Dec 21, 2020 Public Facilities Committee

[1. CALL TO ORDER]

[3. PUBLIC NOTIFICATION OF THIS MEETING HAS BEEN PUBLISHED, POSTED, AND DISTRIBUTED IN COMPLIANCE WITH THE SOUTH CAROLINA FREEDOM OF INFORMATION ACT]

[4. APPROVAL OF AGENDA]

[5. APPROVAL OF MINUTES]

[6. A RESOLUTION AMENDING BEAUFORT COUNTY’S PRIORITIZED 5 YEAR DIRT ROAD PAVING PROGRAM]

[7. RECOMMENDATION OF AWARD FOR RFQ#092420TE LADY’S ISLAND ACCESS ROADS DESIGN AND ENGINEERING SERVICES]

[8. RECOMMENDATION OF AWARD FOR RFP# 081920 FLEET AND FUEL MAINTENANCE SERVICES]

[00:20:14]

INCLUDES VEHICLE AND EQUIPMENT MAINTENANCE ON ELEVEN HUNDRED ONE UNITS INCLUDING CARS,

[00:20:18]

[00:20:25]

AS WELL THEY ALSO MAINTAIN OUR TWO FUEL SITES. >> THE INTENT OF THE RFP WAS TO

[00:20:31]

[00:20:41]

WE ADVERTISE THE REQUEST FOR PROPOSAL IN AUGUST OF THIS YEAR WHICH INCLUDED A REQUEST FOR CAPITAL INVESTMENT SUGGESTIONS AS PART OF THE BIDDERS RESPONSE BUT ELECTED NOT TO SELECT THEIR SUGGESTIONS AS WE THOUGHT IT WOULD BE BEST TO WAIT FOR THE MASTER PLAN STUDY TO BE

COMPLETED. >> ON AUGUST 19TH WE RECEIVED MORE RESPONSES FROM FIRST VEHICLE SERVICES VECTOR FLEET KING GEORGE AND SHENANDOAH. AFTER THE INTERVIEWS BEST AND FINAL PRICING WE RANKED FIRST VEHICLE SERVICES NUMBER ONE AND BACK TO FLEET NUMBER TWO.

BEFORE WE DID OUR SECOND SET SET OF SCORING OUR SECOND EVALUATION WE DID CALL TWO OF THEIR FLEET REFERENCES JUST TO CHECK REFERENCES BECAUSE WE HAD NO EXPERIENCE WITH THEM AND THE REFERENCES WE RECEIVED FROM THOSE ENTITIES WERE OR SO THAT THAT HELPED THE OR COMMITTEE EVALUATION COMMITTEE COME TO AGREEMENT. YOU'LL FIND IN THE BACK UP WE PUT INCLUDED THEIR INITIAL SCORING SHEET, THEIR FINAL SCORING SHEET, THE BEST AND FINAL PRICING THEIR FIRST VEHICLES LOCAL VENDOR SPEND. THEY SPENT QUITE A BIT OF MONEY AND BEFORE COUNTY THEY TRY TO KEEP IT LOCAL AND THE SERVICES THAT THEY OFFER THEIR STAFFING PLAN WHICH WILL ALSO INCLUDE AN ADDITIONAL HEAVY HEAVY BE A MECHANIC TO HELP WITH THAT AND ALSO THAT WE HAVE A LIST OF THEIR NON CONTRACT WORK CONTRACTS PAID BY USING VARIOUS

DEPARTMENT DEPARTMENTS ACCOUNTS. >> BASICALLY ANY ANY DEPARTMENT THAT HAS A VEHICLE AND EQUIPMENT THEY THEY HAVE A PORTION TAKEN OUT OF THEIR FUND IN ORDER TO PAY FOR THIS. SO WE ASK THAT THEY COMMITTEE APPROVES AN AWARD FOR A THREE YEAR CONTRACT WITH ONE YEAR OPTIONS FOR A TOTAL ESTIMATED COST OF FIVE MILLION NINE HUNDRED TWENTY ONE THOUSAND TWO AND FIFTY FOUR DOLLARS AND THIRTY TWO CENTS.

>> ANY QUESTIONS? >> ANY QUESTIONS, FOLKS? WELL, I HAVE ONE.

VICTORIA IS HERE AS YOU'RE ALREADY WHERE I'M CONCERNED ABOUT THE SECURITY REGARDING FUEL CARDS THAT YOU JUST KIND OF BRIEFLY MENTIONED AND COULD YOU TELL ME WHAT KIND OF SECURITY WE HAVE SO THERE'S NO AUTHOR ON UNAUTHORIZED PURCHASES ON THOSE GUARDS?

SURE. >> WELL, FIRST OFF, WE'LL BE TRADING TRADING IT WELL A LOT LIKE OUR KEY CARDS, OUR CURRENT PURCHASE CARDS BUT ALSO THE STATE PROGRAM IS ACTUALLY A TWO CARD SYSTEM. SO ONE CARD IS REGISTERED TO THAT VEHICLE AND IT STAYS IN THE VEHICLE. THEN THERE'S A SECOND CARD THAT IS REGISTERED TO THE PERSON, THE EMPLOYEE AND SO WHEN THEY GO TO THE GAS PUMP WHAT THEY'LL HAVE TO DO IS THEY'LL HAVE TO SWIPE THAT CARD FOR THAT VEHICLE AND THEN SWIPE THEIR PERSONAL CARD SO IT ATTACHES TO THEM. YOU CAN'T JUST SWIPE ONE CARD AND GET YOUR FEEL YOU'LL NEED BOTH CARDS. SO THAT'S PART OF THE SECURITY PROCESS THAT GOES WITH IT.

THE CARDS WILL HAVE TO STAY WITHIN THE VEHICLE WITH THE EXCEPTION OF YOUR PERSONAL CARD THAT'S ATTACHED TO YOU. RIGHT. YOU KNOW, I THINK THAT THIS MIGHT BE A YOU KNOW, THIS IS AN AREA THAT'S RIPE FOR FRAUD. AND WHILE I HAVE A RELATIVELY TRUSTING NATURE, THIS IS SOMETHING THAT CLEARLY COULD BE POTENTIALLY A PROBLEM.

I THINK WE NEED TO SEE IF THERE IS MAYBE A BETTER SYSTEM. I CAN SEE THE POSSIBILITY THAT

[00:25:03]

AND JUST IF SOMEBODY DOES SPEND A LITTLE TIME THINKING ABOUT THAT, I WOULD APPRECIATE IT.

IN DOING THE RESEARCH I WOULDN'T KNOW WHO TO CALL. SO ARE THERE ANY OTHER

QUESTIONS OR COMMENTS REGARDING THE THE THE AWARDS CHAIRMAN? >> GO AHEAD.

I JUST WANT TO ASK ONE QUICK QUESTION. THE THE THE VECTOR FLEET THAT'S THE ONE THAT HAD BASICALLY THE HIGHEST SCORE, RIGHT, MISS VICTORIA? THEY DID HAVE THE HIGHEST SCORE FIRST WITH THE FIRST ROUND OF SCORING.

>> THEN WHEN WE BROUGHT IT DOWN TO THE TOP TWO WE DID OUR SECOND ROUND OF INTERVIEWS AS WELL AS CALL IF WE ALSO CALLED THEIR REFERENCES TO. I CALLED TWO VECTORS REFERENCES . SO WHEN WE ADJOURNED AGAIN AFTER THE TWO INTERVIEW WE DISCUSS HOW THE INTERVIEWS HOW WE FELT ABOUT THE INTERVIEWS AS WELL AS WHAT THE OUTCOME OF THE CALLS WERE TO THE REFERENCES AND SO THAT'S WHERE THE SCORING THE FIRST VEHICLE AND FIRST PLACE. OK, I'LL LEAVE IT AT THAT. OK.

THANK YOU. THANK. ANY OTHER QUESTIONS? IS THERE A MOTION TO ACCEPT THIS AWARD? I'LL MAKE THE MOTION.

THANK YOU. MR. PASKIN IS THERE A SECOND I'LL SECOND THAT, MR. GLOVER.

>> THANK YOU VERY MUCH. ARE THERE ANY OTHER QUESTIONS OR COMMENTS? OKAY. THIS MATTER WILL BE GIVEN WITH OR WITHOUT OBJECTION IS ARE

THERE ANY OBJECTIONS? >> THIS RECOMMENDATION FOR THE AWARD IS APPROVED AND THIS ALSO WILL BE GO INTO COUNTY COUNCIL SUSPECT. ITEM NUMBER 9 IS THE

[9. INTERGOVERNMENTAL AGREEMENT BETWEEN BEAUFORT COUNTY AND CITY OF BEAUFORT FOR SPECIAL PROJECTS AND ASSOCIATED SERVICES]

>> THIS IS AN INTERGOVERNMENTAL AGREEMENT BETWEEN CITY ACCOUNTING FOR SPECIAL PROJECTS

AND ASSOCIATED SERVICES. >> THOSE ASSOCIATED SERVICES WOULD INCLUDE BUT NOT LIMITED TO PROJECT MANAGEMENT AND INSPECTION SERVICES COMMUNITY RELATIONS UTILITY SERVICE COORDINATION AND PUBLIC AFFAIRS. BASICALLY ANYTHING RELATED TO THE STRUCTURE PROJECT WOULD BE FOR AN INITIAL TWO YEAR TERM WITH OPPORTUNITY FOR 3 1 YEAR RENEWALS. THE IDEA AND PREMISE OF THIS IS THAT WE CAN BETTER COORDINATE AND AND WORK TOGETHER HARMONIOUS FAMILIES AND SPECIFICALLY BE FOR CITY OF BEAUFORT IN THIS. SO THERE MAY. THIS IS A TWO WAY CONTRACT.

