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SO WE WILL CALL THE AGENDA SETTING MEETING BY THE BEAUFORT COUNTY, UH, SCHOOL BOARD EXECUTIVE COMMITTEE TO ORDER.
IT IS MONDAY, JANUARY 9TH, 2023.
COULD YOU DISPLAY THE THANK YOU ROBIN.
WE NEED A MOTION TO APPROVE THE AGENDA.
I MOVED THAT WE APPROVE TODAY'S AGENDA.
MOTION MADE BY MS. MIDDLETON AND, AND SECOND BY COLONEL GEIER.
ANY DISCUSSION? ALL IN FAVOR, PLEASE SAY AYE.
GORDON, JOIN THE MEETING IS APPROVED UNANIMOUSLY.
WE'LL NOW STAND FOR THE PLEDGE OF ALLEGIANCE.
I PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC STAND.
ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.
THE MEDIA WAS PROPERLY NO NOTIFIED.
NEXT UP ON THE AGENDA OF THE COMMITTEE MEETING.
MINUTES OF DECEMBER ONE, MADAM CHAIR, TO APPROVE THOSE.
I MOVED THAT WE APPROVED THE DECEMBER 1ST, 2022 COMMITTEE.
CAUSE COLONEL GEER, ARE YOU ALL RIGHT WITH THAT? OR
MY, MY SOUND WAS OFF CAN AND NOT WORKING PROPERLY.
SO, ROBIN, CAN YOU DISPLAY THOSE? YOU WANT ME TO DISPLAY THE MINUTES OR THE VOTE? MM-HMM.
SO, ANGELA OR DICK, ANY CORRECTIONS OR COMMENTS? NONE THAT I SEE.
ANY FURTHER DISCUSSION THERE BEING NO HANDS UP.
ALL IN FAVOR OF APPROVING THE DECEMBER 1ST, 2022 AGENDA SETTING MEETING MINUTES.
NEXT UP WE HAVE SETTING OUR BOARD MEETING AGENDA FOR JANUARY 17TH, 2023.
SO WE'LL HAVE THE DRAFT AGENDA.
PLEASE COME AND GIMME A SECOND.
SO WE HAVE THE, ALL THE USUAL, UM, STUFF AT THE BEGINNING.
LOOKS LIKE THE DATE IS CORRECT, THE TIME FOUR 30 FOR EXECUTIVE SESSION, SIX FOR PUBLIC SESSION.
YEAH, I JUST SAID IT AT FOUR 30.
I'M NOT SURE IF THAT'S WHAT YOU WANNA DO.
JUST LOOKING AT THE EX EXECUTIVE SESSION, I PUT FOUR 30.
CAUSE UH, I HAD A BRIEF CONVERSATION WITH DR.
R THIS AFTERNOON AND IT SOUNDED LIKE THAT'S WHEN IT WOULD NEED TO BE FROM ALL THE THINGS THAT WERE GONNA BE UNDER EXECUTIVE SESSION.
UM, BUT WE CAN DECIDE IN JUST A MINUTE.
YOU'VE GOT ABOUT THE PUBLIC COMMENTS.
IF WE DON'T FINISH ON THE 17TH, WE RECONVENE ON THE 18TH.
SO LET'S SEE THE, UM, EXECUTIVE SESSION.
I'LL LET EVERYBODY READ IT BECAUSE, WELL, I GUESS, UH, YEAH, EVERYBODY CAN READ IT EXCEPT FOR CAN YOU READ IT? UM, CARLTON, UH, NO, I CAN'T, BUT NO PROBLEM.
OKAY,
WE'LL HAVE THE PERSONAL RATIFICATION REPORT, THE ADULT ED HOME SCHOOL REPORT, UH, SOME CONTRACTS REGARDING BLUFFTON ELEMENTARY SCHOOL, HVAC, BLUFFTON, MIDDLE SCHOOL, SAFETY, SECURITY TECH, INFRASTRUCTURE AND ATHLETICS, MAY RIVER HIGH SCHOOL, SAFETY, SECURITY AND ATHLETICS, BROAD RIVER ELEMENTARY SCHOOL, HVAC AND HILTON HEAD HIGH SCHOOL, EXISTING FIELD HOUSE RENOVATIONS.
