[00:00:09]
OCTOBER 13 OPERATIONS COMMITTEE.
WE ARE ACTUALLY MEETING IN THE MEDIA CENTER, UM, UH, AT THE DISTRICT OFFICE.
LET ME JUST SEE WHO WE HAVE ON WITH US TODAY, MR.
AND SO, UM, BUT THE PERSON ON THE IPHONE, PLEASE IDENTIFY.
I THINK, AND UM, FOR THOSE THAT ARE ZOOMING IN THAT I JUST SAID HELLO TO, I WANT YOU TO KNOW THAT HERE AT THE MEDIA CENTER, WE HAVE A MISSPOKE, RIGHT.
UM, MR. MR. RICH, TRISHA IS JOINING US TODAY, MYSEL MOLLY AND ROBIN SO FAR.
UM, CALL THE MEETING TO ORDER THE FIRST THING AS IS OUR TRADITION.
IF WE COULD ALL STAND FOR THE PLEDGE OF ALLEGIANCE, PLEASE, I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE.
ALL THE NEXT ORDER OF BUSINESS IS TO APPROVE THE AGENDA.
DO I HAVE A MOTION TO APPROVE THE AGENDA? THANK YOU.
WE HAVE A MOTION BY MS. INGRID VOTE RIGHTS.
I WILL SECOND IT ALL IN FAVOR.
OKAY, SO THAT WAS, YOU HAVE ANY PUBLIC COMMENTS.
THE NEXT THING ON OUR, I DO HAVE A QUESTION.
UM, W UM, MY QUESTION WAS, I, I DIDN'T SEE THE AGENDA.
AND SO, UH, WE WERE GOING OVER THESE, UM, THESE THINGS TODAY, BUT AT SOME POINT IN TIME, THE OTHER THINGS WE WERE GOING TO HAVE ON THE AGENDA FOR A SECOND MEETING, CORRECT.
THAT'S ALL GOING TO COME UP UNDER A DISCUSSION OF FUTURE TOPICS.
I WAS GOING TO BRING UP JUST MY RECOMMENDATION FOR A SECOND MEETING, GIVEN ALL THE FEEDBACK WE RECEIVED FOR A SECOND MEETING.
WE JUST GET A LITTLE BIT OF FEEDBACK HERE IN THE MEDIA CENTER.
THE NEXT THING ON OUR AGENDA IS TO APPROVE THE SEPTEMBER 15TH, 2021 COMMITTEE MEETING MINUTES, 15 TO ACCEPT, TO APPROVE THEM.
THE NEXT THING I HAVE AGENDA IS, UM, O E FOR PERSONNEL ADMINISTRATION IS MS. WALTON WITH US.
LET ME SEE SHE'S DOWN IN HER OFFICE.
SO THE OEE FOR PERSONNEL ADMINISTRATION, UM, JUST FOR EVERYBODY'S EDIFICATION, IT IS, UM, OPERATIONAL EXPECTATION PERSONNEL ADMINISTRATION.
AND, UH, WE HAD A BRIEF DISCUSSION ABOUT THIS AT OUR LAST COMMITTEE MEETING.
UM, MS. WALTON IS BRINGING IT FORWARD AGAIN, UM, WITH A LITTLE BIT MORE DETAIL FOR US ALL TODAY.
SO SHE IS JUST COMING ON NOW AND WILL BE JOINING US IN A SECOND.
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UM, WHAT WE'RE WAITING, UM, DAVID, IF I COULD ASK YOU A QUESTION, PLEASE DO REMEMBER.UM, AT ONE OF OUR BOARD MEETINGS, WE ASKED THAT THE POLICY COMMITTEE LOOK AT SOME OF THESE
AND THE LAST PARAGRAPH HAS THE POLICY COMMITTEE MET ON THAT YET? UH, WE HAVE NOT MET, UH, WE DON'T READ AGAIN UNTIL I THINK THE 25TH.
I'LL MAKE SURE THAT'S ON THE AGENDA.
AND, UM, AND IT MIGHT VERY HELPFUL, UH, FOR CLARIFICATION, UM, MS. WALTON, WHERE TO JOIN THAT POLICY COMMITTEE MEETING FOR HER.
SO SHE COULD CLARIFY HER CONCERNS ABOUT THOSE NUMBERS, THOSE ITEMS. UM, UM, TYPICALLY WE MIGHT GO AHEAD AND MOVE ON, BUT WE DO KNOW THAT MS. WALTON IS IN THE BUILDING AND IS ON HER WAY COMING IN HERE AND GET A ROBBERY.
MR. ROTTING IS, UH, GOING TO GET HER WELL, MR. SMITH, THAT'S IT.
THE ONLY THING IS THAT THE NEXT TWO ITEMS ON THE AGENDA ARE MS. WALTON'S AS WELL.
AND, UM, YOU KNOW, I, I DON'T KNOW THAT FOR THIS BRIEF DELAY THAT WE SHOULD JUMP ENTIRELY OUT OF ORDER, UNLESS YOU, UNLESS YOU ALL THINK THAT WE SHOULD DO THE SCHEDULE, WE CAN GO AHEAD WITH OUR BOARD.
MS. WALTON HAS JOINED US AS WE CHECKED IT OUT.
SO MS. MONSON WE'VE STARTED THE MEETING AND HAVE GOTTEN DOWN TO THE PERSONNEL ADMINISTRATION.
SO NOTHING JUST, UM, THIS IS WHERE I BELIEVE WE ARE WITH THE OPERATIONS COMMITTEE IS GOING TO TAKE WHAT I GAVE LAST YEAR AND COME BACK WITH THE NATIONS FOR PEOPLE IN TERMS OF MINE SUBSECTIONS.
SO I'M READY TO TAKE ANY SUGGESTIONS THAT YOU BUY HERE.
SO WHAT DO YOU SEE ON THE BOARD WHEN YOU WRITE DOWN ON THE SCREEN WITH YOU RIGHT NOW IS THE FOUR SUBSECTIONS THAT MS. WALTON IS SEEKING SOME INPUT, AS FAR AS THE, UM, INTERPRETATION.
THIS IS JUST FOR THE SUPERINTENDENTS INTERPRETATION OF THESE PARTICULAR AREAS.
THIS IS NOT ACTUALLY BEING SUBMISSION FOR PROOF WITH, WITH ANY CRITERIA OR ANY BRIEF OR EVIDENCE WITH IT.
SO, UM, SO MR. HAS SPELLED RIGHT.
ANY QUESTIONS YOU MIGHT HAVE ABOUT WHAT HAS BEEN PUT FORTH AS FAR AS THE SUPERINTENDENTS EXPECTATION? OH, ARE YOU GOING TO HELP ME? IF YOU SEE ANY ANSWER, YOU WANT ME TO PUT MY PHONE THERE? I WANT TO JUST OVERSEE SOMEONE.
SO MS. MS. BELL, GREG, YOU HAVE A QUESTION.
SO THANK YOU, UH, MS. WALDEN, UM, ONE THING I WAS WONDERING ABOUT AS I WAS THINKING ABOUT HOW WE WOULD APPLY THESE TO, FOR BUSINESS.
SO ON THE SO 12.1 CONDUCTED EXTENSIVE BACKGROUND ANCHORS AND CHECKS PRIOR INTO HIRING ANY SPACIOUS AND OUT, DOES THAT INCLUDE LIKE CONSULTANTS, CONTRACTORS? IS THERE A WAY TO JUST GET A LITTLE FURTHER CLARIFICATION ON THAT? IT'S BASICALLY 4.2 AS VOLUNTEERS, ANYONE WHO'S WORKING IN DOES NOT BAIT AND ANYBODY WHO RECEIVES A CHECK FROM US, UM, WOULD BE UNDERPAID PERSONNEL, OR I KNOW THAT'S A GRANULAR LEVEL OF DETAIL.
UM, IT DOES, IT INCLUDES THE, THOSE THAT SET OF PEOPLE.
BUT IN TERM OF OUR CONTRACT, AS GENERAL VISITING
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THE ROBERT, WE HAVE AN AGREEMENT THAT ALL OF THEIR EMPLOYEES MUST HAVE, UH, AN APPROVED BACKGROUND CHECK BEFORE WE ISSUE THEM IN A BATCH.AND WE DON'T PAY THEM ANYWAY AND PROVIDE THAT TO US.
WHAT ABOUT LIKE CONSULTANTS? DO WE EVER PAID CONSULTANTS OR GUEST SPEAKERS OR ANYTHING LIKE THAT?
USUALLY THOSE PEOPLE ARE IN AND OUT.
THEY ARE NOT ACTIVE IN THE DISTRICT, SO THEY ARE KIND OF CONTROLLED ENVIRONMENT.
THEY COME INTO ONE AREA AND IT WOULD HAVE TO DO IN THE, THEY LEAVE.
SO MAYBE IF LIKE MY ONLY FEEDBACK WOULD BE GREAT IF THE INTERPRETATION, IF WE'RE GOING TO REDO IT ANYWAY, JUST TO CLARIFY THE PERSONNEL, BUT THE CRITERIA IS YOUR PAPERS.
UM, I, MY QUESTION WAS ALONG THE SAME LINE, JUST THINKING ABOUT, OKAY, AS FAR AS WHO HAS A BACKGROUND CHECK, YOU KNOW, WHAT IF THE SCHOOL WERE TO HIRE ARTISTS AND RESIDENTS FOR THE WEEK THAT DEALS WITH DIRECTLY THE STUDENTS AND YOUR BACKGROUND CHECK WITH BUYING AGAIN, AND, UM, WHO DOES THAT BACKGROUND CHECK? DOES THE SCHOOL MAKE THAT MAKE THAT HAPPEN OR DO THEY HAVE TO COME THROUGH YOU? LIKE YOU HAVE TO COME THROUGH HERE.
USUALLY IF IT'S AN ARTIST, RESIDENT, IT IS A MINIMUM CONTRACT.
IT'S A LITTLE SMALL TO THE CONTRACT IN THE CONCERT FINANCE FIRST, THEY MAKE SURE THAT THE BACKGROUND CHECK HAS BEEN DONE.
AND IT'S WITH THAT CONTRACT, IF NOT FOLLOWING SPOKE TO JEFF STATE, AND THEN SHE WILL HAVE TO DO AN IN CHARGE THAT PERSON, OR, UM, SEND THEM BACK TO COMPANY TO BE CHARGED FOR THE BACKGROUND CHECK MUST BE APPROVED BEFORE.
I'M JUST WONDERING IF EVEN THAT TYPE OF FROZEN WORKING DIRECTLY WITH STUDENTS WOULDN'T HAVE BACKGROUND CHECKS.
THAT WAS ONE OF MY QUESTIONS OF THAT WITH VOLUNTEERS BECAUSE, UM, I HAD SOME CONSTITUENTS, UM, THEY WENT TO THE WEBSITE AND THERE'S A THING ON THERE.
YOU CAN CLICK ON, ON THE WEBSITE TO TAKE SOME VOLUNTEERS AND THEY HAD A LITTLE BIT OF A KERFUFFLE WITH THE WEIGHT, BUT I THINK THEY GOT IT RESOLVED.
UM, BUT ONE OF MY QUESTIONS SAYS, SO IF WE'RE GOING TO DO THIS, UH, FOR CLARIFICATION VOLUNTEERS WHO HAVE DIRECT CONTACT WITH STUDENTS, SO I WENT AHEAD AND DID MY OWN BACKGROUND CHECK, UM, TO MAKE SURE THE LINK WAS WORKING.
I'M READY TO DO REQUIRE IF YOU'RE GOING TO VOLUNTEER AT THE CONCESSION STAND WITH A BUNCH OF KIDS FOR THE FOOTBALL TEAM, WOULD YOU HAVE TO HAVE A BAT LIKE THAT'S ONE AREA.
I THINK THERE COULD MAYBE BE HERES WHERE YOU DON'T NEED A FULL ON BACKGROUND CHECK IF YOU'RE JUST VOLUNTEERING TO SELL COOKIES KIND OF ELEMENTARY BASED, BUT YOU DO TECHNICALLY HAVE DIRECT CONTACT.
AND I KNOW WE PAID 40 BUCKS OUT ON BACKGROUND CHECKS.
I WOULD IMAGINE EVERYBODY WHO SAID THE SCHOOL USUALLY, WELL, OUR ON ALL VOLUNTEER MEN DISTINGUISHES, YES, IT SHOULD BE.
IT DISTINGUISHES THE LEVEL OF ON TIERS.
SO WHAT LEVEL DOES REQUIRE A BACKGROUND CHECK? THAT WOULD BE ANYONE WHO'S GOING TO BE WITH STUDENTS UNSUPERVISED FOR STUDENTS OR INABILITY STUDENTS.
SO I THINK THAT'S A PROBLEM WITH THE POLICY.
AND I DON'T KNOW IF YOU'VE GOT HER TO GO BACK TO THE POLICY OR JUST KIND OF CLARIFY, BUT DIRECT CONTACT WITH STUDENTS.
IF I'M A SUPERVISOR, I WILL LOOK AT THE MANUAL BECAUSE I THINK IT'S PRETTY CLEAR NEARBY.
IF IT'S NOT, WE COULD HAVE BEEN COMMANDED THAT WE HAVEN'T ANSWERED IT.
I THINK SOME, SOME OF THAT TYPE OF THING, I MEAN, THAT WOULD BE AN IMPORTANT TO JUST MAYBE EVEN REFERENCE IN HERE THAT THERE IS A VOLUNTEER MANAGER ROLE, WHICH EVEN WHICH DELINEATES THE DIFFERENT, SO THAT WOULD, I THINK, COULD BE SOME EVIDENCE MAYBE MS. WALTON OR SOMETHING WHEN YOU'RE, UH, FOR THIS.
ALRIGHT, MR. SMITH, HAVE YOU GOT ANY QUESTIONS ABOUT THIS? I DON'T WANT TO MISS OUT ON.
I'M JUST KINDA JUST, I'M JUST TAKING IT ALL IN.
ANYTHING ELSE I SPELLED IT, RIGHT.
UM, WELL, SINCE WE'RE, I MEAN, I DON'T WANT TO BE TO THE 4.7 MAINTAIN ADEQUATE JOB DESCRIPTIONS FOR ALL STAFF.
DO WE UPDATE THAT PERIODICALLY OR IS THAT JUST KIND OF, THAT'S SOMETHING THAT WE DO ANNUALLY UPDATE OR IS THAT JUST, I KNOW IN HEALTHCARE WE HAVE THE UPDATED ALL THE TIME.
WE UPDATE IT EVERY YEAR AND CALL ON AN AS NEEDED BASIS.
SO THAT COULD BE, YEAH, IT COULD BE A MANAGER CHANGES A JOB, JUST SLIGHT TWEAK IN A JOB WINERIES JOB DESCRIPTION TO BE UPDATED.
BECAUSE THAT'D BE A GREAT, UM, EVIDENCE OF COMPLIANCE WOULD BE THE ANNUAL UPDATE.
UM, AND I'M ASSUMING THAT GOES, THIS IS A MORE OF A TECHNOLOGY, BUT THEN LIKE WHAT LEVEL OF ACCESS THEY HAVE.
SO, YOU KNOW, PART OF THE JOB DESCRIPTION, BUT I'LL ASK ABOUT THAT.
WE SAY IT COULD BE USED AS EVIDENCE, EVIDENCE OF COMPLIANCE, COMPLIANCE.
SO IS THAT STATING THAT WE DO THAT OR STEER OR SOMETHING, SOME ARTIFACT YOU WOULD LIKE TO SEE AS EVIDENCE?
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THAT'S A GOOD ONE FOR ME.SO THAT WAS GOING TO BE ONE OF MY OVERARCHING QUESTIONS.
ONCE WE KIND OF WENT THROUGH, IF THERE ARE ANY OTHER SPECIFIC QUESTIONS ABOUT THIS IS, IS TALKING A LITTLE BIT ABOUT THE EVIDENCE OF COMPLIANCE BECAUSE, UM, THE WAY THAT I SEE IT AND THE WAY THAT I'VE SEEN IT IN SOME OF THE OTHER OES IS THAT THERE ARE SOME, YOU KNOW, WRITTEN NOT JUST VERBAL, BUT THERE IS ACTUALLY WRITTEN, UM, DATA, UH, YOU KNOW, NUMBER OF BACKGROUND CHECKS, PERHAPS THAT HAD BEEN DONE.
SOME, SOME FORM OF, YOU KNOW, A STATEMENT ON COMPLIANCE SAYING THAT WE ARE IN COMPLIANCE.
AND THE EVIDENCE OF THAT IS, IS SUCH AND SUCH.
AND YOU KNOWING YOUR DEPARTMENT AND YOU KNOWING YOUR FIELD, I WOULDN'T EVEN BEGIN TO SUGGEST TO YOU WHAT EVIDENCE YOU WOULD PROVIDE TO SHOW THAT THESE HAVE ABSOLUTELY BEEN IN COMPLIANCE.
I WILL GET THEM THINK ABOUT THAT.
USE VOLUNTEERS SUPPORT AN EXAMPLE.
LAST YEAR, WE WENT TO 23,000 PATIENTS AND WE LOOK AT THOSE VOLUNTEER APPLICATIONS ON A DAILY BASIS.
IT'S JUST NOT SOMETHING WE CHECK PERIODICALLY ONCE A QUARTER, ONCE A WEEK, WHENEVER AN APPLICATION COMES INTO OFFICE.
SO WE SCAN TO MAKE SURE THAT THEY ARE IN COMPLIANCE AND THE, WE GET RED FLAGS FOR THOSE THAT ARE NOT.
SO THAT'S SOMETHING THAT WE DO, WHAT WOULD THEY HAVE BASIS? SO WE ARE IN COMPLIANCE EVERY DAY.
SO AN ARTIFACT FOR THAT WOULD BE, YEAH, I DON'T, I THINK IT HAS TO BE AN ARTIFACT AS MUCH AS IT DID POURED OUT AT 23,000 VOLUNTEERS.
YOU KNOW, HOW 98%, UH, WHERE WE WERE ACCEPTED 2% REJECTED.
I MEAN, JUST THAT'S GOING TO GO TO THE WORK PLAN, RIGHT? THERE'LL BE, UH, SOMEWHERE IN THE, WORKLOAD'S GOING TO BE CLIENTS WITH 4.2.
SO THAT WOULD JUST BE LIKE A ONE IT'S SAYING WE COME BACK, WE HAD 22,000 APPLICATIONS.
WE CONDUCTED 10,000 BACKGROUND CHECKS.
THAT 8% PERFORMANCE IS THAT DOABLE.
THAT'S WHAT I WAS GOING TO SAY.
I ALSO THINK, YOU KNOW, LIKE, UM, MS. WALTON, YOU SAID THERE'S A FORM THAT THEY FILL OUT AND YOU SCAN IT IN, YOU KNOW, JUST A COPY OF THE FORM THAT'S CREATED OR FILLED OUT, COMPLETED BY EVERYONE.
AND THEN JUST SAY, YOU KNOW, 28,000 OF THESE AS OF THIS DAY, IT'S CONTINUAL, LIKE YOU SAID, WITH 28,000 OF THESE HAVE BEEN PROCESSED AND YOU KNOW, 98% HAVE, YOU KNOW, MET WITH APPROVAL.
I THINK THAT'S, UM, PHENOMENAL DATA TO HAVE THAT MANY PEOPLE HAVE FILLED OUT, UH, FORMS TO BE VOLUNTEERS.
AND IT ALSO SHOWS THE AMOUNT OF EFFORT THAT THE HUGE HR DEPARTMENT HAS TO DO TO, TO LOOK AT THOSE.
JUST MY THOUGHTS, UH, MS. ROBOT IS NOT PAPER, A PAPER SYSTEM IS ELECTRONIC.
SO THE APPLICATION IS DONE ONLINE BY AN EXTERNAL COMPANY.
AND WE WERE JUST FONDLING IN AS THE PERSON THAT'S NOTIFIED BECAUSE WE ARE THE OWNER OF THAT ACCOUNT.
A COPY OF THAT REPORT, YOU KNOW, THAT YOU GET INFORMATION BACK RIGHT.
I GUESS WE CAN JUST ONE THING LIKE THAT, JUST, I THINK THAT'S, TO ME THAT THAT'S INTERESTING TO ME TO SEE EXACTLY WHAT INFORMATION WE'RE ASKING THEM TO COMPLETE.
UM, ALICE, DOES SOMEBODY SIGN OFF, UM, THAT, THAT THOSE FORMS HAVE BEEN CHECKED? MY SUGGESTION WOULD BE THAT YOU INCLUDE THAT IN YOUR WRITEUP, LETTING YOU KNOW, SOMEBODY SIGNS OFF ON THAT, UM, ENSURING IT'S BEEN DONE.
WE ALSO HAVE A SYSTEM TO GIVE YOU CLEARANCE WHERE WE HAVE VOLUNTEERS THAT COME BACK TO THE, SOMETHING ON THE FESTER AND IT MIGHT BE 10 OR 15 YEARS OLD AND IT'S KICKED BACK BECAUSE IT DOESN'T MEET OUR STANDARD.
THEN WE HAVE A TEAM OF PEOPLE LOOK AT IT THAT SAYS, IS THIS OKAY? OR NOT ONE LEVEL MIGHT SAY YES, THE NEXT LEVEL UP WILL SAY NO.
AND THEN THE FINAL SAY, SO IT COMES FROM THE OLD 10 X THE WEBINAR.
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THINK, I THINK THAT'S IMPORTANT TO INCLUDE IN THE COMPLIANCE.UM, BUT YOU KNOW, YOU DO THAT.
YOU HAVE A TEAM LOOK AT IT, HAVE SOMEBODY SIGN OFF ON IT.
I JUST THINK THAT WOULD BE A HELPFUL ADDITION TO, TO YOUR WRITEUP.
ANYONE ELSE? SO MS. WALTON, I THINK, UM, ALL RIGHT.
ANY OTHER CONVERSATION ABOUT THE SPECIFICS OF A WORK DAY? YOU KNOW, WHAT YOU AND YOUR TEAM DETERMINED THAT EVIDENCE OF COMPLIANCE LOOKS LIKE SINCE, YOU KNOW, SINCE YOU KNOW, YOU ARE A FIELD, UM, AND THAT WOULD BE SUBMITTED, WOULD THAT GO AWAY? UM, FOR ACCEPTANCE.
YEAH, BUT I DIDN'T HAVE ANY COMMENTS ABOUT, ABOUT THIS ALL OTHER THAN THE EVIDENCE, THE EVIDENCE IN BED.
AND THAT'S SOME OF, THAT'S JUST ME LEARNING.
WE HAD 20,000 VOLUNTEERS COMPLICATIONS.
WELL, THAT'S WHY THEY SAID HE NEEDED 17 PEOPLE ABSOLUTELY.
