[00:00:01]
[Call to Order]
WELCOME TO THE JUNE 16TH, 2021 SPECIAL CALLED OPERATIONS COMMITTEE MEETING.UM, WE ARE MEETING THE, UH, HYBRID, UM, CONFERENCING AND CONFERENCE ROOM E SO, UM, LET'S GO AHEAD AND CALL THIS MEETING TO ORDER.
AND IF YOU WOULD PLEASE STAND AND JOIN US FOR THE PLEDGE OF ALLEGIANCE.
I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
AND 200 POTLUCK STANDS, ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL.
WE NEED A BETTER FLAG IN HERE.
[Approval of Agenda]
TIME, IF WE COULD PLEASE HAVE A MOTION TO APPROVE THE AGENDA, UH, I MOVED THAT WE APPROVE THE AGENDA.I'LL SECOND THAT MOTION, THAT THE NEW LADIES.
WE HAVE, UH, A MOTION TO APPROVE THE AGENDA AND A SECOND.
ANY DISCUSSION? ALL IN FAVOR, SAY AYE.
[Review of OE-8 Facilities & OE-9 Construction]
ON OUR AGENDA TO START WITH IS REVIEW OF O E EIGHT FACILITIES.SO IF ROBIN, IF YOU COULD BRING THAT UP AND, UM, PERHAPS THE BEST PROCESS WILL BE JUST FOR ROBIN TO SCROLL THROUGH IT PAGE BY PAGE.
AND AT ANY TIME THAT SOMEONE MIGHT HAVE A QUESTION OR A COMMENT ABOUT IT, WE CAN STOP AND DISCUSS THAT QUESTION OR COMMENT.
HEARING NOTHING OTHERWISE, AND I THINK WE'LL DO IT THAT WAY.
I'D ALSO LIKE TO SAY MS. LYNCH, THANK YOU FOR JOINING US.
OF COURSE, MR. SMITH, MR. CAMPBELL, EARL CAMPBELL.
THANK YOU FOR JOINING US, UH, VIA ZOOM.
SO LET'S GO AHEAD AND START WITH OH, EIGHT FACILITIES.
CAN YOU BRING HOW YOU WANT TO DO THIS AGAIN? YES, SIR.
UM, WE HAVE THE OPERATIONAL EXPECTATION ON THE SCREEN.
WE HAVE HARD COPIES IN FRONT OF US AND YOU HAVE IT IN BOARD DOCS, RIGHT? SO WE ARE GOING TO SCROLL THROUGH THE PAGES MS. CUSHION, BARRY, WE'LL CONTINUE DOWN.
AND AT ANY TIME THAT YOU HAVE A QUESTION OR WANT TO ASK OR HAVE A COMMENT, WE WILL STOP AND ADDRESS THAT PARTICULAR ISSUE.
SO, SO, SO WE'RE NOT, WE'RE NOT GOING, WE'RE NOT GOING OVER THIS BY DETAIL BY DETAIL.
SO WE'LL LOOK AT PAGE ONE, WHICH IS ON THE SCREEN.
NOW THE ONLY THING ON PAGE ONE ARE THE EXACT POLICIES THAT ARE
THEY ARE IN OUR POLICY BOOK THEY'VE BEEN APPROVED.
SO IT'S REALLY NOT UNTIL PAGE TWO.
UM, REALLY THREE ACTUALLY IT'S ACTUALLY PAGE THREE, THAT THERE'S ANYTHING THAT'S THE INTERPRETATION, WHICH IS REALLY WHAT WE'RE LOOKING AT TODAY IS THE INTERPRETATION.
SO PAGES ONE, TWO, AND THEN TWO, ABOUT A THIRD OF THE WAY DOWN ON PAGE THREE IS EVERYTHING THAT'S IN OUR POLICY MANUAL ALREADY.
SO DO YOU WANT TO START HERE WITH PAGE THREE? WELL, I JUST WANTED TO MAKE SURE THAT WE'RE ALL ON THE SAME PAGE.
DOES THAT MAKE SENSE, MR. SMITH? UH, Y E R I S YES.
MA'AM IT DOES, BUT, UH, YEAH, THAT'S IT.
SO, SO YEAH, SO SINCE WE'VE ALREADY APPROVED PAGES ONE AND PAGE TWO THROUGH OUR POLICY, THEN WE WILL CONTINUE ON NOW TO WHERE ROBIN HAS DISPLAYED ON THE SCREEN.
STARTING WITH RIGHT THERE IN BLUE, IT SAYS POLICY AND THE FIRST PARAGRAPH THERE, ROBERT IS JUST A REITERATION OF THE POLICY.
UM, AND ONLY TO THAT THOUGH, I DID SEE THAT THEY EXACT POLICY, UM, DOES NOT HAVE THE WORDS TO IMPROVE THE EDUCATIONAL STANDARDS FOR BUFORD COUNTY STUDENTS IN IT.
SO THAT'S WHY IT IMPORTANT LITTLE PARAGRAPH OR SO THAT'S NOT IN THE ACTUAL POLICY.
I NOW DOUBLE-CHECK, BUT NOW WHEN YOU GO BACK TO, OKAY, YEAH.
WHERE'D IT COME FROM? IF IT WASN'T IN THE POLICY? I DON'T KNOW.
I DIDN'T HAVE MY POLICY MANUAL WITH ME, BUT IT WILL BE RIGHT.
SO, AND ONLY, I THINK IT'S IMPORTANT THAT SINCE YOU'RE STATING THE POLICY, IT NEEDS TO SAY IT VERBATIM.
I'M GOING TO ROB, UH, MOLLY'S GOING TO HELP ME LOOK FOR HANDS-OFF.
SO IF ANYONE HAS A COMMENT, UM, PLEASE PUT YOUR HAND UP.
ANY OTHER, WHAT ABOUT THE INTERPRETATION? ANY QUESTIONS OR CONCERNS ABOUT THE INTERPRETATION? WELL, IRONICALLY,
[00:05:01]
I FELT LIKE THE IMPROVED EDUCATIONAL STANDARDS WOULD BE FOR COUNTY WAS THE IMPORTANT PART OF THE POLICY.WELL, THAT WOULD, AND THAT WOULD BE SOMETHING I THINK, TO BRING US GOING TO POLICY COMMITTEE, BASICALLY, IT'S JUST SAYING THAT TO KEEP HIM SAFE AND MAINTAIN, WHICH IS THERE'S A LOT MORE GOING ON, BUT NOT LIKE CAPACITY AND YOU KNOW, ALL THOSE DIFFERENT ISSUES THAT WE'RE GOING TO BE GRAPPLING WITH GOING FORWARD.
I DON'T THINK THAT IT SUPPORT THE ACCOMPLISHMENT OF THE BOARD'S RESULTS POLICY HOLDS THAT UP.
SO IF YOU'D LIKE TO BRING THAT FORWARD TO AT SOME POINT TO THE FULL BOARD, THEN THEY COULD REFER THAT TO.
OH, THERE WAS JUST, UM, THIS PART OF THE POLICY, I THINK, COULD USE A LITTLE BEEFING UP FROM THE POLICY AND NOT THE INTERPRETATION END.
ANYTHING ELSE ON THIS PAGE THAT SOMEONE WOULD LIKE TO MAKE A COMMENT? IF WE'RE JUST LOOKING AT SAFE AND PROPERLY MAINTAINED? I THINK THEY HIT IT.
ONTO THE NEXT PAGE THEN STARTING WITH LETTER B.
WHEN IT SAYS THAT WE, UH, WE UNDERSTAND THAT THE BOARD EXPECTS, UH, WHY SHOULD I COME BACK TO THAT? THAT'S FINE.
STARTING WITH, UH, THIS NEXT PAGE, STARTING WITH LETTER B AT THE TOP.
AGAIN, THOSE ARE JUST EXACTLY AS NOTED IN OUR POLICY.
SO STARTING WITH INTERPRETATION, ANY COMMENTS ABOUT THE INTERPRETATION AND ROBERT, IF YOU WANT TO ADD ANYTHING, JUST JUMP IN.
SO CAN WE JUST TALK ABOUT CAPACITY PROVIDES CLASSROOM CAPACITY CONSISTENT WITH INSTRUCTIONAL PROGRAMS? THAT'S THE PROGRAM CAPACITY VERSUS THE ACTUAL CAPACITY THAT WE HAVE IN OUR CIP BOOK? WHERE ARE YOU? I, YEAH.
AND AGAIN, THAT IS JUST, THAT'S IN OUR POLICY.
SO WE'RE NOT ADDRESSING CHANGES TO OUR POLICY AT THIS TIME WHERE YOU'RE LOOKING AT THE, THE, UM, INTERPRETATION AND THE, UM, MONITORING INDICATORS.
IF THAT'S SOMETHING, YOU KNOW WHAT I MEAN? I HAVE MORE PROBLEMS WITH THE POLICY, BUT THEN IT'S ALSO SORT OF GOES TO INTERPRETATION.
LIKE THEY'RE INTERPRET ANYWAYS, BUT YEAH, IT'S LIKE 100% AS THE TRIGGER POINT TO START THINKING ABOUT ADDING CAPACITY SEEMS LATE TO THE GAME, BUT THAT'S THE POLICY.
SO LET'S START JUST WITH THAT FIRST PARAGRAPH OF INTERPRETATION.
DO YOU HAVE ANY CONCERNS ABOUT THAT MR. SMITH? YOUR HAND IS UP.
UH, ONE OF MY QUESTIONS WAS WHAT WAS GOING TO BE THIS.
SO THAT WOULD BE, THIS IS A PUBLIC KNOW WHO CREATED THIS DOCUMENT JUST FOR THE PUBLIC INFORMATION.
W A PUBLIC INFORMATION WHO CREATED THIS DOCUMENT, MR. SMITH.
I'M SORRY, I'M HAVING TROUBLE HEARING YOU.
I'M GOING TO ASK MISS MOLLY IF SHE CAN TURN THAT UP JUST A LITTLE BIT.
I SAID BEFORE THE PUBLIC INFORMATION WHO CREATED THIS DOCUMENT.
WHICH PARTS OF THIS DOCUMENT? CAUSE, UH, THE WHOLE DOCUMENT THE WHOLE WAY.
WELL THEY ALL WE WAS CREATED, UM, AND APPROVED BY THE BOARD, THE POLICY COMMITTEE, UM, FASHIONED THESE POLICIES AND THE WHOLE BOARD APPROVED IT MONTHS AGO.
AND I THINK THIS E WAS DEVELOPED, THIS WAS AN OLD E FROM A PREVIOUS KEY, CORRECT? I CAN'T HEAR YOU.
UH, HE WAS SHORTER THAN THIS, THIS EXPANDED IT GREATLY.
SO MR. SMITH, JUST FOR, THANK YOU FOR ASKING THE QUESTION, UM, FOR YOUR EDIFICATION AND THE PUBLIC'S EDIFICATION.
THESE OPERATIONAL EXPECTATIONS WERE DEVELOPED BY THE ENTIRE BOARD, SPECIFICALLY WITH THE POLICY COMMITTEE, BUT BROUGHT FORTH TO THE WHOLE BOARD FOR APPROVAL.
AND WE SPENT LOTS OF TIME GOING THROUGH THESE AND VETTING THEM AND THE BOARD APPROVED THESE POLICIES.
RODRIGUEZ AND HIS TEAM TO PUT TOGETHER THEIR INTERPRETATION OF THE POLICY.
SO WHEN IT'S REPORTED OUT TO US, WE ARE ABLE TO ASCERTAIN WHETHER OR NOT THESE OPERATIONAL EXPECTATIONS ARE BEING MET.
I'M SURE THE PUBLIC PEOPLE WHO ARE JUST TUNING IN, I'M SURE THEY CAN.
THAT'S A BETTER UNDERSTANDING FOR THEM.
SO AGAIN, ARE THERE ANY COMMENTS ABOUT THE INTERPRETATION
[00:10:01]
PART IN THE MIDDLE OF PAGE THREE FOR DEFINITELY THE PAGE NUMBERS.SO DO YOU WANT TO START LIKE A B CAUSE THIS, THIS ONE HAS LIKE A, THROUGH I TO ADDRESSING ALL OF THESE RIGHT HERE.
