[Call to Order]
[00:00:03]
THE UFA COUNTY SCHOOL DISTRICT BOARD FINANCE COMMITTEE.
I'M THE CHAIR OF THE COMMITTEE, UH, DICK GEIER.
AND WE ALSO ENJOINED BY FELLOW COMMITTEE MEMBERS, MR. EARL CAMPBELL AND MS. UH, DR.
UH, WELL, THE COUNTY CHANNEL IS ALSO, UH, SHOWING THIS MEETING AND WE ARE RECORDING, CORRECT? YES.
WE'LL START WITH THE PLEDGE OF ALLEGIANCE.
I PLEDGE ALLEGIANCE TO THE GRA OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL WRONG.
[Approval of Agenda]
AGENDA PLEASE? ROBIN GENDER IS SHOWN.UH, ARE THERE ANY ADDITIONS, CORRECTIONS OR COMMENTS ON THE AGENDA? NO.
DO I HEAR A MOTION TO APPROVE THE AGENDA? I'LL MAKE A MOTION AGREE APPROVES IN THAT AGENDA.
SECOND MOTION HAS BEEN MOVED AND SECONDED.
ALL THOSE IN FAVOR, SIGNIFY BY SAYING AYE.
NEXT ITEM ON THE AGENDA IS PUBLIC COMMENTS.
ARE THERE ANY PUBLIC COMMENTS? OKAY.
[Approval of the February 11, 2021 Committee Meeting Minutes]
NEXT ITEM ON THE AGENDA IS APPROVAL OF THE FEBRUARY 11TH COMMITTEE MINUTES.WOULD YOU PUT THOSE ON THE SCREEN, PLEASE? ROBIN? YEAH, HERE IT COMES.
THAT'S WHY I'M MOVING DOWN THERE.
ARE THERE ANY COMMENTS ON THE MEETING MINUTES FROM THE FEBRUARY 11TH MEETING DURING NO COMMENTS? DO I HAVE A MOTION TO APPROVE THE MINUTES FOR WORD MEETING SECONDED TO APPROVE THE MEETING FEBRUARY 11TH, UH, FINANCE COMMITTEE MEETING ALL THOSE IN FAVOR, SIGNIFY BY SAYING AYE.
ANY OPPOSED? NO MOTION PASSES UNANIMOUSLY.
[Authorization for E-Rate Year 2021 Category 2 Application]
ON THE AGENDA IS AUTHORIZATION OR E RATE YEAR 2021 CATEGORY TWO APPLICATION.MS. CROSBY, WOULD YOU LIKE TO GIVE US THAT, SIR? UH, ROBIN, WOULD YOU LIKE TO, YOU'VE GOT IT COVERED FOR ME.
SO, UM, UH, ABOUT A MONTH AGO, THE BOARD I BROUGHT BEFORE THE BOARD CATEGORY ONE APPLICATIONS FOR E RATE YEAR 2021, UH, AND MENTIONED THAT WE WOULD BE COMING FORWARD WITH CATEGORY TWO.
SO TONIGHT, UH, CATEGORY TWO APPLICATION IS, UM, WE ARE REQUESTING AUTHORIZATION, UM, FOR, TO APPLY FOR CATEGORY TWO SERVICES AND, UM, DIFFERENT COUNTY SCHOOL DISTRICT HAS APPLIED FOR AND RECEIVED E RATE PROGRAM SUPPORT EVERY YEAR, SINCE PROGRAM'S INCEPTION IN 1998.
AND THIS PROGRAM, UM, CATEGORY TWO SERVICES OF THE PROGRAM INCLUDES, UH, REIMBURSEMENT FOR INTERNET CONNECTIONS AND BASIC MAINTENANCE ON INTERNAL CONNECTIONS.
UM, AND SO HE RE PROVIDES REIMBURSEMENT OF THE ELIGIBLE, UH, SERVICES THAT WE CALCULATE.
AND THEY'RE ESTIMATED TO BE 80%.
UH, THE RATE AT WHICH WE ARE REIMBURSED IS 80% OF ELIGIBLE SERVICES, UH, FOR YOUR FISCAL YEAR 21, 22.
SO THIS WE'RE APPLYING FOR NEXT YEAR'S PROGRAM AND WE HAVE A DEADLINE COMING UP VERY SOON, UH, AND THAT WE WANTED TO MAKE SURE WE GOT THAT BEFORE THE BOARD.
UM, SO THE INTENSE TO AWARD HAVE BEEN PREVIOUSLY ISSUED FOR CERTAIN VENDOR CONTRACTS IN ACCORDANCE WITH THE PROCUREMENT CODE, UM, FOR THE EQUIPMENT AND SERVICES LISTED ON THE ATTACHED AUTHORIZATION FORM PRIOR TO FILING THE 2021 E RATE APPLICATIONS.
UM, WE WILL NOT MOVE FORWARD UNLESS THESE PROJECTS OR ARE APPROVED AT A FUTURE DATE BY THE BOARD AND A ATTEND.
UM, AND AN INTENT TO AWARD HAS BEEN ISSUED WITH A SIGNED VENDOR CONTRACT.
SO THESE, THESE PROJECTS THAT ARE QUOTED IN THE QUOTED PROJECT COST COLUMN HAVE NOT YET BEEN, UM, AWARDED TO CONTRACTORS AND, UM, BUT ARE, ARE MERELY QUOTES AT THIS POINT.
[00:05:01]
UM, SO SOME OF THE SERVICES, AS YOU CAN SEE ARE ELIGIBLE FOR, UM, E RATE REIMBURSEMENT, THE REQUESTED, UH, THE ELIGIBLE ITEMS ARE PROJECT IN THE PROJECT E RATE APPLICATION REQUESTS COLUMN OF 3,472,932.SO WE'RE ELIGIBLE FOR REIMBURSEMENT, UM, A REIMBURSEMENT AMOUNT OF 2,000,778, UH, THREE 45, WHICH IS 80% OF THAT ELIGIBLE SERVICES RATE.
UM, SO WHAT THIS DOCUMENT IS STATING IS THAT, UM, THE DISTRICT HERE OF THE COSTS FOR THE LISTED EQUIPMENT AND SERVICES, UM, IS INCORPORATED INTO IN THIS CASE, EITHER OUR GENERAL FUND OR CAPITAL BUDGETS.
SO WE WOULD BE COMING FORWARD AT, UH, UH, WITHIN THE NEXT YEAR FOR THESE SERVICES.
IF FOR ANY REASON, THESE SERVICES ARE NOT ALL REQUESTED, THEN WE WILL SIMPLY NOT APPLY AND WE WILL MOVE THEM OFF THE PROJECT LIST AND MOVE THEM INTO A FUTURE YEAR.
SO WE'RE NOT OBLIGATED TO SPEND ALL $4.8 MILLION OF PROJECTS.
UH, WE WILL ONLY SPEND WHAT THE BOARD AUTHORIZES AT A FUTURE DATE, AND THIS ALLOWS US TO MAXIMIZE OUR REQUEST TO COVER ALL POSSIBLE PROJECTS FOR THE UPCOMING YEAR AND, UM, NOT TO COME BACK, UH, PIECEMEAL TO THE BOARD, UH, WITH THOSE REQUESTS.
SO, UM, AT THIS TIME THAT REALLY CONCLUDES MY, UH, COMMENTS AND, UM, WOULD LIKE, UH, I HAVE PROVIDED A REQUESTED MOTION AT THE BOTTOM TO AUTHORIZE THE BOARD, UM, UH, EXCUSE ME, TO, UH, AUTHORIZE THE FILING OF THE RATE APPLICATIONS FOR ELIGIBLE CATEGORY TWO SERVICES, AND THEN FURTHER ACKNOWLEDGED THAT THE AFFORDABLE BUDGET FOR SUFFICIENT FUNDS TO PAY FOR THE DISTRICT SHARE OF ANY INVOICES THAT ARE ELIGIBLE, UM, TO BE, UH, REIMBURSED.
SO WITH THAT, I'LL BE HAPPY TO TAKE ANY QUESTIONS.
AND I DO HAVE AN ARMY OF FOLKS WITH ME TONIGHT.
UM, MIKE BRANDAO IS OUR E RATE, UM, APPLICATION, UM, UH, COORDINATOR.
SO HE CAN, HE KNOWS ALL THE DETAILS OF THIS PROGRAM.
SO I HAVE PLENTY OF HELP TONIGHT.
SO YOU HAVE ANY MEMBERS, YOU HAVE ANY COMMENTS OR QUESTIONS? THANK YOU.
UM, I HAVE THREE QUESTIONS, I THINK, UM, THE FIRST ONE IS IN REGARD TO I'M LOOKING AT THE FUNDING SOURCE AND IT LISTS OUT 2022 GENERAL FUND CAPITAL BUDGETS AND OR REFERENDUM MONIES.
AND THEN THE LAST BULLET UNDER BACKGROUND, UM, IT ONLY SAYS THE GENERAL FUND AND OR CAPITAL BUDGETS.
SO I WANTED TO ASK IF THAT WAS ACCURATE OR IF REFERENDUM MONIES SHOULD ALSO BE INCLUDED IN THAT LAST BULLET REFERENDUM FUNDS WILL DEFINITELY BE INCLUDED IN POTENTIAL FUNDING SOURCES FOR SO NEW SCHOOLS OR NEW ADDITIONS THAT REQUIRE NETWORK ELECTRONICS, UM, WOULD POTENTIALLY, UH, THOSE PROJECTS WOULD POTENTIALLY BE ELIGIBLE FOR REIMBURSEMENT.
AND SO, UM, I CONSIDER, UH, CAPITAL BUDGETS TO INCLUDE BOTH 8% AND REFERENDUM.
AND SO IT SHOULD, THE CAPITAL SHOULD ENCOMPASS BOTH OF THOSE CATEGORIES.
I JUST WANT TO MAKE SURE THAT I WAS CLEAR ON WHERE THOSE DIFFERENT SOURCES WERE AND WHAT THEY WERE USED FOR.
UM, AND THEN MY OTHER QUESTIONS, UM, KIND OF GO TO THE, ON THE LAST PAGE, I THINK IN, IN SOME OF THE FINE PRINT WHERE IT'S ABOUT, UM, IF IT'S OVER BUDGET, YOU KNOW, IT'S 100% OF THE RESPONSIBILITY OF THE DISTRICT, UM, AND THAT THIS IS BASED ON, YOU KNOW, THE QUOTED PROJECT COST OR THAT THE, UM, THE PROJECTED, IF YOU WILL.
SO MY QUESTION IS HISTORICALLY, UM, DO WE GO OVER BUDGET OF WHAT IS PROJECTED, UM, WHAT THE PROJECTED COSTS ARE? AND DO WE HAVE ANY HISTORICAL INFORMATION ON THAT? UM, JUST SO I HAVE AN IDEA OF WHAT THAT COULD LOOK LIKE IN ANY GIVEN YEAR.
I'M GONNA ASK MARK SHOHAN I SEE HE'S ALREADY TAKEN HIS MUTE OFF.
SO MARK, CAN YOU HELP ANSWER THAT? YES.
UH, WE DID CALCULATIONS, UM, OF EVERYTHING WE WOULD HAVE TO DO TO REPLACE ALL NETWORK DATA, LET TRONICS FOR EVERY SCHOOL THAT IS CURRENTLY OCCUPIED.
SO FOR EVERY BIT OF EQUIPMENT WE CURRENTLY HAVE WHERE YOU'VE ACCOMPANIED THAT INTO THIS DOCUMENT FOR ANY EXPANSIONS DONE IN THE REFERENDUM, WE WOULD CONSIDER THAT REFERENDUM
[00:10:01]
SPENDING CAUSE THAT'S ABOVE AND BEYOND WHAT WE HAVE CURRENTLY, UM, WHEN WE MAKE THESE PROJECTIONS, IT IS JUST FOR WHAT IS ALREADY IN THE BUILDING AND ARE OUR COSTS.SO ANYTHING OVER THAT WOULD BE REFERENDUM DOLLARS.
THIS INCLUDES ALL MAINTENANCE AND A TOTAL PACKAGE DEAL FOR FIVE YEARS.
SO THERE'S NO, UH, YOU KNOW, TWO YEARS, THREE YEARS DOWN THE LINE, THEY COMING BACK AND CHANGING THE MAINTENANCE COST ON THIS EQUIPMENT AS IT AGES THROUGH.
SO WE DON'T, BUT I GUESS, UM, MAYBE I'LL, I'LL ASK MY QUESTION A DIFFERENT WAY.
LIKE, DO WE KNOW, UM, FOR THE LAST FIVE YEARS, FOR EXAMPLE, IF WE EXCEEDED WHAT THE PROJECTED COSTS WERE AND IF WE DID, DO WE HAVE AN IDEA OF HOW MUCH THAT IS IN ANY GIVEN YEAR? UM, WE DID NOT FOR THE LAST, UH, FILING WAS, UH, APPROXIMATELY A LITTLE OVER THE RIGHT AT FIVE YEARS AGO THAT WE DID THIS.
UM, WE DID THE INITIAL, UH, SENT REQUEST.
WE SPENT THAT MONEY IN THE FIRST YEAR AND GOT, UH, PROBABLY 90% OF IT THE FIRST YEAR FOR THE BIG FIRST PUSH OF IT.
AND THEN WE SPENT THE REST, UH, IN THE FOLLOWING SUMMER, UM, DUE TO THE WAY THE PROJECTS WERE STRUCTURED TO LAY OUT THE WIRELESS ACCESS POINTS, BUT EVERYTHING WAS DONE, UM, ON TIME AND UNDER BUDGET.
AND THOSE PRICES ARE FAIRLY ACCURATE BECAUSE WE DO HAVE, UH, PCS WHO IS OUR, UM, DATA ELECTRONICS AND WIRED ELECTRONICS VENDOR WHO, UH, PREVIOUSLY DID AN RFP AND WON IT.
UM, SO THOSE PRICES ARE LOCKED IN WITH EXTREME ON THIS GEAR.
WASN'T ASKING MR. CAMPBELL, YOU HAVE YOUR HAND UP.
UM, DOES THIS GO TO THE BOARD? THIS COMING TUESDAY? YES, SIR.
THANK YOU, MR. CAMPBELL, COULD YOU SCROLL DOWN A LITTLE BIT? THAT'S GOOD.
UH, I'M JUST QUESTIONS ON THE CHART, THE FUNDING REQUESTS, THE SECOND FUNDING REQUESTS FOR THE QUOTED PRICE OF $996, BUT THE EAS APPLICATIONS REQUEST ZERO.
PLEASE EXPLAIN THAT, MIKE, WOULD YOU LIKE TO BE ABLE TO HELP YOU WITH THAT ONE? SURE.
UM, IN THE COLUMN ABOVE WHERE IT SHOWS $0, THE 3.334729 32, THAT IS A FIVE-YEAR BUDGET THAT WE HAVE FROM THE RAY PROGRAM THAT IS BASED UPON OUR STUDENT POPULATION AND AT $167 CURRENTLY AT $167 PER STUDENT OVER THAT FIVE YEARS, THAT IS THE MAXIMUM RIGHT NOW IN THAT FIVE YEARS THAT WE CAN REQUEST REIMBURSEMENT ON, WHICH IS WHY THE NUMBER TO THE LEFT OR THE THREE FOUR SEVEN TWO, THE THREE EIGHT, SIX, FOUR, WHICH IS ACTUALLY THE COST OF THE EQUIPMENT IS HIGHER THAN THAT.
SO THAT WILL NOT BE REIMBURSED EITHER.
