[00:00:12]
UM, THANK YOU TO ALL JOINING US VIA ZELLE.
UM, AND TO ALL IN ATTENDANCE HERE, THIS IS SEPTEMBER 15TH, 2021 OPERATIONS COMMITTEE MEETING BEING HELD IN A HYBRID FORMAT.
AND LET ME JUST SEE RIGHT HERE, WE HAVE A BOARD MEMBER, MR.
AND LET'S SAY MR. CORBYN, YOUR ONLINE DOCTOR, MR. MATT, MR. KELLY.
SO LET'S GO AHEAD AND BRING THIS MEETING TO ORDER AND LET US START BY STANDING FOR THE PLEDGE OF ALLEGIANCE.
I PLEDGE ALLEGIANCE TO AMERICA, ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL.
UM, OUR FIRST ORDER OF BUSINESS IS TO APPROVE THE AGENDA.
UM, HOWEVER, WE, WE DO NOT HAVE A COMMITTEE MEETING MINUTES AT THIS TIME, SO, BUT I HAVE A MOTION.
WE APPROVE THE AGENDA, UM, WITHOUT, UH, EITHER THE APPROVAL COMMITTEE MEETING MINUTES.
MR. SMITH, WILL YOU SECOND THAT NO SECOND.
OUR NEXT ORDER OF BUSINESS IS TO REVIEW S S 18, THE PROGRESSIVE DISCIPLINE PLAN STUDENTS CODE OF CONDUCT.
SO WE WERE READY TO JUST JUMP IN IF YOU WANT TO GIVE US A LITTLE INTRO AS TO WHY THIS IS BEING BROUGHT FORWARD.
SO ACTUALLY, UM, AND
UM, SO WE ADDED TWO NEW CODES AND WE DID SOME, UM, UPDATED ENOUGH DEFINITION.
SO FOR EASE OF READABILITY AND TO DRAW ATTENTION, ENERGY JUST THAT WERE MAY, ARE HIGHLIGHTED IN YELLOW IN THE DOCUMENT AND ALLOW THOSE CHANGES ARE JUST DEFINITIONS OR THAT WE JUST ADDED ANOTHER INTERVENTION TO THE AREA.
SO I SERVE AT, IF YOU WANT TO, UM, BRING AND HIGHLIGHT SOME OF THOSE CHANGES WITH ASSUME THAT THEY SHOULD HAVE THE COAST TO COAST ADDITIONS, AS WELL AS THE DEFINITIONS.
WOULD YOU LIKE QUESTIONS DURING THE DOCUMENT? UM, LET'S DO THEM AFTER END GOOD AFTERNOON BOARD MEMBERS.
WHITE MENTIONED THE MAJOR REVISIONS, THIS, THIS, UM, SSA TEAM AS PART OF THE LARGER PROGRESSIVE DISCIPLINE PLAN STUDENT CODE OF CONDUCT THAT WAS WORKED ON DURING THE 20, 19 20 15 SCHOOL YEAR, UM, WHICH WAS PUT TOGETHER BY A COMMITTEE OF STAKEHOLDERS.
AND IT REALLY IS A GREAT HANDBOOK FOR US TO HAVE AS A DISTRICT, UM, TO HAVE ALL OF THE EASILY FOUND IN ONE PLACE.
SO LAST YEAR, UM, I WAS ABLE TO REVIEW THE SSA TEAM AND GET US EVEN MORE BECAUSE THE PURPOSE OF THE REVISION INITIALLY WAS TO GET US IN COMPLIANCE WITH THE STATE DEPARTMENT.
SO IN WORKING WITH ADDITIONAL STAKEHOLDERS LAST YEAR, I WAS ABLE TO REFINE
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SOME OF THE THINGS THAT WERE OVERLOOKED BY HAVING SO MANY PEOPLE WORKING ON ONE DOCUMENT.WHITE MENTIONED, UM, THE HIGHLIGHTED PORTIONS ARE WHAT HAVE BEEN ADDED, WHERE IT SAYS FROM STATE MANUAL, THAT IS FROM THE INCIDENT MANAGEMENT MANUAL THAT THE SOUTH CAROLINA DEPARTMENT OF EDUCATION PUTS OUT.
SO INCIDENT MANAGEMENT IS THE SYSTEM THROUGH POWER SCHOOL WHERE ALL OF THE, UM, DATA FOR INCIDENTS FROM SCHOOLS IS KEPT AND MANAGED.
UM, THERE WERE TWO ADDITIONAL CODES THAT WERE ADDED, UM, CODE 2 95 WAS SEXTING.
AND THEN I BELIEVE CODE 5 75 WAS DRUG PARAPHERNALIA.
UM, AND BOTH OF THOSE WERE NEW CODES THAT WERE NOT PREVIOUSLY.
UM, SO THE STATE DEPARTMENT DID NOT PREVIOUSLY HAVE.
WHITE MENTIONED, WE DID ADD ADDITIONAL INTERVENTIONS, UM, THAT WERE JUST OVERLOOKED IN THE COMPILING OF THE ORIGINAL DOCUMENT.
SO I REALLY JUST TOOK WHAT WAS ALREADY A, UM, SOLID CODE OF CONDUCT.
AND I JUST REFINED WITH SOME SLIGHT REVISIONS THAT WERE PRESENTED TO ME, UM, THROUGH GETTING INPUT FROM ADDITIONAL STAKEHOLDERS.
AND I JUST WANTED, UM, I JUST WANTED TO ADD THAT MIRROR AND I HAD STOLEN THE DEPARTMENT OF EDUCATION.
WE ASKED HER FOR
SO WE SENT HER EIGHT DIFFERENT MISSION, 16 JANELIA.
WE REALLY APPRECIATE
AND PATRICK CAMPBELL, WE'VE GOT SOME WORK ON THIS PROJECT, BUT WE WOULD UPDATE THE INITIATIVE.
WHERE DOES THIS NOW THE ASSISTANT PRINCIPAL AT
SO OTHER QUESTIONS, IS THERE ANYONE THAT HAS A QUESTION? I THINK THAT IS SO YES, MS. BELL, RIGHT.
SO THIS IS THE MTSS, IS THAT A MULTIPLE TIER? OKAY.
SO THAT COMES FROM THE STATE, CAUSE THAT WAS ADDED IN HERE.
THIS IS THAT THE SOURCE OF ALL THESE CHANGES TO MTSS BEHAVIOR PLAN.
SO THE MTF AS BEHAVIOR PLAN WAS ADDED AS AN INTERVENTION SECTION.
IT WAS IN THERE IN SOME PARTS, BUT NOT CONSISTENTLY AT ALL THE PARTS THAT IT NEEDED.
UM, AND WE DO HAVE THE STATE DEPARTMENT, UM, DOES HAVE AN OVERARCHING FRAMEWORK FOR MTSS WHO DISTRICTS.
SO THIS IS JUST HELPING US LINE UP BETTER WITH THE STATE TO BE MORE IN COMPLIANCE AND REGULATIONS AND THE STATUTE.
BUT THE ONLY COMMENT I HAVE IS LIKE CYBER BULLYING.
AND I JUST THOUGHT IT WAS ODD THAT I'M SORRY, I PUT MY MASK DOWN.
UM, THEY SAID BASICALLY THAT WAS ONLY IF SOMEONE WAS ON PROPERTY OR AT A SCHOOL SPONSORED EVENT.
AND IT'S LIKE, WE'VE ADDED 16 AND INTIMIDATION AND BULLYING AND CYBERBULLYING.
SO I THINK, DOES IT REALLY MATTER, LIKE, ARE THOSE DIFFERENT DISCIPLINE RESPONSES FOR CYBER BULLYING OR INTIMIDATION, OR HOW DOES THAT WORK? DO YOU WANT TO TAKE THAT? SURE.
SO THE REASON FOR THE DIFFERENTIATION IS BECAUSE OF THE NUMBERS THAT ARE IN THAT VERY FIRST COLUMN, THE STATE CODES THEM AS DIFFERENT, UM, DIFFERENT OFFENSES.
AND SO THAT IS THE REASON FOR THE DIFFERENTIATION.
UM, HOW ABOUT A COUPLE OF QUESTIONS IF I MAY, UM, AND THIS ONE DR.
WHITE, YOU PROBABLY CAN ADDRESS THIS ON.
SORRY, EVERYBODY I'M SITTING HERE.
WHITE, YOU MIGHT HAVE ADDRESSED THIS ONE, UM, LETTER M ON THE OPENING PAGE TWO.
SO IT TALKS ABOUT IN-SCHOOL SUSPENSION AND I'M JUST, MY QUESTION IS REALLY THE PRACTICALITY OF IT.
YOU KNOW, WHERE IT SAYS YOUR SERVICES ARE NOT REQUIRED OR STUDENTS WITH SPECIAL NEEDS TO, YOU KNOW, IF THEY NOTHING REMOVED FOR 10 DAYS, WHICH I UNDERSTAND IS THE CHANGE OF PLACEMENT AND ALL THAT.
[00:10:01]
BUT HOW DO YOU ACTUALLY KEEP TRACK OF THAT HOURS OR DAYS THAT A STUDENT WITH SPECIAL NEEDS IS IN ISS? BECAUSE I THINK WHEN WE LOOK AT THE DATA, WE KNOW THAT A SIGNIFICANT NUMBER OF STUDENTS WITH SPECIAL NEEDS, FAR CENTRIFY TO OBSESS.SO THEY DO HAVE TO CODE THOSE IN INCIDENT MANAGEMENT IN SCHOOL.
WE DO REPORT THAT DATA EVERY YEAR DURING THE SUMMER TO THE STATE DEPARTMENT.
UM, SO IT'S KEPT TO, ANYTIME THEY'RE REMOVED FROM THE GENERAL EDUCATION INTO IN-SCHOOL SUSPENSION, IT MUST BE CODED IN OUR SCHOOL.
SO THAT'S ONE WAY THAT WE KEEP UP WITH IT.
AND BASED ON THAT DATA, THEN TO JUST ALIGN THAT WITH THE
SO TYPICALLY THE MAJORITY OF OUR STUDENTS THAT GO TO ISS AT MOST SCHOOLS, CAN'T SAY CONSISTENTLY THAT MOST SCHOOLS STILL MAKE THEIR SERVICES ASSESSABLE TO THEM AS WELL.
YES, I THINK IN PRACTICE MOST TO STILL PROVIDE SERVICES, EVEN THOUGH THEY'RE AN ISS, BUT, UM, BUT YOU WOULDN'T WAIT UNTIL THE END OF THE YEAR TO DETERMINE COMPENSATORY SERVICES WHO, SO WHO MONITORS.
AND I WAS JUST WORKING ON THAT.
SO IN OUR PROCEDURE, GUYS, WE HAVE AN ISS TRACKING FORM THAT THE SCHOOLS AND THE CASE MANAGERS HOUSE, AND THEY'RE SUPPOSED TO COMPLETE THOSE AND THAT SHE SEND THEM ON ALWAYS AFTER I THINK, TUESDAYS AND ISS, SO WE CAN HELP THEM STREAMLINE AND COME UP WITH SOME STRATEGIES TO REPORT THIS TO THEM.
ARE THERE ANY OTHER HANDS UP, I DON'T SEE ANY, UM, COULD I THEN ASK YOU WHAT A RESTORATIVE CIRCLE IS RATHER THAN RESTORATIVE CIRCLE? YES.
AND RESTORATIVE CIRCLE IS, UM, AT THE HEART OF RESTORATIVE PRACTICES AND ESSENTIALLY IT IS A CONFERENCE WITH AN ADMINISTRATOR, UM, A COUNSELOR, THE BEHAVIOR MANAGEMENT SPECIALIST.
AND THEN IF THERE WAS A CONFLICT WITH STUDENTS, UM, THE STUDENTS IN ADDITION TO THE PARENTS CAN BE INVOLVED AND YOU ALL SIT IN A CIRCLE AND YOU DISCUSS THE CONFLICT.
UM, THE STATE OF SOUTH CAROLINA HAS ADDED THAT AS A, UM, ASSIGNED ACTION FOR STUDENTS AND FOR SPECIFIC CONSEQUENCES AS THEY ARE MOVING MORE RESTORATIVE APPROACH TO DISCIPLINE.
UM, SO THAT, THAT'S KIND OF THE GIST OF IT.
DO, DO YOU NEED ME TO CLARIFY ANYTHING? SO I, I THINK ANY INTERVENTIONS WE USE, I JUST HAD NOT HEARD THAT TERM.
SO, YOU KNOW, I THINK IT'S, IT'S GREAT TO HAVE THESE INTERVENTIONS, UM, UH, JUST HA WAS NOT FAMILIAR WITH THAT.
I WAS TRYING TO, I'M SORRY, I COULDN'T GET MY HAND UP SOON ENOUGH.
I DO HAVE A QUESTION ABOUT M I'M A LITTLE CONFUSED WITH THE IN-SCHOOL SUSPENSION BECAUSE YOU KNOW, THE STUDENTS ARE GETTING CLASSWORK, RIGHT? AND THAT CLASSWORKS SHOULD BE RELATED TO THEIR, WHAT THEY'RE DOING IN SCHOOL.
IT SHOULDN'T BE JUST BUSY WORK, BUT THEN IT SAYS SERVICES ARE NOT PROVIDED THAT ENABLE THE CHILD TO PROGRESS IN THE GENERAL CURRICULUM OR IN THE, UM, STUDENT IEP.
WELL, I GUESS I ARE THEY DELINEATING, UH, WORK VERSUS HUMAN SERVICES BECAUSE TO ME, WHEN A STUDENT'S IN ISS AND A SPECIAL ED STUDENT IN ISS, HE'S HE SHOULD, HE OR SHE SHOULD BE GETTING ASSIGNMENTS THAT ARE CONGRUENT WITH THEIR, WITH THEIR IEP, RIGHT.
THAT, THAT ARE WORK THAT SUPPORTS THE IEP.
SO TO ME, THAT WOULD ENABLE THE CHILD TO PROGRESS.
I, I THOUGHT ISS, YOU KNOW, PART OF THAT BEAUTY OF ISS WAS KIDS COULD CONTINUE WITH THEIR EDUCATION.
SO I'M A LITTLE CONFUSED WITH THAT.
SO I KNOW THAT THESE CAME STRAIGHT FROM THE STATE MANUAL OF MEREDITH.
SO I AM GOING TO FOLLOW UP WITH ANYTHING BECAUSE I FEEL LIKE THAT SENTENCE SHOULD READ THERE ARE PROVIDED, UM, AND JUST SEE IF THAT WAS A TYPO ON THEIR END, BECAUSE WE DO MAKE SURE THAT WE HAVE THE SERVICES WERE NOT REQUIRED IN THE SUBSEQUENT, BY THE SELF.
THE NEXT SENTENCE SAYS AT THIS TENDANCE OR LESS.
UM, SO I'M NOT SURE IF THEY WERE TRYING TO SAY THAT WE DON'T HAVE TO END THEM SAID THAT SENTENCE, BUT THIS CAME DIRECTLY FROM THEM.
SO I'LL FOLLOW UP WITH THEM TOMORROW TO MAKE SURE THAT THAT'S NOT A TIE FOR THAT, UM, ON THEIR, AND JUST BRING IT TO THEIR ATTENTION AND MAKE SURE THAT IT READS CORRECTLY.
UM, IN OUR, IN OUR DISTRICT, I KNOW THAT OUR PRACTICES ARE THAT WE DO, BUT
[00:15:01]
IF YOU GO ABOUT A POLICY, YOU KNOW, THEN THIS SEEMS TO READ THAT YOU DON'T HAVE TO, UM, WELL, THEY, THEY ALSO GET THEM THEMSELVES BECAUSE THEY SAY 10 DAYS OR LESS, WHICH IS YOU DON'T HAVE TO WRAP, BUT THEN WE'RE STILL REQUIRED TO MAKE SURE IF IT'S MORE THAN BACK, THAT THEY HAVE ACCESS TO SERVICES.SO I'LL JUST, I'LL JUST GET WHAT THEY GETTING AT THE STATE DEPARTMENT TOMORROW.
AND THAT'S A BIT, UM, MEREDITH, MAY I ASK ABOUT, UM, ON PAGE 47, THERE'S A CATEGORY CODE NUMBER 2 75, AND IT SAYS FAILURE TO COMPLETE SCHOOLWORK.
AND IT WAS JUST INTERESTING TO ME THAT THE GRADES SIX THROUGH EIGHT FOR THE THIRD OCCURRENCE, YOU HAVE A BEHAVIOR PLAN, BUT IF YOU LOOK AT THE HIGH SCHOOL LEVEL AND I DIDN'T WRITE DOWN WHAT PAGE THAT WAS, BUT CODE 2 75 AND THE HIGH SCHOOL, THEY HAVE AN ACADEMIC INTERVENTION PLAN.
AND I WAS JUST WONDERING WHY MIDDLE SCHOOL WOULD NOT HAVE AN ACADEMIC INTERVENTION PLAN AND JUST HAVE A BEHAVIOR PLAN, ESPECIALLY IF IT MIGHT BE AN EIGHTH GRADER THAT WAS TAKING HIGH SCHOOL LEVEL CLASSES.
SO TO BE HONEST WITH YOU, MS. FIDRYCH, THAT WAS PROBABLY AN OVERSIGHT ON MY PART.
UM, UM, NO, I JUST WAS WONDERING IF MAYBE IT WAS, YOU KNOW, IF IT WAS TIED TO HIGH SCHOOL CREDITS OR SOMETHING ALONG THOSE LINES, AND IT WAS ONE IN WHAT THE, YOU KNOW, THE DIFFERENCE BETWEEN A BEHAVIOR PLAN AND AN ACADEMIC INTERVENTION WHEN THE, YOU KNOW, SO DON'T SIT THERE, PLEASE.
I JUST, I WALKED OUT, I READ THE DOCUMENT AND I JUST HAD SOME QUESTIONS.
UM, AND TO ANSWER YOUR QUESTION, THE ACADEMIC PLANS AND BEHAVIOR PLANS, THE GOAL IS THE SAME IS TO PROVIDE SUPPORT TO THE STUDENTS.
IN ONE INSTANCE, WE'RE PROVIDING SUPPORT ACADEMICALLY.