AND ANOTHER, UH, EXECUTIVE SET.
THE SHE EXECUTIVE SESSION ITEM WILL BE, UM, UH, ROBIN CUSHING BARRY, EXECUTIVE ASSISTANT TO THE BOARD, UH, ANNUAL PERFORMANCE REVIEW.
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TWO DOCUMENTS IN THERE IN THE EXECUTIVE SESSION FOLDER.ROBIN, UH, THE TOTALS, YOU KNOW, THE, THE COMPILATION OF, OF THE INDIVIDUAL BOARD MEMBERS AND THEN THE, UH, ANONYMOUS, UH, COMMENT SHEET.
SO, UM, ANGELA AND DICK, DO YOU HAVE ANY, UH, OTHER, UM, COMMENTS ABOUT EXECUTIVE SESSION? WILL FOUR 30 GIVE US ENOUGH TIME?
I KNOW THERE'S A LOT THERE, WENDY, UH, THIS IS FRANK.
CAN YOU, UM, GIVE ANY GUIDANCE ON HOW MUCH TIME YOU THINK THAT'S GONNA TAKE FOR THE EXECUTIVE SESSION ITEMS? PROBABLY ABOUT 40 MINUTES, MAYBE 40.
FOR YOUR LEGAL, FOR THE LEGAL ONES.
WELL, WE HAVE, UM, I, MINE WILL BE VERY BRIEF, BUT WE'LL HAVE, UH, MR. MATTHEWS ON THE SMITH CASE AND THEN, UH, MR. UH, WILLIAMS WILL BE PROVIDING LEGAL ADVICE TO THE BOARD.
UM, I'M ACTUALLY GONNA REWRITE THE PART ABOUT MR. WILLIAMS. I'M GONNA WRITE HIS LANGUAGE RE UH, IT'S LEGAL ADVICE AND A MANNER COVERED BY THE ATTORNEY-CLIENT PRIVILEGE.
SO TAKE THAT OUT OF, THAT'S NOT PART OF THE FIVE PENDING.
THAT WOULD BE A SEPARATE ITEM.
I HAVEN'T SPOKEN TO MS. WILLIAMS, BUT I THINK THAT'S THE LANGUAGE YOU WOULD WANT.
SO I'M OF YOUR MINDSET, ANGELA, IT SEEMS LIKE I DON'T SEE HOW WE CAN ACCOMPLISH ALL THIS IN AN HOUR AND A HALF.
UH, SO IF, UH, YOU AND COLONEL GEIER ARE IN AGREEMENT, IT SEEMS LIKE FOUR O'CLOCK IS MORE, UH, REASONABLE.
SO WE'LL GO TO FOUR AND YOU'LL ADD THE, THE WOR WORDING REGARDING MR. WILLIAMS FROM WENDY.
LET'S MOVE ON TO THE PUBLIC SESSION, WHICH WILL START AT SIX.
AND IT'S ALWAYS BETTER IF WE HAVE A FEW MINUTES BETWEEN THE TWO SESSIONS.
UM, WE HAVE OUR USUAL ORDER THERE.
UM, WE'RE GONNA HAVE A STUDENT PERFORMANCE, IT LOOKS LIKE.
VERY NICE POINTS OF CELEBRATION.
THE FIRST PUBLIC COMMENTS, THE, UM, MOVE DOWN TO THE CHAIR REPORT.
UM, YES, THE COMMITTEE ASSIGNMENTS, UM, I DON'T YOUR EXECUTIVE ADMINISTRATIVE ASSISTANT EVALUATION RESULTS SHOULD BE NOT A PUBLIC, UH, DISCUSSION, BUT WILL BE AN EXECUTIVE SESSION.
SINCE IT'S A PERSONNEL MATTER.
UM, SO WHAT COMMITTEE REPORTS ARE WE GONNA HAVE, ROBIN? NONE.
SO I PUT THERE, THERE'S NO COMMITTEE REPORTS CUZ NOBODY'S MET YET AND THERE WERE NONE LEFT OVER FROM, UH, DECEMBER.
I THOUGHT OPERATIONS WAIT A MINUTE.
