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OH, THE FINANCE COMMITTEE AND WE WILL START WITH THE PLEDGE OF ALLEGIANCE.
I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL.
COULD YOU PUT UP THE AGENDA PLEASE? AND THAT WE APPROVED THE AGENDA NOVEMBER 18TH EARLIER YOU HAVE A SECOND MOTION HAS BEEN MADE TO APPROVE THE AGENDA FOR TODAY'S MEETING ALL THOSE IN FAVOR, SIGNIFY BY SAYING AYE.
UH, ARE THERE ANY PUBLIC COMMENTS? OKAY.
WE ALSO DON'T HAVE ANY MEETING MINUTES.
WE HAVE NO MEETING MINUTES TO APPROVE, SO WE'LL GO RIGHT INTO OH, E 6.6, FYI, 2022 FIRST QUARTER FINANCIAL STATEMENT AND THAT MS. CROSBY, ANYTHING, EVERYONE.
UM, SO THIS, THIS EVENING WE ARE HERE TO REPORT THE FIRST QUARTER FINANCIAL STATEMENTS FOR FISCAL YEAR 2022.
SO THESE, THIS IS FOR THE PERIOD FROM JULY ONE TO SEPTEMBER 30TH AND, UM, EVERYTHING APPEARS TO BE IN VERY GOOD ORDER.
UM, WE DO HAVE SOME, UH, INCREASES IN OUR TAX REVENUES, SO THAT'S ONE OF THE PRIMARY AREAS THAT I, UH, PAY ATTENTION TO.
UM, SO IF YOU'LL ROBIN, IF YOU WOULD GO TO PAGE FIVE OF THIS REPORT, I'M JUST GOING TO POINT OUT A FEW HIGHLIGHTED AREAS, UM, UH, AND KIND OF DEMONSTRATE A FEW, UM, AREAS COMPARED TO THE PRIOR YEAR.
SO, UH, ACTUALLY THERE'S ANOTHER, UH, PAGE SPOT.
THE PAGE NUMBERS ARE THAT ARE AT THE BOTTOM OF THE DOCUMENT.
IF YOU COULD GO BACK ONE, UM, OH, OKAY.
YES, MY, MY NUMBERING MUST BE QUITE A LITTLE BIT DIFFERENT PAGE.
SO, UH, UM, AND IF IT GETS SCROLL JUST TO HERE, THERE WE GO.
LOCAL PROPERTY TAXES IN THE GENERAL FUND OR ON THE TOP LINE HERE.
SO IN THE PERIOD IN THE CURRENT YEAR, WE'VE COLLECTED 4 MILLION.
THIS IS THREE COLUMNS FROM THE RIGHT.
SO 4 MILLION, $666,370 AS COMPARED TO THE PRIOR YEAR OF $3,952,081.
SO WE ARE UP ABOUT $800,000 THERE IN TAX REVENUE.
NOW KEEP IN MIND, THIS REPRESENTS ABOUT ONE MONTH OF TAX REVENUE BECAUSE JULY AND AUGUST, UH, WHERE THERE IS AN ACCOUNTING RULE THAT REQUIRES US TO ACCRUE BACK TO THE PRIOR YEAR, THE FIRST 60 DAYS OF, UM, DELINQUENT, UH, TAXES.
SO THE PRIMARILY THAT'S ALL WE WERE RECEIVING DURING THOSE PERIODS, NOT MUCH CURRENT TAX REVENUE.
AND SO THIS GENERALLY REPRESENTS ABOUT ONE MONTH OF TAX REVENUE.
UH, WE MAKE THAT UP IN JUNE, UH, WHERE WE'RE RECORDING, UH, ABOUT THREE MONTHS OF, OF, UH, CURRENT ONE, A CURRENT TAX REVENUE AND A COUPLE OF MONTHS OF DELINQUENT.
SO THAT'S AN ACCOUNTING POLICY GUIDELINE THAT WE NEED TO HAVE TO FOLLOW.
SO WE'VE COLLECTED ABOUT 2.9%.
SO THAT'S UP JUST A HAIR FROM THE PRIOR YEAR.
AND AS YOU CAN SEE THERE, EVERY CATEGORY IN REVENUE IS UP FROM THE PRIOR YEAR.
UM, OUR OTHER LOCAL SOURCES, UM, AND I, I HAVE MADE SURE THAT, UM, WE TALKED ABOUT LAST TIME, ANY CATEGORIES THAT INDICATED IN OTHER, WE WERE LISTING IT WITH A SUPERSCRIPT AND THEN DOWN BELOW THERE'S SOME, UH, UH,
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ADDITIONAL DETAILS OF WHAT THE CATEGORIES ARE, UH, OF REVENUE IN THAT CATEGORY.SO THIS, UM, OTHER, OTHER LOCAL SOURCES INCLUDE PENALTIES AND INTEREST, UH, INTEREST ON INVESTMENTS, TUITION, PAYMENTS, AND INSURANCE PROCEEDS.
SO THOSE WOULD BE, AND THERE'S A FURTHER BREAKDOWN, THE NEXT PAGE OF THAT, BUT WE'LL, WE'LL WAIT TO SEE THAT, UH, ADDITIONALLY STATE SALES, UH, STATE SOURCES ARE A MULTITUDE OF SOURCES.
AND AGAIN, THERE'S A FURTHER BREAKDOWN ON THE NEXT PAGE, BUT WE'RE UP A HALF, A MILLION DOLLARS FROM THE PRIOR YEAR.
SO THAT'S ENCOURAGING, UH, ADDITIONALLY OUR FEDERAL SOURCES ARE OUR EAR RATE FUNDS.
AND, UH, SO WE HAD SOME GREAT APPLICATIONS PAID IN THAT FIRST QUARTER OF THE YEAR, UH, ON OUR CATEGORY SERVICES.
UM, THOSE ARE THE TELECOMMUNICATION SERVICES THAT WE PAY FOR IN THE GENERAL FUND.
AND THEREFORE WE, UH, REIMBURSED THE GENERAL FUND FOR THOSE SERVICES.
