[XI.1. Discussion Regarding Indefinite Delivery Contracts for Future Capital Improvement Projects, Kim Jones, Director of Projects & Watershed Resilience]

ITEMS DISCUSSION REGARDING INDEFINITE DELIVERY CONTRACTS FOR A FUTURE CAPITAL IMPROVEMENT PROJECTS. KIM JONES GOOD GOOD. E MAYOR AND COUNCIL APPRECIATE THAT JOURNEY. I'M HERE TONIGHT TO DON TO YOU A LITTLE BIT ABOUT THIS IDEA OF INDEFINITE DELIVERY CONTRACTS. WE BROUGHT THIS UP IN STRATEGIC PLANNING AND DECIDED TO BRING IT BACK WITH A LITTLE BIT MORE INFORMATION AS AN APPROACH TO HELP ADDRESS SOME OF THE CHALLENGES THAT WE'RE SEEING IN OUR CAPITAL IMPROVEMENT PROGRAM TO GET BIDS ON OUR PROJECTS. JUST A QUICK BACKGROUND FOR FOLKS BENEFIT IN THE AUDIENCE AS THE CAPITAL IMPROVEMENT PROGRAM MOVES FORWARD WITH CONSTRUCTION OF OUR PROJECTS.

ALL OF THESE ARE ORIGINATING FROM TOWN ADOPTED PLANS RANGING FROM OUR COMPREHEND PLAN THROUGH OUR STRATEGIC PLANS OUR NEIGHBORHOOD PLANS OLD TOWN MASTER PLAN AS WELL AS THE MAY RIVER WATERSHED ACTION IN ALL OF THESE ARE DONE AND GUIDANCE AND ALIGNMENT WITH THE PURCHASING ORDINANCE WHICH WAS ADOPTED IN 2010 AS WELL AS THE PROCUREMENT POLICY AND PROCEDURE MANUAL AND WHAT'S REALLY IMPORTANT ABOUT THIS IS THAT THESE DOCUMENTS ARE PROVIDING US THE GUIDANCE AS YOU SEE IN QUOTES TO EFFICIENTLY AND ECONOMICALLY PROCURE GOODS AND SERVICES TO MEET OUR GOALS IN A TRANSPARENT FASHION FOR THE PUBLIC SO THAT THEY UNDERSTAND HOW THEIR TAX DOLLARS ARE BEING SPENT. THE CHALLENGE THAT WE'VE REALLY BEEN SEEING OVER THE LAST ESPECIALLY YEAR AND A HALF COMING OUT OF THE PANDEMIC IT IS STEP BACK A LITTLE BIT AND THAT I'M HEARING MY OWN VOICE IS MEETING THE EFFICIENTLY AND ECONOMICALLY RESPONSE TO GETTING THESE PROJECTS MOVING FORWARD.

>> OVER THE LAST YEAR AND A HALF, AS I SAID, WE'VE HAD AT LEAST FIVE DIFFERENT PROJECTS

THAT HAVE NOT RECEIVED ANY RESPONSES TO OUR SOLICITATIONS. >> WHEN WE'VE ASKED OUR GENERAL CONTRACTORS WHY NOT WHAT'S WHAT'S THE ISSUE THAT IS IS PRECLUDING YOU FROM BIDDING THESE PROJECTS? THESE ARE THE TOP ANSWERS WE GET CURRENTLY THEIR WORKLOAD IS JUST TOO HEAVY THAT THEY COULD NOT ACCOMMODATE OUR TIMEFRAME FOR WHEN WE'RE TRYING TO INITIATE A PROJECT OR COMPLETE IT. ADDITIONALLY, THEY'RE FACING A LABOR SHORTAGE JUST AS MOST EVERYONE ELSE'S SO THEY JUST DON'T HAVE THE STAFFING TO TAKE ON ADDITIONAL PROJECTS. AND THEN A LOT OF THESE PROJECTS IF THE ONES THAT WE'VE HAD HAVE HAD MAYBE ONE OR TWO RESPONSES AND THEY'VE COME IN OVER WHAT WE'VE BUDGETED BASED ON OUR DESIGN ENGINEERS ESTIMATE PROBABLE CAUSE THAT'S BEING DICTATED BY MARKET CONDITIONS AND SUPPLY CHAIN ISSUES. SO AS WE'RE GETTING THESE ESTIMATES BASING OUR FISCAL YEAR BUDGETS ON THEM AND OUR PROJECT BUDGETS ON THEM, THEY'RE BEING BLOWN OUT OF THE WATER IN SOME CASES JUST BY BY WHAT IT IS TODAY.

SO WE HAVE A COUPLE OF IDEAS TO BRING FORWARD TO DISCUSS WITH YOU THIS EVENING, SEE IF YOU'RE COMFORTABLE WITH THEM. FOR US TO PURSUE AND THEN REPORT BACK TO YOU ON IF IF WE

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SEE THAT THEY'RE WORKING IF WE SEE A DIFFERENCE. WELL, THIS IS AN ATTEMPT TO AS IT SAYS UP THERE INCREASE BETTER RESPONSIVENESS. ONE OF THEM IS TO ESTABLISH AND DEFINITE DELIVERY CONTRACTS. THIS IS ACTUALLY A CONCEPT THAT YOU'RE VERY FAMILIAR WITH AND OUR MASTER'S SERVICE AGREEMENTS. BUT TYPICALLY WE'RE USING OUR MSA IS OUR MASTER SERVICE AGREEMENTS FOR PROFESSIONAL SERVICES.

SO DESIGN ENGINEERS PLAN REVIEWS THINGS OF THAT NATURE SURVEYING THAT ALONG THAT LINE WHAT WE'RE TALKING ABOUT WITH AN IDC IS ESSENTIALLY TAKING THAT CONCEPT AND APPLYING IT TO GENERAL CONTRACTORS AND GETTING A POOL OF PRE QUALIFIED GENERAL CONTRACT ORDERS IN OUR IN OUR OUR SYSTEM IF YOU WILL, SO THAT WE DON'T HAVE TO BID EVERY INDIVIDUAL PROJECT WE CAN TAKE THEM FORWARD WITH THE TASK AUTHORIZATION TO TALK MORE ABOUT PROCESS IN A SECOND SPECIFICALLY WITH THE IDC AND IF AT ANY POINT YOU HAVE A QUESTION IT'S WORKSHOP, PLEASE

INTERRUPT ME. >> THE OTHER IDEA THAT WE HAVE IS A LITTLE BIT OF THE VARIATION SAME IDEA INDEFINITE DELIVERY, INDEFINITE QUANTITY. SO AN I.D. IQ CONTRACT AND THIS IS A PIGGYBACK CONTRACT WITH DORCHESTER COUNTY. SO DORCHESTER PROCURED THIS THIRD PARTY COMPANY CALLED A JOB ORDER CONTRACTING COMPANY OF GORDIAN GUARDIANS LIKE A MIDDLE MAN. THEY HAVE REGIONAL PRE QUALIFIED GENERAL CONTRACTORS THAT THEY'VE ALREADY ESTABLISHED RELATIONSHIPS WITH AND WHAT CAN HAPPEN AND WHAT GEORGE DORCHESTER COUNTY IS USED THEM FOR IS ANY PARTICULAR TYPE OF PROJECT THEY HAVE

THEY'LL SAY GORDIAN, THIS IS IT. >> HERE'S THE SCOPE OF IT.

COME WALK THE SITE WITH US WITH YOUR ONE OF YOUR G C'S OR ALL THREE OF THEM AND PUT A BID TOGETHER FOR US FOR OUR REVIEW AND THEN DECIDING WHETHER TO AWARD ON THAT OR NOT.

>> THIS IS PERMISSIBLE A PIGGYBACK CONTRACT BOTH THROUGH THE STATE AND WITHIN OUR OWN TOWN ORDINANCE AND PROCUREMENT POLICY MANUAL. SO WHAT DOES THAT LOOK LIKE? THIS NEXT SLIDE IS AWFUL FOR TECHS BUT IT AGAIN IT'S FOR THE PUBLIC TO SEE IT ONLINE AND TO EXPLAIN SOME OF THIS A LITTLE BIT MORE IN DEPTH SO COMING FROM THE FEDERAL PROCUREMENT

DATA SYSTEM. >> ALL RIGHT. WHAT IS IDC? IT'S IT'S AN A TYPE OF CONTRACT THAT CAN BE AWARDED TO ONE OR MORE PARTIES AND THE INTENT IS AGAIN TO FACILITATE THE DELIVERY OF SUPPLIES OR SERVICES.

SO WHEN WE'RE TALKING ABOUT AN I.D. IQ, INDEFINITE DELIVERY, INDEFINITE QUANTITY, THAT'S

WHERE THE SUPPLY COMES IN. >> WE WANT 50 WIDGETS. HOW MUCH IS THAT 50 WHICH IT'S GOING TO COST US? WELL, WE'LL HAVE A PRICE QUOTE SET UNDER AN I.D. IQ WITH GORDIAN THAT EACH ONE THOSE ITEMS HAS A LOCKED PRICE FOR A YEAR FOR IN SUPPORT OF A CONSTRUCTION OR I'M GETTING SUPPLIES UNDER THE IDC. THE IDEA IS AGAIN VERY SIMILAR TO OUR MSA IS WHERE WE USE TASK AUTHORIZATIONS OR A TASK ORDER. SO WITHIN THE SCOPE AND TIME PERIOD OF THE CONTRACT THAT WE WOULD HAVE OUR GENERAL CONTRACTORS UNDER, THEY COULD PERFORM CERTAIN TYPES OF TASKS OR SERVICES FOR US SUCH AS CONSTRUCTING SIDEWALKS, CONSTRUCTING SEWER AND WE WOULD GET PRICE QUOTES FOR EACH ONE OF THOSE WITH THAT LEVEL OF SERVICE BASED ON THEIR PRICING. THAT CAME IN WITH THEIR THEIR CONTRACT AND WE WOULD FOLLOW THE SAME PROCESS WE CURRENTLY FOLLOW WHICH IS BRINGING IN I'M A LITTLE AHEAD OF MYSELF. YOU'LL SEE IT IN A SECOND. EVERY HUNDRED THOUSAND DOLLAR CONTRACT WOULD STILL COME BACK TO YOU IF IT WAS GREATER THAN THAT.

THE THE DELIVERY ORDER AGAIN SIMILAR. IT'S A DELIVERY OF SUPPLIES DURING THE TIMEFRAME OF THE CONTRACT LOCKED IN AT A PRICE. THAT'S TYPICALLY ADJUSTED YEAR BY YEAR FOR INFLATION. ANYTHING ON THAT? IN GENERAL IT'S A LOT OF WORDS . YEAH. SO WHAT WOULD WE USE THESE

IDEAS FOR? >> SO AGAIN GETTING THESE PRE QUALIFIED GENERAL CONTRACTORS UNDER CONTRACT WITH US THAT WE WOULD HOPEFULLY SAVE SOME TIME IN NOT BIDDING EACH PROJECT BUT WE'D HAVE THEM PRE QUALIFIED AND WE WOULD HOPEFULLY THEN GET MORE RESPONSIVE UNITS OUT OF OUR GENERAL CONTRACTORS SINCE THEY'VE ALREADY RESPONDED ONCE SOME OF THE DIFFERENT TYPES OF WORK THAT COULD BE ACCOMPLISHED. AH I DON'T KNOW WHAT THAT WAS USED. JOE IS IT YOU DOING? SOME OF THE DIFFERENT TYPES OF WORK THAT CAN TYPICALLY BE COMPLETED UNDER AN ITC ARE FALL EXACTLY IN LINE WITH WHAT WE'RE TRYING TO ACCOMPLISH WITH OUR CAPITAL IMPROVEMENT PROGRAM FROM REPAIRS OF BUILDINGS IMPROVEMENTS THAT FACILITY AS WELL AS OUR PARKS PLAYGROUNDS DOING OUR HORIZONTAL HARD ESCAPES WITH STREETSCAPES WITH SIDEWALKS WITH STREETS WITH SEWER, OUR STORM WATER ALL YOU

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GET THE IDEA. THE OTHER THING THAT COULD BE A BENEFIT IS OUTSIDE OF THE PROJECTS IN WATERSHED RESILIENCE DEPARTMENT AND HELPING IN GROWTH MANAGEMENT THAT IF WE HAVE PRE QUALIFIED SEES THAT WE COULD HELP OUT AT THE NEIGHBORHOOD ASSISTANCE PROGRAM BECAUSE I KNOW SOMETIMES THERE SHE IS ALSO VICKI'S MISS VICKI IS ALSO STRUGGLING TO GET RESPONSES TO HELP WITH THE NEIGHBORHOOD ASSISTANCE PROGRAM.

SO THERE COULD BE SOME ADDITIONAL BENEFITS AS WELL. YEAH.

THIS IS AN AWFUL SLIDE BUT IT COMES IN. IT SHOWS EVERYBODY AGAIN IN THE IDEA OF TRANSPARENCY AND I KNOW WE ALL HATE THIS ALL WE'RE GONNA SAY IS THEIR STAFF HOMEWORK AND PRE ACQUISITION BEFORE EVERYTHING GOES OUT TO ANY TYPE OF A BID.

THEN DEPENDING UPON WHAT THAT NEED IS HOW WE'RE GOING TO SOURCE IT, HOW MUCH IS IT GOING TO COST AND DEPENDING UPON THAT COST THRESHOLD IT'S GOING TO KICK IT INTO DIFFERENT TYPES OF SOLICITATIONS. HOW ARE WE GOING TO BID THAT OUT? HOW ARE WE GOING TO GET THAT PRODUCT THAT GOOD OR THAT SERVICE AND THEN DEPENDENT UPON THAT SOLICITATION AND WHERE WE THINK IT'S GOING TO FALL IN A PRICE RANGE.

WE'RE GOING TO PUT IT UNDER DIFFERENT TYPES OF CONTRACTS WITH APPROVAL AUTHORITIES AND WHAT'S MOST IMPORTANT. AND LET ME PULL OUT THE SALIENT POINTS ON THE NEXT SLIDE IS ONCE THOSE CONTRACTS ARE APPROVED AND WE'RE MOVING INTO RECEIVING GOODS AND SERVICES, THERE IS A LIFECYCLE TO PROCUREMENT FROM THE BEGINNING TO THE END.

AND THIS IS THE PROCESS THE TOWN FOLLOWS AND ALL TRANSPARENCY FOR EVERYONE.

WHAT'S REALLY IMPORTANT OUT OF THAT PROCUREMENT LIFECYCLE IS THAT CONTRACTS ZERO WHICH IS REALLY EASY TO SIGN FOR TWO FIFTY THOUSAND DOLLARS ARE AT THE DEPARTMENT DIRECTOR'S

APPROVAL LEVEL IN THAT INTERIM PERIOD IN PERIOD HERE. >> IN TERMS POINT BETWEEN FIFTY THOUSAND AND ONE HUNDRED THOUSAND IS THE TOWN MANAGER AND THEN ANYTHING OVER ONE HUNDRED THOUSAND IS THE TOWN MANAGER'S AUTHORIZATION WITH COUNCIL'S PRIOR APPROVED.

WHEN WE'RE TALKING ABOUT IDC WE'RE NOT TALKING ABOUT CHANGING ANY OF THIS.

AGAIN, IT'S WORKING WITHIN THE TOWN'S EXISTING PROCESS AND WHAT IS REALLY OF IMPORT IS AT LAST SUB BULLET WHERE THE MSA THAT WE PERCEIVE WOULD BE GREATER THAN ONE HUNDRED THOUSAND DOLLARS OVER THE AGGREGATE FIVE YEAR PERIOD THAT TYPICALLY THESE CONTRACTS LAST.

WE BRING THOSE MSD TO YOU IN ADVANCE AS WELL SO THAT YOU KNOW THAT WE'RE PROBABLY GOING TO AWARD MORE THAN ONE HUNDRED THOUSAND DOLLARS WORTH OF WORK TO AN MSA.

THE IDC WOULD BE THE SAME WAY CONSIDERING THAT WE'RE TALKING ABOUT CAPITAL PROJECTS OF FIFTY THOUSAND DOLLARS OR MORE EASILY OVER THE SPAN OF A POTENTIAL FIVE YEARS.

CONTRA THEY'RE GOING TO HIT THAT ONE HUNDRED THOUSAND DOLLAR MARK.

