[00:00:10]
UM, THIS IS THE, UH, POLICY COMMITTEE, AND WE ARE CONDUCTING THIS MEETING VIA HYBRID VIDEO CONFERENCING.
KY, UM, JOINING US VIA ZOOM AND MISS WENDY CARTLEDGE.
SO, UM, LET'S GO AHEAD AND BEGIN THE MEETING BY STANDING FOR THE, UM, PLEDGE OF ALLEGIANCE.
I PLEDGE ALLEGIANCE TO THE, OF THE STATES OF AMERICA AND TO THE REPUBLIC OR WHICH NATION IN LIBERTY AND JUSTICE.
WIKI, WOULD YOU WANT TO MAKE A MOTION TO APPROVE TODAY'S AGENDA? SURE.
I MOVE THAT WE APPROVE THE AGENDA FOR NOVEMBER 7TH.
UM, I WILL SECOND THAT RIGHT? ALL IN FAVOR? AYE.
I SECOND IT AND IT WAS UNANIMOUS.
KATHY, DO WE HAVE ANY PUBLIC? NO, MA'AM.
AND HOW ABOUT A MOTION FOR THE APPROVAL OF THE OCTOBER 20 COMMITTEE MEETING? I MOVE THAT WE APPROVE THE OCTOBER 21ST COMMITTEE MEETING.
I, ANY DISCUSSION? ALL IN? HI.
THE FIRST ITEM ON OUR AGENDA IS THE BOARD'S POLICY HANDBOOK.
UM, THE REASON, UH, WE ARE BRINGING THIS FORWARD IS THAT THERE WERE, THERE WAS SOME DISCUSSION, UH, I DON'T EVEN REMEMBER HOW LONG AGO, ABOUT SOME ADDITIONAL DOCUMENTS THAT SHOULD BE ADDED TO THE HANDBOOK.
AND THIS IS VERY TIMELY BECAUSE, UM, ELECT IS COMING UP TOMORROW, AND THERE, THERE MAY BE SEVERAL NEW MEMBERS ON THE BOARD.
UM, AND THIS HANDBOOK IS REALLY MEANT TO BE AN ADDENDUM.
WELL, IT IS AN ADDENDUM TO THE POLICY, BUT IT'S TO GIVE THAT INFORMATION, UH, TO THE NEW BOARD MEMBERS OR EXISTING BOARD MEMBERS OF THINGS THAT DON'T RISE TO THE POLICY LEVEL.
UM, SO SOME, SO BASICALLY WHAT WE NEED HERE IS HAVE A DISCUSSION, UM, ON WHERE SOME OF THESE ITEMS SHOULD GO.
SHOULD WE STILL INCLUDE THEM OR NOT? THE FIRST THING ON, UH, THE INITIAL DOCUMENTS TO BE ADDED WAS, UM, FOIA INFORMATION.
SO AT SOME POINT A QUESTION CAME UP, SHOULD WE ADD, YOU KNOW, THE FOIA, UM, STATUTE OR CRITERIA REQUIREMENTS TO THE HANDBOOK? ANY THOUGHTS ON THAT? UM, I THINK IT'S, I DON'T KNOW IF WE HAVE ANY.
UM, I KNOW THAT WHEN, WHEN WE FIRST WERE, UH, SEATED, THERE WERE MULTIPLE DIFFERENT LITTLE PAMPHLETS.
AND I THINK I MIGHT EVEN HAVE SOME HERE ON MY BOOKSHELF.
I'M LOOKING TO SEE IF I HAVE THEM OVER HERE.
UM, THEY WERE VERY THIN LITTLE PAMPHLETS, SO I DON'T KNOW IF WE HAVE ANYTHING LIKE THAT FOR FOIA.
UM, AND I DON'T KNOW IF THAT COULD BE INCLUDED IN A NEW MEMBER PACKAGE.
UM, I KNOW ALSO THAT'S WHAT I PUT IN THE NEW MEMBER ORIENTATION PACKET, BUT IF YOU WANT THAT IN THE HANDBOOK, I CAN, I WAS JUST, I WAS JUST WONDERING IF THERE WAS A WAY TO REFERENCE THAT SO THAT WE DON'T HAVE, WE'RE NOT DUPLICATIVE OR ANYTHING.
I DON'T KNOW HOW, BUT WELL TELL HOW WE'LL DO IT.
SO I'M SURE THERE'S ONE ON, UM, ONE ON LIKE, UH, WE HAVE A LITTLE BOY NOTEBOOK.
I THINK IF WE LOOK AT THAT, THEN THAT WILL GIVE US A LITTLE BIT OF GUIDANCE ON WHAT, WHAT IS NECESSARY, YOU KNOW, IF WE COULD CONDENSE IT DOWN AT ALL.
I, YOU KNOW, I AGREE WITH THAT.
EVEN IF IT'S JUST A LINE THAT SAYS, UM, BOARD MEMBERS WILL RECEIVE A COPY OF THE TITLE OF THAT SO THAT IT WOULD AT LEAST, UM, JOG SOMEONE TO SAY, HEY, LISTEN, I HAVEN'T GOTTEN THIS.
AND LIKE MAYBE SAYING, PLEASE SEE THE BOARD SECRETARY IF, IF YOU'VE LOST YOUR COPY OR YOU NEED ANOTHER ONE, WHATEVER.
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RIGHT.SO, YOU KNOW, IF YOU LOOK AT OE 16, UH, WHICH IS ABOUT FOIA THAT TALKS ABOUT, YOU KNOW, UM, THE SUPERINTENDENT SHALL FOLLOW THE REQUIREMENTS OF FOIA, BUT IT, BUT IT DOESN'T, AND IT ALSO GOES INTO WHAT THE MONITORING REPORT WILL LOOK LIKE.
UM, BUT THAT'S ABOUT ALL IT TELLS ABOUT FOIA.
SO I THOUGHT, YOU KNOW, SOME INFORMATION WOULD BE A GOOD THING.
I THINK WE HAVE AN AR UM, HOYA THAT'S REALLY EXPLICIT ABOUT HOW MANY DAYS YOU, YOU KNOW, HAVE TO RESPOND AND, AND THAT KIND OF THING.
I THOUGHT IT WAS AN AR I KNOW I READ THAT BEFORE, BUT KATHY, THAT, YOU KNOW, ALONG THAT RACHEL IS SAYING WE COULD HAVE, YOU KNOW, REFERENCED THIS LITTLE PAMPHLET THAT ROBIN, YOU KNOW MM-HMM.
BUT IT DOESN'T, IT DOESN'T GO INTO LIKE A STATUTE.
IT JUST REFERENCES THE STATUTE BY SAYING, UM, TITLE 30, CHAPTER FOUR, EXCUSE ME.
UM, IS THERE AN AR THEN, MEAN, I KNOW IT WAS O 16.
I GUESS, UM, LOOK AT, UH, I DON'T, I THINK THE BIG THING IS THAT THAT BOARD BOARD MEMBERS NEED TO BE FAMILIAR WITH FOIA AND YOU KNOW, WHAT THE REQUIREMENTS OF PARAMETERS ARE.
UM, BUT OPERATIONALLY, YOU KNOW, THAT IS THE, THE SUPERINTENDENT AND THE DISTRICT STAFF THAT, THAT TAKE CARE OF IT.
WE DON'T EVEN TYPICALLY SEE THEM EXCEPT FOR WHAT'S REQUIRED IN THE MONITORING REPORT.
SO, UM, I DON'T THINK WE, I DON'T THINK WE HAVE TO GET TOO LENGTHY, BUT IT IS EXTREMELY IMPORTANT FOR BOARD MEMBERS TO BE FAMILIAR WITH WHAT THE PARAMETERS ARE.
WELL, I AM, I'M ALL ABOUT NOT BEING REDUNDANT.
AND SO WHAT, OKAY, ROBIN, WANNA SHARE WHAT THAT IS? UM, I'M TRYING TO FIGURE OUT HOW TO PUT IT WHERE SHE CAN SEE IT.
OH, CAN YOU SEE IT? YEAH, SO WE COULD, WE COULD, I THINK, SAY, UM, ADDITIONAL, I GUESS UNDER THAT ADDITIONAL INFO AREA, UM, MAYBE I, I THINK WE SHOULD HAVE A TITLE THAT SAYS NEW BOARD MEMBER, UM, MATERIALS AND PERHAPS LIST ALL OF THOSE MATERIALS THAT INCLUDE FOIA.
UM, AND THEN HAVE A, A NOTATION THAT SAYS IF YOU NEED AN ADDITIONAL COPY, UM, PLEASE REACH OUT TO THE BOARD SECRETARY.
AND, UM, I THINK THAT THE, THE OE SUFFICES IN THAT REGARDING AR IS THE DISTRICT.
SO I, I DON'T, THAT'S A SUGGESTION.
I DON'T KNOW IF IT'S, I I THINK THAT'S A GOOD SUGGESTION.
UM, I, I AGREE THAT IT IS SOMETHING THAT IS PART OF OUR LIVES FOR SURE.
AND TO BE AWARE OF WHAT IS FOIBLE AND EVERYTHING.
SO, UM, YOU KNOW, JUST REFERENCING THAT, THAT EVERY BOARD MEMBER SHOULD HAVE OR CAN RECEIVE THIS PUBLIC OFFICIALS, GUIDES AND COMPLIANCE WITH SOUTH CAROLINA'S FREEDOM OF INFORMATION ACT.
I DON'T KNOW IF THERE'S AN UPDATED ONE.
THIS IS FIVE, FIVE YEARS OLD, BUT YOU KNOW, THAT'S THE MOST RECENT ONE.
I HAVEN'T SEEN ANOTHER PERSON, SO, SO I, YOU KNOW, LIKE RACHEL, WOULD YOU JUST, ROBIN WAS DOING MULTITASKING AS YOU SUGGESTED THAT.
WOULD YOU REPEAT THAT PLEASE? WHAT AM I DOING? YEAH, SO WHERE IT SAYS, HANG ON, I'M GONNA PULL IT UP ON MY BOARD DOCS HERE AND CAN'T SEE THE SCREEN.
PAGE 80, THE, YEAH, YEAH, YEAH.
THAT'S WHERE IS THE LAST PAGE? AND CAN YOU SEE IT? RIGHT, RIGHT.
WHERE AT THE BOTTOM IT'S GOT THE BOLD AND IT SAYS ADDITIONAL DOCUMENTS TO BE ADDED.
I THINK INSTEAD OF IT SAYING ADDITIONAL DOCUMENTS TO BE ADDED, WE SHOULD, WE SHOULD, I DON'T THINK THAT'S AN APPROPRIATE TITLE THERE.
I THINK IT SHOULD SAY, UM, YOU KNOW, NEW BOARD MEMBER MATERIALS AND THEN BULLET POINT WHAT IS INCLUDED IN THAT.
CUZ IT'S PROBABLY MORE THAN THE FOIA.
UM, AND THEN UNDER THAT IS WHERE WE COULD GET INTO, I'M NOT SURE WHAT THE OTHERS ARE.
UM, BUT I THINK THOSE SHOULD BE THEIR OWN HEADINGS, ESSENTIALLY.
WELL, UM, SO I AGREE, RACHEL, THAT ADDITIONAL DOCUMENT TO BE ADDED WAS REALLY NOT MEANT, I MEAN, IT WAS MEANT AS LIKE A REMINDER, LIKE, WE NEED TO TALK ABOUT THIS.
SO IF YOU GO DOWN TO THE 1, 2, 3, THE FOURTH BULLET, IT TALKS ABOUT THE GUIDING PRINCIPLES OF COHERENT GOVERNANCE WITH YOUR TITLE, WITH YOUR HEADING.
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WE COULD ADD THE FOYA AND THEN WE COULD ADD THIS BOOK.SO THAT TOO, THERE WAS SOME OTHER DOCUMENTS, LIKE YOU SAID CATHY, UM, THE FINANCIAL ONE.
THEY GET THAT THE BOARD MEMBER, THEY GET A, THEY GET A NOTEBOOK.
SO IN THE NOTEBOOK THEY GET, UM, THE ROLES FOR, UH, BOARD MEMBER SERVICE.
SO THEY GET THAT INFORMATION FROM THE SCHOOL BOARDS ASSOCIATION, RIGHT? YES.
UM, UM, ACTUALLY MAYBE ACTUALLY, MAYBE MAYBE ALL OF THOSE COULD JUST GO IN A, IN THAT, IN THAT BOOK.
CAUSE NOW THAT I'M LOOKING AT LIKE BOARD REFERENCES AND THE PROCUREMENT CODE, THAT COULD BE A, A TAB IN THE NEW BOARD MEMBER BOOKS.
