Feb 16, 2021 Finance Committee

MR. CHAIRMAN, I WANT TO AMEND THE AGENDA IF I COULD, UH, TO CRUDE FOR DISCUSSION AT THIS TIME FOR ACTION ON THE PENN CENTER FOR THE ATEX CONSIDERATION, UM, IN THE AMOUNT OF $24,800.

AND, UM, IF THAT COULD BE INCLUDED ON YOUR GENDER, UM, IN THE ACTION ITEM SECTION, UH, APPRECIATED.

UM, IS THERE SOMEONE THAT, UH, WOULD LIKE TO SECOND THAT MOTION FOR US TO ADD MR. YORK'S ITEM AS NUMBER 11 AFTER 10? UM, IS THERE SOMEONE THAT WOULD SUCK IN THAT I'LL SECOND ANSWER.

THIS IS BRIAN FLUE WELLING SECOND AND BY BRIAN.

SO LOOKING AT, UM, ADDING THE, UM, ACTION ITEM, UH, MR. GLOVER JUST MENTIONED FOR DISCUSSION, UM, AND, UH, ASKING FOR APPROVAL OF ADDING THAT TO THE AGENDA.

UM, IS THERE ANYONE THAT DISAPPROVES, ALL RIGHT, WITHOUT EXCEPTION, WE'RE GOING TO ADD THAT TO THE AGENDA.

SO NOW I'M LOOKING FOR A MOTION TO APPROVE THE AGENDA, UM, AS WRITTEN WITH THE INCLUSION OF, UM, UH, MR. YORK'S, UM, UM, NUMBER 11.

ACTION.

SO MORE EMOTION A SECOND.

FIVE APPROVAL OF THE MINUTES.

SO THAT HAS BEEN MOTIONED AND SECONDED.

UM, LET'S GO AHEAD AND, AND, UH, UH, ASK FOR THE QUESTION.

IS THERE ANYONE THAT IS, UM, UH, AGAINST THAT? IF NOT, WE WILL GO AHEAD AND PASS THE AGENDA, UH,

[5. APPROVAL OF MINUTES- JANUARY 19, 2021]

UH, EVERYONE HAD A CHANCE TO LOOK AT MINUTES FROM OUR LAST MEETING.

SO LOOKING FOR A MOTION TO APPROVE THE MINUTES AND THEN A SECOND CHAIRMAN.

THANK YOU, MR. GLOVER, IS THERE A SECOND, MR. CHAIRMAN? THANK YOU, COUNCILMAN HOWARD.

UM, SO THE MINUTES HAVE BEEN APPROVED.

UM, LET'S

[6. UPDATE FROM CHIEF FINANCIAL OFFICER, WHITNEY RICHLAND REGARDING THE YEAR TO DATE FINANCIALS]

MOVE ON TO OUR UPDATE FROM OUR CHIEF FINANCIAL OFFICER, UM, MS. WHITNEY RICHLAND, RICHLAND.

THE FLOOR IS YOURS.

HEY, GOOD AFTERNOON, EVERYBODY HOPE YOU ENJOYED A NICE LONG WEEKEND.

UM, YOU HAVE BEFORE YOU TODAY IN YOUR AGENDA PACKET, UM, THE EXECUTIVE SUMMARY BOURBON SIGNATURE FOR THE GENERAL FUND THROUGH JANUARY THE 31ST BETWEEN ONCE AGAIN, OUR BUDGET IS 130 MILLION, $300,431.

OUR REVENUE THROUGH THE END OF JANUARY IS $69,252,343, WHICH GIVES US THE REMAINING REVENUE YET TO BE COLLECTED OF $61,048,088.

SO THE PERCENT OF THE TOTAL BUDGET.

SO TODAY IS 53.1%.

UM, IN THE PERCENT OF OUR YEAR COMPLETED THROUGH SEVEN MONTHS IS 58.3%.

JUST BELOW THAT YOU HAVE THE GRAPH THAT YOU WERE ACCUSTOMED TO SEEING WITH FISCAL 21 REVENUES BEING IN BLUE, IN FISCAL 20 REVENUES BEING IN GREEN.

AND THAT LOVELY FINDING THAT SAYS EXPECTED IS JUST THE EXPECTED AMOUNT

[00:05:01]

BASED UPON THE NUMBER OF MONTHS THAT WE HAVE COMPLETED THIS YEAR TODAY, WHICH AS YOU SEE AGAIN, IS 58.3.

UM, AND AS YOU GUYS KNOW FROM HEARING ME THE LAST COUPLE OF MONTHS, JUST BECAUSE WE HAVE COMPLETED SEVEN OUT OF 12 MONTHS OF THE YEAR, AND WE HAVE COMPLETED APPROXIMATELY 58% OF THE YEAR, UM, THAT DOES NOT NECESSARILY HAVE COMPLETE BEARING UPON THE REVENUE COLLECTION RATES, UM, THAT YOU SEE GROUPS BELOW.

SO LET'S GO THROUGH SOME OF THOSE.

UM, THE FIRST, THEN OUR BIGGEST SOURCE, OF COURSE, BEING AD ALARM TAXATION.

OUR BUDGET IS 106 MILLION, $217,968.

AND THREE JANUARY.

WE HAVE COLLECTED JUST SHOT A 55 MILLION IT'S COMING IN AT $54,841,136.

AND THAT'S APPROXIMATELY 51.6% OF THE BUDGET.

UM, AGAIN, I WOULD LIKE TO, UM, THE TREASURER'S DEPARTMENT FOR WORKING TIRELESSLY TO GET THESE REVENUES RECORDED FOR US.

YOU MAY RECALL LAST MONTH, UH, IN DECEMBER, WE WERE JUST ON THE HEAD OF $30.2 MILLION AND, UH, AD VALOREM TAXATION.

SO THAT'S QUITE A JUMP THIS MONTH.

THAT'S A 54 MILLION, THAT'S AN INCREASE OF $24.6 MILLION.

SO WE JUST WANT TO COMMEND THE TREASURER'S OFFICE IN THEIR WORK.

THEY'RE MOVING ONTO LICENSES AND OUR BUDGET IS 3 MILLION, $244,160.

TODAY WE'VE COLLECTED 1,785,190, WHICH IS 55% OF OUR YEAR.

SO FAR.

THAT'S PRETTY WELL RIGHT IN LINE WITH ABOUT THE AMOUNT EXPECTED.

MOVING BELOW THAT WE HAVE OUR INTERGOVERNMENTAL REVENUES, THE BUDGET BEING 9 MILLION, 58,838 HOURS.

TODAY, WE HAVE COLLECTED 4 MILLION, $416,052 OR SAID IN ANOTHER WAY, 48.7% BELOW THAT OUR CHARGES FOR SERVICES $8,862,160 REVENUES TODAY, JUST OVER 7 MILLION, THEY'RE 79.2% COLLECTIONS, UH, AS COMPARED WITH MOST OF OUR OTHER REVENUES, THAT ONE IS CHUGGING ALONG QUITE NICELY, BUT THAT WE HAVE OUR FINES AND FORFEITURES, UM, NOT AS MUCH OF OUR BUDGET, BUT STILL, UM, VERY IMPORTANT COMING IN AT $749,000, UH, 749, $500.

AND TODAY WE HAVE COLLECTED $236,360 OR SAID DIFFERENTLY, 31.5% GONNA HAVE A QUESTION, OKAY, JUST BY THAT, OUR INTEREST EARNINGS COMING IN THE BUDGET AT $442,805.

AGAIN, THIS IS SOMETHING WE'VE TALKED ABOUT IS USUALLY ONLY REALLY DONE IN YOUR END.

UM, THEY SUPPLIED THE TOTALITY OF INTEREST EARNED ACROSS ALL OF THE TREASURY RESPONDS FOR THE YEAR.

UM, SO AGAIN, NOTHING VERY ALARMED ABOUT THERE.

UM, WHEN YOU ALWAYS SEE THAT $3,680 TO LET TO TODAY, OKAY.

MISCELLANEOUS REVENUES, WE HAVE A BUDGET OF 180,000 AND TODAY WE HAVE RECEIVED $150,748 OR 83.7%.

UM, AND WE GOT A NICE LITTLE ELECTRICITY REFUND.

UM, IF YOU REMEMBER LAST MONTH, UM, THAT KIND OF CALLS THAT TO BUMP UP A LITTLE BIT.

SO PAIR THAT WITH OUR FULLY YEAR PAYMENTS, UM, AND THAT CATEGORY IS DOING QUITE WELL THIS YEAR.

AND FINALLY, OUR TRANSFERS IN BUDGET IS 1,545,000.

WE'D COLLECTED $803,811, WHICH IS RIGHT AT 52%.

AND HE REMEMBERED THAT WAS ALSO SOMETHING THAT'S DONE ON A QUARTERLY BASIS.

SO FOR US TO BE COVERED, RIGHT, PARTICULAR SET IS EXACTLY WHAT WE WOULD EXPECT TO SEE.

DOES ANYBODY HAVE ANY QUESTIONS SO FAR ABOUT REVENUE FOR ME, AYE.

HEARING NONE.

WE'LL MOVE ON TO THE EXPENDITURE TAB, A BUDGET OF 130 MILLION, $1,430.

AND OUR CARRY OVER AS YOU RECALL FROM FISCAL 20, THAT WAS 1,352,447.

SO AS OF RIGHT NOW, WE DON'T HAVE ANY AMENDMENTS, UM, OFFICIALLY APPROVED BY YOU GUYS, BUT YOU WILL SEE THAT LATER ON IN THE AGENDA TODAY IN THAT YEAR AS A BUDGET PREPARED FOR YOU.

SO IF THAT IS, THEN THESE NUMBERS WILL CHANGE.

BUT AS AT THIS POINT IN TIME AS 31ST, THE TOTAL BUDGET FOR GENERAL FUND WAS 131,000,650, $2,877.

OUR ACTUAL EXPENDITURES TODAY, OR $71,036,428.

WE ALSO HAD ENCUMBRANCES OF $8,097,274,

[00:10:01]

OR, UM, THE TOTAL AMOUNT THAT THE COUNTY HAS OBLIGATED OR COMMITTED ITSELF TO YOU WORK SPLENDID AS OF JANUARY 31ST, THE $79,133,703, WHICH LEAVES A REMAINING BUDGET FOR 52,000,005, 19 ONE 74.

UM, WE HAVE EXPANDED OR ENCUMBERED, UM, THAT COMBINED AMOUNT THERE, UM, APPROXIMATELY 60.1%.

AND THE PERCENT OF OUR YEAR COMPLETED AGAIN IS RIGHT AT 8.3% FOR SEVEN OUT OF TWO MONTHS.

SO, UM, EVEN THOUGH IT LOOKS LIKE WE HAVE SLIGHTLY EXCEEDED OUR PERCENTAGE, JUST REMEMBER, UH, $8 MILLION OF THAT IS JUST INCOME, NOT YET TO BE SPENT.

SO, UM, SOMETIMES PO IS NOT CHANGED.

SO I'M NOT CONCERNED AT THIS POINT THAT WE WERE GOING TO EVER EXPAND, UM, FOR THE FISCAL YEAR, TAKE A LOOK AT SOME OF OUR FUNCTIONAL CATEGORIES IN THE TABLE BELOW.

UH, AGAIN, FISCAL 20 ONES, NUMBERS ARE BLUE FISCAL TWENTIES AND OUR EXPECTATION AND BRAD IS RIGHT AT 58.3%.

SO YOU'LL SEE THAT OUR EXPENDITURES ARE VARYING, UM, A LITTLE BIT WILDLY IN THOSE LAST TWO CATEGORIES.

AND, UM, IF YOU RECALL, WHEN SOME OF THE PREVIOUS MONTHS THE OTHER EXPENDITURE AND CAPITAL PROJECTS ARE NOT THINGS THAT AREN'T NECESSARILY EVENLY EXPENSED THROUGHOUT THE YEAR, UM, BUT THE REST OF THOSE CATEGORIES YOU'LL SEE WHEN YOU COMPARE THOSE TWO FISCAL YEARS, SIDE BY SIDE, THEY ARE PRETTY MUCH NECK TO NECK, OR THEY WERE THIS TIME LAST YEAR.

SO LET'S LOOK AS FAR AS THE GENERAL GOVERNMENT CATEGORY, WHICH WOULD BE THINGS LIKE COUNTY COUNCIL, HR, FINANCE, LEGAL, UH, RISK MANAGEMENT, ET CETERA.

OUR BUDGET FOR THOSE TYPES OF, UH, DEPARTMENTS WAS 43,758,800, $3 IN EXPENDITURES OR ENCUMBRANCES TODAY COMBINED TOTAL $24,886,411, OR APPROXIMATELY 59, OR EXCUSE ME, 56 POINTS, 9% THOUGHT ABOUT WHERE WE WOULD EXPECT THAT SPE, UH, BELOW THAT WE'VE GOT OUR PUBLIC SAFETY AREA COMING IN AT $51,471,577 BUDGETED.

AND TODAY THEY HAVE SPENT 30 MILLION, 17,385 HOURS, OR APPROXIMATELY 58.3%, WHICH IS EXACTLY WHERE THEY'RE SUPPOSED TO BE.

THE LETTER THAT WE'VE GOT PUBLIC WORKS.

THE BUDGET FOR THAT CATEGORY WAS 17 MILLION, $72,908.

THAT EXPENDITURES AND ENCUMBRANCES TODAY ARE 12 MILLION, 386,008 33.

SO AS A, IN TERMS OF PER TITLE, PERCENTAGE OF THEIR BUDGET, EITHER BEING CONSUMED OR SPOKEN FOR THEY'RE AT 72.6%.

UM, AND AGAIN, A LOT OF THAT IS ENCUMBERED.

SO, UM, WE'LL BE TAKING AWAY AS THE YEAR GOES ALONG.

SO DON'T BE ALARMED THAT RIGHT NOW, THEY'RE ABOVE THEIR 58% PUBLIC HEALTH.

THE BUDGET FOR THAT WAS 3,000,750 1003 92.

AND TODAY WE ARE AT 2 MILLION, $191,760 FOR 58.4% OF THEIR BUDGET.

