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[1. CALL TO ORDER ]

[00:00:03]

QUARTER, IF YOU'D RISE FOR THE PLEDGE OF ALLEGIANCE, I PLEDGE ALLEGIANCE TO THE FLIGHT OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL.

THANK YOU.

UH, TIFFANY TELLS ME WE'VE BEEN OUR YEAR CORRECTLY, AND THAT WE NOW HAVE, UH, WE'RE READY TO DO A COUPLE OF APPROVALS BY THE WAY.

THIS IS A PUBLIC FACILITIES, BUFORD COUNTY, MARCH 15TH.

AND, UH, WELL, IT'S INTERESTING, RIGHT? THIS IS THE EYES OF MARCH AND I WAS LOOKING IT UP TODAY.

WHAT WHAT'S INVOLVED IN THAT THAT WAS A KEY DAY IN THE ROMAN CALENDAR PROVIDERS CLOSE TO HAVE PAID THEIR DEBTS.

UH, IT WAS ALSO A BAD HAIR DAY OR JUNE TO CAESAR THAT PARTICULAR DAY.

STILL YOU FADED OUT.

AM I THE ONLY ONE THAT CAN'T HEAR STOOP MUTE? ALL RIGHT.

NOW IT SEEMS TO BE OKAY.

OKAY.

SO

[4. APPROVAL OF AGENDA ]

WE'RE READY FOR APPROVAL OF THE AGENDA.

ARE THERE ANY CHANGES, MODIFICATIONS TO THE AGENDA? NOT SEEING ANY, UM, ARE THERE ANY OBJECTIONS? NO, I'LL MAKE A MOTION THAT WE APPROVE THE AGENDA.

IT'S GOING TO TAKE IT AS APPROVED WITHOUT OBJECTION.

UM,

[5. APPROVAL OF MINUTES – FEBRUARY 16, 2021 ]

YOU ALSO HAVE THE, UH, APPROVAL OF OUR MINUTES FROM FEBRUARY THE 16TH.

ARE THERE ANY MODIFICATIONS OR ANY OBJECTIONS TO THE APPROVAL OF A MINUTES? I'LL MOVE FOR APPROVAL OF THE MINUTES, SIR.

OKAY.

UM, SECOND I WILL SECOND.

OKAY.

ANY OBJECTIONS SAYING ON THE MINUTES STAND APPROVED? UH, OUR FIRST ITEM

[6. FUNDING DIRT ROAD PAVING WITH TAG FUNDS AND REPAVING WITH C-FUNDS ]

FROM AN INFORMATION STANDPOINT HAS TO DO WITH THE FUNDING OF DIRT ROADS WITH TEG FUNDS AND THE REPAVING WITH, UH, C FUNDS AND A CHAIRMAN PASS.

AND I'VE TALKED AND THOUGHT THAT IT MIGHT BE USEFUL TO GET AN UPDATE ON HOW THOSE TWO THINGS WOULD WORK AND IT WAS EDUCATIONAL FOR ME.

AND HOPEFULLY IT WILL BE FOR YOU.

UH, DO WE HAVE, UH, UH, JARED ON BOARD? OKAY.

YOU DON'T MIND GIVING US AN OVERVIEW? THAT'D BE GREAT.

SHARE NO PROBLEM.

SO JUST A LITTLE BIT FIRST ABOUT C FUNDS.

UM, SO THIS IS GAS TAX MONEY.

A PERCENTAGE OF THE GAS TAX IS, UH, IS GIVEN OUT BACK TO THE COUNTIES FOR THEM TO DISTRIBUTE THROUGH THE, UH, UH, CTC.

EACH COUNTY HAS CTC.

UM, IT WAS TRADITIONALLY 2.67 CENTS, WHICH FOR BUFORD COUNTY WAS ABOUT TWO AND A HALF TO 3 MILLION OR TWO AND A HALF MILLION DOLLARS.

UM, OVER THE LAST COUPLE OF YEARS, THEY'VE PASSED THE GAS TAX.

SO THAT'S GOING UP AND OUR PERCENTAGE HAS GROWN INTO ABOUT $3 MILLION OUT OF THE CTC FUNDS.

THEY HAVE TO SPEND AT LEAST THAT MINIMUM PERCENT THAT IT WAS A 27% OR 20, EXCUSE ME, 20.

YEAH, 25%.

UM, AND NOW IT'S GOING UP AT 33% BACK ON DLT, UH, OWNED ROADS, AND THEN THE REST WOULD BE, COULD BE SPENDED ON ANY PUBLIC, UH, ROADS, WHETHER IT'S DIRT ROAD, PRIVATE, I MEAN THEIR ROAD OR PAVE ROAD.

UH, THE TAG FEE, THE ACCOUNTANT THAT WAS ALSO INSTITUTED IN 1995.

UM, THE COUNTY ALSO HAS A TAG FUND PROGRAM WHERE A PORTION OF YOUR FEE THAT'S PAID THE DMV FOR YOUR TAG REGISTRATION IS PAID BACK TO, UM, AN ACCUMULATED IN A TAG FUND.

AND THAT ACCUMULATES BETWEEN THREE TO $4 MILLION ANNUALLY.

SO SINCE 1995, UM, BETWEEN THE, UH, TAG FUND AND THE CTC FUNDS, UM, THE COUNTY HAS BEEN PAVING DIRT ROADS WITHIN THE COUNTY.

UM, FOR THOSE 25 YEARS OUT OF 25 YEARS, WE'D BE SPENDING ABOUT $115 MILLION ON COUNTY DIRT ROADS.

AND, UM, AS OF RECENTLY IN 2016, CTC COMMISSIONED A PAVEMENT MANAGEMENT STUDY ON THE ROADS THAT HAVE BEEN PAVED THAT THE COUNTY OWNS AND MAINTAINS, UH, FROM THAT STUDY.

UM, THERE WAS RECOMMENDATIONS OF A FIVE-YEAR PLAN TO BASICALLY KEEP OUR ROADS IN GOOD CONDITION.

SO FROM THAT STUDY, CTC HAS TAKEN A POSITION THAT WITH THEIR FUNDING, UM, SINCE THEY HAVE LESS FUNDS THAN WHAT TAG HAS

[00:05:01]

THAT THEIR PORTION WOULD MORE APPROPRIATELY BE SPENT ON MAINTAINING THOSE PAVED ROADS.

UM, AND THUS, BECAUSE OF THAT, UM, THE TAG FUNDS HAVE BEEN USED PRIMARILY ON PAVING DIRT ROADS SINCE THAT PART.

SO NOT ALL OF THE THREE TO $4 MILLION IS USED ON PAVING OF DIRT ROADS, BUT ABOUT TWO TO TWO AND A HALF MILLION DOLLARS IS PROGRAMMED.

AND WE HAVE A FIVE-YEAR PAVING PROGRAM THAT WAS INSTITUTED IN 2019 AS WELL.

SO WE HAD A CONDITION ASSESSMENT DONE ON THE DIRT ROADS.

AND SO THAT IS THE MARCHING ORDER THAT WE'VE BEEN USING, UM, FOR THE TAG FUND PROGRAM TO PAVE DIRT ROADS MOVING FORWARD.

SO THAT'S KIND OF A OVERVIEW OF WHERE WE ARE AND HOW IT'S BEEN THE DIFFERENT FUNDING.

OKAY.

UH, LET'S OPEN IT UP FOR QUESTIONS, ANY DISCUSSION ON THIS, THESE ARE TWO VERY IMPORTANT PROGRAMS THAT WE HAVE, AND PARTICULARLY IF ANYBODY DISAGREES OR THINGS WHERE YOU SHOULD BE DOING SOMETHING DIFFERENT, BOTH REPAY THEM ON DIRT ROADS.

I CAN'T SEE EVERYBODY ON THE SCREEN.

SO YELL OUT IF YOU HAVE A COMMENT, UM, MS. CHAIRMAN, I DO.

UM, YEAH.

THANK YOU.

UM, JARED, I, UM, I UNDERSTAND THE LIMITED RESOURCE, UH, THAT, UH, WE ARE FACED WITH, UM, TRYING TO DO ALL THE THINGS THAT WE NEED TO DO.

UM, UM, IS, IS THERE ANY OTHER SOURCE OF FUNDING, UM, EVEN WITH THE, THE, UH, ALLOCATION COME FROM THE STATE, YOU KNOW, THE CTC HAS TO INVEST X AMOUNT OF DOLLARS JUST IN STATE ROADS OR PERCENTAGE OF THAT GO INTO STATE ROADS AND STUFF.

AND, UM, IT JUST SEEMS THAT THE STATE GIVE IT AN ESTATE, TAKE IT AWAY AT THE SAME TIME.

IS THERE ANY OTHER RECOURSE OF GETTING FUNDING, SOME PLACE ELSE? BECAUSE THE, THE, THE MAGNITUDE IS GREAT.

UM, NOT ONLY DO YOU KNOW ALL THE DIRT ROADS TO BE PAID, BUT THEY'RE ALSO COUNTY RULES THAT GOTTA BE RESURFACE AS WELL.

SO, UM, I'M JUST ASKING A QUESTION ABOUT RESOURCES, UH, THE MAG.

I MEAN, YOU, WHAT, WHAT YOU'RE DOING IS GREAT WITH THE RESOURCE THAT YOU HAVE, BUT SOMEHOW WE JUST NEED TO FIND OUT, FIND WAYS TO BRING IN MORE REVENUE BANKS.

YEAH.

UM, SO COUNCILMAN GLOVER, THERE'S REALLY NOT A LOT OF OTHER FUNDING SOURCES FROM A STATE LEVEL TO FUND THE, THE LOCAL OWNED ROADS.

UM, ANY FUNDING SOURCES THAT WOULD BE AVAILABLE WOULD BE FUNDED TOWARDS, UM, ROADS THAT WE MAY BE WORKING ON ON THEIR SYSTEM.

SO IF WE HAD IMPROVEMENTS IN A MUNICIPAL OR WHEREVER THE ROAD MAY BE, BUT IT HAPPENED TO BE ON THEIR SYSTEM, THERE WOULD BE MORE FUNDS AVAILABLE, GRANT OPPORTUNITIES FOR THOSE, BUT FROM A LOCAL LEVEL, IT WOULD, IT WOULD BE, UM, IT WOULD MORE THAN LIKELY BE IF THERE'S SOMETHING ELSE WE WOULD WANT TO DO ON A LOCAL LEVEL COUNTY OR MUNICIPAL LEVEL TO RAISE ADDITIONAL FUNDS.

BUT THE SHORT ANSWER IS THAT WE COULD DO IT WHERE THERE ARE REGULAR BONDING IF, IF WE WANTED TO, BUT THERE'S NOT APPARENTLY MUCH OTHER STATE MONEY THAT WILL BE ELIGIBLE FOR OTHER CURRENT QUESTIONS.

YEAH.

I, I HAVE A QUESTION.

UH, JARED PASSMAN, DAWSON, UM, JARED GIVEN THE CURRENT ALLOCATIONS OF, UH, THROUGH THE, UH, TAG FUNDS FOR THE PAVING, A DIRT ROADS.

UM, AND I'M NOT SURE, YOU KNOW, THE ANSWER TO THIS YET, BUT CAN YOU HEAR ME HERE? OKAY.

UM, I'LL JUST TRY AND GET A FEEL.

WHAT IS THE PROJECTED COMPLETION OF PAVING ALL THE DIRT ROADS IN THE, UM, GIVEN THE CURRENT ALLOCATION ON AN ANNUAL BASIS RIGHT NOW, I DON'T THAT AVAILABLE.

I CAN GET THAT INFORMATION AND PROVIDE THAT AT A LATER DATE, IF IT'S, UH, SEVERAL YEARS, UM, PROBABLY MORE IN THE DECADES, BUT IF WE CONTINUED WITH THE, THE, UM, APPROXIMATELY $2 MILLION, TWO AND A HALF MILLION DOLLARS THAT WE SPEND ANNUALLY.

NOW, THE, THAT ALSO BEGS THE QUESTION, IF ALL ROADS, UM, ARE OUR ROADS THAT ARE WORTHWHILE TO BE PAVED.

UM, SO ARE SOME ROADS BETTER KEPT AS DIRT OR IMPROVED DIRT ROADS BROUGHT? UM, THAT'S DEFINITELY ANOTHER, ANOTHER, UM, WAY OF IMPROVING ROADS WITHOUT NECESSARILY EXPANDING IT AS A PAVED ROAD.

AND THAT COULD BE MAYBE A LESSER TIME, BUT THAT'S, THAT'S A, A NUMBER THAT I CAN GET BACK TO YOU AT A LATER DATE.

OKAY, MR. CHAIRMAN, IF I MIGHT, YES.

PERFECT.

CHRIS THAT'S OKAY.

THAT'S TOTALLY COOL.

UM, TO PIGGYBACK OFF OF WHAT,

[00:10:01]

UM, GERALD WAS SAYING, I'M, I'M JUST CURIOUS AS TO, I GUESS, THE TOTAL MILEAGE OF, OF DIRT ROADS LEFT IN A COUNTY, AND THEN WHAT PERCENTAGE OF THOSE CURRENTLY MEET CTC GUIDELINES IN ORDER TO BE REPAVED, WHICH I GUESS IS KIND OF TO THE POINT THAT YOU WERE GETTING AT, LIKE WHAT WHAT'S LEFT, THAT'S APPROPRIATE TO EVEN BE REPAVED AND THEN ONCE THAT GUIDELINE.

SO THAT'S, THAT'S A DATA POINT THAT I'D BE INTERESTED IN, IN SAND AND THAT'S SOMETHING I CAN, I CAN GET YOU MORE INFORMATION ON THAT AS WELL, AS FAR AS THE APPROPRIATENESS IS, IS AGAIN, THAT'S A STANDARD THAT IS NOT A CTC STANDARD.

THAT'S SOMETHING THAT WE COME TO COLLECTIVELY, UM, AND COUNTY STAFF WOULD PROVIDE SOME RECOMMENDATIONS, UM, WHETHER IT'S A NUMBER OF HOUSES OR A NUMBER OF TRIPS PER DAY.

UM, BUT THAT'S SIMILAR TO HOW WE'RE ALSO QUALIFYING WHICH ROADS THE PRIORITY OF CRAVING IS THE LEVEL OF NEED OF EACH ROAD.

SO, UM, DEFINITELY CAN GET HOW MANY ROAD MILES ARE LEFT TO BE PAVED AS WELL AS THE CRITERIA THAT WE'RE USING SO FAR.

OKAY.

JUST TO CLARIFY, IS ONE OF THE CRITERIA THAT THE COUNTY ACTUALLY OWNS THE ROAD? YES.

SO THE, TO PAVE THE ROAD, WE WOULD DEFINITELY, UM, IT HAS TO BE, UH, PUBLICLY OWNED, RIGHT.

AND FURTHER, I THINK THE, UH, THIS IS BRIAN, BY THE WAY.

I THINK THAT ONE OF THE QUALIFICATIONS IS THAT WE OWN SUFFICIENT WIDTH TO, UM, ACCOMMODATE STORM WATER.

AND, UH, IT USED TO BE THE STANDARD FOR THOSE, THOSE DIRT ROADS WERE, UM, 50 FEET ON BOTH SIDES IF I RECALL CORRECTLY, BUT WE MODIFIED THAT A COUPLE OF YEARS AGO, CHRIS, SO THAT IT'S AT LEAST ONE SIDE THAT WE OWN SUFFICIENT RIGHT AWAY TO ACCOMMODATE STORM WATER REQUIREMENTS.

JARED, THIS WAS COUNCILMAN DAWSON AGAIN, UM, YOU MADE THE STATEMENT THAT SOME, SOME DIRT ROADS DOESN'T CONSTITUTE PAVING, BUT SOME, ALTHOUGH ALTERNATIVE, UH, CAN YOU GIVE US ONE EXAMPLE OF WHERE A DEBT ROAD MIGHT NOT CONSTITUTE PAVING, BUT, UH, MAYBE SOME OTHER TYPE OF, UH, ROCKING OR SOMETHING, MAYBE A GOOD EXAMPLE OF SOME, MY PREVIOUS EXPERIENCE WHEN I WAS THE COUNTY ENGINEER IN CARLTON COUNTY.

UM, SO WE HAD A LOT MORE DIRT ROADS THAN, THAN BEAVER COUNTY HAS.

UM, BEAVER COUNTY HAS A LARGE NUMBER OF PAPERS.

UM, AND OUT OF THAT, WE WERE, IT WAS GOING TO BE A HUNDRED YEARS.

I DID THE SAME EXERCISE.

IT WAS GOING TO BE OVER A HUNDRED YEARS TO GET ALL THE ROADS PAID AT THE, UH, FUNDING AMOUNTS THAT WE HAD OVER THERE.

UM, SO THERE WERE SOME ROADS THAT ONLY HAD TWO OR THREE HOUSES.

UM, AND IF WE'RE SPENDING $1.1 MILLION PER MILE, WAS THAT A GOOD INVESTMENT FOR THOSE TWO OR THREE HOUSES, OR IF WE JUST MADE SURE THAT THEY WERE, UM, ROCKS SO THEY COULD GET GOOD ACCESS IN AND OUT, WAS THAT A GOOD ENOUGH BENEFIT? SO THAT WAS, THAT WOULD BE THE SAME, UM, CRITERIA ON SOMETHING LIKE THIS.

UM, THE COST BENEFIT ANALYSIS, MR. CHAIRMAN, UM, IF, UH, YOU KNOW, THE QUESTION JERRY I'LL ASK, UM, I THINK THE, THE, THE ROAD, THE LEGACY ROAD ON THE FOSKEY WOULD PROBABLY FIT THAT CATEGORY.

UM, AND I KNOW THAT THE AVENUE, UM, ON SEEING HOW HAD GONE TO COFFIN POINT, UH, WOULD PROBABLY FIT THAT, UM, CAUSE THAT COMMUNITY DOESN'T EVEN WANT TO PAVE ROAD.

UM, BUT, UH, I THINK A CRUSHER ROCK KIND OF ROAD WOULD PROBABLY, UM, UH, BE SUFFICED THERE.

UM, JARED, UM, IS THE ESTIMATED COST OF PAVING NOW, STILL AT ABOUT A MILLION DOLLARS A MILE.

YEAH.

FOR A ONE OR TWO LANE, ONE MILE, OUR ESTIMATE THAT WE ARE WORKING ESTIMATE IS $1.1 MILLION TO PAY WOW.

CREATE STORM DRAINAGE AND MAKE IT A VIABLE ROAD.

YES.

OKAY.

THANK YOU.

ANY OTHER COMMENTS? OKAY.

AS WE MOVE ON, UH, ACTUALLY, UH, GOING BE COMING BACK TO US IN THE VERY NEAR FUTURE WITH THE LARGER TRANSPORTATION PLAN, THIS CLEARLY GIVES US A LITTLE BIT OF VISIBILITY OF A COUPLE OF FUNDING SOURCES THAT WE CAN MARK FOR CERTAIN THINGS.

THAT'S WHAT MEANS THAT WE MAY NOT ASK THE OTHER THINGS THAT WE WOULD ELECT TO FINANCE OUT OF OUR FUNDS, BUT THANK YOU VERY MUCH, JARED,

[7. PUBLIC WORKS LEGACY ROADS AND DRAINAGE ($878,377.00) ]

OUR NEXT ITEM, UM, IS A, SO-CALLED LOOK AT THE LEGACY ROADS AND DRAINAGE.

AND I THINK NEIL, YOU'RE GOING TO GIVE US AN UPDATE ON THAT.

YES, SIR.

GOOD AFTERNOON, CHAIRMAN.

UM, JUST THE NEXT BRIEF, NEXT TWO BRIEFS ARE FOR INFORMATIONAL ONLY, UH, BEAVER COUNTY STAFF CURRENTLY MAINTAINS DRAINAGE CONVEYANCES.

UH, I E CANALS DRAINAGE, DITCHES SWALES

[00:15:01]

THAT ARE BOTH INSIDE AND OUTSIDE OF ESTABLISHED DRAINAGE EASEMENTS.

UH, WE STARTED TO LOOK AT THOSE AND FOUND THAT SOME OF THAT WORK BEING PERFORMED OUTSIDE OF THE EASEMENT WAS, UH, CLOSE TO, UH, NORTH OF 800,000.

UH, WE ARE LOOKING TO PROBABLY IN THE NEAR FUTURE, COME BACK AND HAVE A FORMALIZED PLAN TO DISCUSS HOW WE PURSUE EITHER FORMALIZING AND GRABBING AND MAKING THESE RECORDED EASEMENTS AND OR HALTING SOME OF THE MAINTENANCE OF SMALLER DRAINAGE CONVEYANCES THAT ARE NOT ESSENTIAL.

UH, YOU, AS YOU MAY RECALL, THIS ITEM WAS BRIEFLY DISCUSSED AT THE RETREAT BOTH THIS YEAR AND LAST YEAR, MOVING ON TO LEGACY ROADS.

UH, CURRENTLY BUFORD COUNTY PUBLIC WORKS, STAFF MAINTAINS LEGACY ROADS.

UH, THE LEGACY ROAD DEFINITIONS ARE DIRT ROADS THAT HAVE NO FORMAL INSTRUMENT OF OWNERSHIP.

UH, RIGHT NOW WE ARE JUST DOING MAINTENANCE ONLY WITH NO IMPROVEMENTS, UH, LOOKING AT JUST KIND OF ROUGH ESTIMATES OF ANALYSIS OF EXPENDITURES THAT ARE HAPPENING ON THESE ROADS.

WE'RE LOOKING AT SLIGHTLY NORTH OF $740,000 A YEAR.

UM, AGAIN, THIS WAS BROUGHT TO THE RETREAT BOTH THIS YEAR AND LAST YEAR STAFF AND STAFF AND MYSELF, AND TEND TO COME BACK TO COUNTY COUNCIL TO DISCUSS THE EXISTING PROGRAM OF BRINGING THESE PRIVATE ROADS INTO THE ROAD SYSTEM AND, OR, UH, LOOKING AT WAYS OF HOW WE CAN MAYBE DIVEST OF SOME OF THE LEGACY ROADS THAT WE DO HAVE.

OKAY.

QUESTIONS, COMMENTS FOR NEIL? UM, I DON'T LIKE THE WORD DIET, BUT, UM, BECAUSE OF, IF WE DIVEST, UM, I'M GOING TO GET A LOT OF COMPLAINTS.

SO, UM, LET'S JUST CONTINUE TO CARRY THE CONVERSATION ON LEGACY ROAD.

WELL, IF, IF I MIGHT MISS JAREN.

YEAH.