DO YOU WANT TO DO LIKE EACH LETTER? SO THERE'S NOT, NOBODY HAS ANY QUESTIONS ABOUT THAT PARAGRAPH, RIGHT.
SO LET'S MOVE TO A, I DON'T HAVE A PROBLEM WITH IT, BUT I DO THINK IT GOES TO, YOU KNOW, WHAT, THAT, THAT 8% THING MAKING THE THINGS THAT ARE UNSAFE IN THAT CATEGORY.
THAT'S I WOULD SAY WE DO THAT TODAY.
THAT'S ONE OF OUR, THAT IS OUR PRIORITY TODAY IS USUALLY LIFE SAFETY AND THEN ASSET PROTECTION.
CAUSE I HAVE A QUESTION ABOUT THIS ONE.
SO THE PROPOSED PROJECTS COULD INVOLVE THE RECONFIGURATION OF A SCHOOL'S GRADE STRUCTURE, THE REZONING OF AREAS.
UM, IS THAT REALLY OPERATIONAL? IS THAT IN, DOES THAT GO TO INSTRUCTIONAL SERVICES? SO TYPICALLY, UM, WE'RE GONNA CALL IT STUDENT REASSIGNMENT IS OPERATIONAL MORE THAN INSTRUCTION NOW.
AND NOW IF YOU START TO LOOK AT GREAT RECONFIGURATIONS, THEN THAT WOULD DEFINITELY GO IN INSTRUCTIONAL AND THAT'S BEEN DONE IN THE PAST.
I'LL JUST GIVE YOU THE EXAMPLE OF WHEN BLUFFTON HIGH WAS AT CAPACITY NUMBER FLOWING BEFORE WE BUILT ANY RIVER.
WHAT WE DID IS MOVE THE NINTH GRADE DOWN TO HQ, MCCRACKEN, AND SORT OF 18 MCCRACKEN WAS EIGHTH, NINTH, AND THEN BLUFFTON MIDDLE WAS SIX SEVENTH.
AND, UM, THAT'S HOW WE, I WANT TO SAY TOOK CARE OF THE BLUFFTON HIGH OVERCAST POSITION AND THAT WAS DONE THROUGH GRADE RECONFIGURATIONS.
SO I THINK THE, THE, THE QUESTION I HAVE HERE IS WHEN WE TALK ABOUT CAPACITY FACILITY CAPACITY, WHICH IS WHAT'S IN THE O E CAN YOU HEAR ME OKAY, MR. SMITH AND OTHER PEOPLE? UM, YEAH, WE TALKED ABOUT FACILITY CAPACITY.
I'M NOT SURE THAT THE INTENTION OF THAT, OH, IF YOU GO BACK TO THE PARAGRAPH BEFOREHAND, DEVELOP A LONG-TERM AND SHORT-TERM FACILITY PLAN, I THINK THAT SPEAKS TO WHAT ARE WE GOING TO DO FROM AN OP? WELL, I GUESS IT IS OPERATIONAL, BUT TO ME, I FEEL LIKE I'D ALMOST FEEL LIKE IT'S GIVING US A WAY OUT OF LOOKING AT EXPANDING CAPACITY.
IF YOU'RE LOOKING, IF YOU'RE ABLE TO JUST REZONE, DO YOU SEE WHAT I'M SAYING? WELL, SOMETIMES THOUGH, THAT'S WHAT YOU'D NEED TO DO.
YOU KNOW, BUILDINGS TAKE, I COULD SAY OVER AND OVER IT, AS SOON AS I HAVE THE MONEY, I'LL GET YOU A BUILDING INTO USE.
SO IF WE HAVE, LET'S JUST SAY WE HAVE A BIG INCREASE IN POPULATION IN SOME OF OUR SCHOOLS AFTER COVID AND WE FIND THAT OUT NEXT YEAR AND WE HAVE TO ADAPT VERY QUICKLY.
I CAN'T BUILD YOU A SCHOOL THAT FAST, RIGHT? SO YOU'RE GOING TO HAVE TO LOOK AT OTHER OPTIONS.
AND A LOT OF TIMES RECONFIGURATION OF THE ZONE IS YOUR OPTION.
BUT I CAN TELL YOU RIGHT NOW, WE'VE BEEN SAYING, YOU KNOW, BLUFFTON IS ALMOST A HUNDRED PERCENT CAPACITY FOR THE CLUSTER RIGHT NOW.
THAT MEANS THERE'S VERY LITTLE OPTIONS FOR REZONING.
SO THEN WHAT'S YOUR, WHERE YOUR OPTIONS COULD BE MOLDS.
RIGHT? SO YOU HAVE DIFFERENT TOOLS IN YOUR TOOLKIT COMPARED ON WHAT'S GOING ON.
UM, BUT JUST KNOW THAT A SCHOOL BUILDING TAKES TWO YEARS AFTER YOU'VE GIVEN US THE FUNDS AND WE'RE OFF AND RUNNING AND SOME OF THESE PROBLEMS COME FASTER THAN TWO YEARS.
I JUST DON'T WANT TO SEE THAT.
LIKE, IF WE'RE STARTING, IF WE'RE HAVING TROUBLE RAISING THE FUNDS THAT IT BECOMES, OH, WELL, WE'LL JUST MOVE THE NINTH GRADE DOWN THE MIDDLE SCHOOLS AND WE'LL TAKE THIS ELEMENTARY SCHOOL.
AND YOU KNOW WHAT I MEAN? LIKE IT JUST, I WANT TO SEE FROM AN OPERATIONAL STANDPOINT, WHAT WE'RE GOING TO DO TO BUILD MORE CAPACITY, BUT I DON'T KNOW HOW YOU GUYS INTERPRET THAT.
I THINK THAT THAT'S ALL THE LARGE PIECE OF THIS IS, IS THAT WE NEED TO PLAN AHEAD BY GETTING THE INFORMATION THROUGH THIS, THE REPORTS THAT ARE COMING OUT OF THIS ZOE.
AND THAT'S WHY I THINK, YOU KNOW, A LITTLE BIT WHEN I WANT THIS ONE TO DO IS MAKE A CLEAR PROCEDURE FOR THAT IN A CLEAR AUTHORITY, LIKE WE'VE DISCUSSED, WHO DOES THE BOARD NEED TO LOOK AT THAT FIRST AS THE DISTRICT BRING IT TO THEM? I THINK ON THE STAFF SIDE WOULD, OUR, OUR RESPONSIBILITY IS TO RAISE THE RED FLAG AND SAY, HEY, BOARD, YOU'RE AT A HUNDRED PERCENT CAPACITY.
LIKE, LIKE I JUST SAID, ALL THE BLUFFTON CLUSTER IS THAT A HUNDRED PERCENT CAPACITY.
I'M TRYING TO RAISE A RED FLAG.
NOW, WHAT, WHAT HAPPENS FROM THAT? YOU KNOW, THAT'S UP TO THE BOARD AND WE CAN GIVE YOU OPTIONS ON WHAT YOUR OPTIONS ARE ON HOW TO ADDRESS THAT.
UM, WE CAN, I THINK THAT'S IMPERATIVE, BUT I THINK WE'RE GETTING OFF, OFF THIS PART RIGHT HERE.
I, TO MS. BOATWRIGHTS 0.1 OF MY A HUNDRED PERCENT UTILIZATION,
[00:15:02]
THAT'S REALLY TOO LATE.IF YOU'RE STARTING TO LOOK AT A GROWING AREA AT A PROBLEM AT A SCHOOL AT A HUNDRED PERCENT, YOU'RE, YOU'RE LATE, YOU'RE LATE TO THE GAME, RIGHT? BECAUSE WHAT YOU'RE SAYING IS WE'RE GOING TO OVERCROWD THAT SCHOOL BECAUSE YOU'RE GOING TO GO HIGHER THAN A HUNDRED.
IF YOU START LOOKING AT IT AT A HUNDRED, YOU'VE MISSED YOUR OPPORTUNITY TO ADDRESS AN ISSUE.
AND I, WELL, I DO THINK IT'S A LITTLE OFF TOPIC, BUT I DON'T KNOW PER SE IF THIS INTERPRETATION, BECAUSE I THINK THE POLICY IS A LITTLE, BUT THAT'S ANOTHER SCORE, BUT IN CAPTURES WHAT YOU JUST SAID THAT RAISE A RED FLAG AND BE PROACTIVE AT TWO YEARS, THIS SAYS BASICALLY AT AROUND A HUNDRED PERCENT, WE'LL START PROPOSING EITHER RECONFIGURING THE GRADE STRUCTURE REZONING.
IT DOESN'T HAVE THAT SAME IMPETUS THAT AT SOME POINT WE NEED TO BE LOOKING AT PROACTIVE PLANNING.
SO THAT WAS MY CONCERN WITH THE INTERPRETATION.
AND IT MAY BE THAT IT'S MORE THE POLICY THAN THE INTERPRETATION, BUT WE'VE TALKED ABOUT, WE KNOW THAT THERE'S GOING TO BE A CRISIS COMING IN BLUFFTON HERE DIRECTLY.
I MEAN, YOU'VE SAID IT IT'S QUOTED IN THE IRELAND PACKET.
SO, UM, DOES THIS, OH, WE SHOULD THIS ZOE CAPTURE THAT PROCESS OR IS THAT OFF TOPIC FOR THIS ZOE? NO.
UM, NO, I THINK THAT WE'RE DISCUSSING THE NARRATIVE.
THAT'S UNDER B AND I HAVE THAT.
I HAVE THAT NOTED TOO, IS THAT I DON'T KNOW THAT, I MEAN, A HUNDRED PERCENT SCARED ME BECAUSE I IT'S TOO LATE.
AND WHEN YOU GO BACK TO WHAT THE POLICY SAYS, PROPOSES PROJECTS TO INCREASE EXCEEDING 100% UTILIZATION.
UH, SO, SO I, I WAS PLANNING TO START THIS AND BRING IT FORWARD TO THE, THE BOARD AND JUST SAY, THIS IS SOMETHING THAT WE NEED TO READDRESS CAUSE THAT WHAT WOULD YOU SAY, 85%? WHAT, WHAT WOULD BE A NUMBER YOU WOULD RECOMMEND? WELL, WHAT I WOULD SAY IS THAT WE AS STAFF, WE SAY OUR GOAL IS TO HAVE ALL BUILDINGS, 85%.
I WOULDN'T SAY 85% BECAUSE THAT'S WHERE YOU WANT EVERYWHERE TO BE.
WHEN YOU START GETTING, YOU KNOW, I GUESS THERE'S DIFFERENT LEVELS.
ONCE YOU START GETTING TO 90, YOU NEED TO BE AWARE, YOU START GETTING 95, YOU NEED TO BE STARTING TO DO SOMETHING ABOUT IT.
ONCE YOU'VE GOTTEN TO A HUNDRED PANTS ARE ON FIRE, YOU KNOW, IT'S, YOU, YOU REALLY ARE AT A PROBLEM.
SO ROBERT, YOU HAVE SOME CONCERNS ABOUT THIS.
I THINK WE'RE GOING TO REPORT SOONER THAN A HUNDRED PERCENT.
SO, AND THERE IS A, IT IS A GOOD DISCUSSION BECAUSE THERE IS A PERCEPTION OUT THERE, OR THERE IS A PERCEPTION THAT SCHOOL SHOULD BE AT A HUNDRED PERCENT.
I WOULD SAY THAT'S, THAT'S INCORRECT.
ONCE YOU'RE AT A HUNDRED PERCENT, THERE ARE SOME LOSSES THERE FOR A SCHOOL.
THEY LOSE THEIR ABILITY TO DO SOME THINGS.
I MEAN, THAT MEANS EVERY CLASSROOM HAS TO BE A HUNDRED PERCENT PERFECT FOR IT TO FIT WELL, WHERE IT DOESN'T FIT WIPES AT SCHOOL.
WELL, AND THEN THERE'S A WHOLE SCHOOL DRAW.