THEY'RE EXACTLY WHERE THEY SHOULD BE PUBLIC WELFARE, 708,260 MORE DOLLARS TOTAL TODAY THREE 66, ONE 94 OR 51.7%.

THERE MAY BE A LITTLE BIT LOW.

UM, SO WE'LL KEEP AN EYE ON THAT ONE AS WELL.

CULTURAL RELATIONS BUDGET WAS 13 MILLION, FOUR $75,265.

AND TODAY THEY HAVE EXPENDED 7 MILLION, $590,580 FOR 56.36.

SO THEY ARE CHUGGING ALONG RIGHT WHERE THEY NEED TO BE AS WELL.

UM, THE OTHER CATEGORY, THE BUDGET FOR THAT WAS AT 108,005 94.

AND IF YOU'LL READ ALL OF IT AGAIN, UM, THIS IS NOT THE FIRST MONTH WHERE THEY HAVE KIND OF EXCEEDED THE TOTAL ORIGINAL BUDGET FOR THE YEAR.

IT'S BEEN IT'S YOURS TODAY, OR SIX 75, FIVE 46 OR 132.8% OF THEIR BUSINESS BUDGET.

UM, AND AGAIN, WE HAD TO BEAVER COUNTY, UH, ECONOMIC ECONOMIC DEVELOPMENT CORPORATION FROM ESCROW FUNDS.

SO THAT IS WHAT YOU SEE THERE.

AND I BELIEVE THAT'S INCLUDED IN OUR BUDGET AMENDMENTS.

AND FINALLY, UH, CAPITAL PROJECTS WERE BUDGETED AT 900, 6,002 86.

AND TODAY WE HAVE SPENT $1,019,004, WHICH IS 200.4% OF THE BUDGET FOR THE YEAR, UM, CALL THAT WE HAD AN AMBULANCE THAT WAS TITLED, AND WE WILL RECEIVING INSURANCE PROCEEDS THAT THAT WILL HELP OFFSET THE PURCHASE OF THAT NEW AMBULANCE.

SO YOU'LL SEE IN THE DETAIL OR, UM, THAT, THAT PURCHASE OF AN AMBULANCE FROM INSURANCE PROCEEDS MAY CAUSE A CATEGORY

[00:15:01]

TO EXCEED THE ANNUAL BUDGET, THE ACTUAL AMOUNT OF EXPENSE TO DATE THE $77,666.

THE ENCUMBERED AMOUNT IS NINE 41, THREE 38.

SO, UM, WITH THAT, DOES ANYONE HAVE ANY QUESTIONS I MIGHT BE ABLE TO ANSWER FOR YOU TODAY? JUST ONE QUICK ONE, WHEN, WHEN YOU SHOW THE BUDGETED OF REVENUE AND THE BUDGET OUT OF THERE $1 OFF, CAN YOU EXPLAIN THAT THAT'S A, THAT'S A ROUNDING.

UM, OKAY.

YES, SIR.

I CAN, WE CAN FIX THAT IF YOU'D LIKE, WE CAN DO, UH, ADD AN EXTRA WINDOW IN IT TODAY.

SOMEBODY IS ALWAYS GOING TO BE CURIOUS OF WHY REVENUES AND EXPENDITURES DON'T NEED COAL.

I KNOW IT'S AROUND WANTING TO BE ON THE RECORD.

THAT IS THE ROUNDING.

YES, SIR.

ANYONE ELSE? ALL RIGHT.

ONE THING I WANTED TO ASK IS, UM, WHAT ARE YOU GUYS WOULD FIND IT HELPFUL IF IN ADDITION TO THE GRAPHS THAT I CURRENTLY HAVE ON HERE, I DID A LINE GRAPH AS WELL.

THAT MIGHT EVEN SHOW ALL OF THE FISCAL YEARS, NOT ALL THE FISCAL YEARS, BUT THE EACH MONTH OF THE FISCAL YEAR IN ALIGN SO THAT YOU CAN SEE THEIR UPS AND DOWN PROGRESS FOR THE CURRENT FISCAL YEAR IN LAST FISCAL YEAR.

THAT'S SOMETHING I THOUGHT MIGHT BE HELPFUL IF I ADD THAT, BUT BEFORE WE GET MORE THAN JUST A SINGLE PAGE FRONT AND BACK, I WANTED TO ASK FOR YOUR PREFERENCE.

I WILL ADD THAT NEXT MONTH AND, UM, WE'LL KEEP TWEAKING UNTIL WE GET IT.

PERFECT.

GOOD WHITNEY.

IS THAT EVERYTHING ON THE FINANCIAL UPDATE? YES, SIR.

WELL GOOD.

IF THERE WAS NO OTHER COMMENTS, THEN LET'S MOVE ON TO OUR DISCUSSION ITEMS AND THAT WOULD BE THE

[7. CAFR AUDIT DISCUSSION]

CAFFER AUDIT DISCUSSION.

WHITNEY ORIGINALS.

I'M GOING TO LEAD IT OFF.

UM, I'M GOING TO INTRODUCE YOU GUYS, SOMEONE THAT YOU MAY OR MAY NOT HAVE EVER MET PERSONALLY.

UM, HIS NAME IS DAVID IRWIN.

HE IS ONE OF THE MANAGING PARTNERS AT MODERN AND JENKINS.

HE IS THE LEAD PARTNER IN CHARGE OF NEW NEWPORT'S AUDIT FOR FISCAL 2020, AND HE IS ON THE LINE TODAY.

SO WITH THAT SMELL INTRODUCTION, I'M GOING TO PASS THE BALL OFF TO HIM SO THAT YOU CAN HEAR, UM, FROM THE AUDITOR'S PERSPECTIVE, THE, UM, PROGRESS ON THE AUDIT AND HE CAN PROVIDE A STATUS UPDATE FOR YOU GUYS TODAY.

CAN YOU ALL HEAR ME? YOU CAN.

IS TO GET EVERYTHING FINALIZED AND COMPLETED BY I DID MARCH.

WELL, UH, GOOD AFTERNOON, LADIES, GENTLEMEN, UH, HOPE YOU ALL ARE DOING WELL AGAIN, MY NAME IS DAVID IRWIN AND I'M WITH MALDEN JENKINS.

UH, I'M THE PARTNER WHO IS OVERSEEING, OVERSEEING THIS YEAR'S AUDITS OF THE COUNTY'S FINANCIAL STATEMENTS.

UM, AGAIN, WHITNEY ASKED THAT I JOINED YOU ALL THIS AFTERNOON TO GIVE YOU ALL AN UPDATE ON WHERE THINGS CURRENTLY STAND.

UM, WE'VE BEEN ABLE TO MAKE QUITE A BIT OF PROGRESS OVER THE PAST FEW WEEKS.

UM, YOU KNOW, WE WERE WORKING THE AUDIT REMOTELY IN DECEMBER AND JANUARY IN STAGES.

UH, YOU KNOW, AS WHITNEY AND HER STAFF GOT THE ITEMS THAT WE REQUESTED TO US, UH, WE WERE ON SITE LAST WEEK AND WE WERE ABLE TO MAKE SOME SIGNIFICANT PROGRESS.

UH, WE CURRENTLY HAVE AN OPEN ITEMS LIST OF BETWEEN 10 TO 12 THINGS THAT WE'RE STILL WAITING ON.

UM, WE SENT THAT TO WHITNEY AND HAYES YESTERDAY SO THAT THEY ARE AWARE OF THOSE ITEMS, I WOULD SAY.

AND, AND WHITNEY, YOU MAY BE ABLE TO SAY IT BETTER THAN ME, BUT, UH, I WOULD SAY THAT THE MOST SIGNIFICANT PART THAT WE'RE WAITING ON HIM AND HE'S THE CAPITAL ASSETS.

UM, YEAH, THE GOOD NEWS IS, IS THAT WE ARE FLEXIBLE THIS TIME A YEAR.

YOU KNOW, WE'RE NOT CONSTRAINED BY TAXIS.

THERE'S A LOT OF FIRMS ARE, UH, SO HAS THESE OPEN AUDITS ARE FINALIZED.

WE'LL BE ABLE TO GO AHEAD AND PRETTY QUICKLY DO THE NECESSARY TESTING, UM, TO GET THESE ITEMS TIED DOWN AUDITED.

UM, WE HAVE STARTED THE FINANCIAL STATEMENTS AND, UH, MADE SIGNIFICANT PROGRESS ON THAT AS WELL.

UM, KIND OF LOOKING AT A BIG PICTURE.

MY HOPE IS THAT WE CAN HAVE ALL OUR AUDIT TESTING COMPLETED BY THE END OF THE MONTH.

UM, YOU KNOW, WE'LL THEN NEED A WEEK OR TWO TO, TO FINALIZE THE FINANCIAL STATEMENTS, GET THE NECESSARY INFORMATION FROM YOU ALL, UH, THAT WE INCLUDE IN THE REPORT.

THAT INCLUDES AUDITS SUCH AS THE MANAGEMENT DISCUSSION ANALYSIS.

UH, THE TRANSMITTAL LETTER, THERE MAY BE SOME MORE STAFF SCHEDULES THAT WE'LL NEED TO GET FROM YOU ALL ONCE THE DRAFT, THE FINANCIAL STATEMENTS IS BEING COMPLETED.

UM, AND ALSO THE FILE ALSO HAS TO GO THROUGH OUR, OUR INTERNAL QUAL QUALITY CONTROL REVIEW, AND WE ALSO HAVE TO GET A PROCESS.

SO, UM, UH, ASSUMING WE CAN GET THE REMAINING OPEN ITEMS OVER THE NEXT COUPLE OF WEEKS.

UM, BUT MY HOPE

[00:20:01]

UM, YOU KNOW, YOUR AUDIT IS TRADITIONALLY DO WITHIN SIX MONTHS OF YOUR YEAR OF YOUR YEAR, JUNE.

SO IT IS DUE DECEMBER 31ST.

UM, THE STATE GRANTED YOU ALL A 90 DAY EXTENSION.

SO, UH, MARCH 31ST IS, IS, IS THE NEW STATE DEADLINE, THE GFL WAY, UH, IS, IS THE ORGANIZATION, IS THE ORGANIZATION THAT YOU'VE ALL SUBMIT YOUR FINANCIAL STATEMENTS TO FOR CERTIFICATION, UM, THEY GRANT EXTENSION ON A MONTH TO MONTH BASIS, BUT, YOU KNOW, GIVEN EVERYTHING THAT'S GOING ON, UH, WITH BRAZIL WITH REGARD TO PANDEMIC NECESSARILY FORMALITY AT THIS POINT, YOU KNOW, THAT THEY WILL, THEY WILL GRANT YOU ALL AN EXTENSION IN MARCH AS WELL.

SO, UM, THAT'S CURRENTLY WHERE WE'RE AT AGAIN, W W WE'VE MADE SOME SIGNIFICANT PROGRESS.

I'M HOPING HAVE EVERYTHING FALL OUT FROM AN AUDIT STANDPOINT, EVERYTHING TIED DOWN AND TESTED BY THE END OF THIS MONTH.

UH, AGAIN, THAT'S ALL ASSUMING WE CAN, WE CAN GET THE REMAINING ITEMS THAT, UH, THAT WE NEED AVAILABLE.

UM, AND THEN, YOU KNOW, AGAIN, A COUPLE OF WEEKS OR SO TO GET THE FINANCIAL STATEMENTS, FOLLOWERS DOT THE I'S CROSS THE T'S ON THAT, UH, BEFORE WE CAN GET EVERYTHING, EVERYTHING COMPLETED.

SO, UM, YOU KNOW, IT, IT'S, WE'RE IN, WE'RE IN PRETTY GOOD SHAPE CONSIDERING EVERYTHING THAT'S GOING ON.

YOU KNOW, I, I DO WANT TO THANK WHITNEY FOR HER HARD WORK AND HER STAFF, UH, YOU KNOW, AS YOU ALL KNOW, SHE CAME ON BOARD IN OCTOBER AND, UH, SO WE'RE ORDERING A FISCAL YEAR IN WHICH SHE WASN'T EVEN EMPLOYED BY THE COUNTY, UH, IS, IS A CFO.

THERE ARE A FEW THINGS IS CHALLENGING, IS OVERSEEING SUCH AN AUDIT.

SO, UM, YOU KNOW, WHEN YOU THROW IN COVID-19, AS WELL AS, UH, SOME ADDITIONAL STAFF DEPARTURES, THE FINANCE IS, UH, IS, UH, BEEN INVOLVED WITH OVER THE PAST SIX MONTHS.

UM, NEEDLESS TO SAY, YOU KNOW, THESE ARE, THESE ARE DEAF HAVE BEEN SOME CHALLENGING AND UNIQUE TIMES.

UM, I TRY NOT TO USE THIS ANALOGY WITH, WITH MY CLIENTS LOCATED ON THE COAST, BUT, UH, IT, IT TRULY HAS BEEN A PERFECT STORM, BUT, UM, AGAIN, WE'RE, WE'RE GETTING CLOSE FOR MAKING SIGNIFICANT PROGRESS.

AND, UM, AS I MENTIONED EARLIER, AS LONG AS WE CAN GET THESE REMAINING OUTSTANDING ITEMS, UH, WITHIN THE CUP WITHIN THE NEXT COUPLE OF WEEKS, WE'LL HAVE NO PROBLEM MEET THE, UH, MEETING THE STATE AND GFA DEADLINE.

GOOD.

THANK YOU, MR. ERWIN, IS THERE ANY QUESTIONS FOR RESTORE ONE GREAT WHITNEY, ANYTHING ELSE THAT YOU NEED TO ADD TO THAT? YEAH.

THAT WE ARE DOING OUR BEST TO PROVIDE, UM, THOSE FEW REMAINING ITEMS IN CONCERT WITH, OF THE OTHER DEPARTMENTS THAT OVERLAP SO SOON AS WE HAVE THOSE ITEMS AT OUR EARLIEST CONVENIENCE.

GREAT.

THANK YOU, MR. ERWIN FOR JOINING US TODAY.

YEAH, ONE QUICK QUESTION, MR. CHAIRMAN.