BUT THEY GET, THEY GET, THEY GET THAT.
WE IN THE BOARD IN THE ORIENTATION, WHAT WE DO IS WE GIVE THEM A LINK TO THE PROCUREMENT CODE.
WE GIVE THEM A LINK TO THE, UM, THE COMPREHENSIVE BOOK.
AND THEN THEY ACTUALLY GET A BOOK.
THEY GET YOUR TI WHAT USED TO BE THE 10 YEAR THEY GET THAT BOOK AS WELL.
SO WHAT RACHEL'S SUGGESTING, I THINK, IS THAT ALL THESE BULLETS EXCEPT FOR, WELL, LIKE BULLET ONE, BULLET THREE AND FOUR, AND THE LAST BULLET COULD ALL BE INCLUDED UNDER THIS NEW TITLE.
SO YOU'VE GOT THE FOIA INFORMATION, UM, ROLES AND RESPONSIBILITIES OF BOARD MEMBERS.
CAUSE THE ONLY RULES, ROLES AND RESPONSIBILITIES WE HAVE IN THIS, UM, IN OUR, UH, POLICIES ARE OF THE OFFICER MM-HMM.
AM I UNDERSTANDING YOUR SUGGESTION CORRECTLY, RACHEL? YES, MA'AM.
I THINK THE ONLY DIFFERENCE IS THAT ROBIN MENTIONED A LINK THAT THEY'RE GIVEN FOR THE PROCUREMENT CODE AND I THINK THAT BOARD REFERENCES IN THE PROCUREMENT CODE WAS ACTUALLY, WE HAD GONE THROUGH AND HIGHLIGHTED THE BOARD'S RESPONSIBILITIES THAT WERE IN THERE.
SO I THINK THAT MIGHT BE A, AN ACTUAL DOCUMENT WE HAVE SOMEWHERE.
SO DO WE, WE GET WITH THE PROCUREMENT CODE CHANGED AT JULY ONE? YES.
SO THE, SO THE REFERENCES ARE ARE OH, NOW, RIGHT.
SO, UM, I THINK ALL THAT WOULD BE REALLY GOOD TO PUT IN THIS, IN THIS HANDBOOK.
I DO HAVE A NOTE TO MYSELF THAT MAYBE KNOWING THAT THE PROCUREMENT CODE CHANGE THAT WE SHOULD REFER THIS TO THE FINANCE COMMITTEE AND ASK THEM TO, UM, REVIEW IT.
REVIEW AND FOR INCLUSION IN THE HANDBOOK.
AND THEN, AND THEN UNDER THE ROLES AND RESPONSIBILITY OF BOARD MEMBERS, THAT IS STATUTE 59, 19 90 GENERAL POWERS AND DUTIES OF SCHOOL TRUSTEES.
SO TO RECAP, THERE'S GOING TO BE AN ADDITIONAL SECTION IN, IN THE, UM, HANDBOOK THAT IS BASICALLY, YOU KNOW, WHAT BOARD MEMBERS WILL RECEIVE.
IT'LL BE THE FOYER INFORMATION, ROLES AND RESPONSIBILITIES UHHUH, THE GUIDING PRINCIPLES OF A COHERENT GOVERNANCE, UM, AND BOARD REFERENCES TO THE BCSD PROCUREMENT CODE.
AND THERE'S OTHER THINGS TOO, ROBIN.
SO IF YOU WANNA LIST ALL THOSE THINGS THAT ARE INCLUDED IN THAT ORIENTATION PACKET THAT NEW BOARD MEMBERS GET, I THINK THAT WOULD BE PERTINENT SO THAT THERE'S NOTHING LEFT OFF, YOU KNOW, 10 YEARS FROM NOW.
AND THEN THAT ACCEPTABLE USE POLICY OS 39, THAT MIGHT BE A GOOD THING TO INCLUDE IN THERE THAT ALL THE STUDENTS HAVE TO SIGN THAT EVERYBODY IS SUPPOSED TO THE BOARD MEMBERS, WELL, THE BOARD MEMBERS SIGN THAT WHEN THEY DO THEIR PAPERWORK WHEN I HIRE THEM.
BUT IT'S JUST THAT IT'S NOT IN THIS, WHEN THEY ACTUALLY DO THEIR, THEIR NEW, THEY HAVE A, THE BOARD MEMBERS HAVE A NEW HIRE PACKET AND THEY, SO THEY, THEY HAVE TO DO THAT CAUSE THEY CAN'T GET THEIR DEVICE WITHOUT SIGNING IT.
SO THAT'S, THAT'S WHAT IT COMES.
BUT I THINK YOUR POINT IS AS A REFRESHER.
JUST BECAUSE TO REMIND THAT THAT IS SOMETHING THAT IS PART OF THE DUTIES AND RESPONSIBILITY.
I MEAN, IT'S PART OF COMPLYING WITH REQUIREMENTS.
SO WE DON'T DO WE MAKE, WE DON'T MAKE YOU ALL SIGN IT OVER AGAIN.
SO YOU PUT YOUR NEW HIRE PACKET IN THIS, BECAUSE IT'S, IT'S SEPARATE REFERENCE JUST FOR A REFERENCE.
SO THEN DO I REFERENCE ALL OF YOU EVERYTHING IN YOU HIRE? THAT'S MY POINT.
DO I REFERENCE, THAT WAS FOUR YEARS AGO.
UM, I DO A MEMBERSHIP SURVEY THING TO HAVE YOU SIGN, UM, YOU WILL DO THE USER ACCEPT USE SO THAT YOU CAN GET YOUR DEVICE RIGHT.
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UM, DEPOSIT, DIRECT DEPOSIT, UM, HAVE TO DO YOUR, ASSIGN A THING WITH WHERE I GET YOUR SOCIAL SECURITY AND YOUR DRIVER'S LICENSE AND YOU'RE, YOU'RE THING SAYING THAT YOU'RE AN AMERICAN CITIZEN AND NOT A, I FORGET THAT FORM.THE AI, WHATEVER THAT FORM IS.
UM, THE, IT'S A NEW HEART TRYING TO ACCEPT, TO USE BOSSY REFERENCE EVIDENT.
JUST, JUST CONSIDERING JUST HOW IMPORTANT, UH, TECHNOLOGY IS AND OUR RESPONSIBILITIES.
THAT IT'S NOT A BAD IDEA JUST TO HAVE THAT FORM IN THERE.
UM, JUST TO REMIND US THAT WE SIGNED, WE SIGNED THIS BY, IT'S A, IT'S AN INVENTORY OF, YOU KNOW, SO THAT SOMEONE CAN LOOK BACK AND SAY, OKAY, THESE THINGS WERE WHAT I DID, YOU KNOW, WHEN I WAS ONBOARDED, BASICALLY, IT'S JUST LIKE BEING ONBOARDED TO A COMPANY.
YOU HAVE YOUR CHECKLIST, RIGHT? SO THIS IS KIND OF SERVING AS A CHECKLIST FOR ANYBODY THAT COMES ON BOARD, BUT NOT NECESSARILY HAVE TO DO, PUT IN LIKE THE W2 AND PERSONAL INFORMATION.
SO THAT'S, SO WHEN WE SAY THE WORD MATERIALS, SO SHOULD I LIST NEW HIRE PACKET AND NOT HAVE TO LIST THE INDIVIDUAL, BUT JUST SAY THE NEW HIRE PACKET, OR DON'T EVEN PUT THAT AND JUST PUT THE ACCEPTABLE USE POLICY.
IS IT INCLUDED IN THE, THE ACCEPTABLE USE POLICY IS PART OF THE NEW HIRE PACKET.
SO WHEN YOU SAID LIKE THE ONBOARDING THAT EVERY, YOU KNOW, WE HAVE A CHECKLIST WHICH YOU GO THROUGH, WHICH IS THE NEW HIRE PACKET.
WITHOUT LISTENING IT INDIVIDUALLY, LIKE THE WG, THE BLAH, BLAH, BLAH.
DO WE JUST LIST THE NEW HIRE PACKET? I I THINK WE SHOULD LIST THE OS 39 EXCEPT FOR USE SEPARATELY.
AND WE KNOW, YOU KNOW, IT'S INCLUDED IN THE NEW HIRE PACKET.
THAT'S NOT THE IMPORTANT THING YOU HEAR IS THAT PEOPLE KNOW THEY HAVE TO SIGN THAT AND THEY, YOU KNOW, THEY, THEY KNOW, UM, YOU KNOW, IN ORDER TO GET YOUR DEVICES, YOU HAVE YEAH.
AND YOU KNOW, SOMEBODY MIGHT BE LOOKING AT THIS WHO'S ALREADY ON BOARD AND SAYING, OH YEAH, I SIGNED SOMETHING LIKE THAT.
I BETTER WANT, BUT IT SAYS, AND IT'S ALL IN ONE PLACE, WHICH WOULD BE NICE.
DO I HAVE A COMMON UNDERSTANDING HERE? DO WE NEED TO, ROBIN, ARE YOU GOOD? BECAUSE YOU ARE THE, UH,
SO I'M REMOVING ADDITIONAL DOCUMENTS TO BE ADDED.
SO WHAT I'M PUTTING IN PLACE IS NEW BOARD MEMBERS MATERIAL AND UNDER NEW BOARD MATERIAL WOULD BE THE FOIA ROLES AND RESPONSIBILITIES, THE GUIDING PRINCIPLES OR, UH, REFERENCE TO THE, TO THE POLICY, BLAH, BLAH, BLAH.
PROCURE CODE, THE PROCURE AND ACCEPTABLE USE POLICY.
AND THEN I'LL DO THAT SKETCH IN SECOND.
SO, UM, WE SKIPPED OVER THIS SECOND BULLET SAID LEGAL DOCUMENTS.
SO WHAT DID YOU MEAN WHEN YOU, WHEN THAT WAS PUT IN THERE? DO YOU REMEMBER, WENDY? THE, ABOUT THE, THE SECOND BULLET RIGHT HERE? WE SAID LEGAL DOCUMENTS.
LEGAL S WAS, WELL, I WAS MEANING THE REFERENCES TO THE, THAT 59, 59 19.
AND THEN I, YOU KNOW, I PULLED A LOT OF THE DIFFERENT STATUTES AND THINGS, BUT THAT WAS LIKE FOREVER AND NEVER PULLED ALL THIS.
AND WE'RE LIKE, BUT NOT, WE DON'T NEED ALL OF THAT.
WE DID ALL I JUST THINK'S RESPONSIBILITY.
RESPONSIBILITY IS A GOOD ONE TO HAVE IN HERE.
DO WE KNOW IF THE SOUTH CAROLINA SCHOOL BOARD ASSOCIATION HAS, LIKE WENDY WAS MENTIONING, UM, YOU KNOW, ALL THE STATUTES THAT REFERENCE BEYOND JUST STATE STATUTES, SECTION 59, CHAPTER 19, THERE'S OTHERS THAT REFERENCE, WELL, THE SCHOOL BOARD IS IN CHARGE OF THIS AND THE SCHOOL BOARD IS IN CHARGE OF THAT.
THERE ARE STATUTES OUTSIDE OF THERE AND WENDY MENTIONED THAT COULD BE LENGTHY.
IS THERE SOMETHING THAT MAYBE THE STATE SCHOOL BOARD ASSOCIATION HAS COMPILED THAT WE COULD DISSEMINATE TO NEW MEMBERS? I I CAN ASK THEM.
ONE OF THE THINGS I DO WANNA LET YOU ALL KNOW, WHEN I WAS DOING, WHEN I DID THIS RESEARCH, UH, TO TRY TO FIND ALL THE DIFFERENT CODE SECTIONS, BUT I WAS REVIEWING THEM, FOR EXAMPLE, THERE WAS SOME STATUTES IN THERE ABOUT BONDS, AND I CALLED IT FRANNY HEER.
AND I SAID, I DON'T, I DON'T REMEMBER THE BOARD EVEN SHE WAS SAYING TO ME, A LOT OF, A LOT OF THESE, UM, STATUTES THAT ARE IN EFFECT ARE, YOU KNOW, ARE GONNA NEED TO BE REPEALED BECAUSE THAT'S NOT, UM, THE SCHOOL BOARDS WITHIN THE, YOU KNOW, THE PURVIEW ANYMORE.
SO THERE'S SOME THAT ARE OLD, BUT THEN THERE'S OTHER THINGS IN THERE THAT TALK ABOUT, YOU KNOW, THE BOARD EXP THAT YOU CAN EXPEL A STUDENT WHO'S BROUGHT A FIREARM TO SCHOOL FOR UP TO A YEAR.