BUT DO YOU FIND OUT, DO THEY APPLY? LIKE, YOU KNOW, THIS PARENTS, COMMUNITY MEMBERS CAN HAVE ANY CATEGORIES THAT WE TRACK AND WE, UM, WHICH CAN BE TRACKED BY SCHOOL.
SO I WOULD LOVE, YOU WANT TO BE A VOLUNTEER AT HILTON ELEMENTARY SCHOOL, THEN THAT'S THE SCHOOL WE APPLY FOR AND WE CAN PULL UP AND YOUR REPORT GOES BACK TO THAT BUILDING SO THAT THE SCHOOL KNOW THAT YOUR, WHAT HAS BEEN, OR YOUR CHECK HAS BEEN CLEAR.
SO THEY HAVE ACCESS WITH SYSTEM FOR THEIR SCHOOL ONLY.
SO THEY CAN PULL UP AND SEE IF FLAGGED FOR THEM.
AND IF, IF AN INDIVIDUAL IS FLAGGED, WE KNOW THAT HAS BEEN FLAGGED AND WE ACTUALLY SEND THEM.
IF THEY CHOOSE TO ME, THIS IS WHAT'S USEFUL.
THAT WAS ONLY PROCESSES THAT YOU GUYS ARE CLEARLY ALL OVER IT, LIKE IT'S BEING HANDLED.
AND IT'S JUST GOOD FOR THE BOARD TO KNOW THAT SO WE CAN RESPOND APPROPRIATELY.
ANY OTHER, ANYTHING ELSE? ALL RIGHT.
THE NEXT THING ON THE AGENDA IS AN UPDATE ON THE COMPENSATION ANALYSIS.
AS OF YESTERDAY, WE ARE WAITING FOR MGT LISTED COMPANY THAT WAS SELECTED THROUGH AN RFP PROCESS TO CONDUCT THE SALARY SET.
AND WE WAITED FOR THEM TO SEND A CONTRACT BACK.
SO WE'VE GONE THROUGH THAT PROCESS AND WE WERE AWARDED THE CONTRACT TO SELL THE NEXT STEP.
WE WILL BE IN, IT'S GOING TO TAKE ABOUT SIX MONTHS TO, AND THE NEXT STEP WOULD BE FOR THEM TO GET THEIR TEAM IN HERE TO TELL US WHAT THEY NEED FROM US IN TERMS OF DATA, SO THAT THEY CAN START WORK AND THEN WE'LL MOVE FORWARD.
ANY QUESTIONS? WELL, I DO, BUT IT RELATES TO THE NEXT ONE TO, OKAY.
SO THE NEXT THING ON THE AGENDA IS JUST TO, UM, WHEN WE TALKED ABOUT THE COMPENSATION ANALYSIS WE, UM, LEARNED AT THAT TIME THAT IT WOULD NOT INCLUDE TEACHERS SALARIES.
UM, AND, UH, SO WE'RE BRINGING THAT FORWARD TO JUST HAVE A DISCUSSION ON WHAT ABOUT A TEACHER SALARY ANALYSIS? CAN YOU SHARE WITH EVERYBODY, UM, YOU HAD SAID, I BELIEVE MS. WALTON, I DON'T WANNA PUT WORDS BECAUSE THIS WAS MANY MONTHS AGO MAYBE DOING THAT.
SO WHAT WE'VE DONE IN HR AND WE PLAY WITH THIS EVERY YEAR, BECAUSE IT'S ALWAYS KIND OF SCAFFOLD.
THEY WANT HIM TO STAY, SO WE'VE RUN AND AT LEAST FOUR DIFFERENT LEVELS OF TEACHERS OUT.
SO IT IS THE SALARIES FOR TEACHERS ARE STARTED AT STATEMENT AND IT'S FUNNELED DOWN US, BUT ON A LOCAL LEVEL, WE CAN DECIDE WHAT WE ARE BASED BE AND RAISE FROM THERE AS LONG AS WE KEEP IN LINE WITH THE STATE.
SO WE RUN FOUR DIFFERENT SCENARIOS.
WHAT WE HAVE TO DECIDE AS A DISTRICT BOARD FOR US TO DECIDE IS WHAT WE WANT OUR BASE TO BE.
OUR RECOMMENDATION WOULD BE NOTHING LESS THAN 40,000 AS YOU'RE BEGINNING TO SELL
UM, AND I HAVEN'T HAD HAND HERE, UM, SCENARIO WAS BASED AT 45,000 AND RUN THAT UP TO 28 YEARS BECAUSE THAT WAS A SUGGESTION.
AND IF WE STARTED THAT WAY, UM, DOCTORATE DEGREE AT THE 28TH LEVEL IS STILL ONLY EARNED 98,000.
SO YOU, AFTER 28 YEARS OF SERVICE, SO WE MIGHT WANT TO GO HIGHER,
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BUT THAT IS THE DECISION THAT A BOARD THAT THE BOARD YOU WOULD HAVE TO DECIDE, HOW MUCH WOULD YOUR BASE IS AND HOW MUCH DO YOU WANT TO LIVE IN IT? WE CAN MAKE ANY UPSTAIRS, BUT YOU'RE RECOMMENDING RIGHT NOW WE'RE 37.RIGHT? HOW DOES THAT FACTOR WITH THE LOCALITY SUPPLEMENT? THE LOCALITY SUPPLEMENT IS NOT PART OF THE SALARY.
SO WHEN WE START AT 37 PLUS FIVE, WE'RE REALLY STARTING AT 42.
BUT IT DOESN'T CONTRIBUTE TO RETIREMENT.
AND IT'S NOT GUARANTEED BECAUSE IF YOU STOP, SO BASICALLY THEN YOU'VE PRETTY MUCH DONE AN ANALYSIS YOU'VE ALREADY DONE THE IN-HOUSE ANALYSIS.
SO, UM, I THOUGHT WE WERE GOING TO DISCUSS MORE, NOT THE ANALYSIS BY GETTING ONE DONE.
UM, YEAH, I MEAN, TO ME, THAT SOUNDS GREAT.
HOW EXACTLY, HOW ARE WE GOING TO PAY FOR IT? RIGHT.
AND I THINK MAYBE A, MAYBE A LITTLE MORE FORMAL RECOMMENDATION FOR, YOU KNOW, FROM HR, WOULD YOU LIKE LET'S MAKE A RECOMMENDATION.
YOU CAN PRESENT ALL FORCE AREAS THAT YOU'VE RUN.
DO YOU WANT TO DO THAT NOW? OR DID YOU WANT TO GET, DO THAT? YOU KNOW, WITH DIFFERENT MEETINGS? I HAVE ALL I HAVE, I CAN PRESENT WHAT I HAVE, BUT WHAT I'D LIKE TO HEAR FOR THE BOARD IS WHERE YOU WANT TO BEGIN.
I WOULD LIKE FOR YOU TO TELL US WHERE YOUR BASIS, AND THEN WE NEED TO GO BACK.
AND THEN WHAT ABOUT SPIRITS AFTER THIS IS GOING TO REQUIRE FINANCE THOUGH, IT'S KIND OF PART OF YOUR BUDGET DISCUSSION.
WHEN YOU WOULD TALK ABOUT THESE THINGS, THAT IS A BIG, THAT IS THE BIGGEST PART OF YOUR RIGHT.
UM, SO WHAT I WOULD LIKE TO SEE PERHAPS IS A RECOMMENDATION FROM HR AND, UM, YOU KNOW, THEN WE COULD DISCUSS THAT RECOMMENDATION.
SO, AND WHAT DOES IT MEAN WITH HAVING A LOCALITY SETTLEMENT? WHAT DOES IT MEAN? YOU KNOW, ALL THE, ANYTHING THAT MIGHT PLAY INTO THAT, WHAT IS THE TRUE VALUE OF SALARY AND BENEFITS? AND, YOU KNOW, CAUSE I REMEMBER HE SENT EVERY EMPLOYEE OR AT LEAST EVERY CERTIFIED TEACHER, YOU KNOW, THIS IS HOW MUCH YOUR VACATION DAYS AND WORK.
THIS IS, SO THIS IS REALLY THE BOTTOM LINE.
THIS IS WHAT YOUR IS WORTH AND THAT'S SIGNIFICANTLY HIGHER THAN WHAT YOU BRING HOME.
SO, YOU KNOW, IF YOU COULD MAKE A RECOMMENDATION AND PUTTING ALL THAT STUFF, WE COULD TALK ABOUT IT HERE.
IT COULD CERTAINLY THEN GO TO THE FINANCE COMMITTEE FOR THEM TO HAVE A CONVERSATION ABOUT IT SO THAT WHEN BUDGET TIME COMES AROUND NEXT SPRING, WE HAD ALL THE INFORMATION AND RECOMMENDATIONS FROM FINANCE, FROM YOURSELF, EVERYTHING.
I THINK WE DID A LOT OF WORK AND THEN HAVING SOMETHING TIED UP FOR THE BOARD FOR THE GOOD SHOW, I CAN DO THAT TONYA AND I TALK A LOT ABOUT TEACHER SALARIES AND HOW WE CAN MAKE IT WORK.
SO WHAT I CAN DO IS WRITE BACK THE RECOMMENDATION AND I WILL ALSO GO BACK TOP FIVE COUNTIES SO THAT, YOU KNOW, GET THEM AND GET OUT A REPUTATION FALLS.
I THINK THAT'D BE GREAT AND BED WE WOULD BE ABLE TO HAVE.
SO I DON'T THINK WE HAVE THAT.
DO WE? MS. SMALL-TIME THIS NOTE.
SO THAT WOULD BE GREAT IF WE COULD HAVE THAT PRESENTATION SO THAT WE CAN ACTUALLY SEE THE NUMBERS AND STUFF, SO.
DO YOU WANT TO DO THAT FOR NOVEMBER OR INTO OKAY.
LET'S UM, NO, I WAS THINKING ISRAEL TO IT REALLY, ISN'T A QUIET TIME IN AGL EATING.
IT USED TO BE A QUITE TIME BETWEEN OCTOBER AND RIGHT AFTER THANKSGIVING AND
SO MS. HOLDEN, WILL YOUR COMPENSATION STUDY, UM, THE ONE THAT YOU LIKED CONTRACTING OUT AND WOULD THAT BE READY ABOUT BUDGET TIME? YOU'RE HOPING THAT IS, THAT WOULD BE FINE.
AND KEEP IN MIND THAT DISPLAY INCLUDE ADMINISTRATORS, CLASSIFIED STAFF.
AND WE ALSO ASK FOR RECOMMENDATION FOR COMPENSATING CERTIFIED TEACHERS AND THE CLASSROOM, THE DISTRICT, YEAH.
SO ROBIN, COULD YOU ADD THAT TO THE NOVEMBER? THANK YOU VERY MUCH.
UM, I BELIEVE MRS. WALTON SPOKE TO ONE OF MY POINTS.
I WANT TO KNOW WHERE WHEREVER THEY WERE GOING TO ALSO INCLUDE, UM, CLASSIFIES TEACHERS, ASSISTANTS, BUS DRIVERS, UH, WELL, AFRICAN EMBASSY IN CUSTODIES, BUT UH, OTHER, OTHER, UH, PERSONNEL
[00:30:01]
IS AS WELL.IS, IS THERE, WAS THAT CORRECTLY THAT I HAD THAT CORRECT? THAT'S CORRECT.
AND ALSO, UM, WELL THAT'S FINE.
ALL RIGHT, MS. WALTON, I THINK THAT'S YES, MA'AM THANK YOU VERY MUCH GREATLY APPRECIATE IT.
AND WE WILL PLAN FOR THE NOVEMBER MEETING TO HAVE THAT.
UM, MS. CARTLIDGE SHE'S ON ONLINE.
HOW ARE YOU ALL TODAY? THANK YOU SO MUCH.
THIS IS THE THIRD QUARTER MONITORING REPORT, WHICH IS REQUIRED UNDER THE BOARD'S POLICY UNDER E 16 OPERATIONAL EXPECTATION FOR FOYA.
AND THIS IS THE THIRD QUARTER MONITORING REPORT AND ATTACHED TO THE, UM, STATEMENT OF COMPLIANCE IS A LIST THAT SHOWS THE NUMBER OF FREEDOM OF INFORMATION ACT REQUESTS.
IT'S ACTUALLY, I'M SORRY, IT'S UPSIDE DOWN THERE, BUT ROBIN, COULD YOU EXPLAIN IT, YOU KNOW, FOR, FOR, FROM JANUARY ONE TO THE PRESENT, BUT AS YOU CAN SEE, IT CONTINUES ON SECOND QUARTER ENDED ON JUNE THE 30TH OF 2021.
AND SO OUR NEXT ONE STARTED ON NUMBER 31.
IT WAS WHAT STARTED IN JULY AND THEN 31 THROUGH, YOU COULD JUST SCROLL IT DOWN.
ROBIN 31 THROUGH 47 IS WHAT WE'VE RECEIVED SINCE THE LAST QUARTER.
SO I JUST WANT TO MAKE SURE WHAT I WANT TO TRY TO DO IS MAKE SURE IT COMES TO THE OPERATIONS CAN PIT COMMITTEE AFTER THE END OF EACH QUARTER AND THEN TO THE BOARD UNTIL OUR NEXT REPORT WILL BE DUE AFTER DECEMBER 30TH, 31ST.
AND THEN WE'LL HAVE OUR ANNUAL REPORT IN JANUARY FOR THE BOARD MR. SMITH, UM, WHEN IT COMES TO A FOUR YEAR WHO WHO'S ALL IN THE DEPARTMENT, WHAT'S THE, WHAT'S THE WHO WHO'S ALL IN THAT DEPARTMENT.
AND WHAT'S THAT PROCESS, UM, WOULD YOU, WELL, I DON'T THINK MS. STAYTON IS ON THE PHONE, BUT MISS JENNIFER STAYTON IS THE RISK MANAGER AND SHE KEEPS UP WITH THE LOG AND MAKING SURE THAT, AND THEN I'M NOT, SHE WORKED WITH THE COMMUNICATIONS DEPARTMENT BECAUSE UNLIKE MOST DISTRICTS OF FYI RESPONSES ARE POSTED ON THE INTERNET.
SO IT'S REALLY A TEAM EFFORT OF FOLKS WORKING TOGETHER.
AND THEN IF THERE'S ISSUES THAT NEED TO BE REVIEWED FROM A LEGAL POINT OF VIEW, IT GETS SENT TO ME, BUT IT DEPENDS UPON THE PARTICULAR REQUESTS OR SO FOR EXAMPLE, WATER TESTING RECORDS, THEN JENNIFER WILL CHECK WITH RAMADAN AND MAKE SURE THAT SHE'S GOT ALL THE APPROPRIATE.
I MEAN, EACH DEPARTMENT KEEPS CERTAIN RECORDS.
SO IT'S REALLY A TEAM EFFORT TO ENSURE THAT WE'RE COMPLIANT WITH THE LAW.
DID IT, DID I ANSWER YOUR QUESTION, SIR? I KIND OF ARE STILL TRYING TO LEARN THE PROCESS OF IT, BUT, UM, LO AND BEHOLD, IF SOMEONE WAS DENIED, UH, RECORDS, WHO WOULD BE THE PERSON WHO WOULD DENY THAT, WHO WOULD THE NOW THE RECORD? IT JUST DEPENDS UPON WHAT THE PARTICULAR ISSUE IS.
SO FOR EXAMPLE, IF SOMEBODY IS REQUESTING STUDENT RECORDS, IT'S A FEDERAL LAW FOR, WE ARE NOT PERMITTED TO DISCLOSE STUDENT RECORDS TO THE PUBLIC AND POST ON THE INTERNET BECAUSE WE'D BE BREAKING FEDERAL LAW.
SO JENNIFER'S WELL AWARE THAT AS BUDDHA, AS WELL AWARE OF THAT, I KNOW THAT YOU'RE WELL AWARE OF THAT.
UH, LET ME, LET ME RESTATE MY QUESTION.
UH, MAY MAYBE YOU, MAYBE YOU DON'T UNDERSTAND THE QUESTION.
MY QUESTION IS IF SOMEONE IS DENIED INFORMATION OR DENIED FOR YOUR INFORMATION WHO WAS TASKED WITH TELLING THEM THAT THE INFORMATION IS D IS DENIED AND THAT IT CANNOT GIVE THAT INFORMATION, WHOSE JOB IS THAT WHO MAKES THE FINAL DECISION ON THAT? IT DEPENDS UPON THE QUESTION.
SO FOR EXAMPLE, MR. SMITH, AS YOU'LL SEE, BY LOOKING AT THE REPORT, THERE IS A NUMBER 21 AND 22, IT SAYS DENIED YES, THE REASON WHY IT'S WRONG AGENCY.
SO IT'S NOT REALLY IT'S THE WRONG AGENCY.
SO OF COURSE IT'S DENIED BECAUSE WE DON'T HAVE THE INFORMATION.
UM, I'M A LITTLE CONCERNED BECAUSE TO MAKE SURE THAT IT'S FAIR.
[00:35:01]
SOMEONE NEEDS TO BE, IT NEEDS TO BE ONE PERSON CONSISTENTLY, UH, MAKING THAT DECISIONS VERSUS, UH, THE PEOPLE MAKING THAT CASE BY CASE BECAUSE THAT, THAT LEAVES ROOM FOR, UM, AT LEAST THAT LEAVES ROOM FOR, UH, SOME, SOME DIFFERENT THINGS THAT COULD POSSIBLY HAPPEN OR IT APPEARING TO BE UNFAIR.SO, YOU KNOW, I HAVE A CONCERN WITH THAT AND THANK YOU, MR. SMITH, MS. RABBI.
OH, UH, ACTUALLY I'M NOT DUMB.
AND MR. SMITH, BECAUSE I THINK WE NEED TO HAVE, LET SOMEONE ELSE ASK A QUESTION FIRST, IF WE CAN COME BACK TO YOU KATHY REAL LINE, I WAS NOTICING THAT THERE WERE PERSONNEL RECORDS REQUESTED AND THAT THEY WERE PROVIDED.
I WAS, I DIDN'T THINK WE RELEASED PERSONNEL RECORDS, PUB ONLY THE PUBLIC INFORMATION THAT WOULD BE AVAILABLE, NOT EVERYTHING IS SENT OUT.
I WAS JUST, WHEN I SAW THAT, I WAS A LITTLE SURPRISED AND OKAY, MR. SMITH, UH, ONCE AGAIN, I'M ASKING, UH, HOW AM I SURE WHO TO ASK AT THIS TIME WITH WHAT THIS INFORMATION BEING, UM, WAS SOMEONE SAYING, NO, I BELIEVE IN CONSISTENCY.
AND I'M WONDERING HOW COULD, MAYBE THIS IS MAYBE A QUESTION THAT WE WOULD ACTUALLY HAVE TO REGRESS OR ARE YOU DOING MS. CARTILAGE BEING THE LEGAL
WHO DOES THIS, WHO DOES FOR YOUR FALL UNDER FOR CLARIFICATION? THE, OKAY, LET ME TRY AND EXPLAIN IT AGAIN.
NAH, I DON'T THINK I REALLY NEED YOU TO EXPLAIN IT.
COULD THE QUESTIONNAIRE, EXCUSE ME.
IF I, IF I MAY, IF I MAY THANK YOU.
UM, MR. SMITH, IF YOU COULD SUCCINCTLY ASK YOUR LAST QUESTION, UM, YOU WANT TO KNOW IF THERE'S ONE PERSON THAT DENIES FOR YA.
AND I BELIEVE MS.
AND SO ARE YOU SPECIFICALLY ASKING WHO GETS BACK TO THE FOYER REQUEST, THE PERSON THAT REQUESTED IT, WHO GETS BACK TO THEM AND SAYS NO.
IS THAT, IS THAT WHAT YOU'RE ASKING? CORRECT.
SO WHO IS THE PERSON, THE ONE PERSON THAT GETS BACK TO THE PERSON THAT REQUESTED THE PLOY TO SAY YOUR, YOUR, FOR YOUR POSTS HAVE BEEN DENIED.
SO IF YOU WOULD LIKE TO, IF YOU WOULD LIKE TO LOOK ON THE WEBSITE, UH, MS. J MIS-GENDER FOR STATE IS VERY THOROUGH IN PREPARING HER RESPONSES, ALL OF THE REQUESTS AND PURSUANT WITH THE BOARD'S POLICY, ALWAYS 16, ALL OF THEM, THE INFORMATION THAT THE BOARD HAS DIRECTED US, WHICH INCLUDES AS YOU SEE THE ITEMS UP AT THE TOP OF THE PAGE, THE INFORMATION AND NO REQUEST IS MADE MS. STATE, AND WE'LL DO AN INITIAL RESPONSE.
SHE WILL OBTAIN THE INFORMATION THAT IS REQUESTED.
THIS BROODER WILL REVIEW THEM.
IF THERE'S A LEGAL ISSUE THAT NEEDS TO BE RESEARCHED, IT WILL BE RESEARCH AND THEN MISSTATE AND SENDS OUT THE RESPONSE.
AND YOU CAN SEE ALL THE RESPONSES ON THE WEBSITE IT'S SELF-EXPLANATORY AND IT'S A TEAM EFFORT.
AND I WOULD ALSO LIKE TO SAY THAT I COMMEND OUR STAFF FOR THE WORK THAT THEY DO TO PROVIDE TO US NOT ONLY TO RESPOND, BUT TO POST THIS INFORMATION BECAUSE AS YOU COULD SEE, IT TAKES A LOT OF WORK AND DILIGENCE.
THANK YOU, MS. CARTILAGE, MR.
UM, I BELIEVE THAT IF THE REQUESTER, UH, DOES NOT AGREE WITH THE DENIAL, THERE IS, THERE IS AN APPEAL PROCESS.
AM I CORRECT IN THAT? UM, EXCUSE ME.
I ACTUALLY DON'T HAVE FOYAS SITTING RIGHT IN FRONT OF ME.
YOU THOUGHT MR. STEWART, BUT THERE IS ACTUALLY, YOU KNOW, YOU CAN ACTUALLY, A LAWSUIT CAN BE FILED IN THE CIVIL FOR AUNTS TO PROTEST IT.
THERE'S THE RECENT YEARS THAT SAYS THAT A LAW CAN BE FILED.
AND ACTUALLY YOU MAY HAVE SEEN IN THE NEWS, THERE HAVE BEEN LAWSUITS FILED ABOUT THIS AND OTHER YEAH, THAT'S WHAT I THOUGHT.
I JUST WANTED TO MAKE SURE THAT WE ALL KNEW THAT IF THERE WAS A DISAGREEMENT, THERE WAS ANOTHER AVENUE TO PURSUE.
AND THANK YOU FOR BRINGING THAT UP, MR. STRIPPER.
THAT'S A REALLY IMPORTANT POINT.
[00:40:03]
SORRY, I FORGOT.AND YOU FORGOT TO TAKE MY HAND DOWN, NOT A PROBLEM, MR. SMITH.
