Apr 19, 2023 Town of Hilton Planning Commission

[1. Call to Order]

[3. FOIA Compliance]

[4. Roll Call]

[5. Approval of Agenda]

[6. Approval of Minutes]

[00:01:53]

OH ONE TWO KAREN ARE WE IN COMPLIANCE WITH THE FREEDOM OF INFORMATION? YES, SIR. WE ARE CALLED THE ROLL, PLEASE. CERTAINLY, MR. DARIAN.

SO YOU'RE MR. HANS YOU'RE THE MOBILE ERIC WHALEY MR. O'NEIL YOU'RE SIEBEL HERE.

MR. MILLER IS ATTENDING VIA TEAMS AND MR. CAMPBELL IS EXCUSED.

THANK YOU. NOW DO WE'RE LOOKING AT THE AGENDA FOR TODAY'S MEETING.

THE STAFF HAVE ANY CHANGES TO PROPOSE AND MAY I HAVE MOTION TO APPROVE THE AGENDA AS IT APPEARS HERE IN OUR HANDS MOVES MR. MOBILE SECONDS ALL IN FAVOR PLEASE RAISE YOUR RIGHT HAND IT'S A TIME THE FIRST ONE YOU'VE HAD A CHANCE TO REVIEW ALL OF THOSE I'M SURE BECAUSE THEY'VE BEEN POSTED ON THE WEBSITE FOR OVER A WEEK NOW. WELL FIRST ONE IS THE MEETING THE SPECIAL MEETING OF MARCH 8TH, 2023. DO I HAVE A MOTION COMMISSIONER HANDS TO I WOULD HAVE A CHANGE THE POST CHANGE THANK IT IT IT LOOKS LIKE I VOTED NAY ON THE MOTION BUT I BELIEVE THAT I WAS ABSTAIN FROM THAT REASON OF NOT HAVING ENOUGH INFORMATION SO I

[7. Appearance by Citizens]

[8. Unfinished Business]

[9. New Business]

IS THERE A MOTION TO APPROVE MINUTES OF COMMISSIONER DARIAN SO MOVES BY COMMISSIONER HAN SECONDS ALL IN FAVOR OF THOSE APPROVING THOSE MEETINGS RAISE YOUR HAND ANOTHER EXTENSION FROM COMMISSIONER WHALEY AND LASTLY THE SPECIAL MEETING FROM MARCH 29TH 2023.

WE HAVE A MOTION TO ACCEPT THOSE MINUTES FROM SECRETARY AND SO COMMISSIONER LOBO

[00:05:05]

THANK YOU. APPEARANCE BY CITIZENS DO WE HAVE ANYBODY SIGNED UP TO SPEAK TODAY? COULD MR. SKIP HOAGLAND HAD SIGNED UP TO SPEAK? BUT I DO NOT SEE HIM HERE. OKAY. OR ANYBODY ELSE WHO WOULD LIKE TO ADDRESS THIS DURING THE PUBLIC COMMENT. OKAY.

SEEING NOW WE WILL MOVE ON TO UNFILTERED BUSINESS WHICH THERE IS NONE AND THEN ON TO NEW BUSINESS THE FIRST ITEM OF WHICH WOULD BE TO HEAR OUR ANNUAL TRAFFIC MONITORING AND EVALUATION AND I THINK MR. SHOEMAKER IS GOING TO GIVE THAT UP TO US.

WELL, AFTERNOON PERMANENT MEMBERS OF THE COMMISSION WHO APPEAR BEFORE YOU IS FOR A REPORT THAT IS FILED REQUIREMENT OF THE TOWN THE AS OUTLINED IN OUR CODES AND THE STANDARD OKAY NOW WILL BE AS BRIEF AS POSSIBLE THANK YOU WE APPRECIATE THE THOROUGHNESS OF THE REPORT. IT'S BY MY COUNT 93 PAGES LONG AND IT'S VERY THOROUGH AND WE APPRECIATE THAT. BUT WE COULD HAVE THE THE HIGHLIGHTS MAYBE AND SOME CONCLUSIONS THAT YOU'VE DRAWN FROM IT THAT WOULD BE VERY HELPFUL.

I MEAN THERE ARE FIVE REQUIREMENTS OUTLINED IN THE ELEMENT OF MINIMUM REQUIREMENTS FOR THEY ARE ON YOUR SCREEN. SO EFFECTIVELY ALL OF THE MORNING AND AFTERNOON TURNING MOVEMENT COUNTS AND ALL OF OUR SIGNALIZED INTERSECT ACTIONS AND A SUMMARY OF 24 HOUR DAILY DEMAND AT STRATEGIC LOCATIONS ON OUR MAJOR ARTERIAL FACILITIES HISTORICAL TRENDS THAT ENABLE WITH SIMILAR CONDITIONS FIVE YEARS AGO A DESCRIPTION OF THE OPERATING CONDITIONS AT EACH OF OUR SIGNALIZED INTERSECTIONS AND SOMETIMES AT C FINE CIRCLE RELATIVE TO THE ADOPTED GOALS THAT ARE ALSO OUTLINED IN THE ELMO AND THE FIFTH REQUIREMENT IS RECOMMENDATIONS TO MITIGATE ANY DEFICIENCIES IDENTIFIED AS A RESULT OF THE OPERATIONAL ANALYSIS OF ACCOUNTS AND CONDITIONS AT ALL OF OUR SIGNALIZED INTERSECTIONS AND AND AND C PINE CIRCLE RECOMMENDATIONS TO MITIGATE THOSE DEFICIENCIES AND BRING THOSE LOCATIONS BACK INTO COMPLIANCE WITH THE GOALS THAT ARE ALSO STATED IN THE MEMO.

THOSE GOALS ARE ON THE BOTTOM OF YOUR SCREEN IN YELLOW AND THEY ARE A AVERAGE DELAY.

THE GOALS ARE DUE AT OUR SIGNALIZED INTERSECTIONS AND THAT IS AN AVERAGE DELAY PER VEHICLE OF 55.0 SECONDS PER LESS ONE AVERAGE ALL THE WAY AROUND THE INTERSECTION AND ALSO INTERSECTION VOLUME TO CAPACITY RATIO THAT IS 90% OR LESS OF THE INTERSECTIONS THEORETIC COMPASSIONATE CAPACITY BASED ON ITS GEOMETRIC AND TRAFFIC DEMANDS AT INTERSECTION THERE IS ALSO GOAL OUTLINED IN THE MMO FOR ROUNDABOUTS SUCH AS C AND CIRCLE AND THAT GOAL IS AN AVERAGE DELAY OF 150 SECONDS PER VEHICLE OR LESS ON EACH INDIVIDUAL APPROACH I WANT TO EMPHASIZE THAT THE GOALS OUTLINED FOR SIGNALIZED INTERSECTIONS THE DUAL GOALS APPLY TO THE INTERSECTION AS A WHOLE WHEREAS THE ELMO GOAL FOR ROUNDABOUTS IS APPLIED TO EACH INDIVIDUAL APPROACH. EVERY YEAR WE UNDERTAKE THE TRAFFIC COUNTS THAT ARE NECESSARY TO SHOW TO YOU IN THIS REPORT AND CONDUCT THE OPERATIONAL ANALYSIS THAT THAT PRODUCES RESULTS THAT ARE COMPARED WITH OUR OPERATIONAL GOALS IN THE ELMO ALL OF OUR SIGNALIZED INTERSECTIONS GET COUNTED A TURNING MOVEMENT

[00:10:09]

SO VERY LOW VOLUME MOVEMENTS DO NOT INCLUDE A PERCENTAGE INCREASE.

