Feb 10, 2021 Board of Education - Operations Committee

[00:00:06]

GET STARTED. >> ERM I DO HAVE ONE QUESTION MISS PATIENT BARRY.

HAVE YOU HEARD FROM MR SMITH. YOU KNOW IF HE'LL BE JOINING US .

I HAVE NOT HEARD AND I DO NOT KNOW. OK.

ALL RIGHT. THANK YOU VERY MUCH. THEN MISS BOATWRIGHT, IT'S YOU AND I. AND. BUT OF COURSE YOU KNOW WE ARE.

ANYBODY THAT THAT HAS ANYTHING THEY WANT TO SAY. IT'S REALLY HARD TO MONITOR AS TINA KNOWS THE PARTICIPANT HAND. SO I WOULD JUST GREATLY APPRECIATE IF YOU COULD JUST PHYSICALLY RAISE YOUR HAND. THAT WOULD BE MUCH EASIER TO DO WHEN TO SAY SOMETHING. SO ON THIS BOAT RIGHT. IF YOU COULD.

[Call to Order]

SO LET US ALL STAND FOR THE PLEDGE OF ALLEGIANCE. I PLEDGE ALLEGIANCE TO THE FLAG OF JUSTICE AMERICA AND TO WELCOME FOR WHICH IT STANDS ONE NATION UNDER GOD INDIVISIBLE WITH THE GOAL OF THE LETTER TO EACH. THANK YOU EVERYBODY.

AND ROB, I BELIEVE THIS IS BEING BROADCAST THROUGH THE COUNTY CHANNEL CORRECT? YES, MA'AM. OK. GREAT.

THANK YOU EVERYBODY. AGAIN, WELCOME TO THE OPERATIONS COMMITTEE OF IT IS OUR FIRST REAL BIG OFFICIAL COMMITTEE MEETING. MY NAME IS TRICIA FED RICH.

I AM THE CHAIR FOLLOWING IN SOME LARGE FOOTSTEPS FROM DAVID'S STRIP GINGER AND WE HAVE INGRID BOATWRIGHT WHO IS ANOTHER COMMITTEE MEMBER. AND MR. WILLIAM SMITH IS A

[Approval of Agenda]

INGRID, WE NEED TO APPROVE THE AGENDA A MOVE THAT WE APPROVED THE AGENDA.

OK. ANY DISCUSSION ABOUT THE AGENDA ? NO. ALL IN FAVOR OF I UNANIMOUS. MS. BOATWRIGHT AND MYSELF TWO OF I UNDERSTAND WE HAVE NO PUBLIC COMMENT SO WE'RE GONNA JUMP RIGHT INTO THE EIGHT HOURS. THE EIGHT HOURS ARE TYPICALLY PRESENTED TO US SO THAT WE KNOW OF ANY MAJOR CHANGES. HOWEVER, WE DO NOT NEED TO APPROVE THEM.

IT'S JUST BROUGHT FOR FEEDBACK AND FOR INFORMATION PURPOSES AND THEN BROUGHT TO THE FULL BOARD AFTER THAT. SO MISS CARTLEDGE, COULD YOU GO AHEAD AND START WITH THAT

PLEASE? >> YES, I CAN. THANK YOU VERY MUCH.

[OS-39 Technology Acceptable Use Policy]

THIRTY NINE AND I WANTED TO POINT OUT TO YOU THAT WE PREVIOUSLY HAD THREE OTHER POLICIES IN INSTRUCTIONAL SERVICES THAT WE ARE NOW INCORPORATING INTO OUR ADMINISTRATIVE REGULATION. OH YES. THIRTY NINE BECAUSE IT IS IMPORTANT THAT WE HAVE ONE POLICY THAT'S CONSISTENT FOR EVERYBODY EVERY USER OF OUR SYSTEM WITH THE ONSET OF COLD 19 AND THE CHANGES IN THE WAY THAT WE DELIVER INSTRUCTION OUR DISTRICT. IT BECAME APPARENT TO US THAT THERE WAS AN SUBSIDY A VERY DIRE NEED FOR US TO REWRITE THIS POLICY AND BRING IT INTO THE CURRENT TIME.

THIS AFTERNOON I'M VERY PLEASED TO TELL YOU THAT MR. MARK CALLAHAN, WHO IS THE DIRECTOR OF TECHNOLOGY AND ROB CONFESSOR AND TECHNOLOGY AND CALLING BACK I'M BARSKY ARE PRESENT WITH US TODAY. WE SPENT MANY MONTHS MAKING THE REVISIONS TO THIS POLICY.

WE WANTED TO ENSURE THAT WE WERE IN COMPLIANCE WITH THE FEDERAL AND STATE LAWS RELATED TO TECHNOLOGY USE AND MR. HAND IS GOING TO START NOW. AND TELL YOU SOME VERY INTERESTING HISTORICAL FACTS AND GIVE YOU AN OVERVIEW OF WHAT WE'RE TRYING TO ACCOMPLISH WITH THIS POLICY. SO I THANK YOU FOR YOUR TIME. ADMINISTRATIVE REGO AS THIRTY NINE. THANKS FOR ALLOWING ME TO COME BEFORE THE TECHNOLOGY ACCEPTABLE USE POLICY AS THE FRAMEWORK FOR BUSINESS CONTINUITY.

THANK YOU. IT IS THE FRAMEWORK FOR A BUSINESS CONTINUITY TO ENHANCE THE CYBERSECURITY POSTURE OF BEAUFORT COUNTY SCHOOL DISTRICT FOR STAFF STUDENTS, CONTRACTORS AND GUESTS. THIS DOCUMENT GIVES USERS AN UNDERSTANDING OF WHAT IS PERMITTED AND WHAT IS NOT. WHILE USING THE DISTRICT'S DIGITAL RESOURCES, EVERY USER REVIEWS AND SIGNS OFF ON THIS DOCUMENT YEARLY STAFF THROUGH SAFE SCHOOLS TRAINING STUDENTS THROUGH THE INFO SNAP REGISTRATION AND CONTRACTORS ON A ONE TO ONE BASIS.

ONE OF THE REASONS WHY WE'RE TRYING TO GET THIS PRESENTED TO YOU TODAY IS BECAUSE OUR INFO SNAP WINDOW IS COMING UP FOR OUR STUDENTS TO START REGISTRATION IN MARCH.

[00:05:04]

THIS IS IMPORTANT BECAUSE THE COST AVERAGE CYBER SECURITY BREACH COULD BE IN THE 2 TO 4 MILLION DOLLAR RANGE. THIS IS ONE OF THE REASONS WHY CYBER SECURITY AND THE SECURITY POSTURE OF THE DISTRICT IS SO IMPORTANT. A LOT OF THESE RULES DON'T SEEM VERY IMPORTANT TO THE AVERAGE PERSON AND A LOT OF PEOPLE SEEM TO GET UPSET.

WE LIMIT THE AMOUNT OF SOFTWARE WE WILL NOT ALLOW SOFTWARE TO BE INSTALLED ON ANY DEVICE WITHOUT FIRST COMING BEFORE THE SOFTWARE APPROVAL COMMITTEE TO MAKE SURE IT'S A VIABLE RESOURCE. THE REASON WE HAVE TO DO THIS IS IN THE PAST WHEN WE ALLOWED STAFF MEMBERS TO INSTALL THE ABILITY TO INSTALL WE WERE FINDING THAT THEY WERE INSTALLING THEIR PERSONAL SOFTWARE ON OUR DEVICES. 1 THIS IS AN INFRINGEMENT OF COPYRIGHT AGREEMENTS FOR THAT PIECE OF SOFTWARE AND IT'S A LIABILITY FOR THE DISTRICT.

THESE ARE SOME OF THE INSTANCES THAT WE ARE TRYING TO MITIGATE AND REDUCE.

MOST OF THE ITEMS THAT WE'VE HIGHLIGHTED IN THIS DOCUMENT ARE ITEMS THAT WE HAVE SEEN HAPPEN INSIDE THE DISTRICT OR WITHIN OTHER DISTRICTS WITHIN SOUTH CAROLINA IN THE UNITED STATES. ONE OF THE OTHER KEY PIECES THAT WE HAVE IS OUR BOSS CONTENT FILTERING. WE INSTALL THIS ON ALL DISTRICT DEVICES TO COMPLY WITH SOPA AND FOR FEDERAL RULES. THIS FILTERS ALLOWS TO DELEGATE INTERNET POLICY BY GROUP.

SO FOR INSTANCE, STAFF WOULD GET MORE RIGHTS THAN A HIGH SCHOOL KID, A HIGH SCHOOL KID WOULD GET MORE RIGHTS THAN AN ELEMENTARY SCHOOL KID IS ONE OF THESE WAYS THAT WE ARE ABLE TO HELP SHAPE THE CONTENT THAT OUR STUDENTS AND STAFF HAVE ACCESS TO AND MAKE THE ENVIRONMENT SAFER FOR THE CHILDREN AND STAFF MEMBERS. DISTRICT I'M NOT GOING TO READ EVERY FLYING OF THIS BUT IF ANYBODY HAS ANY SPECIFIC QUESTIONS I WOULD LOVE TO DOVE

INTO THEM. >> I DON'T OBVIOUSLY WANT ME TO RAISE MY HANDS SO I CAN'T SEE YOU RIGHT AT THE MOMENT. GO AHEAD AND READ THE NUMBERS. IT'S VERY IMPORTANT FOR US TO POINT OUT TO YOU THAT FAILURE TO FOLLOW THESE RULES CAN RESULT IN DISCIPLINARY ACTION THAT ONLY WITH RESPECT TO OUR STAFF. BUT AS WITH RESPECT TO OUR STUDENT CODE OF CONDUCT WE ALSO ARE VERY CONCERNED ABOUT BEING COGNISANT OF POSSIBLE SUICIDE OR HARASSMENT OR BULLYING. AND MR. CHALLENGE CAN EXPLAIN TO YOU HOW THAT WORKED BECAUSE WE WANT TO PREVENT. WE WANT TO PREVENT HARM TO OUR CHILDREN AND TO OUR STAFF.

I MEAN WE DO HAVE DIFFERENT PIECES OF SOFTWARE IN PLACE. ONE IS AN AGREEMENT WITH A PIECE OF SOFTWARE CALLED GAGGLE . GAGGLE IS A COMPANY THAT WILL WATCH OVER OUR WHOLE GOOGLE ENVIRONMENT. WE AS A EMPLOYEES DO NOT HAVE THE TIME TO SEARCH THROUGH EVERY DOCUMENT THAT OUR STAFF AND STUDENTS LOAD TO GOOGLE.

UNFORTUNATELY WE DON'T HAVE THE MANPOWER HOUR TO DO IT. BUT BY USING A SYSTEM LIKE GAGGLE THEY USE SPECIFIC ALGORITHMS THAT PASSES THROUGH ALL THE DATA IT LOOKS FOR SPECIFIC ITEMS. ONE WOULD BE SKIN TONE IF IT SEES MORE THAN LIKE 70 PERCENT SKIN TONE IN A PICTURE IT WOULD FLAG THAT PICTURE AS POSSIBLE NUDITY IT LOOKS FOR KEYWORDS TO DEROGATORY WORDS. IT LOOKS FOR BULLYING AND ANY MENTIONS OF SUICIDE OR HARM AS SOON AS IT FLAGS ONE OF THESE IT IS SENT TO SOMEBODY IN THEIR HELP DESK WHICH IS MANNED 24/7 . THAT PERSON GOES OVER THAT INSTANCE TO VERIFY THAT IT'S AN ACTUAL AND NOT A FALSE ALARM. THEY THEN CALL THE SCHOOL ADMINISTRATION DIRECTLY AND START THE PROCESS OF REMEDIATION. IT'S A GREAT HELP TO US, OUR EDUCATORS AND OUR STAFF FOR THE SIMPLE FACT THAT IT TAKES A BIG BURDEN OF SUCH A TREMENDOUS TASK OFF OF THOSE SHOULDERS AND ALLOWS THEM TO FOCUS ON THE EDUCATION ASPECT.

MORE THAN TRYING TO POLICE WHAT THE KIDS ARE LOADING UP TO THE INTERNET.

THANK YOU, MISS. ALL RIGHT. THANK YOU.

AND MY. MY ONE OF THE KEY POINTS WE TARGETED ON THIS DIVIDE IN THIS

[00:10:01]

WE'VE HAD A COUPLE OF INSTANCES WITH SOME OF OUR TEACHING PROFESSIONALS THAT HAVE LOST DISSERTATIONS THAT WERE NOT BACKED UP. AND LET ME TELL YOU, THEY WERE FRANTIC INDIVIDUALS AND WE DID ALL WE COULD TO HELP. BUT WE DEFINITELY RECOMMEND THAT EVERYBODY BACKS UP THEIR DATA TO THE UCSD APPROVED WHICH IS ON OUR DISTRICT BASED SAND NETWORK OR TO A GOOGLE DOCS. BOTH OF THOSE HAVE BACKUPS AND WOULD BE BACKED UP MULTIPLE TIMES THROUGHOUT GOOGLE SPACE. SO IF THERE WAS EVER ANY PROBLEM THERE'S MULTIPLE COPIES TO RESTORE FROM. OK. OK.

GREAT. THANK YOU VERY MUCH. I APPRECIATE THAT.

ALL RIGHT. LEGAL CHALLENGES WE'VE SEEN I'M AND MARK CAN HANDLE INCREASE SINCE COPING GOING SET IN VIRTUAL LEARNING. WE WENT FROM BASICALLY BEING IN THE BUILDING TEACHING OUR KIDS TO KIDS BEING WHEREVER AND ANYWHERE THEY COULD BE.

WE'VE GOT SOME IN OUR STATE, SOME IN OTHER STATES BUT NO MATTER WHAT AS LONG AS THEY ARE STILL ENROLLED WITH US, WE WANT TO MAKE SURE THEY HAVE THE BEST EDUCATION.

INTRODUCING ALL THIS TECHNOLOGY HAS GAVE US SOME CHALLENGES WE HAVE.

WE HAVE LEARNED A LOT SINCE LAST MARCH WHEN THIS ALL BEGAN AND WE'VE COME A LONG WAY.

OUR STAFF MEMBERS ARE STUDENTS . THE ENTIRE GROUP HAS MADE LEAPS AND BOUNDS AND WHERE WE WERE WHEN WE BEGAN. I AM PROUD TO WORK WITH GREAT PEOPLE IN COUNTY SCHOOLS. ALL RIGHT. THANK YOU.

>> THANK YOU VERY MUCH FOR ALL THAT. MARK GREATLY APPRECIATE IT.

MISS BOATWRIGHT, DID YOU HAVE A QUESTION? DID I.

SORRY MY INTERNET WAS PHASING IN AND OUT JUST FOR A MINUTE THERE.

HOPEFULLY IT'S GOING TO BE BACK ON TRACK HERE. SO YOU MENTIONED THE SOFTWARE APPROVAL COMMITTEE. THERE'S SOME COMMITTEE THAT MEETS THAT DECIDES WHAT YOU'LL

HEAR ME. >> I TRY TO. YES, WE CAN.

MR. WITHOUT ASKING A QUESTION RIGHT NOW. OH, I'M SO I WILL.

MR. COHEN AND I WERE IN THE SAME OFFICE WHO ARE TRYING TO MAKE SURE OUR COMPUTERS SYNC WITH EACH OTHER. OK, GO AHEAD. THAT'S RIGHT.

HE IS MAKES. SO YOU MENTIONED A SOFTWARE APPROVAL COMMITTEE THAT DECIDES WHAT SOFTWARE GETS PUT ON AND WHAT SOFTWARE CAN BE PUT ON AND THEN THAT'S ALL MAINTAINED AND LIKE A LIST SOMEWHERE THAT SOMEONE CAN ACCESS OR THEY CAN REFER TO.

YES. YES. AND THEN I CONTENT FILTER FILTERING IT THAT STEP. HOW IS THAT SEPARATE FROM GAGGLE? I KNOW YOU ALREADY SAID IT BUT MY INTERNET FROZE AGAIN. WAS THAT A THIRD PARTY RANDOM NUMBER WHILE ONLY BOND MONITORS ARE ON ON GOOGLE. I WAS IS A PIECE OF SOFTWARE THAT WE DID IT ALREADY WITH TWO BASICALLY BE AN AGENT ONE EVERY ONE OF OUR DEVICES.

SO EVERY INTERNET TRAFFIC GOING THROUGH WHAT YOU DO FOR A COUNTY DEVICE MUST ASK THE AGENTS. SO WE ARE FEDERALLY COMPLIANT IN THE GUIDELINES.

