[I. CALL TO ORDER]
[00:00:07]
THIS WEDNESDAY MARCH THEY'RE WAITING PERMISSION TO ORDER ONE FOR ME GET STARTED.
>> I DO WANT TO INTRODUCE TO NEW COMMISSION MEMBERS LYDIA DEPAUL AND JOHN GLENN AND THEIR TWO MIAMI RIGHT AREAS. WELCOME. THANKS FOR JOINING US.
MAY I HAVE A ROLL CALL PLACED HERE? AMANDA JACKSON IN MARKER VISE CHAIR CHARLIE WHITMORE HERE. COMMISSIONER RICH DOE FOR THE COMMISSIONER KATHLEEN DUNCAN PRESENT COMMISSIONER JASON STEWART, COMMISSIONER ON LYDIA DUPONT AND COMMISSIONER JIM
[III. NOTICE REGARDING ADJOURNMENT]
FLYNN. NOTICE REGARDING ADJOURNMENT THE PLANNING COMMISSION WILL NOT HEAR AS OF JULY 30 UNLESS AUTHORIZED BY A MAJORITY OF THE COMMISSION PRESENT ITEMS WHICH[IV. NOTICE REGARDING PUBLIC COMMENTS]
HAVE NOT BEEN HEARD BEFORE 930 MAY BE CONTINUED TO THE NEXT REGULAR MEETING OR A SPECIAL MEETING DATE AS DETERMINED BY THE COMMISSION MEMBERS. NO, THAT'S REGARDING PUBLIC COMMENTS. EVERY MEMBER OF THE PUBLIC HAS RECOGNIZED EACH OTHER AS THE CHAIRMAN AND SEEKING AVOID DISRESPECT THE COMMISSION STAFF OTHER MEMBERS OF THE MEETING[V. ADOPTION OF THE AGENDA]
STATE YOUR NAME ADDRESS. AND SPEAKING THE RECORD AND COMMENTS ARE LIMITED TO THREE MINUTES. MAY I HAVE AN ADOPTION OF THE AGENDA PLEASE? SO YOU HAVE SECOND THOUGHTS AND HE'S GOTTEN ALL THEIR OK AND I NEED A MOTION FOR THE ADOPTION[VI. ADOPTION OF MINUTES]
OF THE MINUTES FOR FEBRUARY THE TWENTY THIRD REMAIN OVER THEM ANY QUESTIONS AND THE MOTION THAT WE ACCEPT THE MINUTES FOR I WAS DATING IN FEBRUARY 2013 AS SUBMITTED AND SECOND ANY DISCUSSION. PLEASE NOTE THAT WE HAVE THE TWO MEMBERS THAT WILL NOT BE THERE. MISS YOU ALL REALLY IS THE AND YOU THINK YES MR. CAME IN THE MIDDLE. ALL RIGHT. PUBLIC COMMENTS DO WE HAVE ANY[IX.1. FY 2022 Capital Improvements Program]
PUBLIC COMMENTS? NO. OK, DO WE HAVE ANY OLD BUSINESS? NO BUSINESS. SO WE WILL GO STRAIGHT TO NEW BUSINESS WHICH IS THE FISCAL YEAR 2022 CAPITAL IMPROVEMENTS PROGRAM.KIM, YOU'RE GOING TO REPRESENT I AM HERE FOR YOU THIS EVENING .
THANK YOU SO MUCH FOR YOUR TIME THIS EVENING. I'M KIM JONES WHO IS WITH PATTON ROONEY. OUR CAPITAL PROGRAM MANAGER AND I HAVE TO THANK THEIR TEAM.
THEY'RE THE ONES WHO PUT TOGETHER REALLY THIS PRESENTATION FOR YOU AS WELL AS CONSIDERATION OF CAPITAL PROJECTS. WE'RE HERE TONIGHT TO DISCUSS THE PRIORITIZATION PROPOSED PROJECTS FOR FISCAL YEAR 23. OUR RECORDS BEFORE ME THIS EVENING IS FOR YOU TO ADOPT AS SUBMITTED THE PRIORITIZED LIST OF CFP PROJECTS FOR THE 2013 BUDGET AS WELL AS THE FIVE YEAR PLAN BETWEEN TWENTY THREE AND TWENTY SEVEN AND THE BACKGROUND ON THIS. AS YOU'RE FAMILIAR YOU DO THIS EVERY YEAR.