NOTE THAT THE INTERSECTION TOTAL IS COMPARABLE FIGURE FROM THE PREVIOUS YEAR ARE SHOWN IN THE CENTER OF THE DIAGRAM ALONG A PERCENTAGE CHANGE THAT IS ROUNDED TO THE NEAREST 10TH OF 1% ALL OFF STREET BIKE AND PED CROSSING THE MAN THAT WAS COUNTED DURING THE AFTERNOON OR MORNING PEAK HOUR IS ALSO REFLECTED ON THESE DIAGRAMS AND TYPICALLY WHEN STREET BICYCLE MOVEMENTS ARE RATHER NEGLIGIBLE WELL UNDER TEN PER HOUR. BUT FOR THE PURPOSES OF ANALYSIS THEY HAVE BEEN COMBINED WITH MOTOR VEHICLE COUNTS FOR THE ONE STREET MOVEMENTS SHOWN ON THE DIAGRAMS . LASTLY WILLIAM HILTON PARKWAY A

[00:15:03]

I WOULD POINT OUT THAT THE 2021 NUMBERS THAT YOU SEE ON HERE WERE THE HIGHEST WE HAD EVER COUNTED AND THE SECOND HIGHEST NUMBERS WE EVER COUNTED WERE 2005 2021 ACTUALLY DISPLACE 2005 AS THE HIGHEST NUMBERS THAT WE EVER COUNTED. BUT IF YOU LOOK AT THE EFFECTIVE OF CHANGE BASED ON THESE JUNE NUMBERS OVER THE PREVIOUS FIVE YEARS THEY ARE INCREASING APPROXIMATELY TENTHS OF 1% PER YEAR. APPENDIX B IN YOUR REPORT IS A MAP THAT YOU CAN USE TO IDENTIFY THE EXACT LOCATIONS THAT THE COUNT SHOWN IN TABLE WERE TAKEN AT. SO THE MAP IN APPENDIX CORRESPONDS WITH THE THE NUMBER OF LOCATIONS IN ONE ON PAGE NINE. FURTHERMORE NCDOT HAS A REAL TIME COUNT STATION ON JENKINS ISLAND AND THAT DATA IS AVAILABLE IN REAL TIME ON A CONTINUOUS BASIS. ONE LINE SO TOWN STAFF HAS READILY AVAILABLE TO THAT DATA THE NCDOT USES THAT REAL TIME COUNT STATION TO DEVELOP A CALENDAR AVERAGE TABLE TWO ON PAGE TEN SHOWS YOU NCDOT USE CALENDAR YEAR AVERAGE FIGURE FOR TRAFFIC ENTERING AND LEAVING THE ISLAND ACROSS JENKINS ISLAND AN AVERAGE FOR THE CALENDAR YEAR.

PLEASE NOTE THAT THE MOST RECENT DATA IN TABLE TWO IS 2021 AT THE TIME THAT THIS REPORT PREPARED THE CALENDAR YEAR AVERAGE FIGURES 2022 WERE NOT YET AVAILABLE.

THEY HAVE SINCE BEEN RELEASED AND THE 2021 AVERAGE THAT YOU SEE IN TABLE TWO ARE 57,400 VEHICLES WAS UNCHANGED IN 2022. NOTE THAT BASED ON THE ANNUAL DAILY AVERAGE DEMAND CROSSING JENKINS ISLAND IN BOTH DIRECTIONS THAT WE HAVE SEEN EFFECTIVELY A 1% INCREASE PER YEAR OVER THE PREVIOUS FIVE YEARS AND A 1.4% INCREASE PER YEAR OVER THE MOST RECENT TEN YEARS. THE INTERSECTION VOLUME TOTALS ALL THOSE DIAGRAMS IN APPENDIX A ARE SUMMARIZED IN TABLE THREE ON PAGES 11 AND 12. YOU'LL NOTE THAT THERE ARE TOTAL INTERSECTION VOLUMES FOR JUNE 2022 AND THEY ARE COMPARED WITH THE SAME FOR JUNE 2021 ALONG WITH A PERCENTAGE DECREASE OR INCREASE AGAIN THE RATHER SIGNIFICANT ALONG

[00:20:05]

I JUST SHOWED YOU THAT BASED OUR 72 HOURS OF ACCOUNTS CONDUCTED ON A TUESDAY WEDNESDAY AND THURSDAY WE WERE ONLY DOWN 2.7% FROM JUNE 2021. SO THE TAKEAWAY IS THAT OUR NUMBERS WERE DOWN WHEN YOU LOOK AT ALL VOLUMES THROUGHOUT THE DAY IN JUNE 2022 RELATIVE TO LAST YEAR BUT WHEN YOU LOOK AT THE DEMAND REGISTERED IN THE MORNING AND AFTERNOON PEAK HOURS IT WAS DOWN A LOT MORE MEANING THE DEMAND MUST HAVE BEEN MUCH MORE EVENLY SPREAD OUT THROUGHOUT THE DAY AND LESS OF THAT DEMAND OCCURRING DURING THE MORNING AND AFTERNOON PEAK HOURS. PEOPLE FOR ON PAGE 13 AND 14 OF THE REPORT IS A SIMILAR COMPARISON BICYCLE AND PEDESTRIAN CROSSING DEMANDS AT ALL OF OUR SIGNALIZED INTERSECTIONS. YOU WILL NOTE THAT IN THE LOWER RIGHT CORNER OF THE CHART THAT THE TOTAL DEMAND WAS PERCENT GREATER THAN IN JUNE 2021. HOWEVER, THAT IS BIT MISLEADING IF YOU LOOK AT THE NEAR THE BOTTOM OF THE TABLE AT THE SOUTH FOREST BEACH PEDESTRIAN SIGNAL THERE THAT CROSSING DEMAND BIKE AND HEAD AT THAT SIGNAL MORE THAN DOUBLED AND THAT WHAT RESULTED IN THE 15% INCREASE IF YOU IGNORE THAT VERY SHARP INCREASE CROSSING SOUTH FOREST BEACH DRIVE DOWN TO COLLIGNON BEACH PARK OUR NUMBERS WERE ACTUALLY DOWN AND A HALF PERCENT FROM THE PREVIOUS YEAR NOT UNLIKE OUR MOTOR VEHICLE DEMAND NUMBERS BEING DOWN A FEW PERCENT FROM THE PREVIOUS YEAR. EXCUSE ME MR. CHAIRMAN GOING TO HOLD QUESTIONS TO THE END TO ACCEPT THE REPORT SET DOWN TO TOWN COUNCIL I BELIEVE.

IS THAT RIGHT, MISSY? BUT WHAT OUR ACTION BE ON THIS REPORT TODAY I HAVE THAT ON MY FINAL SLIDE IF I MAY THANK YOU. THIS IS JUST AN EXAMPLE OF WHAT A SIGNALIZED INTERSECTION ANALYSIS LOOKS LIKE THESE NOT IN YOUR REPORT BUT THEY ARE ON FILE IN THE ENGINEERING OFFICE FOR REVIEW YOU'LL NOTE THE INTERSECTION AND DELAY FOR VEHICLE GO FIGURE IS SHOWN NEAR THE BOTTOM OF THE ANALYSIS REPORT AND THE INTERSECTION VOLUME TO CAPACITY RATIO THE TOWN'S OTHER OPERATIONAL GOAL THAT RESULT IS SHOWN WRITTEN IN HAND THE BOTTOM MARGIN BECAUSE THE SOFTWARE NO LONGER CALCULATES THAT EACH ANALYSIS ON THE BACK OF THE ANALYSIS HAS A HAND CALCULATION THAT CORRESPONDS WITH WHAT IS WRITTEN IN THE BOTTOM ON THE FRONT OF THE ANALYSIS THOSE ANALYSIS ARE ON FILE IN THE ENGINEERING OFFICE TABLE SIX ON PAGE 16 SUMMARIZES THE VOLUME TO CAPACITY RATIO RESULTS FOR INTERSECTION AND THE DELAY FOR VEHICLE RESULTS FOR THE INTERSECTION THE MORNING PEAK HOUR BOTH RESULTS ARE SHOWN IN TWO ADJACENT COLUMNS FOR JUNE 2022 AS WELL AS THE PREVIOUS JUNE 2021 AND THE CHARTS ALSO INCLUDE 2017 AND 2012 RESULTS TO ENABLE TO ENABLE COMPARISONS WITH THE COMPARABLE RESULTS FROM FIVE YEARS AGO AS WELL AS TEN YEARS AGO NONCOMPLIANT FIGURES ARE SHOWN IN BOLD YOU'LL NOTE THERE ARE NO FIGURES ON HERE THAT ARE BOLDFACED MEANING EVERY INTERSECTION WAS FULLY COMPLIANT WITH BOTH OPERATIONAL GOALS DURING THE MORNING PEAK HOUR TABLE SEVEN ON PAGE 17 SHOWS THE SAME RESULTS FOR THE AFTERNOON HOUR AND YOU'LL NOTE A NUMBER OF FIGURES ON THE TOP LINE SCORPIO ROAD AND CHAMBERLIN ARE ALL FACED REFLECTING IN NON-COMPLIANT CONDITION CONDITIONS THAT ARE NON-COMPLIANT WITH THE