YOU SAY HEPA THOMAS, IF YOU'RE SO TECHNICAL IT'S DIFFICULT TO HEAR YOU BECAUSE THERE'S AN ECHO WITH BOTH YOU. PERHAPS ONE OF YOU NEEDS TIM YOU CAN YOU HEAR US NOW? YES. WOULDN'T WANT MARK THUMBS UP. DID YOU SAY HIPPER AND FERBER? WELL, I WAS GOING TO JUST CLARIFY MISSPOKE RIGHT FOR FOR YOU ALSO THERE ARE A NUMBER FEDERAL LAWS THAT PROTECT CHILDREN. ONE IS CALLED THE CHILDREN'S ONLINE PRIVACY PROTECTION ACT. THAT'S COPA. THEN THERE'S THE CHILDREN'S INTERNET PROTECTION ACT THAT'S CALLED CIPLA. THEN WE HAVE THE FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT. AND THEN WE ALSO HAVE HIP THE I'VE GOT TO GET THAT RIGHT. THE RIGHT WORD THE HEALTH INFORMATION PORTABILITY.

THAT'S RIGHT. GOT IT. ALL RIGHT.

SO LOOK, WE HAVE WE HAVE TO COMPLY WITH ALL OF THOSE LAWS AND BE PROTECT OUR CHILDREN.

AND OUR STAFF TOO. I WAS WATCHING THE VACCINE WEBINAR AND THEY MENTIONED THAT IT WAS A HIP VIOLATION FOR TEACHERS TOO FOR THE SCHOOL DISTRICT TO REVEAL A TEACHER'S VACCINATION STATUS AND JUST KIND OF WONDERING IF YOU GUYS WERE AWARE OF ALL THAT BECAUSE

[00:15:02]

WE WANT TO BE HERE AND DID YOU WANT TO SAY SOMETHING O CANADA PERSON ON THE IPHONE IDENTIFY THEMSELVES PLEASE WADING THROUGH MOST OF THE SENSITIVE RIGHT.

>> OKAY, GREAT. ANY OTHER QUESTIONS REGARDING THIS PARTICULAR H.R. ONE MORE DO WE HAVE CYBERSECURITY INSURANCE AT ALL? IS THAT SOMETHING THE DISTRICT

CARRIES THE CYBERSECURITY OF ? >> CURRENTLY WE DO NOT ADD THE CYBERSECURITY PLAN.

WHAT DO THE OK. ALTHOUGH IT IS ONE OF THE THINGS WE'RE LOOKING AT FOR NEXT BUDGET SEASON. WE'VE BEEN TALKING WITH OTHER DISTRICTS ABOUT YEAH.

ALL RIGHT. ALL RIGHT. ANY OTHER QUESTIONS? THAT'S IT. THANK YOU. MR. SMITH, DO YOU HAVE ANY

QUESTIONS OK. >> MR. CHAIRMAN, THANK YOU SO MUCH.

MISS CARTLEDGE, EVERYBODY INVOLVED WITH A US THIRTY NINE IT IT LOOKS INCREDIBLY COMPREHENSIVE. I READ IT THOROUGHLY YESTERDAY AND WE THANK YOU FOR ALL YOUR WORK TO TRY TO KEEP US ALL SAFE AND THIS THIS INFORMATION WILL BE VERY INTERESTING TO THE ENTIRE BOARD WHEN YOU PRESENT THIS AT THE NEXT BOARD MEETING ,OK.

[SS-51 Child Abuse & Neglect]

OK, GOOD. THE NEXT ADMINISTRATIVE REGULATION IS EDMOND.

SS FIFTY ONE MANDATORY REPORTING OF CHILD ABUSE AND NEGLECT AS YOU ALL ARE PROBABLY WHERE THERE'S BEEN AN INCREASE IN THE INCIDENCE OF CHILD ABUSE NEGLECT AS A RESULT OF THIS CALLED IT ENDEMIC AND WE WANT TO BE SENSITIVE TO OUR REQUIREMENTS IS MANDATORY ORDERS UNDER THE LAW. THANK YOU MISTER. THANK YOU SO MUCH.

WE WANTED TO POINT OUT WE'VE REVISED THIS ONE IN COMPLIANCE WITH THE STATUTORY LAW AS WELL AS CHECKING WITH THE CHILDREN'S LAW OFFICE AS WELL AS CHECKING WITH SAYS THE MAIN REASON I WANTED TO TO AMEND THEIR REPORTING PROCEDURES BECAUSE NOW THE DEPARTMENT OF SOCIAL SERVICES HAS A 24 HOUR DAY EMPLOYEES ON STAFF. THEY HAVE A HOTLINE PHONE NUMBER AS WELL AS 24 HOUR A DAY REPORT ON THE DFS WEB SITE. AND SO WE WANTED ALL OF OUR STAFF TO BE AWARE OF THIS RISK WORSE. AND ALSO I WANTED TO POINT OUT THIS IS SOMETHING NEW. WE ARE NOW MANDATED REPORTERS FOR TRAFFICKING AND THE ATTORNEY GENERAL HAD ISSUED AN REPORT ON TRAFFICKING IN JANUARY AND IN MARCH OUR PRINCIPALS MEETING WERE ACTUALLY GOING TO HAVE A MEMBER OF THE ATTORNEY GENERAL'S OFFICE TALKING THIS ABOUT HOW WE RECOGNIZE TRAP OF TRAFFICKING.

IN ADDITION, THE PERSON WHO REPORT CHILD ABUSE TO THE PRINCIPAL OR TO THEIR SUPERVISOR IS NOT RELIEVED OF THEIR INDIVIDUAL DUTY TO MAKE REPORT TO ASSESS AND OR LAW ENFORCEMENT DEPENDING UPON THE FACTS OF THE PARTICULAR REPORT THAT IS RECEIVED AND WE DO NOT INVESTIGATE THESE REPORTS WE REPORT THEM AND A FAILURE TO REPORT.

THE LAW SAYS WE FAIL TO REPORT A CASE OF CHILD ABUSE OR NEGLECT.

YOU CAN BE FOUND GUILTY OF A MISDEMEANOR AND FINED OR IMPRISONED.

BUT THEN WE'RE ALSO HAVE IMMUNITY FOR MAKING A REPORT IN GOOD FAITH.

SO IT'S VERY IMPORTANT FOR US AS MANDATORY REPORTERS TO BE VERY SENSITIVE TO THE NEEDS OF OUR CHILDREN AND TO BE AWARE AND COGNIZANT OF SIGNS AND SYMPTOMS OF CHILD ABUSE, NEGLECT. AND IN SAFE SCHOOLS EVERY YEAR OUR STAFF IS TRAINED TO RECOGNIZE THOSE SIGNS AND SYMPTOMS CHILD ABUSE AND NEGLECT, A YEARLY TRAINING THAT'S DONE OF OUR EMPLOYEES. SO THAT WAS VERY IMPORTANT TO GET THIS INFORMATION OUT TO EVERYBODY. I AGREE MISS CARTILAGE, IT'S INCREDIBLY IMPORTANT AND IT'S VERY. HAVING BEEN A MANDATORY REPORTER, THIS IS VERY COMPREHENSIVE AND EVERYTHING'S IN ONE SPOT WHERE WE'RE A MANDATORY REPORTER TO LOOK FOR IN THE ADDITION OF THE HUMAN TRAFFICKING IS CRUCIAL TO UNDERSTAND MR. SMITH OR MISS

[00:20:03]

THEY WILL ASK THE SRO ON THE SCHOOL IS CONSIDERED LAW ENFORCEMENT SO THEY CAN START THEIR END AND THEN SAY WE'RE IN THE CITY OF BEAUFORT REPORT TO THE SRO AND THEN I'LL REPORT TO THE CITY OF YOU FOR PLEASE IN CONJUNCTION WITH THE ANSWER. SO I ALWAYS THINK IT'S BETTER OVER REPORT THAN UNDER REPORT NOT TO EVER LEAVE ANYTHING TO CHANCE.

MR. STREET, MR THANK YOU. I NOTICED THIS. THIS DOESN'T EXPLICITLY IDENTIFY BOARD MEMBERS. TALKS ABOUT RIBAUT UCSD EMPLOYEES.

SO I'M WONDERING IF WE NEED A POLICY FOR BOARD MEMBERS THAT PARALLELS THIS BECAUSE I DON'T THINK YOU CAN DO IN A R THAT AFFECTS BOARD MEMBERS RIGHT? OH NO.

>> AND I'M NOT APPLYING FOR YEARS AS FAR AS YOU KNOW, SPECIFIED WHO THOSE PEOPLE ARE.

BUT MR. STERN, MY JOB AS A NANNY AND YOU'RE A MEMBER PUBLIC.

I MADE A PUBLIC OFFICIAL. IF YOU I GUESS YOU ALL COULD BE MANDATORY REPORTERS IF YOU RECEIVED I MEAN THINK ABOUT IT RECEIVED INFORMATION SAY YOUR SOMEWHERE OUT IN THE COMMUNITY AND YOU SEE SOMETHING AND AS A CITIZEN IF YOU WANT TO REPORT. I MEAN ANYBODY CAN MAKE A REPORT TO LAW ENFORCEMENT. ANY CITIZEN ANYBODY CAN JUST HAVE TO BE REALLY CAREFUL THAT WE ARE ON THE ALERT AND THAT WE DO REPORT WHAT WE SEE. CAUSING HARM TO CHILDREN IS THE MANDATORY TO FIGURE OUT YOU'RE NOT. I MEAN I WOULD JUST SAY MORALLY AS A CITIZEN IF YOU SAW A CRIME BEING COMMITTED, YOU WOULD REPORT THAT YOU WOULD.

YES. BUT THE LAWS THIS IS FOR MANDATORY REPORTERS.

THESE ARE PARTICULAR ROLES AND PROFESSIONS THAT I MEAN DOES THIS PROVIDE FOR ANY TRAINING OF HOW TO IDENTIFY ESPECIALLY WHEN IT COMES LIKE HUMAN TRAFFICKING TO KNOW THAT THERE'S. WELL, MISSPELT, RIGHT. WITH RESPECT TO THE ABUSE NEGLECT WE HAVE TRAINING EVERY YEAR IN SAFE SCHOOLS. BUT BECAUSE HUMAN TRAFFICKING HAS NOW BEEN ADDED, I'VE BEEN IN TOUCH WITH ATTORNEY GENERAL'S OFFICE I'VE READ THAN TIGERS A LONG RECORD 200 PAGES AND ONE OF THE SUGGEST TRENDS IN THIS REPORT WAS THAT TRAFFICKING OF CHILDREN AND CERTAIN WOMEN IN CERTAIN PROFESSIONS THAT THERE NEEDS BEING AN INCREASED AWARENESS AND THAT'S WHY WE'VE ASKED FOR THE ATTORNEY GENERAL'S OFFICE TO COME TO HELP US LEARN ABOUT HUMAN TRAFFICKING BECAUSE IT IS SOMETHING THAT A LOT OF PEOPLE DON'T KNOW ABOUT. SO WE'RE LOOKING FORWARD TO THEM COMING AND SPEAKING THAT WE CAN MOVE FURTHER THERE WITH, YOU KNOW, ANY FURTHER EDUCATIONAL YOU NEED TO DO BECAUSE OUR SAFE SCHOOLS TRAINING IS SO HELPFUL. IT'S IT'S EXCELLENT.

IT TALKS ABOUT NO, IT'S DIFFERENT KINDS NEGLECT. I MEAN EDUCATIONAL NEGLECT, PHYSICAL NEGLECT AND ABUSE. JUST SEE HOW CHILDREN ACT WHEN THEY'RE IN THOSE SITUATIONS AND TO BE AWARE OF IT. BUT WE NEED TO HAVE THIS TRAINING TRAFFICKING.

SO AFTER THE ATTORNEY GENERAL'S OFFICE SPEAKS TO US, WE COULD DEVELOP THAT AND HOPEFULLY WE CAN DO THAT IN OUR SAFE SCHOOLS TRAINING SO PEOPLE ARE AWARE. EXCELLENT UPDATE ALSO.

MS. CARTILAGE FOR THIS GREATLY APPRECIATED.

ARE THERE ANY OTHER COMMENTS FROM ANYONE FLAG OF A CLUB? THE QUESTION IS ONE SAME CIRCLE SERVES THEM STRIPPERS OR HAVE UNDERLYING HOW I I WAS UNDER THE INFLUENCE THAT WE LET OFFICIALS WISH WHEN IT COMES TO STUFF AS IN SCHOOL DISTRICT SCHOOL DISTRICT WHAT ARE DIRECT DUTIES ARE OUR ON UNDER UNDERSTANDING THAT WE ARE MEANT COURT REPORTERS.

SO WHILE I WAS JUST A LITTLE UNCLEAR OF WHAT MRS. COLLIS WAS SAYING THAT SHE WOULD RESPECT IF YOU'LL HOLD ON JUST A MINUTE I'M GOING TO GET THE STATUTE 63 7.

>> OKAY. >> IN THE MEANTIME, MS. CARTILAGE IS LOOKING AT UP

[00:25:06]

THANK YEAH. QUESTION. YES, MR. SMITH, IMPORTANT PLAYERS TO SOMEBODY THAT WE WOULD THAT WHEN WE GIVE OUR REPORTS I BELIEVE THAT WE WILL GET THE REPORT AND WE CAN WE WILL BRING UP EIGHT HOURS AND THEN IT WILL BECOME A BALL OVER. LET BOB KNOW THAT WE PRESENT A RS THAT'S PAST PRACTICES AND THE OPERATIONS COMMITTEE OH BOARD MEMBERS I HAVE THE STATUTE ON THIS PARTICULAR

ADMINISTRATIVE REGULATION ADDRESS. >> IT IS MANDATED REPORTERS OF INDIVIDUALS THAT ARE EMPLOYED BY THE SCHOOL DISTRICT .

THERE ARE ADDITIONAL INDIVIDUALS AND PROFESSIONS. I JUST READ IT REAL QUICKLY.

A PHYSICIAN NURSE, DENTIST, OPTOMETRIST, MEDICAL EXAMINER OR CORONER OR AN EMPLOYEE OF A COUNTY MEDICAL EXAMINERS OR CORONER'S OFFICE OR ANY OTHER MEDICAL EMERGENCY MEDICAL SERVICES MENTAL HEALTH OR ALLIED HEALTH PROFESSIONAL MEMBER OF THE CLERGY INCLUDING A CHRISTIAN SCIENCE PRACTITIONER OR RELIGIOUS HEALER SCHOOL TEACHER COUNSELOR PRINCIPAL ASSISTANT PRINCIPAL SOCIAL OR PUBLIC ASSISTANCE WORKER SUBSTANCE ABUSE TREATMENT STAFF CHILD CARE WORKER AND A CHILD CARE FACILITY OR FOSTER CARE FACILITY POLICE OR LAW ENFORCEMENT OFFICER UNDERTAKER FUNERAL HOME DIRECTOR OR EMPLOYEE OF A FUNERAL HOME PERSONS RESPONSIBLE FOR PROCESSING FILMS COMPUTER TECHNICIAN OR A JUDGE MUST REPORT IN ACCORDANCE WITH SECTION WHEN IN THE PERSONS PROFESSIONAL CAPACITY THE PERSON HAS RECEIVED INFORMATION WHICH GIVES THE PERSON REASON TO BELIEVE THAT A CHILD HAS BEEN OR MAY BE ABUSED OR NEGLECTED.

AND THEN DOWN HERE UNDER C EXCEPT AS PROVIDED IN SUBSECTION A ABOVE WHICH I JUST READ TO YOU. ANY PERSON WHO HAS REASON TO BELIEVE THAT A CHILD'S PHYSICAL OR MENTAL HEALTH OR WELFARE HAS BEEN OR MAY BE ADVERSELY AFFECTED BY ABUSE AND NEGLECT MAY REPORT IN ACCORDANCE WITH THE SECTION. SO THERE IS GOING TO ASK BECAUSE YOU UNDERSTAND THAT MAY REPORT BUT NOT A MANDATORY REPORTER HAS BEEN.

>> IT SAYS MAY REPORT. BUT OK. NO I WOULD JUST THINK AS A CITIZEN OR AS A BOARD MEMBER OR IF YOU BECAME AWARE OF THOSE KIND OF CIRCUMSTANCES THEN YOU WOULD REPORT TO THE APPROPRIATE INDIVIDUAL JUST PART OF GOOD CONSCIENCE.

I WOULD AGREE. DOES THAT ANSWER YOUR QUESTION, MR. SMITH? YES, IT DOES. I JUST WANT TO MAKE SURE THAT WE WERE CLEAR THAT THAT NO THAT WE WERE NOT GREEDY. WE WERE NOT IN DANGER FOR NOT FOR LACK OF NOT UNDERSTANDING UNDERSTANDING THAT. THANK YOU VERY MUCH. I'M GLAD WE CLARIFIED THAT.

