Jun 10, 2021 Board of Education - Finance Committee

[Call to Order]

[00:00:06]

THE FINANCE COMMITTEE IN BEAUFORT COUNTY SCHOOL DISTRICT TO ORDER AND WE WILL START WITH

THE PLEDGE OF ALLEGIANCE SHIFT. >> ROBIN, YOU CAN PUT THE FLAG UP PLEASE.

A PLEDGE OF ALLEGIANCE TO THE FLAG BY STATES OF AMERICA THERE IS NO CONFLICT FOR WHICH IT STANDS ONE NATION UNDER GOD INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL.

>> THANK YOU OK. THE AGENDA.

[Approval of Agenda]

>> ALL THOSE IN FAVOR SIGNIFY BY SAYING I I OPPOSED. NO, NOTHING OPPOSED.

SO THE MOTION IS APPROVED AND THE AGENDA IS APPROVED. PUBLIC COMMENTS.

ROBIN SAYS THERE ARE NO PUBLIC COMMENTS. MAY WE HAVE A APPROVAL OF THE

[Approval of the May 13, 2021 Committee Meeting Minutes]

BUT THE FIRST PART OF THE MEETING WAS THE FINANCE COMMITTEE.

THE SECOND PART WAS THE OPERATION COMMITTEE THE THAT WE APPROVED TO CARTOON COMMITTEE

MEETING. >> THANK YOU. AND IT HAS BEEN MOVED AND SECONDED TO APPROVE THE MINUTES . ARE THERE ANY DISCUSSION DURING

NON ALL THOSE IN FAVOR SIGNIFY BY SAYING I OPPOSED NAY? >> NO, I HAVEN'T.

SO IT'S PASSED. I'M RIGHT. RIGHT.

AND I AM SAYING THAT BECAUSE I WASN'T THERE. OK, ALL RIGHT.

WENT UPSTAIRS CHANGED SO THAT THE MOTION CHANGED IT TO SPENCER.

YES. OK, OK. OUR FIRST TOPIC IS THE

[Operational Expectations for Financial Services]

I'VE HAD TO GO THROUGH IT ALL. EARL SAYS YOU'VE GOT PART OF IT DONE.

RACHAEL, HAVE YOU HAD A CHANCE TO LOOK? I HAVE.

OK, HOW WOULD YOU LIKE TO GO THROUGH WOULD YOU LIKE TO GO THROUGH IT?

THIS PAGE BY PAGE AND ANY COMMENTS THAT YOU HAVE? >> YEAH, I CAN BE BETTER AT THIS QUESTION OR NOT DISCUSSION . MISS CROSBY HAS ANY COMMENTS THAT SHE THINKS WOULD BE PERTINENT OR THINGS TO NOTE. THEN SHE CAN POINT THOSE OUT BUT I THINK IT'S PRETTY STRAIGHTFORWARD. YEAH I DO.

>> I DO AS WELL. SO WE'LL START WITH PAGE 1 AND IT'S SHOWN ON THE SCREEN NOW

ANY COMMENTS ON PAGE 1? >> IF YOU SCROLL UP AS SLOWLY AS WE GO THROUGH EACH PAGE.

>> ROBIN, ANY COMMENTS ON PAGE 1 DURING 1 GO TO PAGE 2. >> INTERPRETATION AND

MONITORING AND READERS. >> THIS IS WHERE IT'S BEEN DIFFERENT.

>> I REALLY LIKE THIS FORMAT WITH A POLICY AND THEN HOW THE SUPERINTENDENT INTERPRETS THE POLICY AND THEN WHAT THE MONITORING INDICATORS OF THAT POLICY ARE.

THAT VERY HELPFUL COMMENTS FROM DR WISNIEWSKI OR MR. CAMPBELL. >> I DON'T HAVE ANY NOW.

OK. ON PAGE NUMBER TWO WE GO TO PAGE NUMBER THREE AND YOU

COMMENTS ON PAGE NUMBER THREE CONTINUE TO SCROLL DOWN. >> OK.

NO COMMENTS ON PAGE NUMBER THREE WE GO TO PAGE FOUR. I'M GOING TOO SLOW OR TOO FAST.

[00:05:05]

NUMBER FOUR? >> AND THE ONLY THING I THINK THAT I HAD ON ON ON THESE IS I KNOW SOME OF THEM HAVE THE FREQUENCY OR WHEN IT'S GOING TO OCCUR WHETHER IT'S GOING TO BE ANNUALLY OR AT A CERTAIN DATE AND I KNOW THAT I'M IN THE IN THE O E'S RIGHT NOW.

IT'S A DAY IS IT SAYS LIKE MY TRAIN FREQUENCY THE VERY BOTTOM.

SO I DON'T KNOW IF THAT'S SOMETHING THAT NEEDS TO BE HIGHLIGHTED HERE WHEN IT COMES TO THE FULL BOARD OR JUST INDICATED I DID DOUBLE CHECK TO MAKE SURE THAT NOTED IT IN EVERY SINGLE ONE. BUT ANOTHER IS A FREQUENCY THAT'S IN 0 5.

RIGHT. RIGHT. YOU KNOW THE HAVE THE DATES IN SOME CASES WHICH OF COURSE WE DIDN'T FOLLOW THIS YEAR BECAUSE OF THE UNCERTAINTIES IN THE REVENUE ISSUES. BUT I BELIEVE IT DOES SHOW WHEN ITS QUARTERLY SEMIANNUAL EARLY AND SO. BUT AS WE GO THROUGH IT WE CAN CHECK AND SEE THAT THERE'S NO

ANY FURTHER COMMENTS ON PAGE NUMBER FIVE. >> NOW TALK TO OR CAN WE GO TO

PAGE FIVE? >> ANY QUESTIONS ON PAGE FIVE? >> OK.

WE MOVE FORWARD TO PAGE SIX. ANY QUESTIONS? >> PAGE NUMBER SIX.

OK. >> I'LL MOVE FORWARD TO SEVEN QUESTIONS.

PAGE NUMBER SEVEN MOVE TO PAGE NUMBER EIGHT SIX. THIS IS A NEW ALLEY.

YES. SO OKATIE THIS IS TAKEN BACK ON PAGE 9.

>> DO WE HAVE ANY QUESTIONS ON PAGE NUMBER EIGHT AND NINE EIGHT.

THIS IS A I HAD A COMMENT ON PAGE NUMBER NINE. >> OK, OK.

FIRST ONE. MAINTAIN A TEMP SET OF ASSURED VALUE CAPACITY 8 PERCENT FUNDING BEGINNING IN FISCAL YEAR 2020 TO WHEN YOU FIRST READ THAT YOU MIGHT NOT UNDERSTAND WHAT THAT MEANS AN AND WE'LL GO TO PAGE NUMBER 16 AND IT WILL DESCRIBE WHAT THAT IS NOT NOW. DON'T GO INTO IT NOW. I'M JUST NET A BOARD MEMBER

FIRST READS IT. >> SO WHAT'S THE ASSURED VALUE CAPACITY OF 8 PERCENT WHEN YOU GO TO PAGE 16 IT TELLS YOU THAT IT IS THE ASSURED HOW MUCH WE HAVE PROPERTY INSURANCE ON.

THAT'S HOW 10 PERCENT OF THAT AMOUNT IS WHAT WE SHOULD HAVE IN OUR 8 PERCENT BORROWING CAPACITY. BUT WHEN YOU JUST READ MAINTAIN A 10 PERCENT OF INSURED VALUE CAPACITY 8 PERCENT FUNDS IT REALLY DOESN'T EXPLAIN THAT VERY WELL.

IT'S IT'S EXPLAINED BETTER AND YOU'LL SEE IT ON PAGE 16. >> YEAH LOOKS LIKE THIS VERSION ALSO. JUST FOR CLARIFICATION THIS VERSION OF THINGS DOESN'T HAVE IN OUR ACTUAL POLICY IS IT ACTUALLY HAS THE DATE OF THE BOARD ACTION THAT WAS TAKEN I BELIEVE THIS WAS A BOARD ACTION ITEM SO NOT HERE. BUT IF THEY WERE TO REFER TO THE ACTUAL POLICY IF THEY SEE THERE'S SOME VERY, VERY GOOD POINT ONE CAN WE GO TO PAGE

NUMBER 10 AND PAGE NUMBER 10? >> OK. JUST MOVE TO PAGE ELEVEN

[00:10:33]

ANY QUESTIONS ON THAT PAGE? PAGE NUMBER ELEVEN. >> IT'S MOVED TO TWELVE.