UM, ON THE EXPENDITURE SIDE, THIS IS JUST A HIGH LEVEL SUMMARY, WHICH YOU'LL SEE HERE THAT, UM, IT'S INSTRUCTIONAL SPENDING IS UP, UH, ABOUT $1.2 MILLION THERE, UH, 20, AND WE'RE AT 23.7 MILLION IN THE, IN THE CURRENT, UH, AS OF SEPTEMBER 30, UH, SUPPORT SERVICES ARE UP AS WELL AND OTHER, UH, OTHER SPENDING, WHICH ARE OUR, UM, DUES AND FEES AS WELL.
SO OVERALL WE WE'RE UP ABOUT, UH, 3.6 MILLION IN EXPENDITURES.
SO, UM, IF YOU GO TO THE NEXT PAGE IT, BEFORE YOU GO, PLEASE GO, PLEASE GO BACK BEFORE YOU GO ON.
ARE THERE ANY QUESTIONS FROM THE COMMITTEE MEMBERS OR OTHER BOARD MEMBERS ON THE OVERALL, UH, NUMBERS? NO, I DON'T HAVE ANY QUESTIONS.
ONE THING I WOULD LIKE TO MENTION TO YOU IS I THINK ONE OF THE REASONS WE CAN LOOK FOR THE OTHER LOCAL PROPERTY TAXES BEING UP, ACCORDING TO THE TREASURER, MARIA WALLS IS THE, UH, INCREASED VALUE OF AUTOMOBILES.
AUTOMOBILE SALES HAS BEEN PRETTY GOOD.
AND SO THEY'RE PAYING TAXES BASED ON NEW CARS AND NEW CARS ARE MUCH MORE EXPENSIVE.
SO THAT'S WHEN I ASKED HER, WHY IS THAT HAPPENING? THAT'S THAT'S THE ANSWER SHE GAVE ME.
UM, THE OTHER ISSUE, TANYA IS PLEASED.
HAVE YOU GOTTEN CONFIRMATION ABOUT THE MILLAGE RATE THAT WENT OUT ON THE, UH, TAX BILLS? UM, I DID CONTACT THE TREASURY, UH, THE, EXCUSE ME, THE COUNTY AUDITOR'S OFFICE AND REQUESTED CONFIRMATION OF OUR OPERATING AND, UH, DEBT SERVICE MILLAGE.
UH, I DID NOT RECEIVE A RESPONSE THAT WAS ABOUT THREE WEEKS AGO.
UM, HOWEVER, REGGIE MURPHY IN OUR OFFICE, UH, WENT ON THE COUNTY WEBSITE AND FOUND A REPORT OF TAXES LEVIED FOR TAX YEAR 2021.
IT WAS RECENTLY POSTED AND IT DOES INDICATE THAT SCHOOL OPERATIONS TAX WILL BE 1 21 0.6 AND SCHOOL DEBT SERVICE MILLAGE WILL BE 36.3, WHICH ARE THE EXACT AMOUNTS IN THE ORDINANCE.
SO WE HAVE CONFIRMED FROM INFORMATION FROM THEIR WEBSITE.
UM, AND I CAN CERTAINLY SHARE THAT DOCUMENT WITH THE, EACH OF YOU, UM, VIA EMAIL AND, UH, OR POINT YOU TO THE LINK TO THE WEBSITE OR A LINK TO THEIR WEBSITE AS WELL.
THAT HELPS US TO, UH, CONFIRM THAT, AND THIS DATE, THIS WAS DATED SEPTEMBER 27TH, 2021.
AND FOR THE COMMITTEE MEMBERS, THAT'S EXACTLY WHAT WE RECOMMENDED TO THE COUNTY COUNCIL AND THE COUNTY COUNCIL, UM, ACCEPTED THAT.
AND, UH, AND OBVIOUSLY THE AUDITOR PASSED THAT ALONG, WHICH HAS BEEN A, AN ISSUE IN THE PAST, BUT APPEARS TO BE NOT AN ISSUE THIS YEAR.
CAN WE GO AHEAD AND PLEASE, UH, THIS PAGE JUST PROVIDES A FURTHER DETAIL OF THE PREVIOUS PAGE.
THE OTHER WAS MADE MOSTLY A SUMMARY.
THIS ONE'S MUCH SMALLER FONT BECAUSE THERE'S A LOT MORE DETAIL THERE.
UM, I WOULD JUST POINT AND, UH, THIS IS JUST REVENUES.
AND SO IT DOES BREAK DOWN YOUR OTHER CATEGORIES A LITTLE FURTHER AS WELL.
UM, JUST POINT OUT PROBABLY SOME, SOME OF THE STATE REVENUE, I WANT TO POINT OUT, UM, THE SALES TAX REIMBURSEMENT ON OWNER OCCUPIED ABOUT RIGHT WHERE THAT
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PURSER IS.IT'S, UH, IS ONE OF THE LARGEST POTS OF STATE MONEY.
WE RECEIVED STATE REVENUE RECEIVED EACH YEAR 46, UH, IT'S CURRENTLY BUDGETED AT $47 MILLION THAT REVENUE SOURCE RECEIVED.
WE RECEIVE OUR FIRST PAYMENT IN OCTOBER, SO WE RECEIVED 10 PAYMENTS BEGINNING IN OCTOBER.
SO THAT'S WHY THERE'S ZERO THERE AGAIN.
THIS IS, UM, THERE WAS AN ADDITIONAL PENNY OF SALES TAX IN LIEU OF THE REMOVAL OF OWNER TAXES ON OWNER OCCUPIED RESIDENCES.
SO WE RECEIVE IN LIEU OF THE TAXES THAT GO TO THE STATE.
THIS IS THE POT OF MONEY THAT COMES BACK TO US, AND THERE IS A DELAY IN PAYMENT, UH, AND THAT IS TYPICAL AND HAS BEEN THROUGHOUT SINCE 2006 WHEN IT WAS FIRST ENACTED.
SO, UM, THERE'S SOME OTHER SOURCES THAT ARE A LITTLE MORE CONSISTENT THROUGHOUT THE, UM, THE, THE YEAR AND THAT'S EFA THE EDUCATION FINANCE ACT.
WE'VE RECEIVED $4 MILLION SO FAR THIS YEAR.
UM, SO ALL IN ALL, WE'VE RECEIVED 14 MILLION, 14.8 MILLION SO FAR AS OPPOSED TO 13.3 LAST YEAR.
