[00:00:20]
DECEMBER 14TH MEETING OF THE AD HOC POLICY COMMITTEE TO WATER.
UM, IF WE COULD STAND FOR THE PLEDGE, PLEASE, I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, TO THE REPUBLIC, FOR WHICH IT STANDS ONE NATION UNDER GOD WITH LIBERTY AND JUSTICE FOR ALL.
NOW, UM, CATHY ROBOT IS IN ROUTE FROM BOSTON TO PHILADELPHIA FROM AN OLDER DAUGHTER TO A YOUNGER DAUGHTER.
SO SHE PROBABLY WON'T BE JOINING US OR IF SHE DOES, IT'LL BE LATE AND WENDY IS AT A DOCTOR'S APPOINTMENT.
UM, THE NEXT ITEM IS THE APPROVAL OF THE AGENDA THAT WE APPROVE THE AGENDA FOR THE POLICY COMMITTEE IN DECEMBER 15TH.
YES, DAVID, THE ONLY THING WHEN I'M, UM, LOOKING ON ONBOARD DOCS, I THINK IT SAYS DECEMBER 14TH, WE HAVE DECEMBER 14TH ON BOARD DOCS.
MOLLY'S CHANGING IT RIGHT NOW.
UM, I HAVE TO REFRESH, BUT LET ME SAY, IS THAT THE ONE THAT WENT OUT? NO, I JUST CHANGED IT.
IT'S NOT ON THE AGENDA IS JUST ON BOARD DOCS.
THAT'S WHAT I WAS TRYING TO PULL UP.
UH, FOR, UH, OUR NEXT PUBLIC COMMENTS, DO WE HAVE ANY RELEVANT APPROVAL OF THE 20TH AND THE 30TH COMMITTEE MEETINGS? IT'S BEEN QUITE AWHILE SINCE WE'VE MET.
I'LL PULL THEM UP IF YOU WANT ME TO SO YOU CAN SEE THAT'S THE 30TH, HOLD ON.
THAT IS THE 30TH, BUT IT'S THE 20TH WITH THE WRONG DATE.
WELL, LET ME SHARE A LITTLE BIT THE RIGHT THING IN THERE.
SO LET ME GO PULL UP THE 20TH 24TH.
SO THERE NEEDS TO BE A CORRECTION MADE TO THE 20TH CORRECT ISSUE.
IT SHOULD BE THE 20TH AND NOT THE THIRD.
CAUSE RACHEL WAS ABSENT FROM THAT MEETING AND ON THE 30TH, UM, TRISHA AND RACHEL BOTH WERE ABSENT AT THE 30TH MEETING.
SO IT SHOULD BE A CORRECTION ON THE 20TH.
I MEAN, THESE ARE THE 20TH WITH THE WRONG DATE.
SO RACHEL, WERE YOU ABSENT JUST FROM THE VOTE
[00:05:01]
OR WERE YOU ABSENT? OKAY.WE ACCEPT THE JULY 20, 20, 20 POLICY COMMITTEE MEETING MINUTES WITH THE CORRECTED DATE.
UM, OH, IT LOOKS LIKE EARLIER PROBABLY THE ONLY ONE THAT CAN MOVE TO APPROVE THEM.
YOU'RE THE ONLY ONE THAT WAS, THAT WAS THERE.
SO YOU'LL HAVE TO, YOU'LL HAVE TO MAKE THE MOTION CONSTRICTION.
I MAKE A MOTION THAT WE APPROVE THE MINUTES FROM THE 30TH.
OKAY, DAVID, BUT I'M THE ONLY ONE THAT CAN SECOND THAT, SO I'LL SECOND IT, UM, AND JUST THE VOTES GOING TO BE CHOOSE ZERO, ZERO TO ONE AND ONE ABSENT.
THAT'S UH, IF THAT WORKS OR NOT, BUT IT DOESN'T PASS.
DO WE NEED CATHY TO DELETE THAT THIRD VOTE SO THAT WE, WE MIGHT NEED, WANT ME TO JUST WAIT ON THEM? WAIT TILL KATHY COMES ON AND REVISIT THIS OR WE'LL HAVE TO MAKE ANOTHER MOTION BECAUSE I DON'T THINK THIS MOTION.
IT DOESN'T IS THAT CATHY OR IS THAT WILLIAM THAT JUST JOINED US? PROBABLY WILLIAM, IF IT'S AN IPHONE.
SO A BIG STUMBLING BLOCK, UM, RIGHT.
JETS US ONTO THE REVIEW AND UPDATE OF THE POLICIES.
OUR MAIN MISSION TODAY IS TO GO THROUGH AND ROBIN HAS DONE A GREAT JOB, PUTTING ALL THE MOTIONS THAT WERE MADE IN FRONT OF US TO MAKE SURE THAT WE GET THEM ALL INTO THE POLICY MANUAL.
THAT'S I THINK WHAT WE WANT TO DO TODAY, THERE IS A, THERE'S THE ISSUE OF THINGS THAT WERE BROUGHT FORTH FROM THE FINANCE COMMITTEE.
I'M NOT SURE IF WE VOTED ON THOSE OR NOT, BUT WE HANDLE THOSE AS WE GO THROUGH.
AND THE OTHER ISSUE THAT WE HAVE IS WE HAVE MY LITTLE
[00:10:01]
GUARD CHIHUAHUAS, VERY BUSY AND THERE MUST BE A THREAT, MUST BE A THREAT.UM, AND THE OTHER THING IS I HAVE TO DO A WRITE-UP FOR THE RESULTS SECTION AND CLEAN THAT UP AND I WILL DO THAT AND SEND IT OUT VIA EMAIL.
I DON'T THINK WE NEED TO DEAL WITH THAT AT THIS MEETING.
I'LL TRY TO GET THAT OUT HURLEY.
SO LET'S START BY, UH, TROOPING THROUGH ALL THE MOTIONS, I GUESS THAT'S THE BEST WAY TO DO THAT.
SOMEONE ELSE HAS A BETTER SUGGESTION.
NOW, ROBIN, YOU SAID THAT YOU UPDATED THE MANUAL.
SO THE MOTION THAT WAS GC FOUR B.
SO LET ME GO TO THE MANUAL AND SHOW YOU WHAT I DID THERE.
COME ON, MOVE OVER, BACK OVER.
SOMEONE CAN HAVE THE MOTIONS UP AND I CAN RUN IT THROUGH THE MANUAL SO THAT YOU COULD SAY IT.
SO I THINK IT WAS
SO I PUT IT IN BLACK SINCE WE WAVED IT, MIKE.
AND THEN, UM, IT SAID JUST TO ADD THE WORD, THE BALANCE IS COMPRISED.
SO IS THIS THE WAY IT SHOULD BE COMPRISED? AND ALSO, UM, YEAH, SO THE TERM IS IN THE NEXT ONE.
UM, THIS ONE DOWN HERE AND F YEAH, I GUESS IN FORMATTING AND INCORRECT, IT IS SINCE WE WAIVED IT, IS THIS HOW YOU WANT ONE? IS IT NOTATED? YEAH.
SO WHAT'S IN THE MOTION SHOULD BE IN A, WELL DAVID'S TALKING.
THE MOTION SAYS JUICY FOR HAE.
NOW MY WHOLE FORMATTING IS MESSED UP.
SO NOW I HAVE TO GO BACK AND FIX THE FORMATTING.
[00:15:01]
THE MOTION SAYS GC FOR A CHANGING THE TERM OF ELECTED OFFICERS TO SERVE ONE YEAR TERM.SO SOMEHOW OUR EMOTIONS ARE OUT OF SYNC WITH OUR, WITH OUR DRAFT.
I'M NOT SURE IF IT'S A BIG DEAL, AS LONG AS WE GET IT IN THERE, BUT PROBABLY SHOULD BE WRITING.
SO IN A WAY, DO WE PUT IN THE TERM, DO WE ADD THE WORD THAT IT'S ONE YEAR, BECAUSE IT'D BE C, D E F IS WHERE WE TALKED ABOUT THE, THE TERMS I WOULD DEFER TO MY COLLEAGUES ON THIS ONE, BECAUSE I DON'T THINK IT'S A BIG DEAL, BUT WHETHER IT'S AN A OR AN F THE MOTION THOUGH SAYS, HEY, YEAH, YEAH.
THE MOTION FOR A, ANY BOARD MEMBER MAY NOMINATE A SECOND REQUIRED AND TALKS ABOUT THE BALLOT.
AND THEN AF IS THE ONE THAT TALKS ABOUT THE TERMS IS THE WAY THAT'S ON THE PREVIOUS DRAFT.
I'M JUST LOOKING AT THE MOTIONS THAT ROBIN GAVE US AND IN THE MOTIONS THAT HAVE THE LETTERS WRONG DRAFT, WELL, NOT BEING BOUNCED BACK TO THAT.
SO THAT'S WHAT CAME OUT OF BOARD THAT, SO I'M BOARD DOCS.
I PUT THE WRONG LETTER THEN IN THE MOTION, YOU ALL, WE'VE BEEN TALKING ABOUT F THEN.
I KIND OF FEEL THAT WE SHOULD STICK WITH WHAT THE MOTION SAYS.
UM, AND YOU KNOW, AS LONG AS IT'S IN HERE, SOMEWHERE IN THIS SECTION, BUT I THINK IT WOULD BE IMPORTANT THAT WE STICK WITH THE WORDING OF THE MOTIONS.
WE CAN'T CHANGE THE WORDING OF THE MOTION.
UM, AS LONG AS, AS LONG AS WE HAVE THE MOTION ACCURATE, UM, WE CAN'T CHANGE.
SO IT ALIGNS WITH THE MOTION IS FINE WITH ME, EVEN IF IT MIGHT NOT BE THE BEST SEQUENCE, IT'S ALL UNDER THE ELECTRUM PROCESS.
I WAS GOING TO SAY, COULD WE SWAP OR DOES THAT DO SOMETHING FOR THE READINGS WE'VE ALREADY DONE ON WHAT IS BE THE WORD IS STILL THE SAME.
SO THEY HAVE IT, YOU'VE APPROVED THE, THE WORDING AND B YOU'VE APPROVED FIRST READING FOR EVERYTHING IN HERE, EXCEPT FOR, RIGHT.
IT'S AN INTERESTING LITTLE DILEMMA WE HAVE ABOUT GETTING HUNG UP ON SUBSTANCE, ON SUBSTANCE OR NON SUBSTANCE.
DAVID, WHAT IF WE JUST INSERT EXACTLY WHERE IT SAYS IN THE MOTIONS AND LIKE, AGAIN, IT'S ALL UNDER THE ELECTION PROCESS ANYWAY, SO IT DOESN'T REALLY MATTER, BUT I'D SAY INSERT IT WHERE THE MOTION SAYS TO INSERT IT.
AND I CAN GO BACK INTO BOARD INTO THE MEETING WHEN IT'S UP TO VERIFY THE MOTION IS WE, WE DO THAT AFTER THE MEETING HAS BEEN POSTED TO GO BACK AND VERIFY THE MOTION.