I'M NOT EVEN TALKING ABOUT SCHOOL CHOICE.
I'M JUST TALKING ABOUT THE FUNCTIONS.
SO I GUESS THAT'S MY QUESTION, BECAUSE IF I WAS INTERPRETED THAT WE WANT, I THINK WHEN WE'VE HAD CONVERSATIONS, WE WANT THE OPERATIONAL EXPECTATION TO BE A LITTLE DIFFERENT THAN THE POLICY.
SO THAT'S A POLICY QUESTION, BUT THEN I WOULD LIKE TO SEE IN AN INTERPRETATION, HERE'S WHAT WE WILL DO ONCE THIS THRESHOLD IS MET, BUT YOU KNOW, WE WILL BRING THESE THINGS.
WE'LL LOOK TWO YEARS OUT IN THE SHORT TERM, WE'LL LOOK AT THIS BECAUSE TO ME, I GET, I'M NOT BLAMING THE DISTRICT AT ALL, BUT WHEN YOU SAY THESE PROPOSED PROJECTS COULD INCLUDE THESE THINGS, I THINK IT'S TOO VAGUE AND IT ALLOWS TOO MUCH.
UM, IT, IT DOESN'T CREATE AN OPERATIONAL EXPECTATION.
IT CREATES, YOU KNOW, I MEAN, IT DOESN'T CREATE WHAT DO WE EXPECT WHEN WE HIT A HUNDRED PERCENT, IF WE LEAVE IT AT A HUNDRED PERCENT AND MY EXPECTATION WOULD NOT BE THAT WE JUST START TALKING ABOUT RECONFIGURING GRADE STRUCTURE, BUT THAT WE DO THAT AS PART OF A PLAN THAT INCLUDES INCREASING CAPACITY.
RIGHT? SO I DON'T THINK THERE'S ANYTHING WRONG WITH OUR INTERPRETATION, BRINGING IN WHAT YOU SAY AS FAR AS SAYING THAT IT'S TRUE WITH STAFF WILL START TO BRING AWARENESS BEFORE A HUNDRED PERCENT.
AND THAT, YOU KNOW, AS IN WRITING BEGINNING AND SAY 90 AND WE'LL BRANCH OFF AND BUY A HUNDRED PERCENT, REALLY.
SO I'M ASKED TO BE DONE, YOU KNOW, YOUR, YOUR, YOUR, YOUR CAUSE.
THAT'D BE PEOPLE THAT WE HAD AN A HUNDRED PERCENT SAY, OH, WE'LL JUST START BUSTING THEM ALL TO THE SCHOOL ELSEWHERE.
BUT LET ME ALSO SAY THIS THOUGH.
IT ALSO DEPENDS ON THE AREA WE'RE TALKING ABOUT BLUFFTON.
CAUSE THAT'S WHERE YOU COULD GO TO COOSA OR HILTON HEAD WOULD THE GROWTH ISN'T AS DRAMATIC AND IT MAY NOT BE AS DIRE A SITUATION.
SO AS MAYBE YOU DO HAVE MORE TIME AS YOU GET TO 95 AND, AND WHAT IS PERCENT UTILIZATION KUSA FOR EXAMPLE, HAS MOBILES ON THAT.
WE WOULD NOT COUNT THAT IN OUR UTILIZATION.
SO ARE THEY OKAY THEN THIS CONVERSATION IS A DIFFERENT ROOM.
I THINK WE'RE GETTING AWAY FROM THE POINT.
I THINK THIS IS A WHOLE LARGE CONVERSATION WITHIN ITSELF.
UM, BECAUSE I DO BELIEVE THAT THE, THAT THE STAFF, UM, WILL
[00:20:01]
AT SOME POINT WILL NOT ALLOW US TO GET TO A HUNDRED PERCENT, THAT THEY WILL BRING THAT, BRING THAT, BRING THAT TO US BEFORE THEN.UM, I THINK THAT THAT WOULD, I'M SURE THAT THEY RESPONSIBLE ENOUGH TO DO THAT, BUT I DO BELIEVE THAT WE'RE KIND OF GETTING AWAY FROM THE TOPIC, BECAUSE IF, SO, THIS TOPIC IS A, IS A WHOLE NOTHER TOPIC WITHIN ITSELF.
AND IT'S JUST GOING TO TAKE A LOT OF DEEP DIVING WHEN IT COMES TO WHAT MRS. BULL RACING.
I DO UNDERSTAND WHAT SHE'S SAYING, AND SHE DOES WHAT SHE'S SAYING DOES HAVE A LOT OF VALIDITY, BUT I JUST THINK THAT THIS IS NOT, UH, IT'S JUST, IT'S JUST TAKEN A LITTLE MORE THAN WHAT WE, UH, MS. CLARK THOUGHT THAT MS. CARTILAGE HAD HER HAND UP, DID SHE INFORMATION? AND CHAD, IF YOU WANT TO READ WHAT YOU PUT IN CHAT, I DON'T HAVE MY COMPUTER OPEN.
IT SAID SHE CAN CLICK THE STATES.
THE SUPERINTENDENT SHALL ENSURE THAT PHYSICAL FACILITY SUPPORT THE ACCOMPLISHMENT OF THE BOARDS THAT WAS RESULT OF THE POLICIES ARE SAFE AND PROPERLY MAINTAINED.
SO THE SUPERINTENDENT SURE, SURE.
I DON'T KNOW WHERE THAT OTHER.
UM, SO, SO I DO AGREE THAT THIS IS A, UH, ONE B IS WORTHY OF SOME ADDITIONAL CONVERSATION.
UM, AND, UH, THAT MIGHT BE IN THE MOTION THAT WE HAVE AT THE END ABOUT BRINGING IT TO THE FULL BOARD WITH EITHER ADDITIONAL CONVERSATION ABOUT THAT.
OR, UM, DO YOU AGREE WE CAN APPLY SOME OF THIS TO OUR DISCUSSION WITH, UM, I THINK THAT SOME OF THIS ABSOLUTELY, UH, COULD FIT IN THERE, BUT, BUT I, ALONG WITH MS
AT X, YOU KNOW, WE WILL BRING FORWARD OR, UM, YOU KNOW, DO YOU SEE WHAT I'M SAYING, ROBERT? SO THE PROCESS AND THE PROCESS AS, UM, MANIFESTED THROUGH THIS REPORT OR THE PROCESS AS INDICATED BY THIS, UM, BY ANNUAL, I DON'T KNOW.
NO, I'M DONE AND NOT LET HER SEE THIS.
I'M JUST MUMBLING OVER HERE, JUST SO YOU KNOW.
SO AGAIN, UM, ROBERT, WHEN IT SAYS THE ASSESSMENT FOR LETTER D IT SHOULD BE USED TO DEVELOP A PLAN FOR REPLACEMENT.
WHEN YOU'RE SAYING THE ASSESSMENT IS THAT, UM, DO YOU ACTUALLY DO AN ASSESSMENT ON EACH BUILDING EVERY YEAR, OR YOU SUGGESTING THAT THAT'S GOING TO BE IN THE 8% FUNDS, UH, YOU KNOW, AN ANNUAL ASSESSMENT.
SO THERE'S TWO DIFFERENT KINDS OF ASSESSMENT IN MY MIND.
ONE IS AN ALL OUT ASSESSMENT, ALL BUILDINGS.
SO A, WHAT YOU RECOMMENDED FOR THIS 8%, RIGHT? AND THEN THERE IS AN ANCHOR IT'S KIND OF AN UPDATE OF THAT MAJOR EXCEPTION ASSESSMENT.
SO WE, WE DO AN UPDATE EVERY YEAR, BUT A MAJOR, BIG ASSESSMENT OF ALL FACILITIES AND ALL SYSTEMS BY EITHER OURSELVES OR AN OUTSIDE GROUP, UM, THAT WE HAVEN'T DONE IN 10 YEARS AS WE SIT RIGHT NOW.
SO THAT'S WHAT WE'RE SEEING THAT IS DO.
SO WHEN I'M TALKING ABOUT AN ASSESSMENT TALKING ABOUT BOTH, I GUESS, IS THAT PERIODICALLY, WE NEED TO DO MAJORS AND WE NEED TO UPDATE IT ON AN ANNUAL BASIS.
AND WHAT DOES THAT LOOK LIKE? IS THAT THE 8% PROJECT LIST? IS THAT WHAT THIS ASSESSMENT IS? IT PRODUCES THAT YES OR THE TEN-YEAR PLAN, BOTH.
SO AN ASSESSMENT, WHAT DO WE DO NOW, OR RIGHT NOW, WHAT WE DO ON AN ANNUAL BASIS, WE'D REACH OUT TO ALL PRINCIPALS AND ASKED THEM.
WE ASKED THEM TO LOOK AT OUR TEN-YEAR PLAN, TAKE ANY PROJECTS OFF AND GIVE US ANY ITEMS THAT YOU MAY NEED FOR THE LAST, THE MAINTENANCE DEPARTMENT.
WHAT, WHAT THEIR CONCERNS WE'LL ASK OUR PROJECT MANAGERS, WHAT ARE THEIR CONCERNS? AND THEN WE COMPILE ALL THAT, BUT NOBODY ON AN ANNUAL BASIS IS GOING TO LOOK AT EVERY PIECE OF EQUIPMENT AND SAY, THIS EQUIPMENT IS GOOD.
SO REPORTING OUT TO THE BOARD LETTER D WOULD LOOK LIKE THE 8% PROJECT LIST.
IS THAT HOW I'M UNDERSTANDING? OKAY.
JUST WANTED TO CLARIFY WHAT THAT LOOKS LIKE.
MY INTERPRETATION TOO, IS YOU HAD MENTIONED LIKE YOU HAVE MAINTENANCE CREW THAT WILL ALERT YOU IF THERE'S A PROBLEM WITH A ROOM FOR, YOU
[00:25:01]
KNOW, SO THAT I FELT LIKE THAT WAS PART OF THE ANNUAL SOMEONE'S CHECKING ON THINGS ALL THE TIME.BUT AGAIN, REMEMBER THIS IS REPORTING OUT TO THE BOARD, RIGHT? SO HOW IS THAT DONE? SO I'M JUST WHERE, WHERE I WOULD FIND THIS WOULD BE ON THE 8% REPORT.
IN MY MIND, MOST EVERYTHING WE'RE TALKING ABOUT THIS LIST IS IN THAT ANNUAL TENURE PLAN, THE CFP I NEED, AND THERE'S SOMETHING MOST OF IT'S IN THERE.
THERE'S SOME THINGS I'M GOING TO NEED TO ADD BECAUSE THEY MAY NOT BE.
SO THAT'S KIND OF WHERE I'M, THAT'S WHAT I'M, AS I WENT THROUGH THIS, I'M TRYING TO THINK ABOUT HOW ARE WE GOING TO KNOW AND WHAT REPORT, WHAT PROCESS, WHAT WAY ARE WE THE BOARD GOING TO KNOW THAT, CAUSE THIS, THESE OES ARE WHAT ARE GOING TO BE USED AS PART OF DR.
NOW THE ONE, LIKE SORT OF ALMOST EVERYTHING IN THIS ITEM I SEE IN THAT TEN-YEAR PLAN, BUT THEN YOU HAVE ESTABLISHED EXPECTATIONS FOR MAINTENANCE AND CUSTODIAL SERVICES ITEM, H THAT'S REALLY NOT IN THERE.
AND THAT'S A SEPARATE REPORT THAT WE DO TO THE BOARD.
SO THAT ITEM KIND OF, MY MIND NEEDS TO BE PULLED OUT BECAUSE IT'S NOT WITH THE REST OF THE GROUP OR THAT'S NOT HOW WE DO IT TODAY.
NOW, COULD WE ADD A SECTION IN HERE ON CUSTODIAL AND GROUNDS? WE COULD, THAT'S JUST NOT HOW IT'S DONE TODAY, RIGHT? NO, I DON'T THINK IT HAS TO BE ADDED TO THAT YEAR PLAN BECAUSE YOU HAVEN'T UNDER MONITORING INDICATORS OR SEMI-ANNUAL MAINTENANCE, CUSTODIAL AND REPORT.