I THINK THE IDEA YORK IS THAT WE DON'T OWN THAT RIGHT AWAY, UM, TO FIX THE STORM WATER, UM, IMPROVEMENTS THAT WE GOT THE DITCHES BASICALLY.

AND SO IT'S KIND OF UNFAIR FOR US TO ASK, TO BE ASKED TO, UM, TO FIX A DITCH THAT WE DON'T OWN, THAT WE HAVE NO, NO RECORDED EASEMENT IN ORDER TO FIX.

AND IT CREATES A LIABILITY ON THE OWNER'S PART.

IF, IF ONE OF OUR EMPLOYEES IS HURT WHILE THEY'RE FIXING THEIR STORMWATER DITCH, IT CREATES A LIABILITY THAT I DON'T THINK THE OWNER WANTS.

AND SO IF YOU WANT US TO FIX IT, YOU NEED TO CONVEY IT TO US.

AND IF YOU WANT US TO FIX IT, YOU KEEP IT AND WE'LL SCRATCH IT OFF OUR LIST.

I THINK THAT'S WHAT THEY'RE SAYING.

AND, YOU KNOW, I, I THINK IT'S A VALID TRADE OFF AND, YOU KNOW, I MEAN, THAT'S JUST MY PERSONAL OPINION, BUT THAT'S MY UNDERSTANDING OF IT ALSO.

AND SO THERE'S SOME OF THESE THAT NEED TO COME FORWARD FOR US TO POTENTIALLY BRING INTO SOME KIND OF COUNTY OWNERSHIP, UH, OTHER, UH, QUESTIONS OR COMMENTS ON THIS PARTICULAR ISSUE.

CAUSE IT SOUNDS LIKE IT BE COMING BACK TO US AGAIN, IT WAS MORE OF A HEADS UP.

OKAY.

UH, SAY NONE,

[8. RFP SOLID WASTE AND RECYCLING COLLECTION AND PROCESSING ]

LET'S MOVE ALONG TO, UH, AN UPDATE ON THE RFP FOR THE SOLID WASTE AND RECYCLING.

UH, IT WILL HELP ME ON THIS.

YES, SIR.

GOOD AFTERNOON.

UM, THIS IS ALSO JUST AN INFORMATION ITEM.

I JUST WANT TO LET THE COMMITTEE KNOW.

WE HAVE ISSUED A REQUEST FOR PROPOSALS FOR THE COLLECTION PROCESSING AND MARKETING, UH, RECYCLABLE MATERIALS THAT ARE COLLECTED IN OUR CONVENIENCE CENTERS.

UH, WE GET ABOUT 3,500 TONS PER YEAR OF SOURCE SEPARATED RECYCLABLES THAT CITIZENS DROP OFF AT THE CENTERS.

UH, CURRENTLY WASTE MANAGEMENT HOLDS HIS CONTRACT, UH, CONTRACT EXPIRES JULY 31ST.

UM, THE FISCAL YEAR 21 BUDGET FOR THIS ITEM IS $880,000.

AND FOR THE PROPOSED FYI, 22 BUDGET IS CLOSE TO A MILLION DOLLARS.

SO OUR GOAL IS TO TRY TO FIND A WAY TO CONTINUE TO PROVIDE THIS VERY IMPORTANT SERVICE.

MORE COST EFFECTIVELY.

UH, PROPOSALS WILL BE DUE APRIL 16TH.

STAFF WILL REVIEW ALL THE PROPOSALS, EVALUATE THEM AND COME BACK TO THIS COMMITTEE ON MAY 17TH WITH A RECOMMENDATION, UM, QUESTIONS FOR DAVE, ANYBODY MR. CHAIRMAN ALICE.

UM, ARE YOU BREAKING OUT SOME OF THOSE ITEMS INTO SEPARATE CONTRACTS OR IS IT ALL AGAIN, ONE CONTRACT? UH, VERY GOOD QUESTION.

WE'RE GIVING THE AUCTION TO THE VENDORS, TO THE PROPOSERS.

UH, LAST TIME THREE YEARS AGO, WE ONLY RECEIVED ONE PROPOSAL FROM WASTE MANAGEMENT.

UM, BUT WE FEEL VERY CONFIDENT THAT WE'LL HAVE MULTIPLE PROPOSALS THIS TIME.

UH, THE RFP HAS BROKEN OUT.

THEY CAN PROPOSE ON JUST THE COLLECTION PORTION, JUST THE MARKETING OR JUST THE PROCESSING,

[00:20:01]

OR THEY COULD PROPOSE ON ALL THREE.

SO WE'RE GIVEN THE OPTION TO THE VENDOR.

OKAY.

OTHER COMMENTS.

OKAY.

WELL, WE'LL SEE WHAT COMES OF THIS, BUT I THINK IT'S A GOOD ITEM TO BE, UH, SAYING WHAT THE PRIVATE SECTOR CAN DO TO HELP US WITH THAT.

UM,

[9. CONVENIENCE CENTER CHANGES AND DECAL SYSTEM UPDATE ]

NEXT ITEM IS AN UPDATE ON OUR CONVENIENCE CENTER CHANGES AND THE DECAL SYSTEM.

UH, CINDY, ARE YOU WITH IT? UH, AM.

THANK YOU, MR. CHAIRMAN.

UH, JUST WANTED TO REMIND YOU THAT WE HAD OUR SOFT OPENING FOR THE DECALS, UH, STARTING IN JANUARY.

AND AT THAT POINT IN TIME, WE ONLY HAD 29,000 DECALS APPROVED.

UH, AS OF LAST WEEK, WE HAVE CURRENTLY ISSUED AND SENT OUT A 40,349 DECALS.

UH, WE'VE NOT TURNED AWAY ANY RESIDENTIAL WASTE DURING THIS TIME.

UH, BUT WE HAVE HAD SOME ISSUES WITH CONTRACTORS.

UM, OBVIOUSLY THEY'RE NOT HAPPY.

THE ONES THAT WERE USING THE SYSTEM, UM, OUR ATTENDANTS ARE REJECTING THOSE, BUT WE'RE TURNING THOSE OVER TO OUR TRAIL HORN, OUR LITERACY SUPERVISOR.

AND FOR SOME OF THE ONES THAT HAVE CAUSED A LITTLE BIT EXTRA PROBLEMS, WE'VE TALKED TO THE BEAVER COUNTY SHERIFF OFFICE, UM, ENVIRONMENTAL CRIME UNIT.

UM, HOPEFULLY THAT'S GOING TO RESOLVE ITSELF.

UM, JUST LAST MONTH WE SAW THE SAME THING AS IN JANUARY, WE'VE SEEN A DECREASE IN TRAFFIC AND THAT CONTINUES TO SHOW THAT THIS SYSTEM'S WORKING.

UH, OUR ATTENDANTS ARE A LOT MORE COMFORTABLE WITH THE SCANNERS.

WE'RE NOT EXPERIENCING ANY BACKUPS.

UM, SO THE, THE INITIAL SCANS THAT WE'VE GOT ARE PROVIDING US A LOT OF GOOD INFORMATION, UH, FOR OPERATIONS.

UM, AND WE'RE GOING TO TRY TO GO LIVE APRIL 1ST.

UH, WE'VE PUT OUT THE SANDWICH BOARDS AT THE CENTERS, REFLECTING THAT AS WELL AS THE REMINDER TO THEM OF THREE TIMES PER WEEK.

UM, WE'VE BEEN GIVEN OUT HANDOUTS TO ANYBODY THAT DID NOT HAVE THEIR DECAL, UH, AS OF THURSDAY.

AND WE'VE HAD A PRESS RELEASE GO OUT TODAY.

UH, WE PLAN ON DOING ANOTHER PRESS RELEASE THE WEEK OF THE 29TH AND ALSO OUR COMMUNICATIONS OFFICE IS GOING TO PUT TOGETHER A SHORT VIDEO, UH, FROM THE CENTER.

SO HOPEFULLY THAT'LL GET THE WORD OUT TO EVERYBODY.

UH, WE ALSO WANT TO STRESS THAT RECYCLING CAN BE DONE, EVEN IF YOU DO NOT HAVE A DECAL AND OUR BLUFFTON IN OUR SHANKLIN CENTERS, UH, WE'RE STILL WORKING ON A LOT OF THE MANUAL POSTCARDS.

UH, AS OF THIS MORNING, WE STILL HAVE 2,400 THAT ARE NOT APPROVED.

WE'RE HAVING TO WORK THROUGH THOSE MANUALLY.

UH, WE'VE BEEN SENDING A LOT OF EMAIL MESSAGES TO FOLKS CALLING A LOT OF FOLKS AND TRYING TO GET THOSE RESOLVED.

UM, SO, UH, BASICALLY ON A SIDE NOTE, I'D LIKE TO SHARE THAT WE HAD, UH, VISITORS FROM DORCHESTER COUNTY IN LAST WEEK.

THEY'RE ALSO HAVING SOME ISSUES WITH, UM, OUT OF COUNTY WASTE IF THEIR CENTERS, UH, THEY WERE MOST IMPRESSED WITH THE PROGRAM THAT WE'VE PUT TOGETHER SO FAR.

AND, UH, WE HOPE WE'RE GOING TO PUT A GOOD FOOT FORWARD.

SO DOES ANYBODY HAVE ANY QUESTIONS, THE QUESTIONS FOR SENDING THE COMMENTS? OKAY.

OKAY.

UH,

[10. RECOMMENDATION OF AWARD FOR IFB 012621E DIRT ROAD PAVING CONTRACT #52 (YEAR 2 - $2,077,409) ]

NEXT TIME WE'RE NOW DOWN TO OUR ACTION ITEMS. THE FIRST ONE HAS TO DO WITH A AWARD FOR A DIRT ROAD PAVING.

UH, JERRY, DO YOU WANT TO TALK US THROUGH THAT ONE SHARE IS THIS A, AS WE WERE TALKING ABOUT DIRT ROADS, JUST A LITTLE WHILE EARLIER WITH TAG.

SO THIS IS OUR YEAR TO DIRT ROAD.

AS MENTIONED EARLIER, WE ESTABLISHED A FIVE-YEAR DIRT ROAD PAVING PLAN IN 2019 VIA RESOLUTION.

AND, UH, WE CAME BACK IN, UM, EARLIER IN JANUARY AND AMENDED THAT, BUT OF THE FIVE-YEAR DIRT ROAD.

THIS IS YEAR TWO, WHICH INCLUDES RIGHT PLACE, WICKED PLACE, DAVID GREEN ROAD AND HARRISON ALLEN ROAD.

SO WE RECEIVED ONE BID, UM, FEBRUARY 4TH, UM, FROM J TIRES CONSTRUCTION.

AND THIS INCLUDES THE DESIGN AND THE CONSTRUCTION.

SO THEIR ENGINEERING FIRM IS ANDREWS ENGINEERING.

THEY'VE DONE A LOT OF WORK FOR US AND OUR, THEIR ROAD PAYMENT FROM GRAM AND ARE CURRENTLY WORKING ON YEAR ONE AS WELL.

UM, THE BID THAT WAS RECEIVED, THERE WAS NO OTHER BIDDERS, UM, BUT IT WAS WITHIN OUR ENGINEERED ESTIMATES WITHIN 4%.

SO THE BID THAT WAS RECEIVED WAS 2000 OR 2 MILLION, $77,409 WITH A 7% CONTINGENCY FOR MC-ING AND OTHER UNFORESEEN, UH, CONDITIONS OF 145,000.

WE HAVE A PROJECT TOTAL OF 2 MILLION, $222,827.

AND THIS WILL BE FUNDED AT OUR TAG FUND THAT HAS A CURRENT BALANCE OF $6,716,639 AND 4 CENTS.

[00:25:02]

SO STAFF'S RECOMMENDATION TO COMMITTEE IS TO APPROVE THAT THEY'RE PROPOSING PAVAN NUMBER 52 CONTRACT TO JAKE HARRIS, CONSTRUCTION CHAIRMAN AND COMMITTEE TO A MOTION TO APPROVE SOME MOVEMENTS.

CHAIRMAN, THANK YOU, ERIC.

SECOND, I'LL SEND THEM AS CHAIRMAN.

THANK YOU, BRIAN.

OKAY.

OPEN FOR A DISCUSSION COMMENTS.

SO YOU'RE A NO.

UM, OKAY PLEASE WITH AT LEAST.

OKAY.

UM, ANYBODY ELSE? I GUESS I HAVE A QUESTION I NOTICED THAT YOU SAID WE HAVE A BETTER PART OF $7 MILLION ON HAND.

UM, DOES THAT SUGGEST THAT WE SHOULD BE SPENDING THAT A LITTLE BIT FASTER, GIVEN THAT IT'S SITTING THERE NOT EARNING INTEREST IN CONSTRUCTION COSTS ARE PROBABLY GOING OUT THAT'S THE CURRENT BALANCE THAT'S IN THERE.

THAT'S NOT THE TOTAL UNENCUMBERED BALANCE.

UM, I BELIEVE WE HAVE AROUND $4 MILLION ENCUMBERED, BUT THAT'S BALANCED.

IT'S SYNDICATED.

HEY, WELL, TELL HIM TO THINK ABOUT, I DON'T KNOW THAT THERE'S A REASON TO SIT ON TOO MUCH MONEY.

UM, ANY OTHER COMMENTS OR QUESTIONS, IS THERE ANY OBJECTION TO THIS EXPENDITURE SEEING NONE WE'LL, UH, THIS IS, UH, APPROVED WITHOUT OBJECTION.

[11. PROPOSED ORDINANCE ESTABLISHING A SOLID WASTE FEE WITHIN THE ENTERPRISE FUND ]

THE NEXT ITEM HAS TO DO WITH THE, AN ORDINANCE FOR ESTABLISHING THE FEE SOLID WASTE FEE WITHIN THE ENTERPRISE FUND.

AND AT OUR LAST MEETING, UM, WE ESSENTIALLY VOTED IN OR IN FAVOR OF DOING IT.

WE HAD A COUPLE OF ITEMS THAT WE WANTED TO TAKE A LOOK AT BEFORE WE SEND IT FORWARD.

SO WE SAID WE WOULD LEAVE IT AT A COMMITTEE.

SO WE'RE REALLY BACK TO, I GUESS, RE APPROVING IT AND, UH, UM, GETTING READY TO HOPEFULLY TO, UH, SEND IT ON TO, UH, COUNCIL, UH, YOU WANT, THEY WILL HELP ME ON TO GIVE US AN UPDATE ON THAT.

SURE.

BE GLAD TO, UM, AS CASTLEMAN ROD AND SAID, THIS ITEM WAS ORIGINALLY PRESENTED AT THE JANUARY, UH, PUBLIC FACILITIES COMMITTEE MEETING, AND WE'RE BRINGING IT BACK TO ANSWER QUESTIONS ABOUT THE COMMERCIAL IMPROVED PROPERTIES, GETTING DECALS AND USING THE CONVENIENCE CENTERS.

UH, AND THIS DISCUSSION IS SIMPLY FOR ESTABLISHING THE FEE.

THE ENTERPRISE FUND ITSELF WAS, WAS, UH, APPROVED BY THE COUNTY COUNCIL IN JUNE ON JUNE EIGHT, 2020.

UM, AND THE REASON WE'RE CREATING THE ENTERPRISE FUND IS TO FULLY FUND ALL OPERATIONS AS WELL AS CAPITAL EXPENDITURES FOR THE SOLID WASTE, UH, PROGRAM.

UH, TISHA BODIES GAVE A THOROUGH PRESENTATION AT THE LAST COMMITTEE MEETING.

UH, WE HAVE COLLIN MCELHINNEY FROM TISHA BRYCE ON THE LINE.

I'VE ASKED CARLA TO JUST GIVE A, UH, TALK ABOUT A FEW OF THE SLIDES, JUST TO GIVE A HIGHLIGHT TO REFRESH EVERYONE'S MEMORY AS TO HOW WE, UH, HOW THEY ARRIVED AT THE FEE AND BE HAPPY TO ANSWER ANY QUESTIONS.

SO, UH, COLIN, LIKE TO TURN IT OVER TO YOU, DAVID.

YEAH.

LUCY, IF I CAN SHARE MY SCREEN HERE, JUST GO THROUGH A COUPLE OF SLIDES.

UM, IT'S GOOD TO SEE EVERYONE IT'S BEEN A COUPLE MONTHS SINCE WE ALSO HAD GOT TOGETHER AND HOPE EVERYONE'S DOING WELL.

UM, MY COLLEAGUE, UH, CARSON BYES PRESENTED THIS IN JANUARY.

UM, SO JUST TO SORT OF REFRESH, UM, A COUPLE OF THINGS HERE AND, UM, JUST THE OVERALL PROCESS AND WHAT'S INCLUDED IN THE FINAL AMOUNT.

UM, SO THERE'S B IS ESTABLISHING THE ENTERPRISE BOND AND WILL ALLOW THE SOLID WASTE, UM, ENTERPRISE PROGRAM TO, UM, BE SELF-SUFFICIENT, WE'LL BE ABLE TO COVER THE PERSONNEL COSTS, THE OPERATING COSTS AND OPERATING RESERVE, UM, CAPITAL NEEDS FOR THE NEXT FIVE YEARS.

UM, AND ALSO INCLUDES, UM, FACTORS FOR, FOR NEW HOUSING GROWTH IN INFLATION FOR THE NEXT FIVE YEARS.

UM, DON'T WANT TO SORT OF BORE YOU WITH SLIDES THAT YOU'VE ALREADY SEEN.

I'M JUST GOING TO SKIP THROUGH A COUPLE OF, SORT OF THE CALCULATIONS.

UM, HERE YOU CAN SEE EVERYTHING'S SORT OF BOILING DOWN, UM, OVER THE NEXT FIVE YEARS, THE AVERAGE IS GOING TO BE $16 MILLION, UH, FOR AN ANNUAL BUDGET.

UM, OVER THOSE FIVE YEARS AS AN AVERAGE OF 95,771 HOMES.

UM, SO WE GET AN AVERAGE COST PER MONTH OF ABOUT 14 BUCKS AND THAT'S $169 PER YEAR.

UM, OVER THE NEXT FIVE YEARS PLANNER REAL QUICK DEFINE HOUSE AND HOUSEHOLD.

THAT INCLUDES, UM, ALL OF THE SINGLE FAMILY AND MULTIFAMILY, UM, MULTI-FAMILY CONDOMINIUMS APARTMENTS.

YES.

YEP, YEP, YEP, YEP.

HEY, THANKS TOM.

IF I MAY, UH, THE RESIDENTIAL UNITS WERE DEFINED BY THE, UH, BUFORD COUNTY ASSESSOR'S OFFICE.

[00:30:01]

SO ANYTHING THAT'S DEFINED BY THE ASSESSOR'S OFFICE AS RESIDENTIAL IS INCLUDED IN THIS NUMBER.

RIGHT.

AND JUST TO CLARIFY, I THINK OUR STICKING POINT WAS WE WEREN'T COLLECTING MONEY FROM APARTMENTS AND CONDOMINIUMS. WE ARE COLLECTING ONE, ONE TIME THAT WAS FROM THE OWNER AS A COMMERCIAL ENTITY, BUT THAT WASN'T, I MEAN, THERE WAS SOME WEIRD THING LIKE THAT.

DOES ANYBODY ELSE REMEMBER? YES, I WAS GOING TO ADDRESS THAT AFTER KYLA FINISHED HIS PRESENTATION.

OKAY.

YEAH.

WE JUST HAVE A COUPLE QUICK SLIDES HERE.

SO AGAIN, THIS IS, UH, WE'RE SORT OF TAKING AN AVERAGE APPROACH.

UM, SO EVERYONE WILL BE ASSESSED THE SAME AMOUNT OF 14 BUCKS A MONTH.

UM, OVER FIVE YEARS, YOU'RE REJECTING ABOUT $81 MILLION IN EXPENSES.

UM, THIS FEE, UH, IS GOING TO ALLOW THE ENTERPRISE BUTTON TO COLLECT A HUNDRED PERCENT, UM, OF THEIR COSTS.

SO THERE'LL BE A HUNDRED PERCENT.

UM, SELF-SUFFICIENT UM, AND JUST FOR COMPARISON, UM, THIS FIGURE HERE SHOWS TWO OTHER SOLID WASTE DISTRICTS.

UM, BOTH OF THESE ACTUALLY THAT DISTRICTS OWN THEIR OWN LANDFILL, AND YOU CAN SEE, UM, THIS PROPOSED AMOUNT.

UM, SO IT WAS RIGHT IN THE MIDDLE THERE.

UM, IT SHOULD BE NOTED THAT IF YOU OWN YOUR OWN LANDFILL, YOU USUALLY OPERATE LESS EXPENSIVE, UH, LESS EXPENSIVELY YEAR OVER YEAR.

UM, SO BUFORD COUNTY SOLID WASTE IS ACTUALLY, UM, MORE, MORE EFFICIENT RIGHT NOW, EVEN THOUGH THEY'RE PAYING JASPER COUNTY TO USE THEIR LANDFILL.

AND SO IT'S NOT CARING AND OPEN UP FOR DISCUSSION.

YEAH, YEAH, SURE.

UH, ADDRESSING AND COUNCILMAN FOIL.

THANK YOU.

BRING THAT UP.

IT'S A VERY GOOD QUESTION.

AND, AND THAT IS THE STICKING POINT AS FAR AS, UH, HOW WE DEAL WITH COMMERCIAL PROPERTIES.

UH, JUST LIKE TO START VERY QUICKLY.

THERE ARE TWO ORDINANCES COUNTY APPROVED ORDINANCES, ONE IN THE ZONING DEVELOPMENT STANDARDS, ONE IN THE SOLID WASTE, UH, ORDINANCE, UH, THAT DEFINE WHAT A COMMERCIAL ESTABLISHMENT IS, HOTEL MOTEL, APARTMENT ROOMING HOUSE.

AND IT DEFINES WHAT COMMERCIAL WASTE IS, WHICH IS SOLID WASTE GENERATED FROM THESE COMMERCIAL USES.

AND BOTH OF THESE ORDINANCES STATE THAT NO WASTE FROM COMMERCIAL SOURCES, SOURCES SHALL BE ACCEPTED AT THE CONVENIENCE CENTER SITES.

SO THAT'S KIND OF OUR STARTING POINT.

AND AGAIN, TO TRY TO KEEP IT SIMPLE, WE WENT TO THE ASSESSOR'S OFFICE TO ASK THEM TO DEFINE WHAT A RESIDENTIAL UNIT WAS.

UM, JUST WANT TO MAKE SURE EVERYONE'S, IF YOU'RE INCLUDED AS A RESIDENTIAL UNIT, AND IF THE ENTERPRISE FEE IS ESTABLISHED, YOU WILL BE CHARGED THE ENTERPRISE FUND FEE AND YOU WILL BE ABLE TO USE CONVENIENCE CENTERS.