I MEAN, THERE'S, BUT WITHIN OUR NOTEBOOK, OUR BOARD NOTEBOOK, THERE'S,
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THERE ARE STATUTES THAT TALK ABOUT TEACHER DISMISSAL HEARINGS.WE GOT THAT COVERED WITHIN OUR POLICY MANUAL, OUR COHERENT GOVERNANCE MANUAL.
SO, UM, THERE, THERE JUST WERE SO MANY, UH, TRUSTEES THERE WERE.
SO, AND THAT'S KIND OF MY, MY MAIN CONCERN IS THAT WE DON'T NECESSARILY HAVE ANYTHING THAT'S A COMPILATION OF ALL THE SOUTH CAROLINA STATE STATUTES THAT SAYS THESE ARE ALL OF OUR ROLES AND RESPONSIBILITIES.
YOU WOULD THINK IT WOULD ALL BE FOUND IN SECTION 59, CHAPTER 19, BUT IT'S NOT.
AND THERE'S A LOT, THERE'S A LOT IN CHAPTER 25.
SO I, I DON'T KNOW WHAT THE ANSWER IS, BUT IF I'M LOOKING TO, FOR GUIDANCE ON THAT FROM PERHAPS THE STATE SCHOOL BOARD ASSOCIATION TO SEE IF THEY'VE, YOU WOULD THINK THEY'VE GOT SOMETHING
UM, SO MAYBE WE COULD REACH OUT TO THEM AND SEE IF THAT COULD BE INCLUDED WITH THE NEW MEMBER, UM, MATERIALS AS WELL.
YEAH, THAT WOULD BE, UM, THAT WOULD BE GOOD INFORMATION TO HAVE INSTEAD OF JUST FINDING OUT AS A SITUATION ARISES.
UM, A COUPLE OF OTHER THINGS I HAD QUESTIONS ABOUT.
IF WE WANT TO INCLUDE, UM, OUR SCHOOL BOARD GOALS, THE SCHOOL BOARD GOALS MM-HMM.
AND THE HANDBOOK IS SUPPOSED TO BE, I GUESS, I MEAN, IT CAN BE AMENDED, BUT I KNOW, SO YOU ALL HAVE NOT CHANGED THE GOALS.
AND I DON'T, SINCE WHEN WE FIRST CAME ON, WHEN LAW FIRST CAME ON, AND THE GOALS ARE ON YOUR, THE AGENDA.
I MEAN, THAT'S WHAT YOU, THAT'S WHAT OUR, YOUR MEETING AGENDAS BASED OFF OF EVERY MEETING.
UM, SO I DON'T KNOW IF THIS IS SOMETHING THAT YOU ALL WANT IN HAMBURG OR NOT.
YOU KNOW WHAT, THAT'S A, YOU MAKE A REALLY GOOD POINT, ROBIN, BECAUSE IT HASN'T BEEN UPDATED SINCE 2019 AND PERHAPS IT WILL BE SOMETHING THAT THE NEW BOARD LOOKS AT.
SO AGAIN, I THINK THAT MAYBE EVEN IF IT WAS JUST A BULLET POINT THAT SAYS THAT THE, THE GOALS ARE SOMETHING THAT IS INCLUDED IN THE, THE NEW, UM, MATERIALS SO THAT THEY ARE AWARE OF, OKAY, THERE ARE GUIDING GOALS AND IF WE WANT TO CHANGE THEM, WE NEED TO HAVE A FOCUS ON THEM.
CAUSE IN THAT WAY IT DOESN'T, YOU DON'T HAVE TO ACTUALLY, UM, PUT THE DOCUMENT IN HERE IN HANDBOOK SINCE THEY DO CHANGE.
BUT THERE IS A REFERENCE POINT TO IT.
SO IT IS IN THE, THE ORIENTATION I DO PUT, IT'S IN A SECTION WHERE I HAVE BEFOR COUNTY BOARD FAX.
SO IT SAYS ACT 99, WHAT THAT IS, WHAT YOUR COMPENSATION IS.
AND THEN I HAVE THE GOALS OF OUR GOALS AS OF 2017.
SO THAT'S IN THE, THAT'S IN THE ORIENTATION BOOK THAT THEY GET.
I'D LIKE TO SUGGEST THAT MAYBE IT BE PLACED IN, UM, THE RESULTS SECTION OF OUR POLICY MANUAL.
SO IF YOU LOOK LIKE ON PAGE 71 OF 70, YES.
PAGE 71, IT'S BEGINNING OF THE RESULTS.
AND I DON'T THINK IT WOULD BE A BAD IDEA TO INSERT A PAGE THERE AND DATE IT.
YOU KNOW, THE, THESE ARE 2017, 20 19, 19 19, 20 19, YOU KNOW, GOALS.
AND THEN THE, YOU KNOW, ESTABLISHED 2019 BECAUSE OUR RESULTS ARE BASED ON OUR, I MEAN OUR, OUR GOALS ARE WHAT, YOU KNOW, WE'RE INTERESTED IN.
AND THEN THE RESULTS THAT WE ASSESS ARE BASED ON THOSE GOALS.
SO I THINK PUTTING 'EM IN THERE AND, AND SURE, I YOU'RE RIGHT RACHEL, THE NEXT BOARD SHOULD ABSOLUTELY REVIEW THOSE AND, UM, DETERMINE WHETHER THEY'RE STILL APPLICABLE AND WHAT THE BOARD WANTS TO FOCUS ON.
BUT THAT, THAT MIGHT BE THE RIGHT PLACE TO PUT IT.
DO WE HAVE TO, UM, UH, MAKE AN ADDENDUM TO POLICY THEN? BECAUSE THIS IS THE RESULTS, THIS POLICY.
SO WHAT, JUST AN INSERT OF THE ALREADY ESTABLISHED A PIECE OF PAPER IN THERE THAT I'M NOT SAYING.
YEAH, I'M JUST SAYING INCLUDE, WE ALREADY HAVE IT, THAT THESE ARE THE GOALS, BUT JUST PRINTING IT OUT AND PUTTING IT HERE IN THE BEGINNING SO THAT TO REFERENCE WE'VE ALREADY APPROVED THEM.
IT'S NOT THAT WE CHANGING THEM, MAKING THEM.
[00:25:02]
RACHEL, WHAT ARE YOUR THOUGHTS ON THAT? I DONT KNOW.I JUST THINK IT'S SOMETHING THAT THEY DO IN SOME ONE FASHION OR ANOTHER THEY NEED TO KNOW ABOUT, SO.
UM, SO YOU'RE SAYING PLACE THEM ON THE, UM, RESULTS SECTION ON THE FIRST PAGE RIGHT IN FRONT, IN FRONT OF THE RES? YEAH, I MEAN PAGE, I JUST THINK THEY SHOULD BE PRINTED OUT IN PLACE SOMEWHERE, WHETHER IT'S IN THE RESULTS OR IT'S IN THIS INTRODUCTION, YOU KNOW, BACK IN THE BEGINNING WHERE, REMEMBER DAVID DREW THIS, UM, GRAPHIC MM-HMM.
YOU, UM, NOW WHAT THAT AGAIN, UM, IN, IN OUR POLICY BOOK, YEAH, THERE'S A, THE INTRODUCTION PAGE SIX AND BACKGROUND, AND THEN ON PAGE FIVE IS DEFINITIONS.
PAGE SIX WAS THAT GRAPHIC THAT DAVID DREW AND I JUST, YOU KNOW, TO, TO PUT THE GOALS LISTED IN THERE.
AM I JUST SAYING IT MAKES SENSE TO HAVE HIM SOMEWHERE IN OUR NOTEBOOK? I, I WAS SUGGESTED THEY COULD BECOME PAGE SEVEN.
SO WE, WE HAVE THE, LIKE YOU SAID, THE INTRODUCTION, WE HAVE THE GRAPH AND THEN THE NEXT PAGE SHOULD BE THE GOALS.
THAT'S A GREAT PLACE FOR 'EM TOO.
IT'S KIND OF FRONT AND CENTER.
I LIKE BACK THERE INSTEAD OF THE RESULTS.
I THINK THEY'LL GET LOST IN THAT RESULTS SECTION.
CAUSE MY LONG SECTION IS, I THINK IT SHOULD BE ADDED.
I'LL EDIT RIGHT BEHIND THE MISSION VISION, BELIEVE, BECAUSE THAT WOULD BE MY NEXT, SO PAGE SEVEN.
YOU GO WITH THAT, RACHEL? YEAH, I WAS TRYING TO, WHEN I'M LOOKING AT IT ONLINE, IT'S UM, IT'S, YOU CAN'T SEE IT BY THE NUMBERS, THE PAGE NUMBERS.
SO DO YOU REMEMBER THE GRAPHIC THAT DAVID DREW? YEAH.
THE NEXT PAGE AFTER THERE IS FOUR GC STARTS, CORRECT? YES.
IS EARL TRYING TO TALK OR IS IT WILLIAM OR SOMEBODY WAS TRYING TO TALK? IF NOT, IS THAT EARL? THAT IS EARL.
YOU SHOULD YOU MUTE? I JUST DID YOU HERE SOMEONE TIME? I, I, I THINK I WAS TALKING TO RACHEL.
SO I THINK THAT DISPENSES WITH, OH NO IT DOESN'T.
1, 2, 3, 4, BULLET NUMBER FIVE.
BOARD MEMBERS BUILDING ACCESS AND AVAILABLE DEVICES.
SO WE PUT THIS IN HERE JUST TO REMEMBER THAT THIS IS NOW POLICY.
CAUSE REMEMBER WE LOOKED AT, I MOVE EFFECTIVE OCTOBER 22ND, 2020.
NOW BOARD MEMBERS BADGES WILL PROVIDE ACCESS TO DISTRICT OFFICE ONLY.
SO THAT'S A POLICY THAT BELONGS IN THE POLICY SECTION.
SO I HAVE A RECOMMENDATION JUST TO EXPEDITE THINGS, BUT GC 3.9.
SO IF WE COULD TURN TO GC 3.9 AND JUST SEE IF YOU ALL AGREE THAT THAT MIGHT BE A GOOD PLACE.
IF NOT OPEN TO, UH, SUGGESTIONS.
LET'S SEE WHAT PAGE THAT WOULD ACTUALLY, 18.
GC 3.9 MEMBERS SHALL MAKE OFFICIAL VISITS TO SCHOOLS ONLY UPON KNOWLEDGE OF THE PRINCIPAL OR DESIGNEE BOARD MEMBERS SHALL NOT UNNECESSARILY INTERFERE WITH THE DAY TO DAY OPERATIONS OF THE SCHOOL OR WORK LOCATION, OR WITH THE WORK BEING PERFORMED BY EMPLOYEES ASSIGNED TO THAT SCHOOL OR WORK LOCATION.
MY SUGGESTION WOULD BE TO ADD IT RIGHT THERE WHERE IT'S, UM, BADGES, BOARD MEMBERS BADGES WILL PROVIDE ACCESS TO DISTRICT OFFICE ONLY, AND THEN IN PARENTHESIS, PUT THE MOTION DATE LIKELY.
SO BECAUSE THAT'S ALREADY POLICY, BUT WE'RE JUST CODIFYING OR PUTTING IT INTO A SPOT, THERE'S NO NEED FOR A READING ON THAT.
IS THAT ACCURATE? WE JUST NEED TO BRING THAT FORWARD IN YOUR, UM, COMMITTEE REPORT.
BECAUSE YOU'VE ALREADY, BECAUSE YOU ALREADY VOTED ON IT.
AND I JUST DIDN'T HAVE IT PLACED.
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UNDER THE HANDBOOK, BUT WE JUST DIDN'T HAVE A PLACE.WELL, I DIDN'T KNOW WHERE TO PUT IT IN OUR POLICY.
WE JUST NEED TO JUST NOTIFY THAT THAT'S WHERE THAT MOTION WILL NOW BE PLACED.
AND, AND THE NEW POLICY COMMITTEE MIGHT NEED TO, ONCE AGAIN, FIND ALL THE NEW MOTIONS THAT HAVE BEEN MADE SINCE THE PRINTING OF THIS AND DETERMINE, YOU KNOW, MAYBE SOME NEED TO GO INSIDE THE, THE POLICY IN DIFFERENT PLACES.
SO RO SO JUST TO MAKE SURE I'M ON THE SAME PAGE AS EVERYBODY.
