Feb 16, 2021 Finance Committee - Old

[1. CALL TO ORDER]

[00:00:03]

AND CALL THE FINANCE COMMITTEE TO ORDER LIKE EVERYONE TO STAND IN FOR THE PLEDGE OF ALLEGIANCE

. >> I CALL I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL AND PUBLIC NOTIFICATION.

[3. PUBLIC NOTIFICATION OF THIS MEETING HAS BEEN PUBLISHED, POSTED, AND DISTRIBUTED IN COMPLIANCE WITH THE SOUTH CAROLINA FREEDOM OF INFORMATION ACT]

>> YES, IT HAS. THANK YOU, SIR. SO FIRST ORDER OF BUSINESS IS

[4. APPROVAL OF AGENDA]

APPROVAL. >> I WAS THINKING EUROPE YOU WANTED TO YOU WANTED TO AMEND THE AGENDA BOTH SO YOU WHICH ONE YOU WANT ON FIRST THE APPROVAL THEN A MAN OR TWO A MAN AND THEN APPROVED AS AMENDED. I THINK THAT WOULD WANT TO AMEND IT AND THEN WOULD WANT TO APPROVE. OK, THANK YOU MR. CHAIRMAN.

I WANT TO AMEND THE AGENDA IF I COULD TO INCLUDE FOR DISCUSSION AT THIS TIME FOR ACTION ON THE PEN CENTER FOR THE EIGHT TAX CONSIDERATION IN THE AMOUNT OF TWENTY FOUR THOUSAND EIGHT HUNDRED DOLLARS AND IF THAT COULD BE INCLUDED ON THE AGENDA IN THE ACTION ITEMS SECTION.

APPRECIATE. >> ALL RIGHT. IS THERE SOMEONE THAT WOULD LIKE TO SECOND THAT MOTION FOR US TO ADD THAT MR. YORK'S ITEM ITEM AS NUMBER ELEVEN AFTER 10 ? IS THERE SOMEONE THAT WOULD SECOND THAT? I'LL SECOND THAT, SIR. THIS IS BRIAN LLEWELLYN SECONDED BY BRIAN.

SO LOOKING AT ADDING THE ACTION ITEM OF MR. GLOVER JUST MENTIONED FOR DISCUSSION AND ASKING FOR APPROVAL OF ADDING THAT TO THE AGENDA. IS THERE ANYONE THAT

DISAPPROVES? >> ALL RIGHT. WITHOUT EXCEPTION, WE'RE GONNA HAVE THAT TO THE AGENDA. SO NOW I'M LOOKING FOR A MOTION TO APPROVE THE AGENDA AS WRITTEN WITH THE INCLUSION OF MR. YORK SOME NUMBER ELEVEN ACTION SO MORE THAN MOST SECOND . ALL RIGHT. SO THAT HAS BEEN MOTION THEN SECONDED. LET'S GO AHEAD AND ASK FOR THE QUESTION IS THERE ANYONE THAT IS AGAINST THAT? IF NOT, WE'LL GO AHEAD AND PASS THE AGENDA TO FIND APPROVAL

[5. APPROVAL OF MINUTES- JANUARY 19, 2021]

OF THE MINUTES. >> I HAVEN'T HAD A CHANCE TO LOOK AT MINUTES FROM OUR LAST MEETING. SO LOOKING FOR A MOTION TO APPROVE THE MINUTES AND THEN A

SECOND CHAIRMAN I SO MOVE. >> THANK YOU. MR. GLOVER IS OUR SECOND MR. CHAIRMAN OUR SECOND THANK YOU COUNCILMAN HOWARD. MINUTES HAD BEEN APPROVED.

[6. UPDATE FROM CHIEF FINANCIAL OFFICER, WHITNEY RICHLAND REGARDING THE YEAR TO DATE FINANCIALS]

MS. RICHLAND, THE FLORIDA DEAFENING EVERYBODY HAVE BEEN DOING OUT.

THAT'S HOW IT BEGAN. YOU HAVE THE PHRASE YOU GOT IN YOUR AGENDA BACK TO THE EXECUTIVE SUMMARY OF URBAN WATER FOR THE GENERAL FUND THROUGH JANUARY 30.

FIRST OF ITS WAY ONCE AGAIN OUR BUDGET IS ONE HUNDRED THIRTY MILLION THREE HUNDRED THOUSAND FOUR HUNDRED THIRTY ONE DOLLARS . OUR REVENUE THROUGH THE END OF JANUARY IS SIXTY NINE MILLION TWO HUNDRED FIFTY TWO THOUSAND THREE HUNDRED FORTY THREE DOLLARS WHICH GIVES US THE REMAINING REVENUE YET TO BE COLLECTED OF 61 MILLION FORTY EIGHT THOUSAND EIGHTY EIGHT DOLLARS. SO THE PERCENT OF THE TOTAL BUDGET TO DATE IS FIFTY THREE POINT ONE PERCENT ON END OF EVERY YEAR COMPLETED THROUGH SEVEN MONTHS IS FIFTY EIGHT POINT THREE PERCENT AND JUST BELOW THAT YOU HAVE THE GRAPH THAT YOU ARE ACCUSTOMED TO SEEING WITH FISCAL 21 REVENUES BEING IN BLUE AND FISCAL 20 REVENUES BEING IN GREEN AND THAT LOVELY SO SAYS EXPECTED IS JUST WE EXPECT THAT AMOUNT BASED UPON THE NUMBER OF MONTHS THAT WE HAVE THIS YEAR TO DATE WHICH AS YOU SEE AGAIN IS FIFTY EIGHT POINT THREE. AND AS YOU GUYS KNOW FROM HEARING ME THE LAST COUPLE OF IT'S JUST BECAUSE WE HAVE COMPLETED SEVEN OUT OF TWELVE MONTHS OF THE YEAR AND WE HAVE COMPLETED APPROXIMATELY FIFTY EIGHT PERCENT OF THE YEAR THAT DOES NOT NECESSARILY HAVE A

[00:05:02]

SO LET'S GO THROUGH SOME OF THOSE. AND THE FIRST AND OUR BIGGEST SOURCE OF COURSE BEING ED BLUM TAXATION OUR BUDGET IS ONE HUNDRED SIX MILLION TWO HUNDRED SEVENTEEN THOUSAND NINE HUNDRED SIXTY EIGHT DOLLARS IN THREE JANUARY WE HAVE COLLECTED JUST SHY OF 55 MILLION COMING IN AT MORE THAN EIGHT HUNDRED FORTY ONE THOUSAND ONE HUNDRED THIRTY SIX DOLLARS. AND THAT'S APPROXIMATELY FIFTY ONE POINT SIX PERCENT OF THE BUDGET. AGAIN, I WOULD LIKE TO COME IN THE TREASURER'S DEPARTMENT FOR WORKING ENTIRELY TO GET THESE REVENUES REPORTED FOR US. YOU MAY RECALL LAST IN DECEMBER WE WERE JUST ON THE HEAD OF THIRTY POINT TWO MILLION DOLLAR IN AD TOWARD TAXATION.

>> SO THAT'S QUITE A JUMP THIS MONTH. THAT'S A 50 MILLION THAT'S AN INCREASE OF TWENTY FOUR POINT SIX MILLION DOLLARS. SO WE JUST WANT TO COMMEND THE TREASURER'S OFFICE AND OUR WORK THEIR MOVING ON TO LICENSES IN THIS OUR BUDGET IS THREE MILLION TWO HUNDRED FORTY FOUR THOUSAND ONE HUNDRED SIXTY DOLLARS TODAY.

WE'VE COLLECTED ONE MILLION SEVEN HUNDRED EIGHTY FIVE THOUSAND ONE HUNDRED AND NINETY. WHICH IS 50 PERCENT OF OUR YEAR.

SO FAR THAT'S PRETTY WELL WRITTEN WITH ABOUT THE EXPECTED MEETING BALLOON THAT WE HAVE OUR INTERGOVERNMENTAL REVENUES BUDGET BEING NINE MILLION FIFTY EIGHT THOUSAND EIGHT HUNDRED THIRTY EIGHT HOURS TODAY. WE HAVE COLLECTED FOUR MILLION FOUR HUNDRED SIXTEEN THOUSAND FIFTY TWO DOLLARS OR SAID IN ANOTHER WAY FORTY EIGHT POINT SEVEN PERCENT BELOW THAT ARE CHARGES FOR SERVICES EIGHT MILLION EIGHT HUNDRED SIXTY TWO THOUSAND ONE HUNDRED SIXTY DOLLARS. REVENUES TODAY JUST OVER 7 MILLION THERE SEVENTY NINE POINT TWO PERCENT COLLECTIONS AS COMPARED WITH MOST OF OUR OTHER REVENUES WHEN IS CHUGGING ALONG QUITE NICELY BELOW. WE HAVE OUR FINES AND FORFEITURES NOT AS MUCH OF OUR BUDGET BUT STILL VERY IMPORTANT COMING SEVEN HUNDRED FORTY NINE THOUSAND DOLLARS SEVEN AND PUTTING A HUNDRED DOLLARS. AND TODAY WE HAVE COLLECTED TWO HUNDRED THIRTY SIX THOUSAND THREE HUNDRED AND SIXTY DOLLARS OR SAID DIFFERENTLY THIRTY ONE POINT FIVE PERCENT DOWN.

SO WE HAVE A QUESTION, OK. AND JUST THAT OUR INTEREST EARNINGS COMING IN THE BUDGET AT 440 THOUSAND EIGHT HUNDRED FIVE DOLLARS. AGAIN, THIS IS SOMETHING WE'VE TALKED ABOUT IS USUALLY ONLY REALLY DONE AT YEAR END BASED UPON THE TOTALITY OF INTEREST EARNED ACROSS ALL OF THE TREASURY RESPONSE FOR THE YEAR. AND SO AGAIN, NOTHING ALARMED ABOUT THERE. AND WHEN YOU ONLY SAY THAT THREE THOUSAND SIX HUNDRED EIGHTY DOLLARS COLLECTED TODAY OKAY. MISCELLANEOUS REVENUES WE HAVE A BUDGET OF ONE HUNDRED EIGHTY THOUSAND TODAY I'VE RECEIVED ONE HUNDRED FIFTY THOUSAND SEVEN HUNDRED FORTY EIGHT DOLLARS OR EIGHTY THREE POINT SEVEN PERCENT AND WE'VE GOT A NICE LITTLE ELECTRICITY REFUND IF YOU REMEMBER LAST NIGHT AND THAT KIND OF CALLS THAT TO BUMP UP A LITTLE BIT. SO PAIR THAT WITH OUR FULL YEAR PAYMENTS IN THAT CATEGORY IS DOING QUITE WELL THIS YEAR. AND FINALLY OUR TRANSFERS AND BUDGET IS ONE MILLION FIVE HUNDRED FORTY FIVE THOUSAND. WE'VE COLLECTED EIGHT HUNDRED AND THREE THOUSAND EIGHT HUNDRED ELEVEN DOLLARS WHICH IS RIGHT UP TO 22 PERCENT. AND YOU'LL REMEMBER THAT IS ALSO SOMETHING THAT'S DONE ON A QUARTERLY BASIS. SO FOR US TO BE COVERING RIGHT 50 PERCENT IS EXACTLY WHAT WE WOULD EXPECT TO SEE. DOES ANYBODY HAVE ANY QUESTIONS SO FAR ABOUT REVENUE FOR ME? RIGHT. NOT.

I WILL MOVE ON TO THE EXPENDITURE TAB. A BUDGET OF ONE HUNDRED THIRTY MILLION ONE THOUSAND FOUR HUNDRED THIRTY DOLLARS AND OUR CARRYOVER AS YOU RECALL FROM FISCAL 20. THAT WAS ONE MILLION THREE HUNDRED FIFTY TWO THOUSAND FOUR HUNDRED FORTY SEVEN. SO AS OF RIGHT NOW WE DON'T HAVE ANY AMENDMENTS OFFICIALLY APPROVED BY YOU GUYS BUT YOU WILL SEE THAT LATER ON TODAY THAT THERE IS A BUDGET PREPARED FOR YOU. SO THAT IS A THAT THESE NUMBERS WILL CHANGE.

BUT AS AT THIS POINT IN TIME AS OF A THIRTY FIRST THE TOTAL BUDGET FOR GENERAL FUND WAS ONE HUNDRED THIRTY ONE MILLION SIX HUNDRED FIFTY TWO THOUSAND EIGHT HUNDRED SEVENTY SEVEN DOLLARS. OUR ACTUAL EXPENDITURES TODAY WERE SEVENTY ONE MILLION THIRTY SIX THOUSAND FOUR HUNDRED TWENTY EIGHT DOLLARS. WE ALSO HAD ENCUMBERED AS OF EIGHT MILLION NINETY SEVEN THOUSAND TWO HUNDRED AND SEVENTY FOUR DOLLARS OR THE TOTAL AMOUNT THAT THE COUNTY HAS OBLIGATED COMMITTED ITSELF TO.

