[1. CALL TO ORDER]
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ADMINISTRATION AND ECONOMIC DEVELOPMENT COMMITTEE WAS CALLED TO ORDER.
IFOULD STAND FOR PLEDGE OF ALLEGIANCE WHY STATES OF AMERICA AND TO THE REPUBLIC FOR IT SAYS ONE NATION UNDER GOD INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL.
PUBLIC NOTIFICATION OF THIS MEETING HAS BEEN PUBLISHED, POSTED AND DISTRIBUTED IN COMPLIANCE WITH THE SOUTH CAROLINA FREEDOM OF INFORMATION ACT.
LET ME FIRST SAY THAT I WANT TO WELCOME ALL OF OUR NEW MEMBERS THAT ARE HERE OFFICIALLY FOR THIS COMMITTEE. MYSELF THIS ANNAMARIE TABACHNICK IS OUR VICE CHAIR.
MR. GERALD DAWSON. MR. DAVID BARTHOLOMEW. MR. GLOVER FOR YEARS AND THEN AS EX-OFFICIO. MR. CASHMAN WHO WILL HOPEFULLY BE WITH US MOST OF THE TIME.
SO WE APPRECIATE YOU BEING HERE. AND OBVIOUSLY WE KNOW THAT ANY COUNCIL MEMBER CAN ATTEND THESE MEETINGS CAN VOTE JUST LIKE A COMMITTEE MEMBER DOES.
BUT WE DO HAVE TO HAVE A QUORUM OF THOSE COMMITTEE PEOPLE TO TO ACTUALLY HOLD FINANCE COMMITTEE
[4. APPROVAL OF AGENDA]
BUSINESS. SO LET'S JUST MOVE FORWARD. CAN I ASK SOMEONE TO MAKE A MOTION APPROVE THE AGENDA THAT WE APPROVED? THANK USE OUR SECOND SECOND.[5. APPROVAL OF MINUTES- September 19, 2022, and November 11, 2022, Finance Committee, October 10, 2022, Executive Committee ]
ALL RIGHT. IF NO OBJECTION, LET'S ON I SEE NO OBJECTION AND ALSO THEN APPROVAL THE MINUTES FROM SEPTEMBER 19TH, 2020 TO AND ALSO NOVEMBER 11TH, 2022 AND ALSO OCTOBER 10TH OF 2022. THE MINUTES FROM ALL THOSE ONE OF THOSE IS ACTUALLY THE EXECUTIVE COMMITTEE MINUTES IF I CAN ASK FOR SOMEONE TO APPROVE THOSE MINUTES WE'RE ACTUALLY TO MAKE AN AMENDMENT TO APPROVE THE MINUTES MAKE THE SECOND I THINK IT NEEDS TO BE SOMEONE WHO WAS WAS GOOD WILL ANY DISCUSSION ON THOSE MINUTES SEEING NO DISCUSSION THAT WOULD BE APPROVED. OBJECTION THEN I SEE NO OBJECTION.SO LET'S AHEAD AND OPEN IT UP NOW TO CITIZENS COMMENT BEFORE YOU HAVE CITIZENS COMMENTS WOULD YOU NUMBER THREE PLEASE TO ITS PUBLIC NOTICE I DIDN'T ALLOW THREE SLIDES WE PUBLIC NOTIFICATION OF THIS MEETING I DID THAT YOU DID WAS NOT AVAILABLE TO THEM SO CHECK IT ALL THAT'S ALL RIGHT AND ALSO IF I CAN ASK EVERYONE TO JUST SILENCE THEIR PHONES OBVIOUSLY IF THEY COULD DURING THIS MEETING BUT WE'D LIKE TO OPEN THE FLOOR UP THEN TO ANY PUBLIC COMMENTS AT THIS TIME IF A THREE MINUTE IS THERE ANYONE THAT WOULD LIKE TO SPEAK THE AUDIENCE DURING OUR OUR CITIZENS COMMENT AND IS NOBODY ON LINE ZERO ALL RIGHT SO LET'S
[7. DISCUSSION AND PRESENTATION OF YEAR-TO-DATE FINANCIAL STATEMENTS FOR FY 2023.]
MOVE FORWARD THEN TO OUR FIRST AGENDA ITEM AND LIKE MR. HAYES WILLIAMS TO COME UP WHO IS OUR CHIEF FINANCIAL OFFICER AND I'D LIKE TO COMMEND THEM AND ALSO OUR ASSISTANT COUNTY ADMINISTRATOR MR. DALE BUTZ. WE HAVE WE'RE ABLE PUT IN THE ANNUAL COMPREHENSIVE FINANCIAL REPORT THAT WAS ON DECEMBER 19TH. THAT'S THE EARLIEST THAT HAS BEEN DONE AS FAR BACK AS WE CAN TRACK WHICH IS AT LEAST TEN YEARS IT WAS I WENT BACK TO EVERY ANNUAL COMPREHENSIVE FINANCIAL REPORT IT WAS IT'S BEEN TEN YEARS AND SOME OF THEM WERE REALLY, REALLY BOLD AND WE TO ASK FOR MANY EXTENSIONS IN THE PAST SO I APPRECIATE YOUR STAFF AND YOU'VE DONE WE'VE ALSO RECEIVED THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING AND THIS IS FOR YOU PERSONALLY. HAYES CORRECT.IS THIS WELL THIS IS FOR THE SO EACH I'M THAT I'M NOT ACTUALLY IN FINANCIAL REPORTING NO THE THE CERTIFICATE FROM THE GSA AND IT'S FOR THE ANNUAL COMPREHENSIVE FINANCIAL REPORT FROM THE PREVIOUS YEAR BECAUSE OF COVID AND EVERYTHING THE GSA FOR THOSE OF YOU ALL THAT KNOWS THE GOVERNMENT FINANCE OFFICERS ASSOCIATION BUT TYPICALLY IT TAKES THEM NINE MONTHS TO GET IT DONE. WE SUBMITTED LAST YEAR IN JANUARY THEY DIDN'T GET IT BACK TO US UNTIL AFTER WE'D ISSUED THE AUDIT REPORT THIS YEAR. SO TYPICALLY IT'S A PAGE THE ANNUAL COMPREHENSIVE FINANCIAL REPORT BUT CONSIDERING WHAT WE'RE DOING SO WELL AND GOT IT DONE SO EARLY WE ACTUALLY DID THE REPORT BEFORE HAD THE OPINION LETTER AND THEN AS YOU CAN IMAGINE IN EDITING A 241 PAGE DOCUMENT TO PUT ONE PAGE IN THERE IS OF ALL THE PAGINATION A COMPLETE NIGHTMARE. AND SO WE KEPT IT OUT.
WE GOT IT TO GET LITTLE LITTLE STICKER ON THE BACK FOR ONE MORE YEAR AND WE'VE APPLIED FOR THE FOR THE NEXT YEAR AND LET ME JUST SAY FOR US THAT ARE UNEDUCATED IN THE FINANCE WORLD
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THOSE ARE BOTH BIG WE DO THINK THERE'S A LOT BUT IT ALL KIND OF LED INTO MY FIRST SLIDE.BUT WHAT I REALLY WANT TO SAY IS THERE'S NO WAY THE COUNTY COULD GET ANY OF THIS DONE WITHOUT THE HARD WORKING PEOPLE . THE FINANCE DEPARTMENT AND I HAD ALL OF THEM SHOW UP AND THEY BUT THEY'RE ALL PIECES OF THE WHOLE AND SO WHILE I'M UP HERE SHOWBOATING I GUESS THEY'RE DOING THE HARD WORK THE DAY TO DAY OPERATIONS THEY DO A JOB AND I CAN'T THANK THEM FOR EVERYTHING THEY DO FOR. SO THAT'S THAT'S THE ORDER OF THE DAY. THAT'S IT THAT'S THAT'S ALL I MEAN IS THE HIGHLIGHTS SO WE'LL GET NEXT NEXT TIME OH NO NO NO IT'S JUST FOR THAT. SO I OH WELL YEAH I'M JUST THINKING THE SAME THING GUYS WE GOT A LOT OF STUFF GOING ON THAT'S THE SORRY THAT WAS MY MISCOMMUNICATION. OKAY, BUDGET HIGHLIGHTS RIGHT NOW WE'VE BEEN FINANCE AND BRIAN CRONIN WHO COULDN'T BE HERE TODAY WE'VE BEEN MEETING WITH DEPARTMENT HEADS AND GOING OVER THEIR WANTS AND NEEDS FOR THE AUDIT AND WE'RE GETTING THAT UP AND ROLLING HE'S ALSO BEEN WE'RE IN THE PROCESS OF COMPLETING THE SALARIES AND WAGES TO BE INCLUDED IN THE IN THE BUDGET FOR THIS YEAR WE'RE ACTUALLY USING IT WITHIN IT WITHIN CLEAR WHICH IS DIFFERENT THAN WE'VE EVER DONE BEFORE SO WE'RE REALLY SCRUBBING THINGS DOWN TRYING TO GET IT STRAIGHT WE'RE DOING IS GOOD PROGRESSING REALLY WELL AND WE ARE PLANNING ON DOING A BUDGET RETREAT WITH IN FEBRUARY IT KIND OF SEEM WE EVERYBODY TOO MUCH TURKEY AT THANKSGIVING WE KIND OF LET IT LOW AND LATE JANUARY SLIP PASSES SO SOMETIMES IN FEBRUARY EARLY FEBRUARY I'LL BE HAVING A BUDGET RETREAT WITH EVERYBODY IN PROBABLY GETTING UP AND KIND OF SHOWING YOU THEIR NEEDS SO THE NEXT BIG THING IS FOR THE COUNCIL MEMBERS I KIND OF WANT TO GIVE YOU ALL THE COUNTY MONEY SOME OF IT'S MIDDLE BASED, SOME OF US OUT OF THE GENERAL FUND, SOME OF THOSE THAT HAVE LOCAL ACCOMMODATIONS . BUT I KIND OF WANT TO GIVE YOU ALL A BREAKDOWN OF KIND OF OUR QUARTERLY PAYMENTS AND I WOULD LIKE TO SAY THEY'RE ALL IN THE SAME MONTH BUT SOME OF BECAUSE OF ORDINANCES LIKE THE NH TAX THEY'RE NOT PAID TO THE LAST PART THE THIRD THE THIRD MONTH IN THE QUARTER SO LIKE YOU'LL SEE THAT BUT THEY ALL GOT PAID BUT ANYWAYS I WANT TO GET OVER THE HIGHER EDUCATION FOR TCL AND THE FCB THEY BOTH GOT $646,000. BOTH OF THESE THEY SHARE 2.3 MILLS AND THEY SPLIT THAT AT 40 MILLION. THAT'S ABOUT ROUGHLY MILLION DOLLARS A LITTLE BIT MORE THAN THAT. BUT THEY RECEIVE THAT FOR INDIGENT CARE WHICH THEY RECEIVE POINT FOR MILLS A B BEFORE MEMORIAL AND B FOR JASPER COMMONWEALTH I RECEIVED $224,000 FOR THIS QUARTER APIECE. SO THAT'S MILLAGE BASED OR IS THE PAUL CVB AND THE BLUFFTON CHAMBER RECEIVES 37 500 PER AUDIENCE AND THAT'S PAID WITH LOCAL ACCOMMODATION AND WE ALSO PAY WE WRITE A CHECK TO THE SOLICITOR AND WE DID THAT 425,000 AND THAT'S PAID OUT OF THE GENERAL FUND WE PRINT WE KEEP THE BOOKS FOR THE PUBLIC DEFENDER AND THE SPECIAL REVENUE FUND SO WE JUST TRANSFER IT.
BUT IT'S PAID OUT OF THE OUT OF THE GENERAL FUND AND THAT WAS 392,000.
YEAH. THE REST OF THE NEXT FOUR WILL BE RIGHT OUT OF THE GENERAL FUND. WE PAID FOR THE QUARTER EIGHT 84,000 FOR COMMENT A BREEZE FOR THEIR FOR THEIR TRANSPORTATION SERVICES ON RECREATION CENTERS 33,750 AND THAT'S FOR THE RECREATION OVER ON HILTON HEAD THE SMALL BUSINESS DEVELOPMENT CORP. FOR THEIR HELP WITH HELPING SMALL BUSINESSES WITHIN THE COUNTY THAT WAS 10,000 THE QUARTER IN THE RONALD MCDONALD HOUSE WE DO $20,250 QUARTERLY AND THE RON MCDONALD HOUSE DOES AN OUTREACH PROGRAM FOR DENTAL SERVICES AND THEY HAVE A VAN THAT GOES AROUND AND HELPS PEOPLE WITHIN OUR COMMUNITY THAT SOME OF YOU MAY KNOW THAT AND SOME OF YOU MAY KNOW SO WE ALSO THE THE COUNTY ECONOMIC DEVELOPMENT CORPORATION WE TRAIN WE WE ISSUED 93,754 OPERATIONS AND WE ALSO ISSUED HUNDRED 47 OUT OF THE JOB AND WORK SITE CREATION THE JOINT SET UP WHICH IS BASED ON MILLAGE. SO THAT'S WE DID IN THE QUARTER FOR THIS PAST QUARTER IN THE SO BUT ANYWAY THAT'S HEY IF YOU DON'T MIND LET ME JUST CLARIFY ONE THING FOR COUNSEL.