>> THERE'S QUARTERLY REPORTS FOR OPERATIONS REFERENDUM PROJECTS AND 8 PERCENT CAPITAL

PROJECTS. >> NOW HERE'S SOMETHING THAT HAD A LITTLE BIT OF TRY TO REMEMBER THIS. AND DR. WISNIEWSKI YEAH. I'M SURE I THINK YOU CAN RECALL THIS MORE THAT WE SAID THAT THE BOARD SHOW AUTHORIZING PURCHASES AUTHORIZED PURCHASES AND OR CONTRACTS WHICH VALUE A POINT 0 1 PERCENT OF THE MOST RECENT APPROVED COMPREHENSIVE BUDGET AND THAT'S THAT'S WHAT WE'VE PUT THAT LIMIT LIMIT ON A PREVIOUS NOT CORRECT.

EITHER GIVE A DOLLAR AMOUNT. >> YEAH IT'S RATHER USEFUL JUST A SMIDGE ON THIS ONE.

>> NUMBER SIX PROVIDE THE QUARTERLY FINANCIAL REPORTS FOR OPERATIONS REFERENDUM FINANCE 8 PERCENT CAP OR. I KNOW THAT THERE IS ALREADY KIND OF A STANDARD TEMPLATE THAT WE'VE BEEN USING FOR THAT BUT I KNOW THERE'S ALSO BEEN SOME DISCUSSION SURROUNDING MAYBE CLARIFYING THE 8 PERCENT IN THE REFERENDUM IN SOME OF THOSE LISTINGS.

SO I DON'T KNOW IF THIS INTERPRETATION ADDRESSES THAT OR NOT BUT I WOULD ASK THIS CROSBY LET THAT BE TAKEN INTO ACCOUNT AND SEE IF THAT WAS ALREADY CONSIDERED IN THE

INTERPRETATION. MISS CROSBY, YOU THINK? >> SO CURRENTLY ONLY PROVIDE A ONE PAGE SUMMARY OF ALL CAPITAL PROJECTS COMBINED INTO ONE COLUMN BASICALLY FOR THE ACTUAL EXPENDITURES AS WELL AS THE BUDGET AND THEN WE PROVIDE DETAIL LINE MODEL AND RECORD OF EVERY 8 PERCENT PROJECT AND EVERY REFERENDUM PROJECT. SO FROM WHAT I INTERPRET FROM WHAT YOU JUST SAID ARE YOU LOOKING FOR A TWO COLUMNS OF INFORMATION IN A SUMMARY FORMAT 1 4 8 PERCENT AND 1 FOR REFERENDUM PROJECTS AND THEN CONTINUE TO SHOW THAT SAME LEVEL OF LINE ITEM DETAIL AS WELL? I JUST RECALL RECENTLY WHEN WE WERE GOING OVER THOSE DIFFERENT PROJECTS AND APPROVING OR AMENDING THEM WHICHEVER I CAN'T RECALL WHAT IT WAS BUT THERE WAS CONVERSATIONS ROUNDING THAT THERE WAS KIND OF SOME IT MADE A LITTLE BIT CONFUSING THE WAY IT WAS PRESENTLY BEING DONE IN B BREAKING OUT OF THE

REFERENDUM IN THE 8 PERCENT CAPITAL PROJECTS. >> I THINK THERE WAS PERHAPS SOME CONCERN THERE THAT IT WASN'T CLEARED OF BOARD MEMBERS PERHAPS ANYONE I DON'T KNOW IF ANYBODY ELSE RECALLS THAT CONVERSATION. I DIDN'T BRING IT UP BUT ANOTHER BOARD MEMBER DID AS I RECALL IT WAS A FORMATTING ISSUE AND WHAT THEIR MIX

REFERENDUM AND A PERCENT. >> THEY WEREN'T TREATED AS SEPARATE AND JUST THINK WHEN IT WAS BRIEFED TO US AS S WHAT I CALL CONFUSION BECAUSE WHAT THEY WERE DOING AS THEY WERE HAVING IT BY RULE AND THE SCHOOL HAD BOTH REFERENDUM AND A PERCENT BEING DONE RATHER THAN HAVING JUST 8 PERCENT IN JUST REFERENDUM REPORTS. I BELIEVE THAT'S WHAT WAS THE CONFUSION. AND WHY IT WAS RECOMMENDED THAT THOSE BE YOU COULD GO TO THE SCHOOL BUT YOU WOULD HAVE TO REPORT SEPARATE REPORTS FOR THE SCHOOL.

SO ONE WOULD HAVE TITLE REFERENDUM AND THEN THERE'D BE ANOTHER CHART THAT SAID 8 PERCENT SO THAT IT WAS VERY CLEAR WHAT WAS REFERENDUM ON WHAT WAS 8 PERCENT AND THAT'S

[00:15:06]

IT WAS DOWN TO NUMBER 7. >> KEEP GOING. SORRY.

YEAH. NO. >> OKAY.

OKAY. YEAH. I JUST WANT TO BE SURE WE HAD THE RIGHT NO ONE. THAT'S RIGHT. OKAY.

THANK YOU. OKAY. IT'S A POINT THAT I THINK.

OKAY. ANY OTHER ANY OTHER ISSUES ON PAGE NUMBER.

THAT WAS TWELVE YEARS. >> YOU KNOW IT. WAIT A SEC.

IS THAT WRONG? BECAUSE POINT 0. I THINK I MIGHT BE WRONG.

NO ONE IS RIGHT. YEAH. IT'S A BIT TOTAL BUDGET.

YEAH. I KNOW. FEEL LIKE 350 MILLION RIGHT

NOW. >> WELL NO. TWO HUNDRED AND SEVENTY TO OPERATE ITS OPERATIONS NOT DEBT SERVICE BEFORE WHEN WE MADE THE MOTION IT WAS THE ENTIRE BUDGET

INCLUDING DEBT SERVICE IS IT'S THE ENTIRE BUDGET. >> SO BACK WHEN WE HAD IT.

BUT IF YOU. OKAY SO IT'S POINT 0 1, RIGHT. ALL RIGHT.

>> YOUR POINT 0 1 PERCENT. SO LET ME GUESS 0 0 0. THE EVIDENCE THAT CAME OUT TO BE MAYBE MY MATH. OKAY, TIME'S POINT POINT BUT SHOULD 1 0 0 0 1.

AND THAT'S THIRTY FIVE THOUSAND SHOULD BE AT THIS POINT ONE PERCENT.

YEAH THAT'S WHAT I SEE IS THERE. >> WHICH IS NOT 0 0 0 RIGHT.

>> IT SHOULD BE ONE TENTH OF 1 PERCENT ONE TENTH OF 1 PERCENT. >> IT'S CORRECT IN THE ACTUAL POLICY MANUAL. SO THAT IS AN ERROR IN MY O A REPORT.

I'LL CORRECT. OKAY. THANK YOU.

YEAH. I JUST NOTICED THAT IT'S. THANK YOU.

>> YOU'RE WELCOME. BACK TO TWELVE TWELVE TWELVE I'M GOING TO THIRTEEN THIRTEEN THIRTEEN QUESTIONS ON THIRTY NO MOVE TO FOURTEEN QUESTIONS ON FOURTEEN NO MOVE TO FIFTEEN DURING NONE ALMOST SIXTEEN HERE'S WHERE IT WAS A CLARIFICATION ON THE TEN PERCENT OF A A CAPACITY OF EIGHT PERCENT FUNDS AND THIS TELLS YOU MORE ABOUT HOW IT HOW

RICH REALLY DONE ON THE INSURED VALUE OF DISTRICT FACILITIES. >> I DON'T BELIEVE THAT THIS MEANS THAT TONYA DISTRICT EQUIPMENT AS WELL OR IS IT JUST THE HARD CONCRETE BUILDINGS THAT WE HAVE THAT WOULD BE PROPERTY VALUE WOULD BE ACTUALLY THE FACILITIES

THEMSELVES. >> AND SO AS FACILITIES AND FURNITURE AND EVERYTHING INSIDE

[00:20:01]

NORTH OF SEVEN HUNDRED AND FIFTY MILLION. >> YES.

