[00:00:10]
SO EVERYONE, ALL COMMITTEE MEMBERS ARE HERE.
SO WE WILL CALL THIS MEETING OF THE AD
[Call to Order]
HOC RESULTS COMMITTEE, UH, TO ORDER, UM, IT IS THE MEETING.IT IS A VIRTUAL MEETING AND IT IS BEING BROADCAST BY THE COUNTY CHANNEL.
SO AT THIS TIME I INVITE EVERYONE TO STAND FOR THE PLEDGE OF ALLEGIANCE.
[Pledge of Allegiance]
I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES REPUBLIC WITH LIBERTY AND JUSTICE FOR ALL.I'D LIKE TO WELCOME ALL THE COMMUNITY.
DOES THAT MEAN THINK IT'S EARLY.
SO, UM, I'D LIKE TO WALK THEM, EVERYONE TODAY, DANIEL AND INGRID AND EARL AND MR. STRIVEN.
SO THE FIRST THING ON OUR AGENDA IS APPROVAL OF THE
[Approval of Agenda]
AGENDA.DO I HAVE A MOTION TO APPROVE THE AGENDA? I MAKE A MOTION THAT WE APPROVE.
SO THE MOTIONS MADE BY EARL CAMPBELL SECONDED BY INGRID BOAT RIDE ALL IN FAVOR.
UH, WE OWE THE NEXT ITEM ON THE AGENDA.
DO WE HAVE ANY PUBLIC COMMENTS, ROBIN? OH, MA'AM I KNOW PUBLIC COMMENTS.
UH, THE NEXT ITEM ON THE AGENDA IS APPROVAL OF THE JULY 7TH,
[Approval of the July 7, 2021 Committee Meeting Minutes]
UH, COMMITTEE MEETING MINUTES.SO MOVED BOATRIGHT MOVES THAT THE COMMITTEE MEETING MINUTES SECONDS.
THREE OH, DAVID IS SAYING YOUR DOG.
SO MOVING INTO THE, OH, IT'S YOUR DOG.
UM, MOVING INTO TODAY'S BUSINESS TO FINALIZE
[Finalize the Results Section.]
THE RESULTS SECTION.SO IF YOU ARE IN BOARD DOCS AND UM, WE HAVE TWO PIECES OF INFORMATION IN HERE.
ONE IS THE EVALUATION FORM WITH THE, UM, PANDEMIC RESPONSE ADDED TO EACH OF THE AREAS.
YOU ALL HAD TIME TO LOOK AT THAT.
UM, I DID HAVE MAKE TWO ADDITIONS BASED ON SOME FEEDBACK THAT I GOT.
SO LET ME POINT THOSE OUT TO YOU.
THE REST, UH, IS WHAT I HAD SENT TO EVERYONE FROM BASED ON OUR CONVERSATIONS.
SO ON D SIX, UM, COLLABORATE, COLLABORATIVE DEVELOPMENT, AND I ADDED AN EXECUTION OF A PLAN TO BEST USE EMERGENCY FUNDING TO ADDRESS STUDENT LEARNING.
SO WHAT WAS ADDED THERE? WAS THAT PART ABOUT THE EXECUTION? OKAY.
ANY QUESTIONS ABOUT THAT? NO, THAT'S FINE WITH ME.
AND, UH, E 11, UM, I ADDED THE STATEMENT AT THE END, SO IT READS UNDER, UM, HIGHLY EFFECTIVE, ACTIVELY WORKS TO ENSURE PARTICIPATION AND ENGAGEMENT OF STUDENTS AND SUPPORTIVE PROGRAMS, COLLECTS DATA TO MEASURE EFFECTIVENESS.
AND THIS WAS THE ADDITION AND ADJUST PROGRAMS AND DELIVERY BASED ON MEASURES OF EFFECTIVENESS.
THEY ARE, YOU KNOW, THAT, UM, THEY USE THE DATA TO MAKE SOME DECISIONS, TO MAKE SOME CHANGES.
SO EVERYONE, ANY COMMENTS ABOUT THAT? OKAY.
THEN LET'S GO TO THE SECOND DOCUMENT AND IT'S THE RESULTS COMMITTEE SUMMARY AND MS. BOATWRIGHT PULLED THIS TOGETHER.
[00:05:01]
THESE ARE ALL THINGS THAT WE'VE TALKED ABOUT AND THIS WOULD BE INCLUDED IN OUR PRESENTATION AFTER WE GO OVER THESE, I DO HAVE, UH, SOMETHING ELSE THAT I THINK WE NEED TO TALK ABOUT, BUT LET'S GO THROUGH THESE.SO, UM, STATEMENT NUMBER ONE, THE 2021 SCHOOL YEAR PRESENTED UNIQUE CHALLENGES IN EVALUATING THE JOB PERFORMANCE OF OUR SUPERINTENDENT.
IT WOULD BE UNREASONABLE TO HOLD THE SUPERINTENDENT ACCOUNTABLE FOR METRICS THAT WERE SIGNIFICANTLY IMPACTED BY THE PANDEMIC, SPECIFICALLY ACADEMIC PERFORMANCE AND TEACHER METRICS.
UH, THESE METRICS COMPOSE A SIGNIFICANT PERCENTAGE OF THE CURRENT TOOL FOR EVALUATING THE SUPERINTENDENT.
UM, THERE NEEDS TO BE A WAY FOR SOME PART OF THE EVALUATION TO CAPTURE THE SUPERINTENDENTS AND RESPONSE TO THE UNIQUE CHALLENGES PRESENTED BY THE PANDEMIC.
THE PANDEMIC RELATED ADJUSTMENTS TO THE EVALUATION TOOL SHOULD BE TEMPORARY AND SPECIFIC TO THIS PANDEMIC.
AND WE WOULD ADJUST THE EVALUATION TOOL BY REMOVING THE METRICS FOR ACADEMIC PERFORMANCE AND TEACHER RETENTION AND REPLACING THEM WITH THE PANDEMIC RELATED QUESTION IN EACH OF THE ASSESSMENT.
SO THAT'S KIND OF, UM, I THINK EXACTLY WHAT, WHAT WE HAD TALKED ABOUT.