OUR AGREEMENT SUCH THAT IF THERE IS A TOWN THAT THE COUNTY NEEDS A SERVICE THAT CITIES AVAILABLE TO PROVIDE THAT WE COULD ASK THEM FOR SERVICE AND VISE VERSA IF THEY NEED SERVICE FROM US THERE WOULD BE A A PAYMENT INVOLVED. BASED OFF THE AGREED UPON HOURLY RATE FOR GENERAL SERVICES AS WELL AS A LUMP SUM FEE BASED OFF A PROJECT BY PROJECT BASIS UPFRONT THAT'S DECIDED AT THE BEGINNING AT THE ONSET OF THE PROJECT AND THOSE RATES WOULD BE A RATE SUCH THAT IT'S WORTHWHILE FOR BOTH PARTIES.

>> THIS IS NOT CHARGE IN OVERHEAD AND PROFIT THAT THAT WOULD BE CHARGED IN A NORMAL CONSULTANT AND ALSO OFFERS THE OPPORTUNITY THAT WE CAN HELP EACH OTHER AND BY MUTUAL COORDINATION AND KNOWING EACH OTHERS HOW HOW YOU TAKE STUFF THE COUNCIL TIME PERIODS AND FACILITIES AND DIFFERENT COMPONENTS INTERNAL SO I WOULD TAKE ANY QUESTIONS.

THANK YOU. QUESTION ALICE, GO AHEAD. YES, MR. CHAIRMAN.

I NOTICED ON THEIR LANDSCAPE ARCHITECT AND TO MY AS FAR AS I KNOW I DON'T THINK THE CITY BEFORE IT HAS ONE ANYMORE AND WE DON'T HAVE ONE DO WE? SO I DIDN'T KNOW THAT THE GOAL WAS JUST TO LIST ANY SERVICES THAT COULD BE SO IN THE EVENT THAT EITHER OF US HAD NO LANDSCAPE ARCHITECT AND IS NEED NEEDED THAT SERVICE THAT WE CAN PROVIDE THAT AGAIN.

>> BASICALLY THIS IS ALL ALL AROUND ANY TYPE OF PROJECT INFRASTRUCTURE PROJECT THAT

[00:30:05]

I'M ALL FOR THIS KIND OF INTERGOVERNMENTAL AGREEMENT BECAUSE IT FORCES OPPORTUNITIES SHOULD THE NEED ARISE. IT KIND OF OPENS THE DOOR FOR US TO TO WORK WITH THE CITY AND AND BECOME KIND OF A LITTLE MORE TIGHTER WITH THEM ON THESE KINDS OF ISSUES WORKING A LITTLE MORE CLOSELY AND YOU KNOW, I SEE THIS KIND OF THING KIND OF EXPANDING.

IT'S NOT JUST ENGINEERING SERVICES AT SOME POINT IN TIME WE MIGHT BE ABLE TO DO THE SAME KIND OF THING WITH OTHER SERVICES THAT WE PROVIDE THAT ARE SIMILAR TO THE ONES IN THE CITIES IN THE MUNICIPALITY. SO I'M ALL FOR THIS. ALICE, YOU HAVE ANOTHER QUESTION. I AGREE. I THINK ANY CONSOLIDATION OF SERVICES WE CAN DO IS GREAT. I JUST HAD THAT QUESTION ABOUT THE LANDSCAPE ARCHITECT.

I KNOW THAT OUR NATURAL RESOURCE PLANNER QUALITY IS CERTIFIED ON DECISIONS REGARDING TREES BUT THAT WAS THE ONLY REASON I ASKED THAT QUESTION AND YEAH I THINK THIS IS GREAT. AND I LIKE TO SEE MORE OF IT TO YEAH.

>> ARE THERE ANY OTHER QUESTIONS OR COMMENTS? JIM, REAL QUICK, YOUR THANK YOU. IS IT ONLY THE TYPE OF SERVICES PUBLIC WORKS ALSO BE INCLUSIVE IN THIS AGREEMENT AS WELL? I MEAN IT COULD BE BUT NOT NECESSARILY.

IT IS PRETTY BROAD IN GENERAL IS MOSTLY GEARED AROUND ENGINEERING PROJECTS.

SO I DON'T THINK WE HAVE IT WRITTEN AS SUCH THAT WE WOULD PROVIDE EQUIPMENT AND LABOR AND

SERVICES MOSTLY PROFESSIONAL SERVICES. >> MR. CHAIRMAN, IS THIS GOING TO BE. I'D LIKE TO MAKE A COMMENT REGARDING.

IN I THINK IN GOOD TIME YORK WILL BE GETTING. THIS WILL BE OPENING A LOT OF DOORS FOR US. ALL RIGHT, JOE, I'M SORRY I THREW IT OUT THERE.

>> JUST FOR THAT REASON. THANK YOU. IS THIS A MODEL IGAD THAT WE

WOULD TRY AND USE WITH THE OTHER MUNICIPAL AS WELL? >> I THINK IS AN OPPORTUNITY TO PRESENTS ITSELF. YES, IT COULD BE. THERE'S SOME MUNICIPALITIES THAT ARE WELL STAFFED THAT MAY NOT FEEL LIKE IT'S A MEANINGFUL.

BUT IT ALSO AS COUNCILMAN FLEMING MENTIONED, IT KIND OF PUTS A SET IN A PARTNERSHIP ARRANGEMENT VERSUS WORKING SIDE OR AGAINST ONE ANOTHER. WE'RE WORKING TOGETHER.

SO IT WOULD BE ON A CASE BY CASE BASIS AS IT PRESENTS ITSELF BUT DEFINITELY COULD BE

A MODEL PROJECT. >> I THINK YEAH. I LOOK FORWARD TO 2020 WHEN WE CAN KIND OF OPEN THE DOOR WITH THE OTHER MUNICIPALITIES AS WELL.

ANY OTHER QUESTIONS? THANK YOU. CAN I HAVE A MOTION SO MOVED TO

MOVE BY MR. PASS MAN IS THERE A SECOND? >> I'LL SECOND BY MR. GLOVER ARE THERE ANY QUESTIONS? ANY OTHER QUESTIONS COMMENTS REGARDING THIS MATTER? OKAY. WITHOUT OBJECTION. THEN THIS MATTER WILL BE APPROVED AND FORWARDED TO COUNTY COUNCIL FOR APPROVAL. ARE THERE ANY OBJECTIONS THERE BEING? NO OBJECTION. THIS MATTER IS APPROVED AND WE'LL BE MOVING THE COUNTY COUNCIL RECOMMENDING APPROVAL. I GUESS I'M NO NO.10 GERALD.

[10. INTERGOVERNMENTAL AGREEMENT BETWEEN BEAUFORT COUNTY AND SCDOT FOR THE BEAUFORT COUNTY SALES TAX TRANSPORTATION PROGRAM PROJECTS US 21 CORRIDOR AND SIDEWALK/MULTIUSE PATHWAYS]

WE'RE GONNA LIKE THIS ONE. >> SO THIS IS MR. RIGHT. YOU'RE AT NUMBER 10.

YES. SALES? YES.

SO THIS IS IJA WITH D.A. AND BEAUFORT COUNTY. CURRENTLY WE HAVE A 98 ALREADY IN PLACE IN REGARDS TO 278 PROJECT BUT NOTHING SPECIFICALLY FOR THE OTHER TWO PROJECTS. THE LADIES OUT IN CORRIDOR THE PATHWAYS.

SO THIS IS THE STANDARD IGAD THAT TEAM USES WITH ALL OTHER MUNICIPALITIES AND JUST DESCRIBES THE FRAMEWORK ON HOW OUR WILL WORK WITH ONE ANOTHER IN OUR RELATIONSHIP.

>> THANK YOU. ARE THERE ANY QUESTIONS? >> NO, JUST JUST A COMMENT TODAY I RECEIVED AN EMAIL FROM GOV. HENRY MCMASTER THAT WE WERE AWARDED A TWO HUNDRED THOUSAND DOLLAR COMMUNITY BLOCK GRANT. THE FUNDS WILL BE USED TO EXTEND THE DETOUR ROAD IN THE WHALE BRANCH AREA OF THE COUNTY.

SO THAT'S YOU GET TO ITEM NUMBER 12 GO. >> ITEM NUMBER 12 I THIS WEEK THIS IS NOT PLAYING WELL BUT WE HAD A DETOUR THAT A WALK IN A DEEP POST THAT.

SO DETOUR IS A COUNTY. >> OH I'M SORRY. YOU'RE I'M SORRY.