UM, SO THOSE INTERVENTIONS ARE GEARED MORE TOWARDS ASSISTING THEM WITH THEIR SCHOOLWORK AND OBVIOUSLY THE CONTENT, WHEREAS BEHAVIOR, IT'S MORE AN ATTEMPT AT BEHAVIOR MODIFICATION WHILE OFFERING SOME SUPPORT IN THE SCHOOL SETTING.
I JUST, YEAH, I JUST THINK, I THOUGHT MAYBE THERE WERE TWO, YOU KNOW, TWO DIFFERENT THINGS, BUT MAYBE THE ACADEMIC INTERVENTION IS ALSO NEEDED AT MIDDLE SCHOOL, BUT, UM, OKAY.
ONE MORE DESTRUCTION IN THIS TIME BECAUSE I'M LOOKING AT IT MORE FROM A PARENT'S STANDPOINT.
IS THIS GOING TO BE, UM, HOW CAN PARENTS FIND OUT ABOUT WHAT CONSTITUTES AN INFRACTION AND WHAT, YOU KNOW, THEY HAVE QUESTIONS THE MOST ON THE DISTRICT'S WEBSITE, MY PAGE, AND THEN WE'RE GOING TO PUT A NOVEL MECHANISM OF CHOICE FOR SCHOOLS TO INFORM PARENTS.
SO IF THERE'S AVAILABILITY AS WELL, BECAUSE NOT ALL PARENTS ARE ABLE TO FEEL BETTER.
SO WE'LL PROBABLY SEND, I THINK MEREDITH WE HAD SOME GUIDES, SOME PEOPLE TWO AND THREE PAGERS FOR THE DIFFERENT MATRICES FOR THE DIFFERENT LEVELS THAT WE CAN ALSO SHARE WITH PARENTS WANT TO DO A PARENT FRIENDLY ONE, AS WELL AS SOMETHING VERY SMALL AS THE SAME THEN WITH THE CONTACT INFORMATION FOR WHO THEY CAN GO TO FOR FURTHER INFORMATION ON GREATER DETAIL.
THANK YOU SO MUCH, MR. SMITH AND IN SPANISH, UM, NICE TO MEET ONE OF HIS DEVICES, MR. SMITH.
I ACTUALLY NEED TO MUTE ONE OF YOUR DEVICES.
UM, JUST TO GO BACK TO THE, UM, UH, TO WHAT WAS REGISTERED TO SPEAKER.
UM, MY, MY QUESTION WOULD BE ALONG THE, OF MY QUESTIONS WOULD BE ALONG THE TERMS OF WHEN, WHEN SPECIAL ED ONLY WHEN SPECIAL ED STUDENTS GO TO IFS OR GET ANY SUSPENSION, HOW WOULD THAT TRACK DIFFERENTLY VERSUS ANY OTHER STUDENT? BECAUSE THAT IS, THAT DOES SEEM TO BE A PROBLEM BECAUSE I KNOW IN SOME SCHOOL CASES I'VE HAD PARENTS WHO'VE CALLED ME AND TOLD ME THAT THE SCHOOLS HAVE CALLED THEM AND TELL THEM TO PICK UP THEIR CHILD.
AND I HAVE NOT GIVEN HIM ANY PAPERWORK OR THE SCHOOL HAS TOLD THEIR KID JUST TO GO TO ISS FOR A FOUR CUP FOR A LITTLE WHILE.
AND THERE'S NO, THERE'S NO REFERRALS OR, YOU KNOW, I'M THINKING THINGS OF THAT NATURE.
HOW DO WE KEEP OUR TRACKING? HOW DO WE SO, SO THAT, SO THAT THERE'S A, A STRUCTURE THAT'S TAKING PLACE THAT WE DO THAT, THAT WE KNOW ABOUT THAT.
AND THEN HOW DOES THAT AFFECT, WE'LL DO A LITTLE, THE CORE PART OF WHAT WE'RE DOING TODAY.
SO IF I THINK I UNDERSTOOD YOU CORRECTLY, YOU'RE ASKING WHAT MECHANISM OR PROCESSES WE HAPPEN TO PLAY.
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KNOW TO ISS AND OR WHEN PARENTS ARE NOTIFIED WITH WHETHER THEY'RE IN THERE FOR A SHORT PERIOD OF TIME, OR IF THEY'RE ASKING THEM TO COME OUT AND MAKING SURE THAT THEY HAVE THE REFERRAL AND THE DISCIPLINARY AND THE FRACTION GIVEN TO THEM AT THE TIME I'LL PICK UP.AND ALSO THAT IS PUT INTO THE AHEAD.
SO WE HAVE THOSE PROCESSES SPELLED OUT MAGNITUDE CAN JUMP IN WHENEVER YOU WANT TO, FOR ADMINISTRATORS TO UNDERSTAND THAT THESE ARE THE PROCEDURES THAT YOU FOLLOW AND TO MAKE SURE THAT THEY'RE INFORMING PARENTS AND ALSO MAKING SURE THAT THEY'RE DOCUMENTED IN INCIDENT MANAGING ANY REMOVAL MUST BE DOCUMENTED.
IT'S ONLY WHEN IT GETS TO BE PAST A CERTAIN NUMBER OF HOURS IN A DAY, THAT'S COUNTED AS A FULL DAY.
UM, BUT THEY'RE, THEY UNDERSTAND IN THOSE STUDENT CODE OF CONDUCT AND THE PROGRESSIVE MATRICES, THAT THOSE ARE THINGS THAT THEY HAVE TO FOLLOW.
SO I THINK ABOUT A QUESTION, WHAT DO WE NEED TO DO IS HOW DO WE ENSURE THAT THOSE PROCESSES AND PROCEDURES THAT WE'VE PUT IN PLACE ARE BEING ADHERED TO BY SCHOOL ADMINISTRATORS? AND THAT'S WHERE OUR TRAINING COMES IN.
WE HAVE SESSIONS WITH, UM, ASSISTANT PRINCIPALS WHERE SOME OF THIS ARE SHARED AND WILL CONTINUE TO BE SHARED LIKE FOR TOMORROW, LIKE TOMORROW'S A MEETING AND I'M WORKING WITH OUR DREAMT AND WHO'S ACTUALLY DOING A PRESENTATION TO ASSISTANT PRINCIPALS.
AND PART OF THAT WILL BE DISCIPLINED AND THOSE KINDS OF THINGS ABOUT REMOVALS AND WHAT SHOULD HAPPEN.
HAVE WE KIND OF CONTINUE THAT SERIES AND THEN WE HAVE THE SPACE IS CREATED FOR US TO DO THE SAME THING WITH THE PRINCIPALS.
UM, SO I THINK WE JUST HAVE TO BE VERY INTENTIONAL ABOUT MAKING SURE WE FOLLOW THROUGH WITH THAT AND HOLDING PEOPLE ACCOUNTABLE.
AND SO FOLLOW THE PROCESSES AND PROCEDURES THAT, UH, THANK YOU ALL ALSO IN THE PROCESS WHEN WE DO FIND THIS OUT TO HAPPEN, BECAUSE I'M NOT, I'VE HAD SEVERAL PARENTS THAT HAVE CALLED ME AND SAID THAT THEY HAVE NOT RECEIVED ANYTHING IN WRITING.
UM, DO, UH, ON THE, ON THE SPECIAL ED SIDE, UH, ON SPECIAL ED OR THE SPECIAL ED SIDE OF IT, W WE, WE HAVE, WE DO HAVE COURTNEY THIS CORRECTLY COORDINATORS AS INITIALLY.
SO HOW COULD WE COORDINATE IS MY QUESTION IS JUST HOW COULD THE COORDINATORS PLAY AN INTEGRAL PART OF, UM, UH, OF MITIGATING OR KEEPING AN EYE ON, ON, ON, ON, ON, ON SOME OF THAT.
SO, AS I MENTIONED, NOT TRYING TO GIVE THEM ANY MORE WORK.
SO WE HAVE THAT FORM THAT IT'S A TRACKING FORM THAT THEY HAVE TO SUBMIT TO US AFTER EVERY TWO DAYS IN ISS.
AND THAT MUST BE SUBMITTED TO THE COORDINATORS FOR THEM THEN TO GO BACK AND WORK WITH THOSE SCHOOLS IN THE BACK PROCESS, UM, AS WELL.
AND WHEN WE GET TO A CERTAIN LEVEL LIKE FRACTURES, THEY ACTUALLY NEED TO BE CONTACTING THE COORDINATORS EVERY TIME OVER IN BULLET FIRST, ESPECIALLY AFTER 10 DAYS.
SO, SO WE CAN MONITOR THAT AND HELP THEM WITH THE INTERVENTIONS THAT THEY'RE PUTTING IN TO KEEP THE KIDS IN THEIR CLASSROOMS. YOU'RE WELCOME.
ANY OTHER QUESTIONS? NOT SAYING ANY FACTOR WHITE, MR. MACK, UH, DR.
CAMPBELL, THANK YOU VERY MUCH FOR BRINGING THIS FORWARD TO US.
THE NEXT THING ON OUR AGENDA IS OH, FOR PERSONNEL ADMINISTRATION, AND THAT WOULD BE A MESS.
ACTUALLY, EXCUSE ME, MY OWN CHAIR.
THAT LAST MOTION BEFORE THE BOARD.
WHAT ARE WE DOING WITH THAT? WAS THAT, WAS THAT, WAS THAT SOMETHING THAT NEEDS TO COME BEFORE THE BOARD OVER THAT UPDATE? YEAH.
IT'S LIKE AN ADMINISTRATIVE REGULATION.
IT'S UH, SO IT WILL, IT WILL AUTOMATICALLY GO IN FRONT OF THE BOARD IS FOR INFORMATION PURPOSES FOR US FIRST AND ASK QUESTIONS AND THEN IT WILL BE PRESENTED TO THE FULL BOARD.
BUT, WELL, MY QUESTION IS, IS THAT, IS THAT SOMETHING THAT REQUIRES A VOTE OR IS THAT NO, SIR.
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AND IT'S FREDERICK, I'M GOING TO, UM, FOLLOW YOUR LEAD ON THIS AND YOU CAN TELL ME WHAT YOU'D LIKE FOR ME TO DO AT THIS POINT.I CAN TELL YOU WHAT MY THOUGHT WAS WHEN I SUBMITTED TO BOARDEX YESTERDAY, I LOOKED AT THE WORK PLAN AND I LOOKED AT THE SUBSECTIONS OB FOR THAT SHOULD BE PRESENTED IN SEPTEMBER.
AND AFTER I COMMUNICATED WITH YOU A BIT, WE TALKED ABOUT, UM, GOING THROUGH THE INTERPRETATIONS OF
AND WE HAD NOT DONE THAT WITH, OH, YOU FOUR.
RIGHT? SO WHAT YOU HAVE IN FRONT OF YOU NOW IS THE ORIGINAL THOUGHT OF WHAT WAS PRESENTED, UM, IN SEPTEMBER.
SO IF YOU WANT TO PUT THAT ASIDE, WE CAN, AND WE CAN START WITH THE SUPERINTENDENTS OF INTERPRETATION, AND THEN YOU CAN ALSO, WE CAN ALSO GO THROUGH THE, UM, THE REGULATIONS OR EXPECTATIONS FOR ALL THE SUBSECTIONS.
BEFORE WE ONLY HAVE SHELLS, WE HAVE NO SHELL KNOCKS.
IT WON'T BE FULL AND ARE ONLY 12 SUBSECTIONS IN THIS PERSONAL CONSTRICTION.
SO WE'VE DONE, WE'VE GONE THROUGH EACH ONE OF THOSE SUBSECTIONS AND WE HAVE GROUPED THEM TOGETHER BASED ON, UH, LIKE PERFECT EXAMPLE IS, UM, SUBSECTION ONE AND SUBSECTION TWO, WE TALK ABOUT BACKGROUND CHECKS FOR PAID EMPLOYEES.
AND WE ALSO TALK ABOUT BACKGROUND CHECKS FOR VOLUNTEERS.
SO WE GROUPED THOSE TWO TOGETHER BECAUSE THEY ARE SAME SYSTEMS AND THE SAME REQUIREMENTS FOR THEM.
SO, UM, THANK YOU, MS. WALTON.
AND SO I ASKED ROBIN TO PUT THE ANNUAL PLAN, UM, HAVE AS AVAILABLE.
SO ROBIN, CAN WE JUST SHOW EVERYONE THAT, YOU KNOW, HEAR WHAT MS. WALTON'S REFERRING TO WHEN SHE SAYS THE ANNUAL PLANS, UM, AND HOW THAT ALIGNS WITH WHAT WAS RECENTLY, WAS IT TWO BOARD MEETINGS AGO? THAT WAS THE WORK SESSION WORK SESSION.
SO I CAN SEE RIGHT HERE AND IF YOU SCROLL DOWN TO KEEP GOING YEP.
I THINK IT'S ACTUALLY NOVEMBER BUSINESS SESSION.
BEFORE, SO THIS IS BRINGING IT, YOU KNOW, DEFINITELY IN TIME TO HAVE SOME CONVERSATION ABOUT IT.
AND IF YOU SCROLL FURTHER DOWN, IT BREAKS IT.
SO, AND THERE'S ANOTHER, THERE'S ANOTHER SECTION TO THIS THAT REALLY THEN BREAKS IT DOWN AND BRINGS IT INTO HERE, WHICH SUBSECTIONS ARE BROUGHT FORWARD IN SEPTEMBER, OCTOBER, NOVEMBER.
SO THESE ARE WHY THAT PAGES WHAT'S YOUR, YES.
SO 4.0, HERE'S 4.1 2, 3, 4, JUST AS YOU'VE BROUGHT FORTH.
UM, SOME OF THE OTS THAT WE HAVE LOOKED AT IN THE PAST HAVE BEEN BROUGHT TO US IN A LITTLE DIFFERENT FORMAT.
SO CAN YOU PULL UP, OH, WE ATE, I JUST BROUGHT THIS.
I WANTED TO SHOW YOU WHAT, WHAT WE LOOKED AT WITH OH, WE ATE.
UM, AND WHAT IT, WHAT IT BASICALLY DID MS. WALTON IS IT, IT TOOK EACH ONE OF THESE AND IT, IT GAVE LIKE THE INTERPRETATION, THE SUPERINTENDENTS INTERPRETATION, AND THEN IT ALSO GAVE, UM, EVIDENCE INDICATORS, LIKE INDICATORS THAT, THAT HAS BEEN, UH, ACCOMPLISHED.
SO THIS IS THE OEA POLICY THAT FOR, UM, FACILITIES, AND THIS IS WHAT WE SEE IN THE GOVERNANCE BOOK.
AND THEN WHEN WE WERE, WHAT WAS PRESENTED TO THE OPERATIONS COMMITTEE, YOU CAN GO DOWN TO JUST KEEP SCROLLING DOWN, CLOSE TO THAT.
THIS IS JUST, I'LL BE, SO YOU WANT IT, THE STIPULATION, I WANTED THE ONE, UH, ON JUNE 9TH THAT WE LOOKED AT OEA FOR THE INTERPRET, THE SUPERINTENDENTS INTERPRETATION.
I THINK AT THAT, THAT WAS TRUE.
AND NINTH BOARD DOCS, UM, REMEMBER BROOKLYN.
[00:30:01]
ONLY REASON I'M SAYING THIS IS THAT WHEN WE LOOKED AT SOME OF THE, UM, THE OPERATIONS COMMITTEE ALSO LOOKED AT SOME OF THE FINANCE OH.RATES AND IT WAS THE EXACT SAME TEMPLATE.
SO THAT'S KIND OF WHAT I THOUGHT MAYBE THE CHIEFS HAD ALL LOOKED AT AND SAID, WE'RE GOING TO USE THE SAME TEMPLATE.
UM, SO I HAVE, SO I'M JUST SAYING IN MY MIND, THAT WAS MY EXPECTATION.
THAT DOESN'T MEAN THAT'S HOW IT HAS TO BE, BUT I JUST KIND OF WANTED TO SHOW YOU THAT THAT'S HOW THAT THIS IS HOW I THOUGHT IT WAS GOING TO BE PRESENTED.
FURTHER DOWN WHEN IT GETS TO ACTUALLY, THERE WE GO.
SO HERE'S THE POLICY, HERE'S THE INTERPRETATION AS TO WHAT THAT POLICY MEANS.
AND THEN HERE ARE SOME MONITORING INDICATORS.
UM, AND IF YOU JUST KIND OF SCROLL THROUGH AND YOU'LL SEE THAT EACH, EACH SECTION IS INTERPRETED AS A, WHAT EXACTLY DOES THAT MEAN? OKAY.
AND GOES INTO HOW IT WILL ACTUALLY BE SHARED WITH THE BOARD, EVENTUALLY EVIDENCE THAT THAT'S EXACTLY WHAT'S HAPPENING BECAUSE WITH THOSE COHERENT GOVERNANCE, YOU KNOW, THE THEORY IS TO STAY OUT OF THE OPERATIONS AND THEREFORE JUST GOVERNED BOT THROUGH THESE OPERATIONAL EXPECTATIONS.
SO KNOWING THAT, AND NOT HAVING, NOT HAVING HAD READ THIS YET.
PERHAPS THIS IS EXACTLY WHAT THAT IS.
AND MAYBE YOU COULD SHARE THEM.
I BELIEVE THAT'S WHAT YOU'RE SEEING.
CAN YOU WALK THIS, BRUCE? UM, IF YOU WERE LOOKING AT THE, UH, THE, UM, SUPERINTENDENTS INTERPRETATION AND THEY'RE ALL ON ONE PAGE, BECAUSE IT'S ONLY THE ONE OB WITH THE 12TH SUBSTANCE RIGHT HERE.
AND IT ALL DEALS WITH PERSONNEL ADMINISTRATION.
SO THESE ARE THE INTERPRETATIONS BASED ON THOSE 12 SUBSECTIONS OF WHAT THIS WE ACTUALLY, AND THEN IF YOU WILL LOOK ON YOUR SHEET, THAT'S MORE DRAFTS WITH EXPECTATIONS.
THESE ARE THE MONITORING PIECES THAT WE WILL LOOK FOR AS WE GO THROUGH ALL 12 SUBSECTIONS TO INTERVENE AND COME UP WITH THE EVIDENCE.
SO IT'S PROBABLY A LITTLE BIT, IT'S NOT LINED BY EACH SUBSECTION, BUT AS THE SINGLE OBESE I AM, I'M GOING TO NEED SOME TIME TO SAY, CAN I SOMETHING? SO MY QUESTION WAS LIKE, LIKE JUST STARTING FROM OH EIGHT, 4.1 BACKGROUND INQUIRIES OF PAID PERSONNEL.