SO AGAIN YOU WOULD BE SEEING THESE IDC IS COMING FORWARD AND THEN INDIVIDUAL TASK AUTHORIZATIONS UNDERNEATH THEM WOULD COME FORWARD TYPICALLY IN CONSENT AGENDA JUST LIKE THEY DO TODAY UNDER MSA AS. SO IF WE FOLLOW THIS PROCESS THROUGH WHAT WE ENVISION POTENTIALLY DOING IF YOU'RE COMFORTABLE WITH IT IS ISSUING TWO REQUEST FOR QUALIFICATIONS RF Q USE AND THAT WILL AGAIN GET US PRE QUALIFIED AND WE'RE ENVISIONING THE CANDIDATES JAYCEES FOR HORIZONTAL STRUCTURES. RIGHT.

BUT THIS IS AGAIN THE STREETSCAPES SUTURING THE SIDEWALKS AS WELL AS VERTICAL STRUCTURES. TYPICALLY YOUR GENERAL CONTRACTORS ARE SPECIALIZING AND ONE OF THOSE TWO FIELDS SO WE FEEL LIKE WE COULD GET A GOOD PULL UNDERNEATH EACH ONE OF THOSE WITHIN THE RF. Q YOU VERY SIMILAR AGAIN TO WHAT WE'RE USING FOR MSA IS WE'RE LOOKING FOR THAT CONTRACTORS EXPERIENCE THEIR QUALIFICATIONS ANY LOCAL VENDOR PREFERENCE THAT WE HAVE ALL SET OUT WITHIN OUR ORDINANCE CURRENTLY IN OUR PROCESSES AND PROCEDURES. WHAT'S IMPORTANT IS UNDER THE IDC IS JUST LIKE UNDER OUR MSA A'S WE'RE NOT GUARANTEEING ANYBODY ANY MINIMUM AMOUNT OR MAXIMUM AMOUNT OF WORK.

WE'RE JUST SAYING WITHIN THIS TIME FRAME AGAIN TYPICALLY ABOUT FIVE YEARS YOU ARE MEETING THE TOWN'S QUALIFICATIONS FOR US TO COME AND TALK TO YOU ABOUT PROJECTS THAT WE HAVE AND ASK FOR YOU TO GIVE US BACK A QUOTE ON WHAT IT WOULD TAKE TO CONSTRUCT THIS PROJECT IN IN WHAT TIMEFRAME? SOMETIMES AGAIN WE'RE ISSUING WE NEED IT STARTED NOW AND THEY MIGHT NOT BE AVAILABLE FOR THREE MONTHS BECAUSE THEY'RE ON A JOB.

WELL, TELL US YOUR TIME FRAME. WE CAN NEGOTIATE THAT IF YOU'RE ALREADY PRE QUALIFIED USING ALL OUR EXISTING CONTRACTS IN TERMS NONE OF THAT CHANGES AND AGAIN AT EACH TASK AUTHORIZATION ABOVE ONE HUNDRED THOUSAND DOLLARS WOULD COME BACK TO YOU TYPICALLY IN CONSENT AGENDA.

SO IF WE WENT THE GORDIAN AND OR THE GORDIAN ROUTE WHICH IS WHAT WE'RE SUGGESTING IS USING BOTH OF THEM THAT'S JUST DOING OUR EXCUSE FOR OUR ITC IS GETTING OUR OWN GENERAL CONTRACTOR POOL AND THEN THIS ADDITIONAL OPTION IS WE HAVE THIS GORDIAN PIGGYBACK CONTRACT THAT WE CAN USE WHERE THEY HAVE ALREADY APPROVED GENERAL CONTRACTORS ON A REGIONAL BASIS

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THAT WE CAN USE THERE AGAIN THE MEDIATOR IF YOU WILL THERE A THIRD PARTY GORDIAN SO THEY LINE US UP WITH THEIR PRE-APPROVED GENERAL CONTRACTORS.

WE CAN PIGGY BACK ON THIS AND IT'S VERY SIMILAR TO US PIGGYBACKING ON THE STATE CONTRACT FOR STATE VEHICLES. RIGHT? THIS IS A LARGER CONTRACT.

WE CAN USUALLY GET A COST SAVINGS OF SOME SET IN IN THAT FOR A VEHICLE AT LEAST IN THIS PARTICULAR INSTANCE OF USING GORDIAN WE WOULD CONTRACT WITH THEIR GC AND THAT CONTRACT IF IT'S OVER ONE HUNDRED THOUSAND. AGAIN WOULD COME FORWARD JUST LIKE ALL THE OTHER ONES WOULD.

>> THE INTERESTING THING ABOUT THE I.D. IQ WITH GORDIAN IS BECAUSE THEY HAVE THEIR PRICES LOCKED IN FOR OVER I THINK IT WAS TWENTY SIX HUNDRED DIFFERENT TYPES OF ITEMS THAT COULD BE USED ON A CONSTRUCTION DROP JOB. YOU KNOW HOW MUCH EACH ITEM IS GOING TO COST LOCKED IN FOR A YEAR AND THEN THERE CAN BE PRICE ADJUSTMENTS WITH INFLATION EACH YEAR BUT WE WOULD KNOW THAT UP FRONT. SO WE DEFINITELY HAVE A REALLY GOOD PRICE PROPOSAL ACCURACY WHICH IS SOMETHING WE SEEM TO BE STRUGGLING NOW THAT WE'RE GETTING FROM THE ENGINEERS SOMETIMES AGAIN BECAUSE THINGS ARE SO VOLATILE RIGHT NOW THEY COULD BE ACCURATE WHEN WE GET THAT THE ZERO DESIGN ENGINEER DRAWING THAT BY THE TIME WE GET THE BIDS BACK IN. PRICES HAVE FLUCTUATED THAT MUCH.

THIS WILL LOCK PRICES IN AND SO WE HAVE INCREASED COST CONTROL AND CERTAINTY OF PRICE AS WELL THAT EVERYTHING IS ALL 100 PERCENT FULL PROOF CANDY COATED IN SUGAR CANE.

RIGHT. THERE ARE SOME POTENTIAL DRAWBACKS HERE WITH THIS APPROACH WITH USING OUR OWN EYE DISEASE AND THE GORDIAN WE WOULD BE USING USING PRE QUALIFIED FOLKS SO WE COULD POTENTIALLY LOSE SOME COMPETITIVE BIDDING BY INDIVIDUALLY BIDDING EACH PROJECT. ADDITIONALLY BECAUSE OF SOME GRANT PRE QUALIFICATIONS AREN'T NECESSARILY ADMISSIBLE OR PERMISSABLE BY EACH GRANTING AGENCIES SOME ARE MORE LENIENT THAN NOT IT IS ALWAYS IN THE TOWN'S PURVIEW AND IF IT'S IN OUR BEST INTEREST TO FALL BACK ONTO OUR EXISTING PROCESS AND THE WAY WE'VE BEEN DOING THINGS WE CAN DO THAT. SO IF WE NEED IF WE IF THE LEVEL OF EFFORT IS WORTH A GRANT THEN OBVIOUSLY WE WOULD GO FOR THE GRANT AND IF WE NEEDED TO COMPETITIVELY BID INDIVIDUALLY BID A PROJECT WE WOULD DO THAT IF WE GET BIDS BACK FROM OUR EYE DISEASE OR A QUOTE BACK FROM GORDIAN AND IT JUST SEEMS EXORBITANT AND WE JUST DON'T FEEL IT'S THE BEST BEST INTEREST OF THE TOWN TO MEET ITS GOALS AGAIN WE COULD INDIVIDUALLY BID THAT SO WE RETAIN THAT THAT AUTHORITY TO DO THAT. SO MOVING FORWARD AS THIS IS A WORKSHOP ITEM, THERE'S NO FORMAL ACTION TO BE TAKEN THIS EVENING REALLY WE'RE LOOKING TO SEE YOUR FEEDBACK, WHAT QUESTIONS YOU MIGHT HAVE ABOUT THIS AND IN GENERAL REALLY WANTED TO INTRODUCE THE CONCEPT AND EXPLAIN IT A LITTLE BIT FURTHER WITH A LITTLE BIT MORE

TIME THAN WHAT WE HAD DURING STRATEGIC PLANNING. >> SO IF YOU START TO SEE CONTRACTS COMING THROUGH ON CONSENT AGENDA AS IDC TYPE CONTRACTS THAT THEY'RE NOT FOREIGN IN YOUR YOU'RE COMFORTABLE WITH THE CONCEPT AND WITH US EXPLORING THAT OPTION IF YOU ARE COMFORTABLE WITH THAT WE WOULD RECOMMEND THAT YOU LET US TRY IT OUT, SEE HOW IT WORKS AND COME BACK IN AND LET YOU KNOW IF IT'S STARTING TO ADDRESS SOME OF THESE CHALLENGES THAT WE'RE HAVING OF GETTING RESPONSIVENESS IF YOU'RE OKAY WITH IT, OUR NEXT STEPS WOULD BE TO GO AHEAD AND COORDINATE WITH FINANCE TO ISSUE THESE TWO RF Q USE AND SEE WHO WE GET PRE QUALIFIED AT THAT POINT IF YOU ASK ME ARE REALLY TECHNICAL PROCUREMENT QUESTION I'VE GOT MY ACE IN THE HOLE MISS FELICIA ROB IS HERE AS WELL BUT HAPPY TO TO TRY TO ADDRESS ANY ISSUES QUESTIONS CONCERNS YOU MIGHT HAVE QUESTIONS I'LL START.

>> Q SLOW WHAT WHO PAYS GAUDIO? >> I THINK IT'S A GREAT IDEA. I LIKE THE CONCEPT.

I'M JUST TRYING TO IT'S BUILT INTO THE COST THAT WE GET FROM THE GENERAL CONTRACTOR SO WE DO NOT CONTRACT NOR PAY GORDIAN BUT THEY HAVE AN ARRANGEMENT WITH THEIR REGIONALLY APPROVED GENERAL CONTRACTORS AND I'M DOING THIS BECAUSE THERE ARE THREE OF THEM AND SO THEIR COST OF A IF YOU WILL FOR LACK OF A BETTER TERM A FINDER'S FEE HEARD HUNTER SAME EXACTLY IS BUILT INTO THEIR RELATIONSHIP WITH EACH ONE OF THOSE JAYCEES THAT THEY'VE GOT A RELATIONSHIP WITH EVENTUALLY THAT'S OBVIOUSLY THAN A PASS THROUGH TO THE TOWN.

>> RIGHT BECAUSE THAT COST OF GORDIAN IS BUILT INTO THAT GS SOMEBODY WON'T TRY FOR US.

NOBODY WORKS FOR IT'S THE QUESTION. >> WHEN YOU BUILD THIS POOL OR

AUTHORIZE THIS POOL, WHAT ARE YOU THINKING? >> ARE WE TALKING ABOUT FOUR OR

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FIVE CONSTRUCTION COMPANIES OR ARE WE TALKING ABOUT 15 OR 20? >> I THINK IN OUR AREA JUST LOOKING TO WHAT WE TYPICALLY GET IN A RESPONSE I'M THINKING UNDERWRITING UNDERNEATH EACH ONE A HORIZONTAL AND VERTICAL HOPEFULLY THREE THREE IN EACH ONE EACH POOL IF WE CAN AND

THEN SOME OF THIS DEPENDS ON HOW WE WORK THROUGH FINANCES. >> WE'VE BEEN TALKING ABOUT THIS. RIGHT NOW WE'RE STILL APPROACHING THESE PROJECTS FISCAL YEAR BY FISCAL YEAR AND SO THAT'S WHY THERE'S NO MINIMUM AND NO MAXIMUM

GUARANTEE NECESSARILY BECAUSE OUR OUR BUDGET RUNS THAT WAY. >> IF WE HAVE A FUNDING SOURCE SAY FOR INSTANCE LIKE THE GEO BOND FOR SEWER RING AND WE CAN SAY IN THE NEXT FIVE YEARS WE'VE GOT 5.5 MILLION DOLLARS TO ISSUE AND SKEWERING THEN THAT MIGHT DRAW IN MORE FROM OUT OF TOWN AS GENERAL CONTRACTORS. BUT INITIALLY I WOULD THINK

THEY'D BE SMART. >> OKAY. >> SO TOM PASSES THE ECONOMY CHANGES. YOU KNOW WE GO INTO SOMEWHAT A SLOWDOWN MODE POSSIBLY HERE AND ANOTHER TWO OR THREE YEARS. WHAT WOULD A COMPANY HAVE TO DO TO BE ADDED TO THE LIST OR NEW COMPANY MY YOUNG PERSON THAT LIVES HERE OR WHATEVER THAT THEIR WANTS TO GET ON BOARD.

HOW WOULD THAT BE HANDLED? TYPICALLY THOUGHT IT WOULD CORRECT ME IF I'M WRONG MAY GET ON BOARD. TYPICALLY WHAT WE DO IS WHEN WE ISSUE A CONTRACT WE HAVE AN ANNUAL RENEWAL EACH YEAR FOR A SPAN NOT TO EXCEED FIVE YEARS AND THEN AFTER THAT FIVE YEARS

WE REBID OUR CONTRACTS ARE MASTER SERVICES AGREEMENTS. >> ANY ANY GOOD SAY AM I MISSPEAKING? NO, YOU'RE NOT KEEPING ME ACCOUNTS OF POLICE AROUND FOR

YOU? >> YES. AND SO IT WOULD BE AT THE END OF THAT FIVE YEAR TERM THAT WE WOULD PUT THAT OUT FOR BID IN A NEW COMPANY WOULD HAVE AN OPPORTUNITY TO BECOME QUALIFIED BUT NOT IN THE INTERIM. ARE WE PUTTING OUT A BID TO MEET THE CONTRACT? WE'RE PUTTING IT OUT TO BID. SO I'M A LITTLE CONFUSED.

BIDDING MEANS SEND ME TO IT SAID IT'S THROUGH VENDOR REGISTRY SO THAT EVERY OPPORTUNITY THAT THE TOWN HAS AVAILABLE TO A CONTRACT OR OF ANY SORT IS MS. FELICIA HANDLES ALL OF THAT RIGHT THROUGH VENDOR REGISTRY AND SO WHETHER IT'S RESTORATION OF ESQUIRE HOPE HOUSE, WHETHER IT'S BRIDGE STREET STREETSCAPE ,ALL OF THOSE OPPORTUNITIES ARE OUT THERE AND THAT THOSE SOLICITATIONS ARE WHAT WE'RE TALKING ABOUT INDIVIDUALLY

BUILDING PROJECTS, WHAT WE WOULD DO WITH AN RF. >> Q YOU AND WHAT WE'VE DONE IN THE PAST WITH SAY ENGINEERING SERVICES PUT OUT AN RF Q YOU THESE ARE THE GENERAL BROAD SCOPE OF SERVICES THAT WE ARE ANTICIPATING OCCURRING UNDER THIS CONTRACT.

SUBMIT TO US YOUR QUALIFICATION . SO IN THIS INSTANCE WE WOULD SAY IF WE'RE BUNDLING UP THE HORIZONTAL WE ANTICIPATE YOU WORKING ON SEWER STREETS, SIDEWALKS POTENTIALLY MAYBE SOME HARD SCAPE IN PARKS OR WHAT HAVE YOU THAT TYPE OF THING AND FOLKS WHO ARE QUALIFIED GENERAL CONTRACTORS WHO ARE QUALIFIED OVER THAT TYPE OF WORK WOULD SUBMIT WITH THEIR QUALIFICATIONS GENERAL GENERAL INFORMATION LIKE THAT

THEN WE HAVE OUR LOCAL VENDOR PREFERENCE WHAT HAVE YOU. >> SAME AS VERTICAL CONSTRUCTION WHAT WE'RE TALKING ABOUT RESTORATION STABILIZATION RENOVATIONS, GENERAL

MAINTENANCE HITTING THAT CAPITAL THRESHOLD. >> SO IF I'M HEARING YOU RIGHT, YOU'RE GOING TO ADVERTISE IT RETURN TO THE CONSTRUCTION INDUSTRY, YOU'VE GOT TO CHECK THEIR CREDENTIALS, SAY YEP, YOU MADE US WHAT YOU MEET WHAT WE'RE LOOKING FOR.

SO YOU'LL SEND THEM A LETTER OF ACCEPTANCE OR SOMETHING I GUESS.

I MEAN THERE'S NO OR A CONTRACT CAN BE. >> SO.

SO THE WAY THAT IT WORKS CURRENTLY WITH A MASTER SERVICES AGREEMENT WE HAVE A VERY BROAD GENERAL SCOPE OF WORK IN A PARTICULAR CATEGORY AS KIM SAID.