IF YOU ARE A COMMERCIAL PROPERTY, YOU WILL NOT BE ALLOWED TO USE CONVENIENCE CENTERS, BUT YOU WILL NOT BE CHARGED THE ENTERPRISE FUND FEE.

SO I, I THINK THERE, YOU KNOW, THERE IS AN OPPORTUNITY AND WE CAN LOOK AT THINGS ON A CASE BY CASE BASIS.

IF THERE ARE SOME SMALL COMMERCIAL PROPERTIES, UH, YOU KNOW, QUAD QUADPLEXES OR, YOU KNOW, SIX HOUSING UNITS, UM, YOU KNOW, THAT WANT TO JOIN INTO THE SYSTEM.

I THINK THERE'S AN OPPORTUNITY TO MAKE AN EXCEPTION FOR THAT.

UH, WE KIND OF HAVE TO LOOK AT IT ON A CASE BY CASE BASIS.

UH, WE DID TALK TO TISHLER BICE ABOUT THIS.

I THINK COLIN, YOU, YOU AGREE THAT IT WILL NOT IMPACT THE PROPOSED FEE.

SO IF SOMEONE IS OPTING INTO THE SYSTEM, UH, THE PROPOSED FEE OF $14 A MONTH, WOULDN'T CHANGE BECAUSE THE WASTE THEY'RE COMING IN WILL BE, YOU KNOW, THERE'LL BE BRINGING MORE WASTE INTO THE SYSTEM, BUT THERE'LL BE PAYING INTO THE SYSTEM.

SO RIGHT NOW THE PROPOSAL IS TO DO RESIDENTIAL PROPERTY ONLY TO CONFORM WITH WHAT WE HAVE AS ESTABLISHED ORDINANCES, BUT WE CAN CERTAINLY TAKE A LOOK AT THIS AND MAKE EXCEPTIONS ON A CASE BY CASE BASIS FOR COMMERCIAL, THE COMMENTS, UH, DAVID, IF WE WERE GOING TO MAKE EXCEPTIONS.

UM, DOES THAT REQUIRE ANY KIND OF APPROVAL FROM US OR IS THAT WITHIN THE AUTHORITY AT THIS POINT WITHIN THE ORDINANCES, THE, THE, THE CURTAIN CURRENT PROPOSED, UM, ACTION ITEM IS TO ESTABLISH THE FEE OF $14 A MONTH.

IF WE'RE GOING TO ALLOW COMMERCIAL PROPERTIES TO USE THE CONVENIENCE CENTERS, WE WOULD HAVE TO CHANGE, AMEND TO ORDINANCES.

OKAY.

AND JUST TO RECAP, MY, MY UNDERSTANDING OF THIS IS THAT THE CUTOFF POINT IS IF SOMEBODY HAD A COMMERCIAL UNIT WITH THREE OR LESS, THEY'RE AUTOMATICALLY ALLOWED TO DO THIS.

YOU MIGHT HAVE SOMEBODY THAT HAS FOUR OR FIVE, AND THE QUESTION WOULD BE, DO WE WANT TO ALLOW THEM TO, UH, TOO OFTEN A ONE-ON-ONE HAS COME UP ALONG THE WAY, AND THAT IS SOME OF THE NONPROFITS, UH, AND THEY MAY HAVE A NEED TO ALSO BE ABLE TO GET A DECAL, PAY THE FEE, BUT NOT BE UNDER THE COMMERCIAL SIDE.

SO, ANYWAY, I GUESS IF THERE'S TWO ISSUES ON THE TABLE HERE,

[00:35:01]

UH, ONE IS, I THINK WE NEED TO MOVE THIS ALONG TO COUNCIL, UH, BECAUSE IT'S A LITTLE BIT TIME SENSITIVE BECAUSE THE APPROVAL OF THE FEE WITHIN THE ENTERPRISE FUND WILL BE IMPORTANT AS THE FENESTRATION ESTABLISHES THE BUDGETS.

I THINK THE SECOND ISSUE IS, DO WE WANT TO DO SOME KIND OF AN AMENDMENT ALONG THE WAY TO COVER THE ITEMS THAT, UH, DAVID WAS TALKING ABOUT? OTHER BRIAN? YEAH.

THANKS.

DO YOU KNOW, I THINK MY RECOLLECTION IS FIRMING A LITTLE BIT AS WE'RE TALKING.

UM, THE REASON WE WANTED TO SEND THIS BACK AND TAKE A LOOK AT IT IS SO WE COULD ESTABLISH DEFINITIVELY WHETHER OR NOT THERE WOULD BE A CHANGE IN THE FEE REQUIRED.

SHOULD WE HAVE OCCASION TO FIND THOSE, UM, SMALL UNIT COMPLEXES OR A DUPLEX THAT, UM, THAT WANTS TO ADD INTO THE SYSTEM OR COME INTO THE SYSTEM, CORRECT ME IF I'M WRONG, DAVID, THERE IS NO CHANGE THAT WOULD BE REQUIRED TO THE FEE THAT WE'RE INTENDING TO CHARGE OUR RESIDENTS, THE ENTERPRISE FEE FUND.

UM, AND SO WITH THAT, MR. CHAIRMAN, I'LL GO AHEAD AND WE RECOMMEND THAT WE MOVE THIS FORWARD TO COUNTY COUNCIL RECOMMENDING APPROVAL.

AND I THINK ADDITIONALLY, AT SOME POINT IN TIME WITHIN, HOPEFULLY WITHIN THIS MEETING, MAYBE EVEN RIGHT NOW, WE COULD ENTERTAIN A MOTION TO ESTABLISH THAT, UM, THE ADMINISTRATION FORM SHOULD FORMULATE A PLAN, UH, AND ACCEPT SMALL, UM, APARTMENT COMPLEXES OR DUPLEXES OR TRIPLEXES INTO THE SYSTEM WITH THE PAYMENT OF THE YEARLY FEE.

THAT'S PART OF YOUR MOTION.

UH, YEAH.

YOU KNOW, I'LL, I'LL GO AHEAD AND LUMP THEM TOGETHER IF I MIGHT MISS SHARON, I'LL GO AHEAD SECOND SECOND.

AND I SECOND IT, OKAY.

SO WE HAVE A MOTION AND A SECOND TO APPROVE THE FEE AND TO GET A STAFF RECOMMENDATION ON HOW TO HANDLE SOME OF THE SMALLER COMMERCIAL UNITS, WHICH DON'T APPEAR TO HAVE AN ADVERSE FINANCIAL IMPACT ON ESTABLISHING THE FEE.

OKAY.

I'LL OPEN IT FOR DISCUSSION AND COMMENT.

UM, LET ME, LET ME ASK A QUESTION TODAY.

UM, CINDY, UM, UH, ONE, YOU KNOW, THERE, THERE ARE QUITE A FEW COMPLEX THAT, UM, THAT HAVE SIGN UP FOR THE DECAL THAT NORMALLY WOULD NOT HAVE RECEIVED DECALS.

UM, BUT, UM, YOU'VE WORKED THROUGH THOSE OF, ARE THEY SOME OF THE PEOPLE THAT WILL BE SUBJECT TO THIS, UM, RECOMMENDATION? YEAH, I THINK THERE'S TWO DIFFERENT CATEGORIES.

ONE, ONE ISSUE.

NOW LET'S ADDRESS THIS OR, YOU KNOW, DEALING WITH THE AIR PROPERTIES, WHICH ARE MULTIPLE RESIDENTS ON A SINGLE PARCEL.

WHAT I THINK WE'RE SPEAKING TO NOW SPECIFICALLY OUR COMMERCIAL PROPERTIES AND COUNCILMAN FOILING, YOU'RE SPOT ON WITH USE OF THE WORD SMALL.

UM, JUST WANT TO MAKE SURE THAT WE DON'T OPEN THIS UP TO EXCUSE ME, TO LARGE COMMERCIAL PROPERTIES.

YOU KNOW, WE DON'T WANT TO 100 ROOM HOTEL COMING TO OUR CONVENIENCE CENTER.

SO, YOU KNOW, WE'LL HAVE TO LOOK, LOOK AT IT BY TASTE BASIS AND ANYTHING THAT'S A RELATIVELY SMALL PORTION.

IF THEY WANT TO OPT INTO THE SYSTEM AND PAY THE FEE, THEN THEY CAN CERTAINLY USE THE CONVENIENCE CENTERS.

RIGHT.

THAT WASN'T MY, IF I MIGHT, I MIGHT TO CLARIFY MY INTENTION WAS NOT TO INSTRUCT YOU TO, UH, ACCOMMODATE LARGE HOTELS OR ANYTHING LIKE THAT.

I'M TALKING ABOUT AN APARTMENT BUILDING THAT WOULD HOLD 10 UNIONS AT THE MOST, AND QUITE FRANKLY, ANYTHING LARGER THAN THAT, THEY NEED TO FIND THEIR OWN ACCOMMODATION TO THE SYSTEM.

SO THAT IF THERE'S AN APARTMENT COMPLEX THAT HOLDS 20 UNITS, THE OWNER OF THAT COMPLEX NEEDS TO HAVE AN ACCOMMODATION FOR PEOPLE WHO HAVE, UM, YOU KNOW, FURNITURE THAT THEY'RE THROWING AWAY AND REFRIGERATORS, AND THEY NEED TO HAVE THEIR OWN ACCOMMODATION FOR THAT THROUGH A PRIVATE, UM, HOLLER.

YEP, EXACTLY.

RIGHT.

ALL RIGHT.

OTHER COMMENTS? OH, I HAVE A QUESTION.

WE'RE WE'RE WE'RE TALKING ABOUT A MONTHLY FEE.

WHY ARE WE TALKING ABOUT A MONTHLY FEE? HOW IS IT GOING TO BE COLLECTED MONTHLY IT'S YEARLY TAX BELL, PAUL.

YEAH, EXACTLY.

WELL, SO WHY ARE WE TALKING ABOUT A MONTHLY FEE? THAT'S WHAT I DON'T UNDERSTAND BECAUSE IT'S AN ANNUAL FEE IT'LL BE COLLECTED.

IT'LL BE ADDED ON COLLECTED CUMULATIVELY ON THE TAX BILL.

I THINK IT WAS JUST PRESENTED AS A MONTHLY FEE FOR COMPARISON PURPOSES, BUT YES, AT THE ANNUAL FEE, UH, EQUATES TO, AND I CAN'T REMEMBER WHAT THE NUMBER WAS.

I THINK IT'S $169 PER YEAR.

AND WHO PUTS A FEE ON THERE? IS THAT THE DEAL? THE

[00:40:01]

AUDITOR PUTS IT ON THERE.

OKAY.

YES.

I BELIEVE THAT WILL GO OUT WITH THE TAX BILLS.

OKAY.

BUT I MEAN, I'M TRYING TO FIGURE OUT WHERE IT'S GOING TO, WHAT PROPERTIES IT'S GOING TO GO ON AND WHAT PROPERTIES IT'S NOT GOING TO GO ON.

UM, I MEAN, UNLESS WE DO SOMETHING ADMINISTRATIVELY, JUST UNDER THE CURRENT PROPOSED LEGISLATION, WHAT WILL IT GO ON? WELL, OBVIOUSLY THEY GO ON A SINGLE FAMILY DWELLING SOMEWHERE, BUT WHAT ABOUT A DUPLEX? WHAT ABOUT A TRIPLEX? WHAT ABOUT A QUADRANT? LIKE WHEN DOES, I MEAN, HOW DO DO WE HAVE TO DO SOMETHING TO MAKE IT GO ON THOSE? OR IS IT AUTOMATICALLY GOING TO GO ON THOSE I'LL HAVE TO WORK.

WHO'S GOING TO MAKE THAT CALL.

BUT AS I, AS I STATED, THE ASSESSOR'S OFFICE, ANYTHING THAT'S DEEMED RESIDENTIAL, UH, AS, AS A, FROM THE ASSESSOR'S OFFICE WILL BE PART OF THE SYSTEM.

IF THEY'RE COMMERCIAL, WE CAN LOOK AT IT ON A CASE BY CASE BASIS AND AS COUNCILMEN FLAILING SIDE, IF, IF IT'S A SMALL COMMERCIAL, UM, PROPERTY, UH, THAT WANTS TO BE PART OF OUR SYSTEM, WE CAN CERTAINLY CONSIDER THAT ON A CASE BY CASE BASIS.

BUT INITIALLY IT'S ANYTHING THAT'S DETERMINED AS A RESIDENTIAL OR DEED THE RESIDENTIAL PROPERTY BY THE ASSESSOR'S OFFICE.

WELL, THIS USE OF THE WORD COMMERCIAL KIND OF CONFUSES ME BECAUSE DO YOU MEAN, DO WE MEAN 6% PROPERTY OR IS THERE ANOTHER CATEGORY BEYOND 6%? THAT'S COMMERCIAL.

IT DOESN'T SHOW UP ON YOUR TAX BILL.

I DON'T THINK DOES IT NOW.

THERE'S NOTHING I'VE EVER SEEN THAT SAYS THIS BUILDING IS COMMERCIAL.

I'VE SEEN, I KNOW THERE ARE 4% AND 6% THAT THE DISTINCTION WE CAN, WE CAN MAKE BY LOOKING AT THE TAX BILL, BUT HOW DO WE KNOW WHAT, WHO DECIDES WHAT COMMERCIAL AND, UM, HOW DO WE KNOW THAT PAUL, FOR CLARIFICATION, THAT THAT DISTINCTION IS MADE IN THE ASSESSOR'S OFFICE AND THEY DO KEEP TRACK OF IT.

UM, IF YOU GO TO THE PROPERTY, MAX W UH, PART OF OUR WEBSITE AND LOOK UP EACH INDIVIDUAL PROPERTY, IT SAYS WHETHER IT'S AD USE OR COMMERCIAL OR RESIDENTIAL, SINGLE-FAMILY THAT KIND OF THING.

AND IT'S NOT AS SIMPLE AS 4%, 6%.

NO, IT'S NOT.

THAT'S, THAT'S REALLY A SEPARATE CALCULATION.

OKAY.

THANK YOU.

SO MY UNDERSTANDING IS THE DUPLEXES AND THE TRIFLEX IS, WOULD BE TREATED AS RESIDENTIAL FOR DECAL AND FOR THE CHARGE TO BE PART OF THE ENTERPRISE FUND AND ANYTHING LARGER THAN THAT WOULD BE BY EXCEPTION, WHICH STAFF WOULD THEN BE ASKED TO COME BACK AND GIVE US THE WORDS TO AMEND THE ORDINANCES.

I THINK THAT'S ALL THAT THEY'RE TALKING ABOUT.

SO IF I WANTED TO FIND OUT IF A BUILDING THAT I OWN IS RESIDENTIAL OR COMMERCIAL, WHO DO I CALL EBONY SANDERS, OR YOU CAN CALL ME PAUL, I'D BE HAPPY TO LOOK FOR YOU.

TAKE TWO MINUTES FOR FREE.

YEAH.

OH YEAH.

I'VE NEVER CHARGED YOU YET.

HAVE I? THANK YOU VERY MUCH, SIR, FOR SURE.

OKAY.

OTHER COMMENTS ON THIS, UH, I WOULD LIKE TO MAKE ONE CLARIFICATION ON THE FLEX SITUATION, IF I COULD, UH, DUPLEXES, IF THERE ARE PART OF A LARGER COMPLEX WHERE THERE'S MULTIPLE DUPLEXES ON THE PROPERTY COULD POTENTIALLY BE CLASSIFIED AS COMMERCIAL, BUT IF IT'S A DUPLEX ON A SINGLE LOT, IT'S MY UNDERSTANDING THAT THAT WOULD NOT BE CLASSIFIED AS COMMERCIAL.

SO I THINK AS WE BRING THIS FORWARD, ERIC, IT WOULD PROBABLY BE USEFUL FOR THE PUBLIC AND FOR ALL OF US TO MAYBE HAVE THREE OR FOUR EXAMPLES OF WHAT FALLS IN EACH CATEGORY, WE WILL MAKE SURE THAT WE HAVE MS. SANDERS ON THE VERY NEXT, UH, UH, UH, MEETING WHERE THIS IS ON THE AGENDA, SO THAT SHE CAN ANSWER THESE QUESTIONS AND GIVE YOU ALL CLEAR EXPLANATIONS AND SHOW YOU THE VARIOUS EXAMPLES.

SURE.

FOR CLARIFICATION THOUGH, UM, UH, I'D LIKE STAFF TO CORRECT ME IF I'M WRONG RIGHT NOW, WE'RE SENDING BACK TO COUNTY COUNCIL.

EXACTLY WHAT HAS BEEN DONE BEFORE.

AND SOMETIME IN THE NEAR FUTURE STAFF WILL BRING BACK A RECOMMENDATION FOR US TO, UH, BE ABLE TO ADD CERTAIN CATEGORIES OF PROPERTY TO THIS, UM, SYSTEM OF COLLECTING A FUND, IN WHICH CASE THAT THE BILL THEN WILL BE ADJUSTED ACCORDINGLY.

AND IN OTHER WORDS, IF WHEN WE APPROVE, IF WE APPROVE THE ABILITY FOR STAFF TO, OKAY, DUPLEXES THAN, UH, ANY PARTICULAR DUPLEX THAT OPS INTO THE SYSTEM WOULD BE CHARGED DOUBLE THE AMOUNT TWICE AS WHEN THERE ARE TWO UNITS, THEY'D GET DOUBLE THE REQUIREMENT FOR A, IN ORDER TO KEEP THE FUND REVENUE NEUTRAL.

IF IT'S A TRIPLEX, THEN THREE TIMES AS MUCH AS A REGULAR RESIDENTIAL UNIT.

AM I CORRECT IN THAT ASSUMPTION? YEAH, YOU'RE, YOU'RE, YOU'RE CORRECT.

WE'LL LOOK INTO THAT AND WE'LL BRING THAT BACK AND YOU'RE ESSENTIALLY RIGHT.

YOU KNOW, YOU KNOW, IF THERE'S MULTIPLE UNITS ON A PIECE OF PROPERTY, THEN THEY WOULD PAY THE 1480 PER UNIT PER MONTH, RIGHT? SPECIFICALLY, I'M THINKING ABOUT FAMILY COMPOUNDS, WHERE THERE ARE FOUR UNITS WE NEED TO, WE NEED TO MAKE SURE THAT THE, THE PROPERTY AS A WHOLE

[00:45:01]

GETS THE APPROPRIATE BILL.

THAT'S CORRECT.

THANK YOU.

OTHER COMMENTS OR QUESTIONS, MR. CHAIRMAN A MINUTE MAY MAKE SURE I'M GOING FORWARD.

THERE'S THE RECOMMENDATION FOR THE ANA ENTERPRISE FUND? UM, GOING FORWARD TO, UH, TO, UM, TO RESIDENTIAL TAXPAYERS, UH, IS GOING TO BE REDUCED THEIR, THEIR, UH, PROPERTY TAX IS GOING TO BE REDUCED BY PRETTY CLOSE THE SAME AMOUNT OF MONEY.

RIGHT? WELL, I THINK THE REDUCTION WILL BE BASED ON THEIR END DOOR VALUE.

WHERE IS THIS IS A FIXED FEE.

SO SOME MAY BE HIGHER, SOME MAY BE LOWER, BUT THERE WILL BE A REDUCTION IN THEIR TAXES.

THAT'S MY UNDERSTANDING.

OKAY.

JUST WANT TO MAKE SURE THANKS.

OKAY.

UM, SO THE, THE QUESTION ON THE TABLE IS THEY'RE PREPARED TO SEND THIS FORWARD TO COUNCIL TO ESTABLISH THE FEE, WHICH BY THE WAY, SOUNDS LIKE IT OUGHT TO BE ON AN ANNUAL NUMBER RATHER THAN A MONTHLY NUMBER.

AND THEN, UH, RECOGNIZING THAT A STAFF MAY GIVE US A RECOMMENDATION, CERTAINLY AN ANALYSIS OF HOW OTHER PROPERTIES MIGHT HAVE THE ABILITY TO OPT IN.

UM, AND NOW THAT THEY GET THE DECAL, PAY THE FEE AND HAVE A REDUCTION IN THEIR PROPERTY TAXES.

SO ANY OTHER COMMENTS, IS THERE ANY OBJECTION TO THIS OR MOVING FORWARD AS AN ORDINANCE TO COUNCIL? NO, BUT ONE MORE QUESTION STU, BEFORE YOU CALL THAT, UM, I WOULD LIKE SOMEBODY TO DEFINE FOR ME, WHICH WHAT'S THE ASSESSED VALUE THAT A PROPERTY MUST BE AT THAT THIS BECOMES REVENUE NEUTRAL, UM, OR IT WOULDN'T REALLY BE REVENUE, BUT WHERE, WHERE THE REDUCTION IN THE, THE COST, UH, BASED ON ASSESSMENT IS DIFFERENT FROM THE COST BASED ON ASSESSED VALUE.

YOU DON'T HAVE TO DO THAT TODAY, BUT, UM, AT COUNTY COUNCIL WE'LL BE FINE.

YEAH.

I THINK IT'S PART OF THE PRESENTATION TO COUNCIL DAVE.

I THINK THAT WOULD MAKE SENSE.

IT'S KIND OF THAT POINT WHERE IT CROSSES OVER ON A NEUTRAL BASIS.

OKAY.

WE'LL DO THANK YOU.

OKAY.

NOT SEEING ANY OBJECTIONS, I WILL APPROVE THIS, UH, WITHOUT OBJECTION.

UM,

[12. MEMORANDUM OF AGREEMENT BETWEEN BEAUFORT COUNTY AND THE BLUFFTON TOWNSHIP FIRE DISTRICT (BTFD) FOR THE SUN CITY EMS/FIRE STATION 34 RENOVATION PROJECT ]

THE NEXT ITEM HAS TO DO WITH A, A MEMORABLE MEMORANDUM OF AGREEMENT BETWEEN THE COUNTY AND THE BLUFFTON TOWNSHIP FIRE DISTRICT, RELATIVE TO THE RENOVATIONS AT THE STATION OUT NEAR SUN CITY.

UM, JARED, I THINK THIS IS YOU.

YES.

SURE.

SO THIS IS A SIMILAR AGREEMENT AS THE AGREEMENT THAT WE HAVE WITH A BLOCK IN TOWN, FIRE DISTRICT FOUR STATION 31 AND YOUR RIVERSIDE.

UH, THIS IS PER STATION HAS SUN CITY, UH, EMS AND FIRE STATION NUMBER 34, THE RENOVATION PROJECT.