I NEED TO ASK THE QUESTION OF EVERYONE, UM, BECAUSE WE HAD DECIDED, AND I PROBABLY LED US THIS WAY, BUT UM, MR. STRINGER ASKED A QUESTION ABOUT THE, UM, FINANCIAL METRICS AND WHY WE WOULD LEAVE THOSE.
AND, UM, SO I THINK THAT FROM MY STANDPOINT, BUT I THINK I MAY HAVE BEEN ERRONEOUS AND THINKING, SO THIS IS WHAT I WANT TO TALK ABOUT, BUT MY, MY STANDPOINT, A HEARING TO THE BUDGET.
SO THIS WAS, UM, YOU KNOW, FOR THAT 20, 21 SCHOOL YEAR, THE BUDGET WAS A, UM, NO INCREASED BUDGET, RIGHT.
AND SO THAT'S WHAT I WAS THINKING THAT WE WOULD BE LOOKING AT AND THAT WE COULD GIVE DR.
UM, I THINK THE FLIP SIDE OF THAT IS WE GOT EXTRA MONEY FROM PROGRAMS THAT ARE RELATED TO THE PANDEMIC.
AND DID THAT AFFECT, UH, WAS, WAS THAT TOO, WAS THAT A GIVEN FOR DR.
RODRIQUEZ, MEANING THIS WAS AN AREA THAT HE BENEFITED AND THEN THE MAINTAIN THE BOND RATING.
I, AGAIN THOUGHT THAT, YOU KNOW, IN THE PANDEMIC, WE WERE STILL ABLE TO MAINTAIN THE, THE BOND RATING, WHICH TO ME WAS SIGNIFICANT AND THE FACT THAT WE HAVE ALL THESE, UM, PROJECTS GOING ON THROUGH THE REFERENDUM.
SO I WANT, I WANT TO HEAR FROM THE REST OF YOU, WHAT, WHAT DO YOU THINK SHOULD THIS ONE BE REMOVED AS WELL? BECAUSE IT FAVORS DR.
RODRIQUEZ OR SHOULD WE, DO YOU THINK IT'S REASONABLE TO LEAVE IT IN THERE? OKAY.
LET'S JUST, I CAN'T SEE HANDS, SO INGRID, WHAT ARE YOUR THOUGHTS? AND THEN I'LL GO TO EARL WHEN WE TALKED ABOUT, I MEAN, WE HAD A LOT OF FUN ASIDE FROM THE PANDEMIC, YOU KNOW, LIKE THE TAN AND, UM, THOSE KINDS OF ISSUES.
SO I DON'T KNOW AS MUCH ABOUT THE FINANCIAL, BECAUSE I HAVEN'T REALLY DUG INTO THAT AND THAT'S A VERY COMPLICATED PIECE OF, OF THE SCHOOL BOARD.
UM, SO I WOULD DEFER TO LIKE MR.
UM, AND WE HAD ISSUE TANS AND WE HAD THOSE KINDS OF CHALLENGES.
AND I DON'T KNOW IF THAT WAS NECESSARY, IF WE CAN KEEP THAT FROM BEING IMPACTED BY THE PANDEMIC.
SO I'D BE OKAY WITH LEAVING IT IN.
UM, BUT LIKE I SAID, I, I JUST DON'T UNDERSTAND AS MUCH MY FIRST YEAR ON THE BOARD.
SO IT'S KIND OF A WEIRD YEAR TO TRY AND FIGURE OUT FINANCIAL OVERSIGHT.
UM, AND CLEARLY THE FIFTH, ALL THE SR AND ARPA FUNDING, I THINK IS SORT OF A WHOLE SEPARATE ISSUE.
AS I DO THINK WE HAVE A FINANCIAL PIECE IN THE QUESTION IN THE ASSESSMENT, RIGHT? YES, WE DO.
SO I FEEL LIKE WE CAPTURED THAT.
UM, SO YEAH, I THINK IT'S FINE THE WAY IT IS, BUT I'LL LET OTHER PEOPLE WEIGH IN.
I DON'T HAVE A PROBLEM WITH THAT BECAUSE I DON'T THINK THAT ACTUALLY
[00:10:01]
AFFECTED US FINANCIALLY AS FAR AS OUR BUDGET FROM THE COUNTY.AND THAT'S THE WAY I WAS ORIGINALLY LOOKING AT IT.
UM, MR. FOWLER, I AM FINE LEAVING THIS END.
UM, I THINK THE, THE REST OF THE COMMITTEE HAS KIND OF EXPRESSED THE SAME CONCERN OR LACK OF CONCERN OF LEAVING IT.
UM, WITH WE, WE STILL RAN THE SCHOOL DISTRICT.
UM, I WOULD SAY PROBABLY WHAT HAPPENED OUT OF THE AUDITOR'S OFFICE, UH, IS MORE IMPACTFUL TO THE BUDGET THAN COVID WAS.
UM, SO I DON'T SEE THAT THE PANDEMIC OR COVID, OR AN EMERGENCY WOULD, WOULD EXCLUDE THIS FROM THE, THIS YEAR'S EVALUATION.
I CAN'T, I WILL SUPPORT WHATEVER THE COMMITTEE DECIDES.
UM, AND READING OVER THESE METRICS AGAIN, I DON'T THINK THERE'S A PROBLEM WITH LEAVING.
I MEAN, I JUST POINT OUT THAT I'M HEARING TOO, THE BUDGET WAS REALLY NOT POSSIBLE BECAUSE THE BUDGETS DIDN'T ANTICIPATE THE SCHOOLS BEING CLOSED.
SO ENDING UP WITH A SURPLUS AS NOTHING TO DO WITH FRANK, JUST LIKE IF WE HAD BLOWN IN THE BUDGET REALLY BADLY, IT WOULDN'T HAVE ANYTHING TO DO WITH FRANK WAS NOTHING HE COULD CONTROL.
UM, SO THAT WAS REALLY MY OUTLOOK ON IT.
BUT IN READING OUR FINANCIAL METRICS HERE, NONE OF THEM ACTUALLY TALKED ABOUT HAVING THE ACTUAL COME IN, CLOSE TO THE BUDGET.
SO, UM, MY CONCERN REALLY HAS NOW SHIFTED TO NEXT TIME WE DO THIS, WE NEED TO HAVE SOMEBODY IN YOUR ABOUT HAVING THE ACTUAL SCOPE.
I DO KNOW THAT IN HIS, UM, IN HIS METRIC NOW, THIS IS NOT AS METRIC.