YES, SIR. SO THAT'S I THINK I DID THE MATH AND THAT'S AROUND 60 60 MILLION. YES. AND I'D I WAS IN THE PRESENTATION ON MARCH 20TH I BELIEVE TWO BOARD FROM A FINANCIAL ADVISER.

SO I CAN TRY TO FIND THAT NUMBER. BUT WE DID OUR CAPACITY DID EXCEED YES WELL EXCEED THAT AMOUNT AS I RECALL OUR TOTAL TO SAY WAS SOMEWHERE NORTH OF ONE HUNDRED AND EIGHTY MILLION AT ABOUT BALLPARK TOTAL A PERCENT CAPACITY BORROWING CAPACITY IN

THE NEIGHBORHOOD OF EIGHTY TWO. >> I THINK IT'S GOING TO BE NEARING 90 MILLION AT THE END OF THE NEXT FISCAL YEAR. SO NO I'M TALKING ABOUT A TOTAL BORROWING CAPACITY NOT NOT INCLUDING WHAT WE HAVE ALREADY OBLIGATED. SO IN OTHER WORDS IF WE HAD NO DEBT RIGHT NOW AND 8 PERCENT WHAT WOULD OUR TOTAL BORROWING CAPACITY BE?

>> I WOULD HAVE TO PULL THAT INFORMATION AND I HAVE IT IN A FINANCIAL REPORT AND I JUST

DON'T HAVE IT HANDY. >> IT'S WELL IT'S WELL IN ADVANCE AND MORE THAN 180 AS I RECALL. YES. ANY OTHER QUESTIONS ON THIS PAGE? NEW ONTO PAGE 7 TO I HAVE THAT NUMBER NOW HUNDRED AND SIXTY

MILLION DOLLARS WAS OUR 8 PERCENT DEBT LIMIT. >> THE LEGAL DEBT AVAILABLE WAS EIGHTY ONE POINT SIX MILLION AT JUNE 30 OF TWENTY TWENTY. THANK YOU.

>> QUESTIONS ON NUMBER SEVEN PAGE NUMBER 17 NO SIR. GOING TO NUMBER 18 WHICH IS MOSTLY BLANK QUESTIONS ON THAT BETTER RATE OF 18 19 WHEN I LOOKED AT THIS I REMARKED I REMINDED MYSELF OF LAST YEAR AND MAYBE THIS MIGHT BE THE YEAR BEFORE BUT I THINK IT WAS LAST YEAR WALKING DOWN THE HALLWAY HERE AND SEEING A PALLET LOAD OF COMPUTERS,

DESKTOP AND IN THE HALLWAY. >> ALL RIGHT. I HOPE I NEVER SEE THAT AGAIN BECAUSE IF YOU LOOK AT THIS WE YOU WOULDN'T BE EVER, EVER, EVER DOING THAT AND HAVING DESKTOPS IN A PALLET SITTING OUT HERE IN THE HALLWAY. THEY SHOULD HAVE BEEN SECURED FROM THE MINUTE THEY ARRIVED IN BULK AND THEN STARTED TO BE INVENTORIED VERY, VERY QUICKLY . YES. NO, THEY.

YES, SIR. THAT IS NOTED THEY WERE NOT NEW LAPTOPS WERE FOUR YEAR OLD DEVICES THAT CAME FROM OUR SCHOOL. SO THEY WERE INVENTORY THAT THEY WERE CHECKED OUT AND THAT WE'RE GETTING READY TO BE RECYCLED.

SO YES, SIR, WE HAVE MADE ARRANGEMENTS TO MAKE SURE THAT THEY'RE WHETHER THEY'RE NEW OR THEY'RE THREE OR FOUR YEARS OLD THAT THEY SHOULDN'T BE IN ANY OTHER COMMENTS ON AGE NUMBER 19

. >> PAGE NUMBER 20 THERE'S A PART IN PAGE 20 ABOUT INTELLECTUAL PROPERTY GOING AS WE MUST MAKE MUST BE AN IP ON PAGE 20 OR DOWN.

[00:25:29]

>> RIGHT. WE'LL KEEP GOING. KEEP GOING.

RIGHT. RIGHT. >> THAT'S INSURANCE.

BUT THE INSURANCE IS IT'S IT'S DIFFERENT. I'LL CATCH IT WHEN IT COMES OUT COMES THROUGH. I MUST SAY THAT ON PAGE OF MY NOTES.

ANY QUESTIONS ON PAGE NUMBER 20 DO YOU HAVE A QUESTION? SO TANYA, IS THIS THE MAINTAIN PROPERTY AND CASUALTY INSURANCE COVERAGE ON DISTRICT PROPERTY? I THINK WE'LL SEE.

CAN YOU GO BACK AND SCROLL THE OTHER WAY THEY NUMBER ONE WOULD LIMITS EQUAL TO 80 PERCENT OF REPLACEMENT VALUE. IS THAT THAT IS IS THAT THROUGH THE SCHOOL BOARD'S INSURANCE TRUST IS THAT THEIR STANDARD POLICY OR HOW DID WE GET THAT COME TO THAT? I GUESS THOSE LIMITS THAT HAS BEEN A BOARD POLICY FOR MANY YEARS.

I'M NOT SURE WHERE THAT LIMIT CAME FROM. OK.

BUT IT IT WAS MOST LIKELY RECOMMENDED BY THE INSURANCE TRUST.

SO I CAN FOLLOW UP TO AND WITNESS STATEMENT AND SEE IF THAT IS A TYPICAL REPLACEMENT

PERCENTAGE. >> THAT'S GREAT BECAUSE I KNOW OVER TIME IT SEEMS LIKE

CERTAINLY IN THE PRIVATE SECTOR THE DOCTOR BILLS HAVE RISEN. >> YOU KNOW A DEDUCTIBLE NOW IS MUCH HIGHER TYPICALLY THAN 20 YEARS AGO. I DON'T KNOW.

JUST I JUST THINK WE SHOULD LOOK AT IT TO BE SURE THAT STILL THE STANDARD.

>> THANK YOU FOR ANY OTHER QUESTIONS ON PAGE 20 GO TO PAGE 21.

>> ANY QUESTIONS ON PAGE 21 MOVED TO PAGE 22 THE PROPERTY PIECE PLEASE SCROLL DOWN A

LITTLE BIT MORE. >> OKAY. THIS IS AN AREA OF RISK AND ONE OF THE THINGS THAT IS NOT MENTIONED HERE IS YOU'VE GOT SAFE THIS GO ON DOWN THAT'S NOT FIREWALLS KEEP GOING DOWN THIS THAT THIS IS TECHNOLOGY KEEP GOING GO BACK UP AGAIN LOOKING FOR THE INTELLECTUAL PROPERTY, PROTECT INTELLECTUAL PROPERTY INFORMATION FILES FROM LOSS OR

SO DIFFICULT DAMAGE. >> INTELLECTUAL PROPERTY IS SOMETHING THAT SCHOOLS AND PEOPLE OTHER PEOPLE GET INTO PROBLEMS WITH AND THEY GET IN PROBLEMS WITH USING COPIERS, USING COPYING MACHINES TO COPY COPYRIGHTED MATERIAL AND DISTRIBUTING IT TO STUDENTS WITH GREAT AND GOOD INTENTIONS. BUT ONE OF THE PROBLEMS THAT WE'VE HAD OTHER OTHER SCHOOL DISTRICTS AND OTHER EDUCATIONAL INSTITUTIONS IS TEACHERS HAVE NEVER GOTTEN TRAINING ON COPYRIGHT AND INTELLECTUAL PROPERTY LAWS AND THIS IS SOMETHING THAT PUTS INSTITUTIONS AT RISK BECAUSE A TEACHER WITH VERY GOOD INTENTIONS WILL SIMPLY COPY A ARTICLE FROM THE WALL STREET JOURNAL SO TO SPEAK AND DISTRIBUTE IT AND YOU CANNOT DO

THAT WITHOUT PERMISSION. >> IT'S COPYRIGHTED MATERIAL AND IT SEEMS LIKE OH WELL NO ONE'S A CHECK. SOMEONE ALWAYS DOES. WHEN YOU MONITOR HAVE MONITORING INDICATORS THERE SHOULD BE SOMETHING IN THERE ABOUT EVERY TEACHER AND STAFF

[00:30:03]

THAT'S THAT WAS A COMMENT THAT I HAD WHEN I READ THIS PART RIGHT HERE.