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TO DO A PARTICULAR SCOPE OF WORK. AND SO WE'LL DO THAT AND AS KEN SAID, IT'S TYPICALLY RENEWABLE. THEY HAVE THE OPPORTUNITY TO ADJUST THEIR PRICING ON AN ANNUAL BASIS ASSUMING THEY GIVE US THE APPROPRIATE NOTICE. AND YOU KNOW, THERE'S SOME FLEXIBLE HERE. FIVE YEARS IS A GREAT TERM TO HAVE BUT WE COULD DO IT THE WAY THAT WE DO THE POLICE TOWING CONTRACT WHERE IT'S ON A ROLLING BASIS WE COULD SAY HEY, YOU KNOW, AT THIS TIME OF YEAR IF YOU'RE A NEW COMPANY WE'D LIKE TO INVITE YOU TO SUBMIT A QUALIFICATIONS PACKAGE. IT DOESN'T MEAN THAT IT'S TO THE DETRIMENT OF THE OTHERS BECAUSE WE HAVE NO GUARANTEED MINIMUMS. WE'RE NOT SAYING COMPANY X, Y, Z YOU WILL GET FIFTY THOUSAND DOLLARS FOR THE WORK FROM US THIS YEAR.

WE'RE NOT GUARANTEEING ANY OF THAT. SO THERE IS ROOM TO ADD SOMEONE IF THEY ARE POTENTIALLY QUALIFIED AND HAVE A GOOD WORK HISTORY AND WE THINK THEY'D BE A GOOD FIT FOR US AND WE CAN TRY THEM OUT ON A FEW TASK ORDERS AND SEE HOW IT WORKS.

SO THE SCOPE OF THE PROJECT DOES SAY A SEWER PROJECT TO BE A WHATEVER THAT WILL GO TO EVERYONE IN THAT LOCKBOX THAT ALL OF THOSE CONTRACTORS WOULD BE ABLE TO BID.

>> WE WOULDN'T TYPICALLY OPEN UP A PROJECT TO EVERYONE THAT'S UNDER MASTER SERVICES BUT THE

ADVANTAGE IS WE CAN CONTROL THE WORKFLOW. >> SO IF WE KNOW WE BEING A VENDOR IS PARTICULARLY BUSY, WE CAN GO TO SOMEONE ELSE THAT MAY HAVE A CONTRACT WITH AND SAY QUOTE US THIS WE COULD GO TO MULTIPLE AND SAY QUOTE AS THIS TASK ORDER, WHAT IS THE LEVEL OF EFFORT THAT'S REQUIRED? WE TYPICALLY DON'T DO THAT. WE HAVE AN OPTION TO DO THAT IF WE WANT. BUT WE LIKE TO ROTATE THROUGH ALL THE WORKFLOW IN THE SCHEDULE. I WOULD THINK THAT THE SCHEDULING.

WELL, WE'RE RUNNING INTO WHILE WE'RE GOING OR THINKING ABOUT THIS.

THAT'S THE ISSUE. I MEAN WE HAVE THINGS WE NEED TO GET DONE AND NOBODY HAS THE TIME TO DO SO. I MEAN I LIKE THE COMPETITIVE PART OF SAY HERE IT IS.

WHO'S GONNA DO IT? YOU KNOW, THAT'S JUST MY OPINION.

BUT I'M THAT'S ALL I HAVE FOR RIGHT NOW. THANK YOU.

I THINK IT'S SO GREAT CHANGE OR ACTION FROM THE OLD CHANGE. THANK YOU.

>> I HAVE A QUESTION IN THEY ARE COMING OUT COMMENT FIRST. I DO LIKE THE OPTION I WAS CONCERNED WITH GOING THIS ROUTE IF WE WOULD BOX OUT THE OPPORTUNITIES OF A SMALLER OR LOCAL VENDORS WHO WE MAY HAVE USED IN THE PAST BUT YOU PROVIDED THAT IF WE WANTED TO SUPERSEDE THAT AND GO WITH SOMEONE THAT OPTION IS THERE. SO I THINK THAT'S GREAT.

MY NEXT QUESTION IS INVENTING THE COMPANY THAT'S BEING REFERENCED HERE.

DO WE HAVE INFORMATION ON THEIR TRACK RECORD IN TERMS OF LIKE HOW THIS IS WORKING OUT FOR DORCHESTER COUNTY? OH, AND I'D LIKE TO HEAR ABOUT IT.

OH YEAH. FELICIA DID HER HOMEWORK ON THAT WHEN WE DO THE ISSUES THAT DORCHESTER COUNTY IS HAVING. THAT PROMPTED THEM TO ISSUE THIS IN THE FIRST PLACE ARE ARE DIFFERENT THAN OURS. THEY LARGER AND THEY HAVE LARGER PROJECTS.

THEY WERE HAVING INTERNAL ISSUES GETTING THE BIDS OUT AND THEY WERE GETTING CHANGE ORDERED TO DEATH SO THEY DIDN'T HAVE A GOOD COST CONTROL MEASURE.

SO SOMEONE IT WOULD BE COMPETITIVELY BID SOMEONE WOULD PROVIDE THE CHEAPEST PRICE AND THEN ASK FOR THESE CHANGES. WELL, WE DIDN'T ANTICIPATE THIS.

WE DIDN'T ANTICIPATE THAT. AND THE NICKEL AND DIME THEM TO GET THE PRICE UP AS THE PROJECT IS UNDERWAY. WE DON'T HAVE THAT ISSUE. WE HAVE REALLY GREAT PROJECT MANAGERS WHO SPEC OUT THE SCO IN A DETAILED MANNER. THEY WALK THESE SITES WITH THE CONTRACTORS SO THAT WHEN WE GET BIDS BACK THEY'RE VERY SPECIFIC.

SO WE DON'T TYPICALLY GET THOSE KINDS OF CHANGE ORDERS WILL ONLY GET CHANGE ORDERS FOR REALLY UNFORESEEN CIRCUMSTANCES WHICH IS A FANTASTIC TRACK RECORD AND KUDOS TO OUR PROJECT MANAGERS FOR THAT. SO IT'S A DIFFERENT KIND OF ISSUE THAT THEY HAD.

SO WHAT DORCHESTER COUNTY THE BENEFITS FOR THEM WERE LOCKING IN THOSE LINE ITEM PRICES AND THEN IT'S A MATTER OF THE LEVEL OF EFFORT. WHAT'S IT GOING TO TAKE TO GET THIS DONE? THAT SAID IN TALKING TO THEM, WHAT I HAVE FOUND IS THAT IT IS VERY EXPENSIVE FOR THEM SO THEY KNOW WHAT THE LINE ITEMS COST BUT THEY'VE GOT YOU IN THEIR REGION A NUMBER OF GENERAL CONTRACTORS WHO WILL THEN SUB OUT.

SO NOW YOU'VE GOT A SUBCONTRACTOR, A GENERAL CONTRACTOR MARKUP AND A GORDIAN MARKUP SO THEY'LL KNOW WHAT THE PRICE IS IS JUST GOING TO BE EXPENSIVE BUT THEY KNOW THAT THEY'RE GOING TO GET THE WORK DONE. SO THAT'S THE TRADEOFF IS WE KNOW WE'LL HAVE SOMEONE TO BID WHICH IS OUR ISSUE BUT IT'S PROBABLY GONNA BE MORE EXPENSIVE THAN IF WE COULD HAVE A LOCAL VENDOR PERFORM IT. BUT IF WE HAVE NO LOCAL VENDOR WHO SAYS THAT THEY WANT TO STEP UP AND DO THE WORK, THEN WE HAVE TO DECIDE DO WE WANT TO GO WITH A SURE THING EVEN THOUGH IT MIGHT BE MORE EXPENSIVE? AND SO THAT IS THE JUDGMENT CALL THAT WE WOULD HAVE TO MAKE. AND HAVING ALL OF THESE CONTRACTUAL OPTIONS AVAILABLE TO US GIVES US THAT FLEXIBILITY.

>> THE QUESTION WAS MORE SO FOR LIKE GORD IRONS THEIR TRACK RECORD.

[00:55:03]

ARE THEY ABLE TO BALANCE OR KEEP UP WITH THE AMOUNT OF PRODUCTS AT DORCHESTER HAVE?

I DIDN'T GET ANY NEGATIVE FEEDBACK AS FAR AS THAT GOES. >> THESE CONTRACTORS HAVE A NATIONAL THE GENERAL CONTRACTORS IN SOME CASES HAVE A NATIONAL FOOTPRINT.

THESE ARE SOME SOME BIG COMPANIES. SO FOR EXAMPLE, WE PUT OUT AN INQUIRY TO THEM. WE BID OUT BUCK WALTER BOOK ISLAND DRAINAGE DRAINAGE AND IT'S AN S CDO T OWNED ROAD. SO WE HAVE TO COMPLY WITH THOSE SPECIFICATIONS VERY, VERY DETAILED. WE GOT ZERO LOCAL BIDS. NO ONE WANTED TO BID THAT JOB FOR US. SO I WENT TO GORDY AND I SAID HEY, HOW'D YOU LIKE TO TAKE A NIBBLE AT THIS? THEY SAID GREAT SEND SCOPE. WELL THEY DIDN'T HAVE ANY CDO T APPROVED CONTRACT. AND THEY SAID WELL WE'VE GOT ONE THAT'S FLORIDA DOJ T APPROVED. LET'S SEE IF WE CAN MAYBE FAST TRACK AN SC DOJ APPROVAL.

AND THE ANSWER CAME BACK NO. AND INTERESTINGLY THEY SAID WE CANNOT GET A CDO T APPROVED AND I ASKED WHY NOT? SO I'M WAITING TO HEAR BACK ON THAT.

SO THEY CAN'T DO EVERYTHING. AND SO WE JUST HAD TO FIND THAT THAT SWEET SPOT.

YOU KNOW, IF IT WAS NOT BUCK ISLAND ROAD UNDER THE AUSPICES OF THE SOUTH CAROLINA DEPARTMENT TRANSPORTATION, IT WOULD BE DIFFERENT AND THEY WOULD BE ABLE TO PERFORM ON IT.

WHAT THEN WHAT WOULD HAPPEN THEN IS WE WOULD GET THE QUOTE OUR PROJECT MANAGER WOULD MEET THEM OUT AT THE SITE. THEY WOULD WALK IT TO MAKE SURE THEY UNDERSTOOD EVERY NUANCE AND WITHIN TWO WEEKS WE WOULD GET A QUOTE BACK IF WE DECIDE NOT TO TAKE IT.

WE DON'T HAVE TO TAKE IT. IT'S JUST THEIR PROPOSAL TO US. >> THANK YOU, MR. I REMEMBER HAVING THIS DISCUSSION EARLIER . KELSEY GAVE SOME RECOMMENDATION. I THINK ONE OF THE RECOMMENDATIONS THAT I REMEMBER WAS TO BRING IN THE CONTRACTORS THAT WE WERE ALREADY WORKING WITH TO FIND OUT WHAT ARE WE DOING WRONG. BASICALLY WE ARE WE ARE WE PRICING THE JOBS WHERE THEY CAN'T PERFORM AND WE HAD THAT CONVERSATION. SO THAT WAS THAT INITIAL SLIDE THAT I PUT UP WITH THE THREE MOST COMMON ANSWERS WHEN WE ASK WHY ARE WE NOT GETTING

RESPONSES? >> WE GO BACK TO OUR LOCAL FOLKS AND ASK THEM HEY, WHY JOHN LOWE PAT? WHY DID YOU NOT BID THIS JOB? AND HE'S TOLD US I'M TOO BUSY.

I DON'T HAVE TIME FOR IT. YOU GUYS NEED IT IN A TIME FRAME.

I DON'T NEED IT. SOMETIMES THEY'VE SAID THAT WE DON'T HAVE THE STAFFING.

WE HAVE A STAFFING SHORTAGE. I'M BUSY ENOUGH WITH WHERE I AM.

I DON'T HAVE THE CAPACITY TO TAKE ON ADDITIONAL WORK. AND THEN WE'VE HIT THIS AND A COUPLE OF INSTANCES WHERE THE BUDGET HAS NOT BEEN IN LINE WITH WHAT WE'VE HAD APPROVED FROM THE AGAIN THE ENGINEER THE DESIGN ENGINEERS ESTIMATE OF PROBABLE COST.

BY THE TIME BY THE TIME WE GET BIDS BACK IN THE MARKET SUPPLY AND THE CHAIN SUPPLY RIGHT NOW IS JUST CRAZY. SO THE BUDGET HAS BEEN BUSTED. SO YES SIR, WE HAVE DONE THAT

HOMEWORK THAT YOU ASKED US TO DO. >> OKAY.

BUT BUT I SEE THIS STILL BEING THE ISSUE NO MATTER WHO WE USE. IF YOU USE GOD IN THERE'S STILL GONNA BE THE ISSUE THAT THE NUMBERS ARE GOING TO CHANGE FOR THE I'M SORRY TO INTERRUPT BUT THE NUMBER WON'T CHANGE BECAUSE THAT IS WHERE THEY HAVE THAT PRICE LIST OF WAS AT TWENTY SIX HUNDRED ITEMS IT WAS EXTENSIVE SO THAT WE KNOW 0 4 4 REINFORCED CONCRETE PIPE THAT THIS DIAMETER IT'S GOING TO COST US THIS MUCH PER FOOT OF IT AND THEY CAN BUILD THAT INTO THE ACTUAL QUOTE BUT WE CAN THE NUMBERS WILL CHANGE AND BECAUSE THEY'RE GOING TO BID THEY'RE GONNA BID TWO YEARS PRICE IT FOR US, THEY'RE GONNA SAY WELL WHAT DOES MY COST IN

TWO YEARS? >> THAT'S HOW THEY GONNA BUILD IT.

SO WE GONNA PAY FOR IT REGARDLESS. MY MY MY POINT IS WE WE MADE A COMMITMENT MANY YEARS AGO TO ALWAYS EMPLOY LOCAL CONTRACTORS .

I'M A STRONG ADVOCATE TO TAKE CARE OF OUR OWN. AND IF WE GET ANYONE OUTSIDE OF THAT PARAMETER WE'RE NOT WE'RE NOT WE'RE NOT PUTTING MONEY BACK IN OUR ECONOMY.

WE'RE NOT WE'RE NOT TAKING CARE OF PEOPLE THAT WE FEEL ARE OUR OWN.

AND HOW ARE WE GOING TO CONTROL THAT WHEN WE USE GUARDIAN? >> TYPICALLY WHAT THEY DO IS AGAIN THEY HAVE THE GENERAL CONTRACTORS AND THE GENERAL CONTRACTORS WILL TRY TO GET THE

LOCAL FOLKS ON SITE BECAUSE IT'S EASIER TO MOBILIZE. >> SO THAT THEY CAN GUARANTEE AS THEY'RE AS THEY'RE MOVING THROUGH AREAS SOMETIMES MORE VOLUME OF WORK THAT THEY WILL GO LOCAL BECAUSE IT'S TYPICALLY CHEAPER FOR THEM THAN TO PULL IN SOMEBODY FROM OUT-OF-STATE.

SO THEY'RE GOING TO TRY TO GO LOCAL. AND IT'S NOT PRECLUDING OR SAYING OUR LOCAL FOLKS CAN'T ALSO BENEFIT FROM THIS AND B PREQUELS FIGHT AND GO UNDER THE RF. Q YOU AND IDC CONTRACT GORDIAN IS JUST ANOTHER OPTION FOR INSTANCE AS FELICIA JUST SAID WE HAD ZERO BIDS ON BUCK ISLAND HAD IT BEEN GREEK STREET OR HAD

[01:00:05]

IT BEEN PRITCHARD STREET THAT WE OWNED AND WOULD HAVE BEEN IMPERFECT SLIP IN NOBODY LOCAL BID IT, NOBODY LOCAL RESPONDED AT THE LEAST MAYBE AND AND GETTING AUDIENCE IN AND THROUGH THEIR GC THEY MIGHT GET IF IT'S NOT A LOCAL GENERAL CONTRACTOR MAYBE AT LEAST A LOCAL SMALLER VENDOR WHO COULD WORK ON IT. YOUR YOUR LANGUAGE WAS THEY COULD USE LOCAL CONTRACT.

THEY COULD. CAN YOU CHANGE THE LANGUAGE? THEY MUST USE IT.

I'M GONNA GO TO THE LAWYER. I THINK WE COULD BUILD IN THAT RESTRICTION BUT WE MIGHT THEN BE FACED WITH THE SAME PROBLEM THAT THEY CANNOT FIND SOMEONE TO DO THE JOB.

