May 03, 2021 Executive Committee

[1. CALL TO ORDER]

[00:00:10]

EXECUTIVE COMMITTEE BEAUFORT COUNTY COUNCIL, PLEASE STAND AND JOIN ME FOR THE PLEDGE

OF ALLEGIANCE. >> I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL. ALL RIGHT. PUBLIC NOTIFICATION OF THIS MEETING HAS BEEN PUBLISHED, POSTED AND DISTRIBUTED IN COMPLIANCE WITH THE SOUTH CAROLINA FREEDOM OF INFORMATION ACT. NOW I ASKED FOR A MOTION TO

[4. APPROVAL OF AGENDA]

COUNCILMAN DAWSON, IS THAT CORRECT? ALL RIGHT.

WE HAVE A MOTION TO APPROVE THE AGENDA AND A SECOND WITHOUT WITHOUT OBJECTION WE WILL APPROVE THE AGENDA WITHOUT EXCEPTION. ARE THERE ANY EXCEPTIONS?

[5. APPROVAL OF MINUTES- April 5, 2021]

WE WILL APPROVE THE MINUTES WITHOUT EXCEPTION. ARE THERE ANY EXCEPTIONS HERE? NONE. THE MINUTES OF THE APRIL 5TH MEETING OF THE EXECUTIVE COMMITTEE ARE APPROVED. NEXT ITEM CITIZENS MAY JOIN THE XOOM USING THE LINK AND MEETING INFORMATION WHICH IS CONTAINED IN THE AGENDA. NEXT ITEM IS A DISCUSSION

[7. A DISCUSSION REGARDING THE ELEMENTS OF THE RULES AND PROCEDURES HANDBOOK- Officers of Council]

SOME OF YOU ARE. SOME OF YOU MAY NOT BE THAT THERE WAS A LOT OF WORK OVER THE LAST SEVERAL YEARS THAT HAS GONE INTO THE EDITING, UPDATING AND CREATION OF A VERSION OF THESE DIFFERENT ARTICLES. AND WHAT HAS BEEN SAID TO YOU PROBABLY SOMETIME TODAY IS NOT SOMETHING WE'RE GOING TO VOTE ON TODAY. IT'S JUST IT'S SO YOU'LL SEE THE LEVEL OF WORK THAT'S BEEN PUT INTO THIS THERE AS I READ IT OVER THERE'S SOME THINGS THAT I WOULD I'M GOING TO WANT TO CHANGE. BUT JUST SO YOU KNOW, I WILL BE SENDING OUT THIS WEEK A AN UPDATED OR MODIFIED VERSION OF THAT.

BUT THIS SHOWS YOU THE AMOUNT OF WORK THAT'S ALREADY BEEN DONE OVER THE LAST SEVERAL YEARS. YOU MAY RECALL THAT PYRAMID PASSING SET ASIDE A MIKE TOLBERT TO CHAIR A COMMITTEE ON THIS AND MIKE AND MIKE DID THAT.

AND SO THE EFFORTS FROM HIS COMMITTEE AND THE MANY PEOPLE THAT PARTICIPATED INCLUDING ARE SOME OF OUR LEGAL STAFFERS WHO WERE HERE THEN AND ARE NOT HERE NOW ARE INCLUDED.

I DON'T THINK KURT HAS HAD A CHANCE TO WEIGH IN ON THIS. SO KURT AND TOM WILL OBVIOUSLY WANT TO WEIGH IN THIS ON THIS BETWEEN NOW AND THE NEXT TIME WE MEET OTHERS AND SOME OF YOU IF YOU WANT TO WEIGH IN BEFORE WE ATTACK A FINAL VERSION, THAT'S FINE TOO.

BUT AT OUR NEXT MEETING WHICH WILL BE IN JUNE, I THINK WE WILL WE WILL ATTACK TWO THINGS WE WILL ATTACK THE JUST AS BEST YOU SEE THERE IN FRONT OF YOU. WE'LL ATTACK THE PREAMBLE AND WE'LL ATTACK ARTICLE OR CHAPTER ONE WHICH IS OFFICERS CHAIR PARLIAMENTARIAN RESIDENCY REQUIREMENT CLERK FOR COUNCIL AND ETHICAL PRINCIPLES. SO THERE'S NOTHING REALLY TO DO MUCH MORE TO DO ON THAT TODAY. I JUST WANTED YOU ALL TO BE AWARE PROCESS THAT I INTEND TO USE IF YOU HAVE QUESTIONS OR CONCERNS ABOUT THE PROCESS. LET ME KNOW THAT WE HAVE TO

[00:05:06]

THAT'S FINE. ALL RIGHT. NO, WE'RE NOT EVEN CLOSE.