I'M GETTING AHEAD OF MYSELF. YOUR CREDIT'S VERY LIMITED. IS IT ABOUT YOUR ATTENTION I

[00:35:04]

WELL, YOU AND I WILL STAND AND APPLAUD. >> SO REGARDING THE INTERGOVERNMENTAL AGREEMENT WITH SCC. ARE THERE ANY QUESTIONS OR

COMMENTS? SAYING NONE DO I HAVE A MOTION? >> SO MR. CHAIRMAN, THANK YOU.

>> MR. DAWSON, IS THERE A SECOND SECOND? >> THANK YOU, MR. GLOVER.

ARE THERE ANY QUESTIONS OR COMMENTS SAYING NONE? >> WITHOUT OBJECTION, THIS MATTER WILL BE APPROVED. ARE THERE ANY OBJECTIONS? THIS MATTER IS APPROVED AND I

[11. AN ORDINANCE AUTHORIZING THE CONVEYANCE OF R510 008 000 0370 0000 AND R510 008 000 0160 0000 ENTITLED “SUMMIT DRIVE REALIGNMENT AREA NEAR GATEWAY CIRCLE”]

SO THIS IS THE CONVEYANCE OF TWO PROPERTIES IN HILTON HEAD ALONG SUMMIT DRIVES SUMMIT GRAB IS THE ROAD THAT IS ON THE FAR SIDE OF THE AIRPORT THAT RUNS INTO THE HILTON HEAD CONVENIENCE CENTER AND ALSO SERVICES THE BACK INTO THE AIRPORT AS WELL FIRE STATION

BACK THERE. >> THIS AGREEMENT CONVEYANCE IS CURRENTLY THE COUNTY OWNS TWO PROPERTIES IN WHAT WOULD BE THE CURVE OF THE FUTURE LAND ROAD AND THIS ROAD ONCE CONVEYED THE COUNTY WOULD. ARE THESE THE COUNT HILTON HEAD WOULD MAINTAIN THE ENTIRE LENGTH OF THAT ROAD WHICH IN THIS IN THIS AREA THE EXISTING ROAD WHICH KIND OF HAS A L SHAPE OR A KINK IN THE ROAD WITHIN IT BE THE ENTRANCE ROAD TO SERVE AS A QUEUING STACKING AREA FOR TRAFFIC ENTERING THE HILTON HEAD CONVENIENCE CENTER .

>> OK, IS THIS AREA IS THERE A AN EXCHANGE OF THESE THAT IS GOING TO HAPPEN REGARDING THIS AND UPWARDS BECAUSE WE OWN THAT THAT CONVENIENT CENTER THERE AND I'M WONDERING WHETHER WE'RE GONNA GET A D FROM THE TOWN. YES, WELL. WELL THEY OWN THE LAND THERE AT THE CONVENIENCE. WELL WE OPERATE WE OWN AND OPERATE THE CONVENIENCE CENTER ITSELF. SO THIS IS A DEED TO THE TOWN FOR THESE TWO PARCELS.

OK. ALL RIGHT. ARE THERE ANY QUESTIONS? NONE. CAN I HAVE A MOTION PLEASE? I'LL MAKE THE MOTION.

>> THANK YOU, MR. PARSIMONY. IS THERE A SECOND? >> I'M GOING ABOUT TO COUPLE

THE MOTION IS SORRY. >> WHO IS THAT PAUL? PAUL WILL SECOND THE MOTION ARE THERE ANY QUESTIONS OR COMMENTS? OKAY.

THIS MATTER WILL BE APPROVED WITHOUT OBJECTION. ARE THERE ANY OBJECTIONS, JIM?

>> NO, I HAVE AN OBJECTION. BUT THE JURY DID. DID YOU SEND A LAYOUT, A FOOTPRINT OF THIS PROPERTY? THERE IS IN THE YEAR IN THE DOCUMENTS.

DID YOU PUT THAT ASIDE, SIR? >> HERE COMES NEXT PAGE. >> THAT'S THAT'S THE CURRENT ALIGNMENT, CORRECT IN ALIGNMENT AS TO THE RIGHT KIND OF KINK AND THEN THE PROPOSED ALIGNMENT WOULD BE THE CURVE. SO YOU CAN SEE THE TWO PARTIALS THAT WE OWN ARE THE KIND OF TRIANGULAR BORSCH PARCELS SO THOSE WOULD BE CONVEYED AND DEEDED OVER TO THE TOWN.

HOW DID WE ACQUIRE THOSE DINO? I'M NOT SURE. ALL RIGHT.

ANY OTHER QUESTIONS OR COMMENTS ? OKAY.

WITHOUT OBJECTION THIS MATTER WILL BE APPROVED. ARE THERE ANY OBJECTIONS OR IS

[12. ACCEPTANCE OF A COMMUNITY DEVELOPMENT BLOCK GRANT AWARD FOR THE DETOUR ROAD SIDEWALK EXTENSION PROJECT.]

APPROVED? >> MOVING ON. THIS IS THE ONE GERALD.

WE'RE VERY HAPPY TO TALK ABOUT THE ACCEPTANCE OF CBD C D B G AWARD FOR DETOUR ROAD SIDEWALK

EXTENSION PROJECT. YES INDEED. >> SO THIS IS A LONG TIME COMING AS SCAD BUT THIS IS THAT WE'VE HAD A TWO HUNDRED FIFTY THOUSAND DOLLAR COMMITMENT TO

[00:40:07]

SO THAT WOULD THAT WOULD ALLOW US TO MOVE FORWARD IN AND START THIS PROJECT RIGHT AWAY.

>> ALL RIGHT. THANK YOU, MR.. >> MR. CHAIRMAN, WE HAVE RECEIVED THE AWARD LETTER BUT IT MIGHT BE APPROPRIATE THAT AWARD LETTER ONCE WE ACCEPT IT REQUIRES IN ADDITION TO THE COUNTY ADMINISTRATOR SIGNATURE TO COUNCIL MEMBERS TO SIGN THAT DOCUMENT AS WELL. SO YOUR MOTION MIGHT WANT TO INCLUDE THE TWO COUNCIL MEMBERS THAT SHOULD ALSO SIGN AND I WOULD RECOMMEND YOU AS CHAIRMAN PUBLIC FACILITIES AND COUNCIL MEMBER DAWSON B TO DESIGNEES TO SIGN THAT DOCUMENT ALONG WITH MYSELF.

>> IS IT GOING TO BE OK WITH YOU GERALD? I'LL BE FINE.

OK, THANK YOU. WOULD SOMEBODY MAKE A MOTION TO THAT EFFECT?

>> SO MR. THANK YOU. THAT THE MOTION BE ACCEPTED AUTHORIZED AS IN BRIAN FLEW ELLING AND GERALD DOTSON TO SIGN AS MEMBERS OF COUNTY COUNCIL.

IS THERE A SECOND TO THE MOTION? I'LL SECOND.

THANK YOU. SO ARE THERE ANY OBJECTIONS TO THE MOTION? WITHOUT OBJECTION. THIS MATTER WOULD BE APPROVED. ANY OBJECTION? THE MATTER IS APPROVED. GERALD, I'LL SEE YOU AND I'LL SEE YOU IN ERIC'S OFFICE.

[13. OLD FEDERAL COURTHOUSE UPDATE]

THE NEXT IS THE OLD FEDERAL COURTHOUSE UPDATE WHERE ARI? >> SO AS YOU WHERE WE HAD WORKED UP THREE AT FACILITIES MANAGEMENT HAD WORKED UP A SCOPING AND OF IMPROVEMENTS UP TO NINE HUNDRED THOUSAND DOLLARS ESTIMATED FOR IMPROVEMENTS TO BE MADE TO THE FACILITY. WE HAD THREE HUNDRED THOUSAND DOLLARS IDENTIFIED THROUGH GEO BONDING AND WE ARE CURRENTLY WORKING RIGHT NOW WE'VE GOT HDFC INTO NEAR DESIGN UNDERWAY.

>> WE'RE WORKING ON THE FIRE SPRINKLER SYSTEM AND THE FIRE ALARM SYSTEM.

ALL THOSE ARE UNDERWAY. NEXT WE INTEND TO WORK ON THE ELEVATORS.

AND AS WE GET THROUGH LIFE SAFETY THEN WE'LL GO TO OTHER OTHER ITEMS.

SO THAT IS THE UPDATE THAT I HAVE FOR YOU. >> ARE THERE ANY QUESTIONS?

NO QUESTIONS SHARED. >> WE'LL MOVE ON. WE'LL LOOK FORWARD TO ANOTHER UPDATE. JIM? JIM? IT MAY NOT HAVE YOUR ULTIMATELY. THE SHERIFF IS GOING TO TAKE

THIS BUILDING. >> THAT'S THE INTENTION AS OF NOW.

>> YES, SIR. >> YEAH. ALL OF IT.

>> THAT'S ALL WAS PLANNED AT THE MOMENT. YES, SIR.

RIGHT. WE'RE IN THE MIDDLE OF A FACILITIES YOU STUDY.