AND THE OTHER COMMENT ON PAGE 22. >> SO WE'RE GOING TO BE.

YES. YEAH. I KNOW THAT PAST PRACTICE THIS BAN IN THE SCHOOLS THE MEDIA SPECIALISTS PROVIDE SOME PD ON COPYRIGHT LAWS SO I DON'T KNOW IF IT'S UNIFORM. I THINK YOU BRING UP A GOOD POINT.

I DON'T BUT IT IS DONE IN CERTAIN SCHOOLS BY THE MEDIA SPECIALIST.

I WOULD JUST RECOMMEND THAT IT BE ADDED AS A MONITORING INDICATOR AND THAT COULD BE EXACTLY WHAT YOU NEED TO SAY IS THAT THE MEDIA SPECIALISTS BRIEF STAFF AND FACULTY ONCE A YEAR ON INTELLECTUAL PROPERTY AND THAT WOULD MEET THAT I WOULD THINK I'LL MAKE THAT

CHANGE. >> THANK YOU. >> WE GO DOWN TO PAGE TWENTY THREE QUESTIONS ON PAGE TWENTY THREE H20 FOR THE QUESTIONS ON PAGE 24 IT'S 26 FIVE TWENTY

FIVE TWENTY OF IT IT'S A SHORT ONE. >> YES OK.

ANY QUESTIONS? NONE HEARD. LET'S GO TO TWENTY SIX HERE IS A ISSUE THAT WE HAVE A FINANCE COMMITTEE WE HAVE AN OPERATIONS COMMITTEE AND THEN WE'VE GOT TECHNOLOGY AND THAT'S REALLY THERE'S THAT FINANCIAL PART OF TECHNOLOGY AND INVESTMENT AND KEEPING TRACK OF THE INVESTMENT AND THE REFRESH OR BRINGING IN NEW TECHNOLOGY AND WHAT THE COSTS ARE THE TECHNOLOGY ALMOST SEEMS TO ME TO BE SOMETHING THAT SHOULD BE SEPARATE AND DISTINCT THAT INCORPORATES PEOPLE THAT LOOK AT IT BOTH FROM A FINANCIAL CONSTRUCT AND AN OPERATIONAL CONSTRUCT BECAUSE THEY'RE BOTH SO I AND A LOT OF INSTITUTIONS THEY WILL HAVE A FINANCE COMMITTEE AND OPERATIONS COMMITTEE AND A TECHNOLOGY COMMITTEE AND TECHNOLOGY COMMITTEE KIND OF BRINGS THE TWO TOGETHER.

>> I JUST WANTED TO BRING THAT UP BECAUSE I WAS GOING THROUGH THIS I THOUGHT WOW, THIS A LOT OF HAPPY STUFF IN THIS ADMINISTRATIVE TECHNOLOGY PIECE THAT I DON'T NOT SURE.

BUT TRICIA, WHAT DO YOU THINK ABOUT ABOUT THE OPERATIONS COMMITTEE WEIGHING IN ON THIS?

>>, I THINK YOU BRING UP A GOOD POINT. BECAUSE OPERATIONS, FINANCE AND INSTRUCTIONAL I MEAN TECHNOLOGY IS THAT THAT THE FUTURE. WE SAW THAT WITH THE PANDEMIC LAST YEAR AND I ALMOST SEE IT LIKE YOU JUST SAID. IS IT A SEPARATE ENTITY JUST TO WORK WITH THE TECHNOLOGY NEEDS OF THE DISTRICT? I I WOULD ENDORSE THAT IDEA.

RACHEL, YOU THINK SOME YEARS AGO WE DIDN'T HAVE A TECHNOLOGY COMMITTEE.

WE DID SOME YEARS AGO MANY YEARS AGO. >> I AGREE WITH THAT.

I THINK THERE IS AN AND IT'S MORE THAN THINKING ABOUT THE ACTUAL HARDWARE.

THERE'S A SOFTWARE COMPONENT OF IT AND IT'S IT'S IT KIND OF DELVES INTO BOTH COMMITTEES

[00:35:03]

DR. KRAUSE, WHAT DO YOU THINK? SOUNDS VERY REASONABLE. >> YEAH, YEAH, I WENT THROUGH IT. I KNOW BUT I FELT THAT IT MAY BE SOMETHING THAT THE OPERATIONS COMMITTEE COULD ALSO TAKE A LOOK AT THAT WE KNOW YOU'VE GOT A BUNCH ALREADY THAT YOU'VE LOOKED AT BUT I WOULD HATE TO MAKE A RECOMMENDATION ON THE BEST RECOMMENDATION WITHOUT THE OPERATIONS COMMITTEE TAKING A LOOK ESPECIALLY IF TECHNOLOGY CAN BE WE SCROLL DOWN A LITTLE BIT AND YOU GET THE QUESTIONS OR COMMENTS.

>> NUMBER 16 20 DIFFERENT ARE UPSIDE 26 OF THE 27 CSC WHEN YOU GET THERE THE EDUCATION COMMITTEE AS WELL HAS A AS A STAKE IN THIS BIT. SO YOU WOULD ALMOST WANT TO HAVE A COMMITTEE THAT HAS A FINANCIAL WIZARD AND A TECH NOT A TECHNOLOGY WIZARD HARDWARE

AND SOFTWARE AND AN EDUCATION FIRST PERSON, OK. >> ANY OTHER QUESTIONS OR COMMENTS? 27 IF NOT MOVED TO 28 QUESTIONS COMMENTS ON 28 NEVER MOVED TO

TWENTY NINE QUESTIONS ON TWENTY NINE BRIANNA. >> YES, ROBERT IF WE COULD GO BACK UP TO THAT TOP THERE THEY REFERENCE A DISTRICT ADVISORY TECHNOLOGY ADVISORY COMMITTEE.

>> WHAT WHAT COMMITTEE IS THAT ? >> DOES ANYBODY KNOW?

>> AND ALSO TO YOU KNOW OUR TECHNOLOGY PLAN NEEDS TO BE UPDATED, I BELIEVE.

>> TONYA, YOU AND I TALKED ABOUT THIS. OH MY GOODNESS A WHILE AGO.

BUT I CAN'T REMEMBER. I THINK IT WAS WE WERE GIVEN A REPRIEVE AT ONE POINT TO NOT.

AND THE REASON THE TECHNOLOGY PLAN THAT'S ON OUR WEB SITE RIGHT NOW IS DATED IS BECAUSE WE WERE GIVEN WITH THE NEW ADMINISTRATION AND SO ON. BUT THAT TECHNOLOGY PLAN NEEDS TO BE UPDATED AND SUBMITTED SOON. CORRECT.

>> ACTUALLY THE PLAN HAS A TEMPLATE. THE STATE PROVIDES A TEMPLATE TO SUBMIT THAT PLAN AND THEY HAVE NOT PROVIDED THE TEMPLATE AS YET.

SO WE ARE LOOKING TO DEVELOP THE PLAN AND PLACE AN END TO THE TEMPLATE ONE THAT'S PROVIDED. AND SO MANY OTHER I'VE LOOKED AT OTHER SCHOOL DISTRICTS THEY ARE FALLING UNDER THE OLD PLAN AS WELL. AND WAITING ON THE NEW FORMAT IN ORDER TO SUBMIT A THE PLAN THAT COVERS THE CURRENT YEAR AND I BELIEVE THAT SO WHAT I WON'T SAY IT'S A FIVE YEAR PLAN . AND I THINK THAT THIS ALSO SPEAKS TO YOUR POINT,, ABOUT MANY PEOPLE, MANY GROUPS NEEDING TO LOOK AT THE TECHNOLOGY. IT'S NOT JUST FINANCE, IT IS OPERATIONS AND IT DEFINITELY IS INSTRUCTION ACADEMIC AND A DISTRICT TECHNOLOGY ADVISORY COMMITTEE.