UM, NORMALLY WE RECEIVE THOUGH THE, UH, CAREFUL BY JUNE AND OUR JUNE COUNCIL MEETING.

UM, WHEN DO YOU THINK YOU WILL HAVE THE FINAL REPORT FOR COUNCIL? OKAY.

BY THE END ANYMORE.

AND THEN, UM, I CAN PRESENT THE RESULTS OF, UH, THE AUDIT TO THE, TO THE APRIL COUNCIL MEETING FOR YOU.

THEN TO OUR DISCUSSION ITEM NUMBER EIGHT.

ANY OTHER QUESTIONS AGAIN? THANK YOU, MR. CHAIRMAN.

THANK YOU, WHITNEY.

UM, LET'S MOVE ON THEN TO DISCUSSION.

YES.

OH, I'M SORRY, CHRIS.

CHRIS, GO AHEAD.

UM, SO IF WE'RE GOING TO, IF THE COUNCIL IS GOING TO GET THE AUDIT REPORT, UH, IN APRIL, WHEN WOULD WE, I ANTICIPATE THE PUBLIC RECEIVING THAT OR BEING ABLE TO RECEIVE THAT ONLINE? CAUSE I KNOW THAT'S THE QUESTION THAT'S COMING.

WE WOULDN'T MAKE IT.

UH, TYPICALLY WHAT HAPPENS IS YOU WOULD MAKE THE INFORMATION AVAILABLE TO THE PUBLIC AFTER COUNCIL HAS SEEN IT AND AGREES THAT IT'S READY FOR PUBLIC CONSUMPTION.

ANYTHING ELSE, CHRIS? YEAH, I GUESS MY QUESTION IS WHAT'S THE TURNAROUND TIME TO GET THAT UP ONLINE.

ONCE IT'S BEEN APPROVED BY COUNCIL WILL BE A MATTER OF MINUTES.

GOOD.

ANY OTHER QUESTIONS? ALL RIGHT.

UM, AGAIN, THANK YOU VERY MUCH, MR. ORWIN AND WHITNEY, UH, MS. RICHLAND, AND, UM, IF WE'RE READY, LET'S MOVE ON

[8. DISCUSSION BEFORE THE THIRD READING OF AN ORDINANCE TO ISSUE A TAX ANTICIPATION NOTE (TAN) DUE TO A DELAY OF TAX COLLECTIONS.]

AND AGAIN, THIS IS ALREADY, UH, IN ORDINANCE BEFORE COUNCIL.

UM, BUT I THINK THAT, UM, WE JUST THOUGHT IT WAS IMPORTANT THAT WE GIVE AN UPDATE ON THAT.

SO, UM, I THINK WE'RE BACK TO MS. RICHMOND.

YES, SIR.

UM, DO YOU GUYS RECALL, WE REQUESTED A MONTH OR SO AGO

[00:25:01]

THAT YOU GUYS ALLOW STAFF TO PROCEED WORKING WITH BUR ON, UH, ISSUANCE FOR TAX ANTICIPATION NOTE, UM, DUE TO THE DELAY IN TAX COLLECTIONS THIS FISCAL YEAR, AS OF THIS DAY IN TIME, NOTHING ABOUT THOSE CIRCUMSTANCES THAT'S CHANGED.

UM, THE ONLY REASON WE'RE SORT OF BACK HERE IS THAT WE NEED TO GIVE THE PUBLIC, UM, THE PROPER, UH, OPPORTUNITY TO ADDRESS THIS ISSUE IF THEY WOULD LIKE TO DO THAT.

SO, UM, AS OF RIGHT NOW, WE STILL PLAN ON MOVING FORWARD.

UM, I'VE NOT RECEIVED ANY INFORMATION FROM THE TREASURER THAT WOULD, UM, RENDER THIS DISCUSSION A MIDPOINT.

SO, UM, THAT'S NOT A TON OF AN UPDATE FOR YOU, BUT JUST KIND OF LET YOU KNOW WHERE WE ARE PROCEEDING WITH THE ORIGINAL PLAN THAT WE HAD.

SO I'LL BE GLAD TO ANSWER ANY QUESTIONS.

YOU MAY HAVE ANY QUESTIONS FOR MS. , MR. CHAIRMAN NOT BE APPROPRIATE, BUT HAVE YOU HAD ANY FEEDBACK FROM THE SCHOOL DISTRICT? I HAVE NOT.

MS. CROSBY AND I SPOKE, UM, BEFORE THE ISSUANCE OF THEIR TAN.

AND THEN JUST AFTERWARDS, SHE LET ME KNOW ABOUT HER FAVORABLE INTEREST RATE.

UM, AND THEN EVERYTHING WAS PROCEEDING ON THEIR END, THE WAY THAT THE SCHOOL DISTRICT NEEDED IT TO, UM, WE'VE NOT SINCE SPOKEN.

UM, SO I DON'T HAVE ANY NEW INFORMATION ON THAT FRONT, CORRECT.

THANK YOU, MISS RICHLAND.

UM,

[9. RECOMMENDED CHANGES TO COUNTY PROCUREMENT CODE REGARDING PURCHASING THRESHOLDS AND EXEMPT GOODS AND SERVICES]

LET'S MOVE ON THEN TO OUR FIRST ITEM NUMBER NINE.

AND, UM, AGAIN, UH, THIS IS GOING TO BE PRESENTED BY OUR, OUR FINANCE TEAM.

UM, MS. , MR. HAYES.

UM, GO AHEAD.

ALL RIGHT, SO I'M ACTUALLY GONNA PASS THE BALL OFF TO MR. THOMAS, WHO HAS DONE THE HEAVY LIFTING ON THIS, UH, AGENDA ITEM TODAY.

I'VE GOT TO GIVE HIM CREDIT WHERE HE DONE HIS HOMEWORK AND IS QUITE PREPARED TO, UM, DEMONSTRATE TO YOU GUYS THAT OUR PROCUREMENT CARD NEEDED A SECOND BOOK.

I DON'T THINK WE DID A SECOND CLASS IN QUITE A WHILE.

AND SO I WOULD NO FURTHER ADO.

I'M GOING TO PASS THE TIME TO HIM, LET HIM SHINE AND WHAT HE'S PUT TOGETHER.

UH, FIND ME.

THANK YOU WHEN HE CAN EVERYBODY HEAR ME? THIS IS THE THING THOMAS, WE CAN COME IN AND LOUD AND CLEAR.

SARAH, THANK YOU FOR PUTTING ON THE MEMO.

UH, I'LL TRY AND KEEP THIS AS SHORT AS POSSIBLE.

THERE'S A LOT OF INFORMATION TO GO OVER.

UH, IT DOESN'T MEAN WE CAN'T COME BACK AND REVISIT IT AGAIN, BUT, UH, WE STARTED THINKING ABOUT LOOKING AT AREAS THAT WE NEEDED TO UPDATE IN OUR CAMERA CODE, WHICH IS COVERED UNDER DIVISION FOUR.

AND THAT'S THE MAIN CODE.

UH, WE DO HAVE, UH, OUR OWN MANUALS OR POLICY MANUALS AND OUR EMPLOYEE GUIDE MANUALS THAT COVER, UH, VERY MUCH, MUCH MORE DETAIL, UH, THAT HADN'T BEEN UPDATED, BUT EVERY FIVE, SIX YEARS, IT'S YOU LOOK AT YOUR SPEND, YOU LOOK AT YOUR INFLATION CALCULATORS AND YOU KNOW, RIGHT NOW EVERYBODY KNOWS YOU GOTTA COST A LOT MORE TO FILL UP YOUR GAS TANK THAN A BED, YOU KNOW, THREE WEEKS AGO.

BUT OVER THE YEARS, AND WE'RE LOOKING AT LIKE A SIX YEAR PERIOD AND YOU'LL SEE MY NUMBERS AS WE GET TO THEM.

UH, WE'RE LOOKING AT INFLATION RATE AND WE KIND OF USE THOSE, UH, TO COME UP WITH A NEW, UH, THRESHOLDS FOR, UH, OUR COUNTY STAFF.

AND OF COURSE WE HAVE NEW COUNTY STAFF.

WE HAVE ACA, WE HAVE A NEW DEPUTY ADMINISTRATOR.

WE HAVE AN INTERIM COUNTY ADMINISTRATOR.

SO LOOKING AT ALL THAT YOU LOOK AT TABLE ONE, THAT'S BASICALLY LOOKING AT WHAT IT WOULD COST YOU.

IF WHAT YOU, IF YOU BASICALLY PURCHASE THINGS IN 2008, THEY'VE USED THOSE SAME DOLLARS AND USE THOSE SAME DOLLARS IN WHAT YOU WOULD NEED TO PURCHASE THOSE SAME ITEMS IN 2020.

SO IF YOU SPENT $200,000 IN 2008, IT'S THE SAME AMOUNT OF MONEY TO GET THE SAME ITEMS WOULD COST THE $240,000.

SO, SO WE'RE AT KIND OF AT AN INFLATION RATE OF 20.2%.

GO AHEAD AND PAGE ON DOWNSTAIR, IF YOU DON'T MIND, WHAT KIND OF TAKE A LOOK AT THAT AS A STAFF AND WE'VE ALREADY VETTED THESE THRESHOLD CHANGES WITH LEGAL AND OUR, UM, ACS.

AND I AGREE THAT IT'D BE NICE TO MOVE FORWARD WITH THESE THRESHOLDS.

AND OF COURSE IT IS UP TO COUNCIL'S APPROVAL.

BUT IF YOU LOOK AT THESE, THIS IS KIND OF LIKE THE SECOND CHART.

NUMBER TWO KIND OF SHOWS.

WE'RE WHAT WE'RE RECOMMENDING.

UM, THAT 65,000 NEEDS TO BE 75,000 THAT WE HAD A LITTLE BIT OF A CHANGE.

UM, ONE OF THE ACA, SO WE SHOULD ROUND IT UP TO 75, BUT IF YOU LOOK AT THE STARTING AND WHERE THE, THE YELLOW HIGHLIGHTED AREAS WITH THIS ACTUALLY IN EXTRACTED FROM OUR DIVISION FOUR, AND THOSE ARE THE KINDS OF CHANGES, KIND OF LOOKING BASICALLY WE'RE FIRST AREA IN SECTION TWO DASH FIVE, TWO ONE THAT BASICALLY HITS THE SMALL PURCHASES AND WE BASICALLY NEED THAT TO CHANGE SO THAT WE'RE NOT REQUIRED TO HAVE REQUISITIONS AND PURCHASE ORDERS FOR ANYTHING UNDER $499,

[00:30:01]

$4,999.

SO WE TAKE THAT OUT.

I'M NOT GOING TO READ EVERYTHING, BUT I JUST WANT TO SHOW YOU THAT IT'S SECTION TWO DASH FIVE TWO, UH, THAT BASICALLY IS GONNA ALLOW US TO ANYTHING OVER $5,000.

WE'LL NEED TO HAVE REQUISITIONS, BUT KEEP IN MIND, WE'LL STILL TRACK IT IN MUNIS.

UH, THE DEPARTMENT HEADS, SINCE THEY'LL HAVE THE AUTHORITY TO SIGN OFF ON ANYTHING UNDER $10,000, UH, THEY'LL BE ABLE TO, UH, WE'LL TRACK THAT IN MUNIS WE'LL TRACK, THEY'LL SIGN OFF ON THE INVOICE AND IT'LL BE TURNED INTO FINANCE FOR PAYMENT, AND WE CAN STILL TRACK THAT AND GIVE COUNSEL REPORTS ON OUR SPIN OR MONTHLY SPAN OR YEARLY SPENDING.

SO ON US, UM, COUPLE OTHER SECTIONS WHERE IT SAYS, ADD, YOU KNOW, FOR GOODS AND SERVICES OVER FOR FL, WE'RE ALSO GONNA HOPEFULLY BE ABLE TO USE THE P CARD A LITTLE BIT MORE TO HELP US INCREASE ON OUR P-CARD REBATE.

WE WANT TO GET AROUND $7,000 LAST THIS YEAR FOR OUR REBATE.

I KNOW THE SCHOOL DISTRICT USES THEIR P CARD A LOT, AND THEY, THEY GET A REBATE UP CLOSER TO LIKE A HUNDRED THOUSAND DOLLARS, BUT HOPEFULLY WE CAN USE THAT P CARLA BIT MORE AND INCREASE THAT REBATE IN SECTION TWO, THAT'S FIVE 17.

UM, WE ALSO LOOKED AT WHAT OTHER COUNTIES ARE DOING AS FAR AS WHEN THEY NEED TO ACTUALLY ADVERTISE ITEMS FOR SOLICITATIONS, WHETHER IT'D BE A BID RFQ OR RFP.

UM, A LOT OF THEM HAVE CHANGED IT, UH, TO A HIGHER THRESHOLD.

UH, UH, WE'RE LOOKING AT $75,000.

SO WE DON'T HAVE TO ADVERTISE OUR SOLICITATION UNLESS IT GOES OVER $74,999.

UH, THAT'LL ACTUALLY GIVE US A CHANCE TO HOPEFULLY GET, UM, QUOTES FROM VENDORS IN OUR LOCAL AREA.

AND ACTUALLY WHEN WE DO HAVE TO SPEND MONEY IN GOOD, FAIR AND REASONABLE, LOW, LOW COST FROM OUR OWN LOCAL VENDORS.

SO HOPEFULLY WITH THAT CHANGE, THAT'S ONE OF THE REASON WHY WE'RE TRYING TO CHANGE THAT, UM, TO HIGHER THRESHOLD.

AND ALSO ON THOSE SMALL, UH, THRESHOLDS, WE DON'T GET A LOT OF BIDS.

WE DON'T GET A LOT OF BEDS ON THOSE.

WE GOT ONE OR TWO, MAYBE.

SO IT'S A LITTLE BIT SMART, A BETTER PRACTICE TO GO AND RAISE THAT THRESHOLD TO 75,000 ON THE DOLLAR LIMITATIONS.

THIS IS WHERE IT COMES, UM, FOR EFFECT MANY IN COUNCIL.