UM, THERE WAS NO REASON AT THIS POINT TO, TO FILE AN APPLICATION FOR THE NINE 96, BECAUSE IT'S OVER BUDGET TO BEGIN WITH IN FUTURE YEARS, IF OUR STUDENT POPULATION GOES UP WITHIN THIS FIVE-YEAR PERIOD IN FUTURE YEARS, IF OUR STUDENT POPULATION GOES UP AND THERE'S USUALLY AN INFLATION FACTOR TOO, NOT A GREAT AMOUNT.
IF OUR BUDGET GOES ABOVE THE THREE, FOUR SEVEN TWO, NINE 32, WE CAN APPLY AGAIN FOR REIMBURSEMENT 80% OF WHATEVER THAT IS.
BUT AS IT LOOKS NOW, IF NOTHING WERE TO CHANGE, WE WOULD EXHAUST THAT BUDGET, THAT FIVE-YEAR BUDGET IN THE FIRST YEAR, BUT THAT'S STILL, I STILL DOESN'T ANSWER MY QUESTION.
WHAT IS THE $996,264? WHAT WOULD THE PROJECT COSTS? WHAT IS THAT? UM, THAT WOULD BE ALL MAINTENANCE ON ALL OF THE EQUIPMENT.
UM, THE, UH, SWITCHES, THE CORE ROUTERS, UM, THE MAINTENANCE FOR THE SOFTWARE.
IT ALSO GIVES US THE ABILITY TO 24 SEVEN CONTACT EXTREME ENGINEERS AND HAVE THIRD TIER SUPPORT, UM, BECAUSE OF OUR DATA CENTER CAPABILITIES.
UM, WE, WE, WE DEFINITELY LEAN ON TAC WHEN IMPLEMENTING NEW PROJECTS TO MAKE.
[00:15:01]
FOR YOU RATE APPLICATION, CORRECT? YES, IT IS ELIGIBLE, BUT THERE'S NO BUDGET FOR IT AT THIS POINT, NOT IN THE ERA BUDGET.SO THAT WILL COME IN THE FUTURE OF HIMSELF, POSSIBLY DEPENDING UPON OUR STUDENT POPULATION, WHETHER OUR BUDGET GOES UP IN FUTURE YEARS, WE MAY BE ABLE TO RECRUIT SOME OF THAT, BUT THERE'S NO GUARANTEE AT THIS POINT.
SO IF I MAY CLARIFY, UM, THE BUDGET FOR FOUR E RATE IS MUCH DIFFERENT THAN THE BUDGET FOR THE SCHOOL DISTRICT.
SO NOT, WE MAY HAVE THE FUNDING, THE CAPITAL FUNDING APPROVED TO DO THOSE PROJECTS, BUT THERE'S A CAP ON THE AMOUNT THAT E RATE CAN BE RATE ELIGIBLE.
SO SINCE WE MEET THAT CAP, JUST WITH NETWORK SWITCHES AND ASSOCIATED EQUIPMENT ON THE TOP LINE AND WE FULLY, UM, WE HAVEN'T, WE DON'T HAVE, UH, WON'T BE ELIGIBLE FOR ADDITIONAL REIMBURSEMENT THAT WOULD COVER THE MAINTENANCE ON THOSE SAME SWITCHES AND EQUIPMENT AS WELL.
FUSION IS NOT GOOD FOR THE BOARD.
I ASSUME THAT THIS HAS TO BE PART OF THE, UH, THING THAT WE HAVE TO SIGN AND SEND FORWARD, CORRECT? YES, SIR.
SO WE DEBATED ON A COUPLE OF VARIOUS VERSIONS OF THIS DOCUMENT, UM, WHEN WE ENCOUNTER, UH, WHEN WE REPLACED NETWORKS, WHICH IS THE MAINTENANCE AND THOSE THINGS COME WITH PROJECT.
SO WE ERRED ON THE SIDE OF FULL TRANSPARENCY OF THE ENTIRE PACKAGE COST OF WHAT PROJECTS COULD POTENTIALLY, UM, BE VALUED AT, UM, SO THAT YOU WOULD HAVE THE ENTIRE PICTURE.
BUT, UH, WE DO HAVE A CAP ON WHAT THE ELIGIBLE SERVICES ARE.
UM, AND THE, AND THE BOARD IS RESPONSIBLE FOR AT LEAST 20% OF THOSE, OF THOSE ELIGIBLE ELIGIBLE PROJECTS.
IT'S VERY TECHNICAL AND IT TOOK ME A FEW CONVERSATIONS TO GRASP WHAT, UM, MR. BRANDAO, MR. SHOW ON HAVE BEFORE US THIS EVENING.
UM, I'M I WANT TO MAKE THIS GO THROUGH THE FULL BOARD, RELATIVELY PAINLESSLY.
SO PLEASE BE PREPARED IF IT'S ASKED TO BE ABLE TO VERY SIMPLY AND CLEARLY TELL THE FULL BOARD WHAT THAT PIECE IS, BECAUSE IT LOOKS, IT LOOKS KIND OF SOFT TO ME.
ANY OTHER COMMENTS FROM THE COMMITTEE MEMBERS? I'M SURE.
DO I HEAR A MOTION TO RECOMMEND? THAT'D BE MR. CHAIRMAN.
I MAKE A MOTION THAT WE ARE FRIENDS TO THE BOARD.
WHEN YOU RATE TO 2021 CATEGORY TWO APPLICATION.
THE SECOND WE HAVE THE SECOND ASK YOU SECONDS.
ANY FURTHER DISCUSSION HEARING NONE, ALL THOSE IN FAVOR, VOTE BY SAYING AYE.
MOTION CARRIES UNANIMOUSLY GO THE AGENDA.
GIVE ME EARL, RACHEL, FULL-BOARD THE NEXT
[Resolution to Authorize Superintendent to Apply for, Sign and Administrator Grants]
ITEM ON THE AGENDA IS RESOLUTION TO AUTHORIZE SUPERINTENDENT TO APPLY FOR SIGN AND ADMINISTERED GRANTS AS PROSPIE WOULD YOU LOVE TO TAKE THAT? SURE.UM, EACH YEAR WE ARE REQUIRED.
I BELIEVE IT IS IN BOARD POLICY AS WELL, BUT IT IS REQUIRED OF THE STATE DEPARTMENT OF EDUCATION TO IDENTIFY, UM, THE SUPERINTENDENT, UH, TO BE AUTHORIZED, UM, OR IN THE ABSENCE OF THE SUPERINTENDENT, HIS DESIGNEE, HIS OR HER DESIGNEE TO APPLY FOR SIGNED SUBMIT AND ADMINISTER FEDERAL STATE, AND LOCAL GRANTS, UH, APPLICATIONS AND AGREEMENTS FOR THE, UH, FOR EACH CALENDAR EACH SCHOOL YEAR.
SO, UH, THIS RESOLUTION IS OUR RECOMMENDED RESOLUTION IS A AUTHORIZATION FOR THE 2022 2122 SCHOOL YEAR, UH, AND IS A STANDARD, UH, PROCESS THAT WE, UM, GO THROUGH EACH YEAR.
SO WITH THAT, I'LL BE HAPPY TO TAKE ANY QUESTIONS.
UM, I COULDN'T FIND THE SAME LANGUAGE FROM, FROM LAST TIME, SO I JUST WANTED TO CHECK AND SEE, HAS THIS CHANGED IN ANY WAY FROM PRIOR YEARS BESIDES YOUR, UM,
[00:20:01]
THE ONLY THING THAT MAY HAVE CHANGED IS MY TITLE.UM, IT, OVER THE YEARS, IT IT, FEW YEARS AGO IT WAS CHIEF FINANCE AND OPERATIONS OFFICER.
AND SO THAT'S THE ONLY CHANGE THAT I HAVE MADE, UM, ON THIS DOCUMENT ON THIS, UH, THIS LANGUAGE.
DO I HEAR A MOTION TO RECOMMEND THAT WE SEND THIS TO THE FULL BOARD? I MOVE THAT WE RECOMMEND THE, UH, IT'S THE LANGUAGE OPTION.
THE ADOPTION OF THE RECOMMENDED RESOLUTION.
SORRY TO AUTHORIZE THE SUPERINTENDENT TO APPLIED FOR SIGN AND ADMINISTER GRANTS.
I MEAN, ANY OTHER DISCUSSION ALL FOR THE VOTE, ALL THOSE IN FAVOR SIGNIFY BY SAYING AYE.
THE MOTION CARRIES UNANIMOUSLY.
[Proposal to Reimburse Battery Creek High School Student Activities]
ITEM PROPOSAL TO REIMBURSE BATTERY PRE HIGH SCHOOL STUDENT ACTIVITIES.I HAVE PRINCIPAL CHAD COX WITH US TODAY.
SO TANYA, WOULD YOU LIKE TO START THIS OUT? YES, SIR.
I WILL MAKE SURE TO GIVE HIM ALL THE HARD QUESTIONS.
UM, SO THIS EVENING, UM, UH, WE ARE PRESENTING, UH, A, UM, INFORMATION ABOUT REPLENISHMENT OF STUDENT ACTIVITY FUNDS FOR BETTER CREEK HIGH SCHOOL, UH, IN THE LAST SEVERAL, UM, MEETINGS IN WHICH I HAVE PRESENTED THE QUARTERLY FINANCIAL REPORTS, UM, IT CAME TO, UH, THE BOARD'S ATTENTION, UH, THAT THERE WERE ARE, IS A NEGATIVE NEGATIVE BALANCE.
THERE HAS BEEN A NEGATIVE BALANCE FOR THE PAST FEW YEARS IN THE BATTER CREEK, HIGH SCHOOL STUDENT ACTIVITIES ACCOUNTS.
UM, SO IT CURRENTLY HAS A BALANCE, UH, TO DATE OF A NEGATIVE $17,428 AND 96 CENTS.
UM, AND THIS STEMS FROM ABOUT, UH, THREE YEARS AGO, THE SOME, UH, NUMBER OF PURCHASES AND COMMITMENTS, UH, WERE DISCOVERED THAT HAD BEEN COMMITTED, UM, PRIOR YEARS.
AND THAT THOSE OBLIGATIONS HAD TO BE, IT HAD TO BE PAID.
UM, ONCE THE CURRENT ADMINISTRATION TOOK, UM, TOOK THE HELM OF THE SCHOOL AND, UH, THOSE COMMITMENTS, UM, ONCE PAID, DEPLETED THE BALANCES AND MANY OF THE SCHOOL'S STUDENT ACTIVITY FUNDS, UM, THERE ARE APPROXIMATELY FIVE ACCOUNTS WITH BALANCES THAT ARE NEGATIVE AND THEY ARE THE YEARBOOK ACCOUNT, LOST TEXTBOOKS.
UM, GRADUATION AND ATHLETICS ARE, ARE SOME OF THOSE.
SO, UM, THE ADMINISTRATION, THE CURRENT ADMINISTRATION HAS MADE SOME PROGRESS TO REPLENISH THOSE FUNDS AND CLEAN THINGS UP A BIT THROUGH VARIOUS, UM, PROGRAMS OR INITIATIVES AND TO HELP BOOST.
UM, ONE OF THE BIGGEST REVENUE PRODUCING AREAS IS FOOTBALL AND BASKETBALL GAMES.
SO, UH, FACILITIES RENTALS IS ANOTHER AREA WITH DANCE RECITALS AND CHURCH SERVICES AND PARTNERSHIPS OF THAT SORT, THOSE ARE THE AREAS THAT THEY'RE ABLE TO GENERATE THE MOST REVENUE.
SO THINGS WERE PUT IN PLACE THE NIGHTS ARE OR CREATED AND OTHER THINGS TO PROMOTE MORE REVENUE INTO THE SCHOOL.
UM, AND SO DESPITE THEIR EFFORTS, UH, THEN COVID OCCURRED AND, UM, THE, YOU KNOW, NATIONWIDE CLOSURES THE SCHOOL FROM HAVING LARGE GATHERINGS, WHICH THEN MEANS THAT THEY ARE UNABLE TO GENERATE THE REVENUES NEEDED TO SUPPORT CURRENT INITIATIVES, BUT ALSO TO HELP REPLENISH THE CURRENT, THE PREVIOUS BALANCES.
SO, UM, I JUST WANTED, I WANTED TO REFLECT ON WHAT ARE WE DOING DIFFERENTLY OR WHAT, HOW HAS THE SCHOOL BEEN DOING DIFFERENTLY? WHAT IS THE DISTRICT OFFICE DOING DIFFERENTLY, UM, OR WORKING TO PREVENT THIS SORT OF THING FROM OCCURRING OR WORSENING, UM, UH, OCCURRING AGAIN THERE OR ANY OTHER SCHOOL, UH, IN THE DISTRICT.
AND SO I'VE TALKED ON A FEW OCCASIONS WITH MR. COX AND, UM, THEY HAVE MADE SOME CHANGES TO PROCESSES WHICH INCLUDE CLEARLY COMMUNICATING A STUDENT FEE STRUCTURE, HOW THEY COLLECT THAT, UM, MAKING SURE THERE'S FREQUENT COMMUNICATIONS TO STUDENTS AND PARENTS.
SO THEY'RE ACTIVELY AND AGGRESSIVELY TRYING TO RECUPERATE ANY FEES THAT ARE DUE, UH, FROM STUDENTS.
AND THEN ALSO THE PURCHASING PROCEDURES.
THEY'VE MADE SURE THAT THEY'VE COMMUNICATED THEIR PURCHASING EXPECTATIONS WITH STAFF AND WITH VENDORS.
SO VENDORS SHALL NOT ACCEPT PURCHASE
[00:25:01]
REQUESTS IF NOT PROVIDED, UM, IF NOT, UH, AUTHORIZED BY THE PRINCIPAL AND THE BOOKKEEPER OF THE SCHOOLS.SO THERE'S SOME SPECIFIC COMMUNICATIONS THAT HAVE OCCURRED TO PREVENT ANYTHING, UH, PREVENT THAT, UH, ANY EXCESS OF SPENDING OR AREAS UNAUTHORIZED SPENDING IN AREAS THAT SHOULDN'T OCCUR.
UM, THE FINANCE DEPARTMENT IS ALSO, UM, IN ITS FINAL STAGES, WE'RE IN OUR FINAL STAGES OF IMPLEMENTING A PROCESS THAT ALLOWS THE P CARD PURCHASES TO BE IMMEDIATELY ON A DAILY BASIS, UH, IMPORTED INTO MUNIS, UH, ELECTRONICALLY.
WE WILL BE MORE QUICKLY ABLE TO IDENTIFY BUDGETS OR, OR ACCOUNTS LIKE IN STUDENT ACTIVITIES THAT MIGHT BE IN DANGER OF, OF BEING DEPLETED, UM, TOO QUICKLY OR IN DANGER OF GOING OVER BUDGET SO WE CAN PREVENT, UM, ANY OVERRIDES.
ALSO, IN ADDITION TO THIS, UH, FROM OCCURRING, YOU CAN'T SPEND MORE THAN IS WHAT IN YOUR, IN YOUR BUDGETARY ACCOUNTS.
SO WE'RE IN THE PROCESS OF MAKING SURE THAT THOSE OVERRIDES ARE NOT, UH, OUT, UH, ELIGIBLE ANY LONGER.
AND, UM, SO WE CAN HELP IN THAT EFFORT AS WELL.
SO, UM, DURING THE PROCESS OF THIS, UM, REVIEW MR. COX, HIS STAFF PROVIDED ME WITH INVOICES THAT THEY BELIEVED, UH, WERE ELIGIBLE, WHERE WERE SPECIFICALLY DUE TO, UM, OBLIGATIONS THAT WERE MADE PRIOR TO HIS ARRIVAL IN 2017.
AND AFTER A REVIEW, UM, BY MULTIPLE STAFF MEMBERS HERE IN THE FINANCE DEPARTMENT, UM, THE AMOUNT THAT WAS DEEMED AN IDENTIFIED WAS THREE 30, $1,596 AND 75 CENTS.