WHENEVER YOU SEE THE DISTRIBUTION FOR THE DENTAL FOR THE RONALD MCDONALD HOUSE, I
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JUST WANT TO LET COUNSEL KNOW WE'RE GOING TO BE MONITORING THAT THIS YEAR BECAUSE THAT DENTAL BUS BEEN OUT OF COMMISSION FOR THE LAST COUPLE OF YEARS AND WE'VE CONTINUED TO FUND THAT OPERATION SO WE BE PAYING CLOSE ATTENTION TO THAT IN OUR RECOMMENDATION IN THIS BUDGET CYCLE FOR YOU I JUST WANT TO MAKE YOU AWARE OF THAT SO THAT THE IS CLEAR TO ME, MRS. WILLIAMS THE ENERGY FOR AND THE EDUCATIONAL FUND THAT'S BASED A MILL PERCENTAGE OF A MILL POINT MILL BLAH THAT A FUNDING THAT THAT ACCOUNT INCREASES ANNUALLY BASED ON THE MILL AVERAGE OR IS IT SIX THE MILL STAYS THE SAME IT'S BASED ON THE VALUE OF THE REAL ESTATE. SO AS THE REAL ESTATE GOES UP THE MILL STAYS THE SAME BUT THE THE REVENUE WITHIN THE FUND ARE WITHIN WITHIN THE GIVING. YEAH OKAY THANK YOU VERY MUCH BUT YOU CLICK ON THE FINANCIAL STATEMENTS PORTION JUST LIKE ITEM ABOVE OR YOU MEET THEM ASK ANOTHER QUESTION TO THE DOING REASSESSMENT WE DO WE FIX IT FOR THE NEXT FIVE YEARS BASED ON THAT KIND OF FUNDING THAT THEY'RE RECEIVING. IT DEPENDS ON WHAT WE TO SEE WHERE THE APPRAISED VALUE SITS. I WOULD IMAGINE THAT AND THIS IS THIS IS MY OPINION I WOULD IMAGINE THE APPRAISED VALUES WILL BE HIGHER THAN THEY HAVE BEEN IN QUITE A WHILE AND THAT WE MAY TO ADJUST IN ORDER TO GET WHAT WE'RE GOING TO JUST SOME TO I'M NOT REALLY SURE OKAY THAT'S THAT'S A BIG CRYSTAL BALL THAT I LOOK AT AND I'M TRYING TO FIGURE OUT FOR IS IN OUR ANYWAYS I WANT TO GO OVER FINANCIAL STATEMENTS FOR Y'ALL WITH ALL KIND OF GO OVER JUST JUST HOW THEY'RE SET UP TYPICALLY IF YOU LOOK AT ITEM SEVEN WHICH IS ON PAGE 27 WE HAVE AN EXECUTIVE SUMMARY OF REVENUES AND EXPENDITURES IS IN THE TOP PORTION YOU HAVE THE BUDGET AND THEN YOU THE PRESENT THAT'S ACTUALLY BEING COLLECTED TO DATE AND YOU HAVE YOUR PERCENTAGE OF BUDGET TOTAL BEING COLLECTED. SO THAT GIVES YOU A GOOD INDICATOR WE ARE RIGHT NOW WE'RE AT 47% AND WE'RE HALFWAY THROUGH THE YEAR SO WE SHOULD BE AT 50%. WE'RE A LITTLE LOW BUT I SEE THAT GOING AWAY NEXT YEAR AND NEXT MONTH IS TYPICALLY OUR ANNUAL WARM TAXES OR THE LEAD INDICATOR OF OF OUR REVENUES AND TYPICALLY THEY'RE ABOUT 76% OF OUR REVENUES AND WE COLLECT 95% OF THAT BY THE END OF JANUARY OR AT LEAST LAST YEAR. WE DO SO WE BE MUCH HIGHER THAN THAT. THE NEXT ONE THE BAR GRAPH KIND OF GIVES YOU A COMPARISON BETWEEN 22 AND 23 AND THEN THE BOTTOM GIVE YOU THE BUDGET THE ACTUAL FOR THE FUNCTION LIKE AND REFORM LICENSE AND PERMITS INTER-GOVERNMENTAL CHARGES FOR SERVICES ARE FORFEITURES AND INTEREST BUDGET YEAR TO DATE PERCENT RECEIVED 10% COMPLETED NOW THIS SCHEDULE TENDS TO PAGE 2829 WHERE YOU HAVE THE ACTUAL DETAILS SO IF YOU'RE A NERDY ACCOUNTANT LIKE MYSELF AND YOU WANT TO DOVE INTO THE DETAIL YOU CAN AND SO YOU CAN SEE WHERE YOUR REVENUES ARE COMING FROM IN IN LOOK AT THEM AND SEE WHERE THEY ARE. YOU'LL SEE OUR INTER-GOVERNMENTAL ARE REALLY OFF BUT SOUTH CAROLINA DEPARTMENT OF REVENUE TYPICALLY DOESN'T GIVE IT TO GIVE US OR INCREMENTS UNTIL AFTER QUARTER SO WE WON'T RECEIVE OUR SECOND QUARTER UNTIL JANUARY MAYBE FEBRUARY THE YEAR THAT'S A BIG ONE AND WE DIDN'T SEE OUR HOMESTEAD EXEMPTION UNTIL SOMETIME IN THE SPRING. SO THAT'S ALMOST THE ENTIRETY OF THAT THAT FLOW ON. BUT YOU CAN LOOK THROUGH AND SEE ALL THE DETAIL AND AND WHERE ALL OUR MONEY IS COMING FROM IN THE COUNTY. SO THEN ON PAGE 30 YOU HAVE THE DETAIL OF EXPENDITURES AND YOU HAVE YOUR REVISED BUDGET AND WHAT WE'VE ACTUALLY SPENT TO DATE AND THIS IS ACTUALS BUT NOT ACTUALLY NOT SPENT PLUS ENCUMBRANCES AND IT'S KIND OF FOLLOWS THE SAME FORMAT AS THE REVENUES WHERE YOU COMPARE YOUR 22 AND 23 AND THEN YOU HAVE YOUR BUDGET YEAR TO DAY RECEIVED AND PERCENT COMPLETED AND THEN BEHIND THAT PAGES 31 AND 32, YOU CAN LOOK AT YOUR VARIOUS DEPARTMENTS AND IT'S PUT OUT BY CATEGORY AND YOU CAN LOOK AT YOUR INDIVIDUAL DEPARTMENTS, SEE WHERE THEY'RE SPENDING AND WHETHER THEY'RE EVER UNDER BUDGET AND WHERE THEY ARE. YOU LOOK AT THE EMERGENCY DISASTER THAT 326,000 WAS A HURRICANE IN. OUR PAYMENTS FOR THAT 31 AND 32[00:15:07]
AND THEN PAGES 33 AND 34 OUR CAPITAL IMPROVEMENT FUND WHICH WAS NEW THIS YEAR IT'S ONE 1040 AND WHAT WE'RE HAVING TROUBLE DOING IS WE GET OUR MILLAGE IN OUR GENERAL FUND AND WE'D HAVE TROUBLE GETTING ALL THE PROJECTS COMPLETE WITHIN A YEAR AND SO THIS IS CAPITAL IMPROVEMENT FROM ALLOWS US TO DO A BUILDING AND IT'S HARD TO GET STARTED BID CONSTRUCTION DONE IN IN THE 12 MONTH WINDOW SO USUALLY THEY GO OVER BUT THIS IS A CAPITAL IMPROVEMENT FUNDS AND YOU'LL SEE A LOT OF ORDINANCES FROM THE PRIOR YEAR THAT ARE IN THEIR CONDEMNATIONS YOU KNOW ONE WAS BUT IN SURPLUS IN THEIR THAT WE'RE ALL WORKING REALLY HARD ON GETTING DONE AND THAT'S KIND OF WHERE WE ARE BUT THAT'S PAGE 3334 SO THAT'S KIND OF A MILE VIEW OF EVERYTHING IF Y'ALL HAVE ANY QUESTIONS OR I FEEL LIKE THE NEW PEOPLE OR OLD COUNTY COUNCIL MEMBERS YOUR OWN COUNCIL MEMBERS IF YOU'D LIKE TO SCHEDULE APPOINTMENT AND PICK MY BRAIN AND WE GO OVER 241 PAGE A4 ANYTIME YOU WANT TO I'D BE MORE THAN HAPPY TO MEET WITH YOU ON ANY QUESTIONS ANY QUESTIONS OF MR. WILLIAMS. GREAT JOB.THANK YOU. GOOD THANK YOU GUYS. I THINK I'M GOING TO TAKE YOU UP ON YOUR OFFER ONE DAY. THAT'LL BE FINE. YEAH.
IF YOU ALL MIGHT BE COORDINATING, HAVE MORE. YEAH, I'D LOVE TO.
WHEN WE CAN SCHEDULE. OKAY. NOT NOT IN THE NEAR FUTURE.
THAT'S FROM THE FIRE HOSE. YEAH, EXACTLY. OKAY, LET ME SAY YOU TO THIS COMMITTEE AND ALSO TO COUNTY COUNCIL WHO STEPPED UP A AGO AND TWO YEARS AGO AND ACTUALLY FUNDED MORE POSITIONS WONDERFUL PEOPLE WE HAVE SITTING HERE THAT HAS COME ALONG TO ACTUALLY MAKE THIS SOMETHING THAT IS VERY, VERY TRANSPARENT AND VERY OPEN AND WE HAVE ALL OF THE THINGS THAT WE NEEDS. WE HAVE NO EXCUSES. SO AGAIN, THANK YOU THE COUNCIL FOR FOR FOR MAKING THAT COMMITMENT TO FINANCE AND AGAIN .
[8. PRESENTATION OF THE ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR FISCAL YEAR 2022.]
HAYES AND DALE, THANKS TO YOUR STAFF WHICH HAS DONE AN INCREDIBLE JOB SO THANK YOU SO MUCH. YES, THANK YOU. ALL RIGHT.LET'S MOVE ON THEN TO NUMBER EIGHT ON OUR AGENDA AND THAT'S THE PRESENTATION OF THE COMPREHENSIVE FINANCIAL REPORT FOR FISCAL YEAR 2022. AND THEN IS MR. DAVID IRWIN WHO IS A PARTNER IN THE MT. JENKINS FIRM. MR. OAKLAND THIS WILL GOOD AFTERNOON EVERYONE. OH YOU FOR COMING. WE APPRECIATE YOU BEING HERE.
ABSOLUTELY. I HOPE YOU ALL ARE DOING WELL AGAIN.
MY NAME IS DAVID IRWIN AND I'M WITH MARLIN JENKINS. I WAS PARTNER WHO OVERSAW THIS YEAR'S AUDIT OF THE COUNTY'S FINANCIAL STATEMENTS AND AGAIN APPRECIATE THE OPPORTUNITY TO BE HERE TO DISCUSS YOU RESULTS OF THE 2022 AUDIT WITH PART OF I WON'T TAKE UP TOO MUCH OF YOUR TIME BUT THE PURPOSE OF THIS PRESENTATION IS TO PROVIDE YOU ALL AN OVERVIEW OF OUR INDEPENDENT AUDITORS REPORT TALK ABOUT THE RESULTS OF THE TWO COMPLIANCE REPORTS THAT WE ISSUED CONJUNCTION WITH THE AUDIT BRIEFLY HIT A FEW OF THE FINANCIAL STATEMENT HIGHLIGHTS DISCUSSED SOME OF THE REQUIRED COMMUNICATION IS THE AUDITING STANDARDS AGAIN REQUIRED WE DISCLOSED TO YOU ALL AND OBVIOUSLY ANSWERING QUESTIONS THAT YOU ALL MAY HAVE NOW THE FINANCINGS THEMSELVES THAT HAVE BEEN PRESENTED TO YOU ALL ARE THE RESPONSIBILITY OF COUNTIES MANAGEMENT AND MEMBER COUNCIL AS YOUR INDEPENDENT EXTERNAL AUDITORS.
OUR RESPONSIBILITY IS TO ISSUE AN OPINION ON THESE STATEMENTS. WE CONDUCTED OUR AUDIT IN ACCORDANCE WITH GENERALLY ACCEPTED ACCOUNTING STANDARDS AND GOVERNMENTAL AUDITS AND I'M HAPPY TO SAY THAT WE ARE ISSUING A CLAIM OR A MODIFIED OPINION ON THIS YOUR REPORT AGAIN THIS IS WHAT YOU WANT THIS THE HIGHEST LEVEL OF ASSURANCE THAT WE PROVIDE AS YOUR EXTERNAL AUDITOR. WHAT THIS MEANS IS THAT IN OUR OPINION THE FINANCIAL STATEMENTS ARE CONSIDERED TO BE FAIRLY PRESENTED IN ALL MATERIAL RESPECTS IN ACCORDANCE WITH JOINT SELF ACCOUNTING PRINCIPLES. AGAIN AS PART OF THE AUDIT THERE ARE 2 TO 2 COMPLIANCE REPORTS THAT WE ALSO THE FIRST OF WHICH IS A REPORT CALLED THE SINGLE ORDER REPORT. AGAIN A SINGLE AUDIT IS A COMPLIANCE AUDIT THAT IS REQUIRED WHEN AN ENTITY HAS OVER $750,000 OF FEDERAL EXPENDITURES DURING A FISCAL YEAR. YOU ALL YOU ALL HAD AROUND POINT $7 MILLION OF FEDERAL EXPENDITURES AND THAT'S WHAT 22 WHICH RESULTED IN US HAVING TO PERFORM A SINGLE AUDIT OF TWO MAJOR PROGRAMS THE FIRST ONE BEING YOUR AIRPORT IMPROVEMENT PROGRAM AND THE SECOND WHICH IS THE FUNDS THAT YOU RECEIVED FROM FROM THE COVID RECOVERY FUND PROGRAM AS WAS THE CASE
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WITH THE FINANCIAL AUDIT WE ARE ISSUING A CLEAN UNMODIFIED OPINION ON THE SING ALONG AS WELL. THE SECOND REPORT IS A COMPLIANCE REPORT CALLED THE YELLOW BOOK REPORT. AGAIN THIS IS A REPORT ON THE COUNTY'S INTERNAL CONTROLS AND YOUR COMPLIANCE WITH VARIOUS LAWS AND REGULATIONS. I'M PLEASED TO SAY THAT WE HAVE NO AUDIT FINDINGS TO REPORT TO YOU ALL THIS YEAR MEANING WE NOTED NO SIGNIFICANT DEFICIENCIES OR MATERIAL WEAKNESSES IN THE COUNTY'S INTERNAL CONTROL DURING OUR AUDIT. AND AS I MENTIONED TO YOU ALL BEFORE, YOU ALL ARE A LARGE AND OBVIOUSLY THERE IS A SIGNIFICANT AMOUNT OF FINANCIAL ACTIVITY FOR WHICH YOU ALL HAVE TO ACCOUNT FOR IN ADDITION, YOU KNOW WITH ALL THE NEW ACCOUNTING STANDARDS ARE BEING IMPLEMENTED EACH YEAR AND REALLY JUST HOW COMPLEX THE FINANCIAL REPORTING PROCESS BECOME. IT MAKES IT ALL THE MORE IMPRESSIVE TO ABLE TO REPORT TO YOU ALL A CLEAN AUDIT WITH NO AUDIT FINDINGS. AND AGAIN THAT REALLY TO ME SAYS A LOT ABOUT THE WHOLE WORK DONE BY YOUR STAFF. YOU ALL YOU ALL MENTIONED THAT EARLIER. BUT I'LL KIND OF REITERATE THAT I CAN'T TELL YOU HOW GOOD OF A JOB DID THIS YEAR. AS YOU ALL MENTIONED, WE WERE ABLE TO COMPLETE THE AUDIT BEFORE CHRISTMAS DECEMBER 19TH AND THIS IS THE EARLIEST THE COUNTY HAS COMPLETED THEIR AUDIT SINCE 2012. SO I DID LOOK THAT UP THIS MORNING AND IT WAS 2012 SO IT WAS RIGHT AT A DECADE BUT AGAIN. HAGERTY'S CHRISTINE, THE ENTIRE DEPARTMENT REALLY DID AN OUTSTANDING JOB IN, WORKED REALLY HARD TO MAKE THIS HAPPEN. THE ENTIRE FINANCE PART WAS VERY ACCOMMODATING TO OUR TEAM AND AGAIN WORKED HARD TO ADDRESS ALL OF OUR QUESTIONS AND GET US ALL THE ALL THE NECESSARY ENABLED FOR MAKE THIS TO MAKE THIS HAPPEN AND FOR US TO MEET NOT ONLY THE STATE DEADLINE BUT ALSO THE GIVE AWAY DEADLINE AS WELL. SO I MENTIONED THIS TO YOU ALL IN THE PAST AND YOU ALL MENTIONED IT EARLIER YOU ALL HAVE BUILT A STRONG FINANCE FORUM OVER THE PAST 2 TO 3 YEARS AND THEY ARE PROACTIVE THAT THEY CALL ME WHENEVER THEY HAVE ANY QUESTIONS. THEY DON'T WANT TO SIT ON IT AND LET IT SNOWBALL.THEY WANT TO GO AND ADDRESS IT ADDRESS IT AT THAT TIME THAT THAT COMMUNICATION THROUGHOUT THE YEAR REALLY ATTRIBUTES TO TWO TO AN EFFICIENT AUDIT. SO AGAIN JUST WANT TO THANK YOUR THANK YOUR STAFF FOR THEIR HARD WORK THIS YEAR. NOW A BRIEF OVERVIEW OF YOUR FINANCIALS AGAIN YOU ALL PREPARE WHAT IS CALLED AN ANNUAL COMPREHENSIVE FINANCIAL REPORT OTHERWISE KNOWN AS AN ACCURATE AN ACTUAL REQUIRES THE INCLUSION OF ADDITIONAL INFORMATION THAT GOES ABOVE AND BEYOND BASIC FINANCIAL REPORTING REQUIREMENTS.
AND THIS DOCUMENT AGAIN IS SUBMITTED ANNUALLY TO THE GOVERNMENTAL FINANCE OFFICER ASSOCIATION, OTHERWISE KNOWN AS G THE WAY THEY PUT IT THROUGH A PRETTY STRINGENT REVIEW PROCESS THEY HAD NOT ONLY PROFESSIONAL STAFF THAT REVIEW THE REVIEWED YOUR DOCUMENT BUT ALSO A SPECIAL REVIEW COMMITTEE AND WHEN THEY REVIEW THE COUNTY'S DOCUMENT THEIR GOAL IS NOT TO ASSESS THE FINANCIAL HEALTH OF THE COUNTY WHAT THEY WANT DO IS MAKE SURE THAT THE NECESSARY INFORMATION IS IN YOUR REPORT SO THE READER OF YOUR FINANCIAL STATEMENTS CAN DO SO THEMSELVES AND AGAIN HASTE AS YOU EARLIER THROUGH THIS REVIEW THE COUNTY HAS ONCE AGAIN RECEIVED THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING AND THIS WAS THE THIRD YEAR IN A ROW THAT YOU ALL HAVE RECEIVED THE CERTIFICATE.
SO AGAIN, THIS IS AN IMPRESSIVE DOCUMENT. IT'S SOMETHING THAT YOU ALL SHOULD CERTAINLY BE PROUD OF AS YOU LOOK THROUGH YOUR FINANCIAL STATEMENTS IN ONE SECTION I ALWAYS LIKE TO POINT OUT IS THE MANAGEMENT'S DISCUSSION ANALYSIS OTHERWISE KNOWN AS THE INDIANA IT'S RIGHT AFTER OUR ALL OPINIONS BEGINS ON PAGE FIVE.
I COULD CERTAINLY UNDERSTAND YOU ALL NOT WANTING NECESSARILY READ ALL 250 PAGES OF THIS DOCUMENT COVER TO COVER BUT IF YOU CAN I WOULD STRONGLY ENCOURAGE YOU READ THE INDIANA THE PURPOSE OF THE INDIANA IS TO MAKE EASIER FOR A BROADER AUDIENCE TO USE AND BETTER UNDERSTAND YOUR FINANCIAL STATEMENTS AND IT DOES THIS BY PROVIDING A NARRATIVE EXPLANATION OF YOUR FINANCIAL STATEMENTS FROM MANAGEMENT'S PERSPECTIVE.
SO IF YOU HAVE A QUESTION ABOUT SIGNIFICANT FLUCTUATION OR SIGNIFICANT CHANGES THAT OCCURRED DURING THE YEAR, OFTENTIMES CAN FIND YOUR ANSWER WITHIN THE INDIANA.