YOU'LL VERIFY THAT, THAT THESE MOTIONS ARE CORRECT THAT WE HAVE IN FRONT OF US.
AND THEN WE'LL JUST PUT IT IN WHERE THE MOTION SAYS TO PUT IT IN.
UM, AND THEN WE'LL, WE'LL REMOVE IT FROM THE OTHER PLACES, OR IS THIS GOING TO BE IN THERE AS A REDUNDANCY? WHEREAS THE OTHER PLATE WHERE IT WOULD BE THE OTHER WAY, MEAN LIKE NOW IT'S IN HALF, BUT WE'RE WE SAY IT SHOULD BE IN BE ACCORDING TO THE MOTION.
SO DO WE PUT IT IN B AND LEAVE IT IN F ALSO, AND HAVE IT BE REDUNDANT AND THEN STRIKE IT OUT IN THE SECOND READING?
[00:20:02]
OR DO WE USE COMMON SENSE? SO IN THE, WHERE WOULD WE PUT IT IF IT'S ONLY A ONE-YEAR TERM, BECAUSE B JUST DESCRIBES HOW, HOW IN ORDER TO WIN AN ELECTION.IT, IT DESCRIBES HOW THAT'S THE DOMINANT.
WE HAVE, IT DOESN'T BELONG THERE.
WE KNOW IT DOESN'T BELONG THERE, BUT THE MOTION SAYS IT'S SUPPOSED TO GO THERE AND WE CAN'T CONTRADICT THE MOTION.
SO WHEN YOU GO BACK AND CHECK AND MAKE SURE THAT THE B IS REALLY A, B, WE'LL HAVE TO PUT IT IN B AND THEN STRIKE IT OUT IN THE SECOND READING.
THAT'S THE ONLY, THE ONLY THING I CAN THINK OF BECAUSE WE'RE GOING TO NEVER CONTRADICT EMOTION.
SO WHAT DID WE PICK OUT WHAT'S IN B AND MOVE IT TO F OR NO, I DON'T UNDERSTAND WHY WE CAN'T TAKE WHAT'S IN B AND MOVE CARS.
SO IT MATCHES THE MOTION, EXCEPT OF COURSE THAT THE FIRST READING WAS IT WAS THERE, BUT YEAH.
UM, THAT MAKES THE MOST SENSE.
SO MAYBE WE SHOULD JUST GO WITH, WITH WHAT MAKES SENSE THAT THOSE WE'RE NOT REMOVING ANYTHING ELSE.
THAT'S WHEN WE'RE GONNA MOVE IT AROUND TO MATCH THE MOTIONS.
THE MOTION IS HE TO START UP ON MY SCREEN, TOOK A DIFFERENT, ALL RIGHT.
THAT MOVES US THEN TO THE NEXT MOTION, WHICH IS THE MOTION TO LET'S SEE, THIS IS REALLY TWO MOTIONS, MOTION TO AMEND
SO I WROTE THE WROTE WRITTEN COMPLAINT SLASH GRIEVANCE AND SWIMMING.
THAT'S WHAT DO WE NEED TO CHANGE IT IN THE TITLE? I THINK THAT WOULD BE CONSISTENT WITH THE MOTION EVERYWHERE.
IT SAYS, GRIEVANCES PROBABLY SAY COMPLAINTS SLASH BECAUSE IT'S IN PURPOSE ALSO.
WE, WE TOOK OUT THE MOTION WAS TO REMOVE AND REPLACE IT WITH WRITTEN.
SO THAT'S 12 AND THAT WAS A HERE.
SO DO WE MAKE IT CONSISTENT, PUT WRITTEN COMPLAINTS SLASH GRIEVANCES THROUGH THE WHOLE DOCUMENT? OKAY.
I THINK THAT WAS THE INTENT OF THE BOARD, WAS THAT A COMPLAINT AND A GRIEVANCE WERE ALMOST SYNONYMOUS AND WE DIDN'T, WE COULDN'T,
[00:25:01]
WE COULDN'T DEFINE A DIFFERENCE.THAT'S WHY SOMEONE SAID SOMETHING ABOUT FORMAL AND FORMAL GRIEVANCE THAT WAS EMOTIONAL WANTS TO CHANGE FORM OR THE WRITTEN.
SO I'M GOING TO DEFER TO MY COLLEAGUES ON THIS ONE.
I THINK, I MEAN, I THINK IF WE'RE GOING TO SAY COMPLAINTS SLASH GRIEVANCE, THEN WE SHOULD BE CONSISTENT AND PLACES IT SAYS SLASH GRIEVANCE.
ALSO, I BELIEVE THAT THAT WAS THE INTENT THAT, THAT A WRITTEN COMPLAINT SLASH GRIEVANCE WOULD BE, UM, THROUGHOUT THE DOCUMENT I CONCUR.
ARE YOU SURE YOU'RE GOOD WITH THAT? SO THAT'S WHERE I WOULD GO ALL THE WAY THROUGH THE DOCUMENTS, CORRECT.
THE QUESTION IS THE GRIEVANCE TO THE COMPLAINT, THE SAME THING, I'LL BE ON THE SAME LEVEL, BECAUSE I'M JUST, WE'RE JUST GOING THROUGH THE MOTIONS.
I DON'T THINK ANYBODY COULD DEFINE WHAT THE DIFFERENCE WAS, WHICH WAS WHY THE MOTION WAS TO CHANGE IT TO A SLACK.
WELL, THEY'RE A LITTLE DIFFERENT, THEY'RE TWO DIFFERENT, I'M NOT DISAGREEING WITH YOUR WILL.
I'M JUST SAYING THAT, YOU KNOW, WE COULDN'T DEFINE THE DIFFERENCE.
AND THEN THE THING CAME UP ABOUT THE TITLE NINE, UM, WORDING.
AND I THINK THAT'S WHY THE BOARD CAME TO THE CONCLUSION.
IT SHOULD BE COMPLAINT SLASH GRIEVANCE, UH, KATHY, YOUR, YOUR HANDS, YOUR HANDS.
I THINK THAT'S WHY WE PUT THE WORD WRITTEN IN.
ANYTIME THAT AN EMPLOYEE TAKES THE TIME TO WRITE A COMPLAINT OR GRIEVANCE, WHATEVER THEY'RE CALLING IT, IT'S SOMETHING THAT THE BOARD TO TAKE SERIOUSLY AND LOOK INTO.
IF IT'S A VERBAL, YOU KNOW, SOMETHING, THEN WE DON'T HAVE, YOU KNOW, IT'S NOT ON THE SAME LEVEL AS ANYTHING THAT'S PUT IN WRITING.
THAT WAS, THAT WAS MY UNDERSTANDING.
I THINK IF WE, UM, YOU KNOW, IF SOMEBODY GAVE US SOMETHING IN WRITING AND WE COMPLETELY IGNORED IT AND SAID, NO, UM, WE'RE NOT GOING TO DEAL WITH THAT.
I THINK THAT PUTS US IN A BAD LIGHT.
I THINK THAT THE STEPS THAT WE'VE OUTLINED HERE WILL HELP US DEFINE WHETHER IT IS, UH, YOU KNOW, HOW SERIOUS IT IS, BUT ANY COMPLAINT THAT COMES TO US IN WRITING DESERVES THE BOARD'S ATTENTION.
WELL NOW HERE'S WHERE THAT GETS STICKY.
WHEN YOU GO TO, HEY, THAT ROBIN HAS UP ON THE SCREEN, NO GRIEVANCE PROCEDURE, THERE'S A GRIEVANCE FORM.
AND I THINK THIS IS WHAT WILL'S TRYING TO GET US FOCUSED ON.
THERE'S A GRIEVANCE FORM, AS OPPOSED TO A COMPLAINT WHICH CAN COME IN ON AN EMAIL, RIGHT? SO WE COULD, UM, YOU KNOW, WE COULD MAKE EVERY COMPLAINT, A GRIEVANCE BY, BY WHENEVER WE GET A WRITTEN COMPLAINT, REFERRING PEOPLE TO THE GRIEVANCE FORM.
I MEAN, SO DO WE CHANGE THIS HEADING TO A WRITTEN COMPLAINT SLASH GRIEVANCE PROCEDURE? WE'RE TALKING ABOUT TWO DIFFERENT THINGS.
I RESPECTFULLY, AND TO, JUST TO RESPOND TO WHAT CATHERINE WAS JUST SAYING WAS THAT, UH, WE SHOULD RESPOND TO EVERYONE.
WHETHER THEY RESPOND VERBALLY OR WHETHER THEY'RE RESPONDING, WRITING, BOTH OF THEM SHOULD BE TAKEN INTO PLACE.
SO I DON'T THINK WE WANT TO SEND OUT, WE DON'T WANT TO SEND MIXED MESSAGES NOR DO WE WANT TO SEND SMOKE SIGNALS.
ARE WE SAYING, WELL, WE PUT IT IN WRITING IS MORE IMPORTANT VERSUS YOU VERBALIZING IT.
YOU KNOW, I THINK THEY'RE BOTH ARE, ARE IMPORTANT.
SO TO SAY THAT ONE IS MORE IMPORTANT THAN THE OTHER, I THINK THIS DAY IS DANGEROUS TO STAY, IS HEALTHY AT ALL.
UM, AND ALSO IT WILL BE IF THE, THE FORMS CREATED, THEN THAT'S WHAT DAVID JUST SAID, BASICALLY WHAT I'VE STATED.
SO IF YOU FILLED OUT THAT FORM, THAT THEN YOU, YOU, THEN YOU'RE TAKING IT SERIOUS BECAUSE YOU FILLED OUT THE FORM VERSUS YOU JUST WRITING SOMETHING UP
[00:30:01]
SAYING THAT THIS IS MY COMPLAINT.SO THERE ARE TWO, THERE ARE TWO, THEY BOTH ARE GOOD, TRICIA.
I, ANYTIME SOMEONE COME TO ME WITH A COMPLAINT, I TELL THEM, PUT IT INTO WRITING BECAUSE I'VE SEEN OVER THE YEARS THAT SOMETIMES SOMEONE TELL YOU SOMETHING AND THEN WHEN THEY HAVE TO BE CONFRONTED WITH IT, THEY DENY IT.
SO I DON'T TAKE ANY, ANY COMPLAINANT LESSONS IN WRITING.
WE HAD THIS CONVERSATION AT OUR LAST MEETING.
I BELIEVE WE ALL FELT THAT IT WAS GOING TO REQUIRE SOME ADDITIONAL CONVERSATION.
I BELIEVE WENDY WAS GOING TO FIND OUT SOME ADDITIONAL INFORMATION AS WELL.
SO OUR TASK TODAY IS NOT REALLY TO REHASH IT AS MUCH AS IT IS JUST TO MAKE SURE THE MOTIONS ARE PUT INTO THE DOCUMENT.
UM, BUT I DO THINK THIS DESERVES MORE CONVERSATION AT A LATER TIME.