SO I SAW THAT, THAT CONNECTION RIGHT THERE.
ARE THERE ANY OTHER QUESTIONS ABOUT E D OR U DAY OR E? OH, I HAVE A COUPLE QUESTIONS ABOUT STAFFING AND PROJECT DELIVERY, BUT THIS IS A LITTLE BIT, I THINK THIS NEEDS TO GO TO THE BOARD.
THE MAIN PROJECT METHOD WE USE IS CMR, BUT R O E HAS A WHOLE NICE LITTLE THING LAID OUT FOR BUILD DESIGN DESIGN, BID BUILD.
UM, WHICH IS UNDER FACILITIES.
OH EIGHT, I GUESS THAT GETS TO TOO.
IT SEEMS LIKE THERE'S SOME AREAS WHERE WE'RE NOT MATCHING UP QUITE AS WELL WITH, YOU KNOW, HERE'S OUR PROJECT DELIVERY METHOD.
AND THEN WE GO ON TO TWO, WHICH LAYS OUT THE DELIVERY, UH, PROJECT DELIVERY.
AND IT'S A DIFFERENT STYLE, BUT I THINK THAT NEEDS TO GO JUST MAYBE SOMETHING THAT AT SOME POINT WE WANT TO TALK TO THE BOARD ABOUT.
I WILL PUT A STAR NEXT TO THAT ONE.
ROBERT, DID YOU HAVE SOME OTHER ADDITIONAL INFORMATION ABOUT THE CONCERN? ABOUT WHAT MS. BOATWRIGHT JUST MENTIONED? NOPE.
WELL, I THINK IT GETS TO, WHEN WE GET TO LEVEL TWO, WHAT'S YOUR QUESTION? WHAT, WHAT ACTUALLY IS THE PURPOSE OF THE SUB HEADINGS UNDER ITEMS? GOT IT.
YEAH, BECAUSE HE ESTABLISHED THE PROCESS AND THEN WE GO ALONG AND WE, WITH THE DIFFERENT FOODS, I THINK YOUR VOICE IS CRUCIAL IN HERE NOW THAT YOU'RE REALLY LOOKING AT THESE POLICIES TO SAY THIS ONE IS, YOU KNOW, MINOR OR DOES NOT NEED IT OR WHATEVER.
ANYTHING ELSE IN THERE? UM, NO COMMENT.
CAUSE I DON'T KNOW WHAT PAGE IT IS.
WELL, I WILL SAY IF I CAN MAKE COMMENT ON E OH, OKAY.
BUT WHERE IT GOES OFF THE SOAK, THE ITEM TALKS ABOUT STAFFING, PROJECT DELIVERY AND CONTRACTING AND PROCUREMENT PROCESS.
I HAVE STAFFING PROJECT DELIVERY METHOD AND PROCUREMENT KIND OF LEFT OFF CONTRACTING.
OR YOU COULD SAY IT'S PART OF THE CARIBBEAN THAT I DO BELIEVE.
AND I'VE THOUGHT THAT I NEED TO ADD AN EXPLANATION OF THE CONTRACTING REVIEWED THAT.
SO, UM, AND MY CONTRACTING SECTION SECTION, I CAN KIND OF READ YOU WHAT I'M THINKING AND JUST GET YOUR FEEDBACK ON WHETHER IT NEEDS TO BE EDITED AT ALL, BUT JUST UNDER CONTRACTING THE CONTRACTING.
SO I'LL FOLLOW THE BASE AIA, WHICH IS THE AMERICAN INSTITUTE OF ARCHITECTS CONTRACT.
THAT'S THE FORMAT WE USE FOR THE SERVICE BEING PROVIDED.
THE AIA BASED CONTRACTS WILL BE MODIFIED TO MEET THE NEEDS.
IF YOU'VE KIND OF SCHOOL DISTRICT, THERE SHALL BE A LEGAL REVIEW OF ALL MODIFIED BASE AIA CONTRACT TEMPLATES.
WELL, I FEEL LIKE I NEED TO ADD IN HERE OKAY.
TO GROW UNDERNEATH THE INTERPRETATION AS A UNDER E IS THAT CORRECT? OKAY.
THE FEEDBACK I WOULD GIVE ON THAT, IF THAT'S OKAY FOR ME TO PLEASE, UM, YOU KNOW, AND WE TALKED ABOUT THIS BRIEFLY, CAUSE I HAD NEVER SEEN A NOTE THAT THEY'VE NOTICED OF A 10 TO A WORK.
THERE IS A PROCESS THAT YOU FOLLOW, LIKE IT GOES, AND THAT'S WHAT I THINK WOULD BE INTERESTING.
INTERESTING, IMPORTANT TO PUT UNDER CONTRACTING IS YOU SOLICIT BIDS, YOU HAVE THE RFPS, YOU, THE BOARD APPROVES THAT, THEN YOU GIVE A NOTICE OF INTENT TO AWARDS OF THE BOARD
[00:30:01]
SO THAT IT'S LAID OUT YOUR INTERACTION WITH THE BOARD.SO MOST ALL OF THAT IS SPECIFIED IN THE PROCUREMENT PROCESS.
SO THAT NOTICE OF INTENT TO AWARD IS A FORMAL A DOCUMENTS.
THEY HAVE A FORMAL PROCESS FOR NOTICE OF INTENT.
AND SO DOES OUR PROCUREMENT PROCESS LAY OUT WHAT, WHEN AND HOW TO USE A NOTICE OR AN RFP OR CAUSE THERE'S BASICALLY NOTHING IN HERE TO PROCUREMENT BASICALLY, OR LIKE WE'VE SILOED DISTRICT FOR CARRIERS AND IT WOULD BE SPELLED OUT IN THE DISTRICT TERM OF POLICY.
SO JUST LIKE A C DISTRICT PROCUREMENT.
UNDER HOW AM I GOING TO DO PROCUREMENT? I'M GOING TO FOLLOW THAT POLICY WITH CARMEN.
SO IT'S NOT UNDER DIFFERENT OB OR ANYTHING.
WELL YOU MAY HAVE, IF YOU HAVE NO, MAYBE IN FINANCE.
I DON'T REMEMBER JUST RIGHT OFF HAND.
I THINK IN THE HANDBOOK TO ROBIN, IS THERE NOT A LINK TO THE PROCUREMENT CODE AND THE BOARD HANDBOOK? YES.
WE TALKED ABOUT THAT, KNOWING THAT IT'S SO MANY OF OUR THINGS ARE BASED ON HOW PROCUREMENT IS, IS CONDUCTED.
CAN YOU TELL ME WHAT'S THE PROCESS TO DEVELOP IN THE PROCUREMENT? IS THAT A PART OF THE, WILL I BE A PART OF THIS? I AM NOT THE PROCUREMENT EXPERT, BUT UM, THE PROCUREMENT CODE HAS TO BE REVIEWED ON A REGULAR BASIS AND IT HAS TO FOLLOW SOMEWHAT DIRECTLY THE STATE PROCUREMENT CODE.
SO THE STATE SETS THE PROCUREMENT CODE.
WE EITHER ADOPT DIRECTLY TO STATE PROCUREMENT CODE OR AFTER CREATE OUR OWN AND HAVE IT REVIEWED BY THE STATE.
SO THAT'S MY LOOSE KNOWLEDGE OF IT.
I WOULD JUST SAY THAT THE STATE HAS SOME INVOLVEMENT IN ANY, IN DEVELOPING AND APPROVING OUR PROCUREMENT CODE.
AND AT SOME POINT IN TIME BEFORE EVERY PROCUREMENT CODE GO OUT, AH, IS BOUGHT BEFORE THE BOARD RFPS.
THE TWO DIFFERENT THINGS, THE PROCUREMENT CODE, IF IT'S EVER CHANGED.
THAT HAS TO BE APPROVED AND GONE TO THE BOARD RFP IN THE PAST.
THE ANSWER IS NO, THEY, UH, THE BOARD IS NOT NOTIFIED, BUT IN THIS ZOE YOU'RE ASKING FOR MAJOR CONSTRUCTION RFPS TO BE BROUGHT TO THE BOARD.
NOW CONTRACTS HAVE ALL WEEK WELL CONTRACTS OF A CERTAIN AMOUNT AMOUNT I GUESS, ARE BROUGHT TO THE BOARD OF MAJOR CONSTRUCTION CONTRACTS WILL FOLLOW UP IN THAT AMOUNT.
SO THOSE HAVE ALWAYS IN THE PAST, BUT PREVIOUSLY I WOULD SAY NO PRIOR TO THIS ZOE RFPS HAVE NOT BEEN BROUGHT TO THE BOARD.
SO WE'RE NOT TELLING YOU THAT TIME WE'RE GOING OUT FOR ARCHITECTS.
WE BRING IT TO YOU ONCE THE CONTRACTOR, ONCE, ONCE WE'RE READY TO SELECT AN ARCHITECT.
SO THIS, THAT IS A CHANGE IN THE WAY WE DO BUSINESS.
UM, LET'S CONTINUE ON F ANY CONCERNS OR, YEAH.
JUST DOWN TO H UM, ROBERT, I D I DO HAVE A CONCERN WITH THIS THAT THEY, UM, MAINTENANCE AND CUSTODIAL SERVICES.
THEY, THE REPORT ON IT IS ONLY BASED ON THE PRINCIPAL FEEDBACK.
I THINK WE'VE HAD THIS CONVERSATION BEFORE, AND I UNDERSTAND HOW IT'S DONE.
UM, AND THE PRINCIPAL SHOULD KNOW, BUT I JUST THINK IT WOULD BE REALLY CRUCIAL TO GET A BROADER, A BROADER SPREAD OF HOW PEOPLE THINK THEIR BUILDING IS.
UM, AND BY YOUR OWN ADMISSION, I THINK LAST TIME, NOT EVERY PRINCIPAL SENT BACK THAT REPORT.
AND I DON'T SEE WHY THAT'S ALLOWED.
UM, I THINK THAT IS CRUCIAL INFORMATION FOR YOU TO KNOW, AS YOU ARE PUTTING TOGETHER YOUR MAINTENANCE REQUESTS OR, UH, NOT PUTTING TOGETHER, BUT, YOU KNOW, REVIEWING THEM, UH, DECIDING ON THE CUSTODIAL CONTRACTS AND EVERYTHING.
SO COULD THERE NOT BE A WAY TO INCLUDE MORE THAN JUST PRINCIPALS IN THIS? YES, I THINK IT WOULD BE A REALLY GOOD IDEA.
UM, I MEAN, FIRST THING THAT COMES, SO THE PROBLEM IS, I GUESS, WELL, NUMBER ONE, ONE OF THE REASONS WE GO OUT TO PRINCIPALS, OF COURSE, CAUSE THAT'S PART OF THEIR DUTIES AND RESPONSIBILITIES FOR A BUILDING IS, IS TO MAKE SURE THAT THEY'RE PARTICIPATING OR NO WITH CONDITIONS
[00:35:01]
FOR BUILDING.SO TEACHERS AS ANOTHER GROUP THAT IS NOT THEIR RESPONSIBILITY.
AND THEN THE PROBLEM IS IN THERE, YOU KNOW, 1800, WHATEVER THE NUMBER IS OF TEACHERS, HOW DO YOU GET A SELECT GROUP TO GET ENOUGH FEEDBACK, TO GET, TO MAKE IT VALUABLE? AND I MEAN, THE FIRST THING THAT COMES TO MY MIND IS TEACHER FORUMS OR SOMETHING OF THAT NATURE.
I DO THEM TO GET SOME FEEDBACK ON A REGULAR BASIS AND THAT, THAT, THAT WOULD NOT BE A PROBLEM.
I THINK THAT'S A GREAT INSTALLATION, SMALLER GROUP, YOU KNOW, IT CAN'T BE A MASSIVE, I THINK THAT THAT'S A REALLY SUGGESTION.
I ALSO THINK IT WOULD BE IMPORTANT TO, UM, MAKE SURE THAT THERE'S AT LEAST A 90% RESPONSE RATE FROM THE PRINCIPALS.