AND SO THOSE INVOICES IN OUR OPINION, APPEARED TO REPRESENT PRIOR TO YOUR COMMITMENTS AND ARE, WERE ALL LEGITIMATE SCHOOL-RELATED EXPENDITURES.
THEY WERE LOST TEXTBOOKS, UNPAID MEAL BALANCES, UH, ATHLETIC EQUIPMENT AND UNIFORMS, SOME TRAVEL COMMITMENTS THAT WERE MADE OF STAFF MEMBERS, UM, GOING THROUGH PROFESSIONAL DEVELOPMENT AND THAT SORT OF THING.
SO, UM, IT IS OUR OPINION THAT, UM, THOSE WERE LEGITIMATE AND, UH, SHOULD BE ELIGIBLE FOR REPLENISHMENT.
UM, AND THAT A TRANSFER CAN BE MADE FROM THE DISTRICT OFFICE HAS A STUDENT ACTIVITIES ACCOUNT AND HAS APPROXIMATELY $196,000 IN IT.
AND, UM, IT IS FROM FACILITIES USE DISTRICT-WIDE, UH, A PORT, A SMALL PORTION OF THE FACILITIES USE AGREEMENTS THAT ARE COLLECTED, UM, WHEN FEE RENTALS ARE ACTIVE.
AND IT IS OUR RECOMMENDATION THAT WOULD HAVE MOVED THAT TO THE BATTERED CREEK HIGH SCHOOL STUDENT ACTIVITY ACCOUNT TO BRING THEIR BALANCE TO A POSITIVE BALANCE OF $20,095 AND 58 CENTS.
SO MR. COX, WOULD YOU LIKE TO COMMENT? NO, I JUST, I'M APPRECIATIVE, UM, OF THE COLLABORATION, YOU KNOW, THIS IS ONE OF THOSE THINGS WHERE, YOU KNOW, IT'S COMPLICATED.
UM, YOU KNOW, WE DEFINITELY LEARNED A LOT THROUGH THE EXPERIENCE AND JUST APPRECIATE THE COLLABORATION TO, YOU KNOW, GET HERE TODAY.
AND, UM, AND I'M HERE TO ASK OR ANSWER ANY QUESTIONS THAT YOU GUYS MAY HAVE, ANY MEMBERS YOU HAVE ANY QUESTIONS? UM, SO MY QUESTIONS ARE, UM, ARE WE CONFIDENT THAT THE NUMBER THE 31596.75 REPRESENTS THE, UM, TOTAL REMAINING DEBT THAT IS OWED ON THOSE, UM, THOSE ACCOUNTS? SO, UM, MR. COX PRESENTED, UH, MORE INVOICES THAN THAT.
UM, AND REALLY MANY OF THEM ARE JUDGMENT CALLS.
UM, SO FOR EXAMPLE, SECURITY FOR BASKETBALL GAMES IN THE WINTER OF 2018, UM, YOU KNOW, SO THEY WERE JUST BEST CASE JUDGEMENTS BASED ON INFORMATION THAT WE KNOW ABOUT WHEN THE SEASON OCCURS, WHOSE RESPONSIBILITY IT IS AT THE TIME OF THE EVENT, A OCCURRING OR WHEN THE PURCHASE WAS OBLIGATED, WHEN IS THE INVOICE DATE AND THAT SORT OF THING.
SO THAT WAS A CONCERTED EFFORT.
UM, I HAD STAFF MEMBERS, UH, REVIEW THE INFORMATION AND THEN I REVIEWED IT.
UM, THAT IS OUR BEST JUDGMENT OF WHAT IS A LEGIT
[00:30:01]
ARE LEGITIMATE PURCHASES THAT SHOULD BE REIMBURSED.SO THEN THE POSITIVE BALANCE OF 2095, 58, AND THAT WILL, UM, EVENTUALLY BE EXPENDED TO BRING EVERYTHING TO CLOSE.
UM, THE, THE 30 1005 96 WOULD BE THE TRANSFER AMOUNT.
AND THEN IT WOULD BE UP TO MR. COX AND HIS STAFF TO COVER THE NEGATIVE BALANCES AND THE FIVE OR SIX ACCOUNTS THAT EXIST CURRENTLY TO MAKE SURE THOSE ARE BROUGHT INTO A POSITIVE BALANCE AND THEN TO, UH, IDENTIFY MOST LIKELY, UM, THE CATEGORIES THAT THOSE ACCOUNTS SHOULD BE.
AND BASED ON THE PURCHASES THAT WERE, WERE DEEMED, UM, WERE ACTUALLY MADE.
SO, UM, AND THAT WE IDENTIFIED IT AS PART OF THAT 31,000.
SO WE CAN DIVIDE THOSE AMONG THOSE SIX CATEGORIES AND, UH, INDICATE EXACTLY WHERE THOSE MONEY SHOULD GO.
THANK YOU, MR. CAMPBELL, YOU HAVE ANY QUESTIONS? I KNOW I DON'T.
UM, I JUST WANT TO SAY THAT THIS IS NOT A REQUEST FOR APPROVAL BECAUSE THIS IS WELL WITHIN THE SUPERINTENDENTS AUTHORITY TO TRANSFER THOSE FUNDS, UH, GIVEN HIS AUTHORITY BASED ON OUR POLICIES.
SO WE, WE'RE NOT LOOKING FOR APPROVAL, BUT IT WAS PROBABLY, IT WAS FELT THAT LEAVING, HAVING FULL TRANSPARENCY, UH, FOR THE DISTRICT, IT WAS NECESSARY TO BRING THIS TO THE COMMITTEE.
AND NOW I NEED THE COMMITTEE MEMBERS TO SAY, UH, SHOULD WE JUST DROP THIS FROM HERE? OR SHOULD WE BRING THIS UP AS PART OF THE COMMITTEE REPORT TO THE FULL BOARD, IT'S REALLY UP TO THE COMMITTEE OF WHETHER WE WANT TO DO THAT OR NOT.
MCCLOSKEY, WHAT DO YOU THINK? UM, I DON'T HAVE A COPY.
I'D, HAVEN'T GOTTEN MY PRINTED VERSION OF OUR POLICIES, BUT I DON'T RECALL IF THERE'S A, A THRESHOLD BY WHICH WHEN TRANSFERS ARE MADE, WE'RE SUPPOSED TO BE NOTIFIED, BUT IF, IF IT MEETS THAT THRESHOLD, THEN YES, I THINK I SHOULD BRING, BE BROUGHT TO THE FULL BOARD.
IF IT DOESN'T, THEN I'M PERFECTLY FINE WITH IT JUST BEING DONE IN COMMITTEE AND MS. CROSBY, CAN YOU, CAN YOU QUOTE THAT? YES, DON'T HAVE THE SPECIFIC POLICY NUMBER WITH ME.
I, IT'S NOT ACTUALLY IN, UM, POLICIES.
OH FOUR, UH, FIVE, SIX AND SEVEN, WHICH ARE THE FINANCIAL POLICIES.
IT IS, UH, ONE THAT IS IN THE SUPERINTENDENTS AREA.
I WANT TO SAY ONE, TWO OR ONE OF THOSE.
IT DOES IDENTIFY THAT TRANSFERS EXCEEDING $50,000 MUST BE BROUGHT TO THE BOARD FOR APPROVAL.
THAT'S WHAT I RECALL WAS 50,000.
SO, UH, WHAT DO YOU THINK, MR. CAMPBELL? I'M SORRY, I DON'T HAVE A PROBLEM.
I DON'T THINK HE SHOULD GO TO THE BOARD.
WE NEED A MOTION TO MR. SMITH.
AND, UH, I WAS GOING TO JUST SAY THAT I DIDN'T SEE A PROBLEM WITH BRINGING IT TO THE FULL BOARD.
JUST GIVE HIM THE FULL BOARD AND AN UPDATE ON WHAT TOOK PLACE THAT THEY BROUGHT TO THE FINANCE COMMITTEE.
THEY DON'T SEE IT BEING A PROBLEM OR PROBLEM WITH IT BEING A PART OF YOUR REPORT.
THAT'S ALL I WAS GOING TO SAY.
SO I'M GOING TO ASK FOR A VOTE OR COMMITTEE, UH, AND YES, VOTE MEANS WE TAKE IT TO THE FULL BOARD AT THE NEXT MEETING AND THAT AS PART OF THE COMMITTEE REPORT, A NO VOTE MEANS THAT WE DO NOT.
MR. CAMPBELL, NO, I VOTE NO AS WELL.
SO WE WILL NOT, WE WILL NOT BRING IT TO THE FULL BOARD THAT THERE WAS HANDS UP NOW.
UM, ARE THERE ANY OTHER SCHOOL ACTIVITIES, ONES THAT ARE, YOU KNOW, CLOSE TO THE SAME PROBLEM AT ALL? UH, YEAH, NO, MA'AM, THERE ARE NOT.
AND, AND I, IF I MAY, UH, OPERATIONAL EXPECTATION 10, UH, NUMBER THREE IS STATES INFORMED THE BOARD OF TRANSFERS OF MONEY BETWEEN FUNCTIONS, UM, WHICH WHEN SUCH INDIVIDUAL TRANSFER
[00:35:01]
EXCEEDS $50,000.[Discussion of Proceeds of Surplus Property/Sale of Fixed Assets]
HEY, ARE WE READY TO MOVE ON TO DISCUSSION OF PROCEEDS OF SURPLUS PROPERTY SALE OF FIXED ASSETS? YES, SIR.SO, UH, I HAVE PROVIDED INFORMATION, UM, ON, IN OUR WORLD.
UH, THERE IS A SPECIFIC ACCOUNT NUMBER THAT IS LINKED TO A DESCRIPTION OF SALE OF FIXED ASSETS.
SO I THINK THERE MAY HAVE BEEN A LITTLE BIT OF CONFUSION ON THE LAST FINANCE COMMITTEE MEETING, UM, THAT THEY WERE, THERE WERE TWO SEPARATE TOPICS, ONE OF SURPLUS PROPERTY AND THE OTHER OF SALE OF FIXED ASSETS AND MY WORLD THEY'RE THE SAME THING.
SO, UH, EXCEPT FOR A LAND SALE, OF COURSE, OF COURSE, SURPLUS PROPERTY THAT LAND SALE WOULD NOT BE FALL IN THAT CATEGORY, BUT I HAVE PROVIDED BOTH TO YOU.
UM, THOSE ARE SEPARATED IN A SEPARATE, UH, IT'S ACTUALLY IN A CAPITAL ACCOUNT AND, UM, THERE IS NO CURRENT, UM, COMMITMENT FOR THESE FUNDS.
DID YOU HAVE ANY QUESTIONS? YES.
UM, I JUST WANTED, I ASKED FOR IT BECAUSE, UM, WE HAD TALKED ABOUT IT.
WE OBVIOUSLY HAVEN'T HAD A LAND SALE OF THIS SIZE OR, YOU KNOW, DOLLAR AMOUNT AND IN QUITE A LONG TIME, UM, BASED ON THIS CHART.
SO, UM, POLICY-WISE MY QUESTION WAS, YOU KNOW, WHAT IS OUR POLICY FOR DIRECTING THOSE ASSETS? UM, WHERE DO THEY SIT AND HOW DO THEY GET, UM, SPENT OR WHAT IS THE TYPICAL PROCEDURES, ALL THAT, UM, THERE IS NO POLICY THAT I'M AWARE OF AND THEY ARE HELD UNTIL THE BOARD DECIDES TO SPEND OR AUTHORIZED THEM TO MEET WITH THEM.
SO, UM, FOR LAND SALE, UM, OBVIOUSLY IF, IF THERE WERE A LAND PURCHASE THAT WOULD BE MADE, I WOULD BRING THAT INFORMATION FORWARD, THAT THERE ARE FUNDS AVAILABLE, THAT WE CAN POTENTIALLY REDUCE ANY BORROWING, UM, ON THE PURCHASE OF A NEW PIECE OF LAND.
UM, AND, UH, AS FAR AS THE SURPLUS PROPERTY, UM, THERE IS NOTHING SPECIFIC IDENTIFIED FOR THE, THEIR USE.
AND SO, UM, THEY COULD BE SPENT FOR ANY PARTICULAR PURPOSE OR USE TO REDUCE, UM, FUTURE BORROWINGS ON OTHER CAPITAL ITEMS OR OPERATIONAL ITEMS. THEY COULD BE TRANSFERRED TO THE GENERAL FUND.
THEY COULD BE USED FOR ASSETS.
UM, THERE IS NO RESTRICTION ON THESE ASSETS ON THESE, UH, ON THESE REVENUES EAT SOME OTHER HANDS RATES.
WELL, YEP, NO, MR. CAMPBELL, YOUR HANDS IS ROUGH.
I THINK IN THE PAST WE HAVE USED FUNDS TO PURCHASE PROPERTY.
I THINK SMALL PARCELS HAVE BEEN PLACED NOW THAT'S PRIOR TO MY TIME IN THE LAST FOUR YEARS, BUT I BELIEVE THEY HAD BEEN PLACED IN THIS ACCOUNT AND MAY HAVE BEEN USED FOR OTHER PURPOSES.
THERE HAVE BEEN A FEW SMALLER PARCELS OF LAND OVER THE YEARS THAT HAVE BEEN SOLD OFF, UM, MANY YEARS AGO, UM, NONE RECENTLY.
UM, AND SO IT COULD BE USED FOR, YOU KNOW, LAND SALE OR WHATEVER, UM, WHATEVER AREA THE BOARD DETERMINES A NEED FOR.
UH, THERE IS A STIPULATION IN THE PROCUREMENT CODE THAT REQUIRES, UM, US TO COME FORWARD WITH ANY, UH, LAND SAY ALON LAND OR PROPERTY SALE TO THE BOARD FOR YOU ALL TO DETERMINE WHERE YOU WOULD LIKE THE FUNDS TO GO, WHETHER THEY BE IN, IN GENERAL FUND OR IN CAPITAL TO BE HELD.
UM, SO IT'S THAT YOUR IT'S THAT THE BOARD'S DISCRETION QUESTION.
SO CAN YOU GIVE EXAMPLES OF SURPLUS PROPERTY? LIKE, I DON'T KNOW ANY OF THESE HERE.
THE ONE THAT GENERATES THE MOST, UM, REVENUE IN THE SURPLUS PROPERTY IS TECHNOLOGY.
SO MR. SHOHAN, UH, HE COULD TALK, SPEAK MORE TO THE TYPES OF, UM, EQUIPMENT.
I SEE PALLETS OF OLD COMPUTERS BEING HAULED DOWN THE HALLWAY WRAPPED IN WRAP, AND, UM, WE SELL THEM ON CURRENTLY SELL THEM ON GOV DEALS, UH, WHICH IS AN AUCTION WEBSITE.
THE PROCUREMENT CODE DOES REQUIRE US TO AUCTION OFF EQUIPMENT, NOT TO GIVE THINGS
[00:40:01]
AWAY.UM, AND SO WE DO USE, ACTIVELY USE THE, UM, BEV DEALS WEBSITE TO DO THAT.
BUT TECHNOLOGY HAS RECENTLY UNDERGONE A NEW PROCESS WHERE THEY CAN GENERATE SOME, A GREATER FUND, GREATER LEVEL OF FUNDING THAN WHAT WE'RE GENERATING WITH DOVE DEALS.
UM, SO MARK, COULD YOU TALK TO WHAT KINDS OF ITEMS IN YOUR AREA, AND THEN ALSO THE ALTERNATIVE OF DEALS? UH, YES.