SO, UM, THE AGREEMENT IS JUST TO, UH, SPELL OUT HOW WE'RE WORKING WITH ONE ANOTHER AND SPECIFICALLY ON THE FUNDING THERE'S ESTIMATED PROJECT COST OF A MILLION DOLLARS OF WHICH WE WOULD SHARE THAT COST EQUALLY AND BE FOR COUNTIES CONTRIBUTION WOULD BE PAID FROM THE 2017 GEO BOND.

SO, UM, STAFF'S RECOMMENDATION IS TO, UH, FOR A COMMITTEE TO APPROVE THE MOA BETWEEN DIFFERENT COUNTY AND THE BLUFFTON TOWNSHIP FIRE DISTRICT FOR THIS PROJECT.

SO MOVE MR. CHAIR.

THANK YOU, BRIAN.

A SECOND.

I'LL BE HAPPY TO SECOND THAT, THANK YOU, JOE.

OKAY.

UM, WE, UH, ANY, UH, ANY DISCUSSION ON THIS, UH, MEMORANDUM OF AGREEMENT WITH THE BLUFFTON FIRE DISTRICT SOUNDS PRETTY STRAIGHT FORWARD, UM, OR ANY OBJECTION TO PROCEEDING WITH THIS, UH, SEEING NINE MRS. APPROVED WITHOUT OBJECTION, UH,

[13. PATHWAYS PUBLIC MEETING NO. 1 SUMMARY AND REVISED RECOMMENDATION ]

JARED YOU'RE UP NEXT DOOR, UH, UH, PATHWAYS AND SOME REVISED RECOMMENDATIONS ON PATHWAYS.

SURE.

SO THIS IS A REVISED RECOMMENDATION TO THE PATHWAYS AS YOUR CALL.

WE CAME TO PFC IN JANUARY TO DISCUSS THIS ITEM.

WE HELD A VIRTUAL PUBLIC MEETING BACK IN THE FALL IN OCTOBER TO NOVEMBER TIMEFRAME FOR THE PATHWAYS AS PART OF THE SALES TAX PROGRAM.

OUT OF THAT, OUR CONSULTANT, JAY BRAD CONSULTANT, UM, COLLECTED ALL THE COMMENTS AND PUT TOGETHER, UM, A RECOMMENDATION.

UM, OUT OF THAT RECOMMENDATION, THERE WAS A FEW COMMENTS THAT WERE BROUGHT FORTH AT THE LAST COMMITTEE.

ONE TO TRY TO MORE EVENLY DISTRIBUTE THE, UM, THE FUNDS FOR THE PROJECT.

WE HAVE $10 MILLION TOWARDS THE PATHWAY FUNDING PROGRAM.

UM, AND SOME OF THE ROADS WERE NOT BEING, UM, RECOMMENDED AT THIS TIME.

SO JUST TO UPDATE WHAT THE RECOMMENDED NEW RECOMMENDATIONS ARE.

SO JUST TO GO

[00:50:01]

THROUGH THEM, UM, BURNT CHURCH ROAD, AGAIN, THIS WAS THE MOST PUBLICLY COMMENTED, UH, ROAD, MOSTLY IN FAVOR OF THIS ROAD.

UM, AND IT IS RECOMMENDED THAT EVEN THOUGH, UM, IT IS VERY, THERE WAS A LOT OF COMMENTS THAT THIS IS ALSO PART OF A IDENTIFIED WIDENING PROJECT, UM, AND THAT THIS PROJECT BE ASSOCIATED WITH THAT WIDENING.

UM, THIS IS A THAT'S IDENTIFIED IN A PREVIOUS COUNTY IMPACT FEES AND IS ALSO LISTED AS, AS ONE OF THE CURRENT PROJECTS ON THE CURRENT IMPACT FEES THAT WE'RE WORKING THROUGH RIGHT NOW.

SO THE IDEA WOULD BE THAT THIS PROJECT OR THIS, UH, THIS CONSTRUCTION BE INTEGRATED INTO THAT PROJECT, BUT THE COUNTY MOVED FORWARD WITH SOLICITING OR MAKING AN RFQ AND SOLICITING DESIGN AND GET THAT PROJECT MOVING FORWARD, UH, FOR SPRING 2021 AND ADVERTISEMENT THE NEXT PROJECT.

UH, THIS IS A NEW PROJECT THAT WAS NOT ON THE PREVIOUS RECOMMENDATIONS IS DEPO ROAD.

SINCE THE LAST RECOMMENDATIONS THE TOWN OR CITY OF BUFORD HAS BEEN APPLIED FOR $200,000 CDBG GRANT, WHICH THEY'D BEEN AWARDED AS WELL AS SOME ADDITIONAL CONTRIBUTION FROM A THIRD PARTY, UM, THROUGH THE PATH FOUNDATION.

UM, AND SO WITH THOSE FUNDS IN PLACE, IT MAKES SENSE FOR US TO ADD THAT PROJECT TO OUR LISTS, TO TAKE ADVANTAGE OF THE LEVERAGE FUNDS.

SO THAT'S RECOMMENDED, UH, THE NEXT ONE IS BLUFFTON PARKWAY.

UM, THIS PATHWAY IS CONNECTING TO PARTS OF THE TRAIL THAT ARE NOT, ARE THE PATHWAY ALONG BLUFFTON PARKWAY THAT ARE, THAT IS LEFT OUT.

SO THIS ONE'S PRETTY STRAIGHTFORWARD.

UM, THE FOURTH PRIORITIZE IS REBA ROAD TO PARIS ISLAND GATEWAY.

UM, SO THIS IS A FIVE FOOT SIDEWALK CONNECTING THE, THE LENORE PARK TO THE NEARBY SIDEWALK ON RON LANE.

UM, THE NEXT RECOMMENDATION IS AL JULIA RUDE.

UM, IN ACTUALLY CHAD AND OMA ROAD WERE LISTED AS THE PRIOR TASK 14, UH, AND ALGEBRA WAS NOT ON THAT LIST.

SO THE RECOMMENDATION FROM J BAG J BRAG IS TO SUBSTITUTE ALGEBRA FOR SHANNON HOMER, BECAUSE THERE IS LESS, UH, WETLANDS AND ALL THE RIGHT OF WAYS IN PLACE, AND IT'S STILL SERVICING THE SAME, UM, AREA.

IT ALSO TIES IN NICELY TO THE SIDEWALK PROJECT THAT A TOWN OF BLUFFTON IS WORKING, GOING, UM, DOWN BRIDGE ROAD.

SO THAT MAKES A LOT OF SENSE FOR THAT PERSPECTIVE.

UM, THE NEXT ROAD IS SALEM ROAD.

SO PREVIOUSLY THE RECOMMENDATIONS WAS FOR THE THREE ROWS ALONG SALEM, OLD SALEM IN BURTON HILL TO BE MOVED FORWARD, BUT IN EFFORT TO SPREAD OUT THE FUNDING TO ALL THE DIFFERENT DISTRICTS, UM, IT WAS RECOMMENDED TO JUST MOVE FORWARD WITH SALEM ROAD ALSO IN COORDINATE WITH THE CITY OF BUFORD.

UM, THIS IS ONE OF THEIR HIGH GROWTH AREAS AS THERE SEVERAL DEVELOPMENTS THAT HAVE ALREADY PUT DEVELOPMENT PLANS IN PLACE WITH THE CITY ALONG SALEM ROAD.

SO THIS WOULD CONNECT THOSE RESIDENTS TO, UM, ONE 70 AND THE SPANISH MOSS TRAIL AND THE NEW BEEF OR PLAZA WHERE THE NEW PUBLIX IS GOING.

UM, IN DISTRICT THREE, DARTON DOT WE PREVIOUSLY MERIDIAN ROAD SHOWN AND HAVE SUBSTITUTED THAT FOR DR.

MARTIN LUTHER KING JR DRAFT.

UM, THE PREVIOUS RECOMMENDATION WAS THAT WE JUST HOLD A STAKEHOLDER MEETING AND GET MORE COMMENTS FROM THE, THE, UM, LOCAL RESIDENTS.

BUT THIS RECOMMENDATION IS TO JUST MOVE FORWARD WITH THE PROJECT AS IS, AND CONTINUE THOSE DISCUSSIONS AS PART OF THE DESIGN.

SO THAT'S LISTED THERE AS A RECOMMENDATION, UM, IN DISTRICT TWO, IT WOULD BE MIDDLE ROAD.

SO THIS IS CONNECTING FROM THE, UM, BRICKYARD POINT CIRCLE, UM, AND GOING UP MIDDLE ROAD PAST THE KUSAMA ELEMENTARY TO THE NEIGHBORING NEIGHBORHOODS.

UM, SO THIS WOULD BE, AND ALSO CONNECTING BACK TO SAM'S POINT.

SO THAT'S THE RECOMMENDATION IN THAT DISTRICT.

AND THEN ALSO IN THE DISTRICT ONE, THERE WAS NOT A LOT OF COMMENTS PREVIOUSLY, AND THIS WAS A COMMENT I BELIEVE, UH, COUNCILMAN DAWSON BROUGHT UP.

UM, BUT SO IN LIGHT OF THAT MOVE FORWARD WITH STEWART POINT ROAD, UH, THAT CONNECTS MAKES THE CONNECTION TO WHALE BRANCH MIDDLE SCHOOL.

AND AGAIN, WE CAN CONTINUE TO HAVE MORE PUBLIC COMMENTS WITH A SPECIFIC MEETING WITH THAT NEIGHBORHOOD AS WE DEVELOP THE DESIGN.

SO IN TOTAL, THIS BRINGS OUR ENGINEERING SERVICES AND CONSTRUCTION TO APPROXIMATELY $9 MILLION, UM, ACE GLUTEN, THE BURNT CHURCH ROAD.

SO THIS, UH, IS THE, AGAIN, THE REVISE BASED OFF THE COMMENTS THAT WERE RECEIVED IN THE JANUARY MEETING AND HERE FOR A DISCUSSION TODAY.

SO I, WITH THAT TAKE GLADLY TAKE ANY QUESTIONS

[00:55:01]

OR COMMENTS, QUESTIONS FOR JO ALICE, ALISHA.

I APPRECIATE ALL THE WORK THAT'S BEEN DONE ON THIS, AND I KNOW IT'S BEEN HARD TO GET PUBLIC COMMENT.

UM, UNDER THE CIRCUMSTANCES I DO HAVE A, WOULD LIKE TO SEE A COMMENT ADDED.

OF COURSE, I'M SURE WE'RE ALL DISAPPOINTED THAT THERE'S NOT ENOUGH MONEY FOR EVERYTHING THAT WE HAD PUT ON THE, ON THE REFERENDUM, BUT ON BROAD RIVER ROAD, THAT IS ALSO A PATHWAY TO A SCHOOL.

THAT'S A CHARTER SCHOOL, LOW COUNTRY MONTESSORI SCHOOL.

AND, UM, THIS I, THERE COULD AT THE REPORT COULD NOTE THAT EVEN THOUGH IT LOOKS LIKE THERE'S NOT ENOUGH FUNDING TO DO THAT PROJECT AT 2 MILLION, UH, THAT IS, UH, THAT IS A PUBLIC STATE CHARTER SCHOOL, LITTLE OLD COUNTRY MONTESSORI SCHOOL.

SO IF YOU COULD MAKE A NOTE ON THAT, I NOTICED YOU HAD IT FOR THE OTHER SCHOOLS WHERE THERE'S PATHWAYS, BUT THAT IS A PATHWAY.

THERE'S A SCHOOL, A PATHWAY ON BROAD RIVER, UM, BOULEVARD AND BROAD RIVER DRAFT.

UM, SO THERE'S TWO SCHOOLS, UNFORTUNATELY, THAT WE WEREN'T ABLE TO MAKE IT TO, UM, WITH THE FUNDING ROUTE STRENGTHS.

YEAH.

I JUST LIKED THAT ADDED, YOU KNOW, IN THE BOW, IN THE NOTES THAT YOU HAD DEFINITELY.

AND WHERE ARE WE GOING TO GET THE MONEY FOR THAT? YEP.

STACKS ALS THIS IS ALL SALES TAX MONEY.

OKAY.

LOCAL OPTION SALES TAX.

IS THAT WHAT YOU MEAN, BRIAN? NO.

THE ONE THAT WE ALREADY PASSED A YEAR AGO, THIS MONEY IS SITTING IN THE BANK RIGHT NOW.

AND I THOUGHT, I THOUGHT THIS SAYS, THERE'S NOT ENOUGH MONEY FOR ALL OF THEM THOUGH.

THEY WILL CUT THIS LIST DOWN AT THE BOTTOM.

WE CAN'T DO.

RIGHT.

AND, AND THAT WE KNEW ALL ALONG THAT WE HAD 20, $23 MILLION WORTH OF REQUESTS TO, UH, BUT ONLY $10 MILLION TO FUND IT, UM, IN, IN THE SALES TAX, THAT'S ALL WE REQUESTED.

AND THAT WAS MY QUESTION, JARED, I THOUGHT WE HAD $10 MILLION, NOT $9 MILLION.

10 WAS NOT INCLUDED IS, UM, IS SOME RIDEAWAY EXPENSES.

SO WE DEFINITELY WERE GOING TO RUN INTO SOME RIGHT OF WAY ACQUISITION, BUT YES, SO, UH, $10 MILLION JUST ALLOCATED AMOUNT FROM THE SALES TAX PROGRAM.

RIGHT.

AND I WOULD RECOMMEND WE NEED SOME, UM, WE GOTTA GET THE WORD BACK OUT TO PEOPLE THAT SOME OF THESE AREN'T GOING TO HAPPEN SOMEHOW THE BUS.

YES, EXACTLY.

JARED, JARED, JARED, THIS IS COSMIN DAWSON.

UH, LOOK, I, I WANT TO THANK YOU FOR GOING BACK AND REVISE SOME THIS PLAN TO MAKE SURE THAT WE INCLUDE ALL THE DISTRICTS THAT HAD, UM, UH, PROJECT SUBMITTED TO THIS, UH, TO THIS, UH, PROCESS.

UM, AND AS ALICE AND, UH, BRIAN HAS ALREADY STATED, WE ALL KNEW THAT THERE'S NOT ENOUGH MONEY TO DO ALL THE PROJECTS, BUT, UM, UH, AT THE LAST MEETING, I, I PUT FORTH THE ARGUMENT THAT EVERY, EVERY CONSOLE DISTRICT SHOULD GET A PORTION OF THE ALLOCATIONS EACH TIME WE DO THE AWARDING FOR THESE PROJECTS.

AND SO I THINK YOU DID A GOOD JOB.

DID GREAT JOB.

YEAH.

CAN YOU HEAR ME? YEAH.

UM, ONE OF THE THINGS I WANTED TO, UH, TO REMIND YOU, UH, YOU BROUGHT IT UP, UH, PERIPHERALLY, BUT THERE ARE A COUPLE OF MAJOR CONSTRUCTION PROJECTS, SUBDIVISIONS GOING IN ALONG STALE ROAD.

AND I'M HOPING THAT WE CAN, UM, KIND OF USE THAT AS A SPRINGBOARD TO ACQUIRE RIGHT AWAY AND ACTUAL ASSISTANCE FROM THOSE DEVELOPERS IN BUILDING.

UM, SO I HOPE THAT YOU'RE IN CONTACT WITH THE CITY OF BUFORD SPECIFICALLY, I'M TALKING ABOUT SALEM BAY, A PULTE PROJECT.

THAT'S GOING TO BUILD A BUNCH OF HOUSES.

THEY SHOULD PROVIDE SIDEWALK ALONG THEIR ROAD FRONTAGE OR SOMEWHERE WITHIN THEIR SUBDIVISION.

BUT WHAT I'M GETTING SINCE, UH, SALEM ROAD IS LITERALLY LESS THAN A MILE FROM, UH, ALONG THAT, THAT SECTION OF SALEM ROAD THAT WE'RE TALKING ABOUT IMPROVEMENT.

ARE YOU SAYING THAT IT'S GOING TO COST YOU $1.5 MILLION TO DO ONE MILE OF SIDEWALK? HOW MUCH DO YOU PAINT A MILE FOR THAT SIDEWALK AND OTHER PLACES? WELL, SO THERE IS AGAIN, UM, IS, IS VERY, IT DOES SEEM LIKE A LOT OF MONEY RELATIVE TO WHAT WE JUST TALKED ABOUT WITH THE DIRT ROAD PAVING.

UM, BUT THERE'S A LOT OF SIMILARITIES AS FAR AS A, A ROAD WIDENING PROJECT.

SO, UM, PART OF THE CONSTRUCTION COSTS, UM, IS COORDINATING WITH UTILITIES.

UM, THERE IS SOME RIGHT AWAY COSTS.

SOME OF THAT IS INCLUDED IN THAT, THAT $1.5 MILLION.

UM, AND THEN JUST THE CONSTRUCTION COSTS, RIGHT? BECAUSE IN ALL THE OTHER ESTIMATES THAT I HAD SEEN ABOUT SAM ROAD, IT INCLUDED

[01:00:01]

RIGHT AWAY ACQUISITION AND THAT $1.5 MILLION WAS RIGHT AWAY AND UTILITIES AND ALL THE REST OF IT.

AND I'M JUST WONDERING IF PERHAPS WE CAN COORDINATE A LITTLE BIT BETTER WITH THE CITY OF BUFORD IN AND SEE WHAT WE CAN DO TO GET THE DEVELOPERS ALONG THAT PROPERTY TO DONATE, UM, RIGHT AWAY OR, UM, ACTUALLY CONSTRUCT THE, THE SIDEWALK ITSELF.

WE DEFINITELY CAN IN THAT, IN THAT SPECIFIC REGION, THERE IS A, LIKE I SAID, THE, THE DEVELOPMENTS KNOWN, SO, RIGHT.

SO REALLY, I THINK THERE'S ANOTHER THREE QUARTERS OF A MILLION DOLLARS GUYS THAT WE CAN SAVE.

THE OTHER COMMENTS, MR. CHAIRMAN, UH, JUST QUICKLY, IF I CAN ASK JARED, UM, YOU MENTIONED, UM, SOME DIFFICULTY WITH, UH, MERIDIAN ROAD, UM, WISH THAT, UM, YOU COULD DO SOMETHING WITH MERIDIAN ROAD AROUND, UH, THE SCHOOL, UM, AREA AND THE, UM, WHITE HALL PARK, AT LEAST TIE IN THAT THE SCHOOL WITH DOWNTOWN BUFORD WOULD BE A GREAT ASSET FOR US.

YEAH, WE COULD DEFINITELY LOOK AT THAT, THAT THING THAT MAKES A LOT OF SENSE, ESPECIALLY WITH THE ROAD WORK AND THEN THE WHITEHALL DEVELOPMENT, AS YOU MENTIONED.

SO WE CAN DEFINITELY LOOK AT, UM, IF THERE'S FUNDING TOWARDS THE NEXT PROJECT LEAD, THAT KIND OF BE THE, UH, MAYBE NEXT OPTION AS FUNDING ALLOWS.

ANY OTHER COMMENTS.

YEAH.

I'D BE POINTING OUT THAT, YOU KNOW, WE'RE ABOUT TO REFUND A BOND AND THIS IS A PERFECTLY JUSTIFIABLE USE FOR BORROWING AGAINST OUR 8% MONEY, UM, IN, IN THE RELATIVELY NEAR FUTURE.

SO WHILE CHRIS SAID THE, UM, THE QUIET PART OUT LOUD BEFORE ABOUT MAYBE REFUNDING THAT TO OUR CONSTITUENTS, THAT ALSO MIGHT BE USEFUL FOR US TO BORROW THE MONEY FOR THIS INFRASTRUCTURE IMPROVEMENT, JUST LAYING THAT OUT THERE.

YES.

UM, SOME OF US PROBABLY REMEMBER, UM, AS AGAIN, TO YOUR, UH, COUNCILMAN GLOVER'S COMMENT ABOUT MERIDIAN ROAD, W THERE'S BEEN ON THE BOOKS A PLAN FOR MANY YEARS, UM, THAT WOULD, THAT MADE US HUGE CIRCLE, BUT WE'VE GOT A LOT OF IT COMPLETE NOW, UH, THAT WOULD CONNECT DOWNTOWN TO MERIDIAN AND THEN ACROSS THE LADY'S ISLAND BRIDGE DOWN TO REBUILT ROAD, AND NOW THE SPANISH MOSS TRAIL OF BICYCLE PATH AND SIDEWALK AND WHATEVER WE CAN DO THERE AT THE END OF, UM, MERIDIAN ROAD NEAR WHITE HALL WOULD BE, WOULD BE GREAT TO CONTINUE ON THAT LONG-TERM PLAN.

OKAY.

GERALD MS. CHAIRMAN, I'M MOVED TO APPROVE THE REVISED PATHWAY PROJECTS TO JUST PUT FORTH.

WE HAVE A SECOND FURTHER DISCUSSION, I GUESS JUST GENERAL QUESTION.

UM, MY SENSE IS GIVEN THE DOLLAR AMOUNT TO, OF COURSE, KEEP IN MIND, THIS WOULD STILL COME BACK IN THE FORM OF A CONTRACT AFTER BID.

SO IT'LL STILL COME BACK TO US, BUT MY SENSE IS THAT WE'D BE WELL-SERVED TO, UH, ACTUALLY LET THIS GO FORWARD TO COUNCIL IN CASE THERE'S SOME ADDITIONAL DISCUSSION AND IT ALLOWS THE PUBLIC TO, UM, HEAR WHICH PARTICULAR ITEMS WE'RE LOOKING AT.

UM, SO, UH, SO I THINK IT JUST PROBABLY ENDS UP BEING A RESOLUTION THAT WE STILL HAVE, UH, GET A FINAL APPROVAL FROM COUNCIL ON THE RECOMMENDATION.

UM, ANY, UH, ANY FURTHER COMMENTS ON THIS, ANYONE, UH, OBJECT TO WHAT WE'RE TALKING ABOUT, UH, FINALIZING THIS LIST OF RECOMMENDATIONS.

OKAY.

UH, ANY OBJECTION NOT SEEING ANY, WE WILL APPROVE THIS, UH, WITHOUT OBJECTION, I WILL SEND IT ON TO COUNCIL FOR A FINAL BLESSING OF THE, UH, RECOMMENDATIONS AND, UH, THEY GET ON WITH THE BIDDING, THE PROJECT.

OKAY.