THIS IS TRUE SOUTH CAROLINA CODE OF LAWS THAT YOU HAVE THE POWER AND DUTY TO RECOMMEND FOR COUNCIL'S CONSIDERATION THE PRIORITIZATION OF THESE PROJECTS.
SO YOU'RE CHARGED WITH REVIEWING STAFF RECOMMENDATIONS AND THEN THESE WILL GO FORWARD TO TOWN COUNCIL IN THEIR APRIL MEETING FOR YOUR RECOMMENDATIONS IN YOUR PACKAGE. YOU HAVE A NUMBER OF ATTACHMENTS ATTACHMENT ONE HAS SEVERAL PAGES AND WE'LL GO THROUGH THESE REALLY QUICKLY. THE PROJECTS THAT HAPPEN OR WILL BE COMPLETED IN FISCAL YEAR 22 OR WHAT WAS BUDGETED FOR SCOPE FOR FISCAL YEAR 22 COMPLETION PROJECTS THAT ARE CARRYING FORWARD AND PART OF THAT FIVE YEAR PLAN.
SO THEY WILL BE ROLLED FORWARDS TO TWENTY THREE TO TWENTY SEVEN ALL OF WHICH HAVE BEEN PREVIOUSLY PRIORITIZED BY YOU AND ACCEPTED BY COUNCIL. AND THEN THERE ARE NEW PROJECTS FOR FISCAL YEAR 23 TO 27. SAP HAS ALREADY RANKED THESE AND THEY'RE UP FOR YOUR DISCUSSION. THEY ARE NOT IN RANK ORDER. THEY ARE OTHER HIGH PRIORITY ONE OR A LOWER PRIORITY 2 BUT STILL A HIGH PRIORITY. SO HERE YOU GO IS A SUMMARY OF COMPLETED PROJECTS THAT HAVE BEEN COMPLETELY REMOVED FROM THE C IP ITEMS 1 3 4 0 0 PROJECTS YOU'RE FAMILIAR WITH. AND THEN THE SECOND TABLE 1 3 7 COMPLETED ITEMS FOR THE SCOPE THAT WAS PLANNED AND BUDGETED FOR 22 THAT WILL BE COMPLETED. SO THERE ARE CERTAIN PHASES THAT WE'LL BE CONTINUING. YOU'LL STILL SEE THEM ON THE C IP LIST FOR THE FIVE YEARS.
THIS IS THE CURRENT FIVE YEAR PRIORITIZED LIST PREVIOUSLY PRIORITIZED LIST OF CAPITAL PROJECTS 1 3 THIRTY SEVEN. SO AGAIN THESE ARE MORE FOR YOUR REFERENCE AND THE WORK
[00:05:03]
THAT YOU'VE DONE IN THE PAST. WE ARE ASKING FOR YOUR INPUT FOR OUR THESE TWO NEW PROJECTS TO BEGIN IN FISCAL YEAR 23 BOTH OF THESE ARISING FROM THE MAY RIVER WATERSHED ACTION PLAN UPDATE WHICH IS THE PRITCHARD STREET DRAINAGE IMPROVEMENTS AND WATER QUALITY IMPROVEMENTS PROJECT AS WELL AS A RIVER WATERSHED ACTION PLAN IMPERVIOUS SURFACE RESTORATION PROJECT. THIS IS A GEOTECHNICAL EVALUATION OF ELEVEN SITES STAFF IS RECOMMENDING THAT EACH THESE BE A PRIORITY OF ONE AND THEN OF TO YOUR CONSIDERATION ATTACHMENT TO IS DISTRIBUTION OF WHERE THESE LOCATIONS ARE WHERE THESE PROJECTS ARE LOCATED THROUGHOUT THE TOWNS JURISDICTION AS PART OF THE MINUTES THESE WILL BE INCLUDE AND THAT IS A HYPERLINK EVERYBODY CAN ALWAYS FIND ON THE DASHBOARD ON THE TOWN'S WEBSITE MORE INFORMATION ABOUT EACH PROJECT. AND THIS IS A REPRESENTATION OF HOW THESE PROJECTS ARE DISTRIBUTED AND DISTRIBUTED THROUGHOUT THE TOWNS JURISDICTION IN YOUR DETERMINATION OF PRIORITIZATION OF THE TWO PROJECTS PROPOSEDPROPOSED FOR YOU. >> THERE ARE THESE MANDATES TO TAKE IN CONSIDERATION AT TEST LEGAL MANDATES FISCAL WHAT HAVE YOU STAFF HAS ALREADY TAKEN IN IN CONSIDERATION OF RECOMMENDING EACH OF THE TWO NEW PROJECTS BE A PRIORITY ONE AND SO WITH THAT.
