICATIONS? I DON'T BELIEVE THAT IS ON SALES TAX.
I'D, I'D HAVE TO DOUBLE CHECK ON THAT ONE.
BUT EACH SALES SET OR EACH STATUTE PRESCRIBES WHAT IS, UM, WHAT IT'S NOT OFFERED ON MOST OF 'EM ARE PRETTY SIMILAR, BUT IT'S THE BASIC NECESSITY.
SO IF YOU'RE GOING OUT TO EAT DINNER, THEN YOU WOULD, ANY SERVICES PROVIDED RENDERED OR PREPARED FOODS, THE SALES TAX WOULD BE, UM, PLACED UPON.
SO YOU WOULD CHECK ON THE MEDS TOO.
YOU CAN LOOK AT YEAH, I, I'LL PROVIDE, UM, A OVERVIEW OF THE DIFFERENT STATUTES AND FOR THOSE THAT WANT TO DIG DEEPER, BY ALL MEANS, KEN.
AND THEN ALSO, UM, UM, I'VE GOT A PRESENTATION THAT KIND OF GIVES A GOOD OVERVIEW OF ALL SEVEN OF THEM.
I, I WOULD LOVE, UM, TO ACTUALLY GET OUR HANDS ON THAT BEFORE WE MEET.
THAT WAY WE CAN DO A LITTLE BIT OF RESEARCH TO ASK MORE YEAH.
INTELLIGENT QUESTIONS AS WE GET INTO IT.
ANY OTHER QUESTIONS? WE GOOD? WE'RE ALL GOOD.
ALRIGHT, NOW FOR THE FUN PART, WE HAVE 12 WEEKS BETWEEN NOW AND THE END OF THE YEAR.
TWO OF THOSE WEEKS ARE OBVIOUS.
TWO OF THOSE WEEKS ARE OBVIOUS.
I DON'T THINK ANYBODY WANTS TO MEET ON THANKSGIVING EVENING IF WE KEEP IT TO, I'M NOT SAYING WE ARE, BUT IF WE KEEP IT TO THURSDAYS, UM, AND THEN CHRISTMAS, NEW YEAR'S TIME GETS
SO THAT BACKS US DOWN TO 1, 2, 3, 4, 5, 6 AT MOST EIGHT WEEKS IF WE WEEKLY, NOT THAT WE ALL LOVE COMING EVERY WEEK, BUT DUE TO THE TIME CONSTRAINT, I THINK WE NEED TO LOOK AT A WEEKLY MEETING.
AND AS WE DID LAST TIME, IF WE GET AHEAD OF THE CURVE, WE CAN ALWAYS SAY, OKAY, WE DON'T NEED TWO.
EVERYBODY COMFORTABLE WITH THAT.
I WAS GONNA SAY THAT IT NOT BE THURSDAY EVERY SINGLE WEEK.
UM, THERE'S A STANDING BOARD FIELD MEETING ON THE FOURTH OF THE MONTH AND THE P MEETING, THIRD OF NEXT MONTH, DECEMBER.
UM, GIVEN THE SIZE, WE'RE MUCH SMALLER THAN WE WERE LAST YEAR.
WE DON'T HAVE NECESSARILY MEETING IN THIS ROOM AS LONG AS WE PUBLISH WHERE WE'RE GOING TO BE MEETING.
THERE'S A EXECUTIVE CONFERENCE ROOM NEXT DOOR THAT FITS MORE THAN ENOUGH.
THERE'S ALSO ABILITY TO RECORD IN TOWN HALL.
I'M, I'M JUST SAYING WE, I'M HAPPY TO TRAVEL.
YOU ARE AVAILABILITY TO RECORD AND AUDIO.
UM, DO YOU THINK EIGHT IS GONNA BE ENOUGH TO DO WHAT WE NEED TO DO? WHAT'S YOUR, WHAT DO YOU GUYS THINK? MY THOUGHT IS, UM, I'M SORRY, I DIDN'T MEAN TO INTERRUPT.
THAT, THAT WAS GOOD DISCUSSION.
UM, THE THIRD FLOOR, WE DIDN'T TALK ABOUT SPECIFIC PROJECTS.
UM, I THINK WE'LL PROVIDE, SIMILAR TO LAST YEAR, A A SKELETON OUTLINE.