I EXPECT THAT IT WILL BE DONE. FEBRUARY OR IT'LL BE AVAILABLE TO US IN FEBRUARY OR MARCH AND THIS BUILDING IS A PART OF THAT AND I THINK THAT DID THAT NO FINAL COMMITMENTS HAVE BEEN MADE. IN OTHER WORDS, NOBODY'S PACKING UP THE SHERIFF'S FURNITURE YET BUT IT IS ANTICIPATED THAT HE WOULD HAVE YOU SAW THE WHOLE BUILDING? MOSTLY I BELIEVE FOR ADMINISTRATIVE STAFF. BUT THAT'S AGAIN NOT BEEN DETERMINED AT THIS POINT. AND WE'LL WE'LL JUST HAVE TO WAIT AND SEE WHAT THE FACILITIES YOU STUDY HAS TO SAY ABOUT IT. IS THAT A FAIR ESTIMATION, JARED? WHERE DO YOU THINK THE ADMINISTRATION IS HEADING AT

THIS POINT? >> OUR ERIC. >> YEAH, THAT'S THAT'S CORRECT.

WE'RE WE'RE. WE'VE HAD A COUPLE OF WORK SESSIONS WITH THE FACILITY, A MARSHALL PLAN CONSULTANT. SO ONE AS EARLY AS WELL AS LAST THURSDAY OR FRIDAY, ONE WHERE WE WENT THROUGH THE THOROUGH RECOMMENDATIONS THAT THEY'VE HAD.

BUT YOUR TIMELINE AND YOUR YOUR STATEMENT IS ACCURATE. >> THANKS, ERIC.

I APPRECIATE THAT CHAIRMAN. >> THAT COMES WITH THAT COMES THE LEASING OF THAT PARKING LOT AS WELL. SO WE'RE GONNA BE TURNING OVER EVERYTHING TO THE SHERIFF AT

OUR EXPENSE. >> WELL, WE DO NOW ANYWAY. I MEAN WE WE WE STOPPED THE

LEASE ON THE PARKING LOT. >> IT WILL NOT BE RENEWED. AND THE SHERIFF HAS NO INTENTION. HE SAYS OF NEEDING THAT PARKING LOT THAT WE APPROVED A SHORT SHORT TERM LIKE SIX MONTHS OF IT THAT ENDED AND ENDED. YES, SHORT TERMS.

[00:45:06]

RENEW IT? >> YEAH, WE DID NOT RENEW THAT BY VOTE OF COUNCIL.

>> THAT'S OR DID IT JUST NOT APPEAR ON OUR AGENDA. YEAH I KNOW IT DID NOT APPEAR ON THE AGENDA. I KNOW IT WAS THERE WAS SPECIFICITY THAT IT WOULD END IN SEPTEMBER. IT ENDED IN SEPTEMBER AND WE DID NOT RENEW IT BECAUSE THERE WAS NOBODY IN THE BUILDING AT THE TIME FOR US TO SPEND MONEY FOR A PARKING LOT.

THAT WAS NOT NEEDED. >> THANK YOU. I DO BELIEVE THERE IS GONNA BE

A NEED FOR PARKING OUT THERE FOR THE SHERIFF. >> WE ARE EVALUATING THAT CURRENTLY AND WE'RE WORKING WITH THE SHERIFF'S OFFICE ON WHAT THEY ARE GOING TO NEED AND WHAT OUR OPTIONS WILL BE REGARDING PARKING AS WE DO THE IMPROVEMENTS OF THAT BUILDING THAT IT WILL BE NECESSARY FROM THE SHERIFF'S OFFICE TO TAKE IT OVER.

SO WE'LL BE BRINGING THAT BACK TO YOU SHORTLY. IS THE SHERIFF GOING TO COME UP WITH SOME MONEY TO YOU KNOW, WE DON'T SEE THE SHERIFF BUDGETS SO WE DON'T REALLY KNOW WHAT HE HAS BUT WE'LL CONTINUE THE SPENDING MONEY OUT OF OUR GENERAL FUND SUPPORTING THE

SHERIFF. >> BUT YOU KNOW, HE HAS MONEY AS WELL.

SO I DON'T KNOW. JUST KEEP THAT LANGUAGE BEFORE HIM.

WELL, THERE ARE SOME STAFF PEOPLE WORKING ON THIS AND I'VE BEEN TOLD THAT THEY HAVE

REQUESTED THE SHERIFF DEFINE THE SHORTFALL IN HIS BUDGET. >> I PERSONALLY HAVE NOT HAD ANY DISCUSSIONS WITH THE SHERIFF BUT I CERTAINLY PLAN TO DO THAT AFTER THE FIRST OF THE YEAR SO THAT WE CAN GET THIS MOVING AND PROVIDE THE FUNDING THAT'S NECESSARY TO DO WHAT

NEEDS TO BE DONE TO THAT BUILDING. >> THANKS.

I'M CAPTAIN HUNTER. I JUST I JUST WANTED TO STATE THAT SUZANNE COOK'S COMPUTER IS ACTING UP. SHE WASN'T ABLE TO JOIN BUT SHE E-MAILED THAT SHE WILL EMAIL SOME ANSWERS TO SOME OF THE QUESTIONS. I'LL HAVE YOU APPRECIATE THAT.

>> THANK YOU. ANYTHING ELSE ON THE OLD FEDERAL COURTHOUSE BRIAN STEHR . GO AHEAD, STU. YEAH.

I DO THINK WE OUGHT TO COME TO GRIPS WITH THE PARKING LOT IF WE NEEDED.

IT PROBABLY NEEDS TO BE ACQUIRED BECAUSE IT'S IT'S QUITE EXPENSIVE AND IT'S GOING

TO BE A LONG TERM FOR THE SHERIFF, RIGHT? >> YEAH, I AGREE WITH STU THAT IT'S SOME THAT THAT FRANKLY I THOUGHT WE WERE GOING TO GONNA HAVE TO RENEW THAT AT SOME POINT IN TIME AND THAT THAT WOULD HAVE BEEN THE OPPORTUNITY TO DISCUSS ACQUISITION.

BUT AGAIN DISCUSS ACQUISITION THING AGAIN BECAUSE WE'VE THOUGHT ABOUT IT BEFORE AND DECLINED. ALL RIGHT. ANY OTHER QUESTIONS THAT

[14. 2018 ONE CENT SALES TAX UPDATE]

ALL RIGHT. ALL RIGHT. LET THE CHAIN FIRST THE SALES

TAX WEB SITE GET INTO THE SPECIFICS ON THE PROJECT. >> WE FULLY HAVE IT WITH OUR SALES TAX WEB SITE BEFORE COUNTY ANY DOT COM. SO IF YOU GIVE ME A SECOND JUST TO BRING THAT UP, I THINK IT'S WORTHWHILE SHARE. SO HOLD ON JUST A SECOND.

>> IN THERE I SEE THE SCREEN SHARE WE CAN. YEP.

ALL RIGHT. >> SO FIRST JUST THERE AT THE TOP.

THIS IS OFF OUR LEVEL IF YOU HAVEN'T SEEN IT YET. THIS WAS MOSTLY PUT TOGETHER BY MISS DAYS OF JACKSON WHOSE RECENTLY PASSED AS PART OF OUR TRANSPORTATION SO WE THOUGHT IT WAS A GOOD HOMAGE. FIRST WE THOUGHT IT WAS A GOOD PRODUCT.

SECONDLY ON THIS THEY RESPECT TO HER. >> THIS IS AGAIN ON THE WEBSITE. SO EVERYTHING TRANSPORTATION SALES TAX YOU CAN DIRECT ANYBODY HAS QUESTIONS YOU CAN DIRECT THEM UP THERE TO BE FOR COUNTY PENNY DOT COM AND IT GETS YOU STRAIGHT TO THIS SITE ON THE HOME PAGE YOU SEE DOWN THE JOINT EMAIL LIST.

SO IF ANYBODY IS INTERESTED IN GETTING UPDATES, IF THEY JOIN THAT EMAIL LIST THEY'LL GET ANY UPDATES THAT ARE MADE TO THE WEB SITE TO THEM AT THAT TIME. IF YOU GO TO THIS TO THE MIDDLE HOME AND THEN PROJECTS. SO THIS DESCRIBES OUR THREE PROJECTS.

WE HAD TO SEND OR 9 OR LADIES ALAN PATHWAYS RIGHT HERE IS A LINK.

THIS IS ALL 278. THIS IS ACTUALLY DOJ TS WEB SITE THAT WE DID A HYPERLINK TO. SO THIS HAS EVERYTHING THAT THEY POST.

ACCESS TO. SO THE OTHER PROJECT IS OUR LADY ALAN CORRIDOR AND THEN OUR

[00:50:02]

PATHWAYS. >> SO IF YOU CLICK ON THE PROJECT IT GIVES YOU THE INFORMATION WHERE IT IS REDESIGN DESIGN WHO'S WORKING ON IT.

AND ESTIMATED BUDGET. SO THAT'S ONE WAY TO GET INFORMATION ABOUT PROJECTS.

ANOTHER WAY WHICH IS I KIND OF LIKE THIS WAY A LITTLE BIT BETTER IS IF YOU HIT THAT VIEW PROJECT MAP IT TAKES IT TO THE JSA LINK WHICH KIND OF GIVES ZOOMED IN VERSION.

