[Call to Order]
[00:00:03]
MEETING OF THE POLICY COMMITTEE, UH, YOU ORDER IT IS MARCH 9TH, 2021.
UM, CAN WE START WITH THE PLEDGE OF ALLEGIANCE? I PLEDGE ALLEGIANCE TO THE, OF THE UNITED STATES OF AMERICA IN KIN TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL.
[Approval of Agenda]
HAVE A MOTION TO APPROVE THE AGENDA? I MOVE.ANY DISCUSSION? NO DISCUSSION.
I'LL CALL THE VOTE ON THE APPROVAL OF THE AGENDA.
UM, ROBIN, DO WE HAVE ANY PUBLIC COMMENTS TODAY? NO, MA'AM OKAY.
UM, MOVING ALONG TO ITEM D DO WE HAVE
[Approval of the February 9, 2021 Committee Meeting Minutes]
A MOTION TO APPROVE THE FEBRUARY 9TH COMMITTEE MEETING MINUTES? I MOVE, WE APPROVE THAT FEBRUARY 9TH COMMITTEE MEETING MINUTES.ANY DISCUSSION ON THE FEBRUARY 9TH, UH, MEETING MINUTES, BEING A DISCUSSION, CALL THE VOTE ON THE APPROVAL OF THE FEBRUARY 9TH MINUTES.
[Discussion of Handbook]
MOVING TO ITEM E, WHICH IS OUR MAIN, UM, TOPIC TODAY, WHICH IS DISCUSSION OF THE HANDBOOK.UM, THE REASON THIS WAS ON THE AGENDA IS, UH, THE ONE SMALL OUTSTANDING ITEM IS IN REGARD, I BELIEVE TO THE ADDITIONAL DOCUMENTS THAT ARE LISTED AT THE BOTTOM OF THE HANDBOOK, UM, AND HOW THOSE ARE GOING TO BE THE RECORD OF THOSE ARE GOING TO BE KEPT.
UM, THERE HAD BEEN A SUGGESTION, UH, THAT WE PUT A HYPERLINK HERE TO THESE INDIVIDUAL DOCUMENTS.
UM, THERE'S FOYA DOCUMENTS, LEGAL DOCUMENTS.
AND THEN I ALSO THINK THERE'S, UM, A, A LIST ON THE LAST ONE WITH REGARD TO BOARD REFERENCES IN THE BCSD PROCUREMENT CODE.
I THINK THAT'S JUST LIKE A PDF OR A WORD DOC.
UM, SO I THINK FOR THOSE, UM, PROVIDING A HYPERLINK TO THOSE INDIVIDUAL DOCUMENTS THAT THEN BOARD MEMBERS CAN ACCESS THEM THAT WAY AND THE PUBLIC CAN ACCESS THEM THAT WAY.
UM, THE ONLY OTHER, THE ONLY SUGGESTION THAT I HAD, OR THE ONLY PITFALL WITH THAT, THAT I SAW WAS THE POTENTIAL FOR THOSE HYPERLINKS TO BREAK IF THEY ARE HOUSED ON A DIFFERENT ENTITIES WEBSITE.
SO, UM, MY PERSONAL SUGGESTION WOULD BE FOR US TO MEMORIALIZE THOSE ITEMS ON A PDF ON OUR SERVER OR HARD DRIVE, WHEREVER WE KEEP OUR, UM, HISTORICAL RECORDS JUST IN CASE.
UM, I HAVE A QUESTION ABOUT THE LEGAL DOCUMENTS.
SO HOW ARE WE INDEXING LEGAL DOCUMENTS? I MEAN, ARE WE, SO WE SAY LEGAL DOCUMENTS AND WE LIST EACH LEGAL DOCUMENT THAT WE HAVE.
WHAT ARE THE LEGAL, WHAT ARE THE LEGAL DOCUMENT? THAT'S MY QUESTION.
UM, I DON'T RECALL WHAT THEY ALL WERE SUPPOSED TO INCLUDE.
UM, YEAH, WENDY MUTED HOPE CAN Y'ALL HEAR ME.
SO FOR LEGAL DOCUMENTS,
AND THERE ARE THOSE STATUTES THAT TALK ABOUT THE DUTIES, LIKE, YOU KNOW, APPROVING A KALE UNDER CONTROL OF PROPERTY, THINGS LIKE THAT.
SO I'M TRYING TO THINK OF WHAT OTHER THINGS I DO WANT TO ASK YOU ALL THIS, THESE ARE JUST SOME THINGS THAT HAVE COME UP.
LIKE, DO YOU WANT THE, UM, THE OCR DESEGREGATION AGREEMENT IN THERE? DO YOU WANT INFORMATION ABOUT FIRPA? ARE THERE ANY, LIKE FOR NEWPORT, LIKE MS. BOATWRIGHTS ON THE PHONE, I'M TRYING TO THINK OF WHAT WOULD BE HELPFUL FOR THAT ONLY FOR, YOU KNOW, OUR NEW BOARD MEMBERS, BUT FOR OUR BOARD MEMBERS AS WELL, UH, FOR A REFERENCE
[00:05:01]
GUIDE, UM, THE, WHERE ARE WE GOING TO PUT IN LIKE HELEN MCFADDEN'S, UH, WHICH HE DID THAT WITH HER, UM, PARLIAMENTARIAN AND TALKED ABOUT MOTIONS AND THINGS LIKE, THINGS LIKE THAT.ARE WE GOING TO PUT THAT IN THERE? THOSE ARE SOME OF THE THINGS THAT COME TO MY MIND, BUT I DON'T KNOW.
I DON'T WANT TO MAKE IT SOME LEGALEES DOCUMENT THAT DOESN'T MAKE ANY DIFFERENCE.
YOU KNOW, I JUST DON'T WANT TO DO THAT.
WE'VE GOT READ THESE BOARD REFERENCES IN THE PROCUREMENT CODE.