IF YOU GO TO NUMBER ONE, UH, WE DO HAVE, LIKE I WAS SAYING BEFORE, WE DO HAVE SOME NEW STAFF.

WE HAVE THE NEW BUDGET DIRECTOR, AND WE'D LIKE TO ADD HER NAME INTO THAT AREA WHERE IT SAYS ONE SAFE.

AND IT BASICALLY SAYS IF THE CURRENT YEAR BUDGET IS APPROVED, UM, MUST BE APPROVED BY WE'RE GOING TO TAKE THE COMPTROLLER OUT BECAUSE WE KNOW NO LONGER HAVE A COMPTROLLER POSITION AND THE BUDGET DIRECTOR AND THE CHIEF FINANCIAL OFFICER TO SIGN OFF ON THOSE AREAS.

ALSO THE ASSISTANT ACA HAS THOSE COUNTY ASSISTANT ADMINISTRATORS.

I CAN SIGN OFF ON, UM, ANYTHING UP TO $74,999.

SO WE'D LIKE TO MAKE THAT CHANGE, GO TO THE NUMBER TWO PAGE DOWN A LITTLE BIT, PLEASE, SIR, WE'D LIKE TO CHANGE THE COUNTY ADMINISTRATORS LEVEL.

UM, IT WAS SET BASICALLY MOVE THAT UP TO, UM, FROM 75,000 TO 124,999, THEN THE NUMBER THREE, MOVE THE COUNCIL COMMITTEES, MOVE THEM UP TO 125,000 AND APPROVE PROJECTS UP TO $249,999.

AND LAST BUT NOT LEAST EYES WOULD GO TO FULL COUNCIL.

IF IT'S OVER $250,000 AND THAT'S THIS, THIS WOULD SAVE US A LOT OF TIME.

IT WOULD SAVE US MONEY.

UH, I THINK THE CONTRACTORS WOULD GET ABLE TO START THE JOBS FASTER AND GET PAID FASTER.

UH, SECTION EIGHT PUBLIC ANNOUNCEMENT.

THAT'S JUST GOING TO CHANGE IT.

WE'RE BASICALLY SAYING WE DON'T HAVE TO PUBLISH.

WE DON'T HAVE TO ADVERTISE UNLESS IT GOES OVER 74,000, A HUNDRED AND $900 ON THE SPECIAL, ONLY ANY SERVICES TRYING TO RAISE THAT RIGHT NOW, IT'S UP TO $50,000.

WE'RE TRYING TO RAISE THAT UP TO 124,999.

THAT WAY IT WAS PROFESSIONAL.

SO SERVICES, YOU KNOW, THEY CAN'T BE BID OUT.

YOU HAVE TO BASICALLY INTEGRATE ASSOCIATE WITH THEM ANYWAY.

SO WE THINK WE COULD SPEED UP OUR PROCESSES ON THOSE SMALL PROJECTS UP TO, UM, THE COUNTY ADMINISTRATOR APPROVED THOSE UP TO $124,999 ON THE SECTION FIVE 13.

UH, THIS KIND OF GOES INTO THE EXEMPT ITEMS. EXEMPT ITEMS BASICALLY ARE THERE'S HARDLY EVER ANY COMPETITION FOR THOSE ITEMS. ANYWAY, UM, IF YOU KEEP ON PAGE, UH, WHERE IT'S HIGHLY, WHERE IT SAYS, ADD US POST OFFICE BOX, THAT'S THE SAME COST HAD EVERY A POST OFFICE, I BELIEVE.

SO WE WANTED TO ADD THAT IN THERE.

AND THIS IS WE'RE TAKING SOME OF THESE, THESE AREAS, UH, FROM SOME OF THE OTHER COUNTIES WHERE THEY WERE USING, FOR EXAMPLE, ITEMS ON NUMBER FIVE, WE WANT TO ADD PROFESSIONAL TRAINING.

MOST OF THE TIME PROFESSIONAL TRAINING, YOU HAVE TO USE THE SAME PEOPLE, SHERIFF'S OFFICE, SAME PEOPLE.

YOU'RE NOT GOING TO GET ANY COMPETITION FOR TRAINING, UH, SAME WAY FOR MY CERTIFICATION.

IT'S Y'ALL HAVE TO GET, WE ALL HAVE TO GET THROUGH HIM IN IGP FOR THE TRAINING.

[00:35:01]

SO WE THOUGHT IT WAS PRUDENT TO PUT THAT IN EXEMPT CATEGORY AS WELL, ADVERTISING, UH, NORMALLY THERE'S NO COMPETITION FOR PAPERS, ONLY ONE LOCAL PAPER.

WE WANT TO ALSO ADD IN READY.

IT WAS A NEW PAIR OF PAPERS IN PROFESSIONAL JOURNALS JOURNALS ON ITEM EIGHT, PLEASE, PAGE ONTO THE NEXT AREA.

SARAH, UH, ITEMS, 12 CONFERENCE FACILITIES.

THEY'RE A UNIQUE, NO OTHER REASON FOR COMPETITION.

WE WILL KEEP IN MIND.

WE WILL TRY TO GET THE BEST PRICE AND WITHIN OUR BUDGET FOR THESE FACILITIES, IF WE HAVE TO USE THEM CHEMICAL AND MOSQUITO CONTROL, I KNOW I'VE TALKED TO GREG CONNOR DEPARTMENT HEAD FOR MOSQUITO CONTROL, MOST STUFF WE PURCHASE EITHER SOLE SOURCE OR, UM, THEY'RE JUST ONLY ONE COMPANY PROVIDES THEM.

THERE'S NO REASON WHY THEY CAN'T BE EXEMPT.

HELP US BE TO THE PROJECT PROCESS AS WELL.

MAINTENANCE WHEN WE BUY EQUIPMENT ORIGINAL EQUIPMENT, WE WANT TO THAT HAVE THAT IN THERE BECAUSE WE CAN ONLY USE THEM.

CAUSE IF YOU DON'T, IT'LL AVOID THE WARRANTY.

AND, UH, AND SO ON ATTORNEYS, THE LEGAL SERVICES, THOSE RIGHT NOW, WE DON'T GO OUT AND GET COMPETITION FOR THEM.

WE JUST HAVE TO GET APPROVAL FROM COUNCIL AND THE COUNTY ADMINISTRATOR.

SO THERE'S NO REASON FOR THAT TO HAVE COMPETITION.

OF COURSE, LEGAL'S GOING TO MAKE SURE THEY PICK UP A COMPETENCE.

QUALIFIED, AFFIRMED IS QUALIFIED TO DO THE JOB.

A MANAGED SERVICE FOR AIRCRAFT BASICALLY HAVE THE SHERIFF'S OFFICE HELICOPTER AND MOSQUITO CONTROL AIRPLANE.

UM, THOSE HAD TO BE SERVED BY AN FAA QUALIFIED ENTITY, AND MOST OF THE TIME IT'S ONLY ONE COMPANY AND IT'S IN THE SOUTH SOUTHEAST DO IT.

SO THAT'S WHY WE WANT TO MAKE IT EXEMPT AND LICENSED FOR AGREEMENTS.

FOR COMPUTER SOFTWARE, WE USE MAGNETRON, VENUS, THAT'S ALL THE SAME KIND OF SOFTWARE WE WANT TO MAKE THAT EXEMPT.

THERE'S NO REASON WHY WE WOULD NEED TO GO OUT FOR THAT TYPE OF ITEM IS IF WE'VE BOUGHT THAT LICENSE, YOU'RE NOT GOING TO GET COMPETITION.

YOU HAVE TO GO AND NEGOTIATE WITH THE SAME COMPETENCE.

SO, UM, THAT'S KIND OF WHERE WE'RE WANTING TO MAKE CHANGES ON THE, UH, APPROVAL AUTHORITIES AND ON THE EXAM ITEMS. BUT I ALSO WANTED TO REFLECT BACK ON WHAT'S GOING TO HAPPEN IF WE MAKE THE SHIFT, IF YOU CAN LOOK AT THE POTENTIAL AND SHIFTS, IT'S GOING TO SAVE US ON THE AMOUNT OF PURCHASE ORDERS THAT WE DO A YEAR ON AVERAGE.

AND WE TOOK THIS ON A SIX YEAR AVERAGE, IT'S GOING TO SAVE US BASICALLY HAVING TO DO 748 PURCHASE ORDERS.

THAT'S A LOT OF TIME THAT STAFF CAN, THE INFORMATION CALL VENDORS.

THEY'RE STILL GOING TO GET QUOTES, BUT THEY WON'T HAVE TO DO AS MUCH.

AND IT'LL SAVE US A LOT OF WORK, PAIGE ON DOWN A LITTLE BIT MORE PLACE.

AND IT'LL SAVE US ANOTHER AREAS.

IF WE RAISE THOSE THRESHOLDS AS WELL, PAGE ONE MORE TIME.

AND THE NEXT NEXT TABLE, BASICALLY, UM, WE'LL SHOW YOU HOW IT'S GONNA AFFECT OUR SOLICITATIONS.

WELL, WE HAVE TO BRING FORWARD TO COMMANDING WHAT WE HAVE TO BRING FORWARD TO COUNCIL.

AND THEN WE ALSO HAVE SOME SAVINGS AND ACTUAL ADVERTISING.

IF WE WERE TO GO WITH, UH, THE NEW THRESHOLDS THAT WE'RE SUGGESTING, IT WOULD SAVE A TOTAL OF EIGHT SOLICITATIONS THAT WE DON'T HAVE TO ADVERTISE WOULD SAVE 13 SOLICITATIONS.

WOULD IT ACTUALLY BE APPROVED BY THE COUNTY ADMINISTRATOR ON DOWN SIX WOULD ONLY GO TO COMMITTEE AND 12 WOULD GO, UH, TO OUR COUNTY COUNCIL.

AND THAT'S BASED ON A THREE-YEAR AVERAGE, AS YOU CAN SEE ABOVE PLEASE PAGE ON DOWN, OKAY.

I'M NOT GOING TO READ ALL THE BENEFITS OF CHANGING, UH, CAUSE THAT'S IN YOUR PACKET, BUT IT WILL PROVIDE SOME COST SAVINGS AND IT WILL ALLOW STAFF, UM, TO IMPROVE ON OUR, GETTING OUR PROJECTS DONE IN A TIMELY MANNER.

UH, WE WON'T HAVE TO WORRY ABOUT AS MUCH THOSE CALENDAR DATES LINKING UP WHERE WE HAVE A COMMITTEE AND THAT MAKES SURE WE FOLLOW ON TO COUNTY COUNCIL.

SO WE CAN SAVE A LOT OF, A LOT OF TIME DOING THAT.

UM, CHANGING THESE TRESTLES, PLEASE, PAIGE ON DOWN J UM, ALSO WANT TO BRING UP, UH, CURRENTLY IN THE CODE, IT SAYS, WE MUST DO REQUISITIONS FOR EVERYTHING, BUT WE WANT TO MAKE SURE THAT FOR LEGAL SERVICES WE WOULD LIKE TO DO THAT.

JUST LIKE WE DO A REQUEST FOR PAYMENTS.

UH, IT DOESN'T NECESSARILY NEED TO HAVE A PURCHASE ORDER FOR LEGAL SERVICES.

WE CAN TRACK THAT BY PAYMENTS AND IN END UNITS.

UH, THERE ARE SOME CONFIDENTIAL STUFF THAT WE DO NOT WANT TO PUT IN, UM, WITH THOSE PURCHASE ORDERS, THAT'S WHERE WE'RE GOING TO DO AWAY WITH THOSE PURCHASES.

AND ALSO IT'LL SAVE DOUBLE WORK FROM OUR STAFF BECAUSE RIGHT NOW, A LOT OF THE LEGAL WORK THAT WE SERVICE THAT WE'RE GETTING, UH, WE GET REFUNDED BY THE STATE, THE SAC LINE LINER, EXCUSE ME, THE SACK LINE ASSOCIATE WITH COUNTIES, REFUNDS US FOR THOSE LEGAL SERVICES.

AND SO WE'RE BASICALLY DOING A PURCHASE ORDER.

PLUS WE'RE DOING WORK AND PICK CREATING PAPERWORK FROM THE SOUTH CAROLINA ASSOCIATION OF COUNTY.

SO SAY IT WAS A LOT OF TIME WHO WOULD MAKE THAT, UH, WE'RE, IT'S NOT A REQUIREMENT TO HAVE A REQUISITION OR A PURCHASE ORDER.

WE'RE JUST, WE KEEP TRACK OF IT BY, UM, THAT THE AP, UH, FORM THAT LEGAL WILL SIGN OFF ON IT.

IT'LL BE SIGNED OFF BY THE COUNTY ADMINISTRATOR AS WELL.

[00:40:01]

UH, I DID WANT TO SHOW YOU IF SARAH, IF YOU MIGHT HAVE THE CHART, UH, THAT WE'RE GOING TO PUT IN THE, THE MANUAL, THE EMPLOYEE'S MANUAL, THAT'LL HELP.

UM, UH, EXCUSE ME, LET'S GO.

BUT NOT THAT ONE.

THE NEXT ONE, THE ONE FOR THRESHOLDS.

THERE YOU GO.

UM, IT TAKES LESS TIME AND ALSO THE VENDOR GETS PAID RIGHT ON THE SPOT.

OR THIS SPACE, WE WILL SHOW YOU THE NEW CHART, UM, THAT WE'LL BE USING STARTS OFF ON THE LEFT COLUMN.

BASICALLY, IF IT'S A PURCHASE FOR ZERO TO $499, NO QUOTE REQUIRED, THEY'RE GOING TO GET A QUOTE, BUT THERE'S NO, UH, ONLY THESE REGARDS TO INVOICE NETWORK REQUISITION SIGN OFF ON THE, ON THE FINANCE PAPERWORK BY THE DEPARTMENT HEAD AND THE SEND FOR AND BE PAID VENDORS WILL GET PAID A LOT FASTER.

WE WON'T HAVE TO WORRY ABOUT PURCHASE ORDER ANYTHING.

THE NEXT COLUMN, ANYTHING FROM 5,000 TO 1499, WE'LL GET WRITTEN QUOTES.