IT TALKS ABOUT ALL YOU CAN FILTER THROUGH THE PROJECTS, HOW YOU SEE THEM, THE PATHWAYS OR TRANSPORTATION PROJECTS. AND IF YOU JUST PICK A PROJECT HERE ON THE LEFT HUNDRED TWENTY FOUR IT'LL ZOOM IN. SO THIS IS THE BLUFFTON PARKWAY TRANSPORT ARE A PATHWAY PROJECT. SO FROM THE FROM THE CIRCLE JUST DOWN A LITTLE WAYS IT GIVES YOU THE INFORMATION THERE ON THE RIGHT. WE'RE STILL ARE INCLUDING SOME OF THE INFORMATION ON PROJECTS AS FAR AS BUDGETS AND SUCH. WE'LL UPDATE THAT AS WE GET UPDATES AND SCROLL DOWN IF WE HAVE ANY PICTURES. RIGHT.

HERE IS JUST THE A VIEW OF THE MAP SO YOU CAN CLICK ON IT AND GET A CLOSER DETAILED.

OR YOU CAN ZOOM IN. THERE'S A LOT OF THINGS YOU CAN DO ON THIS PAGE SO THAT SOME OTHER PROJECTS MEETINGS JUST TALKS ABOUT THE MEETINGS THAT WE HAVE.

>> SO THIS TALKS ABOUT THE VIRTUAL PUBLIC MEETING THAT WE JUST FINISHED UP WITH THE PATHWAYS. ALSO THE VIDEO THAT WAS PART OF THAT.

YOU CAN CLICK ON THAT. THAT'LL BE LAB AND STAY ON THIS WEB SITE OLD MEETINGS AND THEN WE'LL ALSO ADVERTISE OUR FEATURE MEETINGS HERE AS WELL AS OTHER ADVERTISING THAT'S

RESOURCES. >> SO THIS HAS JUST SAID A PLETHORA OF INFORMATION RIGHT HERE MONTHLY REPORT. SO AS WE SUBMIT REPORTS WE ACTUALLY JUST SUBMITTED TO WHAT WAS OUR FIRST OF OUR CONSOLIDATED MONTHLY REPORT TO YOU IN AN EMAIL FORMAT PRIOR TO THE MEETING BUT WE'LL GET POSTED TO THE WEB SITE AS WELL AS ON A MORE ROUTINE UPDATE.

GIVE THAT TO YOU GUYS. AND I SAID A BUNCH OF OTHER INFORMATION HERE AS WELL.

JUST GENERAL AFAIK HE'S FREQUENTLY ASKED QUESTIONS AND CONTACT IF YOU WANT TO SEND US THE EMAIL A NOTE ABOUT SOMETHING ANY PROJECT YOU CAN GET IT FOR THAT AND THAT'LL GET IT TO THE ENGINEERING TEAM. SO I SAID JUST WANTED TO SHARE THIS.

IF YOU RECEIVE ANY QUESTIONS THAT YOU CAN DIRECT PEOPLE TO BEFORE COUNTY FEENEY DOT COM.

THANK YOU. JERRY AND I HAVE ONE QUESTION OFF THE TOP OF MY HEAD THAT I HAVE NOT BEEN TO THAT WEB SITE A COUPLE OF WEEKS IN DIDN'T KNOW WHERE TO LOOK ANYWAY.

WHERE ARE WE ON COLLECTION? ONE HUNDRED AND TWENTY MILLION DOLLARS THAT WE WANT THOSE TO COLLECT. SO AS OF THE END OF SEPTEMBER WE HAVE COLLECTED 60 MILLION DOLLARS. SO COLLECTION STARTED IN MAY 20 19.

SO JUST A LITTLE OVER A YEAR WE'RE ACTUALLY ABOVE PROJECTIONS ONE EVERY YEAR AND A HALF WE'VE COLLECTED TWO YEARS WORTH OF MONEY WORTH OF THE FUND.

YES. SO THAT'S AN INTERESTING YES. THANK YOU.

I'VE DONE A LOT EARLY. THAT'S RIGHT. ONE INTERESTING NOTE ON OUR COLLECTION IS. SO THE LAST QUARTER FROM JULY 1ST TO SEPTEMBER 30TH IS FULLY IMPLEMENTED WITH CODED AND IT ACTUALLY HAPPENED TO BE OUR LARGEST INTAKE OF REVENUE THUS FAR. SO WE'RE NOT MORE THAN JUST THE LAST TWO QUARTERS WHICH WE SAW A LITTLE BIT OF DOWNFALL BUT EVEN MORE THAN YEAR OVER YEAR A YEAR.

SO WE RECEIVED 15 MILLION DOLLARS IN THAT PAST QUARTER. SO VERY, VERY SUCCESSFUL.

THANK YOU. ARE THERE ANY QUICK IT WOULD YOU HAVE MORE DON'T YOU? YEAH, I WAS JUST I WANTED TO SHARE. THE WEB SITE AND THEN JUST GO THROUGH IT WON'T TAKE ME A MINUTE TO JUST GO THROUGH EACH THE THREE MAIN PROJECTS WHERE WE ARE TO SEND THE TEAMS WORKING ON WITH THE STATE HISTORICAL PRESERVATION OFFICE THE TRADITIONAL CULTURAL PROPERTY STUDY. THAT'S ONE OF THEIR MAIN TASKS RIGHT NOW. THEY'RE CONTINUING THEIR COMMUNITY MITIGATION MEETINGS WITH COMMUNITIES INCLUDING STONE AND COMMUNITY AND IN THE PUBLIC HERE AND STILL PLANNED FOR MARCH OR APRIL. THE INDEPENDENT REVIEW HDR WAS KICKED OFF AT THE BEGINNING THE MONTHS LAST WEEK THE OVERSIGHT COMMITTEE WAS APPOINTED BY THE TOWN MAYOR AND COUNTY COUNCIL CHAIRMAN CHAIRMAN. SO WE HAD THOSE APPOINTEES MADE AND WE'RE ESTABLISHING KICKOFF MEETING WITH THE COMMITTEE AND OUR CONSULTANT HOPEFULLY NEXT AFTER CHRISTMAS.

SO THAT'S WHERE WE ARE ON TO 78 LADIES OUT IN CORRIDOR. WE HAD TWO HOUR OF QUEUES FOR ENGINEERING DESIGN AS WELL. ALL RIGHT. HAD AN ACTION ITEM ON ONE.

SO THE RFP FOR THE ACCESS ROADS WAS EARLIER TALKED ABOUT. THEY GO INTO COUNCIL IN JANUARY AND THEN THE MAIN CORRIDOR THAT WILL BECOME INTO PFC IN JANUARY HOPEFULLY IN JANUARY AND AWARD

[00:55:02]

THEREAFTER. >> SO WE'LL HAVE EVERYBODY READY TO GO FOR DESIGN WAS WE ARE HOSTING A VIRTUAL MEETING ON OUR PUBLIC MEETING SET FOR ONE TWENTY ONE TWENTY ONE.

SO DID RING TO YOU REMEMBER THAT DATE FOR THE ACCESS ROADS TO THAT'S FOR THE FIRST DESIGN SEGMENT. WE'LL HAVE A FOLLOW UP MEETING FOR THE COMMODORE ROAD PROJECT

IN FEBRUARY. >> SO IN JANUARY WE'LL BE A VIRTUAL TOWN MEETING WHERE IT'LL BE A LAUGH QUESTION AND ANSWER. YOU'LL BE ABLE TO SUBMIT QUESTIONS OR SIGN UP TO ASK QUESTIONS LIKE PRIOR WHICH WILL WE'LL MAKE AVAILABLE ON OUR WEB SITE, OUR ANY WEB SITE. AND THEN THAT WILL BE OPEN FOR 30 DAYS TO RECEIVE ADDITIONAL COMMENTS. AND AGAIN WE'LL COME BACK AGAIN IN FEBRUARY FOR THE MAIN CORRIDOR. YES. TWENTY ONE.

BUT WE'RE TREATING THOSE AS TWO SEPARATE PROJECTS AND WE'LL HAVE TWO SEPARATE MEETINGS FOR THAT. AND THEN ALSO A FREAK MEETING WAS HELD ON DECEMBER 11TH

EARLIER IN THE MONTH ON THE SANDS POINT JOURNALING PROJECT. >> SO WE HAVE NOTED PROCEED SET FOR JANUARY 4TH AND THE PROJECT HAS A TIMELINE OF 120 DAYS. SO THAT'LL BE OUR FIRST SHOVEL IN THE DIRT IN JANUARY THEIR OWN SANDS POINT TURNLEY. AND THEN LASTLY ON THE PATHWAYS PROJECT. AS MENTIONED PREVIOUSLY WE HAD THE VIRTUAL PUBLIC MEETING THAT CLOSED IN ON A NOVEMBER 20TH AND WE HAD OVER APPROXIMATELY 150 COMMENTS TO HELP OUR DESIGN EFFORTS. WE HAD A SUCCESSFUL PRESENT COORDINATION MEETING WITH THE PERMITTING STATE AND FEDERAL PERMITTING AGENCIES TO HELP SET UP OUR PERMITTING SOME MIDDLES AND AS MENTIONED ABOUT THE CBD GRANT IN IN WHALE BRANCH ON DETOUR ROAD.