I CAN'T UNDERSTAND YOUR CONNECTION.
I SAID THAT, CAN YOU HEAR ME NOW? YOU'RE IN AND OUT.
NOW, NOW I SAID, I THINK THIS IS SOMETHING THAT WE SHOULD WAIT ON FROM HIS COLLEGE BECAUSE OF THE FACT THAT IF WE DON'T HAVE THE CORRECT WORDING OF IT, THEN HOW CAN WE, HOW CAN WE PLAY AND HOW CAN WE USE IT IN THE CORRECT CONTEXT? ALL, ALL, HOW DO WE UNDERSTAND WHAT THE DEFINITION OF WHAT WE'RE SAYING IS SO, ALL RIGHT, SO YOU WENT ON AND TRISHA ALL THINK THE SAME ON THAT ONE.
UM, UH, RACHEL FATHI YOU'RE OKAY WITH WAITING ON, UM, WENDY, BECAUSE I THINK WHEN HE WAS GOING TO LOOK AT THE TITLE NINE WORDING ALSO.
I'M OKAY WITH WAITING, BUT I THINK THERE'S A BIG, THERE'S A DIFFERENCE, A BIG DIFFERENCE BETWEEN TITLE NINE AND THIS, BUT I I'M OKAY WITH WAITING.
SHOULD I TAKE WRITTEN COMPLAINT OUT WHERE IT SAYS GRIEF, GRIEVANCE PROCEDURE? OR DO YOU WANT ME TO KEEP IT IN RED AND PUT IT THROUGHOUT THE DOCUMENT, DAVID? YES.
I'M NOT IN CONCURRENCE WITH WAITING.
I THINK THE BOARD MADE A MOTION, THE BOARD PASSED A MOTION AND WE NEED TO PUT THAT IN.
UM, AND THEN WE ALWAYS HAVE AT A FUTURE TIME DISCUSS ANY CONCERNS THAT WE HAVE ABOUT IT BECAUSE WE HAD THIS ENTIRE CONVERSATION DURING THAT MEETING AND THE BOARD MOVED THAT THESE WORDS SHOULD BE PLACED INTO THIS SECTION.
SO I, I AM NOT IN CONCURRENCE WITH, UH, WAITING.
UM, THE, THE MOTION WAS DONE INCLUDED INTO A, AND THE ISSUE THAT WE'RE DEALING WITH, I THINK NOW IS DO WE MAKE THAT CONSISTENT WITH THE REST OF THE OAE? AND MAYBE THAT IS, AND I THINK THAT'S THE DISCUSSION THAT WE NEED TO HAVE AFTER WENDY COMES BACK AND TALKS.
THANK YOU FOR THAT CLARIFICATION.
SO I WILL TAKE IT OUT OF TWO WAY.
MA'AM I THINK THAT'S WHAT WE AGREED TO.
I'M LOOKING, SEE IF I GOT A HEAD NOD, SARAH.
WE'LL LEAVE IT INTO A AND TAKE IT ON EVERYTHING.
[00:35:10]
UM, THE NEXT MOTION IS NUMBER TWO TO ADD EXECUTIVE DIRECTOR OF ELEMENTARY AND EXECUTIVE DIRECTOR OF SECONDARY TO HOW WE CHOOSE NUMBER TWO, EXECUTIVE DIRECTOR AND EXECUTIVE DIRECTOR OF SECONDARY.BUT I FORGOT TO PUT THAT WHAT MOTION THAT CAME OUT OF, UM, IT'S FROM THIS DATE, UM, WHICH IS WHAT DECEMBER 2ND READING, IS IT WARM ENOUGH TO BE WALKING ON THE BEACH THERE, DAVID? IS THAT WHY YOUR DOGS ARE GOING CRAZY? EVERYBODY WALKS THROUGH DOORS ON THE BEACH, WHETHER IT'S WARM OR NOT.
CAUSE IT'S, WE'RE GETTING READY FOR A SNOW STORM UP HERE.
I'M JUST SAYING SOME, SOME FOLKS WALK THEIR DOG WHILE THEY RIDE IN THE GOLF CART, I THINK IS WHAT THE ISSUE IS NOW.
AM I AN ESPECIAL, UM, ARC THAT THEY USE WHEN THEY SEE THE GOLF CARTS WITH THE DORM? SOMEHOW THAT SEEMS MORE DANGEROUS TO THEM THAN, THAN JUST THE DOG.
UH, AND THEN THEY FEED OFF EACH OTHER ONE GETS FRIENDSHIP.
THE OTHER ONE GETS FRIENDS AND THE LAB JUST LAYS THERE AND LOOKS AT HIM, SAYS YOU'RE WASTING TOO MUCH ENERGY.
AND WE MAINTAIN A 10% SHORT VALUE CAPACITY IN 8% FUNDS TO DECEMBER 18.
SO IS THAT THE RIGHT DAY? IS IT, WAS THAT TAKEN IN 10? 14? YEAH, I GUESS IT WAS RIGHT.
SHOULD IT BE IN QUOTES? WHICH, WHAT DO YOU WANT IN QUOTES? UM, THE, THE MOTION, I THINK LIKE, IT LOOKED LIKE FORMATTING FOR OTHERS PERHAPS.
WANT ME TO ITALICIZE IT? LIKE I DO THE OTHER ONES AS WELL OR NOT.
I THINK THERE WAS MORE LANGUAGE THAN THAT INSURED VALUE OF YEAH.
TENDERS AND SHARED VALUE CAPACITY.
MAINTAIN THE 10% OF INSURED VALUE AND 8% FUNDS.
[00:40:03]
THE SITE THAT SAME MEETING DECEMBER, DECEMBER 2ND.WELL, THE MOTION SAYS, UM, WELL THE BOARD ADOPT A POLICY THAT THE DISTRICT WILL MAINTAIN A 10% INSURED VALUE CAPACITY IN APRIL, SINCE FUNDS, BEGINNING OF FISCAL YEAR 2022.
SO I NEED TO PUT THAT IN THERE, CORRECT? YES, BECAUSE THAT'S WHEN IT BEGINS 8% BEGINNING OF FISCAL YEAR 2022.
THIS WAS ACTUALLY AT THE NOVEMBER 14TH WORK SESSION.
THIS MOTION WAS MADE AT THE NOVEMBER 14TH WORK SESSION.
WAS TO REMOVE FROM THE SUPERINTENDENTS SHOW, NOT NUMBER FIVE, WHICH YOU HAVE RED LINES.
ISN'T THERE A CENTER, THE SHELL, THE SHELL NOT, YEAH.
CAUSE IT WAS REDUNDANT UNDER THE RIGHT.
SO THE NUMBER FIVE UNDER SHELL, YOU SOUTH STAY THERE.
WE WANT TO CROSS OUT THAT ONE.
THE NEXT ONE, NUMBER TWO STRIKES IN THE FIRST QUARTER, AFTER YOUR END AND REPLACED WITH QUARTERLY AND ANNUAL REPORT.
SO STRIKE IN THE FIRST QUARTER AFTER YEAR IN AND PUT QUARTERLY AND DO I ANNUAL REPORT? SO WE IN THERE AND, AND, AND RIGHT.
SO THAT MOTION WAS MADE THAT DECEMBER 2ND WORK SESSION, I THINK, IS THAT RIGHT AT THE, IT W IT WAS AT THAT WORK SESSION.
UM, I HAVE A QUESTION SINCE THESE WERE THESE MOTIONS WEREN'T WEIGHED FOR SECOND AND THIRD.
UM, DO I HAVE TO, DO I PUT THE MOTION THAT IT COMES OUT OF
[00:45:02]
OR BECAUSE THE, THE BE CONSISTENT.SO I SHOULD CONTINUE TO PUT THE MOTIONS THAT THIS CAME FROM.
I'LL MAKE THOSE CORRECTIONS, THAT LAST PART.
NOW WE'RE ONTO THE MOTIONS FROM THE NOVEMBER 14TH WORK SESSION.
AND THE FIRST ONE IS THE 10% SHORT VALUE CAPACITY BEGINNING IN FISCAL YEAR 2022, WHICH WE'VE ALREADY DONE.
UM, THEN NOVEMBER 13TH, WE HAVE, IT SAYS THE BOARD OF EDUCATION DIRECTS THE SUPERINTENDENT, DEVELOP A PD RELATIVE TO A CHECKLIST PROCESS FOR WARD APPROVAL OF CONTRACTS.
SO I'M THINKING WE HAVE TO PUT THAT IN AS AN O E AND WHERE WOULD WE PUT IT? WHERE DO WE PUT, UM, NUMBER 13, WHERE DO WE HAVE ANYTHING ABOUT CONTRACTS IN OES? IT WOULD BE IN FINANCE SOMEWHERE, RIGHT? HMM.
I THOUGHT THAT DURING THAT CONVERSATION, THAT IT WAS GOING TO BE, ONCE WE RECEIVED THAT PE FROM THE SUPERINTENDENT, WE WERE GOING TO USE THAT AS A GUIDING POST.
SINCE THERE WASN'T A, THERE ISN'T ONE RIGHT NOW IT'S A NEW THING.
SO IT'S ITS OWN INDIVIDUAL O E VERSUS SLIDING IT INTO A NUMBER UNDER ANOTHER.
OH, THAT WAS MY UNDERSTANDING FROM THE MEETINGS.
I KNOW THERE WAS QUITE A BUNCH OF VOLLEYING BACK AND FORTH OF WHAT COMES FIRST, THE POLICY OR THE O E IN THIS INSTANCE, BUT BECAUSE IT HAS TO DO WITH A DISTRICT PROCESS OF, OF CONTRACTS.
AND WE DON'T HAVE ENOUGH INSIGHT INTO THAT.
IT WAS MY UNDERSTANDING THAT WE WERE GOING TO WAIT TO RECEIVE THE PE FROM THE SUPERINTENDENT AND STAFF PRIOR TO US DEVELOPING THE ACTUAL E WE WERE GOING TO USE THAT AS A GUIDING, WAIT, I COULD BE WRONG.
WELL, WE DID POSTPONE THE MOTION TO DIRECT THE CHAIR, TO DIRECT THE POLICY COMMITTEE, TO DEVELOP A POLICY BASED ON, AND THEN WE SUBSTITUTE, UM, YEAH.
YOU KNOW, I, I AGREE, RACHEL, I THINK THAT MIGHT'VE BEEN WHERE WE WERE HEADED, BUT I'M GOING TO CHANNEL MR. DOWLING A LITTLE BIT.
THE, THE OEM HAS TO COME BEFORE THE DISTRICT DOES ANYTHING.
AND THEN THE DISTRICT HAS TO RESPOND TO THAT.
I THINK THAT, THAT WAS MY, MY ONE COMMENT IS THAT TYPICALLY I WOULD AGREE WITH THAT NOTION THAT, YOU KNOW, WE NEED TO DEVELOP THE POLICY FIRST, BUT BECAUSE IT'S SOMETHING THAT IS CONDUCTED AT THE DISTRICT LEVEL.