SO I THINK THERE'S A LOT TO BE SAID FOR THE DISCRETION AND JUDGMENT OF STAFF TO SAY WE TRIED TO FIND LOCAL. NO ONE WOULD BID THE JOB. THEREFORE IF WE WANT TO GET THE WORK DONE WE HAVE TO LOOK ELSEWHERE. SO IT'S NICE I THINK TO HAVE AN OPTION. I THINK OUR PREFERENCE IS TO WORK WITH FOLKS THAT WE KNOW IN A COMPETITIVE BID PROCESS VERY TRANSPARENT. BUT YOU KNOW, WE TEND TO KNOW OUR CONTRACTORS. WE KNOW THE SAME FOLKS THAT BID ON JOBS TIME AND TIME AGAIN.

AND SO WHEN THEY DON'T BID IT SPEAKS VOLUMES TO US AND WE UNDERSTAND THAT THEY'RE HAVING TROUBLE FINDING STAFFING. BUT I DO RECOMMEND THAT WE CONSIDER HAVING AN OPTION WHEN NO ONE BIDS LOCALLY AND NEVER BEING THE KEY IS THAT GORDIAN WOULD BE THE LAST RESORT.

>> WE WOULDN'T START WITH THEM IF IF WE CAN'T GET IT FROM ANY OTHER STAFF THEY WOULD JUST BE AN OPTION WE WOULD HAVE IF WE GOT NOBODY ELSE THROUGHOUT THE PROCESS THEY COULD DO IT.

SO IT'S NOT WE'RE GOING TO GO TO THEM FIRST AND EXCLUDE ANYBODY ELSE THEY WOULD BE IF WE CAN'T GET ANYBODY ELSE THERE WOULD BE THAT LAST KIND OF LINE THAT WE COULD GO TO AND TRY TO FIND SOMEBODY TO BE A TOOL IN THE BOX. CORRECT.

AND THE LAST TOOL WE WOULD REACH FOR THE FORM AND SO FOR CLARITY BECAUSE OF THE ISSUE WITH CONTRACTORS WHICH IS UNIVERSAL RIGHT. YOU'RE JUST TRYING TO BUILD A BIGGER PACKAGE RIGHT. THAT'S REALLY WHAT YOU'RE TRYING TO DO.

STARTED GOING OUT WITH ONE JOB THAT MIGHT BE WORTH ONE HUNDRED AND FIFTY THOUSAND TWO HUNDRED THOUSAND AND YOU'RE GETTING THE NO BIDS. YOU'RE TRYING TO LUMP A WHOLE LOT MORE INTO THE BOX TO MAKE THE WHOLE THING MORE ATTRACTIVE TO BRING IN THE PLAYERS WHO ARE WILLING TO DO IT WHO WOULD NOT GOING TO DO IT OTHERWISE BECAUSE THEY HAVEN'T BANNED BECAUSE THEY'RE BUSY ELSEWHERE. IS THAT WHAT WE'RE TRYING TO SAY HERE WOULD BE?

YES, IT DEFINITELY COULD BE THAT RIGHT. >> AND THAT'S WHERE THAT'S WHERE IT GETS A LITTLE COMPLICATED AT THE LOCAL LEVEL .

I DO SEE THAT I'VE DEALT WITH THAT PROFESSIONALLY IN THE PAST AND I WOULD ALSO ADD THAT IF

THE TIMING PLAYS INTO THAT TOO. >> SURE. YOU CALLS IT ALLOWS US TO BE MORE FLEXIBLE ON WHEN WE CAN ACTUALLY RIGHT NOW WE DID AND WE SAY WE WANT TO COMPLETE 120 DAYS THERE LIKE I'M BOOKED FOR . SO IT GIVES US FLEXIBILITY AS WELL BESIDES THE THE LARGER PRICING, THE LARGER PROJECT OF THE FIVE YEAR CRITERIA FOR FIVE FIVES A LONGTIME AND HIS KIND OF WORLD THANKS TO FRED'S POINT A MINUTE AGO THINGS CHANGE RAPIDLY. I KNOW PROFESSIONALLY THAT WHEN THE ECONOMY IS REALLY BOOMING A LOT OF PEOPLE THAT WE'RE LOCKED IN A FIVE YEAR CONTRACT WOULD JUST LEAVE IF THEY DON'T WANT TO BE STUCK WITH THOSE RATES WHEN THE ECONOMY GOES SOUTH AND A RECESSION KICKS IN THEN EVERYBODY'S BEATING YOUR DOOR DOWN TRYING TO FIND WORK. ISN'T TRUE STATEMENT.

THESE ARE ANNUAL RENEWAL, RIGHT? SO IT'S JUST A YEAR CONTRACT WITH FOUR OPTIONS OKATIE. SO IF THEY FIND THAT THEIR BUSINESS MODEL DOESN'T SUPPORT YOU PRIORITIZING TOWN WORK AND THEY CAN'T FULFILL THE TASK ORDERS AND THEY SAY PLEASE JUST STOP ASKING US THEN WE WOULD HONOR THEIR WISHES AND STOP ASKING WHERE I GET TRIPPED UP A

LITTLE BIT PARDON ME FOR THIS. >> SO YOU BUILD BUILDING SOMETHING THAT'S ATTRACTIVE INSTEAD OF A HUNDRED THOUSAND MAYBE YOU'RE GONNA GO TO A MILLION OR TWO MILLION OR THREE MEN WHATEVER THE NUMBER WOULD BE. BUT YOU TALK ABOUT THE HUNDRED THOUSAND DOLLAR NUMBER WHICH IS THE TRIP WIRE WITH COUNCIL. SO HOW DOES THAT WORK EXACTLY IF YOU GOT SOMEBODY TO COME IN AND YOU'VE GOT A BIG PACKAGE YOU'RE GOING TO SAY WELL WE'RE BUILDING THIS BIG PACKAGE FOR X AMOUNT OF DOLLARS IS WHAT YOU'RE SAYING.

GIVE US YOUR PRICE. IS THAT WHAT YOU'RE SAYING? SO THEN IF THEY WIN THAT BID AND THEN THEY NEED TO EXTEND IT A HUNDRED THOUSAND DOLLARS WHICH IS KIND OF LIKE WHAT THE MASTER AGREEMENTS ARE FOR YOU'RE GONNA SAY OKAY WE WERE GONNA BRING THAT BACK TO

COUNCIL. IS THAT WHAT I HEARD? >> WELL, IF IT'S A TASK ORDER RIGHT I NEED THE MASTER SERVICES AGREEMENT. ANYTHING THAT EXCEEDS ONE HUNDRED THOUSAND DOLLARS IS GOING TO CROSS YOUR DESKS. OKAY.

SO YOU WOULD ALWAYS HAVE THAT DISCRETION TO SAY FELICIA THAT IS THAT IS NOT REALISTIC.

THAT'S TOO BIG. WE DON'T SUPPORT YOU SIGNING THAT CONTRACT SIGNING THAT TASK

[01:05:03]

ORDER. YOU ALWAYS WILL HAVE THAT DISCRETION.

OKAY. >> IN THE LAST PART OF THIS IS AN ECONOMY THE WAY IT IS, MAN, YOU'LL HAVE TO FACTOR COST. COST OF LIVING INDEX INTO THEIR CONTRACT, RIGHT? AND YOU WILL WRITE IN YOUR ANNUAL REVIEW. OKAY.

ALL RIGHT. OKAY. MOST OF MY QUESTIONS I GUESS SOME ONE ON GORDIAN I LOOK THEM UP THERE. UPSTATE I HAVE NEVER HEARD OF THEM. IS THERE NOT SOMEONE LIKE THEM CLOSER IN THE LOW COUNTRIES WHERE PEOPLE SPEAK THE SAME LANGUAGE? AND DO WE PAY THEM NO MATTER WHAT ARE WE? ARE WE PAYING THEM WHETHER WE USE THEM OR NOT PAY THEM AT

ALL? >> ACTUALLY SO THEY GET THEIR FEE FROM THE GENERAL CONTRACTOR SO IF YOU DUG DEEP ENOUGH INTO THE GUARDIAN SITE FOR SOUTH CAROLINA YOU'D SEE THEY BROKE THE STATE UP INTO REGIONS AND WHATEVER REGION NUMBER LOW COUNTRY IS IN.

THEY HAVE THREE APPROVED GENERAL CONTRACTORS. IN FACT AMONG THEIR REGIONS I DON'T THINK THEY HAVE MORE THAN THREE IN ANY OF THEIR PARTICULAR REGIONS BUT THEY HAVE THREE THAT HAVE COMMITTED TO DO WORK IN THE LOW COUNTRY. AND IF WE WERE TO AS A LAST RESORT SAY NO ONE LOCAL BID THIS JOB GORDIAN PLEASE TAKE A LOOK, SEE IF YOU GOT ONE OF YOUR CONTRACTORS WHO WOULD BE WILLING TO BID THIS AND THEY WOULD SAY YES, WE CAN YOU KNOW THEN THEN WE PAY WE CONTRACT WITH THAT GENERAL CONTRACTOR DIRECTLY.

BUT IN THOSE FEES IN THAT PRICING INDEX THAT'S UNDER CONTRACT, THAT'S WHERE GORDON YOU WOULD SAID SOMETHING ABOUT SETTING CHRIS UP WITH SOMETHING IF YOU MOVE FORWARD.

>> I JUST DID NOT REPAY THEM UPFRONT SOMETHING I KNOW THAT WAS IN REFERENCE TO WHAT COUNCILMAN WOOD SAID. IF WE SAY WE BUNDLE ALL OF OUR SEWER TOGETHER AND THAT'S A MULTI-MILLION DOLLAR PACKAGE THAT COULD BE SOMETHING THAT COMES OUT OF AN ITC AND THEY ALL WOULD HAVE TO HAVE BUSINESS LICENSES. I WOULD THINK GORDIAN WOULD TOO. I MEAN I THINK IT'S GOOD. I WOULD URGE YOU TO I MEAN I WISH AND DON'T SEE NEWS ON SOCIAL MEDIA ABOUT BIDS GOING OUT AS MUCH AS I DO SEE ABOUT EMPLOYMENT OR OTHER THINGS. I WISH WE WOULD GO A LOT FURTHER.

WE HAVE A COMMENT YOU'RE IN THE AUDIENCE THAT DIDN'T GET PUBLIC COMMENT BUT MAYBE YOU GET HIM.

I MEAN I DON'T KNOW THAT I'VE SEEN THE DAY WHERE WE BROUGHT THEM ALL IN TO SAY HEY GUYS, YOU KNOW WHAT? WHAT'S GOING ON? NOT JUST THE TWO OR THREE.

SO I KIND OF FOLLOWED FRED ON. LET'S NOT MAKE OUR MISTAKE ON REG..

OK. WE STILL NEED TO WORK AND GET OUR LOCALS IN AND THINK OUT OF THE BOX. BUT I THINK YOU YOU'RE THINKING OUT OF THE BOX.

WELL, I DON'T KNOW AND I'M JUST GONNA MAKE THIS COMMENT. BUT WHAT WHAT THINGS KIND OF HAVE BEEN FOLLOWING THIS AND ASKING QUESTIONS FOR LONG TERM. I THINK THE RESTRICTIONS FOR THAT THAT EVERY TOWN HAS, YOU KNOW, A GOVERNMENT JOB, JUST ALL THE STUFF, ALL THOSE REQUIREMENTS THAT WE HAVE TO HAVE BEFORE WE CAN HIRE SOMEONE PROBABLY IS MORE THAN A LOT

OF OUR SMALL COMPANIES WANT TO DEAL WITH. >> YOU KNOW, WHETHER IT'S THE AMOUNT OF THEIR BOND, THEIR INSURANCE, YOU KNOW, THE AMOUNT OF INSURANCE THEY'RE THE HIGH LEVELS OF REQUIREMENTS THAT GOVERNMENT HAS ON THEIR CONTRACTORS SO THEY CAN THEY CAN GO WORK AND SOMEBODY'S BACKYARD AND MAKE MORE MONEY THAN GRANT.

HOPEFULLY SOME OF THESE LARGER COMPANIES SOME OF THESE SMALLER LOCAL PEOPLE COULD BECOME SUBS FOR THESE BIGGER COMPANIES THAT HAVE ALL THE CREDENTIALS THAT WE REQUIRE FOR THEM TO DO OUR

JOB. THAT'S JUST MY THOUGHT. >> FINALLY ONE LAST THING YOU'D MENTIONED THE STATE, RIGHT? WE HAVE A LOT OF STATE RIGHTS THAT CUTS OUT A LOT OF OUR PROJECTS WITH THIS ACCORDION. SO I THINK IT'S GOOD. LET'S TRY MAYBE SOME LARGE SMALLER COMPANIES GET TOGETHER AND SAY OH OVER THREE YEARS I CAN DO THIS.

I CAN FIT YOU IN SIX MONTHS. NINE MONTHS. GOOD FOR THINKING.

>> THAT'S WHAT WE'RE HOPING THIS WEEK. TIME FRAME THE BIGGER PART WE CAN GET MORE INTEREST FROM ART LOVERS BOTH GUYS. OK.

DID YOU TAKE NOTES JUST. YES, MA'AM. ONE THING TO ADD THOUGH.

MAYOR, YOUR CONCERN ABOUT PUBLICLY COMMUNICATING SO WE CAN CERTAINLY ADD THAT TO OUR SOCIAL MEDIA. WE'VE GOT A CONTRACT THAT SOLICITATION TO BID BUT WHAT WE USE IS A A THIRD PARTY. IT'S CALLED VENDOR REGISTRY TO DO BUSINESS WITH THE TOWN.

A BUSINESS SIGN UP AND THEY'LL GET NOTIFICATIONS. SO WHAT THEY'LL DO IS THEY'LL ENTER IN THEIR BUSINESS INFORMATION AND IT'S ALL FREE AND THEY SPECIFY WHAT THEIR AREA OF BUSINESSES. I'M A LANDSCAPER. I'M A GENERAL CONTRACTOR, WHATEVER THEIR BUSINESSES. AND THEN WHEN I PUBLISH A SOLICITATION IT WILL PUSH OUT A NOTIFICATION TO EVERYONE WHO'S IN THAT PARTICULAR CATEGORY. SO PEOPLE FAR AND WIDE GET AN EMAIL WHEN I PUBLISH THE SOLICITATION IN A PARTICULAR SCOPE OF WORK.

SO YEAH, IT'S KIND OF I CAN I'M HAPPY TO GIVE YOU A TOUR OF IT LIKE THIS.

IT'S IT'S A GREAT IT'S A GREAT SERVICE. COUNTY USES VENDOR REGISTRY I

[01:10:01]

BELIEVE HILTON HEAD ALSO USES VENDOR REGISTRIES VERY COMMONLY USED.

AND SO PEOPLE DO GET NOTIFICATIONS OF THAT AND THEN THEY SUBMIT THEIR PACKAGES

[XII.1. Consideration of an Intergovernmental Agreement between Beaufort County and the Town of Bluffton for the Purpose of Imposition and Collection, at the Time of Issuance of a Building Permit, of School Development Impact Fees on all New Residential Development within The Town – Richardson LaBruce, Town Attorney]

ELECTRONICALLY WHICH IS FANTASTIC. NO THANK YOU.

THANK YOU ALL. WE HAVE A FORMAL ITEM. OH, MY GOSH.

YOU TOOK NOTES FROM OUR FIRST FORMAL ITEM IS BACK ON THE AGENDA AS PROMISED CONSIDERATION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN COUNTY IN THE TOWN OF BLUFFTON FOR THE PURPOSE OF IMPOSITION AND COLLECTION AT THE TIME OF ISSUANCE OF BUILDING PERMIT A DEVELOPMENT IMPACT FEES ON ALL NEW RESIDENTIAL DEVELOPMENTS WITHIN RICHARDSON YEAR AND PROVIDE US AN UPDATE AND LET US KNOW WHAT WE REALLY HAVE BEEN DOING ON THIS. SO EUROPE. YES, MA'AM.

MADAM MAYOR. >> THANK YOU, MAYOR REMEMBERS A COUNCIL.

THANK YOU ALL FOR HAVING ME TONIGHT. FOR THOSE OF YOU ALL IN THE AUDIENCE WHO HAVE NOT HAD AN OPPORTUNITY TO MEET. MY NAME IS RICHARD BRUCE.