WE WERE EXPENDED AS OF JANUARY 30 FIRST THE SEVENTY NINE MILLION ONE HUNDRED THIRTY THREE THOUSAND SEVEN HUNDRED AND THREE DOLLARS WHICH LEAVES THE REMAINING BUDGET OF FIFTY TWO MILLION NINETEEN 174. WE HAVE EXPENDED MORE ENCUMBERED FROM THAT COMBINED

[00:10:03]

I'M NOT CONCERNED AT THIS POINT THAT WE'RE GOING TO EVER EXPAND OUR TOTAL FOR THE FISCAL YEAR.

LET'S TAKE A LOOK AT SOME OF OUR FUNCTIONAL CATEGORIES IN THE TABLE BELOW.

AGAIN FISCAL 21 NUMBERS ARE BLEAK FISCAL 2013 AND OUR EXPECTED ACTION IN BRAND IS RIGHT AT FIFTY EIGHT POINT THREE PERCENT SO YOU'LL SEE THAT OUR EXPENDITURES ARE VARYING A LITTLE BIT WILDLY IN THOSE LAST TWO CATEGORIES. AND IF YOU RECALL IN SOME OF THE PREVIOUS MONTHS THE OTHER EXPENDITURE ON CAPITAL PROJECTS ARE NOT THINGS THAT ARE NECESSARILY EVENLY EXPENSE THROUGHOUT THE YEAR BUT THE REST OF THOSE CATEGORIES YOU'LL SEE WHEN YOU COMPARE THOSE TO FISCAL YEARS SIDE BY SIDE THEY ARE PRETTY MUCH NET TO NET OR THEY WERE THIS TIME LAST YEAR. SO LET'S TAKE A LOOK AS FAR AS THE GENERAL GOVERNMENT CATEGORY WHICH WOULD BE THINGS LIKE COUNTY COUNCIL AGE OR FINANCE LEGAL RISK MANAGEMENT ET CETERA. OUR BUDGET FOR THOSE TYPES OF DEPARTMENTS WAS FORTY THREE MILLION SEVEN HUNDRED FIFTY EIGHT THOUSAND ONE HUNDRED NINETY THREE DOLLARS IN EXPENDITURES OR ENCUMBRANCES TODAY COMBINED TOTAL 24 MILLION EIGHT HUNDRED EIGHTY SIX THOUSAND FOUR HUNDRED ELEVEN DOLLARS ULTIMATELY FIFTY NOT EXCUSE ME FIFTY SIX POINT NINE PERCENT RIGHT ABOUT WHERE WE WOULD EXPECT THAT TO BE. I BELIEVE THAT WE'VE GOT OUR PUBLIC SAFETY AREA COMING IN AT FIFTY ONE MILLION ONE HUNDRED SEVENTY ONE THOUSAND ONE HUNDRED SEVENTY SEVEN DOLLARS BUDGET IT AND TODAY THEY HAVE SPENT 30 MILLION SEVENTEEN THOUSAND THREE HUNDRED EIGHTY HOURS OR APPROXIMATELY FIFTY EIGHT POINT THREE PERCENT WHICH IS EXACTLY WHERE THE AIR SUPPORT IS SIMPLY BELOW THAT WE'VE GOT PUBLIC WORKS.

THE BUDGET FOR THAT CATEGORY WAS SEVENTEEN MILLION SEVENTY TWO THOUSAND NINE HUNDRED AND EIGHT DOLLARS EXPENDITURES AND ENCUMBRANCES TODAY ARE TWELVE MILLION THREE HUNDRED NINETY

SIX THOUSAND THIRTY THREE. >> SO AS A IN TERMS OF TOTAL PERCENTAGE OF THEIR BUDGET ARE BEING CONSIDERED OR SPOKEN FOR OR THEY ARE AT SEVENTY TWO POINT SIX PERCENT AND AGAIN A LOT OF THAT IS ENCUMBERED. SO THAT AMOUNT WILL BE EATEN AWAY AS THE YEAR GOES ALONG.

SO DON'T BE ALARMED THAT RIGHT NOW THEY'RE ABOVE THEIR 58 PERCENT PUBLIC COUNT.

>> THE BUDGET FOR THAT WAS THREE MILLION SEVEN HUNDRED FIFTY ONE THOUSAND THREE NINETY TWO. AND TODAY WE ARE AT 2 MILLION ONE HUNDRED NINETY ONE THOUSAND SEVEN HUNDRED SIXTY DOLLARS OR FIFTY EIGHT POINT FOUR PERCENT OF THEIR BUDGET.

EXACTLY WHERE THEY SHOULD BE PUBLIC WELFARE SEVEN HUNDRED EIGHT THOUSAND TWO HUNDRED SIXTY FOUR DOLLARS TOTAL TODAY THREE SIXTY SIX POINT EIGHTY FOUR OR FIFTY ONE POINT SEVEN.

THERE MAY BE A LITTLE BIT LOW. SO WE'LL KEEP AN EYE ON THAT ONE AS WELL.

CULTURE CREATION BUDGET WAS 13 MILLION OR SEVENTY FIVE THOUSAND TWO HUNDRED SIXTY FIVE DOLLARS INTO THE FANFICS SPEND IT SEVEN MILLION FIVE HUNDRED NINETY THOUSAND FIVE HUNDRED EIGHTY DOLLARS FOR FIFTY SIX POINT THREE PERCENT. SO THEY ARE CHUGGING ALONG RIGHT WHERE THEY NEED TO BE AS WELL. THE OTHER CATEGORY IN THE BUDGET FOR THAT WAS EIGHT HUNDRED AND EIGHT THOUSAND FIVE NINETY FOUR.

IF YOU RECALL AGAIN THIS IS NOT FIRST MONTH WHERE THEY HAVE KIND OF EXCEEDED THE TOTAL ORIGINAL BUDGET FOR THE YEAR EXPENDITURES TODAY OR 675 ACTUALLY SIX OR ONE HUNDRED AND THIRTY TWO POINT EIGHT PERCENT OF THEIR ORIGINAL BUDGET. AND AGAIN WE HAD A TO THE COUNTY ECONOMIC ECONOMIC DEVELOPMENT CORPORATION FROM SCRIPT BUYING.

SO THAT IS WHAT YOU'LL SEE THERE AND I BELIEVE THAT'S INCLUDED IN OUR BUDGET AMENDMENT. AND FINALLY CAPITAL PROJECTS WERE BUDGETED AT NINE HUNDRED SIX THOUSAND TO EIGHTY SIX AND TODAY WE HAVE SPENT ONE MILLION NINETEEN THOUSAND FOUR DOLLARS WHICH IS TWO HUNDRED POINT FOUR PERCENT OF THE BUDGET FOR THE YOUR CALL THAT WE HAD AN AMBULANCE THAT WAS TITLED AND WE ALL RECEIVING INSURANCE PROCEEDS FROM THAT THAT WILL HELP OFFSET THE PURCHASE OF THAT NEW AMBULANCE. AND SO YOU'LL SEE THE DETAIL BELOW THAT THAT PURCHASE HAVE AMBULANCE FROM INSURANCE PROCEEDS MAY CAUSE A CATEGORY TO EXCEED THE ANNUAL BUDGET. THE ACTUAL AMOUNT SPENT TODAY IS SEVENTY SEVEN THOUSAND SIX HUNDRED SIXTY SIX DOLLARS. THE ENCUMBERED AMOUNT IS NON FORTY ONE 338 SO WITH THAT DOES ANYONE HAVE ANY QUESTIONS I MIGHT BE ABLE TO ANSWER FOR TODAY?

[00:15:01]

CAN YOU EXPLAIN THAT THAT'S A ROUNDING. OKAY.

THAT MEANS YES SIR. THANK YOU. WE CAN FIX THAT IF YOU'D LIKE.

>> WE CAN DO THAT. ADD AN EXTRA RIBAUT MILLION TODAY.

SOMEBODY IS ALWAYS GOING TO BE CURIOUS OF WHY REVENUES AND EXPENDITURES DON'T EQUAL.

I KNOW WHAT'S AROUND. I JUST WANTED TO BE ON THE RECORD THAT IT IS A ROUNDING

ERROR. >> YES, THE THINGS ARE BEEN ANYONE ELSE DOING.

>> ALL RIGHT. ONE THING I WANTED TO ASK IS WHETHER YOU GUYS WOULD FIND IT HELPFUL IF IN ADDITION TO THE GRAPHS I CURRENTLY HAVE ON HERE I DID A LINE GRAPH AS WELL THAT MIGHT EVEN SHOW ALL OF THE FISCAL YEAR NOT ALL THE FISCAL YEAR THAT THEM EACH MONTH OF THE FISCAL YEAR IN LINE SO THAT YOU CAN SEE THEIR UPS AND DOWN PROGRESS FOR THE CURRENT FISCAL YEAR IN THE LAST FISCAL YEAR. THAT'S SOMETHING I THOUGHT MIGHT BE HELPFUL AT THAT. BUT BEFORE I GET MORE THAN JUST A SINGLE PAGE FRONT AND BACK I

WANTED TO ASK FOR YOUR PREFERENCE. >> YEAH.

>> OKAY. THUMBS A GOOD NIGHT. OKAY.

GENTLEMEN NOW WE'RE THE. GREAT. I WILL ADD THAT NEXT MONTH AND THEN WE'LL KEEP TWEAKING UNTIL WE GET PERFECT. GOOD.

WHITNEY IS THAT EVERYTHING ON THE FINANCIAL UPDATE? YES, SIR.

WELL, GOOD. IF THERE WAS NO OTHER COMMENTS THEN LET'S MOVE ON TO OUR

[7. CAFR AUDIT DISCUSSION]

WHITNEY, MISS RITUALS THAT YOU'VE BEEN ON THE LEAD IT OFF. I'M GOING TO INTRODUCE AT THE YOU GUYS SOMEONE THAT YOU MAY OR MAY NOT HAVE EVER MET PERSONALLY.

I'M. HIS NAME IS DAVID IRWIN. HE IS ONE OF THE MANAGING PARTNERS AT MALDEN AND JENKINSON IS THE LEAD PARTNER IN CHARGE OF NEWPORT'S AUDIT FOR FISCAL 2020. AND HE IS ON THE LINE TODAY. SO WITH THAT SMELL INTRODUCTION I'M GOING TO ASK ABOUT TO YOU SO THAT YOU CAN HEAR FROM THE AUDITORS PERSPECTIVE THE PROGRESS ON THE AUDIT AND YOU CAN PROVIDE A STATUS UPDATE FOR YOU GUYS TODAY.

FRED AH GOOD AFTERNOON. CAN YOU ALL HEAR ME? OK.

OK. OK. WELL, GOOD AFTERNOON, LADIES AND GENTLEMEN. HOPE YOU ALL ARE DOING WELL AND.

MY NAME IS DAVID ERWIN AND I'M WITH MALDEN JENKINS. I'M THE PARTNER WHO IS OVERSEEING OVERSEEING THIS YEAR'S AUDITS OF THE COUNTY'S FINANCIAL STATEMENTS.

AGAIN, WHITNEY ASKED THAT I JOIN YOU ALL THIS AFTERNOON TO GIVE YOU ALL AN UPDATE ON WHERE THINGS CURRENTLY STAND. WE'VE BEEN ABLE TO MAKE QUITE A BIT OF PROGRESS OVER THE PAST FEW WEEKS. WE WERE WORKING THE AUDIT REMOTELY IN DECEMBER JANUARY IN STAGES AS WHITNEY AND HER STAFF GOT THE ITEMS THAT WE REQUESTED TO US.

WE WERE ON SITE LAST WEEK AND WE WERE ABLE TO MAKE SOME SIGNIFICANT PROGRESS.

WE CURRENTLY HAVE AN OPEN ITEMS LIST OF BETWEEN 10 TO 12 THINGS THAT WE'RE STILL WAITING ON.

WE SENT THAT TO WHITNEY HAYES YESTERDAY SO THEY ARE AWARE OF THOSE ITEMS. I WOULD SAY AND WHITNEY YOU MAY BE ABLE TO SAY BETTER THAN ME BUT I I WOULD SAY THAT THE MOST SIGNIFICANT PART WE'RE WHAT NORMALLY IS THE CAPITAL ASSETS YOU'RE THE GOOD NEWS IS IS THAT WE ARE FLEXIBLE THIS TIME OF YEAR. WE'RE NOT CONSTRAINED BY TAXES AS A LOT FIRMS ARE. SO HAS THESE OPEN ADDED OUR FINALIZED WE'LL BE ABLE TO DO GO AHEAD AND PRETTY QUICKLY DO THE NECESSARY TESTING TO GET THESE ITEMS TIED DOWN AUDITED.