SO IF SC SBA DOES HAVE SOME TYPE OF, UM, DOCUMENT THAT COVERS ALL OF THE BOARD'S ROLES UNDER SOUTH CAROLINA LAW, UM, WE'RE GONNA INCORPORATE THAT INTO THE NEW MEMBER MATERIALS AND LIST THAT HERE IF THEY HAVE IT.
IF THEY DON'T, THEN WE'LL FIGURE OUT IF WE NEED TO FURTHER ACTION, BUT OKAY.
AND WE CAN USE THE RESEARCH THAT WE DID BEFORE.
WE NEED TO WELL, IT'S ALL ABOUT ACCORDING TO YOU.
SO WE WOULD STILL HAVE TO, I MEAN, SOME, SOME OF IT, IT IS, AND AS YOU WERE SAYING, SOME OF IT IS CHANGED.
I MEAN, MOST OF IT IS IN STATUTE.
SOME OF THOSE ARE ARE OLD THAT HAVE APPEALED YET, SO, BUT THEY HAVEN'T BEEN REPEALED, WHICH MEANS THEY'RE STILL LAW, SO.
SO, UM, YOU DID AN AWFUL LOT OF WORK, UM, WITH THAT, WENDY COMPILING ALL THE THINGS.
UMPROBABLY, YOU HANDED IT TO ME AGAIN.
SO IT'S ELECTRONICS, SO NO, IT'S NOT, IT.
WE CAN ADD A LINK TO, I MEAN, RACHEL, ROBIN HAS A 40 PAGE DOCUMENT WITH, UM, CITATIONS OF BOARD'S RESPONSIBILITIES THAT WENDY COMPILED AND YOU BOTH COMPILED THAT I'M ON CREDIT FOR CREDITS TOO.
SHE'S AMAZING THAT WE COULD ACTUALLY PUT A LINK IN THE HANDBOOK YES.
LIKE, I THINK LIKE WOULD BE BETTER.
UM, AND THEN MAYBE INDICATE TO THEM IF THEY WANTED A PRINTED COPY, WE COULD GET THEM ONE KIND OF THING.
SOME PEOPLE ARE MORE PEOPLE, PAPER PEOPLE.
I AM ONE OF THOSE, BUT LET'S SAVE SOME TREES IF WE CAN.
SO I'LL LET, GOES UNDER NEW BOARD MEMBER MATERIAL, AND THAT WOULD BE ANOTHER BULLET IF WE DON'T HAVE SOMETHING FROM THE SCHOOL BOARD'S ASSOCIATION WHERE IT'S COMPILED ALTOGETHER.
IF SCHOOL BOARD'S ASSOCIATION DOES NOT HAVE ANYTHING THAT'S COMPILED ALL TOGETHER, THEN WE'LL USE THIS WITH BLANKS.
I, AND, AND I COULD ALSO, WE COULD ALSO SEND IT UP TO SCHOOL BOARD'S ASSOCIATION, SEE IF THEY HAVE ANYTHING THAT INCORPORATES STATUTES.
WE PAY, WE PAY A HEFTY MEMBERSHIP FEE.
SO
I THINK THAT IS ALL THAT WE HAD NOTED FOR THE HANDBOOK THAT WE NEEDED SOME DECISIONS ON.
I ENTERED THAT SENTENCE IN A PRE ON WHICH WE NEEDED SOME DECISIONS ABOUT WHICH WE NEEDED SOME DECISIONS.
UM, NEXT THING ON OUR AGENDA IS HERE.
WE NEED TO TRY TO GET MR. FLOWERS ON.
IT'S, HI MR. FLOWERS, THANKS FOR JOINING US.
HOW'S YOUR CONFERENCE? IT'S BEEN GREAT SO FAR.
WELL, WE HOPE THAT WE CAN GET YOU BACK TO IT AS SOON AS POSSIBLE.
BY, UM, WE, WE INCLUDED THIS BACK ON TODAY'S AGENDA.
DIDN'T BRING IT FORWARD IN ITS ENTIRELY TO THE BOARD LAST MEETING, BECAUSE THERE WERE SOME THOUGHTS ABOUT SOME CHANGES THAT MADE.
SO WHY DID YOU WANNA DO THIS? WE'LL DO IT TOGETHER.
SO WHAT HAPPENED WAS, UM, BEFORE WE HAD THE BOARD MEETING, UM, DR.
GO HAD CONTACTED US AND HAD TOLD US THAT ON SECTION TWO B, THAT IS A STATUTE THAT WE QUOTED WHERE IT SAYS INSTRUCTIONAL UNIT MATERIAL MADE AVAILABLE BY THE BOARD THAT ACTUALLY REFERS TO.
AND, UM, NICK PUT THAT IN BRACKETS OF SOUTH CAROLINA STATE BOARD OF EDUCATION.
AND THEN WHAT HAPPENED WAS WE READ THROUGH EVERYTHING AND WE TRIED TO MAKE THINGS READ A LITTLE BIT MORE CLEARLY.
SO IN OTHER WORDS, AT THE VERY BEGINNING BACKGROUND, THE ABBREVIATION OR WHATEVER FOR HEALTH ADVISORY COMMITTEE WAS HA.
[00:35:01]
SO WE WENT BACK THROUGH TO TRY TO CATCH ALL OF THOSE.THEN WE WANTED, AS YOU'LL SEE IN TWO B, WE BRACKETED THE SOUTH CARE AND STATE BOARD OF EDUCATION.
THEN WE QUOTED THE STATUTE AGAIN, THEN WE REFER TO THE SOUTH CAROLINA COMPREHENSIVE, UM, HEALTH EDUCATION ACTUALLY ACT.
SEE THAT RIGHT THERE? ACT RIGHT THERE.
THEN THE OTHER THING THAT WE DID WAS WE WERE TALKING ABOUT SELECTION OF THE COMMITTEE MEMBERS.
AND WE, SINCE IT'S A BOARD COMMITTEE, WE, YOU KNOW, THE ACTUAL RESIDENTS S WILL BE GOING TO ROBIN AND THEN THE SUPERINTENDENT EE CAN REVIEW THEM WITH HER, UM, THE APPLICATIONS THAT COME IN.
AND THEN AGAIN, SOUTH CAROLINA COMPREHENSIVE HEALTH EDUCATION ACT.
AND THEN THE DUTIES WE WERE MODELING AFTER WHAT WE DO WITH THE BOARD.
SO, UM, THE CHAIRPERSON AND COOPERATION WITH EXECUTIVE SECRETARY ALSO, OR EXECUTIVE ADMINISTRATIVE ASSISTANT, WOULD, UM, PREPARE THE AGENDA.
AND THEN THE DRAFT WOULD GO OUT LIKE WE DO NOW TO, UH, THE MEMBERS.
AND THEN, UH, THERE WOULD BE A FINAL, UM, A FINAL AGENDA THAT WOULD GO OUT.
AND THEN YOU'LL SEE HERE WE, YOU KNOW, WE CROSS OUT OF EDUCATION BECAUSE WE'RE REFERRING TO THE BOARD OF EDUCATION AS THE BOARD.
AND THEN AT THE TOP, THE PAGE WHERE YOU SEE THE, UM, WE'LL PREPARE THE FINAL AGENDA AND, AND POST THAT WITHIN 24 HOURS OF THE MEETING IS REQUIRED BY LAW.
AND THEN THE VACANCIES AGAIN, UM, A, WE CROSSED OUT THE BCSD BOARD OF EDUCATION, THEIR SUBJECT BOARD, AND THEN WE KEPT REFERRING IT TO SOUTH CAROLINA, UH, HEALTH EDUCATION ACT.
AND THEN AGAIN, UM, WE WERE TRYING OUR BEST TO TRY TO MAKE IT CONSISTENT THROUGHOUT THE DOCUMENT.
AND THEN A NUMBER FOUR, ROMAN FOUR PROCEDURE.
WE JUST GOT THE SOUTH CAROLINA COMPREHENSIVE HEALTH EDUCATION ACT TO, WE JUST THOUGHT IT WAS BETTER TO, TO WRITE IT OUT.
THAT'S WHAT WE'RE TRYING TO DO.
SO THERE, THERE WAS REALLY NO SUBSTANTIVE CHANGES TO THE CONTENT.
IT WAS REALLY JUST CLARIFYING.
AND, UH, THE MAIN THING WAS THAT, THAT, AND, YOU KNOW, I APPRECIATE DR.
WATTS SAYING THAT WAS THAT SHE THOUGHT THAT THE WAY WE HAD IT BEFORE THAT IT WAS CONFUSING UNDER TWO B, BECAUSE WHERE IT SAYS LOCAL BOARDS MAY USE THE STRUCTURAL MADE AVAILABLE BY THE BOARD, IT'S ACTUALLY THE STATE OF EDUCATION.
WELL, IT'S RIGHT FROM THE STATUE.
SO I KNOW IT SOUNDS FUNNY, BUT IT'S LITERALLY WHAT IT SAYS.
SO I HAVE A QUESTION ABOUT FIVE B.
FIVE B DID MAKE A LITTLE BIT OF CHANGE THERE THAT I, I WANNA MAKE SURE I UNDERSTAND.
IT SAYS EACH, NO NOMINEE OR INDIVIDUAL WHO SHALL SUBMIT RESUME OR LETTER OF INTEREST TO THE BOARD'S EXECUTIVE ADMINISTRATIVE ASSISTANT.
BEFORE IT WAS THE BOARD'S DESIGNEE.
THESE APPLICANTS SHALL BE REVIEWED AND SCREENED BY THE EXECUTIVE ASSISTANT AND SUPERINTENDENT'S DESIGNEE.
SO I WANNA KNOW WHAT IS AND SCREENED MEAN.
AND THEN IS IT, IS ROBIN JUST I DON'T THINK WE WANT, YEAH.
I DON'T THINK WE WANNA MAKE ANY DECISIONS.
UM, AND THEN SHALL BE PRESENTED TO THE ACADEMICS COMMITTEE, THE BOARD, WHICH WILL RECOMMEND A OF NOMINEES.
I JUST WANNA MAKE SURE THAT, YOU KNOW, WE DON'T WANNA PUT ROBIN IN A POSITION OF WHERE SHE GETS THE CATCH THE, YOU KNOW, THE LETTERS AND SO, AND YOU KNOW.
SO WHAT IS SHE LOOKING FOR? EXACTLY WHAT SHE REVIEWS AND SCREENS THEM.
I MEAN, DO YOU HAVE ANY COMMENTS ABOUT REVIEWING AND SCREENING HIM WHEN YOU TALK WITH CHARLESTON? UM, I, I THINK THE MAIN THING THERE IS, UM, ROBIN WILL BE THE COLLECTOR IN EVERYTHING TO ENSURE THAT ALL OF THEM ARE ACCOUNTED FOR.
AND THEN, UM, WHOEVER THEN DR.
RODRIGUEZ DELEGATES TO START THE PROCESS OF ACTUALLY DIVING INTO THEM AND ORGANIZING, MORE THAN LIKELY IT WOULD FALL TO MYSELF OR WHOEVER'S OVER HEALTH EDUCATION.
UM, AND IT'S JUST, THAT WAS THE WAY THAT TO WORD IT.
SO IT DIDN'T SAY, YOU KNOW, THE ISD PERSON.
SO THE BOARD'S DIRECTING, UM, THE SUPERINTENDENT THEN WILL DELEGATE IT OUT, IF YOU WILL.
I THINK THAT'S WHERE WE WERE TARGETING.
UM, SO THEN WHOEVER IT IS THAT'S WORKING, UM, THAT DR.
RODRIGUEZ HAS WORKING ON IT THEN WOULD WORK WITH ROB THEN TO BE ABLE TO GET THE MATERIALS AND, AND PACKAGE THEM UP THEN FOR THE COMMITTEE.
SO, DO YOU, GIVEN, UH, MS. RABIN'S CONCERNS, UH, ABOUT HOW IT'S READ, DO YOU HAVE, UM, A SUGGESTION ABOUT MAYBE HOW, HOW YOU MIGHT THESE APPLICANTS, UM, APPLICANTS LETTERS
[00:40:01]
WILL BE COMPILED BY THE EXECUTIVE ADMINISTRATIVE ASSISTANT, PERIOD.THE SUPERINTENDENT'S DESIGNEE WILL REVIEW FOR COMPLETION AND WILL SOMETHING LIKE THAT INSTEAD? JUST TO BREAK IT UP.
THESE APPLICANTS SHOULD BE REVIEWED.
SCREENED BY THE SUPERINTENDENT'S DESTINY.
CAUSE IN THAT WAY IT SAYS IT'LL EITHER GO TO, YOU KNOW, MR. FLOWERS AND IN ONE CASE OR TO THE ADMINISTRATIVE ASSISTANT.