THANK YOU, MR. SMITH. OK. VERY GOOD.

WENDY, THANK YOU FOR BRINGING THIS TO YOUR IMPORTANT HOURS IN FRONT OF THE OPERATIONS COMMITTEE. THANK YOU VERY MUCH FOR YOUR TIME.

I APPRECIATE IT. PROTECT OUR CHILDREN AND OUR STAFF.

[Construction Update]

WE ARE TO THE CONSTRUCTION UPDATE. >> YES.

>> AND I'M GOING TO ASK MR. ROB CORBIN THAT THE REP REFERENDUM MANAGER WHO IS WITH CBRE AREA TO PRESENT THE CONSTRUCTION UPDATE. THANK YOU.

WELCOME, MR. CORBIN. THANK YOU. >> GOOD EVENING.

GOOD AFTERNOON ALL AND THANK YOU, ROBERT, FOR THE INTRODUCTION AND THE OPPORTUNITY TO PRESENT THE BOND REFERENDUM CONSTRUCTION DATE. GO AHEAD AND BEGIN WITH THE STATUS OF THE RF QS AND RFD. THOSE ARE REQUESTS FOR QUALIFICATIONS AND REQUEST FOR PROPOSALS FIRST AS THEY REQUEST FOR QUALIFICATIONS AT THE BOARD MEETING HELD FEBRUARY 2ND BOARD APPROVAL WAS RECEIVED TO PROCEED WITH CONTRACT NEGOTIATIONS FOR PROFESSIONAL DESIGN SERVICES WITH THE FIRM OF ELLIS 3P ONCE WE HAVE THOSE NEGOTIATIONS COMPLETED WILL FINALIZE THE CONTRACT AND BRING THAT BACK TO THE BOARD FOR APPROVAL JUST AS QUICK AS POSSIBLE. THE OTHER SIDE OF THAT EQUATION FOR HILTON HEAD ISLAND MIDDLE SCHOOL IS THE SOLICITATION THAT'S ON THE STREET RIGHT NOW TO HIRE THE CONSTRUCTION

[00:30:04]

I WILL NOT HIGHLIGHT EACH ONE OF THESE SLIDES AS WE GO THROUGH BUT THAT'S THE FORMAT OF THIS AND THE THE TRAFFIC LIGHTS THAT YOU SEE THERE WE STANDARDIZE ON THIS PROCESS BACK IN TWENTY TWENTY TO UTILIZED THE GREEN YELLOW AND RED TRAFFIC LIGHTS AND MANY OF THE SLIDES YOU'LL SEE TONIGHT WILL HAVE GREEN LIGHTS. THERE ARE A FEW SLIDES COMING UP THAT HAVE YELLOW LIGHTS AND I DO WANT TO SPEND A LITTLE MORE TIME SPEAKING SPECIFICALLY TO THOSE BUT FOR THE SLIDES THAT ARE INDICATED SUCH AS THIS FOR BATTERY CREEK HIGH WE HAVE AN EXCELLENT PROGRESS AND THERE ARE NO ITEMS OF CONCERN AND FOR THE CONSTRUCTION PHASE WE ASK ON SCHEDULE TO COMMENCE CONSTRUCTION AT THIS SITE AT THE END OF THE SECOND QUARTER OF THIS YEAR AND THAT'S THE CALENDAR QUARTER NOT TO BE CONFUSED WITH THE SCHOOL CALENDAR QUARTER LOOKING AT THE NET PROJECT THAT ROBERT SMALLS ONCE AGAIN MAKE AN EXCELLENT PROGRESS, NO ITEMS OF CONCERN CONSTRUCTION FOR THE ROBERT SMALLS INTERNATIONAL ACADEMY PROJECT IS SLATED TO COMMENCE AT THE BEGINNING OF THE THIRD QUARTER OF THIS YEAR.

MR CORBYN, CAN I ASK YOU A QUESTION ABOUT ROBERT SMALLS? >> YES, MA'AM.

>> I ATTENDED THE DESIGN COMMUNITY DESIGN SESSION AND EDITED IT'S AN ABSOLUTELY GORGEOUS DESIGN. I WAS CONCERNED NOW ABOUT THE COST SOME OF THAT INCREDIBLY BEAUTIFUL DETAILS THAT WERE SUGGESTED FOR THIS DESIGN AND SO IS THAT WITH THIS UPDATING

COST ESTIMATE IS ABOUT WHAT WE THROUGHOUT THE DESIGN PROCESS. >> IT'S A NEVER ENDING PROCESS JUST AS SOON AS ADDITIONAL INFORMATION IS MADE AVAILABLE WE TRY UPDATE THE COST ESTIMATES AND THAT'S WHAT JADE DONE AND CONTINUING TO WORK ON AND TO THAT END WE STILL BELIEVE THAT THE PROJECT CAN BE DELIVERED WITHIN THE BUDGET THAT WE HAVE ESTABLISHED AND BY WORKING CONSISTENTLY IT ALLOWS US TO EVALUATE SOME OF THOSE CHOICES OF MATERIALS ET CETERA AT THE APPROPRIATE TIME. AND IF WE NEED TO SCALE ANY OF THAT BACK WE DO THAT EARLIER ON IN THE PROCESS WHERE WE CAN TAKE BETTER ADVANTAGE OF THOSE COST SAVINGS THEN WAITING TO THE END. SO THE DESIGN ELEMENTS THAT WERE WERE HIGHLIGHTED IN THAT PRESENTATION AS FAR AS RIGHT NOW IS CONCERNED THEY ARE GOING FORWARD.

>> WE'RE STILL LOOKING AT THOSE LATEST ONES WHERE WE SHOULD BE RECEIVING ADDITIONAL

INFORMATION FROM J E DONE SOON. >> AND ONCE AGAIN, YOU KNOW, THIS IS JUST PART OF OUR NORMAL PROCESS FOR ALL OF OUR PROJECTS WHERE WE GO THROUGH THE ESTIMATE AND MAKE SURE THAT WE

ARE TRACKING ON SCHEDULE AS WELL AS ON BUDGET. >> OKAY.

THANK YOU VERY MUCH. YOU'RE WELCOME. >> THIS NEXT SLIDE HERE I WILL TAKE A LITTLE BIT OF TIME BECAUSE YOU WILL SEE THE YELLOW TRAFFIC LIGHTS THAT ARE SHOWING UP AT BEAUFORT HIGH SCHOOL. THE FIRST ONE IS ASSOCIATED WITH TECHNOLOGY INFRASTRUCTURE.

THE SECOND ONE BEING THE PHASE 2 ATHLETICS RENOVATION. IN ADDITION, WORK FOR THE FIRST TRAFFIC LIGHT UNDER TECHNOLOGY . OUR EARLY I.T. BID PACKAGES THAT WE RECEIVED HAD INDICATED BUDGET CONCERN. WE'VE GONE THROUGH A BIT EVALUATION PROCESS THAT'S REALLY WELL UNDERWAY AND IN THAT PROCESS WE DO A LOT OF EVALUATION OF OPPORTUNITIES TO CAPTURE COST SAVINGS. WE ARE CLOSE TO FINISHING THAT EVALUATION AND ONCE WE HAVE THAT COMPLETED WE WILL REPORT OR RECOMMENDATION.

AND WITH THAT IN MIND, ONE OF THE THINGS THAT ROBERT OUTING AND I HAVE BEEN DISCUSSING IS TIMING WISE IT WOULD BE VERY BENEFICIAL TO THIS COMMITTEE IF WE COULD POSSIBLY ENTERTAIN A SPECIAL MEETING THE LAST WEEK OF FEBRUARY TO SHARE THIS

[00:35:06]

I THINK THERE IS A TOTAL OF EIGHT YELLOW LIGHTS THAT YOU'LL SEE IN THIS PRESENTATION RELATED TO TECHNOLOGY. BUT WE FEEL IT'S IMPORTANT FIRST TO BRIEF THAT WITH THE OPERATION COMMITTEE THEN BRIEF IT OUT WITH THE BOARD AS A WHOLE.

AND IF WE CAN DO IT ON THE SCHEDULE THAT I'M PROPOSING, IT ALIGNS QUITE WELL FOR US TO THEN TAKE THAT INFORMATION TO THE CLOCK CITIZEN LED OVERSIGHT COMMITTEE AT THE NEXT MEETING WHICH WE WILL BE TAKING PLACE ON MARCH 3RD. THE OTHER PIECE THAT I WANT TO TOUCH UPON AT BEAUFORT HIGH THAT ATHLETICS ADDITIONS AND RENOVATION INPUT WE'VE RECEIVED BACK FROM TOMS FROM TURNER CONSTRUCTION. WE BELIEVE THAT WE'VE GOT SOME BUDGET CONCERNS ON THIS PORTION OF THE WORK AS WELL. AND ONCE AGAIN WE'RE WORKING THROUGH THE DETAILS WE'D LIKE TO BRING WITH THAT RECOMMENDATION AT THE END OF FEBRUARY AND TO THE BOARD AT THE FIRST MEETING IN MARCH INFORMATION RELATED SPECIFICALLY TO THAT NEXT PHASE OF THE ATHLETIC. WE DO HAVE SOME IDEAS THAT WE'D LIKE TO SHARE AT THAT MEETING AND SOME SUGGESTIONS ON POSSIBLE MEANS TO BRING THOSE COSTS BACK TO THE BUDGET. BUT AT THIS POINT WE'RE NOT QUITE READY YET TO SHARE THAT INFORMATION. SO I GUESS I'LL PAUSE HERE SO THAT MAYBE I COULD ADDRESS ANY QUESTIONS OR RECEIVE SOME FEEDBACK ON THE SUGGESTION OF A SPECIAL OPERATION COMMITTEE MEETING THE LAST WEEK OF FEBRUARY. SO I'LL PAUSE.

>> I SAID THAT SESSION. YEAH, ACTUALLY I DO HAVE A QUESTION.

I WANT TO GO BACK TO WHAT MR. TO WHAT BUSINESS FIGURE ADDRESS .

I MEAN TO GO ABOUT ROBERT SMALLS. HOW DO WE COME UP WITH THE COST OF THE OTHER BUILDINGS AND IT ALSO MY QUESTION IS ALSO WHO APPROVES THEM? HOW WAS THE PROCESS OF WHEN WHEN THERE WHEN THERE'S A PRICE OR WHEN THERE IS SOMETHING AS WELL? WHAT SHE JUST SAID WHEN THEY BASICALLY WHEN THE FRAMEWORK IS DONE AND END AND THEN THERE'S A COST THAT COMES WITH IT OR PULL THOSE COSTS.

HOW DOES THAT WORK? WHAT'S THE PROCESS? >> I THANK YOU, MR. SMITH FOR THE QUESTION AND TAP TAP. TIME FRAME. THE STEPS NOW AS SCHEMATIC DESIGN DOCUMENTS AND THEN DESIGN DEVELOPMENT DOCUMENTS AND THEN EVENTUALLY THE PROGRESS SET OF CONSTRUCTION DOCUMENTS AT EACH ONE OF THOSE PHASES THE CONSTRUCTION MANAGER WILL EITHER USE IN-HOUSE RESOURCES THAT SPECIALIZE IN PERFORMING EARLY COST ESTIMATES FOR THERE FOR FIRM BUT THEY WILL ALSO RELY UPON SOME OF THE INPUT THAT THEY CAN HAVE FROM THE VARIOUS TRADE CONTRACTORS THAT WORK CLOSELY WITH THE CONSTRUCTION MANAGEMENT AT RISK FIRM SO THAT THEY CAN HELP TO FIRM UP THAT THESE ESTIMATES THAT ARE BEING PREPARED ARE ACCURATE AND NOT LOW OR HIGH. IT'S IMPORTANT THAT WE GET REALLY GOOD ACCURATE ESTIMATES.

AND WITH THAT SAID, THE THING THAT WE LOOK AT IS NOT JUST WHAT THE BOTTOM LINE IS.

WE LOOK AT THE VARIOUS COMPONENTS THAT ARE IN IT AND WHAT YOU'LL SEE ON WITH EARLIER DESIGNS BECAUSE THE DESIGNS HAVE YET TO HAVE ALL THE DETAILS PREPARED AND PUT IN ON EACH SHEET. THE THIS CONSTRUCTION MANAGER WILL BRING A DESIGN CONTINGENCY ALONG WITH THOSE EARLIER ESTIMATES AND THEN AS MORE DESIGN INFORMATION IS PUT ONTO THE PAPER THEN THEY CAN ESTIMATE INFORMATION THAT WASN'T SHOWN ON THE EARLIER SETS AND THEN THAT CONTINGENCY DIMINISHES NOT THAT THOSE ESTIMATES ARE REVIEWED BY THE DESIGNER AS WELL AS THE PROJECT MANAGER AS WELL AS MYSELF AND ROBERT IF WE BELIEVE THAT THE PROJECT IS ABLE TO PROCEED WE ALLOW TO PROCEED BUT WE MONITOR ANY OF THOSE THAT MAY BE CLOSE TO THE BUDGET VERY CLOSELY IF WE HAVE CONCERNS OVER THE BUDGET.

WE WILL WE'LL HAVE A SPECIFICALLY CALLED MEETINGS THAT WE CAN ADDRESS THOSE CONCERNS WITH THE GOAL OF BRINGING BACK TO WITHIN BUDGET AND THEN ALLOWING THE

DESIGN TO PROCEED AGAIN REAL QUICK FINISHING WHAT I THINK. >> THANK YOU.

QUESTION MR. SMITH, THE WIN APPROVAL COMES FROM THE BOARD. SO THE FINAL CONSTRUCTION PACKAGE WILL BE BROUGHT TO THE BOARD FOR APPROVAL. SO OBVIOUSLY THESE CONTRACTS

[00:40:02]

SO JUST TO GET TO BASICALLY SOME OF WHAT YOU SAID IS THAT WHEN YOU ESTABLISH HOW MUCH OF THE COST OF THE FRAMEWORK ARE THERE OTHER COSTS OF THE WORD THEN THE COURT THAT WHATEVER THE COST IS THE COST COMES TO THE BOARD BEFORE A THING IS PAID IS PAID FOR SEVERANCE PACKAGE NOT. IS THAT WHY I'M UNDERSTANDING IT?

>> YOU ARE CORRECT. WHAT WE HAVE UNDER AGREEMENT RIGHT NOW FOR EXAMPLE AT BEAUFORT HIGH OR AT ROBERT SMALLS OF INTERNATIONAL OR BATTERY CREEK THOSE CONSTRUCTS MANAGERS ARE PERFORMING PRE CONSTRUCTION SERVICES. THAT'S A STIPULATED SUM.

IT DOES NOT CHANGE THAT IS KNOWN AT THE BEGINNING OF THE PROJECT AND BEFORE THEY CAN BEGIN TO COMMENCE ANY OF THE CONSTRUCTION SIDE, WE BRING INFORMATION BACK TO THE BOARD.

THE ONLY CAVEAT TO THAT WOULD BE IF WE HAD A LONG LEAD ITEM THAT WAS TIME SENSITIVE AND WE WANTED TO PLACE AN EARLY ORDER AS LONG AS THAT FIGURE COST WAS WITHIN THE SUPERINTEND SIGNATURE THAT WOULD BE THE ONLY WAY THAT THAT WOULD BE ADDRESSED.

BUT THOSE ARE FOR THOSE SPECIFIC NEEDS LIKE I MENTIONED THAT ARE TIME SENSITIVE.

WE WANT TO PLACE FOR EXAMPLE OR MAYBE AN EARLY STEEL PACKAGE OR SOMETHING LIKE THAT.

BUT IF IT GOES OVER THE SIGNATURE AUTHORITY OF THE SUPERINTENDENT, THOSE PACKAGES

WOULD COME IN TO THE BOARD FOR APPROVAL AS WELL. >> THANK YOU.

THANK YOU. THAT MY CONCERN. THANK YOU.

YEAH. MR. CORBYN, TO YOUR POINT. YOU WANTED SOME FEEDBACK ON THE IDEA OF A SPECIAL MEETING IN THE LAST WEEK OF FEBRUARY. I THINK THAT THAT WOULD PROBABLY BE A VERY GOOD IDEA. I ATTENDED THE CLOCK MEETING WHERE THEY REQUESTED FROM YOU AN UPDATE AS TO THE SOME OF THE REASONS AND THE THOUGHTS AND THE FORWARD MOTION ON THE YELLOW LIGHTS SAID. SO IT WOULD BE ADVISABLE I THINK TO BRING TO BRING IT TO THIS COMMITTEE THEN BEFORE BRINGING IT TO THE FULL BOARD AND THEN PRESENTING IT TO CLARK . DID YOU HAVE A PARTICULAR DAY IN MIND FOR THAT MEETING AT THE

END OF THE MONTH? >> I DID NOT HAVE A DAY. I CAN BE VERY FLEXIBLE FOR WHEN THAT OCCURS BUT I'LL LEAVE THAT UP TO THE CHAIR OF THIS COMMITTEE TO GET INPUT AND SELECT THE DATE AND TIME FOR THAT TO OCCUR. OKAY.