UH, ROBIN CAN SCROLL TO IT, FINANCIAL OVERSIGHT RIGHT THERE.
THIS IS WHERE I HAVE THE ISSUE.
SEE, ADD HEARING TO THE BUDGET WAS BEYOND HIS CONTROL, UM, BECAUSE THE BUDGET COULD NOT POSSIBLY JUST FADED.
SO WE CAME IN WITH A SURPLUS THAT HAD NOTHING TO DO WITH, WITH FRANK MAINTAINING THE BOND RATING IS STILL APPROPRIATE.
UM, SO I DON'T KNOW, YOU CAN LEAVE IT IN OR NOT LEAVE IT IN A, I DON'T KNOW HOW YOU'D GET IT OUT HERE TO BUDGET, UM, A VALID METRIC ON IT HERE TO BUDGET.
SO YOU MAY JUST SAY THAT WAS AN A, AND JUST LEAVE MAINTAINED BY BOND RATING, WHICH IS STILL VALID.
AND I'D BEEN THINKING IT OUT, I'M TALKING WHILE I'M THINKING OF, WHICH IS ALWAYS DANGEROUS FOR ME, BUT THAT PROBABLY WOULD BE MY PREFERRED THING IS TAKE AN A ON A HERE TO THE BUDGET AND LEAVE IN THE MAINTAIN BOND RATING.
AND THAT WOULD BE AS METRIC IT'S MEASURABLE.
CAUSE I WAS THINKING, SO THIS EVALUATION IS BEING DONE ON THE OCTOBER 21.
SO IT'S EVALUATING THE BUDGET THAT ENDED IN JULY OF 21, RIGHT? JUNE 30TH OF 21.
SO, UH, IT WENT FROM JUNE 30TH, 2020 WILL BE JULY 1ST OR JULY 1ST, 2020 TO JUNE 30TH OF JUNE, 2021.
UM, SO IN JULY 1ST WE STARTED WITH A NEW BUDGET THAT THE, UM, WHEN WE HAD THE MONEY LEFTOVER DAVID, WAS THAT IN THE PREVIOUS BUDGET WHEN WE SHUT DOWN SCHOOLS IN MARCH AND THAT MONEY WAS ADDED TO OUR, UM, UH, FUND BALANCE.
WELL, I MEAN THE SCHOOLS WERE STILL SHUT DOWN, EVEN THOUGH IT WAS PARTIAL.
AND I DON'T KNOW FROM TANYA'S PRESENTATION, UM, WHERE THE SURPLUS CAME.
I MEAN, SHE JUST GAVE US A, YOU KNOW, A GENERAL THING THAT HAVING THE SCHOOLS CLOSED, YIELDED UP.
A LOT OF, IT WAS LIKE, SOME OF IT SHE SAID WAS TRAVELED BECAUSE WE DIDN'T
[00:15:01]
DO TRAVEL.SO, YOU KNOW, THE CONFERENCES, UM, THAT WAS IN SOME OF THE SURPLUS, RIGHT.
PROFESSIONAL DEVELOPMENT, PROFESSIONAL DEVELOPMENT, THOSE AREAS.
AND, AND THE, THE SCHOOL RUNNING THE SCHOOLS.
I THINK ENERGY, THERE WAS THE SURPLUS IN THE ENERGY AREA AS WELL.
SO I DON'T KNOW WHERE THAT FALLS ON THE BOUNDARY OF, OF THE, OF HIS EVALUATION, BUT, UM, I, I WOULD THINK IT'S SUBS, THERE'S A SUBSTANTIAL PART THAT, THAT FALLS IN THIS EVALUATION PERIOD, SO.
SO I HAVE A, CAN I, CAN I JUST JUMP IN KATHY? IS THAT OKAY? PLEASE DO.
UM, SO I WAS, SINCE I WAS SWORN IN, IN JANUARY, UM, IT'S HARD FOR ME TO MAKE AN ASSESSMENT.
MY TAKE ON IT, LOOKING AT OTHER SCHOOL DISTRICTS, IS IT, YOU KNOW, EVERY SCHOOL DISTRICT DIDN'T NEGOTIATE THIS BUDGET, WHETHER IT WAS A SURPLUS, A LOT OF PEOPLE HAD A DEFICIT BECAUSE OF PPE BECAUSE OF THE SWITCH TO VIRTUAL.
LIKE WE, I REMEMBER WE BOUGHT, UM, K THROUGH TWO, UH, IPADS, YOU KNOW, SO THERE WERE, THERE WAS A FAIR AMOUNT OF FINANCIAL DECISION MAKING.
IT SEEMS TO ME THAT WENT ON THE CONCERN I HAVE IF WE TAKE OUT THIS ADHERE TO BUDGET, PART OF THE FINANCIAL OVERSIGHT IS THAT GIVES 15% OF THE SUPERINTENDENT'S OVERALL EVALUATION TO MAINTAINING BOND RATING.
AND SO I ALMOST THINK THAT IF YOU WANT TO TAKE OUT THE ADHERE TO BUDGET, TAKE OUT THE WHOLE FINANCIAL OVERSIGHT AND JUST GO WITH THE PANDEMIC RELATED QUESTIONS.
CAUSE I DON'T THINK THAT 15% OF HIS EVALUATION SHOULD COME DOWN TO THE BOND GRADING.
ANY OTHER COMMENTS? GO AHEAD, DAVID.
I THINK INGRID MAKES A REALLY GOOD POINT.
SO, UM, JUST, YOU KNOW, JUST ELIMINATE THE WHOLE FINANCIAL OVERSIGHT METRICS BECAUSE YOU'RE RIGHT.
UH, 15% BASED ON THE BOND RATING IS NOT, UH, NOT REASONABLE AND THEN NOT THE INTENT EITHER.
IT'S NOT THE INTENT OF HIS EVALUATION.
SO FOR THAT TO BE SUCH A BIG PIECE, BECAUSE WE'VE ALWAYS HAD A GOOD BOND RATE, EVEN WHEN WE HAD A REALLY BAD SUPERINTENDENT, WE HAD A GOOD BOND RATING.