TO ME, THE INTERPRETATION NEEDS TO HAVE MORE CONCRETE THINGS FOR YOU TO HANG MY HAT ON BECAUSE CAN EVERYONE HEAR ME ON ZOOM? OKAY.
UM, BCSD CONDUCTS APPROPRIATE BACKGROUND SCREENS, WHICH MAY, WHICH MAY INCLUDE PROFESSIONAL REFERENCES.
WHAT I KIND OF WANT TO KNOW IS WHAT'S AN APPROPRIATE BACKGROUND SCREENING.
HOW DO WE BREAK THAT DOWN? WHAT IS INCLUDED WHEN, SO THAT WE KNOW IF WE'RE HOLDING SOMEBODY ACCOUNTABLE FOR HAVING DONE THIS, THAT WE KNOW EXACTLY WHAT THEY WERE SUPPOSED TO DO.
TO ME, THE ONLY PROBLEM WITH THIS IS IT'S SO VAGUE.
IT JUST SAYS WE'LL DO SOMETHING AT SOME POINT, YOU KNOW, I NEED A LITTLE MORE, IN MY OPINION, WHEN WE'VE LOOKED AT OTHER WAYS, IT NEEDS TO BE A LITTLE MORE SPECIFIC THAT IT WAS KIND OF MY INTERPRETATION OF IT BECAUSE IT'S APPROPRIATE BACKGROUND SCREENING APPROPRIATELY.
HOW DO WE DEFINE IT, FRANKLY? HOW DO WE DEFINE MAY WHAT CONSTITUTES PROFESSIONAL REFERENCES? CAUSE I KNOW WE DO CRIMINAL BACKGROUND CHECKS ON ALL OF OUR PLACE, RIGHT? WE DO THE SEX OFFENDERS REGISTRY.
SO THERE ARE THINGS THAT WE DO ON EVERYBODY.
AND THEN THERE ARE PROBABLY SOME THINGS WE DO IN CERTAIN SITUATIONS AND PROBABLY SOME THINGS WE ONLY DO ON, YOU KNOW, ADMINISTRATIVE HIRES.
AND THAT'S NOT WHAT KIND OF WOULD LIKE TO SEE ON THE INTERPRETATION.
SO WHAT CLARIFICATION, IF WE USE STERLING TO DO OUR BACKGROUND CHECKS.
SO AS EVIDENCE FOR THAT, THE SYSTEM IS STERN.
DO YOU WANT LISTED EVERYTHING? IS STERLING CHECKS IN THAT BACKGROUND SCREENING? WELL, SO THEY MUST GENERATE SOME SORT OF REPORT, RIGHT? STERLING, CAN THEY GENERATE A BACKGROUND, CHECK ON EVERYONE, THE VOLUNTEER PROCESS? UM, SO YEAH, I MEAN, TO ME, WHAT I WOULD LIKE TO KNOW IS WHAT IS STERLING DOING FOR EACH EMPLOYEE VOLUNTEER? IF IT'S THE SAME PROMPT, SORRY, I'M FORGOTTEN.
HE'S NOT USED TO TALKING TO NESS.
UM, IF IT'S THE SAME FOR ALL VOLUNTEERS, YOU KNOW, I, WHICH I ASSUME IT IS.
SO THEN ALL WHAT I WOULD NEED TO KNOW IS WHAT BACKGROUND
[00:35:01]
CHECKS, WE'VE HIRED STERLING, WHAT ARE THEY CONDUCTING? AND THEN A MONITORING THING WOULD BE WHAT A QUARTERLY REPORT OR AN ANNUAL REPORT ON HOW OFTEN.UM, BUT THAT'S ANOTHER THING IS FREQUENCY OF THE MONITORING.
AND I DON'T KNOW IF WE'VE TALKED ABOUT THAT OR IF YOU AND DR.
RODRIGUEZ TALKED ABOUT, IS THAT SOMETHING THAT GETS GENERATED TO SHOW WE'RE IN COMPLIANCE WITH OOH, 4.2? UM, I WOULD HAVE TO GO BACK TO THE ANNUAL WORK PLAN AND SAY, BECAUSE MONITORING FREQUENCY IS A THING THAT I'VE SEEN A LOT.
WE DID NOT NECESSARILY HAVE THAT FOR EVERY A WEEK.
I MEAN, IT HAD NOT BEEN ESTABLISHED.
IT WAS ON ONE, IT WAS NOT NECESSARILY DETERMINED BECAUSE SOME OF THEM ARE ALREADY LIKE THE CONSTRUCTION UPDATE.
THAT'S A MONTHLY THING THAT'S ALREADY DONE.
SO, SO I DON'T KNOW IF THE VOLUNTEER THING WOULD BE SOMETHING THAT WILL BE DONE ANNUALLY OR QUARTERLY, OR I CAN'T IMAGINE ANY MORE THAN QUARTERLY, BUT WHAT WOULD WE PRESENT AT THE NUMBER OF BACKGROUND SETTING? JARED? I DON'T KNOW WHAT THE MONITOR IS BECAUSE WE DO THAT ON THE BASIS IN TERMS OF SYSTEM, WHEN THEY SPIT OUT FOR US ON, SO AGAINST LIKE A GOVERNANCE ISSUE MIGHT BE, IF THERE WAS AN ISSUE WITH THE VOLUNTEER WHO WAS IN THERE WHO HAD BEEN DONE IDENTIFYING WITH SOMEONE WHO WAS SUPPOSED TO BE ON SOME REGISTRY, YOU KNOW, THERE WAS A FAILURE AT SOME POINT THAT WE WOULDN'T KNOW WHAT, HOW OFTEN ARE WE CHECKING? I DON'T KNOW IF IT HAS TO BE PRESENTED TO THE BOARD, BUT SURELY SOMEONE IS MAKING SURE THAT THE VOLUNTEERS THAT COME INTO THE SCHOOL HAVE HAD THESE BACKGROUND CHECKS.
SO THERE WOULD BE SOME SORT OF MONITORING FREQUENCY IT'S TO ME, THE OPERATIONAL EXPECTATIONS ARE, WHAT DO YOU GUYS EXPECT? WHAT DO WE EXPECT YOU GUYS TO DO SO THAT IF THERE IS VARIATION AND WE HAVE THAT EXPECTATION TO HOLD IT UP TO, YOU KNOW WHAT I MEAN? AND WE TALKED ABOUT, UM, BACK RIDING PRAISE, OF COURSE, I'M HOT ON THE, ON THE TRAIL OF WANTING TO ADD CYBER VETTING.
THAT'S NOT IN THIS OLD E BUT THAT WOULD BE SOMETHING THAT IF WE WANTED TO TALK ABOUT IT, WE WOULD PULL OUT WHAT WE'RE ALREADY DOING AND SEE IF WE WERE ALREADY HAD THAT DONE.
SO TO ME, APPROPRIATE BACKGROUND SCREENING, WHICH MAY INCLUDE A NUMBER OF THINGS.
DOESN'T GIVE ME ENOUGH INFORMATION TO SAY, THIS IS WHAT WE'RE DOING, AND THIS IS WHAT WE SHOULD DO DIFFERENTLY.
OR THIS IS WHAT WE NEED TO TAKE A VOTE ON, YOU KNOW, WHATEVER GOVERNANCE, HIGHER LEVEL POLICY ISSUES MAKE, TRYING TO DECIDE ON.
SO I DON'T KNOW WHAT THE REASON SEND IT TO THE BOARD AS FAR AS MONITORING FREQUENCY.
SO MY, MY INABILITY RIGHT NOW TO ACTUALLY WRAP MY HEAD AROUND ALL THIS IS, UM, BECAUSE THE DOCUMENT THAT WAS IN BOARD DOCS IS WHAT I WAS LOOKING AT.
AND SO I'VE NOT HAD A CHANCE TO REVIEW THIS.
UM, AND SO WHAT I'M LOOKING AT IS, OH, WE FOUR HAS THE, YOU KNOW, THE HEADLINE, THE SUPERINTENDENTS CHALLENGE.
AND SO ON EXACTLY WHAT YOU HAVE UP HERE.
SO THIS INTERPRETATION, THESE BULLETS RIGHT HERE, MS. WALTON, ARE THEY FOUR, THESE ARE EXPECTATIONS INCLUDE.
SO AS THE INTERPRETATION FOR ALL OF THESE EXPECTATIONS, OR CAN YOU HELP ME FORM THE CONTEXT AROUND WHAT THE, THIS INTERPRETATION IS? IS IT JUST, IS IT FOR THIS OPENING LINE RIGHT THERE? YES.
THAT THIS INTERPRETATION IS, OH, BEFORE PART WHAT THE EXPECTATION IS AND WHAT THE SUPERINTENDENT IS GOING TO DO TO MAKE SURE THAT HE IS IN COMPLIANCE WITH RIGHT.
SO THEN THIS IS A MORE COMPREHENSIVE INTERPRETATION OF JUSTICE.
AND AS COMPARED TO THE INTERPRETATION FOR EACH ONE OF THESE SUBSECTIONS IS, WELL, LET'S TAKE A LOOK AT 4.1 BACKGROUND INQUIRIES OF PAY PERSON NOW.
SO THE INTERPRETATION IS TO CONDUCT EXTENSIVE BACKGROUND INQUIRIES AND CHECKS PRIOR TO HIRING ANY PAID PERSONNEL.
SO A LITTLE DIFFERENT FORMAT, BUT I, BUT I, I, I UNDERSTAND IT NOW.
I WOULD VERY MUCH LIKE TO, UM, SUGGEST THAT WE HAVE AN OPPORTUNITY TO, TO TAKE A LOOK AT THIS SO WE CAN BE SO MUCH MORE CLEAR WITH YOU.
UM, AS FAR AS, UM, ANY REQUESTS FOR ADDITIONAL INFORMATION OR DOCUMENTATION, ONCE WE'VE HAD A CHANCE TO LOOK AT THIS.
SO INGRID, UM, MR. SMITH, MS. BELL BRIGHT, WHAT DO YOU THINK ABOUT THAT IDEA? SO I'M GOING TO BE MR. SMITH.
I JUST WANT TO COMMENT ON VOLUNTEERS BECAUSE I'M VERY FAMILIAR WITH THIS.
[00:40:01]
ALL OUR VOLUNTEERS WORK TOYS, REALLY STRICT, UM, BACKGROUND CHECKS.AND THERE WAS SINCE I'VE BEEN ON THE BOARD BECAUSE THEY STARTED DOING THIS, IT'S BEEN VERY SUCCESSFUL.
SO WHEN THEY, THE COMPANY THAT DOES THIS, THEY, THEY LOOK FOR EVERYTHING.
UM, INFORMATION MR. CAMPBELL, YOUR PERSPECTIVE OVER THE YEARS IS VERY IMPORTANT.
SO WE GREATLY APPRECIATE THAT.
UM, SO I'M MISSPELLED, RIGHT? I DON'T KNOW IF MR. SMITH IS STILL ON OR IF HE'S HAVING TROUBLE.
UH, I WAS SPEAKING THEN WHILE I SAW MR. CAMPBELL'S HAND UP, THAT'S ALL YOU, CAN YOU CALL IT ON HIM AS I WAS SPEAKING? SO WAIT, BUT, UM, I HAD NO PROBLEM.
I HAVE NO PROBLEM WITH WHAT YOU RECOMMENDED.
I CAN GO ALONG WITH THAT AND NO PROBLEM.
SO MS. WALDEN, CAN WE, UM, WITHOUT PUTTING YOU IN A BIND OR MAY, AS FAR AS THE TIME CRUNCH, WOULD IT BE OKAY IF WE JUST PUT THIS ON NEXT MONTH'S OPERATIONS COMMITTAL? NO, NOT AT ALL.
AND THAT'S FINE WITH ME, BUT I DO HAVE TWO, THREE THINGS I NEED TO CLARIFY.
AND I BELIEVE, UM, IT IS HIGHLIGHTED ROBIN, WHAT CAN JUST HAVE UP ON THE TOP OF PAGE TWO, AND THAT IS AN EXPECTATION, AND THAT IS TO CREATE AN EVALUATION PERFORMANCE THAT IS, UM, HERITAGE TO THE SUPERINTENDENTS.
SO THAT IS TO INCLUDE, UM, MATRIX NUMBERS FOR STUDENT ACHIEVEMENT.
THAT'S NOT IN THE TEACHER EVALUATION SYSTEM CURRENTLY, AND WE DO USE TO THAT SYSTEM CREATED UPSTATE AND THAT'S NOT THERE.
SO WHAT IS THE BOARD ASKING FOR THAT SUBSECTION? OKAY.
SO YOU'RE ASKING FOR CLARIFICATION ON THAT.
AND THEN I'M ALSO ASKING FOR CLARIFICATION ON O E 6 0 4 0.8, PROTECT LEGALLY DEFINED CONFIDENTIAL INFORMATION REGARDING PERSONNEL MATTERS AND WHAT THE BOARD RECEIVED AND NOT RECEIVE.
AND YOU REFERENCE THAT TO AN ACTUALLY TAKEN IN 14 AND I'LL PULL THAT ACTION.
AND THAT ACTUALLY SAYS THE BOARD ASKED THE POLICY COMMITTEE TO DEVELOP POLICY, GIVEN, GIVING A DEFINITION OF CONFIDENTIAL INFORMATION REGARDING PERSONNEL MATTERS AND WHAT THE BOARD WILL RECEIVE AND NOT RECEIVE FROM THAT ADMINISTRATION ONCE THE DISPOSITION HAS BEEN MADE UNCLEAR.
AND THEN THE LAST ONE, AND THIS IS JUST THE VERY LAST STATEMENT UNDER THE OEM ITSELF, THE SUPERINTENDENT MADE NOT PREVENT EMPLOYEES FROM RECEIVING TO THE BOARD.
DOES THAT MEAN YOU WOULD LIKE FOR HR IS 15, WHICH IS EMPLOYEE GRIEVANCES WHERE YOU WORKED TO INCLUDE BOARD ALTERNATIVE OR FINAL HEARING INTERNAL BRIEF.
SO IT ACTUALLY IS THE SUPERINTENDENT MAY NOT PREVENT EMPLOYEES FROM READING TO THE BOARD, LIKE INTERNAL GRIEVANCE PROCEDURES HAVE BEEN EXHAUSTED AND HE ALLEGES THAT DISTRICT PROCEDURES OUTLINED
[00:45:01]
HAVE BEEN VIOLATED.SO I CERTAINLY CAN'T SPEAK FOR THE BOARD'S INTENT AS TO WHAT THAT MEANS.
SO WE WILL GET CLARIFICATION FOR YOU ON THAT AS WELL.
THANK YOU FOR BRINGING THAT QUESTION.
OH, WHAT WAS THAT ONE? THAT'S THE VERY LAST PARAGRAPH UNDER WEEK FOUR.
THANK YOU FOR, YOU KNOW, EXPLAINING, FIRST OF ALL, I'M SUCH A VISUAL PERSON THIS, YOU KNOW, SEE IT IN THIS FORMAT A LITTLE DIFFERENT.
AND, UH, FOR UNDERSTANDING, UM, JUST NEED A LITTLE BIT OF TIME TO, TO REVIEW IT.
ANYTHING ELSE FROM ANYBODY REGARDING THIS UPS? ANY HANDS UP HERE? OKAY.
WHAT WOULD BE THE REMITS THAT WE WILL BE HANDLING THE, THE, OF THESE, THE CLARIFICATION OF THESE QUESTIONS? ARE YOU SUGGEST MR. SNAP, I'M ASKING YOU, I MEAN, I FIGURED THAT SINCE YOU WERE THE CHAIR AND YOU REMOVE THE NUMBER ONE TO SEE WHAT, UH, WHAT WERE, WHAT WERE, WHAT WERE YOU GOING TO DO? BECAUSE I WANTED TO GO AHEAD AND SO WE CAN UNDERSTAND HOW WE WOULD DO IT AT THIS TIME.
WELL, VIDEO, YOU KNOW, MR. SMITH, I WAS JUST GOING TO GIVE MYSELF A LITTLE BIT OF TIME TO THINK IT THROUGH INSTEAD OF MAKING A DECISION RIGHT NOW.
UM, SO THAT'S WHY I'M ASKING IF YOU HAVE ANY IDEAS, I'M CERTAINLY OPEN TO AN IDEA.
I GUESS I CAN THINK ABOUT IT AS WELL.
UM, YEAH, I, I CAN, I CAN PUT ON IT TOO, I GUESS I'LL CIRCLE BACK WITH EACH OTHER.
I CERTAINLY DON'T WANT TO MAKE THIS AN ISOLATION, BUT I DO NEED SOME TIME TO THINK ABOUT IT.
WELL, THANK YOU WHILE YOU'RE THINKING ABOUT, UM, THESE, THIS IS JUST PART OF THE POLICY MANUAL.
YOU MIGHT WANT TO THINK ABOUT SENDING IT TO THE POLICY COMMITTEE.
I THINK THAT PROBABLY WOULD BE THE APPROPRIATE ACTION.
UM, UM, UM, A SCRIPTURE AND WHAT, AND WHAT PART EXACTLY.
ARE YOU TALKING ABOUT SITTING THROUGH THE POLICY COMMITTEE? GO AHEAD PLEASE.
UM, THE PARTS THAT ARE IN QUESTION, IF THIS ONE WAS ASKING FOR CLARIFICATION, UM, WE CAN DO IT, YOU KNOW, IN THE BOARD AS A WHOLE, BUT YOU CAN ALSO SEND IT TO THE POLICY COMMITTEE AND HAVE THAT CLARIFY.
I SEE WHAT YOU'RE SAYING, BUT HAVING THAT ALL BOARD MEMBERS ARE, HAVE A VALID, UM, A, A VALID, UH, STAKE IN THIS.
SO I, I WAS THINKING OF IN A WAY, IN A WAY WHERE THE, MAYBE THE WHOLE BOARD COULD, UH, POSSIBLY PARTICIPATE IN NOT JUST THE PASTA COMMITTED.
CAUSE I, I DID THAT DID CROSS MY MIND, BUT I WAS JUST WONDERING, UM, HOW COULD THE WHOLE BOARD PARTICIPATE IN NOT JUST DEPOSIT COMMITTEE MEMBERS BE CONCERNS, MR.