THAT WAS A COUNTY GRANT THE CITY OF BEAUFORT AS PARTNER WITH BEAUFORT COUNTY WAS SUCCESSFUL IN APPLYING FOR TWO HUNDRED THOUSAND DOLLARS D.B. GRANT ON DEEPA ROAD WHICH IS ONE OF OUR PATHWAY PROJECTS SO WE HAVE SUCCESSFULLY PAIRED OUR MONEY UP WITH THEIR MONEY AS WELL AS A CONTRIBUTION CONTRIBUTION FROM THE FRIENDS OF THE SPANISH MOSS TRAIL TO REALLY TAKE LEVERAGE THE MONEY THAT WE HAVE ON THAT PROJECT. SO THAT'S THE UPDATE ON THE THREE PROJECTS AND GLADLY TAKING QUESTIONS AND QUESTIONS AS CHAIRMAN.

YES, GO AHEAD GERALD GERARD. I'D JUST LIKE TO TAKE THIS MOMENT TO THANK YOU ROB MCPHEE AND TO COUNT THE YOUNG LADY FROM ELLE CORK. I CAN'T REMEMBER THE LAST NAME

NOT BUT IT WAS TWO TO THREE IF YOU ARE ALL WORKING. >> WAS IT MICHELLE? NO, IT WASN'T MICHELLE. THERE WAS NO DECISION. YOUNG LADY WHO WAS ERIC CHESTER COULD PICK DALEY. YEAH. I JUST WANT TO THANK ALL THREE OF YOU FOR WORKING IN CONJUNCTION WITH EACH OTHER TO SECURE THE TWO THOUSAND DOLLAR GRANT FOR THE DETOUR ROAD PROJECT. GREAT JOB.

AND WITHOUT YOUR INTERVENTION AND YOUR SUPPORT I DON'T THINK IT WOULD HAVE HAPPENED.

SO THANK YOU. >> WELL, THANK YOU. >> ANY OTHER QUESTIONS REGARDING ANY SALES TAX ITEMS? OKAY. NOW IF WE COULD GET A QUICK UPDATE ON THE BOOK WALTER LUFKIN PARKWAY INTERSECTION IF YOU DO TO THAT I HAVE REACHED

BACK TO THE ORIGINAL DESIGN ENGINEER HDR. >> THEY HAD PRODUCED A SET OF PLANS UP TO THE 70 PERCENT LEVEL. SO RATHER THAN GOING OUT WITH OUR Q AND ENTERTAINING A PROPOSAL FROM THEM WHICH I'LL SEND TO OUR PROCUREMENT DEPARTMENT TO JUSTIFY AND MAKE SURE THAT'S APPROPRIATE. SO I WAS ACTUALLY ON THE PHONE WITH THEM. THEY'VE SENT SCOPE DETAIL ON WHAT THEY THINK THE PROJECT ENTAILS SO WE'RE GOING BACK AND FORTH ON THIS. AND THEN FROM THERE WE'LL SET UP A THEY'LL WE'LL BOTH PRODUCE A FEED AND THEN I SAID RUN THAT THROUGH THE PROCUREMENT DEPARTMENT, MAKE SURE THAT'S APPROPRIATE. AND IF SO, WE'LL BRING THAT TO PUBLIC FACILITIES HOPEFULLY IN JANUARY. THANKS.

DOES THAT ANSWER YOUR QUESTION ? I WAS LIKE A GREAT OPPORTUNITY

AND I'LL ALSO BE QUICKER AND LESS EXPENSIVE. >> THAT'S VERY GOOD.

GOOD JOB. >> THANK YOU. >> NEXT REGARDING THE SITE

BEFORE YOU BEFORE WE GO AHEAD. >> YEAH. I WANT TO GO BACK TO THE 278 PROJECT PARTICULARLY WITH THE DEALING WITH THE STONEY COMMUNITY AND SEEING THE COMMITTEE MAKEUP. JUST WONDERING WHAT I SEE THERE IS IS IT WHAT SEVEN MEMBERS IN

[01:00:03]

MANY SAYS AS IT COUNTS COUNTY COUNCIL AND TOWN COUNCIL WE LIKE THAT WAS JUST A NUMBER THAT WAS DESCRIBED AT SEVEN INITIALLY SO KNOW ARE PRESSING. I THINK THE SEVEN NUMBERS GOOD

. >> I DON'T WANT TO ADD TO THAT BUT THERE ARE TIMES SOMETIMES.

THIS IS CRUCIAL FOR THE COMMUNITY THAT THEY MAKE THE PERSON WOULD GET SICK OR WHATEVER AND YOU KNOW, HAVING AN ADDITIONAL PERSON THERE TO STEP IN IF NECESSARY WOULD BE GOOD TO HAVE JUST WONDER WHETHER AN ADVISORY TO THE ADVISORY COMMITTEE COULD BE ADDED. COUNCIL MEMBER MEMBER WE'RE HAPPY TO GO THROUGH THE PROCESS OF WORKING WITH THE TOWN OF HILTON HEAD TO SEE IF WE CAN GET THOSE TWO ADDITIONAL APPOINTEES AS UP AS A EX OFFICIO MEMBERS SO THAT THEY'LL BE INVITED TO THE MEETINGS AND

HEAR ALL THE INFORMATION AND ALL OF THAT. >> SO WE'LL BE GLAD TO DO THAT AND WORK ON THAT REPORT. BY YOU GET THAT DONE AS QUICKLY AS WE CAN.

>> APPRECIATE THAT WORK IN THE MEANTIME. I HAVE A FEELING YOU CAN CORRECT ME IF I'M WRONG BUT YOU HAVE PARTICULAR NAMES IN MIND OF PEOPLE WHO WOULD LIKE TO PERFORM THAT FUNCTION. DO ME A FAVOR PLEASE AND FORWARD THOSE NAMES TO JOE PARSIMONY AND ERIC AS WELL. SO THAT SO THAT THEY CAN MARCH FORWARD AS QUICKLY AS POSSIBLE ON THAT. CAN YOU. CAN YOU DO THAT TO JAB THE

NAMES? I CAN DO THAT. >> I CAN DO THAT.

THANKS. APPRECIATE THAT. STU HAS A QUESTION.

STU, WHAT'S YOUR QUESTION? THE QUESTION IS WHEN THE COMMITTEE STARTS TO MEET.

>> ONE IS ARE THERE PUBLIC MEETINGS? AND SECONDLY, GIVEN THE INTENSE INTEREST IN ALL OF THIS, I'M WONDERING IF THEY'RE WORTH TELEVISING ON THE COUNTY

CHANNEL. >> THEY ARE NOT INTENDED AS MEETINGS.

THEIR GOAL IS THAT THE REPRESENTATIVES AS AS APPOINTED CAN PROVIDE INSIGHT REPRESENT EACH OF THEIR DEMOGRAPHIC THAT THEY REPRESENT AND AND GIVE ADVISE AS ADVISORY ARE

DIRECTION TO THE INDEPENDENT REVIEWING CONSULTANT. >> THANKS.

I APPRECIATE THAT. BUT I THINK IF A COMMITTEE APPOINTED BY PUBLIC BODIES IS MEETING IT NEEDS TO BE A PUBLIC MEETING AND SO YOU KNOW, CHECK WITH BERT ON THAT.

I THINK I'VE READ A RECENT ATTORNEY GENERAL'S OPINION REGARDING AN AD HOC COMMITTEE.

THIS IS VERY BLUE RIBBON COMMITTEE TYPE THING AND SO YOU MIGHT WANT TO HAVE THAT EVALUATED. IT MIGHT BE IMPORTANT FOR YOUR DECISION MAKING.

STU, YOU HAD ONE MORE THING OR THANK YOU. >> ALL RIGHT.

ANYBODY ELSE? ALL RIGHT. THANK YOU VERY MUCH.

[15. DISCUSSION REGARDING THE TRAFFIC LIGHT AT BUCKWALTER AND WOODBRIDGE]

AND WE'LL MOVE ON TO TO BUCK WALTER WOODBRIDGE. >> TELL US WHAT YOU KNOW.

JARED SAID. THERE IS OBVIOUSLY DISCUSSION ABOUT THE OPPORTUNITY FOR A

SIGNAL WOODBRIDGE AND BUCK WALTER. >> THERE'S BEEN SOME PUBLIC MEETINGS. SENATOR ERIC HAS BEEN INVOLVED WITH THOSE.

I HAVE NOT AS OF YET THERE MORE AS A PLANNING LEVEL. BUT THE INTENT IS THAT WE ARE GOING TO PUT OUT AN RF Q A SOLICITATION FOR ENGINEERING TO DO A ACCESS MANAGEMENT STUDY ON THE ENTIRE BLUFFTON PARKWAY AS WELL AS IN ADDITION TO THE BLUFFTON PARKWAY TO ANALYZE

WALTER PARKWAY. >> NO, NO THERE INTENT IS THAT WE WERE MADE TO TO OUR EXCUSE OUR TO DO SCOPES INSIDE A THOROUGH Q ONE TO ANALYZE BOTH WALTER AND THEN ONE TO ANALYZE

BLUFFTON A SEPARATE MATTER. >> ALL RIGHT. SO THAT THAT'S WHERE WE ARE AND

[01:05:04]

>> THANK YOU. ANY QUESTIONS REGARDING THAT? >> THANK YOU.