SO AGAIN THIS SECTION IS REALLY GOOD JOB OF INTRODUCING SUMMARIZING THE FINANCIAL STATEMENTS AND PROVIDING THE READER WITH AN ANALYTICAL OVERVIEW OF THE FINANCIAL ACTIVITIES THAT OCCURRED THROUGHOUT THE YEAR. SO AGAIN IF YOU CAN I WOULD STRONGLY ENCOURAGE YOU ALL TO READ THE THE ACCOUNTS FINANCIALLY THIS ARE BROKEN UP INTO THREE COMPONENTS THE FIRST OF WHICH BEING THE FINANCIAL STATEMENTS AGAIN THE GOVERNOR WATHEN STEVENS THEY PROVIDE A BROAD VIEW OF THE COUNTY'S OPERATIONS SIMILAR SIMILAR TO MINE AND WHAT YOU'VE SEEN OF PRIVATE SECTOR BUSINESS ALL OF THE COUNTY'S FUNDS ARE
[00:25:01]
COMBINED INTO EITHER A GOVERNMENTAL ACTIVITIES OR BUSINESS TYPE ACTIVITY SECTION DEPENDING ON THE NATURE OF THE FUND. AND WE HAVE A SLOT HERE THAT SUMMARIZES THE GOVERNMENT WIDE FINANCIAL STATEMENTS FOR THE YEAR YOU AS YOU CAN SEE COUNTY INTO THE YEAR WITH ASSETS AND DEFERRED OUTFLOWS RESOURCES OF A LITTLE OVER $1,000,000,000 THIS IS THE TIME THAT YOU ALL HAVE SURPASSED THAT BILLION DOLLARS MORE APPROXIMATELY 583 MILLION OF THAT ALL YOUR CAPITAL ASSETS ACCUMULATE APPRECIATION THIS IS YOUR LAND BUILDINGS IN VEHICLES THAT THE COUNTY OWNS YOU ALL HAD JUST UNDER $400 MILLION IN LIABILITIES AND DEFERRED INFLOWS OF RESOURCES WHICH RESULTED IN AN ENDING NET POSITION OF HUNDRED $60 MILLION FOR THE YEAR TOTAL REVENUES AROUND $288 MILLION FOR THE YEAR. YOU COMPARE THAT IF WHAT 21 IS ABOUT $10 MILLION INCREASE EXPENSE IS INCREASED PROBABLY $15 MILLION TO RIGHT AT $200 MILLION FOR THE YEAR.AND AGAIN THIS RESULTED I MENTIONED EARLIER IN A NET POSITION 660 MILLION WHICH IS AN INCREASE OF $88.2 MILLION FOR THE YEAR. SO AGAIN, ALL IN ALL A REALLY GOOD YEAR FOR THE COUNTY FROM A GOVERNMENT PERSPECTIVE AND AS YOU ALL KNOW WE'RE ABLE TO INCREASE OVERALL NET POSITION BY 50%. SO THAT BEING SAID, THIS IS A THIS IS AN OVERVIEW THE GOVERNMENT PERSPECTIVE THIS IS REALLY THE ONLY TIME YOU'LL YOU'LL SEE THE COUNTY ACTIVITY IN THIS MANNER IN THE DAY TO DAY OPERATIONS OF THE COUNTY THE FOCUS IS MORE SO ON THE INDIVIDUAL FUNDS THEMSELVES. WHICH BRINGS ME TO THE SECOND COMPONENT FROM ALL THE FUND STATEMENTS. AGAIN, THIS IS WHAT YOU ALL TYPICALLY SEE THROUGHOUT THE YEAR THE FUNNEL, THE STATEMENTS REPORT, THE COUNTIES OPERATIONS IN MORE DETAIL MANNER OF THE STATEMENTS AND YOU HAVE ALL THE COUNTIES IF I'M IN YOUR SHOES MY PROFIT FROM PRIMARY WOULD BE ABLE TO GENERAL FUND AGAIN IS THE PRIMARY FUND OF THE COUNTY THE FOUR COUNTIES THE MAJORITY OF YOUR REVENUES RECEIVED IN FUNDS EXPENDED? WE HAVE A COUPLE OF CHARTS THE NEXT FEW SLIDES THAT THE TALK ABOUT THE GENERAL FUND REVENUES AND EXPENDITURES FOR THE YEAR AS YOU SEE ON THIS CHART TOTAL REVENUES OF THE GENERAL FUND WERE APPROXIMATELY $38 MILLION WHICH IS RIGHT IN LINE WITH PRIOR YEAR ONLY AROUND $40 MILLION DIFFERENCE COMPARED TO 21 YOU HAS YOU CAN SEE THEM AS PART OF YOUR OBVIOUSLY THE VAST MAJORITY OF YOUR GENERAL OF YOUR GENERAL FUND REVENUES ARE MADE UP OF YOUR PROPERTY TAXES WHICH IS ABOUT $105 MILLION FOR THE YEAR AND AGAIN THAT REPRESENTED 76% OF THE GENERAL TOTAL REVENUES. A COUPLE OTHER SIGNIFICANT SOURCES WORTH MENTIONING YOU ALL HAD CHARGES FOR SERVICES JUST UNDER $60 MILLION, AN INTERGOVERNMENTAL REVENUE OF $10.4 MILLION FOR THE YEAR. THIS CHART AGAIN AS YOU CAN SEE JUST SHOWS THE GENERAL FUND EXPENDITURES BY MAJOR FUNCTION EXPENDITURES TOTAL OF AROUND $121.3 MILLION WHICH WAS AN INCREASE OF ABOUT FOUR AND A HALF MILLION DOLLARS FOR 21 YEAR AS YOU WOULD EXPECT PUBLIC SAFETY AND GENERAL GOVERNMENT YOUR OR YOUR PRIMARY PRIMARY EXPENDITURE FUNCTIONS PUBLIC SAFETY WAS AROUND $46 MILLION AND ACCOUNTED FOR AROUND 38% OF THE GENERAL FUNDS TOTAL EXPENDITURES IN GOVERNMENT EXPENDITURES WERE $47 MILLION BOTH OF WHICH WERE WERE COMPARABLE TO PRIOR. SO IN TOTAL THE GENERAL FUNDS BALANCE INCREASED BY APPROXIMATELY $15 MILLION FOR AN ENDING FUND BALANCE OF $86.6 MILLION FOR THE YEAR.
SO AGAIN THE GENERAL FUNDS FUND BALANCE INCREASED BY 15 BY $50 MILLION FOR AN ENDING BALANCE OF $86.6 MILLION ALL THIS SHORT AS YOU CAN SEE SHOWS THE FUND BALANCE HISTORY OF THE COUNTY GENERAL FUND OVER THE PAST FIVE YEARS AND THESE CHARTS ARE ALWAYS INTERESTING TO ME TO KIND OF SEE WHERE YOU WERE AND COMPARED TO WHERE THINGS STAND AND YOU AS YOU CAN SEE ON THIS CHART MAJOR SPEAKS VOLUMES. YOU ALL HAVE DONE A VERY GOOD JOB OVER THE PAST FIVE YEARS OF CONTINUALLY INCREASE YOUR FUND BALANCE AND YOU KNOW WITH EVERYTHING THAT'S GOING ON OVER THE PAST THREE YEARS AND THE ECONOMIC UNCERTAINTY THAT HAS FOLLOWED IT IS IMPRESSIVE TO SEE THAT YOU ALL HAVE BEEN ABLE TO STAY WITHIN BUDGET AND CONTINUE TO INCREASE YOUR FUND BALANCE. AND AS I MENTIONED BEFORE, ONE THING I ALWAYS LIKE TO REMIND PEOPLE IS FUND BALANCE. THAT'S NOT WHAT YOU ALL HAVE IN THE FORM OF CASH TO SPEND AS YOU SEE THE FUND BALANCE IS MERELY THE DIFFERENCE BETWEEN ASSETS AND LIABILITIES ONLY A PORTION OF WHICH IS AVAILABLE CASH. ANOTHER THING TO KEEP IN MIND THAT THE GENERAL FUND INCURS EXPENDITURES OF JUST UNDER $2 MILLION PER MONTH SO YOU ALL END OF THE YEAR WITH AN UNASSIGNED FILM BALANCE EQUAL TO AROUND SEVEN ONE HALF MONTHS
[00:30:03]
OF YOUR OPERATING EXPENDITURES AND YOU ALL HAVING TO DO 30 YEAR IN A YEAR IT'S GOOD TO SEE THAT THE COUNTY HAS A STRONG FUND BALANCE TO COVER YOU THROUGH THE MONTH OF JULY THROUGH NOVEMBER WHEN YOUR REVENUES ARE TYPICALLY DOWN. IN ADDITION, YOU KNOW FROM THE FINANCIAL CRISIS THAT OCCURRED 15 YEARS AGO TO THE GLOBAL PANDEMIC THAT WE'RE STILL RECOVERING FROM TO THE WEATHER RELATED ISSUES THAT YOU ALL UNFORTUNATELY HAVE TO DEAL WITH FROM TIME TO TIME YOU BEING A COASTAL COMMUNITY IS ON THE NEWS IT'S COMFORTING TO SEE THAT YOU ALL HAVE A STRONG FUND BALANCE TO BE ABLE TO WITHSTAND SUCH EVENTS.SO AGAIN CONGRATULATIONS TO YOU ALL ON THAT. A FEW OF THE FUNDS I WANT TO BRIEFLY MENTION ALL THE COUNTIES FOR ENTERPRISE FUNDS WHICH AGAIN YOUR STORMWATER YOUR STORMWATER THE BEAUFORT EXECUTIVE AIRPORT, THE HILTON HEAD ISLAND AIRPORT AND SOLID WASTE AND RECYCLING FUND WHICH IS NEW THIS YEAR I THINK AND I BELIEVE IN PREVIOUS YEARS IT WAS A PART OF THE GENERAL FUND BUT IT WAS BROKEN OUT THIS YEAR AS A SEPARATE ENTERPRISE FUND.
YOU'RE IN THE PROCESS ONCE AGAIN THEY'RE USED TO ACCOUNT FOR OPERATIONS IN A MANNER SIMILAR WHICH YOU WOULD SEE TO PRIVATE SECTOR BUSINESS. THE GOAL OF THESE FUNDS WOULD BE SELF-SUFFICIENT AND TO GENERATE SUFFICIENT OPERATING TO COVER THEIR OPERATING EXPENSES. SO THE CHART HERE SHOWS THE OPERATING REVENUES VERSUS THE OPERATING EXPENSES FOR THESE FUNDS YOU'RE THE STORM WATER UTILITY FUND AND THE HILT HIT AIRPORT THEY HAD OPERATING INCOME THIS YEAR THE BEAUFORT THE BEAUFORT EXECUTIVE AIRPORT IN THE SOUTHWEST THEY HAD SLIGHT OPERATING LOSSES. HOWEVER WHEN YOU WHEN YOU FACTOR IN THE CAPITAL CONTRIBUTIONS AND THE NON OPERATING REVENUES THAT THESE FUNDS RECEIVED ALL FOUR FUNDS INCREASE THEIR NET POSITION SO AGAIN THAT'S DEFINITELY GOOD TO SEE. ONE FINAL ITEM TO DISCUSS IS JUST AGAIN AS I MENTIONED EARLIER CERTAIN INFORMATION THAT THE AUDITING STANDARDS REQUIRES WE COMMUNICATE TO YOU ALL WITH YOU ALL RECEIVED A CLEAR OPINION TO NO AUDIT FINDINGS.
THE INFORMATION ON THE LOT IS ESSENTIALLY A FORMALITY BUT WE RECEIVE FULL COOPERATION FROM COUNTY MANAGEMENT STAFF. THERE WERE NO DISAGREEMENTS WITH WITH MANAGEMENT OR ACCOUNTING RELATED ISSUES THAT WOULD HAVE AFFECTED THE FINANCIAL STATEMENTS.
THERE WERE NO SIGNIFICANT ISSUES DISCUSSED THAT WOULD HAVE AFFECTED THE FINANCIAL STATEMENTS IN A NEGATIVE MANNER. THERE WERE NO UNCORRECTED MISSTATEMENTS AND AGAIN WE ARE INDEPENDENT OF THE COUNTY REQUIRED BY GOVERNMENT THESE STANDARDS AND WITH THAT UNLESS HE BY SOME QUESTIONS THAT CONCLUDES MY PRESENTATION BUT AGAIN AS YOU CAN SEE WHEN YOU LOOK AT THE REPORT THERE'S A LOT OF INFORMATION IN HERE WHAT I'VE TRIED TO DO WHICH IS HIT THE HIGHLIGHTS WHAT I THINK IS THE MOST IMPORTANT YOU ALL BUT AGAIN ANOTHER GREAT PART OF THIS YEAR THANK YOU AGAIN FOR ALL THEIR HARD WORK AND WE CERTAINLY APPRECIATE THE OPPORTUNITY TO BE SERVICE TO YOU ALL AND LOOK FORWARD TO WORK IN THE FUTURE. THANK YOU. ANY QUESTIONS FOR ON STERLING? WE HAVE ONE ON LINE SO GERALD'S ON LINE SO ANY QUESTIONS THAT YOU WILL EVER GET HERE? I WILL GO BACK TO THE FUND BALANCE. I KNOW YOU SAID THAT ALL OF THIS IS NOT CASH. IT'S ACTUALLY THE EQUITY OF THE COUNTY YOU VIEW THE TERM.
BUT YOU ALSO MENTIONED HAVING SEVEN MONTHS SO IS THAT A CASH RESERVE FOR SEVEN MONTHS THAT YOU SPEAKING OF IF WE CAME INTO A DISASTER WE HAD TO SELL OUT SOME ASSETS IN ORDER TO MEET OBLIGATIONS WOULD WE JUST KNOW THAT'S NOT ALL IN THE FORM OF CASH? AGAIN THE NET POSITION IS REALLY THE DIFFERENCE BETWEEN ASSETS AND LIABILITIES IN THEORY SEVEN A HALF MONTHS IF THE COUNTY WAS TO CEASE OPERATIONS ON JUNE 30 AND HAD NO ADDITIONAL REVENUE SOURCES IN IT COULD CONTINUE TO OPERATE FOR SEVEN AND A HALF MONTHS WITHOUT ANY ADDITIONAL REVENUE SOURCES. SO THE GIVEAWAY QUESTION WAS DO HAVE TO SELL ASSETS. YES. I MEAN YOU ANSWER MY QUESTION YES. OKAY THEN WHEN I CAME ON COUNCIL I THINK WE HAD A LITTLE OVER THREE MONTHS RESERVE OF FUNDS AND NOW WE HAD SEVEN WHAT'S THE WOULD YOU CONSIDER A GOOD HEALTHY DISPOSITION TO HAVE GOING FORWARD IT DEPENDS WHEN YOU'RE YOU'RE IN IF YOU'RE SEPTEMBER 30 YEAR IN OR DECEMBER 31ST YOU'RE IN IT AS IT FLUCTUATES YOU'LL BE DUE 30 YEARS IN FIVE OR SIX MONTHS AND GIVE AWAY AGAIN YOU ALL SUBMIT YOUR REPORT SO AT LEAST 5 TO 6 MONTHS 5 TO 6 MONTHS IS WHAT THEY RECOMMEND BUT AGAIN IT REALLY VARIES BY COUNTY AND IT'S ESSENTIALLY REALLY UP TO YOU ALL AS FAR AS WHAT YOUR WHAT YOUR WHAT YOUR OPINION ON WHAT KIND OF FULL AMOUNTS RESERVES THAT YOU WILL BUT IN IN GENERICALLY SPEAKING 5 TO 6 MONTHS IS A GOOD PLACE TO BE FOR JUNE 30. OKAY APPRECIATE.
[00:35:06]
THANK YOU. HI, DAVID. I'VE GOT FOUR CHILDREN AND I THINK THEY'RE PERFECT BUT THEY'RE NOT. SO WHAT SHOULD WE BE LOOKING OUT FOR IN THE FUTURE OR WHAT KIND OF ISSUES DO YOU THINK THAT WE SHOULD BE CONCERNED WITH ON A NOT NECESSARILY US AS BEFORE COUNTY BUT ON A ON A MORE GLOBAL SCALE UPCOMING IN THE YEARS TO COME WHAT WOULD WHAT DO YOU WHAT DO YOU SEEN AS PITFALLS OR TROUBLES OR THINGS WE HAVE TO KIND OF PLAN FOR? THAT'S A LOADED QUESTION THAT'S A LOT OF QUESTIONS.YOU KNOW, FROM AN AUDITING STANDPOINT, FROM ACCOUNTING STANDPOINT, GASB CONTINUES TO IMPLEMENT NEW STANDARDS THIS YEAR WE IMPLEMENTED THE STANDARD THE STANDARD THIS YEAR GADSBY 87 AS IT PERTAINS TO LEASES THEY ARE CONSTANT REWRITING THE RULEBOOK IF YOU WILL SO AN AUDITING STANDPOINT IT IS KEEPING UP TO DATE WITH THESE STANDARDS YOU GO INTO THE KPIS THAT YOU NEED TO GIVE AWAY AGAIN YOUR STAFF, YOUR STAFF GO TO ALL THOSE CONFERENCES FOR THAT TRAINING. TO ME THAT'S THAT'S CRUCIAL FROM AN ALL HOLDING STANDPOINT ANY TYPE OF REGULATION THERE WERE COUPLE OF RECOMMENDATIONS OR THERE WAS REALLY ONE RECOMMENDATION THAT WE HAD IN TWO DAYS YOUR STAFF ARE BEING PROACTIVE ON IT YOU KNOW WE WE NOTED OUR AUDIT THAT YOU ALL HAD NOT RECENTLY CONDUCTED COMPLETE INVENTORY OF YOUR CAPITAL ASSETS AND. THIS ISN'T SOMETHING THAT YOU NEED TO DO ONCE EVERY YEAR, ONCE EVERY FIVE YEARS. IT'S REALLY GOING AS NEEDED BASIS.