YOU KNOW, I THINK THAT WOULD BE AN EXPECTATION OF THE BOARD THAT I THINK, UH, YES.
SO PART OF A PRINCIPAL'S EVALUATION MAY NEED TO BE HOW WELL THEY'VE RESPONDED OR SOMETHING LIKE THAT.
I, OF COURSE, THAT'S UP TO A DR.
RODRIGUEZ, BUT I WOULD SAY THAT IF THE EXPECTATION IN THIS ZOE IS THAT THERE'S A RESPONSE RATE OF AT LEAST 90% OF PRINCIPALS.
AND, UM, IN ADDITION TO THE TEACHER FORUM, WHICH I THINK IS A FABULOUS IDEA OF YOURS, UM, AT LEAST WE'RE GETTING A LITTLE BIT BROADER VIEW, WHICH WILL BE USED FOR YOUR ABILITY TO ASCERTAIN WHETHER OR NOT THAT COMES, YOU KNOW, THE CONTRACT IS WELL, THE JOBS ARE DIFFERENT, RIGHT? SO WHAT I CAN ADD INTO THIS, I GUESS, FOR, AS THE INTERPRETATION, YOU KNOW, JUST THAT OUR UNDERSTANDING IS THE BOARD EXPECTATION WOULD BE TO HAVE 90% OR HIGHER OF PRINCIPALS AND THAT WE ALSO NEED TO SERVE IT, SURVEY OTHER GROUPS, SUCH AS TEACHER FORUMS YET ANOTHER VOICE.
UM, I CAN'T SEE WILLIAM CAUSE THE CHANCE WILL OPEN NOW.
UM, ANY OTHER, ANY QUESTIONS FROM ANYBODY ABOUT THAT OR ANY THOUGHTS? OKAY.
LET'S MOVE ON TO, UH, IS THAT I, YEAH.
LET HER, I, THAT KIND OF CIRCLES BACK TO OUR PREVIOUS MOBILIZATION.
CAUSE I WILL SAY AS A FINAL WE'RE WHERE WE'RE GOING TO LAND ON THIS, KATHY IS I THINK THAT ROE DOES NOT REALLY LAY OUT.
ROE DOES NOT LAY OUT ENOUGH PROCESS FOR HOW WE'RE GOING TO HANDLE ENROLLMENT ISSUES GOING FORWARD.
A BIG, BECAUSE AGAIN, THAT LAST SENTENCE SYSTEMS SHALL BE IN PLACE.
AND I HAVE A MARK HERE THAT SAYS, WHAT, WHAT DO THOSE SYSTEMS LOOK LIKE? WHAT, WHAT DOES THAT, AND THAT GOES BACK TO THE PROCESS, YOU KNOW? YES.
I MEAN, TO ME, ONE OF THE THINGS WE'VE BEEN WORKING ON IMPROVING IS THE COMMUNICATION SAY BETWEEN OPERATIONS AND INSTRUCTION, TO MAKE SURE THAT WE'RE, WE'RE DOING, WE'RE, WE'RE WALKING TOGETHER IN STEPS.
SO WE'RE DOING WHAT MEETS THEIR NEEDS AND THEY'RE NOTIFYING US WHEN WE'RE NOT MEETING.
AND THAT GOES TO WHEN THE RED FLAG GETS RAISED AND ONCE IT'S RAISED, WHAT DO WE DO AND WHO DOES WHAT? SO, SO I WOULD LIKE, AND LET HER, I, MAYBE JUST A LITTLE MORE EXPLANATION OF WHAT THAT SYSTEM, WHAT THAT PROCESS MIGHT LOOK LIKE.
SO SYSTEMS SHALL BE IN PLACE TO ENSURE THAT.
SO WHAT IS THAT SYSTEM? I DON'T KNOW.
ANY OTHER QUESTIONS ABOUT THAT? BECAUSE WILLIAMS CANADA, NO.
AND THEN ON PAGE SEVEN, UM, YOU HAVE THE MONITORING INDICATORS, YOU HAVE THE TEN-YEAR PLAN, THE MAINTENANCE REPORT AND REPORTS ON RFPS, THE REPORTS ON RFPS.
THAT'S NOT THE AMENDMENTS THAT COME THROUGH, RIGHT.
THAT'S SOMETHING DIFFERENT WOULD, THAT WOULD BE AN, I SAY IT, THAT IT WOULD BE PART OF OUR CONSTRUCTION UPDATE.
LIKE WE'RE ABOUT TO GO OUT FOR ARCHITECTS FOR THE NEXT TWO YEARS FOR, UM, SOME SUMMER WORK PROJECTS, WHICH INCLUDES BOTH REFERENDUM AND 8%, WHICH I KNOW IS CONFUSING.
UM, I NEED TO NOW TELL YOU BEFORE WE PUT IT OUT ON THE STREET.
SO AT OUR NEXT OPERATIONS COMMITTEE, I'M GONNA COME TELL YOU THAT WE'RE ABOUT TO PUT OUT THE RFP FOR IT.
I THINK I HAVEN'T SEEN WHAT IT IS IT, NO, WE'VE NEVER DONE THIS BEFORE.
WE'VE NEVER REPORTED TO YOU PRIOR TO GOING OUT ESTABLISHING A NEW NORM.
UM, BUT, BUT WHAT IT'S GOING TO DO IS, IS IT'S GOING TO LOOK LIKE THE BEGINNING OF THE PROCESS TOO, UNTIL THEY THREW OUT, MAYBE BY ADDING THAT INTO IT.
THAT'S WHAT IS GOING TO RESULT IN.
WELL IT GIVES YOU A CHANCE TO ASK MORE QUESTIONS AHEAD OF TIME ON HOW WE'RE SETTING
[00:40:01]
UP BEFORE WE'VE ALREADY COMMITTED.UM, ON PAGE SEVEN, THAT NUMBER ONE, I THINK THAT SHOULD BE A TWO, RIGHT? ROBERT.
AND THE QUESTIONS THAT YOU BROUGHT UP MS. BOATWRIGHT IS ABOUT THIS DESIGN BUILD.
WELL, IT JUST, THIS DOES NOT REALLY SEEM, AND I WAS TALKING TO ROBERT ABOUT THIS, LIKE, THIS IS WHAT WE'RE DOING.
SO THE QUESTION IS, IS THE OIC AND ATTEMPT TO CHANGE WHAT WE'RE DOING OR IS THE WAY JUST SORT OF OUT BECAUSE WE HAD THE WHOLE BLACK LINE, RIGHT.
WE CAME UP WITH A NEW PROCESS FOR SHORT-TERM FACILITIES PLANNING, BECAUSE WE DON'T REALLY HAVE ANYTHING FROM A SHORT-TERM FACILITY PLAN.
I MEAN, THAT PRETTY MUCH MEANS 8% PROJECT.
SO WE HAVE THIS WHOLE OTHER PROCESS.
SO I DON'T KNOW TO ME, I'M NOT GOING TO COMPLAIN ABOUT IT, BUT IT SEEMS LIKE MAYBE SOMETHING THAT WE NEED TO TAKE BACK TO THE BOARD AND SAY, WE'VE GOT A BETTER PROCESS NOW, CAN WE CHANGES? YEAH.
I AGREE WITH THAT IN MY MIND, I NEED TO TAKE OFF A THREE, JUST MAKE A STATEMENT AT THE TOP AND THEN YOU'LL INTERPRET IT WITH THE BLACKLIGHT RUN.
THE WHOLE PROCESS THAT WE KIND OF WORKED THROUGH.
I DON'T SEE WHAT'S THE GAME BY ADDING AGE.
FOR ME, IT DOESN'T FEEL LIKE IT CAME ORGANICALLY FROM THIS DISTRICT.
NOW THE NEXT SECTION, THE INTERPRETATION YOU NOTICE, I DIDN'T BREAK IT DOWN BECAUSE IT DIDN'T SEEM.
SO REALLY THIS, THIS WHOLE SECTION KIND OF NEEDS TO HAVE THAT MAJOR CONVERSATION.
AND UM, AND I SEE DOWN BELOW THERE, THE BOTTOM, THE REQUIREMENTS BOWIE NINE REQUIRE MONTHLY CONSTRUCTION.
SO THEREFORE, WHEN THAT'S DONE, THE QUARTERLY IS DONE.
I MEAN, SO UNLESS YOU'RE WANTING SOMETHING DIFFERENT BETWEEN QUARTERLY AND MONTHLY, BUT I THINK WE'RE PROVIDING ENOUGH INFORMATION ON A MONTHLY.
I CAN'T THINK OF WHAT ADDITIONAL YOU WANT.
SO THAT MIGHT BE ANOTHER ITEM THAT WOULD BRING UP IN FRONT OF THE BOARD TO SAY, WE DON'T WANT REDUNDANCY IN HERE.
ANY QUESTIONS OR THOUGHTS? SORRY.
SO ROBERT TELL ME, IS THIS NEW, WE UNDERSTAND THIS COMPONENT IS GETTING THE AUTHORITY FROM THE BOARD TO THE SUPERINTENDENT TO NEGOTIATE LAND TRANSACTIONS.
YOU JUST WANT TO GET SAID, AND THEN WHAT'S YOUR THAT'S WHAT WE'RE INTERPRETING YOU'RE SAYING IS THAT YOU WANT SUPERINTENDENT TO GO OUT AND COME TO THE BOARD WITH DIRECT, WITH OPTIONS, RIGHT.
THAT'S SO CLEARLY MISSING FROM THIS AND THE POLICIES WHO'S INITIATING RIGHT? THE LAND, BECAUSE THAT'S WHAT WE WERE TALKING ABOUT.
WHO, BUT WHEN YOU'RE DESIGNATING AUTHORITY, MY MIND, YOU'RE TELLING THE SUPERINTENDENT TO GO OUT AND DO IT AND BRING STUFF.
BUT I WAS GONNA SAY, I FEEL LIKE WE'RE NOT GETTING THE PROCESS.
WE'RE NOT CREATING THE, UH, SUFFICIENT OPERATIONAL EXPECTATION.
IS IT? CAUSE, BUT YOU'RE SAYING, IT SOUNDS LIKE, IS IT THE BOARD SAYS, HEY, WE'D LIKE TO BUY THIS PIECE OF LAND AND WE DESIGNATE YOU THE SUPERINTENDENT TO GO NEGOTIATE IT FOR US.
AND WHEN I THINK THE BOARD IS SAYING, WE WANT YOU GUYS TO COME AND SAY, HEY, WE NEED LAND HERE.
IT SEEMS LIKE WE GOT THE, THE SECOND HALF OF THE PROCESS, BUT NOT THE FIRST STEP, BUT THAT'S A, THAT'S ON THE BOARD.
THAT'S NOT YOUR INTERPRETATION, BUT I DON'T WANT TO KEEP SAYING NO.
AND YOU KNOW, ONE OF THE THINGS IS WE'RE NOT GOING TO GO OUT AND LOOK FOR LAND IS THERE'S NOT FUNDING.
SO YOU'RE DESIGNATING AND FUNDING OR ARE, DOES INDICATE THAT WE'RE SUPPOSED TO GO OUT AND LOOK FOR LAND.
RIGHT? BECAUSE NOW WE HAVE THAT LINE ITEM AND THAT 8% PROJECT.
SO BASICALLY SAYING, YOU GUYS WERE WONDERING RAISING THE RED FLAG, WHAT ARE THE OPTIONS? LOOK, WE'VE GOT, YOU KNOW, SOME KIND OF, OF LAND PURCHASE PROBABILITY, YOU KNOW? SO I, I THINK THAT IN A WAY, THIS IS SAYING MORE GO DO IT.
UM, MOSTLY WE'VE HAD A LOT OF QUESTIONS ABOUT THE OPERATIONAL EXPECTATION AS TO WHO IS RESPONSIBLE FOR DECIDING WE NEED TO PROVE IT.
I THINK IT'S A GOOD POINT BECAUSE I'M SAYING IT'S ASSUMED IN THE BUDGETING, BUT IT'S NEVER GOOD TO ASSUME.