THANK YOU FOR BRINGING THAT UP.
UM, BUT I GET WHAT YOU'RE SAYING, BUT I'M JUST HOPING THAT WE CAN AVOID THAT LAWSUIT OF ANY OF THESE, UH, ANY MEANS POSSIBLE.
YOU KNOW, I, I THINK THAT WOULD BE SOMETHING GREAT IF, IF, IF, IF WE DEFINITELY COULD, UM, AVOID THAT.
THANK YOU FOR BRINGING IT FOR BRINGING THAT UP AS WELL.
AND FOR YOUR HARD WORK, YOU AND YOUR STAFF THAT ARE DOING, BUT, UM, MS. STATE AND IT WORKS REALLY HARD ON ME, SIR.
SHE DOES, UH, WE NEED A MOTION TO ACCEPT OH, 16.1 AND 16.2, EXCEPT ALWAYS 63 60 0.2 AND BRING IT, BRING IT TO THE, BRING IT TO THE FULL BOARD.
I HAVE A QUESTION, UM, IN TERMS OF BRINGING IT TO THE FULL BOARD, I, WE'RE NOT PUTTING SOME OF THE CONSENT AGENDA GALLERY.
WE SHOULD, UH, THAT IS OUR PRACTICE RIGHT NOW, BUT AGAIN, MR. SMITH, ANYBODY CAN PULL ANYTHING OFF THE CONSENT AGENDA, UH, AT THE BEGINNING OF THE MEETING, IF SO DESIRED.
SO WILL YOU SECOND THIS MOTION MR. SMITH? UH, NO, BECAUSE I DON'T EVEN WANT IT TO GO TO CONCENTRA NOW.
I WOULD, I WOULD, I WOULD ACTUALLY, I WOULD LIKE TO, UM, I WOULD LIKE TO, I'D LIKE TO MAKE A SUBSTITUTE SUBSTITUTION MOTION FOR THIS TO GO TO THE REGULAR AGENDA AND NOT THE CONSENT AGENDA.
DO I HAVE A SECOND? WE'RE BACK TO THE ORIGINAL MOTION AND, UM, I WILL SECOND IT FOR DISCUSSION PURPOSES.
MR. STEVEN JURY, YOU HAVE YOUR HAND UP JUST A TECHNICAL ISSUE.
YOU'RE KIND OF LIKE RECOMMENDED THE BOARD ACCEPTED.
SO THE WORDING OF THAT CAN RECOMMEND THE FULL BOARD, EXCEPT THIS.
YOU HAVE THAT ROBIN WILSON TO RECOMMEND TO THE FULL BOARD EXCEPT THEM SPACE, SENTENCE OF ALL THESE 60, RIGHT? ANY OTHER DISCUSSION? ALRIGHT.
SO THAT'S TWO, ONE MOTION PASSES.
SO THE NEXT THING ON OUR AGENDA IS A CONSTRUCTION UPDATE.
THANK YOU FOR THE OPPORTUNITY TO PROVIDE THE CONSTRUCTION UPDATES.
IN THE INTEREST OF TIME, I WILL BE PROVIDING HIGHLIGHTS FROM THE, UH, NUMEROUS, NUMEROUS, UH, PRESENTATION MATERIALS THAT WERE FURNISHED.
AND I WILL PAUSE AT THE END OF THE CONSTRUCTION UPDATE TO TAKE ANY QUESTIONS BEFORE WE MOVE ON TO THE, UH, DISCUSSIONS RELATED TO THE MID PROGRAM RESET.
SO IF ROBIN OR MOLLY, YOU'LL PULL UP THE POWERPOINT INFORMATION, LET'S MOVE FORWARD TO SLIDES THREE AND FOUR FOR UPDATES AT BUFORD ELEMENTARY, I WANTED TO REPORT TO THE OPERATION COMMITTEE THAT OUR PRIOR CONCERNS OVER THE PERFORMANCE TO THE ELECTRICAL SUBCONTRACTOR HAVE BEEN RESOLVED, UH, ON THE NEXT PAGE, YOU'LL SEE SOME REFERENCES TO SOME OSF INSPECTIONS.
THE FIRE ALARM INSPECTION WAS PASSED ON OCTOBER EIGHT.
THE OTHER ITEM I'LL POINT OUT IS WE DO HAVE AN AMENDMENT THAT IS BEING ROUTED FOR SIGNATURES IT'S AMENDMENT NUMBER 16 RELATED TO FIRE RISER PUMP ROOM, UH, CHANGES, UH, THE BUFORD JASPER'S, UH, UH, SEWER WATER AUTHORITY HAS HAD SOME, UH, PRESSURE ISSUES AND, UH, TO RESOLVE THOSE CONCERNS, WE ARE MOVING FORWARD WITH THE AMENDMENT, UH, IS BEING ROUTED, AS I SAID RIGHT NOW FOR SIGNATURES, BUT THERE IS LONG LEAD TIMES ASSOCIATED WITH THE MATERIALS IN PARTICULAR, THE PUMP ON THAT PROJECT, UH, LEAD TIME WILL RESULT.
AND THE TIME THAT IT ALSO TAKES TO COMPLETE THE WORK, UH, WILL PUT US COMPLETING THAT FIRE ARRIVES OR PUMP, UH, IMPROVEMENTS BY THE END OF MARCH OF NEXT YEAR, MOVING ALONG, TOUCHING BASE ON ONE OF OUR LARGER PROJECTS AT BATTERY CREEK HIGH, YOU SEE SOME PROGRESS PHOTOS
[00:45:01]
THERE, AS WELL AS UPDATED FINANCIAL INFORMATION, THE PROJECTS UNDER BUDGET, MOVING ALONG ON SCHEDULE, AND THEN MAKING REALLY GOOD PROGRESS.TALK A LITTLE BIT ABOUT SLIDES SEVEN AND EIGHT FOR ROBERT SMALLS INTERNATIONAL ACADEMY.
UH, WE'LL SEE THE SILT FENCE INSTALLATION AND SOME SITE CLEARING BEGINNING PRIOR TO THE END OF OCTOBER, WE ARE, UH, LOOKING TO SCHEDULE A PROJECT KICKOFF MEETING TO TAKE PLACE IN NOVEMBER.
UH, MOVING AHEAD, I'M NOT GOING TO DRAW A LOT OF TIME ON PROJECTS THAT HAVE BEEN EITHER PREVIOUSLY REPORTED ARE STILL CONTINUING ON WITH GOOD PROGRESS WITH BUDGETS AND SCHEDULES, BUT I'LL PAUSE BRIEFLY ON SLIDE 13 FOR HILTON HEAD ISLAND, MIDDLE SCHOOL, UH, THE DESIGNER OF RECORD WHO HAS LS THREE P IS PREPARING, UM, SLIDE 13.
THAT IS PREPARING THE CONSTRUCTION DOCUMENTS AND THE TEAM IS WORKING TOGETHER TO ADDRESS THE PREVIOUSLY MENTIONED COST CONCERNS ON THE PROJECT.
UH, INSTALLATION OF THE MOBILE CLASSROOMS IS STILL ON SCHEDULED TO TAKE PLACE IN NOVEMBER AND CONSTRUCTION FOR THE MAIN PROJECT.
LIKEWISE IS STILL ON SCHEDULE TO COMMENCE IN THE FIRST QUARTER OF NEXT YEAR, MOVING FORWARD TO SLIDE 15 SHARON SOME GOOD NEWS THAT THE FIRST HOME FOOTBALL GAME WAS PLAYED ON THE NEW TURF FIELD LAST FRIDAY.
UH, THERE ARE SOME REMAINING, UH, WORK THAT WE JUST COULDN'T GET ACCOMPLISHED BEFORE THE FIRST FOOTBALL GAME BECAUSE OF THE RAIN THAT WE'VE, UH, HAD RECENTLY, UH, THE WORK THAT REMAINS IS LETTERING, UH, IN THE END ZONES, AS WELL AS THE MIDFIELD LOGO, BUT, UH, THAT'S SCHEDULED TO TAKE PLACE AS SOON AS THE FOOTBALL SEASON AND MOVING ALONG TO SLIDE 25 QUICK UPDATE ON ST.
HELENA ELEMENTARY AND THAT 8%, UM, GYMNASIUM RENOVATION WORK.
UH, WE'VE TALKED IN THE PAST ABOUT, UH, NEEDING TO RE UH, LOOK INTO SOME MODIFICATIONS OF THE PLANS AND ELEVATIONS TO PROVIDE THAT REVISED, UH, COVERED ENTRY.
THOSE DRAWINGS HAVE BEEN PREPARED, ROBERT AND I HAVE REVIEWED THOSE AND FOUND THOSE TO BE A MORE ACCEPTABLE THAN THE PREVIOUS OPTIONS THAT WERE PRESENTED.
UH, THE CM WHO'S HG RANNELLS THEY'RE, UH, WORKING ON PROVIDING US A GMP PRICE PROPOSAL FOR THIS.
AND AS SOON AS THAT'S RECEIVED, WE'LL EVALUATE IT AND BE SHARING ADDITIONAL INFORMATION.
UM, BUT WE COULD PROBABLY GO AHEAD TO SLIDES 36 AND 37 PROJECT CLOSE OUTS.
I DO THINK IT'S IMPORTANT TO, UH, PROVIDE AN UPDATE ON THE PROJECT CLOSE OUTS.
UH, ONCE AGAIN, WE DISCUSSED THIS ON A WEEKLY BASIS, IF NOT SOMETIMES DAILY WITH EACH OF THE PROJECT MANAGERS, I DO WANT EVERYONE TO KNOW THAT WE ARE MAKING PROGRESS, BUT WITH THESE DELIVERY MODELS THAT ARE CM AT RISK, THE CLOSEOUT PROCESS IS TAKING LONGER.
AND A LOT OF IT HAS TO DO WITH THE RECONCILIATION OF THE UNUSED CONSTRUCTION CONTINGENCIES THAT ARE CONTAINED INSIDE THE GMP, AS WELL AS ANY OF THE ALLOWANCES.
UH, WE WANT TO MAKE SURE THAT WE'RE BEING GOOD STEWARDS WITH THE PUBLIC FUNDS AND EACH DOLLAR THAT SHOULD BE RETURNED IS RETURNED.
UM, AS FAR AS THE PAPERWORK SIDE OF THE CLOSEOUTS, WE WERE REALLY SITTING QUITE WELL WITH OUR PROJECTS.
UH, THE REQUIRED PAPERWORK HAS BEEN ASSEMBLED AND SUBMITTED TO THE ARCHITECT AND THE PROJECT MANAGER AND BOTH EVERY VIEWED AND ACCEPTED IT.
SO, UH, WE ARE MAKING PROGRESS AND IT IS A TOP PRIORITY THAT WE DO NEED TO BE MAKING HEADWAY WITH, UH, SLIDE 38 AND 39.
TALK ABOUT OUR MONTHLY FINANCIAL SUMMARIES.
THOSE ARE ATTACHMENTS THAT REFERRING YOUR STRAW ALONG WITH THIS MATERIAL, UH, SAME WITH SLIDE 39, THAT DEALS WITH OUR PROJECT CONTINGENCY LOG.
UH, JUST WANT TO MAKE A MENTION THAT WE HAD NO PROGRAM LEVEL CONTINGENCY USE IN THE MONTH OF SEPTEMBER.
AND LIKEWISE ON SLIDE 40, UH, THE, UH, AMENDMENT TRACKING LOG THAT WE BEGAN FURNISHING, UH, TWO MEETINGS BACK, UH, THAT, THAT HAS BEEN UPDATED AND PROVIDED AS WELL WITH THIS, UH, UPDATE AS AN ATTACHMENT ON SLIDE 41.
THAT'S OUR CASHFLOW PROJECTIONS AND ACTUAL EXPENDITURES ACTUAL EXPENDITURES FOR SEPTEMBER WERE APPROXIMATELY 7.3 MILLION.
UH, SO THAT BRINGS OUR ACTUAL SPENT TODAY, UH, TO 79 MILLION
[00:50:01]
THAT YOU SEE AT THE BOTTOM OF THE COLUMN, UH, TITLES, SEPTEMBER, 2021.THE OTHER THING IS THAT WHEN YOU COMPARE IT BACK TO WHAT THE PREVIOUS MODEL WAS FORECASTING AND THAT DELTA BETWEEN ACTUAL AND CUMULATIVE IS SPREADING, BUT WE ANTICIPATED THAT BECAUSE OF THE SCHEDULE CHANGES TWO SIGNIFICANT PROJECTS SUCH AS ROBERT SMALLS, INTERNATIONAL ACADEMY.
UH, THE CVRE HERE, EIGHT TEAM IS, UH, UH, PROCEEDING WITH AN UPDATED CASHFLOW MODEL.
AND, UH, WE SHOULD BE SHARING THAT UPDATED, UH, MODEL AT THE NEXT MEETING.
AND, UH, I WILL TOUCH ON THIS BECAUSE WE'RE GOING TO GET INTO IT WITH THE MID PROGRAM RESET.
ONE OF THE THINGS THAT ROBERT AND I DISCUSSED IS W WITH THIS FORMAT HERE, WE DO WANT TO ADD A COUPLE OF LINES TO THE BOTTOM, SO THAT THAT'LL ALLOW US THE OPPORTUNITY TO, UH, PUT IN SOME FORECASTED FIGURES FOR WHAT WE'LL BE DISCUSSING AS A SAVINGS THAT WE ARE, UM, ANTICIPATING TO BE RETURNED.
SO WE'LL HAVE A FORECAST FIGURE AND AN ACTUAL FIGURE THAT WE CAN REPORT ON.
AND WE'LL ALSO BE REPORTING ON A FORECAST USE OF CONTINGENCY GOING FORWARD THROUGH THE COMPLETION OF THE PROGRAM, AS WELL AS ACTUAL FIGURES THERE.
THE OTHER PIECE THAT I WANT TO TOUCH ON IS OUR COMMUNITY OUTRAGE SLIDE 44.
WE HAD A REALLY GOOD MEETING WITH THE LEGAL WOMEN VOTERS.
A FORUM WAS HELD ON SEPTEMBER 22ND AT MAY RIVER HIGH SCHOOL.
UH, ATTENDEES INCLUDED, SUPERINTENDENT RODRIGUEZ, SEVERAL BOARD MEMBERS, DISTRICT STAFF, A COUPLE OF CLOCK MEMBERS, CARLTON, DALLAS, AND RAY WORE CO STUDENTS.
AND, UM, LIKE I MENTIONED, THE, UH, FEEDBACK, UH, UH, THE, THE MEETING WAS REALLY, UH, A BIG SUCCESS.
AND THE FEEDBACK THAT WE RECEIVED FROM THE LA LEAGUE OF WOMEN VOTERS WAS EXTREMELY POSITIVE.
AND THIS IS THE SECOND, UH, UH, COMMUNITY OUTREACH WE DID WITH THIS GROUP THIS YEAR.
AND BECAUSE IT WAS SO SUCCESSFUL, THEY WOULD LIKE US TO HOLD ANOTHER FEW, UH, FORUM IN THE FUTURE, BUT THEY WILL BE LOOKING TO DO THAT IN A DIFFERENT PART OF THE COUNTY, SO THAT MORE ATTENDEES CAN, UH, UH, PARTICIPATE THE, UH, COMMUNITY OUTREACH AT ROBERT SMALLS INTERNATIONAL ACADEMY.
ON THE NEXT PAGE, I DID SHARE A FLYER WITH MR.
THAT FLYER DOES HAVE THE, UH, ZOOM MEETING LINK INFORMATION, AS WELL AS, UH, THE OTHER, UH, INFORMATION THAT'S NECESSARY TO PARTICIPATE IN THAT.
THE OTHER, UH, UH, THING ON THE ROBERT SMALLS IS THAT THE TEAM IS STILL WORKING ON COORDINATING A GROUND-BASED RAKING DATE, UH, WITH, UH, STAKEHOLDERS, UH, JUST AS SOON AS WE CAN GET THAT DATE AND TIME LOCKED IN, WE'LL SHARE ADDITIONAL INFORMATION AS WELL.
AND AT HILTON HEAD ISLAND MIDDLE SCHOOL, WHERE WE ARE WORKING ON THAT MEETING, UH, WITH THE HILTON HEAD ISLAND MIDDLE SCHOOL SIC, SO THAT WE CAN GO OVER THE RENOVATIONS AND THE ADDITIONS THAT ARE PLANNED AND ANSWER ANY QUESTIONS, MAKE SURE WE'RE ALL ON THE SAME SHEET.
AND THEN WE'LL GO AHEAD AND MOVE FORWARD WITH SCHEDULING THE COMMUNITY MEETING TO SHARE INFORMATION RELATED TO THE HILTON HEAD ISLAND, MIDDLE SCHOOL PROJECT.
SO WITH THAT, I WILL PAUSE AND SEE WHAT QUESTIONS MAY BE OUT THERE BEFORE WE MOVE INTO OUR NEXT ITEM OF DISCUSSION, WHICH IS THE MID PROGRAM RESET.
THANK YOU, ROBERT AND ROBERT, UM, FIRST OF ALL, I'M GOING TO SAY THANK YOU FOR GETTING THE FIELD READY ON TIME.
AND THE REVIEWS WERE A HUNDRED PERCENT POSITIVE.
UM, EVEN THOUGH IT'S NOT QUITE FINISHED AND PEOPLE THOUGHT IT LOOKED NICE.
UM, AND IT WAS, IT WAS, IT WAS A GOOD NIGHT.
UM, I KNOW THOUGH THAT IT WAS MENTIONED THAT THE LOGO WAS THE WRONG LOGO, UM, IS THAT BEING CORRECTED FOR IF I CAN JUST, WE'RE INVESTIGATING, WE'RE LOOKING INTO THAT.
SO, UM, WE'RE GOING TO SEE WHAT THAT COST DIFFERENCE WAS BECAUSE, UH, THE LOGO THAT WAS PROVIDED IS WHAT WAS APPROVED, UM, AT THE TIME OF THE, UH, SHOP DRAWINGS.
SO THAT GOES WITH THE APPROVED DRAWINGS, THE CONFLICT COMES IN AND SOME EARLIER ARCHITECTURAL RENDERING RENDERINGS, OR IS IT A LARGER VERSION? SO THE SCHOOL'S REQUESTING THE LARGER VERSION.
WE'RE LOOKING INTO THAT AS FAR AS THAT COST DIFFERENCE TO SEE IF THERE'S DEFINITELY A LOGO COMING IT'S WE GOT TO SEE WHAT THE DIFFERENCES TO SEE IF WE'RE GOING TO BE ABLE TO BE OKAY, IT'S NOT WRONG.
SO I GUESS YOU'D SAY SOMEWHAT OF A CON YEAH, IT'S NOT WRONG.
IT IS WHAT WAS APPROVED WITH THE CONTRACTOR FOR THAT FEE.
SO, AND THE DIFFERENCE IS, UM,
[00:55:01]
OUR DOCUMENTS THAT ARE THE OFFICIAL DOCUMENTS ARE WHAT WE CALL SHOP DRAWINGS.WHEN YOU APPROVE SHOP DRAWINGS, THAT'S IT, YOU YOU'VE SAID CONTRACTOR, GO BUILD IT.
THERE WAS AN EARLIER VERSION OF THE ARCHITECTURAL RENDERING THAT THE SCHOOL LIKE THAT WAS LIKE, AND THERE WAS NOT A WELL, SO THEY WANT THAT VERSION, NOT THE SHOP DRAWING.
AND SO WHEN YOU SAY FOR THE SHOP DRAWINGS, YOU SAY WHEN, AND YOU APPROVE IT.
SO WELL, IT WAS SHARED WITH THE SCHOOL AND EVERYBODY ELSE.
I THINK PART OF OUR COMMUNICATION IS THEY MAY NOT HAVE REALIZED THE WEIGHT OF WHAT SHOT GROWINGS MEAN ON HOW IMPORTANT THOSE ARE.
AND SO THAT WAS, I GUESS, A COMMUNICATION ERROR THAT, SO WE'RE GOING TO LOOK AND SEE IF WE CAN, UH, STILL SATISFY THAT LARGER LOGO.
BUT RIGHT NOW WE DON'T KNOW WHAT THAT COST DIFFERENCE.
WE DON'T KNOW IF IT'S GOING TO BE FOR THE LARGER ONES, SORRY, SO IT'S NOT WRONG.
IT'S NOT A LION WHEN IT SHOULDN'T BE.
NOW, THE CONTRACTOR DID SUPPLY THE WRONG LETTERING IN THE END ZONE.
THAT'S COMPLETELY ON THE CONTRACTOR.
THEY'RE GOING TO DO IT AS WAS APPROVED, AND THAT IS THERE.
SO I DIDN'T WANT TO MAKE THAT DISTINGUISH.
AND WE DON'T KNOW RIGHT NOW, IF WE'RE GOING TO BE ABLE TO DO A LARGE, WE ARE INVESTING ROBERT, THANK YOU FOR THAT CLARIFICATION.
MY ANSWER WAS MORE RELATED TO THE CORRECTION OF THE LETTERING IN THE END ZONE.
AND I THINK HE DID AN EXCELLENT JOB REGARDING THE LOGO IN THE MIDDLE OF THE FIELD.
SO MR. CORBYN OF ALL THE SCHOOLS THAT WE'VE DONE, UM, HOW MANY SCHOOLS ARE NOT GETTING AT A TECHNOLOGY UPGRADE BESIDES HILTON HEAD HIGH? WHAT OTHER SCHOOLS ARE NOT GETTING THE TECHNOLOGY UPGRADE? ARE THERE ANY OTHER, I WOULDN'T HAVE TO GO THROUGH THE LIST.
ROBERT, MAYBE YOU COULD SPEAK TO THAT.
SO OF THE, SCHOOL'S NOT GETTING A TECHNOLOGY UPGRADE, WE WOULD NOT INCLUDE THAT, RIGHT? BECAUSE THEY ARE GETTING SOME TECHNOLOGY UPGRADE.
THE ONLY SCHOOLS NOT GETTING A TECHNOLOGY UPGRADE OR MAY RIVER HIGH SCHOOL AND RIVER RIDGE ACADEMY, IS THAT BECAUSE THEY'RE ALREADY ON THE IP STANDARD STUFF.
SO THERE'S STILL AB YEAH, THEY WERE JUST NEW AT THE TIME.
AND SO THAT WAS, THEY WERE BRAND NEW.
AND SO THERE WASN'T SUPPORT FOR REPLACING THEIR BRAND NEW EQUIPMENT WHEN WE WENT OUT FROM DIFFERENT.
SO IT HILTON HEAD HIGH SCHOOL IS LIKE LADIES ON MIDDLE GETTING WHAT I CALL A HYBRID VERSION OF THE TECHNOLOGY SO THAT THEY CAN GET SOME NEW TECH, SOME, UM, IMPROVED TECHNOLOGY, BUT THEY'RE NOT GETTING THE FULL PACKAGE.