I DON'T KNOW IF WE, AS BOARD MEMBERS HAVE ENOUGH INSIGHT TO NECESSARILY CREATE A POLICY THAT'S ALL ENCOMPASSING OR, OR WHATNOT.
SO I THOUGHT THAT'S WHY WE HAD DIRECTED THE SUPERINTENDENT TO DEVELOP THE PE OR TO BEGIN DEVELOPING IT.
UM, HOW ABOUT IF WE HAVE AN OEE THAT SAYS THE DISTRICT WILL HAVE A CHECKLIST PROCESS FOR BOARD APPROVAL OF CONTRACTS, AND NOW WE CAN'T SAY THAT EVEN PART OF THE POLICIES, DAVID CAN'T WE SAY SOMETHING LIKE, UM, UNDER WHEREVER, BUT THE, UM, IT CHECKLIST OF POLICY PROCEDURES, UM,
[00:50:01]
IS AVAILABLE OR SOMETHING.AND THEN THE SUPERINTENDENT HAS TO INTERPRET IT AND TELL US WHAT, YOU KNOW, HOW WE WILL MEASURE THAT.
WE DO SOME BROAD, UM, STATEMENT BECAUSE RACHEL'S RIGHT.
WE DON'T KNOW WHAT WE'RE TALKING ABOUT.
SO USUALLY IF YOU DON'T KNOW WHAT YOU'RE TALKING ABOUT AND YOU MAKE A VAGUE STATEMENT, TRICIA.
I'M THINKING ALONG THE SAME LINES THAT IF WE WERE TO PUT LIKE
AND THEN TO YOUR POINT, DAVID, HE THEN WOULD MAKE SURE, I MEAN THAT WE HAVE TO BE PROVIDED THAT PROCESS, PROVIDE A CHECKLIST PROCESS.
WHAT? WELL, I'M READING FROM THE EMOTION, A CHECKLIST SLASH PROCESS FOR BOARD APPROVAL OF CONTRACTS.
ARE WE JUMPING AHEAD THOUGH? SINCE THAT WAS POSTPONED, POSTPONED, I, I THOUGHT WHAT WAS POSTPONED WAS SENDING IT TO POLICY COMMITTEE, RIGHT.
BECAUSE OF THE EXACT REASON YOU SAID RACHEL.
SO ARE WE, SHOULD WE WAIT ON THAT THING? YOU GO TO NOVEMBER 13, I CAN DO THE ORDER.
THEN I WOULD HOPE THAT WE CAN PUT A PLACEHOLDER IN RACHEL, JUST SO WE HAVE SOMETHING IN HERE AND I'M THINKING A SUGGESTION IS PROBABLY GOOD.
JUST SO WE HAVE THIS IN THERE BECAUSE YOU'RE RIGHT.
WE'RE GOING TO HAVE TO WAIT FOR UNDER THE MOTIONS, WHICH THEY DID PROCESS FOR CONTRACTS, WHICH YOU SHOULD, BUT JUST THE FIRST, SECOND, AND THIRD IS A SUBSTITUTE AFTER THE POSTPONEMENT OR THE MOST RECENT MOTION, THE SUBSTITUTE, THE BOARD OF EDUCATION DIRECTOR DEVELOP.
SO THAT, AND WHEN WE'RE PRINTING IT OUT OF BORN DOTS, IT LOOKS LIKE THAT IS THE MORE RECENT MOTION ABOVE THE POSTPONEMENT.
SO IT WAS POSTPONED TO SEND IT TO POLICY.
AND THEN WE HAVE THAT TO DIRECT THE SUPERINTENDENT TO DO IT.
BECAUSE OF US NOT HAVING THE KNOWLEDGE OF IT, LIKE RACHEL, LIKE YOU INDICATED RIGHT NOW, WE CAN CERTAINLY CREATE A PLACE HOLDER.
I JUST, I DIDN'T WANT US TO TOO FAR INTO THE WEEDS ON THIS ONE.
UM, IF WE'RE STILL WAITING ON THAT, BUT BY PUTTING IT IN THE E AS A PLACEHOLDER, THEN THE SUPERINTENDENT HAS TO DO A REASONABLE, UM, INTERPRETATION OF WHAT THAT MEANS.
AND THEN WHEN HE SHOWS US WHAT THAT MEANS, THEN WE CAN SAY YAY OR NAY.
WHY DON'T WE PUT IT IN HERE AS IT IS WORDED IN EMOTION LIKE WE DID BEFORE PUT IT IN BLUE, BECAUSE THAT WILL DRAW ATTENTION TO IT IF THAT'S OKAY WITH EVERYBODY ELSE.
BUT SHOULD WE ADD WHEN THAT MOTION WAS PASSED? YES, WE SHOULD PUT THE FULL MOTION IN THERE.
THE BOARD DIRECT THE SUPERINTENDENT.
[00:55:21]
EVERYBODY GOOD WITH THAT? IT'S FINE.SO NEXT MOTION TO ACCEPT FINANCED.
READY'S RECOMMENDATION TO ACCEPT THE FOLLOWING PROPOSED OPERATE, START EXPECTATIONS,
UM, THAT MOTION WAS POSTPONE UNTIL THE FIRST READING OF THE POLICY MANUAL.
AND WE APPARENTLY, I THINK WE FORGOT ABOUT IT.
DIDN'T WE IN THE FIRST GRADE, WE, IN THE FIRST READING THOUGH, DIDN'T WE READ ALL THE OES.
THROUGH EVERY O E SO IT'S BEEN, IT'S HAD A FIRST READING, ALL THOSE HAVE HAD A FIRST READING, SO YES.
ADMINISTRATIVE TECHNOLOGY AND FOOD SERVICE ARE NEW.
OH, OH, THOSE ARE, THOSE ARE RECOMMENDED.
AND THOSE WERE ONES THAT WERE DEVELOPED BY THAT.
AND DIDN'T WE, WHEN WE WENT THROUGH AND APPROVE THE FIRST READING, I DON'T THINK THOSE WERE THERE BECAUSE I REMEMBER SAYING I HAD MY COPIES AT HOME, BUT I DIDN'T HAVE THEM WITH ME.
THESE TWO WERE NOT INCLUDED IN THE FIRST READING.
THE ADMINISTRATIVE TECHNOLOGY AND THE FOOD AND NUTRITION SERVICES WERE NOT, I DON'T KNOW IF THOSE HAVE HAD A FORMAL FIRST READING, THEN THEY HAVE NOT, THEY HAVE NOT.
THIS WAS KIND OF GOING TO MY POINT OF, UM, WHEN I WAS TALKING ABOUT THE PE FOR CONTRACTS AND BOARD APPROVAL, WHAT NOT, BECAUSE THIS WAS AN INSTANCE WHERE, YOU KNOW, WE HAD NO KNOWLEDGE OR INSIGHT INTO FOOD AND NUTRITIONAL SERVICES OR ADMINISTRATIVE TECH.
SO TANYA HAD HELPED TO DEVELOP THIS, UM, COMMITTEE.
WELL, YOU KNOW WHAT WE CAN DO WHEN WE DO OUR NEXT POLICY READINGS, WE COULD READ, PAY SPECIFIC ATTENTION TO THESE TWO.
AND WE COULD, IF WE WANTED WAVE A READING SO THAT THEY ARE, THEY CATCH UP TO THE THIRD READING.
WE COULD DO THAT THESE TWO, SINCE THEY HADN'T, SINCE THEY WEREN'T, UM, THEY HAVEN'T BEEN THROUGH THE FIRST READING.
BUT A LOT OF THINGS DON'T GET THROUGH OR EVEN LIKE THE CHANGES DON'T GET THROUGH THE FIRST READING.
UM, SO LET'S PUT THEM IN BLUE.
THEY NEED TO GET INCORPORATED FOR SURE.
PUT THEM IN BLUE AND THEN THERE'LL BE INCORPORATED IN THE SECOND READING THAT, THAT SEEMS TO MAKE SENSE.
SO DOES IT MATTER WHAT ORDER DO I JUST FOLLOW THEM BEHIND? IS THERE A PARTICULAR NUMBER THAT, BECAUSE THEY'RE IN BRAND NEW, THEY NEED TO BE ASSIGNED A NUMBER.
SO DOES IT MAKE SENSE TO GO IN A PARTICULAR ORDER OR JUST MAKE THEM THE LAST TWO NUMBERS THAT COME UP? I THOUGHT THEY WERE ALREADY IN THE MOTION.
BECAUSE WE ALREADY HAVE NUMBERS OR THE
[01:00:02]
TECHNOLOGY WILL GO IN, IT'S SUGGESTING IT'S SUPPLANTED.IT SAYS IT'S GOING TO BE THE NEW OEA PER THE MOTION, BUT WE'RE ALREADY HAVING
WHEN THEY WERE PLACED IN BOARD DOCS, BOARD DOCS ASSIGNED TO THEM THE NUMBER, BECAUSE WE, YOU KNOW, WHEN WE LAID THEM IN BOARD DOTS.
SO I THINK WHEN SOMEONE WAS READING THE MOTION, YOU KNOW HOW WE HAVE ABC AND BOARD DOCS UP ON THE SIDE.
WHEN THEY, WHEN THIS WAS TYPED UP THIS MOTION IN VOTING, UM, I THINK THEY, LIKE THEY SAID,
IS THAT NUMBER CORRECT? THERESA, LET ME SAY, SAY, OH, IS YES THEN.
OH, E SAVIN IS ASSET PROTECTION, CORRECT? YEP.
AND THEN THEY WENT TO OH EIGHT, BUT WE ALREADY HAVE AN OEA AND THAT IS FACILITIES, RIGHT? CORRECT.
SO THEN ADMINISTRATIVE TECHNOLOGY COULD BE O E DO WE HAVE AN
NINE IS CONSTRUCTION MANAGEMENT.
10 IS COMMUNICATING WITH THE BOARD.
DO YOU WANT THESE TO STAY ALONG IN THE FINANCIAL KIND OF AREA? AND THEY SHOULD STAY TOGETHER? NUTRITION SECTION ROBIN.
I KNOW THIS WOULD BE A LOT OF WORK, BUT AGAIN, I THINK MAYBE WE OUGHT TO STICK TO THE MOTION AND ASSIGN THOSE, THE NUMBERS I SAY AND MOVE EVER ALL THE OTHER NUMBERS DOWN.
WHAT EMOTION WAS POSTPONED THOUGH.
NO ACTION WAS TAKEN ON THE MOTION.
THE MISSOURI'S POSTPONE TO THE FIRST READING.
SO FOR THE NEXT READING, I CAN JUST MOVE EVERYTHING DOWN AND JUST INSERT THEM THERE.
I WOULD NOT CHANGE THE NUMBERS OF THE OES THAT WE'VE ALREADY READ AND APPROVED UNDER FIRST READING.
I WOULD JUST GIVE THESE TO THESE TWO NUMBERS THAT WE HAVEN'T USED.