WE HAVE STARTED FINANCIAL STATEMENTS AND IT MADE SIGNIFICANT PROGRESS ON THAT AS WELL. YOU CAN LOOK AT A BIG PICTURE. MY HOPE IS THAT WE CAN HAVE ALL AUDIT TESTING COMPLETED BY THE END OF THE MONTH. WE NEED A WEEK OR TWO TO FINALIZE THE FINANCIAL STATEMENTS, GET THE NECESSARY INFORMATION FROM YOU ALL THE WAY INCLUDED A REPORT THAT INCLUDES ITEMS SUCH AS THE MANAGEMENT DISCUSSION ANALYSIS ,THE TRANSMITTAL LETTER. THERE MAY BE SOME MORE STAFF SCHEDULES WE'LL NEED TO GET FROM YOU ALL ONCE THE DRAFT THE FINANCIAL STATEMENTS IS BEING COMPLETED.

AND ALSO THE FILE ALSO HAS TO GO THROUGH OUR OUR INTERNAL CALL QUALITY CONTROL REVIEW AND WE ALSO HAVE GOOD PROCESS. SO ASSUMING WE CAN GET THE REMAINING OPEN ITEMS OVER THE NEXT COUPLE OF WEEKS. MY HOPE TO GET EVERYTHING FINALIZED AND A COMPLETED BY MID MARCH. YOUR ORDER IS TRADITIONALLY DUE WITHIN SIX MONTHS OF YOUR YEAR END. SO IT IS DUE DECEMBER 30 FIRST THE STATE GRANTED YOU ALL A 90 DAY EXTENSION. SO MARCH 30 FIRST IS THE NEW STATE DEADLINE.

[00:20:01]

KNOW THAT THEY WILL THEY WILL GRANT YOU ALL AN EXTENSION IN MARCH AS WELL.

SO BETH KARAS, YOU ARE RIGHT AGAIN, WE'VE MADE SOME PROGRESS.

I'M HOPING HAVE EVERYTHING FINALIZED FOR AN AUDIT STANDPOINT.

EVERYTHING TIED DOWN AND TESTED BY THE END OF THIS MONTH. AGAIN, THAT'S ALL ASSUMING WE CAN WE CAN GET THE REMAINING ITEMS THAT WE NEED AVAILABLE. AND THEN AGAIN A COUPLE OF WEEKS OR SO TO GET THE FINANCIAL STATEMENTS FINALIZED DOT YES.

CROSS THE T'S ON THAT BEFORE WE CAN GET EVERYTHING EVERYTHING COMPLETED.

SO YOU KNOW, IT'S WE'RE WORRIED WE'RE IN PRETTY GOOD SHAPE CONSIDERING EVERYTHING THAT'S GOING ON. YOU KNOW, I DO WANT TO THANK WHITNEY FOR HER HARD WORK AND HER STAFF. AS YOU ALL KNOW, SHE CAME ON BOARD IN OCTOBER AND SO WE'RE AUDITING A FISCAL YEAR IN WHICH SHE WASN'T EVEN EMPLOYED BY THE ACCOUNTING IS IT IS A CFO.

THERE ARE FEW THINGS CHALLENGING. IT IS OVERSEEING SUCH AN AUDIT.

SO YOU KNOW, WHEN YOU THROW IN COVID 19 AS WELL AS SOME ADDITIONAL STAFF DEPARTURES, THE FINANCE HAS BEEN INVOLVED WITH OVER THE SIX MONTHS. NEEDLESS TO SAY, YOU KNOW, THESE THESE ARE DIFFICULT SOME CHALLENGING AND UNIQUE TIMES. I TRY NOT TO USE THIS ANALOGY WITH WITH MY CLIENTS LOCATED ON THE COAST BUT IT TRULY HAS BEEN A PERFECT STORM.

BUT AGAIN, WE'RE GETTING CLOSE. WE'RE MAKING SOME SIGNIFICANT PROGRESS.

AND AS MENTIONED EARLIER, AS LONG AS WE CAN GET THESE REMAINING OUTSTANDING ITEMS WITHIN THE CUP WITHIN THE NEXT COUPLE WEEKS, WE'LL HAVE NO PROBLEM THE MEETING THE STATE AND JEFF AWAY DEADLINE. GOOD. THANK YOU.

MR. IRWIN, IS THERE ANY QUESTIONS FOREST IRWIN CRAIG WHITNEY AILING SC YOU NEED TO

ADD TO THAT, MR. LEE. >> YOU'RE DOING OUR BEST TO PROVIDE THOSE REMAINING ITEMS IN CONCERT WITH THE OF THE OTHER DEPARTMENTS ON THE OVERLAP GREATLY WITH BONNIE.

SO AS SOON AS WE HAVE THOSE ITEMS WE BUY THEM IN OUR EARLIEST DVDS.

GREAT. THANK YOU MR. YESTERDAY. >> MR. CHAIRMAN, YOU MAY HAVE SEEN CERTAINLY ONE. ONE QUICK QUESTION, MR. IRWIN. WE RECEIVED OUR THE CASH BY JUNE IN OUR JUNE KELSO MEETING . WHEN DO YOU THINK YOU WILL HAVE A FINAL REPORT FOR COUNCIL? IS OK? I WOULD HOPE BY THE END OF MARCH AND THEN I CAN PRESENT THE RESULTS OF THE AUDIT TO THE APRIL COUNCIL MEETING.

WHAT WOULD YOU THANK YOU. ANY OTHER QUESTIONS? AGAIN, THANK YOU, MR. RUBIN.

>> THANK YOU, WHITNEY. LET'S MOVE ON THEN TO DISCUSSION.

YES, I'M SORRY, CHRIS. CHRIS, GOOD. SO IF WE'RE GOING IF THE COUNCIL'S GONNA GET THE ORDER FOR IN APRIL, WHEN WOULD WE ANTICIPATE THE PUBLIC RECEIVING THAT ARE BEING ABLE TO RECEIVE THAT ONLINE? I KNOW THAT'S THE QUESTION COMING FROM. WE WOULDN'T MAKE IT. TYPICALLY WHAT HAPPENS IS IF YOU WOULD MAKE THE INFORMATION AVAILABLE TO THE PUBLIC AFTER COUNCIL HAS SEEN IT AND AGREES THAT IT'S READY FOR PUBLIC CONSUMPTION, NOTHING ELSE CHRIS ,I GUESS MY QUESTION IS WHAT'S THE TURNAROUND TIME TO GET THAT ON LINE? ONCE IT'S BEEN APPROVED BY COUNCIL WILL BE A MATTER OF MINUTES. GOOD.

ANY OTHER QUESTIONS? ALL RIGHT. AGAIN, THANK YOU VERY MUCH, MR. RUINED AND WHITNEY, MISS RICHLAND. AND IF WE'RE READY, LET'S MOVE

[8. DISCUSSION BEFORE THE THIRD READING OF AN ORDINANCE TO ISSUE A TAX ANTICIPATION NOTE (TAN) DUE TO A DELAY OF TAX COLLECTIONS.]

>> YES, SIR. AND AS YOU GUYS RECALL, WE REQUESTED A MONTH OR SO THERE THAT YOU GUYS ALLOW STAFF TO PROCEED. WORKING WITH BURR ON ISSUANCE FOR TAX ANTICIPATION AND DUE TO THE DELAY IN TAX COLLECTIONS THIS FISCAL YEAR AS OF THIS DAY IN TIME. NOTHING ABOUT THOSE CIRCUMSTANCES CHANGED.

THE ONLY REASON WE'RE SORT OF BACK HERE IS THAT WE NEED TO GIVE THE PUBLIC THE PROPER

[00:25:07]

SO AS OF RIGHT NOW WE STILL PLAN ON MOVING FORWARD. I'VE NOT RECEIVED ANY INFORMATION FROM THE TREASURER THAT WOULD RENDER THIS DISCUSSION A RIGHT.

SO THAT'S NOT A TOWN MAKE FOR YOU. >> BUT JUST KIND OF LETS YOU KNOW WHERE WE ARE PROCEEDING WITH THE ORIGINAL PLAN THAT WE HAD.

SO EVERYBODY, IF ANY QUESTIONS YOU MAY HAVE ANY QUESTIONS FROM US? MR. CHAIRMAN, WAS OUR GOOD. THIS MAY NOT BE APPROPRIATE BUT ANY FEEDBACK FROM THE SCHOOL DISTRICT AT THIS TIME? I HAVE NOT. MISS CROSBY AND I SPOKE BEFORE THE ISSUANCE OF THEIR TEAM. AND THEN JUST AFTERWARDS TO LET YOU KNOW ABOUT THEIR FAVORABLE INTEREST RATE AND EVERYTHING WAS PROCEEDING ON THEIR END. WHY DID THE SCHOOL DISTRICT NEEDED IT TOO? WE'VE NOT SINCE SPOKEN. SO I DON'T HAVE ANY NEW

INFORMATION ON THAT FRONT. >> THANK YOU. ANY OTHER QUESTIONS REGARDING

GROWTH? >> THANK YOU, MISS RICHLAND. LET'S MOVE ON TO OUR FIRST

[9. RECOMMENDED CHANGES TO COUNTY PROCUREMENT CODE REGARDING PURCHASING THRESHOLDS AND EXEMPT GOODS AND SERVICES]

SO I IT PASS THE BAR TO MR. THOMAS WHO HAS DONE THE HEAVY LIFTING ON THIS AGENDA ITEM

TODAY. >> I'VE GOT TO GET HIM ANYWHERE.

STEVE, HE'S DONE HIS HOMEWORK AND IS PREPARED TO DEMONSTRATE TEAM GUYS THAT ARE PERFORMING NEEDED A SECOND LOOK. I DON'T THINK WE NEED A SECOND GLANCE IN QUITE A WHILE.

AND SO WITH NO FURTHER ADO I'M GOING TO PASS THE TIME TO HIM. LET IT SHINE AND WHAT HE'S PUT

TOGETHER TODAY. >> FINALLY, IF YOU WOULD. >> CAN ANYBODY HEAR ME, DAVE THOMAS COMING LOUD AND CLEAR. SARAH, THANK YOU FOR PUTTING ON THE MEMO.

I'LL TRY TO KEEP THIS AS SHORT AS POSSIBLE AS A LOT OF INFORMATION TO GO OVER DOESN'T MEAN WE CAN'T COME BACK AND REVISIT IT AGAIN. BUT WE STARTED THINKING ABOUT LOOKING AT AREAS THAT WE NEEDED UPDATING OUR CAMECO WHICH IS COVERED UNDER DIVISION FOR AND THAT'S THE MAIN CODE WE DO HAVE OUR OWN MANUALS OR POLICY MANUALS ON OUR EMPLOYEE GUIDE MANUALS THAT COVER VERY MUCH, MUCH MORE DETAIL THAT HAVEN'T BEEN UPDATED BUT EVERY FIVE OR SIX YEARS IS YOU LOOK AT YOUR SPEND. YOU LOOK AT YOUR INFLATION CALCULATORS KNOW RIGHT NOW. RIGHT THOSE UNIT COSTS A LOT MORE TO FILL UP YOUR GAS SAYING THAN IT DID THREE WEEKS AGO. BUT OVER THE YEARS AND WE LOOK AT IT LIKE A SIX YEAR PERIOD AND YOU'LL SEE MY NUMBERS AS WE GET TO THEM. WE LOOK AT THE INFLATION RATE, WE KIND OF USE THOSE TO COME UP WITH THE NEW THRESHOLDS FOR OUR COUNTY STAFF AND OF COURSE WE

HAVE NEW COUNTY STAFF. >> WE HAVE ACA IS WE HAVE A DO REVENUE ADMINISTRATIVE.

WE HAVE IT IN INTERIM COUNTY ADMINISTRATOR. SO LOOKING AT ALL THAT THEY LOOK AT TABLE 1 THAT'S BASICALLY LOOKING AT WHAT IT WOULD COST YOU WHICH IF YOU BASICALLY PURCHASE THINGS IN 2008 AND USE THOSE SAME DOLLARS AND USE THOSE SAME DOLLARS AND WHAT YOU WOULD NEED TO PURCHASE THOSE SAME ITEMS IN 2020. SO IF YOU SPEND TWO HUNDRED THOUSAND DOLLARS IN 2008 THAT SAME AMOUNT OF MONEY TO GET THE SAME ITEMS WOULD COST TWO HUNDRED FORTY THOUSAND DOLLARS . SO WE'RE KIND OF AT THE INFLATION RATE OF TWENTY POINT TWO PERCENT GOING PAGE ON DOWN. SARAH IF YOU KNOW MINE WHAT KIND OF TAKE A LOOK AT THAT AS STAFF AND WE'VE ALREADY VETTED THESE THRESHOLD CHANGES WITH LEGAL AND ARE ACA IS AND I AGREE THAT IT'D BE NICE TO MOVE FORWARD WITH THESE THRESHOLDS AND OF COURSE IT IS UP TO COUNCILS APPROVAL IF YOU WILL GET THESE.