>> THAT'S A QUICK OVERVIEW. THERE ARE JUST TWO AND TWO NEW ONES I TOLD YOU TO BE RELATIVELY QUICKLY A QUICK PROJECT REVIEW SO ANY DISCUSSION OR QUESTIONS THAT YOU MAY HAVE I'M HAPPY TO ADDRESS START JURORS FIRST. I'M GOING THROUGH THIS ON THE COMMISSION HOW IT IS LIKE I SEE THE NEW MONEY AS TEN MILLION SIX HUNDRED EIGHTY SIX ELIGIBLE THAT WAS BUDGETED OR PLANNED FOR FISCAL 23. HOW DOES THAT NUMBER DETERMINED ? WHO DETERMINES THAT NUMBER? AND ARE THERE OTHER SIGNIFICANT PROJECTS THAT DIDN'T MAKE YOUR LIST BECAUSE THAT NUMBER WAS CONSTRAINED? NO, NOT AT ALL. THE ANSWER THE SECOND PIECE ABOUT THE FIRST NUMBER AND THE FIRST PART OF THAT QUESTION HOW THAT NUMBER IS DETERMINED IS FROM AND USUALLY ENGINEERING COST ESTIMATES HAS PROJECTS THAT WE'VE COMPLETED. SO IT IS AN ESTIMATE.
WE WORK WITH OUR FINANCE TEAM TO COME UP WITH THAT AND THEY PUT THAT PIECE OF INFORMATION TOGETHER FOR US. SO IF YOU WANT TO 12 MILLION DOLLARS AND IDENTIFIED THOSE PROJECTS, THE FINANCE WOULD AGREE TO THAT AS LONG AS WE CAN FIND A FUNDING SOURCE.
SHERMAN AND IN FACT THAT'S HOW WE HAVE 42 ACTIVE PROJECTS CURRENTLY IS BECAUSE OF THAT.
>> THESE ARE REMEMBER ALL OF THESE PROJECTS COME OUT OF PLANS THAT HAVE BEEN PREVIOUSLY APPROVED. SO IT'S IMPLEMENTING THESE PLANS ALONG THE WAY AND IT REALLY IS FINISHING GOATEE SHOALS NEIGHBORHOOD PLAN IT'S FINISHING UP BUCK ISLAND SIMMONS VILLE NEIGHBORHOOD PLAN . IT'S MOVING FORWARD WITH THE HISTORIC DISTRICT OLD TOWN MASTER PLAN MOVING FORWARD WITH THE MAY RIVER WATERSHED ACTION PLAN. SO THAT'S WHERE THEY ORIGINATE AND STAFF IS BRINGING THOSE FORWARD IN AND PEACE WISE FASHION THAT MAKES SENSE AND IS COMPLETING THESE PLANS AGAIN WITH THE FORTY TWO ACTIVE PROJECTS REALLY NOTHING HAS BEEN OFF THE TABLE I THINK GIVING BEING A TWO DESIGNATION VERSUS A ONE DESIGNATION DOES NOT PROHIBIT STAFF FROM PRESENTING A LEVEL TO PROJECT IT. SO THAT'S WHY I SAID IT'S A HIGHER PRIORITY THAN ANOTHER PRIORITY. NO IT DOESN'T.
IF WE HAVE AN OPPORTUNITY TO PARTNER SEEK FUNDING BECAUSE IT'S A TWO IT SAYS WE MOVE FORWARD AND IT'S PART OF THE BUDGET SO THEN WE ARE ALLOWED TO GO IN AND PURSUE IT.