BUT EVERY SO OFTEN WHAT WE NOTICE THERE'S BEEN A LAPSE IN THAT WE DO ENCOURAGE OUR CLIENTS TO CONDUCT THAT THOROUGH OBSERVATION IN A NEW WAY TO MAKE SURE THAT THE ASSETS THAT YOU ALL HAVE RECORDED WITHIN YOUR SYSTEM ARE ACTUALLY EXISTS AND ARE STILL OWNED THE COUNTY AND VICE VERSA. THERE ARE MANY ASSETS THAT YOU ALL HAVE ON IN THEIR OWN HANDS OR PROPERLY RECORDED SO NOTHING WE NOTED THAT NECESSARILY THAT WAS THAT WAS AN ISSUE THERE BUT THAT IS A MANAGEMENT RECOMMENDATION THAT WE MADE.
AND AGAIN TO THOSE TO YOUR STAFF IT GOES BACK WHAT I TALKED ABOUT EARLIER ABOUT BEING PROACTIVE. DENISE IS ON TOP OF THINGS SHE ALREADY KIND OF TOOK THE BULL BY THE HORNS AND IS GOING THAT AS WE SPEAK SO I USED ANOTHER OF YOUR OF YOUR FINANCIALS OF YOUR FINANCE DEPARTMENT STEPPING UP AND IN DOING WHAT NEEDS TO BE DONE BUT ANY MORE QUESTIONS FOR MR. DAVID, THANK YOU FOR COMING. WE APPRECIATE YOU BEING HERE.
EXCELLENT PRESENTATION TO FORWARD TO HEARING FROM YOU AGAIN IN THE FUTURE.
ALL RIGHT. APPRECIATE THANK YOU. ALL RIGHT.
NOW SOMETHING I THINK TO MR. HERBERT SHAWN KEPT PREACHING TO US AS COUNCILMAN HIRSCHHORN WAS
[9. RECOMMENDATION OF APPROVAL OF AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SALE OF LIMITED GENERAL OBLIGATION BONDS (BLUFFTON TOWNSHIP FIRE DISTRICT), SERIES 2023A OR SUCH OTHER APPROPRIATE SERIES DESIGNATION OF BEAUFORT COUNTY, SOUTH CAROLINA IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $4,250,000; FIXING THE FORM AND DETAILS OF THE BONDS; AUTHORIZING THE COUNTY ADMINISTRATOR OR HIS LAWFULLY-AUTHORIZED DESIGNEE Finance, Administration, and Economic Development Committee – Beaufort County, SC TO DETERMINE CERTAIN MATTERS RELATING TO THE BONDS; PROVIDING FOR THE PAYMENT OF THE BONDS AND DISPOSITION OF THE PROCEEDS THEREOF AND OTHER MATTERS RELATING THERETO.]
THE AUDIT THE AUDIT THE FOR CAPITAL ASSETS. SO AGAIN, I THINK THAT'S SOMETHING THAT WE WILL CONTINUE TO PUSH FOR. NEXT UP IS AND THIS IS ALONG I'M GOING TO READ IT IS A RECOMMENDATION OF APPROVAL AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SALE OF LIMITED OBLIGATION BONDS FOR THE BLUFFTON TOWNSHIP FIRE DISTRICT. AND WE HAVE MR. DAVID CHITWOOD I'M AND HE IS THE MANAGING PARTNER OF FIRST TRYON ADVISORS STREET. THANK YOU FOR COMING IN.APPRECIATE YOU BEING HERE. GREAT. THANKS VERY MUCH FOR HAVING ME . I THINK WE'VE GOT A FEW SLIDES TO PULL UP AS WELL.
GREAT. MY NAME IS DAVID CHEEK. WELL AGAIN.
I WORK AT A FIRM CALLED FIRST TIME ADVISORS WERE BASED IN CHARLOTTE.
WE SERVE AS THE COUNTY'S FINANCIAL ADVISOR AND I'VE BEEN IN THAT ROLE SINCE LAST FALL SO EXCITED TO BE IN THAT ROLE FIRST TIME PRESENTING YOU ALL IN PERSON.
SO AGAIN THANKS FOR HAVING ME. I AM HERE AS YOU MENTIONED TO TALK ABOUT A PROPOSED ISSUANCE OF LIMITED OBLIGATION BONDS TO FUND THE PURCHASE OF VARIOUS PIECES OF EQUIPMENT FOR THE BLUFFTON TOWNSHIP FIRE DISTRICT. I WANTED TO WITH JUST A GENERAL OVERVIEW OF GENERAL OBLIGATION AND THEN GET INTO SOME SPECIFICS ON THE BOND ISSUE ITSELF AND SOME OF THE NUMBERS BEHIND THAT. IF YOU LOOK ON THE FIRST PAGE WHICH IS MAYBE ONE PAGE PRIOR TO THAT, I DON'T KNOW YOU'RE ON THE RIGHT PAGE.
I'M SORRY. BLUFFTON TOWNSHIP FIRE DISTRICT IS A SPECIAL TAXING DISTRICT LOCATED WITHIN THE COUNTY. THE COUNTY HAS THE POWER TO ISSUE GENERAL OBLIGATION BONDS TO FUND VARIOUS IMPROVEMENTS AND PROJECTS WITHIN THE FIRE DISTRICT WITHOUT A REFERENDUM IN AN AMOUNT NOT TO EXCEED 8% OF THE DISTRICT'S ASSESSED VALUE USING THE DISTRICT'S ASSESSED VALUE FROM LAST YEAR WHICH IS ABOUT 715 MILLION A YEAR 8% CAPACITY WHICH IS WHAT THAT IS COMMONLY REFERRED TO. YOUR 8% DEBT LIMIT IS ABOUT $57 MILLION.
CURRENTLY THE COUNTY HAS ISSUED OR PREVIOUSLY THE COUNTY'S ISSUED TWO SERIES OF LIMITED GENERAL OBLIGATION FOR THE FIRE DISTRICT. THE CURRENT AMOUNT OUTSTANDING RIGHT NOW IS A LITTLE LESS THAN 11.3 MILLION. THOSE TWO SERIES WERE ISSUED BACK IN 2015 AND 2018 AND SO LOOKING AT YOUR TOTAL 8% DEBT LIMIT OF 57 MILLION, THE CURRENT OUTSTANDING THAT COUNTS AGAINST THAT LIMIT IS A LITTLE BIT MORE THAN MILLION.
[00:40:04]
AND SO YOUR CURRENT 8% DEBT CAPACITY THE FIRE DISTRICT IS ABOUT $46 MILLION.WHAT YOU'LL SEE IN THE ORDINANCE THAT WILL BE BEFORE COUNTY COUNCIL IS A NOT TO EXCEED BORROWING A $4,250,000 SO CLEARLY WELL WITHIN THE 8% DEBT LIMIT FOR THE FIRE DISTRICT IN THE BOTTOM RIGHT HAND CORNER OF THIS SLIDE THIS IS THE AND INTEREST THAT IS CURRENTLY BEING PAID ON THOSE TWO SERIES OF BONDS. YOU'LL NOTICE THAT IT'S VERY AT JUST UNDER $1,000,000 PER YEAR GOING OUT THROUGH 2035 AND THEN THE 2015 BONDS ROLL OFF OR MATURE AND THE DEBT SERVICE DOWN. SO WHEN WE LOOK AT THE SPECIFICS OF ISSUING NEW DEBT AGAIN YOU'RE ALREADY REALLY LEVEL WITH THE EXISTING DEBT.
SO NEW DEBT IS GOING TO REQUIRE SOME ADDITIONAL REVENUES TO COME IN TO PAY FOR THAT IN THE FORM OF A DEBT SERVICE MILLAGE INCREASE WHICH I'LL GET TO IN A SECOND TO PAY THAT MILLION DOLLARS PER YEAR RIGHT. NOW THERE ARE ONE AND A HALF DEBT SERVICE MILLS BEING LEVIED WITHIN THE DISTRICT ITSELF AND SO WHAT WE'RE PROPOSING HERE IS TO INCREASE THAT DEBT SERVICE MILLAGE LEVY BY HALF MILL SO YOU'D BE LEVYING A TOTAL OF TWO MILLS WITHIN THE FIRE DISTRICT'S BOUNDARIES THESE BONDS GENERAL OBLIGATION BONDS THEY ARE SECURED BY THE FULL FAITH CREDIT AND TAXING POWER OF THE COUNTY AND IT IS AGAIN LIMITED TO ALL TAXABLE PROPERTY WITHIN THEIR LIMITED OBLIGATION BONDS BECAUSE IT'S LIMITED TO TAXABLE PROPERTY LOCATED WITHIN FIRE DISTRICT'S BOUNDARIES. GETTING TO SOME SPECIFICS ON THIS PROPOSED BORROWING AS I MENTIONED, IT'S A NOT TO EXCEED BORROWING AMOUNT OF $4,250,000. THE PROCEEDS ARE GOING TO BE USED TO PURCHASE SEVERAL PIECES OF EQUIPMENT FOR THE FIRE DISTRICT.
WE HAVE THE FIRE CHIEF HERE TODAY. IF YOU HAVE ANY QUESTIONS ON THE SPECIFIC EQUIPMENT THAT BEING PURCHASED AS I MENTIONED, WE ARE PROPOSING TO INCREASE THE MILLAGE BY HALF A MILL TO A TOTAL OF TWO MILLS DEBT SERVICE MILLS LEVIED WITHIN THE FIRE DISTRICT. WHEN WE LOOK THAT ANALYSIS WE ARE LOOKING AT YOUR EXISTING DEBT SERVICE PRINCIPAL PLUS INTEREST THOSE TWO SERIES OF BONDS AND THEN WE'RE STACKING ON TOP OF THAT A PROPOSED DEBT SERVICE FOR THIS NEW BORROWING.
WE'RE LOOKING AT AN ESTIMATED INTEREST RATE AND AN ESTIMATED FINAL TERM IN THIS CASE OR FINAL MATURITY SEVEN YEARS AND SO A PRETTY RAPID PAY OFF OF DEBT AND THAT'LL HELP WHEN WE LOOK AT THE TOTAL PICTURE HERE IN ANOTHER SLIDE WITH THE RAPID PAYDOWN IN THIS DEBT THAT THEN PRODUCES CAPACITY IN A FEW YEARS DOWN THE ROAD AS WELL WILL LIKELY CONTINUE TO BE NEEDS WITHIN THE FIRE DISTRICT. AND SO IN A FEW YEARS WHEN DEBT BEGINS TO BE PAID OFF YOU'LL HAVE CAPACITY TO POTENTIALLY ISSUE NEW FOR FIRE DISTRICT PROJECTS WITH HOPEFULLY NOT MUCH OF ANY MILLAGE INCREASE NECESSARY THEN AS A PART OF OUR ANALYSIS WE'RE LOOKING AT WHAT THE CURRENT VALUE OF A MILL IS WITHIN THE FIRE DISTRICT IT'S ABOUT 735,000.
WE DO ESTIMATE AN INCREASE IN THAT VALUE OF A MILL AS YOUR GENERAL ASSESSED VALUE GROWS YOUR VALUE OF THE MILL GROW AND SO WE HAVE ASSUMPTIONS ON WHAT THAT WILL BE OVER THE NEXT SEVERAL YEARS. WE WE'RE A LITTLE BIT MORE AGGRESSIVE IS A STRONG BUT A HIGHER GROWTH RATE ASSUME FOR THE NEXT COUPLE OF YEARS AND THEN WE DO HAVE THAT BACK AFTER THREE OR FOUR YEARS JUST NOT KNOWING WHAT THE FUTURE HOLD. WE'RE A LITTLE BIT MORE CONSERVATIVE IN LATER YEARS. THE OTHER THING TO POINT OUT IS WITH THE ONE AND A HALF MILLS THAT HAS BEEN LEVY FOR THE EXISTING DEBT, YOU BUILT UP A LITTLE BIT OF A FUND BALANCE WITHIN YOUR DEBT SERVICE FOR THE FIRE DISTRICT NOT TO BE CONFUSED WITH THE COUNTY'S GENERAL FUND. THIS IS A TOTALLY SEPARATE FUND.
AND SO WHEN YOU LOOK THE PROPOSED DEBT SERVICE STRUCTURE WHICH IS IN THE BOTTOM OF SLIDE TWO, YOU'LL SEE PRINCIPAL PLUS INTEREST AND THEN TOTAL THAT'S THE TOTAL DEBT SERVICE YOU PAY IN A GIVEN YEAR YOU'LL SEE THAT THERE'S A BIG NUMBER UPFRONT IN 2024 AND THEN IT DIALS BACK IN THE NEXT SIX YEARS THAT'S TO FLUSH OUT OF THE EXCESS THAT'S BUILT UP IN THAT DEBT SERVICE FUND WHICH IS REALLY TYPICAL WHEN YOU ARE LEAVING MILLS YOU'RE BASING THAT ON AN ESTIMATED OF A MILL. YOU TEND TO GET IN A LITTLE BIT MORE AND MUCH RATHER HAVE A LITTLE BIT MORE COME IN THAN LESS OBVIOUSLY. AND SO WHAT WE'RE PROPOSING &-PT PRINCIPAL PAYMENT TO FLUSH OUT SOME OF THAT EXCESS AND THEN GET ON A LEVEL APPROXIMATELY LEVEL PAYMENT THEREAFTER WE'LL GET TO THE TIMETABLE HERE AT THE END.
BUT YOU WOULD ISSUED THESE BONDS THIS SPRING YOU WOULD PAY THOSE BACK IN ANNUAL OVER THE NEXT SEVEN YEARS AND SO THAT FINAL MATURITY WOULD BE IN MARCH OF 2030.
SO SEVEN YEAR FINAL MATURITY IF YOU WANTED TO LOOK AT ALL THE NUMBERS BEHIND ANALYSIS HERE, THIS WILL SHOW YOU THE INCREASE IN THE MILLAGE FROM PROPOSED INCREASE IN MILLAGE FROM ONE AND A HALF MILLS TO TWO MILLS THAT WOULD HAPPEN THIS FALL. SO ALL OF 2023 TAX BILL THOSE REVENUES WOULD COME IN DECEMBER JANUARY SO FISCAL YEAR 2024 AND THOSE REVENUES COUPLED WITH
[00:45:03]
AGAIN THE USE THAT FUND BALANCE IN THE DEBT SERVICE FUND FOR THIS UPCOMING PAYMENT WOULD BRING THAT BALANCE MORE IN LINE WITH WHAT IS A GOOD BALANCE USE GOING FORWARD TO HAVE SOME CONSERVATISM IN THERE AND THEN YOU'RE TRACKING REALLY IS TOTAL REVENUES VERSUS TOTAL DEBT SERVICE AND YOU'LL SEE BEGINNING IN 2025 OUT THROUGH 2030 THOSE ARE APPROXIMATELY EQUAL BASED ON OUR ASSUMPTIONS . SO THAT IS THE PROPOSED SCHEDULE DEBT SERVICE SCHEDULE THERE IS BASED ON AN ESTIMATED INTEREST RATE.SO HOW DO WE LOCK IN THE RATE ITSELF IF YOU LOOK AT THE NEXT SLIDE AN ISSUANCE OF GENERAL OBLIGATION BONDS REQUIRES THREE READINGS OF A BOND ORDINANCE BY COUNTY COUNCIL AS WELL AS A PUBLIC HEARING. SO WE WOULD PROPOSE TO HAVE THOSE READINGS AT YOUR JANUARY 23RD MEETING FOR FIRST READING FEBRUARY 13 FOR SECOND READING AND FEBRUARY 27TH FOR THE THIRD READING THE PUBLIC HEARING WE WOULD PROPOSE TO HOLD AT YOUR THE SECOND OF THOSE THREE READINGS ON FEBRUARY 13TH AFTER THAT THIRD READING THERE'S A 60 DAY CHALLENGE PERIOD AFTER THAT AND SO WE WOULD CLOSE JUST AFTER THAT 60 DAY CHALLENGE PERIOD EXPIRES SO IN EARLY MAY OF THIS YEAR DURING THAT TIME PERIOD THERE'S TWO DIFFERENT MARKETS YOU CAN ISSUE THIS DEBT IN. YOU ALL HAVE DONE BOTH. YOU CAN OUT TO WHAT'S CALLED THE PUBLIC MARKET WHERE YOU GET CREDIT RATINGS AND THE BONDS ARE SOLD TO AN UNDERWRITER WHO IN TURN SELLS THEM TO A VARIETY OF DIFFERENT INVESTORS. OR YOU CAN DO A BANK PLACE FINANCING WE WOULD PROPOSE HERE RECOMMEND TO DO A BANK PLACE FINANCING.