DO YOU KNOW WHAT THE NEXT PELOSI COMMUNITY IS MEETING? NO, I DON'T SORRY.
I SHOULD'VE ASKED ROBIN ROBIN, DO YOU KNOW WHEN IT IS JUST NOT SET YET? THEY JUST MEET AS NEEDED.
SO IF THEY HAVE SOMETHING OH, DENISE THEN.
ALL RIGHT, MR. SMITH, YOUR HAND IS STILL UP NOW, NOW ACTUALLY I WAS JUST IN THE CONVERSATION, NOT NOW, NOT AT THE MOMENT.
OKAY, MS. WELL, THANK YOU SO MUCH.
ALL RIGHT, MR. AUDITING, AND MR. CORBIN UP CONSTRUCTION UPDATE.
WE'LL BE HANDLING THIS GOOD AFTERNOON.
THANK YOU FOR THE OPPORTUNITY TO PROVIDE THE CONSTRUCTION UPDATE AND ROBYN, IF YOU'LL GO AHEAD AND ADVANCE TO SLIDES THREE, AND THEN TO FOUR, WE'LL BEGIN WITH A BRIEF UPDATE ON BUFORD ELEMENTARY SCHOOL.
UH, THE SLIDE RIGHT HERE WILL SHOW YOU SOME RECENT PROGRESS CONSTRUCTION PHOTOS, AS WELL AS THE UPDATED FINANCIAL FIGURES THERE ON THE LEFT, UH, ON THE NEXT SHEET, UH, YOU'LL ALSO WILL SEE THE YELLOW LIGHT FROM THE FIRST, UM, SLIDES THREE SHOWING
[00:50:01]
UP ON THIS ONE AS WELL.THESE, THIS YELLOW SLIDE OR THE YELLOW TRAFFIC LIGHT IS ON THERE BECAUSE OF TWO REASONS.
ONE IS THE ELECTRICAL SUBCONTRACTOR FELL BEHIND SCHEDULE, UH, HGR, UH, HD RENTALS HAS BROUGHT IN ADDITIONAL ELECTRICAL RESOURCES TO IMPROVE ON THAT.
UH, THE OTHER FACTOR BEHIND THAT YELLOW LIGHT IS WE ARE EXPERIENCING LONG LEAD TIMES FOR THE IMPACT RESISTANT GLASS ASSOCIATED WITH THAT CONNECT WITH HER.
UH, SO, UH, WE CONTINUE TO MONITOR THE SCHEDULE.
UH, WE STILL ANTICIPATE FULLY THAT THIS PROJECT WILL BE COMPLETED BEFORE THE END OF THE YEAR.
AND I GUESS THE OTHER UPDATE OFF OF THIS SLIDE, UH, THAT I CAN SHARE IS THAT THE MOBILE CLASSROOM, UH, HAS, UH, HAS BEEN RELOCATED AT THIS TIME TO, UH, HILTON HEAD ISLAND MIDDLE SCHOOL.
IF WE CAN MOVE ALONG TO SLIDES FIVE AND SIX, THAT ARE ASSOCIATED WITH BATTERY CREEK HIGH SCHOOL, FIRST SLIDE, THERE SHOWS SOME PROGRESS PHOTOS, UH, FROM THE END OF THE MONTH, AS WELL AS THE FINANCIAL SUMMARY.
UH, THE NEXT SLIDE, UH, WILL, UH, REFLECT, UH, THE PROGRESS THAT WE HAVE BOTH, UH, BUDGET AND SCHEDULE ARE REPORTED, UH, AS GREEN LIGHTS INDICATING NO ISSUES, UM, AND BECOME IS THE CONSTRUCTION MANAGER ON THIS PROJECT AND IS DOING AN EXCELLENT JOB OF PROGRESSING THE WORK AND ANTICIPATES THAT THE BUILDING PAD FOR THE ADDITION, UH, SHOULD BE COMPLETED PRIOR TO THE END OF THIS MONTH, FOUR SLIDES SABEN AT ROBERT SMALLS INTERNATIONAL ACADEMY.
UH, JUST WANTED TO, UH, SHARE WITH EVERYBODY THAT'S, UH, PARTICIPATING IN THE MEETING TODAY THAT, UH, THE VALUE ENGINEERING COST REDUCTIONS WERE COMPLETED IN EARLY AUGUST THAT DID HELP, UH, CONTROL COSTS, UH, BY REDUCING THEM BY JUST OVER $1.7 MILLION, THE JE DUNN AMENDMENT NUMBER TWO, AND THAT'S FOR THE CONSTRUCTION OF THE REPLACEMENT SCHOOL SITE, LANDSCAPING AND DEMOLITION PLUS THE ALTERNATE THAT THE BOARD SELECTED TO MOVE FORWARD WITH FOR THE MULTIPURPOSE THAT WAS APPROVED BY THE BOARD ON AUGUST 17TH APPROVAL OF THAT AMENDMENT DID REQUIRE USE OF PROGRAM LEVEL CONTINGENCY THAT YOU'LL SEE UP THERE UNDER THE STATUS FLAG AND THE DOLLAR AMOUNT THAT WAS REQUIRED.
UH, THIS WAS THE FIRST USE OF PROGRAM LEVEL CONTINGENCIES SINCE APRIL OF THIS YEAR.
UM, LONG LEAD TIMES, UH, FOR THE STEEL ON THIS PROJECT HAS RESULTED IN SCHEDULE, UH, ADJUSTMENTS.
UH, THE, UH, MOBILIZATION SITE ACTIVITIES ARE NOW ANTICIPATED TO COMMENCE IN NOVEMBER WITH A SCHEDULE REFLECTING THAT THE COMPLETION OF THE BUILDING PATCH SHOULD TAKE PLACE BY THE END OF FEBRUARY OF NEXT YEAR, MILESTONE DATES ARE SHOWN THERE FOR THE, UH, COMPLETION OF THE CONSTRUCTION OF THE REPLACEMENT SCHOOL.
THAT'S WHAT WE'RE REFERRING TO AS PHASE ONE SCHEDULED FOR COMPLETION IN JULY OF 2023, ONCE THAT HAS BEEN COMPLETED, UH, J E CAN THEN MOVE ON TO THE PHASE TWO DEMOLITION AND SITE RESTORATION THAT HAS A COMPLETION, UH, SCHEDULED TO OCCUR IN DECEMBER OF 23 SLIDES, EIGHT THROUGH 11, ROBYN ARE ASSOCIATED WITH, UH, HILTON HEAD ISLAND, ELEMENTARY HILTON, HEAD ISLAND SCA, AND, UH, BLUFFTON ELEMENTARY AND MC RILEY.
THESE PROJECTS ARE ALL MAKING GOOD PROGRESS.
THERE ARE THE YELLOW TRAFFIC LIGHTS THAT REMAIN AT HILTON HEAD ISLAND SCA AND BLUFFTON ELEMENTARY.
WE'VE RECORDED THESE, UH, PREVIOUSLY AS WE WORK TO RESCHEDULE PORTIONS OF THE TECHNOLOGY INFRASTRUCTURE SCOPE THAT REMAINS ON THOSE TWO CAMPUSES.
MOVING ALONG, ROBIN IS SLIDE 12.
IF WE COULD, UH, TALKING A LITTLE BIT ABOUT THE UPDATE AT HILTON HEAD ISLAND, MIDDLE SCHOOL, WE DO HAVE A YELLOW TRAFFIC LIGHT ON UNDER BUDGET.
WE DID RECEIVE THE DESIGN DEVELOPMENT COST ESTIMATE FROM THOMPSON TURNER CONSTRUCTION.
THAT INDICATES A POTENTIAL COST OVERAGE.
WE'VE BEGUN THE COST REDUCTION MEETINGS, VERY SIMILAR TO THE SAME EXERCISES AND LEVEL OF EFFORT THAT WE CONDUCTED FOR BATTERY CREEK HIGH SCHOOL AND ROBERT SMALLS INTERNATIONAL ACADEMY EARLIER THIS YEAR, WE'RE FOLLOWING THE SAME PROCEDURES AND PROTOCOL TO, UH, UH, MOVE THROUGH THOSE COST REDUCTION OPPORTUNITIES.
UH, WE'VE ALSO HAVE RECEIVED THE PROPOSAL TO, UH, INSTALL AND MAKE THE UTILITY CONNECTIONS ASSOCIATED WITH THE SIX CLASSROOM MOBILE UNIT THAT WAS MOVED FROM BUFORD ELEMENTARY.
[00:55:01]
ARE SCHEDULED TO TAKE PLACE IN NOVEMBER.SO THEN THAT WILL BE WELL IN PLACE.
UH, AS WE STILL ANTICIPATE CONSTRUCTION TAKING OR COMMENCING IN THE FIRST QUARTER OF NEXT YEAR, MOVING ALONG TO SLIDE 13 AT 18 MCCRACKEN CABLE TRAY HAS BEEN COMPLETED THE INSTALLATION OF THE BI-DIRECTIONAL AMPLIFIER, UH, THAT IMPROVES RADIO.
A FIRST RESPONDER RECEPTION IN OUR STRUCTURES IS 85% COMPLETE.
AND ONCE AGAIN, SIMILAR TO WHAT I BREATHED ON THE OTHER TWO PROJECTS, UH, THE YELLOW TRAFFIC LIGHT ON THIS ONE REMAINS AS WE CONTINUE TO LOOK AT RESCHEDULING, A PORTION OF THAT TECHNOLOGY INFRASTRUCTURE, UH, AT, UH, HD MCCRACKEN AS WELL, MOVING ALONG TO SLIDE 14 AT HILTON HEAD ISLAND HIGH SCHOOL, UH, SHARE A LITTLE BIT MORE INFORMATION THAT'S ON THE SLOT.
THEN THAT THEN IS ON THE SLIDE.
UH, WE, UH, HAVE, UH, PROGRESS THE TURF FIELD TO ABOUT 30% COMPLETE DURING THAT PROGRESSION.
WE DID ENCOUNTER ISSUES WITH THE SOIL AND SUBSURFACE CONDITIONS.
UH, WE'VE GOT A RECOMMENDATION AND WE HAVE GOT A PROPOSAL AND PUT IT INTO AN AMENDMENT TO ADDRESS THE SOIL STABILIZATION THAT'S REQUIRED THAT THAT TURF FIELD CAN PROCEED.
UH, THE STONE FOR THAT IS TO HAVE BEEN DELIVERED TO THE SITE TODAY BEFORE, UH, I, UH, LEFT THE OFFICE TO JOIN THIS MEETING.
I DID NOT GET AN UPDATE, BUT I ANTICIPATE THAT STONE DID ARRIVE TODAY.
AND WITH THAT ARRIVAL, UH, THAT STONE WILL BE PUT DOWN AND THEN THE INSTALLATION OF THE TURF FIELD, UH, CAN BEGIN, UH, IT'S SCHEDULED CURRENTLY TO START IN FIVE DAYS ON SEPTEMBER 20TH, YELLOW TRAFFIC LIGHTS, UH, FOR SAFETY SECURITY ARE ALL ASSOCIATED WITH LONG MATERIAL LEAD TIMES THAT DIDN'T ALLOW THAT WORK TO TAKE PLACE.
THIS PAST SUMMER REVISED SCHEDULE IS CURRENTLY BEING COORDINATED WITH THE ADMINISTRATIVE TEAM AT THE SCHOOL.
UH, THE OTHER PIECE UNDER THE ATHLETICS, THE, UH, REMAINING PIECES OF THAT, UH, WERE, UH, ATHLETIC IMPROVEMENTS AT HILTON HEAD HIGH, AND IT'S LISTED THERE ON THE SLIDE.
THE DESIGNERS ARE WORKING TO ADDRESS COMMENTS THAT CAME IN FROM THE SCHOOL ADMINISTRATION AND CONSTRUCTION, UH, IS, UH, SCHEDULED TO COMMENCE IN Q4 OF 2021, MOVING ALONG TO SLIDE 15 FOR BLUFFTON HIGH SCHOOL, UH, NEW TURF FIELD.
UH, ONCE AGAIN, WE'VE BRIEFED THIS PREVIOUSLY.
UH, WE'RE GOING TO COORDINATE THAT, UH, TO TAKE PLACE AFTER THE CONCLUSION OF THIS, UH, FOOTBALL SEASON THAT, UH, WE'RE UNDERWAY WITH RIGHT NOW.
UH, WE HAVE BEEN MAKING PROGRESS ON THE TRACK, UH, IMPROVEMENTS ON THAT CAMPUS, ALL OF THE ROOT, UH, BEAR, UH, ISSUES AND BARRIERS, UH, AND AS WELL AS THE TRIMMING OF THE TREES AND CUTTING OF THEM, UH, ADJACENT TO THE TRACK HAVE BEEN COMPLETED.
PAVING OF THE TRACK IS SCHEDULED TO BEGIN THIS FRIDAY.
THEY'LL NEED TO CURE FOR A, ROUGHLY ABOUT A WEEK.
UH, AND THEN WHEN WE CAN GO AHEAD AND MOVE FORWARD WITH STRIPING THAT NEW OUTREACH SURFACE TRACK, I'M GOING TO GROUP THE NEXT ONE'S SLIDE 16 THROUGH 29 ARE A BUNCH OF PROJECTS THAT ARE IN GOOD SHAPE, UH, CONTINUING TO MAKE GOOD PROGRESS.
MANY OF THEM ALSO INCLUDE 8% CAPITAL PROJECT SCOPES THAT HAVE EITHER BEEN COMPLETED THIS PAST SUMMER, OR ARE VERY CLOSE TO NEARING COMPLETION BY THE END OF THIS MONTH, UM, DUE TO LONG LEAD MATERIAL TIMES AND SUBCONTRACT AVAILABILITIES, THE, UM, ST.
HELENA RENOVATIONS ARE NOW SCHEDULED TO BEGIN ON A CONSTRUCTION AND NOT TOBAR, UH, THE SUBSTANTIAL COMPLETION, UH, FOR THAT, UH, GYM RENOVATION IS SCHEDULED TO BE DONE, UH, BY, UH, NEXT SUMMER.
THE OTHER ITEM THAT I WANTED TO TALK ABOUT WAS AT, UH, WELL BRANCH ELEMENTARY, THE 8% CAPITAL PROJECTS ASSOCIATED WITH THE HVHC REPLACEMENT AND REMEDIATION, UH, HAS A YELLOW TRAFFIC LIGHT, UH, FOR BUDGET AND SCHEDULE.
UH, WE HAVE RECEIVED A REQUEST FROM THE SCHOOL ADMINISTRATION, UH, THAT IS NEW TO INVESTIGATE CHANGING THE PREVIOUS APPROVED FACADE.
UH, WE'VE GOT IT NARROWED DOWN TO A COUPLE OF CHOICES RIGHT NOW, AND JUST WANT TO MAKE EVERYONE AWARE THAT UNTIL WE KNOW EXACTLY WHAT WAS SELECTED, UH, IT HAS THE POTENTIAL OF, UH, SOME ADDITIONAL COSTS AND MAYBE SOME SCHEDULED DELAYS.
[01:00:01]
AND UNTIL THOSE ARE KNOWN AND RESOLVED, THEY'LL, THEY'LL REMAIN YELLOW, BUT I HOPE TO BE ABLE TO RETURN THOSE BACK TO GREEN BY THE TIME I'M IN FRONT OF THE OPERATION COMMITTEE, UH, UH, NEXT MONTH, MOVING ALONG THE SLIDES, 30 TO 33, THESE ARE ALL ASSOCIATED WITH 8% CAPITAL PROJECTS.UH, MOST OF THE SCOPE INCLUDES ITEMS SUCH AS HPAC UPGRADES, PAINTING ROOFING, AND A COUPLE MEDIA CENTER IMPROVEMENTS.
MANY OF THE 8% PROJECTS HAVE EITHER BEEN COMPLETED OR NEARING COMPLETION SLIDE 32 ROBIN, IF WE COULD GO BACK TO EDIT WELL BRANCH METAL, THAT ROOFING WORK IS, UH, ONGOING, UH, DURING THE SCHOOL YEAR, IT'S ROUGHLY 30% COMPLETE RIGHT NOW AND IS SCHEDULED TO BE COMPLETED BEFORE THE END OF THIS YEAR.
AND FOR SLIDE 33, WE, UH, HAVE A PROPOSAL IN FOR, UH, UH, LADIES ISLAND ELEMENTARY, UH, MEDIA CENTER.
UM, WE ARE, UH, GETTING THE PROPOSAL PREPARED AND IT SHOULD BE, UH, RECEIVED THIS MONTH.
ONCE WE LOOK AT THAT, WE'LL WORK WITH THE SCHOOL AS WELL AS THE, UH, CONSTRUCTION MANAGER TO DETERMINE THE APPROPRIATE SCHEDULE.
MOST OF THE TIME WE DO A MEDIA CENTER IMPROVEMENTS DURING THE SUMMER BREAK, BUT BEING THAT THIS SCOPE AT HILTON HEAD, UH, INCLUDES BRINGING IN A NEW CIRCULATION DESK, SOME FURNITURE, FIXTURES, AND EQUIPMENT, UM, AND FLOORING AND INTERIOR PAINTING.
UH, ADAM, EXCUSE ME, I READ THEIR ONLINE.
THE MEDIA CENTER IS INCLUSIVE AT LADY'S ISLAND OF REPLACING THE CIRCULATION DESK REMOVAL OF THE POWER POLES FURNITURE AND SOME INTERIOR PAINTING.
WE THINK THAT DEPENDING UPON INPUT RECEIVED FROM THE SCHOOL, THERE MAY BE AN OPPORTUNITY TO EXECUTE THIS EITHER, UH, THROUGH NIGHTS AND WEEKENDS OR OVER LONG, UH, WEEKENDS, OR POSSIBLY EVEN WINTER BREAK, BUT WE'LL, WE'LL GET THAT SCHEDULE IRON OUT.
AND IF IT CAN BE DONE DURING THE SCHOOL YEAR, WE'LL COORDINATE IT, BUT IF IT NEEDS TO BE POSTPONED TO NEXT SUMMER, WE'LL GO AHEAD AND POSTPONE IT.
AND FOR SLIDES, 34 AND 35 TALK BRIEFLY ABOUT THE EXERCISE OF PROJECT CLOSE OUTS.