THOSE ARE ALL, YOU KNOW, THOSE ARE ALL LEGAL SITES, BUT I'M NOT SURE HOW MUCH DETAIL YOU ALL WANT ME TO GO INTO, SO I DON'T WANT TO OVERDO IT, BUT I WANT TO MAKE SURE IT'S COOL.
UM, YEAH, MY QUESTION TOO IS WHAT ARE THESE LEGAL DOCUMENTS? SO, SO WHEN YOU'RE SAYING THE FOYER INFO WOULD BE THAT SOUTH CAROLINA, UH, GUIDE FOR PUBLIC OFFICIALS.
I'LL TELL YOU WHAT, I'M SORRY.
I THINK SHE'S GOING TO GRAB IT.
I THINK THOUGH, THAT'S UNFORTUNATELY THAT IS THOUGH, IT'S NOT QUITE ALL THE WAY UP TODAY.
IT'S CAUSE I THINK THAT'S A FEW YEARS OLD.
UM, I, THE SOUTH CAROLINA, DR.
QUADS, I COULD PUT IN THE, UM, I COULD PUT IN THE STATUTES FOR FOIL, IF Y'ALL WANT ME TO DO THAT.
I THINK, I, I DON'T THINK WE NEED TO PLAY PERSONALLY.
I DON'T THINK THAT WE NEED TO GET TOO IN THE WEEDS WITH YES, LIKE THAT.
I MEAN, CERTAINLY HYPERLINKS TO STATE STATUTE OR FEDERAL LAW, UM, THAT ARE APPLICABLE, UM, FOR FUN AND ALL THOSE KINDS OF THINGS.
I, I DON'T KNOW IF THAT WAS ORIGINALLY THE INTENT FOR THE LEGAL DOCUMENTS.
AND I'VE, AND I'VE JUST WANT TO ASK YOU, DO YOU THINK, UH, FOR A REFERENCE HANDBOOK, DO YOU THINK THAT BOARD MEMBERS WOULD LIKE A COPY OF THE OCR AGREEMENT? I DON'T KNOW IF THAT'S SOMETHING YOU WANT IN YOUR HANDBOOK OR NOT.
I MEAN, IT'S SOMETHING THAT I TALK ABOUT WHENEVER WE HAVE NEW BOARD MEMBERS, BECAUSE IT'S A MANDATE AND THE DESEGREGATION AGREEMENT.
I MEAN, IT'S VERY OLD AND IT'S BEEN UPDATED, BUT I DON'T KNOW IF YOU WOULD WANT A COPY OF THAT.
YOU KNOW, I DON'T OVERDO IT, YOU KNOW? RIGHT.
THE OTHER THING I WAS THINKING OF UNDER LEGAL DOCUMENTS, MAYBE THE, THE AG OPINIONS THAT THE BOARD HAS OBTAINED IN THE LAST TWO OR THREE YEARS, LIKE I WOULDN'T PUT ALL THE ONES WE'VE EVER OBTAINED, BUT THAT MIGHT BE HELPFUL.
THAT'S KIND OF WHAT I WAS THINKING OF.
GODS, BECAUSE WE'VE GOT SEVERAL OF THEM.
UM, WHAT DO YOU THINK KATHY? YOU'RE DAVID.
I, I WAS JUST FLIPPING THROUGH OUR POLICY TO SEE IF WE HAD, YOU KNOW, MENTIONED ANY LEGAL THINGS IN HERE BECAUSE THAT MUST'VE BEEN IN HERE FOR A REASON.
WE MUST HAVE PUT LEGAL DOCUMENTS IN THERE BECAUSE WE TALKED ABOUT SOMETHING.
LIKE WHEN WE TALK ABOUT SOMEWHERE IN HERE, I THINK THEY TALK ABOUT MAYBE FOR, UH, AND YOU KNOW, AND THE ADMINISTRATIVE RAGS, YOU SEE ME MAKE REFERENCES TO THE AMERICANS WITH DISABILITIES ACT.
I MEAN, THAT'S IN HERE SOMEWHERE.
BUT I WOULD HAVE TO, I MEAN, I CAN'T, IT'S LIKE, THEY'RE LIKE THOUSANDS OF PAGES ON THESE THINGS TO DO.
YOU KNOW WHAT I'M SAYING? I DON'T THINK WE WANT TO GET, WE DON'T WANT THOUSANDS OF PAGES, BUT AT THE AGE, IF YOU ALL, LIKE, IF SOMETHING COMES UP, LIKE FOR EXAMPLE, THE TORT CLAIMS ACT.
SO SAY FOR AN EXAMPLE, WE HAVE A LAWSUIT THAT COMES UP.
YOU DON'T, YOU ALL DON'T NEED TO READ THE TORT CLAIMS ACT BECAUSE I CAN TELL YOU WHAT CAUSES OF ACTION ARE, UM, APPLICABLE IN THE CASE AND WHICH ONES ARE GOING TO BE DISMISSED BECAUSE THEY'RE NOT COVERED.
I MEAN, USUALLY I'M GOING TO TRY TO GIVE YOU ALL WHATEVER GUIDANCE YOU NEED.
I WOULD NEVER ASK YOU ALL TO READ LIKE THE ADA OR, YOU KNOW, HOW ABOUT IDA THAT DR.
WHITE AND I I'VE BEEN WORKING ON, I MEAN, THERE'S THOUSANDS OF PAGES, YOU KNOW, SECTION FIVE OH FOUR OF THE REHABILITATION ACT Y'ALL, DON'T NEED TO GET IN THE WEEDS ON THAT.
I THINK, I THINK THAT'S KINDA, YOU HIT TOO MUCH, YOU HIT THE NAIL ON THE HEAD WITH THAT.
UM, WOULD THAT A LOT OF THAT IS OUR THING THAT WE WOULD LEAN ON OUR LEGAL COUNSEL TO PROVIDE US WITH, YOU KNOW, CLARITY ON.
SO I DON'T KNOW IF WE NECESSARILY NEED THAT.
I THINK THAT DOCTOR WAS JUST GONNA SAY, LIKE ENTER GC EIGHT BOARD MEMBER, CONFLICT OF INTEREST.