UM, BUT THEY'LL JUST BE COLLECTED BECAUSE I THINK WHEN WE SAY REVIEWED AND SCREENED, IT GIVES THE APPEARANCE THAT THERE'S GONNA BE A CULLING OF THOSE, OR UH, A CLEANING OF THEM.
AND I THINK THAT THE ACADEMICS COMMITTEE SHOULD BE REVIEWING ALL OF THEM.
AND THAT WAS MY CONCERN, THE WAY IT WAS WRITTEN.
WELL, I APPRE YEAH, WE APPRECIATE IT.
SO WHAT, WHAT DO YOU SUGGEST FOR THE LANGUAGE AGAIN, WOULD YOU SAY IT, THE APPLICANTS SHALL BE COLLECTED BY THE EXECUTIVE ADMINISTRATIVE ASSISTANT? IS THAT WHAT YOU SAID? OR SUPERINTENDENTS DESIGNATE, BUT SHOULD IT BE APPLICATIONS VERSUS AT OR SOMETHING? GATHER EVERYBODY UP.
THE APPLICANT'S LETTERS OR, YEAH, BECAUSE IT'S THE APPLICANT'S RESUMES AND LETTERS OF INTEREST.
THE APPLICANT'S RESUMES OR LETTERS OF INTEREST.
LETTER OF INTEREST VERSUS INTEREST.
WELL THEY COLLECTED BY THE EXECUTIVE.
IS THAT WHAT YOU SAID, RACHEL? YEAH.
WILL BE COLLECTED BY THE BOARD'S ADMINISTRATIVE ASSISTANT.
AND THEN, AND THEN YOU SAID AFTER THAT, RACHEL, I SAID SAY OR INSTEAD OF, AND, BUT IF WE, IF IT SHOULD BE A COLLECTIVE JOB, THEN THAT'S, THAT'S UP TO YOU GUYS.
I THOUGHT THAT OR WAS KIND OF, IF MR. FLOWERS IS BUSY AND HE CAN DELEGATE THAT TO, TO ROBIN OR VICE VERSA, YOU KNOW, JUST FREE UP FACETIME.
SO WE'RE PUT UM, AND OR CORRECT.
GO BACK TO THE, TO THE, UM, THE CONTENT HERE THOUGH.
SO, SO MR. FLOWERS, WHEN YOU SPOKE TO THE STATE, WAS THERE KINDA, UM, A SCREENING PROCESS THAT WAS RECOMMENDED PRIOR TO BRINGING THEM TO THE ACADEMIC COMMITTEE? NO.
THEY LEAVE THAT UP TO THE LOCAL BOARDS TO DECIDE.
I THINK THAT'S THEN I TOTALLY AGREE THAT IT, IT SHOULD, EVERYTHING SHOULD BE BROUGHT FORWARD.
ANYONE THAT'S INTERESTED AND NOBODY, UM, NOT GIVEN THAT OPPORTUNITY AND LET THE ACADEMIC COMMITTEE DECIDE.
AND IN CONVERSATION, UM, PREVIOUSLY, UM, IF I REMEMBER CORRECTLY, WE WOULD, UM, THE ACADEMICS COMMITTEE WHEN THEY WERE REVIEWING THE APPLICATIONS, BECAUSE YOU'D BE LOOKING AT SPECIFIC APPLICANTS AND ALL OF THAT, THEY WOULD GO INTO MORE AN EXECUTIVE SESSION OF THE COMMITTEE WHO REVIEW THE APPLICANTS AND GO THROUGH THEM, IF I REMEMBER IT CORRECTLY, UM, FOR WHAT MRS. HARLAND AND I HAD DISCUSSED.
SO THEN THAT WAY, UM, YOU KNOW, YOU'RE NOT DISCUSSING IT AND PUTTING EVERYTHING OUT THERE, IF I REMEMBER CORRECTLY.
SO WOULD YOU LIKE TO INCLUDE THAT IN FIVE B, THAT, THAT PART OF THE PROCESS? WE ORIGINALLY TALKED ABOUT DOING IT, BUT I, WE OPTED NOT TO, UM, JUST, UM, I DON'T REMEMBER THE EXACT REASONING WHY, UM, IT WAS JUST KIND OF DECIDED OF DOING THAT.
AND THEN THE COMMITTEE WOULD JUST KNOW WHEN YOU'RE GETTING TO THAT SPECIFIC PIECE, THEY'LL DO EXECUTIVE SESSION.
BUT THEN WHEN THEY'RE, UM, DOING THEIR FORMAL MOTIONS AND EVERYTHING, THEY WOULD GO INTO, UM, YOU KNOW, THE PUBLIC PIECE.
MS. CARTAGE, IS THAT AN APPROPRIATE USE OF EXECUTIVE SESSION? CAUSE THEY'RE NOT BEING HIRED.
NO, THEY'RE GONNA BE REVIEWED.
THEY'RE GONNA BE REVIEWED IN THE ACADEMIC COMMITTEE.
BUT I MEAN, IT'S, YEAH, I MEAN, RACHEL RAISED A GOOD POINT BECAUSE HERE'S THE THING, WE'RE NOT HIRING THEM.
AND WE CAN GO IN EXECUTIVE SESSION FOR THE RECEIPT OF LEGAL ADVICE.
UM, BUT THEIR PERSONAL INFORMATION IS THERE.
SO IT IS THAT, I MEAN, IF THEY, IF WE GOTTA BE CAREFUL WHEN PEOPLE'S RIGHT.
AND WE HAVE TO BE, I MEAN, THE THING THAT WE NEED TO BE REALLY CAREFUL ABOUT HERE IS
[00:45:03]
WE NEED TO MAKE SURE THAT WE WE'RE ABLE TO CHOOSE PEOPLE WHO ARE GOING TO BE, YOU KNOW, OBJECTIVE, NEUTRAL, FAIR.UM, YEAH, AND I, I TOTALLY AGREE.
I JUST, I'M NOT SURE IF THAT'S AN APPROPRIATE USE OF EXECUTIVE SESSION.
I DO UNDERSTAND THE PRIVATE INFORMATION, SO MAYBE WE NEED TO GET AN OPINION ON THAT OR SOMETHING THAT'S DOWN THE ROAD ANYWAYS, I'M JUST ASKING.
THINGS GONNA CHANGE SOON, SO YES, YES.
NO, I'M GLAD YOU SAID THAT, RACHEL.
OKAY, SO PRIOR TO DOING THIS, WE, THERE WERE, WHEN WE CROSSED EXACT, BUT CAN WE READ BACK, WILL SOMEBODY JUST READ BACK TO ME EVERYTHING LINK THAT WE'VE GOT THAT JILLIAN IS JILLIAN'S TYPING THIS, I MAKE SURE WE GOT EXACTLY WHAT YOU ALL WANT.
SO IT'S CORRECT THESE APPLICANTS RESUMES OR LETTER OF INTEREST.
UM, SHALL BE COLLECTED BY THE EXECUTIVE ADMINISTRATIVE ASSISTANT OR SUPERINTENDENT'S DESIGNEE.
AND THEN WE SAY THAT, CAUSE MAYBE THAT'S TOO MANY, TOO LONG AND YOU KNOW THE, THEY'LL BE SCREENED BY THE ACADEMIC COMMITTEE, THE ACADEMIC COMMITTEE, OR NO, THEY COULD BE PRESENTED TO THE ACADEMIC COMMITTEE OF THE BOARD.
SO THEY'RE COLLECTED BY THE EXECUTIVE ASSISTANT OR SUPERINTENDENT, DESIGNATE, THEN THEY'RE PRESENTED TO THE ACADEMIC COMMITTEE ON THE BOARD BOARD, WHICH YOU RECOMMEND.
SO, AND SHALL BE PRESENTED TO THE BOARD, WHICH SHE'LL RECOMMEND TO THE BOARD OF SLATE NOMINEES.
DOES THAT SOUND OKAY TO Y'ALL? RACHEL? DOES THAT SOUND OKAY? YES, MA'AM.
DID YOU HAVE A COMMENT? UH, YES, I DID.
I DID HAVE ONE OF THE SAME, UH, QUESTIONS.
UH, UH, RACHEL WAS BRINGING, UH, ABOUT EXECUTIVE SESSION, BUT, BUT ALSO, UM, MY, MY, MY QUESTION IS TO, UM, HOW, JUST IN IN TERMS OF, OF PRIVATE INFORMATION, UH, WHAT PRIVATE INFORMATION WOULD, WOULD THEY NECESSARILY HAVE, UH, VERSUS AN FILL OUT AN APPLICATION? WELL, A LOT OF, WE, WE DO NOT DISCLOSE PEOPLE'S PRIVATE, UM, OF WHERE THEIR, THE ADDRESS OF WHERE THEY LIVE AND THEIR PERSONAL PHONE NUMBERS AND THEIR PERSONAL EMAILS.
GOOGLE GIVE OUT PRIVATE INFORMATION ABOUT INDIVIDUALS.
IF THEY'RE SUBMITTING A RESUME, THEY USUALLY HAD, UM, PREPARATION.
THEY'LL HAVE THAT INFORMATION ON A RESUME.
SO WE HAVE TO RESPECT THE RIGHT TO PRIVACY.
WELL, WELL, WELL, THERE COULD BE A CLAUSE, UH, UH, IT COULD BE A CLAUSE GOING INTO IT.
LET THEM KNOW THAT, THAT THIS INFORMATION, THAT ANY INFORMATION THAT THEY'RE GIVING, UH, COULD BE, COULD BE PUBLIC.
BECAUSE MY QUESTION IS AT SOME POINT IN TIME, COULD THAT, COULD THAT NOT BE FOR YOU? DOES DOES THAT FALL UNDER THE FO YOUR LAW? BUT IF IT WERE FOR YOU, MR. SMITH, WHAT WE WOULD DO IS WE WOULD REDACT THAT PERSONAL INFORMATION.
WE WOULD, WE WOULD STILL SUBMIT IT UNDER FO WHAT WE WOULD REDACT THEIR PERSONAL INFORMATION TO PROTECT THEIR RIGHT TO PRIVACY.
SO WHAT, THIS ACTUALLY COMES TO PASS, I THINK THERE'S A LITTLE BIT DEEPER DISCUSSION THAT'S, I HAVE TO GO INTO THE PROCESS BY WHICH IT IS FOLLOWED.
SO ANY OTHER THOUGHTS? THERE WAS ONE OTHER THING.
UNDER ROMAN NUMERAL THREE A, UM, WE NEED TO ADD ACT, THE SOUTH ECONOMIC ACT.
RACHEL, DID YOU HAVE ANOTHER COMMENT? YES, MA'AM.
SO THE LOCAL ADVISORY COMMITTEE IS THE HAC, CORRECT? YES, YES.
SO I THINK FOR, FOR CONSISTENCY IN THREE A, INSTEAD OF CALLING IT LOCAL ADVISORY COMMITTEE, WE SHOULD CALL IT THE HAC.
CUZ I SEE THAT WE DID DO THAT IN SOME OTHER PLACES.
UM, WE TOOK THAT FROM THE STATUE, BUT IT SOUNDS BETTER.
AND THEN I THINK ALSO ANOTHER CLARIFICATION ON FIVE B AND EIGHT A ONE, WE REFER TO THE EXECUTIVE ADMINISTRATIVE ASSISTANT, BUT THEN IN EIGHT A ONE, WE CALL IT EXECUTIVE SECRETARY.
SO WE JUST NEED BE CONSISTENT AGAIN THERE WITH THE TERMINOLOGY YEAH.
UM, IS GONNA SERVE AS A SECRETARY.
I KNOW, IT'S, THAT IS CONFUSING THERE.
IS THE, SO IS THE EXECUTIVE SECRETARY IN EIGHT A ONE? IS THAT THE BOARD? THE, THE HA'S SECRETARY? SO WHAT I UNDERSTAND, WAS IT MR. FLOWERS, CORRECT ME IF I'M WRONG, WAS THAT IN THE OTHER DISTRICTS? THEY HAD
[00:50:01]
THE ADMINISTRATIVE ASSISTANT SERVE AS EXECUTIVE SECRETARY FOR THIS COMMITTEE? CUZ IT WAS A BOARD COMMITTEE, CORRECT? YES.I THINK MAYBE, I DON'T KNOW IF THERE'S LIKE A PLACE WHERE WE COULD ADD SOME CLARIFYING LANGUAGE.
CAUSE I SEE THAT IT'S UNDER C OF EIGHT PARTS, ASSISTANT SERVES EXECUTIVE SECRETARY.