NO IT DOESN'T NECESSARILY MEAN THAT OH WE HAVE A GREAT OPPORTUNITY TO GO FOR A LEVEL 2 PROJECT BUT WE'RE GOING TO GO FOR A HARDER LEVEL ONE PROJECT BECAUSE IT WAS A PRIORITY ONE.
NOW THEY'RE ALL PRIORITIES. THAT'S WHY THEY'RE ON THE LIST. IT'S JUST A MATTER OF IN THE TIME RESOURCES YOU HAVE AND WHAT'S AVAILABLE. THESE ARE THE ONES WE'RE GOING TO FOCUS ON FIRST A GREAT OPPORTUNITY COMES UP TUESDAY. THEY'RE IN THERE ALWAYS READY TO GO. DEPENDS ON WHAT THIS AND WHAT IT INVOLVES AND ENTAILS AND ESPECIALLY IN THE TWOS. A LOT OF THEM HAVE DESIGN AND PREPLANNING THAT ARE COMING IN.
SO IF WE'RE DOING ASSESSMENTS IF WE'RE DOING EVALUATIONS ALONG THE WAY THAT GET US TO THE POINT OF DESIGN AND CONSTRUCTION, THOSE ARE GONNA GET A TWO BECAUSE THEY'RE NOT AS AS INTENSE ON THE STAFF TIME AS FACTUALLY MOVING INTO THE CONSTRUCTION.
SO THAT'S ANOTHER REASON IT COULD BE A TWO. SO THERE'S STILL ACTION ON IT.
IT'S JUST NOT AN ACTIVE CONSTRUCTION. ALL THOSE DIFFERENT PRIORITIES THE LISTS THAT WERE THERE BECAUSE ONE THING AND THE OTHER FIGURES WE JUST HAD.
[00:10:03]
I MEAN MOST OF ALL IT SAYS NO. I THINK MAYBE THREE PROJECTS ON THIS PROPOSED LIST AND SO ONE OF THEM CONCERN THE QUESTION I HAVE IS JUST DO WE HAVE A STAFF TO SUPPORT PURSUING MANY PROJECTS? WELL, ALL OF THOSE ARE ALREADY DONE.SO WE BACKUP THOSE AREN'T EVEN A CONSIDERATION. THESE THEY'RE ALREADY DONE.
THEY'RE IN THE FIVE YEAR PLAN. Y'ALL DID THIS LAST YEAR. THE ONLY TWO NEW ONES ARE THESE ONES. SO WE NEED NOT TO DISREGARD YOUR QUESTION BUT JUST TO CLARIFY FOR EVERYONE. THESE GUYS ARE ALREADY ON THE BOOKS.
STAFF IS ALREADY WORKING THEM TO ANSWER YOUR QUESTION OF ADDING TWO NEW ONES TO THIS.
WE ACTUALLY ARE GOING TO WORKSHOP WITH COUNSEL IN FEBRUARY.
NO, ACTUALLY HIM IN APRIL THE NEXT MONTH AND APRIL WE'RE DOING A WORKSHOP WITH THEM TO DISCUSS IT'S NOT NECESSARILY THE STAFF CAPACITY WE ARE. WE'RE FULL.
THERE'S NO DOUBT THAT THE CURRENT WORKING MARKET CONDITIONS AND WHAT WE'RE SEEING FOR SUPPLY CHAINS AND WHAT HAVE YOU AND HOW CAN WE CONTINUE TO MOVE THESE PROJECTS FORWARD AS EXPEDITIOUSLY AS POSSIBLE. IT'S A CHALLENGE FOR ANYBODY DOING ANY CONSTRUCTION RIGHT NOW. AND THIS TOWN IS NOT IMMUNE.
ALL RIGHT. SO I'M JUST THROWING OUT A HYPOTHETICAL.
I'M NOT SAYING THAT THIS IS WHAT I WANT TO PUSH ON WITH THIS PROJECT LISTS OF THINGS THAT ARE ALREADY ON THAT PRIORITIZED LIST. THERE IS NO OPTION TO REMOVE THAT TO LOWER THAT AT THIS POINT. THOSE ARE PRETTY MUCH STATIC.