SO WHATEVER, WHATEVER NUMBERS ARE AVAILABLE, I'D MAKE THESE.
AND SINCE IT'S POSTPONED, THEN WE COULD AMEND IT WHEN IT COMES BACK.
OUR LAST NUMBER THEN IS 16, 16.
DON'T YOU THINK THAT MAKES SENSE.
INSTEAD OF, SINCE WE'VE ALREADY APPROVED THE FIRST READING WITH THE OTHER NUMBERS.
SO IT DRAWS OUR ATTENTION TO THAT.
ONE THAT SAYS AMEND MOTION TO REMOVE AND OTHER MATTERS RELATED TO OFFICIAL BOARD BUSINESS UNDER GC FOUR H CHAIR NUMBER THREE, AND SEND THE WORDING TO THE POLICY COMMITTEE FOR FURTHER DEFINITION OF RESPONSIBILITY.
THESE ARE FROM SEPTEMBER 3RD NOW.
[01:05:11]
NUMBER THREE, THE POLICY COMMITTEE IS SUPPOSED TO COME UP WITH A FURTHER DEFINITION OF THE RESPONSIBILITY OF THE CHAIR.WE ENJOY WALKING INTO EACH CHAIR, NUMBER THREE, NUMBER THREE, WHICH IT SAYS REPRESENT THE BOARD AS ITS OFFICIAL SPOKESPERSON.
AND, UH, AND OTHER MATTERS RELATED TO OFFICIAL BOARD BUSINESS WAS THE QUESTIONABLE PART.
WELL, IT SAYS THAT WE ARE SUPPOSED TO REMOVE THAT PART REMOVED AND OTHER MATTERS RELATED TO BOARD BUSINESS.
AND THEN, SO IF WE TOOK THAT OUT, WHICH SAYS, REPRESENT THE BOARD AS ITS OFFICIAL SPOKESPERSON SPORT SPOKESPERSON ABOUT ISSUES DECIDED BY THE BOARD PERIOD, BECAUSE IT SAYS TO REMOVE AND OTHER, WHAT IF WE JUST DID THAT? IT COULD DO THAT.
OR WE COULD ADD, UM, BECAUSE IT'S TALKING ABOUT OTHER MATTERS, REPRESENT THE BOARD AS ITS OFFICIAL SPOKESPERSON ABOUT ISSUES DECIDED BY THE BOARD AND AS DIRECTED BY THE BOARD, BECAUSE THEN IT'S, IF THE BOARD IS DIRECTING THE CHAIR TO PUT OUT SOMETHING, THEN THAT'S BOARD, WELL, CAN I ASK DIRECTED INSTEAD? OR INSTEAD OF AN OR, YEAH, SORRY.
OR AS DIRECTED BY THE BOARD? I LIKE THAT TRICIA.
LIKE THAT, THAT ADDRESSES THAT ISSUE.
COULD YOU READ THAT AGAIN? REPRESENT THE BOARD AS ITS OFFICIAL SPOKESPERSON ABOUT ISSUES DECIDED BY THE BOARD OR AS DIRECTED BY THE BOARD AND WE STRUCK OTHER MATTERS THE OFFICIAL BOARD BUSINESS.
I THINK, I THINK THAT THAT WORDING, UM, DIRECTLY ADDRESSES WHAT THE ISSUE WAS.
THE OTHER MATTERS WAS WRITTEN, WAS KIND OF FOGGY.
WE HAVE SOMETHING FROM AUGUST 18TH, ALSO BE INCLUDED IN JC THREE THAT THE BOARD MAY REQUEST AN AUDIT OF ITEMS OUTSIDE THE SCOPE OF THE ANNUAL EXTERNAL REVIEW PERIODICALLY.
DID YOU ALREADY PUT IT IN THERE, ROBIN? NO, I DID NOT.
MAYBE IT COULD BE THE LAST SENTENCE, NEW ONE.
[01:10:01]
RIGHT.JUST TO ADD A SENTENCE THERE THAT SAYS THE BOARD MAY REQUEST AN AUDIT OR YOU DON'T SAY OUTSIDE THE SCOPE OF THE ANNUAL EXTERNAL REVIEW PERIODICALLY.
THAT ENGLISH IS CORRECT, BUT THAT'S THE MOTION.
I THINK THAT WOULD HAVE TO BE IN QUOTES, ALEX.
SO THAT IT'S, AND THAT WAS FROM AUGUST 18TH.
I SHOULD SAY BOARD MAY RACHEL MAY REQUEST THAT SHELL.
UM, AND WE HAVE POLICY EMOTIONS DISCUSSED, BUT NOT VOTED ON.
THERE'S NOTHING WE CAN DO WITH THAT.
UM, THEN WE HAVE, FROM AUGUST 15TH, WE HAVE MOTION TO STRIKE GC TWO, FOUR, HI, FROM THE DOCUMENT DURING THE AUGUST.
THAT WAS BECAUSE I WAS AT THE WORK SESSION WHEN WE, UM, CAUSE I DIDN'T FIND IT IN THERE.
WAYMAN, GC TO PRACTICE RESPECTFUL BODY LANGUAGE, TONE AND EXPRESSION.
DID I PASS IT? I THINK WE TOOK IT OUT.
AND I THINK WE DID THE SAME WITH GC
SO THIS NEEDS TO PRACTICE RESPECTFUL LIFE AND EXPRESSION.
AS A FIRST READING, I ASSURE WE DIDN'T TAKE SOMETHING ELSE OUT AND JUST MOVE THE NUMBERS.
YOU ALL TALKED ABOUT TAKING THAT OUT.
CAUSE I HA I, I HAD PERSONAL ISSUES WITH IT.
I COULD TELL BY THE WAY YOUR EYES WERE ROLLING A LITTLE BIT.
UM, GC THREE C WE DON'T HAVE A THREE SEVEN GC SEVEN PUBLICLY EXPRESS INDIVIDUAL.
UH, THAT WAS EMOTIONAL AND IT WAS APPROVED.
THEN WE HAVE UNDER BOARD PURPOSE, THE SECOND PARAGRAPH TO ADD THE STATEMENT.
THE BOARD ALSO RECOGNIZES ITS RESPONSIBILITY TO PROVIDE STEWARDSHIP FOR ALL FUNDS RECEIVED.
THEN DISBURSED BY THE SCHOOL DISTRICT.
[01:15:03]
IT SHOULD GO WHERE JUST TO ADD, I GUESS WE WOULD ADD IT AS ANOTHER BULLET.IT SAYS SECOND PARAGRAPH UNDER THE BOARD'S PURPOSE IS TO ASSURE.
SO JUST ADD IT RIGHT AT THE END OF THAT, THE BOARD ALSO RECOGNIZES ITS RESPONSIBILITY.
I REMEMBER THIS ONE BECAUSE IT IS KIND OF REDUNDANT CAUSE IT'S ALREADY UNRESOLVED, BUT ALSO RECOGNIZES ITS RESPONSIBILITY.
TRUE STEWARDSHIP FOR ALL FUNDS RECEIVED AND DISPERSED BY THE SCHOOL DISTRICT SPELLING.
WE SHOULD PROBABLY AFTER DISBURSED, WE SHOULD PUT, UM, SIC.
CAUSE THAT'S NOT A ROAR, A REAL WORD SPELLED LIKE THAT.
IT'S DISPERSED WITH A B, BUT THE MOTION HAS THE P AND O WE PUT THE LEFT LEFT BRACKET, SIC RIGHT BRACKET, AND THEN WE CAN CHANGE THAT.
SO WHAT DO YOU WANT ME TO DO? GO PUT WHAT I HAD BEFORE.
WELL, DO YOU THINK WE NEED TO LEAVE THE LANGUAGE IN FROM THIS OR JUST CORRECT? IT TELLS ME WE SHOULD CORRECT IT, BUT YEAH.
A THERE, YOU KNOW WHAT? THERE IS, I DID, DISPERSE IS A WORD.
IT IS THE WORD CORRECTLY IN THIS SENTENCE.
ANYTHING HAVING TO DO WITH MONEY IS LIKE THE BURSAR ON A SHIP.
YOU HAVE A BURSAR'S MATE OR SOMETHING.
TO DISTRIBUTE OR SPREAD OVER A WIDE AREA.
BUT I THINK THE OTHER ONE IS CORRECT IS MORE CORRECT.
IT SHOULD SAY AT THE VERY BEGINNING, RATHER THAN BEFORE BOARD THE BOARD ALSO.
THIS WAS THE SEPTEMBER 3RD MEETING.
IT SAYS AUGUST 15TH WORK SESSION.
THE NEXT ONE IS GC TWO.ONE BEGINNING WITH NO OFFICER STRIKE THE LAST SENTENCE.
I'M STARTING WITH NO OFFICER THAT'S OKAY.
GC TWO 11 C REPLACE THE WORD DISCUSSION WITH THE WORD REQUEST.
[01:20:08]
LET'S REPLACE THE WORD DISCUSSION WITH THE WORD REQUEST SUPPORT FOR THIS REQUEST OF THE ITEM.WE SHOULD HAVE IN FRONT OF REQUEST OR REQUEST FOR THAT REQUESTED SAME SUPPORT FOR NOT AN ENGLISH MAJOR.
SO ACTUALLY I JUST BARELY GOT THROUGH THEM.
I KNOW IT WAS PRETTY IMPRESSIVE.
YOU PICKED UP THE DISPERSED WITH A B THE NEXT ONE IS SHARE TO INCLUDE IN HIS OR HER REPORT, AN ITEMIZED LIST OF TOPICS PRIOR TO THE POSTING OF THE AGENDA IN ACCORDANCE WITH THE LEGAL REQUIREMENT OF 24 HOURS, A MOTION WAS APPROVED.
SO I THINK THAT, I DON'T KNOW THAT THAT WAS IN, WAS IT A POLICY SUBJECT TO THAT MEETING, BUT IT WOULD GO, WOULD IT GO HERE'S THE LIST OF 'EM SO WOULD IT GO IN HERE OR YEAH, IT DOES.
ISN'T THIS, THE ONE THAT THE CHAIR REPORT TOPICS SHOULD BE ON THE AGENDA.
BUT IT IT'S IT'S IT'S TIMING IS DIFFERENT THAN WHEN THE AGENDA IS POSTED.
THIS IS JUST THE 24 HOURS BEFORE THE LEGAL POSTING, NOT THE THURSDAY WHEN IT ORIGINALLY IS POSTED.
SO COULD WE NOT ADD AFTER, LIKE WHERE YOU JUST WERE ROBIN WITH THE WHOLE LISTING OF THINGS, LIKE NEXT TO CHAIRMAN'S REPORT? COULD WE PUT IT LIKE, AFTER THAT AN ITEMIZED LIST OF TOPICS WILL BE POSTED PRIOR? I'M JUST SUGGESTING, I DON'T KNOW.