[14. RECOMMENDATION OF AWARD FOR RFQ #092520E; A&E SERVICES; BUCKWALTER RECREATION ATHLETIC COMPLEX EXPANSION (BRACE) PHASE 1 ($665,930) ]

UH, NEXT ITEM IS A, UH, AN AWARD OF ABOUT 665,000 FOR THE BUCK WATER, RECREATIONAL ATHLETIC COMPLEX.

SO THE GERALD HERE SAYS, AS YOU MENTIONED, BOOK WALTER RECREATION, ATHLETIC COMPLEX SUSPENSION.

SO WE ABBREVIATE THAT AS A BRACE.

SO WE DON'T HAVE TO SAY THAT MOUTHFUL EVERY TIME.

UH, SO WE ISSUED A SOLICITATION IN SEPTEMBER FOR ARCHITECTURAL AND ENGINEERING DESIGN SERVICES AS PART OF THE ENVISIONED PARKS AND REC MASTER PLAN.

UM, OUT OF THAT SIX SURVEY, SIX FIRMS SUBMITTED A PROPOSAL AND THE SELECTION COMMITTEE CHOSE WOODEN PARTNERS AS THE MOST QUALIFIED VENDOR.

THIS WOULD BE THE EXPANSION INCLUDES SEVEN SOCCER FIELDS AND 16 TENNIS COURTS.

[01:05:01]

SO WE WOULD, THERE'S CURRENTLY THREE SOCCER FIELDS THAT'D BE REVITALIZED AND IN FOUR NEW ONES ADDED.

AND THEN WE GET AS FAR AS WE CAN WITH THE, UH, TENNIS DEVELOPMENT AND PHASE ONE.

AND THEN THE COMPLETION OF THE TENNIS CENTER IN PHASE AS FUNDING IS ALLOWS ITSELF OVER THE NEXT THREE, THREE YEARS OR SO, 36 MONTHS.

UM, SO THIS FUNDING WOULD BE COMING FROM IMPACT FEES.

UM, SO ALTOGETHER WE HAVE A LUMP SUM, UH, PROPOSAL AND CONTRACT NEGOTIATED WITH WOODEN PARTNERS OF $561,600.

UH, WE HAVE AN ALLOWANCE OF $20,000 AND STAFF RECOMMENDS A 15% CONTINGENCY OF $84,330 FOR A FULL CONTRACT VALUE OF $665,930.

AND THIS PROJECT PHASE ONE FOR THE BLUFFTON PARKS WOULD BE PAID FOR OUT OF THE BLUFFTON PARKS AND RECREATION IMPACT FEES WITH A CURRENT BALANCE OF 7 MILLION, $14,841 AND 11 CENTS.

SO STAFF'S RECOMMENDATION IS AWARD OF THE RFQ TO WHEN PARTNERS YEAH, LOOK FOR A MOTION.

SO WE TAKE THIS UP AND DO I WISH, UM, SOME OF THE PHONES COULD BE SPENT ELSEWHERE IN THE COUNTY, BUT OKAY.

THE SECOND DATE, I WILL SECOND THAT, THANK YOU, JOE.

OKAY.

LET'S OPEN IT UP FOR, FOR DISCUSSION, UM, UH, THIS PARTICULAR ITEM.

ANY COMMENTS, ANY OBJECTION, OBJECTION THAT IS APPROVED, UH, WITHOUT OBJECTION.

AND WE'LL MOVE ON TO COUNCIL FOR FINAL APPROVAL.

UH,

[15. PURCHASE OF ADDITIONAL NUTANIX HCI SERVER SYSTEM NODES ($132,940.18) ]

THE LAST OF THE ACTION ITEMS IS A, A UPGRADE FOR OUR SERVER, UH, PATRICK HILLS WITH US PATRICK.

HELLO? UM, YES.

SO THIS IS FOR, UM, A REQUEST TO PURCHASE, UM, A REPLACEMENT SERVER FOR OUR HP SERVER CLUSTER.

AND THE FUNDING SOURCE FOR THIS IS OUR, UH, 2019 B INFORMATION TECHNOLOGY, INFRASTRUCTURE UPDATE, GEO BOND.

UM, THE SERVER THAT WE'RE REPLACING OR THE SERVER SYSTEM WE'RE REPLACING, UH, WAS PUT INTO PRODUCTION AROUND 2016.

AND, UM, IT, UH, HOLDS WORKLOADS USED BY JUST ABOUT EVERY COUNTY DEPARTMENT.

UM, YEAH, SO THAT'S ABOUT IT.

UM, A, A MOTION TO APPROVE THIS EXPENDITURE.

I WILL MAKE THE MOTION TO APPROVE THAT EXPENDITURE.

THANK YOU, JOE.

SECOND.

OKAY.

ANY DISCUSSION OR COMMENTS FOR PATRICK ON THIS? OKAY.

ANY OBJECTION SEEING NONE PROVE WITHOUT OBJECTION, THAT'LL MOVE ON TO A COUNCIL THAT COMPLETES OUR ACTION ITEMS. WE'RE NOW

[16. DISCUSSION REGARDING 278 OVERSIGHT ]

DOWN TO A DISCUSSION ITEMS. UM, PAGE TWO, UH, THE FIRST ITEM HAS TO DO WITH THE OVERSIGHT COMMITTEE ON THE TWO 78 CORRIDOR.

AND, UH, LET ME, UH, THINK OF BETTER YOURSELF HERE AND TELL YOU WHERE I KIND OF THINK WE ARE, THEN WE CAN GET INTO SOME DISCUSSION.

UM, AS, AS BACKGROUND LAST FALL, UM, WE INITIATED, UH, COUNCIL, UH, IN RESPONSE TO A LOT OF CONCERN ACROSS THE COUNTY THAT MAYBE THERE SHOULD BE A, UM, SOME KIND OF AN INDEPENDENT REVIEW PEER REVIEW THAT WOULD TAKE PLACE GIVEN THE, THE MAGNITUDE AND IMPORTANCE OF THIS PARTICULAR, UH, ACTIVITY OR BUILDING THE CORRIDOR.

UM, AND, UH, STAFFS WORKED OUT AN AGREEMENT AND AN UNDERSTANDING, AND WE HIRED, UH, HDR ALONG WITH THE TOWN TO ACTUALLY PERFORM THE WORK AS PART OF THAT.

UH, THERE WERE A COUPLE OF QUESTIONS THAT WE POSE FROM A COUNCIL STANDPOINT.

UH, THEY'RE RELATED TO AT LEAST THE GROWTH RATE REALISTIC.

UM, AT SOME POINT WHAT POINT DO WE, YOU KNOW, RUN OUT OF CAPACITY IN THE FUTURE? UM, SAFETY IS EXTREMELY IMPORTANT AND ARE THERE OTHER ALTERNATIVES THAT THE, UH, PUBLIC HAS PUT FORWARD THAT HAVE NOT BEEN LOOKED AT? UH, SO THOSE WERE KIND OF OUR ISSUES.

UM, THE OBJECTIVES OF THE QUARTER TWO PRIMARY ONES WERE, UH, SAFETY TO IMPROVE SAFETY.

AND SECONDLY, TO REDUCE CONGESTION, THE, UH, TOWN OF HILTON HAD CONVENED A COMMITTEE, UM, TO LOOK AT THE CORRIDOR ALSO.

[01:10:01]

AND AS PART OF THAT, THEY CAME UP WITH WHAT THEY CALLED GUIDING PRINCIPLES THAT THEY PASSED ALONG TO VOT.

AND ESSENTIALLY THOSE THREE WERE FIRST TO FIX THE TRANSPORTATION, UH, SECONDLY, TO IMPROVE SAFETY AND QUALITY OF LIFE FOR THE PEOPLE THAT LIVE IN THE AREA THAT'S IMPACTED AND THIRDLY TO, UH, MAKE IT A, UH, PLEASING GATEWAY, UH, FOR OUR VISITORS TO THE ISLAND.

NOW, UH, IN TERMS OF, AS I'VE WATCHED FROM A DISTANCE, A LITTLE BIT OF WHAT'S HAPPENED WITH THE OVERSIGHT COMMITTEE.

I THINK THERE'S A, SEVERAL BOXES THAT HAVE BEEN CHECKED MORE OR LESS COMPLETED, UH, FIRST WAS DOING THE REVIEW ITSELF THAT, THAT PEOPLE WANTED DONE.

UH, SECONDLY HAVING A, AN OVERSIGHT COMMITTEE THAT COULD MAKE SURE IT WAS NOT TO DRIVE WHAT THE DECISIONS WERE, BUT JUST TO MAKE SURE THAT ALL POINTS OF VIEW, YOU KNOW, WERE, WERE BEING CONSIDERED IN AN ADEQUATE WAY.

UH, THEY ALSO LOOKED AT GOOD REASONABLE ALTERNATIVES THAT, UH, THE DESIGN GROUP HAD COME UP WITH AND CONFIRMED THAT THAT WERE REASONABLE ALTERNATIVES THAT ON THE TABLE, UM, THEY LOOKED AT THE ALIGNMENT OR JUST THE ROADWAY, IF YOU WILL, WHERE IT'S GOING TO BE.

AND THEY CONFIRMED THAT, UH, VOT IS PICKING THE RIGHT ALIGNMENT FOR THE, OR THE ROAD.

UM, AND LOOK AT SOME PARTICULAR ALTERNATIVES.

ONE, FOR EXAMPLE, THAT CAME UP WAS WHETHER OR NOT WE WOULD HAVE WHAT'S CALLED A REVERSIBLE LANG BECAUSE WE HAVE A PEAK IN THE MORNING AND A PEAK IN THE AFTERNOON.

AND THE QUESTION IS, COULD YOU HAVE A SINGLE LANE THAT BECOMES THE THIRD WAY, WHICH COULD BE USED, UM, AT DIFFERENT TIMES OF THE DAY, DEPENDING ON THE TRAFFIC FLOW.

AND I THINK THERE HDR IS ANALYSIS WAS THAT THAT WAS NOT A GOOD APPLICATION FOR A REVERSIBLE LANE.

AND THEY ALSO CONFIRMED THAT THE FUNDING THAT'S AVAILABLE SHOULD REASONABLY BE ADEQUATE FOR WHAT'S TRYING TO BE DONE.

NOW THERE'S A COUPLE OF OPEN ISSUES.

ONE IS ON MANY QUARTERS, PEOPLE ARE VERY CONCERNED ABOUT THE SAFETY IS STILL A FEW QUESTIONS ON THE GROWTH RATE.

UM, THERE'S QUESTIONS ON, UM, THE INTERSECTIONS DESIGNS, ALTHOUGH THEY HAVE POINTED OUT HDR HAS THAT THIS CORRIDOR LENDS ITSELF TO IF WE HAVE SIGNALS TO NOT HAVE AS MANY WHAT THEY CALL A PHASES OR CYCLES, UH, AND THAT WE SHOULD GET DOWN TO TWO IF AT ALL POSSIBLE.

AND, UH, LOOKING AT THE OPTIONS ON JENKINS ISLAND.

UM, THE ONLY TWO QUESTIONS THAT, THAT I'VE HAD PERSONALLY, AS I LOOK AT THIS IS ONE IS AN IDEAL HDR'S ROLE IS TO REALLY TELL US WHAT IS THE BEST TRAFFIC SOLUTION.

EVEN THOUGH THERE MAY BE SOME COMPROMISES THAT NEED TO BE MADE ON COST OR MITIGATION, BUT THEY SHOULD TELL US WHAT IS THE BEST TRAFFIC SOLUTION.

AND THERE'S, THERE'S SOME ISSUES AROUND THE GROWTH RATE AND WE STILL HAVE THE, THE RIGHT GROWTH RATE AND, UH, EVERY REALLY ACCOUNTED FOR THE TOLL COMING OFF.

AND SOME OF YOU MAY KNOW THE TOLL IS SCHEDULED TO COME OFF THIS SUMMER, AND THAT WILL CAUSE SOME MOVEMENT OF, UH, WHERE TRAFFIC GOES, CAUSE A CERTAIN NUMBER OF PEOPLE THAT, UM, AVOID THE TOLL BY TAKING THE SIDE ROADS.

UM, ONE OTHER THING THAT HAS HAPPENED IS THE, WE, AS YOU MAY REMEMBER, WE APPROVED THE CONCEPT OF AN OFFER TO SPLIT THE COST WITH THE TOWN OF, UH, CREATING A SEPARATE ACTIVITY TO KIND OF LOOK OFF THE RIGHT OF WAY AS TO WHAT WOULD BE IDEAL FOR THE COMMUNITY.

UM, THE TOWN IS PROCEEDED WITH THAT.

THEY'VE GOTTEN RESPONSES BACK TO THEIR RF P OR RFQ.

AND, UH, THEY'VE TOLD ME THAT THEY'VE HAD SEVERAL VERY GOOD FIRMS THAT HAVE SUBMITTED.

SO REALLY MAKING A DECISION, UH, SHORTLY, UH, THE IMPORTANCE OF THAT IS THAT ALLOWS THE OPPORTUNITY TO LOOK A LITTLE FURTHER OFF OF THE ROADWAY, UH, TO WHAT THOSE IMPACTS MAY BE.

UH, SO WHAT'S, UH, WHAT'S COMING UP, IS THAT THE, A PREFERRED ALTERNATIVE IN, UH, UH, PROBABLY IN MAY FROM SC DLT AND WE'LL KIND OF SEE WHERE ALL OF THIS COMES.

UM, WE HAVE, UH, PUBLIC COMMENT A LITTLE BIT LATER IN THIS, BUT, UM, WE ALSO SOMETIMES ALLOW PEOPLE TO, THEY'RE GOING TO MAKE A PUBLIC COMMENT TO ACTUALLY COMMENT AT THE TIME WE'RE DISCUSSING IT.

I SEE THAT, UH, OUR FORMER COUNCIL MEMBER, STEVE BAYER IS WITH US.

AND, UH, I WOULD WELCOME.

AND I GUESS COMMENTS THAT AT THIS POINT, STEVE, IF YOU CAN HEAR US, IF YOU'RE HONEST, STEVE, CAN YOU ALL HEAR ME? YEAH, WE CAN HEAR YOU.

OKAY.

I'M GOING TO TAKE JUST A VERY BRIEF THREE MINUTES.

I'M GOING TO SEND YOU ALL A COPY

[01:15:01]

OF THIS TOMORROW FOR YOUR READING, A SET OF SLIDES.

I PUT TOGETHER BASICALLY AS CITIZENS VIEW OF THE STATUS OF THE RISE TO 78 PROJECT.

AND IT'S REALLY SEEMED TO BE TWO WORLDS.

THERE'S THE WORLD YOU JUST DESCRIBED TO VERY WELL OF WHAT'S GOING ON IN THE TWO 78 PROJECT.

AND THEN THERE'S THE VIEW OF FIVE, ALMOST 5,000 PEOPLE HAVE SIGNED A PETITION THAT SAID ALL IS NOT WELL ON THIS PROJECT.

UM, LET ME JUST GIVE YOU SOME HIGHLIGHTS OF THE PROBLEMS AS WE SAY IT.

UM, FIRST OF ALL, IT'S COMPLETELY IMPOSSIBLE TO EVALUATE ANY OF PLANS.

THERE'S NO QUANTITATIVE DATA BID PROVIDED ON TOTAL COST THROUGHPUT, DELAY, OR IMPACT OF THOSE PLANS IN NUMBERS THAT WE CAN MEASURE FOR EITHER THE DLT PLANS OR FOR OUR ABILITY TO COMPARE THEM WITH SOME OF THE OTHER PLANS THAT HAD BEEN PUT FORWARD.

UH, SO THERE'S NO MATRIX THAT'S BEEN PROMISED FOR A COUPLE OF YEARS NOW, UH, AND ASKED FOR, UH, TO DO A COMPARISON.

WE GET MORE DATA IN TRYING TO BUY A REFRIGERATOR AND GOING AND CONSUMER REPORTS AND WE GET DATA ON THERE'S 250 OR $300 MILLION PROJECT.

WE'VE REQUESTED THAT DATA FOR ABOUT TWO YEARS NOW.

AND, UH, IT'S JUST NOT AVAILABLE.

IT'S PROMISED NOW IT'S PROMISED AT THE END OF THE PROJECT WHEN IT'S TOO LATE TO DO ANYTHING.

A SECOND PROBLEM IS THE TRAFFIC LIGHTS MAY EAT UP THE CAPACITY OF ANY ADDED LANES.

WE'VE ASKED FOR SIMULATION ANALYSIS FROM END TO END FROM THE MOSS CREEK LIGHTS TO WHEREVER THIS THINGS ENDS, WHICH IS PROBABLY GUMTREE AND THE CROSS ISLAND PARKWAY, UH, WHAT'S THE DELAY PER THE SLT DOD PLAN, UH, VERSUS WHAT WE HAVE TODAY VERSUS SOME OF THE OTHER PLANS THAT HAS NOT BEEN PROVIDED.

THE SIMULATION ANALYSIS IS A STANDARD THING IN MOST INDUSTRIES.

UH, AT LEAST IN THE PHONE INDUSTRY, WE'VE BEEN DOING IT SINCE THE 1970S, MID 1970S, UH, JUST FOR REFERENCE MY CALCULATIONS, WHICH I'VE SENT YOU ALL ABOUT A YEAR AGO, UH, SHOW THAT THE THROUGHPUT OF TWO TRAFFIC LIGHTS, IT'S WIRE POPE AND SPANISH WELLS WILL EAT UP ABOUT HALF THE CAPACITY.

SO THOSE LIGHTS ARE GOING TO EAT UP CAPACITY AS RAPIDLY AS YOU'RE GOING TO ADD LANES, THAT'S GOING TO BE A MAJOR PROBLEM.

AND IF YOU TRY TO REDUCE THE NUMBER OF CYCLES, YOU'RE SIMPLY PUSHING TRAFFIC INTO OTHER NEIGHBORHOODS AND INCURRING OTHER COSTS AND OTHER IMPACTS A THIRD PROBLEM IS THE INDEPENDENT REVIEW THAT WE'D HOPED FOR HAS BEEN COMPLETELY NEUTERED.

WE'D HOPE THAT THE INDEPENDENT ENGINEER FOR $134,000 WOULD PROVIDE US THE YARDSTICK.

WE NEEDED TO BE ABLE TO COMPARE THE VARIOUS PLANS AND MAKE DECISIONS THAT'S NOT HAPPENING.

IT'S MORE OR LESS A QUALITATIVE REVIEW THAT'S PARALLELING WHAT STD OT DID.

JUST TO GIVE YOU AN IDEA AS YOU WELL KNOW, STU THERE'S A BUNCH OF PLANS ON THE TABLE THERE.

IT SAYS CD OT PREFERRED THERE'S THE BASELINE PLAN, WHICH CAME OUT OF ONE OF THE GROUPS THAT HELPED THEM HEAD THE BYPASS PLANS AND THE SPANISH WELLS OVERPASS PLAN, WHICH BOTH YOU AND I HAVE PUT FORWARD.

WHERE'S THE COMPARISON OF THE PERFORMANCE OF THOSE PLANS AND THE COST OF THOSE PLANS AND THE COMMUNITY IMPACT OF THOSE PLANS.

WE HAVE NOT SEEN IT, UH, LAST DAY OR ALMOST LAST DAY.

THE SED OT PLAN HAS NOT BEEN DEMONSTRATED TO BE EFFECTIVE OR EVEN WORK.

AS YOU REMEMBER, IN 2008, WHEN THE PFC COMMITTEE MET, UH, COLIN KENTON PUT UP A, UH, A SLIDE SHOWING WHAT THE PLAN THAT WE'RE NOW SEEING FROM SED, OT MIGHT LOOK LIKE, AND IT DIDN'T HAVE ENOUGH CAPACITY.

EVEN IF THREE LANES ACROSS THE BRIDGES, THE TRAFFIC LIGHTS CAUSED A PROBLEM.

AND NOW I UNDERSTAND INSTEAD OF TWO TRAFFIC LIGHTS, WE'RE GOING TO HAVE THREE TRAFFIC LIGHTS.

UM, MOST IMPORTANT.

THE OTHER IMPACTS HAVE BEEN BURIED, LIKE PUSHING TRAFFIC INTO OTHER NEIGHBORHOODS.

I THINK YOU'LL HEAR THAT FROM SOME OF THE OTHER HILTON HEAD GROUPS, THERE'S THREE VERSIONS OF THE SCOPE.

THERE'S THE COUNTY SCOPE, WHICH GOES TO SPANISH SWEATER, POPE ROAD, THERE'S DDOT SCOPE, WHICH GOES TO SPANISH WELLS ROAD.

THERE'S THE REAL SCOPE WHICH NEEDS TO GO PROBABLY DO CROSS DOWN THE PARKWAY.

WE KNOW, AND PERHAPS THE GUMTREE NOW.

SO THERE'S HIDDEN COSTS THAT ARE OUT OF THE SCOPE OF WORK THAT MAY BALLOON THIS PROJECT.

BUT WE HAVEN'T BEEN TOLD BECAUSE WE'VE NEVER BEEN TOLD THE TOTAL COSTS.

SO OVERALL WE HAVE ABOUT 4,800 PETITION SIGNERS WHO REALLY OBJECT TO THE PRESENT DIRECTION, WHICH IS A, UH, NO NUMBERS, UH, JUST GET A QUALITATIVE READOUT FROM DOD EVERY FEW MONTHS.

UM, IN SUMMARY, THIS IS THE MOST IMPORTANT OPPORTUNITY IN OUR HISTORY.

IT'S ALSO LIKELY THE MOST EXPENSIVE, AND WE REALLY NEED TO TAKE THE TIME TO BUILD IT AND COME UP WITH THE BEST PLAN AND PROVE QUANTITATIVELY VIA COMPUTER ANALYSIS AHEAD OF TIME THAT THE PLAN WORKS.

THAT'S THE MISSING PART, NONE OF THIS IS BEING DONE.

UH, IN FACT, IF YOU TOOK OUR PRESENT APPROACH AND SHOWED IT TO ANY ENGINEERING OR BUSINESS SCHOOL IN THE COUNTRY, I THINK YOU'D GET A FAILING MARK AS A, AS A GRADUATE SCHOOL PROJECT.

UM, AND THERE'S ONE OTHER THING ON BEGINNING TO NOTICE OR WORRY ABOUT

[01:20:01]

THE PROBLEMS IN THE PLAN MAY CAUSE A DELAY AS, UH, THERE MAY BE PROTEST THERE'S ENOUGH WRONG WITH THIS PLAN TO TRY TO BLOW IT OUT OF THE WATER IN THE NET PER PROCESS.

UH, AND THAT WILL DELAY THINGS AND RAISE ITS COST.