STILL TRY TO GET, YOU KNOW, COMPETITION FROM THE LOCAL VENDORS ONLY BE IT, IT COULD BE APPROVED BY DEPARTMENT HITS 15,000 TO CITY FOUR 99 THAT CAN BE APPROVED BY THE HCAS.

WE'LL GET THREE WRITTEN QUOTES, HOPEFULLY LOCAL VENDORS BE ABLE TO, UM, SPEND THE MONEY WITH THEM MOVING ON TO THE NEXT COLUMN, 75 TO ONE 24 THAT HAS TO BE APPROVED BY THE COUNTY ADMINISTRATOR.

STILL WE'LL GO THROUGH THE IMMUNE PROCESS IN THE WORKFLOW, A ONE 25 TO TWO 49 99.

THAT'LL HAVE TO BE APPROVED BY THE COUNTY ADMINISTRATOR AND GO TO COMMITTEE WITH COMMITTEE CAN APPROVE ALL THOSE AND THE LAST BUT NOT LEAST IS THE COUNCIL ANYTHING OVER 2200 50,000.

UM, GO BACK UP TO THAT LAST SLIDE WHERE IT SHOWS YOU THE OTHER COUNTIES AND WHAT THEY'RE DOING.

JUST KIND OF HIGHLIGHTED, YOU KNOW, TALLY, HILTON HEAD, YOU KNOW, THEY'RE BASICALLY THEIR COUNTY ADMINISTRATOR CAN APPROVE EVERYTHING OVER ANYTHING.

THERE'S JUST BASICALLY NO, UM, AMOUNT BREAKING IMPROVE.

ANY AMOUNTS.

IF YOU LOOKING AT TO SPARTANBURG COUNTY, THE UNLIMITED AMOUNTS OF THE COUNTY ADMINISTRATOR, KEEP IN MIND, THIS IS ALL AS LONG AS THE BUDGET IS APPROVED, THEY'RE KIND OF MINISTRY CAN SIGN OFF ON THOSE, UH, GREENVILLE COUNTY UNLIMITED.

SO EVERYBODY IN THE REST OF THE COUNTIES AROUND A HUNDRED THOUSAND, SO THIS IS JUST KIND OF GIVING IT A JUSTIFICATION OF WHY WE WANT TO MOVE OURS UP FOR OUR OWN COUNTY ADMINISTRATOR.

AND OUR OWN ACA IS TO KIND OF BE MORE IN LINE WITH OTHER COUNTIES ARE DOING, THIS IS ALSO WOULD BE IN LINE WITH WHAT IS REQUIRED IN THE STATE CODE AS WELL.

SO I KNOW THERE WAS A LOT OF INFORMATION.

UH, SO TO ANSWER YOUR QUESTIONS, I'M HERE TO RESPOND.

CHRIS, GO AHEAD, CHRIS.

YEAH.

THANKS.

EVENTUALLY I'M GOING TO LEARN HOW TO WORK WITH THE BUTTON.

UM, YEAH.

SO THE QUESTION IS HOW IS THIS GOING TO BENEFIT THE AVERAGE TAXPAYER? WELL, A LOT OF THE AVERAGE TAXPAYERS, THEY HAVE BUSINESSES IN, IN, UH, BEAVER COUNTY.

AND IF, IF THEY'RE GOOD MORE OPPORTUNITY, UH, TO, TO BID ON IT, BASICALLY IT'LL GIVE US ARE OUR OWN EMPLOYEES AND STAFF WILL BE ABLE TO SELECT LOCAL VENDORS WHO ARE TAXPAYERS AND IT'LL BENEFIT THEM BY USING THIS NEW THRESHOLD, LOWER THRESHOLDS.

WE WOULDN'T, IT WOULDN'T GIVE THEM AS MUCH AN OPPORTUNITY.

BRIAN, THANK YOU, MR. CHAIRMAN, THIS IS A LOT OF INFORMATION AND IT REALLY IS GOING TO REQUIRE US TO THINK ABOUT IT AND WEIGH BENEFITS AND CONSEQUENCES.

I CERTAINLY UNDERSTAND THE BENEFITS TO THE ADMINISTRATION COST SAVINGS AND EMPLOYEE TIME, ALLOWING EMPLOYEES TO, TO BETTER MANAGE THEIR TIME.

I UNDERSTAND ALL THAT.

THIS IS AN AWFUL LOT TO ABSORB AT ONE TIME.

I'D REALLY LIKE AN OPPORTUNITY TO FULLY DIGEST THIS OR ANOTHER ONE BEFORE WE SEND IT TO COUNTY COUNCIL FOR A VOTE.

AND UM, SO CAN, CAN WE MOVE THIS TO NEXT MONTH AS WELL? LET'S UM, LET'S CONSIDER THAT.

IS THERE ANYBODY ELSE THAT HAS ANY I'M CHRIS? THANK YOU.

WHAT IS THE PROJECTED COST SAVINGS FROM THIS MOVE TOTAL? UH, IT'S REALLY HARD TO, WE DON'T KNOW WHAT WE'RE GOING TO SPEND THIS YEAR.

THAT'S REALLY KIND OF HARD TO DEVELOP MR. SEAN.

I MEAN, I KNOW THE COST SAVING IS IT COST ABOUT $120 TO DO A PURCHASE ORDER.

AS FAR AS STAFF TIME, THAT'S KIND OF LIKE BEEN DONE BY STUDY BY THE NATIONAL PERSON ASSOCIATION.

SO IT DOES, WHEN YOU DO A PURCHASE ORDER, IT DOES COST MORE MONEY TO DO THAT.

SO THERE'S A COST SAVING WHEN YOU USE A PCARD,

[00:45:01]

SO I KNOW THAT I'D ANSWER SOME OF YOUR QUESTIONS.

SO I WOULD THINK THAT IF WE'RE GOING TO SHIFT, SPEND FROM PURCHASE ORDERS TO P-CARD, THEN WE WOULD KNOW WHETHER WE KNOW WHAT THE REBATE PERCENTAGE IS, BUT I MEAN, THAT'S FAIRLY EASY TO CALCULATE.

WE KNOW WHAT ADVERTISING COSTS ARE FOR, UM, THINGS THAT ARE CURRENTLY GOING THROUGH PURCHASE.

IT WOULD SAVE ABOUT $6,000 A YEAR IN ADVERTISING.

SO 6,000 AND THEN FROM A STAFF PROFILE, LIKE I TOLD HER, I UNDERSTAND THAT IT'S A TIME SAVINGS, BUT WHAT'S GOING TO HAPPEN WITH THAT STAFF TIME.

ARE WE GONNA, UM, LAY OFF STAFF? ARE WE GOING TO RELOCATE STAFF TO OTHER POSITIONS IN FINANCE? WHAT'S THAT GOING TO LOOK LIKE? I DON'T THINK WE'RE GOING TO HAVE TO LAY OFF STAFF OR REPOSITION.

THEY'D HAVE PLENTY TO DO.

I THINK WITH THE AMOUNT OF, OF, OF SPENT WE'VE BEEN DOING IT'S, LIKE I SAID, IT'S GOING TO FREE THEM UP OR TO DO MORE THINGS FOR THEIR, THEIR DEPARTMENT HEAD MR. GLOVER.

UH, YES.

UM, IF I'M NOT MISTAKEN DURING OUR RETREAT, UM, MR. TOM WAS ACTUALLY, UM, WAS MAKING A RECOMMENDATION FOR ADDITIONAL STAFF.

SO I'M ASSUMING THAT HE IS MAKING THAT RECOMMENDATION.

HE INCLUDED THESE CHANGES, UM, WHEN HE MADE THE RECOMMENDATION.

UM, BUT I DON'T KNOW THAT FOR A FACT, UH, MR. THOMAS, BUT, UM, LET ME ASK YOU THIS, UM, ON TABLE, EITHER ONE TABLE ONE OR TABLE TWO, UM, THE 2008 IS YOUR CURRENT LIMITATION MOVING FORWARD.

IT'S YOUR LIMITATION THAT EXISTS, THAT EXISTS AT THIS TIME AND TABLE 2008 COLUMN ONE.

ARE YOU TALKING ABOUT THE THRESHOLDS? ARE YOU TALKING ABOUT, UH, WHAT WAS, UH, WELL, YOU, YOU HAVE, UM, UH, $1,500 AND YOU SAY IN THIS DAY IN TIME, 2020, THAT SAME AMOUNT OF PURCHASE WOULD BE, UM, $1,800.

THAT'S GREAT.

LIKE IF $25,000, WHEN 2008, THAT SAME AMOUNT OF MONEY WOULD COST YOU 30,000, RIGHT? AND ON TABLE TWO, YOU HAVE A RECOMMENDATION, UM, UH, RIGHT NOW FOR 5,000, WELL, IN 25 YOU GOT $30,000 RECOMMENDATION.

IS THAT WHAT YOU RECOMMENDING? THAT WAS JUST, UM, KIND OF, UH, AN IDEA.

WE'VE IN FACT, WHEN YOU LOOK AT THE CHART AND I SHOWED YOU WHAT WE'RE ALL GOING TO MOVE TO, IT DOES, THIS IS KIND OF GIVES US A, UH, A BREAK WHERE WE COULD USE IT, LIKE THE $65,000.

WE'RE KIND OF USED THAT WINDOW TO MAKE THE $75,000 THRESHOLD AND THE 200,000 VERSUS $200,000 AT THE BOTTOM, YOU KNOW, THAT MOVED UP TO SPEND THE $240,000.

SO THAT'S KIND OF HOW WE GOT TO THE THRESHOLD OF, OF DONOR $50,000.

SO THEN, THEN THE ME USE YOUR TERMINOLOGY.

THE THRESHOLD RIGHT NOW, RECOMMENDATION IS WHAT'S ON THE FAR RIGHT COLUMN.

THE RECOMMENDATION IS ACTUALLY IN THE CHART.

YOU GO DOWN TO THE CHART OR THE NEW THRESHOLD, AND IT'S ALSO IN YELLOW, TOO, ON, IN THE YELLOW, ON THE NUMBERS AS WELL.

BUT IF YOU GO DOWN THE CHART ACTUALLY WILL MAKE IT A, I GOT YOU.

I GOT YOU.

UM, THEN I WISH YOU WOULD HAVE PUT YOUR RECOMMENDATION IN THIS.

IT WAS EASY FOR ME TO SEE NOW, UH, LIKE BRIAN SAID, THIS IS A LOT TO DIGEST AT ONE TIME, SO I GOT TO GO THROUGH EVERYTHING.

YOU SEE WHAT YOU'RE ACTUALLY RECOMMENDING, UM, AT THIS TIME.

SO, UM, I AGREE WITH BRIAN, WE NEED SOME TIME TO DIGEST ALL OF THIS WHILE, UH, WHILE, WHILE, WHILE I'M ON THE, I HAVE A FLOOR.

UM, ONE OF THE THINGS THAT I READ INTO THE POST IN KOREA JUST RECENTLY WAS THE, UM, THE CONTRACT, UH, FOR THEIR, UH, COUNTY ADMINISTRATOR WHO, I MEAN, THE COUNTY ATTORNEY WHO WAS BASICALLY MOVING, UH, TO A MORE HIGHER POSITION.

BUT, UM, THE DISTURBING PART WAS THAT THEY SIGNED A CONTRACT WITH THE COUNTY ATTORNEY, BINDING THE COUNCIL FOR OVER $200,000 AS HE WAS EXITING OUT.

AND IT WAS LIKE, WHY WAS THIS CONTRACT ACTUALLY MADE? BECAUSE THERE WAS NO SERVICES THAT HE WAS PROVIDING FOR US IN THAT CONTRACT.

THEY ALSO, UM, INCLUDED THE COUNTY ADMINISTRATOR OR SOMEBODY INCLUDED A 1.1 AND A HALF PERCENT ON A LAWSUIT THAT'S BEEN

[00:50:01]

PENDING AT THIS TIME.

IT WAS KIND OF DISTURBING TO SEE THAT.

AND, UM, UH, I'M KIND OF LEERY ABOUT FREEING UP STAFF WITHOUT MORE OVERSIGHT.

UM, SO I, UH, I UNDERSTAND EXACTLY WHAT YOU'RE REQUESTING.

UM, BUT YOU KNOW, IT'S GONNA TAKE PROBABLY SOME TIME FOR ME TO DIGEST THIS AS WELL.

ME THINK ABOUT ONE THING.

THE THING ABOUT IS ANYTHING THAT THE COUNTY DEPARTMENT HAS, OR ACH WOULD APPROVE, WOULD ALREADY BEEN APPROVED IN THE BUDGET.

AND SINCE THE BUDGET NOW IS GOING TO BE LINE ITEM, YOU'LL KNOW WHAT, YOU KNOW, WHAT, WHAT YOU WOULD BE APPROVING.

AND IF THERE'S ANYTHING DIFFERENT, IF IT'S NOT IN THE BUDGET, WE WOULD HAVE TO COME BACK TO YOU ANYWAY, SAME WAY.

IF WE BID SOMETHING THAT WAS NEW FOR LIKE EQUIPMENT, WE'RE STILL GOING TO HAVE TO COME BACK TO YOU FOR APPROVAL AND FOLLOW THOSE THREADS, NEW THRESHOLDS.

I JUST WANT TO THANK DAVE FOR HIS TIME AND PUTTING THIS TOGETHER, AND I UNDERSTAND IT IS CERTAINLY A LOT OF INFORMATION FOR YOU GUYS TO DIGEST TODAY.

THE OTHER THING THAT, UM, I LIKE, UM, THE, THE USE OF, UM, LOCAL VENDORS.

UM, SO I, I DO LIKE THAT.

UM, IS THERE A, SOME TYPE OF MONITORING THAT YOU DO IF THAT DOES EXIST SO THAT, UM, A QUOTE UNQUOTE, THE DIRECTOR'S NOT OUTSOURCING TO ONE PARTICULAR VENDOR AND NOT SHARING THE WEALTH, UH, OR SHARING THE PURCHASE WITH OTHERS, EVEN THOUGH IT MAY BE SLIGHTLY HIGHER IT'S SOMETIMES WE'RE ALREADY WE'RE MONITORING.