[00:25:09]

I'LL ADDRESS THAT HERE IN A MOMENT. AS I INDICATED WE COUNTED SEE PINE CIRCLE AGAIN THIS YEAR HISTORICALLY WE HAVE FOUND THAT IT TAKES TRAFFIC SINCE THERE'S ONLY ONE WAY ON AND OFF THE ISLAND ON THE NORTH END IT TAKES TRAFFIC A WHILE TO FILTER DOWN TO SEE PINE WE GO OUT AND COUNTED DURING THE TRADITIONAL MORNING RUSH HOUR AND THERE'S VERY LITTLE DEMAND TO MAKE SURE THAT WE ARE COVERING THE ALAMO OF IDENTIFYING THE MORNING PEAK HOUR AND AFTERNOON PEAK HOUR. WE ALSO PERFORM A MID-DAY COUNT AT C PINE CIRCLE AND HISTORICALLY WE HAVE TYPICALLY FOUND THAT VOLUMES ARE UP HERE DURING THE AFTERNOON PEAK HOUR AND THE MID-DAY LUNCHTIME PEAK HOUR SIGNIFICANTLY OR DURING THE MORNING PEAK.

OUR ANALYSIS WERE ALSO CONDUCTED IN IN ACCORDANCE WITH THE HIGHWAY CAPACITY MANUAL METHODOLOGY FOR C PINE CIRCLE AND THE AVERAGE DELAY PER VEHICLE LONG AS IT DOESN'T EXCEED 150 SECONDS PER VEHICLE ON ANY OF THE FOUR INDIVIDUAL APPROACHES IT IS FOUND TO BE COMPLIANT THE NUMBERS FOR JUNE 22 THE ANALYSIS RESULTS BASED ON THE VOLUMES RECORDED DO NOT SHOW AN AVERAGE DELAY PER VEHICLE EXCEEDING 150 SECONDS WHEN ANY OF THE FOUR APPROACHES SO IN JUNE 2022 SIMILAR TO JUNE OF 2020 THE PREVIOUS ANALYSIS OF SEE PINE CIRCLE SEE PINE CIRCLE OUT FULLY COMPLIANT WITH THE ALAMO OPERATIONAL GOALS. HOWEVER THAT WAS NOT THE CASE THE PREVIOUS ANALYSIS IN JUNE 2018 THE APPROACH OF PALMETTO BAY ROAD DID EXHIBIT A DELAY EXCEEDING THRESHOLD OUTLINED IN THE ALAMO BACK THEN BUT IN BOTH 2020 AND 2022 WE HAVE A OF A C PINE CIRCLE INTERSECTION THAT'S COMPLIANT WITH THE ALAMO VOLUMES.

I DID WANT TO POINT OUT THAT RELATIVE TO OUR PREVIOUS COUNT OF SEE PINE CIRCLE IN 2020 WHEN WE AGAIN COUNTED ALL THREE PEAK PERIODS MORNING MIDDAY AND AFTERNOON ALL COMBINED THE DEMAND ON SEE PINE CIRCLE WAS UP TWO AND A HALF PERCENT THIS YEAR RELATIVE TO THE PREVIOUS COUNT IN JUNE 2020. HOWEVER WAS AGGREGATE YOU'LL NOTE THAT MORNING PEAK DEMAND WAS UP OVER 10% OF THIS IN JUNE 2022 VERSUS JUNE 2020 THE MID-DAY DEMAND INCREASED FOUR AND A HALF PERCENT AND THE THE AFTERNOON PEAK HOUR INCREASED THREE AND A HALF PERCENT FROM THE PREVIOUS COUNT. THIS IS WHAT A THE THE ANALYSIS LOOKS LIKE FOR SEE PINE CIRCLE AND THESE DELAY PER VEHICLE RESULTS THAT YOU SEE DOWN HERE ON THIS LINE THIS IS ACTUALLY THE ANALYSIS FOR THE AFTERNOON PEAK PERIODS SO THAT'S WHERE THESE THIS FIGURE IN THIS TABLE IN THIS COLUMN IN TABLE FIVE CAME FROM. WE HAVE A NON-COMPLIANT INTERSECTION AS I INDICATED AFTERNOON CONDITIONS AT WILLIAM HILTON PARKWAY AND SQUIRE POLK ROAD. THERE IS A DISCUSSION IN REPORT RELATIVE TO RECOMMENDATIONS TOWARD MITIGATING THIS INTERSECTION. WE EXPECT THAT THE INTERSECTION WILL BE FULLY MITIGATED AS PART OF THE BEAUFORT COUNTY AND SC DOT'S UPCOMING ENTRY CORRIDOR PROJECT AND AND THE TOWN IS IN THE PROCESS OF RETAINING A AN INDEPENDENT TO REVIEW ALL ASPECTS OF DESIGN WITH THAT AND MAKE RECOMMENDATIONS IMPROVE IT FURTHER.

GENERALLY SPEAKING WHAT IS REQUIRED TO SUCCESSFULLY MITIGATE THE SPA ROAD IS THREE

[00:30:04]

IF YOU LOOK AT JUST SOUTH CAROLINA IT WAS DOWN 1.6% AND THAT SOMEWHAT CONSISTENT WITH OUR REPORT WHERE WE HAD HIGHEST DEMANDS EVER HERE ON THE ISLAND IN JUNE 21, A 10% INCREASE FROM THE PREVIOUS YEAR BUT SAW AN APPROXIMATE TWO AND A HALF PERCENT DECREASE THIS YEAR.

PLANNING COMMISSION ACTION THE ALAMO STATES THAT THAT THE REPORT IS PRESENTED TO THE PLANNING COMMISSION AND WILL BE SIMULTANEOUSLY CONVEYED TO TOWN COUNCIL.

THE ALAMO REQUIRES THAT THE PLANNING COMMISSION HOLD A PUBLIC MEETING TO ELICIT PUBLIC COMMENTS AND AND AND GIVE THE OPPORTUNITY TO THE PUBLIC TO REVIEW THIS REPORT.

FOLLOWING THAT THE PUBLIC PERIOD THE PLANNING COMMISSION IS IS DIRECTED IN THE CODES TO FORWARD THE REPORT ON THE TOWN COUNCIL WHICH IS KIND OF REDUNDANT SINCE IT ALREADY SAYS TOWN COUNCIL GETS THE REPORT AT THE SAME TIME THAT IT'S PRESENTED ANY WAY.

BUT THE PLANNING COMMISSION MAY PROVIDE ITS OWN SUPPLEMENTARY REMARKS RECOMMENDATIONS TO THE REPORT TO TOWN COUNCIL. SO I WOULD SUGGEST TO YOU THAT THE ACTION REQUIRED OF THE COMMISSION IS EITHER TO FORWARD THE REPORT TO TOWN COUNCIL WITHOUT ANY SUPPLEMENTARY REMARKS OR TO PREPARE A MEMORANDUM OF SUPPLEMENTARY REMARKS AND TO ACCOMPANY THE REPORT TO TOWN COUNCIL AND THAT THAT IS THE THE ACTION THAT IS REQUIRED OF THE COMMISSION TO

[00:35:01]

THANK YOU VERY MUCH FOR THAT DETAILED REPORT WE'RE TOLD SEVERAL MONTHS AGO THAT THERE IS A MOVE AFOOT TO DEVELOP SOME INTELLIGENT TRAFFIC SIGNALS THROUGHOUT THE ISLAND.