THAT'S THIS WHOLE SECTION MAYBE IS WHEN THE, UH, NEXT RESULTS COMMITTEE STARTS WORKING ON THE, THE, UH, EVALUATION FOR THE NEXT YEAR MIGHT WANT TO LOOK AT, UM, FINANCIAL OVERSIGHT AND HOW IT'S MEASURED.
I MEAN, DAVID, WE, OUR SMALL COMMITTEE, WE JUST CAME UP WITH THESE OURSELVES.
THIS WASN'T FROM LIKE ANOTHER, THIS WASN'T FROM THE MICHIGAN PLAN.
THIS WAS SOMETHING WE ADDED IN BECAUSE WE WANTED TO HAVE SOME METRICS FOR FINANCIAL OVERSIGHT.
SO MAYBE THE, YOU KNOW, THE NEXT COMMITTEE WOULD LOOK AT FINANCIAL OVERSIGHT AND SEE IF THERE'S A BETTER WAY TO MEASURE IT USING METRICS.
THAT WAS CORRECT PHOTOS TO DANIEL.
UM, DO YOU KNOW WHETHER WE ACTIVE PURCHASE ANY EQUIPMENT FOR STUDENTS? UM, DURING THE PANDEMIC? I KNOW YET THAT'S SOMEWHERE.
I DON'T KNOW WHETHER WE HAVE TO PUSH.
SO WE HAD SOME AT THE DISTRICT, UH, I THINK THERE, UH, WHAT WAS MENTIONED EARLIER WITH COST SAVINGS ON TRAVEL COST SAVINGS ON ELECTRICITY WITH SCHOOLS BEING CLOSED FOR THE SEPTEMBER TIMEFRAME.
UM, I WAS THINKING THAT IT'S THE OFFSET OF THAT, YOU KNOW, WITH THE CDC RECOMMENDATIONS FOR SCHOOL BUSES, THERE HAD TO BE MORE ROUTES OF SCHOOL BUSES.
SO I THINK THERE, WHETHER, YOU KNOW, I CAN NAME THEM SPECIFICALLY OR NOT ON THE BUDGET THAT WOULD BE FOR, FOR, YOU KNOW, PRIME MS. CROSBY AND MR. AUDITING.
BUT I THINK IN WHERE THEIR SAVINGS, I THINK THERE WERE ALSO SOME UNANTICIPATED, UH, INCREASES, BUT FOR THE 20, 21 YEAR, WE STARTED GETTING THE SR FUNDING TO HELP OFFSET THAT.
SO I WOULD HAVE NO IDEA WHAT FUNDING WAS FOR THOSE INCREASES.
AND SO MAYBE, MAYBE WE DO REMOVE IT AND JUST, YOU KNOW, I THINK IT'S EASY TO SAY WHY, YOU KNOW, THAT THE ASTRA FUNDING, COMPLICATED THINGS.
UM, WE, YOU KNOW, THE CLOSING THE SCHOOL COMP I MEAN, COMPLICATED THINGS WHEN THE SCHOOLS WERE CLOSED, IT WAS EASIER TO SPEND LESS MONEY BECAUSE YOU DIDN'T HAVE THOSE EXPENSES.
THEN THERE ARE LOTS OF THINGS THAT WERE NOT UNDER DR.
RODRIQUEZ CONTROL FINANCIAL THINGS AS WELL.
[00:20:02]
I MEAN, SO, UM, WHAT'S THE WILL OF THE COMMITTEE.SHOULD WE, I MEAN, WE COULD TAKE THIS TO THE WHOLE BOARD AND HAVE THEM DISCUSS IT, BUT I'M HOPING THAT WE ARE GOING TO PRESENT WHATEVER WE COME UP WITH PRESENTED AND NOT HAVE A 30 MINUTE DISCUSSION ON IT.
BUT I AGREE DON'T, LET'S NOT TAKE IT TO THE SORRY TO JUMP IN HERE, BUT LET'S NOT BECAUSE, HEY, WE'VE BEEN WORKING ON THIS FOR MONTHS AND MONTHS.
I THINK IT'S PROBABLY AN, LIKE I SAID, I DON'T UNDERSTAND, I DON'T UNDERSTAND THE FINANCIAL PIECE, BUT I'VE COME IN MIDSTREAM ON THIS SCHOOL YEAR.
UH, TO ME FROM THE OUTSIDE IN THE FALL, THEN, UH, ON THE INSIDE, IN THE, IN THE WINTER, IT SEEMED LIKE THERE WERE SURPLUSES AND THEN THERE WERE EXTRA EXPENSES.
SO I HAVE NO PROBLEM GRADING HIM ON ADHERING TO BUDGET AT THE SAME TIME.
I THINK WE DITCHED ALL THE OTHER METRICS.
SO I HAVE NO PROBLEM GETTING RID OF, BECAUSE IT IS THE FINANCIAL STUFF IS VERY DIFFERENT RIGHT NOW WITH ALL THE EXTRA MONEY, ET CETERA.
BUT I THINK TRUTHFULLY, IT'S PROBABLY SIX OF ONE AND HALF DOZEN OF ANOTHER.
AND SO I DON'T WANT TO, I DON'T WANT TO GET WEIGHED DOWN ON THIS LAST PIECE.
I THINK WE'VE GOTTEN IT TO THE FINISH LINE.
LET'S JUST MAKE A CALL TO DAVID AND EARL.
YEAH, I WOULD, I WOULD, I WOULD SUGGEST THAT WE DON'T BRING THIS TO THE, TO THE BEFORE BECAUSE IT'D BE A LONG DRAWN OUT DISCUSSION.
SO ARE YOU GUYS ALL, UH, ABLE TO SUPPORT TAKING IT OUT? YEAH, IN FACT, HERE'S, UH, I MOVED THAT WE REMOVE THE FINANCIAL OVERSIGHT METRICS FROM THE EVALUATION TOOL FOR THE 20, 20, 20, 21 SUPERINTENDENT EVALUATION.
YOU KNOW, I THINK, UM, THAT DANIEL BROUGHT UP A GREAT POINT IS THAT, UM, IN ADDITION TO THE, THE, A PANDEMIC, WE HAD THE AUDITOR, YOU KNOW, MESS UP WITH THE TAX BILLS AND THAT KIND OF STUFF.
DO, YOU KNOW, A HUNDRED AND SOME MILLION DOLLAR TAN THAT WE HAD.
SO, UM, YEAH, GO AHEAD, DAVID.