OK, THANK YOU. YEAH, I JUST. IF YOU CAN IMAGINE, LARRY, OVER THE OVER THE YEARS AND DECADES OR WHATEVER THERE ARE CHANGES THAT ARE MADE BY OUR BY US OR BY BY LEGAL PRECEDENT OR OTHER THINGS. AND SO THIS IS JUST A STARTING POINT. THAT'S ALL IT IS GOING TO PLACE HOLDER.

ANYBODY? STEP. YES.

DO IT IS THE VERSION THAT YOU SENT OUT. IS THAT THE CURRENT HANDBOOK? NO, IT IS NOT. THIS IS A LATER VERSION. WELL, IT'S A LATER ATTEMPT AT AT UPDATING THE EXISTING HANDBOOK. THE EXISTING HANDBOOK WAS LAST UPDATED IN 2002. 13 I THINK. I'M NOT SURE ABOUT.

IT'S BEEN A WHILE. AND THIS IS IT. BUT SINCE THAT TIME NOW THERE HAVE BEEN NUMEROUS COLLABORATIVE EFFORTS TO UPDATE THE HANDBOOK.

AND WE'VE JUST NEVER GOTTEN TO A FINAL PROCESS. SO I'M THROWING OUT TO YOU THE LATEST RECOMMENDATIONS FOR CHANGE. AND WHEN I'LL SEND OUT TO YOU BETWEEN NOW AND OUR MEETING JUNE WILL BE A CLEANSING OF THAT.

IT'LL BE RUN THROUGH OUR LEGAL STAFF. KURT WILL HAVE TO TAKE A LOOK AT TOM AND THEN AND MAYBE SOME SUGGESTIONS THAT JOE AND I MIGHT HAVE.

AND THEN OF COURSE IF YOU ALL DON'T WANT TO WEIGH IN BETWEEN NOW AND JUNE, THAT'S FINE BECAUSE YOU'LL GET UP YOU'LL GET A BITE AT THE APPLE THEN IF YOU WANT TO WEIGH IN NOW WITH SOME SPECIFIC THOUGHTS NO NOT THOUGHT THROUGH AT THIS MINUTE BUT BETWEEN NOW AND JUNE WITH SOME SPECIFIC THOUGHT YOU HAVE SENT ME AN EMAIL OR CALL ME. BUT YOU'LL GET THE PROPOSED

FINAL DRAFT IN THE JUNE PACKET. ANYBODY ELSE? >> I FOR ONE WE'RE ACTUALLY SITTING HERE WHATEVER THE CURRENT DRAFT IS, YOU'RE LOOKING AT IT AND I THINK ALL OF US WITH THAT WE CAN BE MORE PRODUCTIVE WHEN WE GET TO JUNE AS OPPOSED TO TRYING TO REACT TO SOMETHING THAT'S ALREADY BEEN BLESSED BY A LOT OF PEOPLE .

OH YEAH. >> I'M NOT ASKING FOR A REACTION NOW.

I JUST WANT TO SHOW YOU THE PROCESS, THAT'S ALL. >> YEAH.

GANGWAY. I WOULD THINK WE ALL IF IT'S UP TO HARD I WOULD SEND US A COPY.

COPY OF WHAT SHE DID. AT LEAST I WOULD LIKE WHAT SHE DID SEND.

IT'S BEEN JUST A BREEZE. IT WAS SENT OUT RECENTLY JUST THIS AFTERNOON BASICALLY.

OK I'LL FIND IT. OKAY. THANK YOU.

[8. DISCUSSION REGARDING UNIFORM COMMITTEE AGENDAS]

HI. THAT BRINGS US TO ITEM NUMBER EIGHT ON OUR AGENDA WHICH IS A DISCUSSION OF THE UNIFORMED COMMITTEE AGENDAS. THIS IS A DISCUSSION WE PROBABLY SHOULD'VE HAD YEARS AGO FOR WHATEVER REASON WE DIDN'T.

ONE OF THE REASONS I GUESS IS WE DIDN'T HAVE UNICODE A FEW YEARS WHICH AND I'M NO EXPERT.

I'M GOING TO ALLOW SARAH AND HER STAFF TO WEIGH IN ON THIS. BUT UNICODE HAS COMPLICATED THEIR ABILITY TO PUT TOGETHER AN AGENDA. IT'S NOT A SIMPLE MATTER OF STICK IF YOU WORK FOR EXAMPLE, IF YOU WANT TO MAKE A CHANGE LET'S SAY IT'S ONE WORD . IT'S NOT AS SIMPLE AS STICKING A WORD IN A WORD IN A WORD DOCUMENT AND HITTING ENTER. I WON'T BEGIN TO DESCRIBE THE PROCESS BUT I THINK MAYBE I'LL ALLOW SARAH TO JUST TO SHOW YOU HOW COMPLICATED THIS IS. AND SO YOU CAN BEGIN TO SEE WHY WE WANT TO HAVE RESTRICTIONS ON WHAT WE CAN AND CANNOT DO WITH AGENDA.

