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I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL PLEDGES, ESPECIALLY POIGNANT TODAY.
ISN'T IT JUST WHEN YOU THINK THINGS CAN'T GET WORSE.
MS. RACHEL HAS JUST JOINED US.
NEXT ITEM IS APPROVAL OF THE AGENDA.
I DIDN'T HEAR WHO'S SECOND KRISHA.
OKAY, FASHION ALL IS IN FAVOR.
THERE WAS NO PUBLIC COMMENTS, NO PUBLIC COMMENTS.
THAT'S GETS US TO APPROVAL OF THE SEVEN 15TH COMMITTEE MINUTES.
WE APPROVE THE DECEMBER 15TH COMMITTEE MINUTES.
I GUESS JUST TO THE MEAT OF OUR MEETING.
HEY, DO YOU WANT ME TO OPEN UP THE DOCUMENTS OR THE MOTIONS? WHERE DO YOU WANT ME TO GO? I THINK THE DOCUMENT WOULD BE THE BEST.
NOW, DID WE GET INCORPORATED ALL OF THE MOTIONS FROM THE LAST, FROM OUR LAST MEETING, EXCEPT FOR THE ONES THAT I JUST SENT TO YOU? UM, UH, FROM JULY THROUGH DECEMBER AND I ALSO ADDED THE OH, EASE, UM, MADE THEM, LET'S SEE, UM, THE SIX, THE THINGS THAT WERE IN THE FINANCE COMMITTEE MEETING.
SO I, I INCORPORATED THAT IN THE OH, EASE.
OH, E AND I MADE THEM BLUE TO MAKE THE CHANGES.
SO IN OH SIX, I INCORPORATED THE DOCUMENTS THAT FINANCE HAD PRESENTED TO THE BOARD SO THAT YOU CAN HAVE THEM IN THE NEXT READING.
UM, THAT WAS OH, SIX OH SEVEN, THEN I ADDED ITS OWN NUMBERS TWO 16.
OH, HE'S 17 ADMINISTRATIVE TECHNOLOGY AND 18 IS FOOD SERVICE.
SO THEY'RE, THEY'RE ALL IN BLUE SO THAT WE CAN DRAW THE BOARD'S ATTENTION TO THEM.
AND THEN I ADDED THE RESULTS OF WHAT YOU SUBMITTED ON THIS PAGE WITH THIS DOCUMENT.
DID YOU WANT IT TO BE A SEPARATE PAGE OR IS THAT FINE? UM, ON THAT I'M GOING TO SCROLL DOWN THERE.
UM, I, I DON'T THINK THE ROLL-UPS YOU SEE THAT THERE, THE ROLL UPS THAT WE'RE DOING, I'M NOT SURE THAT THEY ARE AS, UM, AS IMPORTANT, THEY'RE IMPORTANT FOR THOSE AFFIRMATIVE REVIEW, BUT AS THE REALLY DETAILED STUFF THAT DANIEL GAVE US, YOU KNOW, WHAT I MEAN
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IS MATRIX IS, IS, UM, VERY THOROUGH.AND I THINK THAT'S WHAT PEOPLE PROBABLY NEED TO SEE, BECAUSE THOSE ARE THE ACTUAL RESULTS.
WE WANT THE ROLE OF THIS KIND OF, FOR EASE OF, UH, OF DOING AN EVALUATION.
SO WHERE THIS IS PUT THE DANIEL'S MATRIX IN HERE.
MA'AM, THAT'S WHAT, WHAT I WOULD SUGGEST.
I MEAN, I'M, I'M ENOUGH FOR THE REST OF THE COMMITTEE AND I THINK THAT'S WHAT'S IMPORTANT OR IT ALSO SHOWS HOW SPECIFIC, UM, THE RESULTS ARE, WHEREAS THIS, YOU KNOW, THIS IS A LITTLE HIGHER LEVEL THAN, UH, ALL RIGHT.
UM, SO WE HAVE THE ACADEMICS HERE.
UM, BUT SHOULD WE ALSO HAVE, IN YOUR STATEMENT, YOU TALK ABOUT THE, UM, RECRUITMENT AND RETENTION OF QUALIFIED STAFF AND FISCAL RESPONSIBILITY.
WE ALSO HAVE A METRIC FOR THAT.
SHOULD THAT BE INCLUDED IF WE'RE GOING TO EXCLUDE THE YEAH.
THOSE TWO WOULD ALSO BE IN THERE CAUSE THERE'S A MEASURES.
BUT IT'S JUST THAT, THAT ACADEMIC ACHIEVEMENT IS JUST SO MUCH MORE COMPLEX THAN WHAT WE'RE SHOWING HERE.
EVERYBODY ELSE COULD WITH THAT, RACHEL'S GO WITH THAT.
YOU GOOD WITH THAT? I THINK THAT SOUNDS GOOD.
UM, NOW THE OTHER THING ROBIN THAT YOU GAVE US WAS UPS WRONG CAB, UM, WHERE THE MOTIONS THAT WE HAVE NOT YET INCORPORATED, IS THAT CORRECT? I WENT BACK AND PULLED UP MOTIONS THAT, UM, I STARTED WITH JULY, UM, MOTIONS THAT WERE MADE, UM, EITHER TO ACT INTO POLICY OR MOTIONS.
I E LIKE, UM, CHANGING THE BOARD MEETINGS AND WE HAVE TO END AT NINE 15.
NOW, THINGS LIKE THAT THEN NEED TO BECOME A POLICY BECAUSE WE'VE STARTED ENACTING THOSE THINGS.
SO DO YOU WANT ME TO START WITH THE LATEST ONES? HAVE, WHAT DO YOU WANT US TO DO? I JUST STARTED CRYING.
I WENT DOWN TO THE JULY ONES ON THE JULY ONES.
THE FIRST ONE FINANCE COMMITTEE REFERENCES TO THE WORD EDUCATION AND THE PROCUREMENT CODE DOCUMENT BEING GIVEN TO THE STANDARD POLICY COMMITTEE FOR PLACEMENT IN THE HANDBOOK, OR I'M NOT SURE WHAT THAT MEANS IN OUR POLICY MANUAL REFERENCES TO THE BOARD OF EDUCATION IN THE PROCUREMENT CODE DOCUMENT.
SHOULD BE IN THE HANDBOOK OR THE POLICY MAN.
MY THOUGHT IS THAT, THAT, THAT SHOULD PROBABLY IN THE HANDBOOK BECAUSE IT'S JUST SEEMS LIKE HANDBOOK COMMON MATERIAL.
I'M NOT SURE OF A GRACEFUL WAY TO PUT IT IN THERE.
IS THAT PROCUREMENT CODE, IS THAT DOCUMENTS ALREADY IN THE HANDBOOK? WELL, IF I MAY, ROBIN HAD GONE THROUGH FOR THE FINANCE COMMITTEE AND, UM, PULLED OUT ALL REFERENCES TO IT AND THE PROCUREMENT CODE AND, AND TOLD WHERE THAT WAS.
SO I THINK IT'S JUST LIKE A ONE PAGE DOCUMENT AT THIS POINT, REGGIE MURPHY HAD PREPARED THEIR PROCUREMENT CODE AND PREPARED THAT LIST FOR US.
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I THINK IT'S HELPFUL FOR THE BOARD MEMBERS TO KNOW WHAT THE REFERENCES ARE.SO MAYBE IT COULD JUST BE NO WORD PROCUREMENT CODE REF RESPONSIBILITY SO THAT THEY'RE AWARE OF IT.
I JUST DIDN'T WANT US TO PUT UP 75 PAGE DOCUMENT IN HERE IF IT'S OKAY.
IT'S LIKE MAYBE TWO OR THREE PAGES LONG, I THINK.
SO WE PUT, SO WE PUT IN THE HANDBOOK ALREADY, THIS IS THE HANDBOOK.
SO WE PUT IN RED, UM, ROLES OR RESPONSIBILITIES OF BOARD MEMBERS, STATE STATUES, AND RELATIVE TO PROCUREMENT.
SO WHAT WOULD THAT SUFFICE? UM, YEAH.
AND THAT, THAT DOC WHERE IT SAYS RELATIVE TO PROCUREMENT IS, DOES THAT LEAD YOU TO THIS DOCUMENT THAT REGGIE DID? UM, THANKS.
SO, I MEAN, IF THAT'S WHAT YOU WANT, WE CAN ALSO PUT THE LINKED WE HAVE, WE HAVE THE PROCUREMENT HANDBOOK, THERE IS A LINK, OR WE CAN JUST PUT THOUGH THE TWO PAGE DOCUMENT THAT REGGIE MADE.