DECEMBER 14TH WOULD BE THE ONLY ONE.
ADMINISTRATIVE REGULATIONS FROM THAT MEETING AND THEY HAVE SOME AR THEY'RE GONNA MM-HMM.
AND YOU CAN GET WITH ROBIN, WENDY ON WHAT THOSE YES.
AND THEN, UM, WE CAN LIST THEM.
AND THEN MS. WALTON DID HER, UM, I THINK IT WAS HER O E N PERSONNEL.
I'LL FOLLOW UP WITH MS. WALTON TOO.
I THINK THAT WILL GO UNDER, UM, THAT WAS VOTED TO GO ON CONSENT, SO I'LL PUT THAT ON CONSENT AGENDA.
AR WE HAVE THE SUPERINTENDENT'S REPORT.
UNDER STUDENT ACHIEVEMENT, I HAVE A, A PRESENTATION INTERSECTION ON STUDENT SUPPORT, UH, WHICH, UM, WILL TOUCH UPON, UH, THE MULTI-TIERED SYSTEMS OF SUPPORT.
AND THEN UNDER OTHER MATTERS, UM, WE WANTED TO GIVE A COMMUNITY PROJECT REVIEW COMMITTEE 2.0 UPDATE.
THEY'RE GONNA BE DOING SOME SCHOOL VISITS THIS WEEK.
UH, SO, UH, IT'D BE NICE TO JUST HAVE A, A QUICK UPDATE ON THAT FOR YOU.
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WE DON'T HAVE ANYBODY'S HAND UP? NOPE.UM, CARLTON IS ON THE PHONE AND CHLOE'S ON THE PHONE.
AND EARL IS IN, JUST TO LET YOU KNOW.
AND WILLIAM IS JUST NOW COMING IN.
SO THEN WE'RE DOWN TO, UM, BOARD BUSINESS ACTION.
I THINK WE NEED A SPECIFIC, UH, MOTION THERE.
UM, I CAN GIVE A, I WOULD SAY SOMETHING, UM, MOTION TO UPHOLD THE, UH, BOOK REVIEW COMMITTEE'S, PLURAL DECISIONS ON THE BOOKS THAT WERE REVIEWED, AND THEN LITERALLY LIST THE BOOKS THAT WERE REVIEWED.
ARE YOU, UM, ARE YOU PLANNING ON, ON, UH, DEALING WITH IT, UH, AS A GROUP, AS A COLLECTIVE YES.
GROUP OF BOOKS AS OPPOSED TO ONE AT A TIME? YES.
YEAH, I WOULD DO IT AS A GROUP AND THEN IF A, UH, YEP.
BOARD MEMBER OR BOARD BOARD MEMBERS, PLURAL, DECIDE THEY WANT TO DISCUSS ONE AT A TIME, WE CAN PULL 'EM OUT OF THERE.
YOU GOOD WITH THAT, DICK? AND, UM, ANGELA? YES.
SO WHAT ARE WE SAYING HERE? MOTION.
WELL, YOU DON'T, YOU I WOULD JUST LEAVE A BOOK REVIEW MATERIAL.
WHAT WAS IT CALLED? BOOK RECONSIDERATION.
IT WAS APPEAL OF THE, OF APPEAL OF BOOK REVIEW COMMITTEES, APPEAL OF DECISIONS ON THE FOLLOWING BOOKS.
BUT I THINK, UH, IT'D BE MORE HELPFUL IF, IF IT WASN'T SO JUST, YOU KNOW, APPEAL OF BOOKS THAT'S AWFULLY BROAD.
I THINK WE JUST NEED THE MOTION THERE CUZ THAT'S OUR JOB, WHETHER WE'RE GONNA UPHOLD IT OR NOT UPHOLD THEM.
SO I CAN, UM, I KIND OF, I CAN GET WITH YOU, ROBIN AFTER WE FINISH TONIGHT, AND I'LL JUST TELL YOU WHAT I HAD AND THEN WENDY CAN SAY YAY OR NAY OR TWEAK IT OR WHATEVER TO THE MOTION.