IS THAT IN PROGRESS OR IS THAT BEEN DONE YET? THAT IS UNDER CONSTRUCTION AT PRESENT AND THE INTELLIGENT OF THE NEW COORDINATOR GRID SYSTEM HAS NOT BEEN ACTIVATED YET AND IT WILL ACTIVATED LATER THIS YEAR. WE ARE CURRENTLY PUTTING IN THE EQUIPMENT BOTH WITH RESPECT TO THE SIGNAL CONTROLLERS AND DETECTION EQUIPMENT.

WE ARE PUTTING IN DETECTION EQUIPMENT THAT INCORPORATES VIDEO CAMERAS AND RADAR DETECTION AND THERMAL IMAGING CAMERAS TO PASSIVELY PEDESTRIANS EVEN THOUGH THE BUTTONS ARE STILL GOING TO BE THERE TO HAVE AND WE'RE STILL GOING TO BE ACTIVE FOR FOLKS TO PUSH WHEN THE PROJECT IS DONE YOU WILL NO LONGER NEED TO PRESS ANY BUTTONS.

THE SYSTEM WILL DETECT PEDESTRIANS AND THEIR PROGRESS ACROSS THE CROSSWALK AUTOMATIC . SOMEBODY COMES UP AND HITS THE BUTTON AND DOESN'T SEE ANY TRAFFIC AND THEY LEAVE. THE SYSTEM IS AUTOMATICALLY GOING TO DROP THAT CALL SO THAT WHEN THE SIDE STREET COMES UP THE WALK SIGNAL IS NOT ON ISN'T COUNTING DOWN AND YOU HAVE A LOT OF PEOPLE SITTING THERE LOOKING AT RED SIGNALS GOING WHAT IS GOING ON.

SO THAT'S GOING TO BE A FEATURE OF THE SYSTEM THE ABILITY TO DROP PODESTA AND BICYCLIST CALLS IF THEY LEAVE EARLY TO AVOID GENERATING ADDITIONAL DELAY TO MOTORISTS.

BUT WE ARE IN THE PROCESS ON THE NORTH OF THE ISLAND RIGHT NOW INSTALLING ALL THE EQUIPMENT IN THE THE DETECTION EQUIPMENT THAT IS GOING TO REPLACE ALL THE WIRES THAT IN PAVEMENT WIRES THEY ARE ALL GOING TO BE SUPERSEDED MEANING THAT DURING FUTURE RESURFACING PROJECTS LIKE WE HAVE GOING ON ON THE ISLAND RIGHT NOW IT'S NOT GOING TO GRIND UP THE WIRES AND THE LIGHTS NOT GOING TO BE OPERATING BLIND. JUST BE SITTING THERE WITH THE ARROW ON AND NO NO VEHICLES THERE. THAT'S ALL GOING TO BE ACCOMPLISHED BY A VERY SOPHISTICATED RADAR SPECTRUM DETECTION THAT IS MOUNTED ON THE MAP STORM ITSELF. SO WOULD YOU EXPECT THE 2024 NUMBERS TO LOOK DRAMATICALLY DIFFERENT COMPARED TO THIS YEAR ? THEY WOULD SAY WE ARE ANTICIPATING A SIGNIFICANT INCREASE IN THE ANALYSIS RESULTS THAT ARE REPORTED IN TABLE SIX AND SEVEN AS A RESULT OF OUR ADAPTIVE TRAFFIC SIGNAL PROJECT.

YES, SIR. RIGHT. THE BICYCLE ACCOUNTS YOU SHOWED THOSE THOSE FACTOR IN THE BREWING REVOLUTION WITH ELECTRIC BICYCLES.

NOW OBVIOUSLY THE PERCENTAGE OF ELECTRIC BICYCLES VERSUS ALL BICYCLES HAS REALLY INCREASED DRAMATICALLY HERE IN THE PAST COUPLE OF YEARS. BUT AS FAR AS THIS REPORT GOES, IT MAKES NO DISTINCTION TRADITIONAL PEDAL CYCLES AND E-BIKES THEY ARE ALSO AS BICYCLES SO THAT THE THE LARGE INCREASES BE A RESULT OF E-BIKES MORE PEOPLE RIDING THAN WOULDN'T HAVE PRIOR YEAH YEAH AS I SAID IF YOU IGNORE THE HAWK SIGNAL DOWN ON SOUTH FOREST BEACH DRIVE OUR BIKE AND PED CROSSING NUMBERS WERE ACTUALLY DOWN ABOUT 4% THIS YEAR BUT THAT LARGELY A RESULT OF THE SPIKE THAT WE SAW LAST YEAR IN JUNE 2021 VERSUS JUNE 2020 LARGELY A RESULT OF PANDEMIC INDUCED TRENDS. WHAT WE BASICALLY IN 2020 WAS THIS THIS HUGE INCREASE IN DEMAND EARLIER IN THE YEAR. BUT BY THE TIME THAT WE DID OUR JUNE 20 COUNTS THAT HAD LARGELY REBOUNDED IT HAD NOT REBOUNDED ALL THE WAY HOWEVER SO WE WHEN WE DID THE JUNE 2021 COUNTS AND LOOK AT THOSE NUMBERS WE SAW THIS VERY LARGE INCREASE BUT IT WASN'T JUST A RESULT OF THE PANDEMIC WE ALSO COUNTED THE LARGEST DEMANDS THAT WE HAD

[00:40:05]

IF YOU LOOK AT THE FEDERAL HIGHWAY ADMINISTRATION THAT'S APPENDIX D, YOU'LL SEE SOME CHARTS ON THERE SHOW A FAIRLY CONSISTENT INCREASE TREND AND THEN IT LOOKS LIKE THE THE PATIENT HAD A BIT OF A HEART ISSUE THERE AT THE END. BUT BUT I'LL SIMPLY ADD THAT I INDICATED THAT THAT BIKE AND HEAD CROSSING DEMAND WAS UP 15% FROM PREVIOUS YEAR LARGELY AS A RESULT OF CROSSING AT THAT ONE LOCATION DOWN SOUTH PA SPEECH DRIVE IF YOU IGNORE THAT IT ACTUALLY CAME DOWN A OF PERCENT SIMILAR TO MOTOR VEHICLE DEMAND BUT IF YOU WERE TO GO BACK AND LOOK AT TRENDS THE PAST 1015 YEARS WE HAVE BIKE AND HEAD CROSSING DEMANDS THAT ARE SEVERAL TIMES WHAT WE WERE COUNTING SAY AS RECENTLY AGAIN INDICATIVE OF THE TOWN'S SUCCESS AT PROVIDING ALTERNATE OF ALTERNATIVE TRANSPORTATION OPPORTUNITIES AND TAKING IMPROVEMENTS IN THAT REGARD WHY WE NEED TO FOCUS ON I DON'T KNOW WHAT YOU CALL SMART ROADS OR CONNECTED WHERE YOU ARE MORE THAN JUST CARS ARE USING IT I AM FOR THAT AND I KNOW WE ARE REGARDING PEDESTRIAN CROSSING AND I THINK IT'S GREAT THAT YOU'RE GOING TO KEEP THOSE BUTTONS THERE EVEN THOUGH OUR SYSTEM DOES REQUIRE IT JUST BECAUSE PEOPLE NEED THAT.