UM, IT SEEMS TO ME, WE SHOULD PUT THE TWO PAGE DOCUMENT, BUT RACHEL, YOU'RE ENTITLED TO IT.
YOU'RE MORE FAMILIAR WITH IT THAN, RIGHT.
WELL, ARE WE GOING TO BE ADDITIONAL DOCUMENTS THAT ARE GOING TO BE ADDED? ARE WE GOING TO JUST LIKE, MAYBE MAKE THEM BE ADENOMAS OR EXHIBITS OR WHATEVER, AND SAY LIKE, YOU KNOW, A B AND LABEL IN THAT WAY? I THINKING ANYBODY.
I WAS KIND OF, UH, ENVISIONING JUST LIKE WHEN ROBIN GAVE US TWO YEARS AGO, THAT BINDER THAT HAD THE DIFFERENT TABS.
AND SO IT WAS KIND OF ENVISIONING THAT THIS COULD BE ADDITIONAL DOCUMENT TO BE ADDED.
COULD ACTUALLY MAYBE HAVE, IS THAT WHAT YOU'RE ASKING RACHEL? YEAH, I WAS JUST, I WAS BASICALLY SAYING WHERE IT SAYS ADDITIONAL DOCUMENTS TO BE ADDED KIND OF LIKE A, UH, INDEX WOULD DO SO THAT PEOPLE KNOW THAT TAB, WHETHER IT'S TAB A TAB B WHATEVER, BUT SOME WAY TO LABEL THEM BECAUSE WHERE IT SAYS WHAT, YOU KNOW, ROLES AND RESPONSIBILITIES OF BOARD MEMBERS THAT COULD JUST BE RIGHT BEHIND THE STATE STATUTES.
I THINK THE MORE CLEARLY IT'S ORGANIZED AND, AND ENUMERATED AND EVERYTHING, THE BETTER IT'S GOING TO BE USED AS A RESOURCE.
AND THEN THE BOARD MEMBERS COULD HAVE THAT NOTEBOOK WITH THEM AT BOARD MEETINGS, IF THEY NEEDED TO MAKE A REFERENCE TO PROCUREMENT ISSUE AND IT'S READILY AVAILABLE.
I THINK IT'S HARD WHEN THERE'S LINKS AND YOU HAVE TO KEEP LOOKING THINGS UP.
IT'S NICE TO HAVE EVERYTHING ALL TOGETHER HELPS ME MAKE SENSE.
MAKES SENSE TO YOU, ROBIN FLORIDA SORT OF I'LL PUT IT TOGETHER AND THEN YOU CAN SAY YAY OR NAY.
I THINK WHERE IT SAYS RELATIVE TO PROCUREMENT THAT THIS PARTICULAR THING HAD ONLY TO DO WITH THE ROLES AND RESPONSIBILITIES.
I THINK REGGIE'S DOCUMENT IS A SEPARATE DOCUMENT IN ITSELF.
THAT WOULD BE ANOTHER TAB, I GUESS.
I'M NOT FAMILIAR WITH THE DOCUMENT, SO I DON'T KNOW ROBIN, I HAVE TO GO BACK AND FIND IT AND PULL IT BACK UP.
WE NEED TO SEND IT TO YOU ALL IF YOU DON'T HAVE IT TRICIA.
AND WE SAW IT ONCE I HAD IT BEFORE, I'LL FIND IT AND RESEND IT TO YOU.
THAT GETS US TO THE NEXT MOTION AND STRUCK THE STANDING POLICY COMMITTEE TO INCORPORATE THE 10 GUIDING PRINCIPLES AND COHERENT GOVERNANCE
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MODEL, ANY OTHER POLICY OR HANDBOOK.AND THAT'S THE GUY THAT'S ALREADY THERE.
THE GUIDING PRINCIPLES OF COHERENT GOVERNANCE.
THAT'S GOING TO BE ADDED TO THE HANDBOOK.
SO THAT'S TAKEN CARE OF, AND THEN THE THIRD ONE IS I MOVED AT PERSONS OTHER THAN BC STE EMPLOYEES, OR THOSE CONTRACTED BY BCSD WERE INVITED TO SPEAK OR PRESENT TO THE BOARD IN PUBLIC SESSION WILL PROVIDE IF ANY SUPPORTING MATERIALS ON THE SAME TIMELINE AS BCSD SUCH AS POWERPOINTS DOCUMENTS, ET CETERA, TO THE ENTIRE BOARD SCHEDULED MORE MEETING, BLAH, BLAH, BLAH.
I, I THINK THAT GOES IN WHERE WE TALK ABOUT, UM, THE DOCUMENTS THAT HAVE TO BE IN THE, UH, UM, YOU KNOW, BY THURSDAY, THE NIGHT PRIOR TO A MEETING.
THAT'S WHERE I THINK THAT GOES PERSONALLY.
I THOUGHT WE HAD IT IN THERE ALREADY.
ACTUALLY I THINK I SEE IT, UM, NUMBER 22 ON PAGE 12.
SO IT'S THERE TO THE AUGUST 4TH MOTION THAT THE BOARD READING FORMAT MIRROR, THE OPTIONS PRESENTED FOR THE SCHOOLS AND S INSTRUCTED.
I GUESS THIS IS SAYING THAT WE DO IN-PERSON OR HYBRIDS BASED ON, ON WHAT WE'RE DOING FOR THE SCHOOLS.
I DON'T SEE WHERE THAT BELONGS IN POLICY OR HANDBOOK TO TELL YOU THE TRUTH, BECAUSE I THINK THAT WAS A ONE-TIME THING.
I AGREE WITH THAT SO THAT WE CAN JUST TAKE THAT OUT.
THIS BMI, I THAT'S JUST, MY CATH HAS BEEN IN TRISHA AND, UH, I MEAN, IT JUST, JUST SEEMS LIKE HOPEFULLY A LIFETIME THING.
I LIKE THAT CAN ALWAYS COME UP AGAIN AND EMOTION CAN BE MADE AND IT CAN BE PUT INTO PLACE, BUT FOR IT TO BE A STANDING POLICY, DOESN'T REALLY MAKE SENSE.
WE DON'T WANT THEM, I'M SORRY.
DO WE WANT TO MAKE THAT STAND IN POLICY? NO, I THINK THAT THE CONSENSUS SO FAR IS NO, THAT'S NOT A STAMP THAT DOESN'T NEED TO BE A POLICY BECAUSE IT'S OKAY.
IT WAS JUST AN INCIDENT IF THEY'RE PRESENTLY A POLICY ON WHAT OUR FORMAT IS.
NO, I THINK SO BAD TRONIC PARTICIPATION BACK IN THAT SAME, UM, LIKE OUR REGULAR MEETING FORMAT THOUGH.
YOU MEAN THAT PART? THAT'S WHAT OUR AGENDA LOOKS LIKE.
NO, THERE WAS SOMETHING ABOUT, UH, ATTENDING MEETINGS ELECTRONICALLY.
THAT'S AN OPTION I THINK, BUT I'M JUST WONDERING IF THERE'S A PLACE UNDER HOW OUR MEETINGS ARE RUN AND BLAH, BLAH, BLAH, THAT IT SAYS, YOU KNOW, WE GENERALLY, I THINK THERE USED TO BE LANGUAGE THAT I RECALL FROM ONE VERSION OF OUR POLICY MANUAL THAT SAID, LIKE WHERE WE MET AND ALL THAT STUFF.
BUT I THINK THAT'S BEEN TAKEN OUT NOW IN THIS DROUGHT THAT HAPPENED, BUT IT'S NOT, COULD IT BE IN THE HANDBOOK? I HAVE MY HANDBOOK.
UM, YEAH, WE CAN PUT IT IN THE HANDBOOK AND SAY DURING PANDEMICS, IT DOES SAY ON NUMBER 21, ELECTRONIC PARTICIPATION BOARD MEMBERS MAY
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PARTICIPATE IN MEETINGS BY ELECTRONIC OR OTHER MEANS OF COMMUNICATION SUCH AS TELEPHONE OR VIDEO TELECONFERENCING.I THINK THE INTENT BEHIND THAT ORIGINAL MOTION WAS THAT WE WOULD, OUR BOARD MEETINGS WOULD MIRROR WHAT THE SCHOOLS WERE DOING.