AND THEN WE, SO, UM, FOR THE NEW MEMBERS THAT ARE, UH, IN ATTENDANCE, WE HAVE A, A, UM, AS I MENTIONED IN MY EMAIL TO YOU ALL ABOUT, UH, YOUR COMMITTEE PREFERENCES.
WE DO HAVE A LOBBYIST, UH, LEGISLATIVE LOBBYIST, AND WE, HER, HER CONTRACT, UH, WE LOOK AT ANNUALLY AND I COULDN'T FIND HER CONTRACT.
UM, WENDY, SO YOU'RE GONNA NEED TO, UM, PROVIDE US THE CONTRACT, PLEASE.
I'LL SEND IT OUT TO THE BOARD.
YEAH, I HAVE, I HAVE THE CONTRACT, SO THANK YOU, ROBIN.
SO THAT WILL HAVE A MOTION RELATED TO THAT AS WELL.
AND IF I LOOK AT THE CONTRACT, I, WE CAN, OR WENDY CAN WORD THAT ONE.
AND ON THE CONSENT AGENDA, WE, THEY'RE GONNA BE SOME BOARD MEETING MINUTES, DECEMBER 13, JANUARY THREE.
AND THEN ALSO IT SOUNDED LIKE THE OPERATIONS ARS O IT WOULD BE THE OES.
CAUSE I WAS GONNA SAY THE AR WHERE YOU WOULD JUST, YEAH.
THEY'RE THERE FOR YOUR INFORMATION.
SO IT WOULD BE THE OE AND I'LL GO BACK AND GET THE NUMBER OF WHICH NUMBER OKAY.
AND THEN THE ARS WILL BE IN YOUR PACK BOARD PACKET.
AND THEN THE MEETING, THE LAST THREE FEW THINGS THERE ARE WHAT WE ALWAYS HAVE ON THE, ON THE AGENDA IN THAT ORDER.
AND IF WE DON'T FINISH ON JANUARY 17TH, WE'LL RECONVENE THE FOLLOWING DAY AT 6:00 PM OKAY.
UM, COMMITTEE MEMBERS, UH, ANGELA AND DICK, ANY, ANY OTHER COMMENTS? OH, HERE.
BEFORE WE GO TO THAT, HERE'S OUR FUTURE AGENDA TOPICS.
UM, MADAM CHAIR, WHEN WILL WE MEET TO, UM, DO, DO THE AGENDA FOR THE WORK SESSION OR I, SO I THINKING, UM, IT MIGHT BE BEST TO WAIT SINCE IT'S JUST, IT'S JANUARY 27TH, CORRECT? ROBIN? THAT'S CORRECT DATE? YES.
IT WOULD BE IDEAL TO DO IT RIGHT
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AFTER WE HAVE OUR BOARD MEETING ON THE 17TH.LIKE, AND WE CAN SET THAT TONIGHT, LIKE IF WE WANNA DO IT ON THE, MAYBE THE 19TH, CUZ THAT WOULD STILL GIVE THE STAFF THE FULL EIGHT DAYS.
BUT WE WOULD ALSO KNOW KIND OF, UM, WE MIGHT HAVE MORE INFORMATION FOR DISCUSSION ON THE, AT THE WORK SESSION AFTER THE MEETING.
UM, SO SOME OF THESE LOOK LIKE THEY WENT TO THE COMMITTEES.
CAN YOU SCROLL BACK UP? UM, ROBIN? YEAH.
SO, AND ROBIN, THESE TWO, THESE TWO, UM, THE UPDATE ON EAST, THOSE TWO ARE SUPPOSED TO GO TO THE OPERATIONS COMMITTEE.
THINK, UM, I, I THINK THE THIRD ONE, UH, I'M NOT SURE, BUT I, I WAS UNDER THE IMPRESSION THAT THAT THIRD ONE, THIS WAS COVERED IN THE OPERATION, THE LAST OPERATIONS COMMITTEE THAT WAS COVERED WITH GRIEVANCE.
I CAN TAKE, I CAN TAKE THAT ONE OFF.
UH, ACTUALLY IT'S A, WELL, I, UH, IT WAS COVERED UNDER THE GRIEVANCES AND THEY BROUGHT THAT INFORMATION BUT THOUGHT THAT IT WAS BRINGING SOMETHING BACK TO THE OPERATIONS COMMITTEE.