UM, WE'RE REQUIRED TO GO WITH THE LOWEST RESPONSIVE BITTER OR THE LOWEST RESPONSIVE QUOTE.

UM, BUT WE DO HAVE A VENDOR REGISTRY, UM, SOFTWARE THAT WE DO USE, AND WE DO ENCOURAGE, AND OUR DEPARTMENT HEADS ARE PRETTY GOOD ABOUT ENCOURAGING AND USING LOCAL VENDORS.

SO WE TRY TO HIT THEM FIRST, BUT UNFORTUNATELY WE LIVE IN A TOURIST COMMUNITY.

AND A LOT OF TIMES WHEN WE DO THE LARGE PROJECTS, AS YOU NOTICED, WHEN WE GET GROWTH PROJECTS, WE JUST DON'T HAVE THE VENDORS.

UNFORTUNATELY, THEY GET TO PROVIDE THOSE TYPES OF GOODS OR SERVICES.

BUT TO ANSWER YOUR QUESTION, WE DO TRY TO CONCENTRATE ON SPENDING LOCALLY AND THAT DEPARTMENTS I THINK HAVE DONE A VERY GOOD JOB.

WE CAN TRACK THAT.

UM, WE CAN GIVE YOU REPORTS ON WHAT WE, WHAT WE SPENT LOCALLY AS WELL, A SERVER.

SHAWN, GO AHEAD.

THANK YOU, MR. CHAIRMAN.

UM, I WOULD, YOU KNOW, FROM MY POINT OF VIEW, IF, IF MR. WANTS TO MAKE THAT MOTION TO POSTPONE THIS TO NEXT MONTH, I WOULD BE HAPPY TO SECOND THAT, AND ONE OF THE THINGS THAT I WOULD REFER TO LIKE QUANTIFIED IS THE EXACT PROJECTED SAVINGS THAT WE'RE GOING TO SEE IF WE MOVED TO THIS NEW, UM, IF WE ENTER THIS NEW PROCESS, THE QUESTION THAT I HAVE IS HOW IS THIS GOING TO INCREASE FINANCIAL TRANSPARENCY FOR THE AVERAGE TAXPAYER, EVERYTHING IS AVAILABLE ONLINE.

AS FAR AS OUR PURCHASE ORDERS, THEY CAN SEE EVERYTHING WE PURCHASE.

AND LIKE I SAID, WE, WE CAN PROVIDE A REPORT, ANY, ANY KIND OF REPORT, ANY TAXPAYERS WHO WANTS TO SEE WHAT WE SPEND ARE MORE THAN WELCOME TO VISIT MY OFFICE.

WE CAN SHARE THAT INFORMATION WITH THEM.

WELL, GOOD.

UM, I DON'T KNOW IF WE NEED TO HAVE A MOTION AND NANOSECOND TO MOVE THIS.

THIS IS, UM, AN ITEM THEN.

UM, UH, UNLESS THERE IS A MOTION, I THINK THAT, UM, THERE IS A LOT OF QUESTIONS OUT THERE AND, UM, AS MR SAID, AND I THINK THAT HE'S EXACTLY RIGHT.

ALL OF US NEED TIME TO GO THROUGH THIS, THAT WE CAN MOVE THIS TO THE NEXT MEETING.

DO WE NEED TO HAVE AN ORDER, UH, A MOTION TO DO THAT.

BRIAN, DO YOU THINK WE'RE JUST MOVING TO THE NEXT, SOMEBODY MAKES A MOTION TO, UM, TO APPROVE IT AND THEN I WOULD MAKE A MOTION TO DELAY IT, BUT, OKAY.

LET'S YEAH, SUE WAS, I REMEMBER RODMAN HAS HIS HAND UP BACK THERE.

I DON'T KNOW.

I'M SORRY.

COUNCILMAN ROBIN, GO AHEAD.

YEAH, THANK YOU.

UM, YOU MENTIONED THE ITEMS IN BUDGET, OF COURSE ARE COVERED BECAUSE WE HAD A LOOK AT THOSE, THE ONES THAT ARE OUT OF BUDGET, WE DON'T RUN ALL OF THE LITTLE ONES TO COME BACK TO US.

A LOT OF ORGANIZATIONS WILL ESSENTIALLY USE THE SAME SCHEDULE, BUT THEY, 50% OF WHATEVER THE APPROVAL LEVELS ARE, WHERE THE ONES THAT ARE OUT OF BUDGET TO COME BACK AT A HUNDRED THOUSAND APPROVAL FOR, UM, IN BUDGET, YOU'D HAVE A 50,000 FOR THE SAME ITEM FOR ANOTHER BUDGET ITSELF.

AND THEN YOU GET THE SECOND PIECE, I WOULD SAY, IN THE, IN THE AREA WHERE WE CALL COUNCIL AND THE ADMINISTRATION, UM, PART OF THE ISSUE THERE IS WHAT THE PUBLIC ACTUALLY THINKS IS A REASONABLE, REASONABLE CUTOFF, BECAUSE WE'RE DEALING WITH BIG NUMBERS IN THE EYES OF MANY OF THE MANY OF THE TAXPAYERS.

AND IT'S KIND OF A TOUGH CALL, BUT THAT'S, TO ME, THAT'S PROBABLY THE BIG ISSUE.

I'M VERY COMFORTABLE WITH DELEGATING, BUT IT COMES BACK TO, UM, WHERE DOES THE PUBLIC AGREE WITH US ON THE CUTOFF? AND SO I THINK SOME TIME TO LOOK AT IT MAKES SENSE.

THANK YOU, MR. JONES.

[00:55:09]

UM, I JUST ASK THAT AS YOU READ THROUGH IT, YOU, UM, MARK, ANY QUESTIONS THAT YOU MIGHT HAVE SO THAT WE CAN ANSWER THOSE SPECIFICALLY AT OUR NEXT MEETING, UM, AND JUST KEEP IN MIND THAT ONE OF THE PURPOSES FOR DOING THIS, I KNOW WE TALKED ABOUT STAFF SAVINGS AND THAT DOES, YOU KNOW, HAVE A MONETARY VALUE THAT WE CAN TRY TO ESTIMATE TO BRING BACK TO THE COUNTY.

BUT A LOT OF IT TOO IS JUST MODERNIZING SOME OF OUR POLICIES AND BENCHMARKING OURSELVES AGAINST OTHER AGENCIES OF SIMILAR SIZE AND COMPLEXITY, UM, AND KIND OF LEVELING OUT THE PLAYING FIELD AND HEDGING OURSELVES AGAINST INFLATIONARY COSTS SO THAT WE'RE NOT HAVING TO COME BACK AND MODIFY THESE THRESHOLDS EVERY, EVERY FEW YEARS.

AND SO IF YOU WANT TO JUST KEEP THAT IN MIND AND WE ARE HAPPY TO ANSWER ANY QUESTIONS YOU HAVE AS YOU'VE BEEN THROUGH ALL OF THIS, YOU WANT TO BE ABLE TO RESPOND TO YOU AS THOROUGHLY AS WE CAN WITH THAT.

I'M DONE MR. CHAIRMAN, MR. CHAIRMAN, MR. CHAIRMAN, CAN YOU HEAR ME? I CAN'T HEAR YOU.

CHAIRMAN ALLOWS AND YOU'RE ALL GOOD.

SORRY, EVERYBODY PUT MYSELF ON MUTE.

GO AHEAD.

UH, ITEM NUMBER 11 THAT YORK, UM, WANTED TO BRING FORWARD.

UM, MR. THOMAS GIG, I MEAN, LET ME ASK YOU ONE THING, IF YOU COULD DO ME A FAVOR, UM, ON YOUR LAST PAGE THERE, WE HAVE THE PURCHASE PROCESS, ACCORDING TO THE THRESHOLD COMPOSE CHANGE.

UM, IS THERE ANY WAY THAT YOU CAN ACTUALLY DO THE SAME FOR WHAT IT IS RIGHT NOW? AND I CAN LOOK AT THAT CHART AND THIS CHART RIGHT HERE AND, AND, AND GO THROUGH THE POLICY, UM, VERBIAGE.

ABSOLUTELY.

YEAH.

THEN I BASICALLY JUST READ OFF THAT BEFORE, BUT I WAS GOING TO TAKE TOO MUCH TIME, BUT I CAN ACTUALLY PUT WHAT WE CURRENTLY HAVE AND WHAT WOULD CHANGE.

THANK YOU, SIR.

I APPRECIATE THAT.

OKAY, GREAT, MR. THOMAS, THANK YOU.

AND WE'VE REALIZED THAT, UM, EVERYTHING YOU BRING TO US COMES WITH THE HIGHEST INTEGRITY.

SO AGAIN, I THINK THIS IS SOMETHING THAT WE NEED, UH, BUT OBVIOUSLY TO MAKE A DECISION, UM, WE NEED TO LOOK AT THIS A LITTLE FURTHER, BUT AGAIN, THANK YOU FOR, FOR COMING OUT TODAY AND GOING THROUGH THAT, UM, SORRY, THAT WOULD CLOSE US UP, UH, FOR THAT THE, UH, DISCUSSION OR THE ACTION ITEMS. UM, AND THEN THE AMENDED,

[Additional Item ]

SO YORK, UM, UH, YOU MENTIONED A TAX AND, AND GO AHEAD.

THE FLOOR IS YOURS TO THE PRISON.

UH, THANK YOU.

UM, AT THE, UH, ATEX COMMITTEE, UM, UM, PENN CENTER MADE A PROPOSAL AND, UM, IN THAT PROPOSAL, THEY BASICALLY ASKED FOR $60,000 AND WAS RE, UM, PREVIOUSLY WAS AWARDED, UM, UH, ROUGHLY 31 FIVE, I THINK.

AND, UM, SO FOR THE, FOR THE, UM, 2020 HERITAGE CELEBRATION FOR THAT YEAR, UM, OF COURSE WE ALL KNOW BECAUSE OF THE COVID EPIDEMIC, UM, NOTHING WAS ACTUALLY DONE AT THIS TIME.

UM, BUT THEY DID DO THEIR WEB PAGE DESIGN, UH, ANTICIPATING, UM, SOMETHING FOR THE 20, 20 HERITAGE AND EVENTUALLY CANCELED IT.

AND, UM, SO THEY, UH, UM, WHAT I'M ASKING FOR AT THIS TIME IS, IS, IS IT POSSIBLE FOR COUNCIL TO AT LEAST AWARD, UM, THE CONTRACT AMOUNT FOR THE, UM, 20, UH, FOR PENN CENTER, UM, DURING THE, DURING THE 2020 YEAR, UM, THEY ACTUALLY GOT A CONTRACT WITH A WEB DESIGN COMPANY.

UM, AND THE CONTRACT WAS FOR $24,800 OF WHICH, UM, AS I UNDERSTAND RIGHT NOW, THEY HAVE PAID 62 TWO.

SO, UM, UM, AND THEY HAVE FOUR QUARTERS AND, UM, I THINK THEY, THEY DO THE SECOND QUARTER PRETTY SOON, OR THEY'VE PAID THE SECOND QUARTER AND THEY DO THE THIRD QUARTER.

UM, BUT THE TOTAL CONTRACT IS 24,800.

AND I'M ASKING US IF COUNCIL WOULD SEE FAVOR IN AWARDING PENN CENTER, UM, THAT AMOUNT OF MONEY, UM, THEY, THEY ARE PROPOSING TO DO SOMETHING WITH HERITAGE THIS YEAR.

IT'S GOING TO BE A MODIFIED VERSION, BUT THEY ARE PROPOSING TO DO SOMETHING FOR THE 2021 CELEBRATION.

SO, UM, THE, THE ACTUAL COMPANY, THE PROPOSAL WAS ACTUALLY IN, WAS SENT OUT BY MR. WILLIAMS, UM, AND, UM, MET WITH, HAD OPPORTUNITY TO MEET WITH MR. WILLIAMS AND MR. GREENWAY TO DISCUSS THIS.

AND THAT'S WHAT WE WILL BRING IN BEFORE

[01:00:01]

COUNCIL AT THIS TIME TO ADD THIS TO THE CURRENT AMOUNT OF MONEY THAT IS BEING RECOMMENDED FOR THIRD READING OR $500,000 THAT CAME THROUGH THE TAX COMMITTEE.

SO IT WILL BE 5,000, UH, TWENTY FOUR THOUSAND FIVE HUNDRED AND TWENTY FOUR THOUSAND EIGHTY DOLLARS.

IF, IF MY MATH IS RIGHT, UM, ON THE THIRD AND FINAL READING.

SO THAT'S MY EMOTION.

UM, I GUESS THE FIRST QUESTION, UM, IS, IS THIS IS ALREADY IN THE THIRD, UM, READING IS, IS, IS OUR VOTE HERE AT, UM, THE FINANCE COMMITTEE? UM, IS THIS THE PROPER PLACE FOR THIS PRESENTATION OR IS THIS SOMETHING SHOULD HAPPEN AT THAT THIRD READING AT OUR COUNCIL MEETING? IS THERE ANYONE THAT CAN WEIGH IN ON THAT? UH, KIRK, DO YOU HAVE A YES OR MESSAGE MR CHAIRMAN, THIS WOULD BE A RECOMMENDATION TO COUNCIL.

UM, SO I THINK IT'S APPROPRIATE FOR THE FINANCE COMMITTEE TO MAKE THAT RECOMMENDATION, NOT BINDING, OF COURSE, BUT IT'S MAKING A RECOMMENDATION THAT COUNSEL AMANDA, ON THIRD READING.

SO WE HAVE A MOTION ON THE FLOOR THEN FROM MR. GLOVER IS ANYONE THAT WOULD LIKE TO SECOND I'LL SECOND THAT SIR.

JUMPED OVER NUMBER 10 IN OUR AGENDA.

MR. FLOWING HAS SECOND.

SO WE HAVE A MOTION ON THE FLOOR.

THAT'S BEEN SECONDED.

IS THERE ANY DISCUSSION? NO DISCUSSION.

ANYBODY ALRIGHT.

WITH, UH, NO DISCUSSION.

WE WILL THEN CALL THE, UH, QUESTION TO ORDER.