[16. UPDATE ON CONVENIENCE CENTER CHANGES AND DECAL SYSTEM]

>> WE'LL MOVE ON THEN TO AN UPDATE ON THE COMMAND CENTER CHANGES IN THE HEALTH SYSTEM.

>> CINDY CARTER I BELIEVE. >> OH, YEAH. HAPPY BIRTHDAY.

>> WELL, THANK YOU. SEEN I APPRECIATE THAT. MY FRIEND.

WELL, I JUST WANT TO LET YOU KNOW THAT WE ARE CONTINUING TO DILIGENTLY WORK ON

IMPLEMENTATION OF THE DETAIL SYSTEM. >> WE'VE RECEIVED TWENTY THREE THOUSAND FIVE HUNDRED APPLICATIONS AS OF THIS MORNING AND WE HAVE SENT OUT NINETEEN

THOUSAND FIVE HUNDRED DETAILS AS OF THIS AFTERNOON. >> WE ESTIMATE ABOUT 500 APPLICATIONS ARE GOING TO REQUIRE SOME HANDS ON ATTENTION BECAUSE THEY DON'T MATCH THE TAX RECORDS SO THAT SLOWING THINGS DOWN JUST A LITTLE BIT OF THE INFORMATION THAT WE GOT FROM THE ASSESSOR'S OFFICE VERY EARLY ON IS THAT WE ARE DEALING WITH APPROXIMATELY NINETY SEVEN THOUSAND HOUSEHOLDS AND THOSE NINETY SEVEN THOUSAND HOUSEHOLDS WE KNOW THAT 67 THOUSAND CURBSIDE SERVICE ALREADY THAT DOES NOT PREVENT THEM FROM GETTING A DETAIL WOULD JUST SHOWS US THAT WE THINK THAT WE'RE GOING TO EXPECT ABOUT 35000 APPLICATIONS AT MINIMUM WE ANTICIPATE A LAST MINUTE SURGE OF REGISTRATIONS AND WE ASK EVERYBODY TO PLEASE

REGISTER ONLINE. >> IT'S MUCH FASTER BECAUSE THE POSTCARD REGISTRATIONS HAVE TO BE MANUALLY ENTERED. IT'S VERY UNSTABLE. LIKE I SAID, SOME OF THE POSTCARDS HAVE HAD SOME POOR DATA IN THEM. SO WE'RE HAVING TO CALL PEOPLE

IN TO GET THOSE RECTIFIED. >> WE STILL ARE GETTING POSTCARDS EVERY DAY.

HOWEVER, WE'RE CONFIDENT THAT EVERYBODY IS NOT GOING TO HAVE THEIR DETAIL WHEN WE PROPOSED TO START THERE. SO WE'RE GONNA HAVE OUR CENTERS READY.

THEY'RE GOING TO BE SCANNING BUT WE'RE NOT PLANNING TO TURN ANYBODY AWAY AT THE BEGINNING.

WE'LL HAVE A SOFT OPENING AND THAT WILL ALLOW RESIDENTS TO USE THE CENTER FOR A FEW ADDITIONAL WEEKS UNTIL WE MAKE SURE EVERYBODY HAS THEIR DETAIL.

THIS WILL ALSO ALLOW IN JANUARY FOR PEOPLE WITH CHRISTMAS TREES TO ACCESS THE CENTERS AND RECYCLE THE ATTENDANCE HAVE BEEN INITIALLY TRAINED WITH THE SCANNING DEVICES AND OUR ADT STAFF WENT OUT TO THE CENTERS TODAY TO START GETTING THOSE OUT TO THE CENTERS.

>> THE INFRASTRUCTURE WILL HAVE AT SOME OF THE CENTERS WILL BE IN PLACE BY NEXT TUESDAY.

ON JANUARY 2ND ALL VEHICLE SHOULD BE PREPARED TO START TO BE SCANNED IF THEY DON'T HAVE A DETAIL WE'LL GIVE THEM A POSTCARD WITH THE INFORMATION FOR THE WEBSITE OR THEY CAN DO IT MANUALLY. THERE WILL BE SOME SIGNAGE IN PLACE.

WE'RE WORKING WITH HILTON HEAD TO REVERSE THE TRAFFIC FLOW INTO THAT CENTER DUE TO THE DELAY THAT WE SPOKE OF EARLIER AT SUMMIT DRIVE. WE'RE NOT SURE IF IT WILL BE READY BY MARCH THE 1ST AND WE DID NOT WANT TO DELAY THE DETAILED PRIMARY.

>> PLEASE BE REMINDED THAT YAY AND PREACHER BILL WILL CEASE OPERATION DEC. 30 FIRST GATE DUMPING IS PROHIBITED AND VIOLATORS WILL BE NOTED ON CAMERA AND PUT IN FORCE.

ACTIONS MIGHT BE TAKEN. WE'LL CONTINUE TO PROVIDE UPDATED INFORMATION TO THE PUBLIC NEXT WEEK WITH A PRESS RELEASE. WE'LL HAVE AS SOON AS THE HOLIDAYS ARE OVER WE'LL USE OUR SANDWICH BOARDS TO GIVE THEM UPDATED INFORMATION ABOUT THREE TIMES PER WEEK. WE KEEP GETTING CALLS AND EMAILS AND CITIZEN GRAHAM'S.

WE'RE TRYING TO RESPOND TO THOSE AS SOON AS POSSIBLE. BUT OUR NUMBER ONE GOAL WAS TO GET THOSE DECALS OUT THE DOOR. I'D LIKE TO THANK. RECORDS MANAGEMENT THEY'VE BEEN SUPERB TO HELP WITH THIS. WE'RE DEDICATED TO MAKING THE SYSTEM WORK AND WE WANT REDUCE THE ABUSE THAT WE NOTED IN OUR CURRENT OPERATIONS. WE LOOK FORWARD TO HAVING THE ACTUAL CENTER USAGE DATA PROVIDED BY THE SYSTEM. EVEN THE ONES THEY THE DATA WE GET IN JANUARY IS GOING TO BE HELPFUL. AND WE'D ALSO LIKE TO THANK COMEDIAN COUNCIL FOR THEIR SUPPORT DURING THIS TIME OF CHANGE.

IF YOU HAVE ANY QUESTIONS I'LL TRY MY BEST TO ANSWER CINDY JUST AS JUST A COMMENT IF YOU HAVE RECEIVED YOUR DETAIL YOU PUT IT ON THE WINDSHIELD AS INSTRUCTED BUT YOU ALSO CAN PUT IT ON YOUR CELL PHONE. NOW DOES THAT MEAN WHEN YOU GO WITH A VEHICLE THAT DOES NOT

[01:10:02]

YOU'RE USING YOUR CELL PHONE. CORRECT. >> UNFORTUNATELY, YES.

OK. WE HAVE A MULTIPLE ATTENDANTS ON EACH SIDE.

WE'LL HAVE TO SCANNING DEVICES AND I DIDN'T MENTION THAT. NOT ONLY WOULD YOU HAVE YOUR HARD COPY DECALS IF YOU PROVIDED AN EMAIL ADDRESS YOU WILL GET AN ELECTRONIC COPY OF THAT. BOTH OF THEM WILL HAVE THE SAME NUMBER AND THEY WILL BOTH BE TIED TO THAT ONE PROPERTY LIKE THANK YOU. ANY ANY OTHERS.

>> JIM SCOTT, ARE YOU MAKING PUBLIC ANNOUNCEMENTS OTHER THAN YOUR NORMAL CHANNEL USING RADIO

STATIONS? YEAH. >> WE USED TO USE RADIO BACK WHEN WE WERE HAVING SHREDDING ELECTRONIC SURVEILLANCE. AND WE DID SURVEYS TO FIND OUT WHO HEARD ABOUT IT THAT WAY. AND MOST PEOPLE FOUND OUT ABOUT IT FROM EITHER THE CARDS, THE SANDWICH BOARDS OR OUR WEBSITE . SO WE HAVEN'T USED RADIO IN PROBABLY THREE YEARS. IT DOESN'T MEAN THAT WE WON'T RECONSIDERING.

>> THANK YOU. >> CINDY, I HAVE A QUESTION. WOULD IT BE POSSIBLE TO JUST TAKE A PICTURE OF THAT STICKER AND IT'S IN MY WIFE'S CAR AND HAVE THAT PICTURE ON MY PHONE.

WOULD THAT SUFFICE? IT SHOULD. >> I THINK IT WOULD BE BETTER TO USE THE ACTUAL ELECTRONIC. THANK YOU. ANY OTHER QUESTIONS? BRIAN ESTHER GO AHEAD, STUART. YEAH. AT ONE POINT WE TALKED ABOUT THE POSSIBILITY OR FEASIBILITY OR LOOKING AT WHETHER WE MIGHT CHARGE FOR AND THE CONSTRUCTION DEMOLITION CHARGE A FEE FOR IT BECAUSE THERE'S SOME CONCERN PEOPLE ARE JUST GOING TO DUMP IT BY THE SIDE OF THE ROAD IS THAT SOME WE'RE STILL LOOKING AT OR WE SHOULD LOOK AT WE'RE NOT LOOKING AT IT WITH THIS INITIAL PHASE. OBVIOUSLY WE'RE TRYING TO MAKE SURE THAT EVERYBODY HAS ROUTINE MSW TRI SERVICE FIRST. SURE.