BUT WE'RE TALKING NOW THE AGENDA FOR THE, THE BOARD BUSINESS MEETING OF JANUARY 17TH.
SO THE PUBLIC COMMENTS THAT COULD GO ON THE, UM, THE WORK SESSION FOR JANUARY 20 WAS THE DATE 27TH.
AND THE RESULTS MONITORING REPORT FORMS, I BELIEVE THAT WAS KATHY'S, UM, SUGGESTION.
YEAH, IT WAS AT THE LAST WORK SESSION AND THERE, UM, WAS SOME CONCERN.
AND SO WE SAID THAT WE WERE BRINGING THAT BACK TO THE WORK SESSION AND I THINK DR.
RODRIGUEZ, TANYA HAVE SOME SUGGESTIONS.
CAUSE WE WENT BACK TO LOOK AT IT.
SO THAT WAS COMING BACK TO THE WORK SESSION IN JANUARY.
SO THAT CAN BE ASSIGNED TO JANUARY, UH, 27TH AS WELL.
UM, CAN THE DISCIPLINE DETAILS BE ASSIGNED TO THE WORK SESSION AS WELL? I, I'M NOT SURE I MATTER IF EARL WAS ON OR NOT, BUT I THOUGHT, UH, YES.
OF THAT WAS, WAS DISCUSSED AT THE, UH, WORK SESSION AND MAYBE IN OPERATIONS TOO.
EARL, WOULD YOU LIKE TO CHIME IN? UM, NO, I DON'T HAVE ANYTHING AS FAR AS THE DISCIPLINES DETAILS.
I'VE, I'VE ALREADY TAKEN CARE OF THAT, SO DON'T WORRY ABOUT THAT.
THE NEXT ONE, THE ROBERT SMALLS.
UM, SEE SOMETHING, SAY SOMETHING GAGGLE.
I THINK THAT WAS ALSO IN THE OPERATIONS COMMITTEE WHERE THEY SPOKE ABOUT GAGGLE AND UH, UH, AND THE, UH, I THINK THEY TALKED ABOUT THAT ONE IN THE OPERATIONS AS WELL.
SO THEN THAT ONE COULD COME OFF.
SO THE FOUR BY FOUR SCHEDULE AT THE HIGH SCHOOL, THAT SOUNDS LIKE NOT A TOPIC FOR THE, THAT, THAT WAS TRICIA.
AND THAT SOUNDS, I MEAN, I DON'T THINK THAT WOULD BE A REGULAR BOARD MEETING TOPIC.
SO I THINK WE COVERED ALL THE ONES HERE.
UM, WHAT WAS THE ONE, I KNOW I MENTIONED ONE TO YOU DR.
R TODAY, UH, FOR THE JANUARY WORK SESSION.
WE'RE NOT DOING THAT AGENDA RIGHT NOW ANYWAY, SO THAT'S OKAY.
UM, MY ROOF IS BEING REPAIRED, SO YOU'LL, HERE'S SOME BACKGROUND BANGING, UH, GOING ON.
UH, FOUR YEARS AGO HE MET IN JANUARY TO LOOK AT PROVIDING 8% MONEY TO DO THE DESIGN WORK FOR THE ADDITIONS TO MAY RIVER HIGH SCHOOL AND RIVER RIDGE ACADEMY BECAUSE WE KNEW WE WERE, WE HAD A CONSIDERABLE PROBLEM WITH CAPACITY SOUTH OF THE BROAD, AND WE WANTED TO MAKE SURE WE HAD SHOVEL-READY, UH, PROJECTS READY TO GO AS SOON AS THE REFERENDUM PASSED.
NOW WE'RE HAVING A CAPACITY ISSUE AGAIN.
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I KNOW THE COMMITTEE HAS BEEN MEETING AND IS LOOKING AT WHAT CONSTRUCTION WE NEED TO DO SOUTH OF THE BROAD.AND I, I DON'T KNOW IF JANUARY IS THE RIGHT TIME TO TALK ABOUT THIS, BUT THAT'S WHEN WE STARTED THE PROCESS TO GET THE 8% MONEY AND THE ARCHITECTS CONTRACTED SO THAT BY THE TIME THE, UH, REFERENDUM CAME ABOUT, WE WERE READY TO GO TO WORK.