THIS IS KIND OF LIKE THE SECOND CHART TO KIND OF SHOWS WHERE WHAT WE'RE RECOMMENDING THAT SIXTY FIVE THOUSAND NEEDS TO BE SEVENTY FIVE THOUSAND DOLLARS. WE HAD A LITTLE BIT OF A CHANGE. WHAT ARE THEY SAYING WE SHOULD ROUNDED UP ANY FIVE.

BUT IF YOU LOOK AT STARTING WITH THE YELLOW HIGHLIGHTED AREAS WITH US ACTUALLY COMING EXTRACTED FROM OUR DIVISION 4 AND THOSE KIND OF CHANGES KIND OF LOOKING BASICALLY WERE FIRST AREAS IN SECTION FIVE TO ONE THAT BASICALLY HAS SMALL PURCHASES AND WE BASICALLY NEED THAT TO CHANGE SO THAT WE'RE NOT REQUIRED TO HAVE REQUISITIONS AND PURCHASE ORDERS FOR ANYTHING UNDER FOUR HUNDRED NINETY NINE DOLLARS FOUR THOUSAND NINETY NINE DOLLARS. SO WE'D TAKE THAT OUT. I'M GOING TO READ EVERYTHING BUT I JUST WANT TO SHOW YOU THAT IT'S SECTION 2 DOES 5 TO THAT THAT BASICALLY IS GOING TO ALLOW US TO ANYTHING OVER 5 THOUSAND DOLLARS WE'LL NEED TO HAVE REQUISITIONS.

KEEP IN MIND WE'LL STILL TRACK IT IN MUNIS THE DEPARTMENT HEADS SINCE WE HAVE THE

[00:30:04]

WE WANT TO GET AROUND SEVEN THOUSAND DOLLARS LAST THIS YEAR FOR OUR REBATE.

I KNOW THE SCHOOL DISTRICT USES PICARD A LOT. THEY GET A REBATE UP CLOSER TO LIKE A HUNDRED THOUSAND DOLLARS BUT HOPEFULLY WE CAN USE THAT B CARL OF MORE AND TO INCREASE THAT REBATE IN SECTION 2 5 17. WE ALSO LOOKED WHAT OTHER COUNTIES ARE DOING AS FAR AS WHEN THEY NEED TO ACTUALLY ADVERTISE ITEMS FOR SOLICITATIONS WHETHER IT BE A BIT OF Q OR P. A LOT OF THEM HAVE CHANGED IT TO A HIGHER THRESHOLD OF WHAT WE'RE LOOKING AT SAID FIVE THOUSAND DOLLARS SO WE DON'T HAVE TO ADVERTISE OR SOLICITATION UNLESS IT GOES OVER SELLING FOR THOUSAND OR NINETY NINE DOLLARS THAT I ACTUALLY GIVE US A CHANCE OF HOPEFULLY GET QUOTES FROM VENDORS IN OUR LOCAL AREA AND ACTUALLY WHEN WE DO HAVE TO SPEND MONEY IT GOOD FAIR AND REASONABLE.

LOW LOW COST FROM OUR OWN LOCAL VENDORS. SO HOPEFULLY THAT CHANGE.

THAT'S ONE REASON WHY WE'RE TRYING TO CHANGE THAT TO A HIGHER THRESHOLD AND ALSO ON THOSE SMALL THRESHOLDS WE DON'T GET A LOT BIDS. WE DON'T GET A LOT OF BIDS ON THOSE. WE HAVE ONE OR TWO MAYBE SO IT'S A LITTLE BIT SMARTER BETTER PRACTICE TO GO AND RAISE THAT THRESHOLD TO SEVENTY FIVE THOUSAND ON THE DOLLAR LIMITATIONS AS THE WORD COMES WILL AFFECT THE COMMITTEE AND COUNCIL IF YOU GET TO NUMBER ONE. WE DO HAVE LIKE I WAS SAYING BEFORE WE DO HAVE SOME NEW STAFF. WE HAVE THE NEW BUDGET DIRECTOR AND WE'D LIKE TO ADD HER NAME INTO THAT AREA WHERE AS ONE SEES IT BASICALLY SAYS IF THE CURRENT YEAR BUDGET IS APPROVED IT MUST BE APPROVED BY WE'RE GOING TO TAKE THE COMPTROLLER BECAUSE WE NO LONGER HAVE A CONTROL OVER POSITION AT THE BUDGET DIRECTOR AND THE CHIEF FINANCIAL OFFICER TO SIGN OFF ON THOSE AREAS. ALSO THE ASSISTANT ACA IS THOSE COUNTY ASSISTANT ADMINISTRATORS THEY CAN SIGN OFF ON ANYTHING UP TO SEVENTY FOUR THOUSAND NINE HUNDRED NINETY NINE DOLLARS SO WE'D LIKE TO MAKE THAT CHANGE GOOD AND GO TO NUMBER TWO PRESENTABLE SARAH.

WE'D LIKE TO CHANGE THE COUNTY ADMINISTRATORS LEVEL. IT WAS SAID BASICALLY MOVE THAT UP TO FROM SEVENTY FIVE THOUSAND ONE HUNDRED TWENTY FOUR THOUSAND NINE HUNDRED NINETY NINE. THEN THE NUMBER THREE MOVE THE COUNCIL COMMITTEES MOVE THEM UP TWO HUNDRED TWENTY FIVE THOUSAND AND BE ABLE TO APPROVE PROJECTS UP TO TWO HUNDRED TWENTY NINE THOUSAND NINE HUNDRED NINETY NINE DOLLARS. LAST BUT NOT LEAST, EYES WOULD GO TO FULL COUNCIL IF IT'S OVER TWO HUNDRED FIFTY THOUSAND DOLLARS.

IN ESSENCE THIS WOULD SAVE US A LOT OF TIME WOULD SAVE US MONEY.

I THINK THE CONTRACTS WOULD GET ABLE TO START THE JOBS FASTER AND GET PAID FASTER.

S. A PUBLIC ANNOUNCEMENT THAT'S JUST GONNA CHANGE IT. WE'RE BASICALLY SAYING WE DON'T HAVE TO THE PUBLIC. WE DON'T HAVE TO ADVERTISE UNLESS IT GOES OVER SENDING FOUR THOUSAND ON OUR AD DOLLARS ON THE SPECIAL ONLY ANY SERVICES WE'RE TRYING TO RAISE THAT RIGHT NOW IT'S UP TO 50 THOUSAND DOLLARS WE'RE TRYING TO RAISE THAT UP TO ONE HUNDRED TWENTY FOUR THOUSAND NINE HUNDRED NINETY NINE THAT WAY THOSE PROFESSIONAL SERVICES IF THEY CAN'T BE BID OUT YOU HAVE TO BASICALLY NEGOTIATE WITH THEM ANYWAY.

SO WE THINK WE WILL SPEED UP OUR PROCESSES ON THOSE SMALL PROJECTS UP TO LET THE COUNTY ADMINISTRATOR PROVE THOSE UP TWO HUNDRED TWENTY FOUR THOUSAND NINETY NINE DOLLARS ON THE SECTION 513. THIS KIND OF GOES INTO THE EXEMPT ITEMS EXEMPT LINE IS BASICALLY THERE'S HARDLY EVER ANY COMPETITION FOR THOSE ITEMS ANYWAY.

IF YOU'D KEEP ON PAGE NOUN THE WORDS WAS HIGHLY VS. AD U.S. POST OFFICE BOX.

THAT'S THE SAME COSTS AT EVERY POST OFFICE A PLACE WHERE WE WANTED TO ADD THAT IN THEIR AND THIS IS WHERE WE'RE TAKING SOME OF THESE THESE AREAS FROM SOME OF THE OTHER COUNTIES WHERE THEY WERE USING FOR EXEMPT ITEMS A NUMBER FIVE. WE WANT TO ADD PROFESSIONAL TRAINING MOST OF TIME PROFESSIONAL TRAINING YOU HAVE TO USE THE SAME PEOPLE SHERIFF'S OFFICE SAME PEOPLE YOU'RE NOT GOING TO GETTING COMPETITION FOR TRAINING SAYING WAIT FOR MY CERTIFICATION. THAT'S ALL I HAVE TO GET. WE ALL HAVE TO GO THROUGH IN IGP FOR THE TRAINING. SO WE THOUGHT IT WAS PRUDENT TO PUT THAT IN EXAM CATEGORY AS WELL. ADVERTISING NORMALLY THERE'S NO COMPETITION FOR PAPERS ON ONE LOCAL PAPER. WANT TO ALSO ADD IN RADIOS A NEW PAIR OF RIVERS AND PROFESSIONAL JOURNAL JOURNALS ON ITEM 8. PLEASE PAGE ONTO THE NEXT AREA.

SARAH I WAS 12 CONFERENCE FACILITIES THAT ARE UNIQUE. NO REASON COMPETITION.

[00:35:07]

THERE'S NO REASON WHY THEY CAN'T BE EXEMPT. HELP US BUILD THE PROJECT PROCESS AS WELL. IS WHEN WE BUY EQUIPMENT THE ORIGINAL EQUIPMENT WE WANT OF ADDED THAT IN THERE BECAUSE WE CAN ONLY USE THEM BECAUSE IF YOU DON'T AVOID THE WARRANTY AND SO ON JOURNEYS OF LEGAL SERVICES THOSE RIGHT NOW WE DON'T GO OUT AND GET COMPETITION FOR THEM. WE JUST HAVE TO GET APPROVAL FROM COUNCIL AND THE COUNTY ADMINISTRATOR SO THERE'S NO REASON FOR THAT TO HAVE COMPETITION.

COURSE LEGAL IS GONNA MAKE SURE THEY PICK UP A COMPETENT QUALIFIED FARMERS QUALIFIED TO DO THE JOB MAINLY SERVICE FOR AIRCRAFT BASICALLY HAVE THE SHERIFF'S OFFICE HELICOPTER AND MOSQUITO CONTROL PLANE. THOSE HAD TO BE SERVICED BY AN FAA QUALIFIED ENTITY AND MOST TIME ONLY ONE COMPANY THAT'S IN THE SOUTH THE SOUTH IS DO IT. SO THAT'S WHY WE WANT TO MAKE IT EXEMPT AND LICENSE FOR AGREEMENTS FOR COMPUTER SOFTWARE WE USE MAN STRONG BUSINESS. THAT'S ALL THE SAME KIND OF SOFTWARE WE WANT TO MAKE THAT EXEMPT. THERE'S NO REASON WHY WE WOULD NEED TO GO FOR THAT TYPE ITEM.

IF WE'VE BOUGHT THAT LICENSE YOU'RE NOT GONNA GET COMPETITION.

YOU HAVE TO GO AND NEGOTIATE WITH THE SAME COMPANY. SO THAT'S KIND OF WHERE WE WANT TO MAKE CHANGES ON THE APPROVAL AUTHORITIES AND ON THE EXAM ITEMS. BUT I ALSO WANTED TO REFLECT BACK ON WHAT'S GOING TO HAPPEN IF WE MAKE THIS SHIFT.

IF YOU LOOK AT THE POTENTIAL AND SHARE IF IT'S GOING TO SAVE US ON THE AMOUNT OF PURCHASE ORDERS THAT WE DO A YEAR ON AVERAGE AND WE TOOK THIS ON A SIX YOUR AVERAGE IT'S GOING TO SAVE US BASICALLY HAVING TO DO SEVEN HUNDRED FORTY FORTY EIGHT PURCHASE ORDERS.

THAT'S A LOT OF TIME. STAFF CAN THE INFORMATION CALL VENDORS.

THEY'RE STILL GONNA GET QUOTES BUT THEY WON'T HAVE TO DO AS MUCH.

IT'LL SAVE US A LOT OF WORK. PAGE ON DOWN A LITTLE BIT MORE PLEASE SAVE IN OTHER AREAS.

IF WE RAISE THRESHOLDS AS WELL. PAGE ONE MORE TIME. THE NEXT NEXT TABLE BASICALLY WE'LL SHOW YOU HOW IT'S GOING TO AFFECT OUR SOLICITATIONS. WHAT WE HAVE TO BRING FORWARD COMMANDING WHAT WE BRING FORWARD TO COUNCIL AND IS WE'RE ALSO HAVE SOME SAVINGS IN ACTUAL ADVERTISING. IF WE WERE TO GO WITH THE NEW THRESHOLDS THAT WE'RE SUGGESTING IT WOULD SAVE A TOTAL OF EIGHT. SOLICITATIONS THAT WE DON'T HAVE TO ADVERTISE WOULD SAVE 13 SOLICITATIONS WOULD ACTUALLY BE APPROVED BY THE COUNTY ADMINISTRATOR ON DOWN SIX WOULD ONLY GO TO COMMITTEE AND 12 WOULD GO TO OUR COUNTY COUNCIL.