SO WE ARE UP OVERALL, YOU KNOW, AS WE'VE MENTIONED IN REVENUES, ANY QUESTION ON REVENUES? OH, NO.
UM, THESE PROVIDE THE DETAILS OF EVERY, UH, UH, PROGRAM.
THESE ARE EXPENDITURES IN EVERY PROGRAM OF THE DISTRICT.
UM, I HADN'T PLANNED TO TALK ABOUT EACH ONE OF THESE, UH, BUT IN GENERAL, YOU KNOW, THESE, YOU CAN TELL WHEN COMPARED TO THE PRIOR YEAR THAT WE WERE APPROPRIATELY SPENDING, UM, AND IN THESE CATEGORIES, ESPECIALLY CONSIDERING COST OF LIVING AND, UM, OR THE STEP INCREASES THAT WERE INCURRED, PARTICULARLY FOR TEACHERS AND OTHER, UM, THE THOUSAND DOLLARS TO THE BASE TEACHER'S SALARIES.
SO THOSE EXPENDITURES ARE BEGINNING TO SHOW HERE IN THESE REPORTS AND THIS REPRESENTS, UM, WELL FOR THE, UH, NEW TEACHER STARTS IN ALL THIS.
SO WE WOULD ONLY SEE FOR NEW TEACHERS, A PORTION OF THOSE EXPENDITURES AND MEET THIS QUARTER, BUT FOR CONTINUING TEACHERS THAT, UM, THAT ARE VETERAN TEACHERS THAT REMAIN WITH US, THIS IS A FULL, UH, I ACTUALLY, ALL TEACHERS, UH, THE EXPENDITURES REPRESENT BEGINNING AT ALL, AUGUST, ALL OTHERS ARE ACCRUED BACK TO THE PRIOR FISCAL YEAR IN JUNE.
SO THIS DOES REPRESENT SALARY EXPENDITURES FROM MID AUGUST UNTIL THE END OF SEPTEMBER.
SO IT'S ONLY ABOUT SIX WEEKS OF TIME.
SO THAT'S A LITTLE DIFFERENT THAN WHAT, YOU KNOW, INCONSISTENT, UM, THAT IS CONSISTENT WITH PRIOR YEARS.
UM, BUT ALL OTHER QUARTERS REPRESENT A FULL THREE MONTHS.
UH, I DON'T KNOW IF THE COMMITTEE MEMBERS HAVE HAD A CHANCE TO GO THROUGH ALL THE DIFFERENT CHARTS, BUT ONE OF THE THINGS YOU LOOK FOR IS, UH, THE PERCENTAGES, ANYTHING OVER 25% YOU SAY, OKAY, WHY ANYTHING THAT YOU SPENT MORE THAN 25%? AND IT'S VERY COMMON FOR PURCHASE SERVICES AND SUPPLIES, UH, IN THE ACADEMIC, UH, ENVIRONMENT TO BE HEAVY IN THE FIRST QUARTER WHEN SCHOOL STARTS.
BUT I DIDN'T SEE ANY THAT WERE OUT OF TOLERANCE.
I ONLY SAW ONE THAT I HAD A QUESTION ON, AND I'LL JUST START IT OFF WITH THE FIRST QUESTION.
AND THAT'S ON PAGE NINE AND PAGE NINE, AND IT'S A SMALL AMOUNT, UH, BUT IT'S EMPLOYEE, UH, BENEFITS FOR HOMEBOUND 44%, 44.3%.
IT'S A SMALL AMOUNT, BUT CAN YOU EXPLAIN WHY THAT, UH, THAT'S HIGHER FOR THE EMPLOYEE BENEFITS FOR HOME-BOUND? UH, I DON'T KNOW, RIGHT OFF HAND.
UM, I CAN INTO THAT AND, UH, EMAIL THE COMMITTEE BACK FOR THAT PARTICULAR LINE ITEM, UM, THAT WOULD NORMALLY BE A PART-TIME, UH, SALARIES AND BENEFITS A PART-TIME SALARY.
SO IT'S A PERCENTAGE OF THE, OH YEAH.
I WOULD THINK THE SALARIES AND THE BENEFITS WOULD BE ABOUT THE SAME, BUT THEN HIGHER.
SO THAT IT JUST KIND OF BROUGHT THE QUESTION.
AND, UM, YOU TURN A MESSAGE TO THE COMMITTEE.
HAS ANYBODY ELSE TAKEN A LOOK THROUGH THIS AND HAVE
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ANYTHING THAT POPPED OUT AT HIM? I WAS GOING TO ASK YOU THERE, THERE WERE A LARGE AMOUNT OF HOMELESS STUDENTS THAT WE WERE SERVING AT THIS TIME.WOULD THAT, WOULD THAT BE THE REASONING OF IT? UH, THERE ARE A LOT OF HOME BOUND STUDENTS THAT WE'RE SERVING.
UM, I, I WOULDN'T, WOULDN'T HATE TO VENTURE TO GUESS WHAT THAT WOULD, MIGHT BE.
SO I'D RATHER LOOK INTO IT AND THEN GET BACK TO THE GROUP, UM, WITH A DEFINITIVE ANSWER.
I, I DON'T WANT TO GUESS AND BE WRONG.
IT'S JUST THE 18% FOR SALARIES IS NOT UNSURPRISING, BUT, UH, THE 44%, SINCE EMPLOYEE BENEFITS AND SALARIES ARE TIED TOGETHER, THAT JUST DOESN'T SEEM TO MAKE SENSE THAT THERE'S THAT MUCH GAP BETWEEN THE SALARY AND THE BENEFITS, ANY OTHER, ANY OTHER, UH, ITEMS THAT ANYBODY HAS SEEN IN THE FOURTH QUARTER? UM, I DO HAVE ANOTHER, ANOTHER QUESTION IN TERMS OF, IN TERMS OF THIS, RIGHT.
UM, IN TERMS OF THIS, DO WE HAVE, WELL, I ASKED YOU THAT QUESTION, I'LL SAY THAT THAT'S, THAT, THAT DOESN'T, THAT'S NOT GERMANE TO THE SUBJECT OF THE PROBLEM.