THAT'S A GOOD QUESTION. WHO IS. >> THAT IS AN INTERNAL GROUP OF STAKEHOLDERS FROM PRINCIPALS INSTRUCTIONAL TECHNOLOGY TEACHER REPRESENTATIVES AND SO

[00:40:05]

BUT I CAN FOLLOW UP WITH MR. SHOW HON AND IN INQUIRE ON THE LAST MEETING TIME AND THE MAKEUP OF THAT COMMITTEE. SO IT'S AN INTERNAL DISTRICT COMMITTEE.

DO THEY STILL HAVE A COMMUNITY MEMBER ON THAT COMMITTEE? I AM NOT CERTAIN OF THAT BUT I CAN DEFINITELY I BELIEVE I HAVE SAT IN ON AT LEAST ONE OF THOSE OVER THE YEARS AND THERE WERE PARENTS THERE WAS AT LEAST ONE PARENT ON THE COMMITTEE. YES.

ANY OTHER QUESTIONS YOUR COMMENTS ON PAGE TWENTY NINE TO REMOVE PAGE NUMBER 30.

>> I HAD A COMMENT ON THIS. YOU KNOW RIGHT NOW IT'S A BIG THING ABOUT CYBER SECURITY.

AND I DON'T KNOW THAT WE DO ENOUGH TRAINING FOR INDIVIDUALS.

>> I FOUND A REFERENCE TO STAFF TRAINING IN INTERNET SECURITY AND SO ON.

BUT CYBER SECURITY IS MUCH MORE THAN JUST THE STAFF AS CYBERSECURITY INCLUDES SUCH THINGS AS IF YOU GET AN EMAIL ON YOUR DISTRICT DEVICE IN THE FIREWALL DOESN'T STOP AT IF YOU DON'T RECOGNIZE IT. YOU BEST NOT. THAT'S HOW THEY GET IN AND PUT A MOUNTAIN. OR THEY SEND YOU A FLASH DRIVE AND SAY HEY HERE'S A GOOD ADDENDUM TO YOUR TEXTBOOK. JUST STICK IT IN THERE AND USE IT SOME POWERPOINT SLIDES AND IT COULD HAVE A MALWARE EMBEDDED IN EACH YOU DON'T EVEN KNOW THAT'S HOW THEY GET INTO THESE FIRMS AND SHUT THEM DOWN. SO IT SEEMED TO ME THAT CYBERSECURITY SHOULD BE EMPHASIZED A BIT MORE WITH SOME MONITORING INDICATION OF HOW WELL WE'RE DOING IT FOR EXAMPLE, HOW MANY WE LOOK AT MONITORING INTO TECH INDICATORS.

IF YOU JUST SCROLL JUST A LITTLE BIT. ROBIN OK.

>> ONE OF THE MONITORING INDICATORS IS HOW MANY TIMES THAT PUSHING ATTEMPTS HAPPEN.

HOW MANY TIMES HAVE WE HAD A MALWARE? AND I I SEEM TO RECALL THAT THIS DISTRICT HAS HAD A MALWARE ATTACK IN THE PAST. IS THAT NOT TRUE, TANYA?

>> I'M NOT CERTAIN ABOUT A MALWARE ATTACK. >> MR ON PROBABLY BETTER TO

ANSWER THAT QUESTION. >> EARL, DID YOU HAVE A COMMENT? YES, I DO. DO YOU THINK THAT DO YOU THINK MAYBE WE NEED SOME SOMEONE THAT

HAS SOME TYPE OF TRAINING IN CYBER ATTACK? >> WELL WE NEED IT WE NEED TO

HAVE TRAINING ON HOW TO PROTECT OURSELVES. >> RIGHT.

EVERYBODY THAT'S GOT EVERYBODY'S GOT AN IPOD OR A COMPUTER HAS POSSIBILITIES.

AND INVERT ONLY ACCOMMODATE A MALWARE ATTACK. >> ON US.

AND ONE MONITORING INDICATORS AND I'M SURE THAT TECHNOLOGY DEPARTMENT IN HIT BUT WE NEED TO KNOW THAT. AND WHAT'S BEEN DONE IT WOULD SEEM TO ME ANY THE OTHER

COMMENTS ON THAT SUBJECT. >> OK, TO MOVE TO PAGE NUMBER 31 TO PAGE NUMBER 32 THERE WAS THE EVIDENCE OF STAFF TRAINING THAT I MENTIONED TO YOU BEFORE ON MAINTAINING MAINTENANCE AND

EQUIPMENT. >> ANY QUESTIONS OR ADDITIONS TO 30 TO OK, PAGE NUMBER THIRTY

THREE THIS MAN MR. GUY. >> YES. I WAS JUST LOOKING AT OUR SAFE

[00:45:07]

SO THOSE ARE THE TWO TRAININGS OUT ABOUT ME THAT WE HAVE HERE THAT RELATE SPECIFICALLY TO TECHNOLOGY. SO JUST WANT TO PUT THAT IN THERE.

>> AND I'VE ALSO ASKED MR. SHOW HOME TO SEE SEE IF HE COULD JUMP ON TODAY'S MEETING.

BUT MAY HAVE BEEN A LITTLE TOO DIDN'T PROVIDE ENOUGH NOTICE ON THAT BUT CERTAINLY WE WILL GET INFORMATION ABOUT THE TRAINING AND WOULDN'T ADDITIONAL WHAT IS IN ADDITION TO THE SAFE SCHOOLS TRAINING YOU WANT TO ANNUAL BASIS. THANK YOU.

THANK YOU. IF WE GO TO THIRTY THREE PLEASE .

HERE IS ANOTHER ONE THAT HAS LOOKED AT THIS. >> YOU KNOW THERE IS A FINANCE PART AND THAT'S HOW MUCH IT COSTS AND HOW WE MONITOR THE EXPENDITURES AND AND THE REVENUE THAT WE GET FOR THIS. BUT THERE IS AN OPERATIONAL PIECE TO ABOUT HOW HOW WELL DOES THE FOOD TASTE AND HOW MUCH ARE THE KIDS GETTING ANXIOUS WHEN I GO TO THESE STUDENT ADVISORY COUNCILS WE DON'T GET HIGH MARKS NOT SURPRISINGLY ABOUT THE FOOD SERVICE BUT HOW ARE WE HAUER WHO IS POSSIBLE FOR REALLY LOOKING AT THE OPERATIONAL SATISFACTION IF YOU WILL, WITH FOOD SERVICE THAT'S NOT A FINANCIAL ISSUE AS MUCH AS IT

POSSIBLY OPERATION PRESSURE. >> WHAT DO YOU THINK, ? >> I THINK YOU MAKE A GOOD POINT HERE ONCE AGAIN. YOU KNOW, WE'VE WE HAVE FOUND OVER THE PAST YEAR THE INTERSECTION BETWEEN OPERATIONS AND FINANCE THAT THEY'RE NOT ISOLATED, THEY'RE NOT IN SILOS AND THIS I THINK IS ANOTHER EXAMPLE OF THAT. SO WITHOUT A DOUBT THE OPERATIONS COMMITTEE COULD ALSO LOOK AT A WE 18 AS WELL AS THE PREVIOUS ONE YOU MENTIONED WHICH I THINK WAS ALWAYS 17. YEAH. SO WE CERTAINLY COULD DO THAT IS YOU SEE WE SHOULD HAVE SOMETHING AS STUDENT FEEDBACK AT LEAST SURVEY ABOUT THE

QUALITY AND EVERYTHING SO WE CAN GIVE IT TO THE CONTRACTOR. >> I KNOW I HAVE SEEN THAT WE HAVE DONE SOMETHING LIKE THAT BUT PROBABLY IT SHOULD BE OPERATION X.

WE DID THAT WE DID THAT ON A REGULAR BASIS RIGHT THROUGH THE SERVICE DIVISION AND YES.