AND WE CAN ALWAYS DO BETTER AS WE GO. YEAH, IT'S WORTH LOOKING AT DOWNSTREAM OBVIOUSLY NOT NOW OBVIOUSLY WITH A TWO. I AGREE.

ANY OTHER QUESTIONS? YEAH. BRIAN EVERYBODY I SPOKE TO CINDY THIS MORNING IN REFERENCE TO THE WEEKLY VISITS ON THE ON THE TIP TIP CORD THAT YOU SENT OUT WITH THE WHAT THE APPLICATIONS THAT ARE MAILED OUT.

>> ALL RIGHT. THAT THAT CARD GIVES A TIP THAT IS STILL INDICATES THAT THIS TWO TRIPS PER WEEK PER HOUSEHOLD AND I CALL CINDY AND MADE HER AWARE OF THAT.

SO CINDY, YOU MIGHT WANT TO COMMENT ON THAT. ADVISING EVERYBODY THAT THAT

WILL BE CHANGING AND HOW YOU GOT TO THAT POINT. >> SURE.

WHEN WE STARTED PREPARING FOR THIS PROGRAM WE ORDERED 50000 OF THE TIPS BROCHURES ON THE LOGOS, DETAILS, ALL THE THINGS BECAUSE WE WERE STILL LOOKING AT THAT TARGET NUMBER 35.

SO WHEN WE HAD THESE PRINTED IT WAS RIGHT AFTER WE HAD AGREED THAT IT WOULD BE TO VISITS PER WEEK. IT DID NOT SEEM PROPER TO NOT PUT THE REST OF THE TIPS IN THERE. AND THE INFORMATION ON THAT CARD IS VERY HELPFUL.

SO WHAT WE WILL DO IS CONTINUE TO PUT THOSE SANDWICH BOARDS UP AT EACH ONE OF THE CENTERS TO REMIND PEOPLE THAT WE'RE NOT GOING TO TURN THEM AWAY AFTER TWO.

APPRECIATE THAT. THANK YOU. ANY OTHER QUESTIONS?

[17. KEEP BEAUFORT COUNTY BEAUTIFUL BOARD LOGO]

OH, FOR THE B FOR COUNTY KEEP YOUR COUNTY BEAUTIFUL BOARD, SIR.

>> I DON'T KNOW IF YOU CAN PULL THAT UP SO EVERYBODY CAN SEE IT.

THE PALMETTO PRIDE KEEP SOUTH CAROLINA BEAUTIFUL GRANT WAS AWARDED TO OUR KEY BEAUFORT COUNTY BEAUTIFUL BOARD FOR 2020 AND PART OF THAT WAS A STIPEND TO DESIGN A NEW LOGO.

A LOT OF THE PEOPLE INCLUDING OUR COUNTY STILL USE THE ANTIQUATED OLD LOGO THAT I DON'T EVEN KNOW OUR OUR OUR BOARD HAS BEEN IN EXISTENCE FOR ABOUT THREE DECADES.

SO OUR BOARD HAS BEEN DILIGENT TO TRY TO GET SOMETHING THAT WAS VERY REPRESENTATIVE AND BRIGHT AND COLORFUL AND THEY HAVE AGREED AS OF EARLY THIS MONTH TO START USING THIS NEW DETAIL COME AT REALLY LIKES AND WE JUST WANT TO LET YOU KNOW THAT IT WAS OUT THERE.

THANKS. IT WAS IN YOUR PACKAGE. CAN YOU PULL THAT UP REAL QUICK

[01:15:08]

BRIAN SANTOS. >> YOU KNOW, IT WAS A PART OF MAYBE I THINK I MIGHT EVEN HAVE ANY HAIR IF I HAD TO DO THAT. I GOT A HARD COPY HERE.

>> IF YOU WEAR. THAT'S THE ONE. THANK YOU VERY MUCH, CINDY.

YOU'RE WELCOME. RIGHT. ANY QUESTIONS OR COMMENTS

REGARDING BEAUTIFUL JOB? BEAUTIFUL JOB OUTSTANDING. >> I REALLY LIKE YEAH.

THANK YOU. ANY ANY OTHER MATTERS OF BUSINESS.

BEFORE WE MOVE ON TO BOARDS AND COMMISSIONS, THANK YOU. >> NEXT STEP WE HAVE

[18. CONSIDERATION OF THE APPOINTMENT OF BRIAN WATKINS TO THE STORMWATER UTILITY BOARD]

CAN I HAVE A MOTION SO MOVED? THANK YOU, MR. PASS MAN. IS THERE A SECOND?

I WILL SECOND THAT. >> THANK YOU, MR. ALLEN. HOWARD, I APPRECIATE IT.

ARE THERE ANY COMMENTS OR QUESTIONS? WE HAVE A MOTION AND A SECOND THIS BE HANDLED WITHOUT OBJECTION. ARE THERE ANY OBJECTIONS MR. WATKINS NAME IS FORWARDED TO COUNTY COUNSEL THEN IT'S APPROVED.

WE'LL MOVE ON TO CITIZEN COMMENTS. DID WE HAVE ANY CITIZEN

COMMENTS THERE? >> NO, SIR. WE DIDN'T RECEIVE ANY.

I APPRECIATE THAT. I DID NEITHER. I DID NEITHER.

ALL RIGHT. ANY OTHER MATTERS TO DISCUSS HERE? PUBLIC FACILITIES COMMITTEE BEFORE WE HAD DURING THE MEETING WHICH CHAIRMAN I JUST HAVE ONE UPDATE FOR THE COMMITTEE FOR THOSE ON COUNCIL TODAY AND I'LL SEND OUT AN E-MAIL TO THOSE THAT ARE NOT IN ATTENDANCE TODAY BUT JUST WANTED TO REPORT THAT THE PREPAYMENT OF PROPERTY TAXES THAT STARTED ON FRIDAY HAS GONE.

>> SCUSE ME RELATIVELY SMOOTHLY. THERE'S BEEN A FEW MINOR GLITCHES BUT IT IS WORKING AS WE THOUGHT IT WOULD. AND TO DATE IN THAT FOUR DAY PERIOD WE HAVE RECEIVED SIXTY NINE POINT FOUR MILLION DOLLARS OR THREE WIRES ARE THROUGH PREPAYMENTS THROUGH THE TAX SYSTEM. SO I GUESS I GUESS THAT PUTS

THE KIBOSH TO THE TAN, DOESN'T IT? >> THE TAG ID NATALIE.

YEAH WE ARE WE'RE ALL FEELING VERY GOOD RIGHT NOW. >> AND I WANT TO THANK THE TREASURER AND THE CORPORATION SHE'S SHOWN TO US WITH REGARDS TO PULLING THIS OFF.

SO THANK YOU AND THANK YOU THE STAFF AS WELL FOR HELPING TO FACILITATE THAT.

>> WE APPRECIATE THAT. ARE THERE ANY OTHER QUESTIONS OR COMMENTS COME IN AS A HAPPY

BIRTHDAY, MR. CHAIRMAN. >> THANK YOU. YOU'RE NOT GOING TO SING HAPPY

BIRTHDAY TO ME, ALL RIGHT. NOT WANT ME TO SING. >> APPRECIATE THAT.

THANK YOU VERY MUCH FOR COMING TODAY AND HELPING ME CELEBRATE MY BIRTHDAY AND I JUST LOVE THIS. THIS IS A BIRTHDAY PRESENT. A MEETING THAT ENDS ON TIME WITHOUT ANY REAL CONTROVERSY. I LIKE THAT. I LIKE THAT.

THANK YOU. JIM, I JUST WANT TO SAY THANK YOU TO JUST FOR ED AND THIS MEETING. WE HAD A LOT OF PROJECTS IN THE QUEUE AND IN THE HOPPER AND AND THIS MEETING MEANT A LOT TO STAFF AND KEEPING OUR PRACTICE GOING AND AND I REALLY

APPRECIATE EVERYBODY'S EFFORTS. SO THANK THANK YOU. >> AND ALSO I'D LIKE TO NOTE THAT THIS IS THE LAST MEETING OF THE YEAR FOR ANY COMMUNITY. IT'S A COUNTY COUNCIL I WANT TO THANK STAFF FOR THEIR ATTENDANCE AND THEIR DEDICATION DURING THIS VERY STRESSFUL TIME. TWENTY TWENTY I AM SO HAPPY TO SEE IT GO AND THANK YOU ALL MEMBERS OF THE COMMITTEE FOR ATTENDING TODAY AS WELL AND GETTING THROUGH THIS QUICKLY.

THANK YOU ALL VERY MUCH. HAVE A MERRY CHRISTMAS. HAPPY NEW YEAR.

>> THIS COMMENT. GO AHEAD. HOW DO YOU HAVE ANY SORT OF COMMENT? NO, THERE WERE THERE WERE NONE. TRICK OR TREAT.

ANYTHING ELS

* This transcript was compiled from uncorrected Closed Captioning.