UM, WHAT WE FOUND IS THAT THE AMOUNT OF WORK, UH, FOR THE PEOPLE OF THE DISTRICT AND MY DEPARTMENT AND FINANCE HAD TO PUT IN, UM, TO GET THESE ITEMS ON GOV, UH, GOV DEALS, UM, FOR AUCTION, UH, WAS A MINCE.
AND THE RETURN WAS VERY LITTLE, UH, YOUR AUDIENCE THAT, UH, GOV DEALS IS LOOKING FOR, UH, THEY'RE MAINLY THIRD WORLD COUNTRIES.
THEY'RE GOING TO BE SHIPPED OUT OUTSIDE OF THE UNITED STATES.
UM, BUT WHAT WE DID IS WE TOOK A DIFFERENT APPROACH AFTER TALKING WITH SOME OTHER DISTRICTS IN THE STATE, UM, AND DID AN RFP FOR TECHNOLOGY RECYCLERS.
UM, THESE PEOPLE HAVE DEDICATED OUTLETS TO, UH, MOVE THIS EQUIPMENT AND RESELL IT.
AND, UH, WE, UH, ARE HOPING TO GENERATE MORE REVENUE FROM THE SALE AND QUICKER TURNAROUND TIMES TO GET RID OF THE WASTE FOR THE DISTRICT.
AND WHAT TYPE OF ITEMS ARE IN THOSE TYPICALLY? UM, MAINLY DESKTOPS, LAPTOPS, UH, NETWORKING, GEAR, WIRELESS ACCESS POINTS, PRETTY MUCH ALL THE TECHNOLOGY PARAPHERNALIA, UM, WITH DATA NETWORKING.
IN ADDITION TO THAT, WE DO HAVE SOME FOOD SERVICE EQUIPMENT WHEN, WHEN OVENS AND STEAMERS ARE REPLACED, WE DO PUT THOSE ON GOOD DEALS AS WELL.
DO YOU HAVE OTHER QUESTIONS? WHAT OTHER QUESTIONS? SO, SO LAND SALE, OR WHICH LAND WAS THIS? THAT IT WAS THE BURROUGHS AVENUE SALE.
THAT'S WHAT I WAS GOING TO ASK.
ANY OTHER QUESTIONS? I'M GOOD.
ANY OTHER QUESTIONS? UM, GO AHEAD, DR.
UM, I WAS JUST GOING TO SAY, I DON'T KNOW IF THIS IS SOMETHING THAT THE FULL BOARD NEEDS TO DISCUSS WOULD BE INTERESTED IN DISCUSSING.
UM, I JUST KNOW THAT IT'S A RECENT, UM, LARGER AMOUNT PUT INTO, UM, THIS POT, IF YOU WILL, THAT I THINK DESERVES ATTENTION.
UM, I DON'T KNOW IF IT'S SITTING IN, I ASSUME IT'S SITTING IN AN INTEREST BEARING ACCOUNT WHERE IT'S, YOU KNOW, EARNING FOR US.
UM, BUT I DEFINITELY THINK THAT IT'S SOMETHING THAT THE BOARD SHOULD BE AWARE OF IS THAT WE DON'T, WE DON'T HAVE A POLICY AND, YOU KNOW, FOR US TO DISCUSS, I RECOMMENDED I INCLUDE THIS IN THE, UH, FINANCE COMMITTEE'S REPORT FOR INFORMATION, UH, AT THE NEXT MEETING.
AND WE'LL SEE WHAT THE WILL OF THE BOARD IS.
ARE THERE ANY OBJECTIONS TO THAT COMMITTEE MEMBER? I THINK DR.
GLAD'S HAS HER HAND RAISED, UM, AS I RECALL, DAVID'S DRIVEN OR MADE A SPECIFIC MOTION ABOUT WHAT TO DO WITH THE FUNDS FROM BURROUGHS AVENUE DOES.
YEAH, I THINK I REMEMBER THAT AS WELL.
I CAN, UM, I'M AT MY HOUSE THAT I CAN GO, UH, WHILE WE'RE TALKING, I'LL GO QUICKLY TRY TO SEE IF I CAN FIND IT AS I RECALL, IT WAS TO PUT IT IN THE CAPITAL ACCOUNT FOR FUTURE FUTURE PURCHASES OF LAND, AS I RECALL.
AND WHEN WAS THE SALE? TONYA? SO I CAN FIND THE MOTION LAST SUMMER, OTHER THAN THAT, AND THAT IT JUST WAS FINALIZED.
UM, IS MR. AUDITING ON THE CALL TO RESPOND TO THAT? I'M NOT SURE IF HE RECALLS THE DATE.
I'M GOING TO NEED YOU TO REPEAT THE QUESTION.
WHAT'S THE DATE OF THE VOTE OF THE PROCEEDS OF THE LAND SALE FROM BURROUGHS AVENUE? UM, WHAT TO, HOW WE WOULD USE THOSE FUNDS? UH, I'LL HAVE TO LOOK THAT UP.
IT WAS LIKE, IT WAS JULY 20, JULY 28, 2020.
DO YOU HAVE, I'LL GO GET THE MOTION.
I'M GOING TO SAY BYE FOR A SECOND.
ANYTHING ELSE? I HAVE THE CLOSED STATEMENT UP
[00:45:01]
BOARD MEMBERS TO CROSBY THE ACTUAL PROCEDURE 1069, SEVEN 32.IN HERE FOR, UM, PRORATION OF TAXES, BREAKING UP.
WE'RE LOOKING FOR THE SPECIFIC MOTION MADE BY THE BOARD IN REGARDS TO, UM, THE FUNDING SOURCE THAT THE LAND SALE PROCEEDS WERE PLACED INTO.
SO WE KNOW WHERE WE'RE THE MOST YOU WOULD BE.
SO WHEN IT WAS SO 20, 20, OH, THAT'S THE CLOSING DATE ON THIS? YES.
SO WE HAVE $261,286 SITTING IN AN ACCOUNT, UH, FROM SURPLUS PROPERTY.
AND IT'S JUST SITTING THERE GETTING, GETTING ANDREWS, IS THAT RIGHT? YOUR AUNT EARNING INTEREST ON IT IS THAT THE COUNTY TREASURER'S OFFICE AND THE CAPITAL ACCOUNT, AND THAT CAN BE USED.
THERE'S NOTHING THAT SAYS WE CAN'T USE THAT FOR OPERATIONS OR, OR FOR CAPITAL PURCHASES, CORRECT? THAT'S CORRECT.
SO WITH REGARD TO THE SURPLUS PROPERTY, BECAUSE IT PREDOMINANTLY COMES FROM THE TECHNOLOGY SALES, UM, MY LOGICAL LINE OF THINKING IS THAT THAT THOSE FUNDS SHOULD BE USED AND ATTRIBUTED TO YOU WHEN WE DO THE REFRESHES.
UM, THAT'S JUST MY, MY LINE OF THINKING, BUT WE DON'T TECHNICALLY HAVE ANYTHING THAT DIRECTS THAT AT THIS POINT IN TIME, UM, FOR THE LAND SALE, I KNOW THIS WAS A NEWER ITEM, UH, THAT OCCURRED.
AND I JUST WANTED TO BE SURE THAT AGAIN, SINCE WE DON'T HAVE ANYTHING THAT SPECIFICALLY DIRECTS WHAT'S SUPPOSED TO HAPPEN WHEN THAT, WHEN THAT OCCURS.
UM, BUT IF IT'S THE BOARD'S WILL THAT WE ADOPT A POLICY OR A PROCEDURE THAT KIND OF SAYS WHAT WOULD HAPPEN AFTER A SALE IS APPROVED BY THE BOARD.
DO WE NEED TO MAKE THE DIRECTIVE AT THAT TIME WHEN THE SALE IS MADE? YEAH, WE'LL BE HAVE ANY COMMENTS.
I DON'T HAVE ANY PEANUT ADMINISTRATIVE I'D LIKE TO PRESS ON BECAUSE WE HAVE SOME OTHER THINGS TO TALK ABOUT.
[Review of 8% Capital Projects]
LET'S GO TO THE NEXT AGENDA ITEM, AND THAT IS REVIEW OF 8% CAPITAL PROJECTS, MS. CROSBY.SO, UM, ONE OF THE ITEMS THAT IS, UM, IT'S A POLICY OF THE BOARD, UM, IT'S ACTUALLY OPERATIONS 6.16 OPERATIONAL EXPECTATIONS, SIX, SIX 16.
UM, SO ACCORDING TO THAT POLICY, UH, THE BOARD APPROVED A MOTION TO ROLL ALL UNUSED 8% FUNDS FORWARD TO THE CURRENT BONDING CYCLE AND REDUCE THE CURRENT BOND ISSUANCE ACCORDINGLY, UH, IN ACCORDANCE WITH THAT ACTION.
UM, THE FOLLOWING FUNDS ARE PROPOSED TO BE CLOSED, UM, UH, INTO THE 2022, UH, 8% PROJECTS ACCOUNT, WHICH IS COMING UP TO BE APPROVED.
UM, PROJECT LISTS COMING UP, UH, IN THE NEXT FEW MONTHS TO BE APPROVED BY THE BOARD.
SO, UH, AS PART OF OUR, UM, 8% CAPITAL PROJECTS WE DO HAVE, THESE FUNDS ARE 2016 AND 2017, 8% PROJECTS.
AND THEY TOTAL APPROXIMATELY 400, WELL, EXACTLY $493,106 AND 31 CENTS.
UH, THESE FUNDS ARE PRIMARILY ATTRIBUTED TO INTEREST INCOME ON INVESTMENTS AND BOND PREMIUMS. SO THESE ARE ABOVE AND BEYOND THE BUDGET THAT WAS APPROVED BY THE BOARD.
UH, THE FUNDS HAVE BEEN EXHAUSTED ALL, BUT APPROXIMATELY $5,000.
SO THEY ARE READY TO, THE PROJECTS ARE COMPLETE AND THEY ARE AVAILABLE TO BE CLOSED AND ROLLED FORWARD IN THIS NEXT CYCLE.
SO, UH, I HAVE INCLUDED THIS INFORMATION, PROVIDED IT TO OUR BOND COUNCIL AND OUR FINANCIAL ADVISOR, SO THAT THEY TAKE THAT INTO CONSIDERATION IN OUR, UM, UH, UPCOMING, UH, 8% BOND CYCLE.
AND SO YOU WILL BE HEARING ABOUT IT AGAIN ON MARCH 20TH.
[00:50:01]
WHEN WE TALK ABOUT, UM, AT OUR, AT THE BOARD WORK SESSION, WE, WHEN WE DISCUSSED THE OVERALL DEBT PROGRAM FOR THE DISTRICT.SO, UM, IT IS A POLICY I, I, FOR MY PURPOSES, I WOULD LOVE A VOTE OF A TRANSFER TO AUTHORIZE ME TO TRANSFER THOSE FROM THOSE, THOSE FUNDS INTO THE, UH, CURRENT, UM, 20, 22, 8% FUNDING, BECAUSE THEY ARE SEPARATE FUND NUMBERS AND THEY WILL SHOW AS TRANSFERS ON THE FINANCIAL STATEMENTS.
AND SO, UM, I DO ASK FOR A RECOMMENDATION TO AUTHORIZE THE SUPERINTENDENT TO TRANSFER THOSE FUNDS SO THAT WE CAN, UH, CLOSE OUT THOSE PROJECTS SO THAT, UH, I HAVE ALSO PROVIDED THE FULL CAPITAL PROJECTS LISTING, UH, AND WHICH IS SHOWN HERE.
AND I'LL BE HAPPY TO OPEN UP FOR DISCUSSION AT THIS TIME.
MR. CAMPBELL, DO YOU HAVE ANY QUESTIONS? $493,106.
DO YOU HAVE ANY QUESTIONS ON IT? UM, I DO NOT.
I COULDN'T GET THE LINKS IN BOARD DOCS TO OPEN FOR ME.
I DON'T KNOW IF THEY'RE BROKEN OR, OR WHATNOT, BUT I COULDN'T OPEN THOSE TO PREPARE FOR THIS.
I'M HAVING MOLLY RE PUT THEM IN THERE.
THESE, THESE WERE EMAILED AND SO I'M JUST GOING BY THE EMAIL THERE.
THEY WEREN'T WORKING IN BOARD DOT, SO I'LL HAVE THEM RE RE POSTED.
COULD YOU SCROLL DOWN, PLEASE SCROLL UP.
IT WAS SUMMATION RIGHT THERE UP.
EACH OF THE ITEMS AND YOU KNOW, I'M LOOKING AT THE COLUMN CONTINGENCY AVAILABLE BUDGET.
SO HERE WE HAVE $5,470 AND 16 LEFT 18.
WE HAVE THE, MY QUESTION IS, AND YOU KNOW, I, I THINK THAT REPORT WHEN YOU SHOW ALL THE REST OF THEM, THERE'S A LOT OF CAMOUFLAGE THERE.
AND I WENT THROUGH LINE AFTER LINE AFTER LINE, AND MOST OF IT SAID A HUNDRED PERCENT COMPLETE, A HUNDRED PERCENT COMPLETE.
AND THEN IN THERE YOU FIND A FEW DOLLARS THAT ARE STILL ENCUMBERED, BUT NOT COMPLETED THIS, THIS TO BE.
I NEED SOME JUSTIFICATION OF WHY.
ONE FOR EXAMPLE, WE HAVE MAY RIVER HIGH SCHOOL IN RIVER RIDGE ACADEMY.
WE ARE CLOSING OUT THOSE TWO PROJECTS.
NOW THE IS ALREADY BEING TRANSFERRED INTO THE CONTINGENCY OR THE REFERENDUM.
SO WHY DO WE HAVE MONIES THAT HAVEN'T BEEN SPENT IN 16, 18, 19, 20, 21, WE'RE TALKING A SIGNIFICANT ENOUGH AMOUNT OF MONEY.
NOW, IN MY EXPERIENCE, IF THE FEDERAL GOVERNMENT, WHEN YOU FINISH A PROJECT, WHEN YOU CLOSE OUT A PROJECT, YOU HAVE A YEAR AFTER THE BUDGET IS CLOSED OR ANYTHING THAT COMES UP THE RESULT OF THAT CONSTRUCTION.
AND AFTER THAT YEAR IS DONE AFTER YOU'VE ACCEPTED THE PROJECT A YEAR FROM THERE, THAT MONEY GOES BACK INTO THE FEDERAL COFFERS.
THAT'S A STATEMENT, THE STATE OF SOUTH OF WASHINGTON, SAME THING ONE, ONE YEAR.
AND YET WE HAVE MONEY SITTING THERE FOR, I THINK THAT'S WHY ARE WE DOING? WHY DO WE HAVE THAT SITTING THERE? WHY CAN'T WE CLOSE OUT ALL OF THOSE 8% PROJECTS WITHIN A YEAR WHEN THAT PROJECT IS COMPLETED? I NEED AN ANSWER, MR. MR. AUDITING.
SO I THINK, UM, UH, THERE ARE SEVERAL
[00:55:01]
QUESTIONS THAT YOU'RE ASKING IN THAT ONE QUESTION, UM, KIND OF REGARDING, UH, THE TRANSPARENCY OF IT USE OF FUNDS AND I, AND I THINK THERE'S AN ISSUE THERE ABOUT THE, UM, THE BOARD INVOLVEMENT IN THE USE OF FUNDS, BECAUSE ONE OF THE THINGS, WHEN YOU LOOK AT PROJECTS THAT ARE TWO, THREE YEARS OPEN, UM, THEY'RE NOT FAR FROM THE STANDARD THAT YOU'RE EVEN REFERRING TO AS FAR AS, OR THEY MAY NOT BE FAR FROM THE STANDARD AS FAR AS CLOSE OUT FROM A YEAR.SO LET ME, LET ME EXPLAIN THAT JUST A LITTLE MORE, UM, DETAIL, BECAUSE I THINK IN IT, BUT I DO BELIEVE IN ASKING THIS QUESTION, IT DOES GIVE US AN OPPORTUNITY TO, YOU KNOW, HAVE OUR SYSTEM MEET ALL THESE ISSUES, BEING THE TRANSPARENCY, THE EFFICIENT USE OF FUNDS AND THE BOARD INVOLVEMENT.