DID ANYBODY ELSE THINK IT SHOULD GO THERE? IS THERE SOMETHING UNDER THE CHAIR'S RESPONSIBILITY THAT SAYS THE CHAIR WILL GIVE A CHAIRMAN'S REPORT? THAT WAS JUST SOMETHING THAT CAME UP FROM THE PAST.
SO THE CHIEF HAS THE SPECIFIC DUTIES.
WHAT ABOUT UNDER WHERE? IT TALKS ABOUT THE AGENDA ON BEHALF OF THE BOARD AND IN CONCERT
[01:25:01]
WITH THE VICE CHAIR, SECRETARY AND THE SUPERINTENDENT DEVELOPED PROPOSED BOARD MEETING AGENDAS, CONSISTENT WITH THE BOARD'S ANNUAL CALENDAR, OR, YOU KNOW WHAT, MAYBE IT'S BEST WHERE TRICIA SUGGESTED WE PUT IT.I THINK SINCE IT'S A CHAIR'S RESPONSIBILITY, IT SHOULDN'T GO HERE PERSONALLY, BUT THAT'S JUST OUTLINING WHAT THE AGENDA THE AGENDA IS.
SO THEN WHAT ABOUT IF WE ADDED IT JUST AFTER THAT PART? CAUSE IT'S TALKING ABOUT THAT, THE DEVELOPMENT OF THE AGENDA.
WOULD YOU CONCUR WITH THAT? ADDING IT THERE OR JUST MAKE IT SEPARATE? I THINK THAT'S FINE.
SO AT THE END OF NUMBER SEVEN, YOU'RE GOING TO, ARE WE WRITING THE WHOLE MOTION OR ARE WE JUST WRITING? I THINK TO STAY CONSISTENT, WE, WE SHOULD WRITE THE MOTION MOTION FOR THE CHAIR TO INCLUDE IN HIS SLASH OR HER REPORT AND ITEMIZED LIST OF TOPICS PRIOR TO THE POSTING OF THE AGENDA IN THE ACCORDANCE WITH THE LEGAL REQUIREMENTS OF 24 HOURS POSTING OF THE AGENDA IN ACCORDANCE WITH, WITH THE LEGAL REQUIREMENTS OF 24 HOURS, THE CHAIR IN HIS OR HER REPORT, AN ITEMIZED LIST OF TOPICS AT AN ASK TO TOPICS TOPICS PRIOR TO THE POSTING OF THE AGENDA IN THE ACCORDANCE WITH THE LEGAL REQUIREMENTS OF 24 HOURS.
AND THAT WAS FROM, UH, AUGUST 15TH, GC THREE 17.
SO I CAN'T HEAR YOU, DAVID THREE 17, THREE 17.
IT IS TO PLACE IN FORCIBLE BEFORE DIRECTIVES, FEDERAL LAWS AND ENFORCEABLE ENFORCEABLE DIRECTIVES.
REMEMBER WHAT THE DISCUSSION I CAN'T EITHER.
I THINK PRETTY SURE IT WAS TO END A DISCUSSION THAT WAS HEADED OFF INTO, YEAH.
SO WE WE'VE GONE THROUGH THE MOTIONS.
WE HAVE THE BLUE ITEMS THAT DRAW OUR ATTENTION DURING THE SECOND READING
[01:30:02]
I HAVE TO, UM, CASEY HAS HER HAND RAISED.UM, I'M JUST WONDERING, ARE THERE, CAN ANYBODY THINK OF ANY OTHER EMOTIONS THAT MIGHT NOT HAVE BEEN IN HERE? UM, I KNOW I MADE ONE ABOUT OUR BADGES AND REMEMBER THAT OUR BADGES WILL ONLY ALLOW MEMBERS TO ENTER SCHOOL DISTRICT OFFICE.
ISN'T THAT POLICY IS NET PROMOTION THAT WOULD BE MADE INTO POLICY.
THAT'S JUST, THAT'S A FUNCTION.
I STARTED TALKING THAT'S SOMETHING THEY WERE TRYING TO DEVELOP TO A POLICY.
IS THAT WHAT YOU'RE ASKING TRICIA? WELL, I'M ASKING, WHEN IS, WHEN IS, WHEN DO CERTAIN MOTIONS BECOME POLICIES AND OTHERS DON'T, EVERY BOARD MEMBER DOES NOT HAVE BADGES THAT CAN ENTER EVERY BUILDING SCHOOLS, RIGHT.
FOR THE MOTION FOR THE MOTION THEY'RE NOT ALLOWED TO.
SO THEREFORE, SO THEREFORE THAT'S WHY I WOULD NOT BE A POLICY BECAUSE OF HOW A POLICY PERTAINS TO EVERYONE.
AND THEN THAT IS SOMETHING THAT, THAT THAT'S OFFERED OR THAT IS SOMETHING THAT WE HAVE.
THAT'S NOT SOMETHING ORIGINAL WRITTEN, BUT IF YOU WANT TO MAKE IT A MOTION OR YOU WANT TO MAKE IT SOMETHING, THAT AGAIN, YOU CAN, BUT I DON'T THINK WE NEED A SUGGESTION FROM ANYONE, BUT THAT'S UP TO YOU AS A PERSON, IF YOU WANT TO MAKE THAT AS, AS A POLICY, BUT THAT'S NOT, THAT'S NOT, THAT'S NOT A TASK PRACTICE OR A STANDARD, UH, PRACTICE THAT WE'VE DONE IN THE PAST.
THERE'S A MOTION THAT PASSED, RIGHT? YEAH.
YOU MADE IT EFFECTIVE THAT VERY NEXT DAY.
SO THERE WASN'T A EMOTION THAT YOU TOOK ACTION OR THAT VERY NEXT DAY.
SO SHOULD WE MAKE THAT INTO A POLICY? JUST LIKE YOU HAVE DONE THE OTHER ACTIONS THAT YOU HAVE TAKEN DOES THAT NOW BECOME A FORMAL POLICY? SO THAT'S MY POINT.
RACHEL HAS A HAND UP RACHEL TRISHA.
DO YOU RECALL WHAT MEETING THAT WAS SO THAT WE CAN LOOK AT THE TRY, LOOK BACK AT THE ACTUAL WORDING OF IT? CAUSE NORMALLY LIKE JUST MY PERSONAL PRACTICE IS THAT IF IT'S SOMETHING THAT I'D WANT TO BE IN POLICY, I'LL SAY THAT WE CREATE A POLICY, BUT IF IT'S A MOTION ALSO THAT'S A DIRECTIVE TO HOW WE'RE SUPPOSED TO BE DOING THINGS.
THEN IT'S ALSO MY OPINION THAT WE SHOULDN'T BE MEMORIALIZING THAT IN POLICY, ESPECIALLY SINCE THIS IS THE KEY TIME TO BE DOING THAT.
UM, IF THE BOARD VOTED ON IT AND IT WAS A MOTION, THEN IT HAS THE SAME EFFECT IN MY OPINION.
AND SAYING, SAY MOST OF THESE MOTIONS WE'VE LOOKED AT, DON'T SAY RIGHT.
OR I MOVE THAT THIS BECOME A POLICY.
SO THAT WAS MY QUESTION IS WHEN DO WE KNOW WHAT MOTION AS THEY, UM, FORBEARANCE OF POLICY OR NOT? AND I WAS USING THAT ONE AS AN EXAMPLE.
WE HAVE ONE I'M TRYING TO REMEMBER THAT DAY TO THAT RACE, TRYING TO LOOK IT UP IN THE OCTOBER.
OCTOBER 20TH MEETING, TRYING TO SEE WHERE, OH, I KNOW WHEN IT CAME UP.
WELL, IF Y'ALL LOOK THAT POLICY UP, THEN Y'ALL MIGHT WANT TO LOOK AT THE POLICY WHEN WE MADE, MADE FOR BADGES TO BE, UH, YOU, YOU LAST IN ALL SCHOOLS POLICY UP TO, THEN WE CAN HAVE BOTH OF THEM TO REQUEST FROM SOME BOARD MEMBERS.
IT WAS NOT, IT WAS NOT DONE BY THE WHOLE BOARD.
SOME BOARD MEMBERS WANTED A EXTRA PHONE.
SOME BOARD MEMBER WANTED, UH, BADGERED STORIES AGAIN IN SCHOOL.
AND I BELIEVE THAT I BELIEVE THAT BOTH BUFFALOES WERE MADE BY MOTIONS.
I KNOW THE PHONES WERE BOLTED ON TO, I BELIEVE THAT THAT THAT WAS VOTED ON HIS LOVE IS THE CAMPBELL.
LET'S BE CERTAIN BEFORE WE SPEAK.
SO WE KNOW EXACTLY WHAT WE'RE TALKING ABOUT.
THERE WAS A MOTION THAT WAS APPROVED.
THANK YOU, DAVID LIMIT THE ACCESS BOARD MEMBERS ACCESS TO THE DISTRICT OFFICE.
ALL EMOTIONS HAVE THE SAME FORCE AS POLICY, AS RACHEL SAID, IT'S WE PROBABLY SHOULD GO MORE REALIZED THAT BECAUSE PEOPLE COMING BEHIND US ARE NOT GOING TO TROOP THROUGH ALL THESE MOTIONS.
THE WAY TO GET IT LOCKED IN IS JUST TO PUT IT IN A POLICY.
SO I THINK, I THINK IT SHOULD BE IN THE POLICY.
[01:35:01]
NOBODY'S GOING TO FORGET ABOUT IT.WE SHOULD ALSO PUT IN A POLICY THAT BOARD MEMBERS ARE ENTITLED TO HAVE PHONES.
IT, IT WILL, IT SHOULD BE PART OF YOU DON'T CURRENTLY HAVE A POLICY ABOUT THE EQUIPMENT THAT THE BOARD MEMBERS CURRENTLY HAVE.
UM, IT WAS VOTED ON THAT BOARD MEMBERS THAT, THAT WAS ADDED TO THE LIST BECAUSE IT WAS PROVIDED, I BELIEVE IT WAS VOTED ON, BUT YOU DON'T HAVE A POLICY STATING WHAT EQUIPMENT BOARD MEMBERS CURRENTLY HAVE AND WHAT THEY GET IS JUST BEEN A PRACTICE.
SO IT WOULD BE THAT BOARD MEMBERS HAVE A STANDARD SET OF EQUIPMENT THAT THEY ARE ENTITLED TO.
SO YOU WOULDN'T NEED TO CREATE THAT POLICY FOR THAT.
LET'S HOLD THAT IN ABEYANCE UNTIL WE GET THIS OTHER.
WELL, I CAN, I CAN AGREE WITH DOING MORE THAN NOT DOING THEM ALL.
WELL, THE DIFFERENCE THOUGH, IS ONE WAS THE EMOTION THAT WAS PASSED.
THE OTHER ONE IS A SUGGESTION.
NO, THE CELL PHONE WAS A MOTION THAT WAS PASSED TO THE CELL PHONE WAS EMOTION.
LET'S TAKE THEM ONE AT A TIME THOUGH.