SO I DON'T KNOW IF THAT COULD, MAYBE THAT GOES AS A, AND IT COMES AFTER FOR CLARIFICATION.
IT'S JUST, IT WAS FOR ME, IT WAS CONFUSING TO READ.
CAUSE IT IT'S A NON, IT'S TWO DIFFERENT TITLES FOR THE SAME PERSON.
SHOULD WE SAY THE BOARD ADMINISTRATOR? WELL, WHEN WE'RE IN FIVE B, SHOULD WE PUT A, LIKE A PARENTHESIS OR SAY WHO ALSO SERVES AT THE EXECUTIVE? I'M NOT SURE HOW TO MAKE IT CLEAR.
CAUSE IN ONE, YOU KNOW, IN C1 WE SAY THE ADMINISTRATIVE SYSTEM SHALL SERVE AS THE EXECUTIVE SECRETARY.
COULD YOU SIMPLY SAY AND, AND SEVEN C THAT, UM, YOU KNOW THAT THE BOARD WILL APPOINT THEIR, UM, EXECUTIVE ADMINISTRATIVE ASSISTANT AND THEN THE DUTIES SHALL INCLUDE AND THEN YOU WOULD END UP LISTING, YOU KNOW, YOU WOULD END IN FROM THERE AND YOU WOULD JUST LIST THE DUTIES RIGHT UNDER THERE THEN, OH, SAY THE BOARD APPOINTS THE EXECUTIVE ADMINISTRATIVE ASSISTANT AS THE EXECUTIVE SECRETARY.
IS THAT WHAT YOU'RE SAYING? MR. FLOWERS? YES.
OR GO, I HAVE ANOTHER SUGGESTION.
TAKE OUT EXECUTIVE WITH SECRETARY.
WE SAY SECRETARY,
SO WE SIT HERE, WE SAY IN THE SEVEN C, THE BOARD, OH, THERE'S NOT C THE BOARD OF EDUCATION'S SUPPOSED TO BE THE BOARD, THE BOARDS THE EXECUTIVE ADMINISTRATIVE ASSISTANT AS THE SECRETARY.
SO ANYWHERE ELSE WHERE IT REFERS TO EXECUTIVE SECRETARY, JUST CHANGE IT TO SECRETARY SO THAT THERE'S NO TWO EXECUTIVE POSITIONS.
AND THEN WE'LL JUST SAY THE BOARD INSTEAD THE BOARD OF EDUCATION.
THAT'S THE ONLY NUANCE STUFF THAT I SAW.
AND IF I MAY ADD ONE OTHER THING, UM, JUST YES, SURE.
JUST BASED OFF OF THE FEEDBACK AT THE LAST MEETING, THE VERY LAST PAGE, I KIND OF MADE A VISUAL.
SO YOU CAN SEE HOW, UM, WE WOULD APPOINT PEOPLE AND THE TERMS THAT THEY WOULD SERVE.
SO THEN YOU WOULD HAVE THAT THREE YEAR TERM AND THEN HOW THE CYCLE WOULD START TO GET THEM ON.
SO, UM, BASICALLY THIS FIRST YEAR, FOUR WOULD TECHNICALLY BE UP FOR A NEW TERM, AND THEN FOUR THE FOLLOWING, AND THEN THREE.
SO YOU'D BE ON A 4 43 ROTATION CYCLE WITH THE STUDENTS ALWAYS ANNUALLY.
SO YOU COULD SEE AS A BOARD HOW YOU'RE TRYING TO MAINTAIN BASICALLY A THIRD COMING OFF AT THE SAME TIME.
SO YOU'RE NOT DOING A WHOLE NEW COMMITTEE EACH YEAR OR HAVE THAT POTENTIAL EVERY THREE YEARS.
I KNOW MR. FLOWERS, YOU SENT SO MUCH TIME CONTACTING THE STATE AND OTHER DISTRICTS TO MAKE THIS BE AN EFFECTIVE COMMITTEE.
SO, UM, MS. WE GOOD? YOU GOT YEAH, I THINK SO.
ALL RIGHT, MR. FLOWERS, THANK YOU SO MUCH.
I THINK, UM, IT WAS GREAT THAT, THAT IT WAS REQUESTED TO REVIEW THIS AND THESE CHANGES ARE MAKE IT MUCH CLEARER.
ENJOY THE REST OF YOUR CONFERENCE.
SO, UM, WE'RE GOING TO HOPEFULLY HAVE THIS FOR PRESENT TO THE NEXT, ON THE NEXT BOARD MEETING.
AND THAT WOULD BE DOWN IN HELTON, BUT HE'LL PROBABLY A THAT'S RIGHT.
THE NEXT THING ON OUR AGENDA IS, UM, THE PUBLIC COMMENTS CARD.
UM, SO IF YOU LOOK IN MORE DOCS, THANK YOU, ROBIN, FOR PUTTING IN THE COPY OF THE PUBLIC COMMENTS PART.
AND, UM, IF YOU LOOK AT OUR POLICY, UM, THEY, THEY APPEAR TO BE IN
[00:55:01]
CONFLICT.WHEN YOU LOOK AT, UM, JAY, JAY, SO TWO FROM GENERAL TWO J HERE, RIGHT.
RACIAL COMMENTS, OFTIES AND VULGARITIES SHALL NOT REFERENCE OR MAKE DEROGATORY COMMENTS ABOUT SPECIFIC INDIVIDUALS BY NAME AND SHALL NOT COMMIT OTHER REACHES OF RESPECT.
SPEAKERS MAY REFERENCE THE NAMES OF SPECIFIC BOARD MEMBERS, BUT SUCH COMMUNICATIONS WILL NOT INCLUDE GOSSIP, DEFAMATORY WORDS OR ABUSIVE AND VULGAR LANGUAGE.
SO THAT'S WHAT OUR POLICY SAYS.
NOW YOU GO TO OUR PUBLIC, THERE, IT'S, AND IT SAYS, ALL RIGHT, DOWN THE, THE SECOND BULLET.
SO SPEAKERS ADDRESSING A BOARD MUST REFRAME FROM RACIAL COMMENTS, OBSCENITIES, VULGARITIES, AND REFERENCES TO SPECIFIC INDIVIDUALS BY NAME AND NOR COMMIT OTHER BREACHES OF RESPECT.
SO, UM, WE, I THINK IT'S JUST IMPORTANT THAT WE MAKE SURE THAT WE'RE IN ALIGNMENT OUR POLICIES WITH OUR PUBLIC COMMENT CARD.
AND SO I'M OPENING UP A DISCUSSION IF ANYBODY HAS ANY THOUGHTS ON THIS.
PUT JAY, PUT JAY'S ENTIRETY ON THE BACK OF THAT COMMENT CARD INSTEAD OF WHERE IT SAYS REFRAIN FROM RACIAL, BLAH, BLAH, BLAH.
UM, THAT WOULD BECOME JAY IN ITS ENTIRETY.
YOU KNOW WHAT I, I THINK, UM, I, THE PROBLEM THAT I SEE WITH THIS IS THAT NAMES OF SPECIFIC BOARD MEMBERS WILL NOT INCLUDE GOSSIP, DEFAMATORY WORDS OR ABUSIVE INVOL LANGUAGE.
I THINK WHEN MR. UM, POLAND WAS, YOU KNOW, TALKING AND HE KEPT SAYING WILLIAM SMITH, YOU KNOW, TO ME THAT WAS ABUSIVE.
SO, BUT THAT'S A JUDGMENT THAT'S NOT, SO I'M NOT SURE, UM, THE WAY IT'S WRITTEN HERE, IT DOESN'T SAY, IT SAYS YOU'RE NOT TO MAKE REFERENCE TO ANYONE BY NAME.
SO I I I'M IN CONFLICT WITH THAT.
UM, I THINK IT OPENS US UP A LITTLE BIT BY SAYING, OKAY, YOU CAN CALL SCHOOL BOARD MEMBERS BY NAME.
YOU JUST CAN'T BE, UM, DEFAMATORY ABUSE.
AND THEN, THEN SOMEBODY HAS TO JUDGE, UM, HOW, YOU KNOW, IS THIS, WAS THIS PERSON BEING DEFAMATORY? YOU KNOW, HE OB HE, I'M SURE HE WOULD ARGUE THAT HE WASN'T MM-HMM.
UM, WHEN YOU ALL WERE PUTTING THE POLICIES TO GET, WHEN, WHEN THE POLICIES WERE BEING WRITTEN MM-HMM.
SO YOU WERE TRYING TO PUT THINGS IN THERE WHERE, UM, IT CAN'T BE INTERPRETED.
SO I DON'T KNOW WHAT LANGUAGE THAT YOU COULD USE THAT.
ROBIN, DID WE ADD THAT LINE ABOUT SPEAKERS MAY REFERENCE THE NAME OF SPECIFIC BOARD MEMBERS? OR HAS THAT ALWAYS BEEN IN THE POLICY? UM, AT THIS POINT, UM, I'VE CHANGED IT SO MUCH.
I CAN'T TELL YOU WHAT'S THERE, WHAT'S NOT WITHOUT GOING BACK.
RACHEL, YOU REMEMBER YOU, THE ORIGINAL POLICY COMMITTEE WHEN WE FIRST CAME ON THE BOARD, DO YOU HAVE ANY RECOLLECTION? I DON'T RECALL IF THAT WAS SOMETHING, WAS LIKE WHEN WE MARRIED UP THE, UM, ARI, YOU KNOW, POLICY.
I DON'T KNOW IF IT'S SOMETHING THAT WE TOOK FROM ARI OR IF THAT WAS IN THE ORIGINAL OR IF THAT WAS A RECOMMENDATION FROM A POLICY COMMITTEE.
UM, I AGREE THAT IT'S, IT'S SUBJECTIVE, UH, BASED ON, YOU KNOW, WHAT THE CHAIR MAY CONSIDER.
UM, AND I THINK TO THAT REGARD, IT'S WITHIN THE CHAIR'S PURVIEW TO, TO DECIDE WHETHER OR NOT THEY WANT TO SHUT DOWN THAT, YOU KNOW, REFERENCE TO A SPECIFIC BOARD MEMBER.
[01:00:02]
SO THIS IS JUST AN IDEA.UM, I DO BELIEVE THAT YOU, THAT THEY SHOULD BE IN ALIGNMENT, AT LEAST, YOU KNOW, OUR POLICY AND THIS, SO ON THE PUBLIC COMMENT CARD, WOULD IT BE BETTER TO JUST TAKE OUT AFTER VULGARITIES? SO OKAY.
TAKE OUT AND REFERENCES TO SPECIFIC INDIVIDUALS BY NAME.
SO IT JUST READS REFRAIN FROM RACIAL COMMENTS, OBSCENITIES, VULGARITIES, AND OTHER BREACHES OF RESPECT.
WHAT ARE SOME THOUGHTS? I MEAN, JUST THROWN OUT THERE SOME, AT LEAST THAT WAY WE'RE NOT SAYING YOU CAN'T CALL A PERSON BY NAME.
UM, BECAUSE IN OUR POLICY WE DO SAY THAT WE ALLOW IT.
I THINK THE DIFFERENCE IS IS THAT THIS FIRST SENTENCE WHERE IT TALKS ABOUT REFERENCES TO SPECIFIC INDIVIDUALS, THAT COULD MEAN ANYBODY.
SO WE, WE IN THE SECOND SENTENCE ARE SAYING YOU CAN REFER TO US, WE PUT OUR NAMES ON THE BALLOT, WE PUT OURSELVES UP HERE AT THIS TABLE.
UM, BUT THE, IF WE TOOK OUT THE PART WHERE IT SPEAKS TO SPECIFIC INDIVIDUALS THAT COULD OPEN IT UP TO ANYBODY THAT'S NOT A BOARD MEMBER.
AND SO I WOULDN'T BE IN FAVOR OF TAKING THAT PART OFF OF THE RULES FOR SPEAKING.
AND WE DON'T HAVE NOT REFERENCE OR MAKE DEROGATORY COMMENTS ABOUT SPECIFIC INDIVIDUALS, RIGHT? YEP.
RACIAL COMMENTS, OBSCENITIES OR WE HAVE HERE, WELL, NOTS OF GOSSIP, RIGHT? WE DON'T ABUSIVE AND VULGAR, NOT REFERENCE ATORY COMMENTS, BUT SPECIFICALLY BY NAME.
I THINK IT SHOULD JUST, I THINK WE SHOULD TAKE JAY AND PUT THAT ON THE PUBLIC COMMENT CARDS AND CALL IT A DAY PERSONALLY IF THAT'S WHAT OUR POLICY IS.