I THAT FEEL THAT TOUCH BUT HOW COME WHEN YOU WHEN YOU PRESS THOSE PEDESTRIAN BUTTONS THE LIGHTS DON'T CHANGE AUTOMATICALLY WHY WOULD YOU HAVE WAIT? IT ALWAYS SEEMS TO ME LIKE I'M HERE AND I'M PRESSING IT. I DON'T WANT TO CROSS WIRES AND

[00:45:01]

ONE ONE GOOD ANSWER IS THAT IN ADVANCE OF THE SIGNAL CHANGING THE PEDESTRIAN THAT ARE BEING SERVED THEY HAVE TO TERMINATE AND GO THROUGH THAT COUNTDOWN AND THAT COUNTDOWN IS ALL OFTEN PERCEIVED BEING INORDINATELY LONG BECAUSE OF AMERICANS WITH DISABILITIES ACT REQUIREMENTS DICTATE THAT IT HAS TO BE LONG ENOUGH TO GET SOMEONE IN A WHEELCHAIR OR AN ELDERLY PERSON ACROSS THE STREET. ALL OF OUR SIDE STREET CROSSINGS BASICALLY EVERY TIME THE MAIN STREET GETS A GREEN SIGNAL THERE'S AMPLE TIME TO SHOW A WALK SIGNAL AND GIVE THE COUNTDOWN FOLKS TO CROSS THE SIDE STREET. SO THAT HAPPENS EVERY SINGLE TIME. BUT IF WE GAVE THAT MUCH SCREEN TIME TO THE SIDE STREETS TO GET PEOPLE ACROSS EVERY SINGLE TIME THERE'D BE A LOT OF PEOPLE SITTING THERE WOULD READ SO GOSH VERY LONG TIMES. SO THAT'S WHAT THE BUTTONS DO. THEY BASICALLY TAKE THE MINIMUM GREEN TIME THAT IS ASSIGNED TO THAT SIDE STREET AROUND 8 SECONDS AND IT SUPPLANTS THAT WITH A MUCH LONGER GREEN TIME THAT GIVES ENOUGH TIME TO SHOW A WALK SIGNAL AND PROVIDE AND PROVIDE THE COUNTDOWN. SO THE ANSWER TO YOUR QUESTION IS WHAT THE BUTTONS DO.

THAT'S BASICALLY ALL THEY DO IS ACTIVATE THE WALK SIGNAL ON AND THAT COUNTDOWN AND IT EXTENDS THE SIDE STREET LONG ENOUGH TO ACCOMMODATE THAT BUT IT DOESN'T IT DOESN'T TYPICALLY GET YOU THE WALK SIGNAL ANY WHEN YOU HIT THE BUTTON IT RECORDS THAT YOU'RE THERE AND IT BASICALLY SAYS NEXT TIME I WAS GOING TO GO GREEN TO THE SIDE STREET ANYWAY I'LL GO AHEAD AND GIVE YOU A WALK SIGNAL TO CROSS MY LAP. THANK YOU.

MY LAST THING IS IN SUMMARY ALL OF OUR CROSSINGS ARE ARE WORKING WITHIN REQUIREMENTS WERE LAST YEAR THEY THIS YEAR THINGS ARE FINE AND AND IT ALL IS GOOD HOWEVER OF COURSE ALWAYS HEAR TRAFFIC'S GETTING WORSE AND WORSE WHICH APPARENTLY IT'S NOT BUT IF EVERYTHING'S WELL THEN THE PURPOSE FOR THIS NEW TRAFFIC MONITORING SYSTEM IS JUST TO TAKE SOMETHING THAT'S GOOD THAT'S MEETING OUR REQUIREMENTS WITH ELMO AND JUST MAKING IT BETTER. THAT IS THAT IS CORRECT AND IT'S IT'S OUR ALL OF OUR INTERSECTIONS SO FAR POPE ROAD GRADED OUT AS BEING COMPLIANT BUT SIMPLY BEING COMPLIANT WITH THE ELMO GOALS IS NECESSARILY SATISFACTORY TO THE TOWN WE FEEL THERE ARE SOME VERY SIGNIFICANT IMPROVEMENTS THAT WILL RESULT FROM OUR ADAPTIVE TRAFFIC SIGNAL PROJECT BASICALLY OF THE SIGNALS ON THE ISLAND ARE CURRENTLY OPERATING IN A TIMING PLAN THAT MAY CHANGE SEVERAL TIMES OVER THE COURSE OF THE DAY BUT IT'S A FIXED IT'S GOING THE TIMING PLAN THIS DURING BETWEEN SEVEN AND 9 A.M. AND IT DOES THIS BETWEEN NINE AND 12 P.M. BASED ON THE TRAFFIC CONDITIONS THAT ARE EXPECTED AT THAT TIME WITH THE ADAPTIVE SIGNAL CONTROL WHICH IS GOING TO BE MONITORING WHERE THE TRAFFIC DEMANDS ARE IN REAL TIME, CONTINUALLY MAKING ADJUSTMENTS AND IT'S GOING TO GIVE OUR SIGNAL SYSTEM SOME CAPABILITIES IN ADDITION TO THE ONES THAT THAT I'VE ALREADY DESCRIBED. IT'S GOING TO GIVE SIGNAL SYSTEM SOME ABILITIES BEING FLEXIBLE FOR INSTANCE ON TUESDAY NIGHTS AND SHELTER CODE WHEN THE FIREWORKS ARE OVER AND EVERYBODY'S TRYING TO GET OUT OF THERE YES WE SCHEDULE CERTAIN TIMING PLANS TO ACCOMMODATE THAT AND WE AND WE DO BUT THE SAME TIME WE'RE NOT THERE MONITORING WHERE THE TRAFFIC IS EVERY SINGLE SECOND AND CONTINUALLY TWEAKING AND SAYING OKAY TRAFFIC IS BACKED UP DOWN THIS STREET WE'RE GOING TO GIVE THEM EXTRA DURING THIS SPECIFIC SIGNAL CHANGE TRYING TO CLEAR THAT OUT. BUT THE ADAPTIVE SYSTEM IS GOING TO GIVE US THAT CAPABILITY. COMMISSIONER LOBO I THINK THAT WAS A GREAT REPORT AS WELL AND I JUST HAVE SOME COMMENTS THAT ARE MAYBE UNRELATED BUT RELATED ONE I THINK WHAT COMMISSIONER HAYNES WAS TALKING ABOUT ABOUT THE TRAFFIC AND PEOPLE FEELING IT GETS WORSE. THERE'S OTHER THINGS LIKE ACCIDENTS AND DRIVING THAT ARE THAT MAKE THE FEEL OF THE TRAFFIC MUCH WORSE I THINK ESPECIALLY IN THE MORNING AND AFTERNOON COMING ON AND OFF THE ISLAND MY OFFICE LOOKS RIGHT OUT AT THAT SO I SEE THE POLICE CARS AND GOING BY EVERY TIME THERE'S AN ACCIDENT AND I SEE WHAT THE RESULT IS.

[00:50:05]

PEOPLE JUST COMPLETELY BLOCKED THAT INTERSECTION AND THEN THE WAITING TO CROSS CAN'T CROSS BECAUSE THE INTERSECTIONS BLOCKED SO THAT MIGHT BE SOMETHING WORTH LOOKING AT AND THEN THE LAST COMMENT WAS THE CROSS ISLAND AND I'M A SIGN GUY SO I LOOK AT SIGNS THE ENCOURAGEMENT OF FOLKS TO TAKE THE CROSS ISLAND AND I KNOW THERE'S ALL KINDS OF RULES AND REGULATIONS AND I DON'T HAVE ANY SUGGESTIONS ON WHAT TO PUT BUT I THINK LOOKING AT THAT SIGN THAT SAYS CROSS ISLAND THIS WAY SOME ADDITIONAL THINGS BE PUT ON THAT SIGN TO ENCOURAGE PEOPLE THE BENEFIT GOING THE CROSS ISLAND VERSUS GOING THE OTHER DIRECTION AND I THINK YOU KNOW THE TALL STUFF WAS REMOVED AND I DON'T THINK REALLY LOT OF NEW STUFF WAS PUT UP THERE TO ENCOURAGE PEOPLE YOU KNOW, IF YOU'RE GOING HERE, TAKE THIS.

THIS IS THE FASTEST ROAD. JUST A COMMENT. THANK YOU FOR THE COMMENT.