I WANT TO MAKE SURE THAT THEY'RE THAT ONE NUMBER ONE, MY ONE QUESTION WAS IS WHAT WAS THAT NECESSARILY A, UM, BASED ON OUR PRESENT POLICIES THAT ARE ON THE BOOK, WAS THAT SOMETHING THAT WOULD HAVE REQUIRED A TWO-THIRDS VOTE BECAUSE IT WOULD HAVE BEEN A SUSPENSION OF EXISTING OR, UM, I DON'T RECALL, BUT I DO KNOW THAT IN A PREVIOUS DRAFT OF ANOTHER POLICY COMMITTEE, THERE WAS A WHOLE AREA IN THERE THAT TALKED ABOUT WHERE WE WOULD MEET AND WHAT, YOU KNOW, DAYS.
AND I BELIEVE IT REFERENCED, YOU KNOW, WE WOULD MEET NORTH OF THE BROAD AND SOUTH, YOU KNOW, ALL OF THAT, AND THEN THAT WAS REMOVED.
SO THEN I THINK AT THIS POINT WE DON'T HAVE ANYTHING REGARDING OUR FORMAT IN HERE OR IN OUR PRESENTLY USED POLICIES.
IS THAT AN ACCURATE STATEMENT? THAT'S TRUE.
CAUSE IT DOES NOT SAY WHERE YOU MADE OR WHERE YOU HAVE TO MEET.
SO ALL OF THAT WAS TAKEN OUT BECAUSE YOU HAD A REFERENCE THAT YOU MET THE FIRST AND THE THIRD, TUESDAY, AND THIS TIME YOU MET ON THIS SIDE AND SO FORTH.
IT WAS TAKEN OUT BECAUSE WE THOUGHT EACH BOARD CAN DECIDE WHAT THEY WANT TO DO.
I THINK FLEXIBILITY IS PRETTY CRUCIAL THERE BECAUSE THEN EVERY TIME, YOU KNOW, WE COULDN'T MEET, LIKE WHEN WE DECIDED TO NOT NEED AT THE HILTON HEAD LIBRARY ANYMORE THAN WE WOULD HAVE HAD TO GO CHANGE POLICY.
THIS IS SEEM TO BE SOMETHING THAT BELONGS IN POLICY.
WE NEED TO BRING, OR, OR MAKE A NOTE OF THAT TO THE FULL BOARD WHEN WE DO OUR REPORT, THAT THAT IS ONE THAT WE DID NOT INCLUDE.
SO I DON'T THINK WE'VE DONE THAT QUITE YET.
I THINK MOST OF THEM WE'VE KIND OF CODIFIED SECOND READING.
WE CAN SAY WE REVIEWED, WE REVIEWED THE MOTION, SO WE DIDN'T FEEL THIS WAS APPROPRIATE.
THIS ONE HAPPENED, DISCUSS, UM, WHAT ARE WE TALKING ABOUT MEETING ELECTRONICALLY? UM, WHAT ABOUT CELL PHONE? I THINK WE ALREADY GOT AN OPINION ON THAT.
DIDN'T WE GET HER OPINION ON WHETHER THE BOARD HAD LIABILITY THAT BECAUSE YOU CAN'T ENSURE CONFIDENTIALITY AND I BELIEVE WHEN HE GAVE US AN OPINION ON THAT ONE.
IS THAT TRUE? IS THAT YOUR QUESTION OR IS THAT WHERE YOU'RE HEADED? YES.
I'M PRETTY SURE I'M WENDY YOU'RE ON.
I DID GET THAT IN AN ATTORNEY GENERAL'S OPINION, BUT I ALSO, I ALSO THINK IT WOULD BE, UH, YOU KNOW, PROFESSIONAL FOR BOARD MEMBERS TO AGREE THAT THEY'RE NOT GOING TO BE RECORDING, THAT THEY COULD PART OF THEIR AGREEMENT TO MAINTAIN CONFIDENTIALITY.
AND THEY'RE NOT GOING TO BE RECORDING THOSE THINGS BECAUSE I WILL TELL YOU RIGHT NOW THAT LOSS OF THAT'S GOING ON, THAT I JUST LOOKED AT IT YESTERDAY WITH MS. WALLS VERSUS THE COUNTY.
THERE ARE A LOT OF ISSUES IN THAT LAWSUIT ABOUT MR. BECKER, RECORDING PEOPLE.
I JUST THINK IT'S REALLY A PROFESSIONAL.
IF YOU'RE IN A CONFIDENTIAL SITUATION, BE RECORDING IT WELL.
AND IN 20, WHAT WE HAVE CURRENTLY LISTED ON PAGE 1221 D SAYS ELECTRONIC PARTICIPATION IN THE BOARD MEMBERS EXAM IN THE BOARD'S EXECUTIVE SESSION MAY BE PERMITTED.
IT IS THE RESPONSIBILITY OF THE BOARD MEMBER TO ENSURE SECURITY AND CONFIDENTIALITY.
I WOULD LIKE TO SEE WHEN WE DO DO THIS, I THINK IT'S PRUDENT EACH TIME TO ASK EACH MEMBER WHO IS PARTICIPATING THAT WAY TO STATE THAT I AM IN A PRIVATE PLACE OR SOMETHING, YOU KNOW, THAT THE BOARD MEMBERS TAKE HER PUBLIC RESPONSIBILITY STATING THAT THEY'RE THE ONLY ONE IN THE ROOM.
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KNOW.IS THAT GOING TOO FAR AGAINST SOMEBODY'S LIBERTIES? BUT I THINK THAT, OR MAYBE THAT STATEMENT JUST NEEDS TO BE READ EVERY TIME BEFORE WE HAVE A, UH, UH, AN EXECUTIVE SESSION WHERE PEOPLE ARE, UM, PARTICIPATING ELECTRONICALLY AND, AND THOSE THAT ARE CAN SAY, YES, I AGREE, AGREE TO MAINTAIN CONFIDENTIALITY OR AGREE THAT I'M THE ONLY ONE IN THE ROOM.
I MEAN, WHEN PEOPLE ARE, UM, PARTICIPATING ELECTRONICALLY, UM, IN EXECUTIVE SESSION, THERE SHOULD BE NO ONE ELSE IN THE ROOM WITH THEM.
I THINK, YOU KNOW, PERHAPS FROM READING THAT PARTICULAR POLICY IN THE MEETING WOULD BE A GOOD IDEA, BUT I I'D BE RELUCTANT TO ASK PEOPLE TO COMMIT TO THE, JUST LIKE WE HAVE TO TRUST, TRUST THEM, READ THAT AND TRUST ME, SIGN SOMETHING.
I MEAN, WE'RE, I, I WOULD THINK THAT WE SHOULD ALL BE RESPONSIBLE AS BOARD MEMBERS.
AND ONE OF THE FIRST THINGS THAT, YOU KNOW, WE DO WHEN WE COME ON IS READ ALL THE POLICIES AND IF THE POLICY STATES THAT WE'RE RESPONSIBLE FOR MAINTAINING CONFIDENTIALITY AND WE DON'T TAKE THAT, THAT'S ON THAT INDIVIDUAL BOARD MEMBER.
UM, AND THEY'RE THE, SO DO WE DELETE THIS MOTION? DO WE WANT SOMETHING WE'RE GOING TO ASSERT IT SOMEWHERE OR JUST SAY THAT IT DOESN'T FIT OR PERSONALLY, I THINK IT'S TIME TO MAKE A NEW MOTION THAT WE'VE RETURNED TO ALL BOARD MEETINGS IN PERSON.
UM, BUT YOU KNOW, THAT'S NEITHER HERE NOR THERE AT THIS TIME, I GUESS SINCE WE CAN'T HAVE THE PUBLIC THERE IN PERSON A HUNDRED PERCENT, I GUESS WE CAN'T DO THAT.
I THINK THIS SHOULD STAY FOR THE, FOR THE TIME BEING.
WELL, WE STILL DO OFFER TWO OPTIONS FOR SCHOOLING, RIGHT.
SO I THINK THIS IS STILL APPLICABLE, BUT I THINK RACHEL, YOUR POINT IS THAT WHEN WE DON'T HAVE THIS OPTION OF FULL VIRTUAL, THAT WE MIGHT HAVE TO RESEND THIS MOTION OR SOME, WELL THAT WE JUST ARE MIRRORING THE OPTIONS, THE OPTION WON'T BE THERE ANYMORE.
SO THERE'S NOTHING TO MIRROR, RIGHT.
MAYBE THAT'S THE WAY TO HANDLE IT.