THESE WOULD BE SOLD COMPETITIVELY WHICH YOU HAVE TO DO IN SOUTH CAROLINA FOR GENERAL OBLIGATION BONDS WE WOULD PREPARE A REQUEST PROPOSALS OR A NOTICE OF SALE THAT WOULD GO OUT TO ALL THE BANKS LOCAL NATIONAL BANKS AND THEN REQUEST BIDS ON THE DATE AND TIME CERTAIN AND ONCE THOSE BIDS COME IN ACCEPT THE LOWEST RATE YOUR RATE IS THEN LOCKED IN UNTIL WE CLOSE THOSE BONDS IN EARLY MAY ACCORDING TO THE SCHEDULE OR THE SCHEDULE WE WOULD THOSE BANK BIDS IN ON APRIL 4TH AND THAT WOULD BE THE DATE AND TIME YOU LOCK IN YOUR INTEREST RATE. WE'RE ASSUMING FOR THE NUMBERS WE LOOKED AT JUST A SLIGHT AGO 4.25% INTEREST RATE THAT'S CONSERVATIVE BASED ON CURRENT RATES.
WE THINK IF YOU DID THAT TODAY YOU'D BE MORE LIKE A THREE AND A HALF PERCENT MAYBE 3.7%.
AS YOU MAY BE AWARE KNOW INTEREST RATES IN GENERAL HAVE BEEN GOING UP AND JUMPED UP A LITTLE OVER 2% DURING CALENDAR YEAR 2022. SO WE'RE A HIGHER INTEREST RATE ENVIRONMENT THAN WE'VE BEEN IN IN YEARS PAST BUT STILL PUT IT IN PERSPECTIVE HISTORICALLY SPEAKING STILL A VERY LOW INTEREST RATE ENVIRONMENT AND SO THAT'S THE GENERAL OVERVIEW AND YOU'VE GOT THE FALL I BELIEVE YOU HAVE THE FULL BOND ORDINANCE THAT WOULD COME FOR FIRST READING NEXT WEEK I BELIEVE I SAW YOUR YOUR BOND COUNSEL FRANCHISER FROM VERN FORMAN IS ON VIRTUALLY AS WELL IF YOU HAVE ANY SPECIFIC QUESTIONS ON THE BOND ORDINANCE ITSELF OR IF HAVE ANY QUESTIONS ON THE NUMBERS HAPPY TO ANSWER THOSE WERE THE PROJECTS FIRE CHIEF HERE AS WELL. LET ME FIRST WELCOME CHIEF I HE'S BEEN HERE MANY TIMES BEFORE BUT FIRST TIME IS AS CHIEF SO WE THANK YOU FOR COMING.
WOULD YOU LIKE TO SAY ANYTHING WITH REGARD TO THE AND AGAIN THIS IS FOR THE BLUFFTON TOWNSHIP FIRE DISTRICT ONLY SO IT DOES AFFECT OTHER PLACES IN THE COUNTY THAT THAT ARE UNDER DIFFERENT HILTON HEAD AND BEFORE SO THIS AGAIN THIS IS JUST FOR THE BLUFFTON FIRE DISTRICT THAT WE'RE TALKING ABOUT TODAY. THAT IS CORRECT, SIR.
SO BASICALLY FROM BROAD RIDGE ALL THE WAY TO JENKINS ISLAND HILTON BRIDGE ALL THE WAY UP TO NEW RIVER BRIDGE TO BRIDGEVILLE AREA. SO THE DISTRICT FINDS ITSELF IN SOME FINANCE ISSUES SOMETIMES WITH A LOT OF OUR EQUIPMENT ONLY HAS LIKE A TEN YEAR LIFE SPAN AND SO TRYING TO JUGGLE WITHIN OUR OPERATING BUDGET SOMETIMES TAXES US DUE TO THE COST OF SOME OF THESE PROJECTS AND SO WE CAME UP WITH THE IDEA OF WORK WITH RANDY AND DAVID HERE IF WE COULD GET A TEN YEAR REPLACEMENT CYCLE FOR SOME OF THESE CAPITAL MAYBE.
IT PUTS A SMALL MILLAGE RATE ONTO THE DEBT AND WE LOOK AT OUR MILLAGE FOR OUR DEBT SERVICES COMPARED TO SOME OF THE OTHER ORGANIZATIONS IS REALLY SMALL IN OUR VALUES HAVE BEEN INCREASING THAT'S HOW WE ENDED UP WITH THAT THAT SURPLUS THERE SO YOU KNOW IT'S 2% NOW BUT THE WAY THE MILLAGE IS COMING IN IT COULD BE EVEN LESS THAN THAT WE DON'T KNOW BUT, YOU KNOW, WORKING TRYING TO GET SOME OF THESE MAJOR CAPITAL PROJECTS UNDER OUR BELT BENEFICIAL FOR THE CITIZENS IN THE DISTRICT AND GOOD THANK YOU.
IT'S OPEN UP TO COUNCIL MEMBERS ANYONE THAT HAS A QUESTION, JIM ABOUT SOME GOOD CHEAP EQUIPMENT YOU'RE ABOUT YES, SIR. MAJOR COURSE ITEMS. SO THERE ARE SEVERAL THE FIRST AND MAJOR MOST BEING PERSONAL PROTECTIVE EQUIPMENT FOR THE FIREFIGHTERS.
THE GEAR THAT THEY WEAR HAS A TEN YEAR LIFE EXPECTANCY SO AFTER TEN YEARS ENOUGH TO REQUIRES US TO REPLACE IT SO WE TYPICALLY HAD A WE TOOK THE NUMBER OF FIREFIGHTERS WE HAD
[00:50:04]
AND TRIED TO BREAK IT DOWN IN FIVE YEAR INCREMENTS. THE PROBLEM IS WE'VE BEEN HIRING PERSONNEL AND SO THOSE FUNDS HAVE BEEN GENERATED TOWARDS NEW GEAR FOR NEW PERSONNEL BECAUSE YOU OPEN UP TWO NEW STATIONS SO WE'RE PLAYING CATCH UP SO WE WOULD LIKE TO REPLACE ALL THAT GEAR AT ONE TIME AND GET US ON A REPLACEMENT SCHEDULE FOR ALL NEW GEAR AND THEN THE OTHER IS THE AIR PACKS THAT THE WHERE THE SEABEES THE LAST ONE WE GOT ABOUT 13 YEARS AGO AND REQUIRES IF YOU GO THROUGH THREE SERVICE CHANGES UPGRADES THOSE THAT THAT AIR PACK HAS MORE THAN THREE UPGRADES THEN IT'S TIME REPLACE IT AND WE'RE AT THAT POINT NOW SO YOUR PACKS ARE ROUGHLY LIKE 13 YEARS OLD SO WE NEED TO GET A NEW MODEL TO MAKE SURE OUR FIREFIGHTERS ARE TO DATE AND HAVE THE SAFEST EQUIPMENT POSSIBLE.OUR VEHICLES NOT THE FIRE ENGINES BUT THE SUPPORT STAFF, MAINTENANCE INSPECTORS, ALL THE ADMIN PERSONNEL WE HAVE A FLEET OF VEHICLES. WE'VE GOT LIST HERE AND IT SAYS A LOT ABOUT OUR MAINTENANCE FACILITY BECAUSE WE HAVE THIS IS A LIST OF OUR ENTIRE FLEET AND HAVE HIGHLIGHTED THE ONES THAT ARE DUE FOR REPLACEMENT AND WE HAVE THREE VEHICLES THAT ARE OVER 12 YEARS OF AGE, FOUR THAT ARE OVER 15 YEARS OF AGE, ONE OVER 17 YEARS, TWO OVER 23 YEARS AND ONE AT 27 YEARS OF AGE. SO WE'D LIKE YOU TO REPLACE THOSE VEHICLES AS ONE TO GET US ON A REPLACEMENT PLAN AND THEN ALSO HELPS WITH THE MAINTENANCE OF OUR VEHICLE LIKE WE PURCHASED SOME VEHICLES TOO LONG AGO 2017 A FLEET OF FIVE VEHICLES AND SO KEEPING THOSE CONSTANT BUYING PARTS OR TIRES OR BATTERIES OR WHATEVER MAKES IT EASIER FOR THAT THAT ONE TYPE OF VEHICLE WE HAVE A RADIO UPGRADE.
THE SUPPORT VEHICLE WAS HALF A MILLION I'M SORRY AND WE HAVE RADIO UPGRADES FOR OUR RADIOS FOR THE STATIONS, TECHNOLOGY THINGS CHANGE OUR RADIOS ARE BASICALLY OUT OF DATE AND NEXT YEAR ALL THE RADIOS INSIDE THE STATIONS WILL BE INOPERABLE AND WITH THAT OR SOME OF THE HANDHELD PORTABLE RADIOS THAT WE HAVE SO THAT'S A LONG STORY THAT WILL BE USED TO PROVIDE SOME SUPPORT WITH SOME OF THE INSULATE EQUIPMENT. NOW IT'S FALLING BACK ON TO THE FIRE DISTRICTS TO PURCHASE THEIR OWN RADIOS FOR OPERATIONS.
SO THAT'S WHERE THAT COMES IN. WE HAVE SOME RESCUE TOOLS FOR ABOUT HUNDRED THOUSAND DOLLARS.
YOU KNOW, THAT'S THE JAWS OF LIFE THAT WE USE TO GET PEOPLE OF CARS AND EVERYTHING.
WE UPGRADED THAT WHEN WE BOUGHT A RESCUE TRUCK A COUPLE OF YEARS AGO BUT WE STILL FIND OURSELVES NEEDING A LITTLE EXTRA EQUIPMENT THERE. WE GOT $200,000 FOR THERMAL IMAGERS. THE CAMERAS THAT THE FIREFIGHTERS USE WHEN THEY GO INTO IDEAL ATMOSPHERES WHERE THEY CAN'T SEE IT'S PITCH BLACK.
IT'S HE BASICALLY HAS A CAMERA THAT SEES THROUGH THE DARK AND EVERYTHING.
SO WE PROVIDE BY ABOUT FIREFIGHTERS WITH THE BEST TOOLS POSSIBLE IF WE HAVE TO MAKE A RESCUE AND THOSE THAT WE HAVE ARE KIND OF OUTDATED TRYING TO GET PARTS TO KEEP THEM GOING IS A CHALLENGE AND THEN THE LAST IS OUR CARDIAC MONITORS FOR HALF A MILLION THE DEFIBRILLATORS THAT WE CARRY ON THE TRUCKS THOSE HAVE LIKE A 8 TO 10 YEAR LIFESPAN DEPENDING ON HOW YOU THEM HOW YOU MAKE THEM. SO WE HAVE MAINTENANCE CONTRACTS. WE TRY TO KEEP THEM GOING THE BEST WE CAN BUT THEY'RE THEY'RE DUE FOR REPLACEMENTS. SO TRYING REPLACE ALL THOSE AT ONE TIME SO YOU HAVE ONE COMMON PIECE OF EQUIPMENT ON THE TRUCKS WHERE YOU CAN TRAIN PEOPLE TO ONE STANDARD WHERE YOU DON'T WANT THEM TRAINED ON AN OLDER MODEL THAT WORKS A LITTLE BIT DIFFERENTLY THAN THE OTHER MODEL YOU KIND OF MOVE THAT FLOW WHEN WE'RE ON CALLS AND SEEMS TO BE YOU KNOW, I PUSH THIS BUTTON AND THIS HAPPENS WE'RE JUST GOING TO HAVE TO PUSH THIS IN THIS SO IT'S KIND OF BUT THAT'S OUR MAJOR CAPITAL THAT WE'RE LOOKING FOR BUT THANK YOU FOR THAT APPRECIATIVE OF THAT YOU SIR KNOWING FULL WELL BLUFFTON IS GROWING IT WILL CONTINUE GROW I I'M TRYING TO SAY THIS DELICATELY WHAT YOU PROPOSING IS IT ENOUGH? WILL THIS BE SOMETHING THAT WILL BRING US UP TO CURRENT STANDARDS OR ARE WE STILL GOING TO BE BEHIND? NO SIR. AND THAT'S FUNNY YOU SAY THAT.
WELL, WHEN WE MADE OUR BOARD PRESENTATION TO OUR FIRE BOARD IT WAS A LITTLE BIT LESS THAN THIS AMOUNT IN. OUR CHAIRMAN HERE, MR. LUKE POINDEXTER, PART OF THE BOARD HAD THE SAME COMMENT IS THAT ENOUGH? AND SO WE WENT BACK TO THE PROGRAM MANAGER AND SAID WHAT DO WE NEED? LET'S BE CAR DOOR TO TABLE WHAT DO WE NEED IN SHOW BUSINESS IS VERY ROBUST HELP US THROUGH THIS SURGERY AND YOU ACTUALLY SAW WHAT HAPPENS WHAT DO YOU DO WITH THE OLD EQUIPMENT? IS THAT ALL TRUE? IT IS THE COUNTY HAS TO GO DEAL SO LIKE COMPACTS WOULD BE BUNDLED UP TYPICALLY WE TAKE THOSE AND WE DON'T SELL THEM ALL BREAK THEM INTO DIFFERENT LOTS OF BANG FOR OUR BUCK.
NOT EVERY DEPARTMENT NEEDS TO BUY TWO DEER PACKS AT ONE TIME SO WE TRY TO SELL THEM SMALLER LOTS MORE THE VEHICLES WE'VE DONE THAT NUMEROUS TIMES YOU KNOW WHETHER YOU'RE GOING TO
[00:55:04]
GET ALL OUR $4,000 THE YES, YES YOU BET. I'M ASSUMING THAT YOU AND ALL OF YOUR CHIEFS WHO RUN AND TALK IS CHEAP AND BASIC. IT SEEMS TO ME THAT HE'S LOOKING AT THE REPLACEMENT PLAN OVER THE NEXT TWO FOR THE NEXT TEN YEARS GETTING NEW EQUIPMENT IN THERE TO DO LIKEWISE WHICH YOU TALK ABOUT DOING THE ONE OF THE THINGS THAT I WAS VERY IMPRESSED WITH YOU I WAS YOUR FACILITY KNOW GETTING UNITS FROM DIFFERENT PART OF THE COUNTY TO BE A PART OF THIS IS GENERATING REVENUE FOR YOU AS WE DO.OKAY. SO WHEN YOU KNOW, BACK IN ONE OF THE BONDS MR. DAVE TALKED ABOUT 2015 WAS FOR A TRAINING FACILITY AND PART OF THAT TRAINING FACILITY WAS A MAINTENANCE FACILITY WE WERE WORKING ON OUR OWN EQUIPMENT BECAUSE WE FOUND IT CHEAPER AND THE LEVEL OF SERVICE WE HAVE QUALIFIED PEOPLE AND THE PROBLEM WE WERE HAVING WE WOULD SEND VEHICLES MOSTLY TO SPANISH FOR ALL THE BIG TRUCKS GO IN YOU'RE JUST A NUMBER OVER THERE YOU KNOW YOU'RE JUST A SPOT IN THE THEY SAY THEY GIVE YOU A PREFERENCE BUT IT JUST DOESN'T HAPPEN. SO WE WE GOT THE BOARD ON BOARD AND THE HELP FUND THE MAINTENANCE DIVISION CASTLE AND YES WE OPENED IT UP TO OTHER GOVERNMENT AGENCIES.