WE MAKE REFERENCE THERE TO CITE FROM THE ETHICS COMMISSION ACT.
UM, THERE'S SPECIFIC SITES IN THERE ABOUT WHAT YOU CAN AND CANNOT DO.
I DON'T KNOW IF YOU ALL WANT ME TO PUT THAT RIGHT.
[00:10:01]
UM, NO, I THINK THAT'S WHY WE INCLUDED THE ACTUAL CODE SECTIONS WITHIN THE POLICY MANUAL.IT'S MY UNDERSTANDING SO THAT PEOPLE COULD THEN REFERENCE THAT OR LOOK THAT UP IF THEY NEEDED TO, UM, DR.
GODS, HIS POINT IN REGARD TO THE AP OPINIONS AS WELL, TAKEN ON THOSE BEING ENCOMPASSED IN THE LEGAL DOCUMENTS.
UM, I'LL PUT ALL THOSE IN THAT'S.
I THINK, UH, FROM MY STANDPOINT, THOUGH, FOR THE LEGAL DOCUMENTS, REALLY ONLY THE AG OPINION ARE THE ONLY ONES THAT I HEARD MENTIONED THAT WE WOULD NEED TO INCLUDE.
UM, BECAUSE BOARD MEMBERS, LIKE WITH RESPECT TO THE TEACHER, DISMISSAL HEARING PROCESS ALREADY WENT THROUGH THE STATUTES I'VE INCLUDED WHAT NEEDS TO BE IN THERE.
SO YOU DON'T NEED THE STATUTE ON IT BECAUSE IT'S ALREADY WITHIN THE BODY OF THE DOCUMENT.
I THOUGHT THAT I THOUGHT ORIGINALLY WE HAD THIS ON HERE BECAUSE THERE WERE ROLES AND RESPONSIBILITY OF BOARD MEMBERS THAT WERE IN STATE STATUTES OTHER THAN 59 CHAPTER 19.
YES, THAT WAS, THAT WAS ONE OF THE REASONS.
SO FOR EXAMPLE, MR. DISTRIBUTOR, WHERE I JUST MENTIONED ABOUT THE TEACHER DISMISSAL, NO, THAT'S AN, A DIFFERENT CHAPTER.
I HAVE A YEAR OLD GRANDDAUGHTER HERE.
WHO'S IN A LOT OF TROUBLE TO HIDE FROM HER MOM AFTER SHE POOPED WHEN SHE, WHAT SHE'S SUPPOSED TO BE.
SO ANYWAYS, I GUESS MORE ON THE TV NOW.
SO ALL THAT GOT ON THERE, SECTION EIGHT, I FOUND WHAT'S SECTION EIGHT, SECTION EIGHT.
WHERE'S THAT IT'S LIKE, UM, PAGE 28 OF OUR, UM, UH, POLICY GC EIGHT.
BUT IF YOU LOOK ON PAGE 28, IT SAYS A BOARD MEMBER MUST AVOID CONFLICT OF INTEREST WITH RESPECT TO HIS OR HER, HER FIDUCIARY RESPONSIBILITY ACCORDINGLY, A BOARD MEMBER WILL NOT, AND IT SAYS USE HIS OR HER POSITION OF OFFICE FOR PERSONAL FINANCIAL GAIN.
AND THEN IT'S SECTION EIGHT, 13, 700.
THAT MIGHT BE SOMETHING LIKE DAVID WAS REFERRING TO.
I DON'T KNOW IF, IF I CAN TRY TO KIND OF PUT A BOW ON IT FOR THE FOYER GOING DOWN THE BULLET LIST FOR THE INFO.
THAT'S A HYPERLINK, CORRECT? CORRECT.
THE LEGAL DOCUMENTS RIGHT NOW, WE HAVE THE AG OPINION LETTERS, WHICH I ALSO THINK ARE THERE ARE PDF HYPERLINKS OF THOSE ON THE EIGHTIES WEBSITE.
UM, WE WANT THEM INCLUDED IN HERE.
I MEAN, THEY'RE NOT THAT LONG IF YOU WANT THEM INCLUDED IT'S UP TO YOU ALL.
THERE'S PROBABLY LIKE FOUR OR FIVE OF THEM.
I THINK WE WERE JUST GOING TO DO THE HYPERLINK.
EVERYBODY, I THINK TO KEEP IT SHORT BECAUSE THE HANDBOOK WAS REALLY INTENDED TO BE PRETTY SHORT.
UM, WERE THERE ANY OTHER LEGAL DOCUMENTS? MADAM CHAIR? UM, SO AT THE, UM, THE, I BELIEVE IT WAS AT THE, I DON'T KNOW IF IT WAS THE BOARD CHAIR WORKSHOP OR THE RECENT ANNUAL CONFERENCE.
UH, I THINK IT WAS THE ANNUAL CONFERENCE WHERE THERE IS A POLICY DISCUSSION.
UM, HERE'S ONE THAT WOULD, SO 59 I'LL HAVE TO ASK WENDY THIS.
SO IS THAT OUTSIDE CHAPTER 19? YEAH.
AND I'LL JUST READ IT TO YOU EACH COUNTY BOARD OF EDUCATION OR BOARD OF TRUSTEES.
ANY BOARD MAY HOLD A SPECIAL MEETING WHEN IT IS CONSIDERED NECESSARY, EITHER BY THE CHAIRMAN OR, OR A MAJORITY OF THE BOARD MEMBERS.
AND, AND HERE'S ANOTHER ONE, BUT SEE, THIS MIGHT BE TOO MUCH GETTING IN THE WEEDS IN 59, 63, ONE 10.
IT TALKS ABOUT SCHOOL DISTRICTS.
EACH LOCAL SCHOOL DISTRICT SHALL ADOPT POLICIES.
THE POLICY SHOULD INCLUDE, YOU KNOW, MODEL POLICIES THAT YOU WILL HAVE, BUT THAT'S SCHOOL DAY.
THEN THERE'S ANOTHER ONE ABOUT BREACH OF CONTRACT.