OH, I WAS GOING TO SAY THAT, UM, IF WE DECIDE TO, IF WE DECIDE TO HAVE MEETING IN PERSON, UM, THEN AS LONG AS ANY PUBLIC COMES TO THE MEETING, AS LONG AS THEY KEEP THEIR MASS ON, YOU KNOW, CAUSE IT'S JUST LIKE NOW WHEN YOU GO TO A BASKETBALL GAME, YOU HAVE TO KEEP YOU ASS ON.
SO THIS ONE, I THINK WE ALL AGREE.
I'M SENSING, WE ALL AGREE THAT DIE.
SO OWN NATURAL DEATHS BECAUSE IT STARTED WITH THE APPLICABLE ANYMORE.
WELL, YOU KNOW, MY CRYSTAL BALL IS THAT THE CLEANERS.
THE NEXT ONE IS DEVELOP A POLICY, GEARING THE DEFINITION
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OF CONFIDENTIAL INFORMATION REGARDING PERSONNEL MATTERS AND WHAT THE BOARD WILL RECEIVE AND NOT RECEIVE FROM THE ADMINISTRATION WANTS TO DISPOSITION, HAS BEEN MADE.UM, I PERSONALLY HAVE ABSOLUTELY NO USE FOR THIS MOTION.
I THINK THE DEFINITION OF CONFIDENTIAL INFORMATION IS PRETTY CLEAR IN STATUTES.
UH, I DON'T THINK WE NEED THIS, BUT UM, I'M LOOKING FORWARD.
LOOK, LOOK TOWARD THE REST OF THE READY MEMBERS ON THIS ONE.
WHY AM I ECHOING YOU GUYS? OKAY.
DO YOU STILL HEAR MY ECHO? OKAY.
DAVID, BASED ON WHAT YOU JUST SAID, CAN WE JUST PUT IN POLICY, UH, CONFIDENTIAL PERSONNEL MATTERS ARE, UH, DEALT WITH FIRE, THE LEGAL DEFINITION OF THE LAW OR SOMETHING LIKE THAT.
IS THAT GONE POLICY OR IN THE HANDBOOK OR WHERE WOULD WE PUT IT? LET ME SEE.
DO WE HAVE ANY THAT'S COVERED? BECAUSE WE SAY WE, FOR ALL, ALL STATE STATUTES, STATE AND FEDERAL, IT GOES UP UNDER DEFINITION.
WELL, MY CONCERN ABOUT THIS IS THAT IT PASSED NINE TO ONE TO ONE THAT THEY POLICY COMMITTEE DEVELOP A POLICY.
SO I WOULD HESITATE TO NOT FOLLOW WHAT THE MOTION, YOU KNOW, SAYS BECAUSE IT WAS APPROVED BY NINE OUT OF 11 TO DO SO.
ROBIN, CAN YOU PULL THAT MOTION BACK UP AGAIN, PLEASE? WENDY, DO YOU HAVE A GOOD DEFINITION OF CONFIDENTIAL INFORMATION THAT IS PERTAINED TO HR OR PERSONNEL MATTERS THAT YOU COULD, MAYBE I CAN LOOK IT UP IN THE, UM, IN THE ADMINISTRATIVE REGS, RACHEL, YOU KNOW, OFF THE TOP OF MY HEAD.
I MEAN, WE THINK ABOUT PERSONALLY INFORMATION, NO HIPAA HEALTH INFORMATION, THOSE THINGS ARE CONFIDENTIAL, NO DIAGNOSES, LAB TESTS, CERTAIN THINGS THAT CANNOT BE DISCLOSED, BUT I CAN GET A DEFINITION FOR US.
AND MIGHT THAT BE SOMETHING THAT WOULD FIT IN THE POLICY MANUAL UNDER DEFINITIONS? YOU MEAN? WELL, I WAS, I WAS GOING TO SAY MAYBE UNDER EXECUTIVE SESSION CAUSE ISN'T THAT THE ONLY TIME THAT WE'VE RECEIVED PERSONNEL INFORMATION, YOU DO.
AND SO IT COULD BE PER, YOU KNOW, EXECUTIVE SESSION OR PERSONNEL MATTERS AND THEN FOLLOWS THAT SPECIFIC.
AND, AND ALSO IN ADDITION TO PERSONNEL, WE HAVE OTHER CONFIDENTIAL, LEGAL MATTERS THAT ARISE WE DO.
COULD ALSO, YOU KNOW, OH, EASE OUR POLICY COULD.
SO IT COULD ALSO GO INTO
I MEAN, I, I THINK THAT, UM, SOMETIMES IT'S FORGOTTEN OR, OH, THESE AREN'T SEEN AS POLICY, BUT THEY, THEY ARE, CAUSE THIS ONE IS ABOUT PERSONNEL, BUT I'M THINKING TOO, IT'S CONFIDENTIAL.
WE TALKED TO YOU ABOUT SECURITY MATTERS, SECURITY INFORMATION.
NO, IT'S, IT'S CONFIDENTIAL WHEN THERE ARE CERTAIN FEDERAL AGENCIES THAT ARE CONDUCTING INVESTIGATIONS.
I'M JUST LOOKING AT WHAT THE ACTUAL YEAH, IT WAS IN REGARD TO, WHEN I THINK ABOUT CONFIDENTIAL THOUGH, THESE THINGS COME TO MY MIND.
THAT'S WHAT, AS I RECALL, THE INTENT BEHIND THIS MOTION IS
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TO ENSURE THAT THE BOARD IS MADE AWARE OF PERSONNEL PERSONNEL MATTERS.SO IF THAT'S THE CASE, THEN MAYBE KATHY SUGGESTED BEING IN AN OB IS MORE APPROPRIATE BECAUSE THEN THAT WE, THIS IS THE EXPECTATION THAT DR.
RODRIGUEZ ENSURES THAT WE ARE MADE AWARE OF PERSONNEL MATTERS.
I MEAN, IS THAT WHAT YOU ALL RECALL THE INTENT BEHIND THIS MOTION WAS? YEAH, AND I, I CAN'T, I THINK THAT'S WHAT THE INTENT WAS, BUT I CAN'T REMEMBER.
THERE MUST HAVE BEEN SOME, UH, FEELING THAT WE WEREN'T GETTING THAT SOME INFORMATION WAS DEEMED CONFLICT.
I DON'T KNOW WHAT TRIGGERED THIS, WHAT TRIGGERED IT.
THERE WAS INFORMATION THAT WAS THE ARGUMENT WAS THERE WAS INFORMATION THAT WAS SHARED IN EXECUTIVE SESSION THAT MAY NOT NECESSARILY, SHOULD HAVE BEEN SHARED IN EXECUTIVE SESSION.
AND IT WAS WHETHER IT WAS CONFIDENTIAL TO BE AN EXECUTIVE SESSION OR SHOULD YOU HAVE BEEN ABLE TO DISCUSS IT IN OPEN SESSION? OH, WHAT ABOUT THE LAST PART WHERE IT SAYS WHAT THE BOARD WILL RECEIVE AND NOT RECEIVE FROM THE ADMINISTRATION ONCE THE DISPOSITION HAS BEEN MADE? YES, I THINK SO.
SO DO WE PUT IT HERE OR YOU WILL, SO THIS, THIS STARTS OUT WITH X FLEWED.
CAN YOU GO BACK TO THE MOTION? ROBYN REAL FAST EXPECTATIONS INCLUDE ABOUT HIRING PEOPLE.
ISN'T THAT WHAT THE BOARD WILL RECEIVE, THAT THE BOARD WILL RECEIVE CONFIDENTIAL INFORMATION REGARDING PERSONNEL MATTERS.
UM, AND I'D HAVE TO THINK ABOUT THIS ONE ABOUT, BUT, BUT IT DOES SEEM LIKE MAYBE BE THAT APPROPRIATE PLACE FOR THIS.
AND, AND ALMOST JUST TAKE THE POLICY WORD FOR WORD SINCE THE BEGINNING OF IT IS THE EXPECTATIONS ARE TRISHA YOU'RE GOING KIND OF IN AND OUT WHERE, UM, WHERE ARE YOU SAYING TO PUT IT? YEAH.
UM, YEAH, THAT'S NOT BEEN VERY HEALTHY LATELY.
UM, IT'S HARDER FOR, SINCE EXPECTATIONS INCLUDE, RIGHT.
SO THEN IF YOU JUST TAKE THE MOTION AND DROP IT IN A NUMBER, THE LAST NUMBER, THERE'S ONE THERE ABOUT PROTECTING CONFIDENTIAL INFORMATION.