AND YOU KNOW, SOMEONE SHOULD ULTIMATELY BE RESPONSIBLE FOR THAT DECISION, YOU KNOW, FOR STARTING THAT PROCESS.
AND I DON'T KNOW, BUT IT WAS, THAT'S HERE TO ME, THIS FORCE, THIS PART SHOULD BE LIKE FOUR, A OR FOUR B, WE'RE MISSING A FORAY, BUT THAT WE CAN DEAL WITH THAT AT A DIFFERENT TIME.
AND DON'T FORGET TO BRING THAT UP, TO ASK THE, UM, MORE TO REFER TO THE POLICY COMMITTEE TOO, IF YOU THINK IT NEEDS.
UM, WHAT DO YOU THINK KATHY? WELL, YOU KNOW, I DON'T, I DON'T THINK THE BOARD, WE'RE NOT OUT
[00:45:01]
LOOKING FOR LAND, RIGHT? WE'RE NOT OUT LOOKING FOR LAND.SO, YOU KNOW, WHEN THAT CONVERSATION, YOU KNOW, I THINK THE DISTRICT CAN ALWAYS BE OUT LOOKING FROM MY END AND SAYING, HEY, LOOK, WE FOUND THIS PIECE OF LAND THAT WE THINK WE'RE GOING TO NEED FIVE YEARS FROM NOW.
AND MAYBE NOW'S THE TIME TO JUMP ON IT.
I, I DON'T KNOW THAT WE WANT TO PUT IN THERE THAT, UM, THE BOARD SAY ON SEPTEMBER 10TH FROM THIS POINT FORWARD, I THINK THERE IN TENNIS SHOULD ALWAYS BE UP.
AND THAT'S WHAT I THINK THIS DOES AS PART AS THE BIG COMPREHENSIVE PLAN AS TO WHAT IS NEEDED FOR THE DISTRICT.
SO PROVIDING MORE DETAIL WOULD BE TOO RESTRICTED.
I THINK SO, BUT I DON'T KNOW IF THAT'S JUST ME.
ANYTHING ELSE ON PAGE EIGHT? JUST DOWN THERE, ROBERT, UM, THAT THIRD BULLET POSITIVE PRINCIPAL SURVEY RESULTS.
THAT'S PART OF WHAT WE WERE JUST DISCUSSING.
SO YOU WANT TO ADD TO THAT? IT SOUNDS LIKE A 90% PARTICIPATION.
EVERY TIME THAT I HEAR THAT ONLY X PERCENT OF PRINCIPALS HAVE RESPONDED TO, I THINK SOMETHING INCREDIBLY CRUCIAL.
AND THEN YOU HAVE CONVERSATIONS HERE AND YOU HEAR ABOUT DIFFERENT STORIES.
IT'S IT SEEMS AT ODDS WITH EACH OTHER.
SO, UH, I THINK, DO YOU AGREE IN GREG, MR. SMITH? THAT IT'S AN IMPORTANT PART? YEAH, DEFINITELY.
SO I'M GOING TO SMACK YOU EVERYTHING ELSE TO ADD ABOUT EIGHT OR HOW ABOUT PAGE NINE? WHAT ARE YOUR THOUGHTS ON PAGE NINE? UM, AT THIS POINT I JUST, I JUST POINT OUT I, I HAVE NO QUESTIONS.
UM, I THINK 8, 8, 2, AGAIN, THAT A HUNDRED PERCENT UTILIZATION DEVELOP OPTIONS WHEN SCHOOLS REACH A HUNDRED PERCENT.
I THINK THAT'S ALL PART OF OUR CONVERSATION.
YOU KNOW, I THINK THAT IS A, AN AREA OF CONCERN THAT WE HAVE TO DISCUSS WITH THE WHOLE BOARD.
UM, DO AGREE THAT THAT'S SOME SERIOUS, UH, DIVING AND TALKING AND I'M NOT SURE WHAT THE NEXT WORK SESSION IS OR HOW WE WANT TO DO THAT, BUT THAT'S DEFINITELY GOING TO TAKE OUR CONVERSATION.
I'M NOT SURE IT COULD BE A QUICK CONVERSATION.
IT COULD BE A LONG CONVERSATION, BUT I DO AGREE THAT THAT DEFINITELY DOES.
IT'S GOING TO TAKE SOME, SOME BOARD PARTICIPATION AS A WHOLE.
NOW I WOULD SAY, BRING YOUR ATTENTION THAT STEP.
I'M TRYING TO LAY OUT A PROCESS.
I APPRECIATED THAT VERY MUCH BECAUSE THEN IT'S LIKE YOUR INTERPRETATION OF HOW THAT PROCESS, I MEAN, IT'S A WINDOW INTO YOUR HEAD.
THE ONLY QUESTION I HAD ABOUT THAT IS BETWEEN, UM, NUMBER TWO, AND NUMBER THREE, YOU'RE GOING TO DEVELOP OPTIONS AND THEN YOU'RE GOING TO GET PUBLIC INPUT.
UM, I DIDN'T KNOW IF THERE WAS ROOM IN THERE THAT YOU MIGHT BRING SOME OF THOSE OPTIONS TO THE COMMITTEE OR TO THE BOARD FIRST, BEFORE YOU TOOK IT OUT TO THE PUBLIC, LIKE SHOULD FIVE BE IN FRONT OF THREE.
WELL, WHAT WAS YOUR THOUGHT PROCESS ON THAT? MY THOUGHT IS THAT THE BOARD DOESN'T WANT TO WEIGH IN, ESPECIALLY IN SOMETHING THAT YOU TALK ABOUT, BECAUSE WHAT WE'RE TALKING ABOUT IS, IS REZONING REZONING.
YOU DON'T WANT TO WEIGH IN UNTIL THE BOARD TO THE, PUBLIC'S HAD A CHANCE TO SAY ALL THEIR CONCERNS.
IF YOU WEIGH IN TOO EARLY, YOU MAY BE PUTTING YOURSELF AHEAD OF HEARING WHAT THE PUBLIC HAS CONCERNS ABOUT.
THAT'S WHAT I WANTED TO ASK YOU ABOUT WHAT YOUR THOUGHT PROCESS WAS MY THOUGHT ON THAT WAS, UM, I W I WOULD HATE TO GO TO ONE OF THOSE PELVIC INPUT SESSIONS WITHOUT ANY PRIOR KNOWLEDGE OF WHAT THE OPTIONS MIGHT BE.
NOT THAT I'VE WEIGHED IN, ON, ON THE NATE, ANY RECOMMENDATIONS OR SAID, I'M LEANING THIS WAY OR THAT WAY, BUT I WOULD HATE TO GO TO A PUBLIC SESSION.
AND THAT BEING THE FIRST TIME I SEE WHAT THE OPTIONS ARE, THAT WAS MY, THAT WAS HOW I INTERPRETED THIS.
SO WHEN I SAID DEVELOP OPTIONS, THAT WOULD BE REPORTED IN SOME WAY.
AND THAT'S NOT WHAT I'M SAYING, BECAUSE YES, WE WANT TO REPORT, BUT I DON'T THINK YOU WANT TO GIVE ME ANY FEEDBACK.
SO LIKE INFORMED BOARD OPTIONS, UNDER DISCUSSION INVOLVING PUBLIC OPINION, YOU KNOW, GATHER PUBLIC OPINION, I SUPPOSE.
YOU KNOW, I'VE BEEN TO SOME OF THOSE, UM, PUBLIC FORUMS AND THE EXPECTATION IS THAT WE KNOW A LITTLE BIT ABOUT WHAT'S GOING ON.
AND I SAY, BUT WITHOUT ANY DECISION.
SO IT COMES UP TO YOU AND SAY, YEAH, I DON'T
[00:50:01]
LIKE THAT IDEA EITHER.YOU KNOW, I DON'T THINK WE'RE GOING TO DO THAT.
YOU KNOW, THAT ARE NOT TO BE CAUGHT OFF GUARD.
LIKE WHAT YOU MEAN, THAT'S AN OPTION YOU AT LEAST NEED TO KNOW IT'S AN OPTION, WHETHER YOU LIKE IT OR NOT.
YOU KNOW, THAT'S, THE OTHER THING IS NUMBER FIVE INVOLVED BOARD AND REVIEW OF OPTIONS.
AT SOME POINT, THEN YOU SAY INFORM PUBLIC ABOARD DECISIONS.
SO WE'RE MISSING A STEP IN THERE WHERE THE BOARD IS ACTUALLY PRESENTED WITH THE FINAL OPTIONS.
AND I JUST, CAUSE I HONESTLY WAS ASKING, IS IT THE BOARD'S DECISION? LIKE IF YOU COME AND SAY, HERE ARE THE THREE OPTIONS, THE BOARD'S THE ONE THAT MAKES THE DECISION, WHICH WILL WE GO WITH? YES.
AND I DIDN'T WANT TO SAY FINAL YET BECAUSE THE PROCESS MAY START OVER.
SO, YOU KNOW, YOU MAY, SO THAT'S WHY BETWEEN THE SAY FIVE, THAT'S WHERE I'M BRINGING TO THE BOARD.
WE MAY BRING THE FIRST TIME AND THAT MAY BE THE DEFINED OR, WELL, I WOULD SAY OF MAY SAY, I DON'T LIKE ANY OF THESE OPTIONS GOING BACK, I CAN START OVER.
AND THEN WE SAY, ALL RIGHT, WE DEVELOP.
AND THEN WE GO BACK TO THE PUBLIC AND THEN WE COME BACK TO YOU AFTER THAT SMELLING THROUGH.
SO I DON'T LIKE DEDICATING A FINAL BECAUSE THAT'S WHERE I JUST KIND OF SAY IT STARTS OVER AGAIN.
BUT AT SOME POINT YOU'VE ALREADY ASSUMED THAT YOU'RE SAYING GET OCR APPROVAL OF BOARD DECISIONS.
SO AT SOME POINT WE THAT'S WHERE I SAID, REVISE AS NECESSARY REVISE AS NECESSARY WOULD GO WOULD MEAN FOR THE MOST PART, GO BACK TO NUMBER TWO, YOU KNOW, RETURN TO TWO, BUT WE'RE IN AN INFINITE LOOP THAT CAN HAVE, YES, WE'VE GONE TO BE, YOU KNOW, WITH A REZONING WE'VE GONE TO OPTION TRIPLE Z.
I MEAN, SO THAT IS A LOOP THAT CAN JUST DO THIS, BUT THERE'S NO EDWIN JUST SAY FROM LIKE A COMPUTER PROGRAM AND THERE'S NO EXIT, THERE'S NO, THERE'S NOTHING IN HERE THAT SAYS ONCE WE'VE ANYWAY, THIS HAS GIVEN, BUT I'M JUST SAYING THERE'S NOWHERE IN HERE THAT SAYS THE BOARD MAKES THE DECISION.
I HAD THAT SAME THOUGHT THAT THERE ARE NO WORK.
THERE WAS NOWHERE IN HER RIGHTS FINALLY, THAT THERE WAS A DECISION.
SO INSTEAD OF, UM, INVOLVED BOARD AND REVIEW, UH, YOU COULD LEAVE, INVOLVE OR PRESENT.
WHAT I'M SAYING IS LIKE, IF YOU'VE BEEN GETTING COMPUTER PROGRAMMING TERMS, YOU BRING US THE OPTIONS.
WE REVISE, YOU BRING US OPTIONS WHERE AT SOME POINT WE SAY, OKAY, THIS IS THE OPTION.
AND THAT'S THE STEP THAT'S MISSING.
YOU WANT IF APPROVED, GO ON TO SIX, IF NOT APPROVED RETURNED TO, TO SOMEBODY, IT SAYS BOARD HAS THE FINAL SAY IN THE PROCESS.
THAT THAT'S WHAT, AS A SIMPLE, AS THE BOARDS, NOT ONLY HAVE THE BLOOD AT THE PHARMACY, BUT IF, AS THE BOARD SEES FIT, THE BOARD CAN SEND THEM BACK TO THE US AND THE SUPERINTENDENT AND HIS STAFF BACK TO THE DRAWING BOARD AND SAY, HEY, WE DON'T LIKE ANY OF THESE OPTIONS.