SO THAT'S SOMETHING I THINK WE ALL HAVE TO CONSIDER I'M FINISHED NOW, BUT I'M GOING TO SEND YOU IN THE MATERIAL, UH, SOME REFERENCE READING, WHICH I'VE SENT YOU IN THE PAST, UH, WHICH WILL SHOW YOU KIND OF THE HISTORY OF THE PROJECT.

IT'S A SMALL SAMPLE.

UH, THIS IS A GREAT PROJECT, BUT, UM, IT IS NOT GOING WELL.

THANK YOU.

THANK YOU, STEVE.

UM, JUST OPEN IT UP FOR SOME COMMENT.

IF SOME OF YOU HAVE SOME COMMENTS ON THIS, UM, WITH IT'S A WORK IN PROGRESS, UM, AT THIS POINT, JARED, YOU MIGHT TALK ABOUT WHAT THE COMMITTEE HAS DONE.

THEY'VE HAD A SERIES OF MEETINGS.

I KNOW THEY HAVE ONE NEXT TUESDAY KIND OF WHERE YOU SEE THEY ALREADY THE OVERALL TIMELINE.

SO WE ARE HOPEFULLY NEARING, NEARING THE END OF THE SET OUT 60 DAY TIMELINE.

UM, WE HAVE ONE FINAL SCHEDULED MEETING FOR TOMORROW AND FROM THAT HTR WILL BE TASKED, WILL WRAPPING UP ALL THE COMMENTS AND DEVELOPING THE REPORT.

WE'LL PROBABLY PASS THAT REPORT AROUND WITH THE COMMITTEE AND MAY SHARE A RECEIVED COMMENTS INTERNALLY BEFORE FINALIZING THAT REPORT AND PROVIDING THAT TO TOWN COUNCIL AND COUNTY COUNCIL.

SO HOPEFULLY NEARING, NEARING COMPLETION WITH THE TASK IN FRONT OF US.

ANY OTHER COMMENTS OR QUESTIONS QUICKLY, JERRY, WHAT TIMEFRAME DO YOU, UH, YOU ANTICIPATED TO OCCUR FOR THE FINAL REPORT FROM THE, FROM THE TASK FORCE.

THANK YOU.

OH, THAT'S SOON.

OKAY.

OKAY, GO AHEAD.

THANKS DUDE.

UM, YEAH, I JUST THINK IT'S INTERESTING THAT, UM, MR. BARON HAS HIGHLIGHTED A LOT OF THE COMMENTS THAT WE RECEIVED THE EMAIL FROM THE TASK FORCE LAST WEEK, AND THAT I EXPRESSED CONCERN ABOUT LAST WEEK.

AND, UM, YOU KNOW, I, I THINK THAT WE NEED TO BE REALLY CRYSTAL CLEAR AND REALLY, REALLY SURE THAT THEIR CONCERNS ARE ADDRESSED IN THAT FINAL MEETING IN OUR, IN, IN THAT FINAL REPORT.

YOU KNOW, IF NOT, I THINK, UM, YOU KNOW, RUINS THE CREDIBILITY OF THE PROCESS AND OF THE PROJECT AS A WHOLE.

AND I DEFINITELY DON'T THINK THAT THAT'S WHAT WE WANT.

SO, YOU KNOW, IF WE NEED TO REVISIT THIS, IF WE NEED A DIFFERENT PROCESS, I THINK WE SHOULD EXPLORE THAT, BUT WE HAVE TO MAKE SURE THAT THE PUBLIC TRUST IS, UM, IS THERE ON THIS ONE? THANK YOU.

UH, LET ME JUST GIVE YOU MY KIND OF TAKE ON WHERE I THINK WE ARE.

UH, MY SENSE IS THAT I'M ONLY TALK, WE HAVEN'T LOOKED AT THE BRIDGES AND WE HAVEN'T LOOKED AT JENKINS ON, BUT LET'S JUST TALK FOR A MINUTE ABOUT, UM, THE STONEY COMMUNITY, WHICH IS, I THINK THE BULK OF WHAT WE'RE, WE'RE TALKING ABOUT HERE.

AND, UM, MY SENSE IS THAT FROM WHAT IT'S BEEN IN THE PAPER, IT WAS ON THAT DLT HAS REALLY ZEROED IN ON WHAT THAT ROADWAY, WHAT THEIR PROPOSAL IS BECAUSE ALTHOUGH THERE'S FOUR ALTERNATIVES, THEY ALL HAPPEN TO BE THE SAME THROUGH, UH, THROUGH STONEY.

AND, UH, MY SENSE IS THAT THERE'S, UM, VERY LITTLE SUPPORT FOR WHAT PEOPLE PERCEIVE IS COMING AS THE PREFERRED ALTERNATIVE THROUGH THAT PARTICULAR SECTION.

UM, AND THEREFORE IT BECOMES PROBLEMATIC.

ON THE OTHER HAND, I THINK WE'RE AT A POINT WHERE THERE'S A LOT OF GOOD HEADS THAT ARE LOOKING AT THIS.

DOD HAS A SOLID DESIGN TEAM.

HDR HAS SPENT A LOT OF TIME, YOU KNOW, AND UNDERSTANDS IT.

UH, WE'VE GOT OTHER, UH, INFLUENCE FROM THE COMMUNITY.

SO MY HOPE IS THAT, UH, IN THE NEXT, NEXT TWO MONTHS, THE ISSUES THAT ARE BEING PUT ON THE TABLE WILL BE LOOKED AT, AND IF THERE'S A BETTER SOLUTION THAT GETS EVERYBODY ON THE SAME WAVELENGTH, UH, WE'LL BE BETTER OFF.

UM, SO WE'LL SEE WHAT HAPPENS.

UH, ONE OTHER COMMENT I WOULD MAKE IS, UM, YOU KNOW, WITH THE TOLL COMING OFF, THE END IT'S ANTICIPATED, UM, THAT THE CROSS ISLAND VOLUME WOULD PROBABLY PICK UP BY ABOUT 25%.

AND THAT COMES FROM TWO PLACES.

SOME OF THE TRAFFIC ON WILLIAM HELTON WILL ACTUALLY SHIFT OVER TO THE CROSS OUT AND ONE, THERE'S NO TOLL.

AND SECONDLY, SOME OF THE TRAFFIC ON, UH, UH, SPANISH WELLS ROAD WHERE PEOPLE ARE USING THAT TO GO AROUND, UH, IS JARED AND ERIC AND I HAVE, UH, TALKED, UM, AND SINCE THIS IS OUTSIDE OF THE OFFICIAL CORRIDOR, UM, IT MAKES SENSE FOR THE COUNTY AND THE TOWN TO ACTUALLY TAKE A LOOK AT WHAT'S CALLED THE GUMTREE INTERSECTION AND, UH, SEE WHAT WE NEED TO DO

[01:25:01]

IN THE SHORT-TERM.

AND SECONDLY, WHETHER THERE ARE SOME SHORT-TERM FIXES THAT WOULD BE APPROPRIATE, UH, TO REMOVE SOME OF THE CONGESTION OUT OF THE, UH, OF THE STORMY AREA.

SO THIS, THIS COULD BE DONE WITHIN ERIC'S AUTHORITY, BUT WE JUST WANTED TO GIVE YOU A HEADS UP THAT THAT'S SOMETHING THAT, UH, WILL BE UNDERWAY AND THERE MAY BE SOME GOOD INPUTS THAT COME OUT OF THAT ALSO, THAT WILL BE USEFUL IN TERMS OF, UH, UH, SOLVING THE ISSUES THAT WE'RE TALKING ABOUT.

SO, ANYWAY, I THINK WE, UH, WE STILL GOT SOME WORK TO DO ON THAT ONE.

UM,

[17. MEMORANDUM OF AGREEMENT BETWEEN BEAUFORT COUNTY AND THE TOWN OF HILTON HEAD ISLAND (TOHHI) FOR THE SUMMIT DRIVE/GATEWAY CIRCLE TRAFFIC IMPROVEMENT PROJECT DISCUSSION ]

OUR NEXT ITEM IS, UM, HAS TO DO WITH THE AGREEMENT WITH THE TOWN OF HILTON HEAD ON THE SUMMIT DRIVE CIRCLED, TRAFFIC IMPROVEMENTS, SEA RAY.

REMEMBER WE, UH, APPROVED SOME EASEMENTS NOT TOO LONG AGO.

AND, UH, UM, JERRY WANTED TO GIVE US AN UPDATE ON WHAT'S HAPPENING NOW, HERE I'LL, I'LL GET THAT DATE AND IT FELL EVEN THING OUT.

THEY CAN JUMP IN.

SO AS YOU MENTIONED, UH, COUNCILMAN RODMAN, THAT WE DID BRING THIS TO PUBLIC FACILITIES PREVIOUSLY.

UM, THIS IS THE REALIGNMENT OF THE SUMMIT, UM, DRAFT ROAD.

UH, CURRENTLY IT IS THE ACT IS THE ROAD THAT'S RIGHT IN FRONT OF THE CONVENIENCE CENTER.

UM, THAT'D BE FOR COUNTY OPERATES.

THIS IS A PROJECT IN CONNECTION WITH THE TOWN OF HILTON HEAD TO READ ON THAT ROAD.

IT WAS A PROJECT THEY'VE HAD ON THE BOOKS FOR A LONG TIME, AND WE THOUGHT IT WOULD BE USEFUL AS WE IMPLEMENT OUR DECAL SYSTEM.

UM, SO WE BROUGHT THAT RECOMMENDATION THROUGH PUBLIC FACILITIES.

ONE TO FIRST DONATE THE TWO PROPERTIES TOWARDS THE PROJECT, AND THEN TO, UH, THE TOWN OF HILTON HAD PROVIDED US THE MEMORANDUM OF AGREEMENT THAT WE'RE DISCUSSING.

UM, AND WE, UM, ADD AS PART OF THAT AGREEMENT WOULD BE SUBS OR WOULD BE PROVIDING THE, THE ROCK AS THE, UM, SUBSURFACE FOR THE ASPHALT AND ALSO THE GRADING AND CLEARING AND GRUBBING EFFORTS WITH OUR PUBLIC WORKS EFFORT.

AND THEN THE TOWN WOULD BE PAYING FOR THE REMAINDER OF THE COST OF THE CONSTRUCTION.

UM, SO WE BROUGHT THAT THROUGH PUBLIC FACILITIES, IT WAS APPROVED.

WE WERE READY TO BRING IT THROUGH COUNTY COUNCIL LAST WEEK.

AND THEN THE TOWN ASKED US TO HOLD UP AND ASKED IF WE COULD ENTERTAIN ADDING TO THIS MEMORANDUM OF AGREEMENT THAT WE MAKE A COMMITMENT TO KEEP THE, UM, THE CONVENIENCE CENTER OPEN FOR A PERIOD OF 20 YEARS AS PART OF THIS, UM, MEMORANDUM OF AGREEMENT.

SO WE'RE BRINGING IT BACK UP TO COMMITTEE TONIGHT, JUST TO MAKE YOU AWARE OF WHAT THE TOWN WAS ASKING AND TO PROVIDE, UH, SOME INSIGHT FROM COMMITTEE SUCH THAT WE CAN GO BACK AND COORDINATE WITH THE TOWN AS DESIRED.

OKAY, LET ME OPEN IT UP FOR DISCUSSION.

AND IF I UNDERSTAND THIS CORRECTLY, FIRST OF ALL, W WE CAN'T NECESSARILY COMMIT FUTURE COUNCILS.

UM, AND, UH, SECONDLY IT SOUNDED LIKE IN OUR PRIOR DISCUSSIONS, THIS MAY NOT BE MUCH OF A REQUIREMENTS.

WE THOUGHT IT WAS BEEN A BIG AM I SAYING THAT CORRECTLY? THAT'S GREAT.

AT THE INITIAL, UM, IMPLEMENTATION OF THE DECAL SYSTEM, WE WERE FEARFUL THAT THERE MAY BE SIGNIFICANT BACKUP AT THE ENTRANCE, THE GATE ONTO SUMMIT DRIVE, UH, SINCE IMPLEMENTING OUR PROCESS HAS GONE SMOOTHER THAN EXPECTED.

SO THE BACKUP ONTO THE PUBLIC ROAD HAS NOT BEEN AS GREAT AS ANTICIPATED.

SO THE NEED FOR THE PROJECT AS FIRST INITIATED FROM REN IS NOT AS GREAT AS IT WAS WHEN WE FIRST ENVISIONED THE PROJECT.

IS THERE SOME ACTION YOU'D LIKE US TO CONSIDER, OR IS THIS SOMETHING WE HAVE TO WAIT AND SEE FOR A WHILE? WELL, THE SECOND TRAIN OF IS ALSO THAT THIS CENTER, UM, WAS NOT PROGRAMMED FOR CONTINUATION BEYOND JANUARY PER THE CURRENT BUDGET.

UM, THIS WAS A CENTER THAT, UM, WE WERE GOING TO CLOSE DUE.

THE OPERATING FUNDS, UM, IS SOMETHING WE AGREED TO, TO KEEP OPEN WITH OATH THAT THE DECAL SYSTEM REDUCES OUR OPERATING EXPENDITURES.

UH, THAT PART WE'RE STILL EVALUATING, BUT HOPEFUL THAT THAT IS THE CASE.

UM, BUT IT IS ALSO SOMETHING THAT WE'RE EXPLORING WHAT OUR LONGTERM, UH, NEED IS THERE ON THE ISLAND, AS WE'RE PUTTING TOGETHER THE SUSTAINABILITY PLAN THAT WE'RE PLANNING ON BRINGING, UM, MORE DETAILS TO IN THE NEAR FUTURE.

WE DISCUSSED THAT A GLOBAL FOUR YEAR PLAN FIVE-YEAR PLAN AT COUNCIL RETREAT.

UM, SO ENSURE, UM, WE DON'T HAVE A FORMAL RECOMMENDATION, BUT WE DON'T KNOW THAT THE 20 YEAR COMMITMENT IS WARRANTED BASED OFF OUR LONGTERM

[01:30:01]

PLAN.

BRIAN, THANKS, DUDE.

I, UM, YOU KNOW, I'VE BEEN THINKING ABOUT THIS ISSUE FOR A LITTLE WHILE AND, UM, BASICALLY I'VE REACHED THE CONCLUSION THAT, THAT, ALTHOUGH IT MAY NOT WORK AS A CONVENIENCE CENTER, UM, YOU KNOW, WE'RE ALWAYS GOING TO WANT TO HAVE A COOPERATIVE AGREEMENT WITH THE TOWN OF HILTON HEAD REGARDING REMOVAL OF TRASH FOR THE ISLAND.

THIS MAY NOT BE A CONVENIENCE CENTER, BUT IT WILL BE SOMETHING THAT HAS TO DO WITH REMOVING OUR TRASH.

AND, UM, SO IF WE COULD MAYBE WORK THE WORDING, WORDSMITH THAT A LITTLE BIT, TO GIVE OURSELVES SOME OPTIONS AND TO GIVE THE TOWN SOME OPTIONS REGARDING MAYBE TRANSFERRING THIS OR USING THIS AS SOME KIND OF A TRANSFER STATION, OR, YOU KNOW, I'M WILLING TO COMMIT LONG TERM TO, TO HILTON IT.

I MEAN, OBVIOUSLY WE HAVE TO THEIR CITIZENS AND PAY TAXES LIKE EVERYBODY ELSE.

UM, SO I, I, I REALLY THINK IT'S JUST A MATTER OF DREAMING A LITTLE BIT, JUST KIND OF, YOU KNOW, THOUGHT HAVE A, LIKE A, A BIG THINK FAST AND FIGURE OUT WHAT WE WANT TO DO AND WE'LL COMMIT TO IT, OR I WILL ANYWAY.

UM, BUT I THINK RIGHT NOW, MAYBE WE'RE NOT IN A POSITION TO DO THAT.

SO WE SHOULD PROBABLY HOLD OFF A LITTLE BIT ON SIGNING THE AGREEMENT AND, UM, ASKED THE TOWN TO JUST DREAM BIG AND LET US KNOW WHAT THEY THINK ABOUT THEIR FUTURE.

UH, YEAH, I WAS WAVING AT MY WIFE, BUT I DID WANT TO TALK.

UM, I, I AGREE WITH BRIAN, UM, THERE'S, THERE'S NO RUSH.

UM, JARED SAID, UM, THE TRAFFIC IS NOT A PROBLEM ANYMORE.

UM, SO WE GOT TIME TO TALK.

UM, SO, YOU KNOW, 20 YEARS COMMITMENT TO SOMETHING THAT WE REALLY THOUGHT AT ONE TIME WE WERE GOING TO, UH, SO WE'RE NOT TOO CERTAIN WHERE WE ARE OURSELVES.

UM, I AGREE THAT WE ARE COMMITTED TO REMOVING TRASH IN BUFORD COUNTY.

UM, WHEN WE AGREE THAT, UM, OUR PHILOSOPHY NOW IS THAT, UM, A WASTE AS A RESOURCE.

SO THEN A COMPANY THAT'S GOING TO BE A RESOURCE THERE THAT WE WANT TO CAPITALIZE ON AND STUFF.

SO, UM, SO THIS IS NOT A TRAFFIC JAM RIGHT NOW.

WE CAN CONTINUE TO TALK AND SEE WHERE WE GO FROM HERE, THE THOUGHTS.

OKAY.

THAT SEEMS LIKE A LOGICAL THING I MIGHT DISAGREE WITH.

WE JUST CONTINUE TO TALK AS OPPOSED TO TAKING ANY ACTION IMMEDIATELY.

SOUNDS LIKE THERE'S NO DISAGREEMENT THEN, UH, BETWEEN JARED AND ERIC WELLS CONTINUE.

THE DIALOGUE

[18. HILTON HEAD ISLAND AIRPORT (HXD)TERMINAL FUNDING DISCUSSION (FISCAL IMPACT: TBD) ]

ON THE NEXT ITEM HAS TO DO WITH THE FUNDING FOR THE TERMINAL AT THE, UH, HILTON HEAD AIRPORT.

AND JOHN, ARE YOU STILL WITH US JOHN OR BOLT? YES, I'M HERE.

SORRY ABOUT THAT.

OKAY.

TELL US WHAT, BY THE WAY, AS, AS A LEAD IN, UM, WE, UH, LAST FALL, SENATOR DAVIS ASKED US TO GENERATE WHAT MIGHT BE SOME POSSIBLE USES OF WHAT THEY THOUGHT WAS GOING TO BE THE SURPLUS FOR FISCAL YEAR 21.

THE YEAR THAT WE'RE IN.

UH, MY SENSE IN TALKING TO HIM RECENTLY IS THAT THAT WHATEVER FUNDS THEY HAD LEFT OVER WILL GET ROLLED INTO, UH, AN EXERCISE TO LOOK AT NON RECURRENCE, UM, IN THE 22 BUDGET.

UM, AND SO THERE'S NO IMMEDIATE FUNDS COMING, BUT HE WOULD ALSO SAY THAT HE VIEWS THIS AS A HIGH PRIORITY, IF HE COULD GET THE STATE TO CONTRIBUTE SOME, SOME MONEY.

SO JOHN, GIVE US AN OVERVIEW OF KIND OF WHERE YOU STAND AND, UH, MONEY FROM THE FAA.

AND WHEN WE GOT TO MAKE SURE YOU'RE, UH, NOT RUN OUT OF MONEY, SO WE DON'T LOSE THE MONEY FROM THE FAA.

ABSOLUTELY.

WE'RE UM, WITH THE TERMINAL PROJECT OF THE NEW TERMINAL PROJECT, THE DESIGN IS PROBABLY IN THE, UH, THE ROUGH BALLPARK OF 75% COMPLETE.

UH, THE GOAL IS TO HAVE THE DESIGN FINISHED BY ABOUT THE MAY TIMEFRAME.

SO WE SHOULD HAVE BIDDING DOCUMENTS BY EARLY SUMMERTIME.

AND IDEALLY, AS I'VE MENTIONED THAT, I THINK I MENTIONED PREVIOUSLY TO THE COMMITTEE, IDEALLY, A PROJECT OF THIS SCOPE.

UH, YOU, YOU WANT TO BID IN ONE SINGLE PHASE AND THEN EXECUTE THE PROJECT IN A SINGLE PHASE SINGLE CONTRACT.

NOW, WHEN I SAY SINGLE PHASE, THAT DOESN'T MEAN THAT THAT WILL BREAK GROUND AND THEN OPEN THE ENTIRE PROJECT AT ONCE.

IT MEANS WE WOULD BID THE PROJECT ONCE, HAVE A SINGLE GENERAL TO MANAGE THE OVERALL PROJECT.

AND THEN OF COURSE, BILL

[01:35:01]

AND OPEN IN PHASES, BUT MUCH MORE COST-EFFECTIVE AS MUCH MORE EFFICIENT TO EXECUTE A SINGLE CONTRACT AND THEN PROCEED THROUGH TO THE, UH, THE GRAND OPENING OF THE FACILITY RATHER THAN PIECEMEALING IT.

SO WITH THAT SHED OVER THE COURSE OF THE DESIGN, OF COURSE, YOU CAN DO DIFFERENT, UM, CHECK-INS ON DESIGN PERCENTAGES AND THEN THE CORRESPONDING BUDGETS AS WELL.

AND, UH, ALONG THE WAY, WE MET WITH A COUPLE OF DIFFERENT STAKEHOLDER GROUPS TO DISCUSS THE PROJECT.

AND THIS REALLY STARTED FROM KIND OF A PRE PROJECT STAGE NEW WAY UP THROUGH WHERE WE ARE NOW AND THE TWO MAIN GROUPS OR KIND OF A TECHNICAL STAKEHOLDER GROUP, AND THEN ALSO A COMMUNITY STAKEHOLDER GROUP.

SO WE HAD FOLKS ON THE COMMUNITY SIDE, UH, WHO REPRESENTED, YOU KNOW, KEY STAKEHOLDERS, SUCH AS A RESORT COMMUNITY, UH, REAL ESTATE, UM, HERITAGE CULTURAL, THINGS LIKE THAT, UH, FROM MOSTLY HILTON HEAD ISLAND AREA, BUT ALSO AREA.

AND ALSO, SO WE HAD AUDIT UNC REPRESENTING THE STAKEHOLDER GROUP.

SO THE, LIKE TO THINK THAT WE HAD A LOT OF DIFFERENT OPINIONS THAT WERE BROUGHT INTO THE TERMINAL AND WERE ABLE TO TAKE INTO ACCOUNT A LOT OF THE SUGGESTIONS THAT WERE BROUGHT UP IN THOSE REVIEW MEETINGS.

AND SOME OF THOSE KEY SUGGESTIONS CAME FROM THE TECHNICAL SIDE, AND THAT WOULD BE THE AIRLINE PARTNERS THAT WE'VE GOT, OR OBVIOUSLY THE KEYS TO THIS PROJECT.