YOU KNOW, THAT THAT IF A TEACHER REACHES OR CONTRACT AND YOU HAVE IT AND YOU DON'T GIVE CONSENT, THEN THEY'RE ENTITLED TO A HEARING, WHICH IS A BREACH OF CONTRACT HEARING IS LIKE A TEACHER DISMISSAL HEARING, BUT IT'S A SEPARATE STATUTE.
UM, WENDY, DO YOU THINK THAT YOU COULD PERHAPS LIKE SIMILAR TO WHAT REGGIE DID WHEN HE WENT THROUGH AND FOUND ALL THE BOARD REFERENCES AND THE BCS PROCUREMENT CODE, YOU THINK YOU COULD COMPILE SOMETHING SIMILAR TO THAT
[00:15:02]
THAT'S UM, THAT WOULD GIVE US KIND OF ALMOST LIKE A TEMPLATE OR, UM, AN OUTLINE OF WHERE SIGN BOARD REFERENCES IN THE STATE STATUTES THAT ARE OUTSIDE OF THE ROLES AND RESPONSIBILITIES AREAS.AND THAT WOULD KIND OF BE ALL ENCOMPASSING TO POINT US TO, UM, NOW WE'LL HAVE TO MAKE SURE THAT WE KEEP A LENS ON THAT.
UM, AS THERE MAY BE ADDITIONAL RESPONSIBILITIES ADDED, UM, DO YOU WANT ME TO, JUST, FOR EXAMPLE, DO YOU WANT ME TO JUST CITE THE STATUTE, NOT CONTAIN ALL THE TEXTS, FOR EXAMPLE, UH, THIS WAS SOMETHING THAT HAD COME UP BEFORE 59, 59, 19, UM, IN A DAY, IN ADDITION TO THAT, ONE OF THE BOARD POWERS AND DUTIES OF BOARD OF TRUSTEES, WHICH IS 59, 1990, WHAT I THINK I SHOULD DO IF IT'S ALL RIGHT WITH YOU ALL IN THAT, IN THAT PARTICULAR CHAPTER, THERE'S 59, 19 ONE 90 PURCHASE OF LAND BY TRUSTEES, 59, 9,200 CONDEMNATION OF LANDS BY TRUSTEES, 59, 19 TO 50 SALE, OR LEASE OF SCHOOL PROPERTY BY TRUSTEES, LIKE, LIKE LIST THOSE OUT LIKE THAT.
WOULD THAT BE HELPFUL? THAT WOULD BE HELPFUL.
SO, UM, ROBIN, IF YOU CAN PUT IN UNDER THE LEGAL DOCUMENTS, THE OLD REFERENCES IN STATE STATUTE AND KATHY, I SEE YOUR HANDS RAISED UP.
SO, UM, LIKE ON PAGE 34, THERE'S SECTION 59 AT 25 REFERENCE SECTION TWO 59, 26 REFERENCE.
UM, SO, YOU KNOW, MAYBE THAT'S ANOTHER PLACE WE CAN LOOK AS I GO THROUGH HERE AND MAKE A LIST OF EVERYTHING THAT'S REFERENCED IN OUR POLICY.
AND THAT WOULD BE IF WE'RE REFERENCING POLICY.
I THINK THAT'S PROBABLY WHERE WE CAME UP WITH THAT LEGAL DOCUMENTS.
BECAUSE THE 59 25 IN THAT CHAPTER, THAT'S THE CHAPTER THAT DEALS WITH A DISMISSAL OF TEACHERS.
SO LET'S DO EMPLOYMENT AND DISMISSAL.
I'M GONNA HAVE TO JUMP OFF IN JUST A MINUTE.
SO I'M TRYING TO WRAP IT UP, SO MAKE SURE I DO EVERYTHING THAT Y'ALL WANT ME TO DO.
CAUSE I'M SO HAPPY ABOUT YOUR NEW POLICY MANUAL.
I THINK IT'S, I WANT TO MAKE SURE I ADD WHAT'S USEFUL FOR YOU ALL.
UM, SO KATHY, YOU THINK THAT WE SHOULD HAVE A LIST OF THE, THE STATUES THAT ARE MENTIONED IN THE POLICY MANUAL? I THINK SO.
I THINK, YOU KNOW, IF WE'VE MENTIONED THEM, WE COULD JUST HAVE A LINK TO IT.
IF PEOPLE WANTED MORE INFORMATION.
I DON'T KNOW, DAVID, WHAT DO YOU THINK? ABSOLUTELY.
UM, THE OTHER SUGGESTION I WOULD HAVE IS AFTER WE GET DONE WITH THIS ASK THE TWO NEW BOARD MEMBERS, WHAT THEY WOULD LIKE TO SEE IN THIS DOCUMENT, BECAUSE YOU ALL NOW ARE SEASONED VETERANS.
SO YOU MIGHT'VE FORGOTTEN WHAT WOULD HAVE BEEN HELPFUL TO YOU.
BUT I THINK THE TWO NEW BOARD MEMBERS WOULD GIVE US INSIGHT INTO WHAT WOULD BE HELPFUL FOR THEM TO KNOW, BECAUSE REALLY ROLES, RESPONSIBILITY, BOARD MEMBERS, THE STATE STATUTE, THERE THAT'S THAT 59, 1990 THAT YOU ALREADY ROBIN, YOU HAVE THAT ALREADY.
SO MAYBE WE SHOULDN'T DO THAT IN LEGAL DOCUMENTS.
THAT'S ABOUT CONTROL STILL PROPERTY CONTROL, EDUCATIONAL INTEREST, ALL THOSE ESTABLISHED CALENDAR.
SO FOR A HEADING, A LOT OF THIS WOULD FALL UNDER LEGAL DOCUMENTS.
SO RIGHT NOW UNDER I HAVE FLOYD INFO.
SO I WOULD ATTACH THAT INFORMATION UNDER LEGAL DOCUMENTS.
WE'RE GOING TO PUT AN AGS OPINIONS, THE BOARD REFERENCES AS STATUTES.