OH, JUST ONE OTHER POINT IN LAST YEAR'S EVALUATION, WE REMOVED THE FINANCIALS FOR THE SAME REASON.
UM, SO THERE IS PRECEDENT FOR NOT HAVING IT IN THERE FOR THE SAME EXACT SAME REASONS.
SO CAN I CLARIFY THE MOTION? I MOVED THAT WE REMOVED THE FINANCIAL OVERSIGHT METRICS TOOL FOR THE 2021 EVALUATION.
IS THAT IT? THAT'S WHAT I SAID.
SO A HUNDRED PERCENT OF HIS EVALUATION WILL BE ON THESE FIVE AS THEY WERE LAST YEAR.
THESE FIVE COMPONENTS WITH THE ADDITION, THE DIFFERENCE THIS YEAR, BETWEEN LAST YEAR IS THAT WE'VE ADDED A MEASURE OF PANDEMIC RESPONSE TO EACH OF THE AREAS.
AND I CAN FIX THAT IN THE LITTLE SUMMARY THING, IF YOU WANT ME TO YEAH.
AND THEN, UM, WHEN WE'RE ROBBING CON, WHEN YOU PUT THINGS IN BOARD DOCS ON THURSDAY, YOU CAN LOAD THIS IN WITH THE AD HOC RESULTS COMMUNITY.
AND HOPEFULLY WE SHOULD BE GOOD TO GO WITH R AND IT SHOULDN'T TAKE, I'M HOPING IT WON'T TAKE A LONG TIME.
I WOULD LIKE TO SAY ONE THING AT THIS POINT.
SO CAN YOU SEE WHERE IT SAYS COMPILING THE SUMMATIVE EVALUATION SCORE? UM, YES.
SO I RE I WILL REMOVE THAT AND PROFESSIONAL PRACTICE BECOMES A HUNDRED.
UM, CAN I JUMP IN AGAIN? YES, PLEASE.
I REALLY FEEL LIKE WE NEED TO USE THE COMMITTEES MORE AND NOT HAVE FIVE HOUR BOARD MEETINGS.
I THINK, HOWEVER, WE BRING THIS UP, WE NEED TO REMIND PEOPLE THAT THIS WAS ALL RECORDED AND AVAILABLE FOR WATCH, YOU KNOW, SO THAT WE DON'T HAVE PEOPLE SHOW UP AND LOOK AT THIS FOR THE FIRST TIME TO START ASKING ALL THE QUESTIONS WE'VE BEEN WORKING ON FOR THE LAST, YOU KNOW, FOUR OR FIVE MONTHS, BECAUSE WE'VE ADDRESSED ALL THOSE THINGS IN THIS COMMITTEE.
WELL, THE SUMMARY WILL GO ON BOARD DOCS.
I JUST, YOU KNOW, I DON'T WANT TO OPEN UP AND START FROM THE BEGINNING AND HAVE THIS BE AN HOUR AND
[00:25:01]
A HALF DISCUSSION.I, I WAS THINKING OF SENDING, UH, AN EAM OR ROBIN COULD SEND AN EMAIL TO THE WHOLE BOARD.
ONCE THESE ARE POSTED IN BOARD DOCS, JUST A STATEMENT SAYING THAT THE, UH, AD HOC RESULTS COMMITTEE REQUESTS THAT YOU LOOK AT, THESE, THE CHANGES ARE IN RED OR WHATEVER, AND LOOK THE TWO DOCUMENTS SO THAT I DON'T KNOW.
DOES THAT MAKE SENSE OR DOES THAT MAKE, UM, JUST FOR THAT PURPOSE AND GRID, BECAUSE I THINK A LOT OF TIMES PEOPLE DON'T COME PREPARED AND THEN WE HAVE TO START FROM GROUND ZERO.
WELL, AND THIS IS A TOUCHY SUBJECT, SO PEOPLE ARE GOING TO WANT TO HAVE THEIR QUESTION ANSWERED AND WANT TO WEIGH IN.
BUT I WOULD, I MEAN, THIS TO ME IS A PRIME EXAMPLE OF HOW THE COMMITTEE DID SIX MONTHS OF WORK AND IS BRINGING IT TO, OH, DAVID HAS HIS HAND UP, DAVID.
UM, I, I SEE THE ROBIN'S DELETING THESE I'D PREFER WE PUT AN N A IN THERE, SO THAT THE NEXT, THE NEXT COMMITTEE AS HAS THE TEMPLATE JUST PUT AN N A, RIGHT.
AND I THOUGHT THAT I, I WOULD SAY IN SUMMARY, AFTER WE VOTE ON THIS AND MAKE THE, WELL, WE'LL HAVE TO HAVE A MOTION READY TO APPROVE THESE.
SO, UM, WE CAN PUT THAT RIGHT IN THE DON'T.
WE USUALLY PUT THAT ON THE AGENDA, ROBIN HAVEN'T OTHER COMMITTEES DONE WRITTEN THE MOTION THERE, AND THEN SOMEBODY MAKES IT YES.
SO THE MOTION WOULD READ, UM, I MOVE THAT THE BOARD, UM, EXCEPT THE CHANGES TO THE SUPERINTENDENTS, EVALUATION TO THE SUPERINTENDENTS, UH, 20, 21 EVALUATION FORM AS IS THAT, IS THAT GOOD ENOUGH? UM, DANIELLE'S HANDS UP.
SO I DON'T HAVE ACCESS TO BOARD DOCS LIKE YOU DO.
I WAS JUST WONDERING WHEN YOU ADD THE SUMMARY TO BOARD DOCS, UM, ARE ALL THE MINUTES FROM OUR COMMITTEE MEETINGS INCLUDED BECAUSE THAT MIGHT BE BENEFICIAL SO THEY CAN SEE WHAT MOTIONS WERE MADE, WHAT DISCUSSION OCCURRED.
SO IT'S NOT AS MAYBE TIME-CONSUMING TO WATCH ALL OUR VIDEOS.
THEY COULD JUST READ THROUGH THE MINUTES AND SEE WHAT HAPPENED.
AND IF THEY HAVE QUESTIONS AND THEY COULD REFER TO THE MINUTES INSTEAD OF JUST HYPOTHETICALS, OR DID YOU TALK ABOUT THIS? WELL, IF WE PUT THEM ALL IN THERE IN THE PACKET, THEY HAVE EVERYTHING AT THEIR DISPOSAL TO, TO LOOK AND SEE WHAT WAS DISCUSSED WHEN IT WAS DISCUSSED, WHO DISCUSSED IT AND A DECISION MADE.