UH, ARE YOU GOING, IF THERE'S NO OTHER QUESTIONS ABOUT THE SALARY CAN BE MOVED TO THE 8%? YEAH.
THAT'S IT, THIS OF COURSE IS OUR STUDENT ACTIVITY FUND BALANCES.
ONE OF THE THINGS THAT YOU'LL NOTICE IS THAT, UH, WE WERE ABLE TO MAKE A BATTERY CREEK HIGH SCHOOL, A LITTLE MORE SOLVENT, UH, BY THE TRANSFER OF SOME FUNDS TO THEM.
UH, LONG STORY, IF YOU WANT TO HEAR IT AGAIN, I CAN, I CAN TELL YOU ABOUT IT, BUT, UH, WE HAVE PRETTY HEALTHY BALANCES, BUT IF YOU GO DOWN TO THE NEXT SCROLL DOWN JUST A LITTLE BIT, ROBIN, PLEASE.
AND AGAIN, I, I NEED TO, BECAUSE I CAN'T REMEMBER WHY, BUT THE DISTRICT OFFICE BALANCE OF A 600 OR $463,000, COULD YOU BLAME THAT, UH, WHAT, THAT THOSE ARE A CUMULATION OF TECHNOLOGY USAGE FEE.
SO IN THE COLUMN MARKED, UH,
SO WE ARE COLLECTING REVENUES FOR TECHNOLOGY USING SPEED, THE $20 PER STUDENT TO, UH, FOR THE USE TAKE ON USE OF THE DEVICE.
UM, YOU RELAX THE STUDENT LAPTOPS AND THOSE FUNDS ARE TRANSFERRED UP INTO THE DISTRICT OFFICE.
UM, AND SO THE FOUR, THEY ARE FOR THE PURPOSE OF, UH, RE COMPUTER REPAIRS AND REPLACEMENTS.
SO THE, UM, THE BULK OF THOSE DOLLARS ARE FOR, UH, THE TECHNOLOGY AND THE TECHNOLOGY USAGE CATEGORY.
AND THIS IS THE ONE THAT HAS A RESTRICTION, UH, POLICY THAT REQUIRES IT TO, UH, NOT BE LARGER THAN THE PRIOR YEARS THAT THE CARRY OVER BALANCE NOT BE LARGER THAN THE PRIOR YEAR REVENUE.
SO WE ARE, UM, I HAVE TO LOOK BACK AT THE PRIOR YEAR, BUT WE ARE, IF WE'RE NOT WITHIN THAT RANGE, WE'RE VERY CLOSE.
WE GENERALLY COLLECT ABOUT FIVE, $400,000 ANNUALLY.
THERE'S BEEN QUESTIONS ABOUT THIS IN THE PAST.
ARE THERE ANY QUESTIONS FROM THE COMMITTEE MEMBERS OR OTHER BOARD MEMBERS ATTENDED? UH, MR. CHAIR, I JUST HAD ONE, ONE QUESTION OR REQUEST.
UM, ON THE STUDENT ACTIVITIES FUND BALANCE, THE, UH, BAR GRAPH THAT WE HAVE, I WAS JUST GOING TO ASK FORMATTING WISE, UM, WHEN I'M READING IT, I NOTICED THAT, OF COURSE THE HIGH SCHOOLS ARE AT THE TOP, THE MIDDLE SCHOOLS, ELEMENTARY SCHOOLS, RIGHT.
CHOICES IS AT THE BOTTOM ALONG WITH THE DISTRICT OFFICE.
UM, ONE OF THE THINGS THAT I THINK WOULD BE BENEFICIAL AS WE'RE LOOKING AT, UH, DIFFERENT TYPES OF PROGRAMS, AND WE ALWAYS HAVE THE CONVERSATION ABOUT, UM, EQUITY ACROSS THE DISTRICT.
I THINK IT WOULD BE BENEFICIAL IF WE PUT THESE,
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UM, BASED ON GRADE LEVEL IN, IN ORDER OF BALANCE SO THAT WE CAN THEN DETERMINE BASED ON, YOU KNOW, WHERE THOSE FUND FUNDS ARE COMING FROM, WHETHER IT BE FROM SPORTS ACTIVITIES OR ELSEWHERE, UM, WHAT THE PER PUPIL EXPENDITURES MIGHT LOOK LIKE AT THOSE SCHOOLS AND, UM, JUST HAVE A BETTER GRASP AND GRASP ON THINGS.SO THAT'S JUST A LITTLE REQUEST TO TRY TO ORGANIZE IT IN A FORMAT THAT'S A LITTLE BIT, UM, MORE CLEAR TO ORDER OF, UH, FUNDS.
I THINK THAT'S AN EXCELLENT SUGGESTION.
UH, ANY OTHER COMMENTS? OKAY, LET'S GO ONTO THE NEXT SLIDE, PLEASE.
UH, THIS IS THE 8% CAPITAL PROJECTS, UH, FOR THE DISTRICT, UM, BY YEAR.
AND OF COURSE OUR OLDEST YEARS, UH, THAT ARE OPEN ARE 20 18 19.
UH, I DO WANT TO POINT OUT THOSE ARE EXTENDED AT 95.5% A RATE FOR 2018 AND 99.2% FOR 2019.
UM, WE ARE IN THE PROCESS OF FINALIZING THE VERY LAST FEW EXPENDITURES IN THOSE CATEGORIES.
AND I DO ANTICIPATE, UH, IN THE SPRING BEFORE OUR 8% PROJECT CONVERSATION, THAT I'LL BE BRINGING THESE TWO CATEGORIES OF FUNDING TO YOU, TO BOARD, UM, FOR, UH, ALONG WITH ANY PREMIUMS OR INTERESTS THAT MAY EXIST IN THESE TWO ACCOUNTS, UH, FOR THE BOARD TO BE ABLE TO DECIDE, UM, ABOUT THE ROLLOVER OF UNUSED FUNDS.
SO THOSE TWO WILL BE CLOSED OUT BY THE SPRING.
UH, WE WERE VERY, VERY CLOSE TO THE FINAL, UH, FINAL CLOSE OUT.
THERE WILL BE SOME, UM, I THINK THE PROJECT CONTINGENCY IS AROUND $800,000 AND 840,000 IN THE CAPITAL PROJECTS IN THE 2018.