WE STAYED OUT OF THE PRIVATE SECTOR SO CURRENTLY WE WE DO REPAIRS FOR US AND SOME OF THE HIGHWAY PATROL GETS VEHICLES. THE TOWN OF BLUFFTON OF THE BLUFFTON POLICE DEPARTMENT, THE CITY BEAUFORT PORT ROYAL FIRE DEPARTMENT SENT VEHICLES OVER TECHNICAL COLLEGE OF THE LOWCOUNTRY SEND SOME OF THEIR DRIVERS OVER THE SERVICE SO YES WE ARE WE HAVE PEOPLE THAT WORK ON OUR STUFF AND SO WE'RE ABLE TO SUPPLEMENT THEIR SALARIES AND EXPENSES THAT WE INCUR BY WORKING ON PROJECTS THAT DO NOT HAMPER OUR OWN. I THINK YOU KNOW THE NORMALLY I THOUGHT WE WERE WE ISSUED BALLOONS FOR THE WHOLE ENTIRE COUNTY BECAUSE IT'S CHEAPER TO DO BECAUSE OF THE EXPENSE HERE AUTOMATICITY I MEAN I'M ANTICIPATING THAT WE ARE NOT IN FOR ANY YOU NEED A GENERAL OBLIGATION FROM THE COUNTY. OKAY THIS IS YEAH THANK GOD NOT ON THIS SAME TIME WE HAVE A NUMBER OF NEEDS COUNTYWIDE THAT YOU WOULD LOVE TO MAYBE LATER THIS YEAR. OKAY YEAH SO WE'RE GOING TO I HAD QUESTION FROM THE CHIEF IS YOUR OUR DISTRICT HAVE THE MOST PERSONNEL OF ALL THE DISTRICTS. YES YES MA'AM I BELIEVE WE ACTUALLY SO THAT'S HAVE A KIND OF GOING BACK AND FORTH THERE. WE HAVE NINE WORKING FIRE STATIONS. WE HAVE 168 EMPLOYEES. THIS PROBLEM YOU MENTIONED THE BONDS GOING OUT TO DIFFERENT BANKS WITH GOING ON. WE KEEP A LIST OF ABOUT 40 BANKS AGAIN THEY'RE THE LOCAL BANKS. THEY'RE STATEWIDE REGIONAL NATIONAL BANKS, A LOT OF WHICH YOU'VE HEARD OF . WE'RE ON THE CORNER OR OTHER ONES YOU FROM OTHERS THAT YOU PROBABLY HAVEN'T HEARD OF THAT JUST HAVE A BUCKET OF MONEY THAT THEY WANT TO LEND TO MUNICIPALITIES. AND SO WE TRY TO DO THAT IN AS MANY HANDS AS POSSIBLE. WE'RE WE START WITH OUR LIST AND WE WORK WITH COUNTY STAFF TO MAKE THAT. WE'RE COVERING ALL YOUR LOCAL BANKS JUST IN CASE THERE'S A COUPLE ON THERE THAT AREN'T ON OUR LIST WHICH DOES HAPPEN. SO WE WOULD WE WOULD LOOK AT OUR LIST COMPARE COUNTIES THAT SEND THAT OUT DIRECTLY AND THEN AT THE SAME TIME THE BOND COUNSEL IS POSTING WHAT'S CALLED A SUMMARY NOTICE OF SALE IN PAPER AND SO EVERYONE'S TRACKING THAT THAT DOESN'T GET US DIRECTLY THAT'S POSTED NOW BUT WE USE LOCAL STATE BANKS BEFORE WE USE THE NATIONAL BANKS. NO, THERE'S NO WE DO NOT DISTINGUISH YOU KNOW WE'LL TAKE ALL THE BIDS THAT COME IN AND WITH NO OBLIGATION BONDS AGAIN FOR ANY JUMP IN IT CORRECT ME IF I'M WRONG HERE BUT YOU WOULD JUST TAKE THE LOWEST INTEREST RATE AND SO IF YOU HAD A LOCAL BANK THAT HAD A HIGHER INTEREST RATE AND YOU WANTED USE A LOCAL BANK UNDER STATE LAW YOU CAN'T DO THAT BUT YOU COULD YEAH I THINK IF YOU WERE DOING A
[01:00:04]
DIFFERENT TYPE OF BOND THAT WASN'T A GENERAL OBLIGATION BOND YOU WOULD HAVE A LITTLE BIT MORE LEEWAY. YOU CAN KIND OF THE BEST OVERALL BUT AGAIN THAT'S WHERE GENERAL OBLIGATION BONDS GO IS WELL AS THE WINNER. OKAY.THIS IS AN ASSESSMENT TEAM. WELL, I'M GOING TO TAKE YOU BACK ON THIS FIRST QUESTION YOU'RE PROBABLY GOING TO ASK WILL THIS COVER EXPENSES AND ITEMS AND EQUIPMENT, THE NEW STATION PLAN IN THE CITY AND YES WHAT I MEAN IS FOR THE FIREFIGHTERS MOST OF IT IS THE PERSONAL PROTECTIVE EQUIPMENT THAT'S THE PEOPLE THAT WE HAVE NOW THE NEW HIRES PROBABLY HIRED 12 PEOPLE FOR THAT THAT WE FUND IN OUR OFFICE. WE HAVE ABOUT 275 3000 LINE ITEM OPERATING BUDGET FOR GEAR ITEMS THAT NATURE SO YES IT WILL OKAY.
SO THEY WON'T RUNNING AROUND THE EQUIPMENT? NO, MA'AM, ABSOLUTELY NOT.
OKAY. ANY OTHER QUESTIONS THAT MR. GREENWAY IS MAKING ASK ME THAT THIS PROBABLY I WANT TO HEAR FROM THE COMMONWEALTH OF VIRGINIA AND WE HAD IF OUR FLORENCE HAD BEEN DOWN IT RAISED AN INCREDIBLE AMOUNT OF MONEY FOR THE FIRE DEPARTMENTS THEY DIDN'T NEED THAT IF THEY NEW KNOW EQUIPMENT THEY GOT IT THEY NEW UNIFORMS WHATEVER THEY NEED BECAUSE THEY DON'T HAVE BINGO NOW ON WEDNESDAY NIGHT ANOTHER ONE AN OVER AND OFTEN SAT AND RAISED AN INCREDIBLE AMOUNT OF MONEY AND I'M I'M GOING TO FIND OUT HOW WE CAN DO THAT HERE YEAH WHY BINGO LET'S SEE IT STATE LAW THE STATE WANTS SO WE HAVE TO GET IT THROUGH THE LEGISLATOR ON YOU SO RIGHT IT'S THE WAY OKAY OR YOU CAN HIRE SOMEONE LICENSED TO DO IT IT'S A GAME OF CHANCE. WE'VE INVESTED IN THIS FULLY IN THE CITY AND THERE ARE PLACES THAT WILLING TO USE AND THEN ALSO PEOPLE WOULD BRING IN THEIR AND SO THIS IS A NICE WAY FOR COMMUNITY TO GET TOGETHER AND RAISE MONEY FOR FIRE DEPARTMENT THEN LET ME TELL YOU WE DO NOT NEED FOR ANY I THINK THAT'S A GREAT IDEA OR A THOUGHT ABOUT THAT THAT'S A FUNDRAISER BUT IT'S WORTH POINTING OUT WHERE WE EITHER YOU CAN MAKE A MOTION TO APPROVE OR DENY THIS WOULD ACTUALLY GO TO COUNTY COUNCIL FOR THREE READINGS SO LOOKING FOR SOMEONE TO MAKE A MOTION TO APPROVE AND I CAN ACTUALLY READ THE AMENDMENT IF YOU WANT ME TO BUT I SORT OF MAKE THE MOTION TO APPROVE.
I'LL MAKE MUSIC ON SECOND SECOND SCREEN AND HERE WE WERE LOOKING AT WHAT HAS BEEN SPELLED OUT FOR US IN THE WHICH IS A RECOMMENDATION OF APPROVAL OF AN ORDINANCE AUTHORIZING PROVIDING FOR THE ISSUANCE AND SALE OF LIMITED GENERAL BONDS. BOSTON COLLEGE OF ART HISTORY SERIES 23 A OR SUCH OTHER APPROPRIATE SERIES DESIGNATION FOR COUNTY, SOUTH CAROLINA IN THE PRINCIPAL NOT TO EXCEED 4,250,000 FIXING THE FORM AND DETAILS OF BONDS AUTHORIZING THE COUNTY ADMINISTRATOR IS LAWFULLY AUTHORIZED DESIGNEE TO DETERMINE CERTAIN MATTERS RELATING TO THE BONDS WRITING FOR THE PAYMENT OF THE BONDS AND THE DISPOSITION OF THE THEREOF AND OTHER MATTERS RELATING THERETO THAT PRIOR TO THE MOTION.
AND IS THERE ANY OBJECTION TO THE MOTION? SEE NO OBJECTION.
THIS WILL GO AHEAD AND PASSED AND SENT TO COUNTY COUNCIL GREAT STREET.
THANK YOU FOR COMING. APPRECIATE YOU BEING HERE. CHIPPEWA AND MR. POINT ANSWER POINDEXTER THANK FOR BEING HERE AGAIN. YOUR POSITION IS IS NEVER PEOPLE NEVER SAY THANK YOU THANK YOU FOR WHAT YOU DO AND FOR YOU THINK.
[10. RECOMMEND APPROVAL OF AN ORDINANCE TO APPROPRIATE FUNDS FROM THE STATE 2% ACCOMMODATIONS TAX FUND AND OTHER MATTERS RELATED THERETO (FISCAL IMPACT: THE AWARD WILL BE FROM THE FUND BALANCE AND CURRENT YEAR REVENUES IN FUND 2000.)]
WE APPRECIATE IT. THANK YOU SO MUCH. GOOD.THANK THINK IS RIGHT SO LET'S MOVE ON TO NUMBER TEN AND THIS IS RECOMMEND RECOMMEND APPROVAL OF AN AUDIENCE TO APPROPRIATE FUNDS FROM THE STATES TO PRESENT ACCOMMODATIONS TAX FUND AND OTHER MATTERS RELATED TO WE HAVE THE SUBJECT FOR THIS REPORT MY FIRST ONE TO HAVE MR.. MR. WILLIAMS COME UP AND I WANT TO REAL QUICK JUST HAVING TO EXPLAIN THE DIFFERENCES IN EIGHT TAX CREDITS DIFFERENT BOARDS ARE ACTUALLY FOR NEW MEMBERS BUT EVEN FOR THE THE PUBLIC WE KNOW AGAIN IT GETS VERY CONFUSING EVEN FOR PEOPLE THAT THAT ARE ON COUNTY COUNCIL IT GETS CONFUSING FOR ME. I'VE READ THESE AUDIENCES MANY ,MANY TIMES THE FACT THAT THE EXPERT THAT BASED ON WHAT WE HAVE A BRIEF LOOK AT IS WE HAVE
[01:05:01]
THREE READ WE HAVE THE STATE AND COMBINATIONS FACTS WHICH IS A 2% TAX.ABSOLUTELY. BUT IT QUITE A BIT OF STOCK GOING ON REVENUE.
WE HAVE A LOCAL ACCOMMODATIONS TAX WHICH IS 3%. WE HAVE A LOCAL INDEX WHICH IS A 2%. THE STATE ACCOMMODATIONS TAX IS HAS A SEPARATE BOARD.
IT IS IT IS NOMINATED BY Y'ALL AND IT'S MADE UP OF FOUR MEMBERS OF TO BE SELECTED FROM HOSPITALITY IN THE COUNTY THROUGH MEMBERSHIP ALSO LEADER PLEASURE COUNCIL AND ONE MEMBER SHALL BE SELECTED FROM A CULTURAL ORGANIZATION AND THEY GO THROUGH THE PROCESS WHERE THEY THE PEOPLE APPLY SO SO THEIR THAT THEY HAVE WITHIN THEIR ORGANIZATION ARE OUR EXPERIENCE WE CAN RUN MEETINGS NOT HERE RIGHT NOW HE GOES THROUGH THEM HE GOES AND HE PUTS ALL THE PACKAGES TOGETHER AND THEN THE STATE ACCOMMODATIONS THAT GET TOGETHER AND THEN ONE DAY THEY GO THROUGH ALL THAT ACTIONS THEY CALL TO ANYBODY THAT HAS ANYBODY THAT'S PASSED THE AWARD AND THEN THEY THEIR RECOMMENDATIONS WE BASED ON WHAT WE COLLECT IN ORDER TO STATE ACCOMMODATIONS FACTS WE ENDED UP BUMPING UP THE AMOUNT THAT THEY'VE GIVEN AND SO THEY ACTUALLY CHANGE THE AMOUNT THEY'VE GIVEN BUT THAT'S THAT'S ON THEIR BOARD THE LEVEL OF ACCOMMODATIONS THAT THE LOCAL HOSPITALITY OR GOVERNANCE COMMITTEE THAT'S APPOINTED BY THE COUNTY ADMINISTRATOR AND IT'S A VERY SIMILAR PROCESS AND WE'RE DIFFERENT IN THAT WE GIVE AN A MONTH TO PUT IN THEIR APPLICATIONS AND THE COMMITTEE GO THROUGH AND MAKE REPORTS BASED ON WHAT'S IN THOSE TAXES AND WE SHOULD BE HAVING THAT MEETING SOMETIME EARLY, LATE, EARLY FEBRUARY AND GETTING GETTING THOSE TO YOU BY THE NEXT FINANCE COMMITTEE MEETING. BUT THAT'S BASICALLY A SYNOPSIS OF IT ALL THE COMBINATION SPECS ALL THIS BECOMES OVERNIGHT STAYS ON THE HOSPITALITY TAX PREPARED FOODS AND BEVERAGES.
SO ANY TIME YOU GO TO A RESTAURANT A BAR IN ORDER OF A SALAD AND A BEER OR THE BEER THAT'S WINE OR WHATEVER ANYWAYS IS ALL WE OR ANYBODY FROM THE TOWN BASED ON THAT ACCOMMODATIONS WOULD JUST BE FOR PEOPLE STAYING IN MOTELS OR STUFF LIKE THAT.
ANY QUESTIONS? OKAY I LIKE THAT I GUESS FARMERS FARMERS OF HE'S THE CHAIR OF CNN BEFORE HE DOES A PRETTY AMAZING JOB THEY DO THEY DO A GREAT JOB FOR US AND ALL THEY ASK IS WE'RE GOING TO BE GONE SO WE'RE GOOD. SO NOW THEY'RE HAVING NO I THINK I LIKE IT AND I IT COULD BE A COKE HERE DOES IT? MR. FARMER THANK YOU FOR COMING BACK. IS GLAD TO SEE YOU AGAIN. WE APPRECIATE YOU.
THANK YOU. AND I HAD A WHOLE PITCH READY FOR HOW WE DO WHAT WE DO.
I COVERED MOST OF IT. I WILL TELL YOU THIS PAST YEAR WAS A PERFECT STORM FOR BEAUFORT COUNTY. WE HAD ABOUT 24 APPLICANTS. WE NORMALLY HAVE 40 AND WE HAD WE HAD MILLION DOLLARS TO DISTRIBUTE. YOU USUALLY HAVE FIVE OR 600,000. SO IF YOU'VE LOOKED AT THE PROPOSAL YOU SEE WE A LOT OF ORGANIZATIONS HAPPY. I DON'T MR. CHAIRMAN DON'T KNOW HOW YOU WANT ME TO PROCEED.
WHAT I NORMALLY DO IS JUST ANSWER QUESTIONS SO I THINK THAT EVERYONE'S HAD A CHANCE.
THIS CAME OUT FRIDAY WITH THE PACKET SO WHEN I HAD A CHANCE OR THEY COULD HAVE LOOKED AT IT AND REMEMBER THIS WILL GO TO THE FULL COUNTY COUNCIL FOR THREE READINGS APPROVAL.
IT'S A LOT OF TIMES TODAY IS A FORMALITY OF US APPROVING THIS AND SPENDING IT ON THE COUNCIL AND THERE IS QUESTIONS WE ASKED FOR THREE FORMER NOW AND CAN COME BACK WITH ANSWERS COME BACK WITH ANSWERS FOR US AT THE NEXT MEETING WE ASK YOU TO COME BACK AT LEAST THE FIRST READING OF THIS AUDIENCE TO COVER ANYTHING THAT COMES. SO OBVIOUSLY FOLKS WHO HAVE QUESTIONS YOU FIRST YOU GO AHEAD SO IN LOOKING AT THE LIST I'M JUST CURIOUS NUMBER ONE GRADE OF NEWS REPORTER CVB GOT A $100,000 OVER WHAT THEY REQUESTED AND 30,000 DOWN NUMBER 17 LOWCOUNTRY RESORT ISLANDS GOT MORE THAN OTHERS SOME DIDN'T GET WHAT YOU REQUESTED SO I WAS JUST WONDERING WHY THAT OCCURRED AND I KNOW THE QUESTION WE ORDERED THEIR EXPENDITURES I MEAN DO WE LOOK AT THE EXPENDITURES NATURE OF THE MANSION FIRST 1/1 IF YOU LOOK AT OUR RECOMMENDATIONS TRADITIONALLY THE TWO ORGANIZATIONS THAT GOT OVER
[01:10:01]
FUNDED ARE ALWAYS TOP FUNDING BECAUSE WE BELIEVE THEY GIVE THE BIGGEST BANG FOR THE BUCK FOR GETTING FIRST YEAR ONES WHO DIDN'T GET IT IS THE SEVEN MEMBER BOARD NEGOTIATED THROUGH A SO AS WE DO THE INTERVIEWS GOING BACK WE GET ALL THE APPLICATIONS THAT YOU HEARD ASAP ALL OF US GO THROUGH ALL THE APPLICATIONS BEFORE WE DO THE INTERVIEWS WE COME IN AND GIVE EACH APPLICANT IN 10 MINUTES TO MAKE AN IMPRESSION ANSWER QUESTIONS PRIMARILY THE LATTER AND WE MAKE A DECISION INDIVIDUAL DECISION WHAT WE THINK THEY OUGHT TO GET WHEN ALL OVER WE DO WHAT I CALL FOR FUNDING WE NEGOTIATE AND THE ONES WHO DIDN'T GET AS MUCH AS THEY ASKED FIRST OFF THIS IS THE FIRST YOU REMEMBER GIVING ANYBODY EVERYTHING ASKED FOR SO THE ONES THAT DIDN'T GET AS MUCH IN OUR JUDGMENT ARE NOT AS BIG BANG FOR THE BUCK AND TRACKING YEARS. THERE'S NO FORMULA FOR THE END UNFORTUNATELY.YES GETS MARRIED IN YEARS PAST WE'VE SEEN THE APPLICATIONS WHEN I THINK WHEN IT WENT TO FULL COUNCIL THAT WAS IF I RECALL THAT WERE WHAT WE'VE SEEN THE APPLICATION SO WE COULD LOOK AT THEM OURSELVES. THIS IS JUST A LIST TODAY I WOULD REALLY LIKE TO SEE THE APPLICANT THEMSELVES SO IT GIVES US A LITTLE BIT MORE KNOWLEDGE OF IT AND I KNOW WE'VE THAT FOR THE LOCAL HOSPITAL IN THE US SO IT MIGHT TAKE A LITTLE BIT OF SCREENING BUT I THINK IT'S WORTHWHILE FOR YOUNG PEOPLE BEFORE WE TAKE THE SMALL BOAT TO SEE EXACTLY WHAT ARE WE GETTING FOR WE'VE NEVER DONE THAT. I'VE BEEN ABOUT 1314 YEARS OLD THAT I'M THINKING OF . I KNOW WE HAVE A LOT MORE THERE IN A SOFTWARE SYSTEM THAT WAS USED. DESCRIBE IT TO ALL OF US IF YOU WANT TO GO THROUGH I WOULD LIKE TO WE HAVE THEY CAN BE UP TO 80 OR 90 PAGES APIECE. I THINK THIS A LOT OF MONEY YEAH I GUESS IS OKAY MR. CHAIRMAN I JUST BY THESE BRIEF DESCRIPTIONS I'M NOT I'M NOT YEAH BIG YOU ALL DO A GREAT JOB REVIEWING IT BUT JUST A FEW WORDS WAS ONE SHEET OF PAPER DOESN'T TELL ME ENOUGH ABOUT WHAT THEY'RE DOING SO I GUESS THE QUESTION WOULD BE THAT A'S OR TO MR. GREENWAY IS IS IS IF COUNSEL CAN HAVE ACCESS TO THAT SYSTEM AND THEY CAN THEN GO BACK LOOK AT THEIR EVERY DROP ON THEIR ENERGY OKAY I DON'T HAVE A MIKE BUT THEY'RE IN ELECTRONIC FORM AND WE CAN GET THEM TO YOU. WE JUST HAVEN'T WE I THINK YOU MAY HAVE DONE IT ONCE TWICE. WELL CERTAIN APPLICATIONS IN THE PAST WOULD NOT AS A WHOLE I CAN HAVE ONE BRIAN AM THE DROPBOX WITH Y'ALL AND Y'ALL CAN LOOK AT THEM AS YOU KNOW IT SURELY HERE AND BEFORE THE NEXT WE HAVE PLENTY OF TIME IS THERE ANY PROS OR CONS WITH THAT FROM A LEGAL I CAN'T THINK REALLY WHY WOULD HAVE THAT ACCESS ANY MEMBER COURSE BECAUSE AGAIN THERE'S NOTHING THAT WE WOULD ENCOURAGE COUNCIL TO THOROUGHLY VET THE APPLICATIONS THAT WERE SUBMITTED YOU TAKE YOUR FINAL VOTE BECAUSE THERE ARE SOME THERE ARE SOME SUBSTANTIAL INCREASES OVER WHAT WAS AWARDED ,WHAT WAS WHAT WAS REQUESTED AND SOME APPLICATIONS DIDN'T EVEN MAKE IT THROUGH THE PROCESS BEFORE. THEY WERE REJECTED FOR ANY LEVEL OF FUNDING INCLUDING COUNTY PROJECT AND THAT'S THE QUESTION.