I, YOU KNOW, I GUESS I HAVE, UM, I DON'T HAVE A PROBLEM WITH THAT, EXCEPT THAT WE'VE TALKED ABOUT A LOT OF THINGS THAT WE, WE DECIDED NOT TO DO, THAT DIDN'T WORK.
INGRID, WHAT DO YOU THINK? MY THOUGHTS, MY TAKE ON THIS WOULD BE, IF THERE IS A BOARD MEMBER WHO FEELS STRONGLY ABOUT THE SUPERINTENDENT, UM, EVALUATION TOOL, THEN THEY HAVE HAD THE OPPORTUNITY TO PARTICIPATE IN THESE MEETINGS LIKE MR.
AND IF THEY WERE UNABLE TO PARTICIPATE IN THE MEETINGS THEY ARE RECORDED, UM, I GUESS THE ONLY QUESTION I WOULD HAVE IS, SO I DO, I, TO ME, THIS IS THE KIND OF THING THAT GENERATES A LOT OF DISCUSSION AS WE'VE BEEN.
I MEAN, YOU AND I, AND EARL AND MR. STRINGER AND OTHER BOARD MEMBERS HAVE BEEN WORKING ON THIS THING FOR MONTHS.
AND SO TO HAVE COME OUT IN A FULL COMMITTEE MEETING WITH SOMEONE, STARTING FROM SCRATCH AND SORT OF, UM, TRYING TO REINVENT THE WHEEL, IT'S JUST, IT'S GOING TO BE, IT'S GOING TO TAKE FOR A LONG TIME.
IT'S GOING TO MAKE US KIND OF, I DON'T KNOW HOW TO PUT IT.
IT'S GOING TO MAKE US LOOK LIKE WE HAVEN'T DONE ANYTHING.
SO MY THING IS, IF SOMEONE DOES HAVE A QUESTION, LET'S SAY WE SEND OUT AN EMAIL WITH THAT SUMMARY SHEET, THE NEW TOOL AND SAY, YOU KNOW, IF YOU HAVE ANY QUESTIONS OR CONCERNS, PLEASE VIEW THE VIDEOS, READ THE MINUTES.
YOU KNOW, IF THEY HAVE A QUESTION ABOUT SOMETHING ON THAT SUMMARY SHEET, WHO CAN THEY ASK? CAUSE THAT'S SOMETIMES WHAT I'LL DO IS IF I SEE SOMETHING IN ADVANCE THAT I KNOW IS A QUESTION THAT PROBABLY IS JUST A PARTICULAR FOR ME, I'LL CALL SOMEBODY AND GET THAT QUESTION ANSWERED IN ADVANCE OF THE MEETING.
WHO WOULD THEY CALL? IF THEY HAVE A QUESTION ABOUT SOMETHING ON OUR SUMMARY, THE CHAIR, THE CHAIR OF THE COMMITTEE, ARE YOU WILLING TO TAKE ON THAT? SURE, ABSOLUTELY.
[00:30:01]
TO, UH, YOU KNOW, HELP IT HELP LOWER THE TIME IN THE MEETING.I JUST WANT PEOPLE TO TAKE THE TIME TO READ IT AND TO LOOK AT THAT SUMMARY SHEET, THE SUMMARY SHEET EXPLAINS OUR REASONING.
IT EXPLAINS WHY WE'VE JUST LIKE WE DID LAST YEAR, RIGHT.
WHEN WE TOOK THESE OTHER METRICS AWAY, WE EXPLAINED IT.
UM, AND SO REALLY BOTTOM LINE, YOU KNOW, WE, WE TOOK THE METRICS AWAY AGAIN FOR THE SAME REASONS WE TOOK THEM AWAY LAST YEAR, BUT IN A D BUT THIS YEAR WE ADDED SOME ADDITIONAL MEASUREMENTS.
I HAVE A, I HAVE A YES QUESTION.
SO CAN YOU SEE, WHERE IS THIS COMPILING, THIS SUMMATIVE EVALUATION SCORE? UM, YES.
SO I PUT IT BACK IN, SO IT'S PROFESSIONAL PRACTICE STILL A HUNDRED PERCENT SINCE THAT'S GOING TO BE THE ONLY, AND THEN I PUT IT IN A, BY FINANCIAL OVERSIGHT.
AND SEE THIS, THE, REALLY THE SUMMATIVE EVALUATION FORM SHOULD ALSO THEN HAVE THE OTHER TWO THINGS WE TOOK OFF.
IF WE'RE KEEPING THIS COMPILING THE SUMMATIVE EVALUATION FORM.
SO IT SHOULD HAVE, I NEED TO PUT THE ACADEMICS AND THE TEACHER RETENTION, PUT THAT BACK IN AND PUT IT IN A, UM, BOTH OF THOSE.
SO PROFESSIONAL PRACTICES, A HUNDRED PERCENT.
AND THEN THE POINT IT, THEN IT WOULD BE POINT 60%.
AND THEN I'LL ADD THE OTHER TWO BACK IN AND PUT IN A, UH, YES.
ADD THE OTHER TWO, BUT WAIT, I'M NOT OKAY.
I HAVE TO FIND THE MEN DOING MATH VERY WELL.
SO, UM, WELL THAT'S WHAT I'M LOOKING FOR.
UM, THE ORIGINAL, SEE IF I HAVE IT HERE.
SO IF I PUT THE ORIGINAL UNDER, LET'S SEE.
UH, DID YOU HAVE A COPY OF WHAT WE DID LAST YEAR? YES.
UM, LET ME STOP SHARING AND I'LL PULL THAT UP.
AND THEN I DON'T KNOW IF WE LEFT THOSE STATEMENTS THERE LAST YEAR AND JUST PUT N A, BUT I THINK IT'S A GOOD IDEA BECAUSE AS NEW PEOPLE COME ON THE BOARD, UH, WE STILL HAVE A RECORD OF WHAT THE ORIGINAL, UM, INSTRUMENT LOOKED LIKE BECAUSE THIS INSTRUMENT HAS NOT BEEN USED IN A NON PANDEMIC YEAR.