BUT THE ONLY TWO, NOT GETTING TECHNOLOGY OR RIVER BRIDGE ACADEMY INNOVATOR.
AND THEN ON THE LADY'S ISLAND, CAUSE THAT WAS, IF YOU DON'T MIND MY FOLLOW UP HERE, I'M JUST TRYING TO SEE BULKY GUYS.
UM, IT SAYS, SO WE'RE GOING TO GET SOMEBODY COMFORTABLE, THE LATEST ISLAND MIDDLE SCHOOL, BECAUSE WHAT THEY SAID HERE IS, UM, I THINK IT'S ON A DIFFERENT ONE, BUT THEN BASICALLY THE EXIST.
UPON FINAL SYSTEM TURNOVER, REMOVAL OF EXISTING CAMERA SYSTEM CAN EXPRESS.
SO THEY'RE GETTING IP CAMERAS.
UM, THEY ARE, THEY ARE, THEY DID GET SOME IPQ SLACK, 21 SLIDE 21.
WE'RE NOT GONNA BE ABLE TO DO THAT.
JUST BECAUSE OF THE STATE OF THE EXISTING NETWORK SYSTEM NETWORK INFRASTRUCTURE ELEMENT I SPOKE WOULD NOT SUPPORT WHAT THE, BUT AS IT RELATES TO SECURITY CAMERAS, ROBERT, I THINK OUR PLAN THERE WAS TO ADD SOME ADDITIONAL ONES TO THE CURRENT.
SO LIAISON, SO THEY'RE STAYING AVY.
WELL, THEN I'M TIRED OF STANDING RIGHT THERE.
WHY DOES IT SAY REMOVAL OF EXISTING THOUGH AT LADY'S ISLAND MIDDLE, THEY ARE GETTING THE NEW SYSTEM.
AND THAT'S WHY THE, AFTER WE DO THE FINAL TURNOVER THAT YOU SEE THERE, THE EXISTING ARE COMING OUT.
WHAT I WAS MENTIONING WAS FOR THE OTHER PROJECT, MY BAD DIFFERENCE IS THERE AN EXISTING NETWORK SYSTEM WAS ABLE TO SUPPORT MORE THE EXISTING NETWORK SYSTEM AND HELP IN HIGH SCHOOL IS NOT ABLE TO THAT'S RIGHT.
THE FRONT THING CONFUSION, MR. SMITH.
UH, FIRST I WOULD LIKE TO JUST GO BACK TO THE AND HEAD OUT IN, UH, THE, THE, UH, I GUESS THE MASCOT THAT WAS WRONG, UM, WHO WAS GOING TO PAY FOR THAT? SO NOW THE LETTERING THAT WAS INCORRECT IS COMPLETELY
[01:00:01]
THE EXPENSE OF THE CONTRACTOR.UM, THE LOGO SIZE, IF IT'S DECIDED TO GO LARGER, THAT WILL COME OUT OF THE REFERENDUM FUNDS FOR ATHLETICS.
SO W WELL, W WELL, MY, MY, MY PROBLEM IS THAT, UH, MRS. MRS. FRIDGES ASK THE QUESTION.
YOU SAID THAT WE, UM, THAT WE, UH, WE ARE, THEY WAS ONE WHO MADE THE DECISION AND I DON'T REMEMBER.
WHAT WAS YOUR, WHAT WAS YOUR, YOUR, YOUR, YOUR, YOUR REPLY TO HER QUESTION? WELL, SO THEY ARE PLANNING TO SUPPLY EXACTLY WHAT WAS APPROVED IN THE SHOP GIRL.
NO, THAT THAT'S THE I'M REFERRING TO, UM, EXCUSE ME.
I APOLOGIZE WHAT I WAS REFERRING TO.
YOU SAID THAT THEY HAD THAT, THAT, THAT, THAT THEY HAD CAME UP WITH, CAME UP WITH IT, AND SHE ASKED YOU WHO THE, WHO THEY WERE.
DO YOU, UH, DO YOU, UH, UH, WAS IT, WHAT WAS YOUR QUESTION? COULD YOU REPEAT YOUR QUESTION AGAIN, THAT YOU ASKED THEM HOW TO ANSWER IT? YEAH.
SO I THINK MR. ROBIN IS, IS, IS ANSWERING OR COMPLETE, LIKE, SO, I MEAN, HE'S GETTING, HE ANSWERED.
GO AHEAD, MR. RODNEY, BECAUSE YOU'RE, YOU'RE GETTING TO THE ANSWER.
I THINK, WELL, THE LOGO, THE CONTRACTOR SUPPLYING IS WHAT WAS APPROVED SHOP DRAWINGS.
SO THE SHOP DRAWINGS, THE LETTERING IN THE END ZONE WERE NOT THE CORRECT LETTERING ON THE APPROVED SHOP DRAWINGS.
SO THE LETTERING IS BEING COMPLETELY SUPPLIED BY THE CONTRACTOR.
THOSE CHANGES, IF WE'RE WANTING TO CHANGE THE LOGO THAT WILL HAVE TO COME THROUGH, UH, DISTRICT FUNDS.
WHAT YOU SAID WHEN I SAID, WELL, WHO APPROVE THOSE SHOP DRAWINGS? WELL, YEAH, I MEAN, THEY WERE APPROVED BY THE SCHOOL AND BY THE PROJECT MANAGER AND EVERYBODY INVOLVED IN THE PROJECT.
AND IT'S JUST THAT THE SCHOOL SAW A DIFFERENT SET OF DRAWINGS THAT HAD A LARGER LOGO, AND THEY LIKED THAT BETTER NOT.
AND LIKE YOU SAID, PERHAPS NOT UNDERSTANDING THE WEIGHT OF A SHOCK DRAWING RIGHT.
OKAY, MR. THIS, THANK YOU FOR BRINGING THAT UP.
AS FAR AS THE LOGO IS CONCERNED, BUT, BUT I THINK THE CRITICAL POINT HERE IS WHAT'S THE DOLLAR VALUE, BUT THE DIFFERENCE, BUT YOU WILL KNOW THAT SOMETIMES THAT'S NOT MY POINT.
MY POINT IS THAT, YOU KNOW, AND THESE PROJECTS, I'M SEEING TOO MANY TIMES TOO, WHEN THEY'RE HAVING PEOPLE AT THE SCHOOL LEVEL AT DIFFERENT LEVELS TO MAKE DECISIONS ON THESE, ON THESE PROJECTS, THEN WALK BY MY POINT, HERE IS WHY I BRING IT TO THE BOARD.
WHY IS THE BOARD APPROVING THE COST OF THESE PROJECTS? AND, AND, AND, AND WHEN WE WERE AT, WHEN WE WENT BACK TO A MODIFYING HIS PROJECTS AND SAYING, OKAY, WE CAN SPEND MORE MONEY HERE.
WHAT, WHY BRINGS TO THE BOARD FOR US TO JUST PUT A RUSH RUBBER STAMP ON IT? YOU KNOW, THAT THIS BRINGS ME A GREAT, THIS, BRING HIM TO CONCERN, YOU KNOW, SO, SO I HAD SOME POINT IN TIME, YOU KNOW, THIS IS SOMETHING THAT WE WOULD, THAT WE POSSIBLY MADE ME NEED TO MEET WITH THE SUPERINTENDENT ABOUT OR SOMEONE, BECAUSE I DON'T THINK THAT WE BOTH NEED TO BE ONCE I, ONCE, ONCE SOMETHING LEAVE OUT LEVEL, THEN I THINK THAT IT'S CLEAR WHAT IT IS.
AND THIS IS NOT, THIS IS NOT THE FIRST TIME IT JUST HAPPENED.
I'M LISTENING TO THIS CONTINUOUS AS I KIND OF CONTINUE THINKING THAT IT SEEMS THAT APPEARS TO HAPPEN.
AND I JUST THINK THAT THIS IS, IT COULD BE EASILY FIXED, BUT WE HAVE, WE HAVE TO PUT SOME, WE HAVE TO, WE HAVE TO DEFINITELY PUT A, A, UH, WE HAVE, WE HAVE TO PUT SOME ATTENTION TO IT.
I'M NOT SURE HOW MY COLLEAGUES, MY COLLEAGUES ARE CONCERNED OR NOT, BUT I DO SEE SOME, SOME CONCERN HERE.
UM, WHEN I SAID WE WOULD APPROVE, UM, THE EXISTS, NO ADDITIONAL FUNDS, OR WE'RE CONSIDERING IT IN NO WAY, WOULD WE EVER GO OVER THE AMOUNT ALREADY APPROVED BY THE BOARD? SO IF THAT SENDS IT OVER TO THE AMOUNT, OBVIOUSLY YOU WILL NOT BE APPROVED OR THE SCHOOL WOULD HAVE TO MAKE UP THAT DIFFERENCE, UH, IN ORDER TO PAY FOR THAT.
SO, UM, WE HAD NO WAY INTEND TO GO OVER THE AMOUNT APPROVED BY THE BOARD.
UM, I MENTIONED THIS BEFORE AND I THINK IT, IT, UH, ADDRESSES MR. SMITH'S CONCERN AND THAT IS THAT SCOPE CHANGES SHOULD COME BACK TO THE BOARD.
UM, AND, AND THAT WOULD RESOLVE EVERYTHING BECAUSE, YOU KNOW, MR. SMITH IS CORRECT IN THAT THE BOARD APPROVES A SCOPE.
AND THEN SINCE THE BOARD IS ACTUALLY THE PROJECT SPONSOR, I THINK THE SPONSOR HAS TO APPROVE SCOPE CHANGES.
SO, UM, I THINK I GOT HEAD NODS WHEN I RECOMMENDED THAT BEFORE, BUT THAT WOULD, I THINK, TAKE CARE, TAKE CARE OF MR. SMITH'S ISSUE.
[01:05:01]
REASONABLENESS AMOUNT.I MEAN, YOU KNOW, A HUNDRED DOLLARS, I DON'T THINK THE BOARD IS GONNA, UH, NEEDS TO SPEND TIME ON, BUT SCOPE CHANGES AND THIS WOULD BE A SCOPE CHANGE REALLY SHOULD COME BACK TO THE WORD SHOULD GIVE IT TO, OKAY.
I'D BE GLAD TO BRING, ONCE WE FIND OUT THIS NUMBER, BACK TO THE BOARD FOR BOARD APPROVAL AND, UH, WORD, UH, CAN WEIGH IN ON WHETHER THEY WANT TO APPROVE THAT CHANGE.
I HAVE NO PROBLEM TO JUST MOVE YOUR HAND IS STILL OUT.
DO YOU HAVE ANOTHER QUESTION? UM, I'M KIND OF A, WHEN I KIND OF, I'M WONDERING, SHOULD WE BRUSHED HER? WE MAKE A MOTION FOR THIS, TO THE FULL BOARD, TO THE FULL BOARD, UM, TO BRING IT FORWARD BECAUSE I THINK CONSISTENCY IS THE KEY HERE.
ALL RIGHT, MRS.
UM, I THINK THAT, UH, THAT NEEDS TO BE HAD IS THE DEFINITION OF A SCOPE CHANGE.
UM, WELL, ONCE A MONTH, ONCE THAT GETS THE BOARD, MADAM CHAIR, I BELIEVE THAT ALL THE, ALL THAT, ALL THAT CAN BE DONE AT THE BOARD LEVEL.
SO MR. SCOTT, PLEASE PROBABLY SHOULD, IF YOU SO DESIRE.
AT THIS TIME I MAKE A, I MAKE A MOTION THAT WE, WE, THAT WE, I MAKE A MOTION THAT WE SEND TO THE BOARD FOR CONSIDERATION A THAT ANY AT ANY TIME, UM, THAT ANYTIME ANY PROJECT CHANGE COMES, THAT ACTUALLY WE'RE, WHAT'S THE, WHAT'S THE WORD ON THAT? MR. SCRIPTURE, TO BE CLEAR.
THE TECHNICAL NAME IS A SCOPE CHANGE, RIGHT? YEAH.
SO ANYTIME THERE'S A SCOPE CHANGE THAT IT COMES BEFORE THE BOARD, THIS IS SIMPLE.
IS YOUR MOTION, THE MOTION TO SEND TO THE BOARD FOR ANY CONSIDERATION THAT ANYTIME A CHANGE IS MADE, THAT IT COMES BEFORE THE BOARD.
MA'AM WITHIN, UH, WITHIN A CERTAIN DOLLAR AMOUNT OR THE BOARD IS UPDATED ON IT.
WHY SHOULD I JUST LEAVE THE WAY IT IS? LET'S LEAVE IT THE WAY IT IS.
I KNOW SECOND AT THE MOTION FAILS.
SO, UM, ARE THERE ANY OTHER QUESTIONS FOR MR. CORRIGAN? NEXT QUESTION.
WELL, FIRST OF ALL, I WANT TO CLARIFY, I THINK WHAT I UNDERSTOOD FROM, UM, MR. AUDIENCE ANSWER WAS THAT THERE'S JUST SOME CONFUSION AS TO WHICH VERSION OF THE LOGO AND THE SCHOOL MIGHT NOT BE HAPPY, BUT IF IT'S TOO EXPENSIVE TO FIX IT'S TO EXPLAIN IT TO ME, IT'S JUST A MATTER OF COMMUNICATION.
IT'S NOT REALLY A SCOPE CHANGE.
WHAT I DO QUESTION IS JUST, WE HAVE NOTHING ON OUR FIVE 19 AND HILTON HEAD FOR ANY KIND OF TECHNOLOGY.
I MEAN, THERE'S NOT A SINGLE THING BUDGETED.
SO LADIES ON THE MIDDLE HAS $1.2 MILLION BUDGETED FOR TECHNOLOGY.
SO I DON'T SEE HOW WE CAN, I HATE TO BE COMPLAINING ABOUT IT.
BUT WHAT I WILL SAY IS THAT THERE IS A HIGH LEVEL OF EXPECTATION AND HILTON HEAD HIGH THAT WE'RE GETTING TECHNOLOGY IT'S ON ALL OUR FORMS. IT SAYS EXISTING, YOU KNOW, THAT WE'RE GOING TO UPGRADE THE CAMERA SYSTEM.
IT SAYS WE'RE GOING TO UPGRADE OUR NETWORK.
SO IF WE'RE NOT GOING TO DO THAT, WE NEED TO HAVE A VERY CLEAR REASON WHY, WHICH I UNDERSTAND IS, YOU KNOW, AND IT'S PROBABLY FIVE TO EIGHT YEARS.
UM, I DON'T KNOW WHAT CURRENTLY WE HAVE IN THERE.
I AM CONCERNED AS A PARENT THAT WE'RE NOT GOING TO HAVE THE, YOU KNOW, THE MORE FUNCTIONAL CAMERAS, BUT I MEAN, I CAN LIVE WITH THAT.
SO HOW DO WE HAVE THE SAME TECHNOLOGY THAT LADY'S ISLAND METALS GETTING MORE OR LESS WHEN WE HAVE ZERO BUDGET AND THEY HAVE WORKBENCHES ON BUDGET FOR TECHNOLOGY? WELL, SO THE, THE MAIN TECHNOLOGY BUDGET AND THAT TECHNOLOGY ITEM IS THE TECHNOLOGY INFRASTRUCTURE.
SO YES, YOU HAVE NO MONEY IN TECHNOLOGY INFRASTRUCTURE, RIGHT? THEN IT GETS TO WHAT IS TECHNOLOGY? WHAT SAFETY SECURITY ARE YOU? CAMERAS, SAFETY, SECURITY, SECURITY, AND NEW CAMERAS TECHNOLOGY.
SO I CAN TELL YOU OUR INTENT IS TO PROVIDE ADDITIONAL CAMERAS AND THINGS OF THAT NATURE AT HILTON HIGH SCHOOL.
[01:10:02]
WE DO HAVE IT HERE COMING UP WHEN WE GET TO THE MAIN PROGRAM RESET.BUT I'LL TELL, I'LL SAY MY QUESTION, BECAUSE I IMAGINE THAT QUESTION IS THAT IT WAS ALWAYS MY UNDERSTANDING THAT AT THE UPGRADE AND SAFETY AND SECURITY HAS TECHNOLOGY IMPROVEMENTS, ALONG WITH IT PART AND PARCEL QUESTION SAYS THAT TECHNOLOGY UPGRADES DISTRICT WIDE.
SO I THINK WE'VE CREATED AN EXPECTATION IF WE CAN'T DO IT, WE CAN'T DO IT.
I'M NOT MAKING THAT ARGUMENT, BUT I THINK I NEED TO VERY CLEARLY ARTICULATE WHAT WORK WE CAN'T JUST SAY.
WE'RE GOING TO GIVE THEM SOME CAMERAS.
SO I THINK THERE'S SOME COMPLETE, YOU MADE ME LOOK ON THE WRONG PART OF THE FIVE 19.
SO IF ALL YOU'RE SEEING IS THE DESIGN OF THE NEW HIGH SCHOOL, THAT'S A STANDALONE ITEM.
THERE IS A SAFETY, SECURITY BUDGET AND HIGH SCHOOL.
I'LL HAVE TO LOOK AT THAT AND GET IT FOR YOU AND FIND THAT I'LL LOOK AT WHEN WE'LL LOOK AT THAT.
I'LL BE GLAD I HAVE THAT WITH ME.
I'LL GIVE YOU, GIVE ME A SECOND.
I'LL TELL YOU WHAT THE FIGURE IS.
YEAH, THERE'S DEFINITELY A SAFETY SECURITY BUDGET THROUGH THE BUDGET.
THE BUDGET AT HILTON HEAD HIGH FOR SAFETY SECURITY IS A TOTAL OF 1 MILLION, $259,919.
WHEREAS WHERE ARE YOU FINDING THAT? JUST FOR FUTURE REFERENCE ON THE LAST PAGE OF THE FIVE 19 REPORT THAT WAS DISTRIBUTED WITH OUR MATERIALS TONIGHT, THAT WAS OUR ATTACHMENT THREE.
IF YOU LOOK AT THE BACK PAGE, YOU'LL SEE THE LISTING FOR HILTON HEAD ISLAND HIGH.
THE TWO DIGIT CODE IS 96, THE CONTINGENCY LOG.
BUT IT IS A FUNDED LINE IN THE REFERENDUM AT THAT LOCATION.
AND THOSE FIGURES, UH, ARE BASED ON THE MOST RECENT FINANCIAL REPORT, UH, DATED 9 30, 20 21.
YOU SEE THE, WHERE A HILTON HEAD ISLAND HIGH AS THE SECOND PROJECT LISTED ON THAT SHAPE, THAT FIRST LINE.
AND IT DOES SHOW WHAT THE ORIGINAL APPROPRIATION WAS.
THERE WAS AN ADJUSTMENT THAT ALLOWS THE DISTRICT TO TRACK THE EXPENDITURES THAT WENT TOWARDS THE RADIO EQUIPMENT.
THAT WAS PART OF THE SAFETY SECURITY SCOPE.
THE DISTRICT CHOSE TO BREAK THAT OUT SO THAT THEY COULD RUN SUB REPORTS.
BUT THE REMAINING BUDGET IS THE 1 MILLION, 259,919 THAT I SHARE.
WELL, THAT'S BETTER TECHNOLOGY.
I DON'T KNOW WHAT THEIR SAFETY IS.
IT IS ALSO IN REFERENCE TO YOU BUFORD MIDDLE SCHOOL.
I HEARD YOU SAY SOMETHING ABOUT THE BEAVER JASPER WATER PRESSURE AND IN AN EARLIER SLIDE, UH, WHAT, WHERE WAS THAT AT ELEMENTARY? RIGHT.
AND SO THERE, THERE, UH, IN, WHAT WERE YOU SAYING ABOUT THE PRESSURE? WHEN WE BEGIN A PROJECT, WE ALWAYS GO OUT AND DO OUR INVESTIGATIVE, UH, UH, SERVICES ON THE FRONT SIDE.
AND PART OF THAT WAS MEASURING AVAILABLE, UH, UH, WATER FLOW AS WELL AS WATER PRESSURE.
AND WHEN THOSE TESTS WERE CONDUCTED, WE DETERMINED THAT THE NEED FOR THE, UH, A FIRE RISER BOOSTER PUMP WAS NOT NECESSARY SINCE THAT TIME.
BUFORD, JASPER WATER HAS HAD SOME ISSUES, UH, WITH PROVIDING WATER OUT TO A LADY'S ISLAND, AS I UNDERSTAND IT, AND IT HAS DECREASED THE, UH, READINGS THAT WE BASED ALL OF OUR CALCULATIONS OFF OF WHEN IT WAS IN DESIGN AND IT WILL TAKE BUFORD JASPER WATER SERVICE.
UH, I BELIEVE IT WAS CLOSE TO ALMOST A YEAR AS WHAT WE WERE HEARING TO TRY TO RESOLVE THAT.
AND, UH, WE, WE, WE NEED TO MOVE FORWARD WITH INSTALLING THAT FIRE RISER PUMP, UH, SO THAT WE HAVE ADEQUATE, UH, FLOWS IF, AND WHEN THAT EVENT EVER AROSE THAT, UH, WE HAD TO RELY ON THE, UH, FIRE SPRINKLER SYSTEM.
SO, SO WOULD THAT BE SAID, IS THAT ONE OF THE REASONS WHY THE BATHROOMS WERE BACKING UP
[01:15:01]
AT ELEMENTARY SCHOOL? NO, SIR, BECAUSE THAT IS A CONCERN THAT I'VE HAD A COUPLE OF COMMUNITY MEMBERS HAVE TOLD ME THAT THERE WERE CERTAIN THAT THE BATHROOM SYSTEMS WERE STILL UP, THAT THEY STILL HAD ODORS AND THEY STILL, UM, SHE DIDN'T GET WHERE THEY WERE BACKED UP OR SOMETHING.AND I, I'M NOT SURE WHY THAT IS, BUT I'VE, I'VE HAD MORE THAN ONE PERSON THAT I'VE TAUGHT THAT I'VE TOLD ME THAT.
AND I'M STILL CONCERNED ABOUT THAT.
ROBERT MAYBE HAS ANY OF THIS SURFACE THROUGH YOUR DISCUSSIONS WITH MAINTENANCE? YES.
IT IS MORE A LAY RELATIONSHIP TO CONSTRUCTION ACTIVITIES AND HAVING TO CLEAN UP THE LINES.
UM, THEY'RE WELL AWARE OF THOSE ISSUES AND THEY'VE BEEN RESOLVING THEM.
UM, SO, UH, AS THOSE OCCUR, IF THEY OCCUR, THEY NEED TO REPORT THAT AND THE CONTRACTOR WILL MAKE SURE THOSE LINES ARE CLEAN AND CLEAR SO THAT DOESN'T CALL BACK, CALL US BACK ON.
SO WHY, WHY, WHY, WHY THANK YOU.