THOSE ARE RESPONSIBILITIES WOULDN'T FALL UNDER LEGAL, THE DOCUMENTS CAUSE WE HAVE, UH, WE HAVE A LINK THAT WOULD GO THERE.
BUT THAT STATE STATUTE SECTION THAT'S REALLY SHOULD BE IN THE LEGAL DOCUMENTS BECAUSE THAT STATE STATUTE, GENERAL POWERS AND DUTIES AT SCHOOL TELL STORIES, THAT'S A LEGAL, LEGAL DOCUMENT.
AND IT'S MORE WHAT IT SAYS, ROLES AND RESPONSIBILITIES OF BOARD MEMBERS.
THAT STATUTE IS JUST GENERAL POWERS AND DUTIES OF SCHOOL TRUSTEES, BUT THERE ARE A LOT MORE SPECIFIC DUTIES OF SCHOOL TRUSTEE.
SO DO YOU MIND IF I PASS THE GAVEL TO YOU? I APOLOGIZE.
UM, I HAD A HARD STOP AT THREE 45 AND I DIDN'T CONSTIPATE US TO BE HONEST.
YOU ALL WORRY SOMETHING OUTSIDE OF MY CONTROL.
AND WHEN YOU, UM, I'M NOT SURE I GOT THE POINT YOU WERE MAKING THERE.
[00:20:01]
OKAY.SO WHAT I WAS TRYING TO SAY IS WHEN WE FIRST STARTED DOING THIS, WHEN WE STARTED WORKING ON THE POLICY MENU, MR.
AND THAT TALKS ABOUT, UM, PROVIDE SCHOOL HOUSES, EMPLOYING DISCHARGE TEACHERS, PROMULGATE RULES, OR REGULATIONS, CALL MEETINGS OF ELECTORS CONTROLLED SCHOOL, PROPERTY, VISIT SCHOOLS, CONTROL, EDUCATIONAL INTEREST OF DISTRICT CHARGE, MATRICULATION, INCIDENTAL FEES, TRANSFERRING SCIENCE, STUDENTS, ALL THOSE, UM, THERE'S 12 OF THEM.
THE LAST ONE IS ESTABLISHED THE ANNUAL CALENDAR.
SO THOSE ARE GENERAL POWERS AND DUTIES OF SCHOOL TRUSTEES.
BUT WHEN YOU START TO GO THROUGH OUR MANUAL AND WHEN YOU LOOK IN TITLE 59, AND WHEN YOU LOOK IN THE EDUCATION STATUTE, THERE ARE OTHER DUTIES THAT ARE LISTED THAT ARE THE RESPONSIBILITY.
SO FOR EXAMPLE, EVEN THOUGH UNDER 59, 1990, IT TALKS ABOUT CONTROL SCHOOL, PROPERTY, TAKE CHARGE OF MANAGE AND CONTROL THE SCHOOL PROPERTY OF THE DISTRICT.
THAT'S UNDER GENERAL POWERS AND DUTIES OF SCHOOL TRUSTEES.
BUT IF YOU GO THROUGH CHAPTER 19, THEN YOU SEE HERE THAT YOU DO HAVE SOME VERY SPECIFIC DUTIES, 59, 19 ONE 80 PURCHASE OF LAND BY TRUSTEES.
IT MAY PURCHASE THEM THE SIMPLE TITLE, THEN 59, 19 MORE SPECIFIC, UM, REQUIREMENTS FOR THE BOARD OF WHAT MUST BE DONE WHEN, WHEN PROPERTY IS GOING TO BE PURCHASED AND THAT YOU CAN CONDEMN LAND AND YOU CAN SALE OR LEASE SCHOOL PROPERTY.
SO THOSE ARE PART OF THE ROLES AND RESPONSIBILITIES OF THE BOARD OF TRUSTEES THAT ARE MORE SPECIFIC THAN THE GENERAL POWERS AND DUTIES.
SO I DIDN'T KNOW HOW MUCH DETAIL NEEDED TO BE INCLUDED.
MR. STRINGER, YOU KNOW, WELL, R W WE HAVE 59 19 COVERED, RIGHT? CAUSE WE'RE GOING TO GO TO LINCOLN THERE.
SO IF IT'S IN 59, 19, WE'VE, WE'VE ALREADY GOT THAT COVERED.
BUT THEN WHEN WE GO FURTHER ON LIKE MS. ROBIN WAS SAYING UNDER 59, 25, THAT CHAPTER DEALS WITH EMPLOYMENT DISCHARGE, YOU KNOW, UH, DISCIPLINE OF TEACHERS.
SO, SO IN THAT CASE, UNDER 59, 25, DO YOU WANT ME TO MAKE A REFERENCE TO THE TITLE OF THAT CHAPTER? AND THEN IF SOMEBODY WANTED TO GO INTO MORE DETAIL, YOU'D BE ABLE TO LOOK IT UP BECAUSE 59, 25 ARTICLE THREE TALKS ABOUT EXAMINATION AND TEACHER CERTIFICATES.
AND THEN YOU GO FURTHER INTO THIS AND IT TALKS ABOUT EMPLOYMENT AND DISCHARGE OF TEACHERS.
SO UNDER 59, 25, IT, IT TALKS ABOUT SPECIFIC THINGS THAT HAVE TO BE DONE TO GIVE THE, YOU KNOW, TO GIVE THE TEACHER THE DUE PROCESS.
RIGHT? SO WE TALK ABOUT TEACHER DOES A TEACHER DISMISSAL HEARING IN OUR POLICY.
WE JUST REFERENCED IN OUR POLICY.
SO I THINK WE GO THROUGH OUR POLICY AND WHEREVER WE'VE REFERENCED A STATUE, WE PUT A LINK TO THAT BECAUSE THAT ONE UNDER THAT TEACHER EMPLOYMENT AND DISMISSAL ACT SECTION 59, 25, FOUR, 10, THAT'S RIGHT IN OUR POLICY.
SO WHY DON'T WE JUST PUT IT, INCLUDE THAT.