I THINK IT WAS AT NUMBER NINE, NUMBER EIGHT.
AND WE MIGHT BE ABLE TO, JUST TO PUT THE MOTION RIGHT IN THERE, UM, RIGHT HERE, RIGHT.
SO WHAT DO YOU, UM, HOW MUCH TO KEEP IN MAYBE PROTECT CONFIDENTIAL INFORMATION, UH, LEGALLY DEFINED CONFIDENTIAL.
MAYBE I'M JUST TALKING OFF THE TOP OF MY HEAD.
UH, LET'S SEE, PROTECT CONFIDENTIAL, CONFIDENTIAL INFORMATION, COMMA USING LEGALLY DEFINE CONFIDENTIAL INFORMATION REGARDING PERSONNEL MATTERS AND WHAT THE BOARD WILL RECEIVE AND NOT RECEIVE FROM THE ADMINISTRATION ONCE THE BEST POSITION HAS BEEN MADE.
RACHEL, YOU'RE THE WORD PERSON? OH YEAH.
I WOULD SAY PROTECTING, UM, I WOULD PUT LEGALLY DEFINED BEFORE CONFIDENTIAL INFORMATION, PROTECTING LEGALLY DEFINED CONFIDENTIAL INFORMATION.
AND THEN AFTER CONFIDENTIAL INFORMATION, I WOULD SAY REGARDING PERSONNEL MATTERS.
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SO IF YOU JUST DELETE EVERYTHING ROBIN, UNTIL YOU GET TO REGARDING PERSONNEL MATTERS, THERE YOU GO.BUT WE NEED TO BE CLEAR ON WHAT THE D ONCE THE DISPOSITION HAS BEEN MADE DISPOSITION OF WHAT THE DISPOSITION.
WELL, I KIND TO RECALL THIS MOTION AND I THINK THAT TECH WAS TO MAKE SURE WE GOT WHAT WE NEEDED FROM ADMINISTRATION OF THE SUPERINTENDENT, AS OPPOSED TO TOO TOO MUCH INFORMATION, BUT MORE SIMPLY NOT ENOUGH INFORMATION WHEN IT COMES TO THE CONFIDENTIALITY.
I DON'T KNOW HOW TO ADDRESS THAT FROM THIS POINT ON LESBIAN RIGHTS, SOMETHING, I THINK THEIR INTENT WAS TO WRITE SOMETHING SPECIFIC ON WHAT WE NEEDED.
THAT WAS, THAT WAS WHAT WAS DIRECTED TO CIVICALLY WHAT WE WANT TO GET FROM THE ADMINISTRATION AND NO MORE OR NO LESS.
SO LEGALLY TO FIND CONFIDENTIAL INFORMATION WOULD COVER THAT.
AND ROBIN, I THINK IT SHOULD SAY PROTECT INSTEAD OF PROTECTING AT THE VERY BEGINNING.
I THINK THE COMMENTS NECESSARY AFTER INFORMATION, HUH? YEAH, BECAUSE I THINK IT'S INDIVIDUAL, IT'S AN INDIVIDUAL CASE.
I MEAN, WHAT THEY DO WHERE THIS IS, WHAT THE SITUATION DETERMINES THAT THEY GIVE, IT MIGHT BE A LITTLE BIT, YOU KNOW, DIFFERENT FROM TIME TO TIME.
SO THAT'S MY, THAT'S MY OPINION ON IT.
ANYWAY, I THINK THAT'S A GOOD POINT, MEL.
EACH SITUATION CAN BE A LITTLE DIFFERENT THAN THEIRS.
WE CAN FIND EVERYONE, BUT LEGALLY FIND, I THINK IT WAS JUST THE, THE UMBRELLA THAT WE NEED IN CASE WE WANT TO CHALLENGE THAT THIS ADMINISTRATION IS NOT GIVING US INFORMATION.
IS EVERYBODY OKAY WITH THAT? SOUNDS GOOD TO ME.
UM, ACTUALLY, UH, ROBIN, IT SAYS ACTION PAST NINE.
I'M THINKING THAT WAS THE DATE.
MY, UH, MY SWOLLEN, MY SCHOOL.
NOW WE HAVE A MOTION AT THE BOARD MEETINGS AND TO RECESS AT 9:15 PM.
I THINK IT'S PRETTY OBVIOUS WHERE THAT GOES UP UNDER THE MEETING FORMAT.
AND THEN WE CAN, WE HAVE THAT SITE, SO I DON'T KNOW, YOU KNOW, WHERE WE HAVE THE WHOLE AGENDA LISTED, RIGHT? YEAH.
THE BOARD WOULDN'T NORMALLY HELD HIS REGULAR MEETING.
PRESTON THIRD WORK SESSION, SPECIAL CALL OR MEETING AGENDA.
SO PUT IT HERE AFTER MAYBE AFTER D WHERE IT SAYS ADJOURNMENT.
AND YOU COULD PUT IN PARENTHESES BOARD MEETINGS UNDER RECESS, 15:00 PM.
BUT THE SITE ON THAT AUGUST 15TH MOTION.
[00:45:01]
YEP.EVERYBODY GOOD WITH THAT? YEAH.
UM, THIS MOTION, UH, THE FIRST ONE UNDER AUGUST 18TH.
I DIDN'T KNOW IF THAT'S BECAUSE WE HAVE A FOYER.
O E I DIDN'T KNOW IF THAT'S SOMETHING THAT SHOULD BE PUT IN THE FOYER OR IF THAT'S, IF THAT'S, IF THIS SHOULD BE PUT IN THE YELLOWY OR IF THIS IS JUST A FORMAT KIND OF THING.
NO, THE POLICY SAYS THAT WE GET SOMETHING, THEN THE SUPERINTENDENT GIVES US WHAT, WHAT HE'S GOING TO GIVE US SOME EITHER AGREE OR DON'T AGREE.
AND I THINK THAT THIS WOULD FALL INTO THAT EITHER WEAK OR AGREE OR DON'T AGREE WITH WHAT HE'S GIVING US.
YOU COULD ADD
MAYBE YOU HAVE THAT BG AND THEN HAVE HB POST ALL RESPONSES.
IT MIGHT BE IT'S FIRPA SO IT'S PROTECTED INFORMATION.
IT'S USUALLY WHEN THERE IS A REQUEST DENIED IT'S THEY'RE ASKING FOR AN EDUCATIONAL RECORD OF INFORMATION.
IT'S NOT DISCLOSABLE UNDER FOYA.
THAT'S USUALLY WHAT HAPPENS, WHERE THEY ASK FOR SOMETHING THAT'S CONFIDENTIAL.
THEY CAN'T KNOW SUMMARY DENIAL REASONS.
THIS BECOMES H AND YOU'LL PROBABLY WANT TO CAPITALIZE THAT.
THE NEXT ONE IS ANY PRESENTATION BEING MADE TO THE BOARD SHOULD BE PLACED IN WORD DOCS PRIOR TO THE PRESENTATION.
I THINK WE HAVE THAT COVERED ALREADY.
UM, AND TWO FOR A RECEIPT AND PRESENTATION, IT SHOULD BE PLACED IN BOARD DOCS BY THE BOARD ADMINISTRATIVE ASSISTANT.
UM, THESE, THIS WAS A MOTION, THEN THIS WAS A SECOND.
AND THEN IT ENDED UP BY, UM, POSTPONE THE DISCUSSION INTO A POLICY DISCUSSION IN THAT PAST 83.
SO IT STARTED OFF THAT WE WILL, THOSE ARE THE THREE MOTIONS THAT ENDED UP BEING POSTED.
BUT DON'T WE HAVE, SO WHAT WILL WE ADD INTO, SO I THOUGHT WE JUST ALREADY ADDED THAT.
I THOUGHT WE, IT WAS ALREADY ADDED.
IT WAS ADDED UNDER BOARD MEETING NOTIFICATIONS, NUMBER 22.
SO DOESN'T THIS TAKE CARE OF IT.
ROBIN, DO YOU THINK THE PPTS COULD BE WRITTEN OUT? CAUSE PEOPLE MIGHT NOT KNOW WHAT THAT MEANS.
POWER POINT T S TRAINING POWER POINTS.
I DON'T THINK THIS ONE DOES COVER IT.
THIS IS IN, REGARDING OTHER THAN BCSD EMPLOYEES.
AND THE OTHER ONE I THINK WAS, UM, IN A PARAGRAPH BEFORE THAT COVER IT AND LET HER A, WHERE WE SAY OTHER OUTSIDE PEOPLE, I HAVE TO ADHERE TO THE SAME RULES.