AND, UM, ABOUT 200, A LITTLE UNDER 300,000 FOR THE 2019.
SO WE HAVE, UH, UM, MOST OF WHAT YOU SEE HERE IS CONTINGENCY PROJECT CONTINGENCY THAT WILL ROLL FORWARD.
SO WE'LL, WE'LL MAKE SURE THAT OUR, ANY PREMIUMS ON THE ORIGINAL BONDS WILL BE BROUGHT FORWARD AS WELL.
AND THEN WE'LL BE ABLE TO MAKE SOME DECISIONS, UH, ON WITH THOSE DOLLARS ON FUTURE PROJECTS OR BONDS.
SO, UM, THE REMAINDER OF THE PROJECTS, UH, HAVE REMAINING BALANCES, UM, UH, YOU KNOW, RANGING FROM 2 MILLION TO FIVE.
AND THEN OF COURSE THE ONES WE'VE JUST BEGUN AND WERE APPROVED THIS YEAR, 18 MILLION.
SO, UH, IT LOOKS AS IF, UH, WE HAVE A TOTAL PROBLEM THERE AT 12 MILLION AND OBVIOUSLY THAT DOESN'T TOTAL CORRECTLY.
SO WE'LL GO BACK, UM, BETWEEN THE FIVE, SIX PROJECTS THERE AND MAKE THE CORRECTION ON THE TOTAL.
UH, AND WE'LL GET THAT, UH, UPDATED COPY BACK TO THE BOARD.
ANY COMMENT, CATCH THAT BEFORE RACHEL DID, UH, THIS IS A CONTINUING, UH, EMPHASIS, YOU KNOW, PIECE OF F EMPHASIS, UH, BY THIS COMMITTEE I BELIEVE IS WE WANT TO CLOSE OUT THESE PROJECTS AND TRANSFER FORWARD, UH, THE PREMIUMS, UH, AND TO REDUCE THE AMOUNT THAT WE WILL HAVE TO BORROW, UH, YEARLY IN OUR 8% OF BORROWING PROCESS.
CAN WE GO FORWARD? THESE ARE ALL THE EACHES SPECIFIC THINGS, IF THERE'S ANY, ANYTHING THAT POPS OUT FOR MANY BUDDY, COULD YOU, YEAH.
UM, THE ONLY QUESTION I HAVE IS, UM, IF PERHAPS ON THE AREAS WHERE IT SAYS TECHNOLOGY PROJECTS AND IT HAS THE REFRESH, IT JUST, ALL IT SAYS UNDER THE DATA POINT IS TECHNOLOGY REFRESH.
I THINK IT WOULD BE BENEFICIAL TO HAVE A LITTLE MORE, A LITTLE BIT MORE INFORMATION, UM, AS I'M LOOKING AT THESE OVER TIME, UM, WHAT I'M THINKING ABOUT IS, YOU KNOW, WHAT, WHAT SITE DOES THAT APPLY TO WHAT GRADE LEVELS, BECAUSE WE'VE DONE MULTIPLE DIFFERENT TECHNOLOGY REFRESHES.
AND I THINK IT NEEDS TO BE VERY CLEAR, UM, IN OUR RECORDS, UM,
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YOU KNOW, WHICH ONE THAT WAS AND IDENTIFY THESE AS, AS MORE AS POSSIBLE, UM, WITH DETAIL, THANK YOU, TECHNOLOGY COMMITTEE MEETING AT JUST A FEW MOMENTS AGO, AND THAT THAT'S, WE DIDN'T MENTION THAT SPECIFICALLY ABOUT THE DOLLAR AMOUNTS, BUT THAT I BELIEVE MR. STRINGER IS SOMETHING THAT SHOULD BE CONSIDERED AS WELL.WHEN WE LOOK AT THAT FURTHER, UM, I ARE, ARE THOSE THINGS ITEMIZED IN THE, IN THE, UH, 8% PROJECT PLAN? I THINK THEY ARE, THE TOTAL BUDGET SHOULD MATCH.
THESE ARE BROKEN DOWN BY SCHOOL LEVEL AND AT SCHOOL.
I THINK THAT DETAIL IS IN THE 8% PROJECT PLAN.
UM, SO I THINK IT'S JUST A MATTER OF, I GUESS, TRANSFERRING AS MUCH AS YOU CAN OF THAT VERBIAGE UP TO THIS.
UH, THESE APPEAR TO BE ELEMENTARY AND MIDDLE SCHOOL DEVICES OR COMBINATION OF BOTH.
SO, UM, BUT, UH, WE'LL, WE'LL DEFINITELY DO THAT.
WE'LL GET ANY, DID ANYBODY ELSE HAVE ANY OTHER ISSUES WITH THIS? VERY, A WHOLE LOT OF DATA.
I LOOKED AT MR. SMITH, DID YOU HAVE SOMETHING THAT YOU WANTED TO BRING UP MR. SMITH? IS HE STILL ON, UH, ROBIN? UM, HE'S MUTED IN ANY SUCH THING IT'S LIKE, OKAY.
WE ALSO HAVE DATA FINANCIAL DATA ON THE REFERENDUM.
WE'LL SCROLL DOWN TO THE PAGES ON THAT.
NOW, UH, THESE ARE, THESE ARE LOOKED OVER BY THE CLOCK.
UH, THEY, THEY JUST DID THEIR QUARTERLY REVIEW AND, UH, THE CLOCK FOUND, UH, NOTHING SURPRISING OR CONCERNING, UH, BY THIS AS A WHOLE LOT OF DATA ON THAT.
UM, I DON'T KNOW IF ANY OF THE BOARD MEMBERS HAVE ANY SPECIFIC QUESTIONS THAT THEY HAVE, I CAN SAY JUST TO WRAP IT UP.