I'M STARTING, UM, FOR TAKING CARE OF THAT, BUT I KNOW THERE WAS, THEY HAD TO BE SOMETHING GOING ON BECAUSE MORE, LIKE I SAID, MORE THAN ONE PERSON HAD MENTIONED THAT TO ME, AND THAT'S A CONCERN WHILE WE WERE WORKING AT IT, THAT'S STILL GOING ON AND I'M NOT GOING TO MAKE IT THAT PROPERTY, BUT I DO HOPE THAT THAT IS SOMETHING THAT WE WILL GET FIXED.
UM, AND, AND, AND THEN THAT BUILDING AS WELL.
I UNFORTUNATELY, THAT'S A MAIN PROBLEM THAT HAPPENS A LOT IN MAJOR RENOVATION WORK STUFF GETS INTO THE LINES AND THEY HAVE TO CLEAN IT OUT.
UM, SO THEY'RE, THEY'RE DOING THAT AS, AS THAT IS WINNING TIME.
AND ALSO IN THE, IN THE SALE, THE GYM PROJECT, UM, MR. CORBETT SAID THAT THERE WAS A DIFFERENT, THERE WAS A DIFFERENT, UH, OPENING.
DID YOU DID Y'ALL, DID Y'ALL ALREADY HAVE A LOOK AT THAT OR, OR HOW WAS THAT FOR THE SAFETY SECURITY TURN CONCERN? I BELIEVE MR. SMITH, WHAT YOU'RE REFERENCING THAT A MODIFIED COVERED ENTRY THAT WAS ORIGINALLY, UH, UH, INCLUDED AND PRELIMINARY DESIGNS, BUT THAT WAS BACK WHEN WE WERE SEEING COSTS THAT WERE MORE THAN DOUBLE THE BUDGET.
UH, WE DID MAKE A MODIFICATION SO THAT WE COULD MOVE FORWARD WITH THE AWARD OF THAT PROJECT.
BUT AT THAT TIME WE ALSO MENTIONED THAT WE WOULD GO BACK AND CHALLENGE THE TEAM TO COME UP WITH A, UH, AN IMPROVEMENT TO THE ENTRY, TO THE GYM.
AND, UH, WE WE'VE SEEN A COUPLE OF ATTEMPTS THAT THE ARCHITECT MADE AND THEY WERE NOT, UH, SOMETHING THAT NEITHER ONE OF US FELT COMFORTABLE WITH PROCEEDING WITH.
UH, BUT WE FINALLY HAVE RECEIVED SOMETHING THAT WE BELIEVE, UH, IS, UH, IN LINE WITH WHAT WE WERE LOOKING TO SAY, BUT WHAT WE NEED TO DO NEXT IS, AND AS I SAID, UH, THE CM IS PROVIDING A COST PROPOSAL FOR THAT.
AND AS SOON AS WE RECEIVE THAT, THEN WE CAN EVALUATE IT AND MAKE A RECOMMENDATION FOR THE, UH, FOR THAT WORK.
AND ONCE AGAIN, NETWORK, THAT WORK IS NOT REFERENDUM WORK.
THAT IS 8% KIND OF WORK JUST AS A REMINDER.
AND ALSO, I, I Y'ALL, WEREN'T DOING ANY WORK OVER AT THE EARLY, AT THE EARLY LEARNING CENTER.
SO AS FAR AS THE REFERENDUM GOES TO WORK AT THE EARLY LEARNING CENTER INVOLVED, UH, THE INSTALLATION OF A PLAYGROUND AND THE PLAYGROUND TURF AND THAT WORK HAS BEEN COMPLETED.
NOW JUST WANTING, BECAUSE I, I, I GOT A CALL LAST WEEK.
IT WAS STATING THAT THEY THOUGHT THAT THAT ROOF WAS THERE, THERE WAS SOME ROOF WORK DONE, AND THAT THERE WAS A LOT OF LEAKING OVER THERE IN THE EARLY CHILDHOOD CENTER.
THAT ROOF IS READY TO BE REPLACED.
AND I THINK YOU'LL SEE THAT AS A RECOMMENDATION IN NEXT YEAR IS 8% PROJECTS ARE ACTUALLY, WE ALREADY HAVE IT.
IT'S APPROVED ON, PROBABLY OCCURRED THIS SUMMER.
ROBERT, I SAW COMMUNICATION EARLIER THIS WEEK FROM OUR ROOF CONSULTANT AND, UH, LOOKING AT LAUNCHING THOSE, UH, UH, NEXT ROUND OF ROOFING PROJECTS.
UH, ONCE AGAIN, WE'RE TRYING TO GET AHEAD OF THE CURVE WHEREVER POSSIBLE AND HOW W MATERIAL LEAD TIMES.
IT DOESN'T MATTER REALLY WHAT YOU'RE LOOKING FOR, BUT ROOFING MATERIALS ARE FALLING INTO THE CATEGORY OF LONG LEAD TIMES FOR INSTALLATION MATERIALS, UH, AS AN EXAMPLE.
SO OUR GOAL IS TO, UH, PROGRESS THOSE DESIGNS AS QUICKLY AS POSSIBLE SO THAT WE CAN GET PRICING ON THAT.
[01:20:01]
UH, AND THEN, UH, LOOK TO, UH, KNOCK OUT THAT, UH, THOSE ROOFING PROJECTS JUST AS SOON AS POSSIBLE.UM, I DO HAVE SOME CONCERN ABOUT OUR PROJECT CLOSE OUTS.
UM, I UNDERSTAND, YOU KNOW, YOUR COMMENTS ABOUT THAT.
IT TAKES TIME AND AT THE SUMMER WORK, IT WAS SUCH A SHORT SUMMER THAT WAS TOO IMPORTANT TO, YOU KNOW, TO GET THE WORK DONE AND SO ON.
BUT WHEN YOU LOOK AT THE PROJECT FLOWS OUT OF THE YELLOW, UM, DOCS, YOU KNOW, SOME OF THESE THINGS WERE THE FIRST QUARTER OF 2021.
WE ARE NOW IN THE LAST QUARTER, RIGHT? CORRECT.
WE JUST BEGAN THE FOURTH QUARTER, UH, OCTOBER 1ST, RIGHT? SO, YOU KNOW, WE'RE TALKING A SIGNIFICANT, AT LEAST IN MY MIND, MAYBE NOT IN THE CONSTRUCTION WORLD, BUT IT'S A SIGNIFICANT NUMBER OF ITEMS THAT ARE NOT CLOSED OUT.
AND HERE, WE'RE TALKING ABOUT THE NIP PROGRAM RESET.
AND IF THESE ITEMS WERE CLOSED OUT, WE WOULD KNOW WHAT MONIES WE ARE SAVING OR SO ON.
I THINK IT'D BE VERY HELPFUL TO THE DISCUSSION AND WHAT CAN BE DONE ABOUT THIS, THESE YELLOW DOTS DON'T SEEM TO BE TURNING GREEN VERY QUICKLY.
THE, UH, THE, THE SLIDE HERE, THE GREEN, UH, UH, TRAFFIC LIGHTS ARE A REPRESENTATIVE, UH, INDICATION THAT THOSE, UH, SCOPES THAT ARE LISTED, UH, ON THOSE LINE ITEMS THAT WE ARE GOING TO DOVETAIL THE CLOSE OUT WITH THE OTHER SCOPE THAT'S ONGOING ON THOSE CAMPUSES.
WHEN WE ACTUALLY HAVE A CLOSEOUT, WE DON'T PUT IT BACK TO GREEN.
WE WANT TO PROVIDE THE, UH, CLOCK AND THE OPERATION COMMITTEE AND THE BOARD AND THE CITIZENS WITH THE DETAILS THAT, FOR EXAMPLE, MAY RIVER HIGH SCHOOL THERE, YOU'LL SEE THAT WE'RE NOW REPORTING THAT THAT ONE WAS FULLY CLOSED OUT IN THE THIRD QUARTER OF THIS YEAR.
UH, SAME THING WITH THE PLAYGROUND AT OPD ELEMENTARY, UM, AT RIVER RIDGE, YOU KNOW, WE DID HAVE A SITUATION WHERE THE OFFICE SCHOOL FACILITIES, UH, MADE A CO CODE INTERPRETATION AND REQUIRED REVISIONS TO THE PUMP HOUSE.
UH, AND THOSE CHANGES HAVE BEEN MADE AND HAVE BEEN ACCEPTED AND APPROVED BY OSF.
SO NOW WE'RE MOVING FORWARD WITH THE FINAL CHANGES, BUT WE DO HAVE MORE DETAIL COMING UP SO THAT WE ARE FORECASTING WHEN WE WILL BE LOOKING TO BE ABLE TO MOVE SAVINGS AND, UH, UNENCUMBERED UNSPENT FUNDS FROM PROJECTS.
AND THERE IS SOME TIMING ON THAT.
UH, I ALSO MENTIONED THAT FOR US TO, UH, YOU KNOW, BRING MORE, UH, ATTENTION TO THIS WELL, IN OUR CASHFLOW MODEL, WE WANT TO ALSO INCLUDE FOUR ADDITIONAL LINES, THE BOTTOM OF THAT CLOSEOUT, UH, AROUND ON THAT CASHFLOW, UH, SHAPE SO THAT IT CAN SHOW WHAT WE'RE FORECASTING TO HAVE RETURNED AND WHAT WILL BE ACTUALLY RETURNED.
AND THEN ON THE OTHER SIDE OF THE EQUATION, WE'LL HAVE FORECAST FOR WIND PROJECTS THAT WE'LL BE MOVING FORWARD THAT ARE, UH, IDENTIFIED, NEEDING ADDITIONAL FUNDS.
WE'LL HAVE A FORECAST DATE AND TIME AND AMOUNT FOR THOSE SHOWN, AND THEN WE'LL HAVE AN ACTUAL AS WELL, BUT IT IS IMPORTANT THAT, UH, THESE GET DONE IN A MORE TIMELY MANNER.
UH, WE ARE HELD IN CONVERSATIONS WITH OUR PROJECT MANAGERS, AND WE'VE GOT SUGGESTIONS ON HOW WE CAN IMPROVE ON THE AMOUNT OF TIME THAT IT'S BEEN TAKING TO DATE.
UM, SO, UH, YOUR POINT IS WELL TAKEN AND, UH, UH, ROBERT CAN CONTEST THAT, YOU KNOW, WE, WE DO ADDRESS THIS, UH, ON A WEEKLY BASIS, UH, AT OUR ALL STAFF MEETING, AS WELL AS THE INDIVIDUAL PROJECT MANAGER MEETINGS ON THURSDAY.
SO, UH, WE, WE, WE, WE HOPE TO SEE IMPROVEMENTS GOING FORWARD, BUT AS PART OF THIS RESET, IT IS IMPERATIVE THAT CLOSE OUTS TAKE PLACE IN A MORE TIMELY FASHION.
UM, I JUST, I WANTED TO BRING THAT OUT AND MAKE THAT NOTED.
AND I'M GLAD THAT YOU MENTIONED THE DELTA BETWEEN THE CUMULATIVE AND THE ACTUAL, THE SPREAD FOR THIS TIME IS, YOU KNOW, LIKE 38 AND THAT'S THE LARGEST SPREAD WE'VE HAD, I THINK SINCE YOU'VE SHOWN THE TRACKING HERE.
SO THAT JUST TWO IS UP CONCERNED.
AND I THINK YOU SAID THAT SOME OF THAT'S, YOU'RE GOING TO HAVE SOME, UM, ADDITIONAL LINES TO, TO HELP SHOW HOW SOME OF THAT IS EXPLAINED OR MITIGATED.
CAUSE THAT'S, THAT'S CONCERNING TOO, THAT DELTA BETWEEN THOSE TWO, ALL RIGHT.
ANY OTHER, UM, BOARD MEMBERS I WILL FORWARD TO YOU ALL, THEY, UM, INVITATION
[01:25:01]
FOR THE, UM, VIRTUAL COMMUNITY MEETING THAT MR. CORBYN SAID, SO THAT EVERYBODY KNOWS WHEN THAT ZOOM MEETING IS.AND LASTLY, MY LAST QUESTION IS TO HILTON HEAD ISLAND, MIDDLE SCHOOL.
UM, I THINK WE'VE BEEN TALKING FOR A LITTLE WHILE ABOUT HAVING A COMMUNITY MEETING.
CAN WE GET A FIRM DATE? WE DON'T HAVE ONE YET.
WORKING ON GETTING AS SOON AS WE HAVE.
I KNOW, BUT I, I, BUT IT JUST SEEMS THAT WE'VE BEEN WORKING ON THAT.
SO WHAT'S THE WHOLE ENOUGH, IT WAS, WE WEREN'T, WELL, NUMBER ONE, WE HAD TO MEET WITH THE PRINCIPAL.
UM, WE AREN'T QUITE READY TO PRESENT YET.
UM, AND THEN THAT HAS TO LINE UP WITH WHENEVER THE NEXT, OR WE WEREN'T QUITE READY TO PRESENT.
WE'RE READY NOW WE JUST NEED THE LINE UP AND THEN SIC MEETING.
ANY OTHER QUESTIONS ABOUT THIS PART, THE CONSTRUCTION UPDATE RECORDING.
THANK YOU VERY MUCH AS ALWAYS GREATLY APPRECIATE IT.
UM, AND NOW TO THE PROGRAM RESET PROGRAM, YES.
AND I WANTED TO START WITH A SUMMARY SLIDE, A REAL HIGH LEVEL, AND WE'LL GET INTO MORE DETAILS AND DISCUSSIONS AS WE GO THROUGH THIS MATERIAL.
BUT THE, UH, WE WE'VE TAKEN A CLOSE LOOK AT THE, UH, UH, SCOPE THAT REMAINS AND CONFIRMED, UH, THAT SCOPE AND HOW IT'S ALIGNED WITH THE ORIGINAL MATERIALS THAT WERE PROVIDED TO THE CITIZENS BEFORE THE VOTE TAKE TOOK PLACE SO THAT WE COULD GO DOWN LINE BY LINE TO MAKE SURE THAT EACH AND EVERY SCOPE THAT WAS INCLUDED AS BEING, UH, DELIVERED TO DATE OR WILL BE DELIVERED AS WE COMPLETE THE REFERENDUM.
UH, WE'VE ALSO GONE THROUGH PROGRAM SAVINGS, FORECASTED AND ACTUAL, UH, TALK A LITTLE BIT MORE ABOUT THAT COMING UP, BUT WE'VE ALSO GONE THROUGH BUDGET INCREASES FOR THE PROJECTS WHERE WE SEE A NEED FOR INCREASE IN THE BUDGETS.
THOSE HAVE BEEN CALCULATED, BUT THE MOST IMPORTANT TAKEAWAY FROM THIS IS THAT THIS WHOLE ANALYSIS THAT WE'VE PERFORMED INDICATES THAT THE REMAINING REFERENDUM SCOPE CAN STILL BE COMPLETED WITHIN THE ORIGINAL REFERENDUM, TOTAL APPROPRIATIONS THAT, UH, EQUAL THE BOND REFERENDUM AMOUNT OF $344,610,000.
SO MOVING ON TO THE NEXT SLIDE UNDER THE ACTUAL AND FORECAST THAT SAVINGS, AND WE'LL PULL UP ATTACHMENT EIGHT IN JUST A MINUTE.
UH, WE, WE WENT THROUGH THE FINANCIAL REPORTS FOR PROJECTS THAT HAVE BEEN COMPLETED AND SPECIFICALLY FOCUSED IN ON THE REMAINING UNSPENT PROJECT LEVEL FUNDS AND IDENTIFIED THOSE AS ACTUAL SAVINGS THAT WE'LL GET INTO WHEN WE OPEN UP ATTACHMENT EIGHT FOR PROJECTS THAT ARE NEARING COMPLETION, THE EXAMPLE THERE'S BUFORD ELEMENTARY.
WHEN WE GET CLOSE TO THE COMPLETION, WHAT WE DO IS SIT DOWN WITH THE PROJECT MANAGERS AND WE GO THROUGH, UH, ALL THE VARIOUS ITEMS THAT REMAIN.
AND IF WE DON'T HAVE ITEMS COVERED, COST-WISE SUCH AS THE AMENDMENT THAT'S NECESSARY FOR THAT, UH, UH, FIRE, UH, BOOSTER PUMP THAT WE SPOKE OF EARLIER, WE MAKE SURE THAT WE PUT FUNDS TO THE SIDE PLUS A LITTLE EXTRA SO THAT WE HAVE CONSERVATIVE NUMBERS SO THAT WHEN WE LOOK AT WHAT REMAINS, THEN THAT BECOMES WHAT WE ARE REFERRING TO AS OUR FORECASTED SAVINGS.
THE OTHER THINGS THAT I'M MENTIONED IN HERE IS THAT EACH OF OUR GMP PROPOSALS DO INCLUDE A FIVE CONSTRUCTION, 5% CONSTRUCTION CONTINGENCY.
YOU'LL SEE SOME MODELING ON ATTACHMENT EIGHT FOR, UH, THE RETURN OF SOME FORECASTED SAVINGS, THE WAY THAT WE APPROACH THAT TO ARRIVE AT OUR FIGURE THAT WE'RE USING IN OUR CALCULATIONS OF 20%.
UH, WE, WE DIDN'T JUST LOOK AT, YOU KNOW, PROJECTS SUCH AS MAY RIVER, UH, HIGH SCHOOL EDITION AND RIVER RIDGE ACADEMY ADDITIONS.
THOSE ONES REALLY CAME OUT OF THE GATE.
UH WELL-POSITIONED WHEN THE MARKET WAS REAL HUNGRY.
AND WE WERE VERY SUCCESSFUL IN USING VERY LITTLE BIT OF THAT CONTINGENCY.
IF I WILL USE THAT DATA THAT COULD HAVE SKEWED MY RESULTS, AND I DON'T WANT THAT TO OCCUR.
SO WE WENT IN AND PULLED SEVEN OTHER PROJECTS THAT ARE IN A, UH, UH, A MORE REPRESENTATIVE CATEGORY.
AND THE AVERAGE OF THOSE SAVIN PROJECTS WE ANALYZED, THE, THOSE AVERAGES WERE CLOSER TO, UM, BEING ABLE TO RETURN 25% UP TO 30%.
[01:30:01]
AND CONSERVATIVE IN OUR FORECAST HAD SAVINGS THAT I'LL GO INTO DETAIL ON HERE SHORTLY.UH, THE OTHER THING I'LL MENTION IS THAT, UH, WE DID HOLD A REVIEW MEETING, UH, YESTERDAY WITH THE CLOCK FINANCIAL COMMITTEE.
UH, THE PURPOSE OF THAT MEETING WAS TO USE THEM AS A SOUNDING BOARD.
WE HAVE BEEN BRIEFING THEM ON THE MID PROGRAM RESET OVER THE PAST COUPLE MONTHS AND INCLUDED UPDATES LAST WEEK AS WELL.
BUT BEFORE GETTING TO THE OPERATION COMMITTEE TODAY, WE WANTED TO USE THEM AS A SOUNDING BOARD SO THAT THEY COULD GIVE US SOME FEEDBACK TO AID US WITH OUR MATERIALS THAT WE'RE GOING TO GET INTO, UH, THIS AFTERNOON.
SO WITH THAT, LET'S GO AHEAD AND MOVE ON AND OPEN UP ATTACHMENT A AND I'LL TALK A LITTLE BIT MORE ABOUT ATTACHMENT A W WHAT THIS IS IS ONCE AGAIN, WE'VE GOT AN EXECUTIVE SUMMARY HERE AT THE FRONT.
UH, THE COLOR CODING WILL MAKE SENSE AS WE GET INTO THE NEXT PAGES.
WE JUST WANTED TO MAKE IT A LITTLE EASIER TO, UH, FOLLOW THE DETAILS ON THE SUBSEQUENT PAGES AND BY COLOR CODING.
IT, HOPEFULLY YOU CAN SEE WHERE THESE FIGURES ARE COMING IN FROM, BUT A BIG PICTURE ON OUR OVERALL, UH, PROGRAM CONTINGENCY FOR THE REFERENDUM.
WE STARTED OFF WITH, UH, 17,000,780 1001 87, FIGURE THAT YOU SEE AT THE TOP, THE AMOUNT THAT HAS BEEN USED TO DATE AND IS ALSO REFLECTED IN THE, UH, PROGRAM CONTINGENCY LOG WE'VE USED JUST OVER 15.6 MILLION.
SO THAT MEANS WE'VE HAD, UH, WE, WE ENDED UP WITH AN AVAILABLE PROGRAM CONTINGENCY FUND AS OF THE END OF LAST MONTH, UH, IN THE AMOUNT OF 2 MILLION, 170,954.
YOU'LL SEE ON THE NEXT PAGE THAT WE'RE GOING TO BE MAKING FOR TRANSFERS.
AND YEAH, ONCE AGAIN, THE COLOR THAT YOU SEE ON THIS PAGE, THE BLUE, THERE ARE THE 2 1 7 0 9 54.
IT GOES BACK TO THE FIRST PAGE IN THIS NEXT SECTION, THAT SAME, UH, GRAIN THAT'S TOTALING 9 MILLION, 886,698, THAT ONCE COMPLETED, WE'LL TAKE OUR PROGRAM CONTINGENCY BUDGET BACK UP TO A FIGURE OVER 12 MILLION.
AND THEN THE OTHER SUBSEQUENT BUDGET TRANSFERS THAT ARE FORECASTED IN, UH, UH, THE END OF Q1 2022 AND Q4 2022 BRINGS US OVERALL AT THE END WITH THE ABILITY, UH, THAT'S FORECASTING, UH, THE OPPORTUNITY TO RETURN AND PUT BACK INTO PROGRAM CONTINGENCY, UH, ADDITIONAL FUNDS THAT WILL BRING THAT TOTAL BACKUP TO A FIGURE THAT'S HIGHER THAN WHAT WE STARTED.
AND THAT FIGURE IS FORECASTED TO BE JUST OVER 20.4 MILLION.
SO IF WE MOVE ON TO THE NEXT PAGE, THE OTHER THING I WILL SHARE IS, IS WE DO KNOW THAT THERE'S A LOT OF CONCERN OUT IN THE COMMUNITY, UH, REGARDING THOSE PROJECTS THAT STILL REMAIN.
AND WHEN YOU LOOK AT THE FIVE 19 REPORT, YOU'LL SEE A FIGURE OF UNSPENT BALANCE THAT REMAINS, THAT'S A REPRESENTATIVE OF ABOUT A THIRD OF THE OVERALL PROGRAM, EVEN THOUGH WE'VE, UH, ONLY PROGRESSED TIME-WISE THROUGH ROUGHLY 50% OF IT.
WE'VE GOT MAJORITY OF THE WORK UNDER CONTRACT THROUGH GMP AMENDMENTS.