THANK YOU. THEN I WILL ASK THIS QUESTION. BARRY, WOULD YOU QUERY THAT COMMITTEE MEMBERS AT A LATER TIME AND ESTABLISH A DATE AND TIME FOR THAT MEETING? S THANK YOU VERY MUCH. AND LAST. BEFORE WE MOVE OFF OF THE SLIDE, BEAUFORT HIGH SCHOOL THE ATHLETIC PIECE WE DO HAVE SOME BUDGETARY CONCERNS WE ARE WORKING THROUGH. SOME SUGGEST STAND COST REDUCTIONS BUT I THINK IT'S IMPERATIVE THAT AT THE SPECIAL CALLED BOARD A WORKSHOP THAT WE BRING THAT INFORMATION IN AND GO OVER THOSE DETAILS AND MAKE SURE THAT ALL QUESTIONS ARE ANSWERED AT THAT POINT IN TIME.

>> THAT WOULD BE WONDERFUL. THANK YOU. YOU BET.

FOR THE PROJECTS HERE AT BLUFFTON HIGH SCHOOL IN HILTON HEAD ISLAND THERE'S NO ITEMS OF CONCERN RIGHT NOW FOR EITHER ONE OF THOSE. THE WORK AT BLUFFTON HIGH SHOULD COMMENCE AT THE END OF THE SECOND QUARTER OF THIS YEAR.

SO SHOULD THE WORK AT HILTON HEAD ISLAND WHICH IS THE PLAYGROUNDS THAT'S CREDIBLE TO COMMENCED BY THE SECOND QUARTER OF THIS YEAR AS WELL. THERE YOU'LL SEE ON THIS NEXT PAGE THE TWO ADDITIONAL PROJECTS THAT FALL INTO THE CATEGORY OF THE TECHNOLOGY

INFRASTRUCTURE. >> YELLOW LIGHT CONCERNS AT BLUFFTON ELEMENTARY AND H.E.

MCCRACKEN. SO WE'LL MAKE SURE THAT WE ADDRESS THOSE AT THE NEXT MEETING AS WELL. THE NEXT SLIDE FOR HELPING HEAD IRELAND ELEMENTARY AND HILTON HEAD ISLAND SCHOOL FOR CREATIVE ARTS. WE LIKEWISE HAVE THE CONCERNS THERE REGARDING THE TECHNOLOGY INFRASTRUCTURE OF BUDGET MATTERS.

THE WORK AT THE HILTON HEAD ISLAND HIGH SCHOOL IS PROCEEDING QUITE WELL.

NO ITEMS OF CONCERN AND THAT WORK IS SCHEDULED TO COMMENCE AT THE END OF THE SECOND

[00:45:02]

WE'VE WRAPPED OUR CONSTRUCTION DOCUMENTS ASSOCIATED WITH THE KITCHEN EQUIPMENT REPLACEMENT.

WE'VE RECEIVED BIDS THERE. THE PROJECTS STILL MOVING ALONG QUITE WELL.

WE DON'T HAVE CONCERNS ON THIS ONE. AND FOR THE MIDDLE SCHOOL CONSTRUCTION THERE SHOULD COMMENCE IN THE SECOND QUARTER OF THIS YEAR.

LADIES ISLAND ELEMENTARY IN ST. HELENA ELEMENTARY SCHOOL THE GREEN LIGHTS THERE WILL INDICATE THAT IT'S MOVING ALONG QUITE WELL AND BOTH PROJECTS ON THIS PAGE ARE SCHEDULED TO COMMENCE IN THE SECOND QUARTER OF THIS YEAR. FOR THE BROAD RIVER ELEMENTARY SCHOOL WE'RE MAKING GOOD PROGRESS WITH THE DESIGN AND DON'T HAVE ANY CONCERNS NOTED AT THIS TIME THAT THE PLAYGROUND PURCHASE ORDER HAS BEEN ISSUED.

WE'RE IN THE PROCESS OF BEING ISSUED IN THAT CONSTRUCTION SCHEDULED TO COMMENCE IN THE SECOND QUARTER OF THIS YEAR AS WELL. CÉCILE GANTRY MOVING RIGHT ALONG. NO NO ITEMS OF CONCERN. AND WHAT WE SHOULD SEE THERE IS THE WORK COMMENCING ON THAT CAMPUS LIKEWISE IN THE SECOND QUARTER OF THIS THIS YEAR.

FOR LADIES IRELAND MIDDLE SCHOOL, THIS IS ONE OF THE ONES THAT I'LL BE BRIEFING ON IN MORE DETAIL WHEN WE GET BACK TOGETHER BEFORE THE END OF THIS MONTH.

>> WE DO HAVE TECHNOLOGY INFRASTRUCTURE CONCERNS THERE. BUT FOR RIGHT CHOICES IT'S IN GOOD SHAPE. AND WE DON'T HAVE ANY ADDITIONAL CONCERNS TO ADDRESS AT THIS TIME AT M.C. RILEY MOVING ALONG. LIKEWISE WITH NO CONCERNS.

CONSTRUCTION IS SCHEDULED TO COMMENCE AT THE END OF THE SECOND QUARTER AND AT DAVIS EARLY CHILDHOOD CENTER AND JOSEPH SHANKLIN ELEMENTARY. NO ITEMS OF CONCERN TO ADDRESS AT THIS TIME AND CONSTRUCTION AT BOTH IS SCHEDULED TO COMMENCE SECOND QUARTER THIS YEAR. THE LAST DESIGN UPDATE COMES FOR THE TWO WELL BRANCH PROJECTS. WE HAVE YELLOW FLAGS FOR THE TECHNOLOGY INFRASTRUCTURE AND WE WILL BE PREPARED TO DISCUSS THOSE IN DETAIL AS WELL. I WILL POINT OUT THAT AT THE WELD BRANCH MIDDLE SCHOOL WE ARE MOVING ALONG WITH THE GYMNASIUM MODIFICATION SHUNS DEMOLITION. YOU'LL HEAR ME REPORT ON THAT SHORTLY.

BUT WHAT WE TRY TO DO IS KEEP ITEMS IN THE DESIGN PEACE REPORTING SECTION UNTIL WE HAVE THE THE GMP FULLY EXECUTED AND THAT THAT WAS EXECUTED JUST AT THE END OF JANUARY AS I LEFT IT HERE BEFORE I MOVED IT SO THAT THAT SHOWS THE DESIGN PROGRESS AND AS YOU'VE HEARD, THERE IS A LOT OF WORK THAT'S GOING TO BE COMMENCING THIS YEAR ASSOCIATED WITH THE REFERENDUM.

SO THAT'S EXCELLENT NEWS THAT WE'RE MAKING GREAT PROGRESS. FOR THE CONSTRUCTION UPDATES AND MAN JUMP IN REAL QUICK GONE UP BECAUSE I SEE MR. CAMPBELL THERE AND I KNOW HE ASKED LAST TIME ABOUT DAVIS AND THE ROOF JUST SO YOU KNOW THE BIDS ARE BEING COLLECTED THIS WEEK AND THEY HAVE A SCHEDULE. THEY FEEL LIKE THAT ROOF CAN BE COMPLETED THIS SUMMER.

SO THE THEY'RE NOT PUTTING IT UP AT THIS POINT. THEY'RE DOING THE ENTIRE ROOF GO. THANKS VERY MUCH. WELCOME, SIR.

AND FOR THE CONSTRUCTION UPDATES BEGINNING FIRST WITH THE ONGOING IMPROVEMENTS

OF COOPER ELEMENTARY SCHOOL. >> WE'VE FURNISHED THE SLIDE HERE TO SHOW SOME OF THE PROGRESS THAT YOU'LL SEE ON THE TYPICAL CLASSROOMS THAT ARE BEING RENOVATED.

THAT'S THE UPPER RIGHT. THERE'S A CONNECTOR PROGRESS THAT'S ON THE UPPER LEFT AND THE LOWER TO ARE THE EXTERIOR MASONRY WALLS THAT ARE BEING CONSTRUCTED.

WE DID PROVIDE SOME FINANCIAL INFORMATION FOR THIS PROJECT. WE'VE BEEN DOING THAT AT THE PREVIOUS OPERATION COMMITTEE MEETINGS AS WELL AS THE CLOCK. SO WANTED TO SHARE THOSE UPDATED FIGURES THERE AND THOSE FIGURES ARE THROUGH THE END OF JANUARY OF THIS YEAR WHERE YOU'LL SEE THE TOTAL FUNDING AND THEN WHAT HAS BEEN ENCUMBERED AND PAID TO DATE AT FIGURES THERE. THIS PROJECT IS WELL UNDER BUDGET WHICH IS EXCELLENT NEWS TO BE REPORTING ON THE NEXT PAGE YOU'LL SEE THAT WE'VE GOT SOME ACTIVITIES THAT ARE UNDERWAY SCHEDULED DATES FOR VARIOUS INSPECTIONS. WHAT PHASES HAVE BEEN COMPLETED. BUT NO ITEMS OF CONCERN TO REPORT AT BEAUFORT ELEMENTARY SCHOOL FOR THE NEXT PROJECT. I'LL BRIEF NO QUESTION ABOUT THAT.

[00:50:01]

WHAT'S THE TIME FOR THAT? WE'RE DOING THAT THROUGH A TOTAL OF EIGHT PHASES AND THE FIRST THREE PHASES HAVE ALREADY BEEN COMPLETED IN 2020. WE'RE UNDERWAY RIGHT NOW WITH THE PHASE FOUR WHICH IS SCHEDULED FOREIGN AND FINAL INSPECTION ON THIS FRIDAY.

WHAT I BELIEVE YOU'LL SEE IS THE MAJORITY OF THE WORK WILL BE WRAPPING UP BY THE END OF THIS SUMMER BUT WE WILL HAVE SOME ONGOING LAST PHASE WORK THAT WILL TAKE US JUST PAST THE START OF THE NEXT CALENDAR SCHOOL YEAR. I HAVE SOME CONCERNS HERE DRIVING PAST HERE EVERY DAY SEEING ALL THOSE CONSTRUCTION THERE AND YOU KNOW, EVEN IN THE CAFETERIA YOU CAN'T EVEN THE KIDS CAN YOU BEGIN REALIZATION OF THE CAFETERIA? YOU KNOW, WE WERE IN A FULL FACE TO FACE AND JUST PINNED DOWN.

WE DIDN'T COME IN. YOU KNOW, I TEND TO WONDER THEN HOW OH, HOW WOULD THAT LOOK? BECAUSE YOU KNOW, THAT'S CONCERNING. IT SEEMS LIKE A DAY MAYBE WORKING THERE FOR A PRETTY WELL PRETTY LONG TIME NOW. AND I'M ASKING DO WE HAVE A BIG A START DATE IN AN EFFECTIVE END DATE THAT WE'RE JUST NOT MOVING AS AS AS WE SEE FIT BECAUSE I JUST SEE THE SEAMS THAT BUILT AS THOUGH THIS PROJECT IS BEING ALTHOUGH THINGS ARE BEING ADDED OR YOU KNOW ALL WHY NOT JUST I'M NOT I'M JUST TRYING TO GET A CLEAR UNDERSTANDING OF HOW LONG HOW LONG. EXACTLY.

WITH THE SPECIFIC DATE OF REVERIE IS FEBRUARY 7TH ON THAT WANT SOME ROUGH EVERYONE 511 WE'LL BE DONE THAT SCHOOL I. CAN WE GET MORE OF A PINPOINT TO UNDERSTAND WHEN THIS PROJECT WILL BE COMPLETED AND WHAT ALL THIS PROJECT WILL CONSIST OF ?

I'LL BE GLAD TO FURNISH THAT SCHEDULE COMPLETION DATE. >> I DON'T HAVE IT AVAILABLE TONIGHT BUT I WILL REMIND EVERYBODY THAT THIS IS A MAJOR RENOVATION PROJECT WITH OVER EIGHTEEN POINT SIX MILLION DOLLARS WORTH OF WORK AND ON AN OCCUPIED CAMPUS YOU DO HAVE TO GO THROUGH VERY SYSTEMATICALLY AND DO IT IN PHASES. THE PHASES ARE MOVING SMOOTHLY.

THEY'RE BEING COMPLETED ON SCHEDULE BUT I WOULD HAVE TO GET YOU THAT DATE AND SHARE THAT BACK WITH THE COMMITTEE MEMBERS AND I'LL BE GLAD TO FOLLOW UP AND GET THAT INFORMATION AND GET IT BACK TO ROBERT SO THAT IT CAN BE SENT OUT.

I'LL MAKE A NOTE OF IT RIGHT NOW. OK.

THANK YOU. ALSO BECAUSE YOU JUST HAVE TO REFRESH TO REFRESH MY MEMORY.

WHEN YOU GET THAT BIG TWO TO WHAT EXACTLY? ALL WE'RE DOING OUT THERE AT THAT LOCATION. YEAH. I'D BE GLAD TO GIVE YOU THE SCOPE ON THAT. YOU KNOW, AS A REMINDER SCOPE INFORMATION IS POSTED TO THE DISTRICT WEB PAGE SO THAT IT IS SOME OF IT IS INFORMATION THAT HAS BEEN PROVIDED.

BUT I CAN GIVE YOU THE SCOPE AS WELL AS THE START DATE SCHEDULED COMPLETION DATE.

THANK YOU, MR. HARDING. >> ALL RIGHT, MR. CORBETT , IF YOU COULD JUST ADDRESS THE AREAS THAT ARE OF CONCERN FOR THE NEXT FEW SLIDES THAT WOULD BE GREAT.

WELL, THANK YOU VERY MUCH FOR ALLOWING OUR LEASE PROGRAM AHEAD BECAUSE AS YOU'LL SEE

THOSE WE MADE IN THAT A SECTION 4 WITHOUT MR. BENCH. >> YES, MR. SMITH, WE NORMALLY ALLOW HIM TO TAKE HIS TIME AND GO THROUGH THIS GO THROUGH THESE SLIDES BECAUSE IF THERE'S ANY QUESTION THAT WE WILL ASK, WE NORMALLY DON'T RUSH THROUGH THE SLIDES.

>> WE LET ME AT LET THEM JUST PRESENT HOW THEY WANT SO THAT SO THAT THEY CAN LET US KNOW IF ANYTHING THAT IS POSSIBLE BE ON THE RISE. ALL RIGHT.

AND MR. SMITH, I APPRECIATE THAT. THE THING IS WE DO HAVE REALLY IMPORTANT ALSO AND ADDITIONALLY IMPORTANT TOPIC TO AT LEAST ENTERTAIN TONIGHT.

SO MR. CORBIN, IS THIS THE SAME PRESENTATION THAT YOU PROVIDED TO CLARK?

THE MAJORITY OF IT IS VERY CONSISTENT AS YOU WRITE. >> RIGHT.

SO I MEAN I IT'S A VERY FAMILIAR AND I DO BELIEVE THERE WAS A POINT WHERE YOU STARTED ADDRESSING JUST THE THE AREAS OF CONCERN. SO I WOULD APPRECIATE.

I UNDERSTAND WHAT YOU'RE SAYING, MR. SMITH. I REALLY DO.

BUT I THINK THAT WE NEED TO JUST RIGHT NOW ADDRESS THOSE AREAS OF OF CONCERN.

MR CORBYN SAID HE COULD NOT DO A SPIGOT ON HIS DAY. WHAT SHOULD WE ARE COMING FROM? BUT THIS IS A VERY A LOT OF INFORMATION THAT IS BEING COVERED AND WE MAY HAVE VIEWS THAT MAY HAVE SOME OF THE SAME QUESTIONS WHO HAVE PUT TO WATCH THIS THIS THIS COMMITTEE BECAUSE THEY ARE WATCHING WHAT IS COMING IN. AND SO I JUST WANT TO CAUTION

[00:55:05]

AND WE DO PLAN TO SCHEDULE ANOTHER MEETING. MR SMITH POINT WELL TAKEN.