SO YOU DIDN'T AS WE SAID THAT DIDN'T MAKE IT THROUGH THE PROCESS SO THERE WERE TWO FORMS THERE ARE APPLICATIONS THAT ARE REJECTED BECAUSE THERE MISSING THINGS OR THEY DON'T QUALIFY OR WHAT. YES. BOTH OF THOSE STATEMENTS YOU'VE HAD IN MANY MANY YEARS WE'VE HAD VERY POOR APPLICATIONS COME THROUGH THAT WE COULDN'T EVEN EVALUATE SO WE WOULD REJECT THE THIS PARTICULAR ISSUE THAT WAS BROUGHT UP OR IT IS AUTHORIZED UNDER THE LEGISLATION. BUT WE HAVE TWO QUESTIONS. THE ANSWER ONE IS IT IS IT GOING TO ATTRACT SUPPORT TOURISM AND THROUGH CAN YOU PROVE IT WE FILL THE ENTRY YES.
EITHER ONE OF THOSE QUESTIONS FOR THE PARK AND WE WE ASK YOU LATE COMING TO FINANCE COMMITTEE BECAUSE WE WERE ASKED TO GET THE BOARD BACK TOGETHER TO RECONSIDER THE PARK AND WE DID AND THE ANSWER WAS THE SAME THIS NORMALLY WOULD HAVE HAPPENED LAST YEAR IN FACT A
[01:15:05]
COUPLE OF THE APPLICANTS WHO WERE DUE ARE HURTING. IT'S LATE SO AND THAT'S NOT ANYBODY'S FAULT. I'M JUST GIVING YOU A STATEMENT IN PAST IS IT A REQUIREMENT TO GIVE OUT ALL THAT YOU'VE RECEIVED OR HOW IS DRAWING CARRYOVERS? BECAUSE WE ENDEAVOR TO GIVE THAT EVIDENCE PENNY. WE NEVER COME TO THE COUNTY WITH A HOLD BACK. THAT'S WHAT YOU JUST NEVER YEAH.WE'VE HAD SOME FUNNY THINGS HAPPEN OVER THE YEARS BUT IT'S ERIC OUR INTENTION TO GIVE OUT EVERYTHING THE CHAIRMAN REQUESTED IS THE FORMER YOU TO HONEST PROBABLY SOME FIRST TIME FUNDERS IN THIS APPLICATION DO YOU SEE ANY WAY YOU CAN HIGHLIGHT THAT YOU DON'T WANT TO DO THAT YOU NEED FIRST TIME REQUEST YES ALWAYS SOME FIRST TIME YOU KEEP IN MIND THIS IS 24 UP AND YOU USUALLY HAVE 40 THAT CAN BEGIN TO TELL YOU WHY THAT IS.
NO, NO, NO NO NO. I JUST TO KNOW FIRST ANY CLUES IN HERE BUT I DON'T NEED TO DO THAT NOW THE OTHER QUESTION IS THE INCREASE OF 156% OF RECORD IS A HUMAN QUESTION DOES THAT BECOME THE BENCHMARK THE NEXT YOU. THANK YOU.
THANK YOU. NO, IT DOES NOT LOOK THERE ARE NO BENCHMARK FOR INDIVIDUAL APPLICANTS AS YOU CAN SEE BY THE SPREADSHEET THEY COME IN WITH A REQUEST AND THEN WE EVALUATE NORMALLY WHAT I HERE IS LAST YEAR'S FUNDING THIS YEAR'S REQUEST LESS FUNDING WAS RECOMMENDING RECOMMENDED SO I WOULD YOU KNOW I HOPE THAT CAN THE FILE IN THE INCREASE POOL LAST YEAR WAS 156% UNLESS YOU MAKE IMPORTATION OF IT SOMEWHERE ELSE IN QUINCY I JUST HAD TO GO BACK AND FILE THE FINANCE. NO, THAT'S NOT SURE.
I'M NOT I'M UNDERSTANDING IN THE MEETING I MEAN THE MINUTE YOU CLEARED 280,000 EACH YEAR IF THAT REQUEST HAS COME IN AS 280,002 FUNDED SOME LAST YEAR WITH THE REQUEST MAYBE A 180,000 AND THEN RECOMMENDED 80,000 THEN I LOOKED AT THAT FOR NEXT YEAR.
WHY DID YOU PUT THE REQUESTED WOULD BE THE KEY FOR THAT THAT'S ALL EACH YEAR LET ME SAY IT THIS YEAR STANDS ALONE. THIS YEAR WILL HAVE NO IMPACT ON NEXT YEAR WHEN WE EVALUATE EACH APPLICATION EACH FOR ITS OWN INTEGRITY THAT ANSWERS THE QUESTION I HOPE YOU ANSWER MY QUESTION I JUST NEED TO KNOW HOW DO I GET INFORMATION WITHOUT GOING BACK INTO THE I KIND OF FIGURE OUT WHAT HAPPENED THIS YEAR THAT'S ALL. WELL, LET ME SAY THIS BUT THE APPLICANT THAT APPLIED LAST YEAR YOU SEE IN HERE THE ONES THAT DON'T HAVE REQUESTS FROM LAST YEAR ON NEW OR DIDN'T APPLY LAST YEAR AND SO WE WOULD HAVE HAD SOME LAST YEAR THAT DIDN'T APPLY THIS YEAR AND SOME THIS YEAR THAT DIDN'T APPLY LAST YEAR SO EACH YEAR STANDS ALONE. BUT THESE SPREADSHEETS I MEAN I'M SURE THE COUNTY SUPPLY SPREADSHEETS FOR I'VE BEEN DOING FOR 12 OR 13 YEARS AND EVERY YEAR WE USE A SPREADSHEET SO I THINK YOU MR. GLOVER'S TRYING TO SAY IS IF YOU TAKE A LOOK AT NUMBER ONE LAST YEAR THEY RECEIVED $175,000 I BELIEVE HIS QUESTION WAS THAT HUNDRED AND $75,000 MORE OR LESS THAN WHAT THEY ACTUALLY REQUESTED YEAR OH SO THEN WHEN YOU TAKE A LOOK AT $280,000 THAT BECAME THE BENCHMARK. THIS IS THE FIRST YEAR THAT ANY NUMBER LIKE THIS 100% OF THAT BECAUSE WE WE USUALLY THIS IS A WELL FROM WHAT WE WOULD COME IN THE MILLION AND A HALF WORTH OF REQUESTS WE USUALLY HAVE FIVE OR 600,000 NO. SO NOBODY GETS 100% NORMALLY THIS YEAR MAYBE IN THE NORMAL. OKAY. BECAUSE THE NUMBER OF CANDIDATES AND MONEY WENT IN IF I MAY WHEN AN APPLICANT TO CONTEND WITH A REQUEST THEY HAVE THEIR APPLICATION THAT YOU REVIEW WHICH ME WOULD BASICALLY SAY IF I'M REQUESTING $180,000
[01:20:02]
AND I HAVE THIS EMBLEM PLANNED FOR THAT UNDER $80,000 NOW YOU SAID WE'RE GOING TO GIVE YOU ANOTHER $100,000. DO THEY HAVE TELL YOU TELL US. WELL, THIS SO I'M GOING TO SPEND THE NEXT HUNDRED DOLLARS WHEN WHEN WHEN PATROL COMES IN NEXT YEAR I WOULD EXPECT TO SEE DATA ON HOW THEY SPENT THE MONEY AND THAT'S NUMBER ONE I SAID IF TWO THINGS WE CHECKED FOR NUMBER TWO AND PROOF AND THAT WE MAKE YOU MAKE PRESENT PROOF OKAY BUT AT THIS PARTICULAR POINT THEY DON'T HAVE A SPENDING PLAN FOR AND IT'S HUNDRED THOUSAND YES THEY DO AMERICAN AIRPORT ROYAL AND THEY COME IN WITH THEIR MARKETING PLAN BUT THERE'S 480,000 I KNOW WE'RE PART OF THEIR MARKETING SPEND. THEY SPEND MUCH MORE THAN JUST WHAT THEY GET FROM US. SO WE'RE ABLE TO SEE THEIR ENTIRE MORTGAGE AND IN THAT CASE IT'S ALL ADVERTISING. SO EXTRA MONEY MEANS EXTRA ADVERTISING MEANS BRINGING MORE TOURISTS. THAT'S THEIR PHILOSOPHY ANYWAY .SO I THINK WE'RE GOING TO HAVE TO BE ABLE TO HAVE ACCESS TO ALL THE APPLICATIONS, BOTH THE ONES THAT ARE AND HAVE BEEN ALL THE ONES THAT HAVE BEEN SUBMITTED WHETHER THEY'VE BEEN APPROVED OR DENIED. I'LL GIVE A GOOD LOOK AT THEM THEN AND AS OPPOSED TO US HAMMERING MR. FARMER THAT IF THERE'S A QUESTION THAT SHOULD COME BACK TO ME SHORT AND SIMPLE AND SWEET THAT WE CAN THEN GET TO MR. FARMER SO HE'S NOT BLINDSIDED OR HE CAN ANSWER BEFORE OUR NEXT MEETING AND KEEP YOUR QUESTIONS TO A MINIMUM AND I'M NOT SURE AS WE CAN AND THEN WE'LL JUST ANY QUESTION COMES IN EVERYONE FROM COUNSEL WILL HAVE THE RESPONSE THAT COMES THAT I THINK IS THE CORRECT WAY TO WITH IS AND BY NO MEANS ARE WE ATTACKING YOU IN ANY WAY, SHAPE OR FORM CERTAINLY YOU KNOW, WITH WITH NEW MEMBERS ON COUNTY COUNCIL THEY HAVE EVERY NEED TO KNOW EXACTLY HOW ARE DEVELOPING. SO THIS IS WHY I ANTICIPATE THANK YOU IS READY AFTER 12 YEARS YES OBVIOUSLY AND THIS IS FROM THE YES MA'AM I HAVE A QUESTION THERE'S ONLY ONE CHAMBER ON HERE. WHY? OH, THAT'S A VERY GOOD QUESTION. WE DON'T SOLICIT YOU HAD STOPPED APPLYING SOME YEARS AGO MAYBE THREE YEARS AGO. BLUFFTON HAS NEVER APPLIED FOR SMALL AND OR ROYAL IS THE DEMOS OVER HERE AND THEY CAN HEAR OF IT I CAN SPEAK TO THAT FOR A LITTLE BIT IF YOU'D LIKE A DOCUMENT IS JUST PART OF THE WAY IT'S SET UP RIGHT NOW ABOUT THE LOCAL ACCOMMODATIONS THING YOU HAVE TO DEMO YOU GET $150,000 AND THAT'S IT BEFORE THE BILL FOR RURAL CVB AND THE DON'T NEED CHAMBER OF COMMERCE IN THE COUNTY CHAMBER OF COMMERCE YOU GET THIS 550 IN THE STATE ACCOMMODATIONS TAX REALM THE OVERALL CVB AND THE IN THE GREATER BEACH REALM AND THE CHAMBER OF COMMERCE 15% OF THE GROSS BEFORE THEY GET IN RASCAL SO THERE'S A WHOLE DIFFERENT SET OF THEY'RE ASKING FOR ADDITIONAL FUNDS UNDER THE STATE ACCOMMODATION MORE THAN THEY GET FROM FROM THE FROM THEM ALREADY FROM THEM ALREADY AND I COULD GIVE YOU THOSE NUMBERS BUT I DON'T HAVE THEM ALL PLANNED RIGHT NOW BUT BUT THE ACCOUNTS IN GLOVERS POINT I CAN PUT WHAT WAS IMPRESSIVE LAST YEAR WHAT WAS AWARDED LAST YEAR FOR THE DIFFERENT AGENCIES I CAN HAVE THAT AND MORE IF IT WOULD HELP AND CERTAINLY ON THAT BEFORE NEW APPLICANTS WILL MAKE WE'LL SEE IT HAPPEN SO MOST OF THE DO HAVE WHAT YOU SHOULD WOULDN'T HAVE IN TEN WOULDN'T HAVE REQUESTED ANYTHING FROM THE PRIOR YEAR AND YEAH DON'T WANT TO GET SOMETHING BUT YOU PROBABLY WROTE I BET DOLLARS TO GET IT A READ MORE INFORMATION AND THE QUESTIONS THAT I MENTIONED GOING BACK TO THE VOTES
[01:25:04]
SOMETIMES COME TO MIND JUNK MAIL SO IF WE SEND IT BACK BUT AGAIN THANK YOU FOR COMING COME AND DO DO A GREAT JOB AND LOTS OF TIME IN AND HAVE ASKED ME A QUESTION WHAT DO YOU DO ALL WE APPRECIATE ALL OF YOU YOU'VE DONE A TREMENDOUS JOB SO AGAIN THANK YOU FOR COMING TODAY BECAUSE HOW WITH THE SECOND YES YES DONE THANK YOU ONCE AGAIN THE HEADLINES LET'S MOVE ON TO NUMBER 11 AND THAT IS STORM WATER REQUIRE TREATMENT GERMAN OF A ROVER X TRUCK AND YOU SEE WE CAN TAKE A VOTE ON OH I'M SORRY GOOD 463870 ANY OBJECTION TO THE MOTION THAT WOULD MAKE BY THIS HOUR? I SEE NO OBJECTION. SO IT HAS PASSED WITHOUT[11. STORMWATER REQUIRED PROCUREMENT OF THE ROVVERX TRUCK AND VC500 CAMERA SYSTEM ($227,769.84)]
OBJECTION, SIR. THANK YOU FOR THAT? ALL RIGHT, LET'S MOVE ON THEN NUMBER 11 AND THEN STORMWATER WE ARE ACQUIRED FROM A ROVER TRUCK AND DC 500 GAMMA AND I THINK THAT'S MR. FREILICH TO HAVE AM IN SO THIS ONE THIS IS A PIECE OF EQUIPMENT THAT STORMWATER USES WE HAVE A BOX CAMERA WE USE THE CAMERA AND THEN HAS THE DRAINAGE LINE INSPECTED TO MAKE SURE OF THIS NOT ON THAT CAMERA HAS QUIT WORKING AND CONTACTED THE MANUFACTURER AND THEY'VE ACTUALLY DISCONTINUED THAT PRODUCT ENTIRELY SO THAT WE WERE NOT ABLE TO GET IT SERVICED IN THE CAMERA WAS ON ITS LAST LEGS SO WE BUDGETED FOR THIS BUDGET SO WE WENT OUT TO BID AND THAT HERE AND SO BID IS FOR $227,700.84.IT'S ALREADY IN THE STORMWATER BUDGET AND JUST NEED YOUR APPROVAL SO CAN MAKE THAT ORDER WHAT PLAN APPROVAL THIS WOULD NOT NEED TO GO TO THE COUNCIL BECAUSE THE IMPAIRMENT LIMIT WOULD BE LESS THAN OR LESS THAN WHAT APPROVES THAT WE COULD TAKE ACTION FROM THERE.