I'M WITH FINGER MELNIK BROOKS AND LA BRUCE AND I'M FILLING IN TONIGHT FOR TERRY FINGER WHO IS

THE TOWN ATTORNEY. >> THE ELSE CONSIDERATION ON THE AGENDA IS THE APPROVAL OF AN INTERGOVERNMENTAL AGREEMENT WITEMH THE COUNTY FOR THE IMPOSITION COLLECTION OF SCHOOL DEVELOPMENT IMPACT FEES AS YOU MAY RECALL FOR A LITTLE BIT FROM JUST

BACKGROUND. >> LITTLE BIT OF BACKGROUND BACK IN FEBRUARY AT THE TOWN COUNCIL MEETING REQUESTED SOME CALM. YOU HAD SOME COMMENTS ABOUT THE PROPOSED IGAD AND YOU HAD REQUESTED SOME REVISIONS IN PARTICULAR ABOUT THE ABILITY OF BEEF ACCOUNTING TO RAISE THE IMPACT FEE UP TO 50 PERCENT OF WHAT IT INITIALLY WAS QUESTIONS ABOUT THE AFFORDABLE HOUSING COMPONENT OF IT AND A COUPLE OF OTHER DIFFERENT ISSUES BECAUSE OF THOSE DISCUSSIONS FROM COUNT BECAUSE SOME OF THE DISCUSSIONS IN THAT DIRECTION FROM COUNCIL OUR FIRM WENT OUT AND START TO COMMUNICATING WITH BEEF COUNTY DIRECTLY ABOUT THE AGREEMENT AND TRYING TO REWORK THE AGREEMENT TO BETTER RESPOND TO YOURS CONCERNS. ONE OF THE WAYS THAT WE HAD LOOKED INTO DOING THAT WAS REVISING THE AGREEMENT TO STREAMLINE THAT PROCESS AND THE AGREEMENT THAT WE ULTIMATELY HAVE BEEN WORKING ON SINCE FEBRUARY IS NOT THE AGREEMENT BEFORE YOU TONIGHT AND THERE IS

A REASON FOR THAT. >> THE AGREEMENT THAT YOU'LL HAVE IN YOUR PACKAGE FOR CONSIDERATION IS ESSENTIALLY THE EXACT SAME VERSION THAT WAS BEFORE YOU IN FEBRUARY AND WHERE THAT'S NOT BECAUSE OF A LACK OF EFFORT OR A LACK OF WORK ON STAFF'S PART OR PART OR IN THE ISSUES ON YELLS END. IT'S RATHER A AN ISSUE BECAUSE RECENTLY THE COUNTY HAS STARTED

PRINTING NOTHING INTO THE BRUCE . >> IT WAS JOE.

>> IT IS THE COUNTY HAS STARTED THE PROCESS TO REVOKE ALL IMPACT FEES.

SO AS YOU MAY KNOW AND I'M SURE YOU KNOW BUT MEMBERS OF THE PUBLIC AS WELL THEY.

THE COUNTY HAS HAD FIRST AND EVEN SECOND READING LAST NIGHT. SECOND OUT OF THREE READINGS TO REVOKE ALL IMPACT FEES FROM OUR PERSPECTIVE IT MADE LITTLE SENSE TO BRING A PROPOSED NEW AGREEMENT BEFORE Y'ALL WHEN THE COUNTY IS IN THE PROCESS REVOKING ALL THOSE IMPACT FEES.

NOW THAT'S NOT TO SAY THAT THE COUNTY IS GOING TO GO AHEAD AND REVOKE ALL IMPACT FEES ON THIRD READING. WE'RE NOT REALLY SURE WHAT COUNTY'S NEXT STEPS WILL BE BUT AT THIS TIME AGAIN THERE THERE'S JUST THERE ARE TOO MANY QUESTIONS TO REALLY PRESENT THIS FOR YOU FOR CONSIDERATION TO HAVE YOU ADOPT AN INTERGOVERNMENTAL AGREEMENT.

A RESOLUTION AND CONTRACTUALLY BIND YOURSELF TO A PROCESS THAT THE COUNTING MAY NOT CONTINUE FORWARD. SO WHAT WE WOULD RECOMMEND TO COUNCIL AND ULTIMATELY IT IS YOUR DECISION ON HOW TO MOVE FORWARD IS TO ALLOW US TO CONTINUE DISCUSSIONS WITH THE COUNTY ABOUT THE IMPACT. WE CONTINUE TO DISCUSS THE POSSIBILITY OF STREAMLINING THIS PROCESS FOR THE COUNTY, CONTINUE TO DISCUSSIONS ABOUT SOME OF THE AFFORDABLE HOUSING CONCERNS THAT COUNCIL HAS RAISED AND SOME OF THE OTHER CONCERNS ABOUT THE IMPACT FEE AND JUST CONTINUE TO MOVE FORWARD IN THOSE DIRECTIONS. AGAIN, WE DON'T KNOW WHETHER THIS PROCESS IS DONE AT THIS POINT. THIS IS PRIMARILY BEING SPEARHEADED BY THE COUNTY CONTINUE TO CONTINUE TO WORK WITH THEM AND TRIED TO DISCUSS THE DIFFERENT POSSIBILITIES THAT YOU ALL HAVE AND THAT THE COUNTY ASKED FOR IMPACT FEES AND WE DON'T KNOW IF THE COUNTY IS GOING TO RIBAUT RIBAUT THIS PROVIDE THE IMPACT FEES OR WHETHER THEY'RE GOING TO CONTINUE FORWARD WITH THIRD READING.

>> SO AT THIS POINT MY RECOMMENDATION TO YOU ALL WOULD BE TO POSTPONE A DECISION ON THIS. THIS PARTICULAR AGENT ITEM, THE CONSIDERATION OF THE RESOLUTION AND THE INTERGOVERNMENTAL AGREEMENT AND JUST ALLOW THAT TO REMAIN OPEN ENDED UNTIL WE HAVE MORE OF AN EXPLANATION FROM THE COUNTY AS TO THEIR AS TO THEIR PROPOSED PROGRESS ON

[01:15:08]

IT. AND I'M HAPPY TO ANSWER ANY QUESTIONS THAT YOU ALL MAY HAVE . I KNOW THIS HAS BEEN DISCUSSED AT LENGTH SO ANY QUESTIONS FROM COUNSEL AGREE? WELL, MAYBE A QUESTION BASED ON WHAT YOU'RE TELLING US AND WHAT I SAW A COUNTY COUNCIL MEETING YOU'VE BEEN TALKING TO THEIR ATTORNEY STAFF AND TALKING TO STAFF ON THE SCHOOL IMPACT PIECE AND WE'VE ALWAYS MOANING QUESTIONS ANSWERED ON THE AFFORDABLE HOUSING SIDE BECAUSE AS I READ AND OTHERS ON THIS COUNCIL, YOU KNOW, WE JUST DON'T KNOW AND WE JUST WANTED AN ANSWER AND WE ALL HAVE TO REMEMBER WE'RE JUST COLLECTING WE DON'T WE'RE NOT CHARGING OR WE JUST COLLECT THE FEES ON BEHALF OF THE COUNTY OR WE'RE NOT COLLECTING THEM ON THE PATH COUNTY, RIGHT? YES, MA'AM.

>> MADAM MAYOR, OBVIOUSLY THE SCHOOL IMPACT FEES HAVEN'T HAVEN'T BEEN IMPOSED AT LEAST ACCORDING TO THE COUNTY AND BEFORE OR EXCUSE ME IN THE TOWN BLUFFTON.

SO AT THIS POINT IT'S JUST A DISCUSSION AS TO HOW THOSE WILL BE COLLECTED AND IMPOSED IN THE FUTURE. WE HAVE BEEN IN COMMUNICATION. THERE ARE A NUMBER OF DIFFERENT ISSUES AND BECAUSE THIS IS SUCH A HIGHLY REGULATED REGULATED AREA OF THE LAW, IT'S RELATIVELY NEW. THE ABILITY TO IMPOSE IMPACT FEES FOR SCHOOL FACILITY JESUS IS A RELATIVELY NEW AMENDMENT TO THE IMPACT FEE ACT AND THERE'S BEEN RECENT CASE LAW THAT HAS HELPED US TO KIND LOOK INTO SOME OF THE CONCERNS THAT WE HAVE A LITTLE BIT MORE AGGRESSIVELY AND A LITTLE BIT MORE THOROUGHLY FROM A NEW YORK COUNTY CASES TO WHAT WE SAW WITH THE ALBEIT A LITTLE BIT DIFFERENT THE TROPHY THAT HAS BEEN AT ISSUE IN GREENVILLE COUNTY. SO THERE ARE A LOT OF QUESTIONS THAT WE REALLY NEEDED ANSWERED AND THAT WE ARE CONTINUING TO FLESH OUT WITH THE COUNTY ATTORNEYS AND THEY'VE YOU KNOW, THEY'VE BEEN RESPONSIVE BUT IT'S JUST IT'S IT'S A COMPLICATED PROCESS.

IT'S A DIFFICULT PROCESS AND IT'S ONE THAT WE WANT TO MAKE SURE THAT IF IT'S GOING TO BE

DONE IT'S GONNA BE DONE RIGHT. >> IT'S SIMPLE IN THE WAY HERE ON THE IMPACT THE ORDINANCE STATES THE COUNTY IS SOMEONE WHO SETS THE IMPACT FEE PERIOD AND THEY REALLY DON'T NEED OUR SAY ON IT. WE JUST SAY WE'LL COLLECT IT OR WE WON'T COLLECT IT.

AND BY THE WAY, THESE ARE SOME ITEMS WE REALLY LIKE FOR YOU TO ADDRESS AND I FEEL LIKE THAT'S WHAT THIS COUNCIL HAS DONE. DAN MIGHT BRING UP THE SLIDING SCALE WHICH IS SOMETHING I HOPE YOU GO BACK AND DISCUSS WITH SIDES OF HOUSE AND AN AFFORDABLE HOUSING APPROACH IS SIMPLE. THAT'S ALL. THAT'S WHERE OUR QUESTIONS.

ABSOLUTELY. >> AND SO A WE'VE GOT SOME DIRECTION FROM YOU ALL ON HOW TO CONTINUE FORWARD WITH THIS IF COUNTY DECIDES THEY WANT TO CONTINUE FORWARD WITH THEIR IMPACT. WE HAVE DIRECTION FROM YOU AS TO THE PREFERRED WAY THAT YOU ALL WOULD HAVE THIS DONE AND HOW THE TELL AND WHAT THE TOWN'S ROLE WOULD BE IN THAT WHICH AGAIN IS VERY LIMITED. IT'S A COUNTY IT'S A COUNTY IMPACT.

SO AGAIN WE'VE GOT DIRECTION FROM TOWN COUNCIL OVER THE LAST FEW MEETINGS AND WE FEEL WE'RE CONFIDENT THAT WHERE THERE'S A THERE'S A PROCESS HERE. BUT AGAIN, IT'S IN THE RIGHT NOW IT'S IN THE COUNTY'S HANDS WITH THEIR PROCESS TO REVOKE IT .

>> WE HAVE BEEN COMMUNICATING SINCE WE GOT IT SENT TO US. SO I DO THINK IT'S IN THEIR HANDS TO DECIDE WHAT THEY WANT. I MEAN IT'S THEY ARE THE ONES THAT ARE CHARGING.

YES, MADAM. SO ANY OTHER QUESTIONS DO YOU. >> HE SUGGESTED WE TABLE THIS MOVE THAT EVERY TABLE THAT MIGHT HAVE SOME COMMENTS TO THE LET'S SECOND IT AND THEN WE'LL

DO A SECOND. >> OK. DISCUSSION.

YES. >> THANK YOU, MAYOR. I JUST WANT TO CONVEY THE MESSAGE TO OUR FRIENDS AT THE COUNTY AND THEY ARE OUR FRIENDS AND YOU KNOW, THIS IS IT'S BEEN COMPLICATED. THE SCHOOL IMPACT FEE IS MORE COMPLICATED FOR THIS COUNCIL.

AND WE HAVE BEEN TRYING TO DO OUR DUE DILIGENCE AND WE'RE SORRY IF WE'VE RUFFLED FEATHERS IN THE PROCESS BUT THAT BEING SAID, YOU KNOW, FOR EXAMPLE, ONE OF THE THINGS THAT TRIPPED ME UP JUST RECENTLY IS AN APRIL 7TH LETTERHEAD CAME OUT FROM THE COUNTY TALKING ABOUT THE A.M. MY LEVELS INSTEAD OF JUST ONE IS 60 PERCENT. IT WAS OTHERS ON THERE THAT WAS PURELY LISTED ARE CLEARLY LISTED AT THE BOTTOM OF THE FORM.

AND SO I'M SEEING THAT JUST A FEW DAYS AGO AND I'M THINKING TO MYSELF YOU READ THE CONTRACT AND IT SAYS SOMETHING ENTIRELY DIFFERENT. SO I WAS CONFUSED BY THAT.

THAT'S ONE OF THE REASONS THAT WE'RE HAVING THIS CONTINUED DIALOG AND THERE WERE SOME OTHER ITEMS IN THERE AS WELL THAT NEED TO BE ADDRESSED WHICH YOU WILL ADDRESS WITH THEM.

I GUESS THE ONLY OTHER COMMENT THAT I WOULD LIKE TO THROW ON THE TABLE FOR ALL OF US TO CONSIDER IS THERE'S FOUR OTHER IMPACT FEES TO BE CONSIDERED AND SOME OF THEM MAY BE A LITTLE MORE CUT AND DRY THAN THE SCHOOL IMPACT FEES THAT WE HAVE BEEN BOGGED DOWN AS A

[01:20:03]

COUNCIL ON THE SCHOOL IMPACT FEE. BUT MAYBE SOMETHING LIKE HAMAS OR SOME OTHERS MIGHT NOT BE AS COMPLICATED WHICH I THINK IS STILL GOOD FOR THE COUNTY FOR US ALL TO PURSUE THAT AT THE END OF THE DAY, WHETHER THEY KEEP THE IMPACT FEES OR THEY DO AWAY WITH THE IMPACT FEES AT THE END OF THE DAY IF WE DO AWAY WITH THE POSSIBILITY OF THE IMPACT FEES THAT EVERYBODY ENDS UP WITH A TAX ON TOP OF THEM BECAUSE THERE IS NO OTHER WAY TO DO THIS. SO THAT'S THE ONLY MESSAGE I'M JUST TRYING TO SEND BACK TO OUR FRIENDS AT THE COUNTY NOTHING THEY DON'T REALIZE. BUT AGAIN, MAYBE WE NEED TO JUST RETHINK THIS COOL OUR JETS A LITTLE BIT, MAYBE REVISIT EVEN SOME OF THE OTHER IMPACT FEES WHILE WE WORK OUT THE KINKS OF THE SCHOOL IMPACT FEE. THANK YOU.

COUNCILMAN, WHAT I THINK IF I MAY. I THINK THAT'S A GREAT POINT BECAUSE ONE OF THE MAIN ISSUES THAT WE'RE TRYING TO WORK OUT IS THAT YOU HAVE A COUNTY IMPACT, THAT YOU HAVE THE MUNICIPALITIES. EXCUSE YOU HAVE MULTIPLE COUNTY IMPACT FEES ADOPTED THE ORDINANCE. I MEAN WE HAVE VARIOUS MUNICIPALITIES THAT MAY HAVE INTERGOVERNMENTAL AGREEMENTS WITH COUNTY.

EACH OF THOSE INTERGOVERNMENTAL AGREEMENTS MAY SAY SOMETHING DIFFERENT.

SO FOR EXAMPLE, BLUFFTON PROPOSED AGREEMENT WITH THE AFFORDABLE HOUSING COMPONENT THAT 60 PERCENT BELOW BE COVERED BUT 60 TO 80 PERCENT BE A MORE GRADUATED FEE AND THEN 80 TO 100 PERCENT AS WE PROPOSE THE COUNTY WILL HILTON HEAD MAY NOT HAVE THAT ALREADY.

BILL MAY NOT HAVE THAT. AND SO TO I THINK THIS OPPORTUNITY GIVES US GOOD OR EXCUSE ME THIS COUNTY'S RECONSIDERATION OF THIS THIS KIND OF HOLDING PATTERN THAT WE'RE IN IS GIVING US AN OPPORTUNITY REALLY REVIEW THOROUGHLY THE PROCESS THE INTERGOVERNMENTAL AGREEMENTS. WHAT CAN WE DO TO STREAMLINE THIS TO MAKE IT CLEAR FOR EACH IMPACT FEE AS IT GOES FORWARD SO THAT CONSIDERATION BEFORE YOU IS NOT SO MANY DIFFERENT THINGS. THIS IS A COUNTY PROPOSAL IMPACT FEE.

THE STUDIES ARE BEING DONE BY THE COUNTY. THEY'RE THERE.

THEY'RE PROVIDING THE JUSTIFICATION FOR THE NUMBERS AND THINGS LIKE THAT.