SARAH, YOU WANT A SPEAKER IF YOU'RE NOT COMFORTABLE? YEAH, OKAY.

THAT'S FINE. BREAD IS GOOD. NO, IT'S FINE.

SO WITH ME CODE I KNOW IF HE'S STATE CHAIRMAN SOMEWHERE STATED THAT IT MAKES IT MORE DIFFICULT TO BUILD THE AGENDA BUT IT'S ACTUALLY I'VE FOUND IT TO BE EXTREMELY HELPFUL FOR STAFF UNICODE STARTS AT THE STAFF LEVEL AND AN INDIVIDUAL STAFF MEMBER WILL SUBMIT DOCUMENTS AND AN AGENDA ITEM TITLE AND THEN IT GOES THROUGH WHAT'S CALLED A WORKFLOW PROCESS.

IT GETS SENT TO THEIR DIRECT SUPERVISOR OR WHO REVIEWS ALL THE INFORMATION.

THEN INSIDE OF THE SYSTEM THEY REPORT IT TO THE APPROPRIATE ACA.

AND FROM THERE IT'S ROUTED THROUGH LEGAL AND FINANCE AND THEN THE LAST PERSON TO TOUCH

[00:10:01]

BY THE TIME IT GETS TO US AND TO MANIPULATE THE WORDING IT MESSES WITH THE FLOW ON LIKE ON THE RIGHT SIDE OF THE SCREEN YOU'LL SEE WHERE IT'S GONE. WHO'S LOOKED AT IT, WHAT NOTES THEY'VE TYPED IN. IT'S A REALLY NEAT SOFTWARE BUT TO DELETE WORK THAT SOMEBODY ELSE HAS DONE CAN MESS UP THE SYSTEM. LIKE CHANGING TITLES AND DELETING DOCUMENTS SINCE IT STARTED AT A STAFF LEVEL SO THAT THE BASIS OF IT IS IT'S NOT LIKE JUST EDITING A WORD DOCUMENT. WE EXPORT IT AS A WORD DOCUMENT BUT IT'S IT'S THE SYSTEM IS MADE TO ONCE EVERYBODY SUBMITS AN ITEM WE SHOULD BE ABLE TO PUBLISH AND IT JUST AUTOMATICALLY GETS PUBLISHED. BUT WHAT WE CURRENTLY HAVE TO DO IS EXPORT MANIPULATE IT, BRING IT BACK IN RELAYING EVERYTHING SO IT'S NOT RUNNING THE WAY THAT IT'S SUPPOSED TO. BECAUSE OF SMALL FORMAT CHANGES ,THINGS LIKE THAT.

SO IT WOULD BE HELPFUL IF ALL OF THE COMMITTEE CHAIRS AGREED ON A STANDARD FORMAT FOR THE AGENDA BECAUSE THEN WE CAN HAVE MINI CODE BUILD THAT FORMAT FOR US AND THEN THE PROCESS GETS BACK TO BEING EASY AGAIN. SO IF I MAY IF I MAY MAKE A COUPLE OF COMMENTS I'M AWARE AND SOME OF YOU ARE AWARE THAT ANY CHANGES MADE IN ANY AGENDA PARTICULARLY IF WE GET AS WE GET TOWARDS MEETING TIME ARE EXTREMELY CHALLENGING FOR STAFF .

>> BUT THERE HAVE BEEN MANY EXAMPLES OF STAFF HAVING TO MISS LUNCH OR WORK INTO THE EVENING OR OR JUST STRESSED OUT BECAUSE OF THE CHANGE THAT THAT COULD HAVE BEEN MADE ARGUABLY AT AT THE ACTUAL MEETING BECAUSE REMEMBER AT THE BEGINNING OF EVERY COMMITTEE MEETING JUST LIKE COUNCIL MEETING YOU HAVE THE OPPORTUNITY TO AMEND THE AGENDA. SO IF YOU WANT TO MOVE SOMETHING FROM ARTICLE SIX TO ARTICLE ELEVEN OR YOU ARE DELETE SOMETHING OR YOU WANT TO WORDSMITHS SOMETHING OR WHATEVER YOU WANT TO DO DO IT AND DOING IT AT THE ACTUAL MEETING WHEN YOU APPROVE THE AGENDA BECAUSE IF YOU IF YOU TRY TO MAKE EVEN THE SLIGHTEST LITTLE CHANGE AFTER THE AFTER THE AGENDA HAS BEEN ADDITIONALLY DONE, IT MAKES IT VERY, VERY DIFFICULT FOR STAFF.