SO I MONITOR THE ENTIRE OPERATION NOT JUST THE FINANCIAL ASPECTS OF IT OPERATIONAL. AND THEY DO REGULAR STUDENT SURVEYS OF INTEREST AND WHAT THEIR PREFERENCES ARE AND THEN THEY HAVE TO BALANCE THAT WITH THE THEY DEVELOP THEIR MENUS

FROM THE FEEDBACK OF THE STUDENTS. >> EARL, DO YOU THINK RESULTS OF WHAT IS YOUR I WAS GROWING MISS CROSBY. DO WE HAVE NEVER HAD A

NUTRITIONIST? HAVE WE? >> YES, SIR.

WE HAVE A REGISTERED DIETITIAN FOR THE SCHOOL DISTRICT. AND SO THIS IS THE FIRST TIME WE ACTUALLY DEVELOPED THIS O E THIS YEAR FOR THE FIRST TIME EVER THERE'S NEVER BEEN A BOARD POLICY RELATING TO FOOD AND NUTRITION SERVICES OR TECHNOLOGY.

SO I BROUGHT BOTH OF THESE FORWARD THIS YEAR FOR THE FIRST TIME.

SO YOU HAVE NOT AND THE REASON FOR THAT IS YOU HAVE NOT HAD THE OPPORTUNITY TO SEE WHAT GREAT THINGS ARE HAPPENING IN OUR FOOD SERVICE AND OUR TECHNOLOGY PROGRAMS. THERE WAS A RECORDING MECHANISM FOR TECHNOLOGY ONCE PER YEAR BUT NOT FOR FOOD SERVICE.

AND SO WE DEVELOPED THIS IN ORDER TO BE ABLE TO GET THOSE THINGS BEFORE THE BOARD AND REPORT AT LEAST ON AN ANNUAL BASIS ON ALL OF THESE AREAS. WHAT PARTICIPATION IS DOING, YOU KNOW, IS THE MEAL PRICE HAVING TO INCREASE THIS YEAR OR ARE WE UNDER AS A FREE SUMMER PROGRAM? SO THAT'S THE WHOLE REASON WHY WE'RE BRINGING THESE THIS POLICY IN PARTICULAR FORWARD SO THAT WE CAN REPORT TO THE BOARD.

THANK YOU. >> ANY OTHER COMMENTS THAT WE GO TO PAGE 30 FOR MORE ON FOOD

AND NUTRITION QUESTIONS ON 34 OF THE 35. >> CAN WE MOVE TO 36?

[00:50:33]

OF PERIODIC SURVEYS TO STUDENTS . >> IT SEEMS TO ME THAT THERE SHOULD BE AS YOU'VE MENTIONED SOMETHING TO THE BOARD AS WELL ON THE ARTILLERY PIECE AND THE QUALITY IS THE QUESTION IS ARE ADDITIONS SOME 36 THE AGE THIRTY SEVEN PLEASE.

>> NOW TO THIRTY EIGHT PLEASE. QUESTIONS ON THIRTY EIGHT TO THIRTY NINE THE LAST PAGE ANY QUESTIONS ON LAST PAGE OR ANY QUESTIONS OR COMMENTS ON THE ENTIRE PRODUCT IF I CAN SAY SOMETHING I REALLY APPRECIATE THE WORK THIS WAS DONE ON THIS SITE.

>> I REALLY REALLY LIKE THE FORMAT. IT'S LOGICAL IT MAKES SENSE AND SOMETHING THAT WE CAN USE THE SUPERINTENDENT'S EVALUATION GIVES VERY SPECIFIC THINGS THAT WE CAN PUT INTO THE EVALUATION AND THERE'S A LOT OBVIOUSLY A LOT OF WORK DONE ON THIS AND IF I CAN GIVE YOU MY COMPLIMENTS, I REALLY APPRECIATE WHAT YOUR TEAM DID TO PULL ALL THIS TOGETHER WE'VE DONE. THANK YOU. AND THE OTHER COMMENTS DURING

THERE ARE NO OTHER COMMENTS. >> WHAT WAS THE COMMITTEE LIKE TO REPORT TO THE BOARD AT OUR

NEXT BOARD MEETING? >> I'D LIKE TO THAT WE RECOMMEND AND THESE O E'S FOR ACCEPTANCE WITH THE EXCEPTION OF 17 AND 18 GOING TO THE OPERATIONS COMMITTEE FOR FIRST

AND SECOND. >> OK. THIS MOVE IN SECOND ROBIN DID YOU GET THAT? I'M TYPING THIS MOTION THAT THE FINANCE COMMITTEE RECOMMEND E FOR ACCEPTANCE EXCEPT FOR OH A 17 AND 18. THAT THAT SHOULD BE GOING TO THE OPERATIONS COMMITTEE. YES. DID YOU REVIEW THE OPERATIONS

COMMITTEE CHAIRMAN COMMITTEE FOR REVIEW OR REVIEW? >> RIGHT.

OK, SO IT'S BEEN MOVED AND THAT YOU SECOND YES. IT'S BEEN MOVED IN SECONDED OR ANY DISRUPTION HEARING NO DISCUSSION. ALL THOSE IN FAVOR SIGNIFY BY SAYING I LIKE ANY OPPOSED. MOTION CARRIES UNANIMOUSLY AND WE WILL BRING THAT UP AT THE NEXT BOARD MEETING. THE LAST ITEM ON THE AGENDA WAS A REALLY NEAT ITEM.

THANK YOU, DR. WISNIEWSKI FOR COMING UP WITH THAT. COULD YOU SHOW THAT STUDENT

[Discussion of District Office Student Activities Accounts]

OFFICE STUDENT ACTIVITIES ACCOUNTS SLIDE? >> THANK YOU, DR. WISNIEWSKI.

YOU BROUGHT THAT UP. COULD YOU. WOULD YOU LIKE TO TALK ABOUT IT ? YES, SIR. IT'S PROBABLY ON THE FINANCE COMMITTEE. I HAD NOTICED THAT THERE WAS A RATHER LARGE AMOUNT THAT WAS

[00:55:02]

>> SO AT THIS TIME AT THE END OF THE LAST FISCAL YEAR WE HAD A BALANCE IN THE DISTRICT OFFICE STUDENT ACTIVITIES ACCOUNT OF 1 MILLION EIGHTY SEVEN THOUSAND DOLLARS.

>> AT THIS POINT IN THE YEAR AS JUST A FEW DAYS AGO ACTUALLY YESTERDAY WE HAD A BALANCE OF FIVE HUNDRED AND SEVENTY THREE THOUSAND TWO O NINE. SO IT'S ON THE RIGHT HAND SIDE THE FAR BOTTOM. SO THE STUDENT ACTIVITIES ACCOUNT AT THE DISTRICT LEVEL MAKES IS MADE UP PRIMARILY OF TWO MAIN ITEMS AND THAT IS THE TECHNOLOGY USAGE FEE.

AND THEN THE FACILITIES USE FEE . SO THE TWO DISTRICT TECHNOLOGY FEE IS IS THE USAGE FEE THAT'S IMPOSED 20 20 DOLLARS PER STUDENT TO FOR THE USE OF EACH DEVICE. SO WE COLLECTED LET'S SAY WE COLLECTED HOMES THIS YEAR APPROXIMATELY FOUR HUNDRED AND FIVE THOUSAND DOLLARS AND WE DID MAKE A CONCERTED EFFORT TO BRING THOSE FUNDS DOWN THAT WE DID HAVE SPENDING THIS YEAR OF EIGHT HUNDRED AND FIFTY

EIGHT THOUSAND DOLLARS. >> AND SO THE BALANCE THE BEGINNING BALANCE WAS EIGHT HUNDRED AND FIFTY SIX. AND NOW THE ENDING BALANCE IS FOUR HUNDRED AND THREE.

SO WE ARE USING THAT TO PURCHASE. WE USED IT TO PURCHASE A LARGE MADE A LARGE PURCHASE OF DISTRICT LAPTOP BAGS AND ORDER BOX COVER FOR MY PANTS AND THERE WERE A NUMBER OF PURCHASES AS WELL FOR REPLACEMENT DEVICES AND THE MOST PROMINENT USE OF THEM IS THE REPAIRS OF OUR BROKEN DEVICES.