AND I THINK WE NEED TO LOOK AT THAT AGAIN THIS YEAR.
SO THAT SEEMS LIKE, UM, THANK YOU COLONEL GEER.
THAT SEEMS LIKE THAT WOULD BE A GOOD, UM, WORK SESSION TOPIC.
UM, APRIL CONS, WHAT ARE WE CALLING IT? CONSTRUCTION A PERCENT.
I THINK WE'RE TALKING ABOUT, UH, UH, EXPANSION OPTIONS OR, OR SO IS THAT CORRECT, COLONEL? YEAH, SURE.
SO, UH, I, I THINK JUST SO WE ALL KNOW WHAT WE'RE TALKING ABOUT, IT WOULD MAKE SENSE IF WE PUT EXPANSION OP OPTIONS, UH, UH, AND 8% OR SOMETHING LIKE THAT.
SO, SO THAT IT'LL REMIND US OF THIS CONVERSATION COLONEL GEIER BROUGHT UP.
AND WE CAN PUT WORK SESSION UNDER THERE.
IS IT GONNA BE THE JANUARY ONE? IT SOUNDS LIKE PROBABLY IF WE, OR YOU JUST WANT ME TO PUT WORK SESSION UNTIL WE DETERMINE NO, PUT PUT JANUARY AND THEN WE CAN MODIFY IF WE NEED TO.
ARE, ARE THE OFFICERS OKAY IF WHERE IT SAYS EXPANSION OPTIONS, IF WE SAID, UH, UH, EX EXPANSION OPTIONS, UH, AND, YOU KNOW, UH, AND PLANNING OR SOMETHING LIKE THAT.
SO WE'RE, WE'RE FOCUSED ON, ON, UH, THE DATES AHEAD.
SO I WOULD ADD TO EXPANSION OPTIONS PLANNING FOR POSSIBLE 8%.
UM, JUST TO LET YOU KNOW, VICTOR ALSO HAS JOINED.
SO I THINK WE, UM, HAVE CONCLUDED OUR AGENDA SETTING FOR JANUARY 17TH, BUSINESS MEETING.
DICK AND ANGELA, ANYTHING ELSE YOU WOULD WANNA ADD OR HAVE ANY OTHER COMMENTS REGARDING THAT MEETING OR AT THIS TIME? OKAY, SO THE NEXT ORDER OF BUSINESS SHOULD BE SETTING OUR NEXT, UH, DATE FOR AGENDA SETTING, WHICH AS WE ALREADY MENTIONED EARLIER TONIGHT, LOOKS LIKE MAYBE THURSDAY, UH, JANUARY 19TH WOULD BE GOOD.
WOULD THAT WORK FOR YOU? THAT WOULD BE FINE.
IS THAT GOOD, ROBIN? YES, MA'AM.
SO WE'LL, SO THAT WILL BE, UM, THURSDAY, JANUARY 19TH AT 5:00 PM AND WE'LL DO, UM, WE CAN DO IT, UH, HYBRID OR, AND ILL BE REMOTE.
SO WE GONNA DO IT ZOOM OR ARE WE DOING IT HYBRID? WHAT IS THE COMMITTEE'S PREFERENCE? I'LL HAVE TO ZOOM.
UM, DO WE HAVE ANY, ANY OTHER, UM, BUSINESS ROBIN OR DR.
R OR THE COMMITTEE MEMBERS? NO, THANK YOU.
I JUST WANNA SAY I APPRECIATE, UM, THE ATTENDANCE AT, AT TONIGHT'S, UH, MEETING.
IT'S, IT'S REALLY NICE TO SEE, UH, SO MANY OF OUR BOARD ME NEW BOARD MEMBERS AND YES.
AND OLD OR EXPERIENCED BOARD MEMBERS CONNECTED TONIGHT.
THE BOARD APPRECIATES IT, AND SO DO THE VOTERS AND CONSTITUENTS.
WE CAN, UM, ADJOURN BY UNANIMOUS CONSENT.
MEETING ADJOURNED AND THANK YOU EVERYONE.