SO AS SARAH JUST SUGGESTED, WE'RE GOING TO PUT WE'RE GOING TO PUT FORWARD AND THIS COME FORWARD AND IN AGAIN IN JUNE IS A IS A PROPOSED STANDARD FORMAT FOR ALL COMMITTEES AND I'LL GIVE YOU AN OPPORTUNITY IF YOU WANT TO MAKE SOME CHANGES IN THE FORMAT THAT WOULD BE THE TIME TO DO THAT. IF THERE'S DISAGREEMENT WE'RE JUST VOTED OUT NO.

THE THING IS THERE'S BEEN A LOT OF DISCUSSION ABOUT WHETHER OR NOT TO HAVE A CONSENT AGENDA ON A COMMITTEE AGENDA AND I UNDERSTAND I THINK KURT'S ON THE CALL.

I'M NOT GOING TO SPEAK FOR KURT BUT I UNDERSTAND THAT THERE'S SOME LEGAL PROBLEMS WITH THAT.

I'LL LET HIM SPEAK TO IT IF HE WISHES. AND JUST A MINUTE BEYOND THAT.

THINK ABOUT IT. THE PURPOSE OF THE COMMITTEE IS TO VET ALL SORTS OF THINGS THAT COME BEFORE BEFORE THIS BODY AND IF WE PUT HIM ON A CONSENT AGENDA WHICH THEN I THINK WE'RE PROBABLY BETTER SERVED JUST TO TAKE HIM STRAIGHT TO COUNCIL IF THEY DON'T IF THEY DON'T MERIT GOING THROUGH A COMMITTEE THEN WHY ARE WE PUTTING THEM HAVING A CONSENT AGENDA TO MASS MOVING FORWARD? SO IN MY MIND THERE ARE PRACTICAL REASONS WHY WE SHOULD NOT HAVE A CONSENT AGENDA ON A COMMITTEE AGENDA THERE MADE IT THROUGH SOME LEGAL

CONSIDERATIONS TO THAT. KURT, ARE YOU ON THIS? >> DO YOU WANT OR ARE YOU COMFORTABLE COMMENTING ON THAT NOW DO YOU WANT TO WAIT TILL JUNE FOR LEGAL CONCERNS ABOUT

HAVING A PERCENTAGE ON A COMMITTEE AGENDA SET? >> YOU KNOW, I DON'T SEE A PROBLEM WITH IT. IT'S JUST A SUBTLE STYLE A WAY YOU WOULD TAKE UP ITEMS YOU COULD HAVE ONE MOTION THAT APPROVES THE ENTIRE AGENDA SO LONG AS NO ONE OBJECTS IT CAN BE HANDLED THAT WAY. SO I THINK IT GETS AN AGENDA CAN WORK WELL IF COUNCIL SO DESIRES ON A COMMITTEE. OK. NOT A SINGLE CONCERN.

FAIR ENOUGH. WELL IF THERE'S WHEN WE MEET AGAIN IN JUNE IF IF SOMEBODY WANTS TO HAVE A CONSENT AGENDA ON THE ON THE TEMPLATE FOR ALL COMMITTEES AGENDAS THEN BRING IT UP, WE'LL VOTE IT OUT. SO THERE YOU GO. IT'S NOT THERE APPARENTLY.

YOU'RE SAYING THERE ARE NO LEGAL CONCERNS. CORRECT.

THAT'S WHERE IT GOES. OKAY. THE NEW LEGAL CONCERNS THAT IT'S JUST UP TO US TO DECIDE WHETHER WE WANT TO HAVE CONSENT AGENDA ISN'T WE'RE NOT.

LARRY BOY, YOU COULD HAVE A CASE AGENDA ON THE NEW TEMPLATE BUT IT DOESN'T NECESSARILY HAVE TO HAVE ANYTHING IN. IT'S JUST AVAILABLE IF YOU WISH TO USE IT.

RESTROOM OK. I DON'T SEE THE PRACTICAL NATURE OF CONSENT AGENDA IN

[00:15:03]

I DON'T PARTICULARLY SEE IT AS HELPFUL HELPFUL. I MEAN IF IT'S GOING TO BE ON THE TEMPLATE YOU DON'T HAVE TO USE IT THEN I ALL FOR IT. STEP.

YEAH PROBABLY PROBABLY THE ONE THAT INITIATED THIS IS NOT A BIG DEAL BUT YOU KNOW THE LAST PUBLIC FACILITIES WE HAD PROBABLY 20 ITEMS THAT THE VAST MAJORITY OF NEED IT WAS LOGICAL TO VOTE. YOU KNOW IN MASS RATHER THAN INDIVIDUALLY IT GOES THROUGH ALL THE MOTIONS. THAT'S THE ONLY REASON FOR IT. BUT I THINK LARRY IS RIGHT.