SO THE MOTION THAT TRISHA IS TALKING ABOUT WAS AT THE, WHAT MEDIA YOU MIGHT IN.
WELL, IS IT THE OCTOBER 20TH MEETING? OKAY.
UM, AND THE MOTION SAYS, LET ME GO BACK TO IT.
UM, I MOVE EFFECTIVE OCTOBER 22ND, THAT BOARD MEMBERS BADGES WILL PROVIDE ACCESS TO DISTRICT OFFICE ONLY.
SO THAT'S WHAT THE MOTION SAID.
WHAT ITEM IS IT VENDOR? IT IS UNDER A, UNDER MOST YOUR POSTPONE FROM COLONEL GUYER OUT OF OCTOBER SIX EXECUTIVE SESSION.
I DO BELIEVE WE, WE HAVE TO PUT THINGS LIKE THIS IN POLICY.
MY LARGER QUESTION IS HOW COME THIS MOTION DIDN'T SHOW UP ON THE LIST OF MOTIONS.
UM, BECAUSE WHAT WE DID IS WHEN WE DID THE LIST OF MOTIONS, ANYTHING THAT WAS DEALING WITH THE POLICY POLICY MANUAL.
SO WE DID A FIND UNDER ANYTHING THAT WAS BEING CHANGED UNDER POLICY MANUAL.
SO THAT'S WHY WE'RE ALL THOSE CAME FROM.
AND SO I DON'T RECALL WHERE OR WHEN, BUT I THOUGHT THERE WAS A COMMENT MADE ONE TIME DURING A MEETING THAT SAID MOTIONS HAVE THE FORCE OF POLICY.
SO WHAT WE NEED TO DO IS THAT WE WILL, UM, FIND ON EVERY MOTION THAT WAS MADE.
UM, HOW FAR BACK DO WE GO AT ONE TIME WE HAD CAUGHT UP.
I REMEMBER I REVIEWED EVERY MOTION, GOT US TO A CERTAIN POINT.
SO WE CAN GO BACK TO THE LAST YEAR.
OR DO YOU WANT TO GO BACK THE LAST, WHEN YOU DO THE MOTIONS IS PRIOR TO DOING, WHEN WE WERE PUTTING THE POLICY TOGETHER AND TRYING TO GET CAUGHT UP SO WE CAN GOOGLE ALL MOTIONS MADE FROM THIS YEAR TO MAKE SURE THAT WE HAVE A MOM, LIKE FROM JANUARY THROUGH DECEMBER, UM, I, AS FOR AS LONG AS I'VE BEEN SERVING, CAUSE I'VE SERVED ON ALL THE POLICY COMMITTEES.
UM, I BELIEVE WE ARE CAUGHT UP FROM MR. DARLING'S POLICY COMMITTEE TO, UM, THAT WAS LED BY MR.
I BELIEVE WE'RE CAUGHT UP WITH ALL THE MOTIONS.
UM, BUT THAT'S MY RECOLLECTION OF US MEMORIALIZING THEM BEFORE AND BRINGING THEM OVER.
NOW, IF ANYTHING, DIDN'T GET CAUGHT BETWEEN THE TRANSFER OF THAT PREVIOUS DRAFT TO THIS DRAFT OF COHERENT GOVERNANCE MANUAL.
WELL, WE HAVEN'T MET SINCE TRICIA WILL ASK MR. SMITH.
WELL, I WAS GOING TO ASK THE QUESTION THOUGH, WHAT'S THE PROCESS OF MEMORIALIZING? ANY, UH, WHAT WAS THE PAST PRACTICES THAT WERE MORALIZING? ANY MOTIONS THAT WERE MADE SUPPLEMENT THE POLICY? WHAT WAS THE PAST PRACTICE? HOW HAVE WE KEPT UP WITH THEM IN THE PAST? I DON'T THINK
[01:40:01]
THERE WAS A PAST PRACTICE.UM, THE VERY FIRST POLICY COMMITTEE I WAS ON, ONE OF THE THINGS WAS TO TRY TO SEE IF THERE WERE EMOTIONS AND THEN MR. DALEY'S COMMITTEE DID THE SAME THING.
AND THEN WE DID THE SAME THING.
SO THERE IS A GLARING HOLE IN OUR PROCESS AND I'VE ALWAYS RECOMMENDED THAT WE HAVE, UM, AN APPENDIX TO THE MANUAL AND WE PUT EVERY MOTION IN THAT APPENDIX UNTIL THE POLICY COMMITTEE MEETS AGAIN.
AND THEN THEY REVIEW ALL THE MOTIONS FROM, FROM THE LAST POLICY APPROVAL TO NOW I THINK IT SHOULD BE AN APPENDIX, BUT WE'VE NEVER REALLY DEALT WITH IT, BUT THAT'S AN ISSUE WE HAVE TO DEAL WITH.
I THINK PATRICIA, YOU'RE AN ANSWER.
I WAS GOING TO SAY THAT TO RACHEL'S POINT THAT MAYBE SINCE WE LOOK AT ANY EMOTIONS SINCE THE LAST TIME WE MET, WHICH WAS JULY AND MAY, IF YOU THINK WE'RE ALL CAUGHT UP IN DAVID, I KNOW YOU DID THAT WORK WITH THE MOTIONS THAT MAYBE IT'S FROM JULY ON THAT WE NEED TO DOUBLE-CHECK.
SO THAT'LL BE ON OUR TO DO LIST FOR THE NEXT MEETING, AS WELL AS WHETHER WE WANT TO HAVE SOME ONGOING PROCESS WHERE WE KEEP TRACK ALL THE MOTIONS, UM, IN ONE, IN ONE PLACE.
AND I THINK WE'VE TALKED ABOUT IT BEFORE AS A DATABASE.
UM, BUT THEN THERE'S THE OTHER ISSUE WHICH YOU BROUGHT UP BECAUSE EVERYTHING.
SO EVERY MOTION BECOME A POLICY.
I'M NOT SURE WHAT THE ANSWER TO THAT IS.
WE'VE GOT RACHEL THEN WE'LL THEN KATHY, I WAS JUST TRYING TO, UM, GO THROUGH TO SEE IF WE HAD PUT ANYTHING MEMORIALIZING, ANYTHING IN THE PRESENT DRAFT WHERE, UM, NORMALLY WE REQUIRE A CERTAIN AMOUNT OF READINGS.
AND THEN I, I FEEL LIKE MAYBE WE HAD BOUNCED AROUND THIS COULD HAVE BEEN A MR. DALLIN'S, UM, COMMITTEE.
THE CONCEPT OF THAT MOTIONS WOULD BE IMMEDIATELY SENT TO POLICY COMMITTEE TO EVEN MORE ALLIES.
I FEEL LIKE THAT'S BEEN DISCUSSED BEFORE AND MAYBE EVEN PUT INTO SOMETHING, BUT YOU DISCUSSED IT, BUT YOU DISCUSSED IT, BUT YOU DID MEMORIALIZE IT AS TO BE A POLICY.
AND YOU, AND THE REASON WHY WE HAVE THE MOTIONS PUT IN THE OTHER ONE, AS WE WERE GOING THROUGH THE DRAFT IS BECAUSE AS MR
AND THAT'S WHERE YOUR DISCUSSION OF MEMORIALIZING COMES IN.
SO, AND THAT DID NOT VOTE THAT HAD NOTHING TO DO WITH THE POLICY, THE POLICY MANUAL.
SO ANY MOTIONS THAT ARE MADE AT THE MEETING, YOU ALL SAID THAT SHOULD BECOME POLICY THEN BECAUSE THEY SHOULD BE MEMORIALIZED.
WHERE'S THE, WHERE'S THE, WHAT GC IS IT THAT TALKS ABOUT? UM, YOU KNOW, THE TWO-THIRDS VOTE REQUIRED AN EMERGENCY AND TRYING TO FIND THAT, UM, SO MORE SO THAN ROBERT'S RULES, RACHEL, NUMBER 15, THE BOARD BY MAJORITY VOTE MAY REVISE OR AMEND ITS POLICIES AT ANY TIME.
A PROPOSED POLICY REVISION WILL BE DISCUSSED AT ONE SESSION OF BOARD PRIOR TO BEING APPROVED AT A SUBSEQUENT AND EMERGENCY SITUATIONS.
AS NUMBER 16, A TWO THIRDS FAVOR VOTE OF MEMBERS PRESENT AT A REGULAR OR SPECIAL MEETING MAY TEMPORARILY SUSPEND THE OPERATION.
WHAT, WHICH GC IS IT THOUGH? I'M TRYING, UH, LET'S SEE.
IT'S ON PAGE 11, PAGE 11, JC TO PAGE 11.
I'M PRETTY SURE THAT COMES OUT OF ROBERT'S ROOM.
WELL, NOW NUMBER 18 SAYS A RECORD OF ALL BOARD ACTION WILL BE MAINTAINED ONLINE MOTIONS AND THE RESULTS OF MOTIONS WILL BE KEPT IN THE SEARCHABLE DATABASE.
THAT'S THE AREA WHERE I THINK IT WOULD GO IF WE WERE GOING TO
[01:45:01]
MAKE A DIRECTIVE THAT SAYS HOW THAT WHAT'S THE PROCESS OR TURNING EMOTIONS INTO POLICY.I THINK THAT WE NEED TO HAVE A POLICY FOR THE PROCESS OF CREATING MACHINES.
I THINK WE SHOULD PROBABLY HAVE A SENTENCE WHEN WE GET AROUND TO DEALING WITH IT THAT SAYS THAT DATABASE WILL BE SEARCHED QUARTERLY BY A POLICY COMMITTEE TO KEEP THE POLICY MANUAL UPDATED.
AND WE CAN JUST ADD THAT TWO SENTENCE 18 TEAM.
WHAT DO YOU WANT IT TO SAY? UM, MOTIONS WILL BE REVIEWED QUARTERLY OR THE POLICY COMMITTEE FOR INCLUSION IN THE MANUAL MEET EVERYBODY'S APPROVAL.
OH, HEARING GOVERNANCE MANUAL.
DO WE NEED TO PUT THAT IN BLUE? YEAH.
DO I PUT THE MOST, SO WHEN WE MEET THE NEXT TIME, ALL THE MOTIONS THAT WERE MADE AS OF JULY, AND I NEED TO WRITE THOSE DOWN, AND THOSE ARE ONES YOU'LL DEVELOP AS POLICIES AND WHERE TO PLUG THEM IN, CORRECT? YES.
I STILL WANT THAT, UH, ACTUALLY FIX THE, FIX THE PROCESS OF IT BECAUSE, UH, MY QUESTION HERE IS SHOULD THE, UH, UH, THE EXECUTIVE ASSISTANT AND TEAM, UH, WHEN THERE'S A MOTION NAME, SHOULD THAT MOTION BE BROUGHT UP AND, AND THIS IS MORE REASON WHY I BELIEVE I'VE STAYED, UH, SEVERAL TIMES THAT I BELIEVE THAT WE NEED A STANDING POLICY COMMITTEE BECAUSE WHEN THEY HAVE POLICIES, THEY ARE POLICIES CREATED.