LET ME SEE WHAT WE HAD ON THERE.
THE STRUCTURE, UM, I LEFT THEM OFF.
THEY WERE LEFT ON THERE AND WE JUST PUT IN A, YEP.
SO YEAH, WE HAD STUDENT ACHIEVEMENT, UM, TEACHER RETENTION, AND THEN YEAH, WE JUST PUT IN A, ON EVERYTHING.
AND THE PROFESSIONAL PRACTICE WAS A HUNDRED, SO THAT'S THE SAME.
SO I, UM, I CAN'T THE NUMBER DIDN'T CHANGE, BUT MAYBE PERHAPS I SHOULD HAVE CHANGED IT.
IT'S SAID 45% 0.4, FIVE, BUT THE TOTAL POSSIBLE WAS A HUNDRED PERCENT.
SO PERHAPS I SHOULD HAVE CHANGED THAT, BUT WE DIDN'T.
I, YOU KNOW WHAT MAY BE OVER NEXT TO IT IN PARENTHESES PUT A HUNDRED PERCENT BECAUSE THAT'S ALL WE HAVE.
BUT I THINK AGAIN, IF WE KEEP THE REG THAT KEEP, UM, THE INITIAL RATINGS PERCENTAGE THAT WE HAVE, SO IN PER PRUDE, PER TRUITY OR IN THE FUTURE, WE KNOW WHAT IT WAS.
AND THEN WE KNOW THAT THIS YEAR THOUGH IT WAS A HUNDRED PERCENT.
[00:35:01]
AND ADD, UH, ADD EVERYTHING BACK IN.GOOD, GOOD CALL ON THAT, DAVID.
UM, DO A MOTION TO MOVE TO MOVE FORWARD OR DO YOU JUST WANT TO MOVE IT FORWARD OR BECAUSE YOU WERE TALKING ABOUT PUTTING IN A MOTION, UM, COMING OUT.
SO IF SOMEONE JUST SAYS YOU MAKE A MOTION MOVING THE OH, THAT WE NEED TO MAKE MOTION TO BRING IT TO THE FULL BOARD, CORRECT.
UM, AND THAT'S WHAT WE'LL PUT ON THE AGENDA.
I SEEM TO HAVE LOST, MR. CAMPBELL MIGHT BE HIM ON MY PHONE.
SO WE JUST NEED TO MAKE A MOVEMENT TO ACCEPT THE NEW SUPERINTENDENT, THE, UH, THE ADJUSTMENTS TO THE SUPERINTENDENT EVALUATION TOOLS THAT WE'RE MAKING A MOTION TO.
WELL, AT FIRST WE'RE MAKING A MOTION TO BRING IT FORWARD TO THE FULL BOARD.
SO HERE WE GO, ROBIN, ARE YOU READY? YES.
THIS IS PROBABLY GOING TO END BADLY.
WE BRING THE NEWLY ADJUSTED SUPERINTENDENT EVALUATION TOOL TO THE FULL BOARD TO SEE.
THEN I FEEL LIKE IF WE DO IT THAT WAY, WE'RE SAYING FOR THEIR FEEDBACK, AS OPPOSED TO THEIR ACCEPTANCE, AREN'T WE RECOMMENDING THAT THEY ACCEPT.
WE RECOMMEND THAT, UH, TO THE FULL BOARD, THE ACCEPTANCE OF THE CHANGES TO THE SUPERINTENDENT EVALUATION TOOL FOR THE 20, 20, 20, 21 SCHOOL YEAR.
WE RECOMMEND TO THE FULL BOARD, THE ACCEPTANCE OF THE CHANGES TO THE SUPERINTENDENTS EVALUATION TOOL FOR THE 20, 21 SCHOOL YEAR.
DID I GET THAT? THAT'S WHAT I SAID.
WELL, DO WE HAVE TO PUT ACCEPTANCE IN THERE? WHAT IF WE JUST SAID, I MOVED THAT WE RECOMMEND TO THE FULL BOARD, UH, THE CHANGES, UM, TO THE SUPERINTENDENT'S EVALUATION TOOL.
I THINK YOU GOTTA HAVE ACCEPTANCE AND THEY GOTTA HAVE A VERB OR SOMETHING.
BECAUSE AGAIN, I THINK, YOU KNOW, WE'RE HOPING THAT DOING, BUT WHAT WE'RE DOING IN THIS ONE IS WE'RE RECOMMENDING THAT WE TAKE IT TO BED.
IT GOES, THIS IS JUST TO GET IT OUT OF THE COMMITTEE, TO THE FULL BOARD.
AND THEN, THEN WE HAVE ANOTHER MOTION THAT'S ON THE, UM, IT'S WRITTEN RIGHT ON THE AGENDA THAT SAYS, I MOVED THAT THE BOARD APPROVED THE REVISED SUPERINTENDENTS ATTENDED NOT FINANCIAL EVALUATION, BUT I'M NOT AN EXPERT.
YOU'RE YOU'RE JUST, YOU MAKE A MOTION AND MOVE IT OUT OF THE COMMITTEE AND A RECOMMENDED APPROVAL.
I MEAN, YOU COULD DO IT EITHER WAY BECAUSE THE, THE, THE TEAM OCEAN IS THE ONE THAT YOU'RE GOING TO MAKE IT THE FULL BOARD.
I MEAN, THAT'S, THAT'S THE KEY ONE.
SO THE FIRST ONE IN IS THEN I MOVED THAT WE RECOMMEND TO THE FULL BOARD, UH, THE ACCEPTANCE OF THE CHANGES.
WE CAN KEEP THAT IN THERE TO THE SUPERINTENDENTS.
DOES THE SUPERINTENDENT SUPERINTENDENTS EVALUATION TOOL FOR THE 20, 21 SCHOOL YEAR.
DID YOU SECOND? THAT ONE? IT LOOKS LIKE HE'S FROZEN AGAIN.
HE SAYS HIS INTERNET KEEPS GOING IN AND OUT.
I HEARD HIM SAY THAT WAS GOOD.
CAN YOU GET HIM BACK ON THE PHONE? YES.
WHICH ONE SPEAKER IS YOU'RE FROZEN AGAIN, RIGHT.
ARE YOU SECOND? ARE YOU SECONDING? ALL RIGHT.