WHY NOT ADD THAT YOU DON'T HAVE TO USE IT IF YOU DON'T WANT TO .

BUT WE AT LEAST PUBLIC FACILITIES GET A FAIR NUMBER OF ONES THAT HAVE ALMOST NO DISCUSSION IS MORE THE VOTING MECHANISM. FRANK, THANK YOU.

>> DO WHEN WE MEET IN JUNE WE CAN DISCUSS WHETHER OR NOT TO HAVE IT ON THE AGENDA.

SO YOU ALL CAN BE THINKING WHETHER YOU LIKE IT OR DON'T LIKE IT IF YOUR CHAIR OR VISE CHAIR OF A COMMITTEE THAT YOU MIGHT BE CHEERING THEN MAKE THAT THEN DEVELOP AN OPINION BETWEEN NOW AND AND IN JUNE AND WE'LL WE WILL DISCUSS IT IN SOME DETAIL AND WILL VOTE IT OUT. ANYTHING ELSE ON THE RULES? I'M SORRY DON.

A UNIFORM COMMITTEE AGENDAS. YES. TO GO AHEAD.

YEAH, I'LL JUST SAY THE YES. THE QUESTION IS IN THE FLAGSTAFF I GUESS YOU COULD GO ON DOWN THE LEFT HAND SIDE DOESN'T LEND ITSELF TO THE SAME FORMAT FOR COMMITTEES AND COUNCIL THEY GO ABOUT. BUT I THAT HAVING A STANDARD ONE THAT WE ALL AGREE ON MAKES THEM MAKE SOME SENSE AND I THINK THE KEY IS THAT WE UNDERSTAND WHAT THE WHAT THE RULES ARE AND WHAT WE CAN'T CHANGE AND WHAT WE CAN'T CHANGE.

I DO THINK IF WE'RE GOING TO BRING THE WHOLE THING THROUGH AND THEN THE FIRST TIME COMMITTEE CHAIR SEES IT WOULD BE THE OPERATOR WOULD BE AGENDA REVIEW THE WEEK BEFORE.

THE PROBLEM IS NEEDS TO BE SOME MECHANISM FOR AT LEAST THE COMMITTEE CHAIRS TO LOOK THE AGENDA PRIOR TO A GENUINE REVIEW AND IF THERE'S ANY MINOR CHANGES THEY WANT TO INSERT AND THEY CAN DO IT BUT I'M COMFORTABLE WITH WHERE WE'RE HEADED.

[9. UPDATE ON BOARDS AND COMMISSIONS- Liasion Responsibilities]

>> THANK YOU. ANYBODY ELSE I DON'T HAVE TIME TO CALL AN UPDATE ON BOARDS, COMMISSIONS, LIAISON RESPONSIBILITIES. I GUESS THIS IS KIND OF A REMINDER OF SOME OF THE THINGS WE'VE DISCUSSED IN THE PAST REGARDING APPOINTMENTS TO BOARDS AND COMMISSIONS AND THE UTILIZATION OF THE LIAISON AND THE STAFF LIAISE ON AND THE COUNCIL LIAISE ON THE IDEA OR THE CONCEPT IF YOU IF YOU WILL IS WHEN WE START WHEN WE MAKE APPOINTMENTS TO THESE BOARDS, AGENCIES AND COMMISSIONS WE NEED AS MUCH INFORMATION AS POSSIBLE TO MAKE IT BETTER TO MAKE A GOOD DECISION AND SOME OF US ATTEND REGULARLY ATTEND THE BOARD AGENCIES COMMISSIONS THAT WERE ASSIGNED TO SOME DO NOT AND THIS IS NOT A CRITICISM OF THOSE WHO DO NOT. IT'S SIMPLY A STATEMENT OF FACT.

SO WHEN IT COMES TIME TO SELECT A NEW BOARD MEMBER FOR ANY OF THESE BOARDS, AGENCIES AND COMMISSIONS WE ALL EVERY ON COUNCIL NEEDS AS MUCH INFORMATION AS POSSIBLE TO MAKE GOOD DECISIONS. AND THE ONE SOURCE OF INFORMATION IS THE STAFF LIAISON AND THE STAFF LIAISON. I THINK SOMEBODY SUGGESTED AT ONE POINT THAT WE DON'T WANT THEM TO MAKE THE DECISION WHILE OF COURSE NOT. THAT'S ABSOLUTELY CORRECT.