UM, BUT I THINK TO START WITH, WE HAVE TO ACKNOWLEDGE THAT OUR NEEDS AS A DISTRICT OUTWEIGH OR FUNDING, UM, IF THAT IS NOT UNDERSTOOD, THEN I AM NOT, I NEED TO DO A BETTER JOB, UH, DEFINING OUR NEEDS BECAUSE MY GOAL EACH YEAR IS TO USE ALL 20 MILLION OF THE MONEY WE HAVE AVAILABLE.
AND ON A YEAR TO YEAR BASIS ON WHAT WE'RE ACTUALLY SPENDING, I THINK WE'RE CLOSE TO THAT.
AND THAT WOULD BE ANOTHER FIGURE THAT WE NEED LOOK AT IS HOW MUCH ARE WE SPENDING EACH YEAR? BECAUSE I FEEL THAT IF I'M NOT SPENDING THAT $20 MILLION, THEN I'M NOT DOING MY JOB EFFICIENTLY MEETING THE NEEDS OF THE DISTRICT.
UM, SO THE QUESTION MORE COMES IN, HOW ARE WE SETTING UP OUR BUDGET TO MEET THOSE NEEDS? AND HOW ARE WE COMMUNICATING TO THE BOARD, THE USE OF THESE FUNDS? AND THAT'S WHERE I THINK THE OPPORTUNITY LIES.
THERE ARE SEVERAL WAYS IN MY MIND AND THINKING ABOUT THIS, THAT WE COULD WORK KIND OF WITH THE OPERATIONS COMMITTEE RIGHT NOW, AND ALLOWS THE TRANSPARENCY AND EFFICIENT AND COMPLETE USE OF FUNDS, BECAUSE THIS IS ACTUALLY A PRETTY COMPLEX PROBLEM.
AND I WANT TO MAKE SURE THAT ANYTHING WE DO DOESN'T HAVE UNINTENDED CONSEQUENCES THAT WE'RE NOT THINKING OF RIGHT NOW.
UM, THAT'S WHY I LIKE TO WORK WITH, UM, BUILDING THE BUDGET WITH, UH, THIS UPCOMING 8% BUDGET WITH THE OPERATIONS COMMITTEE, BECAUSE WE JUST STARTED THAT CONVERSATION YESTERDAY FOR THE UPCOMING YEAR.
AND THAT'S AN OPPORTUNITY TO BUILD IT IN A WAY THAT'S RESTRUCTURED, UM, THAT COULD MEET ALL THESE GOALS, KIND OF LIKE IN REGARDS TO CLOSING OUT THE PROJECTS IN ONE YEAR.
UM, I THINK WE FIRST HAVE TO RECOGNIZE THAT SCHOOL PROJECTS ARE A LITTLE DIFFERENT THAN OTHER CONSTRUCTION PROJECTS.
THIS IS BASED ON OUR LIMITED SHORT WINDOW THAT IS AVAILABLE AND THE CUSTOMERS WE SERVE, WHICH ARE TEACHERS AND NON ADULT STUDENTS, BECAUSE THE KIDS, WE MOST PROJECTS, WE CAN'T WORK AROUND KIDS.
UM, FOR EXAMPLE, LAST SUMMER'S PROJECTS ARE CURRENTLY NOT COMPLETELY CLOSED OUT.
WE HAVE PROJECTS SCHEDULED FOR THIS SPRING BREAK, CAUSE THAT'S OUR OPPORTUNITY TO DO SOME OF THIS WORK.
UM, YOU LOOK AT NEXT SUMMER'S PROJECTS.
UH, UPCOMING IS JJ, J DAVIS IS, UH, ROOF WORK.
I KNOW THAT'S ONE THAT MR. CAMPBELL'S VERY INTERESTED IN.
WE HAVE A SCHEDULE IN PLACE TO GET THAT DONE THIS SUMMER, BUT IF WEATHER DOESN'T PERMIT THAT THAT PROJECT IS GOING TO FLOW INTO CHRISTMAS, COULD EVEN FLOW INTO SPRING BREAK, COULD EVEN FLOW INTO NEXT SUMMER.
SO THAT MEANS, AND THAT PROJECT WAS APPROVED LAST YEAR.
SO THAT TIMEFRAME EVEN TO BE COMPLETE IS A YEAR AND A HALF OR MORE.
AND THEN OF COURSE WE HAVE THE WHOLE CLOSEOUT PROJECT PROCESS.
I DO AGREE THAT WE CAN DO A BETTER JOB OF CLOSING OUT PROJECTS FASTER.
I KNOW THAT'S OUR GOAL IN FACILITIES BECAUSE I DON'T LIKE THAT LATE LEANING AROUND AND NOT CLOSING OUT.
THERE'S, THERE'S AN ASSORTMENT OF REASONS WHY THEY DON'T CLOSE OUT AS FAST AS WE'D LIKE, AND THAT IS SOMETHING WE CAN IMPROVE ON AND WE NEED TO IMPROVE ON, YOU KNOW, YOUR EXAMPLE OF MAY RIVER AND RIVER RIDGE, EVEN THOUGH WE'RE IN THOSE BUILDINGS, THEY AREN'T CLOSED OUT TO DATE COMPLETELY.
AND THERE ARE REASONS FOR THAT, BUT WE CAN WORK TO DO THOSE BETTER.
UM, I'D SAY, YOU KNOW, RIGHT, WE'RE KIND OF WORKING AS YOU SEE ON OUR, UH, 8% FUNDS OF LEAVING BUDGETS OPEN FOR ABOUT FIVE YEARS.
UM, THERE'S SEVERAL REASONS WHY THIS IS A CASE.
SOME OF THAT IS PROJECTS THAT SPANNED OVER A YEAR.
LIKE I TALKED ABOUT, UM, CASHFLOW ISSUES WITH TANYA CAN TALK ABOUT SETTING UP A CONSISTENT MILLAGE RATE, WHICH TANYA CAN REFER TO.
UM, AND THEN JUST THE MAXIMIZING THE USE OF THAT $20 MILLION FROM ONE YEAR TO ANOTHER.
I THINK IN TALKING ABOUT THOSE OPPORTUNITIES, I THINK THERE ARE WAYS THAT OUR PROJECT BUDGETS CAN BE BUILT THAT, WELL, LET ME, LET ME STEP BACK A LITTLE BIT.
[01:00:02]
OUR BUDGETS TODAY ALL CONTAIN ABOUT A 5% CONTINGENCY.SO IT PROJECTS GO ACCORDING TO PLAN, WE'RE GOING TO GET THAT CONTINGENCY BACK.
AND I'D SAY TYPICALLY WE GET THREE TO 5% OF THAT BACK, UM, IN ORDER TO MAXIMIZE THE USE OF THAT $20 MILLION FROM YEAR TO YEAR, THAT MEANS THOSE FUNDS HAVE TO SPREAD OVER MULTIPLE YEARS, ANOTHER WAY TO GET ALL 20 MILLION.
UM, AND THAT'S TO GET THE MOST BANG FOR THE BUCK FOR THE SCHOOL DISTRICT.
THE QUESTION THOUGH IS HOW DO WE DO THAT IN A MORE TRANSPARENT WAY? I BELIEVE THAT WE CAN WORK ON THIS BUDGET AND BUILD IT SO THAT EVENTUALLY, AND THEN TAKE IT TO THE BOARD IN A FASHION THAT PROVIDES THAT NEED THE TRANSPARENCY.
I AGREE IN LIKE THE RECOMMENDATION OF MOVING TO A THREE YEAR OPEN BUDGET, BUT I'D LIKE TO USE THIS YEAR TO CLOSE OUT THE PAY.
IN OTHER WORDS, USE A YEAR TO GET TO THAT SO THAT WE ONLY HAVE THREE OPEN AT A TIME.
UM, AND THEN I'D LIKE TO WORK WITH THE OPERATIONS COMMITTEE IN A WAY TO BUILD A BUDGET IN A DIFFERENT FASHION THAT WOULD BRING MORE TRANSPARENCY TO THE SPENDING OF 8% FUNDS.
SO WITH THAT, I'LL ANSWER ANY QUESTIONS.
WELL, UM, I FIRST HEARD THIS FROM ONE OF THE EARLIEST BOARD MEETINGS THAT I ATTENDED.
AND MR.
AND HE SAID, OH YEAH, I GOT THE MONEY.
UM, AND HE SAID, WELL, WHERE DO YOU HAVE THE MONEY? WELL, IT'S UP IN HERE, YOU GOT THESE AVAILABLE BUDGETS FROM 8%.
THAT IS A MANAGEMENT ISSUE FOR ME, THAT IS A TRANSPARENT, AS YOU MENTIONED, THAT'S A TRANSPARENCY WHERE WE GIVE 8%, WE GIVE IT TO EIGHT PROJECT.
EACH PROJECT HAS A DOLLAR AMOUNT.
EACH PROJECT SHOULD BE DONE AND COMPLETE AN I UNDERSTAND THAT SOME MAY TAKE OVER A YEAR TO DO, BUT SINCE 2016 IS 2017.
I, I AM, I AM AT THE POINT WHERE I AM ALMOST, I AM TO BRING SOMETHING TO THE FULL BOARD IN A POLICY THAT GIVES A DATE OF WHEN YOU WILL CLOSE OUT 8%.
AND WHETHER THAT'S THREE YEARS, YOU'RE GOING TO HAVE TO CONVINCE ME TWO YEARS.
MAYBE ONE YEAR IS WHAT I WOULD, I WOULD PERSONALLY LIKE.
WAS NATZKE MR. CAMPBELL, WHAT DO YOU THINK? I DON'T, I DON'T HAVE A PROBLEM WITH THAT.
UM, I THINK THE BOARD NEEDS TO DISCUSS IT.
SOMETHING HAS TO CHANGE IN THE CURRENT WAY.
THINGS ARE BEING DONE IS, UM, I DON'T THINK VERY TRANSPARENT.
I THINK THERE'S, UM, THE PERCEPTION PERHAPS THAT MONEY IS BEING TRANSFERRED AROUND, UM, WITH THESE CONTINGENCIES.
AND, AND I CERTAINLY, UM, WHEN WE'RE IN SUCH A TIME OF UNCERTAINTY WITH THE BUDGET AND COLLECTIONS AND THINGS LIKE THAT, TO BE SAYING, WE'RE MOVING ALMOST, YOU KNOW, HALF A MILLION DOLLARS OUT FROM THESE 2016 AND 2017, UM, PROJECTS THAT'S THAT DOESN'T SIT WELL WITH A LOT OF PEOPLE.
AND IT CERTAINLY DOESN'T SIT WELL WITH ME.
SO, UM, I THINK SOMETHING DEFINITELY HAS TO CHANGE.
SO, BUT THEN PERHAPS THIS IS A SHOT ACROSS THE BOW, PERHAPS, AND THAT THE OPERATIONS DEPARTMENT AND THE CFO AT THE DISTRICT NEED TO PUT THEIR HEADS TOGETHER AND COME BACK WITH A RECOMMENDATION TO THE FINANCE COMMITTEE.
IS THAT, DOES THAT MEET EVERYBODY'S APPROVAL APPROVAL? COME BACK THE RECOMMENDATION AND COME BACK TO THE FINANCE COMMITTEE AND SAY, THIS IS HOW WE'RE GOING TO DO IT.
THIS IS HOW WE'RE GOING TO IMPROVE TRANSPARENCY.
THIS IS HOW WE'RE GOING TO CLOSE OUT PROJECTS AND 8%.
AND THIS IS WHAT WE'RE GOING TO DO WITH THE MONEY THAT COMES FROM THE CONTINGENCIES AND HOW IT'S BROUGHT FORWARD.
AND MY BELIEF IS IT SHOULD GO DOWN TO REDUCE THAT MONEY THAT WE SPEND, AND WE BORROW EVERY YEAR FOR MAINTENANCE.
THAT THAT'S AN IMPACT ON OUR CONSTITUENTS BECAUSE THAT, THAT JUST MILLAGE RATE FOR THAT.
SO, UM, HOW LONG WOULD IT TAKE YOU BOTH TO COME BACK TO THE FINANCE COMMITTEE WITH A RECOMMENDATION? SO, I MEAN, I MEET MEET ONCE A MONTH, SO WE'RE
[01:05:01]
REPORTING OUR FIRST.I WANT TO KIND OF, UH, INTWINE THIS WITH WHAT WE'RE DOING WITH OPERATIONS, BUT I THINK NEXT MONTH WE CAN COME WITH A BUDGET AND WE CAN PRESENT IT TO BOTH OPERATIONS AND FINANCE, A BUDGET, BUILT WITH OPTIONS ON HOW, UH, TRANSPARENCY CAN BE BUILT IN I'VE I'VE WE HAVE A COUPLE VERSIONS OUT THERE AND QUITE FRANKLY, I WANT TO KIND OF RUN THOSE THROUGH THEIR PACES AND FIGURING OUT, MAKE SURE WE DON'T, IT WORKS BOTH ON THE TRANSPARENCY SIDE AND MEETS THE NEEDS OF THE CAPITAL NEEDS OF THE DISTRICT.
SO, UH, I THINK WE CAN WORK THROUGH THAT WITHIN A MONTH AND BRING IT TO YOU FOR YOUR NEXT MEETING.
AND I APPRECIATE THE OPPORTUNITY TO DO THAT.
I MEAN, THAT, THAT'S WHAT I'M ASKING IS JUST GIVE US THE OPPORTUNITY TO KIND OF WORK THROUGH, BECAUSE RIGHT NOW OUR BUDGETS AREN'T BUILT IN THAT FASHION.
AND SO, AND THAT'S WHY IT ALSO LIKES SOME TIME TO CATCH UP WAS FORM A DIFFERENT WAY OF REPORTING AND BUILDING THESE BUDGETS, AGREE TO THAT IN A WAY THAT EVERYBODY FEELS LIKE IS PROVIDING THE TRANSPARENCY THAT YOU NEED AND THEN USING THAT MOVING FORWARD.
BUT THAT'S WHAT I'D LIKE TO DO.
WAS DESKY ANY THAT, ALL RIGHT WITH ME, IT LOOKS LIKE WE HAVE, MR. SMITH HAS HIS HAND UP AND MR. SMITH.
UH, MY QUESTION IS TO YOU, UH, MR. CHAIRMAN IS I, I HEAR WHAT YOU'RE SAYING, BUT, UH, EXCUSE MY POS POSSIBLY ALREADY HAVE THAT TIME, BUT HOW GIVE BY, BY GIVING THEM THE TIME TO BRING A PROPOSAL TO YOU, HOW IS THAT PUTTING A EMOTION FORWARD TO PUT SOME ACTUAL WEIGH IN AND BALANCES IN PLACE THE BETTER YET POLICIES? HOW, HOW, HOW, HOW IS THAT HELPING THE BOARD TO PUT POLICIES IN PLACE BASED ON A PROPOSAL THAT THEY'RE GOING TO BRING? YEAH, WELL, MISS MR. SMITH, I WOULD LIKE STAFF TO PROVIDE A PROPOSAL FIRST, RATHER THAN WE COULD SAY, OKAY, IN TWO YEARS, YOU'VE GOT TO CLOSE IT ALL OUT, BUT WE DON'T KNOW ALL THE SECOND AND THIRD ORDER EFFECTS OF THAT DATE.