AND THEN THE NEXT ONE MATTERS COVERED BY OR REFERENCED IN SOUTH CAROLINA CODE 59, 26, 40 AS AMENDED.
I DON'T EVEN, I DON'T REALLY KNOW WHAT THOSE MATTERS ARE, BUT THAT'S WHAT IT WAS.
SO THAT IS ABOUT INDUCTION INDUCTION, ANNUAL CONTRACTS.
YOU GOT A COUPLE OF HANDS UP THIS BOAT, RIGHT? HEY, SORRY TO INTERRUPT.
CAN YOU GUYS HEAR ME? OKAY? YEAH, THAT'S FINE.
I WAS JUST PLAYING ON LISTENING, BUT I HAVE ONE QUESTION AS A NEW BOARD MEMBER.
I'M STILL TRYING TO FIGURE OUT ALL THESE MOVING PARTS.
SO I DON'T REALLY HAVE ANY COMMENTS AT THIS POINT, EXCEPT WHEN YOU SAY PUT A HYPERLINK, WHERE ARE YOU TALKING ABOUT PUTTING IT IN THE TEXT OR YOU, SOMEONE SAID A WEBSITE BOARD DOCS,
[00:25:01]
WHERE WOULD THESE HYPERLINKS GO IN THIS, IN THIS MANUAL? SO THAT, CAUSE THIS, THIS HANDBOOK IS, IS FOR THE BENEFIT OF NEW BOARD MEMBERS AND OLD BOARD MEMBERS WHO WERE FORGOTTEN THINGS.UM, SO THAT WE HAVE TO, UH, POTENTIALLY DYNAMIC THINGS LIKE STATUTES BECAUSE WHEN I HEAR HYPERLINK, I'M ASSUMING YOU'RE REFERRING TO AN ELECTRONIC FORM OF THE MANUAL.
UM, YOU HAVE, THE ADDRESS WOULD BE HERE SO THAT IF YOU CLICKED ON IT, IT WOULD TAKE YOU TO, RIGHT.
SO AN EXAMPLE, AN EXAMPLE OF THE FULL YEAR INFO, I WOULD HIGHLIGHT IT WHEN YOU CLICK ON THE, WHEN YOU CLICK ON THE FULL YEAR INFO, IT WOULD BE A HYPERLINK THAT WOULD TAKE YOU TO THE FOYER INFORMATION.
AND THE HYPERLINK, THAT'S WHAT I WAS TRYING TO CAUSE WE'RE TALKING ABOUT THE MANUAL.
WHEN YOU SAY MANUAL, I'M ENVISIONING THE BINDER THAT WE JUST GOT.
AND THEN WHEN YOU SAY HYPERLINK, SO WHERE DO WE KEEP THE ELECTRONIC VERSION OF THIS MANUAL? IT'S ON OUR WEBSITE AND IT WILL BE IN BOARD UPS.
AND THE WEBSITE BEING BUFORD SCHOOLS.NET AND THEN UNDER BOARD POLICIES, CORRECT? YES.
UM, I DON'T KNOW WITH, UM, WHAT YOU'VE JUST SAID, YOUR DISCUSSION.
IT SEEMS LIKE THE EASIEST THING WOULD BE TO, UM, GO THROUGH AS I THINK KATHY MENTIONED AND JUST, YOU KNOW, LIST OUT WHAT HEIGHT, WHAT LINKS WE ALREADY HAVE REFERENCED, OR EXCUSE ME, WHAT STATUTES WE'VE ALREADY REFERENCED IN THE POLICIES THAT ARE, ARE IN OUR MANUAL.
BUT I THINK, UH, IT WOULD BE HELPFUL AS WAS MENTIONED PREVIOUSLY.
I THINK IF WENDY COULD SOMEHOW DO, UH, A SEARCH OF THE STATUTES AND JUST SEE WHAT HASN'T BEEN INCLUDED.
CAUSE I DON'T THINK THAT ONE, I JUST TOLD YOU IS INCLUDED RIGHT.
UM, AND SO THERE MUST BE OTHERS THAT, YOU KNOW, ARE NOT NECESSARILY REFERENCED IN OUR MANUAL THAT, YOU KNOW, WE NEED TO, I DON'T KNOW, BE AWARE OF OR YEAH, I THINK THAT, I THINK THE SECTION IS GOING TO END UP BEING A DYNAMIC SECTION AS WE COME ACROSS NEW THINGS.
WE'RE GOING TO HAVE TO ADD IT INTO THIS SECTION.
VERY SIMILAR TO WHAT, WHAT YOU JUST SAID TO YOU NOW.
NO, BECAUSE MR.
THEN WE HAD TO DEVELOP AN ADMINISTRATIVE RAG BECAUSE WE HAD TO REMEMBER ALL THOSE HOOPS WE HAD TO GO THROUGH, WE HAD TO HAVE THE SIGNED OFFICIAL BOARD MINUTES.
WE HAD TO HAVE AN APPRAISAL APPRAISAL.
WE HAD TO SUBMIT THAT TO THE STATE BOARD OF EDUCATION AND ASKED FOR THEM TO APPROVE IT.
AND IT WAS A PROCESS THAT WE HAD TO MAKE SURE WE COMPLIED WITH BECAUSE, AND THOSE WERE THE LESSONS AS WE LEARN THEM, WE NEED TO STICK THEM IN HERE.
SO WE DON'T HAVE TO RELEARN THE SAME THINGS OVER AND OVER.
I MEAN, JUST LIKE WE DID KNOW TOO, WE WERE GETTING READY TO SELL.
AND WE STARTED LOOKING AT ALL THE LAW THAT WE HAD TO GIVE RIVERVIEW THE RIGHT OF FIRST REFUSAL.
SO A LOT OF LESSONS WE'VE LEARNED RIGHT.
YOUR HAND IS, IS THAT OKAY? I DON'T THINK SHE TOOK IT DOWN.
SO WHERE ARE WE? WE'RE GOING TO GO THROUGH THE MANUAL.