SO MR. CHAIRMAN, I'LL MAKE A MOTION IMPROVE THIS PURCHASE THE MOTIONS OR SECOND THE SECOND ONE AND ANY DISCUSSION OF THE QUESTION? YES.
WHEN WHAT WOULD BE THE TIMELINE TO GET THIS PIECE OF EQUIPMENT? IS IT LIKE THE REST OF THE WORLD ON SOME VOTES AND PROBLEMS AND THINGS. YEAH ESPECIALLY EQUIPMENT.
SO JUST DO WHATEVER YOUR TYPICAL DELIVERY MONTHS OKAY AND JUST REAL YOU'RE JUST THINKING ABOUT THE BUSINESS DONE THROUGH RESOURCE. WELL CONTRACT OR JUST FOR QUICK FOR A NEW MEMBER THAT DOESN'T WORK WHEN IT COMES TO YES SOURCE NO YES I BELIEVE THIS SOURCE YES THE SOURCE WELL THE SOURCE IS BASICALLY AN AGENCY OUT THERE THAT HAS REBUILT A LOT OF ITEMS AND A LOT OF THE WORST ITEMS OR MORE TECHNICAL ITEMS AND IT'S SO COUNTIES AND MUNICIPALITIES BASICALLY REFERRED TO THEIR PROCUREMENT ACT ON BEHALF OF THEIR OWN PROCUREMENT TO HELP EXPEDITE THE PROCUREMENT OF THESE TYPE MATERIALS PUMPS AND MACHINERY AND STUFF LIKE THAT AGAIN SO MORE DISCUSSION SO YOU KNOW THIS OPTION THIS WILL BE APPROVED WITHOUT OBJECTION ANY OBJECTION I SEE NO OBJECTION. SO THANK YOU AND THANK YOU.
[12. RECOMMEND APPROVAL OF A RESOLUTION AUTHORIZING THE COUNTY ADMINISTRATOR TO ENTER INTO A LEASE AGREEMENT WITH BEAUFORT ELITE VOLLEYBALL CLUB FOR A PORTION OF THE REAL PROPERTY LOCATED AT 2727 DEPOT ROAD (FISCAL IMPACT: Elite Volleyball to pay $525.00 monthly in rent to Beaufort County ($6,300 yearly) ]
ALL RIGHT. LET'S MOVE ON NOW TO NUMBER 12 AND THE RECOMMENDED APPROVAL OF A RESOLUTION. THE COUNTY ADMINISTRATOR ENTERED INTO A LEASE AGREEMENT WITH BEAUFORT ELITE VOLLEYBALL CLUB FOR THE PORTION OF REAL PROPERTY AT 2727 DEPOT ROAD AGAIN THIS ORDER AND THE ATTORNEY HANDLING THIS FOR. GOOD AFTERNOON THIS IS FOR A PORTION OF THE WAREHOUSES LOCATED IN 77 DEPOT ROAD IN FRONT OF THE BUILDING THE CURRENT LOCATION OF THE AMS THE BACK PORCH IS NOT BEING WE IDENTIFIED IT AS THE SURPLUS FOR THE COUNTY AND A GROUP OF THE ELITE VOLLEYBALL AREA NONPROFIT ORGANIZATION THAT PROVIDES VOLLEYBALL SPORTING CLUB WE'RE THEY HAVE PRACTICES PLAYS IN TOURNAMENTS OUR GAMES ARE HELD OUTSIDE THE COUNTY THEY HAVE CURRENTLY BEEN LEASING FROM THE SCHOOL DISTRICT AND AT THIS POINT THEY ARE LOOKING FOR ANOTHER FACILITY SO THAT THEY CAN HAVE A LITTLE BIT MORE FLEXIBLE PRACTICE TIMES PREVIOUSLY THEY WERE STARTING POINT THIS IS BETWEEN SIX AND SEVEN IF YOU'RE A MIDDLE OR HIGH SCHOOL THAT MEANS YOU'RE NOT GETTING HOME[01:30:04]
UNTIL ABOUT 10:00 AT NIGHT. SO WE ARE ALLOWING SPECIFIC TIMES TO LEASE THE FACILITY STARTING 5:00 WHICH MEANS PARENTS TO PICK UP THE KIDS AND COME DIRECTLY VOLLEYBALL PRACTICE WITH THE DELAY FROM 5 TO 9 DAYS I BELIEVE THE PRICE PURSUANT TO OUR LEASE POLICY WAS RECENTLY PUT IN PLACE. WE ARE USING RENTAL FEES SCHEDULE THAT WAS PUT IN PLACE BY PARKS AND REC PROGRAM. WE'RE AWAITING OUR APPRAISALS TO COME BACK FOR A POLICY WE'VE USED RATES THAT WE ALL THE OTHER FACILITIES THEY ARE RECEIVING A PROFIT DISCOUNT OUR POLICY OF A 50% DISCOUNTED RATE ANY ANY QUESTIONS FROM MUST BOARD I DO HAVE SOME QUESTIONS BECAUSE OBVIOUSLY I GET LOTS OF CALLS FROM OF TRAVEL FACILITIES BUT WE SEE THIS AS A MONTH TO MONTH LEASE, IS THAT CORRECT? IT IS FOR ONE YEAR AT A TIME BUT IS IT SPECIFIC PERIODS? SO AGAIN I THINK THIS IS WONDERFUL.HOWEVER YOU JUST PUT US IN THE TROUBLE OF NOT PUTTING US OUT TO BID TO OTHER GROUPS THAT MIGHT WANT THE SAME THING. OUR POLICY SAYS THAT THEY CAN COME TO US IF THEY WANT OR POTENTIALS BE LEASED AGAIN THIS IS FOR THREE DAYS A WEEK. SO IF WE HAVE OTHER SPACE AVAILABLE HAPPY TO PUT AN APPLICATION IN AS WELL BECAUSE IF THERE ARE OTHER VOLLEYBALL CLUBS IN THERE ARE TRAVEL VOLLEYBALL BASEBALL TEAMS AND TEAMS AND SOCCER TEAMS AND I'LL LOOK FOR WINTER SPACE TO DO THINGS AND AGAIN I THINK IT'S I THINK IT'S A GREAT IDEA.
IT WAS NOT AT ALL INTERESTED BUT I THINK WE'RE GOING TO HAVE OTHER GROUPS COME OUT AND ALSO THEN ASK FOR THE SAME THING. SO IT HAS A YEAR LEASE ON MONTH TO MONTH TO MONTH MONTH SO I GUESS I'M INCORRECT. AND THEN ALSO YOUR ADDRESS IS PROPERTIES TO BE AT THROUGH OCTOBER ON THE OTHER LEASES OFF AT LEAST IN MY EXHIBIT A I WROTE ON THEIR I'M NOT SURE WHY THAT'S IN SO AGAIN THAT NEEDS TO BE REMOVED AND SHOULD BE NOTED BUT AGAIN I JUST KEEP IN MIND THAT YOU WILL NOW HAVE OTHER OTHER GROUPS THAT ARE GOING TO COME OUT AND SOMETHING THEY HAVE FOUGHT WITH OUR PARKS AND LEISURE. WE'RE TRYING TO GET SPACE WHEN WE'RE SO PROUD OF HOW WE BEGIN WITH JUST OUR REGULAR SPORTING EVENTS, THE EAST BLUE PALS PROGRAM DID IT AGAIN SO I THINK THIS IS A WONDERFUL THING. SO ANY MORE DISCUSSION IS YES AND I'M IS TO LANGUAGE TO CONTINUE TO RUN THROUGH THESE SMALLER I MEAN THE NARRATIVE YOUTH OF THE COMMUNITY AND THEN MEMBERS ARE THE INCLUSIVE ONE ANOTHER YES IT A YOUTH PROGRAM AND THE MEMBERS ARE JUST REFERRING TO A THE MEMBERS OF THE COUNCIL BUT IS IT OPEN TO MEMBERS OF THE COMMUNITY YOUTH IN THE COMMUNITY OR IS IT THE EXCLUSIVE GROUP? IT'S OPEN TO ANYONE THAT WANTS TO PHYSICALLY PARTICIPATE IN TRAVEL, VOLLEYBALL.
YES. YOU KNOW, OBVIOUSLY WE NEED TO RECOGNITION AND I KNOW WE USE THIS FOR YOU KNOW, THIS ADMINISTRATION. I DO KNOW THAT WE HAVE AT SOME POINT IN TIME I WOULD YOU SEE THE RECOMMENDATIONS FROM THE RECREATION TASK FORCE OR CONSULTANT THAT HAD INTERMEDIATE AND THESE ARE BASICALLY A LOT OF TIMES YOU KNOW ONE OF THE THINGS WHEN I WAS IN THE SCHOOL BOARD WE ALLOWED CHURCHES TO RENT SCHOOLS TO ON SUNDAYS CAME VERY BEFORE THEN THE COMMUNITY WAS ABLE TO USE THOSE FACILITIES ONCE THE CHURCH DID TAKE TO THE SCHOOL DISTRICT WENT TO INTO DIFFERENT CATEGORIES I'M JUST WONDERING WHETHER IT IS THE FOUNDATION TO TAKE OUR FACILITY WHILE YOU KNOW ONE RESOURCE TO A DIFFERENT LEVEL WHICH MAKES IT VERY DIFFICULT FOR PEOPLE BE TO HAVE ACCESS TO FACILITIES I'M NOT FOR YOU I'M JUST MAKING THE STATEMENT THAT'S ALL OKAY THANK YOU.
AND EVERY QUESTION THAT YES, OUR EXHIBIT A AND B IS JUST GENERIC FOR US TO LOOK AT BECAUSE THOSE EXHIBITS ARE NOT EVENTS. OKAY.
[01:35:01]
YOU CAN SEE HIS NAME AND HIS EARLY DAYS AND YEAH I. I REALLY THINK MR. GREENWAY'S BEEN REPLACED BECAUSE IT'S HOW THOSE REMINDERS CAN BE AMENDED THAT'S SO THIS WOULD GO TO COUNCIL WHAT IS REQUIRED THOSE THE COUNCIL OF HOURS OF PUBLIC HEARINGS WHAT MAY IN OUR NEXT COUNCIL AGENDA WE HAVE TO ADVOCATE YOU ALL RIGHT. IS THERE A MOTION THEN TO ACCEPT THIS LEASE? I'LL MAKE THE MOTION. I DO HAVE ONE QUESTION BUT GUESS HOW ARE WE GOING TO BE ABLE TO GET A COPY OF THE PROPOSED LEASE? YES, I CAN ATTEST TO IT VERY FEW COUNCILS THERE WAS A LEASE POLICY THAT'S ACTUALLY BEEN IN PLACE PREVIOUSLY DID NOT HAVE ONE AND SO ANY AND ALL LEASES WILL BE SIMILAR TO THAT OF OUR POLICY AND REALLY EVERYBODY SAYS YOU KNOW IT'S DIFFERENT. THEY'RE GOING TO HAVE CERTAIN TERMS AND I THINK THE RULES SUCH AS CLEARLY FOR THE USE OF A VOLLEYBALL FACILITY WE'RE NOT GOING TO HAVE IMPROVEMENTS TO THE FACILITY THAT WOULD BE ONE THAT WAS REMOVED.BUT IN GENERAL THERE IS AT LEAST TEMPLATE THAT YOU'RE TRYING TO PUT IN PLACE FOR CONSISTENCY. IF I MAY I MAY MAKE YOUR VOTE ONE WANT TO JUST POINT OUT THE COUNTY COUNCIL THIS IS NOT PARKS AND REC FACILITY THAT'S BEEN RELEASED.
THIS IS A PREVIOUS BUILDING IS USED DEAD STORAGE M AS AN OLD FURNITURE WE MOVE THAT MATERIAL OUT OF THIS WAREHOUSE TO HARRIS BELOW WHERE AS YOU ALL KNOW WE CAN HAVE STORAGE BUT WE CAN'T HELP PEOPLE. SO WHEN I WAS PRESENTED WITH THIS PROBLEM FROM THE VOLLEYBALL FOLKS HERE THAT HAVE BEEN STRUGGLING WITH THIS FOR MANY YEARS I THOUGHT THIS A EQUITABLE SOLUTION TO SOLVE THEIR NEEDS AND ALSO THAT WOULD PROVIDE A SERVICE TO YOUTH IN THAT WE HEAR ABOUT CURRENTLY THESE FOLKS HAVE THIS MANY EVENINGS OUT IN THE FRONT YARD OF MR. JACKSON YOU HAVE A SINGING VOLLEYBALL SET UP IN THE FRONT YARD.
I KNOW THIS IS IN MY NEIGHBORHOOD I GO BY IT EVERY DAY SO THIS WAS AN OPPORTUNITY FOR US WORK WITH YOU KNOW TO PROVIDE THIS SERVICE FOR IT TO HAVE AN INDOOR FACILITY ALSO THE DIFFICULTY HE WAS HAVING IN OBTAINING APPROPRIATE FACILITIES WITH SCHOOL DISTRICT WHO OFTEN CHANGED THE TIME THAT HE COULD PRACTICE BECAUSE OF THEIR OWN NEEDS.
WE HAD THE ISSUE OF PARKS SO WERE PROBABLY A FOCUS TOO SOMETIMES THEY WEREN'T USED AT THE SAME TIME WE'RE USING THEM FOR A COMMUNITY PART FROM THAT PROGRAM BUT CERTAINLY IF THERE IS AN OPPORTUNITY FOR US TO WORK WITH THEM FOLKS OUTSIDE OF OUR NORMAL PROGRAMING ACTIVITIES I INSTRUCTED OUR RECREATION GROUPS TO WORK WITH THIS PARTICULAR CASE.
YES AND MADE THIS MY FIRST I'LL MAKE THE SECOND ONE. ALL RIGHT, GOOD.
WE A FIRST AND A SECOND. IS THERE ANY DISCUSSION SAYING NO DISCUSSION WE WILL THIS WITHOUT OBJECTION THERE'S ANY OBJECTION THERE IS NO OBJECTION JUST MOVE ON THEN TO THE ALL
[13. 2023 AGENCIES, BOARDS, AND COMMISSIONS APPOINTMENTS AND REAPPOINTMENTS]
RIGHT. LET'S MOVE ON TO OUR FINAL WHICH IS 2023 AGENCIES BOARDS, COMMISSIONS, APPOINTMENTS AND RE APPOINTMENTS. LET ME JUST SAY THAT WE HAVE A LIST HERE AND THAT LIST OF INDIVIDUALS IN YOUR PACKETS AND THEY HAVE BEEN VETTED AND MEET ALL THE MANDATORY REQUIREMENTS TO SERVE UPON APPROVAL OF THIS ITEM.THESE NAMES WILL THEN MOVE ON TO THE COUNCIL FOR APPROVAL AND AT OUR NEXT MEETING WILL ALL RECEIVE INFORMATION REGARDING CURRENT VACANCIES INCLUDING DISTRICT SPECIFIC VACANCIES SO WE CAN BEGIN WORKING ON IN THOSE. SO AGAIN THIS IS FOR PEOPLE WHO ARE CURRENTLY WORKING ON BOARDS THAT HAVE BEEN APPROVED JUST REAPPOINTING THEM OR ACTUALLY APPROVING THEM TO CONTINUE THE WORK THAT THEY'VE BEEN DOING. SO ANY QUESTIONS, DISCUSSIONS I WHAT YOU HAVE BEFORE YOU ON ANY OF THESE ALL RIGHT. NONE I'M GOING TO ASK THE MOTION THEM TO APPROVE ALL THESE APPROVE THE LISTING OF INDIVIDUALS TO BE APPOINTED TO THE VARIOUS IS THERE A SECOND SECOND OR SO THE DISCUSSION SAYING NO DISCUSSION IF WE APPROVE WITHOUT OBJECTION OBJECTION HAS BEEN APPROVED. SO AGAIN THAT BRINGS TO THE END OF OUR MEETING WE DON'T SEE ANYONE THAT WOULD LIKE TO SPEAK TO THIS COMMENT.
[01:40:02]
LET ME JUST SAY AN HOUR TIME BUT THE FINANCE HEARINGS THIS IS ACTUALLY FAIRLY SHORT 235 PAGES OF A BACK UP. SO DON'T MAKE THIS TIME AND ALSO LETS YOU KNOW THAT THAT WOULD I DON'T GET TO RUSH MEETING AND GETTING EVERYONE A CHANCE TO SPEAK IS THAT FOR ME CITY STAFF THANK YOU FOR YOUR HELP EVERYTHING YOU'VE DONE WE APPRECIATE A* This transcript was compiled from uncorrected Closed Captioning.