WE NEED THE STAFF TO LOOK AT THAT AND COME BACK TO US AND SAY, OKAY, THIS WE'VE LOOKED AT ALL THE DIFFERENT PROBLEMS AND ISSUES TO DO THIS AND INCREASED TRANSPARENCY.
AND HERE ARE OUR RECOMMENDATION.
THAT DOESN'T MEAN WE'RE GOING TO ACCEPT IT.
HOPEFULLY YOU GIVE US SOME OPTIONS AND THAT, THAT WOULD BE BETTER.
AND THEN WE HAVE SOMETHING THAT WE CAN TAKE TO THE BOARD IT'S BEEN STAFFED AND COORDINATED SO THAT THE DISTRICT STAFF KNOWS, AND THE BOARD KNOWS AT THE SAME TIME.
AND THEN IT'S UP TO THE FULL BOARD TO EITHER ACCEPT OUR RECOMMENDATION OR TAKE ONE OF THE OTHER OPTIONS OR WHATEVER.
BUT, UH, UH, IT WOULD BE AN EASY THING FOR ME JUST TO SAY, I MAKE A MOTION THAT WE CLOSE OUT EVERY ACCOUNT AND 8%, TWO YEARS FROM THE DATE OF COMPLETION OF THE PROJECT, BUT I DON'T KNOW ALL SECOND, THIRD ORDER EFFECTS OF WHAT THAT'S GOING TO DO.
SO THAT'S WHAT THE STAFF HAS GOT TO WORK ON.
UH, SO THAT'S, THAT'S MY, UH, THE RESPONSE TO THAT TO MR. SMITH AND LISTEN, MR. GUY, I DO HATE, AND I DO UNDERSTAND, BUT WHAT IN THE WORLD AND IN THE WORLD THAT WE LIVE IN, THERE ARE RANGES IN THEIR TIMEFRAMES THAT WE ALL, THAT WE ALL IN THEIR DATES THAT WE ALL HAVE TO MEET.
AND I THINK IF THERE'S A BOWL GOLD, OR THERE'S A TIMEFRAME THAT IS THAT, THAT IS KNOWN THAT LISTEN, WE HAVE, FROM THE TIME THAT WE OPEN AN ACCOUNT UNTIL MAYBE A YEAR OR SIX MONTHS, EIGHT MONTHS, WE HAVE TO CLOSE REGARDLESS AND RE AND RE AND REOPENED ACCOUNT.
IF THERE, IF THERE ARE DIFFERENT LEVELS PUT IN, I THINK THAT THAT, THAT WILL ELIMINATE SOME OF WHAT'S WHAT'S POSSIBLY GOING ON OR WHAT'S, UH, WHAT'S POSSIBLY GOING ON.
SO WITH THAT, I STILL, I, I GET WHAT YOU'RE SAYING, BUT I THINK FROM TAKING UPON THE INFORMATION UPON PROJECT DATES AND STUFF THAT MAKES, THAT MAKES, THAT MAKES IT MORE, IT MAKES IT MORE, MORE, MORE DIFFICULT AND MORE REASONABLE WHY WE SHOULD, WHY IT ALMOST SEEMS TO, IT WOULD BE SEEMED TO ME THAT THAT DOING THAT WE'LL BE GETTING INTO THE WEEDS.
AND I DON'T THINK THAT WE WANT TO GET INTO THE WEEDS OF IT, BUT TO ME, IF, IF WE'RE, IF WE'RE GOING THAT MUCH INTO THE DATES AND WHAT IT HAS, I THINK THAT'D BE GETTING INTO THE WEEDS VERSUS HAVING A, A TIMEFRAME SILICA HERE.
THIS IS WHERE THE MONEY EVERY SIX MONTHS OR A YEAR OR SO.
AND SO AFTER THIS PROJECT IS, GETS DONE, THEIR PROJECT HAD HAD THEM, EVERYTHING HAS TO BE TRANSFERRED OVER AND CLOSED OUT BY THIS POINT IN TIME.
I THINK THAT KEEPS US OUT OF THE WEEDS.
[01:10:01]
I UNDERSTAND YOUR POINT.ANY OTHER COMMENTS, MS. CROSBY? IS THERE ANYTHING ELSE YOU WANT TO MENTION ON THIS TOPIC? NO, SIR.
I'M UM, MR. JOTTING AND I HAVE BEEN TALKING ABOUT THIS FOR SOME TIME AND, UM, WE HAPPY TO GET TOGETHER AND WORK THROUGH A PLAN TO BRING BACK TO THE COMMITTEE.
[CARES Act Presentation]
THE CARES ACT PRESENTATION, MS. CROSBY, DO YOU WANT ME, OH, DO YOU WANT ME TO JUST QUICKLY TELL YOU WHAT I FOUND ABOUT THE MOTION I WAS LOOKING FOR? YES, PLEASE.SO IT WAS ON APRIL 21ST THAT WE, UM, DIRECT OR AUTHORIZED THE SUPERINTENDENT TO SELL THE BURROWS TO TRINITY SCHOOL FOR THE 1.2, 5 MILLION.
AND THEN ON AUGUST 4TH OF LAST YEAR, THIS WAS THE MOTION, UH, THE BOARD OF EDUCATION, DIRECT ADMINISTRATION TO DEPOSIT THE PROCEEDS OF THE SALE OF THE BOROUGHS PROPERTY IN THE DISTRICTS CAPITAL PROJECTS FUND.
AND IT, THAT PASSED THAT'S IT.
SO IT'S, SO IT'S REALLY NOT IN THAT FUND NOW, IS THAT CORRECT? OR IT IS STILL IN THE FUND.
SO THAT TELLS ME THERE'S NO RESTRICTION ON THE FUNDING FOR FUTURE LAND PURCHASE OR ANY OTHER SPECIFIC ITEMS. SO IT IS AVAILABLE, UM, TO BE SPENT.
SO I HAVE PUT TOGETHER A PRESENTATION FOR YOU TODAY.
I THINK THIS IS LONG WEIGHTED IN IT, IT CERTAINLY A FLUID SITUATION WITH REGARD TO, UH, FUNDING IN RESPONSE TO COVID-19.
SO I TALK, I TALK ABOUT THESE AS CARES ACT FUNDS, BUT THERE ARE ALL, TECHNICALLY THERE ARE MULTIPLE ACTS THAT HAVE BEEN PLACED DOWN, UM, AND THEY'RE RELATIVELY CONFUSING.
SO I'M, I'M TAKING A BROAD BRUSH TO THESE CALLING THEM CARES, ACT FUNDS.
THERE'S ALSO, THERE'S A FEW OTHER ACTS MOST OF WHICH ARE JUST ACRONYMS, UM, THAT HAVE VERY LONG TERMINOLOGY AND WOULD JUST BE VERY CONFUSING.
SO I'M GOING TO MAKE IT SIMPLE.
SO IN GENERAL, THERE ARE THREE CURRENT POTS THAT HAVE EITHER BEEN RECEIVED OR ARE, HAVE BEEN IDENTIFIED A DOLLAR AMOUNT FOR THE SCHOOL DISTRICT, DIFFERENT COUNTY SCHOOL DISTRICT.
AND THAT IS THE CORONAVIRUS RELIEF FUNDS THAT C I CALL CRF, WHICH HAVE A FEW DIFFERENT, UH, ARMS. THERE ARE ABOUT THREE OR FOUR DIFFERENT SOURCES IN THAT, WITHIN THAT ONE FUND, WE HAVE
AND THEN, OR TO THE MOST RECENT ONE THAT WAS ALLOCATED IN EARLY FEBRUARY OF 22.7 MILLION.
UM, SO I BREAK THE CRF FUNDS DOWN, UH, INTO THREE MAIN CATEGORIES HERE AND WANTED TO PROVIDE THE AMOUNTS OF EACH AND THE EXPIRATION DATES OF EACH.
SO THE FIRST POT OF MONEY WE RECEIVED IN THE DISTRICT WAS FOR LEAP LEAP WAS A LEARNING, UM, EVALUATING, ASSESSING PAIRING STUDENTS.
SO IT WAS THE ONE MANDATORY WEEK IN PERSON FOR STUDENTS TO BE, UM, FOR STUDENTS THE WEEK BEFORE SCHOOL STARTED.
UM, SO THIS WAS, UH, AN ALLOCATION THAT WAS PROVIDED AND THE DOLLARS THAT WERE SPENT WERE $1.2 MILLION, AND THEY HAD TO BE EXPIRED AND CLAIMED AND FULLY CLOSED BY SEPTEMBER OF 2020.
SO THE CRF FUNDS ALSO HAD A HOTSPOT ELEMENT TO IT.
SO HOTSPOTS WERE DISTRIBUTED TO HELP FAMILIES ASSIST FAMILIES WHO NEEDED, UM, UH, CELLULAR SERVICE.
AND IN ORDER TO GET WIFI IN, IN THEIR, UH, EXCUSE ME, THEY NEEDED WIFI TO GET, UH, THEIR STUDENTS, UM, ABILITY TO CONNECT TO THE DISTRICT THROUGH OUR TECHNOLOGY DEVICES AND CONTINUE THEIR LEARNING REMOTELY.
SO 177,000 WAS IDENTIFIED AND PROVIDED, UM, AND TO BE SPENT BY JANUARY OF 2021.
UH, THEN THERE WAS ALSO A MAIN
[01:15:01]
ALLOCATION THAT HAD SPECIFIC, UM, OF 2.4 AND I'LL GET INTO EXACTLY EACH OF THESE POTS, WHICH, UH, WHAT THEY'RE FOR, UH, IN JUST A MOMENT AND THOSE SEPTEMBER, 2021, AND THEN THEA FINAL SPENDING OF THOSE IS SEPTEMBER 23.
SO THESE ARE ON A FEDERAL FUNDING YEAR.
THAT'S WHY YOU SEE SEPTEMBER AND NOT JUNE.
WHEN YOU GO THE NEXT SLIDE, PLEASE, THE LEAP FUNDS WERE ALLOCATED WITH A DEADLINE IN SEPTEMBER OF THIS PAST YEAR, THESE FUNDS HAVE BEEN RECEIVED IN THE ACCOUNTS HAVE BEEN CLOSED.
WE HAD TO EXPEND ALL THE FUNDS IN ADVANCE, AND THEN WE CLAIMED A ONE-TIME PAYMENT FOR REIMBURSEMENT THROUGH THE ELECTRONIC SYSTEMS AT THE STATE DEPARTMENT.
AGAIN, THIS WAS MANDATORY ONE WEEK OF INSTRUCTION, WHICH I MENTIONED EARLIER, THE NEXT POT WAS OUR, UM, HOTSPOTS.
AND, UH, THOSE AGAIN WERE, THE FUNDS WERE RECEIVED IN ADVANCE.
UH, THE ORIGINAL DEADLINE WAS ACTUALLY DECEMBER OF 31ST OF 2020, AND THEN IT WAS EXTENDED.
UH, EVEN FURTHER, THERE WAS SOME CONFUSION THAT WAS SOME INFORMATION THAT WENT OUT.
I THINK AT THE SCHOOL BOARD ASSOCIATION SAYING WE HAD A DEADLINE OF DECEMBER 31ST, THAT WAS ACTUALLY LATER EXTENDED TO, INTO JANUARY.
THIS WAS A DIFFERENT ALLOCATION METHOD.
THEY HATE, UM, WE RECEIVED THE FUNDS IN ADVANCE AND THEN HAD TO WRITE THE STATE DEPARTMENT A CHECK, AND THEN THEY PURCHASES THE VICE PURCHASED THE DEVICES IN SERVICE AGREEMENTS FOR US.
SO IT WAS A VERY UNIQUE SITUATION.
I ASSUME THEY HAD TO DO THAT FOR SOME SPECIFIC PURPOSE, UM, FOR POTENTIAL AUDIT TRAIL OR SOME, UM, UNIQUE, UM, METHODOLOGY.
SO IT WAS VERY DIFFERENT THAN ANY OF THE OTHER SOURCES THAT WE'VE SEEN SO FAR.
THEY WERE SPECIFIC TO HOTSPOTS AND PROVIDING IT IN A NETWORK SERVICES, OUR INTERNET SERVICES FOR STUDENTS.
ALL RIGHT, THEN WE GET INTO THE ESTER ONE FUNDS.
UH, THESE WERE AN ADVANCED PAYMENT, UM, THE IN PURCHASE THE ITEMS, AND THEN WE ARE, WE MUST, UH, LOAD A BUDGET AND THEN RE ON A QUARTERLY BASIS.
WE CLAIM THE FUNDS AND THEN WAIT FOR REIMBURSEMENT.
SO, UM, THE ELIGIBLE SPENDING, THERE WERE 12, UH, CATEGORIES OF ELIGIBLE SPENDING.
AND I BELIEVE SLIDE WILL ACTUALLY SHOW, DEMONSTRATE THE FULL SET OF ALLOWABLE ACTIVITIES.
AND SO, UM, IT WAS, UH, JUST ANYTHING, UH, ADDRESSING, UM, UH, ACTIVITIES THAT WERE NEEDED TO, UH, CATCH STUDENTS BACK UP TO PROVIDE INTERVENTIONS, TO ADDRESS THE LEARNING LOSS THAT WAS, UM, THAT OCCURRED DURING THE CLOSURE AND ANY HYBRID IN SITUATION.
UM, THEY ADDRESSED, UH, LOW INCOME STUDENTS, CHILDREN WITH DISABILITIES.
UM, IT WAS FOR RESOURCES FOR PRINCIPALS TO HELP MEET THE NEEDS OF THEIR STUDENTS TO GET THEM BACK INTO SCHOOL.
UM, WE HAD, IT WAS TO DEVELOP PROCEDURES AND SYSTEMS IN PLACE TO BE PREPARED.
SO THE RESPONSE EFFORTS, UM, YOU KNOW, DIRECTIONAL SIGNS, YOU HA THEY HAD TO DEVELOP SYSTEMS TO SEPARATE CHILDREN, SOCIAL DISTANCE TO HAVE PERSONAL PROTECTIVE EQUIPMENT AND SO ON.
SO IT WAS A COMBINATION OF MANY THINGS, UM, PROVIDING PROFESSIONAL DEVELOPMENT TO TEACHERS TO HELP THEM TEACH IN A FULLY TECHNICAL, LOGICALLY, UH, RICH ENVIRONMENT AND ASSISTING THEM.
SO BASICALLY TO HELP US CONTINUE SERVICES GOING FORWARD IN, UH, UM, AS WE RECOVERED FROM A PANDEMIC, UH, CONTINUE TO RECOVER FROM A PANDEMIC ENVIRONMENT.
AND SO ON, THE NEXT SLIDE IS, UH, IS PART OF THE SR ONE FUNDS.
IT WAS DEEMED AT THE TIME THAT PRIVATE SCHOOLS WOULD BE ELIGIBLE TO PARTICIPATE.
SO IT'S NOT ONLY PRIVATE PAROCHIAL, BUT ALSO, UM, UH, PRIVATE AND PAROCHIAL SCHOOLS, UH, 18 WERE CONTACTED IN OUR COMMUNITY IN OUR COUNTY.
AND EIGHT SCHOOLS ARE CURRENTLY PARTICIPATING.
UM, ALLOCATIONS ARE CONTROLLED BY THE SCHOOL DISTRICT.
SO WE HAVE TO MAKE EVERY PURCHASE AND RECEIVE ALL OF THE BOXES.
UM, AND THEN WE CONTACT THE END.
WE HAVE TO PROVIDE INSTRUCTIONS ON HOW THE SCHOOL MUST INVENTORY THE ITEMS THAT
[01:20:01]
EXCEED THAT OUR PURCHASE WITH THE CARES ACT FUNDS.SO WE'RE CONTINUING TO FINALIZE, WRAP UP THOSE PURCHASES.
