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[3:30pm Call to Order]

[Approval of Agenda]

[Approval of the January 15, 2021 Committee Meeting Minutes]

[Review and Update of Policies after 2nd Reading]

[00:19:08]

BIT DIFFERENT I DON'T THINK IT'S FINE IF WE JUST TOOK OUT THE WORD PRESENT ON THE

[00:19:14]

MEMBERSHIP AND THEN WE DON'T NEED TWO SENTENCES OF MEMBERSHIP.

[00:19:22]

>> RIGHT. SO THE BOARD A QUORUM SHALL WE BE 50 PERCENT PLUS ONE

[00:19:26]

OF MEMBERSHIP ROUNDED DOWN BECAUSE THAT WOULD WORK FOR EITHER THE FULL BOARD OR THE COMMITTEES. OK. DO WE NEED TO SAY FOR PURPOSES OF A BOARD OR COMMITTEE MEETING AT THE BEGINNING I'M NOT SURE WHAT THE FOR PURPOSES OF THE BOARD IS QUALIFYING FOR PURPOSES OF THIS BOARD BECAUSE I DON'T KNOW EITHER.

>> I JUST WANT TO WORDING SEEMS STRANGE THAT THE BOARD COULD TAKE THAT ALL OUT AND JUST SAY A QUORUM IS REQUIRED OR BECAUSE WE SAID UP HERE FROM A QUORUM SHALL BE DEFINED AS THE MINIMUM

[00:20:09]

NUMBER OF MEMBERS WHO MUST BE PRESENT. A QUORUM SHALL BE 50 PERCENT PLUS ONE OF MEMBERSHIP ROUND. THEN THAT DEFINITION IS A QUORUM.

THE NUMBER OF MEMBERS WHO MUST BE PRESENT IN ORDER THAT BUSINESS CAN BE VALIDLY TRANSACTED UP ABOVE. SO I THINK YOU KNOW WHAT? NOW THE SECOND TO LAST SENTENCE MIGHT BE BETTER AFTER THE LAST SENTENCE JUST FLIPPED THE LAST TWO SENTENCES I THINK IT MAKES MORE SENSE. SO THE AG I AGREE WITH THAT CHANGE.

AND THEN THAT JUST YOU KNOW THE SECOND SENTENCE IS FROM ROBERT'S RULES QUORUM REFERS TO THE NUMBER OF MEMBERS PRESENT NOT TO THE NUMBER ACTUALLY VOTING ON A PARTICULAR QUESTION. SO THAT'S FROM ROBERT'S RIGHT? YEAH THAT'S THAT'S GOOD TO HAVE IT IN THERE. OK. SO IF THE SO CAN WE JUST TEST THE THEORY ON THIS LAST SENTENCE TO MAKE SURE IT WORKS FOR COMMITTEES AND FOR REGULAR BOARD MEETINGS SO ANY BUSINESS TRENDS OR SORRY A QUORUM SHALL BE 50 PERCENT PLUS ONE OF MEMBERSHIP ROUNDED DOWN SOME MEMBERSHIP IS TO MEAN TOTAL MEMBERSHIP.

SO IF A REGULAR BOARD MEETING THAT WOULD BE 50 PERCENT OF TOTAL MEMBERSHIP WOULD BE FIVE POINT FIVE PLUS ONE IS SIX POINT FIVE ROUNDING DOWN WOULD BE SIX.

SO CHECK THEIR COMMITTEES CAN BE UP TO FIVE PEOPLE. SO THAT WOULD BE TWO POINT FIVE PLUS ONE THREE POINT FIVE ROUNDED DOWN THREE CORRECT. FOUR WOULD BE TWO PLUS ONE ROUNDED DOWN. YOU DON'T ROUND DOWN BECAUSE YOU'RE STILL AT THREE A C WOULD STILL NEED THREE TO CONDUCT BUSINESS WITH THE FOUR NUMBER OR NO MAJORITY.

>> YEAH. >> AND THEN SAME FOR A THREE COMMITTEE MEMBER.

SO I THINK WE'RE GOOD MISERABLE . I SEE YOUR HAND IS RAISED.

OH SORRY. SO DOES THAT WORK FOR EVERYBODY THE WAY IT IS NOW? DO YOU WANT ME TO DO A FINAL READING OF THIS JUST SO WE CAN ALL PROCESS A QUORUM SHALL BE DEFINED AS THE MINIMUM NUMBER OF MEMBERS WHO MUST BE PRESENT AT A MEETING FOR THE BOARD TO VALIDLY TRANSACT BUSINESS? THE QUORUM REFERS TO THE NUMBER OF BOARD MEMBERS PRESENT AND NOT THE NUMBER. ACTUALLY VOTING ON A PARTICULAR QUESTION A QUORUM SHALL BE 50 PERCENT PLUS ONE OF THE MEMBERSHIP ROUNDED DOWN ANY BUSINESS TRANSACTED BY THE BOARD IN THE ABSENCE OF A QUORUM IS NULL AND VOID. GOOD WORD.

SO THEN IS THAT ALL THE GREEN THAT WE ARE SUPPOSED TO GO OVER? WE HAD THAT RUBRIC AND THEN THE OTHER ONE WITH REGARD TO CAPITAL IMPROVEMENTS THAT CRACK

ROBIN THAT OF THE SECOND READING THIS UP THAT'S ALL. >> OK.