UH, THE IMPORTANCE OF PROJECT CLOSE OUTS IS DISCUSSED AT EACH AND EVERY WEEK, LIKE PROJECT MANAGER MEETING, WE HOLD A MAJORITY OF THE PROJECTS I'M PLEASED TO REPORT HAVE RECEIVED ALL THE CLOSEOUT DOCUMENTATION IT'S BEEN REVIEWED BY THE ARCHITECT AND ACCEPTED.
IT'S ALSO BEEN REVIEWED BY OUR PROJECT MANAGER AND ACCEPTED BASICALLY WE'RE JUST DOWN TO, UH, PREPARE IN THE FINAL CHANGE ORDER THAT WILL RECONCILE THE REMAINING UNUSED CONSTRUCTION CONTINGENCY, AS WELL AS ANY ALLOWANCES THAT MAY BE ASSOCIATED WITH THOSE PROJECTS.
UH, WE ARE SAYING, UH, SOME OF THAT MATERIAL PREPARED, UH, THERE ARE SOME CORRECTIONS THAT ARE TAKING PLACE WITH THAT, BUT WE, WE, WE STAY FOCUSED ON THE NEED TO GET THESE PROJECTS CLOSED OUT.
NOW THAT THE SUMMER CRUNCHES BEHIND US, UH, THE FOCUS OF THE PROJECT MANAGERS IS NOW, UH, EVEN MORE LASER FOCUSED TO GET THESE THINGS DONE, MOVING ALONG TO SLIDE 36, UH, JUST A REMINDER TO EVERYBODY THAT, UH, ONE OF OUR TYPICAL HANDOUTS IS THE MONTHLY REFERENDUM FIVE 19 FINANCIAL SUMMARY THAT WAS FURNISHED AS A HANDOUT AND OR AN ATTACHMENT TO THIS MATERIAL.
UM, THE SLIDE 37, UH, DEALS WITH OUR PROJECT CONTINGENCY LOG, UH, THAT ALSO HAS BEEN DISTRIBUTED WITH THE MATERIALS FOR TONIGHT.
AND AS YOU HEARD ME SAY EARLIER, THIS DOES INCLUDE THE FIRST USE SINCE APRIL.
AND THAT WAS ASSOCIATED ONCE AGAIN WITH THE J E DOUG AMENDMENT.
NUMBER TWO FOR ROBERT SMALLS, UH, ALSO PROVIDED IS THE UPDATED MONTHLY AMENDMENT TRACKING LOG.
WE SHARED THAT FOR THE FIRST TIME LAST MONTH, EACH MONTH, GOING FORWARD, WE'LL CONTINUE TO UPDATE THAT AND, UH, ISSUE THE, THE, THAT, UH, UH, UPDATED LOG, UH, ON A MONTHLY BASIS TO THE OPERATION COMMITTEE SLIDES 38 AND 39 ARE FOR OUR CASH FLOW.
UM, LAST MONTH YOU HEARD ME MENTIONED ABOUT, UH, ACCRUING SOME CHARGES FROM, UH, UH, THE TIME PERIOD, UH, PRIOR TO THE END OF
[01:05:01]
JUNE LAST, UH, OF THIS YEAR, UH, IN THE MONTH OF AUGUST, WE DID ACCRUE.IF YOU SCROLL DOWN JUST A TINY BIT MORE ROBIN, YOU'LL SEE THE NOTE AT THE BOTTOM IN AUGUST, WE ACCRUED A FIGURE OF 5 MILLION, $250,160.
AND THAT WAS FOR SERVICES PERFORMED, UH, BEFORE THE END OF THE LAST FISCAL YEAR.
SO THAT WENT AND GOT POSTED BACK TO THE JUNE 30TH COLUMN.
AND, UH, THAT RESULTED IN INCREASING WHAT WAS REPORTED AT THE LAST MEETING OF 65.8, 6 MILLION UP TO 71.1, 1 MILLION.
THE, UH, THERE IS A DIFFERENCE NOW THAT'S SHOWING UP IN OUR, UH, COLUMN, UM, THAT IS ASSOCIATED WITH A CONCLUSION OF LAST MONTH.
WE WERE FORECASTING 88.77 MILLION CUMULATIVE SPENT TO DATE, UH, BUT ACTUALLY IS 71.67.
THAT DIFFERENCE IS ATTRIBUTED TO THE DELAYS, UH, THAT WE'VE EXPERIENCED AT ROBERT SMALLS INTERNATIONAL ACADEMY.
AND ALSO THE FACT THAT MANY OF OUR CONSTRUCTION MANAGERS WERE SO LASER FOCUSED ON COMPLETING WORK FOR THE RETURN OF STUDENTS.
UH, THE, THE TIMING OF RECEIVING INVOICES, UH, JUST DIDN'T WORK OUT WELL TO GET FIGURES POSTED AGAINST AUGUST.
UM, AN EXAMPLE OF, UH, THAT WE DID RECEIVE IN THE LAST WEEK OF AUGUST, APPROXIMATELY AN ADDITIONAL $5.5 MILLION WORTH OF INVOICES, BUT UNFORTUNATELY THE LAST SCHEDULED AP RUN FOR AUGUST TOOK PLACE ON AUGUST 26TH.
SO IT JUST DIDN'T GIVE US QUITE ENOUGH TIME TO CAPTURE THAT.
BUT ROBERT AND I BOTH HAVE BEEN SEEING AN INCREASE, UH, OVER THE PAST A WEEK OR TWO, UH, FOR, UH, ADDITIONAL PAY APPS.
SO, UH, UH, THAT, THAT IS A POSITIVE SIGN.
THEY'RE MOVING ALONG TO SLIDES, 40 AND 41.
TALK A LITTLE BIT ABOUT COMMUNITY OUTREACH, UH, FOR ROBERT SMALLS INTERNATIONAL ACADEMY, UH, THE SCHOOL ADMINISTRATORS WERE UPDATED ON SEPTEMBER 2ND AND THE NEXT COMMUNITY MEETINGS BEING COORDINATED, UH, RIGHT NOW ADDITIONAL MEETING DETAILS ARE GOING TO BE PROVIDED IN THE VERY NEAR FUTURE.
SO THOSE THAT ARE INTERESTED TO ATTEND THAT COMMUNITY OUTREACH MEETING, WE DO.
SO WE ALSO HAVE A MEETING SCHEDULED NEXT WEEK WITH THE LEAGUE OF WOMEN VOTERS.
UH, IT'S A REFERENDUM FORUM TYPE OF FORMAT MEETING'S GOING TO BE, UH, HELD AT MAY RIVER HIGH AT 5:00 PM AND SCHEDULED TO BE PARTICIPANTS IN DISCUSSION ARE A FEW CLOCK MEMBERS, AS WELL AS A COUPLE, UH, STUDENTS FROM MAY RIVER HIGH SCHOOL AND, UH, POSSIBLY ONE ADDITIONAL ONE.
UH, THE OTHER THING I'LL SHARE ON THIS SLIDE, ALTHOUGH NOT SHOWN, WE DO HAVE THE SAME PLANS TO DO THIS AT HILTON HEAD ISLAND MIDDLE.
UH, HOWEVER, WE JUST HAVE NOT HAD THE CHANCE YET TO MEET WITH THE PRINCIPAL TO GO OVER THE PROJECT.
ONCE THIS HAS OCCURRED, WE'LL COORDINATE THE COMMUNITY OUTREACH MEETING FOR HILTON HEAD ISLAND, MIDDLE SCHOOL AS WELL.
AND I GUESS BEFORE I MOVE ON TO THE NEXT PORTION OF THE SLIDES IN THIS PRESENTATION, WHICH ARE SET FOR MID PROGRAM RESET, UH, UPDATES AND DISCUSSIONS, I'LL PAUSE TO SEE IF THERE'S ANY QUESTIONS WITH THE CONSTRUCTION UPDATES I JUST GAVE.
UH, MS. BELL HAS A QUESTION OR TWO, UM, WITH REGARDS TO ROBERT SMALLS, I'M LOOKING AT THE FIVE.
YOU SAID THAT THIS WAS THE FIRST USE OF PROGRAM CONTINGENCY SINCE APRIL OF THREE.
I CAN'T REMEMBER RIGHT OFF 3 MILLION IN SOMETHING, IS THAT RIGHT? YEAH.
IF YOU LOOK AT THE, UH, I WOULD SUGGEST THAT YOU LOOK AT THE, UH, UH, ATTACHMENT TO THAT WAS DISTRIBUTED.
IT WAS THE REFERENDUM PROJECT CONTINGENCY LOG THAT, THAT DOES A REALLY GOOD JOB.
I THINK OF STARTING OFF WITH WHAT OUR ORIGINAL BALANCE WAS $17,781,187.
AND EACH AND EVERY TIME WE'VE USED ANY OF THOSE FUNDS, THEY'VE BEEN PUT ON THIS LOG WITH EXPLANATIONS, UH, AND DATES, AND IT KEEPS A RUNNING TALLY.
SO IF YOU GO TO THE LAST PAGE, UH, YOU'LL SEE AT THE BOTTOM THAT, UH, ROBERT SMALLS INTERNATIONAL ACADEMY IS LISTED THERE AND IT'S ASSOCIATED WITH THE J E DOUG AMENDMENT, NUMBER TWO, AS I MENTIONED.
AND I JUST WANT, I WAS TRYING TO KIND OF SET UP MY QUESTION HERE.
SO ON THE FIVE 19, AND IT SAYS A, A CROP, WHICH I'M ASSUMING MEANS
[01:10:01]
IF, SO FOR ROBERT SMALL SMALLEY WITH GLASSES 62 MILLION 4, 4, 3 8, 6, 4 WAS APPROPRIATED.AND NOW THE BUDGET IS 68 MILLION 4 64, 4 0 4.
SO AN ADJUSTMENT OF AN ADDITIONAL $6 MILLION.
UM, WHAT I SEE YOU SAID WE'RE USING A CONTINGENCY OF 3 MILLION.
CAN YOU EXPLAIN THESE NUMBERS TO ME? YES.
UH, I'M LOOKING AT THE FIVE 19 REPORTS SO THAT WE CAN, UH, UH, SEE THAT INFORMATION IS, UH, THE, THE, THE MODIFICATIONS CAME ABOUT TWO FASHIONS.
ONE WAS, UH, THE ADDITIONAL CONTINGENCY USE THAT WE'RE SPEAKING OF, BUT AT ROBERT SMALLS, WE ALSO SAW THAT THAT PROJECT HAD IN ITS PROJECT LEVEL FUNDING SUMMARY SHEET, WHICH GOES INTO MORE DETAIL THAN WHAT THIS FIVE 19 DOES.
IT ACTUALLY HAD BUDGETED FUNDS FOR, UM, DESIGN SERVICES.
BUT AS YOU'RE MAYBE AWARE IN THE FIVE 19 REPORT ON THAT FIRST PAGE, UNDER OH ONE DISTRICT SECTION, THERE IS A POT OF FUNDS THAT WERE ESTABLISHED, UH, THAT WAS 18 MILLION, 4,168 THAT WASN'T INTENDED TO PAY FOR DESIGN SERVICES.
SO WE WERE ABLE FORTUNATELY TO, UH, IDENTIFY THIS, AND WHAT WE DID WAS WE, UH, BROUGHT THE MONEY FROM THE TOP, UH, OH ONE SECTION OUT OF THE $18 MILLION FIGURE AND BROUGHT IT INTO THIS PROJECT.
WE WANTED TO BRING IT DOWN SO THAT IT WOULD BE IDENTIFIABLE AS A PORTION OF THIS.
USUALLY WHAT WE DO WITH THAT FIVE 19 REPORT IS AS WE USE PORTIONS OF THAT $18 MILLION, IT'S JUST PUT RIGHT ON HER NEATH OF IT.
BUT IN THIS CASE, UH, AND TALKING WITH FINANCIAL SERVICES, UH, THEY RECOMMENDED THAT IT CAME DOWN TO THE PROJECT LEVEL, AND THAT'S WHY THAT, UH, ADJUSTMENT TOOK PLACE.
UH, THE, THE TOTAL ADJUSTMENTS TO DATE AT ROBERT SMALLS, UH, ON THE FIVE 19 REPORT SHOWS IT INCREASED BY 6 MILLION, 20,540.
SO THE, THOSE THAT THAT DIFFERENCE IS MADE UP OF PROGRAM LEVEL CONTINGENCY AND THE DESIGN FEES.
SO JUST TO CLARIFY, YOU THEN TOOK THE DESIGN FEES OFF OF ROBERT SMALLS INTERNATIONAL ACADEMY, AND USE THE BUCKET OF 18 MILLION TO PAY ROBERT SMALLS DESIGN FEES SO THAT IT WAS NOT INCLUDED.
IS THAT WHAT YOU'RE SAYING? YES.
SO IN A WAY THAT ALLOWED US TO DO WAS TO TAKE THOSE PROJECT LEVEL PREVIOUSLY IDENTIFIED DESIGN FEES AND APPLY THEM TO WHAT WAS NEEDED TO AWARD THE J E DON AMENDMENT NUMBER TWO.
AND IS I'M SORRY, JUST CAUSE I'M TRYING TO FOLLOW THE TRAIL.
SO IN BATTERY CREEK, THERE'S DESIGN CONSULTANTS AS PART OF THE EXPENSES, AND THEN THERE'S A AMOUNT IN RED.
WAS THAT MONEY THAT THEN CAME BACK OUT FROM THAT 18 MILLION BECAUSE YOU'VE GOT DESIGN CONSULTANTS FOR BATTERY CREEK OF 3 MILLION, 100, 3 83, AND THEN IT'S ADJUSTED A NEGATIVE 2 MILLION, 3 14, 3 39.
SO IF YOU SCROLL DOWN A LITTLE BIT FURTHER, ROBIN, UH, TO BATTERY CREEK, A COUPLE MORE PAGES AND UNDER CONSTRUCTION.
SO BASICALLY WHAT MR. AUDIENCE SHOWING ME IS THAT THOSE ADJUSTMENTS, YOU GUYS PUT IT UNDER RENOVATIONS CONSTRUCTION, RIGHT? WE, WE, WE, WE, WE DID NOT, WE WERE ABLE TO AWARD BATTERY CRE AS THE BOTTOM LINE SHOWS THERE.
YOU'LL SEE IN THE COLUMN ADJACENT TO THE ORIGINAL 5675, 7 73 BUDGET, THAT THOSE ITEMS THAT ARE IN THE NEXT COLUMN TO THE RIGHT, THE BLACK FIGURES IN THE RED, THEY NETTED A ZERO.
SO THERE WAS NO CHANGE BOTTOM LINE AT BATTERY CREEK.
SO THAT DIDN'T SH WE DID NOT HAVE TO PULL ANY MONEY DOWN FROM UP TOP.
UH, BATTERY CREEK HAD ENOUGH MONEY AT THE PROJECT LEVEL TO AWARD THAT GMP TO START THAT WORK.
I'M JUST, I GUESS, FUNDAMENTALLY WHEN ALL THIS HAS SAID THAT IT SEEMS LIKE WE'RE USING A DIFFERENT PROCESS, BUT MAYBE IT'S ALL FUN.
I JUST, IT'S HARDER FOR ME TO TRACK IT.
UM, I MEAN, TO ANSWER THAT QUESTION IS YES, IT IS A DIFFERENT PROP, I GUESS, NOT NECESSARILY A DIFFERENT PROCESS, BUT WE USE DIFFERENT FUNDING MECHANISMS. DOES BATTERY CREEK GET ENOUGH MONEY IN HIS BUDGET TO COVER IT? AND AS WE EXPERIENCE
[01:15:01]
SOME OF THE PRICE INCREASES AND WHAT WE DID, UH, AT ROBERT SMALLS, WE HAD TO BRING OTHER MONEY INTO THAT PROJECT FROM UP TOP.SO THE TWO THINGS IS WE BROUGHT THE PROJECT CONTINGENCY, FUNDS, THE BOARD VOTED ON IT, AND THEN WE ALSO BROUGHT IN DESIGN SERVICES FUNDS DOWN INTO THAT.
SO THAT IS SOMETHING THAT COULD BE CONSIDERED TOO, IF NEEDED USE.
I HAVE ANOTHER QUESTION THAT I WANT TO GO AROUND THE CORNER.
SO HOPEFULLY YOU DON'T MIND, DO YOU HAVE A QUESTION? YEAH, I DO.
BACK TO WHAT YOU BOUGHT WAS NOW, UM, MR.
COULD HE, UH, UH, SPECIFY EXACTLY WHERE THAT, WHERE THAT PLACE COMES FROM, WHERE THAT MONEY COMES FROM OUT OF WHAT ACCOUNT? SO, I MEAN, UM, BATTERY CREEK DOES NOT HAVE ANY CONDITIONAL FUNDS ADDED TO THE PROJECT, BUT, AND WE'VE TALKED A LOT ABOUT WHAT WE CALL SHORT-TERM THAT ABOVE THE TOP LEVEL FUNDS, THOSE ARE FUNDS THAT WERE TAKEN OUT TO FUND THE ENTIRE REFERENCE.
SO THEY, THERE WAS MONEY TAKEN OUT OF EVERY PROJECT.
THEY DEVELOPED THE PROD PROGRAM, CONTINGENCY FUNDS AND DEVELOP PROGRAM DESIGN FUNDS.
YOU'LL ALSO SEE UP THERE, WE HAVE, UH, LEGAL FUNDS, UM, ACCOUNTING.
SO THOSE ARE FUNDS TAKEN OUT OF EVERY PROJECT TO FUND THE ENTIRE REFERENCE.
SO SOME OF THOSE DESIGN SERVICES FUNDS WERE USED AND BROUGHT BACK DOWN THROUGH OUR SMART.
NOW ROD CAN HELP ME CLARIFY THAT, BUT TO ANSWER MINISTERS, UH, SMITH'S QUESTION ABOUT BATTERY CREEK.
ONLY THING THAT HAPPENED WAS WE MOVED DOLLARS AT THE PROJECT LEVEL WHERE, FOR EXAMPLE, DESIGN CONSULTANT LINE THAT YOU SEE ON YOUR SCREEN NOW IN RED THERE, YOU SEE THAT IT GAVE UP $140,000.
THAT WAS A LINE THAT WAS AT THE PROJECT LEVEL FOR A DESIGN CONTINGENCY THAT WASN'T NEEDED ANYMORE.