BUT THAT'S SOMETHING THAT OBVIOUSLY WE WANT TO MAKE SURE THAT YOU HAVE THE OPPORTUNITY TO CONSIDER THE FACTORS BUT ALSO NOT BE SO ALSO NOT BE TRYING TO NEGOTIATE SOME OF THESE AGREEMENTS WHEN YOU HAVE OTHER MUNICIPALITIES NEGOTIATING DIFFERENT PARTS OF THIS AGREEMENT OR PROVIDING DIFFERENT GRADUATED SCALES. AND I THINK THIS IS AGAIN THIS COULD PROVIDE A REALLY WONDERFUL OPPORTUNITY FOR ALL OF YOU FOR COUNTY TO ADDRESS AN ISSUE THAT NEEDS TO BE ADDRESSED THAT NEEDS TO BE CLARIFIED AND NEEDS TO BE CLEANED UP FOR THE BENEFIT OF THE ENTIRE COMMUNITY. SO THIS IS I THINK HE BROUGHT UP SOME GOOD POINTS BUT IT'S WITH THE REPEAL ACROSS THE BOARD.

>> I WOULD THINK YOU WOULD TELL US THERE'S NOTHING WE CAN DO UNTIL IT GOES BACK TO THE COUNTY. I MEAN I TALKED TO DAN ABOUT THE MASS.

YOU KNOW, THAT SEEMS SO EASY BUT THEY HAVE VOTED TO REPEAL IT SO THERE'S NOTHING FOR US TO

VOTE ON. NO, THERE'S NOT AT THE MOMENT. >> BUT AGAIN, WE DON'T WE'RE NOT REALLY CERTAIN WHAT THE COUNTY'S NEXT STEPS COULD BE. IT COULD BE A REPEAL AND THEN A RECONSIDERATION OF THE NEW REVISED IMPACT FEE. IT COULD BE A FLAT OUT REPEAL WITH NO IMPACT FEES EVER CONSIDERED OR IT COULD BE IT COULD FAIL ON THIRD READING AND IMPACT FEE COULD STAY IN PLACE. SO WE DON'T THERE ARE A NUMBER OF DIFFERENT OPTIONS AT THIS POINT AND THAT'S WHY POSTPONING A DECISION ON THIS ISSUE TONIGHT WE THINK IS IN THE BEST THE BEST INTERESTS OF THE TOWN BECAUSE IT WILL GIVE US AN OPPORTUNITY TO FLESH OUT SOME OPTIONS, FIGURE OUT A BIT MORE DISCUSSION CONTINUED AS DISCUSSED WITH THE COUNTY ARE OPTIONS THAT ARE AVAILABLE TO US AND SEE WHAT HAPPENS. AND WE'LL OBVIOUSLY WE'LL BE BACK. WE'LL BE BACK IN A MONTH OR TWO TO TALK TO YOU ABOUT WHAT'S GOING ON AND TRY TO GIVE YOU AN UPDATE AND I'M SURE YOU'LL I KNOW YOU'LL KEEP UP WITH IT AS WELL. BUT FOR MEMBERS OF THE PUBLIC MAKES SURE THAT THEY KNOW WHAT'S HAPPENING IS HUNGRY. MEGAN, ANY OTHER COMMENTS YET? THE ONLY THING I WOULD ADD JUST FOR THE RECORD IS THEY'VE REACHED OUT IN THE COUNTY AND THEY'RE WORKING WITH ALL THE MAYORS AND MANAGERS TO FIND A TOWN THAT WE CAN ALL GET TOGETHER.

WE'RE HOPING TO DO THAT NEXT WEEK. SO TO ADDRESS SOME OF THESE ITEMS THAT RICHARDSON HAS OUTLINED. SO JUST WANTED EVERYBODY TO KNOW THAT WE ARE WORKING TOGETHER WITH THE COUNTY AS WAS STATED EARLIER AND WE'RE HOPING TO CONTINUE TO MOVE THAT FORWARD AS THIS DISCUSSION TAKES PLACE.

THE FIRST MISSION IN A SECOND ANY OTHER DISCUSSION ON FAVORITE TO TABLE? WE DON'T HAVE A DATE. IS THAT OK? JUST TABLE EVERYTHING I.

I OPPOSED. THAT'S UNANIMOUS. THANK YOU, RICHARDSON FOR

[XII.2. Consideration of Amendments to the Town of Bluffton Code of Ordinances, Chapter 23 - Unified Development Ordinance - Article 5 - Design Standards, Sec. 5.3. Natural Resources: Tree Conservation, Planting & Landscaping, Specific to Sec. 5.3.3., Tree Conservation, Sec. 5.3.7., Specific Landscaping Standards and Sec. 5.3.8., Fee in Lieu of Tree Replacement and/or Landscaping - Revised First Reading - Kevin Icard, Director of Growth Management]

STAYING ON TOP OF THIS. >> THANK YOU, MADAM MAYOR. THANK YOU.

MEMBER SCALES. >> ABSOLUTELY. NEXT FORMAL ITEM IS CONSIDERATION OF AMENDMENTS TO THE TOWN OF BLUFFTON KIND OF ORDINANCES CHAPTER TWENTY THREE ARTICLE 5 SECTION 5 3 SECTION 5. WE'VE DONE THIS RIBAUT FRUSTRATING I JUST DID RIGHT AND ENDED UP HERE PAY IT'S TOO LONG.

LET'S FIND MY MAN. KEVIN I HEARD I'M ETHICAL. SO SO WHY ARE YOU HERE?

[01:25:05]

NO, YOU LIVE HERE. SO LAST MONTH HAS UNANIMOUSLY PROPOSED AMENDMENTS TO UNIFIED DEVELOPMENT ORDINANCE THAT PERTAIN TO TREES. I CAN GO THROUGH THIS WHOLE PRESENTATION BUT JUST WANT TO SUMMARIZE WHY I'M HERE AGAIN. HER REVISED HER READING IS THAT ORDINANCE AND THOSE JUDICIAL AMENDMENTS REALLY COMPLEMENT WHAT RECENTLY WAS APPROVED WITH THE REGIONAL STORMWATER ORDINANCE THAT SO LOKO INITIATED AND THAT YOU PASS THOSE STORMWATER CHANGES AND REGULATIONS SO WITH THAT THE SAME PROVISIONS APPLY.

THIS WOULD APPLY. >> TOWN WIDE AND SO WHAT WE DID AFTER WE WENT THROUGH THOSE UDALL AMENDMENTS GETTING PREPARED FOR SECOND READING AND PUBLIC OUR PUBLIC HEARING AND SECOND AND FINAL READING REALLY WANTED TO EXPLAIN THE STORY BETTER IN THE ACTUAL ORDINANCE

LANGUAGE. >> SO THOSE WHEREAS CLAUSES THOSE RECITALS SO EXPLAIN WHY THESE WHY THESE AMENDMENTS ARE MOVING FORWARD, WHY THEY APPLY TOWN WIDE.

SO AGAIN THAT WE CAN TELL THE STORY. EXPLAIN EXPLAIN WHY WE'RE PROPOSING THOSE AMENDMENTS AND HOW WE GOT HERE AND WHY THEY AND HOW THEY APPLY.

SO I WANTED TO MAKE SURE THAT THAT WAS BUTTONED UP REALLY TIGHT AND MAKE SURE THAT AGAIN THAT STORY WAS EXPLAINED AS BEST AS WE COULD TELL IT. SO THE MOST APPROPRIATE IN THE RECOMMENDATION WE HAD TO MOVE FORWARD WAS TO DO A REVISED FIRST READING RATHER THAN MOVE FORWARD. AND THIS REALLY ONLY DELAYS THE APPLICABILITY OF THOSE AMENDMENTS BY ONE WEEK. BECAUSE SHOULD YOU APPROVE THE REVISED FIRST READING THEN WE WOULD BRING FORWARD THE PUBLIC HEARING IN THE SECOND AND FINAL READING.

AT NEXT WEEK'S WORKSHOP NOW SPECIAL TOWN COUNCIL MEETING IF THERE IS ACTION TAKEN.

SO THAT'S WHY I'M HERE TODAY. AGAIN, JUST WANTED TO MAKE SURE THAT WE TOLD THAT STORY REALLY WELL REALLY CLEAR. MAKE SURE THAT THOSE EXPECTATIONS WERE UNDERSTOOD BY EVERYBODY MOVING FORWARD. AND I CAN BRING UP THE ORDINANCE LANGUAGE.

I CAN GO THROUGH THE PRESENTATION OR JUST GO TO THE MOTION WHATEVER YOU'D LIKE.

>> I'M OF COURSE I REMEMBER COUNCILMAN TOOMER. I HAD SOME QUESTIONS.

HOW WOULD THE INITIAL PROPOSAL. AND I JUST WANT TO SEE WHERE WE WERE ON THAT.

I KNOW THE TWO WERE TO WHAT THE FEE WOULD BE AND THEN WHAT WOULD BE THE THE SUGGESTED TREES BE TO MAKE SURE THAT SOMEONE WOULDN'T TRY TO REPLACE, YOU KNOW.

OH GOOD. SOME YOU KNOW, SOMETHING NOT COMFORTABLE WHAT WE'RE DOING RIGHT NOW IS WE'RE PULLING TOGETHER ALL THAT INFORMATION IN IT LIKE AN EXAMPLE.

>> I THINK THE BEST WAY TO ANSWER THOSE QUESTIONS OR AT LEAST COMPILE I GET THERE AND CAN WE CAN ANSWER THEM BUT BRING FORWARD OF AN EXAMPLE AND WHAT THAT WOULD LOOK LIKE AND HOW THE ORDINANCE WOULD APPLY. SO WHAT IT WOULD LOOK LIKE IF YOU HAD TO REPLANT ALL THOSE TREES, WHAT THOSE SPECIES WOULD BE TO YOUR QUESTION AND THEN ALSO IF YOU COULD NOT, YOU KNOW, PLANT THOSE TREES FOR WHATEVER REASON WHAT THAT FEE WOULD BE AND HOW WE WOULD MOVE FORWARD. SO THAT'S WHAT WE'RE BRINGING FORWARD TO NEXT WEEK.

THANK YOU. WE HOUSES THE SPENDING DOCTRINE OR DO WE REMEMBER CAN WE CAN WE WE DID I DON'T THINK NOT WHAT WE DID ON SOMETHING. OK.

ANY OTHER THOUGHTS THAT MOTIONLESS ON STAND UP THERE? SO WE'RE DOING A REVISED FIRST READING IF THERE ARE THEIR QUESTIONS IS YOUR MOTION TO APPROVE THE AMENDMENTS TO THE TOWN OF BLUFFTON CODE OF ORDINANCES CHAPTER TWENTY THREE ARTICLE 5 SECTION FIVE POINT THREE SPECIFIC TO SECTION POINT OF POINT THREE THREE AND SECTION FIVE POINT THREE SEVEN AND FIVE POINT THREE EIGHT AND YOU ALL KNOW THE WORDS IN BETWEEN THAT THEY DON'T MOVE THEIR SECOND I HOPE THAT'S APPROPRIATE. ANY DISCUSSION.

ALL IN FAVOR SAY SAYING I OPPOSED. OK WE'LL SEE IT NEXT WEEK.

[XII.3. Consideration of a Resolution to Adopt the Town of Bluffton Strategic Plan for Fiscal Years 2023- 2024 – Heather Colin, Assistant Town Manager]

NEXT HEATHER. NOW YOU'RE REALLY UP AHEAD CONSIDERATION OF A RESOLUTION TO ADOPT THE TOWN OF BLUFFTON STRATEGIC PLAN FOR FISCAL YEAR TWENTY TWENTY THREE AND 2024.

EXCITED ABOUT THIS? OK. SO BACK IN FEBRUARY WE MET AND TALKED ABOUT THIS STRATEGIC PLAN. WE MET AS A GROUP WITH TOWN STAFF TOWN COUNCIL, THE PUBLIC REPRESENTATIVES OF OUR BOARDS AND COMMITTEES AND COMMISSIONS AS WELL AS SOME OF OUR PARTNERS TO REALLY MAP OUT OF WHAT WE'RE GOING TO DO AND HOW WE'RE GOING TO ALLOCATE TOWN RESOURCES FOR THE NEXT TWO YEARS. SO WHAT? THE ACTION I'M REQUESTING OF YOU ALL TONIGHT IS TO APPROVE A RESOLUTION ADOPTING AND FORMALIZING THAT TOWN'S STRATEGIC PLAN FOR THE NEXT TWO FISCAL YEARS.

>> AGAIN, JUST TO RECAP WHAT WE DID A COUPLE MONTHS AGO REALLY WAS MEANT TO IDENTIFY THOSE PLANNING OBJECTIVES AND ACTIONS THAT PROVIDE THE POLICY GUIDANCE GUIDANCE WITH MANAGING THOSE TOWN RESOURCES AND WHETHER THAT'S TOWN STAFF TIME, MONEY BUDGET AND THINGS LIKE THAT. AND THIS JUST KIND OF OUTLINES THE AGENDA AS FAR AS WHAT WE DID AND HOW WE WENT THROUGH. WE ALWAYS PULL IT BACK TO YOUR TOWN MISSION AND VISION UP HERE

[01:30:03]

ON THE SCREEN. SO HOW DO WE HOW DO WE FOCUS ON THIS? HOW DO WE MEET THAT MISSION AND THAT VISION? AND WE DO ALWAYS LOOK AT IT AGAIN. IS THIS STILL APPROPRIATE AT THIS TIME WE BELIEVE? YES. YES, IT IS STILL APPROPRIATE. MOVE FORWARD THE STRATEGIC FOCUS AREAS THERE, SEVEN OF THEM. AGAIN, WE CONTINUE TO LOOK AT THAT. ARE THESE STILL THE SEVEN THINGS WE NEED TO LOOK AT? DO WE NEED TO CHANGE, MODIFY, ADD OR DELETE ANY? THE LAST TIME I BELIEVE THAT WE WERE HERE WE DO THIS EVERY TWO YEARS. WE ADDED, YOU KNOW, THE AFFORDABLE HOUSING COMPONENT. SO WE DO ADD AND CHANGE OVER TIME.

BUT AT THIS POINT IT WAS IDENTIFIED THAT THESE ARE STILL ALL VERY IMPORTANT.

AND WHAT WE SHOULD STILL KEEP OUR FOCUS ON. SO WHAT WE DID AS PART OF THAT IS WE HAVE OUR TWO YEAR PLAN. LIKE I SAID AND WHAT THE FIRST PART OF THIS IS REALLY GO THROUGH AND FIGURE OUT WHAT WE'VE DONE. HAVE WE COMPLETED ALL THE ACTION ITEMS THAT WERE SET FORWARD? I BELIEVE THERE WAS A LITTLE BIT OVER 90 OF THEM AT THE TIME. SOME OF THEM ARE POLICY AND THINGS WE DO DAY TO DAY. AND THE REASON WHY THOSE ARE FIRST IN THE STRATEGIC PLAN IS TO ESTABLISH THAT DAY TO DAY ESTABLISH THOSE STANDARD OPERATING PROCEDURES.

HOW DO WE GET THERE? SO SOME THINGS THAT YOU SAW ON PREVIOUS STRATEGIC PLANS YOU MAY NOT SEE ANYMORE ON THE PLAN MOVING FORWARD. FOR EXAMPLE, THE BUDGET PROCESS. IT'S SOMETHING WE DO EVERY YEAR .

WE'VE ESTABLISHED A PROCESS WE'VE BEEN STRATEGIC ABOUT IT OUTLINED THAT JUST BECAUSE YOU DON'T SEE IT IN A STRATEGIC PLAN DOESN'T MEAN WE DON'T DO THAT.

THAT'S EXACTLY WHAT THE FINANCE DEPARTMENT DOES ALL THE TIME AND DAY TO DAY.

BUT AGAIN, THAT'S ALREADY BEEN ESTABLISHED SO THAT'S WORKED THROUGH THIS SLIDE HERE HAS SOME OF THE ACCOMPLISHMENTS ON WHAT WE HAVE DONE IN THE PAST TWO YEARS LOTS OF AMENDMENTS TO

OUR UNIFIED DEVELOPMENT ORDINANCE. >> AGAIN, THOSE ARE ALL OUTLINED. SOME ARE STILL IN THE PROCESS. AND SO WHAT WE DO ON THAT STRATEGIC PLAN ACTION AGENDA ITEM IS OUTLINE RESPONSIBLE DEPARTMENTS A TIMEFRAME REALLY KIND OF A PIPELINE OF HOW TO GET THERE SO THAT WE MAKE SURE THAT WE AGAIN MAP OUT OUR RESOURCES TO MEET YOUR EXPECTATIONS. I WON'T READ THROUGH ALL OF THIS BUT AGAIN THIS IS A HIGHLIGHT OF SOME OF THOSE THINGS.