WE DON'T WANT TO STAFF LIAISON TO DECIDE WHO GOES ON AND DOESN'T GO ON A COMMITTEE BOARD OR COMMISSION. BUT IT IS HELPFUL TO ME TO HAVE A RELATIONSHIP WITH MY VIEW.

IF YOU'RE ASSIGNED AS THE COUNCIL LIAISON TO A PARTICULARLY PARTICULAR BOARD AGENCY OR COMMISSION THEN YOU SHOULD HAVE A AT LEAST CELL PHONE RELATIONSHIP WITH WHOEVER THE STAFF FROM STARFLEET ON IS AND WHEN YOU'RE UNABLE TO ATTEND THOSE MEETINGS FOR WHATEVER REASON YOU CAN PICK UP THE PHONE FROM TIME TO TIME OR YOU CAN HAVE SOME KIND OF ARRANGEMENT MADE WITH THAT STAFF LIAISON TO COMMUNICATE WITH YOU REGARDING THE HIGHLIGHTS OR AT LEAST THE HIGHLIGHTS OF WHAT'S GOING ON IN THAT BOARD AGENCY OR COMMISSION. SO WHEN IT COMES TIME TO ACTUALLY MAKE AN APPOINTMENT HOPEFULLY I THINK I MADE THE COMMENTS SOME MONTHS AGO THAT THAT STAFF LIAISON SHOULD BECOME YOUR NEW BEST FRIEND. I WAS I WAS KIND OF HALFWAY KIDDING BUT I'M ALSO HALFWAY SERIOUS. THERE'S A TREMENDOUS A TREMENDOUS AMOUNT OF INFORMATION TO BE HAD THERE FROM THOSE FOLKS. SO JUST TO BE CLEAR, WE'RE NOT WE'RE NOT DELEGATING OUR RESPONSIBILITY OR AUTHORITY TO APPOINT MEMBERS OF BOARDS, AGENCIES AND COMMISSIONS. WE'RE JUST SAYING USE THE RESOURCES THAT ARE OUT THERE.

AND BY THE WAY, IT COULD BE THE STAFF LIAISON OR IT COULD BE THE DEPARTMENT HEAD TO WHOM

[00:20:03]

YORK I'M SORRY. I DIDN'T SEE SUNDAY EITHER. SORRY.

THANK YOU. LET ME GUESS. I'M CONCERNED ABOUT THE STATE BOARDS AND COMMISSIONS AT THIS . I HAVE TO SAY TO THE PEOPLE JUST WHAT AUTHORITY AS WELL AS THE DISABILITY SYSTEM NEEDS BOARD AND THEY ARE STATE AGENCY BOARDS AND WHEN WITH WHEN WE WHEN WE APPOINT SOMEONE OR RECOMMEND SOMEONE IS TAKING THE STATE A WHILE TO CONFIRM. SO NO ONE CAN BE DONE ABOUT THAT.

AND I'LL GIVE YOU A CASE IN POINT. I KNOW THAT MRS DRAKE IS THAT THE SPECIAL NEEDS DIDN'T DISAPPEAR AS NEEDS AS HE'S PROBABLY SERVING WITH OFFICIALS DESCRIBE. NOBODY'S CONTROLLING SALARY NETWORK BUT ROB LAKE SHE HAS BEEN APPOINTED TO THE VIEW OF JUST WHAT AUTHORITY HAS BEEN OVER THREE MONTHS AND NOTHING HAS HAPPENED YET AS FAR AS HIS APPOINTMENT IS CONCERNED. SO I DON'T KNOW HOW YOU EXPEDITE THAT OR WHETHER THERE'S SOME OTHER RULES AND PROCEDURE THAT NEEDS TO BE CHANGED. BUT YOU KNOW, WHEN YOU RESIGN YOU RESIGN IMMEDIATELY.

BUT WHEN YOU APPOINT IT, IT TAKES A WHILE BEFORE YOU OFFICIALLY CONFIRMED AND NOW IT'S NOT THAT I KNOW THE TTL BOARD IS STATE APPOINTED AND IT HAS TAKEN ON AS A SEPARATE BOARD FROM US BUT IT'S ANOTHER BOARD. IT TAKING EXTREMELY LONG TIME.