UH, YOU KNOW, WE HAD A PROGRAM RESET AND A PROGRAM RESET WAS TO TAKE A LOOK AT ALL THE MONEY THAT HAS BEEN EXPENDED THUS FAR ENCUMBERED THUS FAR CLOSE OUT, THUS FAR CONTINGENCY PLANS, UM, OR CONTINGENCY FUNDS FROM COMPLETED PROJECTS FORWARDED THE BOTTOM LINE OF ALL OF THAT REVIEW IS THAT THE COMMITTEE, BOTH THE REFERENDUM, UH, MASTER CONTRACTOR, CVR ERIE, AND, UH, THE, UH, THE CLOCK BELIEVE THAT WE WILL HAVE SUFFICIENT FUNDS TO BUILD EVERYTHING THAT WE SAID WE WERE GOING TO BUILD IN THE REFERENDUM AND MAYBE HAVE THE, I, THE, THE BEST CASE IS HAVE $1 MORE THAN, THAN WHAT WE ASKED FOR NOW.
NOW OBVIOUSLY, UH, THAT'S NOT GOING TO HAPPEN, BUT THEY THINK IT WILL BE PLUS SOME NUMBER OF DOLLARS, NOT IN THE WHOLE, SOME NUMBER OF DOLLARS BASED ON BASED THEIR RESET.
I HEARD SOMEBODY, I COULD SPEAK THAT.
AND I'LL JUST ELABORATE ON THAT BECAUSE I'M REALLY SENSITIVE TO COST OVER RUNS ON PROJECTS, BUT THIS
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HAS TO BE REVIEWED IN LIGHT OF THE FACT THAT IT WAS IMPOSSIBLE TO ANTICIPATE THAT WAS COMING BECAUSE OF COVID ON MATERIALS.SO, SO BRINGING, BRINGING THESE PROJECTS IN AT, OR SLIGHTLY UNDER BUDGET IS REALLY A HERCULEAN TASK.
UM, AND PEOPLE FORGET WHEN YOU JUST LOOK AT THE NUMBERS, YOU DON'T RE REMEMBER THAT, UH, MATERIAL PRICES SPIKED UNBELIEVABLY AND NO ONE COULD HAVE ANTICIPATED THAT.
UM, SO THEY REALLY, REALLY NEED TO GET A GOLD MEDAL FOR, FOR EVERYBODY WORKING TOGETHER TO KEEP THING UNDER AN AND YOU KNOW, THOSE, UM, REVIEWS THAT THEY DO TO KEEP, YOU KNOW, TO MAKE ADJUSTMENTS.
UM, ALL THOSE THINGS ARE NOT FLASHY.
THEY'RE NOT GOING TO GET IN THE NEWSPAPER, BUT AT FUNDAMENTAL STUFF IS WHAT IS WHAT PAYS OFF FOR THE TAXPAYER.
UM, SO HOPEFULLY WE CAN EMPHASIZE THAT WHEN ALL THIS IS CLOSED OUT, BUT DON'T FORGET THAT.
AND ONE OF THE VERY IMPORTANT PARTS TO, TO MAKE SURE THAT WE, UH, ACKNOWLEDGE IS THAT WHEN THESE FIGURES WERE DEVELOPED BEFORE COVID, UH, WE PUT IN CONTINGENCY FUNDS AND IT WOULD BE EASY FOR CRITICS TO SAY, WELL, YOU PUT IN TOO MUCH.
IF YOU'RE GOING TO COME IN UNDER BUDGET WITH THE CHALLENGES THAT YOU HAD, YOU OBVIOUSLY GOLD PLATED, THE REFERENDUM, AND THAT'S NOT TRUE.
WE DID A GOOD JOB OF ANTICIPATING IN THE CONTINGENCY, BUT WHAT WE HAD TO DO, OR EVERY PROJECT, WHEN, ONCE WE DETERMINED THAT WE WERE GOING TO HAVE COST OVER RUNS AND IN SPECIFIC ITEMS LIKE STEEL WIRING, UH, CONSTRUCTION MATERIALS IN GENERAL, WE DID WHAT'S CALLED VALUE ENGINEERING.
AND WHAT VALUED ENGINEERING IS, IS YOU SIT DOWN WITH THE USER, FOR EXAMPLE, THE PRINCIPAL OF ROBERT SMALLS INTERNATIONAL ACADEMY, AND SAID, OKAY, WE HAVE X NUMBER OF DOLLARS.
WE CAN'T BUILD EXACTLY WHAT WE ANTICIPATED BUILDING, WHAT CAN YOU CUT OUT OR RECONFIGURE TO SAVE US SOME MONEY? AND IT IS LITTLE THINGS LIKE HOW MANY CABLES YOU RUN INTO A CAMERA.
IT'S LITTLE THINGS LIKE, WELL, HERE'S AN OFFICE IN THE GYMNASIUM THAT WE REALLY DON'T NEED.
AND THAT'S, WHAT'S BEEN GOING ON IN EVERY ONE OF THE PROJECTS TO COPE WITH THESE INCREASED COSTS.
SO OBVIOUSLY THERE'S NOT GOING TO BE, THERE'S GOING TO BE, UH, A COACH, NOT HAPPY THAT HE DID ON A DEDICATED OFFICE, AND MAYBE, MAYBE SOMEDAY WE'LL BUILD HIM SOMETHING, BUT THAT'S HOW WE DEALT WITH THIS ISSUE.
WE ARE WORKING HARD TO BRING IT IN UNDER BUDGET AND WE'VE MADE SOME SACRIFICES.
AND SO THAT'S AN IMPORTANT MESSAGE TO GIVE OUT TO THE PUBLIC WHEN THEY TAKE A LOOK AT ACCOMPLISHING THIS VERY, VERY COMPLEX REFERENDUM AND COMING IN SLIGHTLY UNDER BUDGET.
IF THERE ARE NO OTHER COMMENTS ON THIS REPORT, DO I HEAR A MOTION TO RECOMMEND TO THE FULL BOARD TO ACCEPT THE FOURTH QUARTER FINANCIAL STATEMENTS? I'LL MAKE A MOTION THAT WE RECOMMEND TO THE BOOK EXCEPT FOR FLORIDA BEFORE WE HAVE A SECOND.
IT'S BEEN MOVED AND SECONDED THAT WE RECOMMEND TO THE FULL BOARD THAT THEY APPROVE THE FY 2022 FIRST QUARTER FINANCIAL STATEMENT, RIGHT? FIRST QUARTER.
FIRST QUARTER, FIRST QUARTER FINANCIAL STATEMENT.