AGAIN, PROGRAMS, POLICIES YOU'LL SEE ALL OF OUR CAPITAL IMPROVEMENT PROJECTS ON THE STRATEGIC PLAN OUTLINED THROUGH THERE. A LOT OF THINGS THAT WE'VE DONE COMMUNITY SURVEYS ASKED BOTH INTERNALLY TOWN STAFF AND EMPLOYEES AS WELL AS THE CITIZENS HOW ARE WE DOING? WHAT CAN WE DO MORE OF WHAT CAN WE DO BETTER?

>> HOW SHOULD WE SHIFT? SO MAKE SURE THAT WE HAVE THAT FIGURED OUT IN HERE AS WELL AS HISTORIC PRESERVATION. THAT WAS SOMETHING THAT WAS VERY STRATEGIC BECAUSE WE HAD TO PUT FORWARD THOSE PROGRAMS AND KIND OF ESTABLISH THAT BASELINE MOVING FORWARD AFTER GOING THROUGH THIS AND WE SAID OKAY, WHAT WHAT DO WE NEED TO ADJUST SOME OF THE PROJECTS WE EXPANDED FOR EXAMPLE HISTORIC DISTRICT ACCESSIBILITY AT INTERSECTIONS IN THE PREVIOUS STRATEGIC PLAN IT WAS VERY FOCUSED TO 88 IN THE HISTORIC DISTRICT.

>> THEN IT WAS DISCUSSED WE SHOULD EXPAND THAT PARK ISLAND SIMMONS BILL GO THI ROAD WHAT ABOUT LIGHTING AND MAKE A MORE ALL ENCOMPASSING SO THAT WAS MODIFIED AND CHANGED SO THINGS LIKE THAT. WOULD YOU CHANGE? AND THEN WHAT NEW THINGS SHOULD WE ADD? WHAT OTHER THINGS DO WE NEED TO DO TO MOVE FORWARD AND CONTINUE ? THIS IS A HIGHLIGHT SOME OF THOSE THINGS THAT ARE IN THE PLAN FROM GROWTH MANAGEMENT DEPARTMENT AND DIVISION FINISHED THAT COMPREHENSIVE PLAN UPDATE GET THAT THROUGH THE ADOPTION PROCESS AND THEN WHAT ARE THE NEXT PLANS TO UPDATE? SO THE NEIGHBORHOOD PLANS IRELAND SIMMONS VALE NEIGHBORHOOD PLAN GO THROUGH SCHULTZ HAS A NEIGHBORHOOD PLAN LITTLE MASTER PLAN SO MOVE FORWARD AND CONTINUE ON. SAME WITH WATERSHED AND THOSE CAPITAL IMPROVEMENT PRODUCTS.

>> WHAT WE HAVE HERE AND I CAN PULL UP BUT NEXT STEPS IF YOU DO YOU APPROVE THIS RESOLUTION WOULD BE THAT TOWN STAFF WOULD PUT THAT DOCUMENT TOGETHER IN A.

AND A FINAL PRODUCTS THAT WE COULD DISTRIBUTE TO STAFF OUR PARTNERS COUNCIL BOARDS AND COMMITTEES SO THAT THEY HAVE THAT RIGHT A READILY AVAILABLE THEIR PLAYBOOK SO TO SPEAK THERE HOW TO THEIR MANUAL ON MOVING FORWARD AND THEN ALSO PUT IT ONLINE SO THAT IT'S A LIVE DOCUMENT SO THAT YOU CAN SEE WHAT ARE WE DOING, HOW ARE WE MOVING FORWARD? YOU KNOW THAT PROCESS THIS IS A VERY ROBUST PROGRAM THAT WE CURRENTLY USE.

SO THERE'S ALL SORTS OF DIFFERENT WAYS THAT WE CAN GET THAT OUT TO THE PUBLIC.

AND AFTER TODAY WE'LL FIGURE OUT WHAT'S THE EASIEST WAY FOR US TO REVIEW IT LIKE THAT.

I'M HAPPY TO PULL THAT UP. JUST HAD THE LINK HERE. BUT AGAIN, IT'S VERY THERE'S A LOT OF INFORMATION THAT WE PUT OUT THERE. BUT REALLY THE GOAL IS TO MAKE SURE THAT THAT'S UPDATED LIVE SO THAT, YOU KNOW, WE HAVEN'T FORGOTTEN ABOUT UPDATING A PLAN

[01:35:06]

OR YES. WE'RE LOOKING AT THE INTERSECTION ALIGNMENT.

YES, WE'RE TRAINING OUR BOARDS AND COMMISSIONS AND HERE'S THE PROJECTED TIMEFRAME.

WE ALSO INCLUDE NOTES AND PRETTY MUCH EVERYTHING THAT'S KIND OF OUR GATEKEEPER OF THE NEXT TWO YEARS. SO THAT'S WHERE WE'RE AT RIGHT NOW LIKE I CAN PULL THAT UP IF YOU HAVE ANY QUESTIONS OR DISCUSSION ON THAT ON THE RECOMMENDED MOTION.

AND THEN I WILL ALSO ADD THAT WE DO EVERY YEAR MEET AGAIN AS A STAFF TO READJUST IF WE NEED IF WE NEED TO CHANGE THOSE ACTION ITEMS OR HOW WE NEED TO REGROUP.

AND RIGHT NOW WE'RE PROPOSED TO I BELIEVE DO THAT IN NOVEMBER AND AGAIN TRYING TO GET AHEAD OF THE BUDGET PLANNING STAGE. SO IF WE DO NEED TO ADJUST WHAT WE INCLUDE IN THE BUDGET AND HOW WE USE OUR RESOURCES. SO WE DO THAT EVERY YEAR AND THEN EVERY TWO YEARS A MORE HOLISTIC APPROACH. I WENT ON YOUR TABLE BECAUSE I HAVE THESE NEW THINGS AND WE HAVE SOME VERY MUCH PROCESS. SO YOU'RE AN ERA TABLE FOR EVERYONE TO LOOK AT IT.

THEY'RE GONNA HAVE TO KNOW WHO WE COLLABORATE WITH AND HAD EMAILS ARE ALL OF THAT.

SO HOW CAN SOMEONE GO THROUGH THAT WITH US ON HOW WE SIGN UP FOR THAT?

YES, OF COURSE. >> WHAT I'D LIKE TO DO WHEN WE GET IT IN A FINAL FINAL PACKAGE AS FAR AS WHAT EVERYONE CAN LOOK AT AND DO WILL HAVE A LINK ON THE TOWN'S WEBSITE.

AND I CAN SHOW YOU THAT AT A WORKSHOP IT'S IT DOES SO MUCH RIGHT NOW THAT I'M HESITANT TO PUT THE LINK TO JUST AIR TABLE BECAUSE I DON'T WANT SOMEONE TO GET OVERWHELMED OR LOST IN THE PROCESS. SO THAT'S REALLY WHY I JUST WANT TO FOCUS ON, YOU KNOW, MAKING IT REALLY SIMPLE TO READ SO THAT YOU DON'T GET BURIED. YOU KNOW, YOU'VE GOT TO GET OUT. I CLIPPED IT. IS THERE AND WE WILL HAVE THE NICE. THEN WE WILL HAVE THE NICE FINAL DOCUMENT ACTUALLY HARDCOPY STATIC DOCUMENT THAT'S APPROVED IF IT'S APPROVED TODAY VIA RESOLUTION THAT WILL BE AVAILABLE ONLINE AND THEN WE'LL ALSO HAVE IT IN SOME SORT PRINT FASHION LIKE WE'VE HAD IN THE

PAST TO GET EVERYBODY YOU KNOW, INTO. >> I REMEMBER DURING THE WORKSHOP WE WE DISCUSSED A GREEN ENERGY PLAN AND SO I WENT THROUGH THIS AND I MAY HAVE OVERLOOKED IT OR THERE MAY BE A DIFFERENT WAY WE'RE APPROACHING IT BUT IT'S STILL I JUST WANNA BE SURE STILL IN OUR MINDSET. IT SHOWS THAT WE CAN PULL THAT OUT AS A SEPARATE ACTION AGENDA ITEM TO MAKE IT VERY CLEAR THAT IT SHOULD BE IN THERE AND REPRESENT OTHER PEOPLE.

>> NO, A COUPLE TIMES ALREADY. SO WE'LL MAKE SURE TO THANK YOU .

OK. ANYTHING ELSE? OUR MOTION TO APPROVE WOULD MODIFICATION WHERE WE DON'T NEED MODIFICATIONS. ARE YOUR OPTIONS?

>> IS IT A MOTION TO APPROVE THE RESOLUTION TO ADOPT THE TOWN OF BLUFFTON STRATEGIC PLAN FOR FISCAL YEAR 2023 AND 2024? SOME OF OUR SECOND DISCUSSION ON EVERY STATE SAYING I MY POST THAT'S UNANIMOUS REALLY GREAT ADDED CAM IS MY WORK PERSON SO I GOT IN BUT I'M WAS

[XII.4. Consideration of a Resolution to Establish Fund Agreements with the Community Foundation of the Lowcountry for a Lutze 43 Scholarship Fund, Police Benevolence Fund and a Parks & Public Art Fund – Chris Forster, Assistant Town Manager]

OVERWHELMED. CHRIS IS UP NUMBER FOUR UNDER FORMAL AGENDA ITEMS CONSIDERATION OF A RESOLUTION TO ESTABLISH FUND AGREEMENTS WITH ANY FOUNDATION OF COUNTRY FOR SEVERAL FUNDS. SO LET'S SEE 43 SCHOLARSHIPS POLICE BENEVOLENCE FUND AND A PARKS AND PUBLIC ART FUND ANY MERIT COUNCIL EVEN ME. ALL RIGHT.

SO THE BACKGROUND TO THIS IS THROUGHOUT THE YEAR. TUTTLE FREQUENTLY YOU RECEIVE INQUIRIES FROM CITIZENS OR BUSINESSES AND HOW DO YOU CONTRIBUTE TO THE TOWN IN

VARIOUS WAYS? >> A LOT OF THEM COME THROUGH TO PD FOR VARIOUS THINGS WHETHER IT'S GIFT CARDS TO BUY THEM LUNCH OR A DONATION OF A GRILL OR A LARGE CONTRIBUTIONS FOR CERTAIN EQUIPMENT TO BE BULLET PROOF VESTS OR FOR CANINES.

>> WE ALSO WILL GET CONTRIBUTIONS SOMETIMES OR VENTURE MONEY FOR BENCHES TO BE PUT PLACED IN PARKS IN HONOR OF INDIVIDUALS. OF COURSE WE HAVE THE LOTSA 43 SCHOLARSHIP PROGRAM WHICH IS A VERY ACTIVE SCHOLARSHIP PROGRAM THAT IS RUN BY TOWN AND ALSO WE'VE RECEIVED INQUIRIES TO GIVE MONEY FOR HISTORICAL PRESERVATION PROJECTS.

>> SO OF SO RIGHT NOW WE'LL GET THESE CHECKS IN, YOU KNOW. >> RIGHT NOW THEY'RE DEPOSITED IN GENERAL FUND AND THEY ULTIMATELY HAVE TO BE BUDGETED BY YOU ALL AS COUNCIL AS AN EXPENDITURE. THE DEPARTMENT WILL PREPARE A DONOR DONOR OR KIM.

WILL THERE BE DONOR KNOWLEDGE? ACKNOWLEDGEMENT LETTER AND BE SIGNED BY THE MARITIME MANAGER

[01:40:02]

AND GIVEN TO THE PERSON DONATED FUNDS? SOME OF THE ISSUES THAT WE CURRENTLY FACE THE PROCESS AS A GOVERNMENT AND WE'RE NOT REALLY SET UP AS A FOUNDATION TO CULTIVATE DONORS OR COMMUNITY PARTNERS IN THIS TYPE OF PROCESS.

THERE'S ALSO IN DONATING TO A GOVERNMENT AND EITHER IS KIND OF A STATEMENT TO THAT.

SO IN ORDER US TO BUILD ON OUR COMMUNITY DONATIONS. SOME PEOPLE DON'T WANT TO JUST DONATE MONEY TO THEM. THERE IS A STIGMA AROUND IT. ALSO THERE'S SOME TAXABLE IMPLICATIONS. SO TECHNICALLY A INDIVIDUAL WHO DONATES TO A GOVERNMENT CAN WRITE IT OFF ON THEIR TAXES BUT THE DONATION HAS TO BE USED FOR A PUBLIC PURPOSE.

>> SO IF THEY'RE DONATING FOR CAN INVEST IT'S HARD TO MAKE A CASE THAT IS A PUBLIC USE IF THEY'RE DOING FOR THE PARK FOR INSTANCE THEY'RE DOING THE MENTAL HEALTH AWARENESS PART THAT WE'RE DOING AT THE PD THAT IS NOT OPEN TO THE PUBLIC. AGAIN, THAT WOULD NOT BE A PUBLIC USE SO THEY WOULDN'T BE ABLE TO WRITE THAT OFF AS DONATION.

SO THE IDEA IS TO PARTNER WITH COMMUNITY FOUNDATIONS OR COMMUNITY TO FACILITATE THESE PROCESSES OF CONTRIBUTING TO THE COMMUNITY AND FOR VARIOUS PURPOSES.

THE FOUR MAIN CATEGORIES THAT WE TYPICALLY RECEIVE CONTRIBUTIONS FOR OR REQUESTS TO CONTRIBUTE FOR HISTORIC PRESERVATION PLEASE THE PREMISE FOR OUR SCHOLARSHIP PROGRAM IN PARKS AND PUBLIC ART. SO WE HAVE THE WE'VE BEEN DEVELOPING THE PARTNERSHIP WITH THESE OR A BUTTON FOUNDATION FOR PUBLIC PRESERVATION PROJECTS.

>> AND THAT IS YOU'VE TALKED ABOUT THAT AT LENGTH AND IS CURRENTLY ON YOUR CONSENT AGENDA. AND THEN RIGHT NOW TONIGHT ON THE FORMAL AGENDA ITEM IS OUR COMMUNITY FOUNDATION COUNTRY PARTNERSHIP. AND YOU ARE VERY AWARE OF WHAT THEY DO BUT THEY SUPPORT CHARITABLE ORGANIZATIONS, NON-PROFITS, GOVERNMENT AND COMMUNITY GROUPS THROUGHOUT THE YEAR FOR COUNTY. AND JUST KIND OF REGION.

SO THE SERVICES THEY PROVIDE ARE THE GIFT ADMINISTRATION ACKNOWLEDGEMENT THEY HAVE THEIR

ONLINE SYSTEM FOR ACCESSING ACTIVITY WITHIN YOUR FUNDS. >> THEY PROVIDE IT INVESTMENT SERVICES THAT'S MORE APPLICABLE TO ENDOWED FUNDS. THEY HAVE THEIR GRANT PROCESSING SERVICES AND THEY ALSO WEBSITE FOR CONTRIBUTING. THEY HANDLE ALL THE COMPLIANCE ISSUES AROUND DONATIONS. IT'S ALL UNDER THEIR OWN 523. THEY PROVIDE CONTRIBUTION CALZONE LOOPS AND TRUST TO GIVE COMMUNITY SERVICES AND DONOR SERVICES CONSULTATION.

SO THEY'LL OFT OFTEN GET INDIVIDUALS WITH THE DESIRE TO CONTRIBUTE TO THE COMMUNITY IN SOME WAY BUT THEY DON'T KNOW WHERE TO DIRECT THEIR FUNDS SO THEY'LL SHOW UP AT YOU FOUNDATION. THEY'LL SIT DOWN WITH THEM AND SAY YOU KNOW WHAT ARE YOU MOST PASSIONATE ABOUT? THEY'LL HAVE A CONVERSATION AND THEY'LL DIRECT THEM TO FUNDS WITHIN THE COMMUNITY AS OPTIONS FOR THEM TO CONTRIBUTE TO THE. THEY SERVE AS KIND OF A FACILITATOR FOR GETTING FUNDS IN THAT WE MEAN ACCESS. SO THE FEES FOR THESE SERVICES

NOT ENDOWED FUNDS ARE ONE AND HALF PERCENT QUARTERLY. >> AND YOU MUST MAINTAIN A MINIMUM BALANCE OF 500 AND THEN THE ADULT SCHOLARSHIP FUNDS ARE ONE AND THREE QUARTERS AND THE MINIMUM TO A DOLLAR FUND IS FIVE THOUSAND. NOW THEY CAN ESTABLISH THE FUND INITIALLY AND THEY WILL WORK WITH YOU TO BUILD UP THAT AMOUNT IN DOUBT OVER TIME.