THAT'S BASED ON A THREE YEAR AVERAGE. AS YOU CAN SEE ABOVE PLEASE PAGE ON DOWN. I'M NOT READ ALL THE BENEFITS OF CHANGING BECAUSE THAT'S IN YOUR PACKET BUT IT WILL PROVIDE SOME COST SAVINGS AND IT WILL ALLOW STAFF TO IMPROVE ON OUR GETTING OUR PROJECTS DONE IN A TIMELY MANNER. WE WON'T HAVE TO WORRY ABOUT AS MUCH CALENDAR DATES LINKING UP WHERE WE HAVE A COMMITTEE AND MAKE SURE WE FOLLOW ON TO COUNTY COUNCIL SO WE CAN SAVE A LOT OF A LOT OF TIME DOING THAT.

CHANGING THESE THRESHOLDS PLEASE PAGE ON DOWN DAY. I ALSO WANT TO BRING UP A CURRENTLY IN THE CODE . IT SAYS WE MUST DO REQUISITIONS FOR EVERYTHING BUT WE WANT TO MAKE SURE THAT FOR LEGAL SERVICES WE WOULD LIKE TO DO THAT JUST LIKE WE DO REQUEST FOR PAYMENTS. IT DOESN'T NECESSARILY NEED TO HAVE A PURCHASE ORDER FOR LEGAL SERVICES. WE CAN TRACK THAT BY PAYMENTS AND THEN IN MUNIS THERE ARE SOME CONFIDENTIAL STUFF THAT WE DO NOT WANT TO PUT IN OR THOSE PURCHASE ORDERS.

THAT'S WHAT WE WANT TO DO AWAY WITH THOSE PURCHASES. ALSO IT'LL SAVE DOUBLE WORD FROM OUR STAFF BECAUSE RIGHT NOW LA LEGAL WORK THAT WE SERVICE THAT WE'RE GETTING WE GET REFUNDED BY THE STATE. THE SECOND EXCUSE ME THE SECOND SOCIAL ACCOUNT IS REFUNDS AS FURLOUGHS, LEGAL SERVICES AND SO WE'RE BASICALLY DOING A PURCHASE ORDER PLUS WE'RE DOING WORK AND PICK FREIGHTING PAPERWORK FROM THE SOUTH CAROLINA SECTION OF COUNTY SO SAVES A LOT OF TIME. WHO WOULD MAKE THAT WORSE? NOT A REQUIREMENT TO HAVE A REQUISITION OR PURCHASE ORDER WOULD JUST KEEP TRACK BY THAT THE AP A FORM LEGAL WILL SIGN OFF ON IT OR BE SIGNED OFF BY THE COUNTY MINISTER AS WELL. I DID WANT TO SHOW YOU SIR IF YOU HAVE THE CHART THAT WE'RE GONNA PUT IN THE MANUAL EMPLOYEES MANUAL THAT'LL HELP.

WIGGINS LET'S GO OUT NOW AND THE NEXT ONE THE ONE FOR THRESHOLDS.

HERE YOU GO. THANK YOU. THIS BASICALLY WILL SHOW YOU

[00:40:01]

THEY'RE GONNA GET A QUOTE BUT THERE'S NO ONLY REQUIRES AN INVOICE NETWORK REQUISITION SIGN OFF ON THE ON THE FINANCE PAPERWORK BY THE DEPARTMENT HEAD AND WAS SENT FOR ME PAID VENDORS WE PAY A LOT FASTER WON'T HAVE TO WORRY ABOUT PURCHASE ORDER ANYTHING.

THE NEXT COLUMN A THING FROM FIVE THOUSAND FOURTEEN NINETY NINE WILL GET RATING QUOTES STILL TRY TO GET YOU NO COMPETITION FROM THE LOCAL VENDORS ONLY IF IT CAN BE APPROVED BY PARLIAMENT HITS FIFTEEN THOUSAND THE CITY FOR NINETY NINE.

THAT CAN BE APPROVED BY THE ACA AS WE'LL GET THREE WRITTEN QUOTES HOPEFULLY LOCAL VENDERS BE ABLE TO SPEND MONEY WITH THEM. MOVING ON TO THE NEXT COLUMN A FIVE TO ONE TWENTY FOUR THAT HAS TO BE APPROVED BY THE COUNTY ADMINISTRATOR STILL GO THROUGH STIMULUS PROCESS AND THE WORKFLOW 125 TO FORTY NINE NINETY NINE.

THAT'LL HAVE TO BE APPROVED BY THE COUNTY MINISTER AND GO TO COMMITTEE.

THE COMMITTEE CAN APPROVE ALL THOSE IN THE LAST BUT NOT LEAST IS THE COUNCIL ANYTHING OVER TWENTY TWO AND FIFTY THOUSAND GO BACK UP TO THAT LAST SLAB WHERE IT SHOWS YOU THE OTHER COUNTIES AND WHAT THEY ARE DOING JUST GONNA HIGHLIGHT IT YOU TALLY HILTON HEAD THERE BASICALLY ARE COUNTY ADMINISTRATIVE AND APPROVES EVERYTHING OVER ANYTHING.

THERE'S JUST BASICALLY NO AMOUNT THEY CAN APPROVE ANY AMOUNT OF YOU LOOKING AT SPARTANBURG COUNTY THE UNLIMITED AMOUNTS OF THE COUNTY ADMINISTRATOR THEY KEEP IN MIND THIS IS ALL AS LONG AS THE BUDGET IS APPROVED THEY'RE KIND OF MINISTRY YOU CAN SIGN OFF ON THOSE GREENVILLE COUNTY UNLIMITED. SO EVERYBODY IN THE REST OF THE COUNTIES AROUND A HUNDRED THOUSAND. SO THIS IS JUST KIND OF GIVE ME A JUSTIFICATION WHY WE WANT TO MOVE OURS UP FROM COUNTY ADMINISTRATOR AND OUR OWN ACA IS TO KIND OF BE A MORE IN LINE WITH OTHER COUNTIES ARE DOING THIS IS ALSO WOULD BE IN LINE WITH WHAT IS REQUIRED THE STATE CODE AS WELL. SO I KNOW THERE WAS A LOT OF INFORMATION SAVAGE YOUR QUESTIONS. I'M HERE TO RESPOND.

CHRIS, GO AHEAD. CHRIS HERE AM. THANKS.

EVENTUAL I'M GOING TO LEARN HOW TO WORK MY BUDGET. YEAH.

SO THE QUESTION IS HOW IS THIS A BENEFIT THE AVERAGE TAXPAYER ?

>> WELL, A LOT OF THE AVERAGE TAXPAYERS THEY HAVE BUSINESS IN AN UBER ACCOUNT AND IF THEY GET MORE OPPORTUNITY TO TO BID ON IT BASICALLY IT'LL GIVE OUR OUR OWN EMPLOYEES AND STAFF WILL BE ABLE TO SELECT LOCAL VENDORS WHO ARE TAXPAYERS AND IT'LL BENEFIT THEM BY USING THIS NEW THRESHOLD LOWER THRESHOLDS. WE WOULDN'T IT WOULDN'T GIVE HIM THIS MUCH OPPORTUNITY.

RIGHT. THANK YOU. MR. CHAIRMAN, THIS IS A LOT OF INFORMATION AND IT REALLY IS GOING TO REQUIRE US TO THINK ABOUT IN WAY BENEFITS AND CONSEQUENCES. I CERTAINLY UNDERSTAND THE BENEFITS TO THE ADMINISTRATION.

SAVINGS IN EMPLOYEE TIME ALLOWING EMPLOYEES TO TO BETTER MANAGE THEIR TIME.

I UNDERSTAND ALL THAT. THIS IS AN AWFUL LOT TO ABSORB AT ONE TIME.

I'D REALLY LIKE AN OPPORTUNITY TO FULLY DIGEST THIS ANOTHER ONE BEFORE WE SEND IT TO COUNTY COUNCIL FOR A VOTE. AND SO CAN CAN WE MOVE THIS TO NEXT MONTH AS WELL? LET'S LET'S CONSIDER THAT IS THERE ANYBODY ELSE THAT HAS ANY OTHER COMMENTS, CHRIS? THANK YOU. WHAT IS THE PROJECTED COST SAVINGS FROM THIS MOVE? TOTAL IS REALLY, REALLY HARD. WE DON'T KNOW WHAT WE'RE GOING TO SPEND THIS YEAR THAT'S REALLY KIND OF HARD TO DEVELOP . MR. IRV JOHN.

I DON'T KNOW THE COST SAVING IT COST ABOUT ONE HUNDRED AND TWENTY DOLLARS TO DO A PURCHASE ORDER AS FAR AS STAFF TIME. THAT'S KIND OF LIKE BEEN DONE BY STUDY BY THE NATIONAL PURCHASING ASSOCIATION. IT DOES WHEN A PURCHASE ORDER IT DOES COST MORE MONEY.

THAT THERE'S COST SAVING WHEN YOU USE A P CARD TAKES LESS TIME AND ALSO THE VENDOR GETS PAID RIGHT ON THE SPOT. SO I KNOW THAT I CAN ANSWER SOME OF YOUR QUESTION GUYS.

SO I WOULD THINK THAT IF WE'RE GOING TO SHIFT SPENDING FROM PURCHASE ORDERS TO PEAK CARD THEN WE WOULD KNOW WHETHER WE KNOW THE REBATE PERCENTAGES. BUT I MEAN THAT'S A REAL EASY

[00:45:01]

HE INCLUDED THESE CHANGES WHEN HE MADE A RECOMMENDATION BUT I DON'T KNOW THAT FOR A FACT, MR. THOMAS. BUT LET ME ASK YOU THIS ON TABLE EITHER 1 TABLE 1 OR TABLE 2. THE TWO THOUSAND EIGHT IS YOUR CURRENT LIMITATION.

MOVING FORWARD, DOES YOUR LIMITATION THERE EXIST AT THAT EXIST AT THIS TIME TABLE 2000 8 COLUMN 1 WHERE THE THRESHOLDS TALKING ABOUT WHAT WAS WILL YOU YOU HAVE FIFTEEN HUNDRED THOUSAND YOU SAY IN THIS DAY IN TIME 2020 THAT SAME AMOUNT OF PURCHASE WILL BE EIGHTEEN HUNDRED DOLLARS THAT'S GREAT LAG OF TWENTY FIVE KNOWS WHEN 2008 THAT SAME AMOUNT OF MONEY

WOULD COST YOU THIRTY. >> RIGHT. AND ON TABLE 2 YOU HAVE A RECOMMENDATION TO RIGHT NOW FOR 5000. WELL 25 YOU GOT THIRTY THOUSAND. OUR RECOMMENDATION IS THAT WHAT ARE YOU RECOMMENDING? THERE WAS JUST KIND OF AN IDEA WITH IN FACT WHEN YOU LOOK AT THAT CHART I SHOWED YOU WHAT WE'RE GONNA MOVE TO. IT DOES THIS IS KIND OF GIVES US A BREAK WHERE WE CAN USE IT LIKE THE SIXTY FIVE THOUSAND WE'RE KIND OF USE THAT WINDOW TO MAKE THE SANDY FIVE THOUSAND THRESHOLD IN THE TWO HUNDRED THOUSAND SIX HUNDRED THOUSAND DOLLARS AT THE BOTTOM YOU KNOW THAT MOVED UP TO SPEND THE TWO HUNDRED FORTY THOUSAND DOLLARS. THAT'S KIND OF HOW WE GOT TO THE THRESHOLD OF DOING OUR FIFTY THOUSAND. OKAY.

SO THEN LET ME USE YOUR TERMINOLOGY THRESHOLD RIGHT NOW RECOMMENDATION IS WHAT'S ON THE FAR RIGHT COLUMN THERE. THE RECOMMENDATION IS ACTUALLY IN THE CHART YOU GO DOWN TO THE CHART THE NEW THRESHOLDS IS ALSO IN THE L TOO AND THE YELLOW ON THE NUMBER AS WELL.

>> WHAT'S AN ISRAELI SOLDIER WILL BE 580 ACCOUNTS. >> OK.

WHEN WE'LL GET OUT OUT. I'M NOT CERTAIN WE GET THAT ACTUALLY WE'LL MAKE IT.

>> I GOT YOU. I GOT THEN I WISH YOU WOULD HAVE PUT YOUR RECOMMENDATION AS IT WAS EASY FOR ME TO SEE NOW LIKE BRIAN SAY THIS IS A LOT TO DIGEST AT ONE TIME.

SO I GOT TO GO THROUGH EVERYTHING TO SEE WHAT YOU ACTUALLY RECOMMENDING AT THIS TIME. SO I AGREE WITH BRIAN. WE NEED SOME TIME TO DIGEST ALL THIS WHILE WOW WOW WOW. I'M ONE OF I HAVE THE FLOOR ONE OF THE THINGS THAT I READ IN THE POST COURIER JUST RECENTLY WAS A FLAG FOR THEIR COUNTY ADMINISTRATOR.

I MEAN THE COUNTY ATTORNEY WHO WAS BASICALLY MOVING TO A MORE HIGH POSITION.