PUT THAT IN THERE SOMEWHERE, ALL BOARD MEMBERS AND STAFF MEMBERS.
[00:50:01]
OKAY.IT SAYS, THIS IS THE SUPPORTING, I THOUGHT WE HAD SOMETHING THAT SAID, IF WE HAD OUTSIDE SPEAKERS, THEY HAD TO ADHERE TO THE RULES ONE RIGHT HERE.
RACHEL, CAN YOU GO BACK TO THE MOTION, ROBYN? ANY PRESENT? IT JUST SAYS ANY PRESENTATION.
DOESN'T TALK ABOUT PEOPLE OTHER THAN, AND I DON'T HONESTLY RECALL WHAT WAS THE ENTIRE, JUST BEHIND IF IT HAD TO DO WITH, I THINK I REMEMBER, I THINK IT WAS SPECIFIC.
UM, I THINK IT WAS, UH, PROBABLY, UH, BACK FACTOR BRADLEY'S FIRST PRESENTATION AND HE, HE USED A POWERPOINT AND IT WASN'T IN THERE.
SO I THINK HE DIDN'T PROBABLY USE RIGHT.
HE USED IT AS HIS TALKING POINTS AND DID NOT SHARE IT, UM, AT THE BEGINNING.
THEN THIS STARTED OUT AS EMOTIONS AND THIS WAS A NEXT MOTION THAT CAME BEHIND THAT.
SO THESE TWO WEREN'T VOTED ON AND THEN FINALLY YOU GOT A MOTION TO POSTPONE THE DISCUSSION.
YOU KNOW, I, I DON'T, I THINK THAT IF WE LIMIT PEOPLE FROM, UM, PREPARING, TALKING POINTS, I, AS SOMEBODY WHO'S DONE PRESENTATIONS, I MAY NOT ALWAYS HAVE MY PRESENTATIONS DONE FOUR DAYS IN ADVANCE OR SOMETHING NEW MIGHT COME UP OR SOMEONE MIGHT TO REQUIRE ME TO HAVE IT MERITED.
OR THEN I WOULD JUST SAY, I CAN'T USE TALKING POINTS.
I JUST HAVE TO TALK, TALK THROUGH IT AND NOT SHARE ANYTHING VISUAL.
UM, SO YEAH, I GET YOUR POINT.
I'M, I'M THINKING THAT WHAT WE HAVE PRESENTLY UNDER A, AND THEN THE BLACK TEXT HERE, IT DOESN'T NECESSARILY COVER WHAT THAT SITUATION WAS FOR THAT PREVIOUS, WITH THAT MOTION.
UM, AND I GET WHAT YOU'RE SAYING ABOUT IT.
NOT NECESSARILY BEING, YOU KNOW, AND I, I MAKE EDITS UP UNTIL RIGHT BEFORE I MAKE A PRESENTATION.
SO, UM, I DON'T KNOW IF MAYBE WE COULD BRING THIS BACK FOR DISCUSSION.
CAUSE THERE'S, I MEAN, MAYBE EVEN REQUIRING THAT THERE'S PRINTOUTS OR SOMETHING OF IT, I DON'T KNOW.
AND THIS WOULD, WHAT WE HAVE WOULD KIND OF TAKE CARE OF THAT.
UM, YOU KNOW, THEY MISSED THE DEADLINE, THEN THE PERSONS RESPONSIBLE FOR DISTRIBUTING THE NECESSARY MATERIALS TO BOARD MEMBERS.
AND I THINK PROBABLY IN THIS INSTANCE, I DON'T THINK IT'S HAPPENED OTHER THAN THAT ONE TIME.
AND THIS WASN'T NECESSARILY AN EFFECT OR SO.
SO, YOU KNOW, SO WE MIGHT JUST NEED TO KIND OF POINT PEOPLE TO THIS AND MAKE SURE THAT THEY'RE COMFORTABLE WITH THIS COVERING ALL SCENARIOS.
THAT'S THE REASON FOR WHAT'S IN BLACK.
I THINK IT COVERS ALL SITUATIONS IN HOUSE AND OUT OF HOUSE.
I WAS TRYING TO SEE THE POLICY NUMBER.
[00:55:04]
YEAH.SO WE'RE NOW TO THE OCTOBER 20TH.
SO IS THERE, UM, ISN'T THERE AN AREA THOUGH IN THE SOMEWHERE THAT SAYS SOMETHING ABOUT WHAT WE'RE PROVIDED? NO, BUT IT WAS BROUGHT UP THAT YOU SHOULD HAVE SOMETHING TO TALK ABOUT WHAT YOU'RE PROVIDING.
WELL, I THOUGHT THERE WAS, ISN'T THERE SOMETHING IN HERE THAT SAYS WHAT DEVICES WE HAVE? I DON'T THINK SO.
THERE'S NOT A POLICY THAT SAYS THAT YOU'RE PROVIDED PHONES, COMPUTERS, PRINTERS.
JUST LIKE WE PREP, WE PAY FOR YOUR INTERNET.
THAT'S NOT A POLICY, BUT WE DO PAY FOR YOUR INTERNET.
SO DO YOU THINK THIS IS A HANDBOOK THING THEN? SO, UM, I WOULD THINK IT'S A HANDBOOK THING.
MEMBERS BADGES, UH, WE'LL PROVIDE ACCESS TO THE DISTRICT OFFICE ONLY.
AND PERHAPS WE DO NEED TO HAVE SOMETHING THAT KIND OF MEMORIALIZES, WHAT IS THE STANDARD OF WHAT A NEVER RECEIVES, BECAUSE I KNOW WE'VE NOW HAD WE HAVE THIS AND THEN THERE WAS THE CELL PHONES.
SO I THINK THAT IF WE PUT IT IN THE HANDBOOK, WE COULD ALWAYS JUST FOLLOW IT PER THE MOTION, YOU KNOW? SO IT, SO PEOPLE REALIZE THAT IT'S, YOU KNOW, IT'S GOT THE STRENGTH BEHIND IT, BUT I THINK HANDBOOK FOR NOW WOULD BE GREAT IF WE WANT TO HAVE SOMETHING LATER ON, THAT MIGHT BE FOR LIKE THE FIRST QUARTER.
UM, YOU KNOW, WHEN WE NEED AGAIN, QUARTER LAYER, HOWEVER, WHEN WE'RE GOING TO MEET, WE COULD DISCUSS ABOUT ADDING A POLICY ABOUT ALL THE DIFFERENT ITEMS THAT BOARD MEMBERS RECEIVE OR ARE ELIGIBLE TO RECEIVE.
SO WHAT DO YOU WANT ME TO PUT HERE BOARD MEMBERS? I THINK IT CAN GO IN THE HANDBOOK, RIGHT.
SO WE WOULD CALL IT A BOARD MEMBER, UM, BUILDING ACCESS AND, UM, UH, AVAILABLE DEVICES, SOMETHING LIKE THAT.
THAT'S A LOT TO PUT THAT IN THERE.
UM, BECAUSE YOU GET TO CHOOSE RIGHT BETWEEN THE LAPTOP.
I THINK IT HAS TO SAY MEMBERS APOSTROPHE.
WELL I'D SAY, YOU KNOW, PLURAL FOR BOARD MEMBERS, THEN APOSTROPHE, THERE YOU GO.
I THINK THAT WILL TAKE CARE OF IT.
[01:00:09]
WE HAVE A NOVEMBER 13 MOTION DIRECT THE SUPERINTENDENT TO DEVELOP A PE RELATIVE TO A CHECKLIST PROCESS FOR BOARD APPROVAL OF CONTRACTS, ALSO HIS CONTRACT, BUT ALL RIGHT, RACHEL, THIS WAS YOUR MOTION.SO I THINK WE'RE STILL WAITING ON THAT PE THAT'S WHERE I THOUGHT WE WERE ON IT.
AND I JUST MENTIONED IT BRIEFLY TO ALL OF YOU THAT I'VE TALKED WITH THE PEOPLE IN PROCUREMENT AND THERE'S SO MANY DIFFERENT KINDS OF CONTRACTS THAT REQUIRE DIFFERENT TYPES OF DUTIES AND RESPONSIBILITIES WITH THEM.
KAYLA JAEGER HAS A CHECKLIST THAT SHE USES IN THE PROCUREMENT DEPARTMENT, BUT THERE ARE LIKE THERE THE IT CONTRACTS AND THEY'RE THE SOFTWARE AND THERE'S THE COPYRIGHT ISSUE.