SO YOU DON'T NEED THAT RIGHT OFF THE PROPOSED FUNDS THAT WE HAVE PUT BEFORE YOU.

IS THE BLUFFTON POLICE DEPARTMENT MANILA THE NETHERLANDS FUND THIS PROVIDE SUPPORT FOR THE MISSION PROGRAMS AND SERVICES OF BLUFFTON PD, THE BLUFFTON PARKS AND PUBLIC ART FUND GIVE US SUPPORT FOR THE DEVELOPMENT ENHANCEMENT OF PARKS AND PUBLIC ART WITHIN THE TOWN OF BLUFFTON . AND THEN OF COURSE THE BLUFFTON LET'S SEE 43 SCHOLARSHIP FUND TO THE ANNUAL SCHOLARSHIP TO ASSIST QUALIFIED STUDENTS IN WHO ARE BLUFFTON RESIDENTS IN PURSUIT OF POST-SECONDARY EDUCATION AND COMMIT TO SAFE DRIVING. SO THE PROCESS HOW IT WORK IS DONATIONS WILL BE MADE TO THE FOUNDATION THE NAME OF ONE OF OUR FUNDS. IF THERE IS A DONOR DESIGNATION THEY WOULD NOTIFY US OF A DONATION COMING IN AND WHAT THE DESIGNATION IS CONFIRM WHETHER OR NOT THAT'S ACCEPTABLE. WE WANT TO ACCEPT THE FUNDS AND THEN REQUEST OR DRAW ON THE FUNDS CURRENTLY IN AGREEMENTS IS LISTED AS BEING MADE BY THE TOWN MANAGER.

WE WILL HAVE A FURTHER DISCUSSION IN THE FUTURE ABOUT HOW WHO ADVISES THE TOWN MANAGER AND ON THAT PROCESS. ULTIMATELY YOU ALL HAVE AUTHORITY BUDGETARY AUTHORITY APPROVAL. SO THE THE ADVISORY COMMITTEE STRUCTURAL YOU DEVELOPED IN THE FUTURE AS LEGALLY APPROPRIATE AND WILL WORK WITH PURCHASING AND THAT PROCESS AS WELL.

THE THE FUNDS ARE ACTUALLY TECHNICALLY THE COMMUNITY FOUNDATIONS AND SEGREGATED BASED ON THESE THOSE FUND AGREEMENTS. SO THE FOUNDATION REVIEWS THOSE

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REQUESTS AND THEY ULTIMATELY APPROVE OR DENY AND THEY MAKE SURE THAT'S CONSISTENT WITH THE PURPOSE IN WHICH THE FUND WAS SET. AND THAT'S FOR THEM TO PROTECT THEMSELVES AND THEIR 5 1 C3 STATUS. SO THAT IS THE OVERVIEW.

IS THERE ANY QUESTIONS, SOME QUESTIONS YOU GUYS? I JUST HAVE ONE JUST CLARIFICATION. SO. SO A LATER DATE WE CAN DO THIS AND AT ANOTHER LEVEL THE DESIRE FOR OR ANOTHER SOMETHING THAT WE WANT TO ADD TO THE LIST

OF THREE. >> THAT'S CORRECT. YEAH.

OKAY. SO JUST A QUICK QUESTION. I READ THROUGH THE LETTERHEAD THAT DISTRIBUTIONS. I THOUGHT WHEN WE TALKED CHANO YOU'RE TALKING TO ANOTHER COUNTY COUNCIL SO YOU'D RATHER CHECK IN WITH THE YOUNG AND THE RESTLESS TO WATCH IT?

YEAH. BLOCK ANY SIGN? >> DOLAN YOURSELF.

I THINK WE HAVE GOT TO SAY AT ONE POINT ABOUT SOME KIND OF SOME COMMITTEE SET UP FOR THE POLICE ONE THAT YOU'D HAVE COUNSEL MAYBE TWO COUNCIL YOU ABOUT AN OFFICER LIKE BEFORE THOSE FUNDS ARE DISPERSED. CAN WE BE SURE THAT WE HAVE THIS COMMITTEE SET UP FOR

ANYTHING? >> YES. SO RIGHT NOW WHAT WE ARE DOING IS A FINAL AGREEMENT TO SET UP THE FUNDS THAT FUNDS CAN BE PUT INTO IT NOW FROM THE THE THE KIDNEY FOUNDATION STANDPOINT, THE REQUEST FOR WITHDRAWAL OF FUNDS WOULD COME FROM THE TOWN MANAGER. BUT INTERNALLY WE WOULD HAVE TO DECIDE ON HOW WE ADVISE THE TOWN MANAGER ON HOW TO REQUEST THOSE FUNDS. WHAT WE HAVE TO BE CAREFUL OF ENRICHING AND SPEAK MORE IN DETAIL IS THAT WHAT WE HAVE TO BE CAREFUL OF IS SETTING UP COMMITTEES THAT ARE DIRECTING DOLLARS THAT CAN BE CONSIDERED THE TOWN'S DOLLARS BECAUSE ULTIMATELY YOU ALL HAVE THAT BUDGETARY AUTHORITY. SO THERE'S SOME ISSUES LEGALLY WITH SETTING IT UP AND WHETHER OR NOT IT'S APPROPRIATE FOR YOU TO APPOINT ALL A MAJORITY OF THOSE MEMBERS. SO I DON'T KNOW IF YOU WANT TO EXTEND THE WELL I JUST WANT TO

MAKE SURE WE HAVE A SAY IN IT. >> YOU KNOW, NOT JUST WHEN THAT WAS THE FIRST ONE BUT WE WE HAVE A COMMITTEE TO DO THE LET'S SEE AND IT'S IT'S BEEN HAPPENING IN SOME FORMAT.

I JUST DON'T WANT IT TO BE DISTRIBUTED AND THEN THERE'S ISSUES WE MIGHT HAVE AT THAT.

BUT RICHARDSON SO BEFORE RICHARDSON TALKS IT'S REAL. AND BY THE WAY, THAT MEANS IT'S WORKING. ABOUT THAT OUT THE MONTH WHAT I JUST SAID YOU KNOW THAT I'LL TURN IT OFF. CERTAINLY THE GOAL AS YOU KNOW WE HAVE SOMEBODY WHO IS WILLING TO DONATE A GOOD BIT OF MONEY TO THE POLICE RIGHT NOW. WE WANT TO BE ABLE TO ACCEPT THAT AND MAKE IT WORK. THE GOAL IS THAT WE WILL NOT DROP ANY OF THESE FUNDS DOWN UNTIL WE'VE ESTABLISHED WHAT THE THE GUIDING PRINCIPLES AND WHAT THE PROCESS WILL LOOK LIKE FOR DRAWING FUNDS DOWN BECAUSE ULTIMATELY LIKE WITH THE PARKS AND PUBLIC ART, ONE OF OUR THINGS IS IN STRATEGIC PLAN THAT YOU JUST ADOPTED IS TO CREATE A PUBLIC ART POLICY.

SO AS PART OF THAT PUBLIC ART POLICY THERE WILL PROBABLY BE A COMMITTEE THAT'S PART OF THAT PUBLIC ART POLICY THAT WILL BE AN ADVISORY COMMITTEE ON HOW THOSE FUNDS MAY BE DRAWN DOWN SPENT. SO FOR WE WOULD LOOK TO DO SOMETHING SIMILAR FOR JUST LIKE YOU HAVE. LUCKY FOR THE POLICE BENEVOLENCE.

BUT THEN I'LL LET RICH IN TALKING ABOUT THE LEGAL ASPECT OF THAT.

JUST AS WE MOVE FORWARD WITH SETTING UP SOME OF THE THINGS TO KEEP IN MIND JUST LIKE WE HAD WITH THE ONE THAT WE SET UP FOR THE HARPER FUND JUST SOME THINGS LIKE SAID FROM A LEGAL PERSPECTIVE THAT HOW WE'RE GOING TO GET THIS STARTED BY ESTABLISHING THE FUNDS THE TOWN IS GOING TO DEPOSIT WHAT I UNDERSTAND IS A JUST A MINIMAL AMOUNT OF MONEY INTO THOSE SEE JUST TO INITIALLY ESTABLISH BUT EVERYTHING ELSE IS GOING TO COME THROUGH PRIVATE DONATIONS.

AND SO WHAT WE'RE TRYING TO DO IS MAKE SURE THAT WHATEVER ADVISORY COMMITTEE IS ESTABLISHED IT EITHER COMPLIES WITH ANY FOI REQUIREMENTS OR ANY BECAUSE PUBLIC BODIES EVEN IF YOU'RE A NONPROFIT, IF YOU ACCEPT PUBLIC MONEY YOU COULD BE CONSIDERED A PUBLIC BODY FOR FOR YOUR PURPOSES. SO WE WANT TO MAKE SURE THAT THAT IS VERY CLEAR AND THE WAY THAT THE ADVISORY COMMITTEES ARE ESTABLISHED AND ALSO IN PARTICULAR WITH SOMETHING LIKE A POLICE DEPARTMENT BENEVOLENCE FUND, WE WANT TO MAKE SURE THAT WE FOLLOW A LOT OF THE DIRECTIONS THAT MUNICIPALITIES ,COUNTIES, POLICE DEPARTMENTS HAVE RECEIVED FROM THE DEPARTMENT OF JUSTICE ON THESE SORTS OF ISSUES BECAUSE OF THE POTENTIAL LEGAL ISSUES IN THE FUTURE WITH ANY SORT OF POLICE DEPARTMENT BENEVOLENCE FUND. SO AGAIN IT'S JUST MAKING SURE THAT WE DO EVERYTHING THE RIGHT WAY. THE JOLA PROJECTED AND THE CHARITABLE INTENT OF THESE INDIVIDUALS ARE APPROPRIATELY RESPECTED REALLY I THINK IS

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GOING TO BE THERE. THANK YOU ALL FOR COMING. AND REALLY WHAT'S PUSHING THE TIMELINE AS WE DO HAVE THAT SOMEBODY WHO'S WANTED TO DONATE THINGS.

TWENTY THOUSAND DOLLARS TO THE POLICE DEPARTMENT. WE WANT TO BE ABLE TO MAKE SURE WE CAN ACCEPT THAT AND PUT IT RIGHT. BUT WE ARE RIGHT NOW.

CHIEF AND STAFF FOR RESEARCH AND WHAT OTHER POLICE FUNDS HOW THEY'RE SET UP AND WHAT THEIR PRIORITIES ARE. AND WE'VE HEARD FROM COUNCIL THINGS THEY DON'T WANT TO SEE IN THERE WITHOUT USURPING BUDGET AUTHORITY AND THAT KIND OF STUFF.

SO WE'RE MAKING SURE THAT WILL BE PUT IN PLACE AND BROUGHT BACK BEFORE ANY ACTION IS TAKEN WITH ANY FUNDS. IT'S NOT A RESOLUTION FUND AGREEMENTS WITH THE COMMUNITY OF COUNTRY FROM BOSTON. LET'S SEE 43 SCHOLARSHIPS ON THE BLUFFTON POLICE DEPARTMENT BENEVOLENT FUND, AN ACCOUNT BLUFFTON PARKS AND A PUBLIC ART FUND.

GEORGE SECOND HE SAYS ALL FAVOR STATE BUT SAYING I OPPOSE. UNANIMOUS.

[XIII. Consent Agenda Items]

THANK YOU CHRIS STEVENS AND RICHARD, WE HAVE A LOT OF ITEMS ON CONSENT AGENDAS.

ANYTHING ANY AGAIN I WOULD LIKE TO GET. YES, MA'AM.

WHICH ITEM SIX? ITEM SIX IS THE AGREEMENT RELATED TO BRIDGE STREET STREETSCAPE AND ROADWAY IMPROVEMENT. ANYTHING ELSE? IS THERE A MOTION TO PASS THE REMAINING ITEMS UNDER THE CONSENT AGENDA WITH THE EXCEPTION OF ITEM NUMBER SIX SIX SECONDS? ANY DISCUSSION?

[XIII.6. Consideration of a Proposed Construction Contractual Agreement Relating to the Bridge Street Streetscape and Roadway Improvement Project - Kim Jones, Director of Projects and Watershed Resilience ]

ALL IN FAVOR SET BY SAYING I OPPOSE HIM IS MAKE CONSIDERATION OF A PROPOSED CONSTRUCTION CONTRACT AGREEMENT RELATING TO THE BRIDGE STREET STREETSCAPE AND ROADWAY IMPROVEMENT PROJECT FOR WHAT YOU'RE TALKING ABOUT I QUESTION FOR COUNCIL.

>> YES. THANK YOU, MAYOR. MY ONLY QUESTION IS THE CONTRACT IS FOR ONE POINT ONE MILLION DOLLARS AND IT'S ON CONSENT AGENDA AND I'M JUST WONDERING IF COUNCIL WANTS CONTRACTS THAT SIZE TO GO ON CONSENT AGENDA.

WOULD THEY PREFER THEM TO COME TO COUNCIL BESIDES CONSENT AGENDA? I THINK YOU REALLY THINK YOU MAKE A VERY VALID POINT. BUT I THINK WE ALREADY PROVED THIS. NO, SIR. LOOK AT ALL THE FRONT.

I MEAN YOU DIDN'T TALK ABOUT IT IN THE LAST MEETING. BUSY STREET STREETSCAPE.

YEAH. THIS IS THE FIRST TIME THIS CONTRACT CAN BE FOR YOU, SIR.

OKAY. SO JUST TO CLARIFY, IT WASN'T DISCUSSED INDIVIDUALLY BUT IT IS A YOU APPROVED THAT PART OF THE BUDGET SO IT WAS DISCUSSED.

THAT'S WHAT I MEANT. SO IT'S HARD TO KNOW WHAT THOSE NUMBERS ARE WHEN IT'S JUST ON SALE SO WE CAN MAKE SURE STEPHEN AND I KNOW TO DO THAT WHEN WE'RE LOOKING AT THE AGENDA OR WE CAN LOOK AT IT AND PULL IT OFF. IT IS A BIG AMOUNT THAT NEEDS TO BE PROBABLY MORE PUBLICLY TRANSPARENT. IS THERE A THRESHOLD THAT COUNCIL WANTS TO SET? ISN'T THERE? DON'T WE HAVE A RIGHT NOW? A HUNDRED YEARS AFTER YOUR DO YOU WANT US TO TAKE ANYTHING THAT IS BEING AWARDED OFF CONSENT AND MAKE IT OFFICIAL MAKE IT IN FORMAL ACTION ON DO YOU WANT TO SAY IT'S ANYTHING OVER 500 OR ANYTHING OVER A MILLION THE DISCUSSION? THAT'S WHAT PROMPTED THE QUESTION IS YOU YOU WANT TO GO OVER 100, YOU COME BACK FOR CONCERN COUNCIL.

CORRECT. NOW WE HAVE A CONTRACT A MILLION PLUS IN SOME PERSONAL AGENDA. SO THE ONLY QUESTION I'M ASKING AGAIN IS COUNSEL FEEL CONSENT AGENDA IS APPROPRIATE OR DOES COUNCIL FEEL THAT WE PROBABLY SHOULD HAVE OUR EYES ON IT A

LITTLE BETTER? >> THE ONLY THING I WOULD FEED IN COMMENT I WOULD GIVE IS YOU'VE APPROVED THE BUDGET RIGHT TO NOT EXCEED A CERTAIN DOLLAR AMOUNT AND THIS AWARD IS WITHIN THAT DOLLAR AMOUNT. THAT'S WHY IT'S ON CONSENT BECAUSE IT'S NOT REQUIRING ANYTHING MORE THAN SAYING THIS IS IN BUDGET. IT'S A PROJECT THAT WE APPROVED. IT'S WITHIN THE BUDGET WE CONSENT TO AWARDING IT AUTHORIZING US TO SIGN. IF YOU THINK THAT WE NEED TO HAVE MORE CLARITY WE CAN ALWAYS PUT A DOLLAR AMOUNT AS PART OF THE THE LANGUAGE, YOU KNOW. BUT IF THERE IF YOU WANT TO SEE IT COME OUT FOR ACTION ITEM FOR A FORMAL ACTION ITEM IT JUST IT'S KIND OF WE CAN PULL IT OUT. BUT I WOULD SAY IF WE DO IT FOR EVERYONE IT'S GOING TO MAKE OUR AGENDA'S A LOT LONGER. IF YOU WANT TO SET IT FOR 500 OR A MILLION OR SOMETHING LIKE

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