YOU GUYS ALREADY HAVE A, A PRETTY GOOD ROUGH OUTLINE FROM LAST YEAR.
UM, WE'VE DONE, STAFF HAS DONE SOME WORK WITH THAT AS WELL AS LOOKING AT THE OTHER OPPORTUNITIES AND WE CAN PROVIDE THAT.
AND I THINK WITH THAT IN HAND, I THINK WE'LL BE ABLE TO ANSWER YOUR QUESTION A LITTLE BIT MORE.
AND I THINK MAYBE WE, MAYBE WE GET TWO OR THREE MEETINGS UNDER OUR BELT AND IF WE FEEL LIKE WE'RE GETTING BEHIND, WE DO THE OPPOSITE OF IF WE'RE GETTING AHEAD.
UM, WELL I GUESS THE FIRST QUESTION IS, WHEN DID WE MEET LAST TIME? WAS IT TUESDAY NIGHTS? TUESDAYS LAST TIME.
HOW, HOW DO Y'ALL FEEL ABOUT THOSE DAYS? I HAVE CHALLENGES WITH MONDAYS AND WEDNESDAYS WITH STAN TUESDAY AND THURSDAY.
DOES ANYBODY HAVE, I'VE GOT A TELL TOO.
OKAY, WELL, LET'S, WHILE WE'RE HAVING THE CONVERSATION, HOW'S EVERYBODY WITH THURSDAYS GOOD? THURSDAYS DOESN'T HAVE TO BE EVENING.
[01:05:01]
YEAH, I DON'T KNOW.I WORK FULL-TIME
BUT, AND I WANT YOU TO KNOW THAT I'M WILLING TO, I'M WILLING TO TRAVEL TO SOUTH
LIKE WE DON'T HAVE TO BE IN THERE, YOU KNOW, IF YOU'RE WORKING ALL DAY AND YOU COME OVER HERE, I'M HAPPY TO DRIVE OVER ALSO A COUPLE AND WE CAN MOVE IT AROUND.
AS LONG AS WE CAN PROVIDE THE AUDIO VISUAL AND HAVE ABILITY RECORD, WE NEED FACILITATE THAT.
I, I WOULD, I WOULD BE MORE THAN HAPPY TO HAVE, AND I'M SURE OUR HEALTH NET GUYS WOULD BE MORE THAN HAPPY TO HAVE A COUPLE MEETINGS DOWN TON OR HELP NET OR WHEREVER, JUST TO MAKE IT EASIER FOR YOU GUYS.
SO I'M HEARING, I'M HEARING THURSDAYS, UM, FIVE 30 TIME WORK FOR EVERYONE.
WE DON'T WANNA KEEP STAFF OUT TILL EIGHT O'CLOCK.
BEFORE WE START
UH, THEN I'LL JUST, I'LL MAKE IT, UM, A LITTLE BIT EASIER.
I WOULD LIKE TO ENTERTAIN, UM, A MOTION TO SET OUR MEETINGS, UH, WEEKLY AT ON THURSDAYS AT FIVE 30 WITH THE EXCEPTION OF HOLIDAYS, UH, THROUGH THE END OF THE YEAR TO END, UM, ON DECEMBER 14TH, WHICH WOULD BE THE BEFORE FIVE, SIX, EIGHTH MEETING.
BEYOND THIS ONE, OUTTA RESPECT TO THE CHAIR, WOULD YOU, WITH HIS, WITH HIS CONCURRENCE, WOULD YOU JUST SAY WITH HIS CONCURRENCE YEAH, THAT'S A GOOD IDEA.
AND WITH HIS CONCURRENCE, DO I HAVE SOMEBODY WHO
UM, ANY DISCUSSION? I THINK DEAN
UM, AND THEN I WOULD SAY LET'S, WHEN, WHEN DEAN'S WITH US NEXT WEEK, LET'S HAVE A DISCUSSION ABOUT MAYBE HAVING ONE OR TWO SURE.
UM, HAVE TO ENTERTAIN A MOTION TO ADJOURN.