HAVING COUNCIL HAS ALREADY APPROVED THOSE. YES, THEY AND THEY STAY THE SAME. MISS JONES, ANOTHER QUESTION JUST AGAIN I WASN'T HERE LAST YEAR WHEN I LOOK AT THE 2020 TO CARRY FORWARD 9 MILLION THAT'S STILL A LOT OF MONEY IS THE REASON THERE'S SO MUCH CARRY FORWARD. BECAUSE OF WHAT I JUST SAID AND IS THERE ANY DOCUMENT BECAUSE I KNOW EACH INDIVIDUAL DOCUMENT PROJECTS OUT SPENDING TO TWENTY SEVEN I FOUND IT VERY HELPFUL TO SEE THE CARRY FORWARD THE NEW MONEY AND THE PROPOSED.
IS ANY DOCUMENT THAT SHOWS THE WHOLE CAPITAL PLAN 227 SAID I DON'T THINK I'M UNDERSTANDING AND CLEARLY I'M NOT. I HAVE THE DEER HEADLIGHTS LOOK ON MY FACE.
I'M NOT UNDERSTANDING WHAT YOU'RE. I LOOK AT THESE INDIVIDUAL INDIVIDUAL SHEETS GO ALL THE WAY UP TO TWENTY SEVEN AND HAVE SPENDING ASSOCIATED WITH IT WITH EACH YEAR. SO I'M SORRY. CAN I REPHRASE IT TO SEE IF I UNDERSTAND IT. SOMETIMES I DO THAT BETTER IF I CAN SAY TO SEE IF I'M HEARING CLEARLY YOU'RE TALKING IN TOTAL THIS TO SEE IP FOUR OR FIVE YEAR PROJECTIONS.
YES FINANCE HAS THAT. YES. THANK YOU.
SORRY A LITTLE SLOW ON THE UPTAKE. NOT KNOWING ANYTHING ABOUT THAT? NO, I DON'T HAVE ANYTHING ELSE TO SAY ABOUT IT.
YOU KNOW, I THINK YOU JUST VERY BRIEFLY LET'S TALK ABOUT THE TWO PROJECTS JUST TO GIVE AN UNDERSTANDING PURCHASED TREAT AS SOME OF THE OTHERS OF US PROBABLY DRIVING THROUGH THE HALF FOOT OF WATER TONIGHT THAT DRAINAGE IMPROVEMENT WHICH SORELY NEEDED IS NOT GOING TO GO INTO THE COVE , CORRECT? NO, IT WILL. HOWEVER, WE'LL BE BETTER ABOUT IT IS BEFORE IT GOES IN THE CODE WHICH IS WHAT IT'S DOING CURRENTLY AND WHEN IT GETS THERE I MEAN IT HAS A STAGE UP AND UP TO SHEET FLOW AND GO IN THE COVE .
IT WILL GO IN AFTER HAVING WATER QUALITY TREATMENT WHERE IT DOES NOT EXIST RIGHT NOW.
THIS IS THIS ROAD AS WELL AS BRIDGE STREET PRE-DATE AND THERE ARE STRAIGHT DISCHARGE.
SO IN FACT THERE'S A 3 19 GRAND FOR WATER QUALITY IMPROVEMENT ASSOCIATED WITH THE BRIDGE STREET STREETSCAPE. THAT BIDS ARE DUE TOMORROW ON AND THEN THIS WOULD BE REALLY A COMPANION PIECE AND WE'RE SEEKING EXTRA 319 FUNDING TO DO ADDITIONAL WATER QUALITY IMPROVEMENTS PRIOR TO DISCHARGE. AND JUST JUST BECAUSE PROBABLY ONLY TWO OF US UP HERE UNDERSTOOD ONE TO 19. I KNOW WHAT IT IS.
CAN YOU EXPLAIN THAT SO. SO THIS GOES BACK TO YOUR QUESTION DOWNPOUR ABOUT FUNDING SOURCES AND AGAIN I'M HAPPY TO ANSWER THIS AS WELL BE ON PRIORITIZATION DISCUSSION BUT I THINK IT'S GREAT INFORMATION FOR ALL OF YOU TO UNDERSTAND WHAT WE'RE DOING ON THE SIDE.