BUT THE DISTURBING PART WAS THAT THEY SIGNED A CONTRACT WITH THE COUNTY ATTORNEY BINDING THE COUNSEL FOR OVER 2000 HOURS AS HE WAS EXITING OUT AND IT WAS LIKE WHY WAS THIS CONTRACT ACTUALLY MADE? BECAUSE THERE WAS NO SERVICES THAT HE WAS PROVIDING FOR WAS IN A CONTRACT. ALSO INCLUDED THE COUNTY ADMINISTRATOR.

SOMEBODY INCLUDED A ONE POINT ONE AND A HALF PERCENT ON A LAWSUIT THAT'S BEEN PENDING AT THIS TIME. BUT IT WAS KIND OF DISTURBING TO SEE THAT AND I'M KIND OF LEERY ABOUT FREEING UP STAFF WITHOUT MORE OVERSIGHT. SO I I UNDERSTAND EXACTLY WHAT YOU'RE REQUESTING BUT YOU KNOW, IT'S GONNA TAKE PROBABLY SOME TIME FOR ME TO DIGEST THIS AS

[00:50:08]

ONE THING THE THING ABOUT IS THEY THINK THAT THE COUNTY DEPARTMENT IS OR ACA IS WOULD APPROVE WOULD ALREADY BEEN APPROVED BUDGETS AND SAYS THE BUDGET NOW IS GOING TO BE LINE ITEM. YOU'LL KNOW WHAT? YOU KNOW WHAT WHAT YOU WOULD BE APPROVING IF IT'S ANYTHING DIFFERENT IF IT'S NOT IN THE BUDGET WE WOULD HAVE TO COME BACK TO YOU ANYWAY. SAME WAY IF WE BUILD SOMETHING IN IT THAT WAS NEW FOR LIKE EQUIPMENT, WE'RE STILL GOING TO HAVE TO COME BACK TO YOU FOR APPROVAL AND FOLLOW THOSE THREATS. NEW THRESHOLDS. THANK YOU.

THE OTHER THING THAT I LIKE THE USE OF LOCAL VENDERS SO I DO LIKE THAT.

IS THERE A SOME TYPE OF MONITORING THAT YOU DO X THAT DOES EXIST SO THAT A QUOTE UNQUOTE DIRECTOR IS NOT OUTSOURCE TO ONE PARTICULAR VENDOR AND NOT SHARING THE WEALTH OR SHARING THE PURCHASE WITH OTHERS EVEN THOUGH IT MAY BE SLIGHTLY HIGHER? IT'S SOMETIMES WE ARE ALREADY WE ARE MANAGING OR REQUIRED TO GO WITH THE LOWEST RESPONSIVE BETTER OR LESS RESPONSIVE QUOTE . BUT WE DO HAVE A VENDOR RESTAURANT SOFTWARE THAT WE DO USE AND WE DO ENCOURAGE AND OUR DEPARTMENT HEADS ARE PRETTY GOOD ABOUT ENCOURAGING USING LOCAL VENDORS. SO WE TRY TO HIT THEM FIRST BUT UNFORTUNATELY WE LIVE IN A TOURIST COMMUNITY AND A LOT OF TIMES WHEN WE DO THE LARGE PROJECTS AS YOU NOTICED WHEN WE GET ROAD PROJECTS WE JUST DON'T HAVE THE VENDORS UNFORTUNATELY THEY COME TO PROVIDE THOSE TYPES OF GOODS OR SERVICES BUT THAT'S YOUR QUESTION.

WE DO TRY TO CONCENTRATE ON SPENDING LOCALLY DEPARTMENTS. I THINK I'VE DONE A VERY GOOD JOB. WE CAN TRACK THAT. WE CAN GIVE YOU REPORTS WHAT WE SPENT LOCALLY AS WELL AS SERVICE. THANK YOU, MR. CHAIRMAN.

I FROM MY POINT OF VIEW IF IF MR. FLEMING WANTS TO MAKE GOD MOTION TO POSTPONE THIS NEXT MONTH, I WOULD BE HAPPY TO SECOND THAT. AND ONE OF THE THINGS THAT OUR RIBAUT LIKE TO FIGHT IS THE EXACT PROJECTED SAVINGS THAT WE'RE GOING TO SEE IF WE MOVE TO THIS NEW IF WE MEASURE THIS NEW PROCESS. THE QUESTION THAT I HAVE IS HOW IS THIS GOING TO INCREASE FINANCIAL TRANSPARENCY FOR THE AVERAGE TAXPAYER?

>> EVERYTHING IS AVAILABLE ONLINE AS FAR AS OUR PURCHASE ORDERS THEY CAN SEE EVERYTHING WE PURCHASE LIKE YOU SAID WE CAN PROVIDE A REPORT ANY ANY KIND OF REPORT ANY TAX PAYERS WANTS TO SEE WHAT WE SPEND ARE MORE THAN WELCOME TO VISIT MY OFFICE.

WE CAN SHARE THAT INFORMATION WITH WE'LL GET IT OUT. I DON'T KNOW IF WE NEED TO HAVE A MOTION AND THEN A SECOND TO MOVE THIS. THIS IS AN ITEM THAT UNLESS THERE IS A MOTION I THINK THAT THERE IS A LOT OF QUESTIONS OUT THERE.

AND AS MR. FALLING SAID, I THINK HE IS EXACTLY RIGHT. ALL OF US NEED TIME TO GO THROUGH THIS THAT WE CAN MOVE THIS TO THE NEXT MEETING. DO WE NEED TO HAVE AN ORDER A MOTION TO DO THAT, BRIAN? YOU THINK WE'RE JUST MILITANT ACTION EXPERTS AND LAW SAYS SOMEBODY MAKES A MOTION TO APPROVE IT AND THEN I WOULD MAKE A MOTION TO DELAY IT.

OK. LET'S GET TO WHO WAS A MEMBER. RODMAN HAS HIS HAND UP BACK THERE. I DON'T KNOW. I'M SORRY.

YES, COUNCILMAN ROBERT, GO AHEAD. YEAH, THANK YOU.

WE'RE YOU MENTIONED THAT ITEMS IN THE BUDGET OF COURSE ARE COVERED BECAUSE WE HAD A LOOK AT THOSE THE ONES THAT ARE OUT BUDGET. WE DON'T RUN ALL THE LITTLE ONES TO COME BACK TO US. A LOT OF ORGANIZATION WILL ESSENTIALLY USE THE SAME SCHEDULE BUT THEY 50 PERCENT OF WHATEVER THE APPROVAL LEVELS ARE FOR THE ONES THAT ARE OUT OF BUDGET COMES BACK AT ONE HUNDRED THOUSAND APPROVAL FOR IN BUDGET YOU'D HAVE A FIFTY THOUSAND FOR THE SAME ITEM FOR ANOTHER BUDGET SOMETHING TO THINK ABOUT AND THEN YOU GET THE SECOND PIECE I WOULD SAY IN THE IN THE AREA WHERE WE CUT OFF THE COUNCIL AND THE ADMINISTRATION PART OF THE ISSUE THERE IS WHAT THE PUBLIC ACTUALLY THINKS IS A REASONABLE REASONABLE CUT OFF BECAUSE WE'RE DEALING WITH BIG NUMBERS IN THE EYES OF MANY OF THE MANY OF THE TAX PAYERS AND IT'S KIND OF A TOUGH CALL BUT THAT THAT'S TO ME THAT'S PROBABLY THE BIG ISSUE. I'M VERY COMFORTABLE WITH DELEGATING AND IT COMES BACK TO WHERE DOES THE PUBLIC AGREE WITH US ON THE CUT OFF? SO I THINK TIME TO LOOK AT IT MAKES SENSE. THANK YOU, MR. JIM, IF I MAY JUST WANT TO THANK YOU FOR HIS TIME IN PUTTING THIS TOGETHER AND I UNDERSTAND IT IS CERTAINLY A LOT INFORMATION FOR

YOU GUYS TO DIGEST TODAY. >> I JUST ASK THAT AS YOU READ THROUGH IT YOU MARK ANY

[00:55:02]

I KNOW WE TALKED ABOUT STEP SAVINGS AND THAT DOES HAVE A MONETARY KNOWING THAT WE CAN TRY TO ESTIMATE IT BRING BACK TO THE COUNTY BUT A LOT OF IT TOO IS JUST MODERNIZING SOME OF OUR POLICIES AND BENCHMARKING OURSELVES AGAINST OTHER AGENCIES OF SIMILAR SIZE AND COMPLEXITY AND KIND LEVELING OUT THE PLAYING FIELD AND HEDGING OURSELVES AGAINST INFLATIONARY COSTS SO THAT WE'RE NOT HAVING TO COME BACK AND MODIFY THESE THRESHOLDS EVERY EVERY FEW YEARS. SO IF YOU WERE TO JUST KEEP THAT IN MIND AND WE'RE HAPPY TO ANSWER ANY QUESTIONS YOU HAVE ACHIEVED THROUGH ALL THIS WE WANT TO BE ABLE TO RESPOND TO YOU AS EARLY AS WE CAN WITH THAT. I'M DONE WITH MR. CHAIRMAN.

MR. CHAIRMAN CHAIRMAN AMY, I CAN HEAR YOU. >> GERMAN LAWS I'M SORRY BUT MY

MYSELF. >> YEAH. GO AHEAD.

OKAY. THANK YOU, MR. THOMAS THE I MEAN LET ME ASK YOU ONE THING.

IF YOU COULD DO ME A FAVOR ON YOUR LAST PAGE THERE WE HAVE THE PURCHASE PROCESS ACCORDING TO THRESHOLD COMPOSE CHANGE. IS THERE ANY WAY THAT YOU CAN ACTUALLY DO THE SAME FOR WHAT IT IS RIGHT NOW? AND I CAN LOOK AT THAT CHART IN THIS CHART RIGHT HERE AND GO

THROUGH THE POLICY VERBIAGE. >> ABSOLUTELY. THE WEEK WHERE THAT OUTLET AND BASICALLY JUST READ OFF THAT BEFORE BUT THAT WAS GOING TO TAKE TOO MUCH TIME.

BUT I CAN ACTUALLY PUT WHAT WE CURRENTLY HAVE AND WHAT CHANGE NEEDS TO BE.

THANK YOU. I APPRECIATE IT. OKAY.

GREAT. MR. THOMAS, THANK YOU. AND WE REALIZE THAT EVERYTHING YOU BRING TO US COMES WITH THE HIGHEST INTEGRITY. SO AGAIN, I THINK THIS IS SOMETHING THAT WE NEED. BUT OBVIOUSLY TO MAKE A DECISION WE NEED TO LOOK A LITTLE FURTHER. BUT AGAIN, THANK YOU FOR COMING OUT TODAY AND GOING THROUGH THAT. I'M SORRY. THAT WOULD CLOSE UP FOR THAT

[Additional Item]

THE FLOOR IS YOURS TO THE PRESENT. THANK YOU.

AT THE ATX COMMITTEE, PINSENT CENTER MADE A PROPOSAL IN IN THAT PROPOSAL THEY BASICALLY ASKED FOR SIXTY THOUSAND HOURS AND WAS PREVIOUSLY WAS REVOKED AWARDED ROUGHLY 31 5 I THINK.

AND SO FOR THE. FOR THE 2020 HERITAGE CELEBRATE FOR THAT YEAR OF COURSE WE KNOW BECAUSE OF THE WITH EPIDEMIC NOTHING WAS ACTUALLY DONE AT THIS TIME BUT THEY DID DO THEIR WEB PAGE DESIGN ANTICIPATING SOMETHING FOR A 20 20 HERITAGE AND EVENTUALLY CANCEL IT.

AND SO THEY ARE WHAT I'M ASKING FOR AT THIS TIME IS IS IS IT POSSIBLE FOR COUNCIL TO AT LEAST AWARD THE CONTRACT AMOUNT FOR THE 28 FOR PINSENT DOING A DOING THE 2020 YEAR? THEY ACTUALLY GOT A CONTRACT WITH A WEB DESIGN COMPANY AND THE CONTRACT WAS WAS TWENTY FOUR THOUSAND EIGHT HUNDRED DOLLARS OF WHICH AS I UNDERSTAND RIGHT NOW THEY HAVE PAID 60 TO TWO. SO THEY HAVE FOUR QUARTERS AND I THINK THEY DO THE SECOND QUARTER PRETTY SOON OR THEY'VE PAID THE SECOND QUARTER AND THEY DO THE THIRD QUARTER.

BUT THE TOTAL CONTRACT IS 24 THOUSAND EIGHT HUNDRED DOLLARS AND I'M ASKING US IS COUNCIL WOULD SEE FAVOR IN AWARDING CONSENT OF THAT AMOUNT OF MONEY.

THERE THEY ARE PROPOSING TO DO SOMETHING WITH HERITAGE THIS YEAR IS GONNA BE A MODIFIED VERSION BUT THEY ARE PROPOSING TO DO SOMETHING FOR THE 2021 CELEBRATION.