MR. SPRATT GINGER THANKS RIBAUT I'M SURE. I JUST WANT TO CLARIFY THE BEFORE THE OPERATIONS COMMITTEE WE DID ASK JUST TO FOCUS ON THE YELLOW LIGHTS WERE RED LINES AND THE THINKING WAS THAT THE FULL PRESENTATION IS GIVEN TO THE FULL BORE AND ANYHOW SO THAT REPORT FOR TIME SENSITIVITY. WE FOCUSED JUST AS YOU'RE ASKING NOW JUST ON THE YELLOW OR RED JUST THE PROBLEM AREAS. TO GET THIS THROUGH FASTER.

SO THAT IS IN FACT THE WAY THAT THE OPERATIONS COMMITTEE WAS WORKING.

I JUST WANT TO CLARIFY THAT. RIGHT. AND I DO BELIEVE THERE'S GREAT OPPORTUNITY. THERE'S A CLOCK MEETING. THERE IS A BOARD MEETING.

THERE'S AN OPERATIONS COMMITTEE MEETING THAT THE SAME INFORMATION IS PRESENTED.

SO I THINK THAT THERE IS PLENTY OF OPPORTUNITY. MR CORBYN, IF YOU COULD CONTINUE PLEASE. I REMEMBER IT BUT I UNDERSTAND IF YOU REMEMBER.

THANK YOU SIR. MR CORBYN, JUST BACK UP REAL QUICK ON THE SPOT ON THE

SECTION BEFORE. >> JUST TOO IMPORTANT AND LET YOU KNOW UNDER SECTION 4 THE REFERENDUM PROJECT CONTINGENCY LOG WE'VE HAD NO ACTIVITY FOR THE LAST FIVE MONTHS.

SO WE DID PROVIDE THAT AS A HANDOUT, AN ATTACHMENT THE CASH FLOW PROJECTIONS THAT ARE IN SECTION 5. COMING UP, WE HAVE HAD A RECOVERED RE THE NEXT SLIDE.

ROBIN, IF YOU'LL ADVANCE DOWN YOU'LL SEE THERE THAT THE CUMULATIVE TOTAL THAT WAS PROJECTED AS OF THE END OF JANUARY WAS FORTY EIGHT POINT THREE SEVEN MILLION.

AND OUR ACTUAL CASH EXPENDITURES THROUGH THAT PERIOD OF TIME WAS FORTY SEVEN POINT TWO SEVEN MILLION. SO WE HAVE CLOSED THE PREVIOUS GAP THAT WAS IN 2020 AND JUST WANTED TO TAKE TIME TO MENTION THAT. TALK REAL QUICKLY ABOUT OUR COMMUNITY OUTREACH. WE JUST HAVE I THINK FOR YOU CONTINUE.

I JUST WANTED TO APPLAUD YOU ON THAT. I KNOW THAT THAT DURING 2020 IT WAS A CONCERN ABOUT THE ACTUAL DOLLARS SPENT THAT IT WAS NOT KEEPING UP WITH THE PROJECTIONS . SO THIS IS THIS IS REALLY GOOD TO SEE.

THANK YOU FOR THAT. YES. DR BLOGS.

SO MY QUESTION I KNOW ON FRIDAY WE'RE HAVING THE RIBBON CUTTING FOR THE HEIST MAYBE OF OUR HIGH SCHOOL ADMISSIONS AND SO MR CORBYN ON HERE. I JUST WANT TO BE SURE I'M UNDERSTANDING THIS SLIDE CORRECTLY THAT THE PROJECT TOTAL WAS 24 MILLION BUT IT LOOKS LIKE WE'VE ACTUALLY ONLY SPENT IF YOU GO TO THE FAR RIGHT 13 MILLION LET ME GET MY SLIDE. I CAN'T SEE THAT FAR ON THE RIGHT HERE.

>> LOOK, THOSE FIGURES UP TOP ARE FORECAST FIGURES. THOSE ARE NOT AN ACTUAL WHAT WE TRY TO DO IS KEEP THE FORECAST SO THAT THOSE REMAIN CONSISTENT.

WHAT WE TRY TO DO IS UPDATE AT THE BOTTOM AND FOR THE MAY REVERE HIGH SCHOOL WE'VE GOT MORE THAN JUST THE ADDITION. WHAT WE'VE COMPLETED SO FAR IS THE ADDITION PHASE.

THERE'S ANOTHER PHASE BEHIND IT THAT WILL BRING US TO THE TOTAL PROJECTED OF TWENTY FOUR MILLION BUT THOSE ADDITIONAL SCOPES HAVE YET TO COMMENCE. CAN I ASK YOU SOMETHING THEN? SO WHAT WAS THE. SO IT LOOKS SO THAT THE 13 MILLION THAT TWELVE POINT NINE SEVEN MILLION WHAT WERE THE JUST THE ADDITIONS IS THAT CORRECT? IF I CAN JUMP IN HERE TO BUDGETED AMOUNT FOR THE ADDITIONS THAT WE HAD BUDGETED WAS FIFTEEN POINT SIX NINE ONE MILLION SIX HOW TO WE'VE ENCUMBERED AND PAID TODAY AND THIS IS AS THE END OF JANUARY 12 MILLION FIVE HUNDRED FORTY FOUR THOUSAND AND WE'VE PAID TODAY 10 MILLION 172. SO WHAT YOU'RE SEEING HERE ON IF YOU'LL NOTICE ON THE CHART THE PREVIOUSLY SPENT NINE POINT SEVENTY TWO AND WE PROJECTED MILLION AND WE PROJECTED POINT SEVENTY FIVE. SO THAT'S RIGHT IN LINE. THAT'S ABOUT TEN TEN POINT FIVE MILLION WHERE WE ACTUALLY PAY OUR PROJECTION WAS TEN POINT FIVE MILLION.

WE'VE ACTUALLY PAID TODAY TEN POINT ONE. SO WE'RE TRACKING A LITTLE BEHIND THAT ARE OUR TOTAL ENCUMBERED IS TWELVE POINT FIVE FOUR.

[01:00:04]

A LOT OF THESE EXPENSES FOLLOW AND IT TAKES SOME TIME TO GET THROUGH OUR SYSTEM FOR THEM TO SUBMIT THEM SO OUR PAYMENTS DO FOLLOW A COUPLE MONTHS BEHIND THE ACTUAL WORK BEING COMPLETED AND THAT'S KIND OF WHAT YOU'RE SEEING HERE. SO.

ROBERT, SO DO YOU THINK ULTIMATELY YOU SAID IT WAS FIFTEEN POINT WHAT WAS BUDGETED FIFTEEN POINT SIX NINE TWO. SO DO YOU THINK THAT'S ALL GOING TO BE EXPENDED? NO. WE'RE EXPECTING A SIZEABLE AMOUNT OF MONEY TO COME BACK FOR THIS PROJECT TO BE. CONSIDERABLY UNDER BUDGET. EXCELLENT.

THANK YOU. IF WE CAN GO BACK TO THE COMMUNITY OUTRAGE NEXT SLIDE.

WE TALKED ABOUT THE RIBBON CUTTING THIS FRIDAY AT 430 FOR THOSE THAT ARE WANTING TO ATTEND. IF YOU COULD ARRIVE MAYBE AROUND FOR 15 THAT WOULD BE GREAT TO MEET OUTSIDE OF THE AUDITORIUM. BUT THE OTHER ITEM THAT I WANTED TO UPDATE YOU ON IS THE MWP A LOCAL VENDOR OUTREACH EVENT THAT WAS HELD AT OUR OFFICES YESTERDAY EVENING AND THE MEDIA CENTER. TO GET THAT INFORMATION OUT WE RAN ADVERTISING MINUTES IN TWO NEWSPAPERS, TWO LOCAL RADIO STATIONS AND THEN WE IS THE SIGN IN SHEETS FROM THE EVENTS THAT WE HELD IN MARCH AND NOVEMBER OF 20 20 TO PERSONALLY EMAIL VENDORS TO ATTEND THIS EVENT. ALL FIVE DISTRICTS CONSTRUCTION MANAGEMENT AT RISK FIRMS HAD REPRESENTATIVES THERE AS WELL AS DISTRICT STAFF.

I'M DISAPPOINTED TO REPORT THAT THE TURNOUT TO LAST NIGHT'S EVENT WAS VERY LOW.

WE ONLY HAD THREE VENDORS COME TO THAT EVENT. WE KNOW WE ARE SEARCHING FOR OTHER MEANS AND METHODS TO TRY TO BUILD THIS INTEREST FROM THE LOCAL VENDORS AND MINORITY VENDORS. BUT OUR I THOUGHT IT WAS IMPORTANT TO SHARE THE LEVEL OF EFFORT THAT WE WENT THROUGH AND THE TURNOUT OF THOSE VENDORS WAS WHAT WAS VERY LIMITED. AS I SAID THERE WAS ONLY THREE .

>> YES, THAT IS DISAPPOINTING. I WAS DISAPPOINTED TO SEE THAT. BUT WE'LL KEEP TRYING AND ONE OF THESE DAYS THAT THOSE THOSE NUMBERS WILL GET OUT BECAUSE IT'S IMPORTANT TO US THAT IT BE

SO. >> OH, I AGREE AND I KNOW FOR A FACT I PERSONALLY KNOW EACH OF THIS CONSTRUCTION MANAGEMENT FIRMS FOR QUITE SOME TIME AND I'VE HAD THESE DISCUSSIONS WITH THEM. THEY UNDERSTAND THAT THIS IS A GOAL THAT THE THAT THE BOARD HAS TO INCREASE THE LOCAL AND MINORITY BUSINESS OPPORTUNITIES FOR EACH AND EVERY PROJECT.

AND NOW THEY'RE ATTENDING THESE EVENTS. THEY'RE PICKING UP THE SIGN IN SHEETS BUT THEY ALSO HAVE THEIR OWN DATABASES THAT THEY'RE MAKING PERSONAL PHONE CALLS TOO SO THAT AS THEY WORK ON PREPARING THEIR FINAL PRICING AND WHICH IS THE GMP, THAT'S WHERE WE REALLY WANT TO SEE WHAT LEVEL OF PARTICIPATION THEY WE'RE ACTUALLY ABLE TO ACHIEVE. SO I SHARE THAT BECAUSE I BELIEVE THAT THERE ARE AREAS OF OPPORTUNITY FOR IMPROVEMENT ESPECIALLY WITH OUR LOCAL AND MWD VENDORS.

SO WE WILL CONTINUE TO FOCUS ON THIS AND DO WHATEVER WE CAN TO INCREASE THAT.

>> GREAT. THANK YOU FOR YOUR EFFORTS AND THANK YOU FOR TODAY'S PRESENTATION, MR CORRIGAN. THIS QUESTION BARRY WE'LL BE IN TOUCH WITH MR OD'ING ABOUT THAT SPECIAL CALLED MEETING AT THE END OF THE MONTH. AND I'LL TO GET THAT FOLLOW UP INFORMATION REQUESTED BY MR SMITH DISTRIBUTE THAT TO ROBERT SO THAT IT CAN BE SHARED AS WELL. THANK YOU VERY MUCH MR CORBYN. HAVE A GOOD EVENING.

[PE7.9 – (Review of the CIP Booklet)]

HAVE A GOOD EVENING. ROBERT P E SEVEN POINT NINE. >> WE'VE BEEN WAITING ON THIS FOR A WHILE. YES SIR. I'M GOING TO ASK CAROL CRUTCHFIELD TO DO THAT PRESENTATION BEFORE SHE TAKES THAT OVER.

AND ESPECIALLY SINCE MS. BOATWRIGHT NEWPORT BOARD MEMBER I JUST WANT TO INTRODUCE CAROLE AND CAROL IS THE PLANNER FOR THE DISTRICT AND I DON'T IN WITH THE DISTRICT I THINK CLOSE 15 YEARS CAROL. CORRECT ME IF I'M NOT I 7 SO SO WITH THAT.

AND CAROL BEFORE THAT WAS A CONSULTANT THAT WORKED AND DOING PROJECTIONS FOR SCHOOL DISTRICTS ALL ACROSS THE COUNTRY, ESPECIALLY THOSE THAT WERE UNDER OCR RESTRICTIONS AND WITH THAT I WILL HAND THAT OVER TO CARE. THANK YOU, ROBERT, FOR THAT

[01:05:07]

>> I WAS GOING TO ASK YOU TO PUT WHAT ABOUT HERE? DO WE NEED TO MAKE A MOTION TO RECOMMEND THAT WE ARE NOT AWARE THAT WE RECOMMEND FOR THE PRESENTATION OF CONSTRUCTION A BIT TO THE BOARD? I THOUGHT THAT THAT WAS THE COMMITTEE A COMMITTEE A

COMEBACK COMMITTEE LEVEL DISCUSSION. >> MR SMITH, WE CERTAINLY COULD DO THAT. I DID LOOK AT YOUR LAST MEETING TO SEE IF THERE WAS A MOTION ON BOARD DOGS FOR THAT SPECIFIC PURPOSE. I DID NOT SEE ONE AT YOUR LAST MEETING BUT ABSOLUTELY IF YOU'D LIKE TO MAKE A MOTION FOR THAT LET'S GO AHEAD AND DO THAT AND DISPOSE OF THAT RIGHT NOW. OKAY. NO PROBLEM.

JUST LIKE TO BE BUSY. I MAKE A MOTION THAT WE SEND THE CONSTRUCTION OF DUE TO THE FULL BOARD. I'LL SECOND IT. GREAT DISCUSSION.

RIGHT. ALL IN FAVOR. I THANK YOU.

UNANIMOUS BREAK. THANK YOU MR SMITH. MISS CRUTCHFIELD.

YES. SO OUR CAPITAL IMPROVEMENT PLAN BOOK HAS BEEN PUBLISHED ANNUALLY SINCE 2009 AND HAS GROWN TO BE MORE INCLUSIVE OF INFORMATION YOU AS BOARD MEMBERS NEED TO MAKE CRITICAL DECISIONS ON FACILITIES NEEDS. THE PDA VERSION IS AVAILABLE AND MORE DOCS I UNDERSTAND AND YOU SHOULD HOPEFULLY HAVE A PRINTED VERSION IN THE NEXT WEEK OR TWO HASN'T GONE TO THE PRINTER YET BUT WE'LL BE SOON AND WE WILL ALSO BE PUSHED PUBLISHING IT ON THE DISTRICT'S WEB SITE AND WE ARE PLEASED TO HAVE THIS OPPORTUNITY TO GO THROUGH THE BOOK WITH YOU SO YOU KIND OF UNDERSTAND WHAT INFORMATION IS IN THERE.

IT STARTS WITH EXECUTIVE SUMMARY. I THINK IT'S KIND OF TOP RUN BUT ANYWAY AND THAT INCLUDES AN INTRODUCTION AND THE HISTORY TALKS ABOUT THE REFERENDUM ON CONSTRUCTION PLANNING AND GIVES A CONCLUSION. AND FACILITIES PLANNING LOOKS AT PROGRAMS IT LOOKS AT DEMOGRAPHICS AND IT LOOKS AT THE FACILITIES BECAUSE JUST LIKE THIS WILL TRIANGLE HERE IF YOU MAKE CHANGES TO ONE OF THOSE THINGS IT AFFECTS THE OTHER TWOS. SO OUR BOOK IS ORGANIZED AROUND THESE THREE CATEGORIES AND AS WE ANALYZE AND DISCUSS FACILITY NEEDS AND CAPITAL NEEDS YOU HAVE YOU'LL SEE HOW THAT COMES ALL TOGETHER. SO THE NEXT SECTION IN THAT WE COVER IN THE BOOK LOOKS AT THE PROGRAMS SINCE OUR PURPOSE HERE IS TO EDUCATE THE STUDENTS OF BEAUFORT COUNTY.

CONSTRUCTION IS THE MOST IMPORTANT THING AND SO THE BOOK KIND OF TALKS ABOUT SOME DIFFERENT THINGS THAT THE DISTRICT DOES AND AND OUR WONDERFUL STAFF AND THE INSTRUCTIONAL SERVICES DEPARTMENT BASICALLY PUT THOSE THOSE CATEGORIES TOGETHER AND PROVIDED INFORMATION FOR US IN THIS SECTION. THE THIRD SECTION IS GIVES A LOT OF DETAILS ABOUT STUDENT ENROLLMENTS BY DISTRICT BY THE CLUSTER LEVELS AND SCHOOL LEVELS. WE EXAMINE PROJECTIONS OF RESIDENT STUDENTS WHERE PEOPLE LIVE. SO OUR PROJECTION IS BASED OFF WHERE WE THINK STUDENTS WILL LIVE OVER THE NEXT FIVE YEARS IN THIS SECTION THIS YEAR WITH COVID 19.