COULD YOU CHANGE IT UP? OR COULD YOU GO BACK TO THE DRAWING BOARD AND START ALL OVER? SO HE ADDED THE CATCH 22 HERE IS THAT THE BOARD HAS TO HAVE THE BOARD HAS TO GIVE DIRECTION.
AND CERTAINLY SEEMS LIKE I'LL ASK FOR THE BOARDS OF DIRECTORS WHAT TO DO.
SO IN THE SAYING THAT IT'S, IT'S JUST SAYING THIS, UH, I, I WILL STILL PROBABLY LIVE WITH THAT.
WOULD THAT, WHAT WOULD THOSE WORDS BEING IN THERE, HAVING THOSE WORDS SHOULD BE IN THERE.
AND, AND, AND THE BOARD HAS TO ALICIA STOPS FROM THE TOP.
SO THE BOARD HAS TO GIVE LEADERSHIP TO THE STAFF AND MAKE A DECISION, HEY, MICKEY, NONE OF THESE WORK.
SO I DON'T SEE A PROBLEM WITH THE BOARD GIVEN TO THE PROBLEM OF DECISION REVERENCE TO GO BACK OR REVERENCE TO GO WITH
BUT THE BOARD NEEDS TO THE BOARD, THE BOARD HAS TO BE PROMPT AND KNOW THAT, HEY, AT SOME POINT IN TIME, WE HAVE TO MAKE THAT DECISION.
SO I THINK THAT THE BEING TRANSPARENT AND PUTTING THAT IN THERE IS NOTHING WRONG WITH THAT.
LIKE I LIKED HIS TERM THERE, SO, YOU KNOW, IT'S KIND OF SPREADING WITH THE WORD INVOLVED INSTEAD OF INVOLVED THE BOARD DIRECTION REVISES MR. YOU CAN FINALIZE AND YOU MOVE ON OR YOU GUYS AS NECESSARY TO GO BACK.
AND AT SOME POINT THE BOARD, I JUST THINK IT SHOULD BE IN HERE THAT THE BOARD MAKES THE DECISION, NOT THE DISTRICT, HIS WORDS, GOOD DIRECTION.
AND I AGREE WITH THAT, THE BOARD SHOULD MAKE THE FINAL DECISION AND THE FINAL DECISION CAN BE AT THIS POINT IN TIME, THE FINAL DECISION IS FOR THE STAFF TO GO BACK AND, AND MAKE YOURSELF.
SO THE WORD FARM DECISION IS A GREAT WORD, BUT IT DOESN'T, IT DOESN'T HAVE TO BE THE, IT DOESN'T HAVE TO BE DETERMINED WHEREVER THE REVERENCE, THE FINAL DECISION TO GO FORWARD OR WAS THE FINAL DECISION THAT NONE OF THIS IS GOING TO WORK.
SO THAT DECISION IS A DECISION IN REFERENCE TO FINAL DECISION ALSO AT THE BEGINNING STAGES OF DECISION.
DOES, DOES THAT MAKE SENSE? YEP.
AND YOUR NUMBER SIX AND 7 34 DECISIONS THERE.
THE BOARD IS MAKING A DECISION.
SO THIS WOULD BE A MONITORING INDICATOR BE YOU PROBABLY ANNUALLY MAYBE.
UM, I THINK I READ HERE ANNUALLY HAVE LIKE AN OB, YOU BRING THE OPERATIONS AND IT WOULD SHOW A REDUCTION KILOWATT HOURS.
[00:55:01]
SO WHAT OUR REPORT WOULD BE WOULD BE 8.98.SO ANY OTHER QUESTIONS ON PAGE 10? OKAY.
WHAT ABOUT PAGE 11? IS THAT THE SUPERINTENDENT SHALL NOT, OR DID WE SAY YES? WELL, YEAH.
DO YOU HAVE QUESTIONS ABOUT ANYTHING I'M TRYING TO FOLLOW? THE ONLY THING ROBERT, IT JUST A TYPO AND BLAMING.
WE UNDERSTAND THIS COMPONENT OF BOARD EXPECTATIONS.
WE UNDERSTAND THIS COMPONENT REFERS TO THE BOARD, THE TOP OF PAGE 11, THE LAST PAGE, OR IS IT JUST THE BOARD EXPECTS? WE UNDERSTAND THIS COMPONENT REFERS TO THE BOARD'S EXPECTATIONS FOR CONSTRUCTION PROJECTS.
AND JUST DOWN FURTHER UNDER INTERPRETATION, WE UNDERSTAND THIS COMPONENT REQUIRES US TO ENSURE FACILITIES ARE REASONABLY AVAILABLE.
SO I HAD NO QUESTIONS OR COMMENTS ABOUT THE CONTENT.
ALL RIGHT, LET'S GO ON TO, OH, WE NINE, UH, CONSTRUCTING.
SO ONE NINE CONSTRUCTION MANAGEMENT.
I MEAN, I GUESS, WELL, YEAH, I MEAN, IT'S PRETTY ONE SENTENCE.
UM, I HAVE NO QUESTIONS, BUT ROBERT, I DID HAVE A QUESTION FOR YOU.
UM, I GUESS I SHOULD HAVE ASKED IT A LITTLE BIT EARLIER UNDER OEA.
WOULD THERE BE ANY BENEFIT WITH THIS NEW PROCESS WE'RE USING WITH THE 8% FUNDS TO SEPARATE FROM THE CAPITAL IMPROVEMENT PROJECTS, HAVING THE DEMOGRAPHICS AND THE COMPREHENSIVE PLAN DIFFERENT THAN THE, UM, 8% PROJECTS.
AND THE REASON I SAY THAT IS THAT WHEN WE RECEIVED THIS, THIS YEAR, WE DIDN'T EVEN USE THE 8% PROJECTS THAT WERE LISTED IN HERE BECAUSE NOW THE, THE BINDER FOR LACK OF A BETTER EXPLANATION WAS UPDATED.
THIS, THIS WAS NOT EVEN APPLICABLE.
SO WOULD IT BE A BENEFICIAL TO SEPARATE THE TWO, HAVE THE, YOU KNOW WHAT I'M SAYING? I DON'T NEED TO REITERATE HERE CAROL CRUTCHFIELD IN MY HEAD AND SAYING THAT YOU'RE, YOU HAVE TO HAVE THE STOOL YOU'RE SUPPOSED TO HAVE FOR THE MOST PART, THE DEMOGRAPHICS, THE FACILITIES AND THE, UH, INSTRUCTIONS.
UM, SO I THINK, I THINK WE NEED TO IMPROVE THIS A LITTLE BIT WITH YOUR OES, WITH THIS BEING THE LONG RUN AND YOUR 8% APPROVAL FROM THE UPCOMING YEAR IS THE SHORT READ ON PROJECTS.
SO YOUR MAKINGS REQUESTS, WHICH I DON'T KNOW IF WE'VE FIGURED OUT EXACTLY YET ON HOW TO REPORT TO, UM, LONG-TERM NEEDS, AS FAR AS ADDITIONAL BUILDINGS AND FACILITY ASSESSMENT ITEMS, YOUR FACILITY IS ASSESSMENT IS, MAY MERGE MORE WITH THAT.
SO THAT'S MORE OF THE LONG-TERM NEEDS WHERE YOU'RE 80% SHORT-TERM.
SO CAN YOU BREAK THEM APART? YES, CAROL, IN THE BACK OF MY HEAD SAYING THEY NEED TO BE TOGETHER BECAUSE, YOU KNOW, THE DEMOGRAPHIC SHOWS YOU THE NEEDS OR THE GROCERY AND THE NEEDS FOR ADDITIONAL FACILITIES.
AND THEN YOU SPELL OUT HOW THAT MIGHT BE.
BUT THOSE, THOSE 8% PROJECTS ARE, ARE NOT NECESSARILY DEMONSTRATIVE OF THE LONG-TERM NEEDS.
SO WHEN I HAVE GONE THROUGH THIS AND READ IT SEVERAL TIMES IN THE PAST, THIS IS THE THIRD ONE THAT WE'VE RECEIVED.
SO WHERE IS THE PLAN WHERE, YOU KNOW, HERE'S THE, HERE'S THE DATA DEMOGRAPHICS, UH, STUDENTS OUT OF THEIR ZONE THAT ARE ATTENDING TO SCHOOL.
AND THEN WE HAVE 8% PROJECTS, BUT IT'S NOT, YOU KNOW, WHERE'S THE, THE PURPOSE OF THAT WAS ALWAYS JUST SHOW THAT WE'RE TRACKING.
SO THE BOARD KNOWS THAT WE'RE AT LEAST WE'RE, WE ARE KEEPING TRACK WITH WHERE SOME OF OUR NEEDS.
I THINK WHAT YOU'RE ASKING FOR IS MAYBE LEADING THIS TOWARDS IS MORE
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OF A EVEN BIGGER PICTURE IN THAT THAT'S GETTING DOWN TO THE DETAILS OF THAT.YOU NEED A CHAIR TO A BIGGER PICTURE.
ROBERT, THOSE WERE NOT EVEN, I MEAN, WE DIDN'T EVEN REFER TO THOSE WHEN WE WERE GOING THROUGH THE 8% PROJECT RIGHT NOW.
AND I'M GETTING SOME PUSHBACK FROM PEOPLE THAT, UM, BELIEVE THOSE ARE IN STONE, JUST BECAUSE ON FRIDAY THERE'S ONE PRINCIPAL, JUST BECAUSE THE BOARD APPROVED THE TENURE PLAN, BUT LIKE, I'M GETTING THIS ON THIS YEAR.
SO THERE IS SOME CONFUSION WITH, SO WE MAY NEED TO LOOK AT REORGANIZING, EXCUSE ME.
I MISSED, CAN YOU SAY THAT AGAIN, PLEASE REPEAT THAT MR. SMITH, ABOUT, ABOUT THE COMMENT YOU MADE AND HE SAID ABOUT THE PUSHBACK THAT HE'S GETTING ON, ON, WHAT DOES THAT CAUSE YOU CAN PUSH BACK ON? WELL, I'M JUST GETTING PUSHED BACK FOR, FROM PRINCIPALS AND OTHER PEOPLE IN THE COMMUNITY THAT BELIEVE THAT WHEN THE BOARD APPROVES THE TENURE PLAN, THEY'RE GOING TO GET THOSE PROJECTS.
SO A PROJECT THAT WAS LISTED TO BE FIVE YEARS OUT WHEN IT'S APPROVED FOR FIVE YEARS FROM NOW, YOU'RE GOING TO GET IT.
WELL, THAT IS NOT THE INTENT OF THAT AT ALL.
SO THAT'S A, THAT'S A, THEY'RE GETTING THERE'S SOME CONFUSION.
WELL, I CAN SEE WHERE THAT CONFUSION WOULD BE.
SO, AND ALSO I HAVE NEVER MADE THE, THE LEAP FROM THE NARRATIVE AND THE DEMOGRAPHICS THAT ARE LISTED IN WONDERFUL DETAIL AND FABULOUS INFORMATION.
I'VE NEVER MADE THE LEAP WHERE, HOW ALL THAT INFORMATION PLAYS INTO THOSE VERY DETAILED 8% PROJECTS.
NOW, NOW WHAT COULD I MAKE THE LEAP AND SAY, OH MY GOSH, LOOK AT THE PERCENT CAPACITY AT THAT SCHOOL.
OH, HERE'S THE PLAN THAT SAYS, YOU KNOW, OH, THIS IS HOW WE COULD ADDRESS THAT.
SO YEAH, SOMEWHERE IN THAT PLAN, THERE WOULD BE A LINE ITEM THAT SAYS NEW SCHOOL UNDER 8% PROJECTS, UNDER 8% PROJECTS DOESN'T MEAN BECAUSE ACTUALLY WHEN WE BUILD A REFERENDUM, PART OF IT COMES OUT OF THAT APRIL, THAT LIST, A TEN-YEAR PLAN IS USED, WAS USED TO BUILD PASSWORD RANDOM USE TO BUILD THE FUTURE, BUT THERE MAY BE BETTER WAY CONSTRUCTING THAT THAT IS MORE OF A, A BIGGER VIEW AND WOULD TAKE SOME OF THAT FUSION NOW WHILE WE STILL TRACK AND MAYBE THE TRACKING OF PROJECTS, THESE, WHEN WE TALK ABOUT PROJECTS, NOT THAT I CAN SEE THAT.