UH, AND THEN A VERY CLOSE SECOND TO THAT IS TSA.

UH, IF YOU'VE BEEN THROUGH OUR AIRPORT, YOU KNOW, THAT THE TSA CHECKPOINT IS A PRE NINE 11 CHECKPOINT THAT I KIND OF HALF JOKINGLY REFER TO IT AS A CHOKE POINT RATHER THAN THE CHECKPOINT, UM, BECAUSE IT IS VERY, VERY TIGHT AND IT BACKS UP, UM, A LOT, ESPECIALLY AS THE, UM, TOURIST TRAFFIC START TO GROW, WHICH IS HAPPENING THIS YEAR, BUT OVER 650 PEOPLE THROUGH THAT CHECKPOINT JUST YESTERDAY.

SO THAT'S UP ABOUT, UH, THREE TIMES FROM WHAT IT WAS ABOUT THREE WEEKS AGO, AND IT'S GOING TO GROW OVER THE SUMMERTIME.

SO WE'RE LOOKING AT IT GOING FROM A WINTER TIME WHERE WE HAD THREE DAILY FLIGHTS OR ANOTHER DELTA FROM ATLANTA, JUST TOUCH DOWN AS WE'RE SPEAKING.

UH, BUT WE WENT FROM FIVE DAILY FLIGHTS TO ON THE WEEKENDS.

WE'RE GOING TO BE IN THE UPPER TEENS OR LOW TWENTIES, UH, FOR DAILY FLIGHTS WITH THAT ISLAND AIRPORT.

AND WE'LL BE REACHING OUT TO ABOUT 10 DIFFERENT DESTINATIONS.

SO WITH ALL THAT UPCOMING TRAFFIC, UM, THE, THE, THE CRITICALITY OF THIS PROJECT BECOMES MORE AND MORE CLEAR EVERYDAY AS WE OPERATE IN THIS TINY BUILDING.

AND AS I MENTIONED, AS WE UPDATE THE DESIGN, WE ALSO UPDATE THE BUDGET PROJECTIONS.

AND WHILE WE TOOK INTO ACCOUNT A LOT OF THE INPUT WHILE REALLY ALL THE INPUT FROM THE STAKEHOLDER GROUPS, UH, WE'VE BEEN ABLE TO INCORPORATE ALMOST ALL OF IT INTO THE DESIGN.

AND OF COURSE THAT IS, HAS RESULTED IN SOME CHANGES.

WE'VE ACTUALLY INCREASED THE SIZE OF THE, THE SIZE OF THE BUILDING FROM THE 30% DESIGN TO THE 60% DESIGN BY ABOUT 16% AND THE BUDGETS GROWN ACCORDINGLY SO THAT WE WILL NEED SOME ADDITIONAL FUNDS TO, UH, TO CREATE WHAT WE NEED.

UM, BUT THAT'S, THAT'S KIND OF WHERE WE ARE BUDGET WISE.

SO WE'RE, IT'S A, IT'S A BIG PROJECT.

IT'S A PROJECT THAT'S DEFINITELY NEEDED.

AND THERE IS THERE'S GOING TO BE A, OR THERE IS A FUNDING, A FUNDING GAP AS WE'RE DESCRIBING IT BECAUSE WE HAVE, UM, RECEIVED COMMITMENT FROM THE FAA FOR THE MAXIMUM AMOUNT OF FUNDING THAT THEY CAN PLEDGE TOWARDS AN AIRPORT OF OUR SIZE.

NOW, HILTON HEAD ISLAND AIRPORT IS CLASSIFIED AS A PRIMARY.

UH, IT'S A NON HUB, WE'RE A SMALL NON HUB AIRPORT.

SO THE FAA CAN PLEDGE A MAXIMUM OF $20 MILLION TOWARDS A TERMINAL PROJECT.

WE'VE GOTTEN THAT FULL COMMITMENT FROM THE FDA 10 MILLION HAS ALREADY BEEN AWARDED.

THE SECOND 10 MILLION IS, UM, PROGRAM FOR FEDERAL F Y 22.

SO THAT'D BE OCTOBER 1ST.

WE WOULDN'T RECEIVE THE DOLLARS RIGHT AWAY ON OCTOBER 1ST, BUT IT IS PROGRAMMED IN THEIR BUDGET FOR US.

SO WE'VE RECEIVED THAT MATCH.

NOW, THE BUDGET IS A GOOD BIT MORE THAN $20 MILLION, AND IT ALWAYS HAS BEEN, BUT AS I SAID, IT HAS GROWN SOME MORE.

SO WE'VE GOT A SIGNIFICANT DELTA THAT WE REALLY HAVE TO MAKE UP.

UH, IT'S IMPORTANT WHEN YOU LOOK AT THE ECONOMIC IMPACT OF THE AIRPORT AND ALL THE ACTIVITIES GENERATED AROUND THE AIRPORT, THAT WE MAKE SURE THAT WE, UH, TAKE THIS PROJECT THROUGH TO THE FINISH LINE AS QUICKLY AND EFFICIENTLY AS POSSIBLE.

SO WITH THAT AS KIND OF AN OPENING COUNCIL RODAN, AND THEY'VE GOT SOME INFORMATION ON THIS, BUT I'M HAPPY TO ENTERTAIN THOUGHTS AND COMMENTS.

SO JUST TO SET IT UP A LITTLE FURTHER, AS I SEE IT, CAUSE WE'VE TALKED ABOUT IT IN THE PAST AND IT'S SOMETHING, UH, YOU KNOW, IS, IS A GOOD INVESTMENT FOR US.

AND WE DON'T WANT TO LOSE THE MONEY FROM THE FAA.

THAT PART OF THE PROBLEM WITH JOHN STRUGGLING WITH IS AS AN ENTERPRISE FUND, THERE'S NOT ENOUGH MONEY GENERATED TO, UH, TO PAY FOR THE TERMINAL.

SO WE'VE REALLY GOT TO LOOK, LOOK TO PROBABLY OUR GENERAL BORROWING, UH, IN ORDER TO, TO, TO MAKE THAT, MAKE THAT HAPPEN.

[01:40:01]

AND I THINK WE HAVE TO DECIDE THAT SOONER RATHER THAN LATER, SO THAT WE DON'T, UH, LOSE THE MONEY FROM THE FAA.

SO I SEE THAT AS NOT GOING DISCUSSION WITH FINANCE AS TO HOW WE, UH, TO TURN THIS INTO OUR GENERAL, UH, BORROWINGS, BUT, UH, UH, THAT'S AN UPDATE THAT QUESTIONS, COMMENTS FOR JOHN, UH, BRIAN, JOHN WHAT'S THE DELTA AGAIN, UH, THE DELTA AS OF NOW IS, UH, DEPENDING ON HOW MUCH THE AIRPORT IS ABLE TO CONTRIBUTE, IT'S GOING TO BE IN THE NEIGHBORHOOD OF 25 TO $27 MILLION.

THE OVERALL PROJECT AT THIS POINT WITH THE 60% DESIGN IS RIGHT AROUND 49 TO 50 MILLION.

THAT'S THERE IS A CONTINUOUSLY BUILT INTO THAT.

WE FEEL IT'S WITH SOMETHING OF THIS SCALE, WE NEED TO HAVE A LITTLE BIT OF A COMMITTED CONTINGENCY AND THAT CONTINUOUSLY IS, UM, I THINK WE'VE GOT THAT HELL IN ABOUT, IS IT 5 MILLION? SO THE PROJECT COST IS ABOUT 45.

THANK YOU.

YES, SIR.

OKAY.

THANK YOU, JOHN.

THAT'S AN UPDATE AND SEE ANY OTHER HANDS.

OKAY.

UM, THE

[19. RENEWAL OF COURTHOUSE PARKING LOT LEASE FOR A TEN YEAR RENEWABLE TERM. ]

NEXT ITEM IS THE COURTHOUSE PARKING LEASE FOR A 10 YEAR RENEWABLE TERM.

UM, I'VE DONE A LITTLE THINKING ABOUT THIS.

LET ME JUST KIND OF TELL YOU WHAT I'VE LEARNED AND WHERE I THINK WE ARE.

UM, I THINK THE, THE CONCEPT OF THE COURTHOUSE BEING USED FOR THE SHERIFF IS SOMETHING THAT CAME UP IN THE PRIOR ADMINISTRATION AND THE CHANGE OF THE ADMINISTRATION.

I DON'T KNOW THAT THAT EVER AT LEAST CAN'T FIND THAT IT EVER CAME TO COUNCIL, YOU KNOW, FOR, FOR APPROVAL, WE'VE GOT A FACILITIES PLAN IT'S IN THE PROCESS OF BEING DONE.

UH, AND THAT CLEARLY HAS TWO COMPONENTS TO IT.

ONE, WHICH IS, THERE ARE CERTAINLY SOME MAJOR UPGRADES THAT WE'RE PROCEEDING WITH ON THE BUILDINGS SUCH AS PLACING THE HPAC SYSTEM.

AND THEN, YOU KNOW, WHAT IT WOULD COST FOR THE, UH, THE SHERIFF'S PIECE, UM, IN THE LONG RANGE, UH, UM, CAPITAL PLAN IS BEING PUT TOGETHER.

UH, ONE OF THE THINGS THAT IS IN THERE FOR SOMETHING IN THE 10 YEAR HORIZON WOULD BE A NEW LAW ENFORCEMENT CENTER.

UM, AND THEN, UH, UH, LASTLY, UH, THE, IT SEEMS TO BE ONE OF THE QUESTIONS ON OUR, ON THE TABLE WOULD BE, YOU KNOW, W W WHAT IS THE HIGHEST AND BEST USE THERE IS CLEARLY, UH, IT'S A GOOD USE BY THE SHERIFF.

AND IN FACT, THE ROOM ON THE SECOND FLOOR, UH, IS PROBABLY WELL SIZED FOR THE EMERGENCY OPERATION CENTER THAT YOU'VE BEEN IN IS WHERE HE HAS WHAT THEY DO DURING THE HURRICANES.

ON THE OTHER HAND, UH, YOU KNOW, THERE, THERE MAY BE SOME, UH, HIGHER AND BETTER USE.

SO MY THOUGHT KIND OF RUNS TO THAT.

WE DON'T WANT TO WAIT FOR THE WHOLE FACILITY'S PLAN THAT WE SAY TO THE ERIC, AND THEY, YOU KNOW, GIVE US AND JARED, AND THEY GIVE US, UH, AN UPDATE ON WHAT THEY KNOW SO FAR ABOUT THAT.

PERHAPS WE HAVE A PUBLIC HEARING AND GET COMMUNITY INPUT, BUT UNDER ANY CIRCUMSTANCE, YOU KNOW, MAKE A DECISION RELATIVELY SOON ON WHETHER OR NOT IT'S LOGICAL TO DEVOTE THAT TO THE SHERIFF AT THIS POINT IN TIME, OR WHETHER THERE'S A HIGHER AND BETTER, BETTER USE.

UM, SO THAT'S KINDA MY THOUGHT.

LET ME JUST OPEN IT UP FOR, UH, FOR DISCUSSION AT THIS POINT AND, UH, SEE WHAT EVERYBODY'S ASPHALT.

YEAH.

THANK YOU, MR. CHAIRMAN.

I, UH, I'M PERSONALLY FINE WITH THE SHERIFF USING IT.

UM, I KNOW HE'S GOT SOME PLANS TO SPEND A HALF A MILLION DOLLARS IN UPFITTING IT, UM, BUT WHATEVER WE USE IT FOR, WHETHER IT'S THIS YEAR OR FIVE YEARS, 10 YEARS, OR 20 YEARS FROM NOW, WE'RE GOING TO NEED PARKING.

AND, UM, AND, AND I'M, I'M, UH, I KNOW WE T WE TASKED A STAFFED TO NEGOTIATE A LEASE WITH, UH, WITH THE OWNERS, BUT I THINK WE, I THINK WE'VE MADE A MISTAKE.

I THINK THE MISTAKE WAS THAT WE SHOULDN'T HAVE TASKED THEM TO NEGOTIATE A LEASE.

I THINK WE SHOULD HAVE TASKED HIM TO BEGIN A CONDEMNATION BECAUSE WE NEED TO OWN THAT PROPERTY.

WE DON'T NEED TO BE AT THE TENDER MERCIES OF WHOEVER'S THE TRUSTEE OF THAT, OF THAT, OF THAT TRUST FIVE YEARS, 10 YEARS, 20 YEARS FROM NOW.

AND I DON'T THINK WE NEED TO BE DOING MOTHER MAY I, EVERY TIME WE WANT TO DO SOMETHING THAT'S NOT COVERED IN THE LEASE.

AND I DON'T THINK WE NEED TO BE PAYING TAXES ON IT, WHICH, WHICH WE'RE DOING INDIRECTLY WITH THE LEASE, WE'RE PAYING TAXES ON THAT PROPERTY, UH, WHICH I DON'T THINK WE SHOULD DO.

SO THEY'RE ALL KIND OF REASONS WHY I THINK WE SHOULD OWN THAT PROPERTY REGARDLESS OF WHAT THE LONGTERM USE OF THAT PROPERTY IS.

I THINK IF THE SHORT-TERM USE OR MEDIUM TERM OR EVEN LONG-TERM IS GOING TO BE THE SHERIFF, I'M PERSONALLY FINE WITH THAT.

UH, BUT, UM, I'M NOT FINE WITH DOING A LEASE ON THAT PROPERTY.

I THINK WE SHOULD, UH, CAN THE LEASE IDEA AND LET'S START COMING IN CONDEMNATION.

WE TALKED ABOUT,

[01:45:01]

WE'VE TALKED ABOUT THAT AS A BODY NUMBER OF TIMES OVER THE YEARS, AND THERE'S ALWAYS BEEN A, MY RECOLLECTION HAS ALWAYS BEEN GOOD SUPPORT FOR CONDEMNATION IN THE EVENT THAT THE, UH, THAT THE TRUST, UH, DECIDE THAT WHOEVER THE TRUSTEE IS AT THAT PARTICULAR MOMENT DECIDES, NO, WE DON'T WANT TO SELL IT TO YOU RIGHT NOW.

WE WANT YOU TO, YOU KNOW, WE WANT YOU, WE WANT A REVENUE STREAM.

I KNOW THERE'S BEEN DISCUSSION AMONG THE TRUSTEES THAT, WELL, YOU KNOW, THE HEIRS WANT TO HAVE AN INCOME STREAM FUND.

THEY CAN TAKE THE AMOUNT AND INVEST IT IN, HAVE AN INCOME STREAM THAT WAY.

SO I'M NOT PERSUADED BY THAT ARGUMENT.

BUT ANYWAY, I JUST, I JUST THINK WE SHOULD, CAN THE LEASE IDEA AND GET BACK INTO CONDEMNATION AND OWN THE THING.

THANKS COMMENTS.

DOES HE DAVID HIS HAND? I HAVE A QUESTION.

UM, ERIC, THANK YOU, MS. CHAIRMAN, UM, ERIC, WHEN ARE WE GOING TO GET THE FACILITIES USE, UM, STUDY, IT WAS SUPPOSED TO BE DONE FEBRUARY AND MARCH WHERE WE ARE, IT IS SUBSTANTIALLY COMPLETE, UH, ALMOST COMPLETE WE'RE PLANNING TO GIVE YOU THAT REPORT.

UH, AND ONE OF THE VERY FIRST BUDGET WORKSHOPS HERE WITHIN THE NEXT FEW WEEKS, UH, I, I WOULD, I WOULD LIKE IT AS SOON AS IT'S AVAILABLE, AS SOON AS IT IS, UH, REVIEWED BY STAFF.

AND HOPEFULLY LONG BEFORE THE BUDGET, UM, DISCUSSION COMES OUT.

CAUSE IT'S NOT, IT'S A LITTLE MORE THAN JUST, UH, IMPACTING NEXT YEAR'S BUDGET.

THIS IS SOMETHING THAT HAS A LONGTERM IMPACT.

AND I, I NEED TIME TO REVIEW IT SPECIFICALLY THE ANSWER TO THE QUESTION AT HAND RESTS ON THAT FACILITY'S USE OF GREEN, UM, REPORT.

AND, UM, YOU KNOW, THE QUESTION AT HAND IS, SHOULD WE CONTINUE TO LEASE THIS OR TO CONDEMN THE PROPERTY? UM, GENERALLY I'M, I WOULD BE MORE IN FAVOR OF AN ARM'S LENGTH, UM, YOU KNOW, UM, NON FORCE KIND OF ARRANGEMENT TO BUY THE PROPERTY.

IN OTHER WORDS, AGREED TO, UH, GET THEM TO SELL IT AT A, AT A, AT A MARKET RATE.

HOWEVER, WE DO, I ABSOLUTELY UNDERSTAND WHAT PAUL IS SAYING, AND WE DO NEED TO OWN THIS PROPERTY.

AND WE'VE SUGGESTED FOR YEARS THAT WE ENTER NEGOTIATIONS AS QUICKLY AS POSSIBLE WITH THE OWNERS OF THIS PROPERTY TO, UH, TO ACQUIRE IT OUTRIGHT FOR THE USE OF THE COUNTY.

WE NEVER SEEM TO GET ANYWHERE.

SO, UM, AND I, IT'S VERY GOOD POINT ABOUT THE, UH, FACILITIES, UH, ASSESSMENT THAT IS GOING TO BE A VERY LENGTHY DISCUSSION, UH, THAT WILL BE A LONG, LONG PRESENTATION THAT IS LIKELY TO GENERATE A LOT OF, LOT OF DISCUSSIONS.

SO THAT'S WHAT I'M SAYING IS WE NEED IT BEFORE YOU HAVE A MEETING ON IT SO THAT WE CAN ALL READ IT.

WE'LL BE ABLE TO FORMULATE APPROPRIATE QUESTIONS.

YEAH.

WE'LL, WE'LL GET THAT TO YOU.

BUT THE REASON WE DECIDED TO DO IT IN A WORKSHOP FORMAT IS WE JUST THOUGHT IT WOULD BE TOO MUCH TO DO IN A COMMITTEE MEETING.

WELL, NO, I NEED, I NEED LIKE A MONTH TO DIGEST THAT I'M SURE.

OKAY.

YEAH.

AS SOON AS WE GET IT, WHERE WE CAN SEND IT OUT, WE WILL DEFINITELY DO THAT.

APPRECIATE IT.

ALL RIGHT.

YEP.

YEAH.

UM, WITH REGARD TO PAUL'S POSITION, UH, AND, UH, AND BRIAN SAYS, WELL, I THINK THAT IT'S, IT'S, IT'S GOOD TO ENGAGE IN A NEGOTIATION WHERE WE CAN HAVE A FAIR AND EQUITABLE, UH, AGREEMENT WITH THE OWNERS TO PURCHASE THE PROPERTY RATHER THAN CONTINUE TO RENT IT WITH REGARD TO THE USE OF THE BUILDING.

WE'VE HAD MEETINGS AND DISCUSSIONS ABOUT THIS IN PUBLIC FACILITIES, COMMUNITY SERVICES, AND THE EXECUTIVE COMMITTEE WHERE I BELIEVE WE HAD OPEN DISCUSSIONS AND PRETTY MUCH A TOTAL AGREEMENT THAT THE SHERIFF'S DEPARTMENT SHOULD GO INTO THAT BUILDING.

AND WE'VE BEEN TALKING ABOUT IT FOR SIX TO NINE MONTHS NOW WITH REGARD TO HOW AND WHAT SHAPE THAT RENOVATION WOULD TAKE FOR THE SHERIFF'S USE.

SO TO HEAR THAT THERE MAY BE ANOTHER PLAN FOR A HIGHER USE OR A BETTER USE IS SOMEWHAT SURPRISING.

AND I DON'T, UH, I DON'T LIKE THE SOUND OF IT QUITE FRANKLY, BECAUSE I THINK WE ARE LONG PAST TRYING TO DECIDE WHAT TO DO WITH THE BUILDING, BECAUSE I THOUGHT WE DECIDED THAT FIXED THE NINE MONTHS AGO AND MADE A COMMITMENT TO THE SHERIFF'S DEPARTMENT, THAT THAT'S WHERE THEY COULD GO, SO THEY COULD CONSOLIDATE THEIR OPERATIONS, UM, REDUCE SOME OF THE COSTS ASSOCIATED WITH THE FRACTURED NATURE OF WHERE THEY'RE LOCATED AND GET THAT EMERGENCY COMMAND CENTER, UH, PUT TOGETHER, UH, IN A PLACE.

UH, SO THEY COULD MOVE OVER THERE, NOT NECESSARILY PUT THAT OVER THERE, BUT USE SOME OF THE SPACE THAT THEY'D BE VACATING.

AND THAT WAS IN, INSTEAD OF PUTTING RESOURCES INTO BUILDING A COMMAND STRUCTURE

[01:50:01]

OVER AT THE CAMP ST.

MARY'S LOCATION, WHICH WAS ALWAYS FRAUGHT WITH DIFFICULTY.

SO I DON'T KNOW WHY WE'RE BRINGING IT UP TO DISCUSS IT AGAIN.

I THOUGHT WE'D REACHED A CONCLUSION ON WHAT WE WANTED TO DO.

AND I THINK THE ONLY THING THAT WAS UNSETTLED WAS HOW WE WOULD BE ABLE TO GET THE PARKING LOT SO THAT THE SHERIFF COULD USE THAT FOR THE MANY VEHICLES THAT HE WOULD NEED TO A STORE IN THAT LOCATION.

SO, YEAH.

OKAY.

ARE THERE OTHER COMMENTS, UM, MS. CHAIRMAN, I JUST WANT TO MAKE ONE COMMENT, UM, ON THE PARKING LOT FOR, AND I DON'T HAVE ANY PROBLEM WITH, UH, MOVING FORWARD WITH, UM, THE SHERIFF USING THE BUILDING AND ET CETERA, ET CETERA.

BUT, UH, IF I'M NOT MISTAKEN, I WAS, I THOUGHT I HEARD THAT THE SHERIFF, IT SAID THAT, UM, UM, THERE WAS NO NEED FOR THAT PARKING SPACE.

UM, BUT YOU KNOW, I DON'T SEE HOW HE, I MEAN, HOW THAT COULD BE TRUE, BUT, UH, IS IN FACT, DID HE NOT SAY THAT THE PARKING SPACE WOULD NOT BE NEEDED? NO, I TALKED TO THE SHERIFF.

NO, THEY NEED THE PARKING SPACE.

I DON'T KNOW WHERE THAT CAME FROM.

OKAY.

THANK YOU.