WE TALK ABOUT WHAT EFFECT THAT HAS HAD ON OUR CURRENT AND PROJECTED ENROLLMENTS AND WE'LL TALK A LITTLE BIT MORE ABOUT THOSE DETAILS GOING FURTHER. BUT THERE'S JUST REALLY A LOT OF INFORMATION THAT WE COVER IN THIS BIG DEMOGRAPHIC SECTION AND PART OF THIS IS LOOKING AT WHAT OUR CURRENT STUDENT ASSIGNMENT IS. THAT'S THAT'S WHAT THIS P IS ABOUT. SO WE LOOK AT AGAIN WHERE PEOPLE LIVE, WHERE THEY'RE GOING TO SCHOOL. HOW DOES THAT AFFECT THE CAPACITY? AND THEN WE TALK ABOUT ANY CHANGES IN STUDENT ASSIGNMENT OR RECOMMENDATIONS FOR CHANGES IN STUDENT ASSIGNMENT IF THERE ARE ANY IN THIS SECTION. SO THE NEXT SLIDE JUST KIND OF WANT TO TALK THROUGH ONE OF A BIG PART OF THE BOOK IN THE MIDDLE OF THE DEMOGRAPHIC SECTION YOU WILL FIND ONE OF THESE DETAILED SHEETS FOR EVERY SCHOOL AND A CORRESPONDING MAP FOR THAT SCHOOL AND IT CONTAINS A LOT OF INFORMATION THAT STARTS WITH WHO ATTENDS THE SCHOOL. BOTH THIS YEAR AND LAST YEAR AND I JUST PULLED OUT B FOR THE ELEMENTARY. IT'S THE FIRST ONE WHEN YOU GET TO THIS LITTLE SECTION.

SO IT SHOWS YOU THE CHANGE IN WHO'S ATTENDING THE SCHOOL OVER THE COURSE OF THE YEAR AND LOOKS AT WHO LIVES IN THE ATTENDANCE ZONE. AND AGAIN IT GIVES YOU LAST

[01:10:04]

WE GIVE YOU A CAPACITY NUMBER AND THAT'S THE BUILDING CAPACITY WE SHOW A PROGRAM CAPACITY BECAUSE AS YOU KNOW, SCHOOLS ESPECIALLY THE LIKE BEAUFORT ELEMENTARY WHICH IS A SITE FOR MULTIPLE SPECIAL EDUCATION PROGRAMS AND TO DISCUSS CHOICE PROGRAMS GOING ON IN THERE AS WELL. SO YOU HAVE STUDENTS COMING IN FROM ALL OVER THE COUNTY AS THE MAP SHOWS YOU. GREEN DOTS REPRESENT A STUDENT .

AND SO YOU SEE THEY ARE DISPERSED ALL OVER NORTHERN FOR COUNTY AND THEY'RE COMING TO THAT SCHOOL FOR VARIOUS REASONS . BUT PROGRAMS CAN HAVE EFFECT ON HOW YOU USE A BUILDING AND SEVERAL YEARS AGO THE BOARD ASKED US TO CALCULATE A PROGRAM CAPACITY. AND WE DID. AND THAT'S THE NUMBER WE'RE SHOWING THERE. THE NON GEO CODE THAT'S THE NUMBER OF STUDENTS THAT I COULDN'T PLACE ON THE MAP EITHER. IT WAS JUST A POORLY YOU KNOW, GIVEN ADDRESS OR SOMETIMES THERE ARE REASONS WHY ADDRESSES AREN'T LISTED FOR TAKE SECURITY OF STUDENTS. THERE'S THERE'S REASONS SO USUALLY THAT'S A VERY, VERY SMALL PERCENTAGE AND DOES NOT AFFECT ANYTHING THAT WE'RE DOING.

WE GIVE YOU A CALCULATION OF THE NET TRANSFER BECAUSE YOU'LL SEE LOWER ON THAT PAGE.

THERE'S A TABLE THAT SHOWS YOU HOW MANY STUDENTS ARE TRANSFERRING INTO THAT SCHOOL FROM OTHER ATTENDANCE. AND THEN HOW MANY STUDENTS ARE ARE TRANSFERRING OUT TO OTHER SCHOOLS. AND WE INCLUDE RIVER VIEW CHARTER IN THERE JUST SO YOU UNDERSTAND WHERE THOSE STUDENTS COME FROM THAT ALSO GO TO RIVERVIEW CHARTER SINCE THAT IS ONE OF OUR SCHOOLS AS WELL. AND THEN THAT NET TRANSFER CALCULATION IS SHOWN UP ABOVE.

ON THAT RIGHT HAND SIDE WE ALSO HAVE SORT ETHNICITY TABLES BROKEN OUT BY WHO ATTENDS THE SCHOOL AND WHO LIVES IN THE ATTENDANCE. AND AS YOU ALL KNOW, WE ARE UNDER AN AGREEMENT THE DESEGREGATION AGREEMENT WITH THE OFFICE OF CIVIL RIGHTS AND PROBABLY TEN YEARS AGO THEY ASK US TO START INCLUDING THIS INFORMATION IN THESE SPECIFIC CATEGORIES. AS YOU KNOW, WE COLLECT A LOT MORE INFORMATION AND THE BREAKDOWN OF ETHNICITY IS MUCH DIFFERENT EMPOWER SCHOOL BUT THEY ASK US TO GROUP IT IN THESE CATEGORIES AND THAT'S WHY YOU SEE THEM THIS WAY. GO AHEAD, ROBIN, TO THE NEXT SLIDE. BUT AGAIN, THERE'S ONE OF THOSE FOR EACH SCHOOL IN THE DISTRICT AND IT'S SORT OF ORGANIZED BY CLUSTERS. SO YOU'D BE FOR CLUSTER ELEMENTARY MIDDLE AND HIGH AND THEN IT BREAKS TO CHOOSE THE NEXT CLUSTER THAT WAY.

THE PRISCILLA B'S TAB. SO THIS COVERS HISTORY OF THE REFERENDUM TALKS ABOUT RENOVATION AND CONSTRUCT PROJECTS THAT WERE APPROVED THROUGH THE 2019 REFERENDUM AS WELL AS EIGHT PERCENT FUNDED PROJECTS AND ALSO COVERS CAPACITY IN THE SCHOOL.

HOW THAT'S CALCULATED. IT TALKS ABOUT WHAT THE BOARD ACTIONS ARE FOR CAPACITY TRIGGERS WHEN YOU SHOULD BE LOOKING AT TO PLAN FOR NEW SCHOOLS AND OR CONSOLIDATE EVEN SO THAT THAT TRIGGER THAT YOU ALL DISCUSSED YEARS AGO AND SORT OF ADOPTED IS IN THEIR MOBILES AS NEEDED FOR CAPACITY. THERE'S CONVERSATIONS ABOUT THAT AND WHAT OUR FUTURE REMOTE MOBILE NEEDS MIGHT BE. WE ALSO TALK IN THIS SECTION AGAIN ABOUT COPING 19.

WE HAVE A BRIEF SECTION KIND OF OVERVIEW FOR EVERYONE ON THE CITIZEN LED OVERSIGHT COMMITTEE AND THEN WE HAVE A NICE LITTLE ENERGY EFFICIENCY REPORT FOR ALL TOO WHO'S HAD THIS CERTAINLY ONE OF OUR MISSIONS. AND ROBERT'S FAVORITE TOPIC IS SAVING ENERGY THE NEXT TAB IS THE ACTUAL CAPITAL IMPROVEMENT AND WE DISCUSSED THE NEED BASED ON ALL THE INFORMATION OUTLINED IN THE PREVIOUS SECTIONS. AND SO THIS IS KIND OF WHERE WE TIE IN THE PROGRAM'S DEMOGRAPHICS AND FACILITIES AND PUT IT ALL TOGETHER INTO A PLAN AND YOU'LL FIND A BRIEF EXPLANATION THE FINANCING OF THE CONSTRUCTION PROJECTS THERE'S AN ACTUAL LIST

[01:15:03]

SO WE'LL TALK ABOUT A FEW THINGS THAT YOU WILL SEE IN THIS BOOK.

AND CERTAINLY THIS HAS BEEN A DIFFERENT YEAR FOR ENROLLMENTS AND PROJECTIONS REALLY BECAUSE I'VE COVID 19. GO AHEAD, ROBIN TO THE NEXT ONE.

SO LET'S I JUST WANT TO KIND OF REVIEW THE ENROLLMENT DATA AGAIN.

THIS WAS AT FORTY FIVE DAY FOR THIS CALENDAR. I MEAN THE SCHOOL YEAR DISTRICT WIDE WE HAD A LOSS OF ELEVEN HUNDRED AND SEVENTY THREE STUDENTS WHICH IS FIVE POINT TWO PERCENT. THE HIGHER PERCENTAGE DROPS WERE AT THE ELEMENTARY LEVEL THAN THE MIDDLE SCHOOL LEVEL AND HIGH SCHOOLS HAD THE SMALLEST PERCENTAGE DROP.

AND ACTUALLY SOME GROUP IN FACT FIVE SCHOOLS GREW THIS YEAR ST. HELENA, BATTERY CREEK, MCCRACKEN, BLUFFTON AND MAY REVERE HIGH SCHOOLS AND AS I DISCUSSED WITH THE BOARD IN DECEMBER, MOST SCHOOL DISTRICTS IN SOUTH CAROLINA AND ACROSS THE NATION ARE SEEING SIMILAR DROPS IN ENROLLMENTS THIS YEAR WITH COVE AT THE GREATEST PERCENTAGE BEING AT THE KINDERGARTEN LEVEL WHICH IS YOU KNOW IS NOT A COMPULSORY GRADE. OTHER SCHOOL DISTRICTS ARE SEEING SOME OTHER PERCENTAGE DROPS AT ELEMENTARY LEVEL OVERALL.

AND IN TALKING WITH SCHOOL PLANNERS, MANY ARE SHOWING IF THEY'RE DOING NEW PROJECTIONS THEY'RE SHOWING BOTH THIS YEAR AND THE PREVIOUS YEAR'S PROJECTION AS THEY LOOK AHEAD TO MAKE DECISIONS. NEXT SLIDE. ROBIN, PLEASE.

THANK YOU. SO WHY ARE PROJECTIONS IMPORTANT? WELL, ENROLLMENT TRENDS DRIVE MANY DECISIONS LONG TERM DECISIONS FOR FACILITIES AND OPERATIONAL PLANNING. LOOKING AT AREAS THAT ARE GROWING AS RELATED TO LONG TERM NEEDS FOR CLASSROOMS WHETHER THAT BE MOBILE'S PERMANENT STRUCTURES AND WHEN WE NEED TO BEGIN PLANNING FOR EACH OF THOSE THAT'S THAT'S A REASON WE LOOK AT FIVE YEAR PROJECTIONS AND THEN BUDGETING OBVIOUSLY FOR THOSE CATHOLIC MOVEMENT THINGS THAT THOSE ARE THE LONG TERM SHORT TERM. NEXT YEAR WE NEED TO KNOW HOW MANY TEACHERS WE NEED TO PLAN FOR AND THAT YOU KNOW, THAT'S BASED OFF A STAFFING FORMULA AND THERE'S LOTS OF FUNDING SOURCES AND SO THAT SHORT TERM NEED IS THERE. IT'S ALSO NEEDED FOR DETERMINING A AVAILABILITY FOR CHOICE PROGRAMS IN SOME OF OUR SCHOOLS THAT ARE CLOSER TO CAPACITY CHOICE PROGRAMS CAN BE LIMITED. AGAIN, BACK TO THAT TRIGGER MECHANISM THAT YOU ALL HAVE APPROVED AND SO INSTRUCTIONAL SERVICES NEEDS TO KNOW THAT NUMBERS SO THEY CAN DETERMINE HOW MANY STUDENTS MIGHT BE ALLOWED INTO A SCHOOL FOR A PARTICULAR PROGRAM NEED. SO WE'LL START TALKING ABOUT OUR PROJECTIONS AND ROBIN IN GO AND GO TO THE NEXT SLIDE BECAUSE THERE'S A LOT OF STUFF ON THAT WHEN WE BEGIN USING OUR CURRENT PROJECTION MODEL BACK IN 2007 REALLY WHEN I WHEN I CAME TO THE SCHOOL DISTRICT WITH OUR VERY FIRST FIVE YEAR CAPITAL PLAN AND WE'VE CONTINUED TO USE PROJECTIONS AND THEY'VE BEEN FAIRLY ACCURATE FOR OPERATIONAL PLANNING MOSTLY BECAUSE HIS MAP BASED AND WE GET AN IDEA OF WHERE WHERE STUDENTS ARE, WHERE THEY'VE BEEN AND WHAT WHERE WE THINK THEY'RE GOING TO BE IN VARIOUS COMMUNITIES. SO IT THE MODEL USES BIRTH DATA AND IT USES 10 YEARS OF HISTORY OF BIRTH DATA FROM BEFORE COUNTY AND IT CALCULATES A COHORT SURVIVAL FROM BIRTH DATA FOR KINDERGARTEN FOR FIRST GRADE AND PRE-K ALSO AND THEN USES 5 YEARS OF GEO CODED STUDENT DATA BY NEIGHBORHOOD PLANNING UNIT.

SO IT GOES REALLY LOW BELOW THE OPTIMISM LEVEL. AND AGAIN IT CALCULATES COHORT SURVIVAL RATE BY GRADE AT THAT NEIGHBORHOOD LEVEL. SO IT'S LOOKING AT IN A NEIGHBORHOOD HOW MANY FIRST GRADERS OR LAST YEAR BECAME SECOND GRADERS THIS YEAR.

THAT'S WHAT A COHORT SURVIVAL IS. AND SO OUR RESULTS IN LOOKING AT ALL THAT ANALYSIS IS FOR RESIDENTS LEAVE IT WHERE THEY LIVE AND WHO WE THINK WILL BE IN THAT THAT NEIGHBORHOOD THAT YOU CAN THEN GROUP TO IN ATTENDANCE.

BUT THE MODEL USES A WEIGHTED AVERAGE CALCULATION. SO THE MOST RECENT TREND

[01:20:03]

THIS VARIANCE IS SO LARGE TO BE DIFFICULT TO ACCURATELY PREDICT.

WHAT WE REALLY THINK IS GOING TO HAPPEN NEXT YEAR WE ARE OPTIMISTICALLY ANTICIPATING A PERCENTAGE OF THE STUDENTS RETURNING SO THAT THAT FUTURE TREND LINE WILL COME CLOSER TO WHAT WE'RE SHOWING WITH THE RED LINE. SO WHAT WHAT WE'RE OPTIMISTICALLY HOPING IS THAT THAT LINE WILL RETURN BACK UP TO AT LEAST TO PRE-K LEVELS AND THEN PROJECTING OUT, CAROL, WITH ONE HUNDRED THIRTY FIVE DAY COUNT PROVIDERS, ANY INFORMATION AS TO THE TRAJECTORY OF THAT LINE? THAT'S CERTAINLY SOMETHING THAT I'M GOING TO BE LOOKING AT. I MEAN I I ESPECIALLY THIS YEAR I PULLED DATA OUT OF POWER SCHOOL AND LOOK AT IT ALL THE TIME RIGHT NOW WE'VE NOT LOST ANY MORE STUDENTS HAS BEEN KIND OF HOLDING STEADY WHICH IS GOOD NEWS BECAUSE THAT'S KIND OF BEEN OUR NORMAL TREND ANYWAY. WE DON'T USUALLY LOSE A LOT OF STUDENTS BUT IT COULD GIVE US A PICTURE OF WHAT MIGHT HAPPEN IF WE COMPARE IT TO PREVIOUS YEAR TRENDS IN COMPARING THE FORTY FIVE AND A HUNDRED AND THIRTY FIVE DAYS. YEAH BECAUSE I TRIED BOTH OF THOSE I DON'T USUALLY SHOW YOU ALL BUT I DO TRACK ALL THOSE TO KIND OF SEE IF THOSE TREND LINES GO TOGETHER OR CROSS ONE'S GOING AS IF ONE GOES IF ONE HUNDRED THIRTY FIVE COMES WAY UP. THAT COULD MEAN WE'RE ABOUT TO GROW EVEN MORE WHEN WE LOOK AT 45 DAYS THE NEXT YEAR. SO I DO LOOK AT THOSE AND THAT SHOULD GIVE US AN INDICATION.

YES. SOUNDS ABOUT RIGHT. I'M SORRY NEWBIE BOARD MEMBER.

THAT'S OKAY. THIS IS A LOT OF WHEN YOU TALK ABOUT THE 45 DAY AND I'M ASSUMING ONE HUNDRED AND THIRTY FIVE DAY ATTENDANCE. HOW DOES THAT HOW DO YOU CALCULATE THAT LIKE IN TERMS OF QUARANTINES, YOU KNOW, ALL THE ANECDOTAL EVIDENCE OF KIDS GETTING LOCKED OUT OF ZOOS AND BEING COUNTED AS ABSENT WHEN THEY WERE THERE? RIGHT. WE DON'T LOOK AT ATTENDANCE. I PULL ENROLLMENT.