I, I SEE A VALUE IN SEPARATING BECAUSE THE 8% PROJECTS ARE LESS ABOUT, UH, ADDRESSING GROWTH AND, AND MORE ABOUT DEFERRED MAINTENANCE.
SO WHEN YOU PUT IT IN THAT BOOK, BUT YOU DON'T, THERE'S NOT THAT CONNECTION YET.
AND I, I, YOU'RE NOT SAYING REMOVE THE CONVERSATION ABOUT FACILITIES, I'M JUST SAYING REMOVE THE 8% CONVERSATION ABOUT FACILITIES.
IT NEEDS TO BE A BIGGER PICTURE.
AND SO THAT MIGHT BE A GOOD CONVERSATION TO, UM, CAUSE SO WHEN I, WHEN I WENT BACK, SO TO TIE IT INTO THIS AND MAKE SURE WE'RE STAYING ON TOPIC HERE WAS, I SAW, UM, UNDER THE INTERPRETATION HERE, I JUST WROTE IN HERE ANY VALUE IN SEPARATING THE TWO.
SO THAT'S HOW, THAT'S WHAT MADE ME THINK ABOUT IT.
ONE SECOND, MR. SMITH MISSPELLED IT RIGHT.
IF YOU COULD FINISH WHAT YOU'RE SAYING, ONE SECOND, MR. SMITH, PLEASE.
IT'S THE COMMUNICATIONS THAT PEOPLE UNDERSTAND WHERE THE MONEY'S GOING AND FOR WHAT, BECAUSE THERE IS A LOT OF MISCONCEPTIONS OUT THERE AND I THINK MAYBE WE SEPARATE, IT WOULD HELP.
AND, YOU KNOW, AND PASS AGAIN, TALKING ABOUT
I THINK WE'RE JEALOUS, BUT YES.
SO IN THE PAST, UM, WHEN WE HAD A BIG REFERENDUM, SECOND, THERE WAS A BIG REFERENDUM PART OF THIS SUMMARIZING THE REFERENDUM, HOW WE'RE SPENDING THE MONEY, WHERE IT'S GOING.
AND WE HAVEN'T HAD THAT BECAUSE WE HAVEN'T HAD A REFERENDUM IN, UH, AND THERE PROBABLY SHOULD BE A DISCUSSION OF THAT.
SO WE NEED, I SEE TAKING TAKEN 8% NOW WE STILL NEED TO TRACK THAT, BUT THAT CAN BE DONE IN THE 8% REPORT IN THE SPRING
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WHERE THAT'S MORE OF A BIGGER PICTURE OVERALL FACILITIES.AND IF WE DO A BUILDING ASSESSMENT, MAYBE IT'S NOT GIVING BREAKDOWN OF EVERY FACILITY, BUT JUST A GENERAL VIEW ON THE STATE OR FACILITIES OF THE DISTRICT WHERE, WHERE THE BIGGEST NEEDS ARE KIND OF A, YEAH.
HOW WE'RE DOING OVERALL MEETING THE LONGTERM MAINTENANCE, NOT, NOT SPECIFIC MAINTENANCE, JUST HOW THE $20 MILLION A YEAR IS DOING, YOU KNOW, IS THAT ENOUGH? IS THAT TOO MUCH? YOU KNOW, MAYBE WE COULD PUT THIS ON A, UM, A PEDRO, MY COMMENT IS THIS, ARE WE SAYING WHEN, WHEN, WHEN YOU SAID, WHEN HE'S TALKING ABOUT THE PUSHBACK OR THE ONLY 10% PROJECT, SO IF THERE IS SOMETHING ON THE 10%, UH, ON THE 10 YEAR PLAN IT'S ARE WE SAYING THAT THAT'S A LIVING A LIVING DOCUMENT? I MEAN, BECAUSE, BECAUSE IT'S ALMOST A, IT'S, THERE'S A GRACIE, BUT THERE'S A GRAY AREA THERE.
SO I CAN UNDERSTAND A PRINCIPAL SAYING, OKAY, WHATEVER'S ON THE 10 YEAR PLAN OR WHAT IS IT GOING TO BE? WHEN IS IT GOING TO GET DONE? BECAUSE YOU GOT NEEDS VERSUS WARRANT AND IT BECAME, IT BECOMES, DO THEY NEED IT OR DIGITALLY SOMETHING REALLY? THEY JUST WANT, SO IS IT A LIVING DOCUMENT? IS IT A LIVING DOCUMENT? I GUESS THOSE ARE TWO DIFFERENT THINGS.
THIS, THAT, THAT THE 10% PLAN IS THEY LIVE IN DOCUMENT.
I MEAN, WE PUBLISH IT, BUT WE'RE EDITING ALL THE TIMES AND THE PRINCIPAL CALLS ME TOMORROW.
WE'RE GOING TO KEEP A DATABASE.
SO SERVICE, THEY LIVE IN DOCUMENT.
THEN THE QUESTION I WOULD ASK NEXT IS THEN WHY, WHY SHOULD, WHY, WHY IT WAS A LIVING DOCUMENT? WHY IS THE BOARD VOTING ON THE PROJECTS? OKAY.
SO MR. SMITH, IF I MAY, UM, WE DID SAY THIS MEETING WAS THE LAST ONE HOUR.
CAN WE, I THINK YOU'RE ASKING EXCELLENT QUESTIONS.
WHY DON'T WE PUT THIS ON, UM, THE TOPIC, MAYBE WE COULD SAY THE CAPITOL, THE TEN-YEAR PLAN IS A TOPIC AND HAVE THIS ENTIRE DISCUSSION, UM, AT OUR NEXT MEETING, BECAUSE I THINK THIS IS VERY VALUABLE AND BRING IT BACK.
SO WHAT I WAS GOING TO SUGGEST IS THAT WE, WE NOT APPROVE THAT ARE RECOMMEND THAT OEA BE BROUGHT TO THE FULL BOARD AT THIS TIME.
AND SOME OF THOSE OTHER THINGS LIKE YOU WANTED TO ADD IN THE CONTRACTING PART, UM, AND YOU KNOW, LET'S BRING THAT BACK AND SOME OTHER THOUGHTS, I'M SURE THIS CONVERSATION IS GOING TO SPUR SOME OTHER THOUGHTS THAT YOU MIGHT HAVE ABOUT THIS.
AND WE COULD PUT THIS ON THE AGENDA FOR, UM, JULY MEETING.
IT'S NOT, IS THAT GETTING TOO LATE NOW? SO WE CAN PUT THAT ON THE AGENDA FOR THE JULY MEETING.
AND THEN WE COULD THOUGH, SINCE THERE WAS NO SUGGESTIONS OR CHANGES FOR
HOW DOES THAT SOUND ABOUT RIGHT.
AND MR. SMITH, I'M HAPPY TO DO THIS ONCE MORE.
SO LET'S GO AHEAD AND LET'S DISPOSE OF BOWIE NINE.
I MOVED THAT WE BRING OAE NINE TO THE FULL BOARD.
ANY OTHER DISCUSSION ABOUT IT? ALL IN FAVOR, SAY AYE.
UM, SO DOES THAT MAKE SENSE AND, UM, BRING THAT BACK AND WE'RE GOING TO HAVE THIS DISCUSSION.
SO FUTURE TOPICS THEN 10 DAYS WILL BE THE CONVERSATION ABOUT THE TEN-YEAR PLAN AND MUCH OF WHAT YOU JUST ASKED MR. SMITH, AND SOME OF THE THINGS THAT WE BROUGHT UP, UM, WHAT ABOUT FUTURE TOPICS? UM, I WANTED TO TALK ABOUT, UM, AND THIS KIND OF GOES INTO THE TENURE PLAN, HOW WE'RE COMMUNICATING ALL THE STUFF WE HAVE GOING ON WITH THE REFERENDUM, HOW WE'RE, UM, PARTICULARLY WITH EXECUTIVE SESSION WHEN WE CAN GET THOSE DOCUMENTS PUBLICLY AVAILABLE SO THAT WE CAN REFER BACK TO THEM WITHOUT HAVING TO COME IN AND, AND GET THE DOCUMENTS IN THE OFFICE.
SO, UM, HOPEFULLY WE CAN MAYBE COME UP WITH AGREE ON A PROCESS.
SO YOU CAN JUST EXECUTIVE SESSION AMENDMENTS OR SOMETHING.
I KNOW THAT FINANCE HAVE BROUGHT TO THE OPERATIONS COMMITTEE AND FOR THE FUTURE TOPICS.
I THINK IT WAS 16 AND 17 PERHAPS.
NO, IT'S ON TO SERVICE AND TECHNOLOGY.
THERE WERE JUST A FEW COMPONENTS, UH, DURING THE FINANCE COMMITTEE MEETING THAT THEY RECOMMENDED, WE BROUGHT TO US FOR OUR, UM, THOUGHTS ON THE INTERPRETATION OF IT.
AND I KNEW I'M GOING TO HAVE, I'LL DO
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THE CONSTRUCTION RSP.DOESN'T NEED TO BE ITS OWN LINE.
WE'LL DO A CONSTRUCTION UPDATE.
IF I COULD PLEASE I'LL HAVE A FEW ADMINISTRATIVE REGULATIONS, UH, VERY MINOR CHANGES TOO WITH, UM, HR AND THEN A COUPLE OF TRANSPORTATION AND I'LL INVITE MR. BLACK TO COME WITH US.
WE WILL HAVE THE REVIEW OF THE REVISED AI CONTRACT, CORRECT? OH, NO.
WE'RE GOING TO HAVE THE, BE 1 33, OUR NEW CONTRACT.
I CANNOT HEAR, I CANNOT, I CAN'T HEAR WHAT ROBERT SAID.
REVIEW OF THE REVISE ARCHITECTURE AIA CONTRACT.
IT'S THE NEW AIA ARCHITECTURAL FORM CONTRACTS AND ALSO UPDATE ON THE SALE OF THE PROJECT DANCING.
ANYTHING ELSE? CAN I GO OVER THE LIST? CAUSE I DIDN'T HEAR ALL OF IT.
UM, I HAVE THE TEN-YEAR PLAN, THE CONVERSATION OF THE TEN-YEAR PLAN.
WE HAVE O E 8 0 16 AND
OH, ONCE THEY AMENDMENTS OUT OF EXECUTIVE SESSION ARE MADE PUBLIC SOME WAY THAT WE CAN ACCESS THEM.
I DON'T KNOW, OR TRACK THEM JUST TALKING I'M HAVING TROUBLE BECAUSE I CAN'T REFER BACK TO THE AMENDMENTS BECAUSE THEY WERE IN EXECUTIVE SESSION.
SO JUST LOOKING FOR A PROCESS THAT ONCE THEY'RE PUBLIC, UM, THEY'RE ACCESSIBLE FOR AMENDMENT INFORMATION PROCESS FOR TRACKING OF CONSTRUCTION AMENDMENTS.
UM, THEN WE HAVE CONSTRUCTION UPDATE.
AAR'S REVISIT, UM, THE RE NOW THE REVISED, UH, B 133 AND THEN UPDATE ON THE SAME HELEN THE PROJECT.
SO MORE OR LESS THE TIMELINE ON THE SALE? ON THE GYM.
MS. CARLOS, OR DO YOU HAVE ANOTHER COMMENT? RIGHT.
SO, UM, ROBIN, I WILL SPEAK WITH YOU AND MR. ROTTING ABOUT THIS WOULD BE ANOTHER VERY, VERY LONG MEETING.
WE MAY HAVE TO HAVE TWO MEETINGS IN JULY.
THOSE WHICH ARE MORE TIME SENSITIVE, SO, OKAY.