ARE YOU GOING TO SEE SOME REMAINING BALANCES ON ANOTHER SLIDE THAT WILL DEMONSTRATE THAT, UM, SOME ADDITIONAL SPENDING WILL BE, UH, OCCURRING TO WRAP THOSE FUNDS UP SHORTLY? UH, JUST WANT TO MENTION THIS IS PRIVATE SCHOOLS ARE ELIGIBLE FOR SR ONE FUNDS ONLY, NOT ESTHER TWO.
IT WAS, UH, SOME LITIGATION OR A RULING THAT THEY WOULD NOT HELP.
UH, ONLY PUBLIC SCHOOLS WOULD BE ELIGIBLE FOR THE EXTRA TWO FUNDS.
BUT THE GOOD NEWS IS THAT THE PRIVATE SCHOOLS HAVE THE ABILITY TO CONTACT THE STATE DEPARTMENT DIRECTLY AND APPLY FOR THOSE FUNDS FROM DIRECTLY FROM THE STATE INSTEAD OF THROUGH THE LOCAL SCHOOL DISTRICTS.
SO THEY'RE STILL ELIGIBLE TO RECEIVE SOME FUNDING.
SO AN ANSWER TO THIS IS THE MOST RECENT ALLOCATION WE RECEIVED FEBRUARY 8TH, UH, AND, UH, IT'S 22.7 MILLION.
UH, THE METHOD OF ALLOCATION AGAIN IS ADVANCED PAYMENTS.
SO MEAN, MEANING WE HAVE TO MAKE THOSE PURCHASES IN ADVANCE.
AGAIN, WE HAVE SPECIFIC QUARTERLY TIMEFRAMES, WE MUST REIMBURSE.
SO WE'RE GOING TO PAY OUT THREE MONTHS AND THEN FILE A CLAIM AND THEN BE REIMBURSED WITHIN A FEW WEEKS FOLLOWING THAT.
SO, UM, THE CATEGORIES OF ALLOWABLE SPENDING ARE THE SAME AS AN ESTER ONE, BUT HAVE THREE ADDITIONAL CATEGORIES.
AND THEY INCLUDE FACILITIES, INDOOR AIR QUALITY AND LEARNING LOSS.
SO FACILITIES COULD BE A ROOF LEAK THAT CAUSES AN INDOOR AIR QUALITY ISSUE, A VENTILATION ISSUE OF SOME SORT.
UM, SO THOSE TWO OPTIONS ARE AVAILABLE, BUT LEARNING LOSS IS THE MAIN CATEGORY THAT NEEDS TO BE ADDRESSED IN THOSE FUNDS.
UM, WE ARE IN THE, I BELIEVE I HAVE A SPECIFIC SLIDE ON THIS, BUT WE ARE IN THE STAGES OF COMP COMPILING THE, UH, SPECIFIC INITIATIVES THROUGHOUT THE DISTRICT, AND THEN PRIORITIZING THOSE AS WE BUILD THE PLAN FOR THE ESTHER TO FUNDS AT THIS TIME.
UM, SO, UM, I THINK I SKIPPED AHEAD OF MYSELF HERE, BUT ANYWAY, THERE ARE SPECIFIC REQUIREMENTS FOR DOCUMENTATION, FOR ANYTHING THAT'S SPENT WITH ESSER ARE ANY OF THESE FUNDS.
UH, WE HAVE TO DO INVENTORIES.
WE HAVE TO TAG ASSETS THAT COST MORE THAN A HUNDRED DOLLARS, UH, EXCEPT FOR THINGS THAT ARE CONSUMABLE.
IF THERE CAN BE CONSUMED IN ONE YEAR, THEN, UM, THEY ARE NOT TAGGED OR FOR AS AN ASSET, YOU HAVE TO KEEP, UM, STRICT PAYROLL RECORDS, ATTENDANCE RECORDS FOR STUDENTS ATTENDING PROGRAMS, UM, AND STUDENT PROGRESS.
WE HAVE TO MONITOR THEIR PROGRESS AS THEY BEGIN AND END THOSE SPECIFIC PROGRAMS. SO ON THE NEXT SLIDE, WE WILL SHOW THE TOTAL ALLOCATION AMOUNTS AND WHAT WE'VE SPENT SO FAR AND WHAT'S REMAINING.
SO AS YOU CAN SEE, THE CRF FUNDS ARE COMPLETELY EXHAUSTED WITH THE EXCEPTION OF, UM, THERE WERE NURSES THAT WERE, UM, THERE IS SOME, UH, WE WERE HIRING TWO ADDITIONAL NURSES TO ASSIST WITH CONTACT TRACING.
AND, UH, THERE WAS SOME, UH, ADDITIONAL TIME USED AT NIGHTS AND WEEKENDS THAT WERE BEING COMPENSATED TO NURSES TO PAY FOR THE TIME THAT THEY WERE CONTACT TRACING OUTSIDE OF THE REGULAR DAY.
SO THERE IS SOME COMMITMENT FOR THAT, UH, IN THE, UH, CRF MAIN ALLOCATION OF 273,000.
UH, WE DO HAVE THE 1 MILLION, THREE 20 LEFT AND ESTHER ONE, AND THAT CONTINUES WHICH CONTINUING TO SPEND, AS I MENTIONED EARLIER, UH, FOR PRIVATE SCHOOLS.
AND THIS IS THE MAIN CATEGORY WE'RE USING.
UM, WE'RE CONTINUING TO REPLENISH PPE USING THE, THIS ACCOUNT.
UM, AND THEN WE HAVE NOT SPENT ANY OF THE ESTER TWO FUNDS, ALTHOUGH THERE ARE SEVERAL AREAS THAT, UH, WILL BE COMMITTED, UM, SHORTLY AS WE MOVE FORWARD, WE'LL NEED TO SPEND THE OLDEST FUNDS.
AND BEFORE WE MOVE FORWARD WITH THE, UM, THE NEWEST FUNDS, ALL RIGHT.
SO WHAT HAVE WE BOUGHT SO FAR? YOU WILL SEE, UM, THERE ARE A NUMBER OF THINGS.
MANY OF THEM ARE PPE RELATED, AND THEN WE'RE BEGINNING TO MOVE MORE INTO DEVELOPING THE INITIATIVES FOR ACTUAL LEARNING LOSS.
WE'VE BEEN, UH, MANAGING CHILDCARE FOR STAFF MEMBERS.
UH, WE'RE DOING TUTORING DURING THE DAY, AND WE'VE JUST RECENTLY BEGUN AN AFTERSCHOOL PROGRAM.
UH, THIS, THIS PAST MONDAY, MR. BR, DR.
[01:25:01]
THAT PLAN AND WORKING WITH THE PRINCIPALS TO, UH, HAVE, MAKE ENSURE THAT THERE IS SPECIFIC INTERVENTIONS IN THE AFTER-SCHOOL PROGRAM.UM, SO MANY OF THIS, THESE ITEMS ARE THE LAPTOPS AND IPADS THAT WERE RECENTLY APPROVED BY THE BOARD HAVE BEEN PURCHASED USING, UH, THE CRF FINALIZING THOSE FUNDS AND THE, UH, ONE FUNDS.
AND SO THIS REPRESENTS THE WIDE ARRAY OF ITEMS THAT WOULD HAVE BEEN SPENT SO FAR, UM, IN THE, IN THE PROJECTS, IN THE FUNDING.
SO, UM, AND THEN FINALLY THE W THERE IS ANOTHER POT OF FUNDS COMING VERY SOON.
UM, I, UH, RECEIVED INFORMATION THIS WEEK AND YOU ALL PROBABLY DID AS WELL THAT, UH, ANOTHER ROUND OF FUNDING FOR K-12 SCHOOLS IS GOING TO BE DISTRIBUTED IN THE AMERICAN RESCUE PLAN OF ACT ACT OF 2020.
IT DOES PROVIDE $130 BILLION OF FUNDING NATIONWIDE FOR SCHOOL FOR K THROUGH 12 SCHOOLS TO SAFELY REOPENED MOST SCHOOLS WITHIN A HUNDRED DAYS.
SO I'M NOT SURE EXACTLY, YOU KNOW, THE DETAILS BEHIND, UH, THE INTENT OF THAT LAST LATTER PORTION OF THE COMMENT, BUT OF COURSE WE ARE FULL FACE TO FACE.
SO, UM, THE MONEY MAYBE USE TO IMPROVE VENTILATION, REDUCE CLASS SIZES, MAKE SOCIAL DISTANCING, POSSIBLE, PURCHASE PPE AND HIRE SUPPORT STAFF.
UH, AND THEN 20% OF THE SCHOOL MONEY MUST BE DIRECTED TO PROGRAMS TO HELP COUNTERACT LEARNING LOSS.
SO AGAIN, THIS, THESE CATEGORIES ARE MUCH LIKE THE OTHERS THAT HAVE BEEN INDICATED SO FAR, BUT WE HAVE NOT BEEN GIVEN AN ALLOCATION AT THIS TIME, AND WE DO NOT KNOW WHAT FORMULA THIS WILL BE BASED ON.
SO WE ARE ANXIOUS TO, UM, FIND THAT OUT.
AND, UH, BASED ON A MEETING I ATTENDED LAST WEEK, WE SHOULD KNOW AS EARLY AS APRIL OR MAY OF THE AMOUNT OF THAT ALLOCATION.
SO, UM, UM, I DID FAIL TO MENTION ON THE SLIDE WITH THE, UH, SPECIFIC PURCHASES.
UM, THERE IS ONE PARTICULAR AREA OF SOFTWARE.
THERE WAS QUITE A BIT OF, UH, SOFTWARE THAT WE HAVE PURCHASED, UM, THROUGH THE, UM, THROUGH, THROUGH THE USE OF THESE FUNDS.
UH, WE HAVE PURCHASED A GAGGLE, UM, PANORAMA HEAD SPROUTS, UH, READING A TO Z.
STRATOSE HAS ALSO PROCURED, UM, THROUGH A PILOT PROJECTS, FREE OF CHARGE, MULTIPLE RESOURCES, LIKE IREADY AND DREAMBOX.
AND, UM, AND SHE WANTED ME TO MAKE SURE THAT I MENTIONED THOSE.
SO, UH, SO WE HAVE A NUMBER OF SOFTWARE PROGRAMS THAT WE'VE INITIATED TO MAKE SURE THAT WE'RE COVERING ALL SUBJECT AREAS FOR ALL GRADE LEVELS OF STUDENTS.
SO, UH, WITH THAT, I'LL BE HAPPY TO TAKE ANY QUESTIONS I HAVE, UM, QUITE A FEW QUESTIONS AND COMMENTS.
HOW WOULD YOU LIKE ME TO PROCEED? GO AHEAD.
UM, SO JUST AS WE'RE GOING THROUGH ALL OF THIS AND BASED ON RESEARCH THAT I'VE DONE AND THINGS LIKE THAT, AND I KNOW I'VE MADE COMMENTS THAT, UM, OUR REGULAR BOARD MEETINGS ABOUT THIS, I KNOW THIS IS GOING TO BE A REALLY COMPLEX PROJECT FOR YOU ALL TO BRING FORWARD, YOU KNOW, HOW WE'RE GOING TO EXPEND THESE FUNDS IN THE SMARTEST WAY POSSIBLE.
UM, SO I'M JUST GOING TO GIVE SOME OF MY THOUGHTS.
UM, ONE THING THAT I THINK ABOUT IN LOOKING AT THE ACCEPTABLE USES FOR THIS MONEY, UM, WHEN IT COMES TO TECHNOLOGY AND ALSO LOOKING AT THE EXPIRATION DATE FOR SOME OF THESE IS, YOU KNOW, WHAT, WHICH OF OUR, UM, TECHNOLOGY IS DUE FOR A REFRESH.
UM, I KNOW WE JUST PURCHASED DEVICES FOR THE CERTAIN LOWER GRADE LEVELS, BUT WHAT WOULD BE POTENTIALLY, UM, BENEFICIAL IN THAT REGARD, UM, AND LOOKING AT THE FACILITIES, I KNOW WE'RE RESTRICTED SOMEWHAT IN HOW WE EXPEND THEM, BUT I KNOW THAT LOOKING AT OUR PROJECT LIST, UM, OVER THE NEXT FEW YEARS THAT THERE'S ROOF INSPECTIONS, UM, THAT ARE LISTED.
SO IF WE DID AN INSPECTION, WE SAW THERE WAS A LEAK, THEN THAT WOULD BE A QUALIFIED EXPENSE.
UM, I DON'T KNOW IF THE INSPECTION ITSELF WOULD BE CONSIDERED QUALIFIED, UM, WINDOWS AS WELL.
I BELIEVE CHECKING THE WINDOWS.
UM, I DON'T KNOW IF WE HAVE ANY ISSUES IN THAT, BUT I DO KNOW THAT THE ROOF IS A SIGNIFICANT COST AND THEN THE HVACS, THAT'S ALSO SOMETHING THAT WE HAVE LISTED ON OUR PROJECT LISTS AND THAT I BELIEVE IS CONSIDERED A QUALIFIED EXPENSE.
SO, UM, YOU DID MENTION AT THE TAIL END OF THAT,
[01:30:01]
THE NEW SOFTWARE'S THAT WERE PURCHASED IN THE QUESTION I HAVE, UH, IN REGARD TO THAT IS WHEN THOSE WERE PURCHASED, WERE THEY PURCHASED ONLY FOR A YEARLY SUBSCRIPTION OR DID WE COMMIT OURSELVES TO MULTIPLE YEAR CONTRACTS? WHAT DOES THAT LOOK LIKE? IT MIGHT BE DIFFERENT FOR VARIOUS ONES, BUT YES, I DON'T HAVE THAT SPECIFIC INFORMATION TODAY, BUT I CAN, I CAN BRING THAT FORWARD TO THE BOARD.BECAUSE I KNOW SOME OF THOSE TOOLS HAVE BEEN VERY HELPFUL, UM, JUST FROM ANECDOTAL INFORMATION I'VE GATHERED FROM THE DISTRICT.
SO I DEFINITELY WOULDN'T WANT US TO HAVE SECURED SOMETHING AND IT, THEY USEFUL, AND THEN WE HAVE TO THROW IT TO THE WAYSIDE.
SO I DEFINITELY WANT TO MAKE SURE WE CAN KEEP THE GOOD ONES.
UM, AND THOSE ARE JUST MY COMMENTS AND QUESTIONS.
THANK YOU, MR. CAMPBELL, DO YOU HAVE ANY COMMENTS? UM, CAN WE SPEND SOME OF THIS MONEY ON SOME OF THE PROJECTS THAT WE HAVE GOING ON NOW, LIKE ROOFING? UM, IT CANNOT BE USED FOR NEW ROOFS, UM, BUT IT CAN BE USED FOR ROOF REPAIRS THAT ARE IDENTIFIED TO CAUSE AN, UH, POTENTIALLY, UH, AN INDOOR AIR QUALITY ISSUE.
SO IT WOULDN'T PAY FOR AN ENTIRE ROOF, BUT IT COULD BE REPAIRED FOR REPAIRS.
MY QUESTIONS ARE KIND OF ALONG THE SAME LINES IS, UH, RACHEL'S AND EARL'S, AND THAT IS WHAT ABOUT THE, UM, HVAC, UH, YOU KNOW, REPAIRS OR, OR UPGRADES AND ALL THAT THAT'S GOING ON AT THE, THE WHALE BRAND SCHOOLS.
CAN ANY OF THAT BE, WE DID SPECIFICALLY ASK THAT QUESTION OF THE STATE DEPARTMENT OFFICIALS, AND I DON'T RECALL IF, UH, TERRY BENNETT, UH, HAS RECEIVED A RESPONSE BACK ON THAT.