ALL THE REFERENCES WILL BE HERE OVERALL.
ALL OUR REFERENCES WE HAVE IN THE MANUAL, WE'LL HAVE A LINK UNDER THIS SECOND BULLET.
IN ADDITION TO THE ONE THAT, UM, DR.
QUADS JUST GAVE US 59, 19, WE'VE ALREADY GOT THAT'S THAT'S WELL CONTAINED GUIDING PRINCIPLES OF COHERENT GOVERNANCE.
THAT'S AGAIN, A DYNAMIC DOCUMENT.
SO IT SHOULD BE A LINK, RIGHT? THE NEXT BULLET BOARD MEMBER BUILDING ACCESS.
AND I'M NOT SURE THAT BELONGS HERE.
YOU ALWAYS SAY, PUT IT IN THE HANDBOOK, THE WORD WOULD WE, WHERE, WHERE WOULD IT GO? I DON'T KNOW.
I DON'T KNOW HOW WE'RE GOING TO HANDLE.
THIS IS ONE OF THOSE, UH, THE FALLS AND THE CLASS OF MOTIONS THAT HAVE BEEN PASSED.
AND THEN WE REVIEW THEM AND DECIDE WHAT TO DO WITH THEM.
UM, SO WE MAKE IT INTO A POLICY.
SO HOW DO WE, THAT WOULD BECOME A POLICY, RIGHT? I DON'T KNOW IF IT NEEDS
[00:30:02]
NO.WELL, I'M ALWAYS LEERY AND JUST, JUST MY PROCLIVITY.
I'M ALWAYS LEERY OF MAKING POLICIES THAT ARE TOO SPECIFIC BECAUSE I REMEMBER THAT WE'RE SUPPOSED TO KEEP THEM KIND OF GENERAL.
UM, THAT'S MY ONLY HESITANCY ON THINGS LIKE THIS JUST SEEMS MORE LIKE, UH, AN ADMINISTRATIVE KIND OF THING, BUT I DON'T KNOW.
I DON'T KNOW HOW TO DEAL WITH IT.
SO, UM, LOOK AFTER YOUR HANDS UP.
I DON'T REALLY THINK IT'S A POLICY.
UM, YOU KNOW, IT, IT'S KIND OF A PRACTICE, RIGHT? WHEN WE WERE ON THE BOARD, WHEN WE CAME ON THE BOARD, THE SEVEN OF US, UM, THE PRACTICE WAS THAT OUR BADGES GOT US INTO THE DISTRICT OFFICE.
THAT WAS THE ONLY PLACE THAT GOT US INTO ROBYN.
IT GOT YOU INTO SCHOOL BUILDINGS AS WELL.
CAUSE I THOUGHT THAT, UM, KNOWING THAT IT ALLOWED YOU INTO SCHOOL BUILDINGS AS WELL.
I THOUGHT THAT WAS SOMETHING THAT WAS ADDED ON WHEN WE CAME ON, BECAUSE SOMEBODY ASKED FOR THAT, BUT THAT ORIGINALLY IT DIDN'T.
YOU, IT ORIGINALLY, IT DIDN'T ALLOW YOU IN THE DISTRICT OFFICE AND THEN IT ALLOWED YOU INTO ALL THE SCHOOLS.
ONE, BECAUSE WE WERE HAVING MEETINGS AT THE DIFFERENT SCHOOLS.
SO IT WAS JUST A STRAIGHT ACROSS THE BOARD.
YOU WERE ALLOWED INTO ALL THE SCHOOLS.
UM, SO I, I, TO ME, IT'S A PRACTICE, WHICH IS WHY WE KIND OF PUT IT IN THE HANDBOOK, I THINK, AND NOT, UH, YOU KNOW, THIS IS BECAUSE THE HANDBOOK WAS SUPPOSED TO BE, HERE'S SOME THINGS YOU SHOULD KNOW, THIS IS THE WAY WE DO THINGS TYPE THING.
CLASSIFICATION OR ANOTHER HEADING THAT IT COULD FALL UNDER, AS WE ACCUMULATE MORE OF THESE PRACTICES, PERHAPS.
I MEAN, HOW WOULD I, WHERE WOULD WE PUT IT? GOOD QUESTION.
IT PROBABLY DOES NEED A HEADING VERY SIMILAR TO WHAT KATHY JUST SAID.
UM, HOW MANY PRACTICES OR, OR PRACTICE I'M LOOKING FOR A BETTER WORD, BUT MAYBE JUST CURRENT PRACTICES.
UNDER BOARD GOVERNANCE POLICIES, YOU HAVE MEMBERS SHALL MAKE OFFICIAL VISITS TO SCHOOLS.
ONLY UPON KNOWLEDGE OF THE PRINCIPAL DESIGNEE BOARD MEMBERS SHALL NOT NECESSARILY INTERFERE WITH THE DAY TO DAY OPERATIONS OF THE SCHOOL OR WORK LOCATION OR WITH THE WORK BEING PERFORMED BY EMPLOYEES ASSIGNED TO THAT SCHOOL, MAKE OFFICIAL VISITS ONLY UPON KNOWLEDGE OF THE PRINCIPAL, BECAUSE BEFORE YOU ALL COULD GO INTO ANY SCHOOL THAT'S RIGHT.
BECAUSE I THOUGHT YOU WERE PUTTING ALL THESE MOTIONS SOMEWHERE IN A POLICY.
THEN MY ONLY HESITATION IS, IS SONG.
SOME OF THEM ARE NOT NECESSARILY POLICIES.
AND THIS IS AN EXAMPLE, PROBABLY DOESN'T QUALIFY AS A POLICY.
IT'S A PROCEDURE, IT'S A PRACTICE.
WHAT IS A PRACTICE AND A PROCEDURE, BUT IT'S NOT NECESSARILY A POLICY BEFORE.
IF, IF WE ARE GOING TO TRY TO KEEP THE POLICIES AT A HIGHER LEVEL.
YOU KNOW, I'M JUST SO RELUCTANT FOR US TO START GOING DOWN THE ROAD.