UM, AND IS THERE ANYONE THAT IS, UM, IN OBJECTION TO THIS? I DO NOT SEE ANY HANDS, SO WE DO NOT NEED TO DO A ROLL CALL VOTE.

UM, SO, UH, IS THERE, UH, SO WITHOUT OBJECTION, WE'LL GO AHEAD.

AND WHAT WE'RE DOING IS MAKING A RECOMMENDATION TO COUNTY COUNCIL AT THE THIRD READING, UM, THAT, UH, THIS BE APPROVED.

UM, AND SO AGAIN, WITHOUT OBJECTION, THIS WILL BE, UM, UH, SENT TO, TO, UH, TO COUNTY COUNCIL.

OKAY, GREAT.

LET'S MOVE ON.

AND I ACTUALLY

[10. FIRST READING OF AN ORDINANCE FOR THE FY2021 BUDGET AMENDMENT]

SO, UM, IT IS, UM, FIRST READING OF AN ORDINANCE FOR THE FISCAL YEAR 2021 BUDGET AMENDMENT.

UM, SO AGAIN, LET'S GO BACK TO NUMBER 10 ON THE, UM, ON THE AGENDA.

OH, RIGHT.

SO, AND THE LS THAT YOU HAVE BEFORE YOU GET YOU A LITTLE BIT OF EXPLANATION ON BACKGROUND AND JUST AS A VERY HIGH LEVEL OVERVIEW, THERE'VE BEEN A COUPLE OF UNBUDGETED ITEMS. UM, MOST OF WHICH HAVE ALREADY BEEN APPROVED BY COUNCIL THIS YEAR.

UM, BUT WE JUST HAVE NOT PHYSICALLY GONE THROUGH THE PROCESS OF CREATING AN AMENDED BUDGET.

SO A LOT OF WHAT YOU'RE GOING TO SAY TODAY IS HOUSEKEEPING.

UM, JUST TO REALIGN THE FIGURES ONLINE EXECUTIVE SUMMARY WITH, UM, ITEMS THAT YOU GUYS HAD ALREADY APPROVED, BUT THE ONLY TWO EXCEPTIONS THAT I CAN THINK OF, UM, I WANT TO WALK THROUGH THOSE WITH YOU TODAY.

UM, BRENDA, IF YOU COULD SCROLL DOWN TO THE NEXT PAGE, THERE YOU GO.

UM, THE ONLY ONES THAT I BELIEVE YOU WERE NOT ALREADY AWARE OF, UM, ARE THEY ONE OF THE VERY TOP IT INFORMATION TECHNOLOGY SHORTFALL, UM, AND THE AMOUNT OF 866,000, UM, AND THEN THE OTHER ONE WOULD BE THE PERSONNEL SHORTFALL, UM, NUMBER NINE, WHICH IS 2 MILLION, 270,000.

UM, IN MY RESEARCH, WHAT I'VE FOUND PARTICULARLY IN REGARD TO THE SALARIES PIECE IS THE SALARY AND PERSONNEL FIGURES THAT WERE IN THE FISCAL 21 BUDGET.

UM, AS I'VE BEEN TOLD, HAVE NOT BEEN CHANGED SINCE THE FISCAL 19 BUDGET.

UM, I DON'T KNOW, UM, A LOT OF THE REASON WHY THOSE WERE NOT CHANGED, BUT IT'S NOT UNDERSTANDING THAT THOSE WERE SIMPLY JUST ROLLED FORWARD, UM, INTO THE CURRENT YEAR BUDGET.

AND SO IN OUR RESEARCH AND PUTTING THIS TOGETHER, WE OBTAINED, UM, A PRETTY COMPREHENSIVE LIST FROM THE HUMAN RESOURCES DEPARTMENT THAT DETAILS OUT, UM, EVERY CURRENT EMPLOYEE AND EVERY SALARY THAT IS EARNED BY THOSE EMPLOYEES.

AND WE TALLY THOSE UP, UM, FOR THE GENERAL FUND AND THEN DID A COMPARISON BASED UPON IF THOSE SALARIES WERE FULLY PAID OUT IN OUR CURRENT YEAR.

HOW DOES THAT COMPARE TO THE AMOUNT IN EACH OF THOSE DEPARTMENTS BUDGETS? AND WHAT WE FOUND IS ROUGHLY ABOUT A $2.27 MILLION SHORTFALL.

UM, AND SO WE'RE BRINGING THAT TO YOU TODAY, ALONG WITH THE ITEM ON THE VERY TOP THAT 866,000, WHICH IS AN IT TECHNOLOGY SHORTFALL, UM, THAT HAS A LOT TO DO WITH, UM, SOME OF THE HARDWARE AND SOFTWARE AND DIFFERENT LINE ITEMS THAT PREVIOUSLY, UM, WERE ALLOWED TO GO INTO THE RED THAT WE DO NOT WANT TO HAPPEN THIS YEAR.

SO WE WERE ASKING FOR THOSE TWO THINGS, BUT ALONG WITH THAT, UM, A LOT OF THE OTHER THINGS THAT I BELIEVE THAT YOU WILL RECOGNIZE ARE, UM, MOST

[01:05:01]

OF THEM HAVE TO DO WITH, UM, PROFESSIONAL AGREEMENTS.

SOME OF THEM ARE LEGAL FEES.

UM, THE NEXT THING FOR NUMBER THREE IS A $100,000 DISTANCE LEARNING GRANT THAT WAS APPROVED, UM, PREVIOUSLY THE $125,000 PAYOUT FOR A RETIREE HEALTH INSURANCE SETTLEMENT.

UM, THE $42,000 PAYMENT FOR THE WIFE, HOW SEDIMENT, SETTLEMENT, EXCUSE ME, UM, THE PAID LEAVE CASH UP.

THAT WAS THE VACATION CASH OUT THAT YOU GUYS APPROVED BACK IN DECEMBER.

UM, THIS PORTION OF IT IS 605 IS THE PIECE THAT PERTAINS TO THE GENERAL FUND.

UM, JUST BELOW THAT, UM, UH, INTERNAL AUDIT WAS, UM, APPROVED BY FINANCE COMMITTEE AND COUNCIL, UM, TO THE TUNE OF ABOUT $35,000, THE CAI PAYMENT FOR $625,000.

AND THEN JUST BELOW THAT, UM, YOU JUST IN THE LAST, UM, I THINK IT WAS PUBLIC FACILITIES COMMITTEE, I BELIEVE WHERE THIS WAS APPROVED.

THERE'S A $30,000 DO NOT EXCEED AMOUNT FOR THE NEW RIVERSIDE LIBRARY, UM, PRE PURCHASE.

THAT'S KIND OF THEIR DUE DILIGENCE THEORY.

UM, THE REASON THIS IS DIFFERENT IS BECAUSE THERE WAS $60,000 ALREADY, UM, CHARGED FOR OTHER LIBRARIES, THE BLUFFTON LIBRARY IN THAT SAME LINE ITEM, UM, IT'S UNDER THE SAME CAPITAL ACCOUNT.

SO WE WANTED TO MAKE SURE THAT WHEN WE BROUGHT THIS BUDGET AMENDMENT TO YOU, THAT WE BROUGHT THE TOTALITY OF THAT LINE ITEM TO YOU.

AND THEN THE VERY LAST PIECE WAS THE COUNTY LEGAL FEES, UM, SHORTFALL THAT WE'RE CURRENTLY EXPERIENCING IN LIGHT OF THE LITIGATION THIS YEAR AND THAT'S 300,000.

SO THE, TO THE TITLE, UM, INCREASED TO THE GENERAL PHONE WOULD BE 5 MILLION, $448,000.

THAT WOULD INCREASE THE AMOUNT THAT WAS APPROPRIATED FOR THE GENERAL FUND THIS YEAR.

UM, WELL ACTUALLY LET ME EXPLAIN THE TOP PART.

I PROBABLY SHOULD'VE COVERED THAT FIRST, THE REMEDY PACE, UM, THAT WE'RE PLANNING ON USING TO SORT OF COVER THE SHORTFALL IN LIGHT OF THE RECORD HERE, THAT THE REGISTER OF DEEDS IS HAVING, UM, FOR ALL OF THEIR PHASE THAT THEY'RE COLLECTING FOR TRANSFERS AND OTHER ITEMS IS ABOUT $5.1 MILLION, UM, GREATER THAN WHAT WE BUDGETED IN THE CURRENT YEAR.

AND THAT PROJECTION IS BASED ON THE CURRENT YEAR TREND, UM, WORKING IN CONCERT WITH MR. DEL BUTTS TO ARRIVE AT THAT, UM, ANTICIPATED PROJECTION FOR FISCAL 21.

SO RIGHT NOW WE BELIEVE THAT WE WILL COLLECT ABOUT HOW $21 BILLION MORE THAN WE BUDGETED.

UM, AND THE TWO ITEMS BELOW THAT THEY'RE NOT TECHNICALLY TRUE REVENUES, BUT THEY ARE EXPERIENCED REALLOCATIONS.

SO IT JUST WAS EASIER TO PRESENT THEM IN THIS LIGHT FOR YOUR UNDERSTANDING.

UM, WE HAVE, UM, MONIES THAT WOULD COVER SOME OF THE ITEMS BELOW.

ONE OF THOSE IS, UM, THERE'S A PARTICULAR LINE ITEM THAT WE THOUGHT WAS A LITTLE BIT SQUIRLY, BUT IT WAS CALLED UNCLASSIFIED OPERATING IN THE JOHNNY CAPSULES BUDGET.

IT IS ACTUALLY DIFFERENT FROM THE CONTINGENCY.

UM, THERE HAS BEEN NOTHING CHARGED TO THAT LINE.

SO WE WOULD WANT TO REALLOCATE THAT INTO SOMETHING THAT MAKES MORE SENSE.

TYPICALLY ACCOUNTANTS DON'T LIKE TO SEE MISCELLANEOUS TYPE CHARGES ON THE BOOKS, UM, ESPECIALLY OF THAT MAGNITUDE.

SO WHAT WE WOULD LIKE TO DO IS JUST TAKE IT OUT OF THAT LINE ITEM AND REALLOCATE IT TO SOME OF THE ITEMS BELOW WHERE IT'S MORE APPROPRIATELY NAMED AND JUST BELOW THAT IS $450,000 THAT WAS FOUND IN A LINE ITEM CALLED PERSONNEL COST REIMBURSEMENT.

UM, AND MS. PINKY HEARING UPON RESEARCHING THAT PARTICULAR LINE ITEM DISCOVERED THAT THAT MONEY HAS JUST BEEN SITTING THERE IN THAT ACCOUNT FOR THE LAST FEW YEARS AND NOTHING HAS EVER BEEN CHARGED TO IT.

SO WHAT WE WOULD LIKE TO DO IS REALLOCATE THOSE TWO EXPENSE LINE ITEMS, UM, AND THE INCREASE OF THE REVENUE AND THE TOP, UM, TOTALING $5.6 MILLION TO COVER, UM, THE INCREASED EXPENDITURES THAT YOU SEE BELOW THERE, SO THAT WE HAVE DEMONSTRATED TO YOU THAT WE'RE NOT SIMPLY ASKING FOR AN OVERALL INCREASE IN THE BUDGET WITHOUT HAVING THOUGHT THROUGH A WAY THAT WE'RE BEING ABLE TO PAY FOR THAT INCREASE.

SO, UM, I AM HAPPY TO ANSWER ANY QUESTIONS YOU MIGHT HAVE, UM, OR IF I CANNOT ANSWER THEM, I WILL DEFER TO BOTH HAYES WILLIAMS AND PEAKY HERE.

YET.

HE ALSO WORKED TO PUT THIS TOGETHER TODAY.

ANY QUESTIONS, COUNCILMAN, GO AHEAD.

THANK YOU, CHAIRMAN.

I'D LIKE TO MAKE EMOTIONALLY FORWARD VISTA COUNTY COUNCIL RECOMMENDING MOVE WITH THE COUNCIL.

WAS THERE A SECOND COMMITTEE? ONE SECOND COUNCIL IN DAWSON THAT SECOND.

SO WE HAVE A MOTION IN THE SECOND.

IS THERE ANY DISCUSSION COUNCIL HERBER, SEAN? THANKS, KEVIN.

I'M HAVING A HARD TIME WRAPPING RIGHT NOW.

800 AND SOME ODD THOUSAND.

THE IT SHORTFALL FROM THE 2.3 MILLION SALARY SHORTFALL.

CAN YOU JUST KIND OF WALK ME THROUGH THAT AGAIN? UM, AS FAR AS THE GENESIS OF, OF THOSE TWO AMOUNTS,

[01:10:08]

I'M SORRY.

I DIDN'T REALIZE I WAS MUTED.

UM, I'LL SPEAK FIRST TO THE SALARY SPACE.

IT'S NOT A LITTLE MORE FAMILIAR WITH THE PROCESS BY WHICH THAT FIGURE WAS DERIVED.

UM, AND THEN I'LL TURN THE DISCUSSION OVER TO MS. HARRIET TO SPEAK MORE SPECIFICALLY, AS FAR AS THE ITEMS THAT GO INTO THE ITP SAYS SHE'S HAD LOTS OF COMMUNICATIONS, UM, WITH PATRICK KALE ABOUT THEIR BUDGETARY NEEDS.

SO, UM, AS FAR AS THE SALARY SHORTFALL GOES, MY UNDERSTANDING IS THAT THE PERSONNEL COSTS WERE SIMPLY ROLLED FORWARD WITH NO ADJUSTMENTS FROM 2019 THROUGH 2020, AND THEN SUBSEQUENTLY INTO FISCAL 2021.

UM, I UNDERSTAND THAT THERE WERE NO COST OF LIVING OR MERIT-BASED PAY INCREASE DURING THOSE YEARS.

AND SO FOLLOWING THAT LINE THOUGHT YOU WOULD THINK THAT THAT WOULD BE AN OKAY DATASET FORWARD IN YOUR FUTURE YEARS BUDGET.

THE PROBLEM IS THAT, UM, I DON'T KNOW HOW CLOSELY THOSE BUDGETARY AMOUNTS WERE, UM, WERE LOOKED AT WHEN THE FUTURE YEARS BUDGETS WERE CARRIED FORWARD.