I'LL SIMPLY STATE THAT I'LL FILE IN AT SPANISH WELLS ROAD THERE IS A DO NOT BLOCK INTERSECTION SIGN ON THE MAST ARM AND AND YES THERE ARE POTENTIALLY ACTIONS THAT WE COULD TAKE TO MAKE THAT SIGN A BIT MORE PROMINENT AND APPARENT TO MOTORISTS SINCE THE THE END OF TOLL COLLECTIONS THE VOLUME DEMAND ON THE CROSS ISLAND PARKWAY IS BASICALLY UP ABOUT 18% IF YOU LOOK AT THE BIG PICTURE AND THERE'S BEEN A SIMILAR DECREASE IN DEMAND ON WILLIAM HILTON PARKWAY SO AND THAT DIDN'T HAPPEN OVERNIGHT. THAT WAS SOMETHING THAT HAPPENED GRADUALLY OVER THE YEAR THAT THE FOLLOWING THE SUSPENSION OF TOLL COLLECTIONS AND IT CONTINUES TO THIS DAY WE ARE STILL CONTINUING TO SEE A BIT OF AN ONGOING IN DEMAND OFF OF THE WILLIAM HILTON PARKWAY ONE OF THE CROSS ISLAND PARKWAY ,PROBABLY ALL OF THE CONSTRUCTION THAT WAS GOING ON THERE, THE CROSS ISLAND PARKWAY HERE DURING 2022 TENDED TO TAMP DOWN SOME OF THAT DEMAND BALANCE REBOUNDING BACK. THANK YOU, MR. WHALEY.

QUESTION ABOUT I OH IS THAT REPRESENTATIVE OF THE POST SORT OF INTRUSIVE TRAFFIC PROBLEMS WE HAVE ON THE ISLAND SO FROM A LAYMAN'S PERSPECTIVE I DON'T UNDERSTAND THAT BECAUSE ANECDOTALLY WHEN YOU OBSERVE THE PROBLEMS HAPPEN IN JULY AND ON WEEKENDS AND YOU KNOW MY EXPERIENCE AND SOME OTHER DISCIPLINES SAY WHEN YOU'RE BUILDING TO SOMETHING I HAVE NO ONE UNDERSTANDING TRAFFIC SO I DON'T TAKE THIS AS A AS A SUGGESTION.

I'M JUST TRYING TO UNDERSTAND CONTEXT YOU BUILD TO A CERTAIN LEVEL OF PEAK AND MAYBE THAT'S WHERE YOUR STATISTICS YOU KNOW, VOLUME OVERCAPACITY AND YOU KNOW THE DELAY VOLUME NUMBERS COME IN BUT WHY ARE YOU PICKING IT JUNE WHEN OUR VOLUME HUMAN BEINGS ON THE ISLAND PEAKS IN JULY AND AUGUST WELL AS OUTLINED IN THE LIMO THE INTENT THE INTENT OF ALL THE CODIFIED THAT WE HAVE ABOUT COUNTING TRAFFIC EACH YEAR, ANALYZING IT, REPORTING IT TO THE COMMISSION IN THIS REPORT THE INTENT WAS THAT THE WOULD BE USED TO MAKE DESIGN DECISIONS, ROAD DECISIONS WHERE WE NEED ANOTHER TURN LANE WHERE WE NEED TO REVISE THE TRAFFIC SIGNAL TIMING ETC. AND IMMEDIATELY THE FOLKS THAT WROTE THE ALAMO IMMEDIATELY DETERMINED THAT WE

[00:55:05]

IF YOU LOOK AT DEMAND OVER THE COURSE OF THE YEAR YOU'RE GOING TO SEE NORMAL DISTRIBUTION, A BELL CURVE AND 85TH PERCENTILE PRETTY WELL CORRESPONDS THE SIDE OF THE BELL CURVE WHERE THE IN CURVE DEMAND IS THE STEEPEST MEANING THAT IT DOES THE JOB OF IDENTIFYING MAXIMUM MAXIMUM DEMAND CONDITIONS THAT WOULD CONSIDERED FAIRLY TYPICAL WHEN YOU LOOK OVER THE COURSE OF THE YEAR AND TYPICALLY THERE'S ABOUT 15% THAT WOULD BE CONSIDERED ATYPICAL ASSOCIATED WITH HOLIDAYS AND SPECIAL EVENTS BUT IT WAS NOT DESIRE THAT WE BASE DESIGN DECISIONS ON THAT SO SURVEYS WERE CONDUCTED WELL IN THE PAST THAT IDENTIFIED A TYPICAL WEEKDAY IN JUNE AS BEST APPROXIMATING THE 85TH PERCENTILE THE MAN AND STATISTICALLY SPEAKING THAT DOES THE BEST JOB OF SEPARATE WHAT WOULD BE CONSIDERED TYPICAL CONDITIONS OVER THE COURSE OF A YEAR OR EVEN OUR VISITOR SEASON FROM ATYPICAL DECISIONS OR ATYPICAL DEMANDS THAT WE DON'T WANT TO MAKE ROAD DESIGN DECISIONS BASED ON THOSE ATYPICAL DEMANDS.

I UNDERSTAND THAT WHEN I LOOK AT TABLE SIX AND SEVEN CAN YOU JUST EXPLAIN ONE LITTLE LIKE BLIP HERE THAT I DIDN'T ADDRESS? YOU TALKED A LOT ABOUT SQUIRE POPE BUT LIKE IF YOU LOOK AT THE MORNING PEAK HOUR AND EVEN IN THE AFTERNOON HOUR THERE IS A INTERSECTION CALLED GUM TREE ROAD EXCEPT I ASSUME THAT'S A CROSS ON PARKWAY RAMS AND THAT'S WHEN A HUGE BLIP IN DELAY VOLUME AND NOT MUCH DIFFERENCE IN YOUR VXX RATIO.

WHAT'S GOING ON THERE? IT HAPPENS IN THE MORNING IN THE AFTERNOON AS OPPOSED TO IT ONLY HAPPENING IN THE AFTERNOON SO WHAT IS THIS COUNTRY ROAD CROSS ISLAND PARK RAMP PROBLEM WELL THE THE RESULTS THAT ARE REFLECTED IN TABLES SIX AND SEVEN CAN BE VERY HEAVILY INFLUENCED BY NOT ONLY THE LEVEL OF DEMAND BUT WHERE THAT DEMAND IS OCCURRING.

I INDICATED THAT THE ANALYSIS IS ON 15 MINUTES, THE HIGHEST 15 MINUTE DEMAND PERIOD WITHIN THE PEAK HOUR, SOMETIMES A GREATER PERCENTAGE OF THE PEAK HOUR DEMAND OCCURS IN THAT PEAK 15 MINUTE DEMAND THAN IN OTHERS. PERHAPS SCHOOL LET OUT AND THE RESULTS REPORTED IN BOTH OF THOSE TABLES ARE NOT ONLY VERY SENSITIVE TO LEVELS OF DEMAND AND THE AND THIS AND THE SPECIFICS ASSOCIATED THAT DEMAND BUT ALSO SIGNAL TIMING IT COULD BE REFLECTIVE OF THE FACT THAT WE IDENTIFIED SOME SIGNAL TIMING CHANGES TO MAKE AS A RESULT OF THE ANALYSIS THAT ARE REFLECTED IN THE REPORT THAT COULD RESULT IN A SIGNIFICANT CHANGE IN THE PERFORMANCE MEASURES WCORRESPONT CHANGE IN THE DEMAND IF THAT NOW THAT MAKES YEAH I, I FOLLOW THAT NOW YOU KNOW WHEN I LOOK SAY AGAIN COUNTRY OVER THE CROSS TREE RAMPS TO CROSS ON RAMPS FROM 21 TO 22 I COULD SEE YOU MUST HAVE DONE SOMETHING BECAUSE THE LAY PER VEHICLE WENT DOWN SIGNIFICANTLY BUT IT BUT THE TREND IS STILL THERE SO IT AGAIN JUST FROM A NUMBERS PERSPECTIVE IT LOOKS ASIDE FROM SQUARE POPE ROAD THIS AND I DON'T KNOW ANYTHING ABOUT I'M JUST LOOKING AT THE NUMBERS THIS GUM TREE ROAD CROSS ON PARKWAY RAMP AREA IS ANOTHER CHOKE POINT IS THAT WHAT IT REALLY IS OR IT IS THE SIGNAL THAT IS THE MOST DIFFICULT TO FINE TUNE IT'S BASICALLY THE ONE SIGNAL WHERE VIRTUALLY ALL MOVEMENTS COULD BENEFIT FROM MORE GREEN THAT'S VERY SENSITIVE TO VERY SLIGHT