SO, UH, THAT HELPS IF YOU GO TO THE BOTTOM, YOU'LL SEE THE AMOUNT AND THE REMAINS THAT I JUST MENTIONED IT'S SHOULD BE 112 MILLION LAST PAGE LOOKING IN COLUMN M THE BUDGET THERE, THE FAILURE 112 MILLION 8 84, 7 93 IS THE FIGURE THAT REMAINS, UH, UNENCUMBERED AT THIS TIME OUT OF THE TOTAL OF 3 44, 6 10.
SO IF WE GO BACK TO THE SECOND PAGE OF THE ATTACHMENT, A THERE'S A SECOND SECTION THERE, THAT'S THE LISTING OF RECOMMENDED BUDGET TRANSFERS THAT ARE GOING TO OCCUR IN THE FOURTH QUARTER OF THIS YEAR.
AND THESE ARE PROJECTS THAT, UH, WE'VE GONE DOWN LINE BY LINE AND FEEL VERY COMFORTABLE, UH, IN RECOMMENDING A TRANSFER OF THESE FUNDS THAT TOTAL 9 MILLION, 886, 6 98.
AND WHEN YOU TAKE THAT FIGURE WITH THE BLUE FIGURE, IT TAKES US UP TO AN ADJUSTED BUDGET BEFORE THE END OF THIS YEAR OF 12 MILLION, 57,000 6 52.
[01:35:01]
SO, UH, THAT'S A GREAT STRIDE IN THE RIGHT DIRECTION TO, UH, BEES, ANY CONCERNS OUT THERE ON THE AVAILABILITY OF PROGRAM CONTINGENCY FOR THOSE PROJECTS THAT REMAIN WHEN THE RIGHT THERE, ROB REAL QUICK.AND JUST EVERYBODY, IF YOU'VE BEEN PARTICIPATING IN THE CLOCK MEETINGS AND KIND OF KNOW WHAT WE'VE BEEN REPORTING, WE'VE BEEN REPORTING, UM, THE ADJUSTED BUDGET TO GO TO ABOUT 8 MILLION SO THAT THE ACTUAL IS CONSIDERABLY HIGHER THAN WHAT WE'D BEEN REPORTING TODAY.
SO THIS MONEY IS PRETTY MUCH READY TO MOVE TODAY.
THANK YOU, ROBERT, FOR MAKING THAT POINT, CAUSE THAT IS, UH, I THINK IMPORTANT TO SHARE WITH EVERYBODY, UH, THAT, YOU KNOW, WE HAVE TAKEN A CONSERVATIVE APPROACH TO THIS.
WE DIDN'T WANT TO TAKE THINGS DOWN TO BRASS TACKS.
UH, AND AS ROBERT JUST SAID, WE'VE BEEN CONSERVATIVE IN OUR REPORTING TO DATE.
UH, AND AS WE'VE MADE PROGRESS WITH THIS FIRST GROUP, UH, WE'RE, WE'RE QUITE CAPABLE OF EXCEEDING THOSE FIGURES THAT WE WERE PREVIOUSLY SHARING, MOVING TO THE NEXT SECTION.
WE HAVE ADDITIONAL PROJECTS THAT ARE, UH, LOOKING TO HAVE TRANSFERS TAKE PLACE, UH, COME THE FIRST QUARTER OF NEXT YEAR.
A LOT OF THESE ONES THAT YOU'LL SEE LISTED IN HERE ARE PLAYGROUNDS.
THE REASON WHY THE PLAYGROUNDS ARE WAITING TWO THIS QUARTER OF NEXT YEAR IS THEY'RE IN CONSTRUCTION RIGHT NOW, OR HADN'T PROGRESS FAR ENOUGH ALONG TO, UH, CAPITALIZE ON THOSE.
WE WILL WANT TO MAKE SURE THAT THOSE GET COMPLETED WITH THE AVAILABLE FUNDS AND THAT WE'RE ABLE TO, UH, RETURN THE FORECASTED FUNDS, UH, AS SHOWN THERE, THERE ARE A COUPLE OF PROJECTS THAT YOU'LL SEE THERE THAT, YOU KNOW, ON THE FIRST PAGE, I TRIED TO TIE IN WHAT THE ACTUAL BUDGETS AVAILABLE IN THOSE, UH, LINE ITEMS WERE FROM THE END OF SEPTEMBER FIGURES, BUT BECAUSE WE'VE CHANGED SOME OF THE FIGURES WITH THE FIRST, UH, UH, UH, TRANSFER OF FUNDS THAT WE'RE RECOMMENDING, I WANTED TO PROVIDE SOME UPDATES, BUT THERE ARE PROJECTS IN THERE SUCH AS ST.
HELENA, EARLY CHILDHOOD PLAYGROUND, THAT WE WE'VE ENCUMBERED ALL THE FUNDS, BUT ALL SIGNS INDICATE THAT AT THE END OF THAT PROJECT, WE SHOULD BE RETURNING $4,000, UH, DOWN AT RIVER RIDGE ACADEMY, THE FUNDS THEY'RE ALL ENCUMBERED, BUT ONCE WE DO THE FINAL CLOSEOUT AND THAT CHANGE ORDER THAT WE SPOKE OF DURING THE CLOSEOUT SECTIONS, THAT SHOULD FREE UP THOSE FIGURES THERE, UH, AND THEN THAT WILL RESULT IN A ZERO ADJUSTED BUDGET ONCE SWEEP THOSE FUNDS.
SO WITH THE COMPLETION OF THE Q1 2022 BUDGET TRANSFERS, THEY'RE RUNNING TOTAL FOR THE AMOUNT OF MONEY THAT'S GOING INTO THE PROGRAM LEVEL WILL NOW HAVE INCREASED TO A FIGURE THAT IS OVER 16.6 MILLION.
AND THEN WE DO HAVE, UH, TWO OTHER, UH, UH, TRANSFERS, UH, UH, FORECASTED W THE FIRST ONE HAPPENING IN THE FOURTH QUARTER OF 2022 FOR THOSE ITEMS THAT ARE LISTED THERE.
UH, THE, THE REASON I HIGHLIGHTED THE FORECAST, THE SAVINGS FOR THE CURRENT AMENDMENTS, YOU KNOW, YOU HEARD ME MENTIONED EARLIER, I JUST WANTED TO MAKE SURE THAT THAT POINT WAS UNDERSTOOD THAT, YOU KNOW, WE ALWAYS HAVE 5% IN THE GMPS TO DATE, AND WE'VE BEEN FORTUNATE TO BE ABLE TO COMPLETE PROJECTS, UH, AND BE ABLE TO RETURN UNUSED ON SPENT FUNDS.
AND AS I MENTIONED EARLIER, THE SEVEN PROJECTS THAT WE USED IN THE ANALYSIS TO DETERMINE A PERCENTAGE INDICATED 25 TO 30%.
AND IN THIS MODEL, WE'RE MODELING 20% OF THE CURRENT AMENDMENTS THAT HAVE NOT BEEN ACCOUNTED FOR IN ANY OF THE CATEGORIES LISTED ABOVE TO COME BACK BY THE END OF THE FOURTH QUARTER OF 2022.
AND THAT NUMBER IS 975,000 4 75.
THE SECOND ONE THAT'S HIGHLIGHTED THERE IS FOR MORE OF THE PURPOSES OF HAVING A DISCUSSION RELATED TO THE FINAL GROUP OF PROJECTS THAT WE'LL ROLL OUT.
UM, WE HAVE HAD SOME DISCUSSIONS THAT WE MAY MODIFY THE AMOUNT OF THE CONSTRUCTION CONTINGENCY, YOU KNOW, IN A PERFECT, UH, UH, BOND REFERENDUM.
UH, YOU WOULD COMPLETE ALL OF THE WORK AS PROMISED AND STILL HAVE A DOLLAR RETURN RETURNED AT THE END AND NOT REQUIRE ANY ADDITIONAL FUNDS TO BE USED.
[01:40:01]
TO THE BOND REFERENDUM FUNDS, UH, WE, WE MAY WANT TO ON THE LINE LATER PROJECTS, UH, LOOK AT REDUCING THAT 5% TO A LOWER FIGURE, SUCH AS LIKE 4% THAT WAY THERE, NOW WE CAN STILL FREE UP DOLLARS, KEEP THEM AVAILABLE IN PROGRAM CONTINGENCY.UH, AND THEN, UH, ONCE AGAIN, THE GOAL AT THE END WOULD BE TO, UH, UH, GET THIS COMPLETED AND THEN, UH, TAKE IT ACROSS THE FINISH LINE.
AND WITH THAT LAST GROUP THAT YOU SEE THERE IN Q4 2022, THIS IS HOW WE GET THAT ADJUSTED BUDGET UP TO 20.4 MILLION.
AND AS I SAID EARLIER, THAT FIGURE IS HIGHER THAN WHAT WE BEGAN WITH.
AND I THINK THAT'S PROBABLY THE BRIEF THAT I HAVE ON THE ACTUAL END FORECAST OF SAVINGS.
SO I'D LIKE TO PAUSE THERE, SEE WHAT QUESTIONS THERE ARE BEFORE WE GO INTO THE NEXT PIECE OF THE MID PROGRAM RESET.
THIS IS, WELL, THANK YOU, MADAM CHAIR.
I JUST WANT TO EMPHASIZE THAT FOR ME, THIS IS REALLY IMPORTANT FOR OUR NEXT REFERENDUM.
IT'S GOING TO BE REALLY IMPORTANT FOR, BECAUSE THIS PROJECT'S BEING RUN REALLY WELL.
UM, AND IT'S IMPORTANT THAT WE CAN GO OUT BEFORE THE NEXT REFERENDUM AND S AND SAY, WE CAME IN 6% UNDER, WHICH IS ABOUT WHAT, WHAT 20 MILLION WOULD BE, BUT 6% UNDER, UM, WHAT WE REQUESTED.
SO WE REALLY WERE GOOD STEWARDS OF YOUR MONEY.
YOU KNOW, THAT'S WHAT I WANT TO BE ABLE TO GO OUT AND SAY AT THE NEXT REFERENDUM.
AND AGAIN, Y'ALL RUNNING THIS THING WELL, UH, ALONG WITH CLOCK, UH, AND, UH, WE, WE NEED TO HOLD ON TO THIS MONEY IF WE CAN.
UM, SO THAT, SO THAT WE CAN BOAST A LITTLE BIT BEFORE WE GO OUT FOR THE NEXT REFERENDUM, HUGE CONFIDENCE BUILDER, UM, FOR, FOR, I THINK ALL THE CONSTITUENTS, WHICH IS A TREMENDOUS SELLING POINT.
SO I, I APPRECIATE THIS ANALYSIS.
IS THAT RIGHT? DID YOU HAVE THAT? SO THAT 20 MILLION IS UP THEN WE HAVEN'T GOTTEN THERE YET.
THAT NEXT TOPIC IS GOING TO BE SOME ANCHORS, RIGHT.
SO WE'RE TRYING TO COME OUT WITH ZERO, LIKE A DOLLAR WE'LL GET THERE.
IT'S JUST MR. SHERMAN, JUST CONFUSED ME.
DO YOU WANT TO SAY ANYTHING AT THIS POINT? YOU WENT AWAY AND TO PUT YOU ON THE SPOT.
DO YOU WANT TO SAY SOMETHING ELSE AS WELL? YES, MA'AM.
I WAS JUST GONNA SAY IF, IF WE COME AT A ZERO, THEN MY WHOLE ARGUMENT THAT I JUST WENT THROUGH IS, IS, IS NULLIFIED USE THE WHOLE 3 45, AND THEN THAT THAT'S NOT SOMETHING THAT WE CAN GO OUT AND BOAST ABOUT.
SO, UM, WE DON'T WANT TO USE ALL THE CONTINGENCY.
YOU KNOW WHAT I'M TALKING ABOUT, ROB BOTH.
I WOULD ABSOLUTELY CONCUR THAT.
UM, I FEEL THAT THIS PROJECT IS BEING RUN VERY WELL, VERY TRANSPARENTLY.
I DO APPRECIATE, I'VE MENTIONED BEFORE ON CLOCKS AND THEIR IN, BUT, UM, AND, UH, I, I AGREE WITH DAVID THAT IF WE WERE ABLE TO GO BACK TO THE, TO THE VOTERS AND SAY, LOOK HOW WELL THIS WAS MANAGED AND WHAT, WHAT SOME SAVINGS ARE, UM, WOULD MAKE THE NEXT ONE MUCH EASIER BECAUSE, UH, MR. EARL CAMPBELL AND I HAVE BEEN VISITING SCHOOLS AND THERE'S GREAT NEED TO SET UP THERE IS GREAT, GREAT NEED.
I DON'T SEE ANYBODY ELSE'S END UP.
I GUESS LET'S GO TO PART TWO AND ROBYN, IF HE COULD START WITH SLIDE 49 FROM THE POWERPOINT, SHARE SOME INFORMATION FROM THAT BEFORE WE GO INTO ATTACHMENT EIGHT B ACTUALLY, SINCE WE HAD KIND OF, BEFORE YOU START ROB, AND I DON'T KNOW IF YOU'RE GOING TO STOP, YOU'RE GOING TO TALK A LITTLE BIT.
UM, I JUST WOULD LIKE TO ACKNOWLEDGE, OR ONE OF THE THINGS THAT HAS CAUSED ALL OF THIS IS BECAUSE OF THE PANDEMIC, RIGHT.
UM, WE WOULD NOT NORMALLY DO A MID PROGRAM RESET LIKE THIS.
UM, AND WE WERE IN COMFORTABLE SITUATION, BUT DUE TO THE PANDEMIC AND THE
[01:45:01]
COST INCREASES IN SUPPLY CHAINS, THAT'S WHY WE ARE HAVING TO DO THAT.SO, UM, I JUST WANT TO PREFACE THAT BEFORE YOU BEGIN WRONG.
THANK YOU, ROBERT, BECAUSE I THINK BOTH ROBERT AND MYSELF HAD SOME INCLINATIONS, I GUESS, THAT WE WERE STILL OKAY, BUT WE WANTED MORE THAN THAT.
AND BY DOING THIS DEEP DIVE IN, THIS WAS A DEEP DIVE I MAY, AND ROBERT CAN TELL YOU ALL THE, ALL THE STAFF HOURS THAT HAVE BEEN PUT IN TO GET TO THIS POINT, IT'S, IT WAS, IT WAS A PRETTY SIGNIFICANT LIFT, BUT IT WAS A LIFT THAT NEEDED TO BE DONE BECAUSE, UH, WE, WE NEEDED TO KNOW WHAT WE WERE FACING.
AND THE GOOD NEWS, AS I MENTIONED AT THE BEGINNING IS, IS THAT THE ANALYSIS HAS BEEN COMPLETED AND IT'S VERY POSITIVE.
SO WITH THAT, LET ME DIVE INTO THE, UH, INFORMATION REGARDING THE PROJECT BUDGET INCREASES.
UH, UH, THE ONE THING THAT I, I WANT TO MAKE REALLY CLEAR IS THAT AS WE TAKE THE FUNDS THAT WE JUST WENT OVER, THAT ARE ACTUAL IN FORECASTS THAT SAVINGS, THOSE WILL ALL BE GOING INTO PROGRAM CONTINGENCIES.
SO YOU'LL SAY ENTRIES ON THE CONTINGENCY LOG, SHOWING THE PLUS UPS AND WHERE THEY CAME FROM.
SO YOU CAN FOLLOW THE DOLLARS REALLY TRANSPARENTLY, BUT VICE VERSA, ANY USE TO COVER ANY PROJECT THAT NEEDS AN INCREASE WILL LIKELY BE TRACKED AND ENTERED INTO THAT LOG.
AND THE REASON THAT WE'RE NOT MOVING SAVINGS, UH, FROM PROJECTS TO OTHER PROJECTS IS THAT, UH, THAT'S JUST NOT AN EFFICIENT WAY TO APPROACH IT.
WE'VE GOT FORECASTED FIGURES, BUDGETED FIGURES, THE ACTUAL FIGURES, THEY WON'T MATCH UP DOLLAR FOR DOLLAR.
SOME WILL BE HIGH, SOME WILL BE LOW, BUT BY PUTTING THEM ALL IN A PROGRAM CONTINGENCY, JUST THE DOLLARS THAT NEED TO BE USED TO DELIVER ON THE APPROVED SCOPE WILL BE USED.
AND AT THE END GOAL IS TO HAVE FUNDS THAT REMAIN, AND I'LL BE QUITE PLEASED TO RETURN TO THE BOARD AT THAT FUTURE DATE AND TIME TO HOLD CONVERSATIONS WITH THE BOARD ABOUT HOW MUCH MONEY REMAINS, AND THEN THE BOARD CAN HAVE DISCUSSIONS ON HOW THEY WANT TO USE THOSE REMAINING FUNDS.
UH, THE, THIS INFORMATION WAS ALSO SHARED, UH, WITH THE CLIENT FINANCIAL MAY, UH, COMMITTEE YESTERDAY, ONCE AGAIN, AS A SOUNDING BOARD.
AND WITH THAT, LET'S GO AHEAD AND SORT OF DIVE INTO ATTACHMENT EIGHT B, THANK YOU FOR BRINGING THAT UP TO SCALE.
UH, SO WHAT WE DID HERE WAS AN EXECUTIVE SUMMARY.
IF WE LOOK AT THE SCHEDULE AND TIMING AND WHICH PROJECTS AND THE PROJECTS ARE LISTED ON THE BACKUP THAT ARE GOING TO, UH, SEE A NEED FOR A BUDGET INCREASES, UH, THE TOTAL THROUGH THE END OF THE FOURTH QUARTER OF THIS YEAR REPRESENTS $2,890,718.
AND IF YOU REMEMBER FROM ATTACHMENT EIGHT, EIGHT, THAT FIGURE WAS IN BLUE OF WHAT WE HAVE AVAILABLE RIGHT NOW.
THAT'S WHY WE WANTED TO MOVE FORWARD IN THE FOURTH QUARTER OF THIS YEAR WITH TRANSFERRING FUNDS.
THAT BRINGS THAT FIGURE UP TO 12 MILLION 57, 6 52.
SO THAT'S GOING TO COVER NOT ONLY THE INCREASES THAT WE'RE FORECASTING NEEDED BEFORE THE END OF THIS YEAR, BUT ALSO THE FORECAST INCREASES THROUGH THE FIRST QUARTER OF NEXT YEAR.
UH, SECOND QUARTER, A BUDGET INCREASES ARE FORECASTED TO BE JUST OVER 2.7.
UH, THAT TAKES US BACK UP TO A FIGURE THAT'S, UH, TOTALING 13 MILLION, 217,000.
SO ONCE AGAIN, TIMING BACK WITH THE INFORMATION SHOWN ON ATTACHMENT EIGHT, A BY THAT PERIOD OF TIME, WHEN WE SWEEP THE, UH, Q1 2022 BUDGET TRANSFERS THAT ARE FORECAST, WE'LL HAVE 16 MILLION, 631,000, SO WE CAN COVER THE FIGURE IN Q2.
AND THEN IN Q4, WE'RE GOING TO BE TAKING FIGURES BACK UP TO THE TOTAL THAT WE SHARED.
SO THAT GETS US WHAT WE NEED FOR THE FOURTH QUARTER, AS WELL AS THE FIRST QUARTER OF 2023.
THE DIFFERENCE BETWEEN THESE FIGURES, YOU'LL SEE BOTTOM LINE, UH, BUDGET INCREASES TOTAL, UH, 16.4 AND OUR, UH, FORECASTED, UH, FUNDS THAT ARE GOING TO GO BACK INTO CONTINGENCY OR 20.4.
SO THAT'S THAT 4 MILLION THAT MR. STRIVEN JUROR MENTIONED
[01:50:01]
EARLIER.SO WITH THAT, LET'S GO TO THE SECOND PAGE AND GO THROUGH THAT LEVEL OF DETAIL THERE, UH, IN THE FOURTH QUARTER, THOSE ARE THE PROJECTS THAT WE WILL BE SEEING COME FORWARD, UH, AND, UH, THE, UH, PROJECTS AVAILABLE BUDGETS.
IF THERE ARE ANY BUDGETS, I HAVE INCLUDED THAT INFORMATION AS WELL AS THE FORECASTED BUDGET INCREASE, UH, AS WELL AS WHAT THE ADJUSTED BUDGET WOULD BE AFTER, UH, GNP PROPOSALS AND AMENDMENTS ARE PREPARED.
UM, AND AS I SAID, THAT, THAT'S THE FIGURE THERE FROM THAT TOP SECTION THAT FED THE SUMMARY PAGE AT 2,000,008 90, UH, WHEN WE, UH, GO DOWN TO THE FIRST QUARTER OF 2022, THERE'S THE LIST OF THE PROJECTS THERE, UH, IN DETAIL.
AND, UH, THOSE PROJECTS WILL NEED, UH, JUST OVER 7.6 MILLION IS WHAT'S BEEN FORECASTED.
AND IN THE SECOND QUARTER OF NEXT YEAR, WE'VE GOT THOSE FOUR, UH, UH, SCOPES, UH, UH, NEEDING ADDITIONAL FUNDS THAT TOTAL, UH, 2.7 MILLION IN CHANGE IN THE FOURTH QUARTER OF 2022.
THOSE, UH, FIVE PROJECTS THAT ARE LISTED THERE, UH, ARE FORECASTED TO HAVE BUDGET INCREASES OF 2.8 MILLION.
THE LAST ONE, I HIGHLIGHTED THAT BECAUSE I THINK IT'S IMPORTANT TO DIALOGUE ON BRIEFLY THE IT, THE TECHNOLOGY INFRASTRUCTURE IMPROVEMENTS OUT AT BUFORD HIGH THAT WE'LL PUT UNDER CONTRACT.
THE PLAN WAS TO UTILIZE AN EXISTING CONDUIT PATHWAY FROM THE MAIN CAMPUS DOWN THE ROAD INTO THE STADIUM.
WHEN WE BEGAN TO, UH, LOOK AT USING THAT, WE FOUND THAT LARGE SECTIONS HAD BEEN CRUSHED AND OTHER SECTIONS ARE FLOODED, SO THAT'S NOT POSSIBLE ANYMORE.
AND BECAUSE OF THE LAND OF THAT AND THE COST, WHICH WE THINK THAT WE'LL PROBABLY BE IN THE ROUGH ORDER COST MAGNET DUE TO $400,000, WE THOUGHT LET'S JUST PAUSE AND PUT THAT TOWARDS THE TAIL LAND.
LET'S MAKE SURE ALL OF OUR FIGURES ARE ALIGNING AS WE ANTICIPATE.
AND, UH, THEN LOOK TO, UH, UH, EXECUTE THAT REMAINING PIECE FOR THE IET EXTENSION OUT TO THE STADIUM WITH THAT.
THAT'S THE FORECAST AT INCREASES.
I WILL SHARE THAT FOR THE FORECAST AT INCREASES, WE DID INVOLVE OUR CVRE HEARING COST ESTIMATOR.