SO I WHAT I DO IS I PULL A STUDENT DOWNLOAD BASICALLY OUT OF POWER SCHOOL ON THE FORTY FIFTH DAY AND THEN ON THE ONE HUNDRED AND THIRTY FIFTH DAY THAT I'VE GOT.

SO NOT IT'S NOT JUST A NUMBER I'VE SORT OF GOT THE STUDENT RECORDS WHO WERE THOSE STUDENTS. SO I I CAN ALWAYS BACK THAT UP AND REANALYZE SOMETHING IF NEED BE. YES BECAUSE YOU'RE RIGHT ATTENDANCE HAS TO GET REPORTED TO THE STATE. SO YOU'LL SEE LOTS OF DIFFERENT REPORTING MECHANISMS FOR OUR PURPOSES. WHAT WE'RE TRYING TO DO IS LOOK AT A MOMENT IN TIME OVER MULTIPLE YEARS USING THAT FIVE YEAR HISTORY OF THIS DATA POINT IN TIME THE FORTY FIFTH DAY AND COMPARING TO THOSE PREVIOUS YEARS TO SEE WHAT A TREND IS DOING.

I THINK I THOUGHT I READ AS AN FORTY FIVE DID INDEED IT WOULDN'T BE A GREAT DAY AND I COULD SAY THAT SOMETIMES I INTERCHANGE THOSE BUT IT TRULY IS ENROLLMENT.

YES. GO AHEAD ROBERT. YEAH I CAN TELL YOU WERE GONNA SAY SOMETHING. OH YOU YOU CAN READ MY MIND. I COULD READ YOUR BODY LANGUAGE

[01:25:05]

WHAT WE'RE SAYING HERE TO YOU TONIGHT IS OUR PROJECTION IS SOMEWHERE BETWEEN THE BLUE AND THE GREEN LINE AND WE REALLY HAVE NO IDEA WHERE IT'S GOING TO FALL BETWEEN THOSE TWO.

IT COULD GO AS LOW AS THE BLUE LINE WHICH WE DO NOT THINK IS GOING TO HAPPEN OR IT COULD GO AS HIGH AS THE GREEN LINE WHICH WE DO NOT THINK IS GOING TO HAPPEN.

OUR GUESS IS SOMEWHERE IN BETWEEN. AND QUITE FRANKLY THAT'S WHAT IT IS AS YOU'RE MAKING A BEST GUESS AT WHERE WE'RE GOING TO FALL NEXT YEAR.

IT'S JUST UNPRECEDENTED AND I CAN'T SAY THAT ENOUGH TO KNOW THAT THIS IS A VARIANCE THAT WE'VE NEVER HAD BEFORE. AND WE REALLY DON'T KNOW HOW TO DEAL WITH SOME.

AND AGAIN, A LOT OF CONVERSATIONS I'VE HAD WITH PLANNERS HAS BEEN KIND OF WHAT TO DO WITH THE INFORMATION AND AGAIN A LOT OF THEM WERE JUST GOING TO CONTINUE ON FOR THAT AGAIN FOR THE LONG TERM OPERATIONAL PLANNING AND AND WHAT THEIR FACILITY FACILITIES MEANS WERE THEY WERE GOING TO CONTINUE ON THEIR TRACK UNTIL YOU KNOW, IF THIS CURRENT TREND CONTINUED AND ENDED UP BEING ACCURATE, THEN THEY WOULD YOU LOOK AT IT AGAIN AND I THINK IT'S JUST GOING TO TAKE CONTINUOUS MONITORING KIND OF LIKE YOU SAID THIS VINTAGE ALONG THIS SAME LINE JUST AS A FOLLOW UP. YOU COORDINATE BECAUSE YOU GO BY BIRTH DATA. RIGHT RIGHTS YOU'RE LOOKING AT DEMOGRAPHICS IN THE COUNTY YOU COORDINATE WITH LIKE I MEAN THERE'S BEEN A SEVERAL NEW PRIVATE SCHOOLS VIRTUAL ACADEMY. DO YOU COORDINATE WITH THEM IN TERMS OF THESE PROJECTIONS? YOU LOOK AT THE CAPACITY WITH THEM OR NO, WE OUR ABILITY TO GET INFORMATION FROM THOSE SCHOOLS IF THEY WANT TO PROVIDE IT. SO WITH A LOT OF THE CHARTER SCHOOLS, I THINK THEY HAVE TO PROVIDE SOME INFORMATION TO THE SCHOOL DISTRICT.

WE'VE GOTTEN SOME I KNOW FROM THE HOME SCHOOL ASSOCIATIONS WE DO THEY HAVE TO REPORT TO DR.

RODRIGUEZ WHAT THEIR NUMBERS ARE COMING FROM BEFORE COUNTY. AND SO WE DO GET THOSE NUMBERS BUT THE REST IS SORT ANECDOTAL AND THAT'S WHAT I HAVE IS HAPPY HERE AS A PARENT IS I HAVE A LOT OF ANECDOTAL EVIDENCE THAT I'M HEARING OUT OF THE COMMUNITY ABOUT DIFFERENT OPTIONS. AS FAR AS I KNOW THERE'S NO MANDATORY REPORTING ON WHAT THEY WANT THEIR NUMBERS ARE AND WHERE THEY COME FROM THAT THEY'RE REQUIRED TO GIVE TO US.

SO BUT YOU ALL DID ASK DR. RODRIGUEZ TO TRY TO FOLLOW UP WITH PEOPLE WHO DID LEAVE THE THE SCHOOL DISTRICT AND SO WE NEAR FORMATTING THAT SURVEY AND GETTING READY HOPEFULLY TO SEND THAT OUT SOON TO MAYBE GET SOME INFORMATION THAT MIGHT BE USEFUL ON IF PARENTS ARE PLANNING ON TURNING THEIR STUDENTS TO THE SCHOOL DISTRICT .

DAVID, THANK YOU. I JUST WANTED TO TRY TO CLARIFY I KNOW THIS HAS BEEN UNUSUAL ON THE PROJECTIONS DIFFICULT BUT I'M NOT CLEAR OUR ASSUMPTION ON THE PROJECTIONS IS THAT THE ENROLLMENT WILL RETURN TO THE PRE CODED OR IS IT THAT IT'S SOMEWHERE IN THE MIDDLE? I GOT I I JUST HEARD A DIFFERENT PICTURE BETWEEN YOU CAROLYN AND ROBERT.

WHAT WHAT ASSUMPTION DID WE MAKE WHEN WE PROJECTED YOU? WELL, I'LL JUST SAY THE PROJECTION IS WHAT THE MODEL DOES. AND SO THE MODEL IS IS THE BLUE LINE PROJECTION. THAT'S THAT'S WHAT OUR MODEL SAYS WILL HAPPEN BASED ON CURRENT TRENDS. WHAT WE DON'T THINK IS THAT THAT WILL BE COMPLETELY TRUE AND WE'RE TRYING TO BE OPTIMISTIC IN SAYING WE WE'RE HOPING THAT IT WILL TURN RETURN TO PRE COVERED LEVELS ONCE VACCINATIONS ARE DONE AND PEOPLE FEEL SAFE AND COMING BACK TO THE SCHOOL DISTRICT. AND SO THAT RED LINE SORT OF REPRESENTS OUR OPTIMISM.

IF I CAN JUST FOR OUR PROJECTIONS WE'RE LOOKING LONG TERM.

SO WE'RE SHOWING YOU THE PROJECTION BUT WE'RE SAYING WE DON'T BELIEVE IT IS TRUE.

AND FOR THE MOST PART WE HAVE CONTINUED TO WATCH IT AND ADJUST IN FUTURE YEARS FOR WHAT

[01:30:05]

IT'S ABOUT ACROSS OREGON I PULLED OUT. YEAH.

DAPHNE DEFINITELY HAS A BAR CHART NEXT. SO THE OUR PROJECTIONS ARE ACTUALLY BASED ON THE IMPACT THAT COVERED ON US BECAUSE THAT'S THAT'S THE WAY WE'RE MOVING FORWARD AS IF THOSE STUDENTS WILL NOT RETURN BECAUSE THAT'S WHAT WE HAVE TO DO. NO, NO, NO. WHAT I WOULD NOT SAY IS WE HAVE TO DO THE BLUE LINE IS HOW WE'VE ALWAYS DONE PROJECTIONS. I MEAN IT TO BE CONSISTENT.

WE CONTINUE TO DO PROJECTIONS THE WAY WE ALWAYS HAVE. AND SO OUR PROJECTION GOING THAT ROUTE IS THE BLUE LINE. THAT IS IT. BUT WHAT WE'RE SAYING IS WE DON'T BECAUSE OF COVE AND BECAUSE THAT VARIANCE BETWEEN WHERE WE ARE OUR PROJECTIONS SHOW US THIS YEAR COMPARED TO WHERE OUR PROJECTIONS SHOWED LAST YEAR THAT MASSIVE DRAW.

WE DON'T BELIEVE THAT BLUE LINE FOR NEXT YEAR WILL BE TRUE. AND THAT'S WHAT I WAS SAYING IS FOR THE MOST PART THE VARIANCE IS SOMEWHERE BETWEEN THE BLUE AND THE GREEN AND WE HAVE NO REAL DATA TO ESTIMATE WHERE WE'RE GOING TO FALL. WE DO BELIEVE THAT WHEN WE GET PAST COVE IT KIDS SOME KIDS WILL RETURN. WE'LL RETURN AT THIS POINT WE DON'T KNOW. SOME THINGS LIKE THE SURVEY WILL HELP US.

ONE HUNDRED THIRTY FIVE DAY DATA WILL HELP US. WE START SEEING KIDS SIGN UP NEW SIGN UPS FOR SCHOOL NEXT YEAR THAT WILL HELP US ALL THAT DATA AS IT STARTS TO COME IN WILL START TO HELP US SEE WHERE WE'RE GOING TO BE NEXT YEAR. AND AS WE SIT TODAY, OUR BEST ESTIMATE WHERE WE THINK WE'RE GOING TO GO NEXT YEAR IS THE ORANGE LINE.

SO THE PROJECTION IS THAT WE HAVE TODAY ARE REALLY LIMITED VALUE TO US BECAUSE WE DON'T BELIEVE THEY'RE TRUE. I WOULD SAY THAT IS CORRECT. I WOULD SAY A LOT OF 2020.

I JUST ANTICIPATE THIS IS GOING TO BE A QUESTION WHEN YOU PRESENTED TO THE FULL BOARD.

SO I JUST WANT TO GET CLARITY AND I'M WITH YOU. I AGREE.

I AGREE THIS YEAR'S PROJECTIONS ARE PROBABLY WORTHLESS BECAUSE WE'VE HAD THIS ANOMALOUS SITUATION. I GET THAT YOU'RE GONNA MAKE A PROJECTION.

SO AGAIN, THAT'S WHY PEOPLE ARE A LOT OF PLANNERS AREN'T SHOWING NEW PROJECTIONS OR CONTINUOUS WHAT THEY HAD. BUT YOU KNOW, WE ALL DISCUSSED IT AND I THINK WE DISCUSSED IT IN THE BLUFFTON AD HOC GROUP THAT SORT OF YOU KNOW, I THINK BOARD EXPECTATION STAFF EXPECTATION IS WE CONTINUE ON AS WE ALWAYS HAVE AND WE'VE WE'VE DONE IT THIS WAY SINCE SINCE I'VE BEEN HERE. SO WE WANTED TO CONTINUE AND USE THE MODEL AND SEE WHAT IT SAYS AND THEN THEN HAVE THESE CONVERSATIONS ABOUT WHAT WE REALLY THINK MIGHT COULD HAPPEN NEXT YEAR. AND THE OTHER. RIGHT.

SORRY I CAN'T SEE EVERYBODY. YEAH, PLEASE GO AHEAD. NO, THERE'S THERE'S A YOU KNOW THIS IS NOT REALLY A QUESTION SO MUCH. IT'S JUST MORE CONFUSION.

SOUTH CAROLINA WAS THE NUMBER TO MOVE TO STATE. RIGHT.

AND THEY SAID THAT EVERYONE'S MOVING TO VACATION DESTINATION AND THE COASTAL SOUTH HAS ABSORBED AND I CAN TELL YOU ANECDOTALLY BOOTS ON THE GROUND ON HILTON HEAD, A LOT OF FAMILIES HAVE RELOCATED DUE TO REMOTE WORK. I DON'T KNOW IF THAT'S PERMANENT OR NOT BUT YOU KNOW, IT'S ANOTHER THING. HOW DO YOU LOOK AT THAT AND ADJUST YOUR PROJECTIONS FOR NEXT YEAR? BECAUSE IT COULD BE A LOT OF PEOPLE MOVE INTO BLUFFTON AND HILTON HEAD IN PARTICULAR. ALL OF THIS IS GOING TO HAVE TO

BE TAKEN INTO CONSIDERATION. >> AND LIKE DAVID SAID, YOU KNOW, MAKING PROJECTIONS AND MAKING FIRM PLANS BASED ON THIS. I MEAN YOU HAVE TO KEEP MOVING FORWARD. BUT THIS IS NOT NECESSARILY THE DATA THAT WE'RE GONNA USE TO MAKE CONCRETE DECISIONS. GET A FEW MORE SLIDES FOR YOU. I JUST WANTED TO SHOW YOU SORT

[01:35:02]

THE NEXT ONE IS WE'LL BRANCH CLUSTER AND AGAIN IT'S NOT A HUGE SIGNIFICANT DIFFERENCE BETWEEN THE PROJECTIONS FOR THIS PARTICULAR CLUSTER EITHER .

I THINK THE NEXT ONE IS HILTON HEAD AGAIN. HILTON HEAD SAW A DROP AGAIN AT THE ELEMENTARY LEVEL PRIMARILY BUT IT WAS ALREADY LAST YEAR'S PROJECTION WAS ON A SLOW DECLINE. AND THIS BLUE LINE JUST SORT OF ACCENTUATES THAT THAT DECLINE SAY THE BIGGEST CHANGE THOUGH IS FOR THE BLUFFTON CLUSTER WHERE WE HAVE BEEN GROWING SIGNIFICANTLY. AND WE'RE CONCERNED THAT WE MAY BE POTENTIALLY BEHIND A LITTLE BIT IN THE BLUFFTON AREA IN TERMS OF NEW SCHOOLS BECAUSE YOU SEE LAST YEAR THE GREEN LINE CROSSED OVER THE RED LINE WHICH MEANS WE COMPLETELY RUN OUT OF SPACE IN 21 22.

WELL, WITH THIS YEAR'S PROJECTION WE'RE NOT EVEN CROSSING THE LINE IN FIVE YEARS. SO WHAT THAT TELLS US IS WE'VE PROBABLY BOUGHT SOME TIME TO DO SOME PLANNING FOR FUTURE FACILITIES NEEDS. SO AGAIN, IT'S BACK TO WHAT DO WE BELIEVE WILL HAPPEN? WE THINK WE NEED TO CONTINUE GOING FORWARD WITH PLANNING FOR FUTURE NEEDS. AS YOU AS YOU JUST SAID, THIS BOAT BY PEOPLE ARE STILL COMING. AND CERTAINLY INFORMATION WE'VE SEEN FROM THE TOWN OF BLUFFTON IN TERMS OF BUILDING PERMITS AND ALL THE PLANNING AND DEVELOPMENT AGREEMENTS THAT ARE COMING THROUGH FOR NEW ADDITIONS AND HOMES EXISTING MAY REFER.

EVERYTHING IS CONTINUING. SO WE DO THINK THERE WILL BE A RETURN CLOSER TO THAT GREEN LINE AND WHERE IT MAY CROSS THAT RED LINE IN THE FUTURE. WE'RE JUST GOING TO HAVE TO

KEEP MONITORING. >> YES, I CAN SAY WE WE ENTERED THIS INTO BLUFFTON AND HOW IT COULD BE KIND CONSENSUS WAS I THINK WE WE BOUGHT TIME AND THEN THAT'S GOOD BECAUSE WE WERE ACTUALLY BEHIND AND SO BUT WE DON'T NEED TO LOSE SIGHT THAT WE WERE BEHIND BECAUSE IF THAT BOUNCES BACK WE'LL BE RIGHT BACK BEHIND AGAIN IN BLUFFTON.

AND SO THAT WAS KIND OF CONVERSATION COMING OUT OF A SHOWED THIS TO THE AD HOC

BLUFFTON COMMITTEE MR. CAMPBELL. >> YES, I WAS A SQUIRREL.