UM, FOR THE MEETING NEXT WEEK, ARE YOU GONNA WORK WITH JARED TO SET THE AGENDA AS FAR AS WHAT'S GONNA BE ON THE AGENDA? HOW ARE YOU GONNA DO THE AGENDA? YEAH, WE CAN, UM, IF THE COMMITTEE WANTS FOR, Y'ALL GONNA SET AN AGENDA RIGHT NOW, HOWEVER WE WANNA DO IT.
BUT, UH, WE CAN WORK WITH LAST YEAR, DEAN AND I, AS THE, AS THE CHAIR WORK TOGETHER, WE KIND OF, IT WASN'T AS FORMAL AS THIS, BUT WE HAVE PUT TOGETHER, WHAT WAS I TELL YOU? WHAT, IF YOU ALL WOULD DO THE AGENDA EVERY WEEK, YOU AND DEAN, IF HE'S AMENABLE TO THAT.
UM, AND THEN JUST SHOOT IT OUT TO US A COUPLE OF DAYS AHEAD, MAYBE AT THE BEGINNING OF THE WEEK OR SOMETHING.
THEN WE CAN SAY, HEY, DON'T FORGET TO MENTION THIS.
OR LET'S DO IT BEFORE WE POST IT.
I THINK IT'S AFTER THE POSTING IS WHAT'S THE DIFFICULTY? YEAH.
THEY NEED IT ON TUESDAY SO THEY CAN PUBLISH IT BY WEDNESDAY FOR THURSDAY'S MEETING.
SO ANY THINGS YOU WANT THERE, UH, ON THE AGENDA, YOU HAVE TO GIVE THEM ENOUGH NOTICE BEFORE THEY GET THE BACKUP MATERIAL AND ALL THE BACKGROUND AND EVERYTHING READY AND THEN DISTRIBUTE YOU GUYS SO YOU CAN ALL READ IT.
SO YOU WANT AS MUCH NOTICE AS POSSIBLE.
LIKE YOU WANT THE STATUTE STUFF FROM HIM.
YOU PROBABLY WANNA GET THAT THIS WEEK SO YOU CAN READ IT OVER THE WEEKEND TO GET READY FOR NEXT WEEK, IS MY GUESS.
AND WE CAN, UH, IF THAT'S THE CASE I COORDINATE WITH, I'M, I'M PERFECTLY FINE WITH YOUR, YOUR PRESENTATION ON THE STATUTES.
YOU DON'T HAVE TO PRINT OUT THE STATUTES FOR ME.
YEAH, IT'D BE GREAT SUMMARY PRESENTATION.
UM, BUT WE CAN MEET, UH, AND DISCUSS IT ON FRIDAYS TO HAVE SENT OUT A, A SKELETON AGENDA FOR, UM, DISSEMINATION.
AND IF SOMEBODY HAS TO COMMENT, THAT COMMENT HAS TO BE IN BY MONDAY.
HAS TO BE A HARD, HARD DEADLINE ON ANY COMMENTS ON THE AGENDA BY MONDAY.
THAT'S A, IT'S, I MEAN, IF THAT'S OKAY, IT'S WEDNESDAY.
[01:10:01]
FRIDAY YOU GUYS PUT TOGETHER AN AGENDA, ATE INFORMATION.SO IF I WAS TO SEND OUT FROM STAFF TO COMMITTEE AND I SEND IT TO ALL, IT'S
BUT THE, THE RECEIPT, LIKE IF SOMEBODY REPLIES ALL SAYS, YEAH, THAT SOUNDS GOOD.
THAT'S WHERE I SAY DON'T HIT REPLY ALL JUST Y ONE.
COMMUNICATE WITH EITHER CAROL OR JARED AS FAR AS ANY QUESTIONS.
IF YOU WANT THINGS ON THE AGENDA, COMMUNICATE EITHER WITH THE CHAIRMAN OR JARED.
JARED WILL MAKE SURE THAT, UH, CAROL INCLUDES IT ON THE AGENDA AND THEN HE CAN START HAVING THE BACKUP MATERIAL GATHERED.
SO YOU CAN DISCUSS IT AT THE MEETING.
HERE'S THE DRAFT OR WE'RE PLAN ON PUBLISHING THAT AGENDA.
REPLY BACK TO ME OR THE CHAIRMAN AND THEN IT WOULD BE UP TO THE CHAIRMAN TO DECIDE.
THE CHAIRMAN ESTABLISHES THE AGENDA.