SO WE RELEASED THAT, UH, UNDER VARIOUS VENDORS I BELIEVE WAS WHERE WE HAD ANOTHER, UH, UH, SOURCE OF FUNDS THAT, UH, AFTER REVIEW AND DISCUSSIONS HAD BEEN IDENTIFIED AS A, UH, UH, OVERAGE THAT WAS NOT NECESSARY.
AND IT ALLOWED US TO MOVE THOSE DOLLARS THAT YOU SEE IN RED, BASICALLY UP TO, UH, UH, TWO SOURCES.
ONE IS THE RADIO EQUIPMENT THAT'S ALREADY BEEN, UH, PROVIDED TO BATTERY CREEK.
UM, AND THEN THE ADJUSTMENT AT THE CONSTRUCTION LEVEL WHERE THE ORIGINAL BUDGET OF 46, 2 96, 3 30, WASN'T ADEQUATE AT BATTERY CREEK.
AND IT NEEDED TO BE INCREASED BY 3 MILLION, 109,348, WHICH GETS US TO THE CURRENT BUDGET.
AND AS YOU LOOK TO THE RIGHT THERE, YOU'LL SEE THAT THE AMOUNT OF MONEY THAT REMAINS IN THE CONSTRUCTION IT'S SHOWN AS ZERO.
SO ALL OF THE CONSTRUCTION HAS BEEN ENCUMBERED AND IT'S ASSOCIATED WITH THE NB CON AMENDMENT.
AND THAT AMENDMENT IS A GUARANTEED MAXIMUM PRICE.
SO WE SHOULD NOT SAY, UH, ANY ADDITIONAL REQUESTS COMING IN AT BATTERY CREATE FOR ANY ADDITIONAL CONSTRUCTION FUNDS.
YOU HAVE A FOLLOW-UP MR. SMITH.
I'M JUST THINKING ABOUT MY PONDER ON THAT.
I WOULD LIKE TO GO BACK TO THE, UM, GYM UPDATE.
YOU SAID THAT NEW GYM WILL BE DONE BY THE GYM WILL BE DONE BY NEXT SUMMER, BUT, UH, WE SKIPPED A LOT OF, LOT OF TIME AND WITH THAT ESTIMATION OF TIME, BUT ALSO WE NEVER GIVE A BEGINNING OR START ESTIMATING START DATE ON THAT EITHER BECAUSE IT SEEMED LIKE CHANNELING THE GYM THAT IN OTHER WORDS, IT'S PULLING ON THE NEXT SUMMER'S PROJECT, BUT AT 23 VOTES, YOU SAID, NEXT SAYS SUMMER 20, 23, UH, THE GYM PLANS TO BEGIN THIS MONTH, IT WILL NOT BE COMPLETED UNTIL SUMMER 2023.
YEAH, I THINK THE SLIDE, IF WE WENT BACK AND, AND PAUSED ON
[01:20:01]
IT, UH, IT SHOWS THAT YOU'RE, YOU'RE SPEAKING SPECIFICALLY OF THE ST.HELENA GYM RENOVATION, UH, THOSE, UH, THAT, THAT, THAT RENOVATION OF THE GYM IS SCHEDULED TO BEGIN CONSTRUCTION IN OCTOBER OF THIS.
AND THEN THE SUBSTANTIAL COMPLETION IS LIKE WHAT MR. SMITH SAID IT'S SCHEDULED FOR NEXT SUMMER.
AND ONCE AGAIN, THAT, THAT, THAT SCHEDULE IS BEING DRIVEN BY LEAD TIMES OF MATERIALS, AS WELL AS AVAILABILITY OF VARIOUS TRADES SUBCONTRACTORS.
OH, I GUESS, I GUESS WHAT THEY'RE SAYING IS ON HERE, I GOT TO GO BACK AND SAID, JUNE 20TH, 23, IT'S ACTUALLY JUNE, 2022.
IT'S, IT'S THIS, AS I SAID, VERBALLY, IT'S THIS COMING NEXT SUMMER? YEAH.
I THINK THAT'S WHAT KEVIN WAS TRYING TO POINT OUT TOO.
YEAH, THERE'S A BIG DIFFERENCE THERE.
UM, AND THEN ALSO, UM, WITH THAT BEING SAID, I WAS ALSO WANTING, WHEN WERE YOU GOING TO BRING BACK THE, THE SAFETY AND SECURITY ARE THE, THE, THE OPENING? I MEAN, THE, UM, THE, THE, THE FRONT PART OF THE GYMNASIUM, WHEN WE GOT GOING TO BRING THAT BACK TO THE BOARD, WE ARE STILL LOOKING AT SOME SOLUTIONS THAT ROBERT AND I FEEL COMFORTABLE IN BRINGING BACK.
UH, WE HAVE SEEN SOME THAT WE QUICKLY LOOKED AT, UH, MADE THE DETERMINATION.
THAT'S NOT WHAT WE'RE LOOKING FOR.
AND W WE CAN'T PUT ANYTHING THAT COULD BE REFERRED TO AS LIKE A, A SORE RED THUMB ON THE EXTERIOR OF THAT FACADE OF THAT STRUCTURE.
SO WE'VE CHALLENGED THE DESIGNER TO GO BACK AND COME UP WITH A MORE, UM, UH, ATTRACTIVE SOLUTION FOR THAT ENTRY THAT YOU SPEAK OF.
SO THEY CONTINUE TO WORK ON THAT.
AND, UH, AS I SAID, UH, WE SHOULD HAVE SOMETHING HERE SOON.
AND WHEN WE DO HAVE THAT, WE'LL GET IT PRICED.
AND, UH, WE'LL BE ABLE TO SHARE THAT INFORMATION SHORTLY.
BECAUSE I DO HAVE SOME CONCERNS ABOUT THAT.
UH, WOULD IT TAKE IT AS LONG AS THIS IS TAKING NOW? UH, GOD FORBID IF WE TRIED TO GO BACK IN AND GET THAT DONE, AND THAT, THAT COULD BE A WHOLE, A WHOLE NOTHER TWO YEARS, UH, WITH THE WAY THINGS ARE CURRENTLY SEEING THAT THINGS ARE MOVING RIGHT NOW.
SO I'M JUST, UH, I'LL LOOK AROUND ABOUT THAT, UH, AS, AS WELL AS I ALREADY THOUGHT THAT THERE WASN'T A DESIGN, BUT THE DESIGN, IT COSTS A LITTLE MORE THAN WHAT WE, UH, HAD HAD BANKED FOR.
SO, UH, I WAS WONDERING WHY, WHY, WHY NOT, UM, BRING, BRING, UH, EDIT THE CURTAIN DESIGN THAT WE HAD, IF THAT, AND APPROXIMATELY A QUESTION, A PROCESS QUESTION IS THAT, IS THAT WHAT'S BEING DONE, BUT YET, WELL, I THINK THAT THE DESIGN THAT YOU SPEAK OF THAT HAD BEEN PERFORMED ORIGINALLY WAS, UH, OUTSIDE OF OUR BUDGET CAPABILITIES.
IT WAS A SIGNIFICANT COST TO WHAT WAS DRAWN AND, UH, ROBERT AND I, NEITHER ONE OF US FELT COMFORTABLE AND BRINGING IN A REQUEST FOR THE GYM RENOVATIONS THAT WOULD REQUIRE SUCH A SIGNIFICANT AMOUNT OF ADDITIONAL MONEY.
SO WE'VE CHALLENGED THE DESIGNER TO COME UP WITH SOMETHING THAT STILL ACCOMPLISHES, UM, THE INTENT, BUT AT A MORE REASONABLE COST.
YOU BET, MR. CORBIN, UM, I'M LOOKING AT THE CONTINGENCY LOG AND I'M LOOKING AT THE PERCENT CONTINGENCY THAT REMAINS AT 12.21%.
AND THAT'S JUST CONCERNING TO ME CONSIDERING WE HAVE NOT BROKEN GROUND OR ROBERT SMALLS, UM, HILTON HAD, CAN YOU JUST, UH, TALK A LITTLE BIT ABOUT THAT? I'M GLAD TO, UM, FIRST, YOU KNOW, BIG PROJECTS SUCH AS BATTERY CREEK AND ROBERT SMALLS, THEY HAVE A GUARANTEED MAXIMUM PRICE THAT HAS BEEN PUT UNDER CONTRACT.
THEY ALREADY HAVE INCLUDED IN THOSE LARGE GMPS 5% CONSTRUCTION CONTINGENCY.
SO IF THEY WERE TO ENCOUNTER ANYTHING, THE FIRST POINT OF RESOLUTION WOULD BE TO TURN TO THAT INTERNAL 5% CONSTRUCTION CONTINGENCY THAT'S IN THE GMP.
UM, THE OTHER PORTION THAT I'D LIKE TO DO IS
[01:25:01]
PERHAPS TABLE THIS, CAUSE I'M GOING TO TALK A LITTLE BIT MORE ABOUT THE CONTINGENCY AS WE GET INTO THE MID PROGRAM RESET, BECAUSE, UH, THERE, THERE ARE, UH, FUNDS THAT WE HAVE IDENTIFIED, UH, THAT WILL BRING THAT FIGURE BACK UP.AND, UH, THAT'S COMING FROM PROJECTS THAT ARE EITHER COMPLETED OR VERY CLOSE TO BEING COMPLETED, UH, THAT WILL ALLOW US THE OPPORTUNITY TO, UH, RE PUT ADDITIONAL DOLLARS BACK INTO THE PROGRAM LEVEL CONTINGENCY TO BRING THAT FIGURE BACK UP TO A MORE COMFORTABLE FIGURE.
ARE THERE ANY OTHER QUESTIONS THAT SAYING NONE? WOULD YOU LIKE TO MOVE INTO THE PROGRAM RESET? YES.
AND AS A ROBIN'S PULLING UP THE SLIDE 42 AND 43, I WILL SHARE WITH EVERYBODY THAT AN EMAIL WAS SENT OUT THIS AFTERNOON FROM ROBERT CLARIFYING.
CAUSE THERE WAS SOME THOUGHT THAT WE MAY HAVE SOME ADDITIONAL HANDOUTS.
UH, WE DON'T HAVE ANY ADDITIONAL HANDOUTS AND WE ARE FEELING REALLY GOOD ABOUT WHERE WE ARE WITH THIS OVERALL EXERCISE, BUT THERE ARE, UH, ONE OR TWO REMAINING QUESTIONS.
THE BIGGEST ONE BEING THAT, YOU KNOW, WHAT AS PART OF WHAT WE'RE LOOKING AT IS WHETHER OR NOT WE'RE GOING TO EXECUTE THIS AS PART OF A FOUR YEAR PROGRAM OR WHETHER WE WANT TO GO TO A FIVE-YEAR PROGRAM.
UM, I I'LL TALK A LITTLE BIT ABOUT THAT, I GUESS EITHER NOW OR IN A BIT, I GUESS SINCE WE'RE PAUSED, LET'S DO IT RIGHT NOW.
ONE OF THE THINGS THAT IS OCCURRING, UH, WITH THIS REFERENDUM, UM, IS, YOU KNOW, WE, WE WE'VE HAD SOME VERY UNIQUE CIRCUMSTANCES ARISE.
THE COVID PANDEMIC HAS BROUGHT WITH IT, ITS OWN CHALLENGES, BUT THERE WAS A LOT OF WORK THAT WAS PAUSED IN 2020.
AND THEN AS THINGS IMPROVED THIS YEAR, A LOT OF THAT WORK AND I'M SPEAKING OF WORK, THAT'S OUTSIDE OF THE DISTRICT WORK THAT WERE AWARDED AND AWARDING NOW, UH, OTHER, YOU KNOW, UH, BUILDERS, DEVELOPERS, COMMERCIAL PROPERTIES HAD WORK THAT HAS JUST BASICALLY CONSUMED OUR LOCAL MARKETPLACE.
AND WHAT HAS RESULTED IS IS THAT THE VENDORS THAT WORK WITH US WANT TO CONTINUE TO SUPPORT THE DISTRICT, BUT THEY HAVE NO MORE LABOR TO ASSIGN TO OUR PROJECT.
SO THEY'RE HAVING TO LOOK AT SUPPLEMENTING THEIR WORKFORCE BY UTILIZING SOME, UH, ADDITIONAL LABOR THAT'S COMING WITH A PREMIUM.
THE OTHER THING THAT'S OCCURRING IS IS THAT WITH THE AMOUNT OF WORK THAT'S TAKING PLACE, UH, THE CONTRACTORS HAVE, UH, SET THEMSELVES UP TO PERFORM MORE DURING THE SCHOOL YEAR, NIGHTS AND WEEKENDS.
BUT IN REALITY, THAT'S NOT VERY EFFICIENT.
UM, IF YOU CAN IMAGINE AFTER SCHOOL RELEASES THAT THE CONTRACTOR COMMENCES WORK AND THEY TRY TO PUT IN AN EIGHT HOUR A DAY, THE LAST HOUR AND A HALF, AND MAYBE IN SOME CIRCUMSTANCES AS MUCH AS TWO HOURS, DEPENDING UPON WHAT ACTIVITIES TOOK PLACE THAT EVENING ARE SPENT CLEANING UP AND GETTING THE FACILITY BACK IN A GOOD SHAPE SO THAT WHEN STAFF AND STUDENTS RETURNED THE NEXT MORNING THAT THE TEACHING SPACES ARE READY TO BE USED SO WELL, THAT'S WHY WE'RE LOOKING AT THE PREMIUMS WE'RE PAYING AS WELL AS NOW, WHAT WOULD HAPPEN IF WE WERE TO EXPLORE, EXTENDING THE PROGRAM FROM A FOUR-YEAR PERIOD TO A FIVE-YEAR PERIOD.
AND OF COURSE DOING THAT, WE HAVE TO LOOK AT ESCALATION COSTS FOR ANY PROJECTS THAT MAY GO OUT AND OTHER YEARS.
SO ALL OF THIS IS BEING EVALUATED AND BROUGHT INTO THE, UH, MID PROGRAM RESET THE, UM, SCHEDULE THAT YOU SEE HERE ON THIS SHEET.
JUST TALK A LITTLE BIT ABOUT IT.
UH, YOU KNOW, WE, WE DID PRESENT THE MID PROGRAM RESET TO THE CLOCK.
UH, EARLIER THIS MONTH ON SEPTEMBER 1ST, WE'RE DOING THIS, UH, UPDATE TO THE OPERATION COMMITTEE.
UH, TODAY IT WAS ORIGINALLY SCHEDULED FOR THE EIGHTH, BUT, UH, THE, THE OPERATION MEETING, UH, SLID AWAKE, WHICH IS NO PROBLEM.
AND THEN WE WERE SCHEDULED TO DO AN UPDATE, UH, TO THE BOARD ON SEPTEMBER 21ST,
[01:30:02]
UM, WITH THE, UH, UNDERSTANDING THAT WE HAVE NOT FINISHED THIS FULLY AND GOT TO A POINT WHERE WE'RE READY TO BRING THIS FULLY FORWARD, OUR PLAN IS TO RETURN TO THE CLOCK AT THEIR NEXT MEETING ON OCTOBER 6TH, TO PROVIDE THEM WITH ANOTHER UPDATE.WE WOULD THEN LIKE TO MAKE SURE THAT WE HOLD A MEETING WITH THE CLOCK FINANCE COMMITTEE TO REVIEW OUR MATERIALS SO THAT WE CAN GET THEIR TAKE ON IT, TO MAKE SURE THAT WE'VE MADE IT VERY CLEAR AND UNDERSTANDABLE THAT IF THEY HAD ANY QUESTIONS THAT WE GET THOSE ADDRESSED THAT WAY, THEY'RE WHEN WE BRING IN THIS INFORMATION TO THE OPERATION COMMITTEE AT THE OCTOBER 13TH MEETING, UH, WE, WE WILL HAVE THE OPPORTUNITY TO GO THROUGH IT AND HOPEFULLY THE MATERIAL WILL BE VERY CLEAR AND UNDERSTANDABLE FOLLOWING THE BRIEFING ON OCTOBER 13TH, WE WILL THEN BRING A, UH, MATERIAL PRESENTATION TO THE FULL BOARD AT THE SECOND MEETING IN OCTOBER.
AND THEN THE LAST THING IS THE GOALS ON OF THIS, JUST AS A REMINDER TO EVERYBODY, UH, WE WANT TO DEMONSTRATE THAT THIS PROGRAM CAN BE FINISHED WITH THE REMAINING AVAILABLE FUNDS.
YOU HEARD ME SAY EARLIER THAT ROBERT AND I FEEL VERY GOOD ABOUT WHERE WE ARE WITH THIS EXERCISE, UH, AND, UH, THE OPPORTUNITY AND THE ABILITY TO DO THAT FIRST GOAL, UH, LOOKS TO BE WITHIN OUR REACH.
UM, WE HAVE LOOKED AT, UH, WHAT BUDGETS NEED TO, UH, BE INCREASED AND THOSE BUDGETS THAT ARE BEING INCREASED, UH, WE'RE APPLYING LESSONS LEARNED FROM LAST YEAR, AS WELL AS FROM THIS MOST RECENT SUMMER.
UH, BUT AS PART OF THE BUDGETS, WE'RE ALSO LOOKING AT WHICH PROJECTS HAVE GONE ALONG SO FAR, THAT ALLOWS US AN OPPORTUNITY TO IDENTIFY SAVINGS, TO BRING BACK SO THAT WE CAN INCREASE THAT LE THAT A FIGURE THAT'S, UH, CURRENTLY SHOWN IN OUR PROGRAM LEVEL CONTINGENCY LOG.
HE ASKED, THERE ARE GOING TO BE SOME CHALLENGES THAT COME ABOUT OUT OF THIS, BUT WE WANT TO BRING SOLUTIONS TO THOSE CHALLENGES AS WELL.
SO, UH, WE'RE STILL ON TRACK FOR THOSE GOALS.
UH, YEAH, ONCE AGAIN, YOU, I TALKED A LITTLE BIT ABOUT THIS ALREADY, UH, ABOUT THE LOCAL MARKET CONDITIONS AND HOW THEY ARE CONTINUING TO REMAIN UNFAVORABLE FOR THE DISTRICT RIGHT NOW.
UM, THE, ONE OF THE THINGS ALSO I WANT TO SHARE IS, UH, AT THE CLOCK MEETING BEFORE THE, I GUESS IT WAS THE CLOCK MEETING AT THE BEGINNING OF AUGUST, WE WERE DISCUSSING WITH THEM THAT THIS WAS GOING TO BE KICKING OFF THIS MID PROGRAM RESET.