WELL, THERE'S ALSO, THERE'S ALSO A PARKING LOT OWNED BY THE CITY, WHICH, YOU KNOW, THERE THERE'S A COUPLE OF AUCTIONS THERE.

I MEAN, THE CITY LOT, MIGHT'VE BEEN SOMETHING THAT WAS DISCUSSED, UH, PREVIOUSLY AS POTENTIALLY NEWS.

AND IF THAT WERE TO OCCUR, THAT MAY BE THE NEED FOR THE OTHER PARKING LOT GOES AWAY.

I DON'T KNOW.

I DON'T KNOW THE BACKGROUND ON THOSE WELL ENOUGH TO SPEAK INTELLIGENTLY ABOUT IT.

UH, BUT WE DO KNOW THAT, UH, THE COUNCIL EXPRESSED A DESIRE FOR US TO NEGOTIATE A LEASE RENEWAL, THIS LEASE ON THIS PARKING LOT.

IF YOU ALL DESIRE FOR US TO HEAD IN A DIFFERENT DIRECTION, WE DID INQUIRE ABOUT PURCHASING THE PROPERTY THAT WAS REJECTED.

SO WE CAN, UH, WE CAN LOOK AT OTHER OPTIONS IF COUNCIL DESIRES FOR US TO DO SO.

AND IT IS MY UNDERSTANDING AS WELL, THAT, UM, SOME TIME AGO THAT A DECISION WAS MADE, I DON'T KNOW HOW THAT CAME ABOUT.

IT DOESN'T MATTER, BUT WE'VE BEEN WORKING EVER SINCE I'VE BEEN IN THE ROLE HERE TOWARD, UH, ALLOWING THE SHERIFF TO TAKE OVER THIS FACILITY AND ASSISTING HIM WITH DOING SO AND MEETING WITH HIM ABOUT WHAT HIS NEEDS WOULD BE, UM, IN REVENUE TO PAY FOR THE UPGRADES AND ALL, UH, SINCE I'VE BEEN IN THE ROLE, UH, IN OCTOBER, A COUPLE OF THINGS HERE, IT SOUNDS TO ME LIKE THERE'S KIND OF A CONSENSUS THAT WE NEED TO GO DOWN THE PATH OF ACQUIRING THAT PARKING LOT.

ALTHOUGH THERE MAY BE A NEED TO VERIFY WHETHER HE NEEDS IT, BUT I THINK PAUL SAID THAT HE'S TALKED TO THE SHERIFF AND HE NEEDS IT.

UM, AND, UH, DOES THAT, DOES ANYBODY DISAGREE THAT THAT'S A PATH WE OUGHT TO GO DOWN ON THE PARKING LOT? OKAY.

I DON'T, I DON'T SEE ANY, I DON'T KNOW THAT WE NEED TO TAKE ANY OFFICIAL ACTION OR IF SOMEBODY DON'T NEED TO, BECAUSE IT WOULD COME BACK TO US.

BUT, UH, CLEARLY, UM, IT SOUNDS TO ME LIKE WE NEED TO GET AN APPRAISAL, HAVE A DISCUSSION WITH THE OWNER, AND IF WE CAN'T REACH AN AGREEMENT, THEN WE THINK ABOUT EMINENT DOMAIN.

UM, I THINK THE SECOND PIECE THAT MIGHT BE USEFUL IN ALL OF THIS DISCUSSION, ERIC WOULD BE CLOSE TO FINISHING THE FACILITY STUDY TO EXTRACT THOSE PIECES THAT RELATE TO WHAT THE CHEF DOES SHORT TERM AND WHAT HAPPENS WITH THE PROPOSED, UH, LAW ENFORCEMENT CENTER.

AND WE COULD LOOK AT THOSE AND SEE IF THAT HELPS US SORT OUT WHAT WE OUGHT TO DO.

AND I THINK THE, THE THIRD QUESTION IS, UM, IS EVERYBODY COMFORTABLE WITH USING THIS FOR THE SHERIFF OR JUST PEOPLE WANT TO GO THROUGH AN EXERCISE OF GETTING SOME ADDITIONAL COMMUNITY INPUT AS TO ALTERNATIVE USES? SO I'LL THROW THAT OUT JUST FOR DISCUSSION.

YEAH.

I THINK, UH, SEVERAL PEOPLE HAVE COMMENTED ON IT, BUT WE'VE BEEN, UH, WE'VE BEEN, UH, ESSENTIALLY, UH, CURING THAT THE, UH, SHERIFF THAT, THAT HE CAN USE THAT BUILDING AS LONG AS HE WANTS AND WE MAY USE IT FOREVER.

SO I THINK TO TRY TO BACK OUT OF THAT, UH, TH THAT COMMITMENT TO THE SHERIFF, I THINK WOULD BE A TERRIBLE MISTAKE.

I THINK, UH, THE SHERIFF HAS MADE A LOT OF PLANS REGARDING HIS, UH, OPERATION, HIS OVERALL OPERATION, WHICH INCLUDES THAT BUILDING.

SO I THINK, UH, I WANT TO PERSONALLY WANT TO SUPPORT THE SHERIFF YOU, UH, IN HIS INTENTION TO USE THAT AND, UH, AND ALSO WANT TO DO EVERYTHING I CAN TO MAKE SURE THAT, THAT WE, UH, WE ENDED UP PULLING THAT PARKING LOT.

I KNOW THERE WERE SOME DISCUSSIONS WITH, I REMEMBER WE'RE NOT DEALING WITH, WE'RE NOT DEALING WITH A FAMILY, WE'RE DEALING WITH A TRUST AND A TRUSTEE.

[01:55:01]

SO, I MEAN, IT'S LIKE A CORPORATION, SO, UH, AND, AND THEN THEY EXPRESS, WELL, WE REALLY DON'T WANT TO SELL IT.

OKAY, FINE.

THAT'S FINE.

THAT'S WHY WE HAVE OTHER ALTERNATIVES TO, TO, TO, TO BUY IT.

WE, WE CAN, UH, PROCEED TO, UH, TO, UH, USE EMINENT DOMAIN, WHICH I THINK W AND WE TALKED ABOUT THAT YEARS AGO, EMINENT DOMAIN ON THAT PROPERTY IN THE EVENT THAT THE TRUSTEE, THE CURRENT TRUSTEE, THE TRUSTEES CHANGED FROM TIME TO TIME.

UH, DIDN'T WANNA, DIDN'T WANT TO SELL IT.

OKAY.

THANKS, MR. CHAIRMAN.

YEAH.

WHOLEHEARTEDLY AGREE WITH YOU ON THAT, PAUL.

AND ONE THING I'D ALSO LIKE TO POINT OUT IS I DON'T THINK WE NEED TO GO THROUGH ANY PUBLIC VETTING PROCESS ON THIS, BECAUSE QUITE FRANKLY, THIS HAS BEEN DISCUSSED AT COUNCIL ON THE COUNCIL AND COMMITTEE LEVEL FOR THE ENTIRE TIME THAT I'VE BEEN ON COUNTY COUNCIL SINCE PRACTICALLY THE FIRST PUBLIC FACILITIES MEETING I ATTENDED.

AND SO THIS IS SOMETHING THE PUBLIC IS KNOWN.

WE, WE DIDN'T WANT TO SELL THE BUILDING.

WE'VE, I'VE NEVER HEARD ANYBODY SUGGEST THAT WE SELL IT.

UM, IT'S SOMETHING THAT CLEARLY NEEDS TO STAY IN THE PUBLIC IN A PUBLIC, UM, KIND OF USE AND WHAT THAT USE MIGHT BE I'VE, I'VE HEARD LOTS OF THINGS.

ALL OF THEM DIDN'T MAKE ANY SENSE.

THIS IS THE ONLY THING THAT DOES MAKE SENSE IS HAVING SHERIFF'S DEPARTMENT USE IT.

AND SO I DON'T THINK WE NEED TO GO THROUGH ANY PUBLIC PROCESS.

YEAH.

I THINK THIS IS HEAVILY PROBABLY A NORTH OF THE BROAD ISSUE.

UM, I DID, AS I SAID, I DO BELIEVE IT'S A GOOD USE FOR THE SHERIFF OR, UH, WOULD BE IF WE DID SOMETHING AS A COUNTY HISTORY CENTER, BUT, UH, I THINK THAT'S MORE OF A DECISION FOR THE FOLKS UP IN THE NORTHERN PART OF THE COUNTY.

UH, ANYBODY ELSE WANNA WEIGH IN ON, UM, ARE THEY COMFORTABLE WITH SITTING WITH THE, WITH THE SHERIFF? YEAH, I THINK, I THINK I'VE ALREADY GOT EXACTLY WHAT I WANTED TO SAY, BUT I AGREE WITH PAUL AND WITH BRIAN, I CAN'T THINK OF FOR THE SHERIFF'S DEPARTMENT TO GO THERE, WHICH WOULD ALLOW HIM TO VACATE SOME OF THE SPACE HE HAS AND REORGANIZE THAT FOR PUTTING TOGETHER THE CONSOLIDATED EMERGENCY COMMAND CENTER.

UM, I WE'VE BEEN TALKING ABOUT THIS FOR SIX TO NINE MONTHS, AND I DON'T UNDERSTAND WHY THE SETTLING A DETOUR WELL, WHY WE WANT TO CONSIDER SOMETHING ELSE.

I THINK THAT'S PROBABLY THE BEST USE FOR THAT FACILITY.

AND THEN WE'LL JUST HAVE TO DETERMINE HOW WE CAN OBTAIN THAT LOT, BECAUSE I'M SURE THAT THAT'S NECESSARY.

PART OF, UM, THE USE OF THE BUILDING IS HAVING A LOT OF AVAILABLE AS WELL.

SO, UH, I'M IN FAVOR OF SUPPORTING, UH, THE DECISION THAT WE HAVE BEEN DISCUSSING FOR SIX TO NINE MONTHS THAT WE MOVE THE, UH, WE MOVE THAT BUILDING INTO THE CUSTODY OF THE SHERIFF FOR HIS USE, CONSOLIDATING MARTIN, ANY OTHER COMMENTS I'LL, I'LL WEIGH IN AND SAY, I AGREE WITH WHAT WE SHOULD BE DOING.

UH, WE SHOULD BE NOW EXPEDITIOUSLY TALKING ABOUT THE PURCHASING OF THAT PROPERTY, BECAUSE IF WE'RE GOING TO HAVE THE SHERIFF THERE TO KNOW THAT HE HAS THE AVAILABLE SPACE FOR THE VEHICLES NECESSARY TO RUN THAT DEPARTMENT THERE, SO WE NEED TO MOVE IN THAT DIRECTION.

OKAY.

SO IT SOUNDS LIKE THERE'S NO DISAGREEMENT WITH, UH, MOVING FORWARD, UM, ON HOW WE ACQUIRE THE PROPERTY AND, UH, LOOKING AT, UH, HAVING THE SHIFT THERE AND PERHAPS ERIC, IF YOU'RE AMENABLE TO, UH, PULL FORWARD THE ITEMS THAT RELATE TO THAT BUILDING AND THE FACILITIES PLAN.

SO WE CAN NOW LOOK AT THOSE AND SEE IF THAT TELLS US ANYTHING DIFFERENT.

SO ANY OTHER DISCUSSION ON THAT? OKAY.

LAST ITEM

[20. PUBLIC WORKS SIGNAL MAINTENANCE AGREEMENT (SMA) WITH SOUTH CAROLINA DEPARTMENT OF TRANSPORTATION (SC DOT). ]

IS A, UH, UPDATE ON THE, HOW THE SIGNAL MAINTENANCE HAPPENS WITH O OT.

AND I THINK NEIL, IF YOU'RE STILL WITH US, YOU GIVE US AN UPDATE ON THAT.

YES.

CHAIRMAN ROBYN.

I'M STILL HERE.

GOOD AFTERNOON AGAIN.

UM, JUST, JUST A LITTLE BIT BACKGROUND INFORMATION.

BUFORD COUNTY HAS LAW HAS HAD A LONG STANDING, UH, AGREEMENT WITH SOUTH CAROLINA DEPARTMENT OF TRANSPORTATION, AS IT RELATES TO THE SIGNAL MAINTENANCE AGREEMENT SMA.

UM, THIS ALLOWS BUFORD COUNTY STAFF IN PARTICULAR, THE TRAFFIC OPERATIONS DIVISION TO MAINTAIN ALL OF BOT'S INTERSECTIONS, UM, TO THEN RECEIVE A QUALIFIED REIMBURSEMENT FOR THAT WORK.

UH, CURRENTLY THERE'S 47 INTERSECTIONS, UH, WITHIN THE DOD HERE IN BUFORD COUNTY, UH, 35 OF THOSE OR SOUTH CAROLINA DEPARTMENT OF TRANSPORTATION, UH, AND THE OTHER REMAINING 12 OR HOURS, MEANING BUFORD COUNTY.

UM,

[02:00:01]

THE QUALIFIED IMBURSEMENTS THAT WE PUT INTO PLACE, UM, ARE EXTREMELY SPECIFIC AS WELL AS THEY LACK FLEXIBILITY.

UH, SOME OF THE THINGS, UM, THAT THEY DO NOT COVER, UH, WITHIN THE REIMBURSEMENT OR SOME OF THE OVERTIME COSTS ARE ON-CALL SALARY FOR STAFF, UH, EMPLOYEE BENEFITS, SOME OF THE INSURANCE VEHICLE INSURANCE AND FUEL AND MAINTENANCE OF THE VEHICLES.

UM, RIGHT NOW WE HAVE STARTED DISCUSSIONS WITH VOT, UH, THAT STARTED BACK IN DECEMBER, JARED AND MYSELF.

AND SINCE THEN, I'VE BEEN ATTENDING WEEKLY MEETINGS TO TALK ABOUT THE TRANSITION PROCESS OF HOW WE STARTS TO, UH, START TO MIGRATE OUT OF THIS, UH, AGREEMENT.

UH, SOME OF THE NEXT STEPS AND PATHS FORWARD WILL BE FOR DLT TO COME AND DO A FULL-BLOWN INVENTORY OF THEIR SYSTEM.

WHEN THEY COME DOWN HERE, I'VE OFFERED THEM TO, UH, I OFFERED MY STAFF TO HELP WITH THAT.

AND SO WE ARE IN THE PROCESS OF COORDINATING THOSE EFFORTS.

ADDITIONALLY, I BELIEVE IN THE BEGINNING OF APRIL, I'LL BE MEETING WITH JARED AND MYSELF.

WE'LL BE MEETING WITH THE DEPARTMENT HEADS, UH, THAT MAY HAVE SOME IMPACT, UH, WITH THE SINGLE MAINTENANCE AGREEMENT, PARTICULARLY MR. FOOTE AND LAW ENFORCEMENT, AS SOME OF THEIR DEVICES, UH, NEED, NEED, UH, WE'LL NEED TO HAVE SOME SLIGHT ADJUSTMENTS SO THAT, UH, THE SIGNALS THEN CAN TALK TO VEHICLES AND SO FORTH AND SO ON.

UM, ONCE WE FORMALIZE A PLAN, THAT'LL BE BROUGHT BACK TO COUNCIL FOR DISCUSSION, UH, FOR A BRIEF, RIGHT.

HI NEIL.

UM, SO LET ME MAKE SURE I'M UNDERSTANDING THIS CORRECTLY.

UM, OUR CURRENT AGREEMENT WITH THEM TO MAINTAIN SIGNALS IS $175,000 A YEAR.

IS THAT CORRECT? THAT'S WHAT WE EXPAND TO, TO MAINTAIN THEIR, THEIR, THEIR ASSETS, BUT IT DOESN'T INCLUDE ANY OF THE OVERHEAD COSTS THAT WE HAVE.

OKAY.

OH, HOLD ON A SECOND THEN.

I'M NOT SURE WHERE WE ARE.

HOW MUCH IS THE CURRENT CONTRACT THAT WE HAVE? THERE IS NO CONTRACT IT'S, IT'S ALL BASED ON QUALIFIED REIMBURSEMENT.

OKAY.

SO HOW MUCH DID WE, UH, GET REIMBURSED LAST YEAR? I'LL HAVE TO PULL THAT INFORMATION AND GET THAT BACK FOR YOU.

OKAY.

SO I I'D LIKE TO KNOW HOW MUCH WE RECEIVED FOR REIMBURSEMENT LAST YEAR AND WHAT YOU ESTIMATE OUR ACTUAL COSTS WAS INCLUDING ON CALL OR OVER TIME, FUEL COSTS, INSURANCE LIABILITY, ALL, ALL THE, EVERYTHING THAT WE NEED.

AND, AND SO, SO, YOU KNOW, HONESTLY IF IT'S $10,000 DIFFERENCE, IT PROBABLY MAKES SENSE FOR US TO KEEP THAT IN HOUSE, BECAUSE IT CERTAINLY IS A CONVENIENCE TO OUR CITIZENS THAT ALL OF THAT BE HANDLED LOCALLY.

AND, UH, WITH THE IMMEDIACY THAT, THAT, UH, THE IMMEDIATE RESPONSE TIME THAT THAT WOULD IMPLY.

HOWEVER, IF IT'S COSTING THE TAXPAYERS, IF WE'RE LOSING A HUNDRED THOUSAND DOLLARS A YEAR IN COSTS BY MAINTAINING THAT, I'M NOT SURE THAT THAT'S WORTH IT.

SO THAT, SO THAT DELTA IS WHAT IS IMPORTANT.

NEIL, THANK YOU, COUNCILMAN FLUE, L AND THIS IS JARED.

UM, WE, AS NEIL MENTIONED, WILL BE IMPORTANT WITH VOT.

WE'VE ALSO PROPOSED TO THEM ALTERNATIVES TO DO JUST THAT, SO THAT WE COULD MAINTAIN SERVICES FOR THEM.

UM, MUCH LIKE A, A CONTRACTOR WOULD, UH, BECAUSE THIS IS A GEOGRAPHICAL DISTANCE FOR THEM TO COVER FROM THEIR CHARLESTON DISTRICT OFFICE.

UM, THEY WERE NOT OPEN TO THAT SUGGESTION.

UM, THEIR CONCERN IS, IS THE PRECEDENT WITH OTHER MUNICIPALITIES THROUGHOUT THE STATE.

SO THEY'RE LOOKING AT IT FROM A, UH, STATE WIDE LENS VERSUS OUR LOCAL LENS, BUT WE HAVE HAD CONVERSATIONS TO THAT EFFECT.

SO WE'RE WORKING THROUGH DIFFERENT ARRANGEMENTS ARE TRYING TO DEVELOP DIFFERENT ARRANGEMENTS.

WHAT WOULD BE THE ALTERNATIVE FOR THE STATE? UM, WOULD IT MEAN THAT, UM, THEY WOULD HAVE TO COME DOWN AND, UH, OPERATED FROM CHARLESTON, UM, WHICH MEANS THAT, UM, IF, IF THERE IS A PROBLEM, NORMALLY WE, CITIZENS CAN CALL BUFORD AND WE CAN ADDRESS THAT.

UH, ARE WE GONNA WAIT ON THE STATE TO COME IN TO ADDRESS THOSE PROBLEMS? IS THAT WHAT WE'RE LOOKING AT AT THIS TIME, OPERATIONALLY MR. GLOVER? YOU KNOW, UH, ONE THING I SUGGESTED FOR THEM WAS THAT THEY COULD CERTAINLY COME FROM CHARLESTON, THEIR DISTRICT OFFICE, BUT IF THEY WANT TO DO THEY, THEY COULD HAVE THE CAPABILITY TO WORK OUT OF THEIR, UH, LOCAL OFFICE HERE.

IF THEY

[02:05:01]

WISH TO OBVIOUSLY OPERATIONALLY, THERE'LL BE HAVING TO MOVE SOME FOLKS AROUND STAFF OR PERSONNEL, BUT THAT'S ANOTHER OPTION.

AND SO, UM, YOU KNOW, AGAIN, I DON'T WANT TO, I DON'T WANT TO DICTATE HOW THEY OPERATE OPERATIONALLY.

IT WOULD BE THEM HAVING STAFF LOCALLY.

UH, SO ADDING STAFF OR THEM HAVING AN ON CALL CONTRACTOR LOCALLY, BUT THERE'S REALLY NOT A LOT OF LOCAL SUB SIGNAL SUBS.

UH, SO CONTRACTORS OR ARE WE CONTINUE THE AGREEMENT THAT WE SUBSIDIZE THAT MAINTENANCE EFFORT.

SO THOSE ARE KIND OF THEIR ALTERNATIVES, BUT THAT'S WHAT THEY'RE EVALUATING ON THEIR SIDE.

OKAY.

SO BASICALLY THIS IS A HEADS UP ON SOMETHING THAT YOU'RE, UH, YOU'RE WORKING ON AND, UH, WE ARE LOOKING TO POSSIBLY TRANSITION IN THE WAY WE DO IT.

ANY OTHER COMMENTS ON THIS? IS THERE A POSSIBILITY WE BECOME THE ON-CALL CONTRACTOR? THAT WAS WHAT WE PROPOSE TO THEM.

AND BASICALLY IN THAT SCENARIO, WE WOULD BUILD THEM IN A, IN A KINDA A CONTRACTOR INVOICE THEM ALMOST.

UM, BUT AGAIN, THEY, THEY WERE NOT OPEN TO THAT IDEA DUE TO THE PRECEDENT.

IT MAY SET IN OTHER JURISDICTIONS FOR THEM.

YES.

THEY MAY LEARN THAT IT MIGHT BE BEST FOR THEM TO DO IT THAT WAY.

BRIAN SAID VERY ARTICULATELY.

WE SHOULD NOT BE SUBSIDIZING WITH OUR TAX DOLLARS FOR SOMETHING THAT IS THEIR RESPONSIBILITY CHAIRMAN.

UM, I DO AGREE WITH WHAT YOU JUST SAID.

UH, HOWEVER THE SERVICES COMING FROM THE STATE IS NOT THAT GREAT.

UM, SO I'M JUST GOING TO LEAVE IT LIKE THAT.

I LIKE TO SEE THE DATA THAT BRIAN ASKED FOR.

YEAH.

YEAH.

OKAY.

IT SOUNDS LIKE WE'RE AT THE END.

UM, OUR, UM, IF THERE'S NOTHING ELSE ON THIS PARTICULAR ONE, ARE THERE ANY, UH, CITIZEN COMMENTS THAT, UH, WE HAVE, UH, TIFFANY IS SHAKING? NO.

SO WE HAVE NO CITIZEN COMMENTS, UH, AND HAVING, UH, COMPLETED OUR AGENDA.

UM, THE MEETING IS NOW STANDS A JERK.