>> AND WAS THERE SOME CLARIFYING LANGUAGE ON IT ON ANYTHING? I BELIEVE THERE WAS AN EMAIL FROM COLONEL GEIER WAS THAT ON SOMETHING WAS THAT CLARIFIES?

>> YEAH, THAT'S IT. HERE IS THIS E-MAIL WAS TO ADD THE WORD OTHERWISE.

AND THAT'S IN THERE. OK, AND THE THESE ARE GOOD. >> I KNOW THAT KATHY, YOU MADE A FUTURE AGENDA TOPIC TO EVERYTHING TO THIRD READING SO I DON'T KNOW IF THAT AGENDA HAS

BEEN SET YET BUT WAS IT OPERATIONAL? >> MAYBE IT WAS YESTERDAY I THINK RIGHT. WE DID IT AS A PLACE HOLDER TO PUT WE PUT THIS ON THERE AS A

PLACE HOLDER. DOCTOR, GLAD WE HAVE IT. >> YESTERDAY WE SET THE AGENDA AND IT'S UNDER BOARD BUSINESS AND IT'S LISTED AS THE THIRD AND FINAL READING OF THE GOVERNANCE COHERENT GOVERNANCE POLICY MANUAL RIGHT. WHICH I THINK EVERY BOARD MEMBER FROM THE LAST FIVE YEARS BECAUSE I WENT THROUGH THINKING ABOUT IT I BELIEVE EVERY SINGLE BOARD MEMBER WHO HAS SERVED IN THE LAST FIVE YEARS HAVE INPUT INTO THIS DOCUMENT.

AND IT'S VERY COMPREHENSIVE AND THROUGHOUT THIS IS WONDERFUL. >> AND THEN THE NEXT ITEM ON

[Discussion of Future Meeting Dates]

THE AGENDA IS DISCUSSION OF FUTURE DATES. I'M NOT SURE WHAT WILL COME OUT OF THAT THIRD AND FINAL READING, BUT I KNOW THAT THERE WILL PERHAPS BE OTHER WORK TO

[00:25:02]

BE DONE IN THE FUTURE. SO WHAT? SEE, I HAVE A QUESTION.

YES, MA'AM. SO AFTER THIS GOES TO THE THIRD READING THEN IT THIS DOCUMENT IS READY TO GO TO DR. RODRIGUEZ FOR THE MONTH FOR THEM TO DETERMINE THE MONTH MONITORING.

ARE YOU ALL MAKING RECOMMENDATIONS FIRST TO SAYING, YOU KNOW, IN THE EASE OF WHAT YOU WANT TO SEE OR YOU JUST SILLY IT ALL TO HIM AND THEN BRINGING IT ALL BACK WHEN IT'S READY? AND I WOULD GATHER INPUT FROM OTHER MEMBERS BUT IT WAS MY UNDERSTANDING THAT IT WAS GONNA GO TO HIM FOR HIS OWN INTERPRETATION.

OK, IS THERE AND DOES ANYBODY ELSE UNDERSTAND THAT DIFFERENTLY? DR. GUARDIA? I AGREE. JUST WHAT YOU SAID.

AND THEN TO THE NEXT BOARD MEETING IS SCHEDULED FOR EMPLOYMENT.

MY CALENDAR NEXT WEEK THE 16TH AND SO I'M LOOKING AT I BELIEVE MARCH FOR THE NEXT POLICY COMMITTEE MEETING ARE WHOSE DAYS OR THURSDAY IS WHAT IS GOOD DAYS.

ROBYN, IS THIS FOR STANDARD OR IS JUST JUST THE NEXT MEETING? IT MIGHT BE A VERY SHORT MEETING. YES. I WANT TO MAKE SURE THAT WE HAVE SOMETHING ON THE CALENDAR AFTER THAT THIRD READING IN CASE THERE'S ANYTHING THAT COMES OUT OF THAT FOR HIM. WE ALSO WERE SUPPOSED TO QUARTERLY.

>> YEAH, THAT CAN BE OUR OR OUR SEC OR THAT WOULD BE TWO IN Q1 BUT SAY LET ME LOOK SAY LOOK WE HAVE A MARCH OUR BOARD MEETING IN MARCH IS ON THE SECOND THERE IS A CLOCK MEETING ON THE

THIRD. >> CURRENTLY WE DON'T HAVE ANYTHING SCHEDULED FOR THE 8TH

OR THE 9TH OR THE 10TH 8TH OR THE 9TH. >> ANY PREFERENCE FROM ANYBODY? I WOULD SAY DO THE NIGHT. THAT WOULD BE A MONTH AWAY ESSENTIALLY.

I DON'T HAVE ANY PREFERENCE. >> UP UNTIL THE 9TH CAN WE DO IT AT THIRTY STELLAR WORKS FOR ME 330 AND I MARCH 9TH OK. PERFECT. ANYTHING FROM ANYBODY ELSE? I DON'T SEE ANY HANDS RAISED SO I THINK THAT IS ALL I HAVE A MOTION TO ADJOURN.

I'LL SECOND IT. THANK YOU EVERYONE. APPRECIATE.

ALL RIGHT. I

* This transcript was compiled from uncorrected Closed Captioning.