ONE OF THE ITEMS THAT THE CLOCK REQUESTED WAS THAT WE REACH OUT AND FIND OUT FROM THE DEPARTMENT OF LABOR, WHAT ASSISTANCE THEY MAY BE ABLE TO OFFER THE VARIOUS, UH, CONSTRUCTION MANAGEMENT FIRMS THAT ARE INTERESTED IN HIRING VARIOUS TRADE LABORERS, ET CETERA.
I DID PROVIDE THAT REPORT AS WELL AS PART OF AN ATTACHMENT.
IF YOU HAVEN'T HAD A CHANCE TO READ THROUGH THAT, THAT DOES CONTAIN SOME REALLY GOOD INFORMATION AND I WOULD ENCOURAGE YOU TO DO SO.
UM, THE, UH, I GUESS THE OTHER THING THAT WE'RE WANTING TO TALK ABOUT IS, UH, THE, UH, ESTIMATES AND THE BUDGETS THAT WE'VE ANALYZED.
WE, WE, WE DEVELOPED SOME, UH, UH, MODELS AND, UH, FIGURES TO BE APPLIED DURING THIS ANALYSIS.
AND WE HAVE TESTED THAT OVER THE LAST COUPLE WEEKS, WE HAVE SEEN PROPOSALS COMING IN FOR VARIOUS PORTIONS OF THAT SCOPE THAT WE'VE BEEN MODELING THAT STILL NEEDS TO BE COMPLETED.
AND WE BACK TESTED IT AGAINST WHAT WE WERE SHOWING, AND THOSE FIGURES ARE VERY, VERY CLOSE.
SO I'VE, I FEEL GOOD ABOUT HOW WE'VE MODELED THIS SO FAR.
UM, THE, UH, SEE IF THERE'S SOMETHING ELSE ON HERE.
AND I THINK THAT'S PROBABLY IS WE CAN GO ON ROBIN TO SLIDE 45.
THIS IS JUST A SUMMARY SLIDE THAT WE GAVE TO THE CLOCK.
WE WANTED TO SHARE IT WITH THE OPERATION COMMITTEE AND MEMBERS PRESENT TODAY.
UH, IT GIVES A RECAP AS OF THE END OF AUGUST, UH, SHOWING WHAT THE ORIGINAL REFERENDUM FUNDING WAS, UH, 344.6, 1 MILLION, UH, THE TOTAL FUNDS AND COVERED AND PAID TO DATE THROUGH THE END OF AUGUST WAS 168,634,678 REPRESENTING 49% OF THE OVERALL, UH, REFERENDUM PROGRAM.
AND THAT MEANS THAT THE REMAINING FUNDS ARE THE FIGURE SHOWN,
[01:35:01]
WHICH REPRESENTS THE OTHER 51%.THOSE FIGURES AS OF THE END OF AUGUST, DID NOT CAPTURE THE ENCUMBRANCE OF THE JE DUNN AMENDMENT.
THOSE WILL BEING ENCUMBERED THIS MONTH OF SEPTEMBER.
SO WHEN THAT OCCURS, THESE FIGURES THAT I JUST GAVE FOR THE ENCUMBERED AND PAID TO DATE, THOSE WILL INCREASE FROM 49% TO 67% REPRESENTING TWO THIRDS OF THE OVERALL PROGRAM, UH, WILL HAVE EITHER BEEN ENCUMBERED AND OR PAID TODAY, LEAVING THE REMAINING FUNDS THAT WE'RE LOOKING AT UNDER THIS RESET REPRESENTING ROUGHLY 33% MOVING ALONG THE SLIDE 46.
UM, THIS TABLE IS INFORMATION THAT WE SHARED, UH, AT THE CLOCK.
UH, SEPTEMBER 1ST MEETING, BASICALLY WHAT WE WERE TRYING TO DO WAS PUT IT INTO LARGER BUCKETS AND TRY TO, UH, GIVE THEM AN IDEA OF WHERE WE WERE AT THAT TIME AND WHETHER OR NOT WE HAD, UH, ANY ANTICIPATIONS THAT WE COULD IDENTIFY, UH, SAVINGS OR ANY ADDITIONAL FUNDS.
YOU'LL SEE THERE THAT AT THE DISTRICT LEVEL, OH ONE WE, AT THAT TIME, WE WEREN'T SEEING ANY ADJUSTMENTS.
UH, WE ARE SHOWING, UH, THE OPPORTUNITY TO RETURN SAVINGS FROM COMPLETED PROJECTS.
THE ADDITIONS THAT MAY RIVER HIGH SCHOOL IN RIVER RIDGE ACADEMY, UH, IS COMBINED, UH, IN THE MAGNITUDE OF 4.1 MILLION.
AND THAT IS HIGHER THAN WHAT WE'VE BEEN PREVIOUSLY REPORTING TO BOTH THE CLOCK, AS WELL AS THROUGH SOME OF OUR CONVERSATIONS.
WE'VE HAD TO DATE WITH THE OPERATION COMMITTEE AT BUFORD ALLEN MENTORING, OUR FORECASTED SAVINGS ARE THE SAME, THEY'RE, THEY'RE HIGHER THAN WHAT WE'VE BEEN PREVIOUSLY REPORTING, AND WE'RE FORECASTING SAVINGS THAT WILL EXCEED $3 MILLION AT THAT SCHOOL.
SO JUST BETWEEN THOSE TWO, UH, TO SPEAK TO THE EARLIER QUESTION ABOUT THE CONTINGENCY LOG AND HOW MUCH HAS, UM, BEEN USED TO DATE, JUST THESE TWO, THOSE TWO LINES, RIGHT THERE REPRESENT OVER $7 MILLION THAT CAN COME BACK IN AND, UH, IN REVIEWING THIS, UH, BUT, UH, UH, AS FAR AS THE ANALYSIS OF THE REMAINING UNSPENT PROJECT FUNDS THAT CAN BE USED TO INCREASE THE PROGRAM LEVEL CONTINGENCY, THIS FIGURE IS APPROACHING ROUGHLY $10 MILLION AT THIS TIME.
AND THAT $10 MILLION FIGURES REALLY CLOSE TO COVERING THE ADDITIONAL PROJECT FUNDING NEEDS THAT ARE FORECAST TO OCCUR PRIOR TO THE END OF THIS YEAR WITH OUR ONGOING WORK, OUR ANALYSIS HAS ALSO INDICATED THE POTENTIAL FOR ADDITIONAL REMAINING PROJECT FUNDS THAT COULD BE RECOGNIZED AND MOVED TO PROGRAM CONTINGENCY THE PROGRAM LEVEL CONTINGENCY AFTER THE FIRST OF THE YEAR.
AND A LOT OF THOSE WILL COME FROM PROJECTS THAT ARE IN CONSTRUCTION RIGHT NOW THAT ARE A LITTLE EARLY TO COUNT, UH, EACH DOLLAR.
UH, WE DON'T WANT TO COUNT OUR CHICKENS BEFORE THE EGGS HATCH, BUT IT, THE, THE FIGURES THAT WE ARE MODELING OUR CONSERVATIVE FIGURES, UH, YOU YOU'VE HEARD ME MENTIONED MULTIPLE TIMES THAT EACH AND EVERY ONE OF OUR PROJECTS THAT GO INTO THE CONSTRUCTION PHASE CARRIES A 5% CONSTRUCTION CONTINGENCY AND THAT CONSTRUCTION CONTINGENCY USE TO DATE FROM THE BEGINNING OF THIS PROGRAM THROUGH THE END OF LAST MONTH, UH, W WE HAVE BEEN VERY FORTUNATE THAT WE HAVE NOT HAD TO USE A LARGE PORTION OF THOSE.
AND THEN MOST CASES, AS YOU SEE WITH OUR EARLIER PROJECTS WERE VERY, UH, CAPABLE OF RETURNING SIGNIFICANT FUNDS.
NOW, SOME OF THEM ARE PROJECTS THAT ARE UNDERWAY, AS I MENTIONED, WILL LIKEWISE HAVE SIMILAR TYPES OF OPPORTUNITIES THAT ARE APPROPRIATE FOR THEIR SCOPE AND THE AMOUNT OF FUNDS THAT THEY RECEIVE.
BUT, UH, ONCE AGAIN, WE, WE BELIEVE THAT THE FUNDS THAT CAN BE MOVED AT THIS POINT CAN COVER US COMFORTABLY THROUGH THE END OF THIS YEAR, AND WHAT NEEDS WILL, UH, ARISE AS WE AWARD ADDITIONAL WORK THAT REMAINS.
AND THEN AS WE BEGIN NEXT YEAR, THE SAME THING WILL OCCUR.
ADDITIONAL FUNDS WILL BE ABLE TO BE SWEPT AND BROUGHT BACK INTO PROGRAM
[01:40:01]
CONTINGENCY AND BE USED TO, UH, DELIVER THE REMAINING SCOPES.AND AT THIS TIME I'M NOT AWARE OF ANY SCOPES, THE HAIR BEING MODIFIED FROM WHAT WAS ORIGINALLY PLANNED TO BE DELIVERED.
UH, AND WE ARE TAKING INTO ACCOUNT EQUITY WITH THE FIRST PROJECTS OUT OF THE GATE, SO THAT THOSE THAT ARE FOLLOWING AND HAVE THE SAME OPPORTUNITY TO HAVE THAT SIMILAR EQUITY.
AND I GUESS WITH THE CONCLUSION OF THAT, I'LL SORT OF PAUSE AND SEE WHAT QUESTIONS THERE MAY BE ASSOCIATED WITH THE MID PROGRAM RESET.
UM, SO MY BIG CONCERN AND I SHARED THIS AT THE CLOCK MEETING IS HILTON HEAD OUT IN MIDDLE SCHOOL, UH, CAUSE IT'S 4 MILLION OR 20%, ROUGHLY, MAYBE 15% OVER BUDGET.
UM, WHEN WE LOOKED AT, CAUSE WE'VE TALKED ABOUT PROCESS AND PROCEDURE AND EQUITY AND EVERYTHING BEING THE SAME, WHICH I THINK WE'RE DOING A GOOD JOB OF, UM, I KNOW THAT WE VOTED FOR THE MULTIPURPOSE ROOM AT ROBERT SMALLS INTERNATIONAL ACADEMY, BECAUSE THAT HAD BEEN PRESENTED TO THE COMMUNITY AND WE WANTED THE COMMUNITY.
WE WANTED TO GIVE THE COMMUNITY WHAT THEY WERE EXPECTING.
HAVE WE DONE ANYTHING LIKE THAT WITH HILTON HEAD MIDDLE WHERE THE COMMUNITY KNOWS WHAT IS INVOLVED IN THE RENOVATIONS? BECAUSE ONE OF MY CONCERNS IS THAT WE HAVE A LOT OF NEW LEADERSHIP AT THE MIDDLE SCHOOL AND IN THE HILTON HEAD CLUSTER.
SO, UM, WHEN YOU TALK ABOUT TRYING TO TRIM 15, 20% OFF IN, UM, VALUE ENGINEERING OPPORTUNITIES, HOW HAS THAT PROCESS TRANSPARENT? HOW DOES THE COMMUNITY KNOW THAT THE COST CUTTING DECISIONS THAT WERE MADE WORD THAT WORD ONES THAT WERE IMPACTFUL? DO DON'T WHAT, SO WHAT I'M SAYING, I DO THANK YOU FOR THE QUESTION.
UM, I JUST SAY I WOULD NOT MAKE THE COMPARISON OF ROBERT SMALLS TO HILTON HEAD.
THEY'RE JUST TWO DIFFERENT TYPE PROJECTS.
MATTER OF FACT, ROCK, UH, HILTON HEAD MIDDLE OF PROBABLY MORE THAN MINE, BETTER.
UM, AND ACTUALLY IT'S PROBABLY A LITTLE LESS THAN BETTER CREEK.
AND I SAY THAT BECAUSE IT'S WELL KNOW ROBERT SMALLS IS A BRAND NEW BUILD, SO YOU REALLY HAVE A CLEAN SLATE.
UM, BATTERY CREEK IS A RENOVATION OF AN EXISTING BUILDING WITH NEW ADDITIONS AND ACTUALLY DO OUT.
SO THOSE NEW OUTBUILDINGS ARE A CLEAN SLATE, UM, YOUR DISTANCE OR KIND OF A CLEAN SLATE, BUT WHAT YOU'RE ABLE TO DO INSIDE THE BUILDING, IT'S ACTUALLY, UH, HILTON HEAD MILL IS MORE ALONG THE LINES OF BUFORD L THAT IS BECAUSE YOU'RE REALLY CONSTRICTED ON WHAT YOU'RE ABLE TO DO BY THE BUILDING ITSELF.
UM, WE DO HAVE A SMALL ADDITION GOING ON, HE'LL ADD METAL.
SO THERE ARE SOME OPPORTUNITIES THERE, BUT IT'S REALLY A, UH, A CLASSROOM WAYNE THAT IT'S WHOLE PURPOSE IS, YOU KNOW, OUR, OUR GOAL AT HILTON HEAD MIDDLE IS TO TAKE THE EXISTING FOOTPRINT OF THE BUILDING CLASSROOM SIZES ARE SMALL AND CONFUSING.
LET'S JUST SAYING THE WAY IT'S LAID OUT.
SO OUR GOAL IS TO COMBINE SPACES, TO MAKE MORE LARGER DEFINED CLASSROOMS. AND THE CLASSROOMS THAT WE LOSE ARE GOING TO BE MADE UP BY THE PHYSICIAN.
SO IN THE WAY THAT IT'S MORE LIKE, OH, IT IS MORE OF A CONFINED FOOTPRINT THAT WE'RE HELD THERE.
WE'RE NOT AS FREE TO CREATE NEW SPACES, DEVELOP NEW AREAS.
WE HAVE TO DO ALL THAT WITHIN THAT FLIP.
SO, AND AS FAR AS IN ALL BUFORD L UM, I'M TRYING TO THINK WE DIDN'T, WE DID NOT DO COMMUNITY MEETINGS.
WAS THERE ANY COST CUTTING FROM THE ORIGINAL BUDGET? THERE WAS NOT.
UM, ACTUALLY I, I RABAT THE ORIGINAL TO IDENTIFY SOME COST SAVING MEASURES THAT WERE IMPLEMENTED AT BUFORD ELEMENTARY, BUT, UH, BUFORD ELEMENTARY DID HAVE A BUDGET THAT, UH, UH, AS INDICATED UP TOP, UH, HAS THE ABILITY TO RETURN A SIGNIFICANT AMOUNT OF FUNDS.
I GUESS THE, I WANT TO SAY THIS BECAUSE WHENEVER I DO LOOK AT VALUE WAS COST SAVINGS, VALUE ENGINEERING EXERCISES.
THERE IS A LOT OF GOOD THAT COMES OUT.
UM, SO NOT, IT'S NOT ALWAYS A BAD THING CAUSE ONCE YOU, WHAT WE DO, WHAT A LOT OF THESE EXERCISES ARE, IT DOES PUT CONSTRAINTS ON THE TEAM, THE ARCHITECTS AND THE CONTRACTORS ON WHAT THEY'RE ABLE TO DO.
AND IT MAKES THEM AS A TEAM LOOK IN DETAILS ABOUT THE PROJECT AND WHERE ARE THINGS
[01:45:01]
THAT JUST DO NOT MAKE SENSE.I MEAN, IT, AND I THINK EVERY PROJECT THAT I'VE EVER DONE, THERE ARE A LOT OF GOOD THINGS THAT COME OUT OF THAT.
AND THEN AT THE END OF IT, YOU'RE LIKE, WHY DON'T WE THINK ABOUT THAT AGAIN? YOU KNOW, THAT THAT WAS A SMARTER WAY TO DO IT, BUT YOU HAVE TO GO THROUGH THAT EXERCISE OF VIEWING WHAT CAN BE DONE AND HOW, WHAT JUST MAKES BETTER SENSE.
WHEN WE LOOKED AT, UM, UH, RIVER RIDGE, WE DID THAT DESIGN.
ONE OF THE THINGS IS, ARE MECHANICAL ENGINEERS.
WELL, THEY DESIGNED EVERY BATHROOM IN THERE TO HAVE HOT WATER FOR, YOU KNOW, AN HOUR AND A HALF OR TWO HOURS OF USE.
WHY, OR IF THERE'S NO NUMBER ONE IN BATHROOMS, UM, IF THEY HAVE WARM WATER, IT'S NOT THE WORLD.
DO WE NEED ALL THESE MASSIVE HOT WATER HEATERS? WE CAN SHRINK THEM ALL DOWN, PROVIDE, YOU KNOW, 15, 20 MINUTES OF HOT WATER, CONSTANT, WHICH IS ABOUT WHAT A BATHROOM, WHATEVER E.
AND WE HAD SOME SIGNIFICANT SAVINGS THERE.
AND EVERYBODY THE END SAID, WELL, THAT THAT'S A MUCH BETTER DESIGN.
SO THAT WAS, THAT'S MORE ALONG THE LINES OF WHAT THE VALUE ENGINEERING EXERCISES AND I, WE NEED TO GET BEFORE WE TAKE IT TO THE COMMUNITY.
NUMBER ONE WE DO, SINCE WE HAVE ADMINISTRATIONS, WE'VE GOT TO BRING THEM UP TO SPEED SO THEY CAN ACTIVELY BRING IT CURRENT COMMUNITY BECAUSE IN THE END, THEY'RE GOING TO HAVE TO BUY INTO THIS PROJECT AND, AND REALLY CARRY IT THROUGH.
SO WE HAVEN'T HAD THAT ABILITY YET.
AND THEN WE DO NEED TO GET THE PUBLIC INVOLVED, BUT THERE IS LESS FREEDOM IN AN ALREADY IN A RENOVATION OF AN EXISTING BOOK.
BUT LIKE I SAID, MY CONCERN IS JUST, IT'S A BLACK BOX, RIGHT.
AND WE ALL THE COMMUNITY THAT THIS POINT IS THAT WE'RE 4 MILLION OVER BUDGET.
WE'RE DOING SOME COST CUTTING, BUT I DON'T KNOW.
SO IF YOU DESIGN A KITCHEN AND YOU SAID, DESIGN YOUR DREAM KITCHEN, BUT I'M GOING TO HAVE TO CUT $4 MILLION.