[01:00:01]

SO AS A RESULT OF THE TRAFFIC COUNTS AND RESULTING ANALYSIS THAT WAS CONDUCTED IN 21 YES WE DID GO OUT LATE IN 2021 AND MAKE SOME SIGNAL. SEE SOMETHING LIKE THAT HAPPENED BUT TO THAT INTERSECTION MY LAST QUESTION MENTIONED SALESFORCE SPEECH AND YOU MENTIONED THE WHOLE POINT OF THIS IS TO FEED INTO IOWAN DESIGN NOT JUST TRAFFIC.

SO I KNOW THAT THERE'S A TOWN TEAM WORKING ON PARKING AT COLONY BEACH.

SO WHEN YOU WERE DOING THE COUNT DOWN AROUND AREA AND PEOPLE WERE BEING TURNED AWAY FROM IN COLONY BEACH BECAUSE WAS OVERFILLED AND THEY WERE GOING SOMEWHERE ELSE IS THAT INCREASING THE CROSSINGS DOWN THERE I MEAN DO YOU KNOW WHAT THE ROOT CAUSE THAT INCREASE WAS WAS IT THAT THERE WERE LACK OF PARKING OR IS ANYBODY LOOKING AT THAT MAYBE YOU DON'T THE ANSWER IT'S JUST IT RAISES THIS QUESTION WHY I THINK THAT THE THAT IT PRETTY WELL GOES WITHOUT SAYING THAT WHEN WE CONDUCT THESE COUNTS ON A TYPICAL WEEKDAY IN JUNE THAT WE HAVE DEMAND APPROXIMATES OR EXCEEDS THE CAPACITY OF PARKING LOT SO MY SHORT ANSWER TO YOU IS NO I DON'T THINK THAT THERE ARE ANY PARKING SUPPLY VERSUS DEMAND ISSUES THAT RESULTED IN THAT VERY SIGNIFICANT INCREASE IN THE CROSSING DEMAND. AND I'M SOMEWHAT PERPLEXED THAT AS TO THE REASON WHY WE COUNTED TWICE AS MANY IN JUNE 22 VERSUS JUNE 21 BUT IT MAY BE SOMETHING AS IT MAY HAVE SOMETHING TO DO WITH THE DEVELOPMENT OF THE TOWN'S DEVELOPMENT AT A LOW COUNTRY CELEBRATION PARK AND MORE AND MORE EVENTS DOWN THERE AND PARKING IN THE SHOPPING CENTER AND WALKING PERHAPS THINK THAT'S THE BEST ANSWER THAT I THINK TO YOU AS TO WHY WE COUNTED SO MANY MORE FOLKS CROSSING THERE THAN THAN THE PREVIOUS YEAR.

I DON'T REALLY HAVE A GOOD ANSWER FOR YOU BUT THAT IS HYPOTHESIS AS ANY SUFFICE TO SAY THAT IT'S A VERY VERY POPULAR CROSSING AND AND IT COULD ALSO BE MAKE EVERY EFFORT TO TRY CONDUCT THESE COUNTS AT A TIME THAT THE RESULTS ARE NOT SKEWED BY THINGS LIKE ROAD CONSTRUCTION OR INCLEMENT WEATHER OR TRAFFIC ACCIDENTS THAT WOULD INORDINATELY SKEW THE RESULTS AND RESULT IN ATYPICAL NUMBERS BUT IT COULD BE SOMETHING AS ALSO AS SUBTLE WAS WHEN THE COUNTS WERE PERFORMED IN JUNE 2021 MAYBE MAYBE IT WAS A CLOUDY DAY AND MAYBE WE HAD A REAL SUNNY DAY THIS YEAR THE THE MACHINE COUNTS THAT ARE SUMMARIZED IN TABLE ONE ARE COUNTED OVER THE COURSE OF 72 HOURS AND AVERAGED OUT TO RESULT TO REACH 24 HOUR AVERAGE RESULTS. BUT THE TOURNAMENT COUNTS WHEN OUR INTERSECTIONS ARE BASICALLY ALL DONE DURING A SINGLE DAY GO OUT AND COUNTED DURING THE MORNING PEAK PERIOD AND RETURN COUNT IT DURING THE AFTERNOON PEAK PERIOD. SO IT'S A LITTLE BIT MORE OF A SNAPSHOT WITHOUT IT DOES NOT REFLECT MULTI-DAY DEMANDS COMMISSIONER LOBO HAS ANOTHER QUESTION JUST A COMMENT IN RELATION TO HER QUESTION ABOUT THE TIMING DIDN'T I READ THAT THERE WAS A RECOMMENDATION TO MOVE IT TO WHY THAT IS CURRENTLY UNCERTAIN ITERATION TWO BY THE TOWN THINK THAT THAT IS A THAT IS L.A. AMENDMENT THAT IS CURRENTLY CONSIDERED AND MAY WELL BE ENACTED IN ADVANCE OF NEXT YEAR'S COUNTS. KAREN CAN YOU TELL ME IS COMMISSIONER MILLER PARTICIPATING VIRTUALLY? NO SIR WE WERE NOT AND VICE O'NEIL, DO YOU HAVE ANY QUESTIONS OR COMMENTS? HAVE NO COMMENTS.

SO IT SEEMS LIKE OUR ACTION HERE IS TO FORWARD THIS REPORT THAT RECEIVED HERE TODAY EITHER WITH COMMENTS AND REMARKS THAT SOMETHING THAT WE'D LIKE FOR THE TOWN COUNCIL BE AWARE

[01:05:06]

OKAY. IS THERE ANY PUBLIC COMMENT ON THIS TOPIC BEFORE WE MOVE ON? DISCUSSION AMONG COMMISSIONERS. OKAY. THE MOTION IS TO FORWARD THE REPORT ON TO TOWN COUNCIL WITHOUT ANY THAT ARE PART OF AND THINK YOU'RE IN AND HIS STAFF OR DO SUCH A FINE JOB DOING THIS ALL IN FAVOR OF THAT MOTION PLEASE RAISE YOUR RIGHT HAND AND A VOTE AND THEN MOVE ON. THANK YOU.

THANK YOU AGAIN THERE ARE MANY EXCELLENT. OUR NEXT STATE OF OUR BUSINESS IS TO TALK ABOUT THE RULES OF PROCEDURE CHANGES. WE HAVE BEEN FOR THE LAST COUPLE OF MEETINGS IN DEALING CHANGES TO THE ALAMO. THIS IS A FIVE PHASE PROCESS THAT BEGAN A WHILE BACK. WE ARE CURRENTLY IN PHASE THREE PHASES FOUR AND FIVE STILL TO COME. BUT WE HAVE TWO OR THREE ITEMS THAT PROPOSED AT A PREVIOUS MEETING. WE'VE SENT STAFF BACK TO TAKE ANOTHER LOOK AT THEM A COUPLE OF TIMES AND WORD THEY'RE BRINGING BACK TODAY FOR FOUR HOUR ACTION.

I BELIEVE SO. MR.. WOULD YOU TAKE IT FROM THERE.

SURE EXCEPT WE'RE TALKING ABOUT THE RULES PROCEDURE. I'M SORRY.

SORRY, SIR. YES, SIR. THANK YOU.