YOU HOPE YOU BRING UP A GOOD POINT. MEAN I'VE SUFFERED THROUGH THIS. I WAS A ONE TIME LIAISON TO VIEW FOR JASPER FOR EXAMPLE AND THERE ARE THERE ARE BOARDS, AGENCIES AND COMMISSIONS THAT WE SIMPLY NOMINATE AND THEN THE GOVERNOR APPOINTS OR THE LEGISLATIVE DELEGATION APPOINTS OR WHOEVER DAIL AND SOMEBODY OTHER THAN US ACTUALLY DOES IN THE APPOINTMENT. AND YES, THERE'S A TERRIBLE TIME LAG AND MANY IF NOT ALL OF THESE SITUATIONS BUT I'M DOING I KNOW TO DO IS JUST CONTINUE TO MARCH AND PUT HIM IN THERE AND THEN IF THE GOVERNOR WHOEVER IT IS HAD SECOND THOUGHTS AND THEY CAN DEAL WITH IT BUT BY WAITING ON THE GOVERNOR OR WAITING ON THE LEGISLATIVE DELEGATION, IT VERY CAN BE VERY FRUSTRATING AND THAT'S NOT A CRITICISM OF THEM.

I DON'T KNOW WHAT THEIR WORKLOAD LOOKS LIKE OR WHAT THEIR PRIORITIES ARE.

SO BUT I DON'T TAKE IT TO YOUR QUESTION CAN WE DO ANYTHING ABOUT IT? I MEAN WE COULD SEND A FOLLOW UP I GUESS TO THE INITIAL REQUEST TO PLEASE APPROVE THE FOLLOWING INDIVIDUALS FOR X, Y Z COMMISSION. WE CAN MAYBE HAVE TAKE PROFILE AND FOLLOW UP SET FOLLOW UP SYSTEM THAT'S BETTER THAN WHAT WE HAVE.

THAT'S THAT'S WORTH LOOKING INTO YOUR. WE DO THAT.

I DO KNOW THERE'S BEEN A TURNOVER. THERE HAVE BEEN THREE NEW PEOPLE IN THE POSITION I'M TRYING TO THINK OF WHAT THE TITLE IS THAT APPROVES BOARDS COMMISSIONS. WE HAVE THIS ISSUE WITH ALL OF THEM IN SYDNEY FOLLOWS UP MONTHLY AFTER WE SEND THE LETTER AND WE GET TOLD THAT IT'S AN ORDER OF WHEN THEY'RE RECEIVED. SO IT'S IT'S USUALLY MONTHS DOWN THE ROAD BUT WE DO FOLLOW

[00:25:03]

YEAH. YES TO YOUR FAIR USE SO MAY BE A THROWBACK TO THE WAY BUSINESS WAS DONE BEFORE COUNTY COUNCILS AND OVERALL CAME ALONG BECAUSE SO MUCH STUFF RAN THROUGH DELEGATIONS AND YOU MAY REMEMBER NOT TOO LONG AGO WE USED TO DO THIS BUT THE CTC AND THAT THE LEGISLATURE COME BACK TO THE APPOINTMENTS FOR US IT MAY BE WORTH THE CONVERSATION OR A NICE LETTER TO OUR DELEGATION JUST SAY THIS IS A THIS IS A PROBLEM THESE THINGS ARE TAKING MONTHS AND WOULD IT MAKE SENSE TO ALLOW THE COUNTIES TO APPOINT THESE FOLKS BECAUSE I DON'T REALLY SEE WHAT GOING THROUGH THE SAME PROCESS BRINGS TO THE PARTY.

BUT THAT MAY BE A DISCUSSION WITH OUR DELEGATION THAT MAY OR MAY NOT BE TRUE.

>> GOOD POINT. NEXT TIME WE HAVE A LEGISLATIVE DELEGATION MEETING FERRAR FOR THIS PART WORLD WE CAN BRING THAT UP. I'VE BEEN TO SEVERAL UP NOW YOU HAVE TO AND WE'VE MADE SUGGESTIONS SO IT'S WELL WORTH DOING IT.

GOOD POINT. ANYBODY ELSE ON BOARDS AND COMMISSIONS AND LIAISON

RESPONSIBILITIES? ANY THOUGHTS? >> OH I'D JUST LIKE ONE MORE REMIND EVERYBODY TO LOOK AT ATTENDED RECORDS TO WHEN YOU'RE YEAH.

EVERYBODY HERE THAT THE ATTENDANCE RECORDS ARE AVAILABLE WE NEED TO LOOK CLOSELY AT THOSE. I THINK THERE'S A THERE'S A RULE IN OUR YOU KNOW, OUR TEMPLATE ORDINANCE THAT SAYS IF YOU MISS MORE THAN WHAT THREE YOU'RE OUT I THINK IT IS TO GET SAYS IT IT'S MEMBER IT'S A GOOD BRENNAN OR TWO IF NO SORRY IT REFERS TO NO BECAUSE REMEMBER WE HAD AN ISSUE WHERE THERE WAS A COUNCIL PERSON WHO HAD BEEN ON THERE FOR LIKE TWELVE YEARS AND THERE THERE'S NO THERE WASN'T A THINK OF HOW TO SAY YOU'RE THROWING ME ON THE SPOT HERE TODAY THERE WASN'T A CIVICS WAY TO GET RID OF A COUNCIL PERSON FOR MISSING

MEETINGS. >> IT WAS A COMMISSION OR BOARD MEMBER.