HAD THEY BEEN ACCURATE TO BEGIN WITH? WE WOULD NOT BE IN THE SITUATION THAT WE'RE IN TODAY.

UM, BUT I, I FEEL LIKE IF I WERE TO GO BACK AND PULL SOME OF THOSE GRAPHS FOR YOU, YOU WOULD SEE THAT, UM, WHERE WE EXCEEDED THE BUDGETARY MOUNTS IN THOSE YEARS.

SO, UM, LET ME FIRST, THE SECOND THING JUST TO, UM, SORT OF THAT THIS NUMBER, I THINK IS AN ACCURATE REFLECTION MS. HARRY ACTUALLY PUT THIS NUMBER TOGETHER FOR ME, BUT SHE DESCRIBED HER PROCESS.

AND IT'S ONE THAT I AGREE WITH.

AND I THINK THAT IT'S A PRETTY ACCURATE WAY TO HAVE ARRIVED AT THIS NUMBER.

THE FIRST WOULD BE SIMPLY TO TAKE, UM, JUST FOR SAKE OF AN EXAMPLE, EMPLOYEES IN THE FINANCE DEPARTMENT, UM, WHAT RICHLAND MAKES $10 A YEAR.

UM, HAZEL MAKES $8 A YEAR.

THANK YOU, HARRIET MAKES $2 A YEAR.

SO THE TOTAL OF FIVE STAFF FOR THE YEAR WAS $20 AND THAT'S HOW MUCH WE SHOULD BUDGET FOR PHONICS STAFF.

HOWEVER, THE BUDGET THAT MIGHT HAVE BEEN ROLLED FORWARD MAY HAVE ONLY BEEN AT $15.

SO AT THE GATE, WE WERE ALREADY $5 SHORT FOR OUR DEPARTMENT AND ESSENTIALLY ALL OF THOSE NUMBERS ARE VERY SMALL FOR THE SAKE OF THIS EXAMPLE.

THAT IS EXACTLY WALKING THROUGH EACH OF THE DEPARTMENT GENERAL FUND THIS YEAR.

SHE RECEIVED THE LIST FROM HR THAT HAD EVERY CURRENT EMPLOYEE, UM, IN, IN ANY WAGE.

AND SHE EXTRAPOLATED ALL THAT DATA TO ARRIVE AT DEPARTMENT TOTALS.

LET'S JUST SAY THE TOTAL OF THE FINANCE DEPARTMENT WAS, UM, $800,000, BUT WE MIGHT'VE ONLY BEEN BUDGETED 700,000.

SO THAT WOULD GIVE RISE TO AN EXTRA $100,000 THAT WOULD BE NEEDED TO COVER PERSONNEL COSTS FOR THE YEAR.

SO THAT'S THE PROCESS THAT SHE WENT THROUGH WHEN THAT WAS TOTALED UP.

IT CAME TO 2.27 MILLION.

DOES IT HELP YOU BETTER UNDERSTAND A LITTLE BIT ABOUT HOW WE ARRIVED AT THAT FIGURE? I THINK SO.

HOW FAR BACK DOES THAT ISSUE? HOW MANY YEARS I CANNOT ANSWER THAT OFF THE TOP OF MY HEAD, BUT I'LL BE MORE THAN HAPPY TO LOOK AT THAT AND PROVIDE YOU GUYS WITH SOME DATA THIS AFTERNOON, IF YOU'D LIKE WOULD BE, SINCE WE HAVE PUBLIC FACILITIES TODAY, IS IT FAIR TO SAY THAT THIS IS KIND OF A FUNCTION OF NOT LOOKING AT, OR NOT DOING VARIANCE ANALYSIS ON A CONSISTENT BASIS? YES, SIR.

THAT IS A COMPLETELY FAIR STATEMENT.

UM, AND THAT IS SOMETHING THAT'S REALLY HAPPENING NOW THAT WE HAVE A BUDGET DIRECTOR IN PLACE.

THIS TYPE OF THING WOULD HAVE BEEN MONITORED THROUGHOUT THE YEAR AND HE WOULD HAVE NINE WELL BEFORE NOW THAT THIS WAS A PROBLEM.

AND JUST TO ADD ON TO THAT FINANCE COMMITTEE NEVER HAD MONTHLY MONTHLY BUDGET IN ELLIS SINCE WE WOULD NOT HAVE KNOWN THIS WAS GOING ON, BUT IF WE HAD MONTHLY ANALYSIS, WE MIGHT'VE BEEN ABLE TO IDENTIFY THIS EARLY ON MR. RASHAAN.

GREAT QUESTION.

THANK YOU, JOE.

UM, SO WE HAVE A MOTION ON THE FLOOR.

IS, IS THERE OTHER, ANY OTHER, UM, DISCUSSION OR QUESTIONS BEFORE WE TAKE A VOTE PRESS? GO AHEAD.

YEAH.

UM, DID THAT, DOES THAT COVER THE ITPS AS WELL? UM, SO WITH ICP, WE HAD A LOT OF ADDITIONAL EXPENSES.

PATRICK IS ON HERE AS WELL.

UM, BASED ON SOME OF THE ADDITIONAL EXPENSES THAT ARE COMING IN ARE SOME, UH, ADDITIONAL SOFTWARES, LIKE THE WEBEX RENEWALS, UM, OUR NEW ZOOM RECORDING LICENSES, AND THEN ALSO ADDITIONAL LAPTOPS AND, UM, DESKTOP MONITORS TO FINISH OUT THE REST OF THIS FISCAL YEAR, OUR ORIGINAL BUDGET WASN'T, UM, AS HIGH AS OH WELL DIDN'T HAVE ENOUGH IN IT AS PROJECT NEEDED TO FINISH OUT THE FISCAL YEAR.

[01:15:01]

SO PATRICK SENT OVER A LIST OF THE ADDITIONAL EXPENSES THAT WOULD BE INCORPORATED IN THIS BUDGET AMENDMENT.

AND, UH, WE TOOK THAT AND ADDED IT INTO THIS BUDGET AMENDMENT.

PATRICK, YOU WANT TO, WELL, MAYBE IT'S NOT HERE.

UM, SO WE, WE DID REDUCE OUR BUDGET, UH, AT THE BEGINNING OF THE FISCAL YEAR, UM, ROUGHLY 900 K UM, WITH THE ANTICIPATION THAT, UM, THE, THE STREAM OF WORK WOULD BE REDUCED WITHIN THE COUNTY, UM, DUE TO COVID AND, AND BUILDINGS BEING CLOSED.

BUT WHAT WE DISCOVERED WAS THAT WE'VE BEEN BUSIER THAN WE EVER HAVE BEEN.

UM, THE WORK JUST CHANGED IN A DIFFERENT WAY, SO WE STILL HAVE, UM, UH, USERS IN THE BUILDING.

SO WE STILL HAVE BUILDING NETWORK DEVICES, DYING, ACCESS POINTS, DYING, UM, AND THEN, YOU KNOW, JUST A STANDARD, UH, UM, UH, DESKTOP COMPUTERS THAT ARE PART OF THE REFRESH THAT HAVE FAILED MOTHERBOARD OR SOMETHING THAT, THAT WE REPLACED.

SO WE STILL HAVE A LOT OF WORK THAT WE'VE BEEN DOING.

UM, AND SO WE, WE REALLY JUST NEED OUR BUDGET RESTORE IT ULTIMATELY, SO WE CAN KEEP UP WITH THE PACE OF WORK.

IS THERE ANY OTHER QUESTIONS? ALL RIGHT.

I'M GOING TO CALL THE QUESTION TO ORDER.

UM, IS THERE, UM, UH, ANYONE THAT, UM, IS, IS AGAINST, UH, THE MOTION THAT'S ON THE FLOOR? DO WE NEED TO DO A, A ROLL CALL VOTE? ALL RIGHT.

UM, SO, UH, I'M GOING TO MOVE FORWARD THEN.

UM, IF THERE IS NO ONE AGAINST IT, WE WILL MOVE FORWARD WITHOUT EXCEPTION, UH, THAT, UH, THIS MOTION WILL PASS, GET AS ANYONE AGAINST THIS MOTION.

ALRIGHT.

IT HAS PASSED UNANIMOUSLY.

UM, SO LET'S MOVE ON THEN TO OUR FINAL, UH, OUR FINAL ITEMS, AND THAT WOULD BE, UH, BOARDS AND COMMISSIONS.

AND LET'S PULL UP, UH, BOARDS AND COMMISSIONS, UM, CONSIDERATION FOR

[12. CONSIDERATION OF REAPPOINTMENT FOR PAUL JERNIGAN TO THE BOARD OF ASSESSMENT APPEALS]

REAPPOINTMENT OF, UH, PAUL JERNIGAN TO THE BOARD OF ASSESSMENT APPEALS AND WOULD LIKE TO MAKE A MOTION TO ACCEPT MR. JERNIGAN, I'LL MOVE FOR APPROVAL, SIR.

THANK YOU, MR. .

IS THERE A SECOND, SECOND CHAIR LAWSON.

WE SKIPPED, WE SKIPPED KENNETH JOY, WHO WAS THE FIRST ONE.

AND WE'LL GO BACK TO HIM.

YOU'RE EXACTLY RIGHT.

I JUMPED ON, I DO THIS ONCE BEFORE, SO, UM, LET'S GO AHEAD AND CONTINUE WITH MR. JERNIGAN SINCE WE'VE HAD A MOTION AND A SECOND, I DO HAVE A QUESTION.

UH, IT SAYS THAT HIS APPOINTMENT FROM DISTRICT TO HIS THIRD TERM, AND IT IS A FOUR YEAR TERM OF SERVICE.

UM, AND IT SAYS FIRST TERM, SECOND TERM, WHICH ARE BLANK.

SO WE DON'T KNOW WHEN HIS FIRST TERM AND SECOND TERM WAS.

AND DO WE KNOW HOW MANY VOTES HE'S GOING TO NEED TO BE REAPPOINTED? HAVE THE VOTES NEEDED TO BE REAPPOINTMENT WHERE YOU POINTED ON THE ACTUAL COUNCIL AGENDA? UM, I WAS, I THOUGHT WE DISCUSSED THIS RECENTLY ABOUT NOT HAVING IT ON THE BOARDS AND COMMISSIONS AGENDA, BECAUSE IT REALLY ONLY MATTERS WHAT COUNCIL VOTES.

AND THEN TIFFANY COULD PROBABLY TELL YOU HIS, HIS, UH, TERM DATES.

I SEE NO EXCEPTION THAT HAS BEEN, UH, UM, SO MOVED,

SO, UH, RIGHT NOW WE'RE JUST, UH, VOTING THEN TO RECOMMEND HIM TO COUNCIL.

AND, UM, SO WE HAVE A, UH, A, A MOTION ON THE FLOOR.

UM, AND WITHOUT EXCEPTION, WE'LL GO AHEAD AND, UH, RECOMMEND, UM, MR. JERNIGAN, PAUL JERNIGAN.

ALRIGHT.

NUMBER 11.

[11. CONSIDERATION OF REAPPOINTMENT FOR KENNETH JOY TO THE BOARD OF ASSESSMENT APPEALS]

APOLOGIZE.

I SKIPPED OVER CONSIDERATION OF REAPPOINTMENT PER CANDIDATE TO THE BOARD OF ASSESSMENT APPEALS.

DO I HAVE A MOTION TO RECOMMEND MR. CHEMISTRY, MR. CHAIRMAN, I'LL MAKE A MOTION TO CONSIDER MR. KENNETH JOY.

THANK YOU, COUNCILMAN HOWARD.

IS THERE A SECOND? IS THERE A SECOND? ANYONE? I'LL SECOND IT, THANK YOU, MR. DAWSON, THIS HAS BEEN SECONDED.

UM, WITHOUT EXCEPTION, THEN WE WILL.

I MAKE THE RECOMMENDATION FOR MR. KENNETH JOY TO COUNSEL.

IS THERE ANY EXCEPTION?

[01:20:02]

[13. CONSIDERATION OF REAPPOINTMENT FOR ROBERT COON TO THE BOARD OF ASSESSMENT APPEALS]

UM, UH, CONSIDERATION 13 FOR REAPPOINTMENT OF ROBERT COON TO THE BOARD OF ASSESSMENT APPEALS.

IS THERE A MOTION TO RECOMMEND MR. ROBERT COON TO THE BOARD OF APPEALS? SO MOVED MR. CHAIRMAN.

THIS IS BRIAN FLUE.

ALLIE.

THANK YOU, COUNSEL FLOWING.

IS THERE A SECOND? I WILL MAKE THE SECOND.

THANK YOU, MR. .

SO WE HAVE A RECOMMENDATION, UH, FOR, UM, MR. ROBERT KUHN, WITHOUT EXCEPTION.

WE WILL MAKE THAT RECOMMENDATION TO A COUNTY COUNCIL SEEING NO EXCEPTION.

WE'LL MOVE ON THEN TO NUMBER

[14. CONSIDERATION OF APPOINTMENT FOR NICHOLAS MESENBURG TO THE AIRPORTS BOARD]

14, CONSIDERATION OF APPOINTMENT OR NICK NICHOLAS MASSENBURG FOR THE AIRPORT'S BOARD.

IS THERE A MOTION TO RECOMMEND, UM, MR. MASSENBURG TO THE AIRPORT'S BOARD? SO MOVED MR. CHAIRMAN, BRIAN FLEW ELLEN HERE.

FLUNG.

IS THERE A SECOND? I'LL MAKE THE SECOND MR. BOSMAN, IS THERE ANY EXCEPTION TO THE MOTION SEEING NO EXCEPTION? UH, WE WILL GET APPROVED, UH, THE RECOMMENDATION TO COUNTY COUNCIL THAT HAS FINISHED UP OUR AGENDA, EXCEPT FOR OUR CITIZENS COMMENTS.

ARE THERE ANY CITIZENS COMMENTS OUT THERE, SARAH? NO, SIR.

WE DIDN'T RECEIVE ANY AND I DON'T SEE ANYBODY LOGGED ON.