THAT'S WE HAVE BEEN TALKING ABOUT THE RULES AMENDMENT FOR A COUPLE MEETINGS NOW AND WHAT WE'VE SENT OUT BOTH TO YOU IN ADVANCE OF A MEETING INCLUDES THOSE AMENDMENTS.

I'LL GIVE THE HIGH LEVEL SO IT IS WHAT'S BEFORE ARE SOME PROPOSED CHANGES TO OUR AMENDMENT SECTION AND IT'S RECOMMENDED THAT WE CHANGE IT SUCH THAT THE PLANNING COMMISSION BY A MAJORITY VOTE AT A REGULAR MEETING CAN AMEND THEIR RULES AND THEN ALSO THE NEXT CHANGE IS TO OUR STANDING COMMITTEES. CURRENTLY OUR RULES IDENTIFY FIVE STANDING COMMITTEES THE COMP COMPREHENSIVE PLAN LAND MANAGEMENT ORDINANCE LOCAL IMPROVEMENTS PROGRAM RULES OF PROCEDURE AND NOMINATING COMMITTEES AND ESTABLISHING AND OPERATING COMMITTEES OF A PLANNING COMMISSION IS NOT REQUIRED STATE LAW AND WE INCLUDED IN OUR MEMO A LOT OF REASONS WHY WE WANTED TO STREAMLINE THE DECISION MAKING PROCESS TO REMOVE THOSE STANDING COMMITTEES BUT STILL ALLOW THE PROCESS TO HAVE AD HOC COMMITTEES. WE THINK IT REDUCES SOME OF THE BUREAUCRACY AND IT ENHANCED THE TRANSPARENCY AND ACCOUNTABILITY BY HAVING REVIEW BY THE PLANNING COMMISSION AS A WHOLE BODY IT ENSURES EQUAL PARTICIPATION REDUCES COSTS FROM ORGANIZING ADDITIONAL MEETINGS FACILITATES BETTER COMMUNICATION AND ALIGNS MORE WITH STATE LAW.

WE ALSO I WANTED TO POINT OUT AS WELL AGAIN WE STILL ALLOW PROVISIONS FOR AD HOC COMMITTEES TO BE FORMED NOW WE ALSO HAVE IDENTIFIED IN SOME OF OUR CONVERSATIONS WITH THE CHAIR AND THE VICE CHAIR THE INTENT THAT WE HAVE TO CONTINUE WHAT WOULD HAVE OCCURRED AT THOSE STANDING COMMITTEES IS TO INTRODUCE TOPICS TO BRINGING THEM TO THE PLANNING COMMISSION FOR ACTIONS. SO LIKE FOR EXAMPLE WHEN THE CAPITAL IMPROVEMENT PROGRAM COMES THE PLANNING COMMISSION IT WOULD COME FIRST FOR INTRODUCTION AND THEN FOR ACTION WHEN ITEMS THAT WOULD HAVE COME THROUGH THE LAND MANAGEMENT ORDINANCE COMMITTEE THOSE WOULD COME TO THE COMMISSION FOR INTRODUCTION AND THEN FOLLOW FOR ACTION SO THAT'S HOW WE INTEND TO STILL HAVE THOSE HIGH LEVEL DISCUSSIONS ALLOW OPPORTUNITIES FOR QUESTIONS FROM THE COMMISSION AND THEN WE WOULD HAVE AN OPPORTUNITY TO BRING THOSE BACK IN TIME FOR THE PUBLIC HEARING OR THE SECOND MEETING ON THE MATTER TO ADDRESS ALL THOSE CONCERNS BEFORE THE PLANNING COMMISSION IS ASKED TO TAKE ACTION SO NEXT THERE ARE SOME CHANGES TO THE MEETING SCHEDULES. THE PROPOSED AMENDMENT SPECIFIES THAT THE SCHEDULE FOR REGULAR MEETINGS WOULD BE PUBLISHED IN JANUARY WHICH IS IN COMPLIANCE WITH STATE LAW AND ALSO THE COMMISSION'S CAPACITY TO REVISE OR REPUBLISH OUR MEETING SCHEDULE WHICH IS NOT PERMITTED UNDER SOUTH CAROLINA CODE .

AND I WANTED TO POINT OUT THAT WE DO HAVE IN OUR CODE ALLOWANCES TO HOLD SPECIAL MEETINGS THAT CAN BE CALLED FOR ARTICLE FIVE, SECTION ONE, SUBSECTION C.

WE ALSO IN THIS AMENDMENT THAT'S PROPOSED HAVE SOME CHANGES THE PUBLIC COMMENT DURATION AND CURRENTLY OUR RULES ALLOW 5 MINUTES AND WE WANTED TO CHANGE THAT 3 MINUTES TO BE MORE CONSISTENT WITH THE TIME ALLOTTED WITH OTHER BOARDS AND THEN LASTLY THERE'S A CHANGE PROPOSED THE PROCEDURE FOR HEARING AN APPEAL AND THERE'S AN UPDATE TO CORRECT THE CITATION TO THE MUNICIPAL CODE SECTION AS WELL AS REQUIRING THAT THE MOTION BY

[01:10:04]

IN ADDITION TO FINDINGS OF FACT. SO THAT'S AN OVERVIEW OF WHAT'S PROPOSED HERE FOR THE RULES OF PROCEDURE AMENDMENTS AND BELIEVE OUR GENERAL COUNSEL

[10. Commission Business]

[11. Chairman’s Report]

[12. Staff Reports]

SO COULD I FIND OUT IF THERE'S ANY PUBLIC COMMENT ON THE CHANGES THE RULES FOR SEEING I WOULD ENTERTAIN A MOTION TO ACCEPT THE CHANGES TO THE ALAMO COMMISSIONER HENCE SUPPORTED BY COMMISSIONER JERRY AND SO THAT SHOULD BE TO SUPPORT ALL OF THEM TO APPROVE THE CHANGES AS PROPOSED BY STAFF I SHOULD DISCUSSION ABOUT THAT ALL IN FAVOR THEN PLEASE RAISE THE RIGHT HAND AND I WAS ONCE AGAIN ALL RIGHT. THANK YOU.

IT TOOK US THREE MEETINGS BUT WE GOT THROUGH IT. OKAY, THAT'S GREAT COMMISSION BUSINESS. I HAVE NONE GOT CHAIRMAN'S REPORT ONLY HAVE TO SAY THANK YOU I GUESS FOR THE CONFIDENCE IN ELECTING ME CHAIR AT THE FIRST MEETING THAT I HAD EVIDENCE IN TWO YEARS. I DON'T KNOW IF THAT SAYS ANYTHING OR NOT BUT I DID HEAR SOMETHING I DID HAD TO MISS A BIT. I DID HAVE BUT THE NOMINATING CHAIR MR. O'NEIL DID ASK IF IT WAS OKAY PUT MY NAME IN NOMINATION SO IT WAS NOT A TOTAL SURPRISE. BUT I DO THINK THAT I, I AM HOPEFUL TOO ARE TOO FACILITATE THESE MEETINGS IN A WAY IN WHICH EVERYONE FEELS LIKE THEY HAVE ALL THE PARTICIPATION WANTED ALL THE INFORMATION THEY GET TO MAKE GOOD DECISIONS. SO I LOOK FORWARD TO WORKING EVERYBODY. STAFF REPORTS DO WE HAVE ANY STAFF REPORTS TODAY SAY YES SIR DO YOU HAVE A COPY IN YOUR PACKET WE RECEIVED ONE MAJOR SUBDIVISION APPLICATION TWO MAJOR DEVELOPMENT PLAN APPLICATIONS. THE CAPITAL IMPROVEMENTS COMMITTEE MET AND RECOMMENDED FOR THE CAPITAL IMPROVEMENTS PROGRAM TARGET LAND AND CULTURAL PRESERVATION TASK FORCE. THEIR SUMMARY IS COVERED THERE AS WELL. THEY CONTINUE TO MOVE FORWARD ON THE EFFORTS FOR THE IMPLEMENTATION OF THAT REPORT AND WE NOW HAVE

* This transcript was compiled from uncorrected Closed Captioning.