319 IS CLEAN WATER ACT SECTION 319 H FEDERAL FUNDING EPA TO ADDRESS WATER QUALITY IMPAIRMENTS AND IMPROVEMENTS PASS THROUGH BRAND THROUGH SOUTH CAROLINA DEPARTMENT OF HEALTH AND ENVIRONMENTAL CONTROL AND THE TOWN HAS SUCCESSFULLY SIX.
BUT AS WE HAVE PHASES THAT WE CURRENTLY HAVE AND FUNDED AND THIS WOULD BE PHASE SIX FOR 319 IN FUNDING FOR WATER QUALITY IMPROVEMENT COMING OUT OF THE MAIN RIVER WATERSHED ACTION PLAN. SO THERE'S GREAT ACTIVITY FOR WATER QUALITY IMPROVEMENT BEING TAKEN BY THE TOWN. AND THEN THANK YOU. ON THE OTHER PROJECTS THE
[00:15:04]
IMPERVIOUS SURFACE RESTORATION ,WHAT DOES THAT LOOK LIKE? CAN YOU GIVE US AN EXAMPLE? I CAN'T YET BECAUSE THIS IS GOING TO YOUR QUESTION EARLIER, MR. DUNCAN, ABOUT WHERE THINGS FALL IN A LINE OF OVER ONE OR TWO THIS ONE IS A HIGH PRIORITY BECAUSE IT'S LOOKING IN THE HEADWATERS WHERE WE HAVE THE THE IMPAIRMENT FOR PEOPLE COLIFORM FOR SHELLFISH HARVESTING THE MAIN RIVER AND THAT'S A STRATEGIC PRIORITY FOR COUNCIL AND THAT IS BEGINNING TO DO GEOTECHNICAL WORK EVALUATION OF ELEVEN POTENTIAL SITES THAT HAVE BEEN MODELED FOR WATERFALL IMPROVEMENT AND HAVING A POSITIVE IMPACT FOR WATER QUALITY MOVEMENT AND THE HEADWATERS OF THE MAIN RIVER. SO OUT OF THOSE ELEVEN SITES THIS IS SAYING A YOU CAN'T DO ALL 11 AT ONCE THEN THOSE WILL COME FORWARD IN LET'S SAY 3 7 5 OF THE 11 OR THE BEST SITES THAT WE SHOULD HAVE BEEN FORWARD WITH. SO RIGHT NOW IT'S VERY IT'S JUST PRELIMINARY DOING THE PRELIMINARY DOING OUR HOMEWORK PARSING STARTING OUR EYES, THINKING SAID SOMETHING WITH 1 1 TO PROVIDE A RECOMMENDATION AND COUNSEL.I MOVE THAT WE PLACED THE P.S. THE PLANNING COMMISSION PRIORITY EQUIVALENT TO THIS STAFF RECOMMENDED PRIORITY KIND OF STUFF PRIORITY IN OUR PRESENTATION TO CANCEL THE SECOND. ANY FURTHER DISCUSSION ALL IN FAVOR.
[X. DISCUSSION]
HI, I'M UNANIMOUS. THANK YOU VERY MUCH. THANK YOU.THANK YOU, MICHEL. CEO IS THERE ANY OPPORTUNITY DISCUSSION? JORDAN DO HAVE ANYTHING TO SAY? WE DID. WHAT WAS THAT WINDOW WE THIS MORNING? THE CONCRETE PLAN THEM TO YEAR TO CHARLOTTE CAN GIVE THE UPDATE KIND HERE. YOU GETTING INVOLVED IN THAT APRIL 5TH AT 6 P.M. WE ARE HOLDING AN OPEN HOUSE OR COMPREHENSIVE PLAN AND THIS IS TO REVIEW THE DRAFT RECOMMENDATIONS AND OUR CONSULTANT WILL GIVE A SHORT PRESENTATION AT THE BEGINNING AND THERE'S OPPORTUNITY TO ASK QUESTIONS AND PROVIDE INPUT. SO YOU ARE WELCOME TO ATTEND.
ALL WE HAVE FOR DISCUSSION ABOUT OH. CAN I HAVE A SHOULD DO IT? YEAH. MAKE A MOTION TO ADJOURN. I GET EXCITED BUT I CAN'T LIVE.
THEY ARE I. THANK YOU GUYS. >> ALL RIGHT.
SO RICHA
* This transcript was compiled from uncorrected Closed Captioning.