AND, UM, AND, AND I DON'T THINK THESE PUBLIC COMMENT CARDS HAVE BEEN UPDATED SINCE THE POLICIES WERE FINALIZED.
WE HAVE, WE HAVE NOT UPDATED IT SINCE 2019.
SO I MEAN, IT MAKES SENSE THAT THE CARDS NEED TO BE UPDATED IF THE POLICIES WERE AL AND THAT, AND ROBIN, YOUR TITLES CHANGE ARE THE EXECUTIVE ADMINISTRATIVE ASSISTANT.
THIS IS ADMINISTRATIVE ASSISTANT.
I, I, I WOULD BE IN FAVOR OF JUST PUTTING J ON IT, I THINK.
SO WHERE IT SAYS REFRAIN FROM RACIAL, UH, BULLET NUMBER TWO, PUT J PUT J IN IN ITS ENTIRETY.
CAUSE CAUSE RACHEL, YOU'RE RIGHT.
THEN THE BOARD CHAIR CAN RULE THAT WHAT YOU JUST SAID ABOUT ONE OF THE BOARD MEMBERS IS DEFAMATORY AND YOU'RE ON BOARD.
I MEAN THE, THE BOARD CHAIR IS, THAT'S THE MAIN, UM, JOB OF THE CHAIR IS TO, TO RUN THE MEETING EFFICIENTLY.
SO, UM, IS THE FONT IS GONNA BE SO SMALL, YOU'RE HARDLY GONNA BE ABLE TO READ ANYTHING THIS PUBLIC COMMENT.
SO, UM, SO MAYBE SINCE THESE HAVEN'T BEEN UPDATED, IS THERE ANYTHING ELSE ON THIS CARD THAT THIS POLICY COMMITTEE MIGHT RECOMMEND? EITHER CONDENSING OR CHANGING? UM, TAKE A LOOK.
AND I WILL SAY THAT IT IS BEEN VERY DIFFICULT TO GET INFORMATION.
UM, PEOPLE DON'T FILL OUT THE PUBLIC COMMENT CARDS TO GIVE, ADDRESS AN EMAIL SO THAT WE CAN RESPOND BACK.
SO IF YOU DON'T, IF THERE'S NOT A TELEPHONE NUMBER RIGHT, TO SAY, SO WHAT'S YOUR HANDWRITING SAY CUZ I CAN'T READ YOUR ADDRESS OR CAN'T READ YOUR EMAIL.
SO IT HAS MADE IT VERY DIFFICULT TO RESPOND BACK BECAUSE WE CAN'T READ WHAT'S ON THE CARD.
AND IF, AND THE CHAIR IS BOTH INSTANCE, THEY HAVE NOT BEEN, WERE THIS, LIKE OUR RULE SAYS IF YOU DON'T FILL OUT THE CARD, YOU SPEAK WELL, NOBODY HAS ENFORCED THAT.
EVERYBODY LETS EVERYONE SPEAK.
SO NO ONE REALLY ENFORCES THAT.
SO, BUT YOU HAVE TO HAVE THE EMAIL IN ORDER TO ACKNOWLEDGE YOU'RE SUPPOSED TO HAVE SUPPOSED WHEN I GET SO, SO IN WILLIAMS HANDS.
MR. SMITH, WELL, ON, ON, ON THE CARD, I REMEMBER ONE TIME THEY USED TO HAVE WHERE YOU WORK AT.
IS THAT, IS THAT STILL ON THERE? YOUR JOB OCCUPATION? NO SIR.
NO, IT'S PHONE, EMAIL, DATE, TOPIC, NAME, ADDRESS, PHONE, EMAIL, DATE, TOPIC.
UM, LET ME ASK, WHAT ABOUT THIS PART IN THE BEGINNING, ROBIN? DOES ANYBODY EVER FILL OUT WHETHER OR NOT THEY HAVE SPOKEN TO THE TEACHER? UM, SO SEE THIS WHOLE SECTION RIGHT HERE? NOPE.
[01:05:01]
IS IT POSSIBLE THAT IF THE FRONT OF THE CARD WAS ALL THE INFORMATION, NAME, ADDRESS, PHONE, EMAIL, DATE, AND TOPIC, WHICH GAVE PEOPLE MORE ROOM TO IT, THEN ON THE BACK OF THE CARD IS JUST FOR THAT, THE RULES, RIGHT? UM, KIND OF BRING SOME OF THAT FORWARD IF WE'RE GONNA INCLUDE ALL OF J BECAUSE OTHERWISE, IF IT'S GONNA BE SO TIGHT, YOU'RE NOT GONNA BE ABLE TO READ ANYTHING.
SO DO WE EVEN NEED THIS HARD HERE? WE ENCOURAGE ALL CITIZENS TO FOLLOW OUR DISTRICT'S CHAIN OF COMMUNICATION TO IF THEY'RE HERE TO TALK, YOU KNOW, THEY, THEY DON'T NECESSARILY WANT TO HAVE TO SAY, WELL I'VE ALREADY, YOU KNOW, PUT IT IN.
IS THIS WORTHWHILE? IS THIS HELPFUL OR NOT? ANGEL? YEAH, I THINK ACTUALLY, SO THAT WHOLE SECTION IS SOMEWHAT ADDRESSED IN OUR NEW POLICY CHANGE WHERE WE ALLOW THE CHAIR TO DIRECT THE SUPERINTENDENT TO RESPOND TO A, A PERSON WHO GIVES A PUBLIC COMMENT.
SO, YOU KNOW, IF WE HEAR SOMEONE GET UP AND SPEAK AND IT'S A CLASSROOM RELATED ISSUE OR A SCHOOL RELATED ISSUE, THE SUPERINTENDENT NOW IS ABLE TO BE DIRECTED TO ADDRESS WITH THAT.
SO I DON'T THINK THAT SECTION'S NECESSARY ANYMORE.
UM, AND, AND RACHEL, THAT, THAT WAS POSTPONED.
SO, UM, THAT'S NOT
I THINK THAT'S GONNA BE UNDER SOME FURTHER DISCUSSION.
UM, EVEN SO, I, I JUST DON'T KNOW.
KATHY USED TO WRITE THE THANK YOU EMAILS, ROB AND YOU GET THEM.
DOES ANYBODY FILL THAT OUT? NO.
I DON'T THINK IT'S, PEOPLE DON'T DO IT.
SO WE COULD EITHER, RACHEL, YOU WERE GONNA SAY SOMETHING? NO, I WAS JUST GONNA SAY, I THINK, I MEAN, AGAIN, IT'S, I DON'T THINK IF SOMEONE HAS TAKEN THE TIME TO COME TO A SCHOOL BOARD MEETING AND YOU KNOW, THE DISTRICT STAFF OR WE HEAR THEM GIVE COMMENTS AND IT'S SOMETHING THAT CAN BE SOURCED TO A DIFFERENT LINE OF COMMUNICATION AND WE DON'T DEAL WITH IT, YOU KNOW, SHAME ON US.
UM, SO I, I DON'T THINK IT'S NECESSARY.
SO THAT, THAT HELPS US AND I THINK THAT PEOPLE MIGHT FILL THE FRONT OUT A LITTLE BETTER IF THEY HAVE MORE ROOM.
UM, IT DOESN'T HELP US IF WE KEEP EVERYTHING ON THE BACK.
UM, SO MAYBE NOW LET'S LOOK AT THE BACK OF THE CARD.
IS THERE SOME OF THIS WE MIGHT WANNA BRING FORWARD TO THE FRONT? UM, WHY DO WE EVEN HAVE TO REPEAT BEAUFORT COUNTY BOARD OF EDUCATION PUBLIC COMMON CARD? WE'VE ALREADY GOT THAT ON THE FRONT.
SO RULES SPEAKING COULD BE BROUGHT UP TO THE TOP.
UH, WILLIAM, I THINK WE CAN HAVE LESS, LESS RULES AND STUFF ON THOSE CARDS.
AND ALSO I THINK IF WE NEED TO, WE CAN MAKE CARDS BIGGER.
I MEAN, I MEAN, FOUND THAT YOU HATE TO, BUT I MEAN, IF WE NEED TO MAKE THEM, MAKE THEM HALF PAGES OR SOMETHING.
AND I MEAN, I DON'T SEE A PROBLEM WITH THAT, BUT I THINK IT'S ALSO ABOUT THE COMPUTER PROGRAMMING AND HOW YOU WORD IT AND HOW YOU USE A SPACE ON THE CARD FOR THE PERSON WHO'S, WHO'S EVER, UH, CREATING THOSE CARDS.
MAYBE THOSE CARDS MAY NEED TO BE RE RECREATED OR RECREATED OR SOMETHING.
UH, IN TERMS OF SPACE AND, AND WHAT AND WHAT NEEDS TO BE, WHAT, WHAT'S, WHAT WILL BE ON THE FRONT AND WHAT WILL BE ON THE BACK.
UM, JUST, JUST, JUST SIMPLY, SIMPLY, UH, DELETING SOME OF THOSE INFORMATION.
UM, I THINK IT'S ALWAYS, IT'S ALWAYS GREAT TO HAVE A, A EMAIL AND, AND A AND A, AND A PHONE NUMBER.
UM, YOU KNOW, UH, AND THEN, I MEAN, AND THEN SOME PEOPLE DON'T EVEN KNOW THEIR, THEIR DISTRICT.
I MEAN, IF MAYBE YOU CAN SEE, PUT A DISTRICT NUMBER OR SOMETHING AND THAT, THAT WOULD TELL, THAT WOULD TELL YOU, YOU KNOW, WHAT AREA THEY'RE POSSIBLY FROM.
BUT OTHER THAN THAT, UM, I REALLY DON'T SEE A, UM, I NEED TO GET RID OF TOO, UH, NEED TO GET RID OF, OF EVERYTHING.
BUT I JUST THINK THAT, THAT WE COULD POSSIBLY MAYBE CHANGE, CHANGE THE FONT AND CHANGE HOW WE, THE SIZE OF THE SIZE OF THE CARD THAT MAY BE MORE POSITIVE.
A LOT OF THE STUFF ON THE BACK OF THIS, WE COULD GET RID OF THAT.
THE CHAIR CAN SAY, UM, A LOT OF THAT STUFF.
TELL THEM WHAT THEY CANNOT DO AND IF THEY DO IT, WHAT THE CONSEQUENCES ARE.
WE DON'T NEED IT ON THE POLICY.
UM, WILLIAM, IS YOUR HAND UP AGAIN? I, I ACTUALLY HAD KATHY, I ACTUALLY HAD THE OPPOSITE THOUGHT, EARL.
I WAS THINKING THAT WE ADDED THE THING HERE AS A SPEAKER, I AGREE
[01:10:01]
TO CONFINED COMMENTS TO ISSUES REFR NOT EXCEED, UH, COMPLETE THIS CARD BECAUSE, YOU KNOW, THEY GET UP THERE AND THEY GO BEYOND THEIR THREE MINUTES.BUT IF, TO ME IT'S KIND OF LIKE BY COMPLETING THIS CARD OR AS A SPEAKER, I AGREE TO THIS, DOES THAT GIVE US A LITTLE BIT MORE? I'M NOT SURE, BUT, UM, BECAUSE YOU KNOW, WE HAVE, UH, CERTAIN PEOPLE WHO DON'T AGREE TO IT AND, AND JUST CARRY OUT, BUT WE DON'T HAVE ANYTHING WHERE WE COULD SAY, HEY, YOU AGREED TO THIS, YOU SIGNED THIS CARD.
AND BY ADDING THAT, I, I DON'T KNOW.
I WAS GONNA SAY, UM, KIND OF TO THAT VEIN, THERE IS THE SECTION AT THE BOTTOM THAT TALKS ABOUT, UM, AT THE REQUEST OF THE PRESIDING OFFICER, INDIVIDUALS WHO VIOLATE EXPECTATIONS, BLAH, BLAH, BLAH.
ONE IS, YOU KNOW, THIS IS THERE TO LET THEM KNOW WHAT WILL HAPPEN IF THEY DO GO OUTSIDE OF THAT.
UM, BUT THERE IS ADDITIONAL INFORMATION ON HERE THAT IS NOT WITHIN OUR POLICY.
SO I WANNA DRAW ATTENTION TO THAT.
IT TALKS ABOUT, UM, WE MAY REQUEST THE REMOVAL OF THEM FROM THE BOARDROOM BY LAW ENFORCEMENT AND THAT'S NOT IN OUR POLICY.