SO WE DID MAKE AN EFFORT TO MAKE SURE TO BRING THAT DOWN AND WE MADE TREMENDOUS PROGRESS THIS YEAR. AND WE'LL CONTINUE TO DO THAT TO GET THIS BALANCE DOWN AS WE MOVE FORWARD. MARK MARK IS JOINED NOW JUST TO LET YOU KNOW.

GREAT, GREAT. SO THE FACILITIES USE FEES ARE ANOTHER AREA.

THESE ARE GENERATED FROM THE RENTALS OF FACILITIES AND SO WE HAVE NOT GENERATED ANY VERY LITTLE REVENUES THIS YEAR. AND SO THAT BALANCES DECLINING BASED ON THERE WAS A PART TIME STAFF MEMBER WHO HAS SINCE RETIRED THAT WAS PAID FOR HER PART TIME WAGES WERE PAID FROM THIS FUND TO MANAGE THE FACILITIES USE PROGRAM SO THAT BALANCE IS ALSO DWINDLING DOWN AS WE MOVE FORWARD. AND SO THERE ARE A FEW OTHER SMALLER POTS OF MONEY THAT HAVE BEEN IN PLACE FOR OF A COUPLE OF YEARS DEPENDING ON THE SOURCE OF FUNDS AND I HAVE RECENTLY I THINK MAYBE A MONTH OR TWO AGO I GAVE DR. STRATOS A COPY OF THIS REPORT INDICATED WHICH ITEMS WERE IN HER AREA AND THAT THESE WERE SOURCES OF FUNDS THAT WERE AVAILABLE FOR USES IN THESE VARIOUS AREAS AND GAVE HER SOME BACKGROUND ON ON THE THE SOURCE OF REVENUE AND WHAT ITS INTENTION WAS FOR. SO SHE IS CURRENTLY WORKING ON A PLAN FOR THE USE OF THOSE FUNDS AND WE SHOULD SEE SCUSE ME SOME MOVEMENT IN THOSE BUT THOSE SOURCES AS WELL.

>> YES, GOOD QUESTION. SURE. GO AHEAD.

I'M THE DISTRICT TECHNOLOGY SHOOT FEE AND THE AMOUNT THAT WAS EXPENDED THIS CASH YEAR WAS THAT PRIOR TO THE BOARD APPROVING THE NEW PURCHASE. THAT INCLUDED THE BAGS AND THE OUTER BOXES WAS THE PURCHASE MADE BEFORE THE USE OR I'M SORRY, CAN YOU REPEAT THAT?

[01:00:02]

>> I BELIEVE THAT WE RECENTLY APPROVED USING I THINK IT WAS SS FUNDS A TECHNOLOGY REFRESH AND THAT INCLUDED BAGS AND ORDER BOXES, THINGS LIKE THAT. SO MY QUESTION IS WAS WERE THE EXPENDITURES THAT WERE MADE FROM 1 1 5 PRIOR TO US PROVING THAT? BECAUSE I'M JUST I'M TRYING TO GET A HANDLE ON IT, PURCHASE A BUNCH OF THEM AND THEN BUY SOME MORE OR IS THIS LIKE ONES TO HANDLE THE TABLETS AND WHATNOT THAT WE ALREADY HAD?

>> SO I SEE PLACEMENT CHARGING FOR PARTS THE BULK OF THE BAGS WERE PURCHASED IT APPEARS TO BE

IN JUNE. >> ON JANUARY 20 9TH OF THIS CALENDAR YEAR OF TWO HUNDRED AND SIXTY NINE THOUSAND DOLLARS. SO IT WAS IT WAS AROUND THE SAME TIME AS THOSE DEVICES. MR. SHOW HON, ARE YOU ON THE CALL?

YES. >> Q IS WERE THOSE HIGHER GROUND STUDENT DEVICE COVERS PURCHASED FOR THE K THROUGH 2 LAPTOP DEVICES THAT WERE APPROVED OR TAKEN TO DEVICES

SOMEWHERE APPLE SOMEWHERE LAPTOPS? >> YES.

OKAY SO THEN WE SEE SAVINGS THEN ON WHAT THE ORIGINALLY ANTICIPATED SPENDING FOR THAT IF WE USED IT FROM THIS FUND WHEN WE MADE THE INITIAL PURCHASE THE THE BAGS FOR THE TENDER KIDS WERE NOT IN THAT I'M SORRY FOR THE SECOND GRADE WAS NOT IN THAT.

>> SO WE COVERED IT WITH THE TECHNOLOGY THE YES I GUESS BECAUSE I THOUGHT THAT EVERYTHING WAS INCLUDED IN THAT THAT APPROVED EXTRA EXPENDITURE SO.

>> SO MOVING FORWARD THEN I THINK AT LEAST IN MY OPINION THE DISTRICT TECHNOLOGY USAGE FEE SINCE THAT'S SUCH A LARGE AMOUNT AND I BELIEVE THAT COMES IN EVERY YEAR CORRECT ME IF I'M WRONG ON THAT THAT WE SHOULD PROBABLY BE LOOKING AT SOME TYPE OF POLICY OR PRACTICE WHERE WE UTILIZE THIS FUND TO HELP WITH OUR REFRESHES INTO A TO A LARGER EXTENT.

I KNOW THAT WE'RE GOING TO HAVE TO DO SOME REFRESHES IN THE FUTURE.

I DON'T KNOW IF ANY OTHER MEMBERS HAVE ANY COMMENTS ABOUT BETTER EARLY GOING TO COME IN.

>> HE'S ON THE PHONE. OH OKAY. GOOD.

I THINK THAT'S AN EXCELLENT IDEA. THINK THAT SHOULD BE GATING FOR REFRESHES AND IT SHOULD NOT JUST BE SITTING THERE IN A FUND THAT WE CAN USE FOR WHATEVER IT'S BEEN. IT SHOULD BE DEDICATED BECAUSE THAT'S WHAT THE PARENTS ARE PAYING FOR IS KEEPING THEIR EQUIPMENT UP TO DATE MAINTAIN AND OF COURSE REFRESH WHEN THEY BECOME OUTDATED AND OUTMODED. SO YEAH AND I'D PROBABLY ASK TO TANYA IF THERE IS ANY WAY THAT YOU CAN LOOK AT OUR HISTORICAL SPENDING ON THE REFRESHES AND WHAT NOT SO THAT WE CAN MAYBE GET AN APPROPRIATE AMOUNT OR PERCENTAGE THAT PERHAPS IS IS GOOD TO USE JUST SO THAT IN THE FUTURE THERE'S NOT CONFUSION ON ARE WE GOING TO HAVE TO APPROVE SOME EXPENDITURE FROM SOMEWHERE WHERE WE REALLY COULD BE USING THIS FUND TO HELP OFFSET THAT TO A GOOD EXTENT?

>> RIGHT. >> SO I WILL DO SOME. I WAS JUST TRYING TO DETERMINE THE ANNUAL SPENDING AND I'M NOT HOLDING UP THE PROPER ACCOUNT HERE BUT WE CAN OH I KNOW WHY I'M CHOOSING THE DISTRICT OFFICE LEVEL AND IT'S COLLECTED AT THE SCHOOL LEVEL SO I WILL PROVIDE SOME INFORMATION ABOUT THE LEVEL OF SPENDING AND THE LEVEL OF REVENUES THAT WE RECEIVE. IT'S REALLY WE NEED TO LOOK LEVEL REVENUE.

WHAT ARE WE COLLECTING TO ENSURE THAT WE DO COVER THOSE ANNUAL EXPENDITURES FOR THE REPAIRS AND WE OFTEN HAVE A NUMBER SOMETIMES HAVE NO REFUNDS IN THAT ACCOUNT AS WELL. SO WE ALSO AS WE'RE COLLECTING FUNDS FOR LOST CHARGERS AND AND

[01:05:01]

I APPRECIATE IT. I HAVE A COMMENT ABOUT THE FACILITY USED FEES I ATTENDED LAST NIGHT'S COUNT A COMPREHENSIVE PLAN OPEN FORUM FOR NORTH OF THE BROAD.