SO THE THE ACTUAL COMPANY PROPOSAL IS ACTUALLY IN SENT OUT BY MR. WILLIAMS AND MET WITH HAD OPPORTUNITY MEET WITH MR. WILLIAMS AND MR. GREENWAY TO DISCUSS THIS AND THAT'S WHAT WE ARE BRINGING BEFORE COUNCIL TIME TO ADD THIS TO THE CURRENT AMOUNT OF MONEY THAT IS BEING RECOMMENDED FOR THIRD READING OF FIVE HUNDRED THOUSAND DOLLARS THAT CAME THROUGH THE TAX COMMITTEE. SO IT WILL BE FIVE THOUSAND TWENTY FOURTH FIVE HUNDRED AND TWENTY FOUR THOUSAND EIGHTY DOLLARS. IF MY MATH IS RIGHT ON THE

[01:00:05]

THIRD AND FINAL READING SO THAT'S MY MOTION. >> ALL RIGHT.

I GUESS THE FIRST QUESTION IS IS THIS IS ALREADY IN THE THIRD READING IS IS IS OUR VOTE HERE THAT THE FINANCE COMMITTEE? IS THIS THE PROPER PLACE FOR THIS PRESENTATION? SOMETHING SHOULD HAPPEN AT THAT THIRD READING AT OUR COUNCIL MEETING.

IS THERE ANYONE I CAN WEIGH IN ON THAT? KURT, DO YOU HAVE.

YES, MR.. MR. CHAIRMAN, THISE A RECOMMENDATION TO COUNCIL.

SO I THINK IT'S APPROPRIATE FOR THE FINANCE COMMITTEE TO MAKE THAT RECOMMENDATION IS NOT BINDING OF COURSE, BUT IT'S MAKING A RECOMMENDATION. THE COUNCIL AMANDA ON THIRD

READING. >> ALL RIGHT. SO WE HAVE A MOTION ON THE FLOOR THEN FOR MR. GLOVER. IS ANYONE THAT WOULD LIKE TO SECOND IT? I'LL SECOND THAT, SIR. MR. FOLLOWING HIS SECOND. SO WE HAVE A MOTION FLOOR

THAT'S BEEN SECONDED. IS THERE ANY DISCUSSION? >> NO DISCUSSION.

ANYBODY WITH NO DISCUSSION? WE WILL THEN CALLED THE QUESTION TO ORDER AND IS THERE

ANYONE THAT IS IN OBJECTION TO THIS? >> I DO NOT SEE ANY HANDS.

SO WE DO NOT NEED TO DO A ROLL CALL VOTE. SO IS THERE STILL WITHOUT OBJECTION WE'LL GO AHEAD. AND WHAT WE'RE DOING IS MAKING A RECOMMENDATION TO COUNTY COUNCIL AT THE THIRD READING THAT THIS BE APPROVED AND SO AGAIN WITHOUT OBJECTION THIS WILL BE SENT TO COUNTY COUNCIL . OK.

ALL RIGHT. LET'S MOVE ON. >> AND I ACTUALLY MY FAULT I JUMPED OVER NUMBER 10 IN OUR AGENDA. SO IT IS THE FIRST READING

[10. FIRST READING OF AN ORDINANCE FOR THE FY2021 BUDGET AMENDMENT]

BRIANNA, IF YOU COULD SCROLL DOWN TO THE NEXT PAGE AREA. >> THE ONLY ONES THAT I BELIEVE YOU WERE NOT ALREADY AWARE OF ARE THE ONE OF THE VERY TOP IT IT INFORMATION TECHNOLOGY SHORTFALL IN THE AMOUNT OF EIGHT HUNDRED SIXTY SIX THOUSAND AND THEN THE OTHER ONE

WOULD BE THE PERSONNEL SHORTFALL. >> NO.

9 WHICH IS 2 MILLION TWO HUNDRED AND SEVENTY THOUSAND IN MY RESEARCH.

WHAT I'VE FOUND PARTICULARLY IN REGARD TO THE SALARIES PIECE IS THE SALARY AND PERSONNEL FIGURES THAT WERE IN THE FISCAL 21 BUDGET AS I'VE BEEN TOLD HAVE NOT BEEN CHANGED SINCE THE FISCAL 19 BUDGET. I DON'T KNOW. OH A LOT OF THE REASON WHY THOSE WERE NOT CHANGED. THAT IS THE UNDERSTANDING THAT IS WE'RE SIMPLY JUST ROLLED FORWARD INTO THE CURRENT YEAR BUDGET AND SO IN OUR RESEARCH AND PUTTING THIS TOGETHER WE OBTAINED A PRETTY COMPREHENSIVE LIST FROM THE HUMAN RESOURCES DEPARTMENT THAT DETAILS ABOUT EVERY CURRENT EMPLOYEE AND EVERY SALARY THAT IS EARNED BY THOSE EMPLOYEES AND WE TALLY THOSE UP FOR THE GENERAL FUND AND DID A COMPARISON BASED UPON THOSE SALARIES FULLY PAID OUT IN OUR CURRENT YEAR. HOW DOES IT COMPARE TO THE AMOUNT IN EACH OF THOSE DEPARTMENTS BUDGETS AND WHAT WE FOUND IS ROUGHLY ABOUT A TWO POINT TO SEVEN MILLION DOLLAR SHORTFALL. AND SO WE ARE BRINGING THAT TO YOU TODAY ALONG WITH THE ITEM ON THE VERY TOP THE EIGHT HUNDRED SIXTY SIX THOUSAND WHICH IS AN I.T. TECHNOLOGY SHORTFALL THAT HAS A LOT TO DO WITH THEM. SOME OF THE HARDWARE AND SOFTWARE AND DIFFERENT LINE ITEMS THAT PREVIOUSLY WERE ALLOWED TO GO IN TO THE RAMP THAT WE DO NOT WANT TO HAPPEN THIS YEAR. SO WE'RE ASKING FOR THOSE TWO THINGS ALONG WITH THAT. A LOT OF THE OTHER THINGS I BELIEVE THAT YOU'LL RECOGNIZE ARE MOST OF THEM HAVE TO DO WITH PROFESSIONAL AGREEMENTS. SOME OF THEM ARE LEGAL FEES.

THE NEXT THING FOR NUMBER THREE IS THE ONE HUNDRED THOUSAND DOLLAR DISTANCE LEARNING GRANT THAT WAS APPROVED PREVIOUSLY. THE HUNDRED TWENTY FIVE THOUSAND DOLLAR PAYOUT FOR RETIREE HEALTH INSURANCE SETTLEMENT, THE FORTY TWO THOUSAND DOLLAR PAYMENT FOR THE

[01:05:01]

THE S.A. PAYMENT FOR SIX HUNDRED TWENTY FIVE THOUSAND DOLLARS AND THEN JUST BELOW THAT YOU JUST IN THE LAST I THINK WAS A PUBLIC FACILITIES COMMITTEE OF THE LABOR.

THIS WAS A BRIEF. THERE'S A THIRTY THOUSAND DOLLAR DO NOT EXCEED AMOUNT FOR THE NAME RIVERSIDE PRE PURCHASE. THAT'S KIND OF THEIR DUE DILIGENCE PERIOD. THE REASON THIS IS DIFFERENT IS BECAUSE THERE IS SIXTY THOUSAND DOLLARS ALREADY CHARGED FOR OTHER LABORATORIES THE BLUFFTON LIBRARY IN THAT SAME LINE ITEM.

IT'S UNDER THE SAME CAPITAL ACCOUNT SO WE WANTED TO MAKE SURE THAT WHEN WE BROUGHT THIS BUDGET AMENDMENT MEMBER G THAT WE BROUGHT THE TOTALITY THAT ONE ITEM TO YOU.

AND THEN IN THE VERY LAST PIECE WAS THE COUNTY LEGAL FEES SHORTFALL THAT WE'RE CURRENTLY EXPERIENCING IN LIGHT OF THE LITIGATION THIS YEAR AND THAT'S HUNDRED THOUSAND.

SO THE TWO THE TITLE INCREASE TO THE GENERAL FUND WOULD BE FIVE MILLION FOUR HUNDRED FORTY EIGHT THOUSAND DOLLARS. THAT WOULD INCREASE THE AMOUNT THAT WAS APPROPRIATED FOR THE GENERAL FUND THIS YEAR. WELL ACTUALLY LET ME EXPLAIN THE TOP PART.

I PROBABLY SHOULD HAVE COVERED THAT FIRST THE REVENUE CASE THAT WE WERE PLANNING ON USING TO SORT OF COVER THE SHORTFALL. IN LIGHT OF THE RECORD HERE THE REGISTER OF DEEDS IS HAVING FOR ALL OF THEIR FEES THAT THEY'RE COLLECTING FOR TRANSFERS AND OTHER ITEMS ABOUT FIVE POINT ONE MILLION DOLLARS GREATER THAN WHAT WE BUDGETED IN THE CURRENT YEAR IN THAT PROJECTION IS BASED ON THE CURRENT TREND WORKING IN CONCERT WITH MR. DEL. TO ARRIVE AT THAT ANTICIPATED PROJECTION FOR FISCAL 21.

SO RIGHT NOW WE BELIEVE THAT WE'LL COLLECT ABOUT ONE MILLION DOLLARS MORE THAN WE BUDGETED IN THE TWO ITEMS THAT THEY'RE NOT TECHNICALLY TRUE REVENUES BUT THEY ARE EXPENSE REALLOCATION. SO IT JUST WAS EASIER TO PRESENT THEM IN THIS LIGHT FOR YOUR UNDERSTANDING THAT WE HAVE MONEYS THAT WOULD COVER SOME OF THE ITEMS BELOW ONE OF THOSE IS THERE'S A PARTICULAR LINE ITEM THAT WE THOUGHT WAS A LITTLE SQUARELY BUT IT WAS

CAUGHT ON US OPERATING IN THE JOHNNY CASTLE'S BUDGET. >> IT IS ACTUALLY DIFFERENT FROM THE CONTINGENCY. THERE HAS NOTHING CHARGED TO THAT LINE ITEM SO WE WOULD LIKE TO REALLOCATE THAT INTO SOMETHING THAT MAKES MORE SENSE .

TYPICALLY ACCOUNTANTS DON'T LIKE TO SEE MISCELLANEOUS TYPE CHARGES ON THEIR BOOKS ESPECIALLY OF THAT MAGNITUDE. SO WHAT WE WOULD LIKE TO DO IS JUST TAKE IT OUT OF THAT LINE ITEM AND BE ALLOCATED TO SOME OF THE ITEMS BELOW WHERE IT'S MORE APPROPRIATELY NAMED.

AND JUST BELOW THAT IS FOUR HUNDRED FIFTY THOUSAND DOLLARS THAT WAS FOUND IN A LINE ITEM CALLED PERSONAL COST REIMBURSEMENT. AND MISS PINKY HERE YET UPON RESEARCHING THAT PARTICULAR LINE ITEM DISCOVERED THIS COMMENT THAT MONEY HAS JUST BEEN SITTING THERE AND THAT ACCOUNT FOR THE LAST FEW YEARS AND NOTHING HAS EVER BEEN CHARGED TO IT. SO WHAT WE WOULD LIKE TO DO IS REALLOCATE THOSE TWO EXPENSE LINE ITEMS AND THE INCREASE OF THE REVENUE IN THE TOP TOTALING FIVE POINT SIX MILLION DOLLARS TO COVER THE INCREASED EXPENDITURES THAT YOU SEE BELOW SO THAT WE HAVE DEMONSTRATED TO YOU THAT WE'RE NOT SIMPLY ASKING FOR AN OVERALL INCREASE IN THE BUDGET WITHOUT HAVING THOUGHT THROUGH A WAY THAT WE'RE BE ABLE TO PAY FOR THAT INCREASE.

SO I AM HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE OR IF I CANNOT ANSWER THEM I'LL DEFER TO BOTH HAYES, WILLIAMS AND DEACON HERE. YOU ALSO WANT TO PUT THIS

TOGETHER TODAY. >> ANY ANY QUESTIONS FELDMAN FOLLOWING YOU HAD AS CHAIRMAN I'D LIKE TO MAKE EMOTIONALLY FORWARD BECAUSE THE COUNTY COUNCIL RECOMMENDING VERSION MOVE AT THE COUNCIL WAS THERE A SECOND COMMITTEE ONE SECOND COUNCIL AND ALSO THE SECOND IS WE HAVE A MOTIVE THAT THE SECOND IS REALLY A DISCUSSION ELEMENT.

>> HOWEVER, SEAN, THANK YOU. CHAIRMAN, I'M HAVING A HARD TIME RIGHT NOW.

EIGHT HUNDRED AND SOME ODD THOUSAND I TASTE OR FALL FROM A TWO POINT THREE MILLION AND SALARY SHORTFALL. HE JUST KIND OF WALKED ME THROUGH THAT AGAIN.