UH, WE ALSO UTILIZED LOCAL COST DATA FROM VARIOUS GMP PROPOSALS.
WE'VE RECEIVED TO DATE WITH THAT COST MODEL THAT WE DID.
WE DID, UH, FORECAST THE BUDGET INCREASES THAT YOU'VE SEEN.
WE'VE ALSO BEEN FORTUNATE AND BEEN ABLE TO BACK TEST OUR MODEL.
THEY WE'VE HAD MULTIPLE CHANGE PROPOSALS COME IN, UH, FOR A HANDFUL OF PROJECTS.
THE TOTAL OF THOSE AMENDMENTS WERE IN THE MAGNITUDE OF ROUGHLY $1.6 MILLION.
AND OUR MODEL HAD INDICATED THOSE COSTS TO BE ROUGHLY 1.6, 3 MILLION.
SO REALLY PLEASED WITH THE ACCURACY OF HOW THE MODEL IS CURRENTLY PERFORMING, UH, AND ANTICIPATE TO BE ABLE TO SEE SIMILAR POSITIVE PERFORMANCE AS WE MOVE FORWARD.
ONCE AGAIN, YOU KNOW, I TOOK THE APPROACH TO BE CONSERVATIVE, UH, SO THAT, UH, WE, WE, WE HAVE SET THIS UP FOR SUCCESS AS MUCH EASIER TO UNDER PROMISE AND THEN OVER DELIVER.
AND THAT'S HOW WE'VE APPROACHED THIS.
SO WITH THAT SAID, LET'S PAUSE AND SEE WHAT QUESTIONS MAY BE OUT THERE RELATED TO THESE, UH, BUDGET INCREASES THAT I JUST COVERED.
UM, SO IF I'M READING THIS CORRECTLY, EXCUSE ME, HILTON HEAD ISLAND, MIDDLE SCHOOL, YOU SAID THERE WAS A $4 MILLION, UH, COST OVERAGE, AND THEN YOU WERE DOING VALUE ENGINEERING AND IT LOOKS LIKE YOU CAME UP WITH $528,800 IN ADDITIONAL COSTS, WHICH MEANS THAT SOMEHOW YOU CUT ROUGHLY 3.5 MILLION OFF THE ORIGINAL PLANS.
IS THAT RIGHT? WHAT IF I CAN JUST SAY, WE'RE NOT DONE WITH THAT EXERCISE YET? SO, UM, THESE ARE SOME BUDGET ESTIMATES.
UH, IT'S, IT'S NOT HARD YET, SO WE HAVE TO WAIT UNTIL THEY FINISH THOSE COST ESTIMATING EXERCISES TO SEE WHAT WE ARE.
[01:55:01]
OUR, OUR GOAL IS TO GET TO THAT, UH, 5 28 THAT KIND OF COST US MANAGERS LOOKED AT AND THOUGHT THAT'S A REASONABLE AMOUNT.UM, BUT WE'RE NOT SURE YET BECAUSE WE'RE NOT THERE.
SO I GUESS MY QUESTION THEN AS A FOLLOW-UP, IF YOU DON'T MIND BE, IF YOU DO END UP CUTTING SOMEWHERE ON THE ORDER OF 3.5 MILLION, WILL WE KNOW WHAT THOSE CUTS WERE? WOULD THERE BE A SORT OF BEFORE AND AFTER PICTURE? UM, NOT UNTIL WE, WELL, UH, I THINK KEEPING A VALUE ENGINEERING LOG ON THAT, ROB, DO YOU KNOW THE ANSWER TO THAT I HAD IN MIDDLE SCHOOL? I KNOW THAT THOSE ITEMS THAT ARE BEING PRICED ARE PUT INTO A LOG SO THAT WE CAN EVALUATE THOSE FIGURES, ROBERT, AND THEY EITHER ACCEPT OR RECOMMEND NOT TO THOSE ITEMS. SO, YEAH, BUT THE APPROACH IS VERY SIMILAR TO WHAT WAS SEEN FOR BATTERY CREEK HIGH SCHOOL AND ROBERT SMALLS INTERNATIONAL ACADEMY EARLIER THIS YEAR.
SO I WOULD ANTICIPATE BEING ABLE TO PRODUCE SIMILAR.
YES, WE DID NOT, BUT WE HAD TO VALUE ENGINEER DEBT FROM WHERE WE WERE ORIGINALLY TO GET IT WITHIN BUDGET.
NOW, ONE OF THE THINGS, YOU KNOW, THE DIFFERENCE IS BATTERY CREEK.
UM, WE GOT JUST BEFORE ALL THE BIG COST INCREASE, WE, OUR TIMING WAS WELL AT BATTERY CREEK.
WE GOT IT DONE JUST FOR ALL THE BIG COSTS INCREASES GAME.
UM, ROBERT SMALLS CAME AFTER THAT.
UM, SOME OF THOSE MASSIVE INCREASES IN STEEL THAT WE SAW, THAT'S WHY WE HAD TO GO INTO THAT, UH, FOR ROBERT SMALLS.
ONE OF THE THINGS I LIKE TO JUST KIND OF ADD IS THAT THIS IS KIND OF A ROADMAP.
AND AS ROB SAID, WE'RE EXPECTING SOME OF THESE NUMBERS TO BE HIGH.
SOME OF THESE NUMBERS BEING LOW, WE'RE GONNA HAVE TO MANAGE THAT AND KIND OF WATCH AND SEE THAT AS A, A CONGLOMERATE WE'RE HEADING IN THE RIGHT DIRECTION.
UM, BUT LIKE HE SAID EARLIER, NOT ONE OF THESE G EXACTLY RIGHT.
AS FAR AS WHAT THE INCREASE, BUT WE SHOULD WATCH IT AND MAKE SURE WE'RE STAYING WITHIN THE SAME BALLPARK.
AND I JUST LIKE, YOU KNOW, NOTICE IS THAT WE'VE, WE'RE SAVINGS IS 20 MILLION OR OUR, UH, INCREASES ARE 16.
SO THERE IS THAT CUSHION OF A, FOR ME CONTINGENCY.
NOW, IF WE'RE SEEING NUMBERS COME AND WE'VE DONE SOME THINGS CONSERVATIVE, LIKE ROB TALKED ABOUT OUR FORECAST IS SAVINGS.
THEY DID 20% AND THEY MODELED 25 WHERE WE'RE USED TO SEEING ON SOME WORK, GETTING BACK ABOUT 30%, THAT JUST SHOWS YOU THAT'S A CONSERVATIVE NUMBER.
AND IF WE'RE STARTING TO SEE FUNDS COME BACK IN EXCESS, THERE'S GOING TO HAVE TO BE A DECISION ON HOW, YOU KNOW, WHAT THE PURPOSE OF THOSE ARE.
THE, THAT CUSHION IS THERE IN CASE THERE SOMETHING DOES POP UP ALONG THE WAY, UM, THAT WE NEED TO USE THAT.
WHAT'S THE TIMELINE ON WHEN YOU THINK YOU'LL HAVE A FINAL, HARD NUMBER ON, WELL, IF YOU NOTICE ON HERE, THEY'RE SAYING, OR 1 20, 22, CORRECT.
BECAUSE IT'S ON SCHEDULED TO START CONSTRUCTION IN THAT QUARTER.
SO WE'LL HAVE THOSE FIGURES IN THAT TIMEFRAME.
AND WE CAN HOLD THE DISCUSSIONS AT THE OPERATION COMMITTEE AND THE CLOCK, AS WELL AS THE FULL BOARD AND, UH, SHARE THAT LEVEL OF DETAIL AND THE GMP AMENDMENT FOR THAT WILL BE OF SUCH A FIGURE THAT IT WILL REQUIRE BOARD ACTION FOR APPROVAL.
SO THAT, THAT, THAT WILL BE BROUGHT TO THE BOARD AND DISCUSSED.
AND, UH, ANY ADDITIONAL USE OF CONTINGENCY, UH, CAN BE INCLUDED IN THOSE DISCUSSIONS, ROBERT SMALLS, IT'S KIND OF ANOTHER PROJECT THAT CAME AFTER THE PRICE INCREASE.
ARE WE GOING TO HAVE A SIMILAR PROCESS WHERE YOU'RE GOING TO BRING US OPTIONS? YOU HAVE TO THINK, OR DO YOU THINK IT'S DON'T KNOW WHERE WE'RE LANDING RIGHT NOW? I'M MIDDLE THERE, THEY'RE IN THE MIDDLE OF THE EXERCISE AND WE DON'T HAVE A FINAL NUMBER YET.
SO, I MEAN, WE'RE MAKING A BEST GUESS RIGHT NOW, BUT TO BE HONEST, I, I, TILL WE GET THAT FINAL NUMBER, I REALLY DON'T KNOW WHAT IT IS.
SO I THINK WHAT I'M HEARING YOU SAY THOUGH, IS THAT JUST THE TRANSFER OF WHAT IT WAS AND WHAT IT IS NOT GOING TO BE RIGHT.
AND WHAT IS THAT DIFFERENCE IN BETWEEN? AND IT MIGHT BE SOMETHING THAT IS NOT AS NOTICEABLE OR SOMETHING, NOT MAJOR, BUT IT JUST, I MEAN, CAUSE YOU'VE, YOU'VE RAISED THIS POINT AND AS WELL, YOU SHOULD, YOU KNOW, THE COMMUNITY'S EXPECTING SOMETHING, BUT THEY DON'T REALLY KNOW WHAT IT IS YET.
NOW THEY'RE HEARING THAT SOMETHING'S BEING TAKEN AWAY.
WELL, I FEEL LIKE WE'VE BEEN TALKING ABOUT THIS FOR TWO MONTHS.
IT'S JUST AS A, AS A BOARD MEMBER FROM HILTON HEAD, I FEEL THE PRESSURE BUILDING ON PEOPLE WANTING TO KNOW, AND WE'VE STILL HAD PLAY WITH NUMBERS, SO WE'RE SUPPOSED TO START Q1 20, 22.
SO HOPEFULLY IF WE HAVE TO GO THROUGH THE BOARD, I MEAN, WE'RE ALREADY IN OCTOBER, SO ANYWAYS, BUT I HAVE DEFINITELY RAISED THIS WAY BEFORE WE'RE HEARING IT.
UM, UH, YES, BUT WE WANT TO OVER PROMISE AND YOU KNOW, WE DON'T WANT TO PUT SOMETHING OUT THERE.
THAT'S NOT ACHIEVABLE AT THE SAME TIME,
[02:00:02]
MR. SMITH.UM, UM, W WOULD THAT BE THE SET? UM, I WANT TO GO BACK TO SOMETHING THAT MRS. MOORE, RIGHT? BULB BARBARA BEGINNING WHEN SHE FIRST STARTED A LONG TIME AGO.
UM, A FEW MINUTES AGO, SHE SAID THAT SHE ASKED MR. CORPORATE.
I BELIEVE THAT WHEN, WHEN THEY EXHALE CERTAIN THINGS IN THE PROJECT, WHETHER THEY GIVE US AN UPDATE ON WHAT THEY, WHAT THEY, WHAT THEY EXED OUT VERSUS WHAT THEY DID NOT.
AND, AND MY, MY QUESTION WOULD BE, UM, COULD, UH, I THINK IT WOULD BE REASONABLE AS TO WHAT WE NEED TO MAKE THAT EMOTION FOR, FOR HIM TO, FOR THEM TO GIVE US AN UPDATE ON BASICALLY WHAT THEY'RE KEEPING IT OR WHAT THE PROJECT COULD POSSIBLY LOOK AT OR WHAT THEY EXED OUT, JUST SO THAT WE CAN SEE IT FOR OURSELVES AS WELL.
I MEAN, WE'LL COME TO YOU WITH AN AMENDMENT TO APPROVE THAT GMP.
SO YOU'LL, YOU'LL KNOW AT THAT TIME, WE'LL BE READY TO PRESENT THAT TO THE BOARD AND, YOU KNOW, WE'RE, WE'RE SETTING, YOU KNOW, UH, FOR OUR GOAL.
AND WE'RE SHOWING THROUGH THIS PLAN THAT WE BELIEVE WE CAN ADD, YOU KNOW, A LITTLE OVER A HALF MILLION DOLLARS AND STILL EVERYTHING WORKED OUT IN ANY ISSUE YOU CAN TELL US AT THAT TIME, NO, WE DON'T WANT YOU MORE THAN WHAT THE ORIGINAL BUDGET WAS, AND YOU NEED TO GET IT BACK TO, YOU KNOW, DON'T ADD ANYMORE.
OR YOU CAN SAY THERE'S SOME OTHER THINGS WE'D WANT ROBERT SMALLS AND YOU NEED TO ADD 2 MILLION MORE, NOT HALF A MILLION THAT THAT'S GOING TO ALL COME AT THAT DISCUSSION.
UH, WHEN WE TALK ABOUT APPROVAL OF THE GMP AND WE'RE JUST NOT READY YET FOR THAT CONVERSATION.
BUT I THINK THAT'S JUST PRETTY AS SOMETHING THAT'S ROBERT, THAT'S NOT WHAT I WAS REFERRING TO.
I WAS REFERRING TO WHEN SHE ASKED, UM, WHEN SHE ASKED MR. CORBETT A BOUT, UH, WHAT ALL THEY WOULD POSSIBLY AVERAGE THAT THEY MIGHT TAKE OR SOMETHING THEY MAY EXIT OUT AND SOME THEY MAY WANT, OR THEY MAY NOT WANT OR SOMETHING THEY HAVE LOOKED AT THAT THEY DECIDED NOT TO GO WITH.
AND THOSE ARE QUESTIONS THAT, YOU KNOW, I TOO WOULD LIKE TO KNOW.
I JUST LIKE TO SEE, YOU KNOW, UH, AND THAT'S HOW YOU LEARN, LEARN THE WORK OF PEOPLE AND UNDERSTAND, AND HOW, HOW YOU, YOU BOTH ARE OUR TRUST RELATIONSHIP, AS WELL AS IN TO SEE, YOU KNOW, I LOOK AT, WE KNOW THEY HAVE GOOD, GOOD, UH, GOOD POINTS.
YOU KNOW, NOT TO SAY THAT YOU, UH, MAY QUESTION THAT.
BUT I THINK THAT SEEING AND SEEING IS, IS EVERYTHING, YOU KNOW, ALONG ALONG THE, UH, WYNDHAM ALONE, THE MILLENNIUM NOW OF TRANSPARENCY.
AND I THINK THAT THE SCENE, THE DECISION THAT YOU'VE GOT YOU GUYS OR MADE, OR ARE MAKING I TO, TO KEEP US, KEEP US ENGAGED, I THINK IS, IS A, IS A MUST MORE SUCCESSFUL OR A PROCESS.
I BELIEVE THAT'S WHAT MS. PROGRAM IS.
SHE ASKED, WAS THAT NOT CORRECT BOAT? RIGHT.
WELL, I AGREE WITH WHAT YOU'RE SAYING, MR. SMITH, BUT I WOULD SAY I DO HAVE A LOT OF TRUST IN ROBERT AND ROB.
UM, AND I FEEL LIKE SO FAR EVERY TIME I'VE ASKED FOR SOMETHING, INCLUDING YOU.
AND I ASKED FOR THAT, UM, AMENDMENT AND I HAVE FOUND THAT TO BE TREMENDOUSLY USEFUL AND TRANSPARENT.
SO I'M COMFORTABLE WITH THEM JUST PRESENTING AND ALLOWING US TO ASK QUESTIONS.
I REMEMBER EARLIER, MRS. UH, EARLY IN YOUR EARLIER COMMENTS, YOU ASKED HIM IF HE WOULD, THEY WOULD BRING UP THE, THE, THE, LET YOU SEE THE PROJECTS THAT ALL LET YOU SEE THE PICTURES OF THINGS THAT THEY, THAT THEY HAVE HAD HAVE EXED OUT IS THAT THEY'RE NOT GOING TO BRING ALL THAT THERE, THEY'RE MAKING DECISIONS ON.
SO I FIND IT A LITTLE, UH, I'M NOT SURE WHERE TO GO OUT.
WHAT'D YOU GRANDFATHER LOOK CONCERNING THAT ARE, THAT YOU SAID THAT, THAT'S WHAT YOU SAID THEN, AND THEN NOW YOU'RE SAYING SOMETHING ELSE AND THAT, AND THAT'S THE POINT THAT I'M BRINGING OUT THAT, UH, THAT IF YOU ASKED BEFORE THEN, WELL, WHAT'S THE PROBLEM IN THE TRANSPARENCY OF JUST SHOWING IT AND SAY, THIS IS WHAT WE LOOKED INTO IN THIS PROJECT.
WE LOOKED AT THIS INSURANCE, OR WE LOOKED AT THIS AND WE WILL SET IT GOING WITH A AND B.
WE WENT WITH A C BECAUSE WE THOUGHT IT WAS MORE FEASIBLE.
AND I THOUGHT IT WAS MY UNDERSTANDING IS THAT, IS THAT WHAT YOU ASKED ME FOR EARLIER? AND I'M SAYING, I DON'T HAVE A PROBLEM.
I DIDN'T SEE A PROBLEM WITH THAT.
AND ALSO I ALSO BOUGHT TRANSPARENCY.
AND WITH, WITH, WITH NOT ONLY THE BOARD, MY BOSS WERE COMMISSION MEMBERS AS WELL.
I THINK MR. CORBIN WANTED TO SAY SOMETHING.
I WAS JUST GOING TO ADD REAL BRIEFLY THAT YOU NOW, AS WE GO THROUGH THIS, WE DO THIS ON EVERY PROJECT, UH, AS IT BEGINS TO MAKE PROGRESS.
AND WE IDENTIFIED THIS CONCERN BACK AT THE DESIGN DEVELOPMENT DOCUMENTS.
SO THAT'S EARLY ON W W THE ITEMS THAT WE'RE EXPLORING ARE NOT DEVIATING AWAY FROM THE APPROVED SCOPE, WHAT IT IS, IS WE'RE APPLYING LESSONS LEARNED AND MAKING, UH, CHOICES BASED ON THE TEAM'S INPUT.
AND A GOOD EXAMPLE IS THAT WHAT WE DISCOVERED ON, UH, OUR EARLIER PROJECTS AT BATTERY CREEK
[02:05:01]
AND ROBERT SMALLS, UH, THE, THE, THE, THE SPECIFICATIONS REQUIRED, UH, UH, THE FIRE ALARM, UH, CABLING TO BE INSTALLED IN CONDUIT.THAT WAS NOT A CODE REQUIREMENT.
AND WE'VE GOT, UH, PATHWAYS UP THERE SUCH AS CABLE TRAYS THAT IT CAN BE INSTALLED IN THERE ABOVE THE CEILING.
NOBODY'S GOING TO SEE THE DIFFERENCE, BUT IT RESULTED IN SOME SIGNIFICANT COST REDUCTIONS.
THAT'S JUST AN EXAMPLE OF SOME OF THE ITEMS THAT WE'RE LOOKING AT, BUT, YOU KNOW, IT ALSO TIES INTO, YOU KNOW, WHY WE HAVE BEEN CAUTIOUS WITH SCHEDULING THIS OUTREACH COMMUNITY MEETING FOR THE, UH, STAKEHOLDERS AT A HILTON HEAD ISLAND MIDDLE SCHOOL.
WE DO NOT WANT TO GO FORWARD AND SHOW RENDERINGS THAT MAY HAVE, YOU KNOW, A, UH, AN ENTRY OR A FACADE THAT WE END UP HAVING TO, UH, DO A COST REDUCTION, VALUE ENGINEERING EXERCISE ON, UH, IT'S THE, THE, THE, THE, THE, THE FACILITY WILL STILL LOOK QUITE, UH, GOOD AND IMPRESSIVE AND WITH GREAT QUALITY.
IT'S JUST THAT WE WANT TO MAKE SURE THAT THOSE TYPE OF COSTS TRADE-OFFS GET EXPLORED.
AND I DON'T SEE A REASON WHY WE CAN'T PUT TOGETHER A LIST OF WHAT THOSE ITEMS WERE.
AND, UH, WE CAN, UH, INDICATE IF WE'VE RECOMMENDED TO ACCEPT THOSE, TO MOVE THE PROJECT FORWARD, OR, YOU KNOW, SOMETIMES WHEN WE JUST DON'T GET A GOOD, UH, PRICE BACK IT W WAIT, WAIT, WAIT, WAIT, WAIT, WE, WE MOVE ON AND LOOK FOR OTHER ITEMS. BUT YEAH, THAT'S SORT OF THE PROCESS THAT WE APPLY TO EACH PROJECT IT'S JUST STANDARD PRACTICE.
UH, BUT I DO THINK THAT BEING OPEN AND TRANSPARENT AS WE MOVE FORWARD WITH HILTON HEAD ISLAND MIDDLE SCHOOL WOULD BE VERY ADVANTAGEOUS.
AND 2019, WHEN WE CAME UP WITH THE $344 MILLION REFERENDUM, AND WE ITEMIZED EVERYTHING ON IT, UH, WE PUT A $20 MILLION CONTINGENCY, 20 PLUS MILLION DOLLAR CONTINGENCY PROGRAM.
PLUS WE CONTINGENCIES IN EACH OF THE DIFF DIFFERENT PROJECTS.
I REMIND YOU THAT IN 2019, WE DIDN'T KNOW WHAT COVID MEANT HAD WE HAD 2020 FORESIGHT.
WE WOULD HAVE PROBABLY HAD A MUCH GREATER, UH, CONTINGENCY PUT IN THERE.
AND SO WE COULD BRING BACK SOMETHING TO THE TAXPAYERS AT THE END OF, UH, OUR FOUR YEAR CONSTRUCTION AS A RESULT OF THE SUCCESSFUL REFERENDUM TO COME IN AT, AT THE END OF THIS CONSTRUCTION PROJECT, AND TO STAY WITHIN $344 MILLION, GIVEN THE INFLATION, GIVEN THE SCHEDULE, UH, CHANGES.
AND EVERY TIME YOU HAVE A SCHEDULE, THE, UH, EXPANDED BECAUSE OF LOSS OF MATERIAL, NOT COMING, YOUR COSTS GO UP BECAUSE YOU GOT PEOPLE STANDING AROUND WITH NOTHING TO BUILD EVERYBODY IN THIS COMMUNITY KNOWS THAT ANYBODY THAT'S BUYING A HOUSE RIGHT NOW AND HAVING A HOUSE BUILT THEIR COSTS ARE GOING UP, OUR VOTERS ARE GOING TO UNDERSTAND, IN FACT, WELL, I THINK WE'LL BE SHOCKED THAT WE CAN COME IN AT THE END OF THIS PROJECT AT $344 MILLION.
I HOPE THAT THE VERY CONSERVATIVE ESTIMATES THAT HAS BEEN MADE HERE TO COME IN UNDER THAT BUDGET OCCUR, BUT I DON'T KNOW WHAT'S GOING TO HAPPEN.