ARE YOU VOTING IN FAVOR OF IT?
[00:40:01]
YEP.SO THEN WE HAVE THE OTHER MOTION THAT WE'RE GOING TO PUT ON THE AGENDA, RIGHT? THE ONE THAT SAYS, CAUSE NOW WE'VE JUST AGREED THAT WE'RE TAKING IT TO THE FULL BOARD.
SO THE, THE AGENDA, UM, ON THE, ON THE AGENDA OF THE, UH, AUGUST 3RD MEETING WILL BE THE MOTION.
I MOVE THAT THE BOARD APPROVED THE REVISED SUPERINTENDENTS EVALUATION TOOL FOR THE 20, 21 SCHOOL YEAR.
I MOVED THAT THE BOARD APPROVED THE REVISED SUPERINTENDENTS EVALUATION TOOL FOR THE 20, 21 SCHOOL YEAR OR KNOW.
ARE YOU ON THERE? YEAH, THAT ONE DOESN'T NEED A SECOND.
CAUSE THAT'S THE ONE WE'RE GOING TO JUST PUT ON THE ABOARD AND TAKE IT TO THE AGENDA.
I MEAN, TAKE IT TO THE FULL BOARD.
I JUST WANTED TO GET THE WORDING DONE BECAUSE I THINK FINANCE COMMITTEE HAS DONE THAT.
THEY'VE HAD THE MOTIONS RIGHT THERE AND SEEMS TO HELP WITH THINGS.
UM, WHAT THEY DO IS THEY PROVIDE ME EMOTION AHEAD OF TIME.
AND THAT'S WHAT I PUT IN THERE THAT YOU ALL ARE GOING TO PUT.
AND THAT'S THE MOTION I JUST GAVE IT TO YOU.
[Discussion of Future Meetings]
MEETINGS, I THINK THIS SHOULD WRAP UP OUR WORK AND WE SHOULDN'T NEED ANY FUTURE MEETINGS.AND MY RECOMMENDATION WOULD BE THAT, UM, A, I THINK OUR JOB IS THE AD HOC COMMITTEE WAS TO MAKE THE EVALUATION FOR THIS SCHOOL YEAR AND WE HAVE DONE THAT.
SO MY RECOMMENDATION WOULD BE THAT AFTER THIS, UM, INSTRUMENT, AFTER THIS TOOL'S BEEN USED AGAIN THAT PERHAPS, UH, A COMMITTEE BE FORMED AGAIN, TO LOOK AT REVISING THE TOOL.
DOES THAT MAKE SENSE? MY ONLY QUESTION IS IF WE BRING IT TO THE FULL BOARD AND WE RECEIVE COMMENTARY FROM THE FULL BOARD, DO WE HAVE TO MEET AGAIN TO PUT THAT IN PLACE AND BRING IT BACK UP? I MEAN, I HOPE THAT DOESN'T HAPPEN, BUT WOULD WE NEED ANOTHER MEETING AND WE CAN MAKE ANOTHER MEETING AFTER THE, I MEAN, I'M, I I'M HOPING WE'RE DONE TOO.
I'M JUST SAYING, I WONDER IF, IF WE BRING IT TO THE FULL BOARD AND THE FEEDBACK WE GET IS WE NEED TO DO SOMETHING, CHANGE SOMETHING THAT WE COULD THEN I GUESS, SCHEDULE IT AT THAT POINT.
I DON'T NECESSARILY, OR WE COULD SCHEDULE A TENTATIVE DATE JUST IN CASE IT'S UP TO YOU.
SO CAN THE FULL BOARD, UM, RECOMMEND, I THINK THAT EITHER THE BOARD OR THE CHAIR CAN SEND THINGS TO COMMITTEE, RIGHT? YEAH.
THE BOARD WOULD HAVE SOME WAY OF TO MOVE, TO SEND IT TO COMMITTEE.
SOMEONE WOULD HAVE TO MOVE TO SEND IT BACK TO US, BUT IF THEY DON'T ACCEPT IT, IF THEY, IF THE VOTE TO ACCEPT THOSE INSTRUMENT FAILS, IT COMES BACK TO, I THINK IT AUTOMATICALLY COMES BACK TO US.
I HOPE THAT DOESN'T HAPPEN, BUT I'M JUST SAYING, SHOULD WE SET UP A TENTATIVE MEETING OR JUST KIND OF, IF IN THE EVENT THAT HAPPENS, WE'LL JUST SEND AN EMAIL AND FIGURE IT OUT.
BUT BECAUSE WE'RE, NOW WE'RE GOING TO BE RE ARE GOING TO HAVE A DEADLINE RIGHT.
SO MAYBE WE SHOULD SET A TENTATIVE DATE JUST IN CASE.
UH, SO IF IT FAILS, HOLD ON A SECOND.
UM, YOU KNOW, THEY'RE SETTING UP A TENTATIVE DATE JUST IN CASE, JUST IN CASE.
IT PROBABLY BE BEFORE THE, THE AUGUST 17TH MEETING BECAUSE YEAH.
SO PROBABLY NEEDS TO BE LIKE THURSDAY, THE FIFTH, MAYBE EVEN CAUSE YOU KNOW, WEDNESDAY, THERE'S ALWAYS THE CHANCE THAT WE DON'T GET TO IT.
I'M JUST, I'M BEING VERY CYNICAL.
UM, BUT DO IT SOONER, YOU KNOW, SOMETIME BETWEEN THURSDAY THAT'S FAST AND THEN THE BOARD MEETING ON THE 17TH.
[00:45:01]
I'M NOT AVAILABLE THE FIFTH OR THE SIXTH I'M I'M TRAVELING IN.IN FACT, I'M IN THE AIR, UH, WEDNESDAY NIGHT.
SO I'M HOPING WE GET THROUGH THIS BOARD MEETING TUESDAY, THE 10TH OR, UM, THE 10TH TAMMY.
HOPEFULLY WE WILL NOT NEED IT NOW.
MAYBE IF WE PLAN TO PLAN IT THERE, THEN WE WON'T NEED IT.
ANYTHING ELSE FOR THE GOOD OF THE CAUSE? NOPE.
UH, OUR, OUR FELLOW BOARD MEMBERS APPRECIATE THE STRUGGLE WE'VE HAD WITH THIS AND THAT BAY CAN COME TO SUPPORT US.