I JUST WANT TO MAKE SURE THAT IT'S NOTED ABOUT THE CHANGES THAT TANYA SUGGESTED WITH REGARD TO THE 8%,
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RIGHT.WAIT THOSE GENES BY THE TIME WE BRING IT TO THE BOARD, TANYA.
ALL THOSE IN FAVOR, SIGNIFY BY SAYING AYE.
CAN WE GO BACK TO THE AGENDA PLEASE? THE NEXT ITEM ON IT.
THIS IS A SLOW TIME FOR THE COMMITTEE, UH, OB GINNING UP FOR THE BUDGET PROCESS, STARTING IN, WIND ON YOU.
WE'LL BE BEGINNING OUR PART, UH, WITH ENROLLMENT INTERNALLY IN DECEMBER, AND THEN YOU'LL BEGIN TO SEE INFORMATION TRICKLING IN PROBABLY EARLY FEBRUARY.
RIGHT? SO THAT LEADS ME TO FUTURE TOPICS.
I THINK A VERY GOOD FUTURE TOPIC WOULD BE THE A 90 DAY NUMBERS, THE ENROLLMENT NUMBERS.
THAT'S GOING TO BE VERY, UH, IMPORTANT.
I WANTED TO SEE IF WE COULD DO A VERY BRIEF UPDATE ON THE ANNUAL AUDIT AS WELL.
THAT'S THE NEXT ON THE AGENDA.
SO CAN WE HAVE AN UPDATE ON THE FINANCIAL AUDIT ON TANYA? YES, SIR.
UM, ALL IN ALL, UH, WE ARE NOT QUITE FINISHED.
OUR DEADLINE ON THE EXTERNAL AUDIT IS DECEMBER 1ST TO THE STATE DEPARTMENT IMPOSES THAT DEADLINE.
UH, WE HAVE A FEW FINAL, UH, WE HAVE A DRAFT OF THE FINANCIAL REPORT, BUT HAVE SOME FINAL REVIEWS TO MAKE AND SOME FINAL NARRATIVES TO FINISH WRITING AND REVIEWING.
VERY, VERY GOOD NEWS IS THAT WE HAVE A CLEAN AUDIT, NO FINDINGS.
UH, WE HAVE AN UNMODIFIED OPINION AND YOU'RE GOING TO HEAR THAT AGAIN.
UH, NEXT BOARD MEETING, UH, EXCUSE ME, THE DECEMBER BOARD MEETING.
SO, UM, DUE TO THE VOLUME OF REPORTS THAT THE AUDITORS ARE GETTING OUT, THEY'RE GOING TO BE WORKING VERY DILIGENTLY THROUGH DECEMBER 1ST.
SO, UM, ABOUT TWO WEEKS FOLLOWING THAT WE WERE GOING TO HAVE HOPE GRASS, THE MANAGING PARTNER, UH, WITH, UH, MALDEN AND JENKINS COME FORWARD TO GIVE A PRESENTATION TO THE BOARD AND AT THAT MEETING.
AND SO SHE WILL PROVIDE MORE DETAILS THAN I WILL THIS EVENING.
UM, BUT I, THERE WERE NO SIGNIFICANT DEFICIENCIES, NO FORMS OF NON-COMPLIANCE NEW INSTANCES OF NON-COMPLIANCE OR ANY MATERIAL WEAKNESSES.
SO THAT IS A VERY, VERY GOOD AUDIT.
AND WE LIKED TO SEE THAT, UM, JUST A FEW POINTS OUT.
WE DO HAVE AN N A NET INCREASE IN FUND BALANCE OF $5.8 MILLION, UM, RESULTING IN A FUND BALANCE OF 50.6 MILLION OR 18% OF THE BUDGETED, UM, EXPENDITURE.
SO WE ARE, UM, SLIGHTLY ABOVE THE BOARD'S POLICY WITH 15 TO 17%, UH, BUT WE ARE IN A VERY HEALTHY FINANCIAL POSITION FOR FUTURE BOND RATINGS.
UH, SO, UM, JUST WANTED TO MAKE A FEW OF THOSE NOTES, ONE PARTICULAR THING YOU'RE GOING TO SEE AND HOPE WE'LL TALK ABOUT IS THERE WAS A NEW GATSBY PRONOUNCEMENT GATSBY IS THE GOVERNMENTAL ACCOUNTING STANDARDS BOARD THAT WERE DICTATED BY, AND THEY HAVE SHIFTED OUR STUDENT ACTIVITY FUNDS, UM, OUT OF A FIDUCIARY FUND, MEANING WE, WE JUST HOLD IT ON SOMEONE ELSE'S BEHALF AND THEY SHIFTED IT UNDER A SPECIAL REVENUE FUND UMBRELLA BECAUSE THE DISTRICT EXERT SOME LEVEL OF CONTROL OVER THOSE FUNDS.
SO THEY'RE NOW HAVING IT TREATED AS A SPECIAL REVENUE FUND.
UH, SO FOR PURPOSES OF THE AUDIT, IT'S GOING TO BE A LITTLE REARRANGED AND YOU MAY SEE IT IN A DIFFERENT SECTION THAN YOU NORMALLY WOULD.
UM, BUT FOR PURPOSES OF THE QUARTERLY FINANCIAL REPORT, WE'RE GOING TO LEAVE IT WHERE IT'S AT.
SO YOU'LL SEE IT EXACTLY LIKE IT IS NOW, BUT THINGS ARE CHANGING A LITTLE IN THAT WORLD.
UM, BUT FOR THE MOST PART, IT'S JUST A PRESENTATION ON THE END OF YOUR FINANCIAL STATEMENTS THAT WILL BE AFFECTED BY THAT.
AND HOPE WE'LL TALK ABOUT THAT SOME MORE, UH, IN DECEMBER.
SO, AND ALL SCHOOL DISTRICTS IN THE NATION WOULD BE COMPLETE, HAVE TO COMPLY WITH THIS REQUIREMENT.
SO IT'S NOT UNIQUE TO OUR SCHOOL DISTRICT.