UM, SO IT SHOULD NOT BE ON THE PUBLIC COMMENT CARD.
IF IT'S NOT IN OUR POLICY OR IF SOMEONE CAN POINT ME TO IT, THAT'D BE GREAT.
BUT I THINK IT'S STEMMING FROM, WHAT IS THIS ROMAN NUMERAL FOUR B UNDER THIS GC WHERE IT DOES SAY THEY CAN, YOU KNOW, BE, UH, PROHIBITED FOR A PERIOD OF SIX MONTHS.
BUT THE WHOLE POINT ABOUT REMOVAL, UH, I DON'T KNOW THAT ACTUALLY BEEN THERE FOREVER PROBABLY.
I DON'T SEE IT IN THE POLICY EITHER.
AND THAT'S NOT NECESSARILY SOMETHING WE WANT LAW ENFORCEMENT TO DO.
SO RACHEL, I THINK I WOULD AGREE.
THAT'S, IT'S A LOT MORE EXTRA LANGUAGE THAT PROBABLY DOESN'T NEED TO BE IN THERE.
REQUEST THE REMOVAL OF THE PARTICIPANT FROM THE MEETING, THE BOARD ROOM.
WE'RE NOT IN A BOARD ROOM NECESSARILY.
THAT SHOULD THE PARTICIPANT FAIL TO ABIDE THAT'S IN THERE.
YEAH, YOU CAN SIX MONTHS LEAVE IT THERE.
BASICALLY THE ONLY PART THAT'S IN OUR ACTUAL POLICY RIGHT NOW.
AND SO WE COULD TAKE OUT THAT, UM, THE WORDS AND DISTRICT ROUNDS BY LAW, RIGHT.
ENFORCEMENT AND TAKE OUT FULL POLICY CAN BE PROVIDED UPON REQUESTS.
I MEAN, SO PUBLIC INFORMATION THAT WILL, WILL GIVE US A LITTLE MORE ROOM ON THE BACK THERE.
GC, YEAH, BUT ONE'S AT GC TWO.
IS IT THREE RIGHT HERE? IF YOU FIND IT FIRST, LET KNOW GC 2 23, WE ING DAY JC TWO.
GC TWO J IS WHAT WE WERE GONNA ADD.
THERE'S BE A NUMBER THERE BEFORE THAT.
GC 2, 2 3 ROMAN NUMERAL TWO J.
OKAY, SO LET, LET'S JUST REVIEW THIS AND SEE IF THIS IS THE RECOMMENDATION WE'LL BRING TO THE BOARD.
BUT THEN WE ALSO FOUR B ABOUT IF THEY FAIL.
SO ON THE FRONT OF THE CARD, WE ARE GOING TO TAKE OUT THAT ENTIRE PARAGRAPH.
[01:15:01]
CITIZENS.AND WE ARE GOING TO MAKE THE MAKE WHERE PEOPLE CAN PUT IN THEIR INFORMATION LARGER.
SO IT MIGHT BE MORE LEGIBLE ON THE BACK OF THE CARD.
WE'RE GOING TO TAKE OFF THE HEADING THAT SAYS BEAUFORT COUNTY BOARD OF EDUCATION PUBLIC COMMENT CARD, CUZ IT'S ALREADY ON THE FRONT.
RULES FOR SPEAKING WILL BE PUSHED UP TO THE TOP.
WE'LL ADD GC 2.23, ROMAN NUMERAL TWO J TO THE BULLETS WE WILL TAKE OUT.
DO YOU THINK THAT UM, I, I THINK WE'RE GOOD WITH LEAVING.
WE'RE TAKING OUT THE SECOND BULLET AND PUTTING IN THAT GC WE'RE PUTTING THE WHOLE, WE'RE PUTTING J IN INSTEAD OF THE SECOND BULLET.
AND IT SAYS, IT ALREADY SAYS NOT EXCEED THREE MINUTES WHEN WE YEAH, I WAS JUST GONNA ASK YOU UNDER ROMAN NUMERAL TWO PARTICIPANTS MUST, IT'S A, B, C, THERE'S A BUNCH OF IT, RIGHT? I THINK THEY'RE IN THERE.
I, I WENT THROUGH AND KIND OF CHECKED THROUGH.
BUT YOU'D HAVE MORE THAN THAT TOO.
I MEAN ABOUT FILL UP THE CARD AND ALL THAT.
WELL THIS IS THE CARD WE'RE TALKING TO, SO, OKAY.
UM, OKAY, SO I'M SORRY, BUT JUST, UM, THE FOURTH BULLET SAYS BOARD ADMINISTRATIVE ASSISTANT.
IS THAT THE WORD WE'RE USING? 1, 2, 3, 4.
COMPLETE THIS CARD INCLUDING PROVIDING ONE OR MORE SPECIFIC TOPICS AND SUBMIT TO THE BOARD.
IS THAT WHAT? EXECUTIVE EXECUTIVE ADMINISTRATIVE.
SO WHATEVER YOUR TITLE IS, WOULD YOU, WE'LL PUT THE RIGHT TITLE IN THERE.
AND ALSO BACK, I'M SORRY GUYS, BUT BACK TO THE FRONT WHERE IT SAYS TOPIC, SHOULD IT BE TOPIC AND THEN PUT A LITTLE S IN PARENTHESES CUZ IT MORE THAN ONE CUZ IT'S REFERENCES ON THE BACK ONE OR MORE TOPICS.
SO I CAN PUT TOPIC OR PUT S IN PARENTHESIS.
AND THEN THE LAST PARAGRAPH WE ARE TAKING OUT REQUEST THE REMOVAL OF THE PARTICIPANT FROM THE BOARDROOM AND DISTRICT GROUNDS BY LAW ENFORCEMENT.
FULL POLICY CAN'T BE PROVIDED REQUEST.
SO THAT'S THE ONLY THING IN THAT ALSO LEAVE THE MEETING INSTEAD OF BOARD THAT FIRST SENTENCE.
SO CHANGE IT TO LEAVE THE MEETING REQUEST REMOVAL OF THE PARTICIPANT FROM THE CAN SAY, BOARD MEETING VERSUS STORAGE ROOM.
AND WE'RE TAKING OUT EVERYTHING AFTER THAT.
CORRECT? LET ME READ, JUST MAKE SURE.
SO AT THE BOTTOM, AT THE REQUEST OF THE RESIDING OFFICERS, INDIVIDUALS WHO VIOLATE THE EXPECTATIONS OF THE BOARD DURING PUBLIC COMMENTS WILL BE ASKED TO CEASE SPEAKING AND RETURN TO THEIR SEATS OR TO LEAVE THE BOARD MEETING MEATY PERIOD.
SHOULD THE PARTICIPANT FAIL TO ABIDE BY THE REASONABLE DIRECTIVES OF THE PRESIDING OFFICER, THE BOARD MAY PROHIBIT THE OFFENDING SPEAKER FROM PARTICIPATING IN FURTHER PUBLIC COMMENT SESSIONS FOR A PERIOD NOT TO EXCEED SIX MONTHS PERIOD.
WILL THE, IS HE SPEAKING? YEP.
THAT'S UNDER 23 ROMAN NUMERAL FOR A AND B.
WILLIAM, I'M KIND CONCERNED AND, AND IN THE EVENT THAT WE DO ASK SOMEONE TO PROHIBITED FROM, UH, SPEAKING BECAUSE DOES THAT, I'M CONCERN THAT THAT MAY VIOLATE THE AMENDMENT RIGHTS AND I'M, I'M NOT SURE WHERE THAT WE SHOULD OR ARE ABLE TO DO THAT.
SO THAT, THAT DOES CONCERN ME.
I THINK WE WOULD NEED SOME LEGAL, UH, SOME LEGAL, UH, THERE'S SOME LEGAL QUESTIONS THERE.
DO WE HAVE THAT RIGHT TO STOP SOMEONE FROM THEIR FREEDOM OF SPEECH? I, I THINK, UM, I CERTAINLY DON'T WANNA DO IT, BUT I THINK THAT WE DO BECAUSE WE, IT'S A ME IT'S OUR MEETING.
IT'S NOT, WE'RE NOT OUT IN PUBLIC, IT'S A PUBLIC MEETING, BUT IT'S OUR MEETING AND PUBLIC COMMENTS ARE NOT REQUIRED.
WE'RE NOT REQUIRED TO HAVE PUBLIC COMMENTS.
I'VE NEVER, YOU KNOW, ADVOCATE FOR NOT HAVING THEM, BUT IT'S NOT A REQUIREMENT.
AND SO DAVID'S WORDS, REMEMBER DAVID, WHAT
[01:20:01]
DID HE ALWAYS SAY? UM, IT IS A MEETING IN PUBLIC, NOT A PUBLIC MEETING.SO I MEAN, IT'S A GOOD POINT WILL AND EVERYTHING.
BUT I, I DO THINK THAT WE ARE WITHIN OUR RIGHTS TO HAVE AN ORDERLY MEETING AND TO HAVE RULES AROUND PUBLIC COMMENTS.
I DO AGREE WITH WHAT YOU'RE SAYING, BUT I JUST WANNA MAKE SURE THAT WE'RE JUST, THAT WE'RE JUST IN A, IN A SAFE SPACE.
AND, UM, JILL AND I WILL DOUBLE CHECK THAT TOO.
AND SEE IF THERE'S ANY CASE LAW ABOUT IT.
SO, UM, BY DOING THIS, OUR POLICY AND OUR PUBLIC COMMENT CARD, CARD OR IN ALIGNMENT, SO THAT WAS THE PURPOSE OF THIS.
ANY OTHER COMMENTS ABOUT THE PUBLIC COMMENT? ROBIN? IS THE, IS THE SECOND PERIOD ONE DIFFERENT? NO, IT'S THE SAME, THE SAME COLOR.
SO, AND SO THE CHANGES WILL BE MADE ON THAT ONE AS WELL? YES.
UM, THE NEXT ITEM IS FUTURE MEETING DATES AND, UM, TWO PEOPLE ON THIS COMMITTEE WILL NOT BE AT THE, WILL NOT BE AT THE BOARD NEXT YEAR.
AND I'M NOT SURE WE NEED ANOTHER POLICY MEETING PRIOR TO THE END OF THE YEAR.
UM, WHAT'S ON OUR LIST HERE? ALL RIGHT.
I THINK WE, WE KIND OF, UM, AT OUR LAST POLICY COMMITTEE MEETING, WE THOUGHT IT WAS KIND OF, IT WAS SOMETHING THAT DAVID WAS INTERESTED IN, BUT WE DECIDED THAT WE WEREN'T GONNA GO FORWARD THAT TAKE THE LIST, UM, FACILITY USE FOR FUNERALS AND MONITORING REPORTS.
HOW COULD THEY BE REPORTED OUT? SO THE MONITORING REPORTS ARE ACTUALLY, UM, IT'S GONNA COME TO THE WORK SESSION.
THIS WAS WHAT KATHY, YOU AND MELVIN WENT, UM, WHEN YOU WENT TO THE CONFERENCE? YEAH.
AND THESE ARE THE REPORTS THAT THEY SAID THAT WE SHOULD BE USING.
IN REPORTING OUT FOR MONITORING REPORTS.
SO ACTUALLY THESE ARE GONNA COME TO THE WORK SESSION SO THAT, UM, THE BOARD SO I CAN ACTUALLY TAKE IT OFF.
I I WHAT IS THAT LIKE A NEW FORM ROBIN? OR IT'S THE FORM THAT WE SHOULD HAVE BEEN USING.
CAUSE I'VE DIVIDED HER SO THE ONLY THING LEFT ON OUR TOPICS HAS NOT AGREED TO IT YET.
UM, THE ONLY THING LEFT ON OUR FUTURE TOPICS IS FACILITY USE FOR FUNERALS.
AND THAT WAS BROUGHT UP A COUPLE MONTHS AGO AS, UH, REQUEST FOR, UM, HER DISCUSSION ON THAT.
I THINK I'D FEEL BETTER, UM, LETTING NEW BOARD MEMBERS MAKE A DECISION ABOUT THAT.
AND UM, THE POLICY COMMITTEE CAN LOOK WAY DIFFERENT.
SO I DON'T KNOW THAT WE EVEN SENT A DATE.
IS THERE ANYTHING YOU WANT KATHY, THAT RACHEL, WHAT ARE YOUR THOUGHTS? I'M FINE WITH THAT.
ANYTHING ELSE FOR THE GOOD OF THE COMMITTEE, KATHY OR RACHEL? NO, YOU'LL SEE.
IT'S BEEN A PLEASURE SERVING WITH YOU LADY.