I KIND OF WANT TO KNOW WHAT BEFORE AND AFTER IT WAS.
SO THAT'S MY CONCERN IS THAT I DON'T, I THINK RIGHT NOW PEOPLE HAVE A LOT OF QUESTIONS.
NO, ONE'S UPSET, BUT THEY'RE JUST KIND OF LIKE, WHAT DOES IT MEAN DID YOU'RE TALKING ABOUT ALMOST 20% OF THE BUDGET BEING VALUE ENGINEER, AND I THINK YOU'RE A HUNDRED PERCENT, RIGHT.
I THINK IT CAN BE VERY POSITIVE IF WE'RE TRANSPARENT, IF WE'RE COMMUNICATING AND THAT'S WHAT I'M SAYING RIGHT NOW, PEOPLE ARE CONCERNED BECAUSE THERE'S NEW LEADERSHIP THAT, YOU KNOW, PEOPLE JUST DON'T KNOW WHAT'S GOING TO HAPPEN.
THERE'S FIVE KIND OF ROUGH LOOKING PORTABLES, YOU KNOW, PARKED ON THE ROAD.
UM, AND SO THAT'S WHERE I THINK IT JUST HAS TO BE TRANSPARENT WHERE PEOPLE KNOW WHAT THE DECISIONS WERE MADE.
WE MADE A DECISION TO REDUCE THIS.
WE MADE A DECISION TO DO THAT RATHER THAN, OH, DON'T WORRY ABOUT IT.
AND THIS IS WHAT, YOU KNOW, THIS IS WHAT WE'RE GETTING.
SO THAT'S WHERE I THINK IT'S JUST AS A BLACK BOX ELEMENT TO ME, BECAUSE WITH THAT BUFORD ELEMENTARY AND ROBERT SMALLS, THERE WAS JUST A DIFFERENT SENSE OF WE WEREN'T IN A MID PROGRAM RESET WHERE ALL OF A SUDDEN, YOU'RE THE FOURTH BIG, THE FOURTH LARGE PROJECT COMES UP NOW LIKE, HEY, WE'RE KIND OF RUNNING OUT OF MONEY.
SO WE JUST NEED TO MESSAGE IT.
WE NEED TO BE TRANSPARENT WITH THE KEY AND WITH THE COMMUNITY.
UM, I DON'T DISAGREE WITH ANY OF WHAT YOU'RE SAYING.
I'M OPTIMISTIC AND POSITIVE ABOUT IT, BUT I THINK WE NEED TO, UH, TO BE CAREFUL IN MESSAGING, BECAUSE RIGHT NOW WITH ALL PEOPLE ARE HEARING IS THAT IT'S GOING TO BE 20% LESS THAN WE THOUGHT IT WAS GOING TO BE.
AND THEY DON'T EVEN KNOW WHAT IT WAS GOING TO BE.
SO JUST HOW DO TO COMMUNICATE THE DECISIONS THAT WERE MADE.
I WANT TO GET OUT THERE IN FRONT OF THE COMMUNITY EVERY WEEK.
WE NEED TO, MY SUGGESTION WOULD BE, IF YOU'RE IN FRONT OF THE COMMUNITY, SAY HERE'S SOME OF THE DECISIONS WE'VE MADE AND WHY, YOU KNOW, HERE'S THE BEAUTIFUL PRODUCT YOU GUYS ARE GONNA HAVE.
LIKE WHEN WE'RE DONE, IT'S GOING TO BE FANTASTIC.
WE DID HAVE TO MAKE SOME CHANGES.
AND HERE'S WHY, AND I THINK PEOPLE WOULD BE SATISFIED.
BUT I THINK IF WE JUST, IF WE DON'T DO THAT PART, THERE'LL BE A LOT OF QUESTIONS.
AND, AND TO YOUR POINT IS WHEN WE TAKE IT TO THE COMMUNITY AS WELL.
UM, WE DO, WE HAVE TO HAVE ROOM TO GET SOME FEEDBACK AND, AND TO BE ABLE TO IMPLEMENT SOME OF THAT AS WELL.
UM, SO MR. FARMER, I, I HAVE ONE QUESTION OR ROBERT.
UM, SO CAN YOU EXPLAIN, UM, AGAIN, WHAT THIS DISTRICT LEVEL ONE UNENCUMBERED FUNDS OF 16 MILLION IS? I MEAN, IN REALITY, IS THAT KIND OF A CONTINGENCY PLAN IN REALITY, WHAT YOU HAVE UP THERE IN DISTRICT ONE, AND THAT EVEN IF YOU WANTED TO FOLLOW ALONG, YOU COULD OPEN UP THAT FIRST ATTACHMENT THAT WAS PROVIDED.
THAT'S THE FIVE 19 REPORT YOU'LL SEE IN THERE.
THAT'S WHERE PROJECT MANAGEMENT FEES COME FROM LEGAL.
UH, WE HAVE SOME RADIO EQUIPMENT ADVERTISING COSTS.
WE'VE GOT DESIGN SERVICES THAT WE SPOKE OF EARLIER.
UH, THIS IS ALSO WHERE WE PAY FOR,
[01:50:01]
UH, THE CM PRE-CONSTRUCTION SERVICES OUT OF AS SOME INSURANCE REQUIREMENTS, BUT IT'S ALSO WHERE WE HAVE PROJECT CONTINGENCY.SO THAT WHAT YOU SEE THERE IS A RECAP THAT AS OF THE END OF AUGUST, THE AVAILABLE BUDGET ON PAGE TWO AT THE TOP ROBIN, YOU'LL SEE THAT THERE'S A THIRD LINE DOWN UNDER COLUMN M THERE'S THE BUDGET.
AND THAT'S THE 16 MILLION 7 0 1 7 81 THAT YOU SAW ON THE OTHER SHEET, BUT THOSE ARE THE TYPE OF ITEMS THAT GO INTO THAT BUCKET.
SO IS THAT THE NUMBER THAT EQUALS THE 12% CONTINGENCY REMAINING? WELL, THERE'S EVERYTHING ON THIS PAGE.
AND IF YOU FLIP TO THE NEXT PAGE, THE TOP TWO ITEMS, GO UP A PAGE, GO UP A PAGE, A PAGE.
ISN'T THAT? SO IF YOU'LL LOOK HERE AT THE BUDGET THAT REMAINS RIGHT HERE IS 16, 7 0 1 7 81.
SO THAT'S, THAT IS THAT THE 12%? WELL AS THE LINE ITEM ON THE SECOND PAGE, SECOND LINE DOWN THAT MILLION, ONE 70, IT'S INCLUDED A SECOND BOTTLE, USE A CONTINGENCY.
WHAT WERE THERE OTHER THINGS IN THERE THAT ARE LIKE, SO PROJECT MANAGEMENT FEE.
SO LIKE WHAT WE PAY HERE, RIGHT? WE COVERED FEES FOR FOUR YEARS OF THEIR SERVICE.
THAT'S IN THERE AND THAT'S ENCUMBERED.
AND, AND ONE OF THE THINGS THAT WE'RE LOOKING AT, YOU KNOW, SO IF WE GO TO A FIVE-YEAR THAT FIFTH YEAR IS NOT ENCUMBERED, SO THAT'S AN ADDITIONAL COST TO CONSIDER IF I'M GUILTY.
BUT THAT LINE ITEM STILL SHOWS AVAILABLE FUNDS REMAINING IN PROJECT MANAGEMENT OF 3.3 MILLION, WHICH WOULD BE, YEP.
CAN WE GET THE BUDGET AND REMAINS ALL THE WAY ON THE RIGHT BRIEF RIGHT HERE? RIGHT.
BUT INSIDE THAT 16.7 MILLION IN THAT 16 MILLION IS 3.3.
IT HAS NOT BEEN UNCOVERED OR SPENT OR ANYTHING PROJECT MANAGEMENT.
AND THERE'S STILL, FOR EXAMPLE, IF YOU GO TO THAT FIRST PAGE, ROBIN, YOU'LL SEE ANOTHER SIGNIFICANT FIGURE THAT STILL REMAINS, UH, FOR DESIGN SERVICES, THAT'S OVER 9.6 MILLION.
AND THAT, THAT HAS BEEN ANALYZED TO MAKE SURE THAT THOSE DESIGNS THAT STILL NEEDED TO BE FUNDED FOR THE REMAINING.
SO YOU CONTINUE TO THERE'S 2.17, WHICH IS THE SAME THAT THIS NUMBER RIGHT HERE, THAT I FIND THE MAKINGS, THERE'S ALL THESE STEREOTYPES 2.17.
AND HERE'S YOUR 16, HERE'S EVERYTHING THAT WOULD MAKE UP THAT 16 THAT'S LEFT.
SO NONE OF THIS HAS BEEN ENCUMBERED.
IT'S NOT BEEN PROMISED TO ANYBODY.
CAN YOU, UH, COME BACK AND FIND THAT OUT? WHAT YOU'RE POINTING OUT THERE.
SO I'M GOING TO WALK UP TO THIS BOARD, ALTHOUGH I KNOW YOU CAN'T.
SO THE BOARD, THE REFERENDUM PROJECT LIST THAT ROBIN HAS UP THERE.
WHAT I JUST TOLD, UH, UH, MS. FIDRYCH IS, IF YOU LOOK AT COLUMN M THE BUDGET COLUMN, ALL THOSE ITEMS IN COLUMN HIM OR WHAT, AND IF YOU GO TO THE NEXT PAGE ROBIN AND GO DOWN, SO IF YOU GO DOWN TO THE 16 MILLION, 701 IN COLUMN M RIGHT THERE AT THE TOP OF THE PAGE, THAT'S THE NUMBER WE'RE TALKING ABOUT.
THAT'S WHAT REMAINS IN THE DISTRICT FUNDS.
IT'S THE CUMULATION OF EVERYTHING ABOVE IT.
AND PROJECT CONTINGENCY IS A 2.17.
SO THAT SHOWS THERE THE MONEY THAT'S IN CONTINGENCY.
SO THAT I BELIEVE ANSWERED MS. FIDRYCH QUESTION ON, ON WHERE THE 16 BANK CAME FROM.
HOW DOES IT SHOW THE 2.17 THAT'S IN PROJECT CONTINGENCY AND WHAT'S IN THAT 16 MILLION, THAT'S ALL THE ITEMS YOU SEE THERE IN COLUMN PIM.
[01:55:01]
PROBABLY HAVE SOME MORE QUESTIONS ABOUT THAT.AND LOTS OF, LOTS OF NIGHT GRADING THERE.
YOU MIGHT WANT TO PULL IT UP ON THE LEFT.
ARE THERE ANY OTHER QUESTIONS? YEAH.
UM, YOU WERE ON, I THINK, ON THE AGENDA TO PRESENT THIS NEXT WEEK TO THE FULL BOARD, RIGHT? WELL, I DON'T THINK WE'RE READY TO DO, I MEAN, YES.
CAN DO HOW MUCH DETAIL YOU WANT.
I MEAN, I THINK, YOU KNOW, TYPICALLY YOU'VE DONE THIS AS PART OF YOUR, WE CAN OKAY.
I DON'T THINK WE'RE READY FOR THE FULL BOARD.
I'D SAY, IF YOU WANT TO GIVE A SUMMATION OF WHAT WE'VE TALKED ABOUT, BECAUSE WE'RE NOT THERE YET, WHATEVER WE DO NOW, WE'RE GOING TO HAVE MORE INFORMATION, RIGHT.
THAT WAS KIND OF WHERE I WAS GOING WITH THIS.
AND I THINK WE CAN DEFINITELY DO A CONSTRUCTION UPDATE AS WE SHOULD.
BUT, UM, I, I WAS THINKING, I WOULD JUST MENTION THAT YOU'RE STILL IN THE MIDST OF THE PROGRAM RESET.
CAUSE IT DOES SEEM TO HAVE SOME MORE QUESTIONS THAT WILL EMANATE FROM THAT.
I WILL GO AHEAD AND TAKE THE LIBERTY THEN TO ADJUST THIS PRESENTATION MATERIAL, TO REMOVE THE PORTION ASSOCIATED WITH THE MID PROGRAM RESET AND I'LL DELIVER THAT, UH, REVISED, UH, PRESENTATION TO ROBIN AND MOLLY.
SO THAT, THAT CAN BE LOADED OR YOU CAN JUST STOP IT AT THAT POINT.
I MEAN, WELL, WE CAN JUST LEAVE IT AS IS AS PRESENTED AND WE'LL JUST STOP AT THAT POINT AND SAY, THERE'LL BE FURTHER DISCUSSIONS ON THAT IF THE NEXT WEEK WHEN I'VE ASKED HIM, IF THAT'S ALL OKAY WITH, I THINK THAT WORKS FINE.
UM, LET'S SAY THE NEXT THING ON OUR AGENDA IS ANY FUTURE TOPICS MR. SMITH OR MR. BOATRIGHT.
WELL, WE'RE GOING TO HAVE MS. WALTON BACK OR NEXT WEEK, MS. WALTON AND WE'LL COME BACK IN OCTOBER.
I WOULD LIKE TO PUT ON OUR AGENDA THAT WE LOOK AT, UM, OUR CURRENT POLICIES FOR VACCINATIONS WITH EMPLOYEES.
SO NATION THINGS ARE REQUIRED.
WHAT WE'LL SEE IS OKAY, MR. SMITH, ANY SUGGESTIONS? UM, NOT, NOT, NOT, NOT THIS MOMENT.
WELL THEN, UM, WE'RE GOING TO HAVE THE MID PROGRAM.
YOU SAID AGAIN, WE'RE GOING TO HAVE MAINTENANCE AND CLEANING, WHICH IS, AND I WOULD LIKE TO BRING THE AR FOR ATHLETICS.
THERE'S SOME THINGS HELP THAT OFF FOR QUITE A WHILE, BUT, UM, IT'S ONE OF THE THINGS I NEED TO TAKE CARE OF, FINISH OFF BEFORE IT COMES ON THE STUDENT SERVICES.
I WAS JUST GOING TO ASK YOU, SO THAT IS STILL COMING FROM YOU AND NOT STUDENT SERVICES.
WE'RE WORKING TOGETHER AS RIGHT NOW, BUT MOST PART I'M KEEPING UP WITH IT, TRYING TO FIND A GOOD TIME TO MAKE THAT TRANSITION AND WHAT I WANT TO GET THIS AR SOMETHING, I FEEL LIKE I'VE BEEN MEANING TO TAKE CARE OF AND GET IT TAKEN CARE OF AND GET TO THE END OF FOOTBALL SEASON, AND THEN WE'LL MAKE THAT TRUE.
MS. CARLA GET, WOULD BE ABOUT BEING OUR FRONT LEGS AND THAT IF MR.
ROBERT, I HAD ONE QUESTION FOR YOU THAT ON WHETHER OR NOT IT NEEDS TO BE ON THE AGENDA FOR THE NEXT OPERATION COMMITTEE, UH, THE, UH, DESIGNER SELECTION COMMITTEE, I BELIEVE HAS BEEN MAKING GOOD PROGRESS.
AND I THINK THAT YOU WERE PLANNING TO TAKE, UH, THE RECOMMENDATIONS TO THE BOARD NEXT MONTH.
IS THAT SOMETHING THAT YOU'LL RUN THROUGH THE OPERATION COMMITTEE FIRST? OR CAN THEY JUST GO STRAIGHT TO THE BOARD? I WOULD HOPE TO TAKE IT TO THE FIRST BOARD MEETING.
SO IT WILL BE BEFORE OPERATIONS.
SO UNLESS THERE'S A CONCERN ABOUT THAT, I'D RATHER JUST GO TO, AND IT'LL BE AN EXECUTIVE SESSION.
UH, WHAT WAS THAT? WHAT WAS THAT? HE WAS NEEDING THAT HE WANTED TO TAKE A SCREENSHOT OF THE BOARD.
IT'S GOING TO BE THE RECOMMENDATION FOR ARCHITECTS FOR NEXT ROUND OF ARCHITECTS.
SO THERE'LL BE A CONTRACT RECOMMENDATION
[02:00:02]
FOR APPROVAL OF CONTRACTS FOR ARCHITECTS LUNCH.AND WHAT WOULD BE THE PROCESS OF YOU, UH, SELECTING, UH, THE ARCHITECTS I SAID RIGHT NOW, MISS MR. SMITH, I THINK WE'RE JUST DOING TOPICS AND I THINK THAT'D BE A LITTLE OFF TOPIC TO GO INTO THAT PROCESS, BUT IT'S A GREAT QUESTION AND CERTAINLY WILL BE ADDRESSED, COULD BE ADDRESSED AT A DIFFERENT POINT, BUT RIGHT NOW WE'RE JUST TALKING ABOUT TOPICS.
AND I KNOW ROBIN, I'D LIKE TO GET WITH YOU AND SEE WHAT YOUR LIST IS.
YOU'VE GOT A LIST OF, UH, OF SOME FUTURE TOPICS TOO, AS I RECALL.
UM, I DON'T KNOW IF THEY DIFFER FROM THIS, BUT THERE ARE A COUPLE OF THINGS THAT I FEEL ARE, AND I HAVE MY NOTES THAT ARE KIND OF OUTSTANDING, SO.
UM, I KNOW I, UM, SPEAKING OF, UH, BRINGING THE ATHLETICS, WHICH WILL BE UNDER STUDENT SERVICES, I DID, UM, EMAIL THE CHAIR AND DR.
ROB RADIUS TO ASK FOR SOME CLARIFICATION AS TO WHERE STUDENT SERVICES WITH WHICH COMMITTEE, IT WILL BE ALIGNED, UM, OPERATIONS AS OPERATIONS AND HUMAN RESOURCES AND RIGHT NOW STUDENT SERVICES.
AND, YOU KNOW, AND JUST SO YOU KNOW, DR.
STRATASYS TOLD ME THAT SHE'S INSTRUCTIONAL SERVICES, NOT STUDENTS.
THAT'S WHY I JUST NEED SOME CLARIFICATION FROM DR.
RODRIGUEZ AS TO WHAT THE EXPECTATION IS FOR THIS COMMITTEE.
UM, SO I HOPE TO BRING, UH, SOME OF THAT FORWARD AS WELL.
SO IS THERE A MOTION TO ADJOURN? I'M A WAGER ALL IN FAVOR.
THANK YOU EVERYBODY VERY MUCH.