THERE WAS A LOT OF THINGS BROUGHT UP WHEN ONE OF THE THINGS THAT WERE BROUGHT UP WAS THEY FELT THAT THE COUNTY DID NOT HAVE ANY PLANS FOR EXPANDING RECREATIONAL FACILITIES FOR USE IN THE RURAL ESPECIALLY IN THE RURAL AREAS. AND OF COURSE A COMMENT WAS MADE. WELL, WE CAN'T EVEN USE THE GYMS ANYMORE.

THE SCHOOLS ARE SHUT DOWN WHICH OF COURSE WAS BECAUSE OF COVERED BUT OBVIOUSLY AND THIS IS NOT THE FIRST TIME I'VE HEARD COMPLAINTS ABOUT THE LACK OF THE DISTRICT TO SUPPORT ATHLETIC PROGRAMS EITHER IN THE USE OF THE GYMS OR THE USE OF THE ATHLETIC FIELD NOW THAT WE HAVE ARE GIVING TURF FIELDS. HOPEFULLY WE CAN MAKE THOSE TURF FIELDS MORE AVAILABLE AND ALSO CHARGE A FEE FOR IT. BUT WE SHOULD ALSO MAKE SURE THAT WE OPEN UP MORE GYM FACILITIES AND I ASSUME THE FACILITY USE THESE PAYS FOR THE JANITORIAL CLEAN UP.

AND HAVING SOMEBODY FROM THE DISTRICT THERE OVER TIME IF YOU WILL TO SUPERVISE.

YOU CAN'T JUST OPEN THE GYM AND NOT HAVE ANYBODY FROM THE SCHOOL THERE TO MONITOR WHAT'S GOING ON. IS THAT A ISSUE WITH THE FACILITIES USE THESE ARE THE RESTRICTING. I KNOW WE HAVE THEM COVERED . BUT DOES THAT FACILITY USE THESE ALLOW US TO HAVE OUR FACILITIES OPEN MORE AFTER KOFI ?

>> WE DO HAVE THAT. I'M NOT SURE HOW TO ANSWER THAT.

NO, NOT SURE I UNDERSTAND THE QUESTION. BUT ONCE THE FACILITIES ARE OPENED BACK FULLY THEN WE WILL BE ABLE TO BEGIN TO GENERATE THOSE FACILITIES USE THESE AGAIN. WE CAN HAVE PERFORMANCES. WE CAN HAVE VARIOUS EVENTS IN OUR SCHOOLS. DANCE RECITALS, CHURCHES AND THOSE SORTS OF THINGS.

I BELIEVE WE'VE BEGUN TO OPEN IT UP GRADUALLY HERE AT THE END OF THE YEAR.

I BELIEVE ABOUT EASTER TIME PARTICULARLY FOR SOME OF OUR CHURCH CHURCHES.

SO WE WILL BE GENERATING REVENUE IN THOSE AREAS IN FUTURE.

AND WE DO CHARGE A PORTION IS FOR THE ACTUAL FACILITY AND RENTAL AND THEN WE DO CHARGE BASED ON THE TIME FRAME THAT THEY ARE PRESENT. THE NUMBER OF HOURS FOR CUSTODIAL AND FOR ELECTRICITY CHARGES AND SO ON AND A PORTION OF THOSE FUNDS ARE BROUGHT BACK TO THE DISTRICT LEVEL. THE MAJORITY OF THEM ARE LEFT AT THE SCHOOL LEVEL.

SO BASED ON A BORE A AN ADMINISTRATIVE RULE THAT DICTATES THE SPLIT OF FUNDS FOR EXAMPLE 100 PERCENT OF THE FUNDS FROM A PERFORMING ARTS CENTER STAYS AT THE SCHOOL.

IT HAS TO REPLACE THE LIGHTS, REPAIR VARIOUS THINGS IN THE IN THE PERFORMING ARTS CENTER.

AND ALSO TO FUND THE PERSON THAT RUN THE SOUNDBOARD. SO THEATER MANAGER TYPE EXPENSES THAT HAVE TO BE PAID OUT TO RENT TO MANAGE THOSE COMPLEX ELECTRONIC BOARDS.

[01:10:01]

>> LET ME GIVE YOU MY SHOULD QUESTION HAVE WE EVER RECEIVED FUNDS FROM BEAUFORT COUNTY OR FROM THE CITY'S WHICH OUR SCHOOLS ARE IN TO ALLOW OUR FACILITIES TO BE OPEN FOR SAY THE GYMS OR FACE THE SPORTS FIELDS? HAVE WE EVER GOTTEN ANY FUNDING

FROM THE COUNTY OR THE CITY'S FOR OUR USE OF OUR FACILITIES? >> THE ONLY TIME I CAN RECALL RECEIVING A FEE FROM THE COUNTY IS IF THERE WERE A TOWN HALL MEETING FROM AN ELECTED OFFICIAL. I BELIEVE WE MAY HAVE SOME FEES ON THAT BUT AS FOR ATHLETIC FACILITIES I'M NOT AWARE OF ANY CHARGES FOR USE OF OUR FACILITIES AND WHAT PROSPECTIVE

WILL DO YOU REMEMBER ANY OF THAT HAPPENING NOW? >> THE PROBLEM IS IS THAT YOU HAVE FOLKS THAT WANT TO USE OUR FACILITIES WHEN OUR STUDENTS USING IT, CORRECT?

>> MANY TIMES YOU WILL SAY OK IF FOOTBALL YOU SAID THAT WHILE YOU'VE BEEN TURNING TO A MIDDLE SCHOOL THEY DON'T WANT THAT THEY WERE ASK TO. YES.

I CAN ASSURE YOU THAT THE SCHOOLS ARE HEAVILY USED ESPECIALLY IN THE MIDDLE SCHOOL AND HIGH SCHOOLS. THE GEMS, THE BALL FIELDS BY OUR TEAMS AND SO THOSE GET FIRST FIRST RIGHT OF REFUSAL OR THEY HAVE FIRST ACCESS CLIMATE PRIORITY ACCESS TO THOSE FACILITIES. AND SO THAT'S OFTENTIMES PARTICULARLY IN SEASONAL TIMED BASKETBALL SEASON AND VOLLEYBALL SEASON AND SO ON. THERE IS NOT A LOT OF FLEXIBILITY BECAUSE THOSE TEAMS HAVE PRACTICED EVERY SINGLE DAY OR GAMES TYING IT DISPELS IS PALS FROM THE COUNTY OR DO DO THEY CHART? DO WE GET CHARGED? DO WE CHARGE PALS WHEN THEY USED TO USE OUR FACILITIES? IT'S MY UNDERSTANDING THAT THEY NO LONGER USE OUR FACILITIES. THEY HAVE CONSTRUCTED FACILITIES.

SO WHEREAS IN OTHER BUCHWALD FOR EXAMPLE AND OTHER AREAS. SO IT IS MY UNDERSTANDING THAT THEY DO NOT USE OUR FACILITIES. WE DO USE PALACE FACILITIES HOWEVER PARTICULARLY ROBERT SMALLS AND LADY'S ISLAND MIDDLE BASEBALL AND SOFTBALL TEAMS DO NOT HAVE ADEQUATE BALL FIELDS.

SO WE DO USE THEIR FACILITIES. WE PAY THEY ARE CHARGING US. >> I SAW BUT BILL RECENTLY FOR

THE LINING OF THE FIELDS SO YES. >> ANY OTHER COMMENTS ON THE REPORT? I BELIEVE WE HAVE COVERED THAT TOPIC AND I DON'T BELIEVE THERE'S ANYTHING ELSE ON THE AGENDA EXCEPT FOR FUTURE TOPICS .

EARL OR RACHEL, DO YOU HAVE ANY FUTURE TOPICS YOU'D LIKE TO DISCUSS?

I DO NOT AT THIS TIME. NOT THIS TIME I DON'T. >> AT THIS TIME EITHER.

ANY OTHER BOARD MEMBERS HAVE ANYTHING THAT THEY WOULD LIKE TO SAY BEFORE WE ADJOURN?

>> WELL, THANK YOU, TRICIA AND TINA FOR ATTENDING AND I APPRECIATE IT.

>> DO I HEAR A MOTION TO

* This transcript was compiled from uncorrected Closed Captioning.