AND THEN WHEN YOU HAVE THE CONSTRUCTION CONTRACTS, IT'S A WHOLE DIFFERENT, I MEAN, THERE NEEDS TO BE MORE THAN WHAT IS THERE.
IT'S GOING TO HAVE TO BE LIKE MORE THAN ONE KIND OF CHECKLIST BECAUSE THERE'S SUCH DIFFERENT TYPES OF CONTRACTS.
SO WE NEED TO WORK ON THAT AND, AND, AND MAKE IT SOMETHING THAT'S USEFUL.
LIKE THE CONSTRUCTION CONTRACTS, FOR EXAMPLE, THEY, THEY HAVE A LOT OF REQUIREMENTS THAT YOU WOULDN'T FIND THOSE SAY IN A REAL ESTATE CONTRACT OR, YOU KNOW, INSTRUCTIONAL SERVICES CONTRACT.
SO WE NEED TO WORK REALLY HARD ON THAT.
SO WE DON'T GET OURSELVES INTO ANOTHER SITUATION.
AND IT'S ALSO VERY IMPORTANT THAT ALL THOSE CONTRACTS, YOU KNOW, GO THROUGH THE PROCUREMENT DEPARTMENT AND IT GOES THROUGH THE LEGAL DEPARTMENT SO THAT WE HAVE A SOURCE OF FUNDS AND THAT WE COMPLY WITH THEIR PROCUREMENT CODE.
SO THERE ARE A LOT OF THINGS THAT WE NEED TO DO AND MAKE IT WORK BETTER.
IF WE VIEW IT AS A PROCESS OF AS OPPOSED TO A CHECKLIST THAT MAKES IT A LITTLE DIFFERENT BECAUSE THE PROCESS TO SAY THAT HERE'S TO ALL REQUIREMENTS OF PROCUREMENT CODE OR REVIEWED PROCUREMENT CODE WERE REVIEWED FOR ALL REQUIREMENTS.
SO FUNDS A SOURCE OF FUNDS AS TO BE THEIR LEGAL REVIEW HAS TO BE THERE, ALL THOSE THINGS.
A LITTLE EASIER, I THINK, AS FIRST TO CHECK TEST.
I'M NOT SURE WHO WERE DEVELOPED AT WHETHER IT'D BE THE SUPERINTENDENT OR THE BOARD.
I JUST SUPER MOTION SAYS SUPERINTENDENT.
SO WE'VE BEEN LIKE, I'VE BEEN TALKING WITH THE PEOPLE AND, YOU KNOW, TALK WITH PEOPLE IN FINANCE, TALK WITH THE FOLKS IN IT, YOU KNOW, AND EVEN, EVEN WITH NEGOTIATIONS, I MEAN, WE HAVE OPERATIONS.
I MEAN, THERE'S SO MANY DIFFERENT AREAS THAT WE NEED TO MAKE SURE WE COVER AND WE COVERED EVERYTHING, BUT TO BE VERY DILIGENT.
SO, BUT IT'S REALLY NOT A POLICY WE'VE ALREADY DIRECTED THE SUPERINTENDENT TO DO THIS.
SO GO AHEAD AND CHECK THIS OUT.
SO THIS WOULDN'T, THIS WOULDN'T BE, I NEED TO PERFORM ON IT.
WE'VE GOT TO DEVELOP A PE FOR YOU.
SO WHAT WE NEED TO DO, WOULD THAT GO UNDER SUPERINTENDENT, AS FAR AS OUR OPERATIONAL EXPECTATION, HOW WOULD WE HAVE THIS WOULD BE IT'S A PE RIGHT.
I DON'T KNOW WHY WE THOUGHT IT WAS GOING TO BECOME A PE.
WELL, I THINK THAT THE ATTEMPT WAS TO, TO SAY WHAT, WHAT WE HAVE TO SCRUTINIZE.
[01:05:01]
I CAME ABOUT BECAUSE OF THE, THE, UH, THE KID 12 CONTRACT.I THINK THIS IS PART OF THE REASON WE CAME UP WITH THIS BECAUSE WE WANTED TO KNOW WHAT TO LOOK FOR, WHERE WE, WHERE WE CHECK OFF SO THAT WE DON'T DISMISS SOMETHING THAT WE, YOU KNOW, ADOPT SOMETHING OR PASS SOMETHING THAT, THAT WASN'T VETTED THOROUGHLY.
SO THE IDEA WAS THAT THEY GIVE US A PROCESS, A GENERAL PROCESS, AND THEN OF COURSE WE HAVE TO FOLLOW UP, BUT WITH SCRUTINIZING QUESTIONS AND THE PLAN WAS TO MAKE SURE THERE WEREN'T ANY, ANY LOOPHOLES IN THE PROCESS PERIOD, HOW WE GET TO YES.
SCHOOL, YOU KNOW, OFF OF THE CONTRACT.
I'M LIKE BIG IN TERMS OF THIS MAN, UH, DAVID ATTEMPTS WITH THIS, UH, UM, PROCESSES IMPORTANT.
WE HAVE TO DO THE EVENT AT THE END OF THE PROCESS THOUGH, TO MAKE SURE THAT EVERY SPECIFIC INDIVIDUAL CONTRACTOR IS GETTING A PROPER, PROPER EVENT BACK THAT REQUIRES, YOU KNOW, SOMETHING THAT WE NOW CAN BE ABLE TO GET CIVICALLY, YOU KNOW, FROM, FROM FRANK, BECAUSE HE IS, UH, HE'LL HAVE TO GIVE US SOMETHING ON EVERYTHING.
LIKE WHEN HE SAYS SOMETHING ON EVERY PARTICULAR THING.
SO WE'RE JUST LOOKING FOR A GENERAL, WHEN ARE WE GONNA GET THE COST? UH, ARE WE GOING TO GET WHAT THE SERVICE IS SUPPOSED TO BE? WHAT'S, YOU KNOW, DELIVERABLE AND EXACTLY, ET CETERA.
AND THEN WE LOOK INTO THE FINER DETAILS OF IT AS BOARD MEMBERS.
SO THAT'S, THAT'S THE WAY I LOOK AT IT.
AND THAT DAY OFF FOR US, THE ANSWERS TO OUR SPECIFIC QUESTIONS, 12 GOD DRAG, WE AS BOARD MEMBERS, DIDN'T ASK ENOUGH QUESTIONS AND THEY PROBABLY COULDN'T GIVE US GIVING US A LITTLE BIT MORE, MORE GENERAL PROCESS DELIVERIES FROM, FROM THE DISTRICT STANDPOINT.
SO I THINK THAT'S WHERE WE, THAT'S WHERE THAT'S WHERE THIS COMES ABOUT FROM, AND I'M SURE THERE ARE OTHER CONTRACTS THAT WE HAVEN'T LOOKED AT AS FINALLY AS WE COULD, BECAUSE WE PROBABLY DON'T HAVE THE EXPERTISE TO DO IT.
BUT, UH, BOTTOM LINE IS IF THEY LEAD US IN A DIRECTION, WE CAN FOLLOW.
THE OTHER THING I THINK WE FOUND OUT WITH THAT K-12 WAS THERE WAS NO PROCESS, NO, THERE WAS NO DOCUMENTED PROCESS, RIGHT.
THAT WE HAVE TO START DOCUMENTING OUR PROCESSES AND, AND ALL DEPARTMENTS HAVE TO WORK TOGETHER.
AND WE JUST HAVE TO GET IN THE HABIT OF HAVING A PROCESS THAT'S WRITTEN.
OTHERWISE, WHEN PEOPLE RETIRE, THE PROCESS GOES OUT THE DOOR WITH THEM.
WE JUST NEED TO KNOW WHAT THE PROCESS WAS.
AND THEN WE HAVE TO ASK THE RIGHT QUESTIONS, BUT WE NEED A PROCESS DO NOT DO SO WHAT DO WE DO WITH THIS ONE? YES.
MY UNDERSTANDING BASED ON THE DISCUSSION THAT WE HAD THAT MEETING WAS THAT WE WERE GOING TO WAIT FOR HIM TO BRING THAT PE TO US.
AND THEN WE MAY OR MAY NOT NEED TO DEVELOP A POLICY TO ACCOMPANY IT.
I HAVE A HIDDEN AGENDA OF TRYING TO GET OUT OF HERE BY FOUR 15.
WE NEED TO, YEAH, SO Y'ALL CAN GET READY FOR IT.