JUST GET THE MATERIAL, THE AGENDA OR THE MATERIALS.
JUST DON'T START AN ONLINE DISCUSSION BETWEEN EACH OTHER.
UM, WITH AGENDAS, CAN YOU JUST ESTABLISH THAT A DROP AGENDA AND THEN REAPPROVE IT ONCE TO GET, OR IS THAT TOO CUMBERSOME? WELL, YOU HAVE TO APPROVE THE AGENDA BEFORE YOU BEGIN.
SO THAT'S ONE OF THE FIRST ORDERS OF BUSINESS IS TO APPROVE IT.
BUT THE CHAIRMAN TYPICALLY FOR A COMMITTEE WILL ESTABLISH THE AGENDA, PUT IT FORTH, AND THEN THE COMMITTEE WILL VOTE TO APPROVE THE AGENDA.
AND THEN YOU GO FORTH AND IF ANYBODY WANTS TO AMEND THE AGENDA, THAT'S THE TIME THAT YOU WOULD AMEND THE AGENDA, UH, BEFORE THE APPROVAL OF I HEAR WHAT YOU'RE SAYING, BUT I'M JUST TRYING TO AVOID, YOU KNOW, ANY PITFALL.
CAN YOU APPROVE THE AGENDA AT THE MEETING? YOU DO APPROVE THE AGENDA.
I MEAN, CAN YOU JUST SAY IT'S A DRAFT AGENDA UNTIL YOU GET TO THE MEETING? NO, BECAUSE WE HAVE TO PUBLISH 24 HOURS IN ADVANCE AN AGENDA.
YOU GAVE US A GOOD, IF I'M ALLOWED TO TALK, YOU GAVE US A GOOD DISCUSSION ABOUT CHANGING THE AGENDA.
RIGHT? AND, AND I WROTE NOTES ON IT AND I'M LOOKING FOR THEM.
CAN YOU REFRESH MY MEMORY ON HOW WE CAN CHANGE THE AGENDA? I'M NOT PLANNING ON DOING IT.
'CAUSE WE'RE HOPING TO HAVE IT EARLY.
IF WE HAVEN'T A REQUEST TO CHANGE THE AGENDA TO AMEND IT, UH, AFTER IT'S PUBLISHED, AS LONG AS IT'S MORE THAN 24 HOURS OUT, WE CAN PUBLISH A NEW AGENDA AND POST IT.
IF IT'S LESS THAN 24 HOURS, YOU COME TO THE MEETING, YOU MAKE A MOTION AND A SECOND TO AGENDA, AGENDA TO AMEND THE AGENDA, TO ADD WHATEVER DISCUSSION ITEMS YOU WANNA PUT ON THERE.
AND THEN IT TAKES A TWO THIRDS VOTE TO APPROVE IT.
TWO THIRDS VOTE, TWO THIRDS VOTE.
SO FOUR PEOPLE HAVE TO VOTE TO PUT IT ON THE AGENDA FOR THAT NIGHT.
OTHERWISE YOU ASK THE CHAIRMAN TO PUT IT ON THE NEXT WEEK'S AGENDA.
I THINK THIS IS ONE OF THOSE THINGS THAT WE NEED TO JUST FINE TUNE OVER THE NEXT COUPLE WEEKS IF IT, I THINK I'M, I'M, I PERSONALLY AM VERY COMFORTABLE WITH, UM, CHAIRMAN MOSS GETTING DOING THE AGENDA.
IT'D BE NICE TO SEE IT BEFOREHAND.
UM, BUT YOU COULD ALWAYS TALK AT YOUR MEETINGS ABOUT WHAT YOU'D LIKE TO SEE ON THE AGENDA FOR THE NEXT WEEK SO PEOPLE KNOW TO PUT IT ON THERE.
LIKE IF THERE'S THINGS THAT YOU WANT ON THERE FOR NEXT WEEK, LET THEM KNOW.
SEE, THIS IS, THIS IS WHY IT'S 2 0 1 THIS YEAR.
LAST YEAR WE DIDN'T KNOW WHAT TO ASK THIS YEAR.
ANY OTHER DISCUSSION ITEMS ANYBODY HAS BEFORE WE GOOD JOB.
DO I HAVE A MOTION TO ADJOURN? I MOVE THROUGH.