DO WE HAVE ANY IDEA WHERE THESE STUDENTS ARE? WE HAVE LOST ANECDOTALLY.

THAT'S ALL WE KIND OF KNOW. AND I THINK THAT'S THE REASON YOU ALL DIRECTED DR. RODRIGUEZ TO TRY TO FIND THAT INFORMATION OUT BY SURVEYING THE PARENTS WHO WHOSE CHILDREN LEFT THE SCHOOL DISTRICT TO SEE IF THEY MOVED AWAY, IF THEY WENT TO OTHER SCHOOLS LOCALLY.

HONESTLY, YOU KNOW WHERE HOPED TO FIND THAT INFORMATION OUT AND WE WILL REPORT THAT TO YOU THERE WITH WHATEVER SURVEY RESULTS WE GET. THANK YOU.

ABSOLUTELY. KIND OF SUMMARIZING UP ENROLLMENT TRENDS AND PROJECTIONS DRIVE MANY DECISIONS BOTH LONG TERM SYLVIE'S PLANNING AS WE'VE TALKED ABOUT IN SHORT TERM FOR STAFFING LEVELS AND CAPACITY AVAILABILITY FOR INSTRUCTIONAL PROGRAM NEEDS. AND AGAIN, WE'VE NEVER HAD A GLOBAL PANDEMIC.

SO YOU KNOW, THERE'S NO GUIDANCE. THERE'S NO NOTHING FOR US TO FOLLOW TO BE A MODEL FOR US TO FIGURE OUT WHAT SHOULD HAPPEN. AND WE JUST KNOW WE NEED TO CLOSELY MONITOR THIS AND MONITOR THE DECISIONS BUT CONTINUE TO PLAN FOR A NEW

[01:40:01]

OKAY NOW THIS IS AN EXAMPLE OF THE. THIS IS THE SUMMER WORK PROJECT LIST AND SORT OF THE END IN THAT FIFTH SECTION IN YOUR BOOK AND WHEN I KIND OF TALK THROUGH WHAT THESE ARE AND WHAT IT LOOKS LIKE FOR YOU. SO A LIST OF A NUMBER THAT'S JUST RANDOM. THEY'RE SORT OF GROUPED TOGETHER BY SCHOOL AND WE HAVE CERTAIN CATEGORIES OF PROJECTS THAT WE USE ACADEMIC SUPPORT, ASSET PRESERVATION AND OTHER KEEPING THE BUILDING FUNCTIONAL LIFE SAFETY AND THEN STANDARDIZE ASIAN AND EQUITY SO ALL OUR PROJECTS ARE GROUPED INTO THOSE CATEGORIES. AND THEN THE SOURCE IS ACTUALLY WHERE DO THAT PROJECT ORIGINATE FROM AND WE KIND OF GO INTO DETAIL IN THE BOOK DESCRIBING THE PROCESS HOW THINGS GET ON THE CAPITAL IMPROVEMENT LIST AND YOU'LL SEE THAT THAT SHOWN HERE WHERE IT CAME FROM A LOT OF INCOME FROM FROM OUR FACILITIES STAFF MAINTENANCE AS TO NEEDS THAT NEED TO HAPPEN IN THAT BUILDING. SOMETIMES THEIR PRINCIPAL THINGS YOU'LL SEE SOME OF THOSE ON THERE ESPECIALLY WHEN IT COMES TO EQUITY STANDARDIZATION OR ACADEMIC SUPPORT THEN THERE'S A DESCRIPTION OF THE PROJECT.

IT'S NOT A LOT OF DETAIL BUT THERE'S DETAIL BEHIND THAT. AND THEN A COST AN ESTIMATED COST FOR THAT PROJECT AND THIS IS SOME MORE WORK STUFF. AND THEN THE NEXT PAGE JUST KIND OF IS SORT OF THE SAME. IT COMES FROM THE MASTER LIST THE BIG LONG FOLDOUT SHEET LISTS. WHEN YOU GET THAT AGAIN SAME THING WITH SCHOOL.

THE CATEGORY WHAT KIND IT IS, WHERE IT CAME FROM, THAT SOURCE A DESCRIPTION AND THEN YOU'LL SEE YOUR CATEGORIES THAT ACTUALLY GO FURTHER OUT. THIS IS JUST A CUT IT OFF SO YOU COULD SEE IT ON THE SHOW IN 2021. BUT THEN THERE'S NINE MORE YEARS OUT ON THIS LIST THAT TAKES IT OUT TO 2030 SCHOOL YEAR AND AGAIN A LIST OF COST AND THOSE COSTS ARE IN THE THE DATABASE THAT ROBERT USES. THOSE COSTS ARE ESCALATED OUT SO IT ACCOUNTS FOR WHAT POTENTIALLY THAT COST SHOULD BE FIVE YEARS FROM NOW.

AND FORD AND ROBERT KATZ COLLEGE SO THAT THAT I. DR. GRIMES.

YES. THOSE EXACTLY THE QUESTION I WAS GOING TO ASK HOW ARE THOSE THE COST UPDATED SO THEY'RE UPDATED ANNUALLY? WELL, YES, THE COST IS PUT IN BY A COST BASIS YEAR OR IF I PUT IN THAT COST THIS YEAR LAST YEAR SAY IT WOULDN'T BE THE COST BASE THIS YEAR WOULD BE 2021. AND THEN IF I SAY THAT PROJECT'S GOING TO BE EFFECT IN 2025, IT PUTS AN INFLATION FACTOR TO GET IT FROM 21 TO 25 AND ALSO LOANS YOU REMOVE IT AROUND. SO IF I MOVE SIDE WELL WE'RE GOING TO PUSH IT OUT FOR 20 28 JUST PUSH IT OUT. IT'LL INFLATE AUTOMATICALLY.

AND THEN IF IF OUR COST BASIS IS GETTING TOO OLD, WE SHOULD SAY, YOU KNOW, IT'S BASE BACK IN 2013 MAY SAY WELL WE NEED TO LOOK AT THAT AGAIN AND SEE AND BRING IT CLOSER TO THE YEAR WE'RE IN AND HAVE ANOTHER COST ASSESSMENT DONE FOR THAT PROJECT.

SO ANSWER YOUR QUESTION. >> YES. THANK AND.

AND THAT'S REALLY SORT OF THE END OF OUR PRESENTATION WILL TAKE QUESTIONS THAT YOU MAY HAVE TO SAVED UP FOR THE END. ANY OTHER QUESTIONS FROM ANYONE AS I WAS REVIEWING THIS? THIS IS A WEALTH OF INFORMATION. IT IS VERY IMPRESSIVE THE INFORMATION THAT IS PLACED IN HERE AND CAROL AND ROBERT, THANK YOU SO MUCH.

I'D LIKE TO REFER BACK TO WHAT THE P E ACTUALLY SAYS AND THEN AT THAT POINT MAKE A MOTION HAVE SOMEONE MAKE A MOTION TO BRING THIS TO THE FULL BOARD. IF THERE ARE NO OTHER QUESTIONS ,OK. SO THE P E ACTUALLY SAYS SEVEN POINT NINE THE SUPERINTENDENT WILL REVIEW GRADE CONFIGURATIONS ANNUALLY SCHOOL ATTENDANCE BOUNDARIES AND

[01:45:04]

SO MR. SMITH OR MS. BOATWRIGHT, IF YOU FEEL THAT THIS PRESENTS TO US WHAT THIS P E IS ASKING FOR THAN IF ONE OF YOU COULD MAKE A MOTION FOR I CAN DO IT I MOVE THAT THE BOARD OF EDUCATION EXCEPT P E SEVEN POINT NINE REVIEW OF SCHOOL BOUNDARIES.

OKAY. THAT WAS MY MISTAKE. I APOLOGIZE MS. RIGHT. WE'RE JUST MOVING IT TO THE FULL BOARD SO THIS WOULD BE THE MOTION THAT MIGHT BE READ THAT NIGHT. IF THE BOARD AGREE.

SO IF YOU COULD JUST MOVE IT TO THE FULL BOARD. I MOVE THAT WE MOVE IT TO THE FULL BOARD. THAT'S ALL RIGHT. SOUNDS GOOD.

MR. SMITH, WOULD YOU SECOND THAT? MR. ORTON HAS AN OBJECTION.

OK, NO, NO. I JUST. A LOT OF TIMES THE WAY THAT YOU PRESENT IT IS YOU WOULD PRESENT IT AS A RECOMMENDATION TO ACCEPT OR DENY.

SO. OK. BECAUSE A LOT OF TIMES THE BOARD LAST DIDN'T PASS UNANIMOUSLY. THAT'S TRYING TO AMEND MY

MOTION. >> LET'S LOOK A LITTLE BIT MORE FORMAL SO I MOVE THAT THE OPERATIONS COMMITTEE RECOMMEND ACCEPTANCE OF REVIEW OF SCHOOL BOUNDARIES TO THE FULL BOARD.

DOES THAT MAKE SENSE? IS THAT MEET THE PARAMETERS? ART OR I MOVE THAT THE OPERATIONS COMMITTEE RECOMMENDS TO THE FULL BOARD ACCEPTANCE OF P E SEVEN POINT NINE.

OKAY. YOU GET ALL THOSE CHANGES WORK WORK AND I MOVE THAT THE OPERATIONS COMMITTEE RECOMMENDS TO THE FULL BOARD P SECTIONS OF P S ACCEPTANCE OF P E SEVEN POINT NINE RIGHT. OUT SOUND RIGHT. WILLIAM DOES THAT SOUND APPROPRIATE? NO. HOW WOULD I WAS GOING TO SAY THIS INFORMATION TO TO DIGEST. SO I DON'T KNOW IF THIS IS SOMETHING THAT SHOULD BE RECOMMENDED AT A BOARD MEETING. I MEAN JUST AN M MY MY OPINION. SO YOU KNOW WHERE I'D RECOMMEND DAVE RECOMMEND. I I WOULD SAY I WOULD SAY MORE VOTE FOR THE BOARD TO REVIEW.

I'M NOT SO 100 PERCENT SOLD ON THIS ON THIS INSTRUMENT SO I WOULDN'T I WOULD NOT CONSIDER MYSELF TO RECOMMEND THIS TO THE BOARD. I CAN SECOND THAT MOTION.

>> OK, WELL THEN. BUT I WOULD PREFER IT IS TO MOVE TO POSSIBLY A WORK

SESSION. >> WELL, I WOULD LIKE TO BE ABLE TO SECOND THIS MOTION.

>> I DON'T REALLY KNOW HOW THAT FALLS IN ROBERT'S RULES BUT I WILL SECOND IT.

MR. SMITH, YOU CAN VOTE AGAINST IT THEN IF YOU DON'T AGREE WITH THIS, OK? ALL RIGHT. SO ALL IN FAVOR OF THIS MOTION OF MOVING THIS EIGHTY SEVEN POINT NINE WITH A RECOMMENDATION TO ACCEPT TO THE FULL BOARD SAY I WENT ON PORTABLE DID YOU SECOND THE MOTION? I DID.

SO THEN SO THEN YOU WILL PASS THE GAVEL? YES, SIR.

WELL, WE HAVEN'T WE HAVEN'T PICKED A VISE CHAIR YET. AT THIS POINT I DON'T KNOW YOU SHE MADE THE MOTION THAT YOU SECOND THE MOTION. SO GET THE GAVEL.

GO AHEAD. GOT SOMEONE WHO WAS NOT INVOLVED IN THE MOTION.

YES, SIR. THEN WOULD YOU TAKE THE GAVEL, MR. SMITH? NO PROBLEM. I HAVE NO PROBLEM DOING THAT. THANK YOU VERY MUCH.

I APPRECIATE YOUR HELP WITH THIS. OKAY.

SO YOU HAVE THE GAVEL. YES, MA'AM. SO.

SO AT THIS POINT TIME WILL CAUSE GO AND JUST GO AND CALL FOR THE WHAT IS THE JURY THAT I WAS GOING FOR THE VOTE FOR THAT FOR THOSE WHO ARE IN FAVOR? WOULD YOU PLEASE? I I. THOSE WHO OPPOSE WOULD YOU SAY I.

THOSE WHO WOULD STAND WOULD YOU I. I SHOULDN'T HAVE TO GO.

WHY WEDNESDAY I SAID A FINAL THAT WAS TWO. >> YES.

WHAT WAS TO IT WAS TWO. YES. AND ONE ABSTENTION SKEWED EVERYTHING. OKAY. THANK YOU FOR YOUR ASSISTANCE WITH THAT, MR. SMITH. NO PROBLEM. ALL RIGHT.

IS THERE ANY OTHER BUSINESS FOR THIS EVENING? NO, MA'AM.

I'LL MAKE A MOTION THAT WE HAVE THAT WE ADJOURN IS ABOUT RIGHT. >> OH, I SECOND THAT MOTION.

OKAY. ANY DISCUSSION ON BEFORE WE DO ADJOURN? I JUST WANT TO AGAIN SAY THANK YOU TO MS. CRUTCHFIELD, MR. OD'ING FOR THIS VERY COMPREHENSIVE STUDY AND I KNOW THAT THERE WILL BE VERY MANY QUESTIONS COME WHEN

[01:50:04]

EXCELLENT. SO I'M NOT MAKING PROMISES. WE ACTUALLY WANTED IT BEFORE WE SET UP THE PRINTING JUST TO MAKE SURE THERE WERE NO MASSIVE COMMENTS TONIGHT FOR EVERYBODY.

YOU KNOW, IT SOUNDS LIKE GELLER IN AGREEMENT WITH THE WAY IT'S GOING.

WE'LL SEND IT TO THE PRINTER TOMORROW. I MEAN IT DOES TAKE HIM ABOUT A WEEK SO WE'RE GOING HAVE A HARD COPY READY FOR THE BOARD MEETING.

BUT THE PDA IS AVAILABLE IN CASE. IS THIS A GOING TO BE THEN ON NEXT WEEK'S FULL BOARD MEETING? ARE WE BRINGING IT IN FOR JEFF? I MEAN WE'LL BE READY TO PRESENT IN WHATEVER FASHION YOU WISH FOR US TO PRESENT AT THE BOARD MEETING.

AND I LOVE CHRISTINA'S HONOR, SIR. TINA STILL ON BUT IS THAT ON THE AGENDA FOR FEBRUARY 16? YES. ALL RIGHT.

>> SO IT LIKE WIN WIN WIN IN THE FUTURE. WHEN WE WHEN WE PRESENT ANYTHING THAT WE GO THAT WE GO OVER THAT WE SEE THAT WE FEEL THE NEED TO DISCUSS THAT WE DISCUSS THE BOARD MEETING WHEN IT COMES TO OUR COMMITTEE AND THEN WE HAVE THAT OPPORTUNITY TO BRING ABOUT THAT TIME OF ALL THE CHAIR OF THE COMMITTEE IF SHE WANTS TO LAY TAKING CHARGE THEN THEY BRING THAT UP BUT DON'T DO ANYTHING THAT WE WILL OPEN OUR COMMITTEE MEETING BECAUSE BASICALLY WHEN WE GET UPDATES YOU'RE GIVING AN UPDATE ALL OF THE.

OF YOUR COMMITTEE. RIGHT NOW WITH BE REPORT OUT FROM OPERATIONS.

RIGHT. RIGHT. YEAH.

I WAS JUST WONDERING WITH WHAT THE FINAL VERSION BEING PRESENTED WOULD HAPPEN IN TIME FOR TUESDAY. THAT SOUNDS LIKE WE WILL. AND WE'LL TAKE SUGGESTIONS IF YOU WANT A SHORTER LONGER COVER CERTAIN THINGS AND NOT OTHERS.

>> I MEAN I'M OK. >> I THOUGHT YOUR PRESENTATION WAS VERY GOOD AND I WOULD LOOK FORWARD TO IT AT A FULL BOARD MEETING. AND ROBIN, I THINK IT WOULD BE CRUCIAL TO SEND OUT THE LINK TO THIS DOCUMENT. PRIOR AS SOON AS POSSIBLE ACTUALLY TO ALL THE BOARD MEMBERS THERE'S A LOT THERE FOR THEM TO REVIEW.

IT GOES INTO BOARD THAT'S THE WAY IT'S IN YOUR BOARD BOX AND JUST TRANSFER THINGS OVER THERE. SO I'LL BE IN THERE TOMORROW. EXCELLENT.

ONCE WE FINALIZED THE AGENDA IT'S IN BOARD. THAT'S TOMORROW WITH THE OTHER

MATERIALS. >> VERY GOOD. THANK YOU VERY MUCH FOR THAT.

ALL RIGHT. SO ALL IN FAVOR OF THE MEETING BEING

* This transcript was compiled from uncorrected Closed Captioning.