NEITHER DOES ANYBODY ELSE IN THE NEXT 18 MONTHS, I BELIEVE THAT OUR COMMITMENT TO THE TAXPAYERS IS WE ARE GOING TO BUILD EVERYTHING WE SAID WE'RE GOING TO BUILD.
AND RIGHT NOW I THINK WE COULD DO IT WITHIN A $344 MILLION.
BUT IF SOMETHING HAPPENS IN THE NEXT 18 TO 24 MONTHS, WE STILL GOT TO BUILD IT.
AND IF WE HAVE TO SUBSIDIZE THAT WITH AN 8% MONEY TO DO THAT, WE HAVE TO DO THAT.
I HOPE WE DON'T HAVE TO, BUT WE HAVE TO GO BACK AND SAY, BEFORE WE CAN
[02:10:01]
HAVE ANOTHER REFERENDUM, WE'VE GOT TO, WE'VE GOT TO BUILD IT.OR WE WERE NOT GOING TO GET A NEXT REFERENDUM PASSED.
SO, UH, I AM OPTIMISTIC AND I BELIEVE THE CLOCK, UH, FINANCE FOLKS WERE BRIEFED YESTERDAY.
IS THAT NOT CORRECT? THAT'S CORRECT.
AND WHAT WAS THEIR, WHAT WAS THEIR SOLUTION OR WHAT WAS THEIR CONCLUSION FROM YOUR BRIEFING? UM, ART INCLUDED, UM, HAVING SPOKEN WITH, UH, THE MEMBERS OF THE CLOCK, BUT I PERSONALLY IMPRESSED WITH WHAT WE SAID.
UM, GOALS WERE PRESENTED TO US BY THE DISTRICT.
UM, THINGS GOT BACK TO ME, UM, AND IT'S NICE TO SEE THAT THEY WERE PUT OUT THERE.
UM, AND THAT IS WHAT THEY'RE STRIVING FOR TO MAKE SURE THAT EVERYTHING THAT HAS BEEN, UH, CITIZENS OF BUFORD COUNTY IS GOING TO BE MET.
UM, AS YOU SAID, WE'RE STILL IN A VERY PRECARIOUS TIME.
UH, THIS WHOLE PROGRAM COULD, COULD HAVE BLOWN UP IF IT HAD NOT BEEN FOR THE WORK THAT THE OPERATION DEPARTMENT IN THE DISTRICT AS A WHOLE HAD DONE, UH, AND THEN WORKING WITH THE SCHOOL BOARD, UM, THE HOURS THEY'VE PREVIOUSLY SPENT IN THE HOURS THAT ARE GOING TO INCREASE DOWN THE LINE AS THEY MOVE FORWARD, STARTING TO GET FINANCIAL DOCUMENTS TO BRING ME BACK, UH, IT'S GOING TO BE A LOT OF WORK, BUT IT'S, THEY'VE SAID THEY'RE GOING TO DO IT.
THE GOAL IS TO BRING THAT MONEY BACK AND TO KEEP PUSHING DOWN WITH ONE THING I KNOW THAT CARLTON ON OUR FINANCE COMMITTEE SAYS WE CANNOT FAIL.
THAT'S THE SCHOOL BOARD, THAT'S THE CLOCK.
EVERYBODY'S SITTING THERE LOOKING OVER EVERYTHING, UM, CHEERING OPERATIONS ON, UH, BUT KEEP MOVING FORWARD AND MAKE SURE THAT WE CAN MOVE ON TO THE NEXT STEP.
AND THAT'S GONNA BE AFTER THIS, A REFERENDUM THAT FOR FOUR YEARS OR UP AND SEE WHERE WE ARE AND MOVE FORWARD WITH THE NEXT PROGRAM.
DID YOU WANT TO SAY ANYTHING ELSE? NO.
AND I AGREE WITH EVERYTHING THAT'S BEEN SAID.
UM, I HAVE BEEN VERY COMPLIMENTARY OF OPERATION STAFF THROUGHOUT, AND I HAVE A HIGH DEGREE OF TRUST IN THEM.
FAILURES PERCEPTION THOUGH, IS THAT IT'S A QUESTION OF PERCEPTION.
MY CONCERN, THE REASON I'M HAMMERING ON HILTON HEAD IS BECAUSE I'VE LOOKED AT THE RIGHT NUMBERS.
WE HAVE $1.2 MILLION IN CHANGE.
I KNOW THIS WILL DRIVE THE ACCOUNTANTS NUTS, RIGHT AROUND $1.2 MILLION SET ASIDE FOR SAFETY, SECURITY AND TECHNOLOGY HUT YOU FOR HIGH, WHICH IS A COMPARABLE FACILITY, HAD $500 SET ASIDE LADIES OUT OF THE MIDDLE SCHOOL, WHICH IS ALSO GOING TO BE RENOVATED, HAS $2.5 MILLION SET ASIDE.
I'M NOT ARGUING THAT POINT PER SE, BUT I WANT TO KNOW WHAT WE GET FROM $1.2 MILLION, BECAUSE I CAN TELL YOU THE EXPECTATIONS.
AND I THINK THE AMOUNT OF MONEY WE SET ASIDE FOR THAT PROGRAM AND THE EXPECTATIONS THAT PEOPLE HAVE IN THE COMMUNITY FOR WHAT'S GOING TO HAPPEN.
THERE ARE NOT MENTIONED UP RIGHT NOW, AND THERE'S A WAY TO DO THIS WHERE THERE'S NOT A PERCEPTION OF FAILURE, BUT IF WE JUST WALK IN AND THIS IS NOT A CRITICISM OF ANYBODY AND JUST SAY, OH, WE'RE JUST GOING TO ADD.
CAUSE RIGHT NOW WE'VE GOT THE RADIOS.
THEY WERE $118,000 THAT EVERYONE HAD.
THEY DON'T WORK FROM ONE END OF THE BUILDING TO THE OTHER.
SO IF WE WALK IN AND WE HAVE RADIOS THAT DON'T WORK AND WE JUST ADD A COUPLE OF AB CAMERAS AND WE THROW UP SOME BULLETPROOF GLASS IN A COURT, THEY WON'T FEEL LIKE WE HAVE SUCCEEDED, EVEN IF TECHNICALLY WE HAVE.
SO MY POINT IS, I JUST FEEL LIKE I'M HERE REPRESENTING THE EXPECTATIONS OF MY CONSTITUENTS.
AND I'M SAYING IN A SOMEWHAT CAUTIOUS TONE, WE NEED TO MAKE SURE THAT WE LEAVE THEM FEELING THAT IT WAS A SUCCESS.
AND I'M NOT SURE WHAT WE'RE GOING TO DO WITH $1.2 MILLION.
DRESS, AT LEAST THE RADIO, THE BDAS HAVE NOT BEEN INSTALLED.
SO THEY'RE NOT SUPPOSED TO, WELL, THEY WILL NOT WORK TO THEIR FULL FUNCTION UNTIL THAT WORD IS BEEN.
SO WE'RE GOING TO HIT THE RADIOS.
WE'RE GOING TO ADD THAT $2 MILLION, 25% OF YOU FOR HIGHS.
THIS BUDGET IS NOT A HUGE BUDGET FOR THAT STUFF.
SO JUST TELL US, TELL US ME THE BOARD, WHAT WE'RE GOING TO GET FOR THAT.
SO WE CAN MANAGE EXPECTATIONS.
I GET WOULD BE MY ALL THAT, BUT IT'S NOT A CRITICISM.
IT'S A TRYING TO PREVENT HAVING A PERCEPTION OF FAILURE.
UM, I DO HEAR WHAT YOU'RE SAYING.
UM, BUT YOU KNOW, I JUST WANT TO MAKE SURE THAT IN THE MIDST OF US, UH, UH, GOING THROUGH AND GETTING WHAT SOME OF THESE SCHOOLS ARE GETTING ALSO THAT WE LOOKED AT, WE LOOK AT WHEN THE LAST TIME HAVE YOU HAD TO HAVE SOME OF THE OTHER SCHOOLS WHEN I'M READY, THAT
[02:15:01]
UPGRADED AS WELL.AND I DO BELIEVE IN BEING A FAIR AND SENSITIVE, SENSITIVE TO ALL THE STUDENTS' NEEDS AND BE FOR KIND OF SCHOOL DISTRICT.
UM, HOWEVER, I JUST WANTED TO SHARE THAT WITH THAT AND YOUR EFFORTS THAT WE'RE NOT SHY ABOUT BY POINTING OUT WHAT'S GOING ON ON ONE SIDE AND THE OTHER SIDE OF THAT, WE'RE NOT SHORTENING AND NOT SHORTENING THE ONE TO MAKE SURE THAT THE OTHER ONE HALF.
SO I, YOU KNOW, YOU KNOW, I, I JUST, I'M JUST CAUTIOUS AND COGNIZANT OF WHAT YOU'RE POINTING OUT RIGHT NOW, AND ALSO THE MITIGATION STRATEGY TO REMY THAT, TO RIM, TO THE REMNANTS OF THAT SITUATION.
UM, MR. CORBYN, MR. ADI, UM, IT'S OBVIOUS THE LEVEL OF WORK THAT WAS PUT INTO THIS MID PROGRAM RESET.
UM, I DID NOT REALIZE IT WAS NOT INDUSTRY STANDARD TO DO SO.
IS THAT WHAT I HEARD THAT THIS IS NOT SOMETHING, BUT I THINK ROB SAID HE'S NEVER DONE THIS PREVIOUSLY ON WANT TO HIS JOBS THAT THAT'S CORRECT.
YOU KNOW, IN, IN MY 30 YEAR TENURE WORKING WITH CDRE HEARING, I'VE NEVER DONE ONE, BUT I WAS MADE AWARE OF ONE THAT WE DID FOR ANOTHER DISTRICT.
SO IT, IT, ISN'T UNHEARD OF, BUT IT'S NOT TYPICAL.
WELL, I THINK BY DOING THIS, ESPECIALLY GIVEN THE CLIMATE IN WHICH WE FIND OURSELVES WITH ALL THESE CONCERNS THAT DICK MENTIONED AS WELL, YOU KNOW, LABOR SHORTAGES AND ALL THE DONE COST INCREASES, I THINK BY DOING THIS, IT HAS CERTAINLY, UM, UH, UH, LED TO A LEVEL OF, OF TRUST.
IT'S DEFINITELY, UM, MADE ME FEEL BETTER THAT WE WILL BE ABLE TO CONTINUE WITH THE PROJECTS AS PROMISED TO THE COMMUNITY WITH THE CLOCKS, UH, LOOKING AT OVER AND THEIR OPINION OF IT.
AND I ATTENDED THE CLOCK MEETING THIS MONTH.
UM, THE WORD WAS THAT THEY FELT THAT, THAT THIS WAS A GOOD RESET, THAT IT WAS A GOOD ANALYSIS OF WHERE WE ARE, WHERE WE'RE GOING, UM, AND FEEL PRETTY CONFIDENT WITH THAT.
I THINK YOU ALSO HEARD A FEW THINGS TONIGHT.
UM, AND I KNOW THAT YOU TAKE THOSE VERY SERIOUSLY AND, UM, IT'S IMPORTANT TO US TO ADDRESS THOSE AS WELL.
SO THANK YOU SO MUCH FOR THE LEVEL OF THIS.
AND, UM, FOR ALL THAT, IT OBVIOUSLY TOOK HOURS AND HOURS TO GET DOWN TO THIS DETAIL LEVEL.
WHOEVER DID THE COLOR CODING SUGGESTION, THANK YOU.
THAT WAS A FABULOUS SUGGESTION.
IT HELPS IT TRACK IT BACK AND FORTH BETTER.
I THINK THAT IT WOULD BE APPROPRIATE TO HAVE A MOTION TO, UM, RECOMMEND TO THE BOARD THAT THEY WOULD, UH, THAT THE OPERATIONS COMMITTEE RECOMMENDS.
UM, I THINK, WELL, THERE'S A COUPLE OF WAYS MY THOUGHT WAS IF YOU'RE, YOU CAN EITHER RECOMMEND SUPPORT OR IF THE COMMITTEE WANTS TO SUPPORT THE DIRECTION WE'RE GOING, THAT THAT WOULD GIVE US SOME BACKING AND GO AHEAD.
I MEAN, THINKING IS THAT WHAT IT WOULD BE, WE NEED TO COME OUT OF THIS, CAUSE YOU'RE GOING TO PRESENT THIS TO THE FULL BOARD AND NEED TO COME OUT OF THIS WITH WHETHER IT WAS A THUMBS UP OR THUMBS DOWN FROM THE COMMITTEE.
SO, UM, INGRID, I WAS JUST SAYING THAT I THINK IT WOULD BE HELPFUL, UH, TO COME UP WITH A MOTION TO, UH, OF HOW, WHAT THE COMMITTEE WANTS TO DO WITH THIS INFORMATION AND HOW WE FEEL ABOUT IT.
AND ROBERT THREW IN THE SUGGESTION OF MAYBE A MOTION OF SUPPORT.
WHAT YOU OR MR. SMITH HAD TO MAKE A MOTION? LET'S SEE HOW WE WOULD PHRASE THIS.
I KNEW THAT OPERATIONS COMMITTEE SUPPORTS RECOMMENDED EVENTS TO THE BOARD IN SUPPORT OF THE BID PROGRAM, RESET AS PRESENTED I'LL SHOW THAT THE OPERATIONS COMMITTEE RECOMMENDS TO FULL BOWL TO THE BOARD SUPPORT, UH, THEIR SUPPORT, THEIR SUPPORT FOR, UH, EXECUTED PROGRAM RESET.
I AM NOT GOING TO VICTOR MY FEET.
LIKE I DON'T LIKE TO PREPARE PROBABLY BECAUSE I JUST START IT'S SUPPORT.
REFERENDUM FOR REFEREE SAYS MR. SMITH, WOULD YOU BE WILLING TO SECOND THAT, UH, NOT AT THIS TIME.
I, UH, I'M, I'M, I'M A LITTLE, UH, I HAVE A LITTLE MIX OF EMOTIONS.
WELL, I WILL, I WILL SECOND THAT I THINK THAT THIS IS, UM, THIS IS, THIS IS EXCELLENT.
UM, IT WILL LEND A LOT OF FREEDOMS AND TRANSPARENCY AND, UH, FEELINGS OF COMPETENCE THAT WE WILL GET TO THE FINISH LINE.
[02:20:01]
SO I WILL SECOND IT, ANY OTHER DISCUSSION? ALL RIGHT.I THOUGHT IF YOU SECOND IT, THEN YOU PASS THE GAVEL.
THAT'S WHAT I THOUGHT, BUT MAYBE NOT.
I THINK MR. SMITH, I THINK WE'RE GOOD WITH THIS.
YOUR NAME? UM, MADAM MADAM CHAIR.
I THOUGHT EVERY SECOND EMOTION WANTS TO GIVE HIM THE ROBERT ROSE AWARD.
I THOUGHT SHE PASSED THE GUY WITH HIS BIKE AS MY QUESTION.
THAT THAT'S WHAT, THAT'S WHAT I JUST SAID.
YOU KNOW WHAT? I'M NOT GOING TO BELABOR THIS.
I DON'T HAVE IT IN FRONT OF ME.
SO I PASSED THE GAVEL TO YOU, MR. SMITH, THE VICE CHAIR.
ARE WE GOING TO CALL FOR THE CALL FOR THE MOTION? UH, I, IT CAN GIVE, TAKE THE VOTES FOR THE, UH, FOR THE KNEE AND I WILL ABSTAIN.
YOU CAN HAVE THE GABA BACK MOUNTAIN CHAIR.
SO THE LAST THING ON, UM, SO MR. CORBYN AGAIN, THANK YOU VERY, VERY MUCH.
PLEASE EXPRESS IT TO YOUR TEAMS, TO YOUR STAFF.
AND THE LAST THING ON THE AGENDA IS A DISCUSSION OF A FUTURE TOPICS.
I SENT OUT AN EMAIL EARLIER WITH SOME, UM, UH, LESS ENUMERATION OF THE TOPICS THAT WAS SENT TO ME FOR TODAY'S MEETING.
AND YOU ALL CAN SEE WHAT TODAY'S MEETING WOULD LOOK LIKE.
WE HAVE ADDED, UH, THAT OTHER LIST OF, OF ITEMS. SO I'M SUGGESTING THAT WE, UM, HAVE ANOTHER MEETING VERY SOON.
LET'S START OUR FUTURE TOPICS FOR NOVEMBER.
SO ANY SUGGESTIONS, WHAT WE'RE GOING TO TALK ABOUT THE PROCUREMENT CODE, AND WE'RE LOOKING AT THE MINORITY OWNED BUSINESSES WHERE WE ARE, WAS FINANCE ANSWERS.
I WOULD LIKE TO, UM, FOR A FUTURE TOPIC, LOOK AT, UM, THE WORK ORDER PROCESS PROCESS OF HOW WORK ORDERS OR MAINTENANCE WORK ORDERS FOR THE NOVEMBER MEETING.
ALL RIGHT, MR. SMITH, WHAT WAS YOUR RECOMMENDATION FOR A FUTURE TOPIC? LET'S ADD THAT ONE FOR FUTURE TOPICS.
AND DO YOU HAVE ANYTHING ELSE? YES.
IS THERE A TIMEFRAME ON THAT ONE? YES.
WE'VE GOT SOME NEW INFORMATION FROM WHAT LAST DISCUSSION AND THE COUNTY'S KIND OF WAITING ON A RESPONSE, BUT I WANTED TO BRING IT TO THE BOARD BEFORE.
UM, ANY, UM, WORK, WATER PROCESS, MAINTENANCE WORK, ORDER PROCESS.
THE NEXT THING WE HAVE TO DO IS DETERMINE A DATE.
I RECOMMEND THAT WE HAVE A SECOND MEETING IN OCTOBER BECAUSE WE HAVE ALWAYS SIX, A M S S 46 AND 47 0 8 15 A R E A R S S 36 0 8 0.1.
UM, SO THE 27TH OF OCTOBER IS CRITICAL.
IT DEPENDS ON HOW YOU STARTED IT.
ON THE 25TH, WE HAVE TWO MEETINGS.
ONE IS AT THREE 30 AND ONE WILL BE A FIVE ON THE 26TH.
WE HAVE THE MOST OF THE BROAD COMMITTEE MINUTES AT 4 27.
THERE ISN'T ANY SCHEDULED 28TH IS AN EPILEPTIC FIVE BECAUSE THEN NOTHING ON THE 29TH.
CAN WE BRING THAT TO, CAN WE DO IT BEFORE THE BOARD MEETING? MAYBE ON THE 18TH, BEFORE THAT'S ON KILLING, WE HAD, AND THAT'S TOO MUCH WORK FOR US TO BE PREPARED IF WE WERE TO DO THAT.
UM, WHAT OTHER TIME WOULD BE GOOD, MR. SMITH? DO YOU HAVE A SUGGESTION? UH, MAYBE THE, UH, YOU HAVE THE 18TH AVAILABLE.
IF YOU WANT TO DO IT, DO YOU THINK EVERYBODY WAS RUNNING? WHAT ABOUT THE 25TH, THE 25TH? WE ALREADY HAVE TWO MEETINGS SCHEDULED ON THE 25TH, 27TH.
[02:25:02]
HELP US.YOU WANT TO DO IT EARLIER ON THE 26TH? UM, CAUSE IT'S A FOUR O'CLOCK MEETING ON THE 26TH.
SO IF HE WANTED TO GO EARLIER, CAN YOU DO THE 26 MR. SMITH? UM, THE 26, UH, AT ABOUT WHAT TIME, WHAT TIME I'M SURE.
WHAT'D YOU THINK? UH, WE, WE HAVE AN AD HOC NORTH OF THE BROAD COMMITTEE MEETING AT FOUR.
SO, UM, YOU KNOW, SAID YOU ALL HAVE IS THAT LOOKS LIKE A TWO HOUR MEETING, A SECOND MEETING.
THAT'S TWO HOURS THAT YOU HAVE.
SO WE COULD DO A TWO O'CLOCK, TWO O'CLOCK MEETING ON THE 26TH WOULD NEED TO DO IT EARLIER SO THAT WE HAVE TIME TO SWITCH OVER FOR THE FOUR O'CLOCK.
WE NEED TO HELP AND WE NEED A GOOD, YEAH.
ABOUT ONE O'CLOCK ONE O'CLOCK ON THE 26.
CAN YOU DO THAT? YOU SAID ON THE 26TH, 27TH, RIGHT.
TUESDAY THE 26TH AT ONE O'CLOCK.
WE HAVE CONSENSUS TUESDAY, THE 26TH AT ONE O'CLOCK FOR A SPECIAL CALLED SECOND MEANING IN OCTOBER OR THE LISTED ITEMS THERE.
ANYTHING ELSE? THIS IS MRS. CHRISTIAN BERRY, UH, THE DONE, BECAUSE ALSO I, ON THAT MEETING OCCUPY THE, DID WE ADD THE, UM, THE FACILITIES, UH, THE FACILITIES, THE FACILITIES, UM, THE USE OF FACILITIES.
WE CAN ADD THAT FOR THE NOVEMBER MEETING.
YEAH, THERE'S NO WAY WE CAN ADD THAT ON THE, UM, ON THE OCTOBER MEETING.
WELL, TAKE A LOOK AT THE SCREEN.
YOU CAN, UM, YOU HAVE SIX ITEMS ON THERE ALREADY.
WELL, YOU CAN TAKE OFF ONLY SIX, RIGHT? WE JUST DID THE FOYA THAT GOT MOVED TO TODAY, SO THAT THE OTHER TWO ARE YOURS.
THAT SHOULDN'T TAKE LONG BECAUSE THAT'S A CONTINUATION ATE.
NO, NO, TIME-WISE TIME-WISE, THAT'S ALL.
THAT'S HOW WE TOOK LIKE 15 MINUTES, 15 MINUTES.
SINCE YOU, IT SOUNDS LIKE YOU WOULD LIKE TO HAVE THAT SOONER THAN LATER, THEN LET'S GO AHEAD AND ADD THAT.
SO WHAT ARE WE ADDING USE THE FACILITIES? IS THAT, IS THAT WHAT YOU ARE ASKING FOR? IS THERE AN AR ASSOCIATED WITH THAT OR A POLICY? I BELIEVE HE WANTS A GENERAL DISCUSSION.
IS THAT, IS IT JUST A GENERAL DISCUSSION ABOUT GENERAL FRUSTRATION AND ALSO THE
SO A DISCUSSION OF THE USE OF FACILITIES, RIGHT? YES.
IT IS AN ACTUAL REPORT FROM OPS.
ANYTHING ELSE? SECONDED? ALL IN FAVOR.
THANK YOU VERY MUCH, EVERYBODY.