WE WENT DOWN YEARS AGO WHERE WE STARTED DEVELOPING POLICIES THAT WERE IN THE WEEDS.
WE'RE IN THE WAY THEY DON'T WANT THAT.
AND THAT'S WHAT I'M TRYING TO AVOID, BUT YOU KNOW WHAT, WHY DON'T WE JUST MAKE A HEADING BOARD MEMBERS BUILDING ACCESS? AND THEN THIS COULD GO ON IN THE HANDBOOK.
I THINK THE CURRENT PRACTICES AND PROCEDURES IS A GOOD HEADING AND THEN WE'LL JUST CONTINUE TO ADD TO THAT AND REVIEW IT EVERY ONCE IN A WHILE TO SEE IF WE HAVE, SOME OF THEM ACTUALLY SHOULD BE POLICIES OR IF A GROUP OF THEM ARE IN A CLASS THAT WOULD REQUIRE A POLICY THAT WORKS FOR ME.
UM, AND THE LAST BULLET THAT WE HAVE DOWN THERE IS BORNE REFERENCES
[00:35:01]
IN THE PROCUREMENT CODE.UM, I BELIEVE THE DOCUMENT, IT'S A STATIC DOCUMENT.
SO I HAVE THAT SOMEWHERE I CAN LINK.
AND WHO KNOWS THAT MIGHT GET UPDATED AT SOME POINT IN TIME.
SO, SO RIGHT NOW IS THIS FINE FOR THE HEADINGS? WE HAVE CURRENT PRACTICES, PROCEDURES, AND THEN I PUT THE MOTION, UM, THEN WE HAVE ADDITIONAL DOCUMENTS.
AND SO UNDER THE ADDITIONAL DOCUMENTS, YOU'LL SEE THE DIFFERENT HEADINGS.
IS THAT FINE FOR CLASSIFICATIONS IN THE HANDBOOK? SEEMS FINE TO ME, BUT I'LL I THINK, SORRY.
UM, EARL HAS HIS HAND UP, HUH? GIRL.
MY QUESTION IS, HAVE THE CARDS, HAVE THOSE CARDS BEEN TURNED IN THE CON THE CON THE ONES THAT BOARD MEMBER HAVE CAN ENTER THE SCHOOLS.
OH THEY, CAN YOU GO AHEAD? GO AHEAD.
RICE, YOU HAVE THE SAME BADGE.
THEY JUST ACTIVATED DIFFERENTLY.
YOU KNOW, ONE THING, PRACTICES AND PROCEDURES AND POLICIES.
IF YOU'RE LOOKING AT IT AS FROM THE OUTSIDE PERSPECTIVE, I KNOW EMPLOYEE HANDBOOKS USE THE TERM LIKE STANDARDS OR, UM, YOU KNOW, OPERATIONAL STANDARDS, CONDUCT STANDARDS, THAT KIND OF THING.
I DON'T KNOW IF I'D THROW THAT IN THERE.
HOW ABOUT OPERATIONAL PRACTICES AND PROCEDURES? WOULD THAT, WOULD THAT BE BETTER? YEAH, I'M FINE.
I WAS JUST THINKING FROM, UM, SOMEONE OUTSIDE THE BOARD LOOKING AT IT MIGHT CONFUSE IT WITH OUR, WHAT OUR POLICIES ARE.
AND THAT WE DEFINITELY WANT TO AVOID THAT THAT'S THAT WAS OPERATIONAL PRACTICES AND PROCEDURES.
EVERYBODY ELSE, THIS, THIS DOCUMENT, UNLIKE, UM, THE POLICY MANUAL, THIS DOCUMENT CAN BE CHANGED AT ANY TIME.
WE WON'T HAVE TO GO THROUGH, WE DON'T HAVE TO GO THROUGH THE TWO READINGS.
EVERYBODY REALIZED IN THE NEW POLICIES, IT'S ONLY TWO READINGS ABOUT THREE READINGS, BUT THIS DOESN'T HAVE TO GO THROUGH READINGS LIKE THAT SO WE CAN CHANGE IT IF WE MAKE MISTAKES HERE THAT WE CAN FIX THEM QUICKLY.
ANYTHING ELSE THAT YOU ALL SEE THAT NEEDS TO BE UPDATED OR CHANGED OR DINA PUT YOUR, UM, UH, QUOTATIONS IN YOUR, UH, IN THAT, UM, BUILDING ACCESS AFTER ONLY.
[Discussion of Future Meeting Dates]
SETTING THE NEXT MEETING, I THINK MAYBE WE CAN JUST DO THAT BY EMAIL AND SO WE GET RACHEL'S OKAY.I THOUGHT THAT OUR GENERAL IDEA WAS WE WERE GOING TO START MEETING QUARTERLY ONCE A QUARTER, UM, UNLESS DIRECTED TO MEET SOONER THAN THAT BY THE CHAIR OR THE BOARD BY THE FULL BOARD.
THAT'S WHAT IT SAYS IN THE POLICY MANUAL.
WE'LL MEET QUARTERLY TO REVIEW, SO YEAH.
SO I'M HAPPY TO MOVE THAT WE ADJOURN WENDY'S HANDS UP.
Y'ALL BEFORE WE ADJOURN ON PAGE 35 IN OUR POLICY MANUAL, IT MAKES A BROOK REFERENCE TO TITLE SIX, SEVEN, NINE SECTION FIVE OH FOUR OF REHABILITATION ACT IN ADA,
[00:40:03]
RIGHT? YES.I'M JUST TRYING TO MR. SHERBERT AND BOARD MEMBERS.
I'M JUST TRYING TO GO THROUGH THIS TO MAKE SURE I GOT EVERYTHING, SO, OKAY.
I JUST WANT TO MAKE SURE I WAS DOING IT RIGHT.
UM, I THINK I CAN SECOND THE MOTION TO ADJOURN.
I DON'T, I DON'T SEE ANY OTHER HANDS UP, SO THANK YOU EVERYONE.