YEAH, THAT'S WHAT I'M. SORRY A BORDER COMMISSION MEMBER.

IT WAS THIS WAS MULTIPLE FACTORS AND I CAN EMAIL THAT AREA THAT WE JUST CHECKED IT OUT TO EVERYBODY SO THAT THEY CAN SEE IT. ALL RIGHT.

ANYBODY ELSE ARE HEARING NONE O MATTERS WAS BROUGHT BEFORE THIS.

MR CHAIRMAN, I WOULD LIKE TO GO BACK TO ITEM NUMBER EIGHT BEFORE WE ADJOURN AND MAKE THREE COMMENTS. NUMBER ONE, THE UNIFORMITY OF THE AGENDAS THAT WE'RE LOOKING FOR ARE AS FOLLOWS ITEMS ONE THROUGH SIX SHOULD BE STANDARD OPERATING PROCEDURE FOR EVERY SINGLE COMMITTEE REGARDLESS OF WHICH COMMITTEE IT IS NOW WHEN YOU COME TO THE REST OF THE AGENDA THERE SHOULD BE TWO SPECIFICS THERE. AGENDA ITEMS AND EXECUTIVE COMMITTEE I'M SORRY NOT EXECUTIVE SESSION ITEMS. THAT'S HOW EVERY SINGLE COMMITTEE AGENDA SHOULD BE ESTABLISHED. I ABSOLUTELY.

DISAGREE. I'M SORRY KURT WITH THE IDEA OF HAVING A CONSENT AGENDA ON A COMMITTEE MEETING. THE PURPOSE OF THE COMMITTEE IS TO TAKE EVERY AGENDA ITEM AND DISSECT IT, TALK ABOUT IT, ARGUE ABOUT UPGRADE TO WHERE IT'S GOING TO BE PLACED ON THE UPCOMING COUNCIL AGENDA ITEM A RESOLUTION ON ORDNANCE POLICY WHATEVER.

BUT IT IS INCUMBENT UPON THE SPECIFIC COMMITTEE TO ANALYSE WHAT IS ON THEIR AGENDA AND DETERMINE THIS SHOULD GO ON THE CONSENT AGENDA OF THE COUNCIL MEETING NOT HAVING AS A CONSENT

[00:30:04]

AND I DON'T THINK THAT'S THE MESSAGE WE WANT TO SEND. AND THEN FINALLY THE COUNCIL AGENDA IS BUILT ON THE BASIS OF WHAT THE COMMITTEES DO. ONCE COMMITTEE DOES ITS THING AND SAYS TO THE CLERK TO COUNCIL THIS IS WHAT TOOK PLACE AT THIS PARTICULAR COMMITTEE MEETING. THEREFORE IT GOES INTO UNIQUE CODE FOR THE COUNCIL AGENDA IN THIS PLACE AND THE FLOW GOES THERE. SO I THINK IT'S VERY SIMPLE.

I THINK WE HAVE THE TEMPLATE THAT WE NEED AND THAT WE SHOULD FOLLOW.

THANK YOU, JOE. ANYBODY ELSE ON ANY OF THE ITEMS THAT WE'VE TALKED ABOUT ARE HEARING NONE OR MATTERS HAVING BEEN BROUGHT BEFORE THE EXECUTIVE COMMITTEE? WE ARE ADJOURNED. OKAY. START THE SECOND MAN.

WE HAVE TO WAIT TILL I SHOW YOU. YOU HAVE A BREAK UNTIL TWO O'CLOCK FOR YOU LECTURE. WE NEVER ALLOWED THE PUBLIC TO MAKE ANY COMMENT.

I CAN. NUMBER SIX PLUS CITIZEN CAN WEIGH IN AND WE HAVEN'T DONE THAT. SO LET'S MAKE SURE THAT WE FOLLOW OUR OWN PROCEDURES.

THANK YOU, JOE. I'LL I'LL ASK AT THIS TIME IF THERE WERE ANY COMPANY PUT.

THANK YOU. ANY PUBLIC COMMENTS FOR EXECUTIVE COMMITTEE TODAY OR IF THERE'S ANYONE WATCHING LIVE WHO WAS WISHES TO MAKE A COMMENT? NO, SIR, THERE AREN'T. OK, NO. OK.

THAT ALL ALL MATTERS HAVING BEEN BROUGHT BEFORE THIS COMMITTEE OR NOW WE'RE DONE.

WE'RE ADJOURNED. >>

* This transcript was compiled from uncorrected Closed Captioning.