NOT HIDDEN, NOT HIDDEN ANYMORE.
UM, DEVELOP A POLICY DISTRICT, MAINTAIN ONE 10% INSURED VALUE CAPACITY, AND 8% FUND.
SO I THOUGHT WE ALREADY DID THIS.
THAT FEEL GOOD WHEN WE ALREADY DID THAT.
WE HAVE ONE MORE ITEM THAT ARE OFF THE TOP OF MY HEAD AND THAT IS WENDY.
[01:10:01]
UM, GOT AN OPINION ON THE COMPLAINT GRIEVANCE.AND I THINK MY OPINION WAS THAT THEY'RE INTERCHANGEABLE AND I BELIEVE THAT WE PUT THEM IN AS INTERCHANGEABLES, UM, GRIEVANCE SLASH COMPLAINT.
AND ALSO THE IDEA WAS THAT THE GRIEVANCES ARE, THAT'S LIKE AN EMPLOYEE WHEN EMPLOYEE FOLLOWS A GRIEVANCE AGAINST ANOTHER COWORKER OR SUPPORT, BUT IN, UH, WITH A BOARD MEMBER, UH, YOU KNOW, THE, SOMEBODY HAS A COMPLAINT AGAINST, OR HAS AN ISSUE OR WHATEVER, OR A CONCERN.
SO WE JUST NEED TO FIGURE OUT HOW WE WANT TO ADDRESS THAT.
AND YOU KNOW, THOSE NEW TITLE IX REGS, THEY SAY, YOU CAN FILE A COMPLAINT SORT OF INFORMALLY, OR YOU CAN FILE A FORMAL ONE, WHICH IS MORE OF A SERIOUS NATURE.
SO, BUT I DON'T WANT PEOPLE TO GET CONFUSED ABOUT NO, THERE'S A PERSONNEL, HR GRIEVANCE WITH DISTRICT EMPLOYEES, AND THEN WE HAVE THIS OTHER ONE.
SO IT'S WHATEVER WORDS THAT YOU ALL WANT TO USE, I'M COMFORTABLE WITH THE WAY WE HAVE IT, BUT ME, I HAVE THE REST TO FEEL.
YEAH, GIRL, OR WE JUST HAVE TO GO BACK AND REREAD IT AGAIN.
SO WHEN DID YOU SEND US THAT OPINION? I HAD SENT, I ACTUALLY TALKED VIA, UM, I TALKED TO THE SCHOOL BOARD ASSOCIATION, BUT WHEN I'M ATTRITION AND EVERYBODY, WHEN I'M BACK IN THE OFFICE, I ACTUALLY DID SOME RESEARCH TRYING TO LOOK AT WHAT OTHER JURISDICTIONS DID SO I CAN GET THAT INFORMATION TO Y'ALL TOO, WHEN I'M BACK THERE.
I HOPE, I THINK THAT'D BE HARD.
JUST, I WOULD JUST HAVE TO TAKE A LITTLE BIT OF TIME TO REREAD.
WE NEED TO REREAD IT AND BE CAREFUL SO THAT YOU ALL ARE, YOU KNOW, ARE COMFORTABLE WITH IT.
AND THE OPINION CAME FROM WHERE YOU SAID IT WASN'T LIKE, IT DIDN'T SAY QUOTE, A LEGAL OPINION.
WHAT I DID WAS I CHECKED WITH TIFFANY RICHARDSON WHO THE GENERAL COUNSEL AT SCOOP OR ASSOCIATE ASSOCIATION SCOTT PRICE, WHO WAS THEIR GENERAL COUNSEL ANNOUNCER'S DIRECTOR.
I WAS TALKING WITH THEM AND IN VIA EMAIL ABOUT HOW WE WERE WORKING ON OUR POLICIES.
AND THEY HAD ACTUALLY REVIEWED OUR POLICIES.
I GUESS WHEN DREW DAVIS WAS HERE, I GUESS THEY LOOKED AT ALL OF THEM FOR THE BOARD.
BUT ANYWAY, THEY WERE, THEY WERE SAYING, WE WERE TALKING ABOUT HOW A GRIEVANCE.
A LOT OF TIMES YOU THINK ABOUT AN EMPLOYEE FOLLOWING A GRIEVANCE AGAINST ANOTHER DISTRICT EMPLOYEE, YOU KNOW, AND THAT, UH, BUT YOU COULD CALL, WE COULD DECIDE WHICH WORD, YOU KNOW, WE WANT TO USE THAT.
IT'S NOT, IT'S NOT A GRIEVANCE.
AND B THE BOARD IS NOT GOING TO SORT OF THE FUN GRIEVANCES, SUCH AS POLICY, TEACHER, EMPLOYMENT, DISMISSAL.
I MEAN, THERE ARE CERTAIN MATTERS THAT ARE PERSONNEL HR MATTERS THAT ARE NOT SOMETHING THAT YOU ALL WANT TO BE INVOLVED WITH.
I MEAN, YOU DON'T WANT TO BE INVOLVED IN AN EMPLOYMENT DECISION THAT HAS TO DO WITH REDUCTION IN FORCE OR RE REASSIGNING OR TRANSFERRING EMPLOY.
I MEAN, THAT IS SOMETHING THAT SUPERINTENDENT HAS, THAT HE'S AS THE RIGHT TO DO THAT.
SO TO ME, IT NEEDS TO BE MORE OF A COMPLAINT AGAINST A BOARD MEMBER, THAT TYPE OF THING, OR THE SUPERINTENDENT, OR THE SUPERINTENDENT ONLY DEALS WITH THOSE TWO PEOPLE.
AND WHAT YOU DON'T WANT TO HAVE HAPPEN IS YOU DON'T WANT TO HAVE STAFF MEMBERS OR EMPLOYEES TRY TO ENGAGE YOU TO GET INVOLVED IN A MATTER THAT'S AN HR MATTER.
AND THAT'S WHAT WE DON'T WANT TO HAVE HAPPENED TO YOU ALL.
SO THAT'S WHY I THINK UNDER B THAT'S WHY I THINK THAT THOSE THINGS ARE IMPORTANT BECAUSE THEY ARE, THEY COULD BE FINE.
THEY COULD BE COMPLAINING, FILING A GRIEVANCE AGAINST THE SUPERINTENDENT BECAUSE THEY, I CAN'T HEAR YOU, KATHY.
ROBIN, CAN YOU HEAR KIT? CAN YOU ALL HEAR? NO, WE LOST HER FOSTER.
WELL, SINCE WE LOST KATHY, I JUST WANTED TO SHOW YOU ON PAGE 49.
UM, THAT PREVIOUS MOTION WE WERE JUST DISCUSSING, I THINK IS IN HERE.
IF YOU GO TO PAGE 49, THE ONE ABOUT THE DIRECTING, THE SUPERINTENDENT, I JUST WANTED TO SHOW YOU GUYS.
AND, AND I DON'T KNOW IF WE'RE GOING TO KEEP IT IN THERE.
[01:15:05]
OH, THIS ONE RIGHT HERE.IS THAT WHICH ONE ARE YOU TALKING ABOUT? OKAY.
AND THE COPY THAT I HAVE, IT TALKS ABOUT DIRECTING THE SUPERINTENDENT TO DEVELOP, UH, A CHECKLIST FOR THE, UM, CONTRACTS NUMBER 19.
OH, DIRECT BOARD OF EDUCATION DIRECTS, I GUESS.
I GUESS WE MUST'VE DISCUSSED IT AT A DIFFERENT TIME.
IT WAS PROBABLY AT THE LAST MEETING.
UM, I THINK WE'D PROBABLY NEED ANOTHER MEETING BEFORE WE UNVEIL THIS TO THE FULL BOARD TO THE FULL BOARD.
UM, I THINK THAT WOULD BE PROBABLY BETTER THAN TRYING TO DO IT VIA EMAIL.
UM, ROBIN, IF YOU CAN JUST QUERY EVERYBODY ON THEIR AVAILABILITY, WHATEVER A GOOD DAY IS PRIOR TO THE NEXT BOARD MEETING, I GUESS.
SO WE MIGHT HAVE TO HAVE A SPECIAL CALLED MEETING.
MY NEXT BOARD MEETING IS JANUARY 19TH.
SO IF WE COULD MEET BEFORE THAT.
UM, IF YOU WOULD JUST GET EVERYBODY'S AVAILABILITY, ROBIN THAT WOULD READ WOULD REALLY BE GREAT.
ANYONE? ANY OBJECTIONS? NO, THANK YOU.