UM, SO, UH, SIGNIFICANT, UM, UH, UH, I WAS GOING TO SAY SIGNIFICANT INCREASES IN SPENDING IN FEDERAL FUNDS IN BOTH
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THE END OF YEAR AND THE FIRST QUARTER.UH, SO OF COURSE FOR THE COVID RELATED FUNDS, AND THOSE WILL ALSO BE DISCUSSED IN OUR NOTES TO FINANCIALS AND SO ON.
BUT, UM, THIS IS, UH, A MONUMENTAL EFFORT BY OUR TEAM AND, UM, UM, HAVING THAT AUDIT AND OUR ACE AUDIT GOING ON SIMULTANEOUSLY.
SO, UH, WE'LL BE GLAD WHEN DECEMBER 1ST COMES AND WE'RE ABLE TO BREATHE A LITTLE BIT.
UM, ONE LAST PIECE OF INFORMATION WE ARE WAITING ON, HOWEVER, IS OUR RIVERVIEW CHARTER SCHOOL AUDIT I'M.
SO THAT ONE PIECE IS A COMPONENT UNIT IN OUR AUDIT, AND I'LL BE IN CONVERSATIONS ON MONDAY WITH MR. BECHTOLD AT RIVERVIEW TO MAKE SURE, UM, WE WILL GET THAT INFORMATION IN ORDER TO, FOR US TO MEET OUR DECEMBER ONE DEADLINE.
SO WE'RE A LITTLE LATER THAN NORMAL THIS YEAR, BUT WE ANTICIPATE, UM, NEEDING THE MEETING OUR DEADLINE.
UM, BUT I'M GONNA MAKE SURE WE HAVE ASSURANCE OF THAT, UM, WHEN I MEET WITH HIM ON MONDAY.
SO WITH THAT, I'LL TAKE ANY QUESTIONS YOU MAY HAVE ON THAT TOPIC OR ANY OTHERS.
ANY QUESTIONS? NO, I DON'T HAVE THEM.
UH, YOU KNOW, I, I AM SO MUCH CONCERNED ABOUT THE RIVER VIEW NOW THAT THEY GET INFORMATION INTO US.
I DON'T WANT IT, OUR AUDIT HELD UP BECAUSE OF THEIR ISSUES, WHATEVER THEY ARE.
UM, IF SOMEBODY NEEDS TO GET INVOLVED, PLEASE LET ME KNOW.
THAT'D BE, THAT'D BE HAPPY TO TALK TO THEM.
I, UH, I DO HAVE A MEETING SCHEDULED ON MONDAY, BUT I DO HAVE A CELL PHONE AND I'M GOING TO GIVE HIM A LITTLE BIT OF A HEADS UP BEFORE OUR MEETINGS SO THAT HE CAN CHECK ON THAT AND HAVE A FINAL, UM, UPDATE FOR US, UH, WHEN WE TALK THE NEXT TIME.
AND WE'RE GOING TO HAVE AN ACE MEETING AND WE'RE GOING TO TALK ABOUT THEIR AUDIT AND IS WHAT IS THE FIT BETWEEN THEIR AUDIT AND OURS? THE SAME PEOPLE ARE WORKING ON THE, UH, GETTING GATHERING INFORMATION.
UH, AND SO, UH, WE HAVE, UM, GATHERING INFORMATION FROM BOTH FOR BOTH ENTITIES AND UPDATING IT IN AN AUDIT PORTAL.
THAT'S CALLED SHEARLING AND SHIRLEY HAS TWO SEGMENTS.
ONE IS FOR BUPA COUNTY SCHOOL, DISTRICT AUDIT REQUEST, DOCUMENTATION REQUESTS, AND ANOTHER SEGMENT FOR, UH, ACE.
AND SO WE REVIEW THE ITEMS IN THERE.
WE HAVE TWO STAFF MEMBERS IN PARTICULAR THAT WORK ON AUDITS AND ARE KIND OF THE PROJECT MANAGERS OF THOSE AND KIND OF COORDINATE AND FACILITATE EVERYONE ELSE IN THE DEPARTMENT TO GET DOCUMENTS UPLOADED INTO THAT PORTAL INTO THE AUDITORS.
WE WERE ACTUALLY GIVEN A FINAL REPORT OF THEIRS TODAY BECAUSE IT'S A SMALLER ENTITY, SO WE'RE IN BETTER SHAPE.
UM, BUT IT IS, UM, UM, SO WE CAN FOCUS MORE ON JUST, JUST PAPER AT THIS POINT.
ANY OTHER QUESTIONS BACK TO FUTURE TOPICS? ANY FUTURE TOPICS FROM COMMITTEE MEMBERS OR BOARD MEMBERS? QUESTION DOCTOR WISCHNEWSKI.
UM, THERE WAS SOME DISCUSSION AT OUR LAST BOARD MEETING IN REGARD TO, UH, AMAZON PURCHASES.
AND I KNOW I LISTED QUITE A FEW DIFFERENT CONCERNS, BUT I'D LIKE TO BRING THAT TO THE COMMITTEE LEVEL FOR FURTHER INVESTIGATION AND THINKING INTO IT.
AND TANYA, DID YOU HAVE ANYTHING THAT YOU WANT TO BRING? UM, NO, SIR.
AT THIS TIME, I HAVE, I HAVE TWO PENDING ITEMS, I GUESS.
IT ALL DEPENDS ON WHEN WE'RE MEETING NEXT.
ARE WE HAVING A DECEMBER MEETING OR ARE WE CAUSE WE'RE A LITTLE WEAK BEHIND OUR NORMAL SCHEDULE? UM, SO IF WE'RE IN JANUARY, I MAY HAVE SOMETHING FOR YOU, BUT I'M NOT SURE I'M GOING TO HAVE ANYTHING, UM, FOR THE DECEMBER, OUR NEXT MEETING NIGHT, THE NIGHT OF, UH, OKAY.
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SHOULD WE DO AT THE SAME TIME? YEAH, IT WAS FINE THAT WE MEET ON THE SECOND THURSDAY OF EACH MONTH.WISCHNEWSKI WOULD THAT WORK FOR YOU? OKAY.
SO DECEMBER 9TH AT FOUR O'CLOCK.
USUALLY 5, 4, 5, 4 TOPICS, RIGHT? OKAY.
THERE ARE NO OTHER ISSUES PUSHED INTO ADJOURN.