THEN THIS IS MORE REASON TO HAWAII.
I WISH TO HAVE A COMMISSION AND COMMITTEE CAN ADJUST IN STICK POLICIES UPON THE SECTIONS THAT ARE, THAT, THAT, THAT MAY BE CONNECTED TO THE, TO THAT.
SO, SO THAT, SO THAT ACTUAL PO POLICY THAT WAS CREATED.
SO THIS IS WHY I WAS SPEAKING IN THE PAST ABOUT HAVING A STANDARD STANDARD UP STANDARD POLICY COMMITTEES, BECAUSE THIS STILL DOES NOT, UH, FIX IT NOR DO I REALLY PUTS A BANDAID ON IT.
WHEN YOU ASKED ME IT'S ONE OF THE POINTS THAT THE PROBLEM IS STILL, IT'S STILL THERE.
EVEN IF, EVEN IF YOU GO BACK, IT STILL WILL BE A CONTINUING POLICY PROBLEM THAT WILL OCCUR WHENEVER A NEW POLICY OR NEW A MOTION IS MADE.
I THINK THAT WE ALREADY HAVE THE STANDING COMMITTEES OUTLINED DON'T WE IN A POLICY? YEAH, NO, NO, WE DON'T.
WE DON'T HAVE A STANDING COMMITTEE.
UH, THIS IS, THIS IS THIS NOT AN AD HOC COMMITTEE OR THIS I'M TALKING ABOUT, I'M TALKING ABOUT POLICY IN THE POLICY MANUAL.
IT SAYS THERE'S GOING TO BE CERTAIN STANDING COMMITTEES.
WELL, THIS IS AN AD HOC POLICY COMMUNITY.
I THINK WE HAD DESIGNATED THE POLICY COMMITTEE AS A STANDING COMMITTEE SOMEWHERE IN ONE OF THESE POLICIES.
I REMEMBER US DISCUSSING THAT THERE WOULD BE CERTAIN STANDING COMMITTEES, BUT I DON'T REMEMBER WHERE IT IS.
THIS POLICY COMMITTEE IS A STANDING COMMITTEE.
THOUGHT IT WAS TO THIS COMMITTEE.
YOUR POLICY COMMITTEE IS A STANDING COMMITTEE.
YOU'RE NOT AN AD HOC COMMITTEE.
AND I'VE BEEN SEATED THIS WHOLE TIME.
[01:50:02]
A PALACE, YOU MOVED FROM THE AD HOC COMMITTEE TO THE STANDING COMMITTEE.OH, WELL, THAT'S JUST THE, HOW, HOW ARE HOW I REMEMBER IT.
AND I REMEMBER WHEN MR. JOHN DARLING, WHO WAS, UH, UH, THE CHAIR OF THE FIRST POSITIVE COMMITTEE, I REMEMBER SAYING THEN THAT WE SHOULD HAVE A REGULAR STANDING COMMITTEE.
THEN THE STANDING, THE STANDING COMMITTEE SHOULD BE MEETING.
AND ONCE THERE'S A NEW POLICY, UH, THIS NEW POLICY IN PLACE, THEN THAT'S SOMETHING THAT THIS, THAT THIS SHOULD TAKE UPON.
YOU HAVE, YOU HAVE UNDER YOUR THING ABOUT WHAT TO DO WITH POLITICS.
UM, JUNE 23RD, AMENDED MOTION AND POLICY PROPOSALS BE BROUGHT TO THE BOARD FOR APPROVAL BY THE APPROPRIATE COMMITTEE IN FORM OF A MOTION FOR THE STANDING POLICY COMMITTEE TO LEGALLY VENT IN A CERTAIN POLICY MANUAL.
SO YOU HAVE A PROPERTY, YOU HAVE A PROCESS WHERE YOU HAVE DETERMINED THAT THAT'S WHAT YOU WERE GOING TO DO.
AND THAT WAS TAKEN ON JUNE 23RD.
I SAW ONLY ONE, ONE DATA POINT.
UM, SO I WOULDN'T GO TOO FAR WITH THAT ONE DATA POINT, RACHEL.
SO WE HAVE THAT WE'LL ARE YOU OKAY TO ADDRESS IT, YOUR ISSUE? WELL, YEAH, IT PARTLY ADDRESSING IT BECAUSE THEN, THEN THE QUESTION, THE QUESTION NOW WAS, IS ABOUT WHEN WILL THE, WELL, THIS COMMITTEE MEET TO ADDRESS THESE THINGS, UH, AND, AND THE, IN THE FUTURE, I MEAN, HOW, HOW WILL THIS COMMITTEE BEACH, UH, BE TREATED? I MEAN, HOW, HOW DOES, UH, HOW, HOW WILL THIS COMMITTEE ADDRESS THESE ISSUES THAT COME UP? BECAUSE THAT'S, IF THAT'S THE CASE, IF THE PEOPLE WHO SAID THAT THEY, THEY KNEW THAT THIS WASN'T STANDING, UH, COMMITTEE, UH, YOU KNOW, THE IMPORTANT BUSINESS FRIDGES BROUGHT UP, UM, UH, ABOUT THESE, ABOUT THE BADGES, ABOUT THE BADGES BEING A BOARD POLICY.
AND THAT'S SOMETHING THAT THE COMMITTEE MEMBERS ON ONE OF THESE MEMBER MEMBERS SHOULDN'T SAY THAT THEY SHOULD HAVE A MEETING CALL SO THAT THEY CAN ADDRESS THAT AND PUT IT INTO, UH, INTEND TO ACTUALLY PUT IT IN, PUT THAT PLAN INTO ACTION, TO MAKE IT MORE CONCRETE AS SHE WANTED IT TO BE.
SO I'M JUST TRYING TO FIGURE OUT THEN, YOU KNOW, IF THEY KNEW THAT I WASN'T, HOW WILL THIS COMMITTEE FUNCTION IN THE FUTURE? I THINK WE'RE GOING TO REVIEW THINGS QUARTERLY, BUT TRISHA, YOUR HAND IS UP NEXT, RIGHT.
I, YOU KNOW, TO MR. SMITH'S POINT, UH, WE'VE, WE'RE TRYING TO GET THROUGH THE FIRST READING.
I MEAN, THAT WAS OUR BIG TASK WAS TO GET THROUGH THE FIRST READING, UM, AND, UH, THEREFORE THEN COME BACK AND MEET QUARTERLY TO DO THESE THINGS.
BUT, BUT IT DEFINITELY IT'S TIME.
I MEAN, IT'S TIME TO, TO LOOK AT ALL THOSE MOTIONS AND TO FOLLOW THIS PROCESS AND, AND TO GET IT DONE, I GUESS, AT THE SAME TIME.
SO I DEFINITELY UNDERSTAND THAT.
THANK YOU, MR. SMITH, THEN YOU'D HAVE TO WALK ALSO JUST TO SHOW THAT YOU CAN DO THAT.
UM, I HAVE A QUESTION, MR. STRINGER.
SO IN ORDER TO ENACT ANY OF THESE POLICIES, BECAUSE THEY HAVE NOT BEEN FINALIZED OTHER THAN THE ELECTION PROCESS, ANYTHING THAT WE PUT IN THESE POLICIES, BECAUSE WE DO NOT HAVE A APPROVED POLICY MANUAL OF THIS WORK YET, DO THEY NOT HAVE TO ALL GO THROUGH, DO WE DO THE THIRD AND FINAL READING? SO WE'RE OPERATING UNDER POLICIES FROM WAY BACK BECAUSE WE DON'T HAVE AN APPROVED POLICY MANUAL, CORRECT? YES.
UM, ANY THING ELSE BEFORE I TRY TO RECAP? OKAY.
I WILL WORK ON THE RESULTS, THE INTRODUCTION, AND TRY TO CLEAN THAT UP AND MAKE IT INTELLIGIBLE, UM, AND GET THAT OUT.
WE, I THINK HAVE DONE THIS, SO I BELIEVE PREPARED TO PRESENT IT.
ONCE I DO MY PIECE, WE'LL, WE'LL
[01:55:01]
BE PREPARED TO PRESENT HER BACK FOR A SECOND READING.UM, ANY THOUGHTS ANYBODY HAS AFTER THE MEETING? UH, EMAIL WORKS PRETTY WELL.
SO, UM, DO YOU ALL WANT TO SCHEDULE A MEETING IN JANUARY PRIOR TO THE FIRST BOARD MEETING IN JANUARY IS JUST STRICTLY SWEARING IN AND, UM, ELECTION OF OFFICERS.
SO IF YOU'RE, ARE YOU WANTING THIS TO GO TO A SECOND READING AT THE NEXT BUSINESS, PART OF THE BOARD MEETING OR A SPECIAL CALL? WHAT ARE YOUR DATES? ARE YOU THAT YOU'RE INTERESTED IN FOR SURE.
YOUR HAND IS UP, DAVID, DO YOU THINK WE NEED TO GO THROUGH ALL THOSE MOTIONS FROM JULY ON BEFORE WE GO TO THE NEXT RATING? GOOD POINT.
THAT WOULD BE MY RECOMMENDATION.
SO WE'LL HAVE TO HAVE ANOTHER MEETING TO DO THAT.
I DON'T KNOW WHEN, WHEN WE'RE GOING TO PRESENT THE SECOND READING WHENEVER WE WERE COMFORTABLE WITH IT.
SO SOON AS POSSIBLE, I THINK IT'S BEST TO HAVE IT AS A SPECIAL MEETING.
SO EVERYBODY'S ATTENTION IS FOCUSED TO LEAVE THE FIRST WEEK OF JANUARY OR THE SECOND WEEK IN JANUARY.
I'M GOING TO DEFER TO EVERYONE ELSE.
THEY ENDED THE FIRST WEEK WOULD WORK.
SO THAT WOULD BE THURSDAY OR FRIDAY THE SEVENTH OR THE EIGHTH.
PRETTY RACHEL IS MORE PREFERABLE THAN I CAN DO THE EIGHT.
WHAT TIME? ON THE SEVENTH? ANYTIME AFTER THREE 30, FOUR O'CLOCK WOULD THAT WORK FOR YOU ALL? YES.
I HAVE JANUARY 7TH AT FOUR O'CLOCK.
UM, IT WILL BE A ZOOM MEETING EVEN THOUGH WE'LL BE BACK FACE-TO-FACE.
IS THAT CORRECT? I MEAN, FINE WITH YOU ALL THERE BECAUSE IT'S STILL OPTIONAL.
IF YOU WANT TO BE VIRTUAL, THIS ONE HAS NOT VOTED ON THAT AGAIN.
ALRIGHT, PATRICIA, YOUR HANDS UP.
ARE WE READY TO ADJOURN THAT WE ADJOURN? YES.
WHEN WE ARE DONE, THREE MINUTES ARE AWAY.