UM, LET ME, LET ME LOOK QUICKLY.
HE'S NOT WITH US THIS EVENING.
I BELIEVE THAT IT COULD BE, UM, REALLOCATED BECAUSE THERE IS NOT A, UM, SUPPLEMENT, NOT SUPPLANT, UH, PROVISION IN THESE FUNDS.
SO WE CAN, WE COULD, EVEN THOUGH THEY WERE APPROVED BY THE BOARD AND THIS, FOR THAT PARTICULAR USE, THEY COULD BE REALLOCATED, UH, I BELIEVE TO THE ESTER FUNDS.
UM, AND THAT'S THE REASON WHY, UM, WHAT MY REQUEST WAS IT WITH ALL OF SENIOR STAFF IS TO BRING FORWARD ANY ITEMS THAT WOULD BE IN THEIR ITEMS OF PRIORITY, UM, THAT WOULD BE ELIGIBLE FOR THIS FUNDING.
AND SO WE ARE IN THE PROCESS OF COMPILING ALL OF THAT, WHICH FAR EXCEEDS $22 MILLION.
AND WE HAVE TO PRIORITIZE WHAT NEEDS WE, UH, WE HAVE TO ADDRESS.
AND I THINK, UM, WE WANT TO TOUCH ON EACH OF THESE AREAS TO PROVIDE SOME, UM, ATTENTION TO EACH OF THE AREAS THAT ARE APPLICABLE, BUT YET BE ABLE TO PRIORITIZE THE GREATEST NEEDS TO ENSURE THAT THEY ARE ADDRESSED FIRST, BUT IT WOULD ALSO MAKE SENSE TO REIMBURSE IF ANYTHING THAT'S CURRENTLY BEING DONE IS REIMBURSABLE REIMBURSE IT.
DON'T GO NOW LOOKING FOR SOMETHING ELSE.
I MEAN, YOU KNOW, IT'S LIKE USING THE OLDEST FUNDS FIRST KIND OF YES.
AND WE'RE FINDING OPPORTUNITIES TO DO THAT.
UM, FOR EXAMPLE, CUSTODIAL, UM, THERE ARE SOME ADDITIONAL STAFF THAT WERE HIRED THROUGH THE NEW CUSTODIAL COMPANY FOR, TO ADDRESS SANITATION.
AND SO WE'RE REALLOCATING THOSE EXPENDITURES TO MAKE SURE THAT THE EXTRA STAFF THAT ARE ABOVE AND BEYOND WHAT A NORMAL CONTRACT LOOK LIKE ARE BEING ALLOCATED TO, UM, THE FEDERAL FUNDING THAT'S IN THAT ALLOWABLE CATEGORY.
THANK YOU, MR. SMITH HAS HIS HAND UP AND THEN DR.
WISCHNEWSKI MR. SMITH, THAT WAS ACTUALLY ABOUT THE CUSTODIALS.
IT ALSO ABOUT TEACHERS, TEACHERS ASSISTANTS AND ALSO SUPPORT STAFF.
IT'S NOT, YOU WERE SAYING THAT, THAT THERE WAS MONEY ALLOCATED FOR THEM AS WELL, IS THAT CORRECT? UM, THERE ARE, UM, THERE WOULD BE, IF YOU WERE HIRING ADDITIONAL STAFF MEMBERS, UM, TO, FOR SPECIFIC, UH, REDUCTION OF CLASS SIZE OR FOR SPECIFIC PURPOSES, THAT WOULD BE DIRECTLY RELATED TO COVID.
SO, UM, ANYTIME AN EMPLOYEE IS HIRED THROUGH THE USE OF THESE FEDERAL FUNDS, UM, THEY HAVE TO PRODUCE A TIME AND EFFORT, UH, DOCUMENTATION SUPPORTING THAT THEY, UM, AND JUSTIFY WHY THAT THE WORK THAT THEY DID,
[01:35:01]
HOW IT RELATED TO COVID RESPONSE OR REMEDIATION AND THAT SORT.SO, UM, THERE ARE MORE STRINGENT REQUIREMENTS WITH A STAFF MEMBER THAT'S HIRED THROUGH THESE FUNDS, AND THERE'S AN EXPIRATION DATE, UH, AS WITH THEM AS WELL.
SO, UM, IT WOULD NOT BE FOR ADDITIONAL PAY UNLESS THEY WORKED IN AN AFTERSCHOOL PROGRAM, UH, WHICH IS AN OPPORTUNITY THAT WE HAVE RIGHT NOW.
UM, SO, SO IF IT'S ABOVE AND BEYOND THEIR EXISTING JOB THAT THEY'RE DOING DURING THE DAY, AND THEY'RE CURRENTLY EMPLOYED WITH THE DISTRICT, IF THEY WORKING OUTSIDE OF THAT, THEN THEY MAY BE OPPORTUNITIES FOR PAY WITH COVID FUNDS.
AND IT'S THIS SOUNDS, UH, JUST, IT DOES DOUBLE BY JUST LISTENING TO THE SOUND LIKE GREAT OPPORTUNITIES TO EVEN POSSIBLY BRING SOMEBODY WITH TYRESE BACK TO HELP OUT WITH THE ACHIEVEMENT GAP THAT WE'VE LOST SOME SENSE OF LOSS DUE TO COVID.
WE, AND WE DO USE A LOT OF RETIREES FOR OUR TUTORING PROGRAMS, SO, UM, BUT IT WILL EXPAND THOSE OPPORTUNITIES, UM, MOVING FORWARD BECAUSE WE WILL NEED TO BE DOING MORE OF IT AND WE'LL HAVE THE FUNDING TO BE ABLE TO SUPPORT THAT.
YEAH, IT WAS KIND OF ALONG THE SAME LINES OF, I THINK WHAT MR. SMITH WAS GOING THERE IS, UM, I'D BE REMISS TO NOT MENTION THE, THE NEEDS OF REMEDIATION FOR SOME OF OUR STUDENTS IN SUMMER PROGRAMS AND THINGS LIKE THAT.
SO I DEFINITELY WANTED TO MAKE SURE THAT I MENTIONED THAT AND THAT THAT'S INCLUDED INTO ANY PROPOSAL OR PRESENTATION THAT COMES FORWARD ABOUT HOW WE'RE DOING THAT.
YES, SUMMER SCHOOL WILL DEFINITELY BE INCLUDED, UH, SUMMER SCHOOL FOR MIDDLE AND HIGH SCHOOL STUDENTS.
AND THEN A SUMMER READING CAMP, UH, WE'LL NEED TO SUPPORT THE CURRENT FUNDING LEVELS THAT ARE RELATIVELY MINIMAL FOR SUMMER READING CAMP.
WE'LL SUPPORT THOSE, UM, WITH THE ESCROW FUNDS AS WELL.
SO THOSE ARE GOING TO BE SOME OF THE HIGHEST PRIORITY AREAS THAT WE'RE GOING TO BE ADDRESSING WITH THOSE FUNDS.
I ASSUME THAT THE FULL BOARD IS GOING TO GET THIS BRIEFING AT OUR NEXT MEETING.
IS THAT CORRECT? I, I DON'T KNOW THE TIMING OF THAT.
THAT WOULD BE ULTIMATELY UP TO DR.
UM, WE WILL BE PUTTING THAT PLAN TOGETHER.
UM, AND, AND THIS BRIEFING THAT WE JUST GOT THIS BRIEFING WILL YES, I IT'S AT THE WILL OF THE COMMITTEE THAT I'M HAPPY TO DO THIS, UH, PRESENTATION AGAIN.
IS THERE ANY OBJECTION BY THE COMMITTEE TO HAVE THIS PRESENTED TO THE FULL BOARD? NO, I THINK THIS IS EXTREMELY IMPORTANT FOR THE FULL BOARD TO SEE NO PROBLEM.
[PE 4.5 Minority Women Business Enterprise Report]
LET'S MOVE ON TO OUR LAST ITEM AND THAT'S THE MINORITY WOMEN AND BUSINESS ENTERPRISE REPORT.UM, SO THIS IS PE 4.5 MONITORING.
IT IS A PROCUREMENT CODE REQUIREMENT THAT WE COME TO YOU TWICE A YEAR.
UM, AND THE AUDITOR IS CLOSELY AUDIT THIS EVERY SINGLE YEAR.
AND SO THEY WANT TO MAKE SURE THAT I'M BRINGING THIS FORWARD TO THE BOARD AND, UM, MAKING SURE THAT WE'RE IN COMPLIANCE, UH, WITH THAT.
SO, UM, ROBIN WILL BE PULLING UP THOSE AND SHORTLY.
UM, I IT'S VERY GOOD NEWS ACTUALLY, UM, THIS TIME AND AS EXPECTED, UM, DURING TIMES OF HEAVY CONSTRUCTION, WE TEND TO RAISE OUR, UM, ABILITY TO GET, UH, CLOSER TO THE GOAL OF 20%, UH, OR, OR EXCEEDED AT THIS TIME.
UM, ALTHOUGH THE GOAL IS, UH, THAT THE DISTRICT MEET, UM, UH, THAT CERTIFIED VENDORS, UM, WILL, UH, AMOUNT TO 20% OR MORE OF THE DISTRICTS CONTROLLABLE BUDGET.
AND SO, ALTHOUGH THERE, WE HAVE A CHALLENGE WITH CERTIFIED MINORITY WOMEN BUSINESS ENTERPRISE VENDORS IN OUR, UM, GEOGRAPHIC AREAS.
SO, UH, WE DO ALSO LOOK AT TOTAL, UM, TOTAL OF THE CERTIFIED AND UNCERTIFIED VENDORS IN THIS CATEGORY.
AND SO AT THIS POINT, WE WERE ABLE TO EXPEND IN THE SIX MONTHS FROM JULY ONE THROUGH DECEMBER 31, UM, 12 MILLION, $341,000, WHICH IS, UH, UH, EQUATED TO 18.3, 6% OF THE CONTROL BUDGET.
SO THAT IS A SIGNIFICANT INCREASE FROM THE PRIOR, UM, QUARTER, WHICH, UH, WAS, WAS QUITE, UM, QUITE A BIT LOWER THAN THAT AMOUNT.
SO I DID WANT TO BRING THAT FORWARD AND,
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UM, I THINK IT IS VERY POSITIVE NEWS.UM, AND WE DID, UH, DESPITE, UH, COVID, UH, WE DID HAVE A, UH, A MINORITY VENDOR FAIR, UH, WITH CONTRACTORS THAT WERE HIRED, ALTHOUGH MINIMAL, UM, ATTENDANCE AT THAT WE WOULD LIKE TO HAVE SEEN MORE.
AND, UH, I KNOW THAT WE'RE WORKING WITH HARRY AS WELL TO HELP AND OUR, AND OUR CONTRACTORS TO HELP LOSE THAT.
UH, WE WERE ABLE TO EXPAND OUR ADVERTISING TO SOME RADIO, UM, ANNOUNCEMENTS AND SO ON.
SO WE ARE WORKING TO TRY TO EXPAND THAT.
UM, BUT WE DID SEE SOME PROGRESS THIS TIME AND I'M VERY ENCOURAGED BY THAT.
SO, UH, AND I HAVE, UH, THE FACILITIES FOLKS ON AS WELL.
SO TO HELP ME OUT WITH ANY QUESTIONS YOU MAY, AT THIS TIME AND COMMENTS FROM QUESTIONS FROM THE BOARD COMMITTEE MEMBERS, UM, MARK, MY QUESTION IS I'M ON THE MINORITIES THAT DO LAWN WORK FOR THE DISTRICT THAT YOU KNOW OF, UH, LAWN WORK AS, UH, LAWN MAINTENANCE.
UM, I KNOW THAT WE CONTRACT OUT TO A COUPLE OF DIFFERENT VENDORS, UH, ROBERT, UH, AUDITING.
CAN YOU HELP WITH THAT? I BELIEVE ROBERT MAY HAVE HAD TO ANOTHER COMMITMENT THIS EVENING.
I DON'T THINK HE'S STILL WITH US, TANYA.
UH, I KNOW WE CONTRACT WITH BRIGHT VIEW AND I BELIEVE THE GREENERY.
SO, UM, I DON'T KNOW THAT SPECIFIC ANSWER MR. CAMPBELL, BUT I CAN DEFINITELY GET AN ANSWER FOR YOU.
UH, EMAIL TO THE COMMITTEE, ALL MEMBERS OF THE COMMITTEE.
ASKING YOU, DO YOU HAVE ANY COMMENTS REAL QUICK? NO, SIR.
I ATTENDED THE JOB FAIR AND THIS IS THE SECOND ONE I ATTENDED AND WE'VE TRIED DIFFERENT TIMES AT DIFFERENT DAYS OF THE WEEK.
AND FRANKLY, WE'VE GOT VERY, VERY LITTLE PARTICIPATION, UH, BY, UH, CONTRACTORS.
THE GOOD NEWS WAS EVERYBODY THAT DID SHOW UP.
THE ONES ARE TOO ALL GOT CONTRACTS, BAD DUDE WAS, THERE WAS HARDLY ANYBODY THERE.
AND, UH, THAT WAS REALLY DISAPPOINTING.
UM, MAYBE EVEN THE NEXT TIME WE HAVEN'T TRIED A WEEKEND AND MAYBE, MAYBE THAT'S, THAT'S WHAT WE HAVE TO DO.
CAUSE WE'VE TRIED DIFFERENT DAYS OF THE WEEK.
WE'VE TRIED DIFFERENT TIMES AND, UH, AND I'M REALLY DISAPPOINTED.
I CHECKED OUT WHO WE CONTACTED, UH, THE BLACK CHAMBER OF COMMERCE.
WE, WE WENT OUT AND ALL THE PAPERS AND SO ON AND EVERYBODY THAT CAME GOT A CONTRACT.
SO WHY CAN'T WE GET PEOPLE THERE? AND THAT'S, THAT'S REALLY FRUSTRATING TO MOVE.
UH, WE'RE WE'RE GOING TOO LONG.
I JUST HAPPENED TO SEE THE OTHER DAY ON LIKE LINKEDIN OR SOMETHING THAT, UM, A COMPANY WAS DOING FOR MINORITY WOMEN, BUSINESS OWNED ENTERPRISES, THEY WERE DOING A VIRTUAL FAIR.
UM, I DON'T KNOW IF THAT'S AN OPTION.
I KNOW WE DID SOMETHING LIKE THAT FOR TEACHER RECRUITMENT.
SO, UM, PERHAPS WE LOOK AT, AT THAT, UM, AS ANOTHER OPTION, IT'S PROBABLY LESS TIME INTENSIVE.
UH, IS THERE ANY COMMENTS THAT WAS OUR LAST AGENDA PIECE? WE WENT OVER.
WE'VE HAD A LOT OF BUSINESS AT THE DAY.
I WANT TO THANK THE COMMITTEE MEMBERS.
I WANT TO THANK MS. CROSBY AND, UH, MR. ODDING AND EVERYONE THAT PARTICIPATED MR. COX AND, UH, MR. SMITH FOR PARTICIPATING IN DR.
BOSCH, DO, DO WE NEED TO, UM, MAKE A RECOMMENDATION FOR THIS TO COMFORTABLE? I BELIEVE WE DO.
WE HAVE A MOTION TO RECOMMEND THIS ADOPTION FOR THE FULL BOARD.
I MOVED THAT THE FINANCE COMMITTEE RECOMMEND TO THE FULL BOARD, THE ACCEPTANCE OF PE 4.5.
AND EVEN MORE DISCUSSION, ALL THOSE IN FAVOR, SIGNIFY BY SAYING AYE.
UH, DO I HAVE A MOTION TO ADJOURN? ALL THOSE IN FAVOR, SIGNIFY BY SAYING AYE.
[01:45:01]
AND.