AS FAR AS THE GENESIS OF THOSE TWO AMOUNTS I'M SORRY. I WAS I WAS MEETING AND ALSO STATE FIRST TO THE SALARY SPACE SO A LITTLE MORE WITH THE PROCESS BY WHICH THAT FIGURE WAS DERIVED AND THEN I'LL TURN THE DISCUSSION OVER TO MATERIAL TO SPEAK MORE SPECIFICALLY AS

[01:10:04]

I UNDERSTAND THAT THERE WERE NO COST OF LIVING OR NEAR BASE PAY INCREASE DURING THOSE YEARS.

AND SO FOLLOWING THAT YOU WOULD THINK THAT THAT WOULD BE AN OKAY DATA SET FORWARD FOR FUTURE YEARS BUDGETS. THE PROBLEM IS THAT I DON'T KNOW HOW CLOSELY THOSE BUDGETARY AMOUNTS WERE LOOKED AT WHEN THE FUTURE YEARS BUDGETS WERE CARRIED FORWARD.

HAD THEY BEEN ACCURATE TO BEGIN WITH WE WOULD NOT BE IN THE SITUATION THAT WE'RE TODAY AT.

I FEEL LIKE IF I WERE TO GO BACK AND PULL SOME OF THOSE GRAPHS FREE YOU WOULD SAY WHERE WE EXCEEDED THE CRITERIA AMOUNTS IN THOSE YEARS. SO LET ME FIRST.

AND THE SECOND THING JUST TO SORT OF THE THIS NUMBER I THINK IS AN ACCURATE REFLECTION.

MYSTERY ACTUALLY PUT THIS NUMBER TOGETHER FOR ME. BUT SHE DESCRIBED HER PROCESS ONE THAT I AGREE WITH AND I THINK THAT IT'S A PRETTY ACCURATE WAY TO HAVE ARRIVED AT THIS NUMBER. THE FIRST OF THESE WE TAKE JUST FOR SAKE GIVE AN EXAMPLE EMPLOYEES IN THE FINANCE DEPARTMENT WHAT RICHLAND MAKES TEN DOLLARS A YEAR.

HAYES MAKES EIGHT DOLLARS A YEAR. PINKY HARRIET MAKES TWO DOLLARS A YEAR. SO THE TOTAL OF FIVE STAFF FOR THE YEAR TWENTY DOLLARS THAT'S HOW MUCH WE BUDGETED FOR FINDING STAFF. HOWEVER, THE BUDGET THAT MIGHT HAVE BEEN ROLLED FORWARD MAY HAVE ONLY BEEN FIFTEEN DOLLARS. SO APPLEGATE WE WERE ALREADY FIVE DOLLARS SHORT FOR OUR DEPARTMENT IN ESSENTIALLY OUT AND THOSE NUMBERS ARE VERY SMALL FOR THE SAKE OF THIS EXAMPLE. THAT IS EXACTLY WALKING THROUGH EACH OF THE DEPARTMENT GENERAL FIND THIS YEAR SHE RECEIVED THE LIST FROM A CHARADE THAT HAD EVERY CURRENT EMPLOYEE IN THE ANNUAL WAGE AND SHE EXTRAPOLATED ALL THAT DATA TO ARRIVE AT THE DEPARTMENT TOTALS. LET'S JUST SAY THE TOTAL OF THE FINANCE DEPARTMENT WAS A HUNDRED THOUSAND DOLLARS BUT WE MIGHT HAVE ONLY BEEN BUDGETED SEVEN HUNDRED THOUSAND SAID THAT WOULD GIVE RISE TO AN EXTRA ONE HUNDRED THOUSAND DOLLARS THAT WOULD BE NEEDED TO COVER PERSONNEL COSTS FOR THE YEAR.

SO THAT'S A PROCESS THAT SHE WENT THROUGH WHEN THAT WAS TOTALED UP.

IT CAME TO TWO POINT TO SEVEN MILLION. DOES THAT HELP YOU BETTER UNDERSTAND A LITTLE BIT ABOUT HOW WE ARRIVED AT THAT FIGURE? I THINK SO.

HOW FAR BACK DOES THAT INSURANCE COMPANY USE? I CANNOT ANSWER THAT OFF THE TOP OF MY HEAD. THAT WOULD BE MORE THAN HAPPY TO LOOK AT THAT AND PROVIDE YOU GUYS WITH SOME DATA THIS AFTERNOON IF YOU'D LIKE. THAT WOULD BE GREAT.

IT'S NOT A PUBLIC FACILITY SURVEY, IS IT? IS IT FAIR TO SAY THAT MRS. IS KIND OF A FUNCTION OF NOT LOOKING AT OR NOT DOING VARIANCE ANALYSIS ON A CONSISTENT BASIS? YES, SIR. THAT IS A COMPLETELY FAIR STATEMENT AND THAT IS SOMETHING THAT REALLY HAPPENED THAT WE HAVE A BUDGET DIRECTOR IN PLACE. THIS TYPE OF THING WOULD HAVE BEEN MONITORED THROUGHOUT THE YEAR AND HE WOULD HAVE KNOWN WELL BEFORE NOW THAT THIS WAS A PROBLEM JUST TO ADD ON TO THAT AND SO THE FINANCE COMMITTEE NEVER HAD MONTHLY ITS MONTHLY BUDGET ANALYSIS.

>> WE WOULD NOT HAVE KNOWN THIS WAS GOING ON BUT IF WE HAD MONTHLY ANALYSIS WE MIGHT HAVE BEEN ABLE TO IDENTIFY THIS EARLY ON. MR. SHAWN, GREAT QUESTION.

THANK YOU, JOE. SO WE HAD A MOTION ON THE FLOOR .

IS THERE ARE ANY OTHER ANY OTHER DISCUSSION QUESTIONS BEFORE WE TAKE A VOTE? CHRIS, GO AHEAD. ON DOES I COVER THE I.T. PIECE AS WELL? AS I SAID, I SAW SOME OPPORTUNITY HERE SO WOULD BE IF WE HAD A LOT OF ADDITIONAL EXPENSE. PATRICK IS ON HERE AS WELL BASED ON SOME OF THE ADDITIONAL EXPENSES THAT ARE COMING IN ARE SOME ADDITIONAL SOFTWARE LIKE THE WEBEX RENEWALS OUR ZOOM RECORDING LICENSES AND THEN ALSO ADDITIONAL LAPTOPS AND DESKTOP MONITORS TO FINISH OUT THE REST OF THIS FISCAL YEAR ARE OUR ORIGINAL BUDGET WASN'T AS HIGH AS WELL, DIDN'T HAVE ENOUGH AS PATRICK NEEDED TO FINISH OUT THE FISCAL YEAR SO PATRICK SENT OVER A LIST OF THE ADDITIONAL EXPENSES THAT WOULD BE INCORPORATED IN HIS BUDGET AMENDMENT AND GOT WE TOOK THAT AND ADDED IT INTO THIS BUDGET AMENDMENT. PATRICK, DO YOU WANT TO.

WELL, MAYBE NOT HERE. YEAH, I'M HERE. THANK YOU.

THANK YOU VERY. NO WORRIES. SO WE DID REDUCE OUR BUDGET AT

[01:15:05]

SO WE STILL HAVE USERS IN THE BUILDINGS SO WE STILL HAVE BUILDING NETWORK DEVICES DYING ACCESS POINTS DYING. AND THEN JUST A STANDARD DESKTOP COMPUTERS THAT THAT ARE PART OF THE REFRESH THAT HAVE FAILED MOTHERBOARD OR SOMETHING THAT THAT WE REPLACE.

SO WE STILL HAVE A LOT OF WORK THAT WE'VE BEEN DOING. AND SO WE WE REALLY JUST NEED OUR BUDGET RESTORE AND ULTIMATELY SO WE CAN KEEP UP WITH THE PACE OF WORK.

IS THERE ANY RECOURSE IS COULD CALL THE QUESTION TO ORDER? IS THERE ANYONE THAT IS IS AGAINST THE MOTION THAT'S ON THE FLOOR? DO WE NEED TO DO A A ROLL CALL VOTE? ALL RIGHT. SO I'M GONNA MOVE FOR THEN.

IF THERE IS NO ONE AGAINST IT, WE WILL MOVE FORWARD WITHOUT EXCEPTION THAT THIS MOTION WILL PASS AS ANYONE AGAINST THIS MOTION. ALL RIGHT.

IT HAS PASSED UNANIMOUSLY. SO LET'S MOVE ON THEN TO OUR FINAL OUR FINAL ITEMS AND THAT WOULD BE BOARDS AND COMMISSIONS AND LET'S PULL UP BOARDS AND COMMISSIONS.

[12. CONSIDERATION OF REAPPOINTMENT FOR PAUL JERNIGAN TO THE BOARD OF ASSESSMENT APPEALS]

LIKE TO MAKE A MOTION TO ACCEPT MR. JERNIGAN. >> I'LL MOVE FOR APPROVAL, SIR.

THANK YOU FOR THE WILLING IS OUR SECOND SECOND SUMMER CHAIR LAWSON WE SKIPPED WE SKIPPED KENNETH CHOY WHO WAS THE FIRST ONE OF ALL RIGHT AND WE'LL GO BACK TO HIM.

>> YOU'RE EXACTLY RIGHT. I JUMPED ON IT. THIS WAS BEFORE.

SO LET'S GO AHEAD AND CONTINUE WITH MR. JOURNEY SINCE WE'VE HAD A MOTION AND A SECOND I

DON'T HAVE A DRINK. >> I DO HAVE A QUESTION. IT SAYS THAT HIS APPOINTMENT FROM DISTRICT 2 IS THIRD TERM AND IT IS A FOUR YEAR TERM OF SERVICE.

AND IT SAYS FIRST TERM SECOND TERM WHICH ARE BLANK. SO WE DON'T KNOW WHEN HIS FIRST TERM IN SECOND TERM WAS. AND DO WE KNOW HOW MANY VOTES HE'S GOING TO NEED TO BE REAPPOINTED? WE'LL HAVE THE VOTES NEEDED TO BE REAPPOINTMENT REAPPOINTED ON THE ACTUAL COUNCIL AGENDA AND POLICY. I THOUGHT WE'D DISCUSSED THIS RECENTLY ABOUT NOT HAVING IT ON THE BOARDS AND COMMISSIONS AGENDA BECAUSE IT REALLY ONLY MATTERS BY COUNCIL VOTES AND THEN TIFFANY COULD PROBABLY TELL YOU IS HIS TERM DATES.

ALL RIGHT. SO RIGHT NOW WE'RE JUST VOTING THEN TO RECOMMEND HIM TO COUNCIL AND SO WE HAVE A MOTION ON THE FLOOR. AND WITHOUT EXCEPTION WE'LL GO AHEAD AND RECOMMEND MR. JERNIGAN PAUL BIRMINGHAM. ALL RIGHT.

[11. CONSIDERATION OF REAPPOINTMENT FOR KENNETH JOY TO THE BOARD OF ASSESSMENT APPEALS]

JOY, THANK THANK YOU COUNSEL HOWARD IS OUR SECOND SECOND ANYONE? I'LL SECOND IT. THANK YOU, MR. DAWSON. THIS WAS SECONDED WITHOUT EXCEPTION THEN WE WILL MAKE THE RECOMMENDATION FOR MR. KENNETH JOY TO COUNCIL'S EXCEPTION.

I SEE NO EXCEPTION THAT HAS BEEN SO MOVED. CONSIDERATION NUMBER 13 FOR

[13. CONSIDERATION OF REAPPOINTMENT FOR ROBERT COON TO THE BOARD OF ASSESSMENT APPEALS]

IS THERE A MOTION TO RECOMMEND MR. ROBERT TO THE BOARD OF APPEALS?

[01:20:04]

FOLLOWING IS OUR SECOND I WILL MAKE THE SECOND. THANK YOU, MR. PARSIMONY.

WE HAVE A RECOMMENDATION FOR MR. ROBERT WITHOUT EXCEPTION. WE WILL MAKE THAT RECOMMENDATION TO COUNTY COUNCIL SAYING NO EXCEPTION. WE'LL MOVE ON THEN TO NUMBER 14

[14. CONSIDERATION OF APPOINTMENT FOR NICHOLAS MESENBURG TO THE AIRPORTS BOARD]

>> MISSOURI EXCEPTION TO THE MOTION SEEING NO EXCEPTION. WE WILL GET APPROVED OF THE RECOMMENDATION TO COUNTY COUNCIL THAT HAS FINISHED UP OUR AGENDA EXCEPT FOR OUR CITIZENS COMMENTS. ARE THERE ANY CITIZENS COMMENTS OUT THERE? SARAH? NO, SIR. WE DIDN'T RECEIVE ANY AND I

DON'T SEE ANYBODY LOGGED ON. >> ALL RIGHT. THAT CONCLUDES OUR FINANCE COMMITTEE

